Loading...
HomeMy WebLinkAbout2008-07-10-Meeting Agenda Commission Meeting Agenda Commission Chamber 7/10/2008 1:00 PM INVOCATION: Reverend Ronald Wright, Pastor Ebenezer Seventh Adventist Church PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA. PRESENTATION(S) A. Presentation to Augusta Utilities Department by the Georgia Association of Water Professions (GAPW). Attachments B. Presentation of checks from the Mayor's Masters Reception Committee to Augusta State University Women Golf Team, Fisher House, Augusta Parks & Recreation, Walton Rehabilitation and Academy of Richmond County. Attachments RECOGNITION(S) City of Augusta Camp Data Class C. The first City of Augusta Camp Data Class facilitiated by the Augusta Information Technology Department. Attachments Coach Michael Curry D. Certificate of Recognization presented to Mr. Michael Curry, Head Coach. Detroit Pistons. (Requested by Commissioner Calvin Holland) Attachments Five (5) minute time limit per delegation DELEGATIONS E. Mr. Walter Sprouse. RE: Update from the Development Authority of Richmond County. Attachments CONSENT AGENDA (Items 1-50) PLANNING 1. ZA-R-190 – A request for concurrence with the Augusta- Richmond County Planning Commission to approve an amendment to the Comprehensive Zoning Ordinance for Augusta- Richmond County by amending Section 8-1 (Permitted Uses) regarding the average gross floor area of one family detached dwellings. Attachments 2. ZA-R-191 – A request for concurrence with the Augusta- Richmond County Planning Commission to approve an amendment to the Comprehensive Zoning Ordinance for Augusta- Richmond County by amending Section 8-2 (Special Exception) regarding the average gross floor area of one family detached dwellings. Attachments 3. FINAL PLAT – COUNCIL DRIVE – S-784 – A petition by Cranston Engineering Group P.C., on behalf of James Garren, requesting final plat approval for Council Drive subdivision. This residential development is located on Council Drive. (Reviewing Agency approval 7-8-08) Attachments 4. Z-08- 49 - A request for concurrence with the Augusta-Richmond County Planning Commission to approve a petition by Bernard Johnson requesting a change of zoning from Zone R-1A (One- family Residential) to Zone R-3B (Multiple-family Residential) affecting property located on the east right-of-way line of Hopetown Drive (private), 335 feet, more or less, east of Bertram Road and containing approximately 3 acres. (Tax Map 012-0-136- Attachments 02-0) DISTRICT 7 5. Z-08-52 – A request for concurrence with the Augusta-Richmond County Planning Commission to approve with the condition that a 6 foot solid fence and a 10 foot natural buffer be installed and maintained along the rear property line; a petition by Patricia Scott requesting a change of zoning from Zone A (Agriculture) to Zone B-2 (General Business) affecting property containing 1.57 acres and known as 4280 Windsor Spring Road. (Tax Map 166-0- 019-01-00) DISTRICT 6 Attachments 6. Z-08-53 – A request for concurrence with the Augusta-Richmond County Planning Commission to approve a petition by Orlando O’Neal requesting a change of zoning from Zone A (Agriculture) and Zone R-1C (One-family Residential) to Zone R-MH (Manufactured Home Residential) affecting property containing .34 acres and known as 2066 A and 2066 B Willow Street. (Tax Map 087-4-082-00-0 & 087-4-083-00-0). DISTRICT 2 Attachments 7. ZA-R-192 – A request for concurrence with the Augusta- Richmond County Planning Commission to approve an amendment to the Comprehensive Zoning Ordinance for Augusta- Richmond County by amending Section 3-12 (Special Building Setbacks). Attachments 8. SPA-08 – A request for concurrence with the Augusta-Richmond County Planning Commission to approve an amendment to the Site Plan Regulations for Augusta-Richmond County by amending Section 202-E regarding the required number of plans to be submitted. Attachments 9. SA-45 – A request for concurrence with the Augusta-Richmond County Planning Commission to approve an amendment to the Subdivision Regulation for Augusta-Richmond County by amending Section 201-D and 202-B regarding the required Attachments number of plans to be submitted. 10. FINAL PLAT – WEST WHEELER TOWNHOMES, PHASE 6 (A PORTION OF DEVELOPMENT PLAN S-699-III) – S- 788 - A petition by Southern Partners Inc., on behalf of ATC Development, requesting final plat approval for West Wheeler Townhomes, Phase 6. This residential townhome development is located off West Wheeler Parkway at the terminus. Attachments PUBLIC SERVICES 11. Motion to approve a New Ownership Application: A. N. 08 - 30: request by Erin Jordan for an on premise consumption Liquor, Beer & Wine license to be used in connection with Ovations Food Services L. P. DBA The Augusta-Richmond County Civic Center located at 601 7th Street. There will be Sunday Sales. District 1. Super District 9. (Approved by Public Services Committee July 7, 2008) Attachments 12. Motion to approve a New Ownership Application: A. N. 08 - 31: a request by Erin Jordan for an on premise consumption Liquor, Beer & Wine license to be used in connection with Ovations Food Services L. P. DBA The William Bell Auditorium located at 712 Telfair St.There will be Sunday Sales. District 1. Super District 9. (Approved by Public Safety Committee July 7, 2008) Attachments 13. Motion to approve a professional services agreement for engineering and design services at Newman Tennis Center to ZEL Engineers for $9,800.00. (Approved by Public Services Committee July 7, 2008) Attachments 14. Motion to approve Bid Item 08-131, improvements to Lake Olmstead Park Gazebo Area, to Ammar Construction at a cost of $174,000. (Approved by Public Services Committee July 7, 2008) Attachments 15. Motion to approve Bid Item 08-135, McBean and Meadowbrook Park Improvements, to MRC Construction Company for $327,500.00. (Approved by Public Services Committee July 7, 2008) Attachments 16. Motion to approve an Ordinance to amend the County of Augusta, Georgia Code to add a new Article 5 entitled Pedicab Service; to provide for the operation and regulation of pedicabs in the Augusta-Richmond County Downtown Business District, to repeal all Ordinances in conflict herewith, to provide an effective date, and for other purposes. (Approved by Public Services Committee July 7, 2008) Attachments 17. Motion to approve upgrading one part time position to full time at Augusta Municipal Golf Course and downgrading one existing full time vacancy from Recreation Specialist II to Corrections Officer in the Recreation and Parks Department. (Approved by Public Services and Administrative Services Committees July 7, 2008) Attachments ADMINISTRATIVE SERVICES 18. Motion to approve an Ordinance providing for the demolition of certain unsafe and uninhabitable structures in the Turpin Hill Neighborhood: 1624/1626 Carpenter Street, 1121 Kent Street, 1105 Kent Street, (District 2, Super District 9); Laney-Walker Neighborhood: 946/948 Cedar Street, 1109 ½ Cedar Street, (District 1, Super District 9); East Augusta Neighborhood: 2441 Danville Street, 705 Macon Avenue, 111 Courtland Drive, (District 1, Super District 9); South Augusta Neighborhood: 2015 Barnes Road, (District 2, Super District 9); Meadowbrook Neighborhood: 3629 North Madrid Drive, (District 4, Super District 9); South Richmond Neighborhood: 3910 Elk Street, (District 6, Super District 10); West Augusta Neighborhood: 3137 Bransford Drive, (District 5, Super District 10); AND WAIVE 2ND READING. (Approved by Administrative Services Committee July 7, 2008) Attachments 19. Motion to approve the Administrator's recommendation to Attachments proceed with a contract for the building on Broad Street for the Juvenile Court. (Approved by Administrative Services Committee July 7, 2008) . 20. Motion to approve mandatory Office of Federal Contract Compliance Programs (OFCCP) Training (including contract record keeping requirements, the contract compliance review process and federally required Affirmative Action) for all appropriate people attending including a Deputy City Administrator, Interim Director of Utilities, AU Asst Director of Finance, Asst. Director over Ft. Gordon and all Utilities Department management connected with the administration of the Ft. Gordon Federal Contract, the Procurement Director a representative from the Law Department and the EEO Office. This training is intended to support the proper administration of the Federal Department of Defense Ft. Gordon contract which was received by the Augusta Utilities Department. Identified staff must complete training and submit verification to the Clerk of Commission's Office within a 60 day period from the approval date of this motion. (Approved by Administrative Services Committee July 7, 2008) Attachments 21. Motion to approve the reprogramming of $852,591.59 in Community Development Block Grant (CDBG) and HOME Investment Partnerships Funds. (Approved by Administrative Services Committee May 27, 2008 deferred from the Commission June 3, 2008 meeting ) Attachments PUBLIC SAFETY 22. Motion to approve contract with Pictometry International to provide Oblique Imagery of Augusta. (Approved by Public Safety Committee July 7, 2008) Attachments FINANCE 23. Motion to approve the purchase of one aerial bucket truck for the Public Services Department - Tree Crew Division. (Approved by Finance Committee July 7, 2008) Attachments 24. Motion to approve the purchase of one 7 passenger mini van for the Augusta Recreation Department. (Approved by Finance Committee July 7, 2008) Attachments 25. Motion to approve the purchase of two 4-inch vacuum assist trash pumps for the Utilities Department-Construction Division. (Approved by Finance Committee July 7, 2008) Attachments 26. Motion to approve the purchase of two portable air compressors for the Utilities Department-Construction Division. (Approved by Finance Committee July 7, 2008) Attachments 27. Motion to approve award of bid for Security Fencing for Augusta Fire Department Training Facility. (Approved by Finance Committee July 7, 2008) Attachments 28. Motion to approve the use of CDBG funds by the License and Inspection Department that are available for the purposes of clearance and demolition of old and delapidated structures. Funds available are $342,888 with no required match. (Approved by Finance Committee July 7, 2008) Attachments 29. Motion to approve a funding agreement between Augusta Richmond county and Greater Augusta Arts Council for fiscal year 2008. (Approved by Finance Committee July 7, 2008) Attachments 30. Motion to approve a request from Richmond County Mosquito Control for additional funding in the amount of $50,000 from General Fund, a Utility Vehicle w/enclosed cab in the amount of $8,950 and a F150 Crew Cab Pickup Truck in the amount of $23,998 from Capital Outlay Fund. (Approved by Finance Committee July 7, 2008) Attachments 31. Motion to approve the recommendation of the Tax Assessor to relative to a request from Mr. Lynn Davis Curry, Jr. for a refund of property taxes for the years 2006 and 2007 for the property located at 3996 Clanton Road in the amount of $719.39. (Approved by Finance Committee July 7, 2008) Attachments 32. Motion to approve refund recommendation from the Board of Assessors for one account Boral Bricks, Inc.in the amount of $704.60. (Approved by Finance Committee July 7, 2008) Attachments 33. Motion to approve a request for abatement of taxes on Map & Parcel 072-2-486-00-0 and Map & Parcel 072-1-157-00-0 due to this property being in the name of Augusta from being seized in a drug bust in the amount of $2,911.60 and $3,563.85 respectively. (Approved by Finance Committee July 7, 2008) Attachments 34. Motion to approve the Administrator's recommendation that Mr. White be responsible for paying the taxes due to a refund of an overpayment he had previousley made on a water bill regarding the taxes due on property at 839 East Boundary Street. (Approved by Finance Committee July 7, 2008) Attachments ENGINEERING SERVICES 35. Motion to approve an Option for Right-of-Way between Nilamkumar Patel and Manisha Patel as owners, and Augusta, Georgia, as optionee, in connection with the Alexander Drive Project, for 0.013 acre (579.17 sq. ft) in fee and 0.006 acre (259.94 sq. ft.) of permanent construction & maintenance easement (2811 Brickrun Way) for a purchase price of $28,200.00. (Approved by Engineering Services Committee July 7, 2008) Attachments 36. Motion to authorize the Engineering Department to award a Consultant Services Agreement to Repro Products, Inc. in the Attachments amount of $49,895.00 for the implementation of Autodesk Civil 3D and staff training. (Approved by Engineering Services Committee July 7, 2008) 37. Motion to approve funds to complete a 12” water line through Fairington subdivision to serve additional growth along Tobacco and Windsor Spring Rds. (Approved by Engineering Services Committee July 7, 2008) Attachments 38. Motion to approve the Administrator's recommendation relative to a contract with the architect for the TEE Center project and to bring back the contract for committee review. (Approved by Engineering Services Committee July 7, 2008) Attachments 39. Motion to approve a Resolution to provide for the installation of arterial street lights for the New Savannah Road; and the assessment of the annual cost of maintaining and operating said street lights; to provide for the method and manner for funding of said arterial street lights, and for other purposes. (Approved by Engineering Services Committee July 7, 2008) Attachments 40. Motion to approve award of a contract with Total Systems Commissioning, Inc. for Building Commissioning Consulting in conjunction with the new Judicial Center in the amount of $96,496.00. (Approved by Engineering Services Committee July 7, 2008) Attachments 41. Motion to approve award for additional design services in the amount of $93,140.00 to W.R. Toole Engineers, Inc. (WRTE) in order to design a 16-inch Water Main extension to Old Savannah Rd from the current 24-inch water main design on Doug Barnard Parkway at the 90% stage of design. (Approved by Engineering Services Committee July 7, 2008) Attachments 42. Motion to approve extension of the lease agreement between Attachments Augusta and MAU for space within the Hatcher Building located at 501 Greene Street for a period of 30 months. The new rate is proposed to be $13.25 per SF for the duration of the extension. (Approved by Engineering Services Committee July 7, 2008) 43. Motion to approve Georgia Power Company Governmental Encroachment Agreements Nos. 30948, 31027 and 31028. (Approved by Engineering Services Committee July 7, 2008) Attachments 44. Motion to approve hiring Supervisor I and Assistant Manager positions for Ft.Gordon near salary mid-point. (Approved by Administrative and Engineering Services Committees July 7, 2008) Attachments 45. Motion to approve execution of a contract with ATC Associates, Inc. for construction inspections and materials testing services associated with construction of the Webster Detention Center Expansion, the new Main Library and the new Judicial Center. (Approved by Engineering Services Committee July 7, 2008) Attachments 46. Motion to approve (CPB #323-04-203823372) Change Number Three in the amount of $220,000.00 with funding from SPLOST Phase III Contingency for project engineering and construction. Also approve award of construction contract to Blair Construction, Inc. in the amount of $748,479.03 for the Pointe West Subdivision Drainage Improvements Project, subject to receipt of signed contract and proper bonds. Also approve Supplemental Agreement Number Two to Cranston Engineering Group, P.C. in the amount of $42,000.00 for additional services that includes construction observation and field engineering. (Approved by Engineering Services Committee July 7, 2008) Attachments 47. Motion to approve Amendment #2 through the Utilities Department to Zimmerman, Evans, and Leopold Professional Design Services contract for additional design of the Rae’s Creek Attachments Sanitary Trunk Sewer Replacement Project in the amount of $33,200.00. Also approve the transfer of $271,000.00 into the Construction budget for completion of the Engineering Department’s portion of this project. (Approved by Engineering Services Committee July 7, 2008) 48. Motion to approve delegating Signature Authority to the Mayor and City Administrator for Provisions within existing Ft. Gordon Contract and with any budgetary adjustments and ratification of all actions by the Commission. (Approved by Engineering Services Committee July 7, 2008) Attachments 49. Motion to approve (CPB #323-04-296823516) Change Number Four in the amount of $3,315,100.00 with fundings of $2,167,667.00 from SPLOST Phase II Recapture, and $1,000,000.00 from SPLOST Phase III Recapture for Project Engineering and Construction. Also approve award of Construction Contract to Mabus Brothers Construction, Co. in the amount of $4,549,000.00 for the Windsor Spring Road Improvements Project, subject to receipt of a detailed project schedule, a contractor’s project team approved by the Engineering Department, a traffic control plan, a staging plan, signed contract (s), and proper bonds. Also approve Supplemental Agreement Number Four to W.R. Toole Engineers, Inc. in the amount of $196,100.00 for additional services that include construction observation and field engineering. (Approved by Engineering Services Committee July 7, 2008) Attachments PETITIONS AND COMMUNICATIONS 50. Motion to approve the minutes of the regular meeting of the Commission held on June 26, 2008. Attachments ****END CONSENT AGENDA**** AUGUSTA COMMISSION 7/10/2008 AUGUSTA COMMISSION REGULAR AGENDA 7/10/2008 (Items 51-56) PLANNING 51. Z-08-50 - A request for concurrence with the Augusta-Richmond County Planning Commission to deny a petition by Warren A. Taylor, on behalf of Gwendolyn Bass Taylor and Warren A. Taylor, requesting a change of zoning from Zone R-3C (Multiple-family Residential) to Zone B-1 (Neighborhood Business) affecting property containing .78 acres is known under the present numbering system as 1866 Kissingbower Road (Tax Map 071-1-214-00-0) DISTRICT 5 Attachments PETITIONS AND COMMUNICATIONS 52. Motion to ratify grant agreement for ARC to be the direct receipient (fiscal agent) for the Governor's Office for Children and Families grant award on behalf of Augusta Partnership for Children, Inc. Attachments ADMINISTRATOR 53. Receive 2007 Audited Financial Statements from Cherry, Bekaert and Holland. Attachments 54. Set 2008 Millage Rate. Attachments OTHER BUSINESS 55. Update from the Canal Authority regarding the expenditure of funds for the cleaning of the third level of the Canal. (Requested by Commissioner Joe Bowles) Attachments Upcoming Meetings www.augustaga.gov LEGAL MEETING A. Pending and Potential Litigation. B. Real Estate. C. Personnel. 56. Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Commission Meeting Agenda 7/10/2008 1:00 PM Invocation Department: Caption:Reverend Ronald Wright, Pastor Ebenezer Seventh Adventist Church Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 1 Commission Meeting Agenda 7/10/2008 1:00 PM Augusta Utilities Department Department: Caption:Presentation to Augusta Utilities Department by the Georgia Association of Water Professions (GAPW). Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 2 Commission Meeting Agenda 7/10/2008 1:00 PM Mayor's Masters Committee Department: Caption:Presentation of checks from the Mayor's Masters Reception Committee to Augusta State University Women Golf Team, Fisher House, Augusta Parks & Recreation, Walton Rehabilitation and Academy of Richmond County. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 3 Commission Meeting Agenda 7/10/2008 1:00 PM City of Augusta Camp Data Class Department: Caption:The first City of Augusta Camp Data Class facilitiated by the Augusta Information Technology Department. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 4 Commission Meeting Agenda 7/10/2008 1:00 PM Coach Michael Curry Department: Caption:Certificate of Recognization presented to Mr. Michael Curry, Head Coach. Detroit Pistons. (Requested by Commissioner Calvin Holland) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 5 Commission Meeting Agenda 7/10/2008 1:00 PM Walter Sprouse Department: Caption:Mr. Walter Sprouse. RE: Update from the Development Authority of Richmond County. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 6 Commission Meeting Agenda 7/10/2008 1:00 PM Planning Commission Department:Planning Commission Caption: ZA-R-190 – A request for concurrence with the Augusta- Richmond County Planning Commission to approve an amendment to the Comprehensive Zoning Ordinance for Augusta-Richmond County by amending Section 8-1 (Permitted Uses) regarding the average gross floor area of one family detached dwellings. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 7 ORDINANCE ______ An Ordinance to amend the Comprehensive Zoning Ordinance adopted by the Augusta-Richmond County Commission effective September 16, 1997 by amending Section 8 -1 (Permitted Uses) . THE AUGUSTA COMMISSION HEREBY ORDAINS: SECTION II. That the Comprehensive Zoning Ordinance is amended by deleting the following in Section 8-1 (Permitted Uses) (a) One family detached dwellings. SECTION II. That the Comprehensive Zoning Ordinance is amended by adding the following in Section 8-1 (Permitted Uses) (a) One family detached dwellings the gross floor area of which is not more than two times the average gross floor area or less than 60% of the average gross floor area of existing homes located on lots in whole or in part within 300 feet of the boundaries of the subject lot. Gross floor area shall include the entire area located under the roof of the principal structure, including finished attics, attached garages, and basements, and it shall be as presented in the online information of the Augusta Richmond County Tax Assessor’s Office. SECTION III. All Ordinances or parts of Ordinances in conflict with this Ordinance are hereby repealed. Duly adopted by the Augusta-Richmond County Commission this ______ day of __________________, 2008. __________________________________________ MAYOR, AUGUSTA COMMISSION AUGUSTA, GEORGIA Attachment number 1 Page 1 of 2 Item # 7 ATTEST: ________________________________________ LENA BONNER, CLERK First Reading: ____________________________ Second Reading: __________________________ Attachment number 1 Page 2 of 2 Item # 7 Commission Meeting Agenda 7/10/2008 1:00 PM Planning Commission Department:Planning Commission Caption: ZA-R-191 – A request for concurrence with the Augusta- Richmond County Planning Commission to approve an amendment to the Comprehensive Zoning Ordinance for Augusta-Richmond County by amending Section 8-2 (Special Exception) regarding the average gross floor area of one family detached dwellings. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 8 ORDINANCE ______ An Ordinance to amend the Comprehensive Zoning Ordinance adopted by the Augusta-Richmond County Commission effective September 16, 1997 by amending Section 8 -2 (Special Exceptions) . THE AUGUSTA COMMISSION HEREBY ORDAINS: SECTION II. That the Comprehensive Zoning Ordinance is amended by adding the following in Section 8-2 (Special Exception) (g ) One family detached dwelling the average gross floor area of which is more than two times the average gross floor area or less than 60% of the gross floor area of existing homes located on lots in whole or in part within 300 feet of the boundaries of the subject lot. Gross floor area shall include the entire area located under the roof of the principal structure, including finished attics, attached garages, and basements, and it shall be as presented in the online information of the Augusta Richmond County Tax Assessor’s Office. SECTION II. All Ordinances or parts of Ordinances in conflict with this Ordinance are hereby repealed. Duly adopted by the Augusta-Richmond County Commission this ______ day of __________________, 2008. __________________________________________ MAYOR, AUGUSTA COMMISSION AUGUSTA, GEORGIA ATTEST: ________________________________________ LENA BONNER, CLERK First Reading: ____________________________ Attachment number 1 Page 1 of 2 Item # 8 Second Reading: __________________________ Attachment number 1 Page 2 of 2 Item # 8 Commission Meeting Agenda 7/10/2008 1:00 PM Planning Commission Department:Planning Commission Caption: Z-08-50 - A request for concurrence with the Augusta- Richmond County Planning Commission to deny a petition by Warren A. Taylor, on behalf of Gwendolyn Bass Taylor and Warren A. Taylor, requesting a change of zoning from Zone R-3C (Multiple-family Residential) to Zone B-1 (Neighborhood Business) affecting property containing .78 acres is known under the present numbering system as 1866 Kissingbower Road (Tax Map 071-1-214-00-0) DISTRICT 5 Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 9 Cover Memo Item # 9 Commission Meeting Agenda 7/10/2008 1:00 PM Planning Commission Department:Planning Commission Caption: FINAL PLAT – COUNCIL DRIVE – S-784 – A petition by Cranston Engineering Group P.C., on behalf of James Garren, requesting final plat approval for Council Drive subdivision. This residential development is located on Council Drive. (Reviewing Agency approval 7-8-08) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 10 Commission Meeting Agenda 7/10/2008 1:00 PM Planning Commission Department:Planning Commission Caption: Z-08- 49 - A request for concurrence with the Augusta- Richmond County Planning Commission to approve a petition by Bernard Johnson requesting a change of zoning from Zone R-1A (One-family Residential) to Zone R-3B (Multiple-family Residential) affecting property located on the east right-of-way line of Hopetown Drive (private), 335 feet, more or less, east of Bertram Road and containing approximately 3 acres. (Tax Map 012-0-136-02-0) DISTRICT 7 Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 11 Cover Memo Item # 11 Commission Meeting Agenda 7/10/2008 1:00 PM Planning Commission Department:Planning Commissino Caption: Z-08-52 – A request for concurrence with the Augusta- Richmond County Planning Commission to approve with the condition that a 6 foot solid fence and a 10 foot natural buffer be installed and maintained along the rear property line; a petition by Patricia Scott requesting a change of zoning from Zone A (Agriculture) to Zone B-2 (General Business) affecting property containing 1.57 acres and known as 4280 Windsor Spring Road. (Tax Map 166-0-019- 01-00) DISTRICT 6 Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 12 Cover Memo Item # 12 Commission Meeting Agenda 7/10/2008 1:00 PM Planning Commission Department:Planning Commission Caption: Z-08-53 – A request for concurrence with the Augusta- Richmond County Planning Commission to approve a petition by Orlando O’Neal requesting a change of zoning from Zone A (Agriculture) and Zone R-1C (One-family Residential) to Zone R-MH (Manufactured Home Residential) affecting property containing .34 acres and known as 2066 A and 2066 B Willow Street. (Tax Map 087- 4-082-00-0 & 087-4-083-00-0). DISTRICT 2 Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 13 Commission Meeting Agenda 7/10/2008 1:00 PM Planning Commission Department:Planning Commission Caption: ZA-R-192 – A request for concurrence with the Augusta- Richmond County Planning Commission to approve an amendment to the Comprehensive Zoning Ordinance for Augusta-Richmond County by amending Section 3-12 (Special Building Setbacks). Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 14 ORDINANCE ______ An Ordinance to amend the Comprehensive Zoning Ordinance adopted by the Augusta-Richmond County Commission effective September 16, 1997 by amending Section 3-12 ( Special Building Setbacks) . THE AUGUSTA COMMISSION HEREBY ORDAINS: SECTION II. That the Comprehensive Zoning Ordinance is amended by deleting the following in Section 3-12 ( Special Building Setbacks) (f)* Nearer than forty-five (45) feet from the right-of-way line of Jackson Road / Walton Way Extension from Wrightsboro Road to the intersection of Davis Road and Pleasant Home Road. (project complete) (g) Nearer than forty (40) feet from the right-of-way line of either side of Davis Road from Pleasant Home Road to the Columbia County Line. (project complete) (m) Nearer than forty (40) feet from the right-of-way line of Fury's Ferry Road from Washington Road to the Columbia County Line. (project complete) SECTION II. That the Comprehensive Zoning Ordinance is amended by adding the following in Section 3-12 ( Special Building Setbacks) (ff) Nearer than 70 feet from the right-of-way of S.R. 56 from Tobacco Road to Bennock Mill Road. SECTION III. All Ordinances or parts of Ordinances in conflict with this Ordinance are hereby repealed. Duly adopted by the Augusta-Richmond County Commission this ______ day of __________________, 2008. Attachment number 1 Page 1 of 2 Item # 14 __________________________________________ MAYOR, AUGUSTA COMMISSION AUGUSTA, GEORGIA ATTEST: ________________________________________ LENA BONNER, CLERK First Reading: ____________________________ Second Reading: __________________________ Attachment number 1 Page 2 of 2 Item # 14 Commission Meeting Agenda 7/10/2008 1:00 PM Planning Commission Department:Planning Commissino Caption: SPA-08 – A request for concurrence with the Augusta- Richmond County Planning Commission to approve an amendment to the Site Plan Regulations for Augusta- Richmond County by amending Section 202-E regarding the required number of plans to be submitted. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 15 ORDINANCE NO. _____ A resolution by the Augusta-Richmond County Planning Commission recommending that the Subdivision Regulations be amended as follows: AN ORDINANCE TO AMEND SECTION OF THE SITE PLAN REGULATIONS OF AUGUSTA, GEORGIA, ADOPTED BY THE AUGUSTA COMMISSION ON MARCH 18, 1997 BY PROVIDING FOR ADDITIONAL INFORMATION TO BE INCLUDED ON THE SITE PLAN: THE AUGUSTA COMMISSION HEREBY ORDAINS: SECTION I. That the Ordinance regulating the development of land in Augusta, Georgia, is amended by deleting Section 202 - Required number of copies for site plans. E. An architect or civil engineer shall produce, certify, and submit fourteen (14) complete sets and four cover sheets of the Site Plan to the Planning Commission at the time of application. Upon acceptance of the application, the Planning Commission Staff shall forward for review such copies as follows: 1. Three (3) copies shall be filed with Public Works Department. 2. Three (3) copies shall be filed with the Utilities Department if the subdivision is to be served with public water and/or sewer. 3. One (1) copy shall be filed with the Traffic Engineer. 4. One (1) copy shall be filed with the Fire Department. 5. One (1) copy shall be filed with the Soil Conservation Service. 6. One (1) copy shall be filed with the Board of Health. 7. One (1) copy shall be retained by the Planning Commission. 8. Two (2) copies shall be returned to the applicant after hearing by the Planning Commission and shall be stamped in accordance with the approval of the Planning Commission. 9. One (1) copy shall be filed with the Trees and Landscape Department. SECTION II. That the Ordinance regulating the development of land in Augusta, Georgia, is amended by adding a new Section 202 – Required number of copies for development plan. D. Eleven (11) complete sets Site Plan shall be filed with the Planning Commission at the time of application. The Planning Commission shall thereafter forward for review such copies as follows: 1. One (1) copies shall be filed with Engineering Department. 2. Four (4) copies shall be filed with the Utilities Department if the subdivision is to be served with public water and/or sewer. 3. One (1) copy shall be filed with the Traffic Engineer. 4. One (1) copy shall be filed with the Fire Department. 5. One (1) copy shall be filed with the Soil Conservation Service. 6. One (1) copy shall be filed with the Board of Health. 7. One (1) copy shall be filed with the Trees and Landscape Department. Attachment number 1 Page 1 of 2 Item # 15 8. One (1) copy shall be retained by the Planning Commission. Seven (7) copies shall be submitted once the Site plan has been reviewed and approved and the Site Plan shall be stamped in accordance with the approval of the Planning Commission, and the copies shall be distributed as follows: 1. Two (2) copies shall be returned to the applicant at the Pre-Construction conference 2. Three (3) copies shall be retained by the Engineering Department 3. One (1) copy shall be submitted to the NPDES Inspector for inspections purposes 4. One (1) copy shall be retained by the Planning Commission SECTION III. All Ordinances or parts of Ordinances in conflict with this Ordinance are hereby repealed. Done in Open Meeting under the Common Seal thereof this __________ day of _______________, 2008. APPROVED THIS __________ day of _______________, 2008. ___________________________________ MAYOR, AUGUSTA COMMISSION AUGUSTA, GEORGIA ATTEST: ___________________________________ CLERK OF COMMISSION Attachment number 1 Page 2 of 2 Item # 15 Commission Meeting Agenda 7/10/2008 1:00 PM Planning Commission Department:Planning Commission Caption: SA-45 – A request for concurrence with the Augusta- Richmond County Planning Commission to approve an amendment to the Subdivision Regulation for Augusta- Richmond County by amending Section 201-D and 202- B regarding the required number of plans to be submitted. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 16 ORDINANCE NO. _____ A resolution by the Augusta-Richmond County Planning Commission recommending that the Subdivision Regulations be amended as follows: AN ORDINANCE TO AMEND SECTION OF THE SUBDIVISION REGULATIONS OF AUGUSTA, GEORGIA, ADOPTED BY THE AUGUSTA COMMISSION ON MARCH 18, 1997 BY PROVIDING FOR ADDITIONAL INFORMATION TO BE INCLUDED ON THE SUBDIVISION PLAN: THE AUGUSTA COMMISSION HEREBY ORDAINS: SECTION I. That the Ordinance regulating the subdivision of land in Augusta, Georgia, is amended by deleting Section 201- Required number of copies for development plans. D. Twelve (12) complete sets and nine (9) copies of sheet number one (1) -- sheet showing lot layout and easements -- of the Development Plan shall be filed with the Planning Commission at the time of application. The Planning Commission shall thereafter file such prints as follows: 1. Three (3) copies shall be filed with the Public Works Department. 2. Three (3) copies shall be filed with the Utilities Department if the subdivision is to be served with public water and/or sewer. 3. One (1) copy shall be filed with the Traffic Engineer. 4. One (1) copy shall be filed with the Fire Department. 5. One (1) copy shall be filed with the Soil Conservation Service. 6. One (1) copy shall be filed with the Board of Health, if applicable. 7. One (1) copy of sheet number one (1) shall be filed with the Georgia Power Company or Jefferson Electric, whichever is applicable. 8. One (1) copy of sheet number one (1) shall be filed with the gas company 9. One (1) copy of sheet number one (1) shall be filed with the telephone company. 10. One (1) copy of sheet number (1) shall be filed with the cable company. 11. One (1) copy of sheet number (1) shall be filed with E-911. 12. One (1) copy of sheet number (1) shall be filed with Georgia Power - Transmission Right-of-ways. 13. One (1) copy shall be retained by the Planning Commission. 14. Two (2) copies shall be returned to the subdivider stamped in accordance with the approval of the Planning Commission. SECTION II. That the Ordinance regulating the subdivision of land in Augusta, Georgia, is amended by adding a new Section 201 – Required number of copies for development plan. D. Ten (10) complete sets and eight (8) copies of sheet number one (1) -- sheet showing lot layout and easements -- of the Development Plan shall be filed with the Planning Commission at the time of application. The Planning Commission shall thereafter forward for review such copies as follows: 1. One (1) copies shall be filed with the Engineering Department. Attachment number 1 Page 1 of 3 Item # 16 2. Four (4) copies shall be filed with the Utilities Department if the subdivision is to be served with public water and/or sewer. 3. One (1) copy shall be filed with the Traffic Engineer. 4. One (1) copy shall be filed with the Fire Department. 5. One (1) copy shall be filed with the Soil Conservation Service. 6. One (1) copy shall be filed with the Board of Health, if applicable. 7. One (1) copy of sheet number one (1) shall be filed with the Georgia Power Company or Jefferson Electric, whichever is applicable. 8. One (1) copy of sheet number one (1) shall be filed with Georgia Natural Gas 9. One (1) copy of sheet number one (1) shall be filed with Bellsouth. 10. One (1) copy of sheet number (1) shall be filed with Comcast. 11. One (1) copy of sheet number (1) shall be filed with E-911. 12. One (1) copy of sheet number (1) shall be filed with Georgia Power – Transmissions. 13. One (1) copy of sheet number (1) shall be filed with the Augusta Post Office 14. One (1) copy of sheet number (1) shall be filed with the Augusta GIS Dept. 15. One (1) copy shall be retained by the Planning Commission. Seven (7) copies shall be submitted. Once the Development Plan has been reviewed and approved and after hearing by the Planning Commission, the Development Plan shall be stamped in accordance with the approval of the Planning Commission, and the copies shall be distributed as follows: 1. Two (2) copies shall be returned to the applicant at the Pre-Construction conference 2. Three (3) copies shall be retained by the Engineering Department 3. One (1) copy shall be submitted to the NPDES Inspector for inspections purposes 4. One (1) copy shall be retained by the Planning Commission SECTION III. That the Ordinance regulating the subdivision of land in Augusta, Georgia, is amended by deleting a new Section 202 – Required number of copies for final plat. B. Two original mylars and twelve (12) copies of the Final Plat shall be filed with the Planning Commission at the time of application. The Planning Commission shall thereafter file such copies as follows: 1. Three (3) copies shall be filed with the Public Works Department. 2. Three (3) copies shall be filed with the Utilities Department if the subdivision is to be served with public water and/or sewer. 3. One (1) copy shall be filed with the County Board of Health, if applicable. 4. One (1) copy shall be filed with the Traffic Engineer. 5. Two (2) copies shall be retained by the Planning Commission. 6. Two (2) copies shall be returned to the subdivider stamped in accordance with the approval of the Planning Commission and the Commission. Attachment number 1 Page 2 of 3 Item # 16 SECTION IV. That the Ordinance regulating the subdivision of land in Augusta, Georgia, is amended by adding a new Section 202 – Required number of copies for final plat. B. Eight (8) copies of the Final Plat shall be filed with the Planning Commission at the time of application. The Planning Commission shall thereafter file such copies as follows: 1. One (1) copies shall be filed with the Engineering Department. 2. Four (4) copies shall be filed with the Utilities Department if the subdivision is to be served with public water and/or sewer. 3. One (1) copy shall be filed with the Traffic Engineering Department 4. One (1) copy shall be filed with the County Board of Health, if applicable. 5. One (1) copies shall be retained by the Planning Commission. Two (2) mylars and six (6) copies shall be submitted once the Final Plat has been reviewed and approved and after hearing by the Planning Commission and Augusta Commission, the Final Plat shall be stamped in accordance with the approval of the Commission, and the copies shall be distributed as follows: 1. One (1) mylar shall be retained by the Planning Commission 2. One (1) mylar shall be returned to the Developer 3. Two (2) copies shall be retained by the Planning Commission 4. Four (4) copies shall be returned to the Developer SECTION V. All Ordinances or parts of Ordinances in conflict with this Ordinance are hereby repealed. Done in Open Meeting under the Common Seal thereof this __________ day of _______________, 2008. APPROVED THIS __________ day of _______________, 2008. ___________________________________ MAYOR, AUGUSTA COMMISSION AUGUSTA, GEORGIA ATTEST: ___________________________________ CLERK OF COMMISSION Attachment number 1 Page 3 of 3 Item # 16 Commission Meeting Agenda 7/10/2008 1:00 PM Planning Commission Department:Planning Commission Caption: FINAL PLAT – WEST WHEELER TOWNHOMES, PHASE 6 (A PORTION OF DEVELOPMENT PLAN S- 699-III) – S-788 - A petition by Southern Partners Inc., on behalf of ATC Development, requesting final plat approval for West Wheeler Townhomes, Phase 6. This residential townhome development is located off West Wheeler Parkway at the terminus. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 17 Commission Meeting Agenda 7/10/2008 1:00 PM Alcohol Application Department:License & Inspections Caption:Motion to approve a New Ownership Application: A. N. 08 - 30: request by Erin Jordan for an on premise consumption Liquor, Beer & Wine license to be used in connection with Ovations Food Services L. P. DBA The Augusta-Richmond County Civic Center located at 601 7th Street. There will be Sunday Sales. District 1. Super District 9. (Approved by Public Services Committee July 7, 2008) Background:This is a new ownership application. Formerly in the name of Brent Lefreve for Centerplate. Analysis:The applicant meets the requirements of the Augusta- Richmond County Alcohol Ordinance. Financial Impact:The applicant will pay a pro-rated fee of $2722.50. Alternatives: Recommendation:License & Inspections recommends approval. The RCSD recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Administrator. Cover Memo Item # 18 Clerk of Commission Cover Memo Item # 18 Attachment number 1 Page 1 of 2 Item # 18 Attachment number 1 Page 2 of 2 Item # 18 Commission Meeting Agenda 7/10/2008 1:00 PM Alcohol Application Department:License & Inspections Caption:Motion to approve a New Ownership Application: A. N. 08 - 31: a request by Erin Jordan for an on premise consumption Liquor, Beer & Wine license to be used in connection with Ovations Food Services L. P. DBA The William Bell Auditorium located at 712 Telfair St.There will be Sunday Sales. District 1. Super District 9. (Approved by Public Safety Committee July 7, 2008) Background:This is a new ownership application. Formerly in the name of Brent Lefreve for Centerplate. Analysis:The applicant meets the requirements of the Augusta- Richmond County Alcohol Ordinance. Financial Impact:The applicant will pay a pro-rated fee of $2722.50. Alternatives: Recommendation:License & Inspections recommends approval. The RCSD recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Administrator. Cover Memo Item # 19 Clerk of Commission Cover Memo Item # 19 Attachment number 1 Page 1 of 2 Item # 19 Attachment number 1 Page 2 of 2 Item # 19 Commission Meeting Agenda 7/10/2008 1:00 PM Electrical engineering and design services for Newman Tennis Center Department:Tom F. Beck, Director, Recreation and Parks Department Caption:Motion to approve a professional services agreement for engineering and design services at Newman Tennis Center to ZEL Engineers for $9,800.00. (Approved by Public Services Committee July 7, 2008) Background:Funds have been approved in SPLOST Phases IV and V for improvements to Newman Tennis Center. This improvement project scheduled will bring in additional electrical service and provide lighting to six (6) courts. Analysis:An RFQ for engineering and design services was advertised with a total of three (3) firms expressing interest in providing the required professional services. Upon interviewing all of the firms, Zell Engineering scored the highest for the evaluation criteria used for this RFQ. (See attached RFQ). Financial Impact:Attached is the fee proposal from Zell Engineers for $9,800 (9.8% of the construction budget of $100,000) the Department is recommending for approval. Funds are in place for this project in SPLOST Phases IV and V. Alternatives:1. To approve. 2. Move no action thus delaying the recommended lighting project at Newman Tennis Center. Recommendation:1. To approve a professional services agreement with Zell Engineers for $9,800.00. Funds are Available in the Following Accounts: 324061110 - 202065440 325061110 - 207065023 Cover Memo Item # 20 REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Cover Memo Item # 20 Attachment number 1 Page 1 of 1 Item # 20 Attachment number 2 Page 1 of 1 Item # 20 Commission Meeting Agenda 7/10/2008 1:00 PM Lake Olmstead Gazebo Area Improvements Department:Tom F. Beck, Director, Recreation and Parks Department Caption:Motion to approve Bid Item 08-131, improvements to Lake Olmstead Park Gazebo Area, to Ammar Construction at a cost of $174,000. (Approved by Public Services Committee July 7, 2008) Background:SPLOST funding has been allocated to continue the park improvements identified through the Commission approved master plan for development at Lake Olmstaed Park. Analysis:A total of seven (7) firms attended the mandatory pre-bid meeting with one vendor submitting a bid.Based upon review of the bid and the recommendation of award by the design consultant, Ammar Construction has been recommended to perform this renovation project at Lake Olmstead.(See attachments) Financial Impact:Funding is in place in the approved list of SPLOST funded projects in Phases IV and V. Alternatives:1. To approve 2. Move no action thus delaying the required improvements at Lake Olmstead Park. Recommendation:1. To approve Bid Item 08-131 to Ammar Construction for $174,000. Funds are Available in the Following Accounts: 324061110 - 203061270 325061110 - 207065021 Cover Memo Item # 21 REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Cover Memo Item # 21 Attachment number 1 Page 1 of 1 Item # 21 Attachment number 2 Page 1 of 1 Item # 21 Commission Meeting Agenda 7/10/2008 1:00 PM McBean and Meadowbrook Park Improvements Department:Tom F. Beck, Director of Recreation and Parks Department Caption:Motion to approve Bid Item 08-135, McBean and Meadowbrook Park Improvements, to MRC Construction Company for $327,500.00. (Approved by Public Services Committee July 7, 2008) Background:Funds have been appropriated through the SPLOST Phases IV and V programs for park improvements to McBean Community Park and Meadowbrook Park. Construction will consist of the following: McBean: Comfort station, picnic shelter, tot play unit, landscaping Meadowbrook: Comfort station and picnic shelter. Analysis:A total of five (5) contractors were present at the mandatory pre-bid conference with three (3) contractors submitting bid information. Of the three received, one was deemed non- compliant. The low responsive bidder who met specifications was MRC Construction Company. (See Attachments) Financial Impact:Funds are currently in place in SPLOST Phases IV and V to cover the expenses associated with this improvement project. Alternatives:1. To Approve 2. Move No Action Recommendation:1. Motion to approve Bid Item 08-135 to MRC Construction Company in the amount of $327,500.00 Funds are Available in the Following Accounts: 324061110 - 201068710 325061110 - 206065012 325061110 - 207065024 Cover Memo Item # 22 REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Cover Memo Item # 22 Attachment number 1 Page 1 of 1 Item # 22 Attachment number 2 Page 1 of 1 Item # 22 Commission Meeting Agenda 7/10/2008 1:00 PM Ordinance for Operation of Pedicabs Department:Clerk of Commission Caption:Motion to approve an Ordinance to amend the County of Augusta, Georgia Code to add a new Article 5 entitled Pedicab Service; to provide for the operation and regulation of pedicabs in the Augusta-Richmond County Downtown Business District, to repeal all Ordinances in conflict herewith, to provide an effective date, and for other purposes. (Approved by Public Services Committee July 7, 2008) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 23 Attachment number 1 Page 1 of 9 Item # 23 Attachment number 1 Page 2 of 9 Item # 23 Attachment number 1 Page 3 of 9 Item # 23 Attachment number 1 Page 4 of 9 Item # 23 Attachment number 1 Page 5 of 9 Item # 23 Attachment number 1 Page 6 of 9 Item # 23 Attachment number 1 Page 7 of 9 Item # 23 Attachment number 1 Page 8 of 9 Item # 23 Attachment number 1 Page 9 of 9 Item # 23 Commission Meeting Agenda 7/10/2008 1:00 PM Personnel changes - Recreation and Parks Department:Recreation and Parks Caption:Motion to approve upgrading one part time position to full time at Augusta Municipal Golf Course and downgrading one existing full time vacancy from Recreation Specialist II to Corrections Officer in the Recreation and Parks Department. (Approved by Public Services and Administrative Services Committees July 7, 2008) Background:The request is to upgrade an existing part time position at the golf course from part time to full time as an Office Manager, pay grade 39. This position would handle accounting/financial duties and coordinate the staffing and operation of the snack bar. This position is needed to continue improving business accountability at the golf course. This position would be advertised thru Human Resources. Also, the request is to change a vacant, authorized and funded position of Recreation Specialist II, pay grade 45, to Corrections Officer, pay grade 43. This position change would enable another inmate crew to be assigned to handle additional maintenance responsibilities given to Recreation and Parks, including the Botanical Gardens, Aquaduct Park, Apple Valley Park, Utley Center in Hyde Park,Highland (Wood Park) Splash Park(opening August, 2008) new Baurle Tournament Boating Facility(opening in 2009), Diamond Lakes Tennis Center(opening in 2009) and Hephzibah Athletic Complex(opening in September). The vacant Recreation Specialist II position was previously assigned to Carroll Community Center, which is now being managed by the Diamond Lakes C.C. staff as a rental facility The position will be advertised thru Human Resources. Analysis:Financial impact will be as follows: Golf Course will be cost neutral, with other adjustments made to offset additional Cover Memo Item # 24 personnel costs within golf course budget. Downgrading Rec. Spec. II(45) to Corrections Officer(43) will produce a savings of @$6000.00 annually, while increasing maintenance of parks in the system. Financial Impact:Golf Course:(566061451) Delete: Part time wages: $12,000 (5111210) Water charges: $16,000(5312110 - new rate has resulted in savings) Add: Office /Concessions Manager(39) : $28,000 with benefits(5111110) Corrections Officer: Delete: Rec. Spec. II(45) $40,500 with benefits(1010612225111110) Add: Corr. Officer(43) $34,600 with benefits (1010611225111110) Alternatives:1. To deny, keeping the department in a difficult position to provide necessary services. 2. To approve Recommendation:#2 - to approve Funds are Available in the Following Accounts: see above REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Cover Memo Item # 24 REC/89 Augusta-Richmond County Job Description Approved Title: Golf Course Office Manager Job Code: Title: Golf Course Office Manager Overtime: Non-exempt Department: Parks and Recreation Date Prepared: January 8, 2008 Reports to: Golf Course Manager Job Grade: 39 GENERAL SUMMARY: Provides administrative and clerical support within the guidelines of supervisory instructions and County and departmental policies, regulations, and procedures. Reports to the Golf Course Manager or other designated person and works with co-workers, employees, elected officials, vendors, and the public to provide support. PRINCIPAL DUTIES AND RESPONSIBILITIES 1. Assists with divisional payroll for all full time, seasonal and part time employees. 2. Works front counter in Pro Shop. 3. Assists with all personnel records, schedules, schedule physicals and drug screening. 4. Monitors expenditures and processes requisitions purchase orders and invoices. 5. Maintains accounting system for expenditures, receipts and petty cash and make daily deposits. 6. Establishes and maintains a priority system for typing and filing. 7. Process with the return check program. 8. Process requisitions and purchase orders and route these forms to Accounting Department. 9. Assist in answering calls and providing general program and event information. 10. Assist with preparing department budget preparation. 11. Serves as resource to subordinate personnel. 12. Coordinates ordering process for concession sold at golf course. 13. Assists with inventory; entering and monitoring. REQUIREMENTS Education: High School diploma, trade school, or equivalent level of education. Experience: 3+ years in similar position or sufficient experience to perform principal duties and responsibilities, usually associated with completion of apprenticeship/internship. Knowledge/Skills/Abilities: • Considerable knowledge of modern office procedures and clerical and bookkeeping techniques. • Familiarity with relevant County and departmental policies and procedures and program, policies, and procedures of the Recreation Department. • Proficiency in planning and organizing, typing accurately with moderate speed, record-keeping, and filing. • Mastery of operating modern office equipment and telephone. • Good communication skills, both oral and written. • Demonstrated ability to work independently. Other: • May supervise and/or train designated subordinate personnel. • Possess or have ability to obtain a valid state operator/driver’s license for the type vehicle or equipment operated. PHYSICAL DEMANDS Intermittent sitting, standing, stooping, crouching, walking, lifting of light objects, and using equipment requiring high degree of dexterity. Work is performed in an office. DISCLAIMER The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job. REVIEW/APPROVALS ______________________________________________________ ______________________ Human Resources Date ______________________________________________________ ______________________ Line or Staff Management Date Attachment number 1 Page 1 of 2 Item # 24 REC/89 Attachment number 1 Page 2 of 2 Item # 24 Commission Meeting Agenda 7/10/2008 1:00 PM Demolition of unsafe structures Department:License & Inspection Caption:Motion to approve an Ordinance providing for the demolition of certain unsafe and uninhabitable structures in the Turpin Hill Neighborhood: 1624/1626 Carpenter Street, 1121 Kent Street, 1105 Kent Street, (District 2, Super District 9); Laney-Walker Neighborhood: 946/948 Cedar Street, 1109 ½ Cedar Street, (District 1, Super District 9); East Augusta Neighborhood: 2441 Danville Street, 705 Macon Avenue, 111 Courtland Drive, (District 1, Super District 9); South Augusta Neighborhood: 2015 Barnes Road, (District 2, Super District 9); Meadowbrook Neighborhood: 3629 North Madrid Drive, (District 4, Super District 9); South Richmond Neighborhood: 3910 Elk Street, (District 6, Super District 10); West Augusta Neighborhood: 3137 Bransford Drive, (District 5, Super District 10); AND WAIVE 2ND READING. (Approved by Administrative Services Committee July 7, 2008) Background:The approval of this ordinance will provide for the demolition of certain structures that have been determined to be dilapidated beyond repair and a public nuisance. The owners of the above referenced properties have been requested to correct the property maintenance violations. The violations were not corrected. By approving this ordinance the City will have the structures demolished, record a lien against the property in the amount of the costs incurred, and send the property owners a bill for payment that is due within 30 days of receipt. Analysis:Continuing the removal of dilapidated structures will signal to the public that neglected, unsafe and uninhabitable structures will not be allowed and that property owners will be held responsible for their properties. Cover Memo Item # 25 Financial Impact:The average total cost associated with the demolition of each property will be approximately $5,200.00. This includes the title search, asbestos survey, and demolition. Alternatives:Allow the unsafe structures to remain and continue to have a negative impact on the neighborhoods and City. Recommendation:Approval Funds are Available in the Following Accounts: FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNT: Account # 220072913/ 5211119 In conjunction with this, there is a Budget Amendment in front of the Finance Committee to increase this budget to $342,000. The funds requested in this agenda item will be fully reimbursed by the CDBG Grant. REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Cover Memo Item # 25 Attachment number 1 Page 1 of 2 Item # 25 Attachment number 1 Page 2 of 2 Item # 25 Commission Meeting Agenda 7/10/2008 1:00 PM Evaluation of Relocation Options for Juvenile Court Department:Juvenile Court Caption:Motion to approve the Administrator's recommendation to proceed with a contract for the building on Broad Street for the Juvenile Court. (Approved by Administrative Services Committee July 7, 2008) . Background:Juvenile Court is seeking to maintian a location seperate from the Judicial Center to ensure the seperation of juvenile and adult offenders. Analysis:There are several options available, to include: Leasing space with a specialty build-out to accomodate the court's needs. Purchasing an existing building and modifying it for the court. Building a new structure for the Juvenile Court. Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Administrator. Cover Memo Item # 26 Clerk of Commission Cover Memo Item # 26 Commission Meeting Agenda 7/10/2008 1:00 PM Mandatory Training Department:Clerk of Commission Caption:Motion to approve mandatory Office of Federal Contract Compliance Programs (OFCCP) Training (including contract record keeping requirements, the contract compliance review process and federally required Affirmative Action) for all appropriate people attending including a Deputy City Administrator, Interim Director of Utilities, AU Asst Director of Finance, Asst. Director over Ft. Gordon and all Utilities Department management connected with the administration of the Ft. Gordon Federal Contract, the Procurement Director a representative from the Law Department and the EEO Office. This training is intended to support the proper administration of the Federal Department of Defense Ft. Gordon contract which was received by the Augusta Utilities Department. Identified staff must complete training and submit verification to the Clerk of Commission's Office within a 60 day period from the approval date of this motion. (Approved by Administrative Services Committee July 7, 2008) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Cover Memo Item # 27 Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 27 Commission Meeting Agenda 7/10/2008 1:00 PM Reprogram CDBG & HOME 2008 Department:Housing & Community Development Department Caption:Motion to approve the reprogramming of $852,591.59 in Community Development Block Grant (CDBG) and HOME Investment Partnerships Funds. (Approved by Administrative Services Committee May 27, 2008 deferred from the Commission June 3, 2008 meeting ) Background: During the year, staff reviews each program budget to determine if there is a need to reprogram funds from inactive projects to projects that can readily be carried out to expend funds. As a result of staff review, it has been determined that there is a need to reprogram $200,000 in CDBG funds and $652,591.59 in HOME funds. We are proposing that funds be reprogrammed FROM the following projects: 1. CDBG Program Income – $200,000 - Justification: The City/AHCDD owns the former Transition Center properties located on Wrightsboro Road and Baker Avenue which were originally purchased with CDBG funds. The properties were appraised at $200,000 and are a part of the land transaction for the new library. Because the properties were purchased with federal CDBG funds, the proceeds from the sale will be Program Income to the CDBG program which will be used for eligible CDBG projects. 2. HOME FY 2004 Demolition Rebuild Program - $163,133.60 - Justification: Funds have not been committed due to lack of applications. 3. HOME FY 2005 Demolition Rebuild Program - $131,239.10 - Justification: Funds have not been committed due to lack of applications. 4. HOME FY 2006 Demolition Rebuild Program - $200,000 - Justification: Funds have not been committed due to lack of applications. - $120,000 will remain in this project for future applications. 5. HOME FY 2007 Housing Rehabilitation - $153,358 - Justification: Using HOME funds for Housing Rehabilitation is very restrictive and requires funds to be matched (by City) and the project must be monitored for 10 years. 6. FY 2000 Cover Memo Item # 28 HOME uncommitted funds - $1,218.10 - Justification: Residual unused project funds 7. FY2001 HOME uncommitted funds - $95.70 - Justification: Residual unused project funds 8. FY2002 HOME uncommitted funds - $2,280.18 - Justification: Residual unused project funds 9. FY2003 HOME uncommitted funds - $1,154.73 - Justification: Residual unused project funds 10. FY2006 HOME uncommitted funds - $112.18 - Justification: Residual unused project funds Projects that the funds will be reprogrammed TO: 1. Homeless Permanent Housing Project – CDBG $200,000 2. Antioch Ministries, Inc. – HOME $163,133.60 - Use: For development of affordable housing 3. Promise Land Community Development Corporation – HOME $131,239.10 - Use for development of affordable housing 4. Neighborhood Development – HOME $358,218.89 - Use: For development of affordable housing. In accordance with HUD requirements and the City's Citizen Participation Policy, any substantial changes to the Consolidated Plan must be presented to the public for a 30- day comment period. If comments are received, they must be presented to the Commission for action. On May 29, 2008, a Public Notice will be published in the newspaper soliciting comments from the public. The deadline for comments will be June 30, 2008. Analysis:Reprogramming of these funds will allow the department to proceed with active projects and expend the funds in a timely manner. Financial Impact:This reprogramming of funds is a reallocation of existing funds. Alternatives:None recommended. Recommendation:Accept the Proposed Reprogramming of $852,591.59 in CDBG and HOME Funds as Information and Allow Staff to Solicit Public Comments for a 30-day period. After the 30- day comment period (June 30, 2008), staff will return and present to Committee and Commission for action the Proposed List of Reprogramming and any public comments received. Funds are Available in the Following Existing CDBG and HOME funds. Cover Memo Item # 28 Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 28 CDBG & HOME REPROGRAM FUND LIST $852,591.59 Administrative Services Committee May 27, 2008 Commission July 15, 2008 CDBG – $200,000 FROM: FY PROJECT AMOUNT $’s (-) BALANCE $’s 2008 CDBG Program Income $ 200,000 0 TO: FY PROJECT AMOUNT $’s (+) BALANCE $’s 2008 CDBG Homeless Permanent Housing $ 200,000 $200,000 HOME - $652,591.59 FROM: FY PROJECT AMOUNT $’s (-) BALANCE $’s 2004 Demolition Rebuild Program 163,133.60 0 2005 Demolition Rebuild Program 131,239.10 0 2006 Demolition Rebuild Program 200,000.00 120,000 2007 Housing Rehabilitation 153,358 0 2000 Uncommitted Funds 1,218.10 0 2001 Uncommitted Funds 95.70 0 2002 Uncommitted Funds 2,280.18 0 2003 Uncommitted Funds 1,154.73 0 2006 Uncommitted Funds 112.18 0 TOTAL $ 652,591.59 TO: FY PROJECT AMOUNT $’s (+) BALANCE $’s 2008R Antioch Ministries, Inc. 163,133.60 163,133.60 2008R Promise Land CDC 131,239.10 131,239.10 2008 Neighborhood Development 358,218.89 1,041,006.89 TOTAL $ 652,591.59 NOTE: The balance column represents the budgeted amount and does not take into consideration any commitments. Attachment number 1 Page 1 of 1 Item # 28 Commission Meeting Agenda 7/10/2008 1:00 PM Oblique Imagery from Pictometry International Department:Information Technology Caption:Motion to approve contract with Pictometry International to provide Oblique Imagery of Augusta. (Approved by Public Safety Committee July 7, 2008) Background:Augusta currently uses digital orthophotographs, which are aerial photos that are registered to the earth’s surface so that they overlay with our Geographic Information System (GIS) maps. Oblique Imagery is similar in that it is also a digital aerial photo that is registered to the earth’s surface, except that oblique images permit the viewing of a building (or property) from 5 viewpoints: directly above, north, south, east, and west. Oblique Imagery is useful in that it provides a 360-degree view of a building from 45 degree elevation. It can be used by the fire department to explore the best way to attack a fire, the Sheriff’s Office to determine how to surround a site in a hostage situation or plan a raid, and by Planning and Zoning and the Tax Assessor’s Office to review changes in a property or area over time. Analysis:Augusta released RFP 07-193 in 2007 and, after proposals were reviewed, Pictometry was selected as the vendor of choice. Pictometry proposes to “fly” the city to gather photography in 2008 and 2009, with all photography being delivered in 2009 due to SPLOST funding availability. Additionally, Pictometry will provide 2007 Augusta photography (which was flown last year for another customer) upon contract signing. In essence, the cost of this project will provide Augusta departments with three consecutive years of Oblique Imagery that can support decision-making and planning. The solution includes a software package that permits distribution to individual vehicles (such as Fire Trucks and Sheriffs Patrol Cars), as well as a PC-based solution that staff in any department can view from their offices. The Tax Assessor’s Office will also Cover Memo Item # 29 be using specially-made change detection software that will be able to assist in determining if buildings and properties have undergone changes from one year to the next. This agreement with Pictometry can be extended for an annual fee, currently $56,259, for which they will fly the city each year and deliver a new set of photos. The agreement that is included with this agenda item is only for two years, with no obligation on the part of Augusta past 2009. Financial Impact:The Tax Assessor’s Office has agreed to fund the initial payment for the software and photography ($19,086), and the remainder will be paid for out of 2009 SPLOST funds that were allocated to IT for orthophotography. In future years, this may be requested through capital or maintenance funds gathered from the city departments that take advantage of the software and photography. The cost for year one is $76,694 (25% funded by the TAO and 75% through 2009 SPLOST) and year two ($56,259) is fully funded by SPLOST. Alternatives:N/A Recommendation:Approve Contract with Pictometry International to provide Oblique Imagery of Augusta. Funds are Available in the Following Accounts: 2008: TAO - 101015710-5316160: $19,086 is currently in this org key, but will be shifted to an appropriate org key after contract signing. IT - 101015410.5311915: $350 for disk drives to hold the data. 2009: Funded through SPLOST V IT Orthophotography SPLOST funds. This entails the remainder of 2008 ($57,258) plus 2009 ($56,259) for a total of $113,517. REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Cover Memo Item # 29 Page 1 of 5 01012008 PICTOMETRY INTERNATIONAL CORP. GENERAL LICENSE TERMS AND CONDITIONS THIS AGREEMENT is made as of the date set forth below (the "Effective Date") by and between Pictometry International, Corp., a Delaware corporation with offices at 100 Town Centre Drive, Suite A, Rochester, NY 14623 ("Pictometry"), and Augusta, Georgia, a political subdivision of The State of Georgia with its place of business at 530 Greene Street, Augusta, GA USA, 30911 (the "Licensee"). Intending to be legally bound, Pictometry and the Licensee (each a "party") hereby agree: 1. ARTICLE – DEFINTIONS for purposes of this Agreement: 1.1 “Pictometric Licensed Images" (”Licensed Images”) means orthogonal and oblique digital images of portions of the earth’s surface, captured from airborne platforms using Pictometry’s patented and proprietary hardware and software capture system. 1.2 "Community Images" ("CI") means a set of views, each covering an entire Image Sector. One view from directly overhead and other views from different oblique angles. 1.3 "Neighborhood Images" ("NI") means a set of overlapping, orthogonal and oblique views blanketing the entire sector, providing for a higher degree of detail than Community Images. 1.4 "Image Sector” means a portion of an image collection project and defined as approximately one square mile in area. 1.5 “Geographic MetaData” (“Metadata”) means data supplied by Pictometry that is captured from airborne platforms using Pictometry’s patented and proprietary hardware and software capture system. 1.6 "Electronic Field Study" ("EFS") means a proprietary software and file structure package that allows for the display, navigation, measurement, annotation and analysis of Pictometric Licensed Images. 1.7 “Pictometry Licensed Software” (“Licensed Software”) means any proprietary software provided by Pictometry. This includes, but is not limited to, programs such as EFS and Change Analysis and program modules such as 911 or GIS integration / interfaces. 1.8 "Image Warehouse" ("IW") means a hierarchical storage system of Pictometric Images, as well as data and elevation models, that allows fast, random access by geo-location. 1.9 “Digital Elevation Model” (“DEM”) means a general definition for a file containing ground elevation data. This may be a digital elevation model, a digital terrain model, or a reflective surface model and is meant to encompass all means of production, including LIDAR and stereo pairs. 1.10 "Licensed Documentation” (“Documentation”) means written and/or electronic materials containing instructions and other information related to the use of the Licensed Images and the Licensed Software. 2. ARTICLE – GENERAL 2.1 Licensed Products. This Agreement pertains to the particular Images described in Schedule A and attached to this Agreement (the "Licensed Images"), the particular copies of the Software listed in Schedule A (the "Licensed Software"), the associated Metadata (the “Licensed Metadata”), and the DEM described in Schedule A attached to this Agreement (the "Licensed DEM"), all of which, along with the Documentation, are together referred to as the "Licensed Products." The terms and conditions of this Agreement may also apply to other products or services that may from time to time be licensed from Pictometry by the Licensee. 2.2 System Installation. Pictometry shall install a copy of the Licensed Products on storage media either provided by Licensee or purchased from Pictometry, as specified in Schedule A. With the assistance of Pictometry, the Licensee will install the Licensed Products from that media onto computers, including server computers. The Licensee will be responsible for assuring that the computer system being used for these purposes will satisfy the minimum system requirements set forth on Schedule A. Licensee and its Authorized Subdivisions (as provided in Section 2.3) may use and execute the Licensed Software for official purposes only. 2.3 Licensee May Authorize Subdivisions and Users. The Licensee may authorize any department, sub unit, or location within the Licensee (hereinafter "Authorized Subdivisions") to have the Licensed Products installed on computers owned (or leased) and used by those Authorized Subdivisions. The installation of the Licensed Imagery and EFS, and the training of the Licensee and Authorized Subdivision Personnel (“Authorized Users”), may be performed only by Pictometry or by the Licensee’s employees who have received special training from Pictometry. All Authorized Subdivisions and Authorized Users shall operate under this Agreement as agents of the Licensee and comply with all obligations of Licensee with respect to the use and distribution of the Licensed Products, and Pictometry may look to the Licensee alone for assuring compliance with the terms and conditions of this Agreement. Licensee agrees: (a) that it will not allow any persons other than Authorized Users to use or operate, or to have any other access to, any of the Licensed Products (other than as described in Article 3.1 of this Agreement), (b) that it will not allow access to any of the Licensed Software except through Licensee and Authorized Subdivisions workstations, and (c) that it will cause all Authorized Users to comply with all of the terms, conditions, and limitations applicable to the Licensee under this Agreement. 3. ARTICLE - GRANT OF LICENSE 3.1 License Grant, Uses and Certain Fees. In consideration for the payment of the License Fees provided for in Article 4 below, and subject to the other terms and conditions of this Agreement, Pictometry hereby grants to Licensee, and Licensee hereby accepts, a nonexclusive, nontransferable, limited license (the "License") for the following: (a) Installation. To install the Image Warehouse on servers and install related Licensed Products on workstations, all of which shall be owned (or leased) by, shall be located on the owned or leased property of, shall be under the control of, and shall be used only by the Licensee or by Authorized Subdivisions. None of the Licensed Products (except Licensed Images) shall be accessed except through such designated servers and workstations. (b) Documentation. To copy and use the related Documentation included in the Licensed Products in connection with the activities described in this Section 3.1. (c) Uses. Through Authorized Users only, to use and operate the Licensed Software on those designated servers and workstations in the conduct of the public business of the Licensee, or of the Authorized Subdivisions, and to use the Licensed Products in the following activities (and no others): (1) For Internal Business. To use and execute the Licensed Products for internal pursuit of its or their public responsibilities. Attachment number 1 Page 1 of 5 Item # 29 Page 2 of 5 01012008 (2) For Persons Doing Business With Licensee (“Project Participants”). Under the supervision of Authorized Users, allow representatives of persons doing business with the Licensee or an Authorized Subdivision on Licensee Projects (defined below) to use and execute the Licensed Software at the Licensee’s or Authorized Subdivisions’ facilities only. For these purposes, "Licensee Projects" shall mean any plan or effort, tangible or intangible, such as construction, real estate disposition, facilities management, environmental studies, or public information brochures or notices used or to be used by the Licensee or an Authorized Subdivision in pursuit of its public responsibilities. The Licensee or Authorized Subdivisions shall cause each Project Participant to agree to use the hard copies (or jpg copies) of Licensed Images solely in connection with the Licensee’s or Authorized Subdivision’s Project. (3) For Public Use. Through Authorized Users only, to use and execute the Licensed Software solely for the purpose of making hard copies and/or digital copies of Licensed Images for persons desiring them (which copies may contain annotations of information stored in the Licensed Software and related to the property shown). Reproductions of individual (or limited quantities of) Licensed Images using the Licensed Software, or reproduction or copying of the Licensed Images in any form by any other means by Licensee or an Authorized Subdivision thereof, shall be permitted for distribution to Licensee’s or Subdivision’s constituency. Licensee may charge reproduction fees or no fees to the persons or entities receiving the Images. 3.2 Limitations on License. Licensee agrees: (a) that nothing under this Agreement authorizes it to engage in any service bureau work, to exercise or provide any multiple-user license, or to enter into any time-sharing arrangement, except as expressly authorized with respect to Authorized Subdivisions, (b) that Licensee will not authorize or allow any remote access, by any unauthorized persons, to the Licensed Products except as expressly provided in this Agreement for Licensee and Authorized Subdivisions workstations, (c) that Pictometry shall not be obligated to revise, improve, or otherwise change the Licensed Software in any way, (d) that the Licensee is responsible for selecting Authorized Users who are qualified to operate the Licensed Products on licensee workstations and are familiar with the Licensed Products and trained as provided in Section 2.3, (e) that the Licensee and its Authorized Subdivision may not copy, download, store, publish, transmit, transfer, sell, or otherwise install or use the Licensed Products (except for Licensed Images) in any form or by any means, except (i) as expressly permitted by this Agreement, (ii) with Pictometry's prior written permission, or (iii) to the extent not expressly prohibited by this Agreement, as allowed under the fair use provision of the Copyright Act (17 U .S.C. § 107). Licensee agrees that it will deliver to all recipients of any hard copies, and to any other persons who may have access to any of the Images, all such disclaimers and other information so as to assist those persons in understanding the limitations on the accuracy of the information developed through the Licensed Products. For purposes of this Agreement, service bureau work shall be deemed to include, without limitation, use of the Licensed Products to process or to generate output data for the benefit of or for purposes of, rendering services to, any third party over the Internet or other public communications medium. 3.3 Pictometry's Reserved Rights. Pictometry reserves the right, at its sole discretion and without liability to Licensee, to create new versions of, or modules, with additional functionality for any part of the Licensed Products, which may be acquired on a nonexclusive basis by Licensee under a separate agreement. Pictometry may, in addition, produce upgrades to enhance operations of the Licensed Products, which will be supplied without additional cost to Licensee during the initial term of this License Agreement. 4. ARTICLE - LICENSE FEES 4.1 License Fees. In consideration for the License, and subject to the other terms and conditions of this Agreement, the Licensee hereby agrees to pay to Pictometry the fees described on Schedule A (altogether the "License Fees") and payment shall be made as provided in Schedule A. Any tax, including sales tax, is in addition to the License Fees and is the responsibility of the Licensee unless documentation of tax exemption is provided to Pictometry. All License Fees shall be earned on the date Licensed Products are shipped. For the convenience of the Licensee, the payment of these fees may be spread over the initial term of this Agreement as provided on the attached Schedule A. 5. ARTICLE - OBLIGATIONS OF LICENSEE 5.1 Geographic Data. If available, Licensee agrees to provide to Pictometry geographic data in industry standard format, shape, DBF, etc., including digital elevation models, street centerline maps, tax parcel maps, centroids, etc., which data, to the extent practicable, shall be incorporated into the Image Library licensed to the Licensee. Licensee agrees that any of this data that is owned by the Licensee, may be distributed by Pictometry with the Image Library that is used in the Pictometry On-Line product and in licensing the Image Library to other licensees. At no time shall Pictometry claim ownership of that data. 5.2 Notification. Licensee will: (a) notify Pictometry in writing of any claim or proceeding involving any of the Licensed Products within ten (10) days after Licensee learns of the claim or proceeding; and (b) report promptly to Pictometry all claimed or suspected defects in any Licensed Product. 6. ARTICLE - ASSIGNMENT 6.1 General. The provisions of this Agreement shall be binding upon and inure to the benefit of the parties, their successors and permitted assigns, but shall not be assignable by either party except as provided in Sections 6.2 and 6.3 below. 6.2 Assignment By Licensee. This Agreement will not be assignable by Licensee, and Licensee may not delegate its duties hereunder without the prior written consent of Pictometry. 6.3 Assignment By Pictometry. Pictometry shall have the right to assign its rights to receive License Fees under this Agreement, but no such assignment shall affect Pictometry's obligations hereunder. In addition, Pictometry shall have the right to assign all its rights to any person or entity, provided the assignee has assumed all of Pictometry's obligations under this Agreement. Except as provided above in this Section 6.3, this Agreement will not be assignable by Pictometry. 7. ARTICLE - DURATION AND TERMINATION OF LICENSE 7.1 Initial Term. The initial term of this Agreement shall commence upon the shipment of substantially all of the Image Warehouse and the initial term shall expire as indicated on Schedule A, unless the parties enter into a written agreement extending that initial term. At the end of that initial term of this Agreement, and after all License Fees for the initial term have been paid, this License shall automatically convert to a royalty–free, perpetual license and Pictometry shall allow the Licensee to keep, use, and operate the Licensed Products forever. Licensee’s obligations under this shall continue in perpetuity except for its obligations to pay License Fees. Pictometry shall have no obligations under this Agreement unless Licensee has chosen to purchase additional Support, Upgrades and Maintenance for their Licensed Software. If Licensee renews this License Agreement for an additional term, all support, upgrades and maintenance on Licensed Products under a perpetual license shall be provided at no charge to Licensee during the term of the renewal. Effective as of the expiration of the initial term as provided in Schedule A, Licensee will no longer be able to add images to the existing Image Library. Attachment number 1 Page 2 of 5 Item # 29 Page 3 of 5 01012008 7.2 Termination for Cause. This Agreement may be terminated by either party in the event that the other party has failed to perform a material obligation or has otherwise breached a material term of this Agreement, and if that other party has failed to cure that failure or breach within thirty (30) days after receipt of written notice thereof from the other party. 7.3 Effect of Termination. Upon termination of this Agreement as provided in Section 7.2 above, Licensee shall immediately cease any and all further use of the Licensed Products and shall promptly purge all copies of the Licensed Products from all computers and workstations on which any of them may be stored or available at the time. Within thirty (30) days of the date of termination of this Agreement, Licensee shall also pay Pictometry all amounts, if any, due hereunder. The provisions of Articles 6, 7, 8, 9 and 10 of this Agreement shall survive any termination of this Agreement. 8. ARTICLE - INTELLECTUAL PROPERTY RIGHTS AND RESERVATION OF OWNERSHIP 8.1 Licensed Products. The parties acknowledge and agree that Pictometry shall have and retain sole and exclusive ownership and all right, title, and interest in and to any Licensed Images, Licensed Metadata, Licensed Software, Licensed DEM and Licensed Documentation provided under this Agreement and all copyrights, patents, trademarks, trade names, logos, trade secrets, and other proprietary rights in or associated with each of the Licensed Products (altogether the "Proprietary Rights"). Licensee agrees; (a) that it will never assert or claim any interest in, or do anything that may adversely affect the validity of, or infringe on, or affect Pictometry’s right, title, and interest in, any Proprietary Right, and (b) that it will use reasonable efforts to protect the Proprietary Rights, including placing or maintaining all copyright, patent, and other notices and other indications of Pictometry's ownership thereof on all Licensed Products and on all copies of Licensed Images and all other property of Pictometry when instructed by Pictometry, and (c) that it will notify Pictometry promptly after learning about any actual or suspected breach of any Proprietary Rights. 8.2 Use of Pictometry’s Marks. Licensee agrees not to attach any additional trademarks, trade names, logos or designations to any Licensed Products or to any copies of any of the Licensed Images without prior written approval from Pictometry. Licensee may, however, include a Licensee seal and Licensee’s contact information so long as the seal and contact information in no way obscure or deface the Pictometry marks. Licensee further agrees that Licensee will not use any Pictometry trademark, trade name, logo, or designation in connection with any product or service other than the Pictometry Licensed Images and the other Pictometry Licensed Products. Licensee’s nonexclusive right to use Pictometry’s trademarks, trade name, logos, and designations is coterminous with this Agreement. 8.3 Electronic and Other Publishing. Except as provided in Article 3.1 of this Agreement, Licensee is specifically prohibited from publishing any Licensed Products (other than Licensed Images) in any way, whether separately or as part of any other publication. For these purposes, publishing includes, making available on the Internet or World Wide Web or any other general access electronic network, method or medium. 8.4 Confidentiality of Licensed Products. The Licensed Products are commercially valuable, proprietary products owned by Pictometry, the design and development of which reflect an investment of considerable time, effort, and money. The Licensed Products are treated by Pictometry as confidential and contain substantial trade secrets of Pictometry. Licensee agrees that it will not disclose, provide a copy of, or disseminate the Licensed Products (other than Licensed Images) or any part thereof to any person who does not need to obtain access thereto consistent with Licensee's rights and obligations under this Agreement. Licensee agrees to use its best efforts to assure (a) that all its personnel, and any others afforded access to the Licensed Products, will protect the Products against unauthorized use, disclosure, copying, and dissemination, and (b) that access to the Licensed Products and each part thereof will be strictly limited. Licensee understands that Pictometry does not disclose source code and Licensee agrees that it will take all reasonable actions to assure that persons who might access the Licensed Software will not "unlock" or "reverse engineer" any part of the Licensed Software so as to find or uncover the source code or other trade secrets included therein. 9. ARTICLE - LIMITED WARRANTY; DISCLAIMER OF WARRANTIES; LIMITED REMEDIES 9.1 Limited Warranties. Pictometry warrants that the Licensed Images and the Licensed Products installed by Pictometry on any Authorized Workstation supplied by Licensee pursuant to this Agreement will be true and usable copies as of the date of capture. Upon notice to Pictometry of any breach of that warranty, Pictometry will use its reasonable efforts to correct the problem so as to allow the Licensed Products to produce Images and related data that are usable for the general purposes intended. The foregoing warranty is the sole and exclusive warranty that Pictometry makes with respect to the Licensed Products, and the remedy set forth above is the sole and exclusive remedy for breach of that warranty. 9.2 Disclaimer of Other Warranties. Except as provided in Section 9.1 above, EACH OF THE LICENSED PRODUCTS IS PROVIDED TO LICENSEE "AS IS" AND “WITH ALL FAULTS.” PICTOMETRY MAKES NO OTHER WARRANTIES OR REPRESENTATIONS OF ANY KIND, EXPRESS, IMPLIED, OR STATUTORY. ALL IMPLIED WARRANTIES, INCLUDING BUT NOT LIMITED TO WARRANTIES OF PERFORMANCE, MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, ACCURACY, AND NONINFRINGEMENT, ARE HEREBY DISCLAIMED AND EXCLUDED BY PICTOMETRY. 9.3 Limitations and Exclusions of Remedies. The remedy set forth in Section 9.1 is the sole and exclusive remedy provided for breach of the warranty given. With respect to any other claims that Licensee may have at any time against Pictometry on any matter relating to this Agreement, or the installation, operation, design, distribution, or use of the Licensed Products, the total liability of Pictometry shall in the aggregate be limited to the aggregate amounts of money that Licensee has paid to Pictometry under this Agreement. In addition, because of scheduling and other considerations in preparing current Licensed Images, Pictometry cannot assure delivery of the Licensed Products on a specified delivery date, and Pictometry shall not be liable for any such late delivery except in a case of its gross negligence or willful misconduct. IN NO EVENT SHALL EITHER PARTY BE LIABLE, UNDER ANY CAUSE OF ACTION OF ANY KIND ARISING OUT OF OR RELATED TO THIS AGREEMENT, THE LICENSED PRODUCTS, OR IMAGES (INCLUDING UNDER THEORIES INVOLVING TORT, CONTRACT, NEGLIGENCE, STRICT LIABILITY, OR BREACH OF WARRANTY), FOR ANY LOST PROFITS OR FOR ANY INDIRECT, INCIDENTAL, CONSEQUENTIAL, PUNITIVE, OR OTHER SPECIAL DAMAGES SUFFERED BY THE OTHER PARTY OR BY ITS CUSTOMERS OR OTHERS, EVEN IF A PARTY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. 9.4 Imagery Specifications. Ground Sample Distance (“GSD”) may be affected by Air Traffic Control or terrain restrictions. Images shall have an unobstructed view of the ground. In controlled airspace around airports (and other areas) and in areas of rapid elevation changes, the image footprint sizes and resolutions may vary. There may be varying degrees of ground illumination and color variations due to lighting and cloud shadows. Pictometry's Orthogonal images provide the coordinate accuracy fulfilling most planemetric requirements. Pictometry data, however, are not intended for authoritative or definitive mapping or surveying replacement. If there is a need for authoritative mapping products, additional work is required by licensed individuals in order to certify Pictometry's orthogonal imagery. Attachment number 1 Page 3 of 5 Item # 29 Page 4 of 5 01012008 10. ARTICLE - GENERAL 10.1 Entire Agreement. This Agreement, which includes the attached Schedules, contains the entire agreement between the parties and supersedes all written or oral agreements, descriptions, representations, and understandings with respect to the subject matter hereof. Where differences occur between the main body of the Agreement and the attached Schedules, the Schedules shall supersede the Agreement. Licensee acknowledges that it is not entering into this Agreement on the basis of any representations not expressly contained herein. Any modifications of this Agreement must be in writing and signed by a duly authorized officer of each party. 10.2 Rights of Others. This Agreement is solely intended to provide rights to and be enforceable by Pictometry and Licensee (including its Authorized Subdivisions). No other person shall acquire or enforce any rights or any representations or warranties given under this Agreement. 10.3 Waiver. The waiver by either party of any default by the other shall not waive subsequent defaults of the same or different kind. 10.4 Notices. All notices and demands hereunder shall be in writing and shall be delivered by personal service, mail, courier service, or confirmed facsimile transmission at the address of the receiving party set forth below (or at such different address as may be designated by one party by written notice to the other). All notices or demands by mail shall be sent by certified or registered United States mail, return receipt requested, and all notices and demands shall be deemed complete upon receipt. If to Licensee: If to Pictometry: Company: City of Augusta, GA Company: Pictometry International, Corp. Address: 530 Greene Street Address: 100 Town Centre Drive, Suite A Room 801 Rochester, NY 14623 Attention: Fred Russell, City Administrator Attention: Michael J. Neary Email: _____________________________ Email: mike.neary@pictometry.com Phone: 706-821-2400 Fax:706-821-2819 Phone: (585) 486-0093 Fax: (585) 486-0098 Company: City of Augusta, GA Address: 530 Greene St Annex 101 Attention: Tameka Allen, Director of Information Technology Email: _________________________ Phone: 706-821-2522 Fax: 706-821-2530 10.5 Export Control. Licensee agrees to comply fully with the export laws and regulations of the United States Government with respect to the Licensed Products supplied by Pictometry. Accordingly, Licensee agrees that all technical data, software, or other information or assistance (other than publicly available information) furnished by Pictometry, and any product thereof, shall not be re-exported by Licensee, or its authorized transferees, if any, directly or indirectly from the Untied States unless explicitly permitted by U.S. export control laws and regulations. These obligations of the Licensee shall survive any satisfaction, termination, or discharge of this Agreement. 10.6 Severability. In the event that any of the provisions of this Agreement shall be held by a court or other tribunal of competent jurisdiction to be unenforceable, such provision will be enforced to the maximum extent permissible and the remaining portions of this Agreement shall remain in full force and effect. 10.7 Force Majeure. Pictometry shall not be responsible for any failure to perform due to unforeseen circumstances or to causes beyond Pictometry's reasonable control, including but not limited to acts of God, war, riot, embargoes, acts of civil or military authorities, fire, floods, accidents, strikes, failure to obtain export licenses or shortages or delays of transportation, facilities, fuel, energy, supplies, labor or materials. In the event of any such delay, Pictometry may defer the delivery of Licensed Products for a period equal to the time of the delay. IN WITNESS WHEREOF, the parties hereto have executed this Agreement effective on the latest of the signature dates specified below. PICTOMETRY INTERNATIONAL, Corp. Licensee Name: Augusta, GA By: By: Name: Name: Deke Copenhaver Title: Title: Mayor Address: 100 Town Centre Drive, Suite A Address: 530 Greene Street Rochester, NY 14623 Augusta, Georgia 30901 Date: Date: Attachment number 1 Page 4 of 5 Item # 29 Page 5 of 5 01012008 Attachments: Schedule A: Description of Licensed Products – Must be initialed by Licensee Schedule B: EAP – Economic Alliance Partnership Schedule C: Imagery Specifications (if attached) Schedule D: Sectorized Map - Must be initialed by Licensee NOTE: “Notices” information must be entered in Article 10.4 of this Agreement. Attachment number 1 Page 5 of 5 Item # 29 Pr e - P r o j e c t B u d g e t P l a n n i n g 1s t Y e a r C o s t s It e m Co n t r a c t A m o u n t An n u a l L i c e n s e F e e 56 , 2 5 9 . 0 0 $ 2K M P l a t i n u m M o d e l 11 , 9 9 0 . 0 0 $ On e c o m p r e s s e d l i b r a r y 2, 5 0 0 . 0 0 $ Ar c I M S F e e ( 1 s e r v e r ) 59 5 . 0 0 $ Ch a n g e A n a l y s i s F e e f o r D e p t . 5, 0 0 0 . 0 0 $ To t a l 1 s t Y e a r C o s t 76 , 3 4 4 . 0 0 $ Ha r d w a r e C o s t ( 2 7 5 0 G B d r i v e s f o r f i l e t r a n s f e r ) $3 5 0 . 0 0 2n d Y e a r C o s t s It e m Co n t r a c t A m o u n t An n u a l L i c e n s e F e e 56 , 2 5 9 . 0 0 $ To t a l 2 n d Y e a r C o s t 56 , 2 5 9 . 0 0 $ Pi c t o m e t r y T o t a l P r o j e c t C o s t 13 2 , 9 5 3 . 0 0 $ Pi c t o m e t r y P a y m e n t B r e a k d o w n It e m C o n t r a c t A m o u n t Pr o j e c t e d D u e Da t e Fu n d i n g S o u r c e Do w n p a y m e n t d u e a t s h i p m e n t o f e x i s t i n g 2 0 0 7 I m a g e Li b r a r y 19 , 0 8 6 . 0 0 $ 2 0 0 8 T a x A s s e s s o r ' s O f f i c e Ha r d w a r e P u r c h a s e ( n o t f r o m P i c t o m e t r y ) 3 5 0 . 0 0 $ 2 0 0 8 I T Am o u n t D u e o n 2 0 0 9 I m a g e L i b r a r y S h i p m e n t 5 7 , 2 5 8 . 0 0 $ 2 0 0 9 2 0 0 9 S P L O S T Am o u n t D u e o n o n e - y e a r a n n i v e r s a r y o f 2 0 0 9 I m a g e L i b r a r y Sh i p m e n t 56 , 2 5 9 . 0 0 $ 2 0 0 9 2 0 0 9 S P L O S T To t a l o f B r e a k d o w n P a y m e n t s 13 2 , 9 5 3 . 0 0 $ C: \ P r o g r a m F i l e s \ N e e v i a . C o m \ D o c u m e n t C o n v e r t e r \ t e m p \ P D F C o n v e r t . 7 3 8 6 .1 . P i c t o m e t r y C o s t A n a l y s i s . x l s 7/ 8 / 2 0 0 8 Pa g e 1 o f 1 Attachment number 2 Page 1 of 1 Item # 29 Attachment number 3 Page 1 of 1 Item # 29 CONFIDENTIAL Page 1 of 4 01012008 Pictometry ____ Licensee____ SCHEDULE “A” 1. The following products shall be delivered to Augusta-Richmond County Georgia (“Licensee”) by Pictometry International Corp.: A. Licensed Images procured with a 11 megapixel camera (as listed below and also portrayed on the attached Schedule D – Sectorized Map): 1) PREMIER Two Way Community Package (C3) covering 329 sectors of the Licensee as indicated on the attached map. Premier Community Images are nominal 12” GSD. Each sector will have approximately: a. 8 Ortho-rectified images b. 4 Oblique images and 4 additional Oblique images taken from the opposite direction. (if purchased below) PREMIER Community Images (C3) to be taken when there is less than 30% leaf cover. PREMIER Oblique $ 25.00 per sector per year Less 50% $12.50 $12.50 @ 329 Sectors = $4112.50 per year PREMIER Ortho $13.00 per sector per year Less 50% $ 6.50 $ 6.50 @ 329 Sectors = $2138.50 per year 2) Four Way Neighborhood Images (N5) covering 329 sectors of the Licensee as indicated on the attached map. Each sector will have: a. Ortho-rectified images and mosaics (if purchased below) b. Oblique images from four perpendicular directions (if purchased below). c. ELITE Neighborhood Images will be taken when there is less than 30% leaf cover. If purchased below, each sector will have approximately 52 Ortho-rectified Images, 1 meter mosaics covering the sectors shown below and 104 Oblique Images. Elite Neighborhood Images are nominal 4” GSD. ELITE Neighborhood Oblique Image Price $ 285.00 per sector per year Less 50% $ 142.50 $ 142.50 @ 329Sectors = $46,882.50 per year ELITE Ortho-rectified Neighborhood Images $ 19.00 per sector per year Less 50% $ 9.50 $ 9.50 @ 329 Sectors = $3125.50 per year 3) ArcIMS Integration. Includes software, scripts and one (1) additional hour of support for the integration. Order Form/Deployment Notice must be attached. Integration for ONE Servers @ $595 per server = $595.00 4) Change Analysis Software UNLIMITED Seat Licenses for ONE (1) Department = $ 5,000.00 (Cap of $5,000 for unlimited seats in one department or a cap of $15,000 for unlimited seats in all departments) 5) ONE SET OF EXISTING IMAGERY OF AUGUSTA-RICHMOND FLOWN IN MARCH OF 2007. LICENSEE SHALL PROVIDE ONE 750GB HARD DRIVE FOR DELIVERY OF THE EXISTING IMAGERY Attachment number 4 Page 1 of 4 Item # 29 CONFIDENTIAL Page 2 of 4 01012008 Pictometry ____ Licensee____ 6) Image Library Compression: A copy of Image Library which has been compressed. Library Compression is priced at $2500 for 1- 50,000 images, $2500 for each additional 50,000 images or part thereof. Pictometry shall contact Licensee for compression size and means of delivery. _ONE_ Library Compression @ $2,500.00 7) ONE 2 KILOMETER PLATINUM 3-D MODEL: $11,900.00. ORDER FORM TO COME AT LATER DATE 8) Images are to be delivered with an image size of approximately 4-6 MB. B. US Census Bureau TIGER line files of County or a base map supplied by Licensee. C. DEMS (Digital Elevation Models) – check one: ____ U.S.G.S Digital Elevation Models (DEMs) (provided by Pictometry) XX DEMs in SHAPE FILE format (provided by Licensee). Licensee DEMs must be provided to Pictometry within 30 days of signing this agreement., or a re- processing fee may be charged. Licensee agrees that to avoid reprocessing fees, Licensee DEMS will be provided to Pictometry prior to the 2009 image capture. 2. Documentation: Pictometry International Corp. shall furnish 1 digital copy of the Licensed Documentation for the Licensed Software. 3. Training: Pictometry International Corp. shall conduct two (2) End User orientation sessions, of up to 25 people per training session, for employees of the Licensee or Authorized Subdivisions thereof at the Licensee’s site. In addition there will be one (1) Advanced User technical training for one group of up to 10 people using Licensee computers. Optional Advanced Training Program. Pictometry Advanced Training (FutureView) is designed to provide the participants with a better working knowledge of existing and new technologies as well as introducing partner integrations. This 3-day annual training program is invaluable for Assessment, GIS, Public Safety, Environmental, Public Works and all other levels of government. Each Advanced Training Package includes registration, hotel room for three nights, round-trip airfare and airport transfers. Individuals must register for FutureView and indicate that their Training Package was pre-paid in their License Agreement. Training Packages must be redeemed during the term of this agreement. (Air travel restrictions: 30 day advance registration for airfare - continental US flights only) _____ All-inclusive Training Packages @ $2,165 = $_______________ 4. Telephone Support: Pictometry shall provide telephone support to the people who have completed the Advanced User Technical Training and who are individually identified by Licensee. 5. Licensed Software: Pictometry International Corp. shall supply one copy of the Pictometry Electronic Field Study (EFS) software, latest version, on the Storage Media supplied as specified herein. Licensee and Authorized Users may download updated versions of the Licensed Software free of charge for a period of two years from the date of shipping, along with a copy of the updated documentation. 6. Existing Imagery: Upon execution of this License Agreement, Pictometry shall deliver existing imagery of the Augusta area as indicated on the attached Sector Map. Upon receipt of this imagery, the Licensee shall remit a payment equal to Twenty-five percent (25%) of the first year Fee. Payment of the balance of the first year fee shall be due 45 days after 2009 Image Library shipment (see payment paragraph) 7. Annual License Fee of FIFTY SIX THOUSAND TWO HUNDRED FIFTY NINE Dollars ($ 56,259.00) • This is the Annual License Fee for the Licensed Images, Licensed Software, Licensed Documentation and support. • The initial duration of the License is two (2) years at the above Annual License Fee. • At the end of this two (2) year term, Licensee is granted a Perpetual License for all Licensed Images and Licensed Software at no additional cost. • At the end of this License Term, Optional Support and Upgrades for Licensed Software may be continued by: o Entering into a new license for new images, or Attachment number 4 Page 2 of 4 Item # 29 CONFIDENTIAL Page 3 of 4 01012008 Pictometry ____ Licensee____ o Paying an annual Support and Maintenance Fee of 2.5% of the Total License Fee (up to a cap of $2,495/year). • Pictometry Economic Alliance Partnership (EAP) – Licensee shall be eligible for the Pictometry Economic Alliance Partnership as outlined on Schedule B. • The annual cost of the Images is fixed for a period of one (1) year from the date of this License Agreement. 8. LICENSEE SHALL PROVIDE TWO 750GB HARD DRIVES FOR THE PURPOSE OF PRODUCT DELIVERY. ONE HARD DRIVE FOR THE MARCH 2007 EXISTING IMAGERY AND ONE HARD DRIVE FOR THE 2008 (NEW) IMAGERY TO BE FLOWN OR Licensee will make available on Licensee Server enough disk storage space to accommodate the Licensed Products. This is estimated to be _____ GB in a NTFS file system (size may vary in other file systems). Licensee will also provide a 100 Mb/s network link to the server. On delivery, the Licensed Images and Licensed Software shall be copied to the Licensee server via the network connection and Pictometry storage media shall either be returned to Pictometry or purchased from Pictometry. 9. Contingency Bank. Licensee has the option of contributing to a Contingency Bank. Monies are paid as part of this License and are then available to obtain additional Pictometry Licensed Products during the term of this Agreement. These purchases shall be ordered on Pictometry order forms and authorized by a Licensee’s Authorized Signer. Upon shipment of the additional purchases, payment shall be deducted from Licensee’s Contingency Bank. At the end of the term of this agreement, any Contingency Bank Dollars remaining shall be credited toward Licensee’s Contract Renewal. Licensee shall deposit ______________________________ Dollars ($ ____________ ) in Contingency Bank Dollars 10.Total Cost: The Total Cost of this License Agreement is ONE HUNDRED THIRTY TWO SIX HUNDRED THREE Dollars ($132,603.00) broken down as follows: First Year Annual License Fee $ 56,259.00 2KM Platinum Model $ 11,990.00 One compressed library $ 2,500.00 ArcIMS Fee (_1_ servers) $ 595.00 Change Analysis Fee for Dept. $ 5,000.00 First Year Total $ 76,344.00 Second Year Annual License Fee $ 56,259.00 Second Year Total $ 56,259.00 11. Taxes: All License Fees or other prices listed in this Agreement are exclusive of Federal, State and Local taxes. Licensee will be responsible for any taxes due under this License Agreement, including slaes tax, unless a tax exempt certificate is submitted to Pictometry. 12. Payment: The Licensee shall remit to Pictometry International, Corp. twenty-five percent (25%) of the First Year Total Fee upon shipment of existing imagery and the balance of the First Year Total Fee within 45 days of shipment of all 2009 Licensed Software and Images, as specified in this Schedule A. All shipping efforts by Pictometry International Corp. shall be coordinated with the Licensee. Payment of the Second Year Total Fee shall be due on the one-year anniversary of this shipping date. It is understood that the payment schedule is for the convenience of the Licensee. All monies are considered earned upon shipment of the Image Library. Fees past due for 30 days shall be charged a late fee of 1.5% per month. Payment Breakdown: Down payment due at shipment of existing Image Library = $19,086.00 Amount Due on 2009 Image Library Shipment= $57,258.00 Amount due on one-year anniversary of 2009 Image Library Shipment = $56,259.00 Attachment number 4 Page 3 of 4 Item # 29 CONFIDENTIAL Page 4 of 4 01012008 Pictometry ____ Licensee____ 13. Delivery Schedule: The image capture process and the delivery date may be affected by weather conditions or aircraft availability. Licensee will accept delivery within thirty (30) days of notification by Pictometry. 14. Recommended Minimum System Requirements for Electronic Field Study. A Pentium III with a 450 MHz processor, 256MB memory minimum 512MB+ recommended, Windows 2000/XP, a video card with 4 MB memory capable of 1024 x 768 resolution, , display color of 24bit or higher, 100MB NIC and 50MB free disk space for software. 15. Modifications to License Agreement A) The following change shall apply to Article 5.1: Change “If available, Licensee agrees to” to “If available, and at Licensee’s discretion, Licensee may” B) The following shall be inserted into Article 7.1 and become the second sentence: “Substantially all” is defined as all of the imagery less those images found to be missing or of unacceptable quality, provided that the amount missing or of unacceptable quality does not exceed 5% of the total number of images contracted for that type of image (Two Way or Four Way) as indicated in Schedule A” C) The following shall become the new Article 8.5: “8.5 Georgia Open Records Act. Pictometry acknowledges that this Agreement and certain documentation may be subject to the Georgia Open Records Act (O.C.G.A. § 50-18-70, et seq.). Pictometry shall cooperate fully in responding to such requests and shall make all records, not exempt, available for inspection and copying as required by law. It is Pictometry’s intent that all Licensed Products and all elements of this License Agreement are confidential and contain Proprietary Information. Pictometry shall notify Licensee immediately of any Open Records request arising out of this contract and shall provide to Licensee a copy of any response to the same. In turn, Licensee shall notify Pictometry, within ten (10) days, of any such request so that Pictometry can defend its position.” D) The following shall become new Articles: “10.8 Governing Law and Venue. This Agreement shall be governed by and construed in accordance with the laws of the State of Georgia. All claims, disputes and other matters in question between the City and the Vendor arising out of, or relating to, this Agreement, or the breach thereof, shall be decided in the Superior Court of Richmond County, Georgia. Vendor, by executing this Agreement, specifically consents to venue and jurisdiction in Richmond County, Georgia and waives any right to contest jurisdiction and venue in said Court. 10.9 Pictometry Remote Access. If Pictometry requires remote access to Licensee’s systems, then Pictometry will sign a VPN Vendor Access Agreement with the Licensee, verifying that Pictometry will respect the integrity of Licensee’s network and security protocols. Access to Licensee’s network through the firewall will only be granted after said agreement has been signed. 10.10 Performance Bond. A performance Bond shall not be required due to the fact that if Pictometry does not perform as indicated in this License Agreement and schedules, the Licensee may terminate this License. If terminated, Licensee shall cease use of all Licensed Products, purge all Licensed Products from its computers and return all Licensed Products to Pictometry. Upon receipt of such Licensed Products, Pictometry shall return all monies paid by Licensee to Pictometry for this product. 10.11 Compliance with RFP. This contract will operate in accordance with Augusta, GA RFP 07-193 and any item herein outside of such must be completed as in contract. Pictometry agrees to commence capture of imagery in early 2009 and will ship the completed library within sixty (60) days after last capture date. or be subject to penalty clause. In case of conflict between the original RFP and this contract, this contract shall supersede all previous or contemporaneous negotiations, commitments and writings with respect to matters “set forth herein”. It may only be modified in writing and must be signed by authorized representatives of both parties. 16. Training and Support Services: Additional training and support services are available to Licensee at the then prevailing prices. Attachment number 4 Page 4 of 4 Item # 29 01012008 SCHEDULE “B” Pictometry Economic Alliance Partnership 1. Benefits Imagery – with Pictometry’s EAP program the Licensee shall keep its imagery forever, the EFS Software license becomes perpetual at the end of the term of the license agreement. EAP provides the benefits listed below: A Revenue Share Opportunities for Licensee (all revenue to be applied as credits toward Licensee’s renewal): • Pictometry will market imagery (without measuring or planning capabilities) on the internet to consumers and rebate your county or state for images purchased of your area on a 50/50 basis in the form of credits towards your next update. B Disaster Coverage at No Additional Charge – Pictometry’s proven background in rapid response image capture, processing, and delivery is unmatched. Cities, Counties and States can benefit from Pictometry’s expertise. Pictometry will image affected areas of federally declared disasters at no charge. However, there is no wait for a Federal Declaration under some of the following circumstances: • Hurricane Coverage at No Cost – Pictometry will capture and quickly deliver imagery of affected areas of Category II hurricanes and above to your city, county or state at no additional expense. Coverage for hurricanes below this category can be arranged at reduced EAP rates. • Tornado Coverage at No Cost – Pictometry will capture and quickly deliver imagery of areas impacted by Tornados with ratings of EF4 and above to your city, county or state at no additional cost. Coverage for tornados below EF4 can be arranged at reduced EAP rates. • Terrorist Coverage at No Cost – Pictometry will capture and quickly deliver imagery of damage due to terrorist attack for up to 200 square miles at no additional cost. Earthquake Coverage – Pictometry will image affected areas of Federally Declared Earthquakes at no charge. • Earthquake Coverage at No Cost – Pictometry will capture, process, and rapidly deliver up to 200 square miles of georeferenced, oblique visual data at no additional cost for damaged areas of Earthquake Disasters, which have been Federally Declared Software – Change Analysis is available • Free Pictometry Change Analysis™ – Pictometry’s Rapid Response Program includes our ready-to-use, patent pending Change Analysis software that was used in the aftermath of Hurricane Katrina. This powerful software product simultaneously compares pre and post disaster images to make recovery and restoration efforts more effective and efficient. C Software Installation and Maintenance Costs - During the term of the Software License Agreement, Pictometry shall provide Licensed Software to Licensee with no charge for upgrades, maintenance or support. At the end of the term of the Software License Agreement, the license for software becomes perpetual and Licensee may continue to use that software forever. D Marketing – Pictometry will (only at your direction) market your GIS layers to its many business clients and share that revenue with you on a 50/50 basis. Attachment number 5 Page 1 of 1 Item # 29 CONFIDENTIAL Page 1 of 4 01012008 Not for distribution to third parties SCHEDULE “C” Digital Imagery Specifications Dimensions and Resolution: All values are approximates based on target height-over-ground. The actual values vary due to elevation changes. Individual Images: Premier Community Images C5 Oblique (Nominal 12 Inch) Footprint: Front Line: 3,700 feet (1128 meters) Back Line: 5,100 feet (1554 meters) Front to Back: 4,600 feet (1402 meters) Ground Sample Distance: Front Line: 0.9 feet/pixel (0.27 meters/pixel) Middle Line: 1.1 feet/pixel (0.34 meters/pixel) Back Line: 1.3 feet/pixel (0.40 meters/pixel) C5 Orthogonal (Nominal 12 Inch) Footprint: 3,600 x 2,400 feet (1097 x 731 meters) Ground Sample Distance: 0.9 feet/pixel (0.27 meters/pixel) Premier Community Images C3 Oblique (Nominal 12 Inch) Footprint: Front Line: 3,100 feet (975 meters) Back Line: 6,300 feet (1524 meters) Front to Back: 6,100 feet (1311 meters) Ground Sample Distance: Front Line: 1.0 feet/pixel (0.24 meters/pixel) Middle Line: 1.3 feet/pixel (0.30 meters/pixel) Back Line: 2.0 feet/pixel (0.38 meters/pixel) C3 Orthogonal (Nominal 12 Inch) Footprint: 4,000 x 2,700 feet (1219 x 823 meters) Ground Sample Distance: 1.0 feet/pixel (0.31 meters/pixel) Elite Community Images Oblique (Nominal 8 Inch) Footprint: Front Line: 3,000 feet (915 meters) Back Line: 6,000 feet (1830 meters) Front to Back: 4,700 feet (1,433 meters) Ground Sample Distance: Front Line: 0.8 feet/pixel (0.24 meters/pixel) Middle Line: 1.0 feet/pixel (0.30 meters/pixel) Back Line: 1.5 feet/pixel (0.46 meters/pixel) Orthogonal (Nominal 8 Inch) Footprint: 2,600 x 1,700 feet (793 x 518 meters) Ground Sample Distance: 0.6 feet/pixel (0.18 meters/pixel) Standard Neighborhood Images Oblique (Nominal 6.75 Inch) Footprint: Attachment number 6 Page 1 of 4 Item # 29 CONFIDENTIAL Page 2 of 4 01012008 Not for distribution to third parties Front Line: 2,800 feet (853 meters) Back Line: 4400 feet (1158 meters) Front to Back: 3700 feet (1128 meters) Ground Sample Distance: Front Line: 0.7 feet/pixel (0.21 meters/pixel) Middle Line: 0.9 feet/pixel (0.27 meters/pixel) Back Line: 1.1 feet/pixel (0.34 meters/pixel) Orthogonal (Nominal 6.75 Inch) Footprint: 2,220 x 1,480 feet (677 x 451 meters) Ground Sample Distance: 0.6 feet/pixel (0.18 meters/pixel) Premier Neighborhood Images Oblique (Nominal 6 Inch) Footprint: Front Line: 2,500 feet (762 meters) Back Line: 4000 feet (1220 meters) Front to Back: 3400 feet (1037 meters) Ground Sample Distance: Front Line: 0.6 feet/pixel (0.18 meters/pixel) Middle Line: 0.8 feet/pixel (0.24 meters/pixel) Back Line: 1.0 feet/pixel (0.30 meters/pixel) Orthogonal (Nominal 6 Inch) Footprint: 2,000 x 1,330 feet (610 x 405 meters) Ground Sample Distance: 0.5 feet/pixel (0.15 meters/pixel) Elite Neighborhood Images Oblique (Nominal 4 Inch) Footprint: Front Line: 1,400 feet (427 meters) Back Line: 2,000 feet (610 meters) Front to Back: 1,800 feet (549 meters) Ground Sample Distance: Front Line: 0.35 feet/pixel (0.11 meters/pixel) Middle Line: 0.41 feet/pixel (0.12 meters/pixel) Back Line: 0.49feet/pixel (0.15 meters/pixel) Ortho (Nominal 4 Inch) Footprint: 1,385 x 923 feet (422 x 281 meters) Ground Sample Distance: 0.35 feet/pixel (0.11 meters/pixel) Sector Tiles: One-Meter Sector Tiles Footprint: 5,280 x 5,280 feet (1,609 x 1,609 meters) Pixel Size: 3.28 feet/pixel (1.0 meters/pixel) Source Imagery: Community Orthogonal (12 and 9 inch) and/or Neighborhood Orthogonal (Premier and Standard) Radiometry: Not radiometrically balanced, may have observable cut lines and could consist of imagery taken over a period of several days. File Size (Approx.): 8,000 KB (TIFF format) One-Foot Sector Tiles Footprint: 2,640 x 2,640 feet (805 x 805 meters) Pixel Size: 1.0 feet/pixel (0.3048 meters/pixel) Source Imagery: Community Orthogonal (12 and 9 inch) and/or Neighborhood Orthogonal (Premier and Standard) Radiometry: Not radiometrically balanced, may have observable cut lines and could consist of imagery taken over a period of several days. File Size (Approx.): 20,900 KB (TIFF format) Attachment number 6 Page 2 of 4 Item # 29 CONFIDENTIAL Page 3 of 4 01012008 Not for distribution to third parties Six-Inch Quarter Sector Tiles Footprint: 2,640 x 2,640 feet (805 x 805 meters) Pixel Size: 0.5 feet/pixel (0.1524 meters/pixel) Source Imagery: Premier Neighborhood Orthogonal and/or Neighborhood Orthogonal Radiometry: Not radiometrically balanced, may have observable cut lines and could consist of imagery taken over a period of several days. File Size (Approx.): 83,500 KB (TIFF format) Custom Ortho-Mosaics: Pictometry can create custom ortho-mosaics based on the resolution of the imagery captured. If a custom ortho-mosaic is desired, the full specifications will be spelled out in a separate addendum. It is important to note that while the ortho-mosaic can be created at any pixel resolution, up or down, creating an ortho-mosaic with a pixel size smaller than the ground sample distance of the input imagery will not contain any more information than the resolution of the input imagery. In other words, if you create a six-inch ortho-mosaic from one-foot imagery, even though the pixels will be six-inch, the overall image data resolution will still only be one-foot. For this reason, it is important to ensure the base imagery purchased meets or exceeds the resolution requirements of any ortho-mosaics you need. Under-sampling, for instance creating a one-foot ortho-mosaic from six- inch resolution imagery, is not a problem and generally produces very good results. Pictometry also has licensed partners who can create an ortho-mosaic product that can be certified to a particular accuracy. In general, ortho-mosaics from Pictometry’s neighborhood orthogonal imagery can meet NMAS 1:1200 (1.0-meter RMS error at 95% confidence interval) in relatively flat terrains or areas with good elevation data. For areas with highly variable terrain or areas with poor elevation data, this number generally drops to NMAS 1:2400 (2.0-meter RMS error at 95% confidence interval). Certified ortho-mosaics can be created from Pictometry’s community orthogonal imagery, but only under certain capture parameters. As such, it is important to include any custom ortho-mosaic requirement with the image capture requirements such that the community orthogonal imagery can be captured in a way consistent with certification requirements. General Specifications: Orthogonal Images Sensor Size Pixels: 4008 x 2672 (or 3208 x 2672 for some Community level imagery) in a Landscape orientation. Image Format Industry-standard image format with proprietary image trailer, including JFIF (JPEG), TIFF, and BMP. Image Quality Images will have an unobstructed view of the ground. In controlled airspace around airports, etc., and in areas of rapid elevation changes, the image footprint sizes and resolutions may vary. There may be varying degrees of ground illumination and color variations due to lighting and cloud shadows. Measurement Accuracy <0.5% measurement error, excluding user pixel selection error Pixel Placement Accuracy Pictometry provides a visualization system and therefore does not certify image accuracy. However, some Pictometry customers have done their own certification on the Pictometry data after delivery and have shared their results. On average, customers have been seeing better than 1.0-meter RMS error at a 95% confidence level (NMAS 1:1200) for orthogonal imagery over relatively flat terrain or in areas with accurate elevation data, and 2.0-meter RMS error at a 95% confidence level (NMAS 1:2400) for more varied terrain or in areas with poor elevation data. However, Pictometry does not guarantee these accuracies and your results may vary. Sensor Orientation Pictometry utilizes an IMU (Inertial Measurement Unit), ground station post-corrected differential GPS, and Kalman filtering to achieve a high degree of positional and directional accuracy. Sensor Positional Accuracy mean 15cm absolute Sensor Directional Accuracy 0.015 degrees absolute (roll/pitch) 0.035 degrees absolute (heading) Ortho-Rectification The images are ortho-rectified to back out the optical deviations of the capture system and the variations due to elevation changes (utilizing the best DEM data available, including customer provided DEM data), resulting in geographically square pixels aligned to a rectilinear grid. This Attachment number 6 Page 3 of 4 Item # 29 CONFIDENTIAL Page 4 of 4 01012008 Not for distribution to third parties grid can be one of any number of coordinate systems, including Latitude/Longitude, State Plane, UTM, and more. The desired coordinate system should be specified in the contract, or a default coordinate system will be used. Image Export JFIF (JPEG), TIFF, BMP EFS software can be utilized to export the images into any of the above industry-standard formats. The orthogonal images can optionally be re-projected during this export process, and an associated geography file can be created as well for use in importing the images into GIS mapping software. Image Tiling Individual orthogonal images are edge-feathered and mosaiced to produce orthogonal image tiles with tile sizes selected to balance single image coverage as well as manageability of open images. These orthogonal tiles provide continuous coverage across the area of interest. While some color balancing is done, these orthogonal tiles are not fully radiometrically balanced or edge-matched. Oblique Images Sensor Size Pixels: 4008 x 2672 (or 3208 x 2672 for some Community level imagery) in a Landscape orientation. Image Format Industry-standard image format with proprietary image trailer, including JFIF (JPEG), TIFF, and BMP. Image Quality Images will have an unobstructed view of the ground. In controlled airspace around airports, etc., and in areas of rapid elevation changes, the image footprint sizes and resolutions may vary. There may be varying degrees of ground illumination and color variations due to lighting and cloud shadows. Due to the nature of oblique aerial photography, there may also be artifacts such as haze and glint and glare caused by reflected sunlight. Measurement Accuracy <0.75% measurement error, excluding user pixel selection error Pixel Placement Accuracy Pictometry provides a visualization system and therefore does not certify image accuracy. However, some Pictometry customers have done their own certification on the Pictometry data after delivery and have shared their results. On average, customers have been seeing better than 2.0-meter RMS error at a 95% confidence level (NMAS 1:2400) for oblique imagery over relatively flat terrain or in areas with accurate elevation data, and 4.0-meter RMS error at a 95% confidence level (NMAS 1:4800) for more varied terrain or in areas with poor elevation data. However, Pictometry does not guarantee these accuracies and your results may vary. Sensor Orientation Pictometry utilizes an IMU (Inertial Measurement Unit), ground station post-corrected differential GPS, and Kalman filtering to achieve a high degree of positional and directional accuracy. Sensor Positional Accuracy mean 15cm absolute Sensor Directional Accuracy 0.015 degrees absolute (roll/pitch) 0.035 degrees absolute (heading) Image Export JFIF (JPEG), TIFF, BMP EFS software can be utilized to export the images into any of the above industry-standard formats. Notes 1. The existing National Map Accuracy Standards focus on conventional analog aerial photography products. When used for digital mapping products, it is necessary to specify the approximate image scale (e.g. 1:1200) when stating NMAS requirements. 2. Pictometry’s orthogonal images provide the coordinate accuracy fulfilling most planemetric requirements, however, Pictometry data is not intended for authoritative definitive mapping or surveying replacement. If there is a need for authoritative mapping products, additional work is required by licensed individuals in order to certify Pictometry’s orthogonal imagery. Alternatively, a separate, authoritative orthogonal image capture can be done and those orthogonal images used inside of Pictometry. Our oblique images are unique to Pictometry and are intended to provide data not available elsewhere and lateral views with more visual information, such as building stock analysis. In Pictometry the orthogonal and oblique images are linked for your convenience and additional study. With a few clicks you can find the revealing lateral views, height measurements, and other information afforded by the oblique images while using the coordinate accuracy afforded by the orthogonal images. Attachment number 6 Page 4 of 4 Item # 29 001019C3N5 001020C3N5 002018C3N5 002019C3N5 002020C3N5 002021C3N5 003017C3N5 003018C3N5 003019C3N5 003020C3N5 003021C3N5 004015C3 N5 004016C3 N5 004017C3 N5 004018C3 N5 004019C3 N5 004020C3 N5 004021C3 N5 004022C3 N5 005014 C3 N5 005015 C3 N5 005016 C3 N5 005017 C3 N5 005018 C3 N5 005019 C3 N5 005020 C3 N5 005021 C3 N5 005022 C3 N5 005023 C3 N5 006013 C5 N5 006014 C3 N5 006015 C3 N5 006016 C3 N5 006017 C3 N5 006018 C3 N5 006019 C3 N5 006020 C3 N5 006021 C3 N5 006022 C3 N5 006023 C3 N5 006024 C3 N5 006025 C3 N5 007012 C5 N5 007013 C5 N5 007014 C3 N5 007015 C3 N5 007016 C3 N5 007017 C3 N5 007018 C3 N5 007019 C3 N5 007020 C3 N5 007021 C3 N5 007022 C3 N5 007023 C3 N5 007024 C3 N5 007025 C3 N5 007026 C3 N5 008011C5N5 008012C5N5 008013C5N5 008014C3N5 008015C3N5 008016C3N5 008017C3N5 008018C3N5 008019C3N5 008020C3N5 008021C3N5 008022C3N5 008023C3N5 008024C3N5 008025C3N5 008026C3N5 009010C3N5 009011C5N5 009016C3N5 009017C3N5 009018C3N5 009019C3N5 009020C3N5 009021C3N5 009022C3N5 009023C3N5 009024C3N5 009025C3N5 009026C3N5 010016C3N5 010017C3N5 010018C3N5 010019C3N5 010020C3N5 010021C3N5 010022C3N5 010023C3N5 010024C3N5 010025C3N5 010026C3N5 011015C3N5 011016C3N5 011017C3N5 011018C3N5 011019C3N5 011020C3N5 011021C3N5 011022C3N5 011023C3N5 011024C3N5 011025C3N5 011026C3N5 012014 C3 N5 012015 C3 N5 012016 C3 N5 012017 C3 N5 012018 C3 N5 012019 C3 N5 012020 C3 N5 012021C3 N5 012022C3 N5 012023C3 N5 012024C3 N5 012025C3 N5 013013 C5 N5 013014 C5 N5 013015 C5 N5 013016 C5 N5 013017 C5 N5 013018 C5 N5 013019 C5 N5 013020 C5 N5 013021 C5 N5 013022 C5 N5 013023 C5 N5 013024 C5 N5 013025 C5 N5 013026 C5 N5 014013 C5 N5 014014 C5 N5 014015 C5 N5 014016 C5 N5 014017 C5 N5 014018 C5 N5 014019 C5 N5 014020 C5 N5 014021 C5 N5 014022 C5 N5 014023 C5 N5 014024 C5 N5 014025 C5 N5 015012C5N5 015013C5N5 015014C5N5 015015C5N5 015016C5N5 015017C5N5 015018C5N5 015019C5N5 015020C5N5 015021C5N5 015022C5N5 015023C5N5 015024C5N5 015025C5N5 015026C5N5 016011C3N5 016012C5N5 016013C5N5 016014C5N5 016015C5N5 016016C5N5 016017C5N5 016018C5N5 016019C5N5 016020C5N5 016021C5N5 016022C5N5 016023C5N5 016024C5N5 016025C5N5 016026C5N5 016027C5N5 017009C3N5 017010C3N5 017011C3N5 017012C5N5 017013C5N5 017014C5N5 017015C5N5 017016C5N5 017017C5N5 017018C5N5 017019C5N5 017020C5N5 017021C5N5 017022C5N5 017023C5N5 017024C5N5 017025C5N5 017026C5N5 017027C5N5 017028C5N5 017029C5N5 017030C5N5 018006C5N5 018007C5N5 018008C5N5 018009C3N5 018010C3N5 018011C3N5 018012C5N5 018013C5N5 018014C5N5 018015C5N5 018016C5N5 018017C5N5 018018C5N5 018019C5N5 018020C5N5 018021C5N5 018022C5N5 018023C5N5 018024C5N5 018025C5N5 018026C5N5 018027C5N5 018028C5N5 018029C5N5 018030C5N5 019004 C5 N5 019005 C5 N5 019006 C5 N5 019007 C5 N5 019008 C5 N5 019009 C3 N5 019010 C3 N5 019012 C5 N5 019013 C5 N5 019014 C5 N5 019015 C5 N5 019016 C5 N5 019017 C5 N5 019018 C5 N5 019019 C5 N5 019020 C5 N5 019021 C5 N5 019022 C5 N5 019023 C5 N5 019024 C5 N5 019025 C5 N5 019026 C5 N5 019027 C5 N5 019028 C5 N5 019029 C5 N5 019030 C5 N5 020004 C5 N5 020005 C5 N5 020006 C5 N5 020007 C5 N5 020008 C5 N5 020013 C5 N5 020014 C5 N5 020015 C5 N5 020016 C5 N5 020017 C5 N5 020018 C5 N5 020019 C5 N5 020020 C5 N5 020021 C5 N5 020022 C5 N5 020023 C5 N5 020024 C5 N5 020025 C5 N5 020026 C5 N5 020027 C5 N5 020028 C5 N5 020029 C5 N5 020030 C5 N5 020031 C5 N5 021014 C5 N5 021015 C5 N5 021016 C5 N5 021017 C5 N5 021018 C5 N5 021019 C5 N5 021020 C5 N5 021021 C5 N5 021022 C5 N5 021023 C5 N5 021024 C5 N5 021025 C5 N5 021026 C5 N5 021027 C5 N5 021028 C5 N5 021029 C5 N5 021030 C5 N5 021031 C5 N5 022014 C5 N5 022015 C5 N5 022016 C5 N5 022017 C5 N5 022018 C5 N5 022019 C5 N5 022020 C5 N5 022021 C5 N5 022022 C5 N5 022023 C5 N5 022024 C5 N5 022025 C5 N5 022029 C5 N5 022030 C5 N5 023015C5N5 023016C5N5 023017C5N5 023019C5N5 023020C5N5 023021C5N5 023022C5N5 023023C5N5 Richmond-GA Community Sectors: 317 Neighborhood Sectors: 317 (c) Copyright 2004, Pictometry International Attachment number 7 Page 1 of 1 Item # 29 Licensee Initial__________ 01012008 SCHEDULE “D” Sector Map See attached page Attachment number 8 Page 1 of 1 Item # 29 Commission Meeting Agenda 7/10/2008 1:00 PM 2008 - PS - Tree Crew Truck Department:Finance Department, Fleet Management Division Caption:Motion to approve the purchase of one aerial bucket truck for the Public Services Department - Tree Crew Division. (Approved by Finance Committee July 7, 2008) Background:The Public Services Department requests the purchase of aerial bucket truck to replace an older unit that is beyond its useful life range. The new unit will replace asset number 043038, a 1985 model with a costly maintenance history. This unit is in dire need of replacement due to age, aerial parts availability, and also critical operator safety concerns. Analysis:Fleet Management submitted a request for bids through the Procurement Department utilizing the Demand Star electronic bid system which offers nationwide bid coverage. The Procurement Department received quotes back from two vendors. A review of the bids received show the following results (tab sheet is attached for review): Bid Item: 08-133, (1) Altec, Inc= $116,292.00; (2) Forestry Equipment = Bid was Non-Compliant Financial Impact:The total cost of this equipment is $116,292.00 which will be purchased through the GMA leasing program over 5 years for an annual premium amount of $23,258.40. Alternatives:1) Approve the request; (2) disapprove the request. Recommendation:Approve the request to purchase one aerial bucket truck from Altec, Inc., for $116,292.00 Funds are Available in the Cover Memo Item # 30 Following Accounts:631-00-0000-11-19114- GMA Leaseing program. REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Cover Memo Item # 30 Item # 30 CHIP BODY TRUCK WITH AERIAL DEVICE Bid 08-133 Altec Forestry Incorporated Equipment AERIAL DEVICE Year 2009 Non- Compliant Make Altec Addendum Model LRV58 CHASSIS Year 2009 Make International Model 4300 Bid Price $114,692.00 $0.00 12.01 Winch $1,600.00 $0.00 Total Bid Price $116,292.00 $0.00 PS-TREE CREW-ELECTRIC CHIP BODY TRUCK WITH BUCKET-BID OPENING 5/29/08 @ 11:00 Item # 30 Commission Meeting Agenda 7/10/2008 1:00 PM 2008 Recreation Van Department:Finance Department, Fleet Management Division Caption:Motion to approve the purchase of one 7 passenger mini van for the Augusta Recreation Department. (Approved by Finance Committee July 7, 2008) Background:The Augusta Recreation Department requests the purchase of one 7 passenger mini van to use for transporting local and visiting officials and dignitaries to meetings and events. The new unit will also replace asset number 984134, a 1998 model van, which will be redirected to use as a vital part of their meals on wheels program. Analysis:Fleet Management submitted a request for bids through the Procurement Department utilizing the Demand Star electronic bid system which offers nationwide bid coverage. The Procurement Department received quotes back from one vendor. A review of the bid received show the following results (tab sheet is attached for review): Bid Item: 08-124A, (1) Thomson Motor Company = $21,028.00 Financial Impact:The total cost of this van is $21,028.00 which will be purchased through the 2008 Recreation capital fund account. Alternatives:(1) Approve the request; (2) disapprove the request. Recommendation:Approve the request to purchase one 7 passenger mini van from Thomson Motor Company, for $21,028.00. Funds are Available in the Following Accounts: 272-06-1110/54-22220 Cover Memo Item # 31 REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Cover Memo Item # 31 2008 SEVEN PASSENGER MINI VAN Bid 08-114 Thomson Motor Company Year 2008 Make Dodge Model Grand Caravan SE Delivery Date 90 Days 5.01 Bid Price $20,850.00 5.02 Three Keys $178.00 Total Bid Price $21,028.00 RECREATION-7 PASSENGER MINI VAN-BID OPENING 6/5/08 @ 11:00 Attachment number 1 Page 1 of 1 Item # 31 Commission Meeting Agenda 7/10/2008 1:00 PM 2008 Utilities 4 inch Pump Department:Finance Department, Fleet Management Division Caption:Motion to approve the purchase of two 4-inch vacuum assist trash pumps for the Utilities Department-Construction Division. (Approved by Finance Committee July 7, 2008) Background:The Augusta Utilities Department requests the purchase of two 4-inch vacuum assist pumps to replace two older units that are beyond their useful life range. The new units will replace asset numbers 985037, a 1998 model, and 995061, a 1999 model. Both of these units are in dire need of replacement due to age and also operator safety concerns Analysis:Fleet Management submitted a request for bids through the Procurement Department utilizing the Demand Star electronic bid system which offers nationwide bid coverage. The Procurement Department received quotes back from three vendors. A review of the bids received show the following results (tab sheet is attached for review): Bid Item: 08-113, (1) Godwin Pumps= Non-Compliant Bid Packet; (2) Neff Rentals = $22,974.00 each; (3) Thompson Pumps = $19,575.00 each Financial Impact:The total cost of this equipment is $39,150.00 ($19,575.00 each)which is available in the Utilities Department’s Capital Outlay Alternatives:(1) Approve the request, (2) Disapprove the request, (3) Approve the request in part. Recommendation:Approve the request to purchase two 4-inch vacuum assist trash pumps from Thompson Pumps for $19,575.00 each Funds are Cover Memo Item # 32 Available in the Following Accounts: 506-04-3410-54-21110 REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Cover Memo Item # 32 PORTABLE GENERATORS Bid 08-113 Godwin Pumps Rain for Rent Thompson Hertz Corporation Corporation Pumps Equipment Year Non-Compliant NO BID 2008 NO BID Make Bid Packet Thompson Model 4U-VDSC-3-2011 Delivery date 60 Days Bid Price Each $0.00 $0.00 $19,575.00 $0.00 UTILITIES-CONSTRUCTION-4 INCH VACUUM ASSIST PUMP-BID OPENING 5/6/08 @ 11:00 Item # 32 Commission Meeting Agenda 7/10/2008 1:00 PM 2008 Utilities Air Compressor Department:Finance Department, Fleet Management Division Caption:Motion to approve the purchase of two portable air compressors for the Utilities Department-Construction Division. (Approved by Finance Committee July 7, 2008) Background:The Augusta Utilities Department requests the purchase of two portable air compressors to replace two older units that are beyond their useful life range. The air compressors will replace asset numbers 950235, a 1995 model, and 51062, a 1991 model. Both of these units are in dire need of replacement due to age and also operator safety concerns. Analysis:Fleet Management submitted a request for bids through the Procurement Department utilizing the Demand Star electronic bid system which offers nationwide bid coverage. The Procurement Department received quotes back from five vendors. A review of the bids received show the following results (tab sheet is attached for review): Bid Item: 08-114, (1) Apex Pinnacle= $19,115.40 each; (2) Neff Rentals = Did Not Meet Required Specifications; (3) Perimeter Bobcat = Non-Compliant Bid Packet; (4) Hertz Equipment = Non- Compliant Bid Packet; (5) United Rentals = $14,381.00 each Financial Impact:The total cost of this equipment is $28,762.00 ($14,381.00 each)which is available in the Utilities Department’s Capital Outlay Alternatives:(1)Approve the request, (2) disapprove the request, (3) approve the request in part. Recommendation:Approve the request to purchase two portable air compressors from United Rentals for $14,381.00 each. Cover Memo Item # 33 Funds are Available in the Following Accounts: 506-04-3410-54-21110 REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Cover Memo Item # 33 PORTABLE GENERATORS Bid 08-114 Apex Pinnacle Neff Perimeter Hertz Corporation Rentals Bobcat Equipment Year 2008 Did not meet critical NON-COMPLIANT NON-COMPLIANT Make Sullair bid specification - Model 225H Sec 2, Item 6.01 Delivery Date 60 Days Bid Price Each $19,115.40 $0.00 $0.00 $0.00 UTILITIES-CONSTRUCTION-PORTABLE 225 CFM AIR COMPRESSOR-BID OPENING 5/6/08 @ 1 Item # 33 Commission Meeting Agenda 7/10/2008 1:00 PM Approval of Bid Item # 08-147 Security Fencing for Augusta Department:Fire, Howard Willis,Chief Caption:Motion to approve award of bid for Security Fencing for Augusta Fire Department Training Facility. (Approved by Finance Committee July 7, 2008) Background:The Augusta Fire Department is currently in the process of construction of our new Training Facility. To provide for the security of this facility, we are in need of installing security fencing around the property. Analysis:The Augusta Fire Department and the Procurement Department have concluded the bid process for the purchase of Security Fencing for Augusta Fire Department Training Facility. Proposals were received from two companies, Maner Fence and All-American Fence Inc.Of the two, only All-American Fence Inc. was compliant with the bid requirements and specifications, Financial Impact:All-American Fence Inc. has met all the specified requirements of the bid documents without taking any exceptions and within the allocated budget amount. It is the opinion of the Augusta Fire Department that, All-American Fence Inc. with a bid of $53,025.00 should be awarded the contract as best bid. Alternatives:None at this time. Recommendation:Award Bid Item #08-147, Security Fencing for Augusta Fire Department Training Facility, to All-American Fence Inc. as low bid. Funds are Available in the Funds are available for this project in the Phase V SPLOST Cover Memo Item # 34 Following Accounts: funding for Renovation of the Training Facility. Acct. # 324- 03-4510 / 207324003 REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Cover Memo Item # 34 1 Memo To: Geri Sams From: Deputy Chief Mike Rogers CC: Howard Willis, Fred Russell, Phyllis Mills Date: June 24, 2008 Re: Recommendation for awarding Bid Item# 08-147, Security Fencing for Augusta Fire Department Training Facility The Augusta Fire Department and the Procurement Department have concluded the bid process for the purchase of Security Fencing for Augusta Fire Department Training Facility. Proposals were received from two companies, Maner Fence and All-American Fence Inc.Of the two, only All-American Fence Inc. was compliant with the bid requirements and specifications, All-American Fence Inc. has met all the specified requirements of the bid documents without taking any exceptions and within the allocated budget amount. It is the opinion of the Augusta Fire Department that, All-American Fence Inc. with a bid of $53,025.00 should be awarded the contract as best bid. Attachment number 1 Page 1 of 1 Item # 34 Commission Meeting Agenda 7/10/2008 1:00 PM CDBG Clearance & Demolition Department:Finance Caption:Motion to approve the use of CDBG funds by the License and Inspection Department that are available for the purposes of clearance and demolition of old and delapidated structures. Funds available are $342,888 with no required match. (Approved by Finance Committee July 7, 2008) Background:The License & Inspection Department has CDBG funds available for the purposes of clearance & demolition of old and delapidated structures. Funds available are $342,888 with no required match. Use of this funding aids the city in the required CDBG spenddown. Analysis:License & Inspection is responsible for clearance and demolition of old and delapidated structures with in the county. CDBG Funding is available for this purpose. Without this funding, the funds would have to come out of the general fund. Financial Impact: Alternatives:1) Establish budget of $342,888 2) fund activity out of general fund or do not perform function Recommendation:Approve Funds are Available in the Following Accounts: CDBG Funding Cover Memo Item # 35 REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Cover Memo Item # 35 Commission Meeting Agenda 7/10/2008 1:00 PM Greater Augusta Arts Council Department:Clerk of Commission Caption:Motion to approve a funding agreement between Augusta Richmond county and Greater Augusta Arts Council for fiscal year 2008. (Approved by Finance Committee July 7, 2008) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 36 Attachment number 1 Page 1 of 4 Item # 36 Attachment number 1 Page 2 of 4 Item # 36 Attachment number 1 Page 3 of 4 Item # 36 Attachment number 1 Page 4 of 4 Item # 36 Commission Meeting Agenda 7/10/2008 1:00 PM Increase Mosquito Control Funding Department:Richmond County Mosquito Control Caption:Motion to approve a request from Richmond County Mosquito Control for additional funding in the amount of $50,000 from General Fund, a Utility Vehicle w/enclosed cab in the amount of $8,950 and a F150 Crew Cab Pickup Truck in the amount of $23,998 from Capital Outlay Fund. (Approved by Finance Committee July 7, 2008) Background: The Richmond County Mosquito Control is requesting the following addition to our current 2008 Budget. Our first request is for $50,000 in additional funds to be able to complete the expanded plans for treatment of the Downtown Business District which would include Barrier Spraying, downtown storm drain treatment and the insecticides necessary to complete the program. We will be able to add a driver and reduce our spray cycle from 41/2 weeks to 3 weeks. NEW DOWNTOWN BARRIER SPRAYING AND LARVICIDING We are proposing to begin spraying the River Walk, Botanical Gardens, the center Broad Street parking gardens and the median shrubbery in the downtown areas that are bordered by 15th Street, East Boundary, Laney Walker Boulevard, and the Savannah River. The area will be divided into 3 sections and sprayed every 3 weeks weather permitting. The barrier spray has a 3 week residual and is effective for all species and works 24 hours. We also intent to expand the storm drain treatment program to all the downtown streets. We currently are not able to treat all the storm drains due to the lack of the proper equipment. EQUIPMENT NEEDED We will need a utility type vehicle such as a Mule or Gator with driver cover and a 1-7/8” trailer hitch. We have the necessary Safety Bar Lights. We have a 4x4 utility trailer with a tank type sprayer that will be used for the mixing, transportation and dispersal of the chemical. This vehicle will also allow us to treat the storm drains in the confined streets that are currently not treated. NEW Cover Memo Item # 37 TRUCK PURCHASE We need to replace the 1989 Chevrolet that is currently beyond repair. With 5 people spraying, we need 5 good trucks and one back-up truck for down times and on-going maintenance. We are proposing to purchase a compact size pick-up with 4 doors. During training sessions we can currently train only one person at a time as the space in the truck is limited. With a 4 door truck we could train up to 4 people at one time, thus reducing training time and the expense of operating several vehicles. Also we will be able to transport 5 people to meetings, workshops and outside training sessions instead of traveling in several vehicles. Analysis:1)$50,000 in additional funds to be able to complete the expanded plans for treatment of the Downtown Business District which would include Barrier Spraying, downtown storm drain treatment and the insecticides necessary to complete the program. 2) Need a utility type vehicle such as a Mule or Gator with driver cover and a 1-7/8” trailer hitch - $8,950. 3)Crew Cab Pickup Truck - $23,998 Financial Impact:Additional $50,000 (101051910/5711110) $8,950 4x4 utility cart w/enclosed cab (272051910/5421110) $23,998 2009 F150 Crew Cab pickup truck (272051910/5422210) Alternatives:Not approve funding and vehicles increasing the mosquito population in the downtown areas. Recommendation:Approve funding. Funds are Available in the Following Accounts: Contingency (101101110/6011110) $50,000 Capital Outlay (272013210/5212119) $32,948 REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Cover Memo Item # 37 Commission Meeting Agenda 7/10/2008 1:00 PM Lynn Davis Curry Jr. Department:Clerk of Commission Caption:Motion to approve the recommendation of the Tax Assessor to relative to a request from Mr. Lynn Davis Curry, Jr. for a refund of property taxes for the years 2006 and 2007 for the property located at 3996 Clanton Road in the amount of $719.39. (Approved by Finance Committee July 7, 2008) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 38 Attachment number 1 Page 1 of 4 Item # 38 Attachment number 1 Page 2 of 4 Item # 38 Attachment number 1 Page 3 of 4 Item # 38 Attachment number 1 Page 4 of 4 Item # 38 Commission Meeting Agenda 7/10/2008 1:00 PM Refund Recommendations from the Board of Assessors Department:Board of Assessors - Charles F. Smith, Chairman and Calvin Hicks, Chief Appraiser Caption:Motion to approve refund recommendation from the Board of Assessors for one account Boral Bricks, Inc.in the amount of $704.60. (Approved by Finance Committee July 7, 2008) Background:See attachment. Analysis:See attachment. Financial Impact:See attachment. Alternatives:None Recommendation:See attachment. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Cover Memo Item # 39 July 2008 REFUNDS Attachment page 1 of 1 Boral Bricks Inc Account No. 2048102 This refund is based on adjustments to an audit conducted for tax years 2005 through 2007 for a business personal property account. Grant refund in the total amount of $704.60, broken down as follows: For 2005, $457.37 (State $4.11; County $143.84, School $309.42). For 2006, $247.23 (State $2.12; County, $87.50, School $157.61). Attachment number 1 Page 1 of 1 Item # 39 Commission Meeting Agenda 7/10/2008 1:00 PM Request to abate taxes on property seized in drug bust. Department:Tax Commissioner's Office Caption:Motion to approve a request for abatement of taxes on Map & Parcel 072-2-486-00-0 and Map & Parcel 072-1-157-00-0 due to this property being in the name of Augusta from being seized in a drug bust in the amount of $2,911.60 and $3,563.85 respectively. (Approved by Finance Committee July 7, 2008) Background: Analysis: Financial Impact:072-2-486-00-0 $2,911.60 (taxes only) 072-1-157-00-0 $3,563.85 (taxes only) Alternatives:N/A Recommendation:Abate taxes. Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 40 Attachment number 1 Page 1 of 1 Item # 40 Attachment number 2 Page 1 of 1 Item # 40 Attachment number 3 Page 1 of 1 Item # 40 Attachment number 4 Page 1 of 1 Item # 40 Attachment number 5 Page 1 of 1 Item # 40 Attachment number 6 Page 1 of 1 Item # 40 Attachment number 7 Page 1 of 1 Item # 40 Attachment number 8 Page 1 of 1 Item # 40 Attachment number 9 Page 1 of 1 Item # 40 Attachment number 10 Page 1 of 1 Item # 40 Attachment number 11 Page 1 of 1 Item # 40 Attachment number 12 Page 1 of 1 Item # 40 Attachment number 13 Page 1 of 1 Item # 40 Attachment number 14 Page 1 of 1 Item # 40 Attachment number 15 Page 1 of 1 Item # 40 Attachment number 16 Page 1 of 1 Item # 40 Attachment number 17 Page 1 of 1 Item # 40 Commission Meeting Agenda 7/10/2008 1:00 PM Sun Ye White Department:Clerk of Commission Caption:Motion to approve the Administrator's recommendation that Mr. White be responsible for paying the taxes due to a refund of an overpayment he had previousley made on a water bill regarding the taxes due on property at 839 East Boundary Street. (Approved by Finance Committee July 7, 2008) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 41 Attachment number 1 Page 1 of 10 Item # 41 Attachment number 1 Page 2 of 10 Item # 41 Attachment number 1 Page 3 of 10 Item # 41 Attachment number 1 Page 4 of 10 Item # 41 Attachment number 1 Page 5 of 10 Item # 41 Attachment number 1 Page 6 of 10 Item # 41 Attachment number 1 Page 7 of 10 Item # 41 Attachment number 1 Page 8 of 10 Item # 41 Attachment number 1 Page 9 of 10 Item # 41 Attachment number 1 Page 10 of 10 Item # 41 Commission Meeting Agenda 7/10/2008 1:00 PM Acquisition of Right-of-Way and Easement Department:County Attorney Caption:Motion to approve an Option for Right-of-Way between Nilamkumar Patel and Manisha Patel as owners, and Augusta, Georgia, as optionee, in connection with the Alexander Drive Project, for 0.013 acre (579.17 sq. ft) in fee and 0.006 acre (259.94 sq. ft.) of permanent construction & maintenance easement (2811 Brickrun Way) for a purchase price of $28,200.00. (Approved by Engineering Services Committee July 7, 2008) Background:The property owners have agreed to convey a certain right- of-way and easement to Augusta, Georgia, for the Alexander Drive project. Analysis:The purchase of the referenced property is necessary for the project. Financial Impact:The costs necessary for this purchase will be covered under the project budget. Alternatives:Deny the motion to approve the purchase of the referenced property. Recommendation:Approve the motion to purchase the referenced property Funds are Available in the Following Accounts: 323041110 -5411120 296823215 – 5411120 REVIEWED AND APPROVED BY: Cover Memo Item # 42 Administrator. Clerk of Commission Cover Memo Item # 42 Item # 42 Item # 42 Item # 42 Item # 42 Commission Meeting Agenda 7/10/2008 1:00 PM Agenda Item Civil 3D Award Department:Abie L. Ladson, PE, Director Caption:Motion to authorize the Engineering Department to award a Consultant Services Agreement to Repro Products, Inc. in the amount of $49,895.00 for the implementation of Autodesk Civil 3D and staff training. (Approved by Engineering Services Committee July 7, 2008) Background:Over the past two years, the Engineering Department has designed small to medium size projects in-house. The Department purchased four Civil 3D Licenses with the maintenance agreement and upgrades for $15,500 in 2006. The Department also has in the budget to purchase an additional two licenses for $13,900.00. An estimated $181,000 has been saved by utilizing Autodesk Civil 3D software and the Engineering staff to design projects. The total investment cost (Software cost: $29,400, and Proposed Implementation and Training Cost: $49,895.00) is $79,295.00. The current savings would more than pay for the additional software and training. Approximately, 25% of the software’s capabilities are being utilized by staff. Training will allow the Engineering Department to maximize the program, and increase design productivity Analysis:RFPs were received on May 20, 2008 with REPRO Products, Inc. having the highest evaluation score, and fee proposal. Results are as follow: CONSULTANTS EVALUATION SCORE REPRO Products, Inc. 90.81 Applied Software Technology, Inc. 65.19 CONSULTANTS SCOPE FEE 1.REPRO Products, Inc. $49,895.00 2.Applied Software Technology, Inc. $82,160.00 It is the Engineering Department recommendation to award this contract to REPRO Products. Financial Impact: Funding is available in the amount of $25,000 from account Cover Memo Item # 43 IMPACT: 101.04.1110/5212115 and $24,895 from account # 325.04. 7/5212115207825097/5212115 upon Commission approval. Alternatives:1) Authorize the Engineering Department to award a Consultant Services Agreement to Repro Products, Inc. in the amount of $49,895.00 for the implementation of Autodesk civil 3D and staff training. 2) Do not approve Recommendation:Approve Alternative Number One. Funds are Available in the Following Accounts: 101.04.1110/5212115 325.04.1197/5212115 207825097/5212115 REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Cover Memo Item # 43 Attachment number 1 Page 1 of 17 Item # 43 Attachment number 1 Page 2 of 17 Item # 43 Attachment number 1 Page 3 of 17 Item # 43 Attachment number 1 Page 4 of 17 Item # 43 Attachment number 1 Page 5 of 17 Item # 43 Attachment number 1 Page 6 of 17 Item # 43 Attachment number 1 Page 7 of 17 Item # 43 Attachment number 1 Page 8 of 17 Item # 43 Attachment number 1 Page 9 of 17 Item # 43 Attachment number 1 Page 10 of 17 Item # 43 Attachment number 1 Page 11 of 17 Item # 43 Attachment number 1 Page 12 of 17 Item # 43 Attachment number 1 Page 13 of 17 Item # 43 Attachment number 1 Page 14 of 17 Item # 43 Attachment number 1 Page 15 of 17 Item # 43 Attachment number 1 Page 16 of 17 Item # 43 Attachment number 1 Page 17 of 17 Item # 43 Commission Meeting Agenda 7/10/2008 1:00 PM Approve Funds to complete a 12” water line through Fairington subdivision to serve additional growth along Tobacco and Windsor Spring Rds. Department:Utilities Caption:Motion to approve funds to complete a 12” water line through Fairington subdivision to serve additional growth along Tobacco and Windsor Spring Rds. (Approved by Engineering Services Committee July 7, 2008) Background:In February, 2007, AUD and Nordahl Homes entered into a cost-sharing agreement to provide water service to developing neighborhoods along Windsor Spring and Tobacco Rds. This agreement provided for AUD to pay the cost difference for material and labor between an 8” waterline and a 12” waterline. This allowed for AUD to meet the rapidly growing demand in that corridor while incurring reduced costs to meet that demand. The original funding of $64, 989.00 provided the first phase, and AUD let a separate project to construct the line through Fairington neighborhood. Subsequently Nordahl Homes properties were purchased by Beazley Homes, and their contractor has completed the final section of line. AUD has approximately $1.25 million in funding in the Windsor Spring Rd splost account to construct a 12” waterline and improve a sewerline in the right-of-way when This entire waterline section was completed for approximately $425,000.00, and the remaining funds in the account can be used to extend the sewerline during the GDOT project. Analysis:AUD has reviewed the proposed pricing and found it to be consistent with the average pricing information that AUD retains for bid analysis. The items are within 10% of the average price for all projects. Financial Impact:AUD had approximately $1.25 million in funding in the Windsor Spring Rd splost account to construct a 12” Cover Memo Item # 44 waterline and improve a sewerline in the right-of-way when Windsor Spring Rd is widened. This entire waterline section was completed for approximately $425,000.00, and the remaining funds in the account can be used to extend the sewerline during the GDOT project. Approximately $20,428.00 from the SPLOST Fund, under account number 324-04-3510/202634766 would be used to pay for the construction of this phase of the water line. Alternatives:There is no alternative. Recommendation:Approve Funds to complete a 12” water line through Fairington subdivision to serve additional growth along Tobacco and Windsor Spring Rds. Funds are Available in the Following Accounts: Approximately $20,428.00 from the SPLOST Fund, under account number 324-04-3510/202634766 would be used to pay for the construction of this phase of the water line. REVIEWED AND APPROVED BY: Finance. Procurement. Administrator. Clerk of Commission Cover Memo Item # 44 Commission Meeting Agenda 7/10/2008 1:00 PM Architect for the TEE Center Project Department:Administrator's Office Caption:Motion to approve the Administrator's recommendation relative to a contract with the architect for the TEE Center project and to bring back the contract for committee review. (Approved by Engineering Services Committee July 7, 2008) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Administrator. Clerk of Commission Cover Memo Item # 45 Commission Meeting Agenda 7/10/2008 1:00 PM Arterial Street Lights Resolution Department:Clerk of Commission Caption:Motion to approve a Resolution to provide for the installation of arterial street lights for the New Savannah Road; and the assessment of the annual cost of maintaining and operating said street lights; to provide for the method and manner for funding of said arterial street lights, and for other purposes. (Approved by Engineering Services Committee July 7, 2008) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 46 Attachment number 1 Page 1 of 4 Item # 46 Attachment number 1 Page 2 of 4 Item # 46 Attachment number 1 Page 3 of 4 Item # 46 Attachment number 1 Page 4 of 4 Item # 46 Commission Meeting Agenda 7/10/2008 1:00 PM Award Contract for Commissioning - New Judicial Center Department:Public Services - Facilities Management Division Caption:Motion to approve award of a contract with Total Systems Commissioning, Inc. for Building Commissioning Consulting in conjunction with the new Judicial Center in the amount of $96,496.00. (Approved by Engineering Services Committee July 7, 2008) Background:The architects for the new Judicial Center are presently in the design development stage, and the CM at Risk firm is also under contract. The Commissioning Consultant will develop and oversee an extensive quality assurance and testing program to govern the installation, start-up and interactive operation of engineered building systems, such as HVAC, fire alarm systems, security systems, and electrical systems. Analysis:The recommended firm was chosen by the Selection Committee from a competitive process, via RFP 08-082. They are specialists in Building Commissioning and their fee is within budget. Commissioning services are recommended by the Georgia State Financing and Investment Commission for all State building projects costing in excess of $2.5M. The County is expected to benefit through improved troubleshooting of systems during installation, start-up and operation, resulting in lower energy and maintenance costs over the life of the facility. Financial Impact:The contract amount is $96,496.00. Funds are available from SPLOST allocations for construction of the Judicial Center. Alternatives:1. Approve Award of a contract with Total Systems Commissioning, Inc. for Building Commissioning Consulting in conjunction with the new Judicial Center in the amount of $96,496.00. 2. Contract with the second place firm. 3. Re-advertise 4. Do not utilize commissioning Cover Memo Item # 47 Recommendation:#1. Approve Award of a contract with Total Systems Commissioning, Inc. for Building Commissioning Consulting in conjunction with the new Judicial Center in the amount of $96,496.00. Funds are Available in the Following Accounts: The contract amount is $96,496.00. Funds are available from SPLOST allocations for construction of the Judicial Center. REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Cover Memo Item # 47 KL G J o n e s T S C I P S 85 8 6 6 4 Cu m m u l a t i v e S c o r e TE C H N I C A L E V A L U A T I O N F O R M RF Q # 0 8 - 0 8 2 ; B u i l d i n g C o m m i s s i o n i n g S e r v i c e s fo r A u g u s t a J u d i c i a l C e n t e r Re s p o n d i n g C o m p a n y Cu m m u l a t i v e E v a l u a t i o n Attachment number 1 Page 1 of 1 Item # 47 Commission Meeting Agenda 7/10/2008 1:00 PM Award Design Contract Modification for Doug Barnard Parkway Water Main Department:Augusta Utilities Department Caption:Motion to approve award for additional design services in the amount of $93,140.00 to W.R. Toole Engineers, Inc. (WRTE) in order to design a 16-inch Water Main extension to Old Savannah Rd from the current 24-inch water main design on Doug Barnard Parkway at the 90% stage of design. (Approved by Engineering Services Committee July 7, 2008) Background:The Lumpkin Rd 20-inch Water Main Improvements project involves the design of 5,650 linear feet of 24-inch diameter ductile iron pipe from the HWY56 and Lumpkin Rd intersection to Doug Barnard intersection. Doug Barnard Parkway 24-inch Improvements project involves the design of 12,860 LF of 24-inch diameter ductile iron pipe along Doug Barnard Parkway, starting North of I-520 to the intersection of Gordon HWY. The design of both proposed 24-inch waterline is a transmission main that will allow the Augusta Utilities Department to supply surface water from the new N. Max Hicks Tobacco Road Water Treatment Plant into areas primarily served by the existing ground water system. Analysis:The current design of the proposed 24-inch water main along Doug Barnard will require an extension of a 16-inch water main to tie to existing 16-inch water main on Old Savannah Rd. This will allow for the Hicks Water Treatment Plant to provide redundant feed to the downtown area. In addition, the design to extend an 8-inch water line for Boral Brick will complete the easement acquistion from Boral Brick. W.R. Toole Engineers, Inc. submitted two acceptable proposal for additional design fees to extend an 8-inch water line and a 16-inch water main from the 24-inch water main design which is currently at the 90% design phase. The staff of the utilities department has reviewed the proposal and Cover Memo Item # 48 recommend award of the additional design fees. Financial Impact:The change order for this project is $93,140.00. These funds are available from the following accounts:510043410- 5212115/80210168-5212115 Alternatives:1. Reject WRTE Proposal, which would delay the design of the project and the construction of the water main extension. 2. Approve WRTE Proposal for Additional Engineering Design Fee to complete the design of the two waterline projects. Recommendation:It is recommended to award the Additional Design Fee to W.R. Toole Engineers, Inc. in the amount of $93,140.00 Funds are Available in the Following Accounts: 510043410-5212115/80210168-5212115 REVIEWED AND APPROVED BY: Finance. Procurement. Administrator. Clerk of Commission Cover Memo Item # 48 Item # 48 Item # 48 Item # 48 Item # 48 Item # 48 Item # 48 Item # 48 Item # 48 Attachment number 2Page 1 of 2 Item # 48 Attachment number 2Page 2 of 2 Item # 48 Commission Meeting Agenda 7/10/2008 1:00 PM Extension of lease for space in the Hatcher Building at 501 Greene Street Department:Public Services - Facilites Management Caption:Motion to approve extension of the lease agreement between Augusta and MAU for space within the Hatcher Building located at 501 Greene Street for a period of 30 months. The new rate is proposed to be $13.25 per SF for the duration of the extension. (Approved by Engineering Services Committee July 7, 2008) Background:Plans for the Judicial Center are in progress with an anticipated completion in late 2010. Until then we need to continue to lease space for the District Attorney and other Departments located in the 500 building at the corner of 5th and Greene Street. The 30 month time frame will carry us through the middle of 2011 and allows for delays in construction of the Judicial Center. Annual costs for the various departments included are as listed on “Attachment 1”. Lease terms are to remain unchanged. Analysis:The SF rate of $13.25 is competitive and reflects an increase of only 10% since the inception of the lease 7 years ago. This cost is set for the duration of the lease with no increase. There is no vacant property currently owned by Augusta that is suitable for use by these Departments. The cost of any relocation to other space at this time would be substantial for many reasons, not the least of which is the cost of data and communication access. Financial Impact:The total annual cost for the leases is $218,214.25 with the costs split between the Departments as noted on “Attachment 1”. Funds are available under Object Code 52-24111 in the individual Department's budgets. Alternatives:1. Approve extension of the lease agreement between Augusta and MAU for space within the Hatcher Building Cover Memo Item # 49 located at 501 Greene Street for a period of 30 months. The new rate is proposed to be $13.25 per SF for the duration of the extension. 2. Do not approve the lease extension. Recommendation:#1. Approve extension of the lease agreement between Augusta and MAU for space within the Hatcher Building located at 501 Greene Street for a period of 30 months. The new rate is proposed to be $13.25 per SF for the duration of the extension. Funds are Available in the Following Accounts: The total annual cost for the leases is $218,214.25. Funds are available under Object Code 52-24111 in the individual Department's budgets. REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 49 Cu r r e n t O c c u p a n c y Lo c a t i o n SF U t i l i z e d Un i t C o s t An n u a l C o s t Di s t r i c t A t t o r n e y 4 t h F l o o r 1 0 , 0 0 0 $ 1 3 . 2 5 $ 1 3 2 , 5 0 0 . 0 0 DB E C o o r d i n a t o r 3 0 4 7 3 0 $ 1 3 . 2 5 $ 9 , 6 7 2 . 5 0 Pu b l i c S e r v i c e s 3 0 7 & 3 0 1 1 , 9 2 0 $ 1 3 . 2 5 $ 2 5 , 4 4 0 . 0 0 SP L O S T P r o g r a m M a n a g e r 3 1 3 4 6 6 $ 1 3 . 2 5 $ 6 , 1 7 4 . 5 0 So i l C o n s e r v a t i o n 3 0 9 & 3 1 0 1 , 2 0 0 $ 1 3 . 2 5 $ 1 5 , 9 0 0 . 0 0 Au g u s t a C a r e s 3 1 1 & 3 1 2 4 1 7 $ 1 3 . 2 5 $ 5 , 5 2 5 . 2 5 EE O 31 4 2 8 6 $ 1 3 . 2 5 $ 3 , 7 8 9 . 5 0 La w O f f i c e 3 0 2 1 , 4 5 0 $ 1 3 . 2 5 $ 1 9 , 2 1 2 . 5 0 TO T A L $2 1 8 , 2 1 4 . 2 5 Attachment number 1 Page 1 of 2 Item # 49 12 Attachment number 1 Page 2 of 2 Item # 49 Commission Meeting Agenda 7/10/2008 1:00 PM Georgia Power Company Governmental Encroachment Agreements #30948, 31027 and 31028 Department:Augusta Utilities Department Caption:Motion to approve Georgia Power Company Governmental Encroachment Agreements Nos. 30948, 31027 and 31028. (Approved by Engineering Services Committee July 7, 2008) Background:The Augusta Utilities Department will be replacing a portion of the Butler Creek Sanitary Sewer trunk line. To reach this objective, construction must cross Georgia Power easements. Analysis:Entering into an encroachment agreement with GPC will document the rights, obligations and responsibilities of all parties. Financial Impact:None Alternatives: Recommendation:Approve the Georgia Power Company Governmental Encroachment Agreements Nos. 30948, 31027 and 31028. Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Finance. Procurement. Cover Memo Item # 50 Administrator. Clerk of Commission Cover Memo Item # 50 Attachment number 1 Page 1 of 2 Item # 50 Attachment number 1 Page 2 of 2 Item # 50 Attachment number 2 Page 1 of 1 Item # 50 Attachment number 3 Page 1 of 2 Item # 50 Attachment number 3 Page 2 of 2 Item # 50 Attachment number 4 Page 1 of 1 Item # 50 Attachment number 5 Page 1 of 2 Item # 50 Attachment number 5 Page 2 of 2 Item # 50 Attachment number 6 Page 1 of 1 Item # 50 Commission Meeting Agenda 7/10/2008 1:00 PM Hiring Employees for Fort Gordon Staff Department:Utilities Department Caption:Motion to approve hiring Supervisor I and Assistant Manager positions for Ft.Gordon near salary mid-point. (Approved by Administrative and Engineering Services Committees July 7, 2008) Background:A selection committee recently interviewed candidates for the staff positions at Ft. Gordon. The candidates for two positions; Supervisor I and Assistant Manager possessed skills or experience which would warrant offering these candidates salaries which require Commission approval. Mr. James Young, candidate for the Assistant Manager position, is a previous employee of the privatization contractor at Ft. Gordon with 22 years experience. Mr. Ronnie Lee, candidate for the Supervisor I position, is a previous employee of the privatization contractor at Ft. Gordon with 17 years experience. Both candidates have extensive training and experience required to perform their respective jobs. Analysis:Mr. James Young’s recommended salary is $45,000; the mid-point for Job Grade 47 is $47,872. Mr. Ronnie Lee’s recommended salary is $38,000; the mid-point for Job Grade 43 is $38,992. Financial Impact:Funds are available in the Ft. Gordon staffing budget 506043430-5111110 to cover this agenda item request. Alternatives:No alternatives are recommended. Recommendation:We recommend Mr. Ronnie Lee be offered the position of Supervisor I at Ft. Gordon at a salary of $38,000 and Mr. James Young be offered the position of Assistant Manger at Cover Memo Item # 51 Ft. Gordon at a salary of $45,000. Funds are Available in the Following Accounts: 506043430-5111110 REVIEWED AND APPROVED BY: Finance. Procurement. Administrator. Clerk of Commission Cover Memo Item # 51 Commission Meeting Agenda 7/10/2008 1:00 PM Motion to Approve Special Inspections and Construction Materials Testing Services on Multiple Projects Department:Sheriff Caption:Motion to approve execution of a contract with ATC Associates, Inc. for construction inspections and materials testing services associated with construction of the Webster Detention Center Expansion, the new Main Library and the new Judicial Center. (Approved by Engineering Services Committee July 7, 2008) Background:The jail expansion is expected to break ground approximately July 23, 2008. The Library is expected to break ground by August 21, 2008. The Judicial Center is expected to break ground approximately November, 2008. It is recommended that Construction Materials Testing services, along with Special Inspections services, be performed in accordance with Chapter 17 of the jurisdictional International Building Code. A Selection Committee, consisting of representatives of Augusta’s Procurement Office, the Administrator’s Office, the project User Groups and the Capital Improvements Program Manager, evaluated each Respondent’s submission (Technical Qualifications Statements and Cost Proposal) using established evaluation criteria stated in the RFP. A consolidation of each individual Committee member’s ranking was made into a composite summary, resulting in ATC receiving the highest score. Analysis:The referenced projects are all large, complex projects with aggressive schedules. They will benefit from the quality control enhancements that these “on call” services bring to the projects. The proposed materials testing and special inspections work will include quality control of the following: • Cast-in-place concrete • Structural Precast concrete • Reinforcing steel • Structural Steel • Metal Decking • Mortar & grout • Concrete masonry • Engineered Cover Memo Item # 52 fill • Anchor pull tests • Asphalt paving The services will be performed on an “on call” or “as needed” basis. Proposals were required to include a schedule of services, with uniform assumptions as far as quantities of each service. Thus the cost component of the proposals were fairly compared and scored. The contract will be established with the stated assumptions serving as a “Not to exceed” budget, with actual fees determined by actual quantities of tests/inspections, as determined by field conditions. Financial Impact:The services will be performed on an “as needed” basis. A “Not to Exceed” contact amount of $493,948.00 is proposed, with the amounts to be split among the three projects, as follows: Webster Detention Center: $180,752.00 New Library: $100,000.00 New Judicial Center: $213,196.00 Alternatives:1. Approve execution of a contract with ATC Associates, Inc. for construction inspections and materials testing services on the referenced projects. 2. Eliminate Special Inspections and rely solely on Design Team and Project Management to perform quality control oversight Recommendation:Alternative 1. ATC Associates has full-time professionals certified to perform Special Inspections and materials testing. This expertise will be of significant benefit to the projects. Funds are Available in the Following Accounts: FUNDS ARE AVAILABLE IN ACCOUNTS: Judicial Center: GL - 324-05-1120 / 201150500 Jail Expansion: GL – 325-05-1130 / 206351101 New Main Library: GL – 324-05- 120 / 202150320 REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Cover Memo Item # 52 Attachment number 1 Page 1 of 7 Item # 52 Attachment number 1 Page 2 of 7 Item # 52 Attachment number 1 Page 3 of 7 Item # 52 Attachment number 1 Page 4 of 7 Item # 52 Attachment number 1 Page 5 of 7 Item # 52 Attachment number 1 Page 6 of 7 Item # 52 Attachment number 1 Page 7 of 7 Item # 52 Commission Meeting Agenda 7/10/2008 1:00 PM Pointe West Subdv Drng Impvt Ch #3 & SA #2 Department:Abie L. Ladson, PE, Director Caption:Motion to approve (CPB #323-04-203823372) Change Number Three in the amount of $220,000.00 with funding from SPLOST Phase III Contingency for project engineering and construction. Also approve award of construction contract to Blair Construction, Inc. in the amount of $748,479.03 for the Pointe West Subdivision Drainage Improvements Project, subject to receipt of signed contract and proper bonds. Also approve Supplemental Agreement Number Two to Cranston Engineering Group, P.C. in the amount of $42,000.00 for additional services that includes construction observation and field engineering. (Approved by Engineering Services Committee July 7, 2008) Background:The Augusta-Richmond Count Commission approved the Pointe West Subdivision Drainage Improvements Project to the One Percent Sales Tax Program to address a failed corrugated metal pipe and severe ditch erosion in the subdivision. Further evaluation was also identified that the detention pond downstream of the subdivision was not functioning properly and is also in need of construction modifications to avoid secondary impacts from the proposed improvements in Pointe West. Analysis:Bids were received on May 23, 2008 with Blair Construction, Inc., being the low bidder. Bid results are as follow: CONTRACTORS BID 1. Blair Construction, Inc. $748,479.03 2. Mabus Brothers Const. Co. $818,668.80 3. Beam’s Contracting, Co. $1,171,133.10 It is the Engineering Department recommendation to award this project to the low bidder Blair Construction, Inc. It is also essential that the Design Engineer of this project “Cranston Engineering Group, P.C.” is involved in the day-to-day construction activities (construction inspection and field engineering) to help address the Engineering Department extensive work Cover Memo Item # 53 load. It is also the Engineering Department recommendation to approve the supplemental agreement for additional engineering services for this project. Financial Impact:Funds are available in Phase III Contingency in the amount of $220,000.00 to be transferred to the Pointe West construction budget upon Commission approval. Alternatives:1. Approve (CPB #323-04-203823372) Change Number Three in the amount of $220,000.00 with funding from SPLOST Phase III Contingency for project engineering and construction. Also approve award of construction contract to Blair Construction, Inc. in the amount of $748,479.03 for the Pointe West Subdivision Drainage Improvements Project, subject to receipt of signed contracts and proper bonds. Also approve Supplemental Agreement Number Two to Cranston Engineering Group, P.C. in the amount of $42,000.00 for additional services that includes construction observation and field engineering. 2. Do not approve and eliminate project. Recommendation:Approve Alternative Number One. Funds are Available in the Following Accounts: 323-041110-296823444 REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Cover Memo Item # 53 Attachment number 1 Page 1 of 12 Item # 53 Attachment number 1 Page 2 of 12 Item # 53 Attachment number 1 Page 3 of 12 Item # 53 Attachment number 1 Page 4 of 12 Item # 53 Attachment number 1 Page 5 of 12 Item # 53 Attachment number 1 Page 6 of 12 Item # 53 Attachment number 1 Page 7 of 12 Item # 53 Attachment number 1 Page 8 of 12 Item # 53 Attachment number 1 Page 9 of 12 Item # 53 Attachment number 1 Page 10 of 12 Item # 53 Attachment number 1 Page 11 of 12 Item # 53 Attachment number 1 Page 12 of 12 Item # 53 Commission Meeting Agenda 7/10/2008 1:00 PM Rae's Creek Trunk Sewer Replacement, Phase IV Department:Abie L. Ladson, PE, Director Caption:Motion to approve Amendment #2 through the Utilities Department to Zimmerman, Evans, and Leopold Professional Design Services contract for additional design of the Rae’s Creek Sanitary Trunk Sewer Replacement Project in the amount of $33,200.00. Also approve the transfer of $271,000.00 into the Construction budget for completion of the Engineering Department’s portion of this project. (Approved by Engineering Services Committee July 7, 2008) Background:The Rae’s Creek Sanitary Trunk Sewer Improvements Project is a Utilities Department project that is currently under construction. This project proposes to replace approximately 9,000 linear feet of sanitary sewer along Camellia Road and Dunnington Place. During construction the Utilities Department encountered drainage affecting the residents downstream, roadway, and subsurface soil material issues along Camellia Road between Walton Way and Lake Court. Any drainage and roadway issue not included in the original contract becomes the responsibility of the Engineering Department. Analysis:A proposal was received from Zimmerman, Evans, and Leopold, Inc. to perform the supplemental design services for the Rae’s Creek project. They are currently the Design Consultant for this project. The estimated cost for the design services is $33,200.00. The design will take approximately two months to complete. The estimated construction cost is $271,000.00, and construction should be completed within four months after the design completion. Financial Impact:Funds are available in SPLOST account number 327-04- 11106011110/296812333-6011110 upon Commission Cover Memo Item # 54 approval. Alternatives:1) Approve Amendment #2 through the Utilities Department to Zimmerman, Evans, and Leopold Professional Design Services contract for additional design of the Rae’s Creek Sanitary Trunk Sewer Replacement Project in the amount of $33,200.00. Also approve the transfer of $271,000.00 into the Construction budget for completion of the Engineering Department’s portion of this project. 2) Do not approve. Recommendation:Approve Alternative Number One. Funds are Available in the Following Accounts: 327-041110-6011110 - 296812333-6011110 REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Cover Memo Item # 54 Augusta-Richmond County, Georgia CAPITAL PROJECT BUDGET RAE'S CREEK TRUNK SEWER REPLACEMENT, PHASE IV Capital Project Budget is hereby authorized: Section 1: This project is authorized to CPB#327-04-000000000. This project proposes to replace approximatley 9,000 linear feet of sanitary sewer along Camellia Road and Dunnington Place. Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. Special 1% Sales Tax, Urban Phase III $304,200 Section 3: The following amounts are appropriated for the project: By Basin By District Raes Creek $304,200 $304,200 Section 4: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved ____________________________________________________________ Original-Commission Council Office Copy-Engineering Department Copy-Finance Department Copy-Procurement Department CPB#327-04-000000000 BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Honorable Deke Copenhaver, Mayor DO NOT PROCESS THIS DOCUMENT. (once approved by the Commission Engineering will send the original document(s) for execution to the Clerk of Commission Office. For questions please contact Engineering at ext 5070. Attachment number 1 Page 1 of 2 Item # 54 Augusta-Richmond County, Georgia CAPITAL PROJECT BUDGET RAE'S CREEK TRUNK SEWER REPLACEMENT, PHASE IV CPB#327-04-000000000 CPB AMOUNT CPB NEW SOURCE OF FUNDS CPB CHANGE CPB URBAN SPLOST PHASE III RECAPTURE 327-04-296812333 ($304,200)($304,200) TOTAL SOURCES:($304,200) $0 ($304,200) USE OF FUNDS ENGINEERING 327-04-1110-5212115-000000000 $33,200 $33,200 CONSTRUCTION 327-04-1110-5414110-000000000 $271,000 $0 $271,000 TOTAL USES:$304,200 $0 $304,200 Attachment number 1 Page 2 of 2 Item # 54 PK !ßÏ›.’ ” Ü [Content_Types].xml ¢Ø ( ÌUÉNÃ0 ½#ñ ‘¯¨q) B¨) –# µ|”Á €*—Çd™1M ˆ ¡ “ñ ›NÖ@ö¨ Ý«Š äÚIb °½žæì¡—ˆ ì¤Fùž iã{S}ö» Ý1·Ä›Àá﬽O`Î#›9ÀÒFì`èή;“× ü>ˆÝ R ?AÄÔoGò%˜ìÂ0Ù ÌvM ÒÒaùæ] šº3K/ÁÜ- ã‡6L^|µ4ÆKö·kÚû0Ï8¹ ! ×x |ö! ?ÿÿ PK !H‹‘/r ‘ xl/workbook.xmlŒRÑNÂ0 }7ñ š¾Ë cÓ ‰Q#‰1F =€£óÙåÅ´3vûaÌ– €v -½o'IâÊ î ¦ “Ê؆{„v“¸Ö ® ð JØp˜' —š &ö? ¦ªdw¦Ü5 ýQÄ‚â í»Z¶ŽÎ¦•T°:nDxÛ>ó }ï %Š; /¤ QÐ1BÓÁ »kowR…i6Ìh2;-ùb‰€Šï”_âz½:æÅÆŒå ÇcÌxLÚÞœHïÚÖûï]Å›*$ A°>–›¸í…J%›•Šôa ËË<!1ÌM¸ˆ°‚W TÆ ÝˆUÖªÕf%Â4öPŒ# {{2¡>ACMÒÛʈ÷ ¼ÆJê Ÿ‰tˆYÛ >c~4$ ”‡ – &Ú^Õü¼ÊÖÕ ÞL 1µbma]ßüÒué‚ñtÍð Á(gZë×[Wvrú ÀÔ2®×ëu{µœž `ß M-,EšõþF-“Ñ,€ìã2ínµQ-»ø ýõ%™[ N§ÑJe±D È>Ö—ð Õf}{ÍÁ ÕªX‹ð}.úÐ@† éž à-9fe¸ q wW@ç aä÷8g .J pCó*Xx8‹ƒræbVÄ `|XÆ»‹cǵ½Y U3 JÇöÝ 8bî3 + ˜(¤çø” íîQêØu ú‚K>Qè E LKM2¤#' ‹vi ~™—é ®vl ~ «°LÈÁ\øE\O*ðt@ G½1‘²lÍm ú œ~ C½*uû ›G.R(:-£y s^Dîði7ÄQR† Ð8,b?íK(ÔNý hüwŘQ¨Æ6 Þ ã¶· [SYJìž(Á«p®>¢* „8 »æi" LI %\ÂÙÎ —ÒÖxèÓ•= 6ô™ÁÖ ‰Õ Ûáu=œ r2fË Ìù3c´®œ•Ùú•”(¨ý:ÌjZ¨3s« ÑL©s¸å*ƒ —UƒÁܚЅ è]ÀÊM8¢kÖp6ÁŒŒµÝí œ¹Åxá"]$C<&© ûS“Ùdù›-L17jpSaí¾¤°S !Õ –¡ 3•†‹5'+ÿZ ÌzQ ØH )Ö7 þ5)ÀŽ®kÉdB|UtvaDÛ”Ï ƒp|„Fl& 0¸_‡*è3¦ n'LEÐ/p•¦-m¦Üâœ&]ñ Ëàì8fIˆÓr«S4Ëd 7yœË`Þ â n¥² åίŠIù R¥ Æÿ3Uô~ × ëcí nr F:_Û *äP…’ ú} ƒ© -p Ó TpŸlþ r¨ÿÛœ³4LZéO Ð û‘ !ûP–Lô B¬–î]–$K™ˆ*ˆ+ +öˆ 6Ô5°©÷v … ꦚ¤eÀàNÆŸû-< aÓ.¾š NNJ‰Ç© >æÙI‰y0Éù‹ Ьªjmò_ ´/Nµï,ä}Wƒ:=RYþìÿÿ PK !¸JK- · xl/worksheets/sheet2.xmlŒPÁJÄ0 ½ þC˜»MWY•¥í",‹ õ }K ñ} ïoÛ«{ ‰•ï”% 5|c‚usyQ )îÓ€šª3™ ‰ˆº†‡ Ȧš¾ý0xL¿f1¦Ø íGâ©«¡ ¥ò }K ñ} ïoÛ«{ ‰•ï”% 5|c‚usyQ )îÓ€šª3™ ‰ˆº†‡ Ȧš¾ý0xL¿f1¦Ø íGâ©«¡ ¥ò v;¥x‰¢C- –_éøˆ¦ 8W¶<»o «¼ T F @D’q’¯ßžé‘Ô3 Tü`ì3Ý}úôŒºÅLÞ|ÛïŒ +Ê,?LMg`› ;¬òuvxœš ®ÿ ™FY¥‡uºË lj~g¥ùföòÅä9/¾”[Æ* " Ê©¹-ªãزÊÕ–íÓr 0 LÍcúŸµƒ? :ö•×Ïd¡HQ¨8-Ò٤ȟ 86 ó˜òCèŒá¼òª¸á Ú” 6dÅ æÜcj ak§&?2§™ N¬ ”~%M¢®‰-Z,º Žj w-\Õ"éZøªÅ5Zxb“xî éÀ ,¨HS Ø ½,á -m·*ÜajŽ ª q>EÝ : ë@B% Ød’L½ …]ƒ‡§Ùˆ‘ª?’&ŽØ%7 Õõ…\‡óÚ„ðT“Xšx"D8 ÔåD.û°¼™Ý xû[ ¼Šƒß'Ö ÆȈ ¢*ìUÅQM•Æ I Tå{Žvr rý’*i‚ª´ª%rQh …Ù¦ [›Ø “pœ8 ºÌD“ ’ÃWqXKö| Ô T Ã#Ó³ ¯Z7E ï =º ¬s´¦ ÕF(M ìêU*L 6ãÚ ¥ù¶-q$µÁ%yŠ›ª ¦fŸ: ëê´q 9Ò Õµg »w½ª¨Ó›emT?f]u’ã’ºa@ÜTu@Þ§ ¹ ×P;ÿ“ ¯´jmùðíáÆ™Ü E ÚÃ+ k£&‚wU›™ |¦Õ Ìõ {8:7µÁ-7_94I¾ˆÐ:!BóE„Ö‘ž:ñ U×)€ÔEíçŽ ]„ Ê‹ å•^J Ú©-B'uè¶NöÀy åS ï÷ÐÄð§í(ê ó9Ô“º O$uDhêˆÐÔ ¡%C¤§d|RôðÊ Bx ¡¼ˆP^饔¬ 1²dÒ¨- ”ë5T²)Y 8£pàùWò§-ºR2—N©v· ý¥M]"$u‰ Z DzJB›2áŦL· Ê‹HË›¸ˆô°ðŽÙžUü zÕû=Ô¨¶ÙêK”C‡ãà û€‹ —¦ƒ M ‘6 ¸öRvH{¯Ij£aÛ/ «×°qõ¡ölÛû©C 4ºFøzÄ¿U I ùQ‘ÄÍÕÃŽ •„ •„ ÝYDzjÎ{m[ó¦”Ø‚i) ¡¼ˆP^D(/"=¼¼ûöðʦLN2"” Ê‹ åE¤‡—7Ê ^ìŸT/"” Ê‹ åE¤‡—wÅ oäb³¤,ˆP D( "] ¯·e. w:MUc‰ ym ,>«Æ缂Û@±¸… Z ïzö ¸MžWõ?ðÊǣݳêéhäE —¯âÎ .Jó¢*Ò¬‚{7À ä°°‹ p³àÀ €ÛTVT \• ¨ gë©YÜ®ÅqEÊkÁ5›äëõ â·¨'@ ùK»uŠÀW]Ek K.J&Á\) ³9B‹ cQm Y¿?JZ ˜`S¾æ‚«êZ !´ Öv ‘ôpà… „–mmÛ›ÌVL S¶ ú¶ ôr f^ˆz-™´íÍà U˜ Ûø•ÄibÃAšdd› ' HJüÍÜF&ã ³ Ù3‰Â$Ø üsêDü -óU ’ &Qœ„áÖ4 Ï Ä¥Ë_-âÓAþ ÞÓíË™ý‡bó ½_ÿÿ PK ! @{ò< Á xl/styles.xmlÄWQo›0 ~Ÿ´ÿ`¹ÓžÖ@²®m6 Ú*Eš´U“ÚI{u‚!–ŒÍÀTI ýîl $MS’¦Z ŠmÎwßÝ}w\‚«E&É=/J¡UH‡ Ÿ ®f: * éï»Éé%%¥a*fR+ Ò%/éUôöMPš¥ä·sÎ ª éܘü³ç•³9ÏX9Ð9Wð&ÑEÆ l‹Ô+󂳸ÄK™ôF¾ îeL( ªÊ&™)ÉLWʹtÇ#<°žÖr™P‰™q)o1„ ’&;XÛ‹¤S×@ $0–8. ‹õÒeÂm0C]mNwWíåAzÉ"i ì ª¹MXžËåW)R•ñU ƒÖá¶d® ñ>bϱA·”^$‡Dâ ›3ÀÄ]{:¾QHÍZäl—~.Ÿ ^ÜTÙ” û-¨{ðšÎº÷¿Pëq²t ,›QëTÁð‰* ö Á (õ ±ÝÒ”´ÉöE %4# ânH6 >ùäEÄ÷ È x‰:‰¶”Š }Ö vþ¾ô„Ž…¤@ ÄèíÅMa÷æ›//3Ýð13y£ ÚY ¬ª •nÔvâð|Üw' ! ;ŠÙYäðÅC¿ÝtRÌòª„¶$ là b\.” ©ÐˆP¹ mÚ¼œ7"¦ÑO4, Å b43m꺥& ï$ñ n¬ ¢Ó @פä:ç猧ŒÇŒmFvÈ\ +Ú¬ð5û ®ïõ?ÿÿ PK ! Õï)X “ docProps/core.xml ¢ ( Œ’]Oà …ïMü ÷-eÝìBÚ.Q³+—,qFã w Z( ÜÇ¿—uk- ^Â9ïÃ9o(f UG;°N6ºD$IQ š7BêM‰žVóxŠ"ç™ ¬n4”è ͪ뫂 Ê KÛ °^‚‹ I;ÊM‰¶Þ Š±ã[PÌ%Á¡ƒ¸n¬b> í ÆßÙ ð(Mo° Ï ó Ÿ ÚÂç ¢P ž w•õ‡’?í¿Ü|â,£ö•vÁCÉÏ ù zÿNnSˆ ÐBfdásÉ Ä¸ "› Z ${Rê Z tM êÚ x æØ‚G±*Š )æW¹3ÚÁ†ŒU-] ).ù ºoÚVÛ”•ìpÝ Á X¶?©m+Î~è =NÉ; ¬öHX}Ùx b 3&õ Òkn0KA cr çµóØ~P·C ×…½Á BÂ5âÞ¢ƒü½Þê„ !¾ Attachment number 2 Page 1 of 11 Item # 54 ‚…šÝ GZE)&A~µùHãH®7Ù4Ú šjþ ú z ¿‰Z® aq¦œ — ¡~ ÿÿ PK - !ßÏ›.’ ” [Content_Types].xmlPK - !µU0#õL Ÿ _rels/.relsPK - !ôõ ; Y ‹ xl/_rels/workbook.xml.relsPK - !H‹‘/r ‘ æ xl/workbook.xmlPK - !é¦%¸‚ S … xl/theme/theme1.xmlPK - !;m2KÁB #8 xl/worksheets/_rels/sheet1.xml.relsPK - !¸JK- · : xl/worksheets/sheet2.xmlPK - !¸JK- · ƒ xl/worksheets/sheet3.xmlPK - ! [ xl/styles.xmlPK - !ðïWn? 8 ' xl/printerSettings/printerSettings1.binPK - ! ‚{°# F"xl/calcChain.xmlPK - ! Õï)X “ $#docProps/core.xmlPK - !ö }E V ³%docProps/app.xmlPK ð ‰( Attachment number 2 Page 2 of 11 Item # 54 ã{S}ö» Ý1·Ä›Àá﬽O`Î#›9ÀÒFì`èή;“× –Ï!, J݆¼RÖït·•€+ô˜BDÉ…ë-êF 0ƒÈ ÈÂ>³6n.`í½©-Êæ6ê-ás5öø] ´è8û':ú¯Ê¿å¡•Ó×%wçÀ9ìq ˜ ,U 3%ÞÉ ß.>bwéد ÿÿ PK !H‹‘/r ‘ xl/workbook.xmlŒRÑNÂ0 }7ñ š¾Ë cÓ ‰Q#‰1F žëzÇ ºvi‹ƒ¿÷¶dˆÑ Ÿî=½ggçžv:ß7Š|‚uÒè‚Ž CJ@—FH½)èûòáê† ç¹ \ ï”_âz½:æÅÆŒå ¢XIèÜ÷G ’ýZjaº‚¦9F{èш!êâh-…¯ƒ ˲þì ä¦ö ½Nóè#9“ âob%:n÷ B áM…ºÀ °· ‰ ]ˆQð÷‹ÍÎØØŸØìOvzÆÆþÄN ;‰âh©äªÄ¨B‰&XvÍ¢ÿp%¯P |h $Xh¹´O†G§A¡ M³/ÿÿ PK !é¦%¸‚ S xl/theme/theme1.xmlìYOoÛ6 ¿ Øw tom'¶ uŠØ±›-M Än‡ i™–XS¢@ÒI} Úã ÑJe±D ‹vi ~™—é ®vl³w u8+Óz‡ ºHH ÌJ„ æ˜ñ:ž) •‘ ∠œ•Ùú•”(¨ý:ÌjZ¨3s« ÑL©s¸å*ƒ —UƒÁܚЅ è]ÀÊM8¢kÖp6ÁŒŒµÝí œ¹Åxá"]$C<&© ´ÞË>ª 'e±b. vJ|¤Ïy§X-À-¥É¾ ·³8©È®¾‚]æ½7ñR Á /é¼=‘Ž,.&'‹ÑQÛk5Ö òqÒö&p¬…Ç( ¯KÝøa ÀÝ Û”Ï ƒp|„Fl& 0¸_‡*è3¦ n'LEÐ/p•¦-m¦Üâœ&]ñ Ëàì8fIˆÓr«S4Ëd 7yœË`Þ ƒ© -p Ó TpŸlþ r¨ÿÛœ³4LZéO Ð ¥x‰¢C- –_éøˆ¦ 8W¶<»o «¼ T Ï*öÆ'aQgMYÜ ˆ³~š™Âôº ±#fr'4ä‚0 Q 7 4 ŸÀxÖ¹òæ ÿÿ PK ! `cÿ¶ xl/worksheets/sheet1.xmlŒXÛrÚH }OUþA¥‡½$µè.0 ¤ ’×Þu²)ì$µ Ô3 Tü`ì3Ý}úôŒºÅLÞ|ÛïŒ +Ê,?LMg`› ;¬òuvxœš ®ÿ ™FY¥‡uºË lj~g¥ùföòÅä9/¾”[Æ* " Ê©¹-ªãزÊÕ–íÓr Ù V6y±O+ø·x´ÊcÁÒµpÚï,׶CkŸf #Œ‹Ÿ‰‘o6ÙŠÅùêiÏ )Ø.- ÿr› Ks6Yg°Æ ÛL͹7¾ñ|ÓšM õÇŒ=—äo£J?ß³ [Ul Õ ë “49+X®_ ,MP°£U4‘« Å( Zäi úaغ)ºø˜k[H}<9ªéÒŽ_$MÎê’ë—tI ©K;œrñ’,åø(ªø”éªâ¨¦êJe ¤ÉYUrý’*i‚ ìêU*L 6ãÚ ¥ù¶-q$µÁ%yŠ›ª ¦fŸ: ëê´q 9Ò Õµg »w½ª¨Ó›emT?f]u’ã’ºa@ÜTu@Þ§ŽÃº:m F¢g ªsG®VøEm Ôª ×F(ÐÕ–±1 ÉEyöy}| wŸ9 ‡4™- 1üõ OöE ²dÒ¨- ”ë5T²)Y 8£pàùWò§-ºR2—N©v· ý¥M]"$u‰ Ô%BJ&‘nÉ\:? ¯lÛ„ Ê‹ å•^´dzÛM #Hâ%;ͼ¾Ú7ï jIhó'©ÉæORC„¦† M õ¡ölÛû©C Ø‚i) ¡¼ˆP^D(/"=¼¼ûöðʦLN2"” Ê‹ åE¤‡—7Ê ^ìŸT/"” Ê‹ åE¤‡—wÅ oäb³¤,ˆP D( "] ¯·e. w:MUc‰ ˜ é‰É;X'óØÃÆF# Ò ·•ž þã ë? o Á 7ý' ðÔ¤9œë-p ÛTVT \• ¨ gë©YÜ®ÅqEÊkÁ5›äëõ ÈaöKº?þ¹ ¿ ðå‹å<ùõÞX,“ä ã~þîöa¾üÏxX~x ÿ&Ÿ’¥ñ~ùïßÉâÁZÌßÞÞÝÝÎ xy Ú*Eš´U“ÚI{u‚!–ŒÍÀTI ýîl $MS’¦Z ŠmÎwßÝ}w\‚«E&É=/J¡UH‡ Ÿ ®f: * åW)R•ñU ƒÖá¶d® ñ>bϱA·”^$‡Dâ ›3ÀÄ]{:¾QHÍZäl—~.Ÿ ^ÜTÙ” û-¨{ðšÎº÷¿Pëq²t ,›QëTÁð‰*€ó [ ' FËí ïõ?ÿÿ PK ! Õï)X “ docProps/core.xml ¢ ( Œ’]Oà …ïMü è ͪ뫂 Ê KÛ °^‚‹ I;ÊM‰¶Þ Š±ã[PÌ%Á¡ƒ¸n¬b> í ÆßÙ ð(Mo° Ï ó Ÿ€±é‰è‚ ¼Gš [·Á1Ô @{‡IBð—׃UîÏ êÚ x æØ‚G±*Š N ¾‚ê&¾ òÑqÝáÿšVÁô|ùy Ž ¬ä}ŒÎ ôJõÍš r¨‘}> pRÌEIt;0Çdñ¬ Ùx b 3&õ Òkn0KA cr çµóØ~P·C ×…½Á BÂ5âÞ¢ƒü½Þê„ !¾ #ëù–s¾7ÒAZý[ Iç¯ E|¿ mB µ?« Attachment number 2 Page 3 of 11 Item # 54 œ — ¡~ ÿÿ PK - !ßÏ›.’ ” [Content_Types].xmlPK - !µU0#õL Ÿ _rels/.relsPK - !ôõ ; Y ‹ xl/_rels/workbook.xml.relsPK - !H‹‘/r ‘ æ xl/workbook.xmlPK - !é¦%¸‚ S … xl/theme/theme1.xmlPK - !;m2KÁB #8 xl/worksheets/_rels/sheet1.xml.relsPK - !¸JK- · : xl/worksheets/sheet2.xmlPK - !¸JK- · ƒ xl/worksheets/sheet3.xmlPK - ! `cÿ¶ Ì xl/worksheets/sheet1.xmlPK - !fyrcq ¸ xl/sharedStrings.xmlPK - ! @{ò< Á [ xl/styles.xmlPK - !ðïWn? 8 ' xl/printerSettings/printerSettings1.binPK - ! ‚{°# F"xl/calcChain.xmlPK - ! Õï)X “ $#docProps/core.xmlPK - !ö }E V ³%docProps/app.xmlPK ð ‰( Attachment number 2 Page 4 of 11 Item # 54 ÈÂ>³6n.`í½©-Êæ6ê-ás5öø] ´è8û':ú¯Ê¿å¡•Ó×%wçÀ9ìq ˜ ,U 3%ÞÉ ß.>bwéد ˆQð÷‹ÍÎØØŸØìOvzÆÆþÄN ;‰âh©äªÄ¨B‰&XvÍ¢ÿp%¯P |h $Xh¹´O†G§A¡ M³/ÿÿ PK !é¦%¸‚ S xl/theme/theme1.xmlìYOoÛ6 ¿ Øw tom'¶ uŠØ±›-M Än‡ i™–XS¢@ÒI} Úã ÑQÛk5Ö òqÒö&p¬…Ç( ¯KÝøa ÀÝ ¯„ ÿ¶ xl/worksheets/sheet1.xmlŒXÛrÚH }OUþA¥‡½$µè.0 ¤ ’×Þu²)ì$µ Ù V6y±O+ø·x´ÊcÁÒµpÚï,׶CkŸf #Œ‹Ÿ‰‘o6ÙŠÅùêiÏ )Ø.- ÿr› Ks6Yg°Æ ÛL͹7¾ñ|ÓšM õÇŒ=—äo£J?ß³ [Ul ¤ÉYUrý’*i‚ª´ø‰\¼¤Ê ðÔ¤9œë-p Ù ! ðÔ$9ã="^ ñ;Ì·iñ˜ Jc ˜üA4 xyû1™Xmĉ¥rYÍ öì ÿÿ PK !fyrcq xl/sharedStrings.xmll’]kƒ0 …ï û / ]®iË(£¨ÅZ+²¢[ Œ^¦šÖ0 €ó [ ' FËí¾Ù.Øî{±±f ŽFÌ Ÿ/äÊ# ÁzY‘ìÀ°#ìO5Ÿ Úö ~%¶W} zy a³^6 ðßÜÜÅž^…³·«{ä` «^ Ûf Ö¬€§O| è‚ ¼Gš [·Á1Ô @{‡IBð—׃UîÏ V 8•ôG :]â Ù‚ŸÅÞ}p²7î÷ûdŸµ1B~‚_ mÕXêÓ®8 ª œr Ì7¶b5!“I^àÁÝi 5s~ V½– n Õî-'Ù¨À¿•Î¼´R{ Uxu §7q–®È˜ Attachment number 2 Page 5 of 11 Item # 54 œ — ¡~ ÿÿ PK - !ßÏ›.’ ” [Content_Types].xmlPK - !µU0#õL Ÿ _rels/.relsPK - !ôõ ; Y ‹ xl/_rels/workbook.xml.relsPK - !H‹‘/r ‘ æ xl/workbook.xmlPK - !é¦%¸‚ S … ÿ¶ Ì xl/worksheets/sheet1.xmlPK - !fyrcq ¸ xl/sharedStrings.xmlPK - ! @{ò< Á [ xl/styles.xmlPK - !ðïWn? 8 ' xl/printerSettings/printerSettings1.binPK - ! ‚{°# F"xl/calcChain.xmlPK - ! Õï)X “ $#docProps/core.xmlPK - !ö }E V ³%docProps/app.xmlPK ð ‰( Attachment number 2 Page 6 of 11 Item # 54 ˆQð÷‹ÍÎØØŸØìOvzÆÆþÄN ;‰âh©äªÄ¨B‰&XvÍ¢ÿp%¯P |h $Xh¹´O†G§A¡ M³/ÿÿ PK !é¦%¸‚ S xl/theme/theme1.xmlìYOoÛ6 ¿ Øw tom'¶ uŠØ±›-M Än‡ i™–XS¢@ÒI} Ú〠úa— »í0l+Ð »tŸ&[‡- ú öHJ² ËKÒ ÖÕ‡D" |ÿßã#uõÚƒˆ¡C"$åqÛ«]®zˆÄ> Ó8h{w†ýK ’ Œ^¦šÖ0 .‰cû÷K?`#ö2ç<çð‰³ønjøbRñV¸h2 #`¢hK.Ž.ÊÉúñ ÒT”´n sÑ SháÝß9Ji0Y¡\TiÝÍ1VEÅ ªFmÇ„q -l¨6OyĪ“Œ–ªbL75 €§O|ì6Ê|{²×‹¿W±÷õÿHÈúz?¢¤ýÔÃf½Éõñ~ CCÛøÚŽ ìÔsBg Y Eš¡‚àÐ Ò ü É ˆi%$ ¬Í”ÐŽ! 3^´ƒ ýéa LMväi¬@_‰yÂ*iîš—!m×?y, Õî-'Ù¨À¿•Î¼´R{ Uxu §7q–®È˜ŽsJF¯ý\g Attachment number 2 Page 7 of 11 Item # 54 ÿ¶ Ì xl/worksheets/sheet1.xmlPK - !fyrcq ¸ xl/sharedStrings.xmlPK - ! @{ò< Á Attachment number 2 Page 8 of 11 Item # 54 úa— »í0l+Ð »tŸ&[‡- ú öHJ² ËKÒ ÖÕ‡D" |ÿßã#uõÚƒˆ¡C"$åqÛ«]®zˆÄ> Ó8h{w†ýK ’ ÒT”´n sÑ SháÝß9Ji0Y¡\TiÝÍ1VEÅ ªFmÇ„q -l¨6OyĪ“Œ–ªbL75žŽÇ3ÜP. m/´‹¦3 ½àŸ= ®Â yŽâž£½·ÜOHLv ÖžƒOÚEÏ“˜ÜÒ H³ ‘ ýéa LMväi¬@_‰yÂ*iîš—!m×?y,ªlÜHý ÷ÚX !m×?p‚ žÛ b§RûÛ+ú ÿÿ PK !ðïWn? 8 'xl/printerSettings/printerSettings1.binìS]JÃ@ þb‹Š Attachment number 2 Page 9 of 11 Item # 54 Attachment number 2 Page 10 of 11 Item # 54 Û b§RûÛ+ú ÿÿ PK !ðïWn? 8 'xl/printerSettings/printerSettings1.binìS]JÃ@ þb‹Š Attachment number 2 Page 11 of 11 Item # 54 Commission Meeting Agenda 7/10/2008 1:00 PM Signature Authorization for Fort Gordon Contract Department:Utilities Department Caption:Motion to approve delegating Signature Authority to the Mayor and City Administrator for Provisions within existing Ft. Gordon Contract and with any budgetary adjustments and ratification of all actions by the Commission. (Approved by Engineering Services Committee July 7, 2008) Background:The Augusta Utilities Department is well under way with the contract with Ft.Gordon. We recently administrated a contract modification in which Ft.Gordon identified additional funds and requested AUD provide additional work. This additional work required a contract modification. AUD submitted the contract modifications through the Committee and Commission process. AUD received questions about the length of time required for contract modification provisions in the existing Ft. Gordon Contract. The Division Chief Contracting Officer in Ft. Belvoir, Virginia has suggested AUD explore option to minimize the time required. Depending on the timing of when an agenda item is prepared and submitted, the Committee and Commission approval process can take up to 8 weeks. Attached is an e-mail for the Division Chief Contracting Officer explaining “If funds are not obligated promptly once they are committed, we run the very real risk that the installation will attempt to “pull back unobligated dollars” to fill a shortfall somewhere else.” Analysis:From time to time, additional funds are obtained by Ft. Gordon. To include these additional funds in the existing Ft. Gordon Contract, a contract modification is required. We are requesting the Commission delegate the City Administrator with signature authority. Financial Impact:No funds are being requested with this agenda item. Cover Memo Item # 55 Alternatives:No alternatives are recommended. Recommendation:We recommend Commission delegate the City Administrator with signature authority to execute contract modifications for the existing Ft. Gordon Contract. Funds are Available in the Following Accounts: No funds are being requested with this agenda item. REVIEWED AND APPROVED BY: Finance. Procurement. Administrator. Clerk of Commission Cover Memo Item # 55 Commission Meeting Agenda 7/10/2008 1:00 PM Windsor Springs Rd Impvts Agenda Item Change #4 & SA 4 Department:Abie L. Ladson, PE, Director Caption:Motion to approve (CPB #323-04-296823516) Change Number Four in the amount of $3,315,100.00 with fundings of $2,167,667.00 from SPLOST Phase II Recapture, and $1,000,000.00 from SPLOST Phase III Recapture for Project Engineering and Construction. Also approve award of Construction Contract to Mabus Brothers Construction, Co. in the amount of $4,549,000.00 for the Windsor Spring Road Improvements Project, subject to receipt of a detailed project schedule, a contractor’s project team approved by the Engineering Department, a traffic control plan, a staging plan, signed contract(s), and proper bonds. Also approve Supplemental Agreement Number Four to W.R. Toole Engineers, Inc. in the amount of $196,100.00 for additional services that include construction observation and field engineering. (Approved by Engineering Services Committee July 7, 2008) Background:This project proposes to widen Windsor Spring Road and install curb and gutter, enclosed storm drainage, and sidewalk from Peach Orchard Road to Old Louisville Road. Analysis:Bids were received on May 27, 2008 with Mabus Brothers Construction, Inc. being the low bidder. Bid results are as follow: CONTRACTORS BID 1.Mabus Brothers Const., Co. $4,549,000.00 2.Beam’s Contracting, Co. $5,711,393.46 3.Blair Construction, Inc. $5,876,543.21 It is the Engineering Department recommendation to award this project to the low bidder, subject to receipt of the following items: 1.Detailed Project Schedule 2.Contractor’s Project Team Approval by AED 3.Traffic Control Plan 4.Staging Plan 5.Signed Contracts and Proper Bonds It is also essential that the Design Engineer of this project “W.R. Toole Engineers, Inc.” is involved in the day-to-day construction activities (construction inspection and field engineering) to help Cover Memo Item # 56 address the Engineering Department extensive work load. It is also the Engineering Department recommendation to approve the supplemental agreement for additional engineering services for this project. Financial Impact:Funds are available in SPLOST Phase II Recapture in the amount of $2,167,667.00 and SPLOST Phase III Recapture in the amount of $1,000,000.00 to be transferred to the Windsor Spring Road Improvements project construction budget upon Commission approval. Alternatives:1) Approve (CPB #323-04-296823516) Change Number Four in the amount of $3,315,100.00 with fundings of $2,167,667.00 from SPLOST Phase II Recapture, and $1,000,000.00 from SPLOST Phase III Recapture for Project Engineering and Construction. Also approve award of Construction Contract to Mabus Brothers Construction, Co. in the amount of $4,549,000.00 for the Windsor Spring Road Improvements Project, subject to receipt of a detailed project schedule, a contractor’s project team approved by the Engineering Department, a traffic control plan, a staging plan, signed contract(s), and proper bonds. Also approve Supplemental Agreement Number Four to W.R. Toole Engineers, Inc. in the amount of $196,100.00 for additional services that include construction observation and field engineering. 2)Do not approve and eliminate project. Recommendation:Approve Alternative Number One. Funds are Available in the Following Accounts: 322-041110-292822333 323-041110-296823333 REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Cover Memo Item # 56 Augusta-Richmond County, Georgia BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby amended: Section 1: The project change is authorized to CPB# 323-04-296823516. This change is for the additional funds necessary for Engineering Services associated with the said project, in the total amount of $55,600. These funds will come from The Project Contingency Account. Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. Special 1% Sales Tax, Phase I 280,000$ Special 1% Sales Tax, Phase III 1,853,000$ Special 1% Sales Tax, Phase I Recapture 12,917$ Special 1 % Sales Tax, Phase II Recapture 16,883$ 2,162,800$ Section 3: The following amounts are appropriated for the project: By Basin By District Raes Creek $2,162,800 3rd 2,162,800$ Section 4: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Original-Commission Council Office Copy-Engineering Department Copy-Finance Department Honorable Deke Copenhaver, Mayor CPB#323-04-296823516 CAPITAL PROJECT BUDGET WINDSOR SPRING ROAD IMPROVEMENTS CHANGE NUMBER THREE Attachment number 1 Page 1 of 5 Item # 56 Augusta-Richmond County, Georgia CPB#323-04-296823516 CAPITAL PROJECT BUDGET WINDSOR SPRING ROAD IMPROVEMENTS CHANGE NUMBER THREE Copy-Procurement Department CPB AMOUNT CPB NEW SOURCE OF FUNDS CPB CHANGE CPB SPECIAL 1% SALES TAX, PHASE I 321-04-1110-0000000-000000000 ($280,000)$0 ($280,000) Special 1% Sales Tax, Phase III 323-04-1110-0000000-000000000 ($1,853,000)$0 ($1,853,000) Special 1% Sales Tax, Phase I Recapture 321-04-1110-6011110-288821333 ($12,917)($12,917) Special 1% Sales Tax, Phase II Recapture 322-04-1110-6011110-292822333 ($16,883)($16,883) TOTAL SOURCES:($2,162,800)$0 ($2,162,800) USE OF FUNDS ENGINEERING 323-04-1110-5212115-296823516 $116,100 $55,600 $171,700 RIGHT-OF-WAY 323-04-1110-5411120/296823516 $400,000 $0 $400,000 ADVERTISING 323-04-1110-5233119/296823516 $3,000 $0 $3,000 CONSTRUCTION 323-04-1110-5414110/296823516 $1,430,000 $0 $1,430,000 CONTINGENCY 323-04-1110-6011110/296823516 $213,700 ($55,600)$158,100 $0 TOTAL USES:$2,162,800 $0 $2,162,800 Attachment number 1 Page 2 of 5 Item # 56 Augusta-Richmond County, Georgia BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby amended: Section 1: The project change is authorized to CPB# 323-04-296823516. This change is for the additional funds necessary for Engineering Services associated with the said project, in the total amount of $3,167,667. These funds will come from Special 1% Sales Tax, Phase II Recapture and Phase III Recapture. Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. Special 1% Sales Tax, Phase I 280,000$ Special 1% Sales Tax, Phase III 1,853,000$ Special 1% Sales Tax, Phase I Recapture 12,917$ Special 1 % Sales Tax, Phase II Recapture 16,883$ Special 1 % Sales Tax, Phase II Recapture 2,167,667$ Special 1 % Sales Tax, Phase III Recapture 1,000,000$ 5,330,467$ Section 3: The following amounts are appropriated for the project: By Basin By District Raes Creek $5,330,467 3rd 5,330,467$ Section 4: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Original-Commission Council Office Copy-Engineering Department Copy-Finance Department Copy-Procurement Department Honorable Deke Copenhaver, Mayor CPB#323-04-296823516 CAPITAL PROJECT BUDGET WINDSOR SPRING ROAD IMPROVEMENTS CHANGE NUMBER FOUR DO NOT PROCESS THIS DOCUMENT. (once approved by the Commission Engineering will send the original document(s) for execution to the Clerk of Commission Office. For questions please contact Engineering at ext Attachment number 1 Page 3 of 5 Item # 56 Augusta-Richmond County, Georgia CPB#323-04-296823516 CAPITAL PROJECT BUDGET WINDSOR SPRING ROAD IMPROVEMENTS CHANGE NUMBER FOUR CPB AMOUNT CPB NEW SOURCE OF FUNDS CPB CHANGE CPB SPECIAL 1% SALES TAX, PHASE I 321-04-1110-0000000-000000000 ($280,000)$0 ($280,000) Special 1% Sales Tax, Phase III 323-04-1110-0000000-000000000 ($1,853,000)$0 ($1,853,000) Special 1% Sales Tax, Phase I Recapture 321-04-1110-6011110-288821333 ($12,917)($12,917) Special 1% Sales Tax, Phase II Recapture 322-04-1110-6011110-292822333 ($16,883)($16,883) Special 1% Sales Tax, Phase II Recapture 322-04-1110-6011110-292822333 ($2,167,667)($2,167,667) Special 1% Sales Tax, Phase III Recapture 323-04-1110-6011110-296823333 ($1,000,000)($1,000,000) TOTAL SOURCES:($2,162,800)($3,167,667)($5,330,467) USE OF FUNDS ENGINEERING 323-04-1110-5212115-296823516 $116,100 $196,100 $312,200 RIGHT-OF-WAY 323-04-1110-5411120/296823516 $400,000 $0 $400,000 ADVERTISING 323-04-1110-5233119/296823516 $3,000 $0 $3,000 CONSTRUCTION 323-04-1110-5414110/296823516 $1,430,000 $3,185,267 $4,615,267 CONTINGENCY 323-04-1110-6011110/296823516 $213,700 ($213,700)$0 $0 TOTAL USES:$2,162,800 $3,167,667 $5,330,467 Attachment number 1 Page 4 of 5 Item # 56 Augusta-Richmond County, Georgia CPB#323-04-296823516 CAPITAL PROJECT BUDGET WINDSOR SPRING ROAD IMPROVEMENTS CHANGE NUMBER FOUR Attachment number 1 Page 5 of 5 Item # 56 Attachment number 2 Page 1 of 10 Item # 56 Attachment number 2 Page 2 of 10 Item # 56 Attachment number 2 Page 3 of 10 Item # 56 Attachment number 2 Page 4 of 10 Item # 56 Attachment number 2 Page 5 of 10 Item # 56 Attachment number 2 Page 6 of 10 Item # 56 Attachment number 2 Page 7 of 10 Item # 56 Attachment number 2 Page 8 of 10 Item # 56 Attachment number 2 Page 9 of 10 Item # 56 Attachment number 2 Page 10 of 10 Item # 56 (SA02 – For changes greater than $20,000) AUGUSTA-RICHMOND COUNTY DEPARTMENT OF PUBLIC WORKS & ENGINEERING SUPPLEMENTAL AGREEMENT Project No. 323-04-296823516 SUPPLEMENTAL AGREEMENT NO. 4 P03054 WHEREAS, We, W. R. Toole Engineers, Inc., Consultant, entered into a contract with Augusta-Richmond County on October 5, 1999, for engineering design services associated with the Windsor Spring Road Improvements Project, Project No. 323-04- 296823516, File Reference No. 03-014 (A), and WHEREAS, certain revisions to the design requested by Augusta-Richmond County are not covered by the scope of the original contract, we desire to submit the following Supplemental Agreement to-wit: Additional Engineering services required to assist in construction observation and field engineering. It is agreed that as a result of the above modification the contract amount is increased by the amount of $196,100.00 from $171,680.50 to $367,780.50. Any modifications to submittal dates shall be as identified in the attached proposal. This agreement in no way modifies or changes the original contract of which it becomes a part, except as specifically stated herein. NOW, THEREFORE, We, W. R. Toole Engineers, Inc., Consultant, hereby agree to said Supplemental Agreement consisting of the above mentioned items and prices, and agree that this Supplemental Agreement is hereby made a part of the original contract to be performed under the specifications thereof, and that the original contract is in full force and effect, except insofar as it might be modified by this Supplemental Agreement. This day of , 2008. RECOMMEND FOR APPROVAL: CITY OF AUGUSTA-RICHMOND COUNTY W. R. Toole Engineers, Inc. AUGUSTA, GEORGIA Deke Copenhaver, Mayor Approved: Date Approved: Date [ATTACH CORPORATE SEAL] ATTEST: Title: DO NOT PROCESS THIS DOCUMENT. (once approved by the Commission Engineering will send the original document(s) for execution to the Clerk of Commission Office. For questions please contact Engineering at ext 5070. ) Attachment number 3 Page 1 of 1 Item # 56 Commission Meeting Agenda 7/10/2008 1:00 PM Augusta Partnership for Children, Inc. Department: Caption:Motion to ratify grant agreement for ARC to be the direct receipient (fiscal agent) for the Governor's Office for Children and Families grant award on behalf of Augusta Partnership for Children, Inc. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 57 Attachment number 1 Page 1 of 1 Item # 57 Attachment number 2 Page 1 of 1 Item # 57 Commission Meeting Agenda 7/10/2008 1:00 PM Minutes Department:Clerk of Commission Caption:Motion to approve the minutes of the regular meeting of the Commission held on June 26, 2008. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 58 Commission Meeting Agenda 7/10/2008 1:00 PM 2007 Audited Financial Statements Department: Caption:Receive 2007 Audited Financial Statements from Cherry, Bekaert and Holland. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 59 Commission Meeting Agenda 7/10/2008 1:00 PM 2008 Proposed Millage Rate Department: Caption:Set 2008 Millage Rate. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 60 Commission Meeting Agenda 7/10/2008 1:00 PM Canal Authority Department: Caption:Update from the Canal Authority regarding the expenditure of funds for the cleaning of the third level of the Canal. (Requested by Commissioner Joe Bowles) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 61 Commission Meeting Agenda 7/10/2008 1:00 PM Affidavit Department: Caption:Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 62