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Home My WebLink About2008-06-17-1600-Meeting Agenda Commission Meeting Agenda Commission Chamber 6/17/2008 4:00 PM INVOCATION: Reverend Dr. Larry Neal, Pastor First New Hope Baptist Church. PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA. CONSENT AGENDA (Items 1-50) PLANNING 1. Z-08-41 – A request for concurrence with the Augusta-Richmond County Planning Commission to approve a petition by Betty Anderson requesting a Special Exception to establish a church or private school per Section 26-1 (a) and (b) of the Comprehensive Zoning Ordinance for Augusta-Richmond County Zoning Ordinance affecting property containing 3.69 acres and known under the present numbering system as 2301 Old McDuffie Road. (069-0-019-00-0) DISTRICT 5 Attachments 2. Z-08-47 - A request for concurrence with the Augusta-Richmond County Planning Commission to approve a petition by Scylance B. Scott Jr., on behalf of Antioch Ministries, requesting a change of zoning from Zone R-1C (One-family Residential) to Zone R- 1E (One-family Residential) affecting property containing .32 acres and is presently known as 1440 and 1446 Kingston Street and 1249 Holley Street. (Tax Map 046-3-151-00-0, 046-3-152- 00-0 and 046-3-153-00-0) DISTRICT 1 Attachments 3. Z-08-39 - A request for concurrence with the Augusta-Richmond County Planning Commission to approve a petition by Patrick J. Rice, Attorney, on behalf of Berckman Residential Properties, LLC, requesting a Special Exception to establish public parking per Section 8-2 (b) of the Comprehensive Zoning Ordinance for Augusta-Richmond County affecting property listed as follows: Tract A contains 1 acre and is known under the present numbering system as 321 Heath Drive (Tax Map 019-0-003-00-0) DISTRICT 7 Tract B contains approximately .83 acres and is known under the present numbering system as 313 Berckman Road. (Tax Map 019-0-024-00-0) DISTRICT 7 Tract C contains 1.19 acres and is known as 334 and 336 Heath Drive. (Tax Map 019-0-037-00-0 and 018-0-093-00-0) DISTRICT 7 Tract D contains approximately 3.67 acres and is known as 342, 344, 346 & 348 Heath Drive and 237, 239, 335 & 343 Hemlock Hill Road. (Tax Maps 018-0-095-00-0, 018-0-102-00-0, 018-0-101-00-0, 018-0-100-00-0, 018-0-097-00-0, 018-0-098-00-0, 018-0-099-00-0 & 019-0-056-00-0) DISTRICT 7 Tract E contains approximately 3.76 acres and is known as 2711 Cherry Lane, 334 and 338 Hemlock Hill Road, and 337 and 339 Berckman Road. (Tax Maps 019-0-49-01-0, 019-0-054-00-0, 019-0-053-00-0, 019- 0-047-00-0 & 019-0-048-00-0) DISTRICT 7 Attachments 4. Z-08-42 - A request for concurrence with the Augusta-Richmond County Planning Commission to approve a petition by Kelly McKnight, on behalf of Bible Deliverance Temple, requesting a change of zoning from Zone R-1C (One-family Residential) to Zone R-1E (One-family Residential) affecting property containing approximately .03 acres and is the residence located at 1905 Fenwick Street. (part of Tax Map 035-4-129-01-0) DISTRICT 1 [l1]aequest to h.e of two computers for ARTS staff, PL funds willbe erly e south right-of-way line of Toucan Road a distance of 5 Attachments 5. Z-08-43 - A request for concurrence with the Augusta-Richmond County Planning Commission to approve a petition by William Freeman, on behalf of William, Margaret Freeman and Michael Freeman requesting a change of zoning from Zone A (Agriculture) to Zone B-1 (Neighborhood Business) affecting property containing 1.14 acres and is known as 4012 Belair Road Attachments & 1506 Powell Road. (Tax Map 038-0-029-00-0 & 038-0-030- 00-0) DISTRICT 3 6. Z-08-44 - A request for concurrence with the Augusta-Richmond County Planning Commission to approve with the following conditions 1) a 25 foot vegetative buffer with a 4 foot berm appropriately landscaped shall be constructed and maintained on the property line adjacent to Ravenwood Subdivision; 2) there shall be a 50 foot building setback from the property line adjacent to Ravenwood Subdivision; 3) there shall be no access within 200 feet of the intersection of Toucan Drive and Davis Road and 4) there shall be no access on Toucan Drive within 200 feet from the property line adjacent to Ravenwood Subdivision; a petition by Phil Bartles, on behalf of George and Joyce Perkins, requesting a change of zoning from Zone B-1 (Neighborhood Business) with conditions to Zone B-1 (Neighborhood Business) affecting property containing approximately 7.76 acres and is known as 206 Davis Road. (Tax Map 016-0-032-00-0) DISTRICT 7 [l1] Attachments 7. Z-08-45 - A request for concurrence with the Augusta-Richmond County Planning Commission to approve a petition by Atkins and Associates, on behalf of Buckingham Properties LLC, requesting a change of zoning from Zone A (Agriculture) to Zone B-1 (Neighborhood Business) affecting property containing .31 acres and is known as 3631 Wrightsboro Road. (Tax Map 040-0-041- 00-0) DISTRICT 3 Attachments 8. Z-08-46 - A request for concurrence with the Augusta-Richmond County Planning Commission to approve with the conditions listed below a petition by Flournoy Development, on behalf of MEM Real Estate LLC, requesting a change of zoning from Zone A (Agriculture) to Zone R-3B (Multiple-family Residential) affecting property containing approximately 70 acres and is known under the present numbering system as 1304, 1314, and 1320 Flowing Wells Road. (Tax Map 029-0-045-00-0, 029-0-045-01-0, 029-0-046-00-0 and part of 029-0-044-00-0) DISTRICT 3 Only development permitted other than uses allowed in the A (Agriculture) zone to be a luxury apartment or condominium complex; Development of the property must substantially conform Attachments to the site plan as submitted except that any entrance south of the intersection of Maddox Road and Flowing Wells Road shall be gated and locked and for emergency use only; If the clients of the petitioner do not close on the property within one year of zoning approval, then the zoning classification shall revert to Zone A (Agriculture); The development shall meet or exceed the requirements of the Augusta-Richmond Tree Ordinance and contain all amenities expected of a luxury apartment complex in this area. 9. Z-08-48 - A request for concurrence with the Augusta-Richmond County Planning Commission to approve with the following conditions 1) that the only B-2 use of this property be a business park consistent with the concept plan submitted, with the front and 2 sides of any buildings being masonry and 2) that there be no access to Maddox Road; a petition by Richard E. Bailey, on behalf of John W. Broome requesting a change of zoning from Zone A (Agriculture) to Zone B-2 (General Business) affecting property containing approximately 16 acres and is known as 1251 Flowing Wells Road. (Tax Map 029-0-004-00-0) DISTRICT 3 Attachments 10. ZA-R-188 – A request for concurrence with the Augusta- Richmond County Planning Commission to approve an amendment to the Comprehensive Zoning Ordinance for Augusta- Richmond County by amending Section 8-3 (d) to permit family day care homes which meet certain conditions as home occupations by Special Use Permit instead of by Special Exception. Attachments 11. ZA-R-187 – An request for concurrence with the Augusta- Richmond County Planning Commission to approve an amendment to the Comprehensive Zoning Ordinance for Augusta- Richmond County by amending Section 8-1 to include as a permitted use, in one-family residential zones, facilities for handicapped persons as described at 42 U.S.C. 3602. Attachments 12. SPA-07 – An request for concurrence with the Augusta-Richmond County Planning Commission to approve an amendment to the Attachments Site Plan Regulations for Augusta-Richmond County by adding a portion of Section 301 (Information to be included) related to the GA-NPDES checklist. 13. SA-043 – An request for concurrence with the Augusta-Richmond County Planning Commission to approve an amendment to the Subdivision Regulations for Augusta-Richmond County by adding to Section 302 related to the GA-NPDES checklist. Attachments 14. SA -044 – An request for concurrence with the Augusta- Richmond County Planning Commission to approve an amendment to the Subdivision Regulations for Augusta-Richmond County amended by deleting Section 404 - Sidewalks in its entirety and replacing it with a new Section 404 – Sidewalks. Attachments PUBLIC SERVICES 15. Motion to approve New Ownership Application: A. N. 08 - 23: request by David L Durden for an on premise consumption Liquor, Beer & Wine license to be used in connection with Club Rehab located at 913 Broad St. There will be Dance. District 1. Super District 9. (Approved by Public Services Committee June 9, 2008) Attachments 16. Motion to approve amending the membership of the Construction Advisory Board Ordinance to include the position of Residential- Light Commercial Contractor. (Approved by Commission June 3, 2008 - second reading) Attachments 17. Motion to approve the pre-acceptance of a Federal Aviation Administration (FAA) grant. (Pending approval by the Augusta Aviation Commission) (Approved by Public Services Committee June 9, 2008) Attachments 18. Motion to approve the pre-acceptance of a (GDOT) grant. Attachments (Pending Augusta Aviation Commission approval) (Approved by Public Services Committee June 9, 2008) 19. Motion to approve a Professional Services Agreement for planning, permitting and engineering for the Robert Baurle Boat Landing "Go Fish" project to Jon Guerry Taylor & Associates for $43,000. (Approved by Public Services Committee June 9, 2008) Attachments 20. Motion to approve the award of Bid Item #08-105, re-roofing of The Boathouse Community Center to Crossroofing Company in the amount of $37,180.68. (Approved by Public Services Committee June 9, 2008) Attachments 21. Motion to approve Augusta Public Transit’s grant application to the Georgia Department of Transportation (GDOT) for capital funds. (Approved by Public Services Committee June 9, 2008) Attachments 22. Motion to approve a request from Ms. Judith Rader of Able Disable to provide two vehicles and a third vehicle be made available if it is not in regular use with the Transit Department for the ADA Movement Celebration July 25, 2008. (Approved by Public Services Committee June 9, 2008) Attachments ADMINISTRATIVE SERVICES 23. Motion to approve an Ordinance providing for the demolition of certain unsafe and uninhabitable structures in the Laney-Walker Neighborhood: 1002 Ninth Street, (District 1, Super District 9); South Augusta Neighborhood: 1922 Olive Road, (District 2, Super District 9); AND WAIVE 2ND READING. (Approved by Administrative Services Committee June 9, 2008) Attachments 24. Motion to approve a Managed Pharmacy Benefit Services Agreement with CaremarkPCS Health, L.P. for the NACo Attachments Prescription Drug Discount Card Program. (Approved by Administrative Services Committee June 9, 2008) PUBLIC SAFETY 25. Motion to approve Capacity Agreement for FY2009 for state inmates being housed in the Richmond County Correctional Institution. (Approved by Public Safety Committee June 9, 2008) Attachments FINANCE 26. Motion to approve the 2009 Budget Calendar. (Approved by Finance Committee June 9, 2008). Attachments 27. Motion to approve the Administrator's recommendation to assist in funding this event with $10,000 for this year, $10,000 for next year and $5,000 in in-kind services relative to the 2009 National Science Olympiad. (Approved by Finance Committee June 9, 2008) Attachments 28. Motion to approve the abatement of taxes for the 2003 tax year for property purchased by DOT. (Approved by Finance Committee June 9, 2008) Attachments 29. Motion to approve the abatement of taxes in the amount of Map 36-3, Parcel 17 in the amount of $82.93. (Approved by Finance Committee June 9, 2008) Attachments 30. Motion to approve transfer of 1557 Fenwick Street to Land Bank Authority. (Approved by Finance Committee June 9, 2008) Attachments 31. Motion to approve waiving penalty but not the interest on map 35-3 parcel 403 in the amount of $717.83. (Approved by Finance Committee June 9, 2008) Attachments 32. Motion to approve the construction of Fire Administration Offices. (Approved by Finance Committee June 9, 2008) Attachments 33. Motion to approve a Resolution that agrees to the terms of the contract for a state grant in the amount of $11,000. (Approved by Finance Committee June 9, 2008) Attachments 34. Motion to approve remaining self insured for physical damages to Transit fleet vehicles with no designated reserve of fund balance. (Approved by Finance Committee June 9, 2008) Attachments 35. Motion to approve a request for advance of Phase V Splost Funds for Construction of Fire Station #10. (Approved by Finance Committee June 9, 2008) Attachments 36. Motion to approve refund recommendations from the Board of Assessors for two (2) accounts. (Approved by Finance Committee June 9, 2008) Attachments 37. Motion to approve a request from Marylou Fernando, M.D. for a waiver of all penalty but not the interest on her 2007 property taxes in the amount of $645.06. (Approved by Finance Committee June 9, 2008) Attachments 38. Motion to approve the purchase of one sweeper broom attachment for the Solid Waste Department. (Approved by Finance Committee June 9, 2008) Attachments 39. Motion to approve the purchase of one truck with roll-off body for the Solid Waste Department. (Approved by Finance Committee June 9, 2008) Attachments 40. Motion to approve the purchase of two backhoe/loaders and one sewer rodder truck for the Utilities Department-Construction Division. (Approved by Finance Committee June 9, 2008) Attachments ENGINEERING SERVICES 41. Motion to approve the transfer of the construction funds from the Travis Rd./Plantation Rd. Drainage Improvement Project to partially fund the infrastructure construction of the Dover-Lyman Project as requested by the Engineering Department. (Approved by Engineering Services Committee June 9 , 2008) Attachments 42. Motion to approve Change Order 3 to Daily Rate Construction Program for $500,000.00. (Approved by Engineering Services Committee June 9, 2008) Attachments 43. Motion to approve the deeds of dedication, maintenance agreements, and road resolutions submitted by the Engineering and Augusta Utilities Departments for Barnett Crossing Subdivision, Section Four. (Approved by Engineering Services Committee June 9, 2008) Attachments 44. Motion to approve a Deed of Easement Dedication for Chester Avenue. (Approved by Engineering Services Committee June 9, 2008) Attachments 45. Motion to approve the deeds of dedication, maintenance agreements, and road resolutions submitted by the Engineering, and Augusta Utilities Departments for Devereux Subdivision. (Approved by Engineering Services Committee June 9, 2008) Attachments 46. Motion to approve an Ordinance to amend Title 7, Chapter 3, Article 2 Section 7-3-8 of the Augusta Code to regulate Attachments maintenance or construction for private streets within Augusta- Richmond County for the purpose of police, fire, and other emergency vehicular access; to repeal all ordinances and parts of ordinances in conflict herewith; to provide an effective date and for other purposes. (Approved by Commission June 3, 2008- second reading) 47. Motion to approve the Paving Various Roads, Phase IX Project, to be funded from the One Percent Sales Tax Paving Various Dirt Roads Program, Phase IV account for the Engineering Department. (Approved by Engineering Services Committee June 9, 2008) Attachments 48. Motion to approve the soil investigation of properties located at 2722 Smith Drive and 2725 Smith Drive as requested by the Engineering Dept. (Approved by Engineering Services Committee June 9, 2008) Attachments PETITIONS AND COMMUNICATIONS 49. Motion to approve the minutes of the regular meeting of the Commission held on June 3, 2008. Attachments APPOINTMENT(S) 50. Motion to approve the appointment of Donnie Smith to the ARC Personnel Board representing District 6. Attachments ****END CONSENT AGENDA**** AUGUSTA COMMISSION 6/17/2008 AUGUSTA COMMISSION REGULAR AGENDA 6/17/2008 (Items 51-55) FINANCE 51. Motion to approve a request by Matthews Volunteer Fire Department for a donation of one emergency response vehicle. (No recommendation from Finance Committee June 9, 2008) Attachments ENGINEERING SERVICES 52. Motion to approve an Option for Right-of-Way between Shelley A. Davis, as owner, and Augusta, Georgia, as optionee, in connection with the Alexander Drive Project, for 0.017 acre (738.85 sq. ft.) in fee and 0.007 acre (308.92 sq. ft.) of temporary construction & maintenance easement for the property located at 2823 Brickrun Way, for a purchase price of $29,100.00. Attachments 53. Motion to approve transfer of property acquired by the City of Augusta from the Day family in the Lyman-Dover area for redevelopment purposes in that area. Attached is a list of said properties. (Requested by Commissioner Jimmy Smith) Attachments PETITIONS AND COMMUNICATIONS 54. Consider an appeals request from Augusta Video, Inc. regarding the denial of their application for an Adult Entertainment Permit. Attachments LEGAL MEETING A. Pending and Potential Litigation. B. Real Estate. C. Personnel. 55. Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Upcoming Meetings www.augustaga.gov Commission Meeting Agenda 6/17/2008 4:00 PM Invocation Department: Caption:Reverend Dr. Larry Neal, Pastor First New Hope Baptist Church. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 1 Commission Meeting Agenda 6/17/2008 4:00 PM Planing Commission Department:Planning Commission Caption: Z-08-41 – A request for concurrence with the Augusta- Richmond County Planning Commission to approve a petition by Betty Anderson requesting a Special Exception to establish a church or private school per Section 26-1 (a) and (b) of the Comprehensive Zoning Ordinance for Augusta-Richmond County Zoning Ordinance affecting property containing 3.69 acres and known under the present numbering system as 2301 Old McDuffie Road. (069-0- 019-00-0) DISTRICT 5 Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 2 Cover Memo Item # 2 Commission Meeting Agenda 6/17/2008 4:00 PM Planning Commission Department:Planning Commission Caption: Z-08-47 - A request for concurrence with the Augusta- Richmond County Planning Commission to approve a petition by Scylance B. Scott Jr., on behalf of Antioch Ministries, requesting a change of zoning from Zone R-1C (One-family Residential) to Zone R-1E (One-family Residential) affecting property containing .32 acres and is presently known as 1440 and 1446 Kingston Street and 1249 Holley Street. (Tax Map 046-3-151-00-0, 046-3-152- 00-0 and 046-3-153-00-0) DISTRICT 1 Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 3 Cover Memo Item # 3 Commission Meeting Agenda 6/17/2008 4:00 PM Planning Commission Department:Planning Commission Caption: Z-08-39 - A request for concurrence with the Augusta- Richmond County Planning Commission to approve a petition by Patrick J. Rice, Attorney, on behalf of Berckman Residential Properties, LLC, requesting a Special Exception to establish public parking per Section 8-2 (b) of the Comprehensive Zoning Ordinance for Augusta- Richmond County affecting property listed as follows: Tract A contains 1 acre and is known under the present numbering system as 321 Heath Drive (Tax Map 019-0-003- 00-0) DISTRICT 7 Tract B contains approximately .83 acres and is known under the present numbering system as 313 Berckman Road. (Tax Map 019-0-024-00-0) DISTRICT 7 Tract C contains 1.19 acres and is known as 334 and 336 Heath Drive. (Tax Map 019-0-037-00-0 and 018-0-093-00-0) DISTRICT 7 Tract D contains approximately 3.67 acres and is known as 342, 344, 346 & 348 Heath Drive and 237, 239, 335 & 343 Hemlock Hill Road. (Tax Maps 018-0-095- 00-0, 018-0-102-00-0, 018-0-101-00-0, 018-0-100-00-0, 018- 0-097-00-0, 018-0-098-00-0, 018-0-099-00-0 & 019-0-056- 00-0) DISTRICT 7 Tract E contains approximately 3.76 acres and is known as 2711 Cherry Lane, 334 and 338 Hemlock Hill Road, and 337 and 339 Berckman Road. (Tax Maps 019-0-49-01-0, 019-0-054-00-0, 019-0-053-00-0, 019- 0-047-00-0 & 019-0-048-00-0) DISTRICT 7 Background: Analysis: Financial Impact: Alternatives: Cover Memo Item # 4 Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 4 Commission Meeting Agenda 6/17/2008 4:00 PM Planning Commission Department:Planning Commission Caption: Z-08-42 - A request for concurrence with the Augusta- Richmond County Planning Commission to approve a petition by Kelly McKnight, on behalf of Bible Deliverance Temple, requesting a change of zoning from Zone R-1C (One-family Residential) to Zone R-1E (One-family Residential) affecting property containing approximately .03 acres and is the residence located at 1905 Fenwick Street. (part of Tax Map 035-4-129-01-0) DISTRICT 1 [l1]aequest to h.e of two computers for ARTS staff, PL funds willbe erly e south right-of-way line of Toucan Road a distance of 5 Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 5 Clerk of Commission Cover Memo Item # 5 Commission Meeting Agenda 6/17/2008 4:00 PM Planning Commission Department:Planning Commission Caption: Z-08-43 - A request for concurrence with the Augusta- Richmond County Planning Commission to approve a petition by William Freeman, on behalf of William, Margaret Freeman and Michael Freeman requesting a change of zoning from Zone A (Agriculture) to Zone B-1 (Neighborhood Business) affecting property containing 1.14 acres and is known as 4012 Belair Road & 1506 Powell Road. (Tax Map 038-0-029-00-0 & 038-0-030-00-0) DISTRICT 3 Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 6 Cover Memo Item # 6 Commission Meeting Agenda 6/17/2008 4:00 PM Planning Commission Department:Planning Commission Caption: Z-08-44 - A request for concurrence with the Augusta- Richmond County Planning Commission to approve with the following conditions 1) a 25 foot vegetative buffer with a 4 foot berm appropriately landscaped shall be constructed and maintained on the property line adjacent to Ravenwood Subdivision; 2) there shall be a 50 foot building setback from the property line adjacent to Ravenwood Subdivision; 3) there shall be no access within 200 feet of the intersection of Toucan Drive and Davis Road and 4) there shall be no access on Toucan Drive within 200 feet from the property line adjacent to Ravenwood Subdivision; a petition by Phil Bartles, on behalf of George and Joyce Perkins, requesting a change of zoning from Zone B-1 (Neighborhood Business) with conditions to Zone B-1 (Neighborhood Business) affecting property containing approximately 7.76 acres and is known as 206 Davis Road. (Tax Map 016-0-032-00-0) DISTRICT 7 [l1] Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: Cover Memo Item # 7 REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 7 Commission Meeting Agenda 6/17/2008 4:00 PM Planning Commission Department:Planning Commission Caption: Z-08-45 - A request for concurrence with the Augusta- Richmond County Planning Commission to approve a petition by Atkins and Associates, on behalf of Buckingham Properties LLC, requesting a change of zoning from Zone A (Agriculture) to Zone B-1 (Neighborhood Business) affecting property containing .31 acres and is known as 3631 Wrightsboro Road. (Tax Map 040-0-041-00-0) DISTRICT 3 Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 8 Commission Meeting Agenda 6/17/2008 4:00 PM Planning Commission Department:Planning Commission Caption: Z-08-46 - A request for concurrence with the Augusta- Richmond County Planning Commission to approve with the conditions listed below a petition by Flournoy Development, on behalf of MEM Real Estate LLC, requesting a change of zoning from Zone A (Agriculture) to Zone R-3B (Multiple-family Residential) affecting property containing approximately 70 acres and is known under the present numbering system as 1304, 1314, and 1320 Flowing Wells Road. (Tax Map 029-0-045-00-0, 029-0-045- 01-0, 029-0-046-00-0 and part of 029-0-044-00-0) DISTRICT 3 Only development permitted other than uses allowed in the A (Agriculture) zone to be a luxury apartment or condominium complex; Development of the property must substantially conform to the site plan as submitted except that any entrance south of the intersection of Maddox Road and Flowing Wells Road shall be gated and locked and for emergency use only; If the clients of the petitioner do not close on the property within one year of zoning approval, then the zoning classification shall revert to Zone A (Agriculture); The development shall meet or exceed the requirements of the Augusta-Richmond Tree Ordinance and contain all amenities expected of a luxury apartment complex in this area. Background: Analysis: Financial Impact: Alternatives: Cover Memo Item # 9 Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 9 Commission Meeting Agenda 6/17/2008 4:00 PM Planning Commission Department:Planning Commission Caption: Z-08-48 - A request for concurrence with the Augusta- Richmond County Planning Commission to approve with the following conditions 1) that the only B-2 use of this property be a business park consistent with the concept plan submitted, with the front and 2 sides of any buildings being masonry and 2) that there be no access to Maddox Road; a petition by Richard E. Bailey, on behalf of John W. Broome requesting a change of zoning from Zone A (Agriculture) to Zone B-2 (General Business) affecting property containing approximately 16 acres and is known as 1251 Flowing Wells Road. (Tax Map 029-0-004-00-0) DISTRICT 3 Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 10 Clerk of Commission Cover Memo Item # 10 Commission Meeting Agenda 6/17/2008 4:00 PM Planning Commission Department:Planning Commission Caption: ZA-R-188 – A request for concurrence with the Augusta- Richmond County Planning Commission to approve an amendment to the Comprehensive Zoning Ordinance for Augusta-Richmond County by amending Section 8-3 (d) to permit family day care homes which meet certain conditions as home occupations by Special Use Permit instead of by Special Exception. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 11 Commission Meeting Agenda 6/17/2008 4:00 PM Planning Commission Department:Planning Commission Caption: ZA-R-187 – An request for concurrence with the Augusta- Richmond County Planning Commission to approve an amendment to the Comprehensive Zoning Ordinance for Augusta-Richmond County by amending Section 8-1 to include as a permitted use, in one-family residential zones, facilities for handicapped persons as described at 42 U.S.C. 3602. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 12 Commission Meeting Agenda 6/17/2008 4:00 PM Planning Commission Department:Planning Commission Caption: SPA-07 – An request for concurrence with the Augusta- Richmond County Planning Commission to approve an amendment to the Site Plan Regulations for Augusta- Richmond County by adding a portion of Section 301 (Information to be included) related to the GA-NPDES checklist. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 13 Commission Meeting Agenda 6/17/2008 4:00 PM Planning Commission Department:Planning Commission Caption: SA-043 – An request for concurrence with the Augusta- Richmond County Planning Commission to approve an amendment to the Subdivision Regulations for Augusta- Richmond County by adding to Section 302 related to the GA-NPDES checklist. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 14 Commission Meeting Agenda 6/17/2008 4:00 PM Planning Commission Department:Planning Commission Caption: SA -044 – An request for concurrence with the Augusta- Richmond County Planning Commission to approve an amendment to the Subdivision Regulations for Augusta- Richmond County amended by deleting Section 404 - Sidewalks in its entirety and replacing it with a new Section 404 – Sidewalks. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 15 Commission Meeting Agenda 6/17/2008 4:00 PM Alcohol Application Department:License & Inspections Caption:Motion to approve New Ownership Application: A. N. 08 - 23: request by David L Durden for an on premise consumption Liquor, Beer & Wine license to be used in connection with Club Rehab located at 913 Broad St. There will be Dance. District 1. Super District 9. (Approved by Public Services Committee June 9, 2008) Background:This is a new ownership application. Formerly in the name of David Fort. Analysis:The applicant meets the requirements of the Augusta Richmond County Alcohol Ordinance. Financial Impact:The applicant will pay a fee of $4345.00. Alternatives: Recommendation:License & Inspections recommends approval. The RCSD recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Administrator. Clerk of Commission Cover Memo Item # 16 Cover Memo Item # 16 Attachment number 1 Page 1 of 2 Item # 16 Attachment number 1 Page 2 of 2 Item # 16 Commission Meeting Agenda 6/17/2008 4:00 PM Amend Construction Advisory Board Ordinance Department:License & Inspection Caption:Motion to approve amending the membership of the Construction Advisory Board Ordinance to include the position of Residential-Light Commercial Contractor. (Approved by Commission June 3, 2008 - second reading) Background:The Georgia Secretary of State’s Office, through the Professional Licensing Board Division, administers the new licensure process for general and residential contractors. The contractor licensing is effective July 1, 2008. There are three contractor types: Residential – Basic Contractor, Residential – Light Commercial Contractor, and General Contractor. Analysis:The Construction Advisory Board is requesting that the position of ‘Residential – Light Commercial Contractor’ be added to the membership of the Board in order to have all three State contractor classifications represented. The Construction Advisory Board serves in an advisory capacity on matters pertaining to construction. It will conduct mediation hearings to resolve differences of opinions in the interpretation of all construction codes and inspection procedures. The Board will also serve as a liaison between the City of Augusta and builders, developers, design professionals and other disciplines involved in the building industry. Financial Impact:N/A Alternatives:Do not amend the ordinance. Recommendation:Approval Funds are Cover Memo Item # 17 Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 17 ORDINANCE NO. _____________ AN ORDINANCE TO AMEND TITLE 7, CHAPTER 1, ARTICLE 4 OF THE AUGUSTA-RICHMOND COUNTY CODE TO MODIFY THE COMPOSITION OF THE CONSTRUCTION ADVISORY BOARD; TO PROVIDE AN EFFECTIVE DATE; TO REPEAL CONFLICTING ORDINANCES; AND FOR OTHER PURPOSES. WHEREAS, Georgia law now requires Residential-Basic Contractors. Residential-Light Commercial Contractors, and General Contractors to obtain a license from the State Licensing Board of the Georiga Secretary of State’s Office beginning July 1, 2008; WHEREAS, the Construction Advisory Board desires to have equal representation in its body to reflect all classifications of contractors required to have licenses in Georgia; THE AUGUSTA-RICHMOND COUNTY COMMISSION ORDAINS AS FOLLOWS: Section 1. The Augusta-Richmond County Code, Title 7, Chapter 1, Article 4, by striking sections 7-1-6 and 7-1-7 relating to the creation and composition and inserting in lieu thereof section 7-1-6 and 7-1-7 as restated and set forth in “Exhibit A” hereto.: Section 2. This ordinance shall become effective upon adoption in accordance with applicable laws. Section 3. All ordinances or parts of ordinances in conflict with this ordinance are hereby repealed. Duly adopted this _______ day of ______________, 2008. ___________________________________ David S. Copenhaver Mayor ATTEST____________________________ Lena J. Bonner, clerk of Commission Seal: Attachment number 1 Page 1 of 5 Item # 17 CERTIFICATION The undersigned Clerk of Commission, Lena J. Bonner, hereby certifies that the foregoing Ordinance was duly adopted by the Augusta-Richmond County Commission on _________________, 2008 and that such Ordinance have not been modified or rescinded as of the date hereof and the undersigned further certifies that attached hereto is a true copy of the Ordinance which was approved and adopted in the foregoing meeting(s). ______________________________ Lena J. Bonner, Clerk of Commission Published in the Augusta Chronicle. Date: ______________________ Attachment number 1 Page 2 of 5 Item # 17 Exhibit A Attachment number 1 Page 3 of 5 Item # 17 Sec. 7-1-46. Created. There is hereby created the Augusta-Richmond County Construction Advisory Board which shall consist of ten (10) members. The Board shall serve in an advisory and mediation capacity only,and allmembers shall be appointed by the Augusta-Richmond County Commission and shall serve at the pleasure thereof. Sec. 7-1-47. Composition. The board shall be composed of the following: a. One (1) licensed electrical contractor; b. One (1) master plumber; c. One (1) licensed HVAC contractor; d. One (1) commercial contractor; e. One (1) residential contractor; f. One (1) architect; g. One (1) electrical engineer; h. One (1) consulting engineer; i. One (1) consumer member—Super District 9; and j. One (1) consumer member—Super District 10. Members, other than the initial members, shall be appointed for terms of four (4) years. Vacancies shall be filled for an unexpired term in the amount of which the original appointments are required to be made. Continued absence of any member from regular meetings of the Board shall, at the discretion of the Commission, render any such member liable to immediate removal from office. Replace Sec. 7-1-46. Created. There is hereby created the Augusta-Richmond County Construction Advisory Board which shall consist of eleven (11) members. The Board shall serve in an advisory and mediation capacity only,and all members shall be appointed by the Augusta-Richmond County Commission and shall serve at the pleasure thereof. Sec. 7-1-47. Composition. The board shall be composed of the following: a. One (1) licensed electrical contractor; b. One (1) master plumber; c. One (1) licensed HVAC contractor; d. One (1) commercial contractor; e. One (1) residential contractor; f. One (1) architect; g. One (1) electrical engineer; h. One (1) consulting engineer; i. One (1) consumer member—Super District 9; and j. One (1) consumer member—Super District 10. k. One (1) Residential –Light Commerical Contractor Attachment number 1 Page 4 of 5 Item # 17 Members, other than the initial members, shall be appointed for terms of four (4) years. Vacancies shall be filled for an unexpired term in the amount of which the original appointments are required to be made. Continued absence of any member from regular meetings of the Board shall, at the discretion of the Commission, render any such member liable to immediate removal from office. Attachment number 1 Page 5 of 5 Item # 17 Commission Meeting Agenda 6/17/2008 4:00 PM Federal Aviation Administration Grant Pre-Approval Department:Augusta Regional Airport Caption:Motion to approve the pre-acceptance of a Federal Aviation Administration (FAA) grant. (Pending approval by the Augusta Aviation Commission) (Approved by Public Services Committee June 9, 2008) Background:These are 2008 primary entitlements from the Atlanta Airports District Office to be used for Terminal Building Expansion - Reimbursement. Also a not to exceed amount of approximately $410,000 in discretionary monies for Airfield Signage Rehabilitation. Analysis:The executed grant must be returned to the Atlanta ADO no later than June 20, 2008. Due to limited time constraints, we are requesting pre-approval for the acceptance of this grant. Financial Impact:Approximately $1,097,964 in entitlements and a not to exceed amount of approximately $410,000 in discretionary monies. Alternatives:Deny request. Recommendation:Approve request. Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Cover Memo Item # 18 Finance. Administrator. Clerk of Commission Cover Memo Item # 18 Commission Meeting Agenda 6/17/2008 4:00 PM Georgia Department of Transportation Grant Pre-Approval Department:Augusta Regional Airport Caption:Motion to approve the pre-acceptance of a (GDOT) grant. (Pending Augusta Aviation Commission approval) (Approved by Public Services Committee June 9, 2008) Background:These are monies given by the Georgia DOT for Airfield Signage Rehabilitation. This amount is a 2.5% match of the Federal Aviation Administration grant for the same project. Analysis:The executed grant must be returned to the GDOT by June 23, 2008. Due to limited time constraints, we are requesting pre-approval for the acceptance of this grant. Financial Impact:Approximately $7,763. Alternatives:Deny request. Recommendation:Approve request. Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Cover Memo Item # 19 Cover Memo Item # 19 Commission Meeting Agenda 6/17/2008 4:00 PM Robert Baurle Boat Landing "Go Fish" Project Department:Tom F. Beck, Director, Recreation and Parks Department Caption:Motion to approve a Professional Services Agreement for planning, permitting and engineering for the Robert Baurle Boat Landing "Go Fish" project to Jon Guerry Taylor & Associates for $43,000. (Approved by Public Services Committee June 9, 2008) Background:The Augusta Commission has been approved for up to $740,000 for improvements to the Baurle Boat Landing as part of the Go Fish Georgia Program through the Georgia Department of Natural Resources. The project is a 50-50 matching project with the State providing $370,000 and the City to match the amount as follows: 1. Undeveloped land value - 7.53 acres at $22,500; 2. Developed Land value - existing ramp, docks, gangways, parking and road at $277,500; 3. In-kind site work to be performed by Augusta forces at $60,000; and, 4. Cash match at $10,000. Analysis:Responses were received from four (4) firms. A panel comprised of three representatives from Recreation, one from Procurement, two Georgia DNR representatives and one from the Augusta Sports Council conducted interviews. Based upon the evaluation criteria utilized, it was the recommendation by committee that Jon Guerry Taylor & Associates could provide the best service as requested and that fee negotiations precede with this firm.(See attachments) Financial Impact:Funding has been identified and is in place to conduct this project accordingly utilizing SPLOST Phase IV and V funds. Alternatives:1. To Approve. 2. Move No Action thus delaying the improvements and forgoing the grant opportunity of $370,000. Cover Memo Item # 20 Recommendation:1. To approve Funds are Available in the Following Accounts: 324061110 - 201061010 325061110 - 206065014 REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Cover Memo Item # 20 RFQ #08-077 Engineering & Design for Improvements to Robert Baurle Boat Landing Augusta Recreation and Parks Department RFQ Bid Opening Date: Thursday, April 3, 2008 @ 3:00 p.m. Vendors Original 5 Copies Addendum Zell Engineers Augusta, Georgia X X X Johnson, Laschober & Associates Augusta, Georgia X X X W. K. Dickson Engineering Augusta, Georgia X X X Jon Guerry Taylor & Associates Mount Pleasant, South Carolina X X x Attachment number 1 Page 1 of 1 Item # 20 P08-015.rev2.doc Professional Permitting and Engineering Proposal Robert Baurle Boat Ramp and Fishing Tournament Facility Located on the Savannah River, City of Augusta, Georgia May 28, 2008 Jon Guerry Taylor & Associates, Inc. (JGT) will utilize the Scope of Work outlined below to develop a complete set of permit and engineering documents for the Robert Baurle Boat Ramp and Fishing Tournament Facility. Planning Permitting and Engineering Scope of Services: Jon Guerry Taylor & Associates, Inc. (JGT) will provide full design services for this project that will include Planning, Permitting, Engineering Design, Bidding and Construction Administration. These services will include the following: • Planning – JGT will use utilize the existing boundary, topography and as-built surveying information on the site to develop a detailed plan of the new facility. JGT will meet with the Owners to develop the needs and concepts for the facility. This conceptual plan will include the new ramp(s), parking areas, drive isles, fixed and floating dock structures, restrooms and other structures requested by the Owner. The plan will be presented to the City of Augusta for review and approval. • Permitting – Once the new plan for the facility has been approved, JGT will produce the required permit drawings and permit application forms that will be submitted to the US Army Corps of Engineers. JGT will administer the permitting process and will ensure the vision and overall plan of the facility is maintained and permitted. JGT will also submit and administer the GADNR-EPD permitting process. • Engineering – Once JGT has confidence as to what the final Corps of Engineers permit will include, JGT will use the approved plan and the permit to develop a complete set of engineering drawings and specifications for the facility (excluding Rest Room Building). This will include grading, drainage, paving, boat ramp design, fixed and floating dock structures, and sediment and erosion control. To go along with the design drawings, JGT will produce a complete set of specifications that will be included in a manual to be used for bidding. • Bidding – JGT will work with the City of Augusta in developing a complete set of bid documents that will be distributed to Contractors for bidding. Prior to developing the package, the City of Augusta will need to outline what items of the facility will be constructed by their forces. This will be important in developing a detailed scope of work for the construction of the facility. JGT will review the bids from the Contractors and make a recommendation to the City of Augusta. • Construction Administration – JGT will work with the City of Augusta in the construction of the facility. This will include reviewing Contractor pay requests, conduct site visits, review and approve shop drawings, review and approve substitution requests, and work out any problems or issues that may occur during construction. Attachment number 2 Page 1 of 4 Item # 20 P08-015.rev2.doc Professional Fees: Total allocated budget for the facility is $420,000.00 including state funds and Augusta match. For engineering fee calculation purposes, allocate ($420,000.00-Engineering Fees). Engineering fees are based on 10 % of Construction Cost (projects less than $500,000). Basic Fee Total Construction Budget for fee purposes is $420,000 Total Engineering Fee is calculated as follows: $420,000.00 x 10%................. $42,000.00 • Planning (15%) ............................................................................$6,300.00 • Engineering (60%) .....................................................................$25,200.00 • Bidding (5%) ................................................................................$2,100.00 • Construction Administration (20%).............................................$8,400.00 Additional fee for out of normal design scope activities Additional Fee for Environmental Permitting Services ...........................$1,000.00 Total (Planning, Permitting, Design, Bidding & Construction Administration).... $43,000.00 Cost not covered in this proposal (Reference Article 3. AIA B151-1997), to include but not to be limited to: 1. Boundary and Topographical Surveys - JGT will provide the specifications and coordinate with Star Surveying, Inc. to complete the required work. 2. Hydrographic Surveys of the River - JGT will provide the specifications and coordinate with Star Surveying, Inc. to complete the required work. 3. Geotechnical Investigations - JGT will provide specifications and coordinate the required work with CSRA Testing & Engineers. 4. Special Studies (historical, archeological, wetlands, endangered species, traffic etc.) – At this time it is believed that these services are NOT needed to complete this project but if at a later time it determined that they are required, these fees are not included in this Scope of Work of Fees. 5. Travel cost when required will be billed at $0.40 per mile. 6. Application or Permitting Fees – If there are application or permitting fees required for this project, these fees are not included in the above fee proposal and these fees will be invoiced back to the City of Augusta as additional expenses. 7. Maximum of two public meetings that could be considered extra services are included in the base fee. Extra services for additional public meetings, or additional other non specified services will be invoiced in accordance with attached hourly rate schedule. Attachment number 2 Page 2 of 4 Item # 20 P08-015.rev2.doc 8. Architectural Services are not included in this Scope of Work or Fees. Tentative Schedule: Note: Because of the public participation and the approval process this project will take on a project life of its own. A proposed schedule was included with the RFQ response. As the project moves into the Planning Phase, the schedule will be refined. Terms and Conditions: Invoices will be rendered monthly based on hourly utilization or percentage completed in accordance with the fees outlined for this Scope of Work. Payments are due within thirty days of the date of the invoice. Invoices not paid within forty-five days of date rendered will be assessed a finance charge of one percent per month, or fraction thereof, for every month past due. Invoices not paid within sixty days will result in Jon Guerry Taylor & Associates, Inc. stopping work until such invoices are paid in full. Jon Guerry Taylor & Associates, Inc. will commence work upon receipt of the signed and dated proposal by the Owner. The engineering services shall be completed within the allotted time outlined in this Scope of Work with adjustments made to the schedule based upon changes or directions from the Owner. The Owner and Jon Guerry Taylor & Associates, Inc. shall mutually agree to any changes to the Scope of Work or schedule in writing prior to implementation. Jon Guerry Taylor & Associates, Inc. will perform the work in a timely manner but will not be held responsible for delays that occur from factors beyond their control or that could not have been reasonably foreseen at the time this Proposal was executed. Limits of Liability: The Owner and Jon Guerry Taylor & Associates, Inc. mutually agree that the services provided pursuant to this Proposal involve risk of liability, which cannot be adequately compensated for by payments the Owner makes under this Proposal. Therefore the total cumulative liability of Jon Guerry Taylor & Associates, Inc., it’s agent(s) and employee(s) including negligence (whether sole or concurrent) and strict liability, or otherwise arise out of, connected with or resulting from services provided pursuant to this Proposal shall not exceed the total fees paid by the Owner. Should you have any questions or comments once you have reviewed the above Scope of Services please feel free to give us a call at (843) 884-6415. Sincerely, JON GUERRY TAYLOR & ASSOCIATES, INC. Christopher Moore, P.E. President/Principal Engineer CC: Guerry Taylor, JGT Craig Pawlyk, JGT Attachment number 2 Page 3 of 4 Item # 20 Hourly Rates 2008 PROFESSIONAL SERVICES Hourly Rate Schedule (2008) Engineering: Project Manager (P.E.) ....................................................................................$150.00/Hour Senior Civil Engineer (P.E.)............................................................................$115.00/Hour Civil Engineer (P.E.) .......................................................................................$105.00/Hour Dredging Engineer (P.E.) Marine Engineer (P.E.) Structural Engineer (P.E.) Civil Engineering Graduate (E.I.T.)..................................................................$95.00/Hour Engineering Designer........................................................................................$85.00/Hour CAD Technician................................................................................................$70.00/Hour Construction Inspector ......................................................................................$75.00/Hour Landscape Architect / Planner: Project Manager (A.S.L.A) .............................................................................$115.00/Hour Senior Land Planner / Landscape Architect (A.S.L.A.)..................................$115.00/Hour Permitting / Environmental Specialist.............................................................$105.00/Hour Land Planner......................................................................................................$95.00/Hour Legal: Legal Expert Testimony (Guerry Taylor, P.E.)...............................................$250.00/Hour Registered Professional – Legal......................................................................$150.00/Hour Administrative: Technical Word Processing...............................................................................$45.00/Hour Reimbursable: Mileage.................................................................................................................$0.40 Mile Note: Invoices will be rendered monthly with payment expected within 30 days. Invoices unpaid after 45 days will accrue interest at 12% annual rate. Attachment number 2 Page 4 of 4 Item # 20 Commission Meeting Agenda 6/17/2008 4:00 PM The Boathouse Community Center Roof Project Department:Tom F. Beck, Director, Recreation and Parks Department Caption:Motion to approve the award of Bid Item #08-105, re- roofing of The Boathouse Community Center to Crossroofing Company in the amount of $37,180.68. (Approved by Public Services Committee June 9, 2008) Background:Funds were appropriated for building improvements to The Boathouse as part of the SPLOST Phase V approved projects. Analysis:A total of eight (8) vendors participated in a mandatory pre- bid conference on this project. A total of five (5) bids were received with the low bidder being Crossroofing. (See Attached). Financial Impact:Funds have been budgeted and are in place to complete the improvements for The Boathouse as identified. Alternatives:1. To Approve. 2. Move No Action thus delaying the needed improvements to The Boathouse Community Center. Recommendation:1. To Approve. Funds are Available in the Following Accounts: 325061110 - 206065003 REVIEWED AND APPROVED BY: Cover Memo Item # 21 Finance. Administrator. Clerk of Commission Cover Memo Item # 21 Bid #08-105 Re-Roofing of the Boathouse Community Center Recreation and Parks Department Bid Opening Date: Tuesday, April 29, 2008 @3:00 p.m. Vendors Total Bid Price Addendum 1 Bid Bond RE Shearer Construction Evans, Georgia 30809 Ammar Construction Evans, Georgia 30809 Crossroofing Co. College Park, Georgia 30349 $37,180.68 X X I&E Specialties Lexington, South Carolina 29072 $94,348.00 X X Two State Inc. Thomson, Georgia 30824 $129, 547.00 X X Ball’s Enterprises Augusta, Georgia 30904 $96,000.00 X X Applegraph Construction Augusta, Georgia 30904 $139,000.00 X X Midwest Maintenance Augusta, Georgia 30909 Attachment number 1 Page 1 of 1 Item # 21 From: Crossalvin@aol.com Sent: Thursday, May 08, 2008 10:09 AM To: Ronald Houck Subject: Re: Bid Item 08-105 Mr. Houck, Cross Roofing and Home Repairs, Inc.has reviewed all plans and specifications for the Augusta Boathouse project. We have a full understanding of the job, and we are committed to provide the services as requested per our bid price. Please let me know if you have any additional questions in regards to this project. Thank you! Sincerely, Alvin Cross, Jr. (770) 774-9994 Cross Roofing and Home Repairs, Inc. In a message dated 5/8/2008 8:52:40 A.M. Eastern Daylight Time, rhouck@augustaga.gov writes: Email would be fine.Thanks From: Crossalvin@aol.com [mailto:Crossalvin@aol.com] Sent: Thursday, May 08, 2008 8:37 AM To: Ronald Houck Subject: Re: Bid Item 08-105 Mr. Houck, Please let me know if you need a letter on our letterhead or if an email will work regarding the info. that you need. Thanks so much! Sandra (770) 774-9994 Cross Roofing, Inc. In a message dated 5/6/2008 11:30:22 A.M. Eastern Daylight Time, rhouck@augustaga.gov writes: Alvin: We are ready to proceed with recommending your firm to do the work specified for the roof at the Boathouse Community Center here in Augusta. I do need one more document. I would like a letter stating that your firm has reviewed all plans and specifications and have full understanding of the job, and feel that you are able to provide the services as requested for your bid price. One I have received that, we will take to our Commission for approval. Thank you and if you have any questions please let me know. I appreciate your patience and your information you have already provided especially to our architects. Ronald L. Houck, CPRPRonald L. Houck, CPRPRonald L. Houck, CPRPRonald L. Houck, CPRP Planning and Development ManagerPlanning and Development ManagerPlanning and Development ManagerPlanning and Development Manager Augusta Recreation and Parks DepartmentAugusta Recreation and Parks DepartmentAugusta Recreation and Parks DepartmentAugusta Recreation and Parks Department Attachment number 2 Page 1 of 2 Item # 21 Wondering what's for Dinner Tonight? Get new twists on family favorites at AOL Food. Wondering what's for Dinner Tonight? Get new twists on family favorites at AOL Food. Attachment number 2 Page 2 of 2 Item # 21 Commission Meeting Agenda 6/17/2008 4:00 PM Transit Grant Application Department:Augusta Public Transit Caption:Motion to approve Augusta Public Transit’s grant application to the Georgia Department of Transportation (GDOT) for capital funds. (Approved by Public Services Committee June 9, 2008) Background:This is an annual application for 10% matching state funds in conjunction with our Federal transit grant. Analysis:This grant will provide a 10% grant match of $118,658.00 for Augusta Public Transit’s budget. Financial Impact:(Proposed) Federal grant request $1,186,580; State grant request $118,658; Local Match $118,658. If you do not approve this grant, we will lose the money. This money will be used to help fund the purchase of vehicles, preventive and capital maintenance, and other expenses. Alternatives:Do not approve submission of the grant thereby requiring the local government to pay the $1,186,580.00 requested in the grant. Recommendation:Approve APT’s submission of the grant request. Funds are Available in the Following Accounts: Transit Budget, individual accounts will be determined at a later date. REVIEWED AND APPROVED BY: Cover Memo Item # 22 Finance. Administrator. Clerk of Commission Cover Memo Item # 22 Attachment number 1 Page 1 of 1 Item # 22 Attachment number 2 Page 1 of 1 Item # 22 Commission Meeting Agenda 6/17/2008 4:00 PM Walton Options Department: Caption:Motion to approve a request from Ms. Judith Rader of Able Disable to provide two vehicles and a third vehicle be made available if it is not in regular use with the Transit Department for the ADA Movement Celebration July 25, 2008. (Approved by Public Services Committee June 9, 2008) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 23 Attachment number 1 Page 1 of 1 Item # 23 Commission Meeting Agenda 6/17/2008 4:00 PM Demolition of Unsafe Structures Department:License & Inspection Caption:Motion to approve an Ordinance providing for the demolition of certain unsafe and uninhabitable structures in the Laney-Walker Neighborhood: 1002 Ninth Street, (District 1, Super District 9); South Augusta Neighborhood: 1922 Olive Road, (District 2, Super District 9); AND WAIVE 2ND READING. (Approved by Administrative Services Committee June 9, 2008) Background:The approval of this ordinance will provide for the demolition of certain structures that have been determined to be dilapidated beyond repair and a public nuisance. The owners of the above referenced properties have been requested to correct the property maintenance violations. The violations were not corrected. By approving this ordinance the City will have the structures demolished, record a lien against the property in the amount of the costs incurred, and send the property owners a bill for payment that is due within 30 days of receipt. Analysis:Continuing the removal of dilapidated structures will signal to the public that neglected, unsafe and uninhabitable structures will not be allowed and that property owners will be held responsible for their properties. Financial Impact:The average total cost associated with the demolition of each property will be approximately $5,200.00. This includes the title search, asbestos survey, and demolition. Alternatives:Allow the unsafe structures to remain and continue to have a negative impact on the neighborhoods and City. Recommendation:Approval Cover Memo Item # 24 Funds are Available in the Following Accounts: FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNT: Account # 101072910 / 5211119 REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Cover Memo Item # 24 ORDINANCE N0. ________ ORDINANCE TO PROCEED WITH DEMOLITION AND REMOVAL OF THE STRUCTURES ON PROPERTY LOCATED AT 1002 NINTH STREET, AND 1922 OLIVE ROAD. TO REPEAL CONFLICTING ORDINANCES; AND FOR OTHER PURPOSES. BE IT ORDAINED BY THE AUGUSTA-RICHMOND COUNTY COMMISSION AND IT IS HEREBY ORDAINED BY THE AUTHORITY OF SAME AS FOLLOWS: Section I. That the following properties have been identified by the Director of the Augusta – Richmond County License and Inspection Department as unfit for human habitation (or unfit for its current commercial or business use) and the cost of repair, alteration or improvement of said properties exceeds one-half the value of property and that the said Director shall cause the structures located on hereinafter described property to be demolished and removed as ordered by Augusta-Richmond County Magistrate Court; and that said Director shall cause the costs of such removal and demolition for said property be entered upon the lien docket maintained in the office of Clerk of Augusta - Richmond County Commission and said Director shall otherwise proceed to effectuate the purpose of O.C.G.A. SS 41-2-7 through 41-2-17 with respect to said property, to-wit: • 1002 NINTH STREET, Augusta – Richmond County, Georgia, identified on Augusta-Richmond County Tax Map 46-4 as Parcel 472. • 1922 OLIVE ROAD, Augusta – Richmond County, Georgia, identified on Augusta-Richmond County Tax Map 72-3 as Parcel 141. Section II. This Ordinance shall become effective upon adoption. Section III. That all Ordinances and parts of Ordinances in conflict herewith are hereby repealed. Duly adopted this _________ day of ____________________, 2008 MAYOR________________________________ ATTEST:_______________________________ CLERK OF COMMISSION Attachment number 1 Page 1 of 1 Item # 24 Commission Meeting Agenda 6/17/2008 4:00 PM Managed Pharmacy Benefit Services Agreement Department:Clerk of Commission Caption:Motion to approve a Managed Pharmacy Benefit Services Agreement with CaremarkPCS Health, L.P. for the NACo Prescription Drug Discount Card Program. (Approved by Administrative Services Committee June 9, 2008) Background:The resolution regarding the City's participation in this program was previously approved by the Augusta Commission in meeting August 2, 2005. Analysis: Financial Impact: Alternatives: Recommendation:Approve the agreement. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 25 Attachment number 1 Page 1 of 4 Item # 25 Attachment number 1 Page 2 of 4 Item # 25 Attachment number 1 Page 3 of 4 Item # 25 Attachment number 1 Page 4 of 4 Item # 25 Commission Meeting Agenda 6/17/2008 4:00 PM Capacity Agreement FY 2009 Department:Richmond County Correctional Institution - Robert Leverett, Director Caption:Motion to approve Capacity Agreement for FY2009 for state inmates being housed in the Richmond County Correctional Institution. (Approved by Public Safety Committee June 9, 2008) Background:Augusta-Richmond County contracts with the state of Georgia to house two hundred fifteen (215) non-violent inmates to perform skilled/non-skilled labor in City departments. Analysis:The Department of Corrections pays the City a per diem of twenty ($20.00) dollars per day per inmate. Financial Impact:The revenue received from the Department of Corrections is approximately forty-five (45%) percent of the institution's annual budget. Alternatives:None Recommendation:Approve the Capacity Agreement for FY2009 to house two hundred fifteen (215) non-violent inmates. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 26 Finance. Administrator. Clerk of Commission Cover Memo Item # 26 Attachment number 1 Page 1 of 3 Item # 26 Attachment number 1 Page 2 of 3 Item # 26 Attachment number 1 Page 3 of 3 Item # 26 Commission Meeting Agenda 6/17/2008 4:00 PM 2009 Budget Calendar Department:Finance Caption:Motion to approve the 2009 Budget Calendar. (Approved by Finance Committee June 9, 2008). Background:Budget calendar establishes tentative dates for the completion of the various stages of the 2009 budget preparation and adoption process. The calendar is presented for approval consistent with the legal requirements in accordance with OCGA. We may need to adjust timetable for entry and compilation of budget info due to implementation of new budget software on IFAS. The budget calendar as planned will facilitate developing, reviewing, deliberations by the legislative body, input from the citizens of Augusta- Richmond County and adoption of FY 2009 budget on a timely basis. The budget will also be adopted prior to Fiscal year 2009. Analysis:n/a Financial Impact:n/a Alternatives:n/a Recommendation:Approve Budget Calendar for FY2009 as indicated on the attached calendar. Funds are Available in the Following Accounts: n/a Cover Memo Item # 27 REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Cover Memo Item # 27 AUGUSTA, GEORGIA 2009 BUDGET PLANNING CALENDAR ________________________________________________________________________ JULY 2008 July 1, 2008 Commission approves FY 2009 Budget Calendar. July 18, 2008 Finance Develop FY 2009 Budget Instructions Package. July 31, 2008 Distribution of Budget Handbook with Instructions. AUGUST 2008 August 22, 2008 Departmental Budgets due to Finance. Budget analysts begin review of proposed budgets for budget hearings. Revenue Estimates completed. SEPTEMBER 2008 Sept. 1, 2008 - Two weeks of Budget Hearings with Departments Sept. 12, 2008 Budget hearings would be lead by the Finance Department with a report of new programs and personnel submitted to Administrator at conclusion of hearings. Administrator would be aware of all budget hearings, however his attendance would not be mandatory. A representative of the administrator’s office would be in all hearings. OCTOBER 2008 October 1, 2008 Primary budget summary of reviews from Finance department presented to Administrator. Revenue Estimates Revised. October 21, 2008 FY 2009 Budget presented to Augusta-Richmond County Commission by the Administrator. Publish in paper upon presentment. October 30, 2008 Publish Public Hearing Notice in paper, one week before meeting. NOVEMBER 2008 November 5, 2008 PUBLIC TOWN MEETING/ COMMISSION WORKSHOP Public Hearing of 2009 Budget. November 11, 2008 Publish Notice of Budget Adoption in paper, one week before meeting. November 18, 2008 Adoption of the FY 2009 Budget by the Augusta-Richmond County Commission JANUARY 2009 January 1, 2009 Effective date for the Fiscal year 2009 Budget. Attachment number 1 Page 1 of 1 Item # 27 Commission Meeting Agenda 6/17/2008 4:00 PM 2009 National Science Olympiad Department:Administrator Caption:Motion to approve the Administrator's recommendation to assist in funding this event with $10,000 for this year, $10,000 for next year and $5,000 in in-kind services relative to the 2009 National Science Olympiad. (Approved by Finance Committee June 9, 2008) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Administrator. Clerk of Commission Cover Memo Item # 28 Attachment number 1 Page 1 of 2 Item # 28 Attachment number 1 Page 2 of 2 Item # 28 Commission Meeting Agenda 6/17/2008 4:00 PM Abatement of taxes Map 298, Parcel 1 Department:Tax Commissioner's Office Caption:Motion to approve the abatement of taxes for the 2003 tax year for property purchased by DOT. (Approved by Finance Committee June 9, 2008) Background:This property was purchased by DOT on March 7, 2003. Analysis:N/A Financial Impact:$190.77 Alternatives:None Recommendation:Abate taxes. Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Cover Memo Item # 29 Attachment number 1 Page 1 of 1 Item # 29 Attachment number 2 Page 1 of 1 Item # 29 Attachment number 3 Page 1 of 1 Item # 29 Attachment number 4 Page 1 of 1 Item # 29 Attachment number 5 Page 1 of 1 Item # 29 Attachment number 6 Page 1 of 1 Item # 29 Commission Meeting Agenda 6/17/2008 4:00 PM Abatement of taxes map 36-3, parcel 17 Department:Tax Commissioner Caption:Motion to approve the abatement of taxes in the amount of Map 36-3, Parcel 17 in the amount of $82.93. (Approved by Finance Committee June 9, 2008) Background:Georgia DOT acquired this property on April 20, 2007. Analysis:N/A Financial Impact:$82.93 Alternatives:None Recommendation:Abate taxes. Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Cover Memo Item # 30 Attachment number 1 Page 1 of 1 Item # 30 Commission Meeting Agenda 6/17/2008 4:00 PM Approve transfer of 1557 Fenwick Street to Land Bank Authority Department:County Attorney Caption:Motion to approve transfer of 1557 Fenwick Street to Land Bank Authority. (Approved by Finance Committee June 9, 2008) Background:Property acquired by Augusta Housing & Community Development Department to sell to an individual for the purpose of redevelopment in Augusta. Analysis:Transfer of property to Land Bank Authority will allow the sale to private individuals. Financial Impact:N/A Alternatives:Do not approve. Recommendation:Approve transfer of property Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Administrator. Clerk of Commission Cover Memo Item # 31 Commission Meeting Agenda 6/17/2008 4:00 PM Consider request to waive penalty & interest map 035-3 parcel 403 Department:Tax Commissioner's Office Caption:Motion to approve waiving penalty but not the interest on map 35-3 parcel 403 in the amount of $717.83. (Approved by Finance Committee June 9, 2008) Background:Taxpayer never received their tax bill due to a wrong mailing address on his bill. We have no idea where the mailing address came from that was entered on his bill. Analysis:N/A Financial Impact:Interest: $430.68 Penalty: $717.83 Total: $1,148.51 Alternatives:N/A Recommendation:Waive penalty and interest Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Cover Memo Item # 32 Commission Meeting Agenda 6/17/2008 4:00 PM Construction of Fire Administration Offices Department:Fire, Howard Willis Chief Caption:Motion to approve the construction of Fire Administration Offices. (Approved by Finance Committee June 9, 2008) Background:The Augusta Fire Department has purchased 10.5 acres of property and existing structures for the construction of the Fire Training Center and Administrative offices. The Augusta Fire Department administrative offices are now located at 925 Laney Walker Blvd. We are leasing the office space from the ANIC Corporation for the annual amount of $67,000.00. We had initially planned to renovate the existing Title Max structure to provide office space for our Fire Administration, Fire Prevention, Training and Support Services divisions. This will allow for the lease funding to be returned to our operational Budget. It has now been brought to our attention by our architect and engineers that it would be more cost efficient to demolish the existing structure and build a new structure. Analysis:The existing structure was initially used as a bank with a covered drive through. After discussions with our architect about our office space requirements, the initial engineering and construction drawings were begun. We were then advised by the architects and engineers that the cost of renovating this structure to meet our needs would be very expensive. We were advised that it would be more cost efficient to demolish the existing structure and construct a pre-engineered building with the dimensions to meet our requirements for office space. This construction could be completed within the budgetary limits that were established for the renovation of the existing structure. This structure would also be more cost efficient to operate and will require less maintenance and provide a longer period of use versus the renovated existing structure. Cover Memo Item # 33 Financial Impact:The construction of the new structure will be within the budgetary parameters set for the renovation of the existing structure. Alternatives:None Recommendation:Approve the construction of the new administrative office building versus renovating the existing structure. Funds are Available in the Following Accounts: Funds are available throught the Phase V Splost allocation for the construction and renovation of the Augusta Fire Department training facility property. REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Cover Memo Item # 33 Commission Meeting Agenda 6/17/2008 4:00 PM DDA Resolution Department:Clerk of Commission Caption:Motion to approve a Resolution that agrees to the terms of the contract for a state grant in the amount of $11,000. (Approved by Finance Committee June 9, 2008) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 34 Attachment number 1 Page 1 of 16 Item # 34 Attachment number 1 Page 2 of 16 Item # 34 Attachment number 1 Page 3 of 16 Item # 34 Attachment number 1 Page 4 of 16 Item # 34 Attachment number 1 Page 5 of 16 Item # 34 Attachment number 1 Page 6 of 16 Item # 34 Attachment number 1 Page 7 of 16 Item # 34 Attachment number 1 Page 8 of 16 Item # 34 Attachment number 1 Page 9 of 16 Item # 34 Attachment number 1 Page 10 of 16 Item # 34 Attachment number 1 Page 11 of 16 Item # 34 Attachment number 1 Page 12 of 16 Item # 34 Attachment number 1 Page 13 of 16 Item # 34 Attachment number 1 Page 14 of 16 Item # 34 Attachment number 1 Page 15 of 16 Item # 34 Attachment number 1 Page 16 of 16 Item # 34 Commission Meeting Agenda 6/17/2008 4:00 PM FTA 2008 Oversight Review Augusta Public Transit Insurance Department:Finance/Risk Management Caption:Motion to approve remaining self insured for physical damages to Transit fleet vehicles with no designated reserve of fund balance. (Approved by Finance Committee June 9, 2008) Background:FTA review recommended the purchase of insurance or if self-insured setting aside funds for Transit rolling stock to mitigate the risk of loss for these assets particularly if destroyed in a single occurence. In 2006 a transit employee totaled transit bus 9901. The value remaining on this bus at the time of this accident was approximately $52,000.00. Risk Management does not budget for the loss of totaled vehicles therefore funds were not expensed through Risk Management's damage expense account to pay Transit for this remaining value. The Commission recently approved the use of reserve funds to make this payoff. There are sufficient funds in reserve to cover such losses. We believe it is unlikely that the entire fleet of Transit buses would be destroyed in a single catatrophic event. In lieu of self- funding there is the avenue of purchasing commercial auto insurance to cover only the physical damages to this specific fleet of vehicles, no liability coverage would be necessary under this agenda item. Premium quotes were obtained to show the cost to insure Transit buses for physical damage only. The attached quotes were based on a total insured value (TIV) of $3,374,264 with deductibles of $25,000 and $10,000 with caps on deductibles of $100,000 and $250,000 Analysis: Financial Impact: Alternatives:1. Continue to operate as we do currently, self insured with Cover Memo Item # 35 no restriction of fund balance for transit 2. Purchase commercial insurance, thereby incurring an additional annual cost in a fund that already requires a substantial subsidy 3. Self insure, but designate $3.374 million of the total $5.642 million available Risk Reserve for Transit use only Recommendation:Remain self insured for physical damages to Transit fleet vehicles, with no designated reserve of fund balance. When required by FTA/DOT obligations would/will be fulfilled as appropriate to the occasion. Funds are Available in the Following Accounts: none budgeted for commercial insurance REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Cover Memo Item # 35 Commission Meeting Agenda 6/17/2008 4:00 PM Funds for Construction of Fire Station #10 Department:Fire, Chief Howard Willis Caption:Motion to approve a request for advance of Phase V Splost Funds for Construction of Fire Station #10. (Approved by Finance Committee June 9, 2008) Background: The consolidated government of Augusta – Richmond County, in 1998, retained the services of DMG-MAXIMUS Consulting to analyze the many facets of the then Augusta- Richmond County Fire Department. Part of this evaluation was the location and condition of our fire station facilities. The finished report stated that several of our existing fire stations did not measure up to present standards and were in need of renovations and replacement. Fire Station #10 was identified as a station that did not meet current standards for size, functionality and quality of living conditions. The consolidated government of Augusta – Richmond County, in 1998, retained the services of DMG-MAXIMUS Consulting to analyze the many facets of the then Augusta-Richmond County Fire Department. Part of this evaluation was the location and condition of our fire station facilities. The finished report stated that several of our existing fire stations did not measure up to present standards and were in need of renovations and replacement. Fire Station #10 was identified as a station that did meet current standards for size, functionality and quality of living conditions. Alexander Dr. for the construction of the new station. The consolidated government of Augusta – Richmond County, in 1998, retained the services of DMG-MAXIMUS Consulting to analyze the many facets of the then Augusta-Richmond County Fire Department. Part of this evaluation was the location and condition of our fire station facilities. The finished report stated that several of our existing fire stations did not measure up to present standards and were in need of renovations and replacement. Fire Station #10 was identified as a station that did meet current standards for size, Cover Memo Item # 36 functionality and quality of living conditions. he purchase price for this location was $475,000.00 Analysis:The funding for the relocation and construction of Station #10 is allocated in the Phase V SPLOST funding and is scheduled to become available in 2010.With the increasing cost in construction, we feel that the allocated funding may be questionable for the completion of the project in 2010..We are requesting that we be allowed to utilize available funds remaining in the Phase IV SPLOST to begin this project at this time and eliminate the additional cost increase that would be incurred by waiting until 2010. The funding utilized from the Phase IV SPLOST residuals will be repaid as the PHASE V SPLOST funding for this project becomes available. Financial Impact:The funding for this project is allocated in the PHASE V SPLOST allocation. We are requesting that $1,250,000.00 be advanced from Phase IV SPLOST residuals and be repaid as the PHASE V SPLOST funding for this project becomes available. Alternatives:None at this Time Recommendation:Approve the advancement of Phase IV funds for this project Funds are Available in the Following Accounts: Available in Phase V SPLOST allocation REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Cover Memo Item # 36 Item # 36 Commission Meeting Agenda 6/17/2008 4:00 PM Mathews Volunteer Fire Department Request Department:Finance Department, Fleet Management Division Caption:Motion to approve a request by Matthews Volunteer Fire Department for a donation of one emergency response vehicle. (No recommendation from Finance Committee June 9, 2008) Background:Chief Barrow Walden of the Matthews Volunteer Fire Department has made a request to the Administrator for the donation of one emergency response vehicle (see attached letter of request). Fleet Management has contacted Chief Walden asking for clarification on the type vehicle desired. Chief Walden is requesting an automobile. Analysis:The only vehicle available at this time is a 1996 Ford Crown Victoria with 127,000 miles on it that was turned in by the Fire Department for a newer vehicle (asset # 129956). A newer model vehicle will be available upon the arrival of the new sheriff’s vehicles, expected in late July Financial Impact:There is no direct impact to Augusta with this donation. Vehicles used for donations of this type are usually sold at public auction. Based on historical records of previous sales it is estimated the 1996 Crown Victoria would sell for approximately $500.00. A 1999 Crown Victoria would sell for approximately $1,000.00. Alternatives:(1)Approve the request, (2) Disapprove the request Recommendation:Approve the donation of the 1996 Crown Victoria. Funds are Available in the Following Not required Cover Memo Item # 37 Accounts: REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Cover Memo Item # 37 Attachment number 1 Page 1 of 1 Item # 37 Commission Meeting Agenda 6/17/2008 4:00 PM Refund Recommendations from the Board of Assessors Department:Board of Assessors - Charles F. Smith, Chairman and Calvin Hicks, Chief Appraiser Caption:Motion to approve refund recommendations from the Board of Assessors for two (2) accounts. (Approved by Finance Committee June 9, 2008) Background:See attachment Analysis:See attachment Financial Impact:See attachment Alternatives: Recommendation:See attachment Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Cover Memo Item # 38 June 2008 REFUNDS Attachment page 1 of 1 Augusta Regional Medical Center Account No. 127698 This refund is based on adjustments to a 2007 audit of a business personal property account. Year Returned Value Original Audit Value Value After Appeal Net Gain from Audit Decrease from Original Value 2007 $22,080,140 $25,891,295 $23,755,122 $1,674,982 -$2,136,173 2006 $22,901,978 $26,122,432 $24,022,317 $1,120,339 -$2,100,115 2005 $23,380,989 $26,299,178 $24,326,465 $945,476 -$1,972,713 Totals $3,740,797 -$6,209,001 Based on the above, the amount to be refunded is $46,575.72, broken down as follows: For 2005, $22,045.54 (State $198.21; County $6,933.32, School $14,914.01). For 2006, $24,530.18 (State $210.00; County, $8,681.88, School $15,638.30). W R Grace & Company Account No. 2100729 Business personal property The company asked for a reclassification of their assets in 2007 from Group 3 to Group 2 based on being a chemical manufacturing facility. A field inspection was performed by staff on June 6, 2007. Staff recommendation was to reclassify the assets to a life expectancy of 8-12 years due to being a chemical manufacturer rather than a cement manufacturer. Staff presented the recommendation to the Board of Assessors and obtained approval in July, 2007. Megan K. Lusby, Agent for W R Grace and Company submitted a tax refund request on February 8, 2008 for years 2005 and 2006 based on the 2007 reclassification of assets. Grant refund for 2005 and 2006 in the total amount of $84,932.34, broken down as follows: For 2005, $40,993.06 (State $368.56; County $12,892.33, School $27,732.16). For 2006, $43,939.28 (State $376.18; County, $15,551.26, School $28,011.84). Attachment number 1 Page 1 of 1 Item # 38 Commission Meeting Agenda 6/17/2008 4:00 PM Request to consider waiving penalty and interest map 22-4 parcel 27 Department:Tax Commissioner's Office Caption:Motion to approve a request from Marylou Fernando, M.D. for a waiver of all penalty but not the interest on her 2007 property taxes in the amount of $645.06. (Approved by Finance Committee June 9, 2008) Background:The 2007 property tax bill was returned in the mail on 9/11/07 and the reminder was returned on 2/08/08 because of a bad address. The notice of intent to levy was received by the taxpayer and received at the correct address. Analysis:N/A Financial Impact:Interest - $387.06 Penalty - $645.06 Total: $1,032.12 Alternatives:Waive nothing. Waive a portion of penalty & interest Waive all penalty & interest. Recommendation:N/A Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Cover Memo Item # 39 Cover Memo Item # 39 Attachment number 1 Page 1 of 1 Item # 39 Attachment number 2 Page 1 of 1 Item # 39 Attachment number 3 Page 1 of 1 Item # 39 Commission Meeting Agenda 6/17/2008 4:00 PM Solid Waste Broom 2008 Department:Finance Department, Fleet Management Division Caption:Motion to approve the purchase of one sweeper broom attachment for the Solid Waste Department. (Approved by Finance Committee June 9, 2008) Background:The Augusta Solid Waste Facility requests the purchase of a sweeper broom attachment for their existing backhoe for various cleaning tasks at the landfill. This purchase will support the utilization of existing equipment thereby eliminating the need to buy a separate and more costly sweeping machine. The sweeper broom will be utilized for cleaning roadways and the customer courtesy area as well as other areas of the landfill. The new unit will also save a tremendous amount of manual labor cost. The machine also has a heavy duty magnet attached to pick up nails therefore preventing costly tire failure for customers and the Landfill vehicles. Analysis:Fleet Management submitted a request for bids through the Procurement Department utilizing the Demand Star electronic bid system which offers nationwide bid coverage. The Procurement Department received quotes back from 1 vendor. A review of the bids received shows the following (The tab sheet is attached for review): (1) Bid Item: 08- 102A , ASC Equipment = $27,600.00 Financial Impact:The total cost of this equipment is $27,600.00 which is available in the Solid waste facility’s Capital Outlay. Alternatives:(1) Approve the request, (2) disapprove the request. Recommendation:Approve the request to purchase sweeper broom attachment from ASC Equipment at $27,600.00. Cover Memo Item # 40 Funds are Available in the Following Accounts: 541-04-4210-54-21110 REVIEWED AND APPROVED BY: Finance. Procurement. Administrator. Clerk of Commission Cover Memo Item # 40 SWEEPER ATTACHMENT FOR BACKHOE Bid 08-102A ASC Equipment Year 2008 Make Holms Model Holms 300 Delivery 14 Days ARO Bid Price $27,600.00 LAND FILL-SWEEPER ATTACHMENT-BID OPENING -5/6/08 @ 11:00 Attachment number 1 Page 1 of 1 Item # 40 Attachment number 2 Page 1 of 1 Item # 40 Attachment number 3 Page 1 of 1 Item # 40 Attachment number 4 Page 1 of 1 Item # 40 Commission Meeting Agenda 6/17/2008 4:00 PM Solid Waste Roll Off Department:Finance Department, Fleet Management Division Caption:Motion to approve the purchase of one truck with roll-off body for the Solid Waste Department. (Approved by Finance Committee June 9, 2008) Background:The Augusta Solid Waste Facility requests the purchase of a cable hoist roll off truck for their existing fleet at the landfill. This new unit will replace an older and smaller unit that is no longer capable of lifting and transporting the current larger containers. The new truck will also be designed to transport other various bodies to include a grapple body, hydro-seeder unit, and water tank. The utility capability of the new truck will benefit the landfills various job requirements without having to purchase other vehicles. Analysis:Fleet Management submitted a request for bids through the Procurement Department utilizing the Demand Star electronic bid system which offers nationwide bid coverage. The Procurement Department received quotes back from 4 vendors. A review of the bids received show the following results ( tab sheet is attached for review): (1) Bid Item: 08- 108 , (1) Mays International = $150,950.00; (2) Freightliner of Augusta = Did Not Meet Bid Requirements; (3) Volvo of Charlotte = Did not Meet Bid Requirements; (4) RDK Truck Sales = Non Compliant Bid Packet Financial Impact:The total cost of this equipment is $150,950.00 which is available in the Solid Waste Facility’s Capital Outlay Alternatives:(1) Approve the request; (2) disapprove the request Recommendation:Approve the request to purchase one truck with roll-off body from May’s International at $150,950.00. Cover Memo Item # 41 Funds are Available in the Following Accounts: 541-04-4210-54-22210 REVIEWED AND APPROVED BY: Finance. Procurement. Administrator. Clerk of Commission Cover Memo Item # 41 TRUCK WITH ROLL OFF BODY Bid 08-108 May's International Freightliner of Volvo of Volvo of RDK TRUCK Trucks, Inc. Augusta Charolette Charolette SALES TRUCK Year 2009 2009 2009 2009 NON-COMPLIANT Make International Freightliner Volvo Volvo Model Paystar M2-112 VHO64V VHO64V BODY Year 2008 2008 2009 2009 Make Galbreath Galbreath Galbreath Accurate Model T-500 U-75OR174 U-75OR174 U-75OR174 Delivery 120 Days 120 Days 120 Days 120 Days Bid Price $150,950.00 $0.00 $0.00 $0.00 $0.00 Vendor failed to comply with Vendor failed to provide Vendor failed to provide specification on Sec 2, Occupational Tax License Occupational Tax License Item 5.10 which is a critical number, Sec 1 Item 1.04 number Sec 1 Item 1.04 safety issue. Vendor failed to provide Vendor failed to provide Vendor failed to comply Sec 2, warranty for emergency warranty for emergency Items 8.02 and 8.04 equipment, Sec 2-Item 2.02 equipment Item 2.02 Vendor failed to meet Vendor failed to meet bid price time requirement bid price time requirement of truck body, Sec 2-Item 2.03 of truck body Item 2.03 Vendor did not include factory Did not include factory specifications in bid specifications in bid packet for truck body packet on truck body LAND FILL - ROLL OFF CONTAINER TRUCK WITH PLATFORM BODY-BID OPENING 5/6/08 @ 11:00 Item # 41 Attachment number 2 Page 1 of 1 Item # 41 Attachment number 3 Page 1 of 1 Item # 41 Attachment number 4 Page 1 of 1 Item # 41 Commission Meeting Agenda 6/17/2008 4:00 PM Utilities-Backhoe-Rodder-may 08 Department:Finance Department, Fleet Management Division Caption:Motion to approve the purchase of two backhoe/loaders and one sewer rodder truck for the Utilities Department- Construction Division. (Approved by Finance Committee June 9, 2008) Background:The Augusta Utilities Department requests the purchase of two backhoe/loaders and one sewer rodder truck to replace older units that are beyond their useful life range. The new units will replace asset numbers 975010, a 1997 model - backhoe, and 985011, a 1998 model. The sewer rodder to be replaced is 051059 a 1992 International. All of these units are in need of replacement due to age and also safety concerns. Evaluations are attached for review. Analysis:Fleet Management submitted a request for bids through the Procurement Department utilizing the Demand Star electronic bid system which offers nationwide bid coverage. The Procurement Department received quotes back from two vendors for the backhoes. A review of the bids received show the following results (tab sheet is attached for review): Bid Item: 08-112 , (1) Tractor and Equipment = $69,975 each; (2) Metrac, Inc. = Non-Compliant Bid Packet. A review of the bids received for the sewer rodder truck show the following results (tab sheet is attached for review): Bid Item: 08-115, (1) Adams Equipment = $71,839.00; (2) Bobby Jones Ford = $67,568.00 Financial Impact:The total cost of this equipment is $207,518.00 which is available in the Utilities Department’s Capital Outlay. Alternatives:(1) Approve the request; (2) disapprove the request. Cover Memo Item # 42 Recommendation:Approve the request to purchase two backhoe/loaders from Tractor & Equipment Co. for $69,975.00 each and the rodder truck from Bobby Jones Ford for $67,568.00. Funds are Available in the Following Accounts: 506-04-3410-54-22510 -Backhoes 506-04-3410-54.22210 - Sewerrodder REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Cover Memo Item # 42 Item # 42 Item # 42 Attachment number 2 Page 1 of 1 Item # 42 PORTABLE GENERATORS Bid 08-112 Tractor & Metrac Equipment Equipment Year 2008 NON-COMPLIANT Make Komatsu BID PACKET Model WB146-5 Delivery date 90 Days Bid Price $69,975.00 $0.00 UTILITIES-CONSTRUCTION-RUBBER TIRE BACKHOE-BID OPENING 5/6/08 @ 11:00 Item # 42 PORTABLE GENERATORS Bid 08-115 Adams Bobby Jones Freightliner of Equipment Ford Augusta Year 2008 2008 NO BID Make Sterling/SECA 45 Ford Model C66-Series 2 F450/Sreco Delivery date 150 Days 240 Days Bid Price Each $71,839.00 $67,568.00 $0.00 UTILITIES-CONSTRUCTION-SEWER RODDER TRUCK-BID OPENING 5/6/08 @ 11:00 Item # 42 Commission Meeting Agenda 6/17/2008 4:00 PM Acquisition of Right-of-Way and Easement Department:Attorney Caption:Motion to approve an Option for Right-of-Way between Shelley A. Davis, as owner, and Augusta, Georgia, as optionee, in connection with the Alexander Drive Project, for 0.017 acre (738.85 sq. ft.) in fee and 0.007 acre (308.92 sq. ft.) of temporary construction & maintenance easement for the property located at 2823 Brickrun Way, for a purchase price of $29,100.00. Background:The property owner has agreed to convey the right-of-way to Augusta, Georgia, for the Alexander Drive project. Analysis:The purchase of the referenced property is necessary for the project to proceed according to schedule. Financial Impact:The costs necessary for this purchase will be covered under the project budget. Alternatives:Deny the motion to approve the purchase of the referenced property. Recommendation:Approve the motion to purchase the referenced property. Funds are Available in the Following Accounts: 323041110 -5411120 296823215 – 5411120 REVIEWED AND APPROVED BY: Cover Memo Item # 43 Administrator. Clerk of Commission Cover Memo Item # 43 Attachment number 1 Page 1 of 4 Item # 43 Attachment number 1 Page 2 of 4 Item # 43 Attachment number 1 Page 3 of 4 Item # 43 Attachment number 1 Page 4 of 4 Item # 43 Commission Meeting Agenda 6/17/2008 4:00 PM Agenda Item - Travis Rd/Plantation Rd. Drainage Impvts 2 Department:Abie L. Ladson, PE, Director of Engineering Caption:Motion to approve the transfer of the construction funds from the Travis Rd./Plantation Rd. Drainage Improvement Project to partially fund the infrastructure construction of the Dover-Lyman Project as requested by the Engineering Department. (Approved by Engineering Services Committee June 9 , 2008) Background:The infrastructure improvement to the Dover-Lyman includes Lyman Street, Dover Street, Miles Street, and Frohman Street. Specific improvements will consist of an enclosed storm drainage system, curb and gutter, sidewalks, street lights, and street resurfacing. Design and Land Acquisition cost will be covered through the Housing and Development Department. Currently, no funding source exists for the construction of this project. The funds from Travis Road/Plantation Road will only partially fund the needed construction cost. Both projects are located in District 6. Analysis:The funds that will be transferred from Travis Road/Plantation Road to Dover-Lyman is $2,000,000. The Travis Road/Plantation Road will have a change/reduction in scope, and will require additional engineering. The Design and Land Acquisition process for Travis Road/Plantation Road will also take approximately 2 to 3 years to complete. There are not enough funds in the construction budget for Travis Road to cover the actual construction cost. The estimated cost to fully fund the construction of the Dover- Lyman Infrastructure project is $4,260,000. The $2,000,000 will only cover a portion of the Dover-Lyman cost. Additional funds will have to obtain from another funding source, or from a future SPLOST VI program to complete the funding for Dover-Lyman. Cover Memo Item # 44 Financial Impact:Funds are available. Alternatives:1) Discuss and approve the transfer of the construction funds from the Travis Rd./Plantation Rd. Drainage Improvement Project to partially fund the infrastructure construction of the Dover-Lyman Project as requested by the Engineering Department. 2) Do not approve and delay project Recommendation:Approve Alternative Number One. Funds are Available in the Following Accounts: Funds are available in the following accounts: GL 323- 041110 JL 201823762 REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Cover Memo Item # 44 Commission Meeting Agenda 6/17/2008 4:00 PM Approve Change Order 3 to Daily Rate Construction Program for Augusta and Fort Gordon for $500,000.00 Department:Utilities Caption:Motion to approve Change Order 3 to Daily Rate Construction Program for $500,000.00. (Approved by Engineering Services Committee June 9, 2008) Background:The daily rate construction program was bid approximately 18 months ago in order to provide a rate for a construction crew on a daily basis. This allows flexibility for the City to get water and sewer pipe installed on a timely basis at a reasonable cost. Currently we are rebidding this contract, but we need an extension of the existing contract until the new bid arrives. This contract will allow rapid replacement of assets in the City and Fort Gordon. Analysis:This daily rate contract allows for rapid replacement of aging infrastructure at a reasonable cost. This will allow for replacement of deteriorated assets on Fort Gordon as well. Financial Impact:$500,000.00 from account 507043410-5425110/80600040- 5425110 Alternatives:None. Recommendation:We recommend approving Change Order 3 to Daily Rate Construction Program for for $500,000.00. Funds are Available in the Following Accounts: $500,000.00 from account 507043410-5425110/80600040- 5425110 Cover Memo Item # 45 REVIEWED AND APPROVED BY: Finance. Procurement. Administrator. Clerk of Commission Cover Memo Item # 45 Commission Meeting Agenda 6/17/2008 4:00 PM Barnett Crossing Section Four Department:Engineering Department-Abie L. Ladson, P.E., Director Caption:Motion to approve the deeds of dedication, maintenance agreements, and road resolutions submitted by the Engineering and Augusta Utilities Departments for Barnett Crossing Subdivision, Section Four. (Approved by Engineering Services Committee June 9, 2008) Background:The final plat was approved by the Commission on December 21, 2004 . The subdivision design and plat, including the storm drain system, have been reviewed and accepted by our engineering staff and the construction has been reviewed by our inspectors. The Utilities Department has inspected and reviewed the water and sanitary sewer installations, and hereby requests acceptance of the utility deed and maintenance agreement of same. Analysis:This section meets all codes, ordinances and standards. There are no wetlands or 100-year flood plain boundaries involved in this section. Acceptance of said utility deed shall dedicate, as required, the water and sanitary sewer mains along with the applicable easements to Augusta, Georgia, for operation and maintenance. Financial Impact:By accepting these roads, water and sanitary sewer installations into the County system and after the 18-month maintenance warranty by the developer/contractor has expired, all future maintenance and associated costs will be borne by Augusta, Georgia. By acceptance of the utility deed and maintenance agreement, positive revenue will be generated from the sale of water and sanitary sewer taps and monthly billing of same. Alternatives:1. Approve the deeds of dedication, maintenance agreements, and road resolutions submitted by the Engineering, and Cover Memo Item # 46 Augusta Utilities Departments for Barnett Crossing Subdivision, Section Four. 2. Do not approve and risk litigation. Recommendation:Approve Alternative Number One. Funds are Available in the Following Accounts: Not required at this time. REVIEWED AND APPROVED BY: Administrator. Clerk of Commission Cover Memo Item # 46 Attachment number 1 Page 1 of 1 Item # 46 Attachment number 2 Page 1 of 1 Item # 46 Attachment number 3 Page 1 of 2 Item # 46 Attachment number 3 Page 2 of 2 Item # 46 Attachment number 4 Page 1 of 2 Item # 46 Attachment number 4 Page 2 of 2 Item # 46 Attachment number 5 Page 1 of 3 Item # 46 Attachment number 5 Page 2 of 3 Item # 46 Attachment number 5 Page 3 of 3 Item # 46 Attachment number 6 Page 1 of 4 Item # 46 Attachment number 6 Page 2 of 4 Item # 46 Attachment number 6 Page 3 of 4 Item # 46 Attachment number 6 Page 4 of 4 Item # 46 Attachment number 7 Page 1 of 2 Item # 46 Attachment number 7 Page 2 of 2 Item # 46 Commission Meeting Agenda 6/17/2008 4:00 PM Deed of Easement Dedication to AUD Department:Augusta Utilities Department Caption:Motion to approve a Deed of Easement Dedication for Chester Avenue. (Approved by Engineering Services Committee June 9, 2008) Background:The Augusta Utilities Department will be constructing Project 60135 - Rocky Creek Sanitary Sewer Trunk Line. The plans call for the pipeline to cross a property owned by Augusta. Analysis:In order for the public realty records to reflect the location of the easement, a Deed of Easement Dedication should be filed. Financial Impact:None Alternatives: Recommendation:Approve motion to approve Deed of Easement Dedication. Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Finance. Procurement. Administrator. Cover Memo Item # 47 Clerk of Commission Cover Memo Item # 47 After recording, please return to: The Augusta Utilities Dept. 360 Bay Street, Suite 180 Augusta, GA 30901 (706) 312-4143 STATE OF GEORGIA COUNTY OF RICHMOND DEED OF EASEMENT DEDICATION Tax Map 098-4 Parcel 136 WHEREAS, Augusta, Georgia is the owner of certain tract of land described as follows: All that tract or parcel of land, lying and being in the 123rd District, G. M., of Richmond County, Georgia, containing 20.8 acres, more or less, and being more particularly described by reference to plat of survey of J. C. Wells, Surveyor, made on October 17, 1949, recorded in the Office of the Clerk of the Superior Court of Richmond County, Georgia, in Realty Book 17-P, Page 411, and by reference made a part thereof. Said tract herein conveyed lies adjacent to and East of the Fleming Acres Subdivision, plat of which Fleming Acres Subdivision was made by J. C. Wells, Surveyor, on August 31, 1949, and is recorded in Realty Book 17-J, page 95, in said Clerk’s office. Said tract being conveyed to Richmond County, Georgia, by Deed from Knox-Georgia Homes, Inc., dated January 20, 1950, and recorded in said Clerk’s Office in Realty Book 17-P, Pages 410-411; and WHEREAS, the Augusta Utilities Department desires to record a Permanent Utility Easement across this property for the purposes of installing a sanitary sewer line (known as the Rocky Creek Sanitary Sewer Trunk Line); and WHEREAS, Augusta desires to dedicate this easement for the use of the Augusta Utilities Department; NOW, THEREFORE, THIS INDENTURE, made and entered into this ____ day of __________, 2008, by Augusta, Georgia, a political subdivision of the State of Georgia, hereinafter Attachment number 1 Page 1 of 3 Item # 47 referred to as Party of the First Part, for the use and benefit of the Augusta Utilities Department, a department of Augusta, Georgia, as Party of the Second Part; W I T N E S S E T H: The Party of the First Part, in consideration of the public benefit to be derived by Augusta and its citizens and for valuable consideration, the receipt and sufficiency of which hereby acknowledged, has granted, bargained, sold and conveyed, and be these presence does hereby grant, bargain, sell and convey unto Party of the Second Part all that tract of parcel of land located in Augusta, Georgia, shown as “New Sanitary Sewer Esmt.”, further shown to contain 2,237 square feet (0.05 acre), and is more fully described on a plat prepared for the Augusta-Richmond County Commission, by W. R. Toole, Inc., marked “Sheet #14”, dated February 15, 2006, revised August 29, 2006, attached hereto and made a part hereof, to which reference is made for a more accurate and complete description of the metes, bounds and courses, and being for the purpose of accessing, laying, relaying, replacing, adding, installing, expanding, extending, operating, repairing and maintaining pipelines transporting and carrying utility services. The Party of the First Part does also grant unto the Party of the Second Part a temporary easement shown as “New Temporary Construction Esmt.” consisting of 3,371 square feet (0.08 acre), more or less, as shown on said plat. Said easement is granted together with the right to dig such trenches in said parcel of land as may be necessary for the Project, to pile thereon the material excavated, and to haul pipe, supplies and equipment connected with the construction and maintenance thereof, over, along and across the said parcel of land. Said temporary easement shall expire at the completion and final acceptance of this pipeline by the Party of the Second Part. THE PARTY OF THE FIRST PART does also grant, bargain, sell and convey unto the Party of the Second Part, its successors and assigns, the right, but not the duty, to clear, and keep clear, all trees, undergrowth and other obstructions from said permanent easement, along with the free right of ingress and egress to and from said permanent easement for all purposes stated in this instrument. THE PARTY OF THE FIRST PART, its successors, heirs, assigns and legal representatives, after the completion of this pipeline, shall have the right to use said parcel of land in any manner not inconsistent or interfering with the rights herein granted, excluding, however, the right to plant thereon any trees or other vegetation that may interfere with the accessing, laying, relaying, adding, installing, expanding, extending, operating, repairing and maintaining of pipelines transporting and carrying utility services and the right to erect, construct or maintain thereon any buildings, structures, or other permanent improvements. Attachment number 1 Page 2 of 3 Item # 47 TO HAVE AND TO HOLD the aforesaid rights, ways, easements, privileges and appurtenances unto the Party of the Second Part, its successors and assigns, in perpetuity. IN WITNESS WHEREOF, the Party of the First Part causes this instrument to be executed the day and year first above written. AUGUSTA, GEORGIA _________________________ By: ________________________ Witness As its Mayor ATTEST: By: ________________________ _________________________ As its Clerk Notary Public Richmond County, Georgia My Commission Expires: _________________ (SEAL) Attachment number 1 Page 3 of 3 Item # 47 Attachment number 2 Page 1 of 1 Item # 47 Commission Meeting Agenda 6/17/2008 4:00 PM Devereux Subdivision Department:Engineering Department-Abie L. Ladson, P.E., Director Caption:Motion to approve the deeds of dedication, maintenance agreements, and road resolutions submitted by the Engineering, and Augusta Utilities Departments for Devereux Subdivision. (Approved by Engineering Services Committee June 9, 2008) Background:The final plat was approved by the Commission on October 21, 2003. The subdivision design and plat, including the storm drain system, have been reviewed and accepted by our engineering staff and the construction has been reviewed by our inspectors. The Utilities Department has inspected and reviewed the water and sanitary sewer installations, and hereby requests acceptance of the utility deed and maintenance agreement of same. Analysis:This section meets all codes, ordinances and standards. Portions of this subdivision lie within the jurisdiction boundaries of the Corps of Engineers wetlands, which are noted on the final plat. Acceptance of said utility deed shall dedicate, as required, the water and sanitary sewer mains along with the applicable easements to Augusta, Georgia, for operation and maintenance. Financial Impact:By accepting these roads, water and sanitary sewer installations into the County system and after the 18-month maintenance warranty by the developer/contractor has expired, all future maintenance and associated costs will be borne by Augusta, Georgia. By acceptance of the utility deed and maintenance agreement, positive revenue will be generated from the sale of water and sanitary sewer taps and monthly billing of same. Alternatives:1. Approve the deeds of dedication, maintenance agreements, Cover Memo Item # 48 and road resolutions submitted by the Engineering, and Augusta Utilities Departments for Devereux Subdivision. 2. Do not approve and risk litigation. Recommendation:Approve Alternative Number One. Funds are Available in the Following Accounts: Not required at this time. REVIEWED AND APPROVED BY: Administrator. Clerk of Commission Cover Memo Item # 48 Attachment number 1 Page 1 of 1 Item # 48 Attachment number 2 Page 1 of 1 Item # 48 Attachment number 3 Page 1 of 2 Item # 48 Attachment number 3 Page 2 of 2 Item # 48 Attachment number 4 Page 1 of 2 Item # 48 Attachment number 4 Page 2 of 2 Item # 48 Attachment number 5 Page 1 of 4 Item # 48 Attachment number 5 Page 2 of 4 Item # 48 Attachment number 5 Page 3 of 4 Item # 48 Attachment number 5 Page 4 of 4 Item # 48 Attachment number 6 Page 1 of 4 Item # 48 Attachment number 6 Page 2 of 4 Item # 48 Attachment number 6 Page 3 of 4 Item # 48 Attachment number 6 Page 4 of 4 Item # 48 Attachment number 7 Page 1 of 2 Item # 48 Attachment number 7 Page 2 of 2 Item # 48 Commission Meeting Agenda 6/17/2008 4:00 PM Ordinance for Maintenance of Private Streets Department:Clerk of Commission Caption:Motion to approve an Ordinance to amend Title 7, Chapter 3, Article 2 Section 7-3-8 of the Augusta Code to regulate maintenance or construction for private streets within Augusta-Richmond County for the purpose of police, fire, and other emergency vehicular access; to repeal all ordinances and parts of ordinances in conflict herewith; to provide an effective date and for other purposes. (Approved by Commission June 3, 2008- second reading) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 49 Attachment number 1 Page 1 of 4 Item # 49 Attachment number 1 Page 2 of 4 Item # 49 Attachment number 1 Page 3 of 4 Item # 49 Attachment number 1 Page 4 of 4 Item # 49 Commission Meeting Agenda 6/17/2008 4:00 PM Paving Various Roads Ph 9 Department:Abie L. Ladson, PE, Director Caption:Motion to approve the Paving Various Roads, Phase IX Project, to be funded from the One Percent Sales Tax Paving Various Dirt Roads Program, Phase IV account for the Engineering Department. (Approved by Engineering Services Committee June 9, 2008) Background:The current Paving Dirt Roads Program requires that any additional property needed for Right of Way be donated by the property owner. Attached is a list of the roads, district they are in, how many parcels that are on each road and comments. Youngblood Lane, Emmett Street Lane and Sherrod Drive are carried over from Phase VIII, and the following roads are the new roads added to Phase IX: Camp Josey Road, Janelle Drive, Lamar Road, Powell Court, Pye’s Court, Saxon Drive and Hunter Lane Analysis:Design is needed for all of these roadways, and plats need to be prepared so as to secure right-of-way. Right of way acquisition is anticipated to be complete within 90 days of completing design on all ten of the aforementioned roads. Financial Impact:Funding is available in the amount of $1,000,000 (JL#201824055) to be transferred to Paving Various Roads, Phase IX upon Commission approval. Alternatives:1. Approve the Paving Various Roads, Phase IX Project, to be funded from the One Percent Sales Tax Paving Various Dirt Roads Program, Phase IV account for the Engineering Department. 2. Do not approve and eliminate Phase IX of the Paving Dirt Roads Program. Recommendation:Approve Alternative Number One. Cover Memo Item # 50 Funds are Available in the Following Accounts: GL 324041110 JL 201824055 REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Cover Memo Item # 50 Road Name District Total Parcels Comments Camp Josey Rd. 8 29 Two of the residents refused to cooperate without payment Emmett Street Lane 1 32 Alley – no r/w can be obtained-pave as is Janelle Drive 3 14 Lamar Road 8 4 Property owners have agreed to donate right- of-way Powell Court 3 9 Pye’s Court 8 11 Has 70’ R/W deeded to City of Hephzibah. No additional right-of-way needed. Saxon Drive 8 3 Has 50’ R/W – No additional right-of-way needed. Sherrod Dr. 5 4 This has a 50’ R/W and no additional right- of-way needed. Youngblood Lane 8 14 Residents have agreed to donate R/W. Need design. Hunter Lane 2 4 Narrow Street (approx. 15’). Additional R/W not possible. Attachment number 1 Page 1 of 1 Item # 50 Commission Meeting Agenda 6/17/2008 4:00 PM Smith Drive Properties Department:Abie L. Ladson, PE, Director of Engineering Caption:Motion to approve the soil investigation of properties located at 2722 Smith Drive and 2725 Smith Drive as requested by the Engineering Dept. (Approved by Engineering Services Committee June 9, 2008) Background:The properties at 2722 and 2725 Smith Drive are currently experiencing severe vertical (shear cracks) in both the foundations and walls. Initial communications indicated that the cracks were caused by the County’s large ditches located behind the structures. In October of 2007, a visual inspection was performed on the property and the house structures. It is the Engineering Department’s opinion the cracks were likely caused by the settlement of the house foundation. The root cause of the foundation settlement is likely due to the structures being built on fill material, or part fill material and part virgin soil. If the houses were built on fill material and not consistently compacted, it may cause the shear cracks in the wall. Shear cracks will also occur if the houses were built on part fill material and part virgin soil, because it is very difficult to compact fill material to the same density as virgin soil. Analysis:It is both the Engineering Department and the License Inspection Department to have Registered Professional Engineer/Company conduct soil borings around the perimeter of the houses and test the soil. The results of the test can determine the type of soil the houses were constructed on, the chemical make-up of the soil, the rate at which the houses have settled, the rate at which they continue to settle, and provide a professional recommendation for repairs. The cost for this service should not exceed $5,000. Financial Impact:Funds are available Cover Memo Item # 51 Alternatives:1) Discuss and approve the soil investigation of properties located at 2722 Smith Drive and 2725 Smith Drive as requested by the Engineering Dept. 2) Do not approve Recommendation:Approve Alternative Number One. Funds are Available in the Following Accounts: Funds are available in the following account: 101.041110.5212115 REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Cover Memo Item # 51 Commission Meeting Agenda 6/17/2008 4:00 PM Transfer of Property in Lyman Dover area to Land Bank Authority Department:Clerk of Commission Caption:Motion to approve transfer of property acquired by the City of Augusta from the Day family in the Lyman-Dover area for redevelopment purposes in that area. Attached is a list of said properties. (Requested by Commissioner Jimmy Smith) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 52 Attachment number 1 Page 1 of 5 Item # 52 Attachment number 1 Page 2 of 5 Item # 52 Attachment number 1 Page 3 of 5 Item # 52 Attachment number 1 Page 4 of 5 Item # 52 Attachment number 1 Page 5 of 5 Item # 52 Commission Meeting Agenda 6/17/2008 4:00 PM Augusta Video, Inc. Appeal of Licensing Decision Department: Caption:Consider an appeals request from Augusta Video, Inc. regarding the denial of their application for an Adult Entertainment Permit. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 53 Attachment number 1 Page 1 of 12 Item # 53 Attachment number 1 Page 2 of 12 Item # 53 Attachment number 1 Page 3 of 12 Item # 53 Attachment number 1 Page 4 of 12 Item # 53 Attachment number 1 Page 5 of 12 Item # 53 Attachment number 1 Page 6 of 12 Item # 53 Attachment number 1 Page 7 of 12 Item # 53 Attachment number 1 Page 8 of 12 Item # 53 Attachment number 1 Page 9 of 12 Item # 53 Attachment number 1 Page 10 of 12 Item # 53 Attachment number 1 Page 11 of 12 Item # 53 Attachment number 1 Page 12 of 12 Item # 53 Attachment number 2 Page 1 of 5 Item # 53 Attachment number 2 Page 2 of 5 Item # 53 Attachment number 2 Page 3 of 5 Item # 53 Attachment number 2 Page 4 of 5 Item # 53 Attachment number 2 Page 5 of 5 Item # 53 Commission Meeting Agenda 6/17/2008 4:00 PM Minutes Department:Clerk of Commission Caption:Motion to approve the minutes of the regular meeting of the Commission held on June 3, 2008. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 54 Commission Meeting Agenda 6/17/2008 4:00 PM District six appointment Department: Caption:Motion to approve the appointment of Donnie Smith to the ARC Personnel Board representing District 6. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 55 Attachment number 1 Page 1 of 2 Item # 55 Attachment number 1 Page 2 of 2 Item # 55 Commission Meeting Agenda 6/17/2008 4:00 PM Affidavit Department: Caption:Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 56