HomeMy WebLinkAbout2008-06-03-Meeting Agenda
Commission Meeting Agenda
Commission Chamber
6/3/2008
2:00 PM
INVOCATION:
Pastor D. J. Daly, Southpoint Christian Center
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
PRESENTATION(S)
A. Presentation from Association of County Commissioners of
Georgia and Georgia Trend Magazine to the Augusta
Commission- recipient of the 2008 Georgia County Excellence
Award.
Attachments
RECOGNITION(S)
Employee of the Month
B. Mr. Stanley Carter, Augusta Utilities Department, April Employee
of the Month.
Attachments
CONSENT AGENDA
(Items 1-29)
PUBLIC SERVICES
1. Motion to approve New Ownership Application: A. N. 08 -
20: request by Vance E. Shimley for an on premise consumption
Liquor, Beer & Wine license to be used in connection with White
Elephant Cafe located at 1135 Broad St. There will be Sunday
Sales. District 1. Super District 9. (Approved by Public Services
Committee May 27, 2008)
Attachments
2. Motion to approve New Application: A. N. 08 - 21: request by
Charity Adriano for an on premise consumption Beer & Wine
license to be used in connection with Aroma Coffee and Wine Bar
located at 379 Highland Ave. District 7. Super District 10.
(Approved by Public Services Committee May 27, 2008)
Attachments
3. Motion to approve New Application: A. N. 08 - 22: request by
Brian E. Keyes for an on premise consumption Liquor, Beer &
Wine license to be used in connection with The Chop House
located at 3450 Wrightsboro Rd. Suite A 203. There will be
Sunday Sales. District 3. Super District 10. (Approved by Public
Services Committee May 27, 2008)
Attachments
4. Motion to approve amending the membership of the Construction
Advisory Board Ordinance to include the position of Residential-
Light Commercial Contractor. (Approved by Public Services
Committee May 27, 2008)
Attachments
5. Motion to approve the appointment of the following individuals
to serve on the Construction Advisory Board: Mr. Mark Capers -
General Contractor; Mr. Tom Brinson - Electrical Engineer; Mr.
Scott Godefroy - Consulting Engineer; Mr. Doug McMonigle -
Residential-Light Commercial Contractor. (Approved by Public
Services Committee May 27, 2008)
Attachments
ADMINISTRATIVE SERVICES
6. Motion to approve the reprogramming of $852,591.59 in
Community Development Block Grant (CDBG) and HOME
Investment Partnerships Funds. (Approved by Administrative
Services Committee May 27, 2008)
Attachments
7. Motion to approve a lease agreement with ANIC for the Augusta-
Richmond County Tag Office to rent office space at 925 Laney
Attachments
Walker Blvd. (Approved by Administrative Services
Committee May 27, 2008)
PUBLIC SAFETY
8. Motion to approve authorization of funds ($39,548.15) for the
Richmond County Sheriff's Office Multi Jurisdictional K-9 Task
Force. (Approved by Public Safety Committee May 27, 2008)
Attachments
FINANCE
9. Motion to approve the sale of surplus equipment by Wayne Evans
Auction Company on June 14, 2008. (Approved by Finance
Committee May 27,2008)
Attachments
10. Motion to approve the solication of RFP's for next year's Fleet
Maintenance Contract (Approved by Finance Committee May
27, 2008)
Attachments
11. Motion to approve soliciting a RFQ for internal audit functions.
(Approved by Finance Committee May 27, 2008)
Attachments
12. Motion to approve the recommendation of the Tax Assessor
regarding a request from Ms. Juanita Elder relative to a refund of
taxes on her property at 1256 Florence Street in the amount of
$279.66. minus amounts that are due for 2007. (Approved by
Finance Committee May 27, 2008)
Attachments
13. Motion to approve a request to purchase of one F-150 NPDES
Inspection Vehicle for the Engineering Department. (Approved
by Finance Committee May 27, 2008)
Attachments
14. Motion to approve a request from the Southeastern Natural
Sciences Academy for city sponsorship through the purchase of
tickets for the 10th Anniversary Swamp Soiree 2008. (Approved
Attachments
by Finance Committee May 27, 2008)
15. Motion to approve the purchase of one new compact pickup truck
for Utilities Department – Water Production Division – Raw
Water Pumping Station. (Approved by Finance Committee May
27, 2008)
Attachments
ENGINEERING SERVICES
16. Motion to abandon a portion of Bennett Lane from its intersection
with Miller Street to its intersection with D’Antignac Street.
(Approved by Engineering Services Committee May 27, 2008)
Attachments
17. Motion to approve an Option for Right-of-Way between Beverly
F. Friend, as owner, and Augusta, Georgia, as optionee, in
connection with the Alexander Drive Project, for 0.058 acre
(2,546.05 sq. ft) in fee and 0.020 acre (881.16 sq. ft.) of permanent
construction & maintenance easement for the following property
located at 2502 Commons Trace for a purchase price of
$85,500.00. (Approved by Engineering Services Comnmittee
May 27, 2008)
Attachments
18. Motion to approve an Option for the purpose of acquiring a
Right-of-Way between Events Worldwide, Inc., as owner, and
Augusta, Georgia, as optionee, in connection with the Alexander
Drive Project, 0.096 acre (4,178.55 sq. ft) in fee and 0.046 acre
(2,014.7 sq. ft.) of permanent construction & maintenance
easement from the property located at 1062 Alexander Drive at a
purchase price of $60,000.00. (Approved by Engineering
Services Committee May 27, 2008)
Attachments
19. Motion to approve Change Order #1 for Blair Construction Inc. in
the add amount of $64,674.90 on the Roadway Improvements for ,
AUD bond project #90110. This project is complete. (Approved
by Engineering Services Committee May 27, 2008)
Attachments
20. Motion to approve Spirit Creek RFQ as retasked to WK Dickson
for $125,000. (Approved by Engineering Services Committee
May 27, 2008)
Attachments
21. Motion to approve a shared cost agreement of 70%/30% with
Mr. Arthur Marshall of Custom Contractors & Associates, Inc.
regarding a sewer easement at 2413 Budapest Ct. (Approved by
Engineering Services Committee May 27, 2008)
Attachments
22. Motion to approve award for Additional construction materials
and labor in the amount of $21,255.30 to Lane Construction, Inc.
for the GDOT Interstate 20 widening project. (Approved by
Engineering Services Committee May 27, 2008)
Attachments
23. Motion to approve Change Order #1 to Blair Construction
Company to make final quantity adjustments (deductions and
overruns) in accordance with the terms of the unit price contract.
(Approved by Engineering Services Committee May 27, 2008)
Attachments
24. Motion to authorize condemnation on a portion of property # 124-
0-006-01-0 1630 Doug Barnard Parkway, which is owned by
Savannah Construction Services, LLC for 45,709 Sqaure Feet for
a Permanent Easement and 42,709 Square Feet of Temporary
Easement. AUD Project: 00007- Main Interceptor Upgrade, Phase
II. (Approved by Engineering Services Committee May 27,
2008)
Attachments
25. Motion to approve Georgia Power Company Governmental
Encroachment Agreement #31021. (Approved by Engineering
Services Comittee May 27 , 2008)
Attachments
26. Motion to approve an Ordinance to amend Title 7, Chapter 3,
Article 2 Section 7-3-8 of the Augusta Code to regulate
maintenance or construction for private streets within Augusta-
Richmond County for the purpose of police, fire, and other
Attachments
emergency vehicular access; to repeal all ordinances and parts of
ordinances in conflict herewith; to provide an effective date and
for other purposes. (Approved by Engineering Services
Committee May 27, 2008)
27. Motion to authorize the administrator to work out the purchase of
the two remaining properties involved and to negotiate with the
current architect, TVSA, to build the bridging documents and
bring back a contract with them for consideration and once
approved, come back and go forth with an RFQ for a construction
person/architect who would move the project forward. (Approved
by Engineering Services Committee May 27, 2008)
Attachments
28. Motion to authorize the Engineering Department to approve
Supplemental Agreement Number Three (3) with Jordan, Jones &
Goulding (JJG) in the amount of $529,267 which will allow the
design changes to be implemented as mandated by the GDOT
approved Value Engineering Study for the Windsor Spring Road
improvement projects, Phase IV & V, CPB #323-04-299823766 &
323-04-299823786. Funds are available in SPLOST Phase III in
the Windsor Spring Road Phase IV project right of way
account. Funds from the Phase III project right of way account
will be transferred in the amount of $264,633.50 to each project
engineering account.(Approved by Engineering Services
Committee May 27, 2008)
Attachments
PETITIONS AND COMMUNICATIONS
29. Motion to approve the minutes of the regular meeting of the
Commission held on May 20, 2008.
Attachments
****END CONSENT AGENDA****
AUGUSTA COMMISSION
6/3/2008
AUGUSTA COMMISSION
REGULAR AGENDA
6/3/2008
(Items 30-36)
PUBLIC SERVICES
30. Motion to ratify an Intergovernmental Agreement between
Augusta and Georgia Department of Natural Resources(DNR) for
the Go Fish Georgia grant awarded to Augusta to construct a
tournament boating/fishing facility at Robert Baurle Boat Landing
on the Savannah River.
Attachments
FINANCE
31. Discuss the penalty and interest from 2007 property taxes for
William E. Barfield, III. (Requested by Commissioner Don
Grantham)
Attachments
32. Motion to approve reducing commissioners' gasoline allowance to
50 gallons per month and to increase the cost of any excess usage
to market rates for whatever the county is paying for the
gasoline. (No recommendation from Finance Committee May
27, 2008)
Attachments
PETITIONS AND COMMUNICATIONS
33. Motion to approve the rescheduling of the Tuesday July 1,
2008 Commission meeting to Thursday, June 26, 2008.
Attachments
ADMINISTRATOR
34. Discuss proposed lease agreement(s).
Attachments
OTHER BUSINESS
35. Discuss Coliseum Authority. (Requested by Commissioner Don
Grantham)
Attachments
Upcoming Meetings
www.augustaga.gov
LEGAL MEETING
A. Pending and Potential Litigation.
B. Real Estate.
C. Personnel.
36. Motion to authorize execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Commission Meeting Agenda
6/3/2008 2:00 PM
Invocation
Department:
Caption:Pastor D. J. Daly, Southpoint Christian Center
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 1
Commission Meeting Agenda
6/3/2008 2:00 PM
2008 Georgia County Excellence Award
Department:
Caption:Presentation from Association of County Commissioners of
Georgia and Georgia Trend Magazine to the Augusta
Commission- recipient of the 2008 Georgia County
Excellence Award.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 2
Commission Meeting Agenda
6/3/2008 2:00 PM
Employee of the Month
Department:Clerk of Commission
Caption:Mr. Stanley Carter, Augusta Utilities Department, April
Employee of the Month.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 3
Attachment number 1
Page 1 of 1
Item # 3
Commission Meeting Agenda
6/3/2008 2:00 PM
alcohol application
Department:License & Inspections
Caption:Motion to approve New Ownership Application: A. N. 08 -
20: request by Vance E. Shimley for an on premise
consumption Liquor, Beer & Wine license to be used in
connection with White Elephant Cafe located at 1135 Broad
St. There will be Sunday Sales. District 1. Super District 9.
(Approved by Public Services Committee May 27, 2008)
Background:This is a new ownership application. Formerly in the name of
Jai West.
Analysis:The applicant meets the requirements of the Augusta
Richmond County Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $5335.00.
Alternatives:
Recommendation:License & Inspectons recommends approval. The RCSD
recommends approval.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Cover Memo
Item # 4
Clerk of Commission
Cover Memo
Item # 4
Attachment number 1
Page 1 of 2
Item # 4
Attachment number 1
Page 2 of 2
Item # 4
Commission Meeting Agenda
6/3/2008 2:00 PM
alcohol application
Department:License & Inspections
Caption:Motion to approve New Application: A. N. 08 - 21: request
by Charity Adriano for an on premise consumption Beer &
Wine license to be used in connection with Aroma Coffee
and Wine Bar located at 379 Highland Ave. District 7. Super
District 10. (Approved by Public Services Committee May
27, 2008)
Background:This is a new application.
Analysis:The applicant meets the requirements of the Augusta
Richmond County Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $1210.00.
Alternatives:
Recommendation:License & Inspection recommends approval. The RCSD
recommends approval.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Cover Memo
Item # 5
Cover Memo
Item # 5
Attachment number 1
Page 1 of 2
Item # 5
Attachment number 1
Page 2 of 2
Item # 5
Commission Meeting Agenda
6/3/2008 2:00 PM
alcohol application
Department:License & Inspections
Caption:Motion to approve New Application: A. N. 08 - 22: request
by Brian E. Keyes for an on premise consumption Liquor,
Beer & Wine license to be used in connection with The
Chop House located at 3450 Wrightsboro Rd. Suite A 203.
There will be Sunday Sales. District 3. Super District 10.
(Approved by Public Services Committee May 27, 2008)
Background:This is a new application.
Analysis:The applicant meets the requirements of the Augusta
Richmond County Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $5335.00.
Alternatives:
Recommendation:License & Inspections recommends approval. The RCSD
recommends approval.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Cover Memo
Item # 6
Cover Memo
Item # 6
Attachment number 1
Page 1 of 2
Item # 6
Attachment number 1
Page 2 of 2
Item # 6
Commission Meeting Agenda
6/3/2008 2:00 PM
Amend Construction Advisory Board Ordinance
Department:License & Inspection
Caption:Motion to approve amending the membership of the
Construction Advisory Board Ordinance to include the
position of Residential-Light Commercial Contractor.
(Approved by Public Services Committee May 27, 2008)
Background:The Georgia Secretary of State’s Office, through the
Professional Licensing Board Division, administers the new
licensure process for general and residential contractors. The
contractor licensing is effective July 1, 2008. There are three
contractor types: Residential – Basic Contractor, Residential
– Light Commercial Contractor, and General Contractor.
Analysis:The Construction Advisory Board is requesting that the
position of ‘Residential – Light Commercial Contractor’ be
added to the membership of the Board in order to have all
three State contractor classifications represented. The
Construction Advisory Board serves in an advisory capacity
on matters pertaining to construction. It will conduct
mediation hearings to resolve differences of opinions in the
interpretation of all construction codes and inspection
procedures. The Board will also serve as a liaison between
the City of Augusta and builders, developers, design
professionals and other disciplines involved in the building
industry.
Financial Impact:N/A
Alternatives:Do not amend the ordinance.
Recommendation:Approval
Funds are
Cover Memo
Item # 7
Available in the
Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Cover Memo
Item # 7
ORDINANCE NO. _____________
AN ORDINANCE TO AMEND TITLE 7, CHAPTER 1, ARTICLE 4 OF THE
AUGUSTA-RICHMOND COUNTY CODE TO MODIFY THE COMPOSITION OF
THE CONSTRUCTION ADVISORY BOARD; TO PROVIDE AN EFFECTIVE DATE;
TO REPEAL CONFLICTING ORDINANCES; AND FOR OTHER PURPOSES.
WHEREAS, Georgia law now requires Residential-Basic Contractors. Residential-Light
Commercial Contractors, and General Contractors to obtain a license from the State
Licensing Board of the Georiga Secretary of State’s Office beginning July 1, 2008;
WHEREAS, the Construction Advisory Board desires to have equal representation in its
body to reflect all classifications of contractors required to have licenses in Georgia;
THE AUGUSTA-RICHMOND COUNTY COMMISSION ORDAINS AS FOLLOWS:
Section 1. The Augusta-Richmond County Code, Title 7, Chapter 1, Article 4,
by striking sections 7-1-6 and 7-1-7 relating to the creation and composition and inserting
in lieu thereof section 7-1-6 and 7-1-7 as restated and set forth in “Exhibit A” hereto.:
Section 2. This ordinance shall become effective upon adoption in accordance with
applicable laws.
Section 3. All ordinances or parts of ordinances in conflict with this ordinance are hereby
repealed.
Duly adopted this _______ day of ______________, 2008.
___________________________________
David S. Copenhaver
Mayor
ATTEST____________________________
Lena J. Bonner, clerk of Commission
Seal:
Attachment number 1
Page 1 of 5
Item # 7
CERTIFICATION
The undersigned Clerk of Commission, Lena J. Bonner, hereby certifies that the
foregoing Ordinance was duly adopted by the Augusta-Richmond County Commission
on
_________________, 2008 and that such Ordinance have not been modified or rescinded
as of the date hereof and the undersigned further certifies that attached hereto is a true
copy of the Ordinance which was approved and adopted in the foregoing meeting(s).
______________________________
Lena J. Bonner, Clerk of Commission
Published in the Augusta Chronicle.
Date: ______________________
Attachment number 1
Page 2 of 5
Item # 7
Exhibit A
Attachment number 1
Page 3 of 5
Item # 7
Sec. 7-1-46. Created.
There is hereby created the Augusta-Richmond County Construction Advisory Board
which shall consist of ten (10) members. The Board shall serve in an advisory and
mediation capacity only,and allmembers shall be appointed by the Augusta-Richmond
County Commission and shall serve at the pleasure thereof.
Sec. 7-1-47. Composition.
The board shall be composed of the following:
a. One (1) licensed electrical contractor;
b. One (1) master plumber;
c. One (1) licensed HVAC contractor;
d. One (1) commercial contractor;
e. One (1) residential contractor;
f. One (1) architect;
g. One (1) electrical engineer;
h. One (1) consulting engineer;
i. One (1) consumer member—Super District 9; and
j. One (1) consumer member—Super District 10.
Members, other than the initial members, shall be appointed for terms of four (4) years.
Vacancies shall be filled for an unexpired term in the amount of which the original
appointments are required to be made. Continued absence of any member from regular
meetings of the Board shall, at the discretion of the Commission, render any such
member liable to immediate removal from office.
Replace
Sec. 7-1-46. Created.
There is hereby created the Augusta-Richmond County Construction Advisory Board
which shall consist of eleven (11) members. The Board shall serve in an advisory and
mediation capacity only,and all members shall be appointed by the Augusta-Richmond
County Commission and shall serve at the pleasure thereof.
Sec. 7-1-47. Composition.
The board shall be composed of the following:
a. One (1) licensed electrical contractor;
b. One (1) master plumber;
c. One (1) licensed HVAC contractor;
d. One (1) commercial contractor;
e. One (1) residential contractor;
f. One (1) architect;
g. One (1) electrical engineer;
h. One (1) consulting engineer;
i. One (1) consumer member—Super District 9; and
j. One (1) consumer member—Super District 10.
k. One (1) Residential –Light Commerical Contractor
Attachment number 1
Page 4 of 5
Item # 7
Members, other than the initial members, shall be appointed for terms of four (4) years.
Vacancies shall be filled for an unexpired term in the amount of which the original
appointments are required to be made. Continued absence of any member from regular
meetings of the Board shall, at the discretion of the Commission, render any such
member liable to immediate removal from office.
Attachment number 1
Page 5 of 5
Item # 7
Commission Meeting Agenda
6/3/2008 2:00 PM
Approve Appointments To The Construction Advisory Board.
Department:
Caption:Motion to approve the appointment of the following
individuals to serve on the Construction Advisory
Board: Mr. Mark Capers - General Contractor; Mr. Tom
Brinson - Electrical Engineer; Mr. Scott Godefroy -
Consulting Engineer; Mr. Doug McMonigle - Residential-
Light Commercial Contractor. (Approved by Public
Services Committee May 27, 2008)
Background:Three of the positions on the Construction Advisory Board
are technically vacant. However, Mr. Tom Brinson has been
substituting for Mr. Ashley Paulk who was appointed by the
Commission but is unable to attend all meetings, and Mr.
Scott Godefroy has been participating in the meetings since
the former Consulting Engineer resigned. The General
Contractor position is vacant, and the Residential – Light
Commercial Contractor position is a new position.
Analysis:The Construction Advisory Board serves in an advisory
capacity on matters pertaining to construction. It will conduct
mediation hearings to resolve differences of opinions in the
interpretation of all construction codes and inspection
procedures. The Board will also serve as a liaison between
the City of Augusta and builders, developers, design
professionals and other disciplines involved in the building
industry.
Financial Impact:N/A
Alternatives:Do not appoint the proposed members.
Recommendation:Approval
Cover Memo
Item # 8
Funds are
Available in the
Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Cover Memo
Item # 8
Commission Meeting Agenda
6/3/2008 2:00 PM
Intergovernmental Agreement - Go Fish Georgia Grant
Department:Recreation and Parks
Caption:Motion to ratify an Intergovernmental Agreement between
Augusta and Georgia Department of Natural Resources
(DNR) for the Go Fish Georgia grant awarded to Augusta to
construct a tournament boating/fishing facility at Robert
Baurle Boat Landing on the Savannah River.
Background:Augusta was awarded a Go Fish Georgia grant by GA DNR
in the amount of $370,000 to construct a tournament
boating/fishing facility at the city owned Robert Baurle Boat
Landing, just south of the New Savannah Bluff Lock and
Dam on the Savannah River. This agreement finalizes the
process of the grant award. The match for Augusta will be
in-kind property value and site work during construction. A
design team has been recommended for the project, and the
negotiations for a contract are underway. Design is
scheduled to be complete by October and construction to
begin in January, 2009.
Analysis:The addition of this tournament facility has the potential to
create numerous fishing tournaments for Augusta and
increase tourism and economic impact for the area.
Financial Impact:Grant is $370,000, and Augusta's match is all in-kind and
requires no cash match.
Alternatives:1. To deny, which would forfeit a $370,000 state grant. 2. To
approve
Recommendation:#2 - to approve
Funds are
Available in the
Cover Memo
Item # 9
Following
Accounts:N/A
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Cover Memo
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Commission Meeting Agenda
6/3/2008 2:00 PM
Reprogram CDBG & HOME 2008
Department:Housing & Community Development Department
Caption:Motion to approve the reprogramming of $852,591.59 in
Community Development Block Grant (CDBG) and HOME
Investment Partnerships Funds. (Approved by
Administrative Services Committee May 27, 2008)
Background:
During the year, staff reviews each program budget to
determine if there is a need to reprogram funds from inactive
projects to projects that can readily be carried out to expend
funds. As a result of staff review, it has been determined that
there is a need to reprogram $200,000 in CDBG funds and
$652,591.59 in HOME funds. We are proposing that funds
be reprogrammed FROM the following projects: 1. CDBG
Program Income – $200,000 - Justification: The
City/AHCDD owns the former Transition Center properties
located on Wrightsboro Road and Baker Avenue which were
originally purchased with CDBG funds. The properties were
appraised at $200,000 and are a part of the land transaction
for the new library. Because the properties were purchased
with federal CDBG funds, the proceeds from the sale will be
Program Income to the CDBG program which will be used
for eligible CDBG projects. 2. HOME FY 2004 Demolition
Rebuild Program - $163,133.60 - Justification: Funds have
not been committed due to lack of applications. 3. HOME
FY 2005 Demolition Rebuild Program - $131,239.10 -
Justification: Funds have not been committed due to lack of
applications. 4. HOME FY 2006 Demolition Rebuild
Program - $200,000 - Justification: Funds have not been
committed due to lack of applications. - $120,000 will
remain in this project for future applications. 5. HOME FY
2007 Housing Rehabilitation - $153,358 -
Justification: Using HOME funds for Housing Rehabilitation
is very restrictive and requires funds to be matched (by City)
and the project must be monitored for 10 years. 6. FY 2000
HOME uncommitted funds - $1,218.10 - Justification:
Cover Memo
Item # 10
Residual unused project funds 7. FY2001 HOME
uncommitted funds - $95.70 - Justification: Residual unused
project funds 8. FY2002 HOME uncommitted funds -
$2,280.18 - Justification: Residual unused project funds
9. FY2003 HOME uncommitted funds - $1,154.73 -
Justification: Residual unused project funds 10. FY2006
HOME uncommitted funds - $112.18 - Justification:
Residual unused project funds Projects that the funds will be
reprogrammed TO: 1. Homeless Permanent Housing Project
– CDBG $200,000 2. Antioch Ministries, Inc. – HOME
$163,133.60 - Use: For development of affordable housing
3. Promise Land Community Development Corporation –
HOME $131,239.10 - Use for development of affordable
housing 4. Neighborhood Development – HOME
$358,218.89 - Use: For development of affordable housing.
In accordance with HUD requirements and the City's Citizen
Participation Policy, any substantial changes to the
Consolidated Plan must be presented to the public for a 30-
day comment period. If comments are received, they must be
presented to the Commission for action. On May 29, 2008, a
Public Notice will be published in the newspaper soliciting
comments from the public. The deadline for comments will
be June 30, 2008.
Analysis:Reprogramming of these funds will allow the department to
proceed with active projects and expend the funds in a timely
manner.
Financial Impact:This reprogramming of funds is a reallocation of existing
funds.
Alternatives:None recommended.
Recommendation:Accept the Proposed Reprogramming of $852,591.59 in
CDBG and HOME Funds as Information and Allow Staff to
Solicit Public Comments for a 30-day period. After the 30-
day comment period (June 30, 2008), staff will return and
present to Committee and Commission for action the
Proposed List of Reprogramming and any public comments
received.
Funds are
Available in the
Following
Accounts:
Existing CDBG and HOME funds.
Cover Memo
Item # 10
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Cover Memo
Item # 10
CDBG & HOME REPROGRAM FUND LIST
$852,591.59
Administrative Services Committee May 27, 2008
Commission July 15, 2008
CDBG – $200,000
FROM:
FY
PROJECT
AMOUNT $’s
(-)
BALANCE
$’s
2008 CDBG Program Income $ 200,000 0
TO:
FY
PROJECT
AMOUNT $’s
(+)
BALANCE
$’s
2008 CDBG Homeless Permanent Housing $ 200,000 $200,000
HOME - $652,591.59
FROM:
FY
PROJECT
AMOUNT $’s
(-)
BALANCE
$’s
2004 Demolition Rebuild Program 163,133.60 0
2005 Demolition Rebuild Program 131,239.10 0
2006 Demolition Rebuild Program 200,000.00 120,000
2007 Housing Rehabilitation 153,358 0
2000 Uncommitted Funds 1,218.10 0
2001 Uncommitted Funds 95.70 0
2002 Uncommitted Funds 2,280.18 0
2003 Uncommitted Funds 1,154.73 0
2006 Uncommitted Funds 112.18 0
TOTAL $ 652,591.59
TO:
FY
PROJECT
AMOUNT $’s
(+)
BALANCE
$’s
2008R Antioch Ministries, Inc. 163,133.60 163,133.60
2008R Promise Land CDC 131,239.10 131,239.10
2008 Neighborhood Development 358,218.89 1,041,006.89
TOTAL $ 652,591.59
NOTE: The balance column represents the budgeted amount and does not take
into consideration any commitments.
Attachment number 1
Page 1 of 1
Item # 10
Commission Meeting Agenda
6/3/2008 2:00 PM
Tag Office Lease
Department:Administrator
Caption:Motion to approve a lease agreement with ANIC for
the Augusta-Richmond County Tag Office to rent office
space at 925 Laney Walker Blvd. (Approved by
Administrative Services Committee May 27, 2008)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Cover Memo
Item # 11
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Item # 11
Commission Meeting Agenda
6/3/2008 2:00 PM
Approve funding for Richmond County Sheriff's Office K-9 Grant
Department:Richmond County Sheriff's Office
Caption:Motion to approve authorization of funds ($39,548.15) for
the Richmond County Sheriff's Office Multi Jurisdictional K-
9 Task Force. (Approved by Public Safety Committee May
27, 2008)
Background:In 2000 the Richmond County Sheriff's Office developed a
regional K-9 Task Force, which receives funding through a
grant from the Bureau of Justice and Assistance (BJA). This
K-9 unit is still operating and providing services to the area.
The funding is received from the Criminal Justice
Coordinating Council (CJCC) of Georgia, which administers
BJA grants for the federal program. The K-9 units provides
services for Augusta/Richmond County along with 13 other
counties in the CSRA region. Funding from the grants is used
primarily for operating expenses of the K-9 unit. The K-9
unit consist of four narcotics detection dogs and three
explosive detection dogs.
Analysis:The is a reimbursable grant, the Sheriff's office submits
expenditures incurred on a quaterly basis for reimbursement
to CJCC.
Financial Impact:This is a 75/25 grant,BJA provides 75% ($29,661.00) of the
funding and requires a 25% ($9,887.15) match.
Alternatives:None
Recommendation:Approve funding ($39,548.15) for the Richmond County
Sherff's Office Multi Jurisdictional K-9 Task Force
Funds are
Available in the Funds are approved in the RCSO 2008 budget and in account
Cover Memo
Item # 12
Following
Accounts:
#273032601.
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Cover Memo
Item # 12
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Commission Meeting Agenda
6/3/2008 2:00 PM
Auction June 2008
Department:Finance, Fleet Management
Caption:Motion to approve the sale of surplus equipment by Wayne
Evans Auction Company on June 14, 2008. (Approved by
Finance Committee May 27,2008)
Background: The Augusta Commission approved Wayne Evans Auction
Company as the auction service at their regularly held
meeting on Thursday, November 9, 2006 (RFQ 06-174) for a
period of three years. Salvage and surplus items have been
accumulating since the last auction held in May 2007 (see
attached sheet). Fleet Management is requesting approval to
conduct a public auction on June 14, 2008. Items are listed
on the attached list.
Analysis:Public Auctions generate revenue for the appropriate funds.
Fleet Management anticipates/projects approximately
$150,000 in revenues to be generated by the auction and
dispersed back to the appropriate funds.
Financial Impact:The auction service is paid using a ten percent buyers
premium for items sold, therefore there is no cost to Augusta
for this service as it is passed on the buyer. Proceeds of the
auction will be deposited in the appropriate fund.
Alternatives:(1) approve the request, (2) disapprove the request
Recommendation:Approve the auction and sale of surplus items.
Funds are
Available in the
Following
Accounts:
Not Required
Cover Memo
Item # 13
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Cover Memo
Item # 13
Asset # Year Make Model Type
C-125280 1989 Chevrolet Silverado 1500 Pickup
C-825551 1996 Cadillac Seville SLS Sedan
C-049722 1996 Honda Accord LX Sedan
C-145090 1992 Chevrolet Caprice Classic Sedan
C-353805 1987 Oldsmobile Cutlass Supreme Coupe
C-128585 1990 Honda Accord LX Sedan
C-140290 1993 Toyota Celica GT Coupe
C-A65968 2000 Ford Explorer SUV
C-133147 2001 Chevrolet Suburban SUV
C-172480 2002 Jeep Grand Chrokee SUV
C-053164 1991 Acura Legend LS Coupe
C108815 1988 Chevrolet C100 Pickup
C-159185 1997 Chevrolet Tahoe SUV
C-325950 1992 Cadillac Deville Sedan
C-148331 2003 Toyota Camry LE Sedan
C-185544 1993 Toyota Camry LE Sedan
C-268169 1992 Chevrolet Silverado 2500 Pickup
C-262733 1999 Chrysler 300M Sedan
C-166008 1999 Ford Contour Sedan
C-119527 1988 Chevrolet C1500 Pickup
C-334942 1987 Oldsmobile Cutlass Coupe
C-638981 1992 Mercury Topaz Sedan
C-192196 1995 Chevrolet Caprice Classic Sedan
C-052337 1995 Nissan Maxima GXE Sedan
C-220151 2003 Chevrolet Silverado Pickup
C-304114 1986 Oldsmobile Cutless Supreme Sedan
C-185711 1993 Toyota Camy LE Sedan
C-149332 1996 Chevrolet Monte Carlo Coupe
C-766619 1987 Chrysler Fifth Avenue Sedan
C-198661 1988 Ford Mustang Coupe
C-805552 1999 Cadillac Deville Sedan
C-115339 1994 Chevrolet Blazer S10 SUV
C-611489 1992 Mecury Grand Marquis Sedan
C-551107 1989 GMC Sierra 1500 Pickup
C-J59443 1995 Mercury Villager Van
C-174081 1989 BMW 535i Coupe
C-206554 1982 Chevrolet El Camino Pickup
C-404434 1975 Chevrolet Corvette Coupe
C-958605 1983 Buick Regal Coupe
830170 1985 Ford F800 Truck, Water
984083 1998 Ford Crown Victoria Auto, Large
C-32863 1998 Ford Expedition Truck, SUV
994084 2000 Ford Explorer Truck, SUV
984080 1999 Ford Crown Victoria Auto, Large
984209 1999 Pontiac Grand Prix Auto, Large
994106 1999 Ford Crown Victoria Auto, Large
994288 2000 Ford Crown Victoria Auto, Large
984072 1999 Ford Crown Victoria Auto, Large
984089 1999 Ford Crown Victoria Auto, Large
994010 1999 Ford Crown Victoria Auto, Large
994265 2000 Ford Crown Victoria Auto, Large
994039 1999 Ford Crown Victoria Auto, Large
994299 2000 Ford Crown Victoria Auto, Large
F02011 2003 Ford Crown Victoria Auto, Large
984014 1999 Ford Crown Victoria Auto, Large
984027 1999 Ford Crown Victoria Auto, Large
984060 1999 Ford Crown Victoria Auto, Large
Attachment number 1
Page 1 of 9
Item # 13
Asset # Year Make Model Type
994055 1999 Ford Crown Victoria Auto, Large
F02031 2003 Ford Crown Victoria Auto, Large
994291 2000 Ford Crown Victoria Auto, Large
994307 2000 Ford Crown Victoria Auto, Large
984045 1999 Ford Crown Victoria Auto, Large
984052 1999 Ford Crown Victoria Auto, Large
984063 1999 Ford Crown Victoria Auto, Large
984098 1999 Ford Crown Victoria Auto, Large
984204 1999 Ford Crown Victoria Auto, Large
994053 1999 Ford Crown Victoria Auto, Large
994067 1999 Ford Crown Victoria Auto, Large
994075 1999 Ford Crown Victoria Auto, Large
994078 1999 Ford Crown Victoria Auto, Large
994064 1999 Ford Crown Victoria Auto, Large
C-208559 1999 Chevrolet Silverado Truck, P/U, F/S
984065 1999 Ford Crown Victoria Auto, Large
960704 1997 Harley Davidson FLHP Motorcycle, Patrol
960701 1997 Harley Davidson FLHP Motorcycle, Patrol
960515 1996 Ford Crown Victoria Auto, Large
960700 1997 Harley Davidson FLHP Motorcycle, Patrol
994014 1999 Ford Crown Victoria Auto, Large
974007 1997 Ford Crown Victoria Auto, Large
984061 1998 Ford Crown Victoria Auto, Large
994037 1999 Ford Crown Victoria Auto, Large
984000 1998 Ford Crown Victoria Auto, Large
994322 2000 Ford Crown Victoria Auto, Large
AP9404 1994 Ford Crown Victoria Auto, Large
994229 1999 Pontiac Grand Prix Auto, Large
F02295 1999 GMC Sierra Truck, P/U, F/S
F02027 2003 Ford Crown Victoria Auto, Large
F02029 2003 Ford Crown Victoria Auto, Large
940195 1994 Ford Ranger Truck, P/U, Compact
53003 1981 GMC Safari SL Van, Small
204159 2005 Ford Crown Victoria Auto, Large
960571 1997 Oldsmobile Cutlass Supreme Auto, Large
920344 1992 Ford F150 Truck, P/U, F/S
984069 1999 Ford Crown Victoria Auto, Large
F02018 2003 Ford Crown Victoria Auto, Large
960471 1996 GMC Sierra Truck, P/U, F/S
970063 1997 Ford F250 Truck, P/U, F/S
994098 1999 Ford Taurus Auto, Midsize
994069 1999 Ford Crown Victoria Auto, Large
984010 1999 Ford Crown Victoria Auto, Large
994330 2000 Ford Crown Victoria Auto, Large
900963 2000 Stihl FS85 Trimmer, Lawn
1 n/a Compaq
7550
7550
7550
7550
7550
V720
V720
V720 Computer Monitors, Qty. 8
Attachment number 1
Page 2 of 9
Item # 13
Asset # Year Make Model Type
2 n/a
Hewlett Packard
Compaq
Compaq
Hewlett Packard
Hewlett Packard
Jet/551
V710
V710
C7790B
C8121A
Laser Jet Printer
Monitor
Monitor
Hi-Graphic Printer
Ink Jet Printer
880238 1988 John Deere Athey Motorgrader
992091 n/a RCA FMR710TR TV
992710 n/a Craftsman 71426 6013R033
F00303 2002 Stihl BG85 Blower, Handheld
43027 1980 Vermeer 2465 Stump Grinder
205016 2005 Stihl FS250R Trimmer, Lawn
995147 2000 Stihl TS400 Saw, Pipe
205015 2005 Stihl FS250 Trimmer, Lawn
960500 1999 Honda GX22 Tiller
F02220 2003 Stihl MS290 Saw, Chain
3 n/a
Hewlett Packard
Hewlett Packard
Hewlett Packard
Hewlett Packard
Compaq
Compaq
Compaq
Compaq
HP7550
HP7550
HP7550
HP7500
7550
7550
V720
V720 Computer Monitors, Qty. 8
4 n/a n/a n/a
Desk w/ Side Table
Desk Wood
Desk, Computer
Table, Wood
5 n/a
Hewlett Packard
Hewlett Packard
Hewlett Packard
Compaq
Compaq
Compaq
Compaq
Compaq
C6270A
C7160A
7500
7550
7550
7550
7550
V720
Scanner
Scanner
Monitor
Monitor
Monitor
Monitor
Monitor
Monitor
206024 2006 Stihl FS80R Trimmer, Lawn
205141 2005 Stihl FS250 Trimmer, Lawn
205232 2005 Stihl FS250 Trimmer, Lawn
203143 2003 Stihl FS85 Trimmer, Lawn
900536 1998 Husqvarna 136 Saw, Chain
205204 2005 Stihl FS250 Trimmer, Lawn
206022 2006 Stihl FS80R Trimmer, Lawn
205029 2005 Stihl FS80R Trimmer, Lawn
900836 2000 Stihl FS85 Trimmer, Lawn
26360 1989 Altec n/a Trailer, Utility
6 n/a Coll Crimp T400 Press, Ring
7 n/a Makita 2412N Saw, Cut Off
992747 n/a Walker 93692 Lift, Jack, Auto, 7 Ton
F02214 2003 Stihl MS290 Saw, Chain
204136 2004 Stihl FS250 Trimmer, Lawn
204251 2004 Stihl FS250 Trimmer, Lawn
F00311 2002 Stihl FS85 Trimmer, Lawn
F00238 2001 Stihl FS85 Trimmer, Lawn
204127 2004 Snapper MP216517B Mower, S/P, W/B, Mulcher 21"
205018 2005 Stihl FS250 Trimmer, Lawn
205010 2005 Stihl FS250 Trimmer, Lawn
8 n/a Hewlett Packard 750C Plus Plotter
Attachment number 1
Page 3 of 9
Item # 13
Asset # Year Make Model Type
9 n/a
Hewlett Packard
Compaq
Hewlett Packard
Hewlett Packard
Hewlett Packard
Hewlett Packard
C3166A
7550
7500
C6270
C6270
C4087A
Laser Jet Printer
Monitor
Monitor
Scanjet
Scanjet
Printer, Laser
207084 2007 Snapper SPV21 Mower, S/P, W/B, Mulcher
995159 2000 Wacker BS52Y Tamp, Vibratory
204235 2004 Stihl BR420 Blower, Backpack
995137 2000 Snapper CP216012RV Mower, S/P, W/B
204271 2004 Toro Z150 Mower, Riding
960610 1996 Snapper ZF2200KV61 Mower, Riding
203182 2003 Gravely 992042 Mower, Riding
204114 2004 Stihl FS250 Trimmer, Lawn
203019 2003 Stihl TS400 Saw, Cut Off
204272 2004 Toro 74-199 Mower, Riding
F02304 2002 Stihl HS45 Trimmer, Hedge
204222 2004 Stihl FS250 Trimmer, Lawn
10 n/a n n/a Cabinet, Metal, Qty. 3
11 n/a n/a n/a Assorted Partitions, Qty. 17
12 n/a n/a n/a Chairs, Leather, Brown, Qty. 2
13 n/a n/a n/a Cabinet, Wood, Homemade, White
14 n/a n/a n/a Miscellaneous File Cabinets, Qty. 2
15 n/a n/a n/a Cabinet, Wood
16 n/a n/a n/a Desk, Wood
17 n/a n/a n/a Computer Power Source Qty. 3
18 n/a n/a n/a Table, End
19 n/a n/a n/a
Cabinet, Wood
Desk Parts, Qty 3
Cabinet, Metal, File
20 n/a n/a n/a Desk, Wood
21 n/a n/a n/a Book Shelf, Wood
22 n/a n/a n/a File Cabinet, Metal
23 n/a n/a n/a Table, Drafting
24 n/a n/a n/a Table, Drafting
25 n/a n/a n/a Table, Printing, Wood
26 n/a n/a n/a Desk, Typing
27 n/a n/a n/a Table, End
28 n/a n/a n/a Chairs, Miscellaneous, Qty. 4
29 n/a n/a n/a Chairs, Office, Qty. 4
30 n/a n/a n/a Pictures, Miscellaneous, Qty. 5
31 n/a n/a n/a Bulletin Boards, Qty. 2
32 n/a n/a n/a Candle Glass, Qty. 2
33 n/a n/a n/a Table, Folding, 6ft., Qty 2
206030 2006 Stihl MS290 Saw, Chain
204135 2004 Stihl FS250 Trimmer, Lawn
900225 1997 Redmax BC2300 Trimmer, Lawn
206120 2006 Stihl FS250 Trimmer, Lawn
207061 2007 Stihl FS250 Trimmer, Lawn
900821 2000 Stihl FS85 Trimmer, Lawn
F00180 2001 Ex-Mark Lazer Mower, Riding, 60"
F00179 2001 Ex-Mark Lazer Mower, Riding, 60"
995119 2000 Ex-Mark Lazer Mower, Riding, 60"
900704 1991 Gravely Promaster 300 Mower, Riding
995128 2000 Walker DGHS48 Mower, Riding
900935 1996 New Stripe All Pro II Paint, Striper
900014 1997 Redmax BC2300 Trimmer, Lawn
Attachment number 1
Page 4 of 9
Item # 13
Asset # Year Make Model Type
204245 2004 Stihl MS290 Saw, Chain
34 n/a
Hewlett Packard
Compaq
Compaq
Compaq
Laser Jet 8100 DN
V1100
P1210
V700
Printer
Monitor
Monitor
Monitor
35 n/a
Hewlett Packard
Compaq
Compaq
P1130
P110
V1100
Printer
Monitor
Monitor
204096 2004 Stihl FS85RX Trimmer, Lawn
205235 2005 Stihl FS250 Trimmer, Lawn
205007 2005 Stihl FS250 Trimmer, Lawn
206177 2006 Stihl FS250 Trimmer, Lawn
995032 1999 Walker MTGHS Mower, Riding
995121 2000 Ex-Mark Lazer 60" Mower, Riding
F02231 2003 Stihl FS85 Trimmer, Lawn
204301 2004 Stihl FS250 Trimmer, Lawn
205188 2005 Stihl FS250 Trimmer, Lawn
203212 2003 Stihl MS290 Saw, Chain
204004 2004 Stihl MS440 Saw, Chain
F02224 2003 Stihl MS440 Saw, Chain
36 n/a n/a n/a Chairs, Miscellaneous, Qty. 4
37 n/a n/a n/a Chairs, Desk, Black, Qty 2
38 n/a n/a n/a Table, Drafting
39 n/a n/a n/a Desk, Metal
40 n/a n/a n/a Chairs, Office, Qty 3
41 n/a
Compaq
Compaq
Compaq
Compaq
Compaq
Compaq
LexMark
Muratec
Compaq
Compaq
Compaq
Compaq
DeskPro
V75
DeskPro
V75
DeskPro
DeskPro
n/a
F120
V75
DeskPro
V75
V75
CPU
Monitor
CPU
Monitor
CPU
CPU
Printer, Lazer
Printer
Monitor
Computer
Monitor
Monitor
42 n/a
Hewlett Packard
Compaq
Compaq
Compaq
Compaq
Compaq
Compaq
Compaq
Compaq
Compaq
Compaq
Hewlett Packard
4550N
DeskPro
DeskPro
DeskPro
DeskPro
DeskPro
DeskPro
DeskPro
DeskPro
V710
Trintron P1100
Trintron HP1130
Printer, Lazer, Color
CPU
CPU
CPU
CPU
CPU
CPU
CPU
CPU
Monitor
Monitor
Monitor
43 n/a n/a n/a Heater, Small, Floor
44 n/a Quantor 307 Microfish Reader
45 n/a Euro-Pro HV106 Vaccuum, Small
46 n/a Motorolla Max Trac Pagers, Qty 8
47 n/a n/a n/a Telephones, Qty 4
Attachment number 1
Page 5 of 9
Item # 13
Asset # Year Make Model Type
48 n/a
Motorolla
Realistic
Casio
Sony
L1547A
12-140
DL220
M2020
Radio, Monitor
Radio, Weather
Calculator
Dictator, Micro Cassette
49 n/a
Plantronics
Panasonic
CT10
KXTC1703B
Phone, Cordless, Headset, Qty 3
Phone, Cordless, 900MHZ
50 n/a
AT&T
General Electric
Panasonic
n/a
n/a
n/a
KXTM80B
n/a
Answering Machine
Answering Machine
Answering Machine
Dialer, Computer
51 n/a Nokia n/a Cell Phone
52 n/a n/a n/a
Radio Holders
Radio Mic's
53 n/a n/a n/a Drives, Back up, CD-Rom, Qty 37
206033 2006 Stihl MS290 Saw, Chain
204244 2004 Stihl MS290 Saw, Chain
205192 2005 Stihl FS250 Trimmer, Lawn
205277 2005 Stihl MS192T Saw, Chain
995007 1999 Walker MCGHS42 Mower, Riding, Outfront
206176 2006 Stihl TS400 Saw, Cut Off
203020 2003 Stihl TS400 Saw, Cut Off
900755 1998 Stihl FS80 Trimmer, Lawn
204066 2004 Stihl MS440 Saw, Chain
F00037 1999 Husqvarna 225L Trimmer, Lawn
F02383 2001 Honda UMK431 Trimmer, Lawn
F02382 2001 Honda UMK431 Trimmer, Lawn
F02228 2003 Stihl MS440 Saw, Chain
205230 2005 Stihl FS250 Trimmer, Lawn
900835 2000 Stihl FS85 Trimmer, Lawn
206183 2006 Stihl FS250 Trimmer, Lawn
204220 2004 Stihl FS250 Trimmer, Lawn
54 n/a Sims SVR-S825 Digital Recorder
55 n/a Sims SVR-B925 Digital Recorder
56 n/a Sims SVR-B925 Digital Recorder
57 n/a Sims SVR-B925 Digital Recorder
58 n/a Sims SVR-B925 Digital Recorder
59 n/a Sims SVR-B925 Digital Recorder
60 n/a Sims SVR-B925 Digital Recorder
61 n/a Sims SVR-B925 Digital Recorder
62 n/a Sims SVR-B925 Digital Recorder
63 n/a Sims SVR-B925 Digital Recorder
64 n/a Sims SVR-B925 Digital Recorder
65 n/a Sims SVR-B925 Digital Recorder
66 n/a Sims SVR-B925 Digital Recorder
67 n/a Sims SVR-B925 Digital Recorder
68 n/a Sims SVR-B925 Digital Recorder
69 n/a Sims SVR-B925 Digital Recorder
70 n/a Sims SVR-B925 Digital Recorder
71 n/a Sims SVR-B925 Digital Recorder
72 n/a Sims SVR-B925 Digital Recorder
73 n/a Sims SVR-B925 Digital Recorder
74 n/a Sims SVR-B925 Digital Recorder
75 n/a Sims SVR-B925 Digital Recorder
76 n/a Sims SVR-B925 Digital Recorder
77 n/a Sims SVR-B925 Digital Recorder
78 n/a Sims SVR-B925 Digital Recorder
79 n/a Sims SVR-B925 Digital Recorder
Attachment number 1
Page 6 of 9
Item # 13
Asset # Year Make Model Type
80 n/a Sims SVR-S430 Digital Voice Recorder
81 n/a Sims SVR-S430 Digital Voice Recorder
82 n/a Sims SVR-S430 Digital Voice Recorder
83 n/a Sims SVR-S430 Digital Voice Recorder
84 n/a Sims SVR-S430 Digital Voice Recorder
85 n/a Sims SVR-S430 Digital Voice Recorder
86 n/a Sims SVR-S430 Digital Voice Recorder
87 n/a Sims SVR-S430 Digital Voice Recorder
88 n/a Sims SVR-S430 Digital Voice Recorder
89 n/a Sims SVR-S430 Digital Voice Recorder
90 n/a Sims SVR-S430 Digital Voice Recorder
91 n/a Sony TCM-929 Cassette Recorder
92 n/a Sony TCM-929 Cassette Recorder
93 n/a Sony TCM-929 Cassette Recorder
94 n/a Sony TCM-929 Cassette Recorder
95 n/a Sony TCM-929 Cassette Recorder
96 n/a Sony TCM-929 Cassette Recorder
97 n/a Sanyo M-1119 Cassette Recorder
98 n/a Sony M-507V Cassette Recorder
99 n/a Sony TCM313 Cassette Recorder
100 n/a Sony TCM400DV Cassette Recorder
101 n/a Sony TCM400DV Cassette Recorder
102 n/a Sony TCM400DV Cassette Recorder
103 n/a Sony TCM400DV Cassette Recorder
104 n/a Sony TCM400DV Cassette Recorder
105 n/a Sony TCM400DV Cassette Recorder
106 n/a Sony TCM400DV Cassette Recorder
107 n/a Sony TCM400DV Cassette Recorder
108 n/a Sony TCM400DV Cassette Recorder
109 n/a Sony TCM400DV Cassette Recorder
110 n/a Sony TCM400DV Cassette Recorder
111 n/a Sony TCM400DV Cassette Recorder
112 n/a Sony TCM400DV Cassette Recorder
113 n/a Sony TCM400DV Cassette Recorder
114 n/a Sony TCM400DV Cassette Recorder
115 n/a Sony TCM400DV Cassette Recorder
116 n/a Sony TCM400DV Cassette Recorder
117 n/a Sony TCM400DV Cassette Recorder
118 n/a Sony TCM400DV Cassette Recorder
119 n/a Olympus DS-2 Voice Recorder
120 n/a Olympus DS-2 Voice Recorder
121 n/a Pentax PT-A4303A Pocket II Printer
122 n/a Pentax PT-A4303A Pocket II Printer
123 n/a Pentax PT-A4303A Pocket II Printer
124 n/a Pentax PT-A4303A Pocket II Printer
125 n/a Pentax PT-A4303A Pocket II Printer
126 n/a Pentax PT-A4303A Pocket II Printer
127 n/a Pentax PT-A4303A Pocket II Printer
128 n/a Pentax PT-A4303A Pocket II Printer
129 n/a Pentax PT-A4303A Pocket II Printer
130 n/a Pentax PT-A4303A Pocket II Printer
131 n/a Pentax PT-A4303A Pocket II Printer
132 n/a Pentax PT-A4303A Pocket II Printer
133 n/a Voice Bank DDR-3100 Digital Voice Recorder
134 n/a Voice Bank DDR-3100 Digital Voice Recorder
135 n/a Voice Bank DDR-3100 Digital Voice Recorder
136 n/a Voice Bank DDR-3100 Digital Voice Recorder
Attachment number 1
Page 7 of 9
Item # 13
Asset # Year Make Model Type
137 n/a Voice Bank DDR-3100 Digital Voice Recorder
138 n/a Voice Bank DDR-3100 Digital Voice Recorder
139 n/a Voice Bank DDR-3100 Digital Voice Recorder
140 n/a Voice Bank DDR-3100 Digital Voice Recorder
141 n/a Voice Bank DDR-3100 Digital Voice Recorder
142 n/a Voice Bank DDR-3100 Digital Voice Recorder
143 n/a Voice Bank DDR-3100 Digital Voice Recorder
144 n/a Voice Bank DDR-3100 Digital Voice Recorder
145 n/a Voice Bank DDR-3100 Digital Voice Recorder
146 n/a Voice Bank DDR-3100 Digital Voice Recorder
147 n/a Voice Bank DDR-3100 Digital Voice Recorder
148 n/a Voice Bank DDR-3100 Digital Voice Recorder
149 n/a Voice Bank DDR-3100 Digital Voice Recorder
150 n/a Voice Bank DDR-3100 Digital Voice Recorder
151 n/a Voice Bank DDR-3100 Digital Voice Recorder
152 n/a Voice Bank DDR-3100 Digital Voice Recorder
153 n/a Voice Bank DDR-3100 Digital Voice Recorder
154 n/a Voice Bank DDR-3100 Digital Voice Recorder
155 n/a Voice Bank DDR-3100 Digital Voice Recorder
156 n/a Voice Bank DDR-3100 Digital Voice Recorder
157 n/a Voice Bank DDR-3100 Digital Voice Recorder
158 n/a Voice Bank DDR-3100 Digital Voice Recorder
159 n/a Voice Bank DDR-3100 Digital Voice Recorder
160 n/a Voice Bank DDR-3100 Digital Voice Recorder
161 n/a Voice Bank DDR-3100 Digital Voice Recorder
162 n/a Voice Bank DDR-3100 Digital Voice Recorder
163 n/a Voice Bank DDR-3100 Digital Voice Recorder
164 n/a Sony MVC-FD75 Camera
165 n/a Sony MVC-FD75 Camera
166 n/a Sony MVC-FD75 Camera
167 n/a Sony MVC-FD75 Camera
168 n/a Sony MVC-FD75 Camera
169 n/a Sony MVC-FD75 Camera
170 n/a Sony MVC-FD75 Camera
171 n/a Sony MVC-FD75 Camera
172 n/a Sony MVC-FD75 Camera
173 n/a Sony MVC-FD75 Camera
174 n/a Sony MVC-FD75 Camera
175 n/a Sony MVC-FD75 Camera
176 n/a Sony MVC-FD75 Camera
177 n/a Fuji Film S7000 Camera
178 n/a Fuji Film S5100 Camera
179 n/a Fuji Film S5200 Camera
180 n/a Nikon D200 Camera, 35mm
181 n/a Polaroid 1200 Camera
182 n/a Polaroid 1200 Camera
183 n/a Sony TRV240 Camcorder
184 n/a Canon Rebel 2000 Camera, 35mm, w/Parts
185 n/a
Hewlett Packard
Compaq
Compaq
n/a
Compaq
Compaq
n/a
Compaq
Compaq
2250TN
ML530
P110
VT520
P110
P50
VT520
Desk Pro
n/a
Printer, Inkjet
Server
Monitor
Monitor
Monitor
Monitor
Monitor
CPU
Keyboards
Attachment number 1
Page 8 of 9
Item # 13
Asset # Year Make Model Type
186 n/a
Compaq
Compaq
Compaq
Compaq
Compaq
V710
V710
V75
V710
V710
Monitor
Monitor
Monitor
Monitor
Monitor
187 n/a n/a n/a Desk, Wood, 7 Parts
188 n/a n/a n/a Desk, Wood, Qty. 2
189 n/a
Compaq
Compaq
Compaq
Cisco Systems
Cisco Systems
Hewlett Packard
Hewlett Packard
Compaq
Compaq
DeskPro
DeskPro
DeskPro
2500
2500
LaserJet
HP7550
V710
n/a
CPU
CPU
CPU
Router
Router
Printer
Monitor
Monitor
Keyboards Qty. 3
190 n/a
Meridian 1
Meridian 1
Core-Net
Core-Net
Server
Server
191 n/a
Compaq
Compaq
Compaq
Compaq
Hewlett Packard
n/a
V710
V710
V710
V710
C3166A
n/a
Monitor
Monitor
Monitor
Monitor
Printer
Cabinet, Metal, File, Small, 4-Drawer
192 n/a n/a n/a Table, Wooden
193 n/a n/a n/a PA System, w/Microphones, Wires, Control Panels, etc.
194 n/a
Compaq
Compaq
Compaq
Compaq
Proliant 6000
Raid Array 4100
Proliant ML530
n/a
CPU
Storage Works
CPU
Hard Drive
900384 1999 Husqvarna 145BT Blower, Backpack
900756 1998 Stihl FC75 Edger
204310 2004 Stihl MS290 Saw, Chain
207053 2007 Stihl FS250 Trimmer, Lawn
204224 2004 Stihl FS250 Trimmer, Lawn
205236 2005 Stihl FS250 Trimmer, Lawn
900983 1996 Homemade n/a Trailer, Flatbed
900246 1997 Redmax BC2300 Trimmer, Lawn
900005 1997 Yazoo SV24W-3 Mower, S/P, W/B
900296 1996 Generac 5500EXL Generator, Portable
F02055 2002 John Deere Gator 6x4 Cart, Utility
203144 2003 Stihl FS85 Trimmer, Lawn
204137 2004 Stihl FS250 Trimmer, Lawn
205199 2005 Stihl FS250 Trimmer, Lawn
F02192 2003 Stihl FS250 Trimmer, Lawn
205237 2005 Stihl FS250 Trimmer, Lawn
HXDF355727 1983 Chevrolet Silverado Truck, P/U, F/S
HIC1125063 1982 Chevrolet Scottsdale Truck, P/U, F/S
Attachment number 1
Page 9 of 9
Item # 13
Commission Meeting Agenda
6/3/2008 2:00 PM
Dr. Barfield III
Department:
Caption:Discuss the penalty and interest from 2007 property taxes for
William E. Barfield, III. (Requested by Commissioner Don
Grantham)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 14
Attachment number 1
Page 1 of 3
Item # 14
Attachment number 1
Page 2 of 3
Item # 14
Attachment number 1
Page 3 of 3
Item # 14
Commission Meeting Agenda
6/3/2008 2:00 PM
Fleet Maintenance Contract
Department:Finance-Fleet Management
Caption:Motion to approve the solication of RFP's for next year's
Fleet Maintenance Contract (Approved by Finance
Committee May 27, 2008)
Background:The current fleet maintenance agreement with First Vehicle
Services expires on December 31, 2008. There are several
courses of action to be considered. Course of Action 1=
Continue the existing contract, with necessary modifications
to update provisions as required. Request the current
contractor present a proposal for consideration by the
Commission. Paragraph 1 “AGREEMENT TERM AND
TERMINATION” allows for extensions in annual
increments. Course of Action 2= Publish a new request for
proposal. There are currently only three corporations offering
the full scope of services required by Augusta for complete
maintenance services; First Vehicle Services which is the
current contractor. First Vehicle Services has the industry
lead on government contracts. Penske which has the industry
lead on commercial fleet maintenance and All Star which is a
diversified contract management oriented service provider
that also provides maintenance service. Course of Action 3=
Bring maintenance service “in-house” adding 54
administrative and technician positions.
Analysis:With only 3 major companies providing the scope of services
requested by Augusta the options are limited. Of the three
major companies, Augusta has had a continuing relationship
with one, First Vehicle Services (since 2003).
Financial Impact:Funding for fleet maintenance will be included in the 2009
budget as appropriate.
Alternatives:Indicated in the 3 courses of action discussed in the
Cover Memo
Item # 15
background
Recommendation:Allow First Vehicle Services to make a one year extension
proposal.
Funds are
Available in the
Following
Accounts:
Non-required at this time
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 15
Commission Meeting Agenda
6/3/2008 2:00 PM
Gasoline Policy
Department:Clerk of Commission
Caption:Motion to approve reducing commissioners' gasoline
allowance to 50 gallons per month and to increase the cost of
any excess usage to market rates for whatever the county is
paying for the gasoline. (No recommendation from
Finance Committee May 27, 2008)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 16
Commission Meeting Agenda
6/3/2008 2:00 PM
Internal Audit
Department:Clerk of Commission
Caption:Motion to approve soliciting a RFQ for internal audit
functions. (Approved by Finance Committee May 27,
2008)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 17
Commission Meeting Agenda
6/3/2008 2:00 PM
Juanita Elder
Department:Clerk of Commission
Caption:Motion to approve the recommendation of the Tax Assessor
regarding a request from Ms. Juanita Elder relative to a
refund of taxes on her property at 1256 Florence Street in the
amount of $279.66. minus amounts that are due for
2007. (Approved by Finance Committee May 27, 2008)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 18
Attachment number 1
Page 1 of 3
Item # 18
Attachment number 1
Page 2 of 3
Item # 18
Attachment number 1
Page 3 of 3
Item # 18
Commission Meeting Agenda
6/3/2008 2:00 PM
NPDES Vehicle
Department:Finance, Fleet Management
Caption:Motion to approve a request to purchase of one F-150
NPDES Inspection Vehicle for the Engineering Department.
(Approved by Finance Committee May 27, 2008)
Background:The Engineering Department is responsible for inspecting
construction sites and environmentally sensitive areas for
compliance with the provisions of the National Pollution
Discharge Elimination System (NPDES). This task will be
conducted by an Engineer of the Engineering Department,
the position is to be filled soon. There is no vehicle which
will support this requirement. The Engineering Department
is requesting a Ford F-150, 4X4 because many of the sites to
be inspected/surveyed are remote, off-road sites.
Analysis:The Augusta-Richmond County Planning and Zoning
Department is the local issuing authority for the State
NPDES program, and operates an enterprise fund financed
via fees for issuance of various NPDES-related permits.
Funds are available for the sole use by the program and will
support the acquisition of this vehicle. Please see the attached
minutes from the NPDES Oversight Committee of 15
February, 2008, Item: 6. Vehicle maintenance and fuel costs
will be provided by the Engineering Department.
Financial Impact:Fleet Management submitted requests for bids through the
Procurement Department, Bid Item 07-174 and received bids
back from 3 venders. Bids from Bobby Jones Ford and
Stokes-Hodges Chevrolet-GMC were incomplete. Legacy
Ford submitted the low bid of $21,796.00 (see attached tab
sheet). A budget adjustment must be approved by the
Commission to move the money from their fund balance to
the appropriate expenditure category (261-04-
1311/54.2221 ).
Cover Memo
Item # 19
Alternatives:(1) approve the request, (2) disapprove the request.
Recommendation:Approve the budget adjustment to move $21,796.00 from
their fund balance to the appropriate expenditure category
and approve the purchase of the Ford F-150, 4X4 truck from
Legacy Ford for $21,796.00.
Funds are
Available in the
Following
Accounts:
261-04-1311/54.22210
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Cover Memo
Item # 19
Attachment number 1
Page 1 of 5
Item # 19
Attachment number 1
Page 2 of 5
Item # 19
Attachment number 1
Page 3 of 5
Item # 19
Attachment number 1
Page 4 of 5
Item # 19
Item # 19
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Attachment number 2
Page 1 of 1
Item # 19
Commission Meeting Agenda
6/3/2008 2:00 PM
Swamp Soiree
Department:Clerk of Commission
Caption:Motion to approve a request from the Southeastern Natural
Sciences Academy for city sponsorship through the purchase
of tickets for the 10th Anniversary Swamp Soiree 2008.
(Approved by Finance Committee May 27, 2008)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 20
Attachment number 1
Page 1 of 1
Item # 20
Commission Meeting Agenda
6/3/2008 2:00 PM
Utilities-RWPS Ranger
Department:Finance Department, Fleet Management Division
Caption:Motion to approve the purchase of one new compact pickup
truck for Utilities Department – Water Production Division –
Raw Water Pumping Station. (Approved by Finance
Committee May 27, 2008)
Background:The Augusta Canal is manually operated by opening and
closing numerous large gates along its length. There is no
remote operation therefore an operator has to physically open
or shut these large gates to increase or decrease the flow of
water in or out of the canal. Because of the gearing ratio and
the size of these gates, it takes a significant amount of time to
perform an operational change. The Canal is approximately 7
miles long with the main control structures at the opposite
ends of each other (Headgates at diversion dam in Columbia
Co. and the 13th St. gates downtown). When the three mills
and the RWPS are in operating normally the water level
remains controlled. When a mill goes off line unexpectedly
or changes their demand for the amount of water they need
problems occur. Most times, these changes are coordinated
but that is not always the case. When there is an unexpected
change, the operators have to react quickly or there is a
danger of overtopping the banks of the canal. Movement up
and down the canal is hindered by joggers and cyclists. The
same scenario is true in a rain event. More water is coming
into the canal than is being used and changes need to be
made quickly. A more efficient operational way to control
these unexpected changes would be to perform these gate
controls at the same or close to the same time; thus the
request for the other truck. The operators could be going to
both ends of the canal at the same time.
Analysis:Fleet Management submitted a request for bids through the
Procurement Department utilizing the Demand Star
electronic bid system which offers nationwide bid coverage.
Cover Memo
Item # 21
The Procurement Department received quotes back as
indicated for Bid Item: 07-173 (tab sheet is attached); (1)
Legacy Ford = $13,704.00, (2) Bobby Jones Ford = $14,151
(Note: Bobby Jones Ford will honor the Local Vender
Preference clause).
Financial Impact:This vehicle was included in the Utilities Department 2008
Capital Outlay request and funds are available for the
purchase from Bobby Jones Ford for $13,704.00
Alternatives:(1) Approve the request, (2) disapprove the request
Recommendation:Approve the request to purchase one compact pickup truck
(Ford Ranger) from Bobby Jones Ford for $13,704
Funds are
Available in the
Following
Accounts:
506-04-3570/54.22210- Utilities Capital Account
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Cover Memo
Item # 21
2008 COMPACT PICKUP TRUCKS
BID 07-173 Bobby Jones Legacy Bobby Jones Legacy
Ford Ford Ford Ford
Year 2008 2008
Brand Ford Ford
Model Ranger Ranger
Delivery Date 120 Days 90 Days
5.01 Model -EC-4x2 $13,002.00 $12,663.00 5.01 $13,002.00 $12,663.00
5.02 Model -EC-4x4 $16,250.00 $15,846.00
6.00 OUTFITTER'S SPECIALTY ITEMS
6.01 Fire Extinguisher 38.00 26.00 6.01 38.00 26.00
6.02 Three Plug Outlet Receptacle 45.00 23.00
6.03 Bed Liner 265.00 250.00 6.03 265.00 250.00
6.04 ToolBox 220.00 250.00 6.04 220.00 250.00
6.05 Class III Trailer Hitch 205.00 315.00
6.06 Trailer Wiring 30.00 60.00
6.07 2" Trailer Ball 9.00 30.00
6.08 Window Tint 100.00 120.00 6.08 100.00 120.00
6.09 Safety Cone Holder 75.00 35.00
6.10 Safety Cones 95.00 85.00 6.10 95.00 85.00
7.00 ALERT WARNING SYSTEMS
7.01 Backup Alarm 40.00 30.00 7.01 40.00 30.00
7.02 LED Cab Mount Light 391.00 280.00 7.02 391.00 280.00
TOTAL $14,151.00 $13,704.00
NOTE: Bobby Jones Ford will honor the Local Vendor
Preference clause of the bid contract
FOR ALL DEPARTMENTS-COMPACT PICKUP TRUCKS-BID OPENING OCTOBER 19 @ 11:00
Attachment number 1
Page 1 of 1
Item # 21
Commission Meeting Agenda
6/3/2008 2:00 PM
Abandonment of a portion of Bennett Lane
Department:Attorneys
Caption:Motion to abandon a portion of Bennett Lane from its
intersection with Miller Street to its intersection with
D’Antignac Street. (Approved by Engineering Services
Committee May 27, 2008)
Background:Bennett Lane is a narrow alley way in the Laney Walker
neighborhood. The Augusta Neighborhood Improvement
Corporation has requested that this section of Bennett Lane
be abandoned so that it may be turned into a green space to
complement the construction of the planned “Enclaves”
townhouses. The Augusta Neighborhood Improvement
Corporation owns all of the adjacent property.
Analysis:Because a single owner owns all of the adjacent property,
there is no concern that abandonment will block egress or
access to any property owner.
Financial Impact:An appraisal is underway to provide a value for this tract of
land. Pursuant to statute, this portion of Bennett Lane would
be offered for sale to the adjacent property owner for the
appraised value.
Alternatives:Either approve or deny the motion to abandon Bennett Lane
from its intersection with Miller Street to its intersection with
D’Antignac Street.
Recommendation:Approve the motion to abandon a portion of Bennett Lane
from its intersection with Miller Street to its intersection with
D’Antignac Street.
Funds are
Available in the
Cover Memo
Item # 22
Following
Accounts:
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Cover Memo
Item # 22
Commission Meeting Agenda
6/3/2008 2:00 PM
Acquisition of Right-of-Way and Easement, Alexander Drive Project
Department:Attorneys
Caption:Motion to approve an Option for Right-of-Way between
Beverly F. Friend, as owner, and Augusta, Georgia, as
optionee, in connection with the Alexander Drive Project, for
0.058 acre (2,546.05 sq. ft) in fee and 0.020 acre (881.16 sq.
ft.) of permanent construction & maintenance easement for
the following property located at 2502 Commons Trace for a
purchase price of $85,500.00. (Approved by Engineering
Services Comnmittee May 27, 2008)
Background:The property owner has agreed to convey a certain right-of-
way and easement to Augusta, Georgia, for the Alexander
Drive project.
Analysis:The purchase of the referenced property is necessary for the
project.
Financial Impact:The costs necessary for this purchase will be covered under
the project budget.
Alternatives:Deny the motion to approve the purchase of the referenced
property.
Recommendation:Approve the motion to purchase the referenced property
Funds are
Available in the
Following
Accounts:
The costs necessary for this purchase will be covered under
the project budget.
REVIEWED AND APPROVED BY:
Cover Memo
Item # 23
Administrator.
Clerk of Commission
Cover Memo
Item # 23
Commission Meeting Agenda
6/3/2008 2:00 PM
Acquisition of Right-of-Way and Easement, Alexander Drive Project, Events Worldwide
Department:Attorneys
Caption:Motion to approve an Option for the purpose of acquiring a
Right-of-Way between Events Worldwide, Inc., as owner,
and Augusta, Georgia, as optionee, in connection with the
Alexander Drive Project, 0.096 acre (4,178.55 sq. ft) in fee
and 0.046 acre (2,014.7 sq. ft.) of permanent construction &
maintenance easement from the property located at 1062
Alexander Drive at a purchase price of $60,000.00.
(Approved by Engineering Services Committee May 27,
2008)
Background:The property owner has agreed to convey a certain right-of-
way and easement to Augusta, Georgia, for the Alexander
Drive project.
Analysis:The purchase of the referenced property is necessary for the
project.
Financial Impact:The costs necessary for this purchase will be covered under
the project budget.
Alternatives:Deny the motion to approve the purchase of the referenced
property.
Recommendation:Approve the motion to purchase the referenced property.
Funds are
Available in the
Following
Accounts:
323041110 -5411120 296823215 –5411120
Cover Memo
Item # 24
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Cover Memo
Item # 24
Commission Meeting Agenda
6/3/2008 2:00 PM
Approve Change Order #1 for Blair Construction Inc. in the add amount of $64,674.90 on the
Roadway Improvements for Benson Road, AUD bond project #90110.
Department:Utilities
Caption:Motion to approve Change Order #1 for Blair Construction
Inc. in the add amount of $64,674.90 on the Roadway
Improvements for , AUD bond project #90110. This project
is complete. (Approved by Engineering Services
Committee May 27, 2008)
Background:Roadway Improvements for is a previously authorized
project consisting of approximately 5000 LF of two lanes
asphalt roadway extending from Richmond Hill Road to a
proposed government complex.
Analysis:During this project, several line items were adjusted creating
an add scenario towards the final dollar amount billed during
this project. In order to close out this project an add change
order is necessary to balance out the remaining project
funding.
Financial Impact:Funds for this authorization can be charged to the Utilities
Department’s Renewal & Extension Budget. $64,674.90
funded by account number: 507043410-5425110/80190110-
5425110
Alternatives:No alternatives.
Recommendation:We recommend approving change order #1 for Blair
Construction, Inc. in the add amount of $64,674.90 in
association with the Roadway Improvements for Benson
Road, AUD bond project #90110. This change order is 2.8%
of the original contract amount.
Funds are
Cover Memo
Item # 25
Available in the
Following
Accounts:
$64,674.90 from 507043410-5425110/80190110-5425110.
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Administrator.
Clerk of Commission
Cover Memo
Item # 25
Attachment number 1
Page 1 of 3
Item # 25
Attachment number 1
Page 2 of 3
Item # 25
Attachment number 1
Page 3 of 3
Item # 25
Commission Meeting Agenda
6/3/2008 2:00 PM
Approve Spirit Creek RFQ as retasked to WK Dickson for $125,000.
Department:Utilities
Caption:Motion to approve Spirit Creek RFQ as retasked to WK
Dickson for $125,000. (Approved by Engineering Services
Committee May 27, 2008)
Background:In spring of 2007, in order to comply with a Consent Order
from EPD, AUD issued a RFQ for inspection and evaluation
services on Spirit Creek. The intent was to find and then
immediately fix any sources of infiltration or inflow into the
Interceptor. After the RFQ was held, and WK Dickson was
selected, the state lifted the Consent Order. Subsequently,
AUD would like to restate the scope to include the
downtown area, while retaining WK Dickson. In addition,
although the original scope included funds for construction,
this contract will not, but will be included as the construction
projects are scoped by WK Dickson.
Analysis:This is part of a program to find and fix degraded assets
downtown. This will be handled through a daily rate or a
lump sum construction rate by request upon analysis of the
system condition downtown.
Financial Impact:$125,000.00 from account 507043420-5212115/80600040-
5212115
Alternatives:None.
Recommendation:We recommend approving Spirit Creek RFQ as retasked to
WK Dickson for $125,000.
Funds are
Available in the
Following
$125,000.00 from account 507043420-5212115/80600040-
5212115
Cover Memo
Item # 26
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Administrator.
Clerk of Commission
Cover Memo
Item # 26
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Attachment number 1
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Attachment number 2
Page 1 of 1
Item # 26
Attachment number 3
Page 1 of 4
Item # 26
Attachment number 3
Page 2 of 4
Item # 26
Attachment number 3
Page 3 of 4
Item # 26
Attachment number 3
Page 4 of 4
Item # 26
Commission Meeting Agenda
6/3/2008 2:00 PM
Arthur Marshall
Department:Clerk of Commission
Caption:Motion to approve a shared cost agreement of 70%/30%
with Mr. Arthur Marshall of Custom Contractors &
Associates, Inc. regarding a sewer easement at 2413
Budapest Ct. (Approved by Engineering Services
Committee May 27, 2008)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 27
Attachment number 1
Page 1 of 1
Item # 27
Commission Meeting Agenda
6/3/2008 2:00 PM
Award Change Order for Lane Construction for Augusta Utilities Department
Department:Utilities Department
Caption:Motion to approve award for Additional construction
materials and labor in the amount of $21,255.30 to Lane
Construction, Inc. for the GDOT Interstate 20 widening
project. (Approved by Engineering Services Committee
May 27, 2008)
Background:The GDOT Interstate 20 widening project required
movement of existing water and sewer mains under
Washington Road at the Interstate 20 crossing. $452,500.00
was the bid for the project and has been previously approved
and paid by Augusta-Richmond County to Lane
Construction. There were previously unforseen changes
needed in the design in order to work around existing
circumstances in the project area that merit the additional
costs.
Analysis:The costs requested are in line with current material and
labor costs.
Financial Impact:The change order for this project $21,255.30. These funds
are available from the following accounts: 507043420-
5425210/80700070-5425210
Alternatives:1. Approve Change order to Lane Construction in the amount
of $21,255.30.
Recommendation:It is recommended to award the change order to lane
Construction, Inc. in the amount of $21,255.30.
Funds are
Available in the
Following
507043420-5425210/80700070-5425210
Cover Memo
Item # 28
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Administrator.
Clerk of Commission
Cover Memo
Item # 28
Commission Meeting Agenda
6/3/2008 2:00 PM
Change Order #1 for the Fairington Subdivision 12” Water Main Project (10208)
Department:Utilites
Caption:Motion to approve Change Order #1 to Blair Construction
Company to make final quantity adjustments (deductions and
overruns) in accordance with the terms of the unit price
contract. (Approved by Engineering Services Committee
May 27, 2008)
Background:After construction was completed there were line items that
were not utilized or fully billed and were removed from the
contract. There were also some line items that did exceed the
contract quantities but ultimately did not cause the project to
exceed the original budget. These items will serve to improve
the water systems and roadways in the area.
Analysis:Approving this change order will adjust the final contract
quantities to match the actual final quantities in accordance
with the provisions of the unit price contract.
Financial Impact:($63,212.32) credited to the 2000 Bond Issue, under account
number 511043410-5425110/ 80210208-5425110
Alternatives:Disapprove this change order and risk delays in contract
close out and potential claim from the Contractor.
Recommendation:Approve Change Order #1 in the deductive amount of
($63,212.32) to Blair Construction Company on the
Fairington Subdivision 12” Water Main Project.
Funds are
Available in the
Following
Accounts:
These funds are available from the following accounts:
$63,212.32 from account 511043410-5425110/ 80210208-
5425110
Cover Memo
Item # 29
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Administrator.
Clerk of Commission
Cover Memo
Item # 29
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Attachment number 1
Page 2 of 2
Item # 29
Commission Meeting Agenda
6/3/2008 2:00 PM
Condemnation - Savannah Construction Services, LLC
Department:Attorney - Stephen E. Shepard
Caption:Motion to authorize condemnation on a portion of property
# 124-0-006-01-0 1630 Doug Barnard Parkway, which is
owned by Savannah Construction Services, LLC for 45,709
Sqaure Feet for a Permanent Easement and 42,709 Square
Feet of Temporary Easement. AUD Project: 00007- Main
Interceptor Upgrade, Phase II. (Approved by Engineering
Services Committee May 27, 2008)
Background:The appraised value of the easement is $5,425.00.
Negotiations with the company have been unsuccessful.
Analysis:Condemnation is required in order to aquire the easement.
Financial Impact:The necessary costs will be covered by project budget.
Alternatives:Deny authorization to condemn.
Recommendation:Approve the authorization to condemn.
Funds are
Available in the
Following
Accounts:
G/L 510043420-5411120 J/L 80300007-5411120
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Cover Memo
Item # 30
Cover Memo
Item # 30
Attachment number 1
Page 1 of 2
Item # 30
Attachment number 1
Page 2 of 2
Item # 30
Commission Meeting Agenda
6/3/2008 2:00 PM
Georgia Power Company Governmental Encroachment Agreement #31021
Department:Augusta Utilities Department
Caption:Motion to approve Georgia Power Company Governmental
Encroachment Agreement #31021. (Approved by
Engineering Services Comittee May 27 , 2008)
Background:AUD Project 10158 - Doug Barnard Parkway Water Main
entails crossing a Georgia Power Company easement.
Analysis:In order to cross another entity's easement, we need to enter
into an agreement with them regarding specific rights and
restrictions.
Financial Impact:None
Alternatives:
Recommendation:Approve motion to approve Georgia Power Company
Governmental Encroachment Agreement #31021.
Funds are
Available in the
Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Administrator.
Clerk of Commission
Cover Memo
Item # 31
Cover Memo
Item # 31
Attachment number 1
Page 1 of 3
Item # 31
Attachment number 1
Page 2 of 3
Item # 31
Attachment number 1
Page 3 of 3
Item # 31
Commission Meeting Agenda
6/3/2008 2:00 PM
Ordinance for Maintenance of Private Streets
Department:Clerk of Commission
Caption:Motion to approve an Ordinance to amend Title 7, Chapter
3, Article 2 Section 7-3-8 of the Augusta Code to regulate
maintenance or construction for private streets within
Augusta-Richmond County for the purpose of police, fire,
and other emergency vehicular access; to repeal all
ordinances and parts of ordinances in conflict herewith; to
provide an effective date and for other purposes. (Approved
by Engineering Services Committee May 27, 2008)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 32
Attachment number 1
Page 1 of 4
Item # 32
Attachment number 1
Page 2 of 4
Item # 32
Attachment number 1
Page 3 of 4
Item # 32
Attachment number 1
Page 4 of 4
Item # 32
Commission Meeting Agenda
6/3/2008 2:00 PM
TEE Center Update
Department:
Caption:Motion to authorize the administrator to work out the
purchase of the two remaining properties involved and to
negotiate with the current architect, TVSA, to build the
bridging documents and bring back a contract with them for
consideration and once approved, come back and go forth
with an RFQ for a construction person/architect who would
move the project forward. (Approved by Engineering
Services Committee May 27, 2008)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Cover Memo
Item # 33
Cover Memo
Item # 33
Commission Meeting Agenda
6/3/2008 2:00 PM
Windsor Springs Road SA#3
Department:Abie L. Ladson, P.E., Engineering
Caption:Motion to authorize the Engineering Department to approve
Supplemental Agreement Number Three (3) with Jordan,
Jones & Goulding (JJG) in the amount of $529,267 which
will allow the design changes to be implemented as
mandated by the GDOT approved Value Engineering Study
for the Windsor Spring Road improvement projects, Phase
IV & V, CPB #323-04-299823766 & 323-04-
299823786. Funds are available in SPLOST Phase III in the
Windsor Spring Road Phase IV project right of way
account. Funds from the Phase III project right of way
account will be transferred in the amount of $264,633.50 to
each project engineering account.(Approved by
Engineering Services Committee May 27, 2008)
Background:This is a Georgia Department of Transportation (GDOT)
project that will widen and reconstruct Windsor Spring Road
to 4 lanes with 19’ raised median from State Route 88 in
Hephzibah to Tobacco Road and replace the bridges over
Norfolk Southern Railroad and Spirit Creek. Augusta
Engineering Department is responsible for development of
the Preliminary Engineering activities and hired JJG to
accomplish these activities. The estimated construction cost
is $29.3 million for Phase IV and $18.5 million for Phase V.
Construction funds are currently in the GDOT Long Range
program for Phase IV & Phase V.
Analysis:JJG entered into an agreement with Augusta-Richmond
County on June 27, 2001 to provide engineering and design
services for the Windsor Spring Road corridor from State
Route 88 in Hephzibah to Tobacco Road. GDOT policy
mandates that all projects that have preliminary engineering,
right of way and construction costs that exceed $25 million
shall participate in the Value Engineering process. The
purpose of the Value Engineering process is for an
Cover Memo
Item # 34
independent team of design professionals, assigned by
GDOT, to review the approved Concept Report and
preliminary design plans to see if any cost savings can be
identified through changes in the design practices and policy.
The Value Engineering Study for these projects was
performed October 9 – 12, 2007 an d identified 25 cost
saving recommendations. Based on additional review and
input from the Engineering Department, the list of
recommendations was reduced to 11. The recommendations
were approved by the GDOT Chief Engineer on March 2,
2008 and the anticipated right of way and construction costs
are $5,213,297 (see attachment for a list of the approved
recommendations and cost savings) In addition to the design
and engineering changes associated with the Value
Engineering Study, a new side street, Laurel Oaks, has been
constructed and this street will need to be incorporated into
the design of the Windsor Spring Road corridor
Financial Impact:JG has proposed a total cost of $529,267 (see attachment for
the cost associated with each individual task) and funds are
available in SPLOST Phase III Windsor Spring Road Phase
IV project right of way account. GDOT has agreed to fund
and acquire the right of way on Phase IV so the $1,500,000
already identified for this work can be redirected to other
places.
Alternatives:Authorize the Engineering Department to approve
suppplemental Agreement Number Three (3) with Jordan,
Jones & Goulding (JJG) in the amount of $529,267 which
will allow the design changes to be implemented as
mandated by the GDOT approved Value Engineering Study
for the Windsor Spring Road improvement projects, Phase
IV & V, CPB #323-04-299823766 & 323-04 -299823786.
Funds are available in SPLOST Phase IV in the Windsor
Spring Road Phase IV project right of way account. Funds
from the Phase IV project right of way account will be
transferred in the amount of $264,633.50 to each project
engineering account. 2) Do not approve the request and
jeopardize the progress of these important projects to south
Augusta.
Recommendation:Approve Alternative Number One
Funds are
Available in the
Following
323041110-5411120, 299823766-5212115 & 299823786-
5212115
Cover Memo
Item # 34
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Cover Memo
Item # 34
Attachment number 1
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Item # 34
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby adopted:
Section 1: This project be set up is authorized to CPB#323-04-299823766. The funding
for this project is needed for Engineering. We propose to realign Travis Road with
Spirit Creek Road. Funding will come from the project Right of Way account
Special 1% Sales Tax, Phase IV Funds.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
Special 1% Sales Tax, Phase III 1,560,500$
Special 1% Sales Tax, Phase IV 600,000$
2,160,500$
Section 3: The following amounts are appropriated for the project:
By Basin By District
4th, 6th, & 8th $2,160,500 2,160,500$
Section 4: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
Honorable Deke Copenhaver, Mayor
CPB#323-04-299823766
CAPITAL PROJECT BUDGET
WINDSOR SPRING ROAD IMPROVEMENTS, SECTION IV
CHANGE NUMBER FOUR
(WILLIS FOREMAN RD TO TOBACCO RD)
McBean & Spirit Creek
1 of 5
Attachment number 2
Page 1 of 5
Item # 34
2 of 5
Attachment number 2
Page 2 of 5
Item # 34
Augusta-Richmond County, Georgia
CPB AMOUNT CPB NEW
SOURCE OF FUNDS CPB CHANGE CPB
SALES TAX, PHASE III
323041110-000000-299823766 ($1,000) $0 ($1,000)
SALES TAX, PHASE III
323041110-000000-000000000 ($1,559,500) ($1,559,500)
SPECIAL 1% SALES TAX, PHASE IV
324041110-000000-202824766 ($600,000) $0 ($600,000)
TOTAL SOURCES: ($2,160,500) $0 ($2,160,500)
USE OF FUNDS
ADVERTISING
323041110-5233119-299823766 $1,000 $1,000
ENGINEERING
323041110-5212115-299823766 $871,926 $264,633.50 $1,136,559.00
RIGHT OF WAY
323041110-5411120-299823766 $1,228,075 ($264,633.50) $963,441.00
UTILITIES
323041110-5414510-299823766 $50,000 $0 $50,000
SIGNAL
323041110-5414610-299823766 $5,000 $5,000
CONTINGENCY
323041110-6011110-299823766 $4,500 $4,500
TOTAL USES:$2,160,500 $0 $2,160,500
CPB#323-04-299823766
CAPITAL PROJECT BUDGET
WINDSOR SPRING ROAD IMPROVEMENTS, SECTION IV
(WILLIS FOREMAN RD TO TOBACCO RD)
CHANGE NUMBER FOUR
3 of 5
Attachment number 2
Page 3 of 5
Item # 34
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby adopted:
Section 1: This project be set up is authorized to CPB#323-04-299823786. The funding
for this project is needed for Engineering. We propose to realign Travis Road with
Spirit Creek Road. Funding will come from the project Right of Way account
Special 1% Sales Tax, Phase IV Funds.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
Special 1% Sales Tax, Phase III 1,560,500$
Special 1% Sales Tax, Phase IV 600,000$
2,160,500$
Section 3: The following amounts are appropriated for the project:
By Basin By District
4th, 6th, & 8th $2,160,500 2,160,500$
Section 4: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
(WILLIS FOREMAN RD TO TOBACCO RD)
CHANGE NUMBER FOUR
McBean & Spirit Creek
Honorable Deke Copenhaver, Mayor
CAPITAL PROJECT BUDGET
WINDSOR SPRING ROAD IMPROVEMENTS, SECTION V
CPB#323-04-299823786
4 of 5
Attachment number 2
Page 4 of 5
Item # 34
Augusta-Richmond County, Georgia
CPB AMOUNT CPB NEW
SOURCE OF FUNDS CPB CHANGE CPB
SALES TAX, PHASE III
323041110-000000-299823786 ($1,000) $0 ($1,000)
SALES TAX, PHASE III
323041110-000000-000000000 ($1,559,500) ($1,559,500)
SPECIAL 1% SALES TAX, PHASE IV
324041110-000000-203824786 ($600,000) $0 ($600,000)
TOTAL SOURCES: ($2,160,500) $0 ($2,160,500)
USE OF FUNDS
ADVERTISING
323041110-5233119-299823786 $1,000 $1,000
ENGINEERING
323041110-5212115-299823786 $871,926 $264,633.50 $1,136,559.00
RIGHT OF WAY
323041110-5411120-299823786 $1,228,075 ($264,633.50) $963,441.00
UTILITIES323041110-5414510-299823786 $50,000 $0 $50,000
SIGNAL
323041110-5414610-299823786 $5,000 $5,000
CONTINGENCY
323041110-6011110-299823786 $4,500 $4,500
TOTAL USES:$2,160,500 $0 $2,160,500
CHANGE NUMBER FOUR
CPB#323-04-299823786
CAPITAL PROJECT BUDGET
WINDSOR SPRING ROAD IMPROVEMENTS, SECTION V
(WILLIS FOREMAN RD TO TOBACCO RD)
5 of 5
Attachment number 2
Page 5 of 5
Item # 34
Commission Meeting Agenda
6/3/2008 2:00 PM
Minutes
Department:Clerk of Commission
Caption:Motion to approve the minutes of the regular meeting of the
Commission held on May 20, 2008.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 35
Commission Meeting Agenda
6/3/2008 2:00 PM
Reschedule Commission meeting
Department:
Caption:Motion to approve the rescheduling of the Tuesday July 1,
2008 Commission meeting to Thursday, June 26, 2008.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 36
Commission Meeting Agenda
6/3/2008 2:00 PM
Lease Agreement
Department:
Caption:Discuss proposed lease agreement(s).
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 37
Commission Meeting Agenda
6/3/2008 2:00 PM
Coliseum Authority
Department:
Caption:Discuss Coliseum Authority. (Requested by Commissioner
Don Grantham)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 38
Commission Meeting Agenda
6/3/2008 2:00 PM
Affidavit
Department:
Caption:Motion to authorize execution by the Mayor of the affidavit
of compliance with Georgia's Open Meeting Act.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 39