HomeMy WebLinkAbout2008-04-15-Meeting Agenda
Commission Meeting Agenda
Commission Chamber
4/15/2008
2:00 PM
INVOCATION:
Reverend Dr. Sam Tanksley, Pastor Thankful Baptist Church.
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
RECOGNITION(S)
Augusta State 2007-2008 Men's Basketball Team
A. Congratulations! - Augusta State University Men's Basketball
Team on becoming a National Finalist in the 2008 Division II
NCAA National Championship March 29, 2008 Springfield ,
Massaschusetts. (Requested by Commissioner Joe Jackson)
Attachments
Five (5) minute time limit per delegation
DELEGATIONS
B. Ms. Jane Howington, President, Augusta Library Board of
Trustees. RE: Funding for the new headquarters library
construction.
Attachments
C. Mr. Roger Duke on behalf of Brenda Durant, Executive Director
Greater Augusta Arts Council. RE: Introduction of the new
James Brown Camera.
Attachments
CONSENT AGENDA
(Items 1-14)
PLANNING
1. Z-08-29 - A request for concurrence with the Augusta-Richmond
County Planning Commission to approve a petition by Randy P.
Walden requesting a Special Exception to establish a Family
Personal Care Home per Section 26-1 (h) of the Comprehensive
Zoning Ordinance for Augusta-Richmond County affecting
property containing .16 acres and is known under the present
numbering system as 1833 Fenwick Street. (Tax Map 035-4-138-
00-0) DISTRICT 1
Attachments
2. Z-08-30 - A request for concurrence with the Augusta-Richmond
County Planning Commission to approve a petition by James
Mantooth, on behalf of Belair Baptist Church, requesting a
Special Exception to expand an existing church per Section 26-1
(a) of the Comprehensive Zoning Ordinance for Augusta-
Richmond County affecting property containing approximately .52
acres and is known under the present numbering system as 4005
Jimmie Dyess Parkway. (Tax Map 066-0-055-00-0) DISTRICT
3
Attachments
3. Z-08-31 - A request for concurrence with the Augusta-Richmond
County Planning Commission to approve a petition by Tikiea
Troy requesting a Special Exception to establish a Family Day
Care Home per Section 26-1 (f) of the Comprehensive Zoning
Ordinance for Augusta-Richmond County affecting property
containing .44 acres and is known under the present numbering
system as 3321 Cockatoo Road. (Tax Map 010-0-099-00-0)
DISTRICT7
Attachments
4. Z-08-33- A request for concurrence with the Augusta-Richmond
County Planning Commission to approve a petition by Elmira
Roulhac requesting a change of zoning from Zone A
(Agriculture) to Zone R-3C (Multiple-family Residential) to
establish a Congregate Personal Care Home affecting property
containing 1.2 acres and is known under the present numbering
system as 1840 and 1842 Phinizy Road. (Tax Map 144-0-015-00-
0 and 144-0-016-00-0) DISTRICT 6
Attachments
5. Z-08-34– A request for concurrence with the Augusta-Richmond
County Planning Commission to approve a petition by Willie
Walker, on behalf of Willie Walker and the estate of Maurice
Steinberg, requesting a change of zoning from Zone R-2 (Two-
family Residential) to Zone P-1 (Professional) affecting
property containing .13 acres and known under the present
numbering system as 1616 & 1618 Martin Luther King Jr. Blvd.
(Tax Map 059-3-411-00-0 & 059-3-412-00-0) DISTRICT 2
Attachments
6. FINAL PLAT – GRANDWOOD – S-714-I - A request for
concurrence with the Augusta-Richmond County Planning
Commission to approve petition by Southern Land Surveyors, on
behalf of Randy Gilbert requesting final plat approval for
Grandwood Subdivision. This residential subdivision is located on
Milledgeville Road, west of Barton Chapel Road and containing
47 lots.
Attachments
7. FINAL PLAT – NEWTOWNE SUBDIVISION – S-713 – A
request for concurrence with the Augusta-Richmond County
Planning Commission to approve a petition by H. Lawson
Graham and Associates, on behalf of Randy Watkins, requesting
final plat approval for Newtowne Subdivision. This residential
subdivision is located on Boy Scout Road and contains 25 lots.
Attachments
8. Z-08-20 – A request for concurrence with the Augusta-Richmond
County Planning Commission to approve with the following
conditions 1) parking on Wheeler Road side to be improved to
provide 5 marked parking spaces 2) no severe dementia cases shall
be allowed and 3) hours of operation shall be limited to 6:00 P.M.;
a petition by Eugene Bruker requesting a Special Exception to
establish an Adult Day Care Center per Section 26-1 (e) of the
Comprehensive Zoning Ordinance for Augusta-Richmond County
affecting property containing .83 acres and known under the
present numbering system as 3497 Wheeler Road. (Tax Map 023
Parcel 041) DISTRICT 7
Attachments
9. Z-08-28 - A request for concurrence with the Augusta-Richmond
County Planning Commission to approve a petition by Charter
Attachments
South Inc., on behalf of James Riles, requesting a Special
Exception in a B-1 (Neighborhood Business) Zone to establish
a convenience store (gas/food mart) per Section 21-2 (b) of the
Comprehensive Zoning Ordinance for Augusta-Richmond County
affecting property containing .84 acres and is known under the
present numbering system as 1210 Twiggs Street. (Tax Map 060-
1-087-00-0) DISTRICT 1
10. SPA-05 – A request for concurrence with the Augusta-Richmond
County Planning Commission to approve an amendment to the
Ordinance regulating Site Plans in Augusta, Georgia, is amended
by adding the following at Article III, Section 302, at Subsection
F- Sidewalks
Attachments
PUBLIC SERVICES
11. Motion to approve an Ordinance to amend the Augusta Richmond
County Code Article Three Chapter One relating to curfew for
minors so as to establish regulations for teen social clubs; to repeal
all Ordinances and parts of Ordinances in conflict herewith; to
provide an effective date and for other purposes. (Approved by
Commission April 1, 2008 - second reading)
Attachments
PETITIONS AND COMMUNICATIONS
12. Motion to approve the minutes of the regular meeting of the
Commission held on April 1, 2008.
Attachments
APPOINTMENT(S)
13. Motion to approve the appointment of Ms. Kay Roland to the
General Aviation Commission representing District 2.
Attachments
14. Motion to approve the appointments of Mr. Willie J. Gardon,
General Aviation Commission, Mr. James McCormick, Small
Business Citizens Advisory Council and Gwendolyn Watts,
ARC Human Relations Commission representing District 4.
Attachments
****END CONSENT AGENDA****
AUGUSTA COMMISSION
4/15/2008
AUGUSTA COMMISSION
REGULAR AGENDA
4/15/2008
(Items 15-39)
PLANNING
15. RESOLUTION - Request for a road name change of Lincolnton
Parkway to Antyhony Dejuan Parkway.
Attachments
16. Z-08-32 - A request for concurrence with the Augusta-Richmond
County Planning Commission to approve a petition by Alma
Johnson, on behalf of Bobby Scarboro Jr., requesting a Special
Exception to establish a Family Personal Care Home per Section
26-1 (h) of the Comprehensive Zoning Ordinance for Augusta-
Richmond County affecting property containing .5 acres and is
known under the present numbering system as 2104 Sanders
Road. (Tax Map 098-3-213-00-0) DISTRICT 2
Attachments
17. Z-08-27 – A request for concurrence with the Augusta-Richmond
County Planning Commission to approve with the conditions
listed below a petition by Jack N. Coley, on behalf of Curtis
Baptist Foundation, requesting a modification of conditions
resulting from change of zoning in 2006 (Z-06-30) to Zone B-2
(General Business) with conditions affecting property containing
approximately 11.4 acres and known under the present numbering
system as 1128 Marks Church Road (Tax Map 031 Parcel 004-01)
DISTRICT 3 Use of property shall be limited to uses permitted
under the present zoning (B-1; with conditions) or the following
uses permitted in the B-2 (General Business) zone: · Hotel Golf
driving range Boat dealership Funeral home New car dealership
with incidental functions; parts sales, service, repair and used car
Attachments
sales Mini-warehouses A 50 foot undisturbed natural buffer
adjoining Kingston Subdivision with an 8 foot fence or wall
constructed of masonry, solid board or chain link (with slats) on
the inner side of the buffer; No access to Dominica Drive; The
maximum height of any sign on the property shall be 50 feet;
Developer to pay for any improvements within the right of way
deemed necessary to accommodate development that are not part
of the GA DOT project; and Illumination: · All building wall
lighting on walls facing Kingston Subdivision shall be directed
down the building, not outward; · All freestanding lighting located
within 100 feet of Kingston Subdivision shall be full cutoff
lighting that does not shine onto Kingston properties. There shall
be no more than 5 freestanding lights within 100 feet of Kingston
Subdivision; · All other lighting shall be directed away from the
area within 100 feet from Kingston Subdivision. 7. The maximum
height of any structure shall be 55 feet.
PUBLIC SERVICES
18. Approve revised job description and new position
recommendation.
Attachments
19. Approve request to approve the contract between Augusta
Regional Airport and Republic Parking for Parking Management
Services.
Attachments
20. An Ordinance to amend the Augusta-Richmond County Code Title
Six, Section 6-2-76 relating to License and Business Regulations;
To establish provisions for a Hardship Application for an
Alcoholic Beverage License; To repeal all ordinances and parts of
ordinances in conflict herewith; to provide an effective date and
for other purposes. (Requested by Commissioner Jerry
Brigham)
Attachments
21. Discuss repairs to locks - New Savannah Bluff Lock and Dam.
Attachments
ADMINISTRATIVE SERVICES
22. Authorize acceptance of Grant Agreements between the City and
the U.S. Department of Housing & Urban Development for receipt
of Year 2008 CDBG, HOME, ADDI, ESG and HOPWA Funds.
Attachments
23. Consider for approval the reprogramming of $135,102.52 in
Community Development Block Grant (CDBG) Funds and $9,475
in Emergency Shelter Grant (ESG) Funds.
Attachments
24. Approval for Augusta to enter into a contract with the Pollock
Company to be the service provider for “Copier Management
Service” for the City of Augusta.
Attachments
FINANCE
25. Motion to approve a request by retired members of the 49
Pension Plan for a pay increase. (See attached letter)
Attachments
26. Motion to approve/ratify the 2008 Budget Funding Agreements
between Augusta, Ga. and DFCS, Lucy Laney Museum, Child
Enrichment, CSRA Regional Development Center, ARC
Library,Miracle Making Ministries, Inc., SafeHomes of
Augusta and ARC Land BankAuthority.
Attachments
27. Motion to adopt resolution authorzing acceptance of the
Recreational Trails Program grant award for Butler Creek Nature
Corridor via the Southeastern Land Trust with local match in the
amount of $56,200.00
Attachments
28. Motion to approve moving the implementation date for the 2008
$2000 pay increase for Public Safety Officers from August 1,
2008 to May 1, 2008.
Attachments
29. Receive recommendation from the Administrator regarding a Attachments
request from The Angelic Community Resource Development,
Inc.for city financial sponsorship of the Barber & Beauty Bar-B-
Que. (Deferred from the Commission April 1, 2008 meeting)
ENGINEERING SERVICES
30. Amend Contract with Heery International for Program
Management Services to approve a 2-year extension, with optional
third year, approve the billing rates for each year for the extension,
and revise the fee distribution to align with the revised project list.
This will extend the Contract to May, 2010, with an Option to
May, 2011, and maintain managerial continuity through
completion of the projects.
Attachments
31. Approve award of contract for Elevator Maintenance at the
Municipal Building (Hydraulic Elevators only), LEC and Charles
B. Webster Detention Center to the low bidder, Premier Elevator.
The contract is for one year, with two additional one year renewal
options.
Attachments
32. Consider a request from the Downtown Development Authority to
vacate/surrender the alley at 840 Reynolds Street for a major hotel
development.
Attachments
33. Authorize the Engineering Department to approve Supplemental
Agreement Six (6) with PBS & J in the amount of $162,164 for
the engineering and design of the high mast street lighting for the
Wrightsboro Road/I-520 interchange as part of the improvements
to Wrightsboro Road from Jimmie Dyess Parkway to I-520, ARC#
323-04-296823309. Funds will be transferred from the project
Right of Way account to the project Engineering Account.
GDOT advised on November 16, 2007 that the estimated $1.6
million construction cost will be added to the Wrightsboro Road
project.
Attachments
PETITIONS AND COMMUNICATIONS
34. Motion to approve a 2008 Georgia Department of Community
Affairs pass-through grant award to E3 Foundation in the amount
of $20,000.
Attachments
ATTORNEY
35. Motion to authorize condemnation of a portion of twelve
properties owned by Pioneers, Inc. for the purpose of acquiring
various permanent and temporary construction easements
necessary for the project as listed in the attached summary. (Belair
Hills S/D Project No. 324-04-203824335)
Attachments
36. Motion to authorize condemnation of a portion of a property
owned by Alin Mar Investments; previously owned by Pioneer,
Inc. 0 square feet of permanent easement and 373 square feet of
temporary construction easement, PIN: 051-0-228-00-0, property
address: 3959 Barrett Street.
Attachments
37. Motion to authorize condemnation of a portion of a property
owned by J. Lovett Homes and Construction, LLC; previously
owned by Pioneer, Inc. 2312 square feet of permanent easement
and 2528 square feet of temporary construction easement, PIN:
051-0-075-00-0, property address: 1714 Orange Avenue.
Attachments
38. Motion to authorize condemnation of a portion of a property
owned by Charlie and Sarah Jones: 3,250 square feet of permanent
construction easement and 3,030 square feet of temporary
construction easement, PIN: 139-0-376-00-0 property address:
3012 Yellowwood Court.
Attachments
LEGAL MEETING
A. Pending and Potential Litigation.
B. Real Estate.
C. Personnel.
Upcoming Meetings
www.augustaga.gov
39. Motion to authorize execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Commission Meeting Agenda
4/15/2008 2:00 PM
Rev. Sam Tanksley
Department:
Caption:Reverend Dr. Sam Tanksley, Pastor Thankful Baptist
Church.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 1
Commission Meeting Agenda
4/15/2008 2:00 PM
Augusta State 2007-2008 Men's Basketball Team
Department:
Caption: Congratulations! - Augusta State University Men's
Basketball Team on becoming a National Finalist in the 2008
Division II NCAA National Championship March 29, 2008
Springfield , Massaschusetts. (Requested by
Commissioner Joe Jackson)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 2
Commission Meeting Agenda
4/15/2008 2:00 PM
Augusta Library
Department:
Caption:Ms. Jane Howington, President, Augusta Library Board of
Trustees. RE: Funding for the new headquarters library
construction.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 3
Commission Meeting Agenda
4/15/2008 2:00 PM
Greater Augusta Arts Council
Department:
Caption:Mr. Roger Duke on behalf of Brenda Durant, Executive
Director Greater Augusta Arts Council. RE: Introduction
of the new James Brown Camera.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 4
Attachment number 1
Page 1 of 1
Item # 4
Commission Meeting Agenda
4/15/2008 2:00 PM
Planning Commission
Department:Planning Commission
Caption: Z-08-29 - A request for concurrence with the Augusta-
Richmond County Planning Commission to approve a
petition by Randy P. Walden requesting a Special Exception
to establish a Family Personal Care Home per Section 26-1
(h) of the Comprehensive Zoning Ordinance for Augusta-
Richmond County affecting property containing .16 acres
and is known under the present numbering system as 1833
Fenwick Street. (Tax Map 035-4-138-00-0) DISTRICT 1
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 5
Commission Meeting Agenda
4/15/2008 2:00 PM
Planning Commission
Department:Planning Commission
Caption: Z-08-30 - A request for concurrence with the Augusta-
Richmond County Planning Commission to approve a
petition by James Mantooth, on behalf of Belair Baptist
Church, requesting a Special Exception to expand an
existing church per Section 26-1 (a) of the Comprehensive
Zoning Ordinance for Augusta-Richmond County affecting
property containing approximately .52 acres and is known
under the present numbering system as 4005 Jimmie Dyess
Parkway. (Tax Map 066-0-055-00-0) DISTRICT 3
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 6
Cover Memo
Item # 6
Commission Meeting Agenda
4/15/2008 2:00 PM
Planning Commission
Department:Planning Commission
Caption: Z-08-31 - A request for concurrence with the Augusta-
Richmond County Planning Commission to approve a
petition by Tikiea Troy requesting a Special Exception to
establish a Family Day Care Home per Section 26-1 (f) of
the Comprehensive Zoning Ordinance for Augusta-
Richmond County affecting property containing .44 acres
and is known under the present numbering system as 3321
Cockatoo Road. (Tax Map 010-0-099-00-0) DISTRICT7
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 7
Commission Meeting Agenda
4/15/2008 2:00 PM
Planning Commission
Department:Planning Commission
Caption: Z-08-33- A request for concurrence with the Augusta-
Richmond County Planning Commission to approve a
petition by Elmira Roulhac requesting a change of zoning
from Zone A (Agriculture) to Zone R-3C (Multiple-family
Residential) to establish a Congregate Personal Care Home
affecting property containing 1.2 acres and is known under
the present numbering system as 1840 and 1842 Phinizy
Road. (Tax Map 144-0-015-00-0 and 144-0-016-00-0)
DISTRICT 6
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 8
Cover Memo
Item # 8
Commission Meeting Agenda
4/15/2008 2:00 PM
Planning Commission
Department:Planning Commission
Caption: Z-08-34– A request for concurrence with the Augusta-
Richmond County Planning Commission to approve a
petition by Willie Walker, on behalf of Willie Walker and the
estate of Maurice Steinberg, requesting a change of zoning
from Zone R-2 (Two-family Residential) to Zone P-1
(Professional) affecting property containing .13 acres and
known under the present numbering system as 1616 & 1618
Martin Luther King Jr. Blvd. (Tax Map 059-3-411-00-0 &
059-3-412-00-0) DISTRICT 2
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 9
Cover Memo
Item # 9
Commission Meeting Agenda
4/15/2008 2:00 PM
Planning Commission
Department:Planning Commission
Caption: FINAL PLAT – GRANDWOOD – S-714-I - A request for
concurrence with the Augusta-Richmond County Planning
Commission to approve petition by Southern Land
Surveyors, on behalf of Randy Gilbert requesting final plat
approval for Grandwood Subdivision. This residential
subdivision is located on Milledgeville Road, west of Barton
Chapel Road and containing 47 lots.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 10
Commission Meeting Agenda
4/15/2008 2:00 PM
Planning Commission
Department:Planning Commission
Caption: FINAL PLAT – NEWTOWNE SUBDIVISION – S-713 –
A request for concurrence with the Augusta-Richmond
County Planning Commission to approve a petition by H.
Lawson Graham and Associates, on behalf of Randy
Watkins, requesting final plat approval for Newtowne
Subdivision. This residential subdivision is located on Boy
Scout Road and contains 25 lots.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 11
Commission Meeting Agenda
4/15/2008 2:00 PM
Planning Commission
Department:Planning Commission
Caption: Z-08-20 – A request for concurrence with the Augusta-
Richmond County Planning Commission to approve with
the following conditions 1) parking on Wheeler Road side to
be improved to provide 5 marked parking spaces 2) no severe
dementia cases shall be allowed and 3) hours of operation
shall be limited to 6:00 P.M.; a petition by Eugene Bruker
requesting a Special Exception to establish an Adult Day
Care Center per Section 26-1 (e) of the Comprehensive
Zoning Ordinance for Augusta-Richmond County affecting
property containing .83 acres and known under the present
numbering system as 3497 Wheeler Road. (Tax Map 023
Parcel 041) DISTRICT 7
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 12
Clerk of Commission
Cover Memo
Item # 12
Commission Meeting Agenda
4/15/2008 2:00 PM
Planning Commission
Department:Planning Commission
Caption: Z-08-28 - A request for concurrence with the Augusta-
Richmond County Planning Commission to approve a
petition by Charter South Inc., on behalf of James Riles,
requesting a Special Exception in a B-1 (Neighborhood
Business) Zone to establish a convenience store (gas/food
mart) per Section 21-2 (b) of the Comprehensive Zoning
Ordinance for Augusta-Richmond County affecting property
containing .84 acres and is known under the present
numbering system as 1210 Twiggs Street. (Tax Map 060-1-
087-00-0) DISTRICT 1
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 13
Cover Memo
Item # 13
Commission Meeting Agenda
4/15/2008 2:00 PM
Planning Commission
Department:Planning Commission
Caption: SPA-05 – A request for concurrence with the Augusta-
Richmond County Planning Commission to approve an
amendment to the Ordinance regulating Site Plans in
Augusta, Georgia, is amended by adding the following at
Article III, Section 302, at Subsection F- Sidewalks
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 14
Commission Meeting Agenda
4/15/2008 2:00 PM
Planning Commission
Department:Planning Commission
Caption:RESOLUTION - Request for a road name change of
Lincolnton Parkway to Antyhony Dejuan Parkway.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 15
RESOLUTION
WHEREAS: Commissioner Alvin Mason initiated a request for a Road Name Change
of Lincolnton Parkway to Anthony Dejuan Parkway.
WHEREAS: The existing road name of Lincolnton Parkway appears not to have
significance in the area, being an internal subdivision road within Fairington Subdivision.
WHEREAS: It is proposed that the entire portion of the roadway known as Lincolnton
Parkway will be named Anthony Dejuan Parkway.
WHEREAS: The road name change is acceptable to the minimum requirement of 66%
of the property owners (66.98% have approved the name change) along the subject road.
Commissioner Mason and Jacqueline Boatwright collected the necessary signatures from the
residents.
NOW THEREFORE, BE IT RESOLVED BY THE AUGUSTA COMMISSION:
THEREFORE: Let it be known that Augusta, Georgia does hereby adopt the road
name change of Lincolnton Parkway to Anthony Dejuan Parkway. Traffic Engineering should
be notified of the road name change and road signs should be erected accordingly.
______________________________ ______________________________
Lena Bonner, Clerk of Commission Deke Copenhaver, Mayor
CERTIFICATE
The undersigned qualified and acting Clerk of the Augusta Commission certifies that the
foregoing is a true and correct copy of a resolution adopted at a legally convened meeting of the
Augusta Commission held on ________________________.
______________________________
Lena Bonner, Clerk of Commission
______________________________
Date
Attachment number 1
Page 1 of 1
Item # 15
Commission Meeting Agenda
4/15/2008 2:00 PM
Planning Commission
Department:Planning Commission
Caption: Z-08-32 - A request for concurrence with the Augusta-
Richmond County Planning Commission to approve a
petition by Alma Johnson, on behalf of Bobby Scarboro Jr.,
requesting a Special Exception to establish a Family
Personal Care Home per Section 26-1 (h) of the
Comprehensive Zoning Ordinance for Augusta-Richmond
County affecting property containing .5 acres and is known
under the present numbering system as 2104 Sanders Road.
(Tax Map 098-3-213-00-0) DISTRICT 2
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 16
Cover Memo
Item # 16
Commission Meeting Agenda
4/15/2008 2:00 PM
Planning Commission
Department:Planning Commission
Caption: Z-08-27 – A request for concurrence with the Augusta-
Richmond County Planning Commission to approve with
the conditions listed below a petition by Jack N. Coley, on
behalf of Curtis Baptist Foundation, requesting a
modification of conditions resulting from change of zoning
in 2006 (Z-06-30) to Zone B-2 (General Business) with
conditions affecting property containing approximately 11.4
acres and known under the present numbering system as
1128 Marks Church Road (Tax Map 031 Parcel 004-01)
DISTRICT 3 Use of property shall be limited to uses
permitted under the present zoning (B-1; with conditions) or
the following uses permitted in the B-2 (General Business)
zone: · Hotel Golf driving range Boat dealership Funeral
home New car dealership with incidental functions; parts
sales, service, repair and used car sales Mini-warehouses A
50 foot undisturbed natural buffer adjoining Kingston
Subdivision with an 8 foot fence or wall constructed of
masonry, solid board or chain link (with slats) on the inner
side of the buffer; No access to Dominica Drive; The
maximum height of any sign on the property shall be 50 feet;
Developer to pay for any improvements within the right of
way deemed necessary to accommodate development that are
not part of the GA DOT project; and Illumination: · All
building wall lighting on walls facing Kingston Subdivision
shall be directed down the building, not outward; · All
freestanding lighting located within 100 feet of Kingston
Subdivision shall be full cutoff lighting that does not shine
onto Kingston properties. There shall be no more than 5
freestanding lights within 100 feet of Kingston Subdivision;
· All other lighting shall be directed away from the area
within 100 feet from Kingston Subdivision. 7. The maximum
height of any structure shall be 55 feet.
Background:
Cover Memo
Item # 17
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 17
Commission Meeting Agenda
4/15/2008 2:00 PM
Airport job description/position
Department:Augusta Regional Airport at Bush Field
Caption:Approve revised job description and new position
recommendation.
Background:The Aviation Commission is requesting a reclassification of
the Airport Director’s position from a pay grade 61 to a pay
grade 65 and the creation of a Deputy Director’s position,
pay grade 63. The requested reclassification of the Airport
Director’s position is needed to adequately compensate and
compete in the southeastern airport market. The field of
Aviation is very competitive and it is the desire of the
Aviation Commission to attract and retain a highly qualified
individual that will ensure the continued success and
development of Augusta Regional Airport. The Deputy
Director’s position is a newly created position. The purpose
of this position, as determined by the Aviation Commission,
is to maintain continuity of the Airport’s operations in the
absence of the Airport Director. It is an executive level
position that will be responsible for overall operations and
will be reporting directly to the Airport Director.
Analysis:The proposed salary range was recommended by the Airport
Financial Consultant. It was based on airports surveyed
throughout the southeast of comparable size. Airport Director
- Pay Grade / 65 Salary range $96,416 -$144,624 Deputy
Director - Pay Grade / 63 Salary range $87,015 - $130,523
Financial Impact:The potential financial impact for the Director's position is
approximately $18,000 to $27,000 per year. The potential
financial impact for the Deputy Director's position is
approximately $23,000 to $39,000 per year.
Alternatives:Not approve the Aviation Commission Request
Cover Memo
Item # 18
Recommendation:Approve the request
Funds are
Available in the
Following
Accounts:
551081101
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Cover Memo
Item # 18
Attachment number 1
Page 1 of 1
Item # 18
Attachment number 2
Page 1 of 1
Item # 18
Commission Meeting Agenda
4/15/2008 2:00 PM
Airport Parking Management Contract
Department:Augusta Regional Airport
Caption:Approve request to approve the contract between Augusta
Regional Airport and Republic Parking for Parking
Management Services.
Background:Republic Parking, through the RFP process,was selected for
the airport Parking Management Services by the Aviation
Commission and Augusta Commission in December 2007.
Analysis:The estimated revenue for the airport is $900,000 annually.
This is a large revenue source for the airport. After reviewing
proposals from the companies that responded to the RFP,
Republic Parking was selected by both Commissions.
Financial Impact:Annual Management Fees as follows: 2008 - $45,000 2009 -
$47,500 2010 - $49,613
Alternatives:Deny request.
Recommendation:Approve request.
Funds are
Available in the
Following
Accounts:
5510811013492401
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Cover Memo
Clerk of Commission
Cover Memo
Page 1
PARKING MANAGEMENT AGREEMENT
PUBLIC PARKING FACILITIES AT
AUGUSTA REGIONAL AIRPORT
THIS AGREEMENT , made and entered into this ___ day of _________ , 2008,
between the Augusta Aviation Commission, an instrumentality of Augusta, Georgia, and Augusta,
Georgia, a political subdivision of the State of Georgia, 1501 Aviation Way, Augusta, Georgia
30906-9600, (hereinafter collectively "Commission"), and Republic/NFR&CS Parking System, LP
with offices at Suite 2000 Republic Centre in Chattanooga, Tennessee 37450, (hereinafter
"Operator"). “Executive Director” shall be defined to mean the individual who has been appointed
by the Augusta Aviation Commission to administer for and on behalf of the Commission the
business affairs of the Airport.
WHEREAS, The Commission is the operator of Augusta Regional Airport (hereinafter
"Airport"), located in the County of Richmond, State of Georgia, and
WHEREAS, the Commission deems it advantageous to the public to retain the services of a
company specializing in the management, operation and marketing of airport public parking
facilities; and
WHEREAS, the Commission has solicited responses to a Request for Proposal to manage,
operate and market its airport public parking facilities; and
WHEREAS, the Commission has determined that the Operator’s response to the
Commission’s Request for Proposals to manage, operate and market the Airport’s public parking
facilities was the proposal most advantageous to the Commission and to the public interest; and
WHEREAS, the Commission and Operator desire to enter into an Agreement based on the
Operator’s response to the Commission’s Request for Proposals.
NOW, THEREFORE, in consideration of the mutual covenants and conditions contained
herein, the parties do hereby agree as follows:
Page 2
ARTICLE 1
PREMISES
The Operator agrees to manage, operate, and market, in accordance with the terms of this
Agreement, all paid public parking facilities (hereinafter “Premises”) located at the Airport. These
Premises include Long Term Lot-B consisting of 426 spaces, Short Term Lot-A1 consisting of 115
spaces, Short Term Lot-A2 consisting of 115 spaces.
ARTICLE 2
TERM
1. This Agreement shall commence at 12:00 a.m. on January 1, 2008 and continue for a
period of three (3) years terminating at midnight on December 31, 2010.
2. The Commission reserves the right to renew this Agreement at the sole discretion of
the Commission and under terms to be determined by the Commission, for two (2) additional one (1)
year renewal terms. If the Commission chooses to exercise its right to renew this Agreement, the
Operator shall be notified of the terms to which the Commission shall exercise this right, at least
one-hundred twenty (120) days before the expiration of this Agreement. The Operator shall have the
choice as to whether to accept the Commission’s proposal, or allow the Agreement to expire, and
shall so notify the Commission in writing within thirty (30) days of receipt of Commission’s
proposal. Nothing in this paragraph shall be construed as to require the Commission to exercise such
option to renew or to require the Operator to accept such proposal from the Commission.
ARTICLE 3
GROSS RECEIPTS
1. The Operator shall collect and hold in trust for and on behalf of the Commission all
Gross Receipts due from parking customers. “Gross Receipts due” as used herein shall be defined as
all sums collected by the Operator or sums which should have been collected by the Operator from
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the rental of space for the parking and storage of motor vehicles whether on an hourly, daily, weekly,
or monthly basis, less all refunds, credit card fee discounts, and other discounts as authorized by the
Commission; sales tax, use tax, excise tax, occupancy tax, gross receipts tax, or other taxes assessed
upon or attributable to said receipts. Said taxes shall be held by the Operator and paid directly to the
taxing entity involved. All taxes, discounts and refunds shall be accounted for and included in the
Operator’s monthly revenue statement including fees or discounts paid to a third party derived from
usage of credit cards to pay parking fees. Gross Receipts due the Commission shall include and
reflect adjustments for any and all cashier shortages, overcharges, undercharges, and uncollected
parking fees. Dishonored checks, uncollectible or uncollected fees and credit card charges and other
bad debts shall not be included in gross receipts provided such transactions were processed in
accordance with procedures previously accepted and approved by the Executive Director.
2. The Operator shall deposit all cash Receipts into an account as designated by the
Commission and in the name of the Commission, prior to the end of the next banking day after
collection. A penalty for failure to deposit said cash Receipts by the end of the next banking day
following collection shall be assessed equaling ten percent (10%) of the total amount of that day’s
Gross Receipts. Failure to deposit the cash Receipts within the required time period in excess of two
(2) occurrences per month shall be cause for immediate termination of this agreement.
3. The Operator shall submit to the Executive Director a monthly statement accounting
for all “Gross Receipts” due by the twentieth (20th) day of the month following the month of
operation. The monthly revenue statement shall be in a format approved by the Executive Director.
Failure to submit this statement on or before the indicated date may be cause for immediate
cancellation of this agreement.
ARTICLE 4
OPERATING EXPENSES
Page 4
1. Prior to the commencement of this Agreement, the Commission shall advance to
Operator one twelfth (1/12) of the first year annual budgeted expenses exclusive of the Management
Fee. This will be considered an operating advance and used to pay costs incurred for operating
expenses. Upon termination of the Agreement, Operator shall return to Commission the remaining
balance of the operating advance.
2. The Commission shall reimburse the Operator for all approved operating expenses
incurred in the management, operation and marketing of the Premises. “Operating Expenses” as
used herein shall include all expenses relating to the management, operation and marketing of the
Premises, including all salaries and wages, workmen’s compensation insurance as provided by state
law, related payroll taxes, uniforms, supplies, tools, cleaning, maintenance, repair costs to revenue
control/office equipment, certified annual audit, tickets, postage, office and marketing expense,
hospitalization insurance, and other expenses as authorized and included within an operating budget
approved in advance by the Commission.
3. Specifically, Operating Expenses shall not include costs of business licenses, permits,
headquarters bookkeeping, administrative, or accounting fees, liability insurance as described in
Article 18, bid/proposal, performance and fidelity bonds which shall be paid by the Operator from
the Operator’s Management Fee as defined in Article 5. Operating Expenses shall also not include
taxes on the Operator’s personal property, debt retirement, or any other expenditure that is not
included in the Operator’s approved annual budget as included and defined herein, and not approved
by the Commission in writing.
4. The Operator shall invoice the Commission, by the twentieth (20th) day of the month
following the month of operation, for its Operating Expenses incurred in a single monthly period.
The Commission shall reimburse the Operator for all authorized and approved budgeted expenses,
less any undocumented expenses, within thirty (30) days following receipt by the Commission of
Page 5
such invoice. The monthly Operator’s Management Fee shall be included in the monthly invoice.
Except for payroll and payroll related expenses, receipts for all expenditures shall be included with
the monthly invoice. Payroll and payroll related expenses shall be submitted in accordance with the
policies agreed to between the Commission and the Operator. The monthly invoice shall be in a
format approved by the Executive Director.
5. Any disputed invoices or charges shall be deducted by the Commission from the
Operator’s invoice. The Executive Director shall provide the Operator, in writing at the time of
payment of the monthly invoice, reasons for the deduction. The Operator, within thirty (30) days,
has the right to present a written explanation of the disputed invoices or charges to the Commission.
The Executive Director shall determine the validity of the disputed invoices or charges based on
additional documentation supplied by the Operator. If approved, after additional documentation is
considered, the amount shall be added to the next invoice paid by the Commission. The Executive
Director’s decision in any matter pertaining to disputed invoices or charges is final.
ARTICLE 5
MONTHLY MANAGEMENT FEE
As compensation for the Operator’s performance hereunder, the Commission shall pay to the
Operator each month a Management Fee. Such fee shall be included in the monthly invoice as
indicated in Article 4. The monthly management fee shall be one-twelfth (1/12) of the annual
management fee for each year or succeeding year as defined in Article 2. The annual management
fee shall be as follows:
2008 - $45,000
2009 - $47,500
2010 - $49,613
Ten percent of the management fee will be withheld from the operator’s invoice and remitted to the
Page 6
operator upon satisfactory compliance of requirements as set forth in articles 4, 6, 7, 8, 9, 10, 12, 15.
The remittance will be paid to the operator by the 31st day of the month following each quarter.
ARTICLE 6
ANNUAL BUDGET
1. The Operator shall submit to the Commission, ninety (90) days prior to each
anniversary date of this Agreement, an annual and monthly budget, for all Operating Expenses to be
incurred during the year. The Commission shall notify the Operator of any changes to the budget or
budget approval, on or before the anniversary date of this Agreement.
2. Upon approval by the Commission, all Operating Expenses included in the annual
budget shall be considered authorized and reimbursable, as incurred, to the Operator. Changes to the
annual budget shall be approved in writing by the Commission. Any expense incurred by the
Operator above the pre-approved budget amount shall not be reimbursed by the Commission unless
prior written approval is received from the Executive Director.
3. Following execution and return of this Agreement to the Commission, the Operator
shall, within 30 days, of the commencement of this Agreement, furnish the Commission with a
monthly budget for the first year of this Agreement which shall be the same budget submitted for the
first year included in the Operator’s Proposal unless otherwise revised and approved by the
Commission.
ARTICLE 7
OPERATIONAL PROCEDURES AND POLICY MANUAL
1. An Operational Procedures and Policy Manual (hereinafter “Manual”), reflecting the
operation of the facility as proposed by the Operator shall be submitted to the Executive Director
within thirty (30) days of the commencement date of this Agreement. The Manual shall include, at a
minimum, the following:
Page 7
a. General operating and management policies
b. Customer service policies
c. Example of monthly invoice to Commission
d. Cash control, audit and ticket exceptions including validation procedures
e. Lost Ticket and Missing Ticket procedures
f. Employee job descriptions
g. Employee training guide
h. Employee schedules
i. Emergency procedures and phone numbers
j. Manager’s office and home phone number
k. Company personnel policies
l. Check and credit card approval procedures
2. The Manual shall be modified as the operation of the facility or the information
contained in the Manual changes. The Operator is responsible for the maintenance of the Manual to
assure that all data is current. The Manual shall be reviewed and revised annually within 30 days
following the annual commencement date of this Agreement. It shall be the Operator’s responsibility
to submit the revised manual for review and approval by the Executive Director.
ARTICLE 8
RECORDS AND REPORTS
1. The Operator shall keep and maintain true and accurate records of gross receipts and
operating expenses in accordance with generally accepted accounting principles. The Operator shall
submit daily to the Executive Director or designated representative a validated deposit slip for the
previous day(s)’s receipts. The Operator shall submit monthly to the Executive Director, or
designated representative, as directed by the Executive Director, the following:
Page 8
a) An activity report reconciling total Gross Receipts to the daily deposits.
b) Daily report of Gross Receipts, overnight vehicle count, ticket validations and
exceptions, and ticket reconciliation in accordance with the Operations Procedures and
Policy Manual.
c) Monthly activity and Gross Receipts summaries and certifications, to be
reconciled to daily reports.
In addition, the Operator shall have available to the Executive Director or designated representative
for inspection, upon twenty-four (24) hours notice and within normal business hours, the following:
a. Records of all tickets purchased and used including dispenser number from
which used and date used.
b. All used parking tickets, lost ticket forms and validations for a twelve (12)
month period. At the end of this period, all of these records shall be turned over to
the Executive Director.
c. All shift reports for a twelve (12) month period. At the end of this period,
copies of all of these records shall be turned over to the Executive Director.
d. Any and all other accounting records maintained locally which pertain to the
receipt of parking revenues and operating expenses.
2. The Operator shall make all records available upon twenty-four (24) hours notice, no
matter where retained, during normal business hours, at the Executive Director’s office, Augusta
Regional Airport.
3. The Operator shall not destroy any records pertaining to the operation of the Premises
without the express written permission of the Executive Director.
4. At the expiration or termination of this Agreement, the Operator shall turn over to the
Commission all the books and records of gross receipts and operating expenses, including supporting
Page 9
documents, maintained throughout the term of this Agreement.
5. All source records of Gross Receipts, which shall include but not be limited to:
Parking Tickets, Cash Register Tapes, Shift Reports, Master Reports, Daily Revenue Reports,
whether computer generated or manually generated, shall be kept at all times within the City of
Augusta. These records shall be maintained by the Operator until the annual report required above is
delivered to and accepted by the Commission, at which time they shall be delivered to the
Commission for further disposition. The Commission shall provide and maintain such storage
facilities as necessary to facilitate the storage of the above records and shall provide reasonable
access to such facilities. All data bases for such purpose will be maintained by the Operator who
shall assure that adequate hard copies and data backups are done on a routine basis; data backups
should be stored on an approved media for such storage for a period of time requested by
Commission.
ARTICLE 9
LOST TICKETS AND MISSING TICKETS
1. Lost tickets shall be accounted for by a lost ticket form, in a format approved by the
Executive Director, and signed by the customer. Appropriate audit procedures shall be taken by the
Operator monthly to verify by telephone or in writing a minimum of 10% of all lost tickets
confirming the customer name, address, phone number and signature included on the form. Lost
tickets accounted for by the appropriate form shall not be included in the missing ticket ratio, all
others will. Missing tickets are tickets that are unaccounted for and shall be included in the missing
ticket ratio.
2. If, during any single month, the missing ticket ratio shall exceed one-half of one
percent (0.5% or .005), the Commission shall impose a missing ticket penalty by decreasing the
Operator’s management fee for the following month on the basis of the following graduated scale:
Page 10
Percentage of Missing Tickets Penalty
.000-.005 $0
.005-.01 $5.00 per ticket
.01-.015 $7.50 per ticket
.015 and above $15.00 per ticket
3. The above penalty shall be imposed at the sole discretion of the Executive Director.
A missing ticket report, in a format approved by the Executive Director, shall be submitted with the
monthly invoice.
ARTICLE 10
AUDIT
Within 90 days following the end of each fiscal year, Operator shall provide an unqualified
statement certified by an Independent Certified Public Accountant in accordance with generally
accepted accounting principles (GAAP) certifying that Gross Receipts due the Commission and
Operating Expenses are true and accurately reported as defined within this agreement.
The Commission reserves the right to audit all books and records of the Operator at any time
upon forty-eight (48) hours advance notice to the Operator. If the audit results reflect a shortage of
funds over three percent (3%) per annum, the Operator shall bear the full cost of the audit and
reimburse the Commission for any shortage.
ARTICLE 11
OBLIGATIONS OF THE COMMISSION
1. The Commission shall operate and maintain the lighting system within the Premises
and pay all costs thereof.
2. The Commission shall reasonably patrol roads and land areas outside of the Premises
to prevent illegal parking. The patrolling and enforcement of meter parking shall be in accordance
Page 11
with policies established by the Commission.
3. The Commission shall pay the Operator’s invoiced amount, less any unauthorized or
undocumented charges, including monthly management fee, within thirty (30) days receipt by the
Commission of the invoice.
4. The Commission shall be responsible for any major maintenance or repair of the
parking surface, landscaping, entrance/exit roadways, and areas outside of the Premises.
5. The Commission shall cause trash to be removed from the approved receptacles on a
regular basis and be responsible for periodic sweeping outside of the Premises.
6. The Commission shall be responsible for selection, placement, and erection of all
signage.
7. The Commission shall provide the parking revenue control equipment. The
Commission shall review the need for additional equipment which may be requested from time to
time by the Operator in order to meet the demands of new technologies or in order to provide more
effective an efficient service due to revised operating procedures. Approval for the purchase of such
requested equipment shall be at the sole discretion of the Commission. Any such equipment
approved for purchase by the Operator shall be purchased according to established Commission
purchasing procedures and shall be included in the Operating Budget as approved by the
Commission. The expense for the purchase of additional equipment shall be reimbursed to the
Operator during the remaining term of the fiscal year of this Agreement amortized at ½ of 1% above
the official prime rate as stated in the Wall Street Journal as of the date the equipment is invoiced.
All such equipment shall be owned by the Commission and Operator shall make no claim to the
equipment upon termination of this Agreement, except in the event of an early termination of this
Agreement, in which event the Commission shall pay Operator for any unamortized cost, less any
credit due the Commission.
Page 12
ARTICLE 12
OBLIGATIONS OF THE OPERATOR
1. The Operator shall invoice the Commission on or before the twentieth (20th) day of
each month for the preceding month’s operating expenses including the monthly management fee.
2. The Operator shall submit a missing ticket report with each monthly invoice. The
Operator shall also submit a ticket validation report with each monthly invoice, which includes the
dollar value of each validation.
3. The Operator shall submit a monthly maintenance log to the Executive Director.
Such maintenance log shall be due on the twentieth (20th) day of the month immediately following
the month for which such maintenance log was maintained.
4. The Operator shall store on the premises an adequate inventory of replacement parts
to cover routine maintenance of equipment. It is understood that this inventory will be at the cost of
the Commission. A copy of the inventory shall be provided monthly to the executive director.
5. The Operator shall submit to the Executive Director , monthly no later than twentieth
(20th) day of the month following the month of operation, a statement, witnessed and certified
correct by an officer of the company, accounting for all Gross Receipts due from the Premises during
the previous month.
6. The Operator shall continuously operate the Premises twenty-four hours per day,
seven (7) days per week, including holidays except as authorized by the Commission.
7. The Operator shall employ a General Manager experienced in parking administration
who will devote his/her full time to the performance of Operator’s responsibilities established in this
Agreement. The General Manager will meet regularly with Airport staff to keep the Commission
fully informed concerning operations whose responsibility include to manage, operate and market the
Public Parking Facilities. The General Manager shall hire, train, supervise and terminate, as
Page 13
necessary, personnel to operate cashier booths and perform the required duties; provide supervisory
personnel necessary to ensure efficient operation of the facilities; and equip, staff, and maintain a
business office. The Commission reserves the right to approve selection of the Operator’s General
Manager. The Operator shall additionally employ an Assistant Manager who shall be on duty on
alternate days when the General Manager is not on duty.
8. The Operator shall provide ten (10) days advance written notice to Commission of
any change in its General Managers or Assistant Managers and shall include any change of address
or telephone number.
9. The Operator shall provide sufficient personnel at all times to accommodate departing
cars in a timely manner. It is the goal of the Commission that no car shall wait in line over five (5)
minutes before exit. The Commission reserves the right to require the Operator to provide additional
staff as required.
10. Operator shall employ personnel to enter and update all computer database functions
including but not limited to vehicles, inventory, ingress and egress of vehicles, toll plaza, toll plaza
revenues, time functions, and ticket inventories.
11. The Operator shall anticipate peak traffic periods and staff the Premises appropriately.
If staffing is anticipated that exceeds authorized budget, the Operator shall, in advance, request a
budget increase from the Commission.
12. With the exception of the General Manager, the Operator shall provide new uniforms
for employees as necessary to assure that employees are dressed in neat, clean, identifiable uniforms
at all times. Uniforms shall be consistent in appearance, style and color for all parking employees
and subject to the approval of the Executive Director. Contractor shall submit a uniform proposal to
the Executive Director within 30 days of the execution of the Management Agreement. The cost of
new uniforms is a reimbursable expense that will be paid by the Operator. Operator’s employees,
Page 14
while on duty, must wear a photo identification badge, which shall be returned to Operator when
employees cease work for the Operator. The names of on-duty cashiers shall be placed on the
exterior of the booths to be readily visible by drivers of exiting vehicles.
13. The Operator shall remove from service at the Airport, any employee who is
discourteous to any customer or who does not present the professional image the Commission
expects of its own employees. The Operator shall immediately remove, from service at the Airport,
any employee the Executive Director requests for any reason whatsoever. No employee of the
Operator shall use improper language, act in a loud, or boisterous manner, or in any manner act in an
improper, inappropriate or offensive way. Employees of operator shall park their vehicles in Long
Term Lot-B. Each parking ticket issued to Operator’s employees shall be appropriately validated and
stapled to employee’s shift report in accordance with approved operating procedures.
14. The Operator shall employ experienced and knowledgeable personnel and provide all
employees with appropriate operational and customer service training. Operator shall take necessary
emergency action to protect the Premises, revenue and safety of the public.
15. The Operator shall be responsible for maintenance of the interiors of the tollbooths,
revenue control office, and any other structures that may be provided hereafter. The Operator shall
be responsible for keeping the Premises, including all parking areas, entrance and exit areas, exit
tollbooths, revenue control office, rest room and landscaped areas in or immediately adjacent to the
Premises in a neat and clean condition at all times. The Operator shall be responsible for operation
of the Premises in accordance with the Operations Manual. The Operator shall conduct daily
inspections (daytime and nighttime) of the Premises. Written reports of inspections shall be
submitted to the Executive Director in the format to be agreed upon by the Executive Director and
Operator and shall indicate the condition of lighting, general appearance, potential safety hazards,
fire equipment, graffiti, cleanliness and any other items which may be requested by Executive
Page 15
Director . The Operator shall notify the Commission of any areas requiring maintenance and/or
repair upon discovery of such items.
16. The Operator shall keep the premises at all times free of trash and debris. All trash
shall be removed and stored by the Operator in approved receptacles provided by the Commission.
The Operator shall be responsible for periodic sweeping of only the parking Premises, the daily
removal of debris and trash from the parking Premises including along curbs and between parked
vehicles and depositing same in a receptacle provided by the Airport.
17. The Operator shall provide ticket stock and all other supplies in order to ensure
effective control and management of the Premises.
18. The Operator shall maintain all of the revenue control equipment. Maintenance
contracts shall have the approval of the Executive Director prior to their execution by the Operator.
Such costs shall be reimbursable under the Operator’s approved annual budget.
19. The Operator shall provide all office furniture, safes, if necessary, equipment and
supplies for the exit booths in a manner consistent with the intent of this Agreement, such costs to be
reimbursed by the Commission by inclusion in the Annual Budget. The purchase of all furniture and
equipment shall be subject to the prior approval of the Executive Director.
20. The Operator shall have no power to do any act or make any contract which may
create any lien, mortgage or other encumbrance, upon an interest of the Commission in the Premises,
or the improvements located thereon.
21. Operator shall provide a cash bank sufficient to accommodate parking transactions.
22. Operator shall provide professional advice to Commission regarding appropriate
parking rates, enhanced revenue control systems/equipment, parking facility requirements, signage,
internal traffic flow, customer service enhancements, holiday and peak period public information
Page 16
needs and operating procedures which will improve the level of service efficiency and profit of the
parking Premises.
23. Operator shall coordinate with Commission the removal of abandoned vehicles from
the parking facilities and relocation of vehicles that are inappropriately parked or remove/relocate
vehicles for other operational needs as directed by the Executive Director.
24. The Operator shall provide the Executive Director with copies of any and all written
complaints received and the Operator’s response thereto within five days.
ARTICLE 13
PARKING RATES
The following parking rates shall be in effect April 1, 2008.
Long Term Lot Short Term Lots A-1 and A2
Each hour $0.75
Daily Max $6.00
0 – 40 min Free
Each addl 20 min $0.50
Daily Max $8.00
These parking rates shall remain in effect until authorized and changed only upon approval of the
Commission.
ARTICLE 14
TRANSITION
The Operator shall cooperate with the Commission in achieving an effective and
efficient transition of the operation of the Premises at the termination of this Agreement. Failure to
comply with this paragraph is considered damaging to the Commission and shall be sufficient cause
for the Commission to demand payment of the Operator’s performance bond, and the language shall
specifically be included in the bond to provide for this condition of the Agreement.
ARTICLE 15
FACILITY USAGE REPORTS
Page 17
The Operator agrees to furnish the Commission, upon request, facility utilization data in a
format approved by the Executive Director.
ARTICLE 16
PERFORMANCE AND FIDELITY BOND
1. Upon execution of this Agreement, the Operator shall furnish the Commission
with a valid performance bond in the principal sum of seventy-five thousand dollars ($75,000)
issued by a company acceptable to the Commission, authorized to do business in the State of
Georgia, and payable to the Commission in case this Agreement is canceled for cause or upon
default by the Operator. Said bond shall be kept in full force by the Operator during the term of
this Agreement and any extension thereof. The bond shall be conditioned to ensure faithful and
full performance of all the terms of this Agreement by the Operator. Evidence of the
maintenance of this performance bond shall be submitted annually, on the anniversary of this
Agreement, to the Commission.
2. The Operator agrees to obtain and maintain during the term of this Agreement a
fidelity bond in an amount not less than $25,000 guaranteeing the faithful performance of the
General Manager, Assistant Manager, Supervisors and employees handling or responsible for the
handling of daily Gross Receipts. The fidelity bond shall be in a form and drawn on a surety
acceptable to the Commission.
3. Operator shall report to Executive Director within 24 hours after Operator
becomes aware of any possible theft by employee(s) or any allegation of employee dishonesty.
ARTICLE 17
INSURANCE AND INDEMNIFICATION
1. Operator shall provide and maintain, at its own expense which is not reimbursable,
the following types and amounts of insurance, during the term of this contract:
Page 18
Type
Comprehensive General (Public) Liability – to include (but not limited to) the following:
Combined Single Limit for Bodily Injury and Property Damage: $1,000,000
a. Premises/operations
b. Independent contractor
c. Personal injury liability
d. Contractual liability (insuring Indemnity provision within this contract)
The above $1,000,000 public liability and property damage shall be primary coverage.
Any expense for deductible loss sustained by the Operator where such insurance policy
includes a deductible limit approved by the Commission is reimbursable.
The procuring of such policy of insurance shall not be construed to be a limitation upon
Operator’s liability or as a full performance on its part of the indemnification provisions of the
Contract. Operator’s obligations to the Commission are, notwithstanding said policy of insurance,
for the full and total amount of any damage, injury or loss as provided under the terms of the
contract.
Prior to the contract effective date, Operator shall furnish to Commission certificates or
copies of the policies, plainly and clearly evidencing required insurance and thereafter new
certificates prior to the expiration date of any prior certificate. Operator understands that it is its sole
responsibility to provide this necessary information and that failure to comply timely with the
requirements of this article shall be a cause for termination of this contract, under the provisions of
the termination clause.
Insurance required herein shall be issued by a company or companies of sound and adequate
financial responsibility and authorized to do business in the State of Georgia. All policies shall be
subject to examination and approval by the Commission for their adequacy as to form, content, form
of protection, and providing company.
Insurance required by this contract for the Commission, as additional insured shall be primary
insurance and not contributing with any other insurance available to Commission, under any third
Page 19
party liability policy.
Operator further agrees that with respect to the above-required insurance, the Commission
shall:
1. Be named as additional insured/or an insured, as its interest may appear or be
provided with a waiver of subrogation.
2. Be provided with 30 days advance notice, in writing, of cancellation or
material change.
If either requirement #1 or #2 requires the payment of additional premium by Operator,
Operator may present such information to the Commission for its reconsideration. Commission will
not be responsible for any of Operator’s insurance costs.
2. The Commission shall stand indemnified by the Operator as provided herein. It is
expressly understood and agreed by and between the parties that the Operator is and shall be deemed
to be an independent contractor responsible to all persons for its respective acts or omissions, and the
Commission shall in no way be responsible therefor.
3. The Operator agrees to indemnify, defend, save and hold harmless the Commission,
its officers, directors, agents, and employees from any and all claims, liabilities, damages, losses,
suits, fines, penalties, demands and expenses, including costs of suit and attorney fees, which any or
all of them may hereafter incur, be responsible for, or pay out as a result of bodily injury (including
death) to any person or damage to any property or person, arising out of the Premises or any acts or
omissions of the Operator, its agents, guests, invitees, employees, or contractors in connection with
the Operator's use of the Premises or its operations at the Airport, except to the extent caused by the
negligence or willful misconduct of the Commission or its officers, directors, agents or employees.
4. Upon the filing with the Commission of a claim for damages arising out of incidents
for which Operator herein agrees to indemnify, defend, save and hold harmless the Commission, the
Commission shall notify the Operator of such claim. Any final judgement rendered against the
Page 20
Commission for any cause for which the Operator is liable hereunder shall be conclusive against the
Operator as to liability and amount, provided the Commission has notified the Operator of such
claim as provided above.
ARTICLE 18
LOSS CONTROL AND SAFETY
The Operator shall retain control over its employees, agents, servants and subcontractors, as
well as control over its invitees, patrons and activities on and about the managed Premises and the
manner in which such activities shall be undertaken and to that end, the Operator shall not be
deemed to be an agent of the Commission. Precaution shall be exercised at all times by the Operator
for the protection of all persons, including employees, and property. The Operator shall make special
effort to detect hazards and shall take prompt action where loss control/safety measures should
reasonably be expected. Operator shall be responsible for ensuring that its employees, agents,
servants and subcontractors comply with all safety-related Commission ordinances rules and
procedures governing the Airport.
ARTICLE 19
TERMINATION
1. This Agreement shall expire at the end of the full term hereof, and the Operator shall
have no further right or interest in the Premises.
2. The Commission may terminate this agreement upon ninety (90) days written notice
to the Operator for any reason whatsoever at the sole discretion of the Commission with the
understanding that all services being performed by the Operator under this agreement shall cease
upon the date such notice becomes effective. The Commission shall upon invoice, pay for all service
rendered to the date of termination as provided for herein.
3. The Commission shall have the right to terminate this Agreement for a violation of
Page 21
the terms hereof, at any time after thirty (30) days notice has been given to the Operator and unless
corrective action has been taken or commenced within said thirty (30) day period and thereafter
diligently completed.
4. The Commission shall have the right to terminate this Agreement immediately upon
or after any of the following:
a. Assignment for Creditors: The Operator makes a general assignment for the
benefit of creditors.
b. Bankruptcy: The Operator files a petition for relief as a debtor under any
section or chapter of the Federal Bankruptcy Code, as amended from time to time, or
under any similar law or statute of the United States or the State of Georgia; or a
petition or an answer proposing the entry of any order for relief against the Operator
as a debtor in a bankruptcy or reorganization proceeding under any present or future
bankruptcy or similar law is filed in any Court.
c. Receivership: A receiver, trustee, or custodian is appointed for all or
substantially all of the assets of the Operator in any proceeding brought by or against
the Operator, or the Operator consents to or acquiesces in such appointment.
d. The Commission may terminate this agreement immediately if the Operator
abandons and discontinues service within the Premises.
5. If this Agreement is terminated, the Commission shall have the right to repossess the
Premises in accordance with applicable law without prejudice to any other remedies available to the
Commission for such default, absent such reentry.
6. The Operator may terminate this Agreement upon thirty (30) days advance written
notice, after any of the following:
a. The issuance by any court of competent jurisdiction of an injunction in any
Page 22
way preventing or restraining the use of the Airport or any part thereof so as to
substantially affect Operator’s use of the Airport and the remaining in force of such
injunction for a period of ninety (90) days or more, provided, however, that said court
action is not due to any fault of Operator.
b. The inability of the Operator to use the Airport for a period of ninety (90)
days or more because of the issuance of any order, rule or regulation by the Federal
Aviation Administration, the United States Department of Transportation, or other
governmental entity preventing Operator from operating into and from the Airport,
provided, however, that such inability or such order, rule or regulation is not due to
any fault of Operator.
c. The default by the Commission in the performance of any term herein
required to be performed by the Commission, which term substantially affects the
Operator’s ability to conduct its business under this Agreement, and failure by the
Commission to cure or commence to cure and diligently pursue such cure within
thirty (30) days after receipt of notice of such default from the Operator.
d. The assumption by the United States Government or by any authorized
agency thereof of the operation, control or use of the Airport and its facilities or of
any substantial part(s) thereof, in such manner as substantially to exclude the
Operator from the Airport or to prevent it from operating at the Airport, for a period
of at least ninety (90) days.
e. The substantial restriction of the Operator’s ability to conduct its business at
the Airport for a period of ninety (90) days or more because of the action of the
Federal or State government or any agency or political subdivision thereof
substantially restricting the operation of the Airport by the Commission.
Page 23
7. Upon expiration of the term, or upon termination of this Agreement, the Operator
shall peacefully surrender and vacate the Premises in as good condition as when the term of this
Agreement commenced, excepting ordinary wear and tear. The Operator and the Commission agree
that all Improvements placed on the Premises shall be and remain the Commission's property upon
the expiration of the term or upon the termination of this Agreement. Personal property of the
Operator shall be removed at the Operator's expense, within ten (10) days of the expiration, or
termination of this Agreement. If Operator fails to remove its personal property within said ten (10)
day period, the Commission may remove the property and store it, all at the expense of the Operator.
ARTICLE 20 - SUBORDINATION
This Agreement shall be subject and subordinate to all the terms and conditions of any
instrument and documents under which the Commission acquired the land or improvements thereon,
of which said Premises are a part, and shall be given only such effect as will not conflict with nor be
inconsistent with such terms and conditions. Operator understands and agrees that this Agreement
shall be subordinate to the provisions of any existing or future agreement between Commission and
the United States of America, or any of its agencies, relative to the operation or maintenance of the
Airport, the execution of which has been or may be required as a condition precedent to the
expenditure of federal funds for the development of the Airport.
ARTICLE 21
SUSPENSION OF SERVICES
The Commission may, by written notice, direct Operator to suspend performance on all or
any part of the services for such period of time as may be determined by Commission to be necessary
or desirable for its convenience. If such suspension causes additional expense to Operator in
performance, and not due to fault or negligence of Operator, the Agreement will be adjusted on the
basis of actual costs resulting directly from the suspension. Any claim by Operator for a cost
Page 24
adjustment must be supported by appropriate documentation asserted promptly after Operator has
been notified to suspend performance.
In the event that all or any part of the parking facilities shall remain closed or their use
substantially restricted for a twenty-four (24) hour period because Operator, for any reason, is unable
to provide the personnel necessary to maintain normal operations, Commission shall have the right to
take over the duties of Operator, using its own employees or others.
ARTICLE 22
ASSIGNMENT AND SUBCONTRACTING
1. The Operator agrees that it will not sell, convey, transfer, mortgage, subcontract,
sublease or assign this Agreement or any part thereof, or any rights created thereby, without the prior
written consent of the Commission, it being the intention of the Commission to grant this Agreement
individually to the Operator.
2. Any assignment or transfer of this Agreement or any rights of the Operator hereunder,
without the prior written consent of the Commission is invalid, and shall convey to the Commission
the right to terminate this Agreement at its sole discretion.
ARTICLE 23
NON-DISCRIMINATION
1. Compliance with Title VI of the Civil Rights Act of 1964, 49 CFR 21.
A. The Operator, for itself, its personal representatives, successors in interest and
assigns, as a part of the consideration hereof, does hereby covenant and agree that if improvements
are constructed, maintained, or otherwise operated on the said property described in this Agreement
for a purpose for which a United States Department of Transportation program or activity is
extended or for another purpose involving the provision of similar services or benefits, the Operator
shall maintain and operate such facilities and services in compliance with all other requirements
Page 25
imposed pursuant to 49 CFR PART 21, Non-discrimination in Federally Assisted Programs of the
Department of Transportation, and as said Regulations may be amended.
B. The Operator does hereby covenant and agree that:
i. No person on the grounds of race, color, or national origin shall be excluded from
participation in, denied the benefits of, or otherwise subjected to discrimination in the
use of said facilities.
ii. In construction of any improvements on, over, or under such land and the furnishing
of services thereon, no person on the grounds of race, color, or national origin shall
be excluded from participation in, denied the benefits of, or be otherwise subject to
discrimination, in the provision of such construction or services.
iii. The Operator shall operate the Premises in compliance with all other requirements
imposed by or pursuant to 49 CFR PART 21, Non-discrimination in Federally
Assisted Programs of the Department of Transportation and as said Regulations may
be amended.
C. The Operator shall include the provisions of paragraph B (i) - (iii) in every
subcontract, including procurement of materials and leases of equipment, unless exempt by the
Regulations or directives issued pursuant thereto. The Operator shall take such action with respect to
any subcontract or procurement as the Commission or the FAA may direct as a means of enforcing
such provisions, including sanctions for noncompliance. Provided, however, that if the Operator
becomes involved in, or is threatened with litigation with a subcontractor or supplier as a result of
such direction, the Operator may request the Commission to enter into such litigation to protect the
interests of the Commission and, in addition, the Operator may request the United States to enter into
such litigation to protect the interests of the United States.
2. Compliance with Section 250 of the Airport and Airway Improvement Act of 1982, 14 CFR
Page 26
152, Subpart E.
The Operator shall assure that no person is excluded from participating in, denied the benefits
of, or is otherwise subjected to discrimination in the conduct of its activities, on the grounds of race,
creed, color, national origin or sex, and shall comply with the requirements of 14 CFR 152 Subpart E
to the extent that such requirements are applicable to the Operator’s activities at the Airport.
3. Compliance with the Lease Agreement.
The Operator agrees that it shall not discriminate against any employee or applicant for
employment with respect to hire, tenure, terms, conditions or privileges of employment, or any
matter related to employment because of such employee’s or applicant’s race, color, religion,
national origin, ancestry, age or sex, except where a requirement as to age or sex is based on a bona
fide occupational qualification.
4. Cooperation with Enforcement Procedures.
The Operator further agrees to comply with such enforcement procedures as the United States
might demand that the Commission take in order to comply with its Sponsor’s Assurances to the
United States.
ARTICLE 24
GENERAL PROVISIONS
1. The Commission reserves the right to further develop or improve the Airport as it sees
fit.
2. The Commission reserves the right to maintain and keep in repair the landing area and
all publicly owned facilities of the Airport, together with the right to direct and control all activities
of the Operator in this regard.
3. During a time of war or national emergency, the Commission shall have the right to
lease the landing area or any part of the Airport to the United States Government for military or naval
Page 27
use, and, if such lease is executed, the provisions of this Agreement, insofar as they are inconsistent
with the provisions of the lease to the United States Government, shall be suspended.
4. The Commission reserves the right to take any action it considers necessary to protect
the aerial approaches of the Airport against obstruction, together with the right to prevent the
Operator from erecting, or permitting to be erected, any building or any other structure on, or
adjacent to, the Airport, which, in the opinion of the Commission, would limit the usefulness of the
Airport or constitute a hazard to aircraft, as determined by the appropriate state or federal law, rules
and regulations including, but not limited to 14 CFR Part 77.
5. Use Nonexclusive: This Agreement shall be nonexclusive and subordinate to the
provisions of any existing or future agreements between the Commission and the United States,
relative to the operation or maintenance of the Airport, the execution of which has been or may be
required as a condition precedent to the expenditure of federal funds for the development of the
Airport.
6. The Operator agrees to abide by all Federal, State and local laws, ordinances, rules
and regulations which may be applicable to its operation under this Agreement and to abide by the
ordinances, rules and regulations of the Commission which may from time to time be formulated by
the Commission in regard to the management, operation or use of the Airport.
7. Cumulative Remedies: Each of the rights and remedies provided by this Agreement
shall be cumulative and shall not be exclusive of any other rights or remedies provided by this
Agreement or allowed by law.
8. Waivers: Failure by the Commission to insist upon the strict performance by the
Operator of any of the terms herein contained shall not constitute a waiver of the Commission’s right
to thereafter enforce any such term, but the same shall continue in full force and effect. The exercise
of any right to terminate arising under this Agreement shall not operate to deprive the Commission of
Page 28
any co-existing right to seek damages or other remedies arising from the default of the Operator.
9. The acceptance of rents or fees or the continued performance by the Commission of
its obligations under this Agreement after a default by the Operator in its performance of any of
Operator’s obligations under this Agreement shall not be deemed a waiver of the Commission's right
to terminate this Agreement for such default.
10. The Operator shall not use, or permit the use of, the Premises or any part thereof, for
any purpose or use other than those authorized by this Agreement.
11. Choice of law and venue: This Agreement shall be performable and enforceable in the
Superior Court of Richmond County, Georgia, and shall be construed in accordance with the laws of
the State of Georgia. Operator by execution of this Agreement specifically consents to jurisdiction
and venue in the Superior Court of Richmond County and waives any right to contest same.
12. This Agreement is made for the sole and exclusive benefit of the Commission and the
Operator, their successors and assigns, and is not made for the benefit of any third party.
13. In the event of any ambiguity in any of the terms of this agreement, it shall not be
construed for or against any party hereto on the basis that such party did or did not author the same.
14. All covenants, stipulations and agreements in this Agreement shall extend to and bind
each party hereto, its legal representatives, successors and assigns.
15. The titles of the several articles of this Agreement are inserted herein for convenience
only, and are not intended and shall not be construed to affect in any manner the terms hereof, or the
interpretation or construction thereof.
16. Nothing herein contained shall create or be construed to create a co-partnership
between the Commission and Operator or to constitute the Operator an agent of the Commission.
The Commission and Operator each expressly disclaim the existence of such a relationship between
them.
Page 29
17. Invalid Provision: If any covenant, condition or provision contained in this Agreement
is held to be invalid by any Court of competent jurisdiction, the invalidity of any such covenant,
condition or provision shall in no way affect any other covenants, conditions or provisions contained
in this agreement; provided, that the validity of such covenant, condition or provision does not
materially prejudice either the Commission or Operator in its respective rights and obligations
contained in the valid covenants, conditions or provisions of this agreement.
18. Interpretation of Agreement: Nothing in the Agreement shall be construed or
interpreted in any manner whatsoever as limiting, relinquishing or waiving any right of ownership
enjoyed by the Commission in the Airport property, or in any manner waiving or limiting the
Commission’s control over the management, operation, or maintenance of the Airport property,
except as specifically provided for in this Agreement, or in any manner impairing the right of the
Commission.
19. Force Majeure. Neither the Commission nor Operator shall be deemed to be in
violation of this Agreement for reason of failure to perform any of its obligations hereunder, by
reason of strikes, boycotts, labor disputes, embargoes, shortages of materials, acts of God, acts of the
public enemy, flight restrictions, weather conditions, riots, rebellion, accidents, sabotage or any other
events, conditions or circumstances for which it is not responsible and/or which are not within its
control.
20. Conflict of Interest: The Operator agrees that, upon signing of this Agreement or
within five (5) days after the acquisition of any interest herein described during the term of this
Agreement, the Operator shall disclose in writing to the Commission whether any Commission
Member or Officer or employee of the Commission has or hereafter acquires any direct, indirect,
legal or beneficial interest in the Operator or in any contract, lease or agreement between the
Commission and the Operator, or in any franchise, concession, right or privilege of any nature herein
Page 30
or otherwise granted by the Commission to the Operator.
21. Notices: Notices to the parties shall be deemed sufficient if in writing and mailed,
postage prepaid, address to:
The Commission: Augusta Regional Airport
1501 Aviation Way
Augusta, GA 30906-9600
ATTN: Executive Director
Operator: Republic Parking System, Inc.
Suite 2000 Republic Centre
Chattanooga, Tennessee 37450
ATTN: James C. Berry, Chairman and CEO
ARTICLE 25
ENTIRE AGREEMENT
1. This Agreement consists of Articles 1 to 25 inclusive.
2. This Agreement represents the entire and integrated Agreement between the
Commission and Operator superseding all prior negotiations, representations or agreements,
either written or oral. This Agreement may be amended only by written instrument signed by
both the Commission and Operator.
Page 31
IN WITNESS WHEREOF, the parties hereto have caused this instrument to be signed
this _______ day of ____________________, 2008.
AUGUSTA, GEORGIA
BY:
AS ITS: ___MAYOR____________
ATTEST: ______________________
CLERK OF COMMISSION
AUGUSTA AVIATION COMMISSION REPUBLIC/NFR&CS PARKING SYSTEM LP
BY: BY: ___________
AS ITS: _____Chairman______ AS ITS: _________________________
[SEAL]
ATTEST: ______________________
CLERK
Commission Meeting Agenda
4/15/2008 2:00 PM
Ordinance Alcohol License Transfer
Department:
Caption:An Ordinance to amend the Augusta-Richmond County Code
Title Six, Section 6-2-76 relating to License and Business
Regulations; To establish provisions for a Hardship
Application for an Alcoholic Beverage License; To repeal all
ordinances and parts of ordinances in conflict herewith; to
provide an effective date and for other purposes. (Requested
by Commissioner Jerry Brigham)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 20
Attachment number 1
Page 1 of 1
Item # 20
Attachment number 2
Page 1 of 1
Item # 20
Attachment number 3
Page 1 of 1
Item # 20
Commission Meeting Agenda
4/15/2008 2:00 PM
Ordinance Relating to Curfew for Minors
Department:Clerk of Commission
Caption:Motion to approve an Ordinance to amend the Augusta
Richmond County Code Article Three Chapter One relating
to curfew for minors so as to establish regulations for teen
social clubs; to repeal all Ordinances and parts of Ordinances
in conflict herewith; to provide an effective date and for
other purposes. (Approved by Commission April 1, 2008 -
second reading)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 21
Attachment number 1
Page 1 of 8
Item # 21
Attachment number 1
Page 2 of 8
Item # 21
Attachment number 1
Page 3 of 8
Item # 21
Attachment number 1
Page 4 of 8
Item # 21
Attachment number 1
Page 5 of 8
Item # 21
Attachment number 1
Page 6 of 8
Item # 21
Attachment number 1
Page 7 of 8
Item # 21
Attachment number 1
Page 8 of 8
Item # 21
Commission Meeting Agenda
4/15/2008 2:00 PM
Repairs to locks - New Savannah Bluff Lock and Dam
Department:Recreation and Parks
Caption:Discuss repairs to locks - New Savannah Bluff Lock and
Dam.
Background:Augusta operates the locks at NSBLD under a lease with
U.S. Army Corps of Engineers, which expires December 8,
2008. Under the lease agreement, Augusta is responsible for
repairs and upkeep to the facility. The locks enable boats to
travel upstream past the NSBLD to Augusta, and also
provide for fish migration passage administered by US Fish
and Wildlife each spring. Both of these functions have
been suspended due to the locks being inoperable. See
attached report given to Public Services Committee.
Analysis:Emergency bids were requested from three(3) contractors
suggested by the US Army Corps of Engineers. None of the
three contractors responded with a bid. One contractor stated
they could not The COE was contacted for other contractors
who could perform the work, and one other contractor was
recommended. This firm, out of Mobile, Ala. was contacted
April 8th and as of this date arrangements have not been
finalized on a date for this firm to meet on site and give a
quote on repairs.
Financial Impact:Will not have a price on repairs until a quote is received.
Alternatives:For information only.
Recommendation:For information only.
Funds are
Available in the
Following
For information only
Cover Memo
Item # 22
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Cover Memo
Item # 22
Attachment number 1
Page 1 of 1
Item # 22
Commission Meeting Agenda
4/15/2008 2:00 PM
2008 CDBG, HOME, ESG & HOPWA Grant Agreements
Department:Housing & Community Development Department
Caption:Authorize acceptance of Grant Agreements between the City
and the U.S. Department of Housing & Urban Development
for receipt of Year 2008 CDBG, HOME, ADDI, ESG and
HOPWA Funds.
Background:
Augusta, Georgia, being an entitlement city, receives CDBG,
HOME, ESG and HOPWA funds annually. As a prerequisite
for receipt of these funds, the City must have an approved
Consolidated Plan. The Consolidated Plan is a 5-year plan
that defines the City’s housing, homeless, community and
economic development needs with a detailed strategy for
addressing the high priority needs indicated in the
plan. During Year 2004, the City developed and HUD
approved the City’s 5-year Consolidated Plan for years 2005-
2009. For each year of the 5-Year Consolidated Plan (2005,
2006, 2007, 2008 & 2009), the City must develop an Annual
Action Plan. The Action Plan includes a description of the
activities that will be carried out and how the funds will be
expended in the upcoming year to address the Consolidated
Plan priority needs. On November 8, 2007, the Commission
approved the City’s Year 2008 Annual Action Plan based on
funds we were anticipating receiving for Year
2008. Subsequently, the City has received an official
notification from HUD that the Annual Action Plan has been
approved with the following grant allocations: § CDBG
Program $
2,232,805 § HOME
Program $
1,240,698
§ ADDI
$ 9,355 § ESG
Program $
100,077 § HOPWA
Program $ 385,000
Cover Memo
Item # 23
TOTAL $
3,967,935
Analysis:We initially expected to receive $4,110,029. However, the
above awards reflect a total reduction of $142,094 for all
programs: CDBG decreased $89,917, HOME decreased
$28,825, HOME/ADDI decreased $13,799, ESG decreased
$553 and HOPWA decreased $9,000. Program Anticipated
Allocation $ Actual Allocation $Difference CDBG 2,322,722
2,232,805 -89,917 HOME 1,269,523 1,240,698 -28,825
HOME/ADDI 23,154 9,355 -13,799 ESG 100,630 100,077 -
553 HOPWA 394,000 385,000 -9,000 TOTAL -142,094
Projects affected by the reductions are indicated on the
attached list and below: A. Under CDBG Program 1.
Clearance and Demolition budget reduced from $100,000 to
$78,066 2. General Administration reduced from $490,544 to
$472,561 In addition, funds for Code Enforcement ($50,000)
were forfeited by License & Inspection and are being
reprogrammed to the Henry Brigham Center. B. Under
HOME Program 1. HOME Neighborhood Redevelopment
reduced from $702,967 to $682,788 2. CHDO set-aside
budget reduced from $253,904 to $248,140 3. HOME
Administration budget reduced from $169,652 to 166,770 C.
Under ESG Program 1. ESG Administration budget reduced
from $5,031 to $5,003 In addition, funds designated for
Interfaith Hospitality Network ($10,000), Inc. were forfeited
and are being reprogrammed to CSRA Economic
Opportunity Authority and Coordinated Health Services. D.
Under HOPWA Program 1. Hope Health, Inc. budget
reduced from $100,000 to $97,730 2. St. Stephens Ministry,
Inc. budget reduced from $282,180 to $275,720 3. HOPWA
Administration budget reduced from $11,820 to $11,550
Financial Impact:Based on actual allocations and program income to be
generated from loan repayments, total funds available for
Year 2008 is $4,524,935. Funds Allocation Program Income
Total CDBG 2,232,805 130,000 2,362,805 HOME 1,240,698
427,000 1,667,698 ADDI 9,355 0 9,355 ESG 100,077 0
100,077 HOPWA 385,000 0 385,000 TOTAL 3,967,935
557,000 4,524,935
Alternatives:None recommended.
Recommendation:Recommend Acceptance of Grants and grant the Mayor the
authority to execute the Grant Agreements for Year 2008
Cover Memo
Item # 23
CDBG, HOME, ADDI, ESG and HOPWA funds so projects
funded (attached list) can proceed in a timely manner.
Funds are
Available in the
Following
Accounts:
2008 Grant Funds from HUD
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Cover Memo
Item # 23
1
2008 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
B-08-MC-13-0004
Estimate $ ACTUAL
Entitlement Grant (estimate)
Program Income (estimate)
Total Funds Anticipated to be Available (Difference: -$89,917)
$ 2,322,722
130,000
$ 2,452,722
$ 2,232,805
130,000
$ 2,362,805
IDIS
#
Project
#
PROJECTS
Approved
Budget 11/8/07
REVISED
BUDGET
Acquisition - $250,000
08010 HCD Acquisition/Relocation 250,000 250,000
Public Facilities & Improvements - $500,000
08030 Dover/Lyman Street Improvements 400,000 400,000
08031 Shiloh Community Center Improvements 100,000 100,000
Clearance & Demolition
08040 Clearance & Demolition (License & Inspection) 100,000 78,066
Public Services - $300,000
08050 ARC Meals-on-Wheels Program 45,000 45,000
08051 Art Factory 15,000 15,000
08052 Augusta Urban Ministries 15,000 15,000
08053 CSRA Economic Opportunity Authority 13,000 13,000
08054 Care Management Consultants 25,000 25,000
08055 Coordinated Health Services 20,000 20,000
08056 Lucy Laney Museum 15,000 15,000
08057 Family Y 20,000 20,000
08058 Golden Harvest Food Bank “Brown Bag” 25,000 25,000
08059 JWC Helping Hands 5,000 5,000
0805A Light of the World 6,000 6,000
0805B New Bethlehem Center 10,000 10,000
0805C New Savannah Road Social Services 10,000 10,000
0805D Safe Homes 12,000 12,000
0805E Salvation Army 15,000 15,000
0805F Senior Citizens Council 14,000 14,000
0805G Shiloh Community Center 10,000 10,000
0805H Walton Options 25,000 25,000
Rehabilitation
08140 Housing Rehabilitation Program 450,000 450,000
Code Enforcement
08150 Code Enforcement (License & Inspection) 50,000 0
Economic Development
08180 Antioch Ministries 9,000 9,000
08181 James Brown Blvd/Walton Way-Economic Development 303,178 303,178
Program Administration & Planning (20% cap $472,561)
08210 PROGRAM PLANNING & ADMINISTRATION (20%)
- CDBG Admin - $467,561
- Fair Housing - $5,000
490,544 472,561
TOTAL $2,452,722 $ 2,362,805
Attachment number 1
Page 1 of 3
Item # 23
2
2008 EMERGENCY SHELTER GRANT PROGRAM
S-08-MC-13-0004
Estimate ACTUAL
Entitlement Grant (Difference: -$553) $100,630 $ 100,077
IDIS
#
Project
#
PROJECTS
Approved
Budget 11/8/07
REVISED
BUDGET
Projects
081E Augusta Urban Ministries 5,000 5,000
082E Beulah Grove Resource Center 5,000 5,000
083E Coordinated Health Services 8,000 8,000
084E CSRA EOA 10,000 10,000
085E Golden Harvest Food Bank 20,000 20,000
086E Hope House 10,000 10,000
087E Interfaith Hospitality (forfeited 1/24/08) 10,000
-10,000
0
088E Safe Homes 17,599 17,599
089E Salvation Army “Employment Training” 10,000 10,000
UNCOMMITTED 0 9,475
Administration (5% allowed)
0810E Administration 5,031 5,003
TOTAL $100,630 $ 100,077
2008 HOME INVESTMENT PARTNERSHIP PROGRAM
M-08-MC-13-0206
Estimate $ ACTUAL
Entitlement Grant (estimate) $ 1,269,523 $ 1,240,698
Program Income (estimate) 427,000 427,000
Sub-Total 1,696,523 1,667,698
ADDI (Difference: -$13,799) 23,154 9,355
TOTAL (Difference: -$28,825) $ 1,719,677 $ 1,677,053
IDIS
#
Project
#
PROJECTS
Approved
Budget 11/8/07
REVISED
BUDGET
HOME Projects
Homeownership Program 300,000 300,000
South Augusta Redevelopment 120,000 120,000
Neighborhood Redevelopment 702,967 682,788
Promise Land Community Development Corporation 150,000 150,000
American Dream Down Payment Initiative
ADDI Difference -$13,799 23,154 9,355
CHDO Set-aside (20% - $253,904)
CHDO set-aside (to be awarded upon CHDO certification) 253,904 248,140
Administration (10% - $169,652)
Administration 169,652 166,770
TOTAL $ 1,719,677 $ 1,677,053
Attachment number 1
Page 2 of 3
Item # 23
3
HOUSING OPPORTUNITIES FOR PERSONS WITH HIV/AIDS
GA-H-08-F002
Estimate Actual
Entitlement Grant (Difference: -$9,000) $ 394,000 $ 385,000
IDIS
#
Project
#
PROJECTS
Approved
Budget 11/8/07
REVISED
BUDGET
Projects
Hope Health 100,000 97,730
St. Stephens Ministry 282,180 275,720
Administration (3% allowed)
Administration 11,820 11,550
TOTAL $ 394,000 $ 385,000
Attachment number 1
Page 3 of 3
Item # 23
"
FUi1ding
Approval/Agreement
Title
I of the Housing
and Community
Development
Act (Public Law 930383)
A
Reg Area
y
~[mIJOJ]OJ]
U.S.
Department of Housing and Urban Development
Office
of Community Planning and Development
Community
Development Block Grant Program
Effective
Date
(mmiddlyyyy)Document
No.
Project
Number
Ca88goIy Amount F
r
:
eiL."" I 0
rn [[[[]
Attachment number 2
Page 1 of 2
Item # 23
~;~JI
Notwithstanding
any other provision of this agreement, no funds provided under this agreement
may
be obligated or expended for the planning or construction of water or sewer facilities until
receipt
of written notification from RUD of the release of funds on completion of the review
procedures
required under Executive Order E.O. 12372, Intergovernmental Review of Federal
Programs,
and RUD's implementing regulations at 24 CFR Part 52. The recipient shall also
complete
the review procedures required under E.O. 12372 and 24 CFR Part 52 and receive
written
notification from RUD of the release of funds before obligating or expending any funds
provided
under this agreement for any new or revised activity for the planning or construction of
water
or sewer facilities not previously reviewed under E.O. 12372 and implementing regulations.
.
E.O.12372
CDBG
SPECIAL CONTRACT CONDITION
WATER
OR SEWER FACILITIES
Attachment number 2
Page 2 of 2
Item # 23
Funding Approval and HOME
U.S.
Department of Housing OMBApprovaI
No.
2508-0171
.
and Urban Development (Exp. 0313112005)
Investment
Partnerships Agreement
Office of
Community Planning
Title
II of the National Affordable Housing Act and Development
Public
reporting burden for this collection of Information is estimated to IV8f308 1 hour per response, inducting the time for reYleWtng l08truc11On1,
ae8lalIIlg
existing
data sources, gathering and maintaining the data needed, and completing and reviewing the collection of Information. This agency may not oonduct or
sponsor,
and a person is not required to respond to. a ooIection oIlnformaliol. unle8a that collection displays a vaId OMB control number.
The
HOME statute imposes a significant number of data collection and reporting requirements. This includes information on assisted properties, on the
owners
or tenants of the properties, and on other programmatic areas. The information will be used: 1) to assist HOME participants in managing their
programs;
2) to track performance of participants in meeting fund commitment and expenditure deadlines; 3) to permit HUD to determine whether each
participant
meets the HOME statutory income targeting and affordabillty requirements; and 4) to permit HUD to determine compliance with other statutory
and
regulatory program requirements. This data collection is authorized under Title II of the Cranston-Gonzalez National Affordable Housing Act or related
authorities.
Access to Federal grant funds is contingent on the reporting of certain project-specific data elements. Records of information collected will be
maintained
by the recipients of the assistance. Information on activities and expenditures of grant funds is public information and is generally available for
disclosure.
Recipients are responsible for ensuring confidentiality when public disclosure is not required.
530
Greene Street
Augusta,
Georgia 30911
8.
This
Agreement between the Department of Housing and Urban OeveIopment (HUO) and the Participating Jurlsdiction/Entity
is
made
pursuant
10 the
authority
of the HOME Investment Partnerships Act (42 U.S.C. 12701 et seq.). The Participating Jurisdiction's /Entity's approved Consolidated Plan
submission/Application
and the HUO regulations at 24 CFR Part 92 (as is now in effect and as may be amended from time 10 time) and this HOME
Investment
Partnership Agreement, form HU[)..4()Q93, inducing any special conditions, constitute part of this Agreement. Subject 10 the provisions of this
Agreement,
HUO will make the funds for the Fiscal Year specified, available to the Participating Jurlsdiction/Entlty upon execution of this Agreement by the
parties.
All funds for the specified Fiscal Year provided by HUO by formula reallocation are covered by this Agreement upon execution of an amendment
by
HUO, without the Participating Jurisdiction's execution of the amendment or other consent. HUO's payment of funds under this Agreement Is subject 10
the
Participating Jurisdiction'slEntity's compliance with HUO's electronic funds transfer and information reporting procedures issued pursuant to 24 CFR
92.502.
To the extent authorized by HUD regulations at 24 CFR Part 92, HUD may, by its execution of an amendment, deobIlgate funds previously
awarded
to the Participating JurisdictionlEntity without the Participating Jurisdiction'slEntity's execution of the amendment or other consent. The
Participating
Jurlsdiction/Entity agrees that funds invested in affordable housing under 24 CFR Part 92 are repayable when the housing no longer qualifies
as
affordable housing. Repayment shall be made as specified In 24 CFR Part 92. The Participating Jurisdiction agrees 10 assume all of the responsibility
for
environmental review, decision making, and actions, as specified and required in regulation at 24 CFR 92.352 and 24 CFR Part 58.
0 Initial
Agreement
18.
Funding
Informa
Source at
Funds
Uon:
AooroorIation Code
86
8100205
86
8100205
FY2008
ADDI
FY2008
HOME
CHDO
Competitive
Reallocation
Source
of
Funds Aooroorlation Code
PAS
Coda
&D.2Y!!!S
S
PAS
Code
~
$9.355$1,240,698
S
Attachment number 3
Page 1 of 1
Item # 23
Grant
No.: S-O8-MC-13-0004
Official
Contact Person: Chester Wheeler
Telephone
No: (706) 821-1797
FAX:
(706) 821-1784
E-mail
Address: cwheeler@aulrustaga.gov
Tax
10 No: 58-6000513
Unit
of Government No: 130192
FY
2008 LOCAL GOVERNMENT GRANT AGREEMENT
EMERGENCY
SHELTER GRANTS PROGRAM
This
Grant Agreement is made by and between the United States Department of Housing and
Urban
Development (HUD) and the City of Augusta, Georgia, the Grantee, for FY 2008 of the
Emergency
Shelter Grants Program in the amount of $1 00,077, This grant was authorized by
Subtitle
B of Title IV of the McKinney-Vento Homeless Assistance Act, 42 USC 11301 (1988), as
amended
(the "Act"). In addition, the grant operates through HUD's regulations at 24 CFR Part
576,
as now in effect and as may be amended from time to time, which are incorporated as part of
thi
s A greem en t.
In
reliance upon the Consolidated Plan and certifications, the Secretary agrees, upon
execution
of the Grant Agreement, to provide the Grantee with the agreed grant funds. The
grantee
must comply with requirements for record keeping and annual performance reporting to
HUD
within 90 days after the close of its consolidated program year, as required by 24 CFR
91.520.
This includes the periodic information collected through HUD's Integrated
Disbursements
and Information System (IDIS). The grantee's IDIS reporting must include
information
on grant activities, project sponsors, project sites, and beneficiaries (including racial
and
ethnic data on participants). This information will be used for program monitoring and
evaluation
purposes.
The
PTantee aPTee.c;
to
comnlv with all annlicahle laws and reQulations in distrihutinQ funds
~
~ . ~..
~
~
provided
under this Grant Agreement and to accept responsibility for ensuring compliance by
recipient
entities, which may receive funding assistance.
The
grantee agrees to comply with the provisions of the environmental requirements of 24
CFR
Part 58 as applicable under 24 CFR 576.57(e) with respect to funds provided under this Grant
Agreement.
The
grantee further agrees to provide sufficient detail on matching funds so as to identify
the
specific
sources and amounts of the funds as required by 42 use I 1375(a)(I).
Attachment number 4
Page 1 of 2
Item # 23
.......-
UNITED
STATES OF AMERICA
Secretary
of Housing and Urban Development
Mary
D. Presley
(Typed
Name of Signatory)
Director
Atlanta
Office of Community
Planning
and Develooment
(Title)
ANTEE
.." .
". ,
(Signature)
<
(Typed
Name of Signatory)
.
'
GRANTEE
By:
(Signature)
(Typed
Name of
(Title)
IJ
3
~ 2.-,
rW()
r
(Date)
~
(Date)
Attachment number 4
Page 2 of 2
Item # 23
Grant
No.: GAH08FOO2
Official
Contact Person: Chester Wheeler
Telephone
No: (706) 821-1797
FAX:
(706) 821-1784
E-mail
Address: cwheeler(Q).augustaga.gov
Tax
ill No: 58-6000513
Unit
of Government No: 130192
HOUSING
OPPORTUNITIES
PERFORMANCE
GRANT AGREEMENT FOR FY2008
This
Perfonnance Grant Agreement (Agreement) is made by and between the United
States
Department of Housing and Urban Development (HUD) and The City of Augusta,
Georgia
(Grantee).
This
Agreement will be governed by the following, as they from time to time may be
amended:
the AIDS Housing Opportunity Act, 42 USC 12901 et ~ (Act), the Housing
Opportunities
for Persons With AIDS (HOPW A) program regulations, 24 CFR Part 574, and
the
Consolidated Plan regulations, 24 CFR Part 91 (the Regulations), all of which are
incorporated
into this Agreement.
The
term "Grant" or "Grant Funds" means the funds provided under this Agreement.
The
term "Application" means the application submissions on the basis of which a Grant was
approved
by HUD under 24 CFR Part 91, as applicable to the HOPW A elements of the
Consolidated
Plan, including the certifications and assurances and any information or
documentation
required to meet any grant award conditions. The Application is incorporated
as
part of this Agreement; however, in the event of conflict between a provision of the
Application
and a provision of this Agreement, the latter shall control. "Project Sponsor"
means
any nonprofit organization or governmental housing agency that receives funds from
the
Grantee to carry out eligible activities identified in the Application.
In
reliance upon the Application, HUD agrees, upon execution of this Grant
Agreement,
to provide Grant Funds to the Grantee in the amount of $385,000. .
Grantee
agrees to and will ensure that each Project Sponsor agrees to:
(1) Operate
the program in accordance with the requirements of the applicable HUD
regulations
in undertaking activities that will meet urgent needs that are not being
met
by available public and private resources;
,..,\
]:j'",toh1i",h h",..",inn ",ntnnt """ , in th.. ",nn.."",..1'1 f""",n"",1il'l",tAl'l 1>1",n f",.. th." nr",nt
\-,
~~-~..u~ ..~_~ao ~-'Y-' ~a~__u ..a ..a- ya~. - _~a~ & a_a a~a ..~u 0"""
with
specific
one year goals for the number of households to be provided housing
through
the
use of HOPW A activities for: short-tenn rent, mortgage, and utility
assistance
payments
to prevent homelessness
of
the
individual or family; tenant-
based
rental
assistance; and units in provided in housing facilities that are being
FOR
PERSONS WITH AIDS
Attachment number 5
Page 1 of 4
Item # 23
,.
developed,
leased or operated with HOPW A funds, as established by 91.220(1)(3)
for
local governments and 91.320(k)(4) for states. The plan would include the
grant
funds and program income expected to be made available with other
resources
to be leveraged as a commitment for an expected level of housing output
results
to be achieved during each of the operating years under this award, and
operate
the program consistent with that commitment;
(3) Conduct
an ongoing assessment of the housing assistance and supportive services
required
by the participants in the program, including an annual assessment of their
housing
situation, an appropriate determination of rental subsidies or other support,
and
a report on the annual results of program activities under the HOPW A client
outcome
goals of achieving stable housing, reducing risks ofhomelessness and
improving
access to healthcare and other support for beneficiaries;
Assure
the adequate provision of supportive services to the participants in the
program,
including support to access medical treatment benefits or other support
available
under mainstream health and human welfare programs and other public
and
private resources, as needed;
(4)
(5)
Comply with such other tenDs and conditions, including record keeping and
reports
(which must include racial and ethnic data on participants, annual housing
outputs
and client housing outcomes) for program monitoring and evaluation
purposes,
as HUD may establish for purposes of carrying out the program in an
effective
and efficient manner;
(6)
Provide housing support to HOPW A eligible persons over the operating period of
this
grant consistent with the General Standards for Eligible Housing Activities,
found
at 24 CFR 574.310, including limitations on such payments.
(7)
Agree to maintain documentation of beneficiary and activity eligibility, including
related
documentation that evidences compliance with agreements noted above.
(8)
Agree that any program income resulting under this grant be added to the funds
"
t. .'... .t.TT"""""""'A .".' ..."
conumuca to
me projCCl
or orner
nul"' W ~ program actIVitIes unoer illlS
agreement,
to be used to further eligible project or program objectives.
(9)
Agree that if funds under this grant are used for new construction, substantial
rehabilitation
or acquisition of a structure, the use, occupancy and disposition of
such
property will be undertaken consistent with the required minimum use period
found
at
24 CFR 574.310, and the Declaration of Restrictive Covenant. The
restrictive
covenant
must be recorded on such property in a manner that is
consistent
with
applicable state and local laws, and run for the minimum use
period.
2
Attachment number 5
Page 2 of 4
Item # 23
..
Default:
A default shall consist of any use of Grant Funds for a purpose other than as
authorized
by this Agreement, noncompliance with the Act or Regulations, any material
breach
of the Agreement, failure to expend Grant Funds in a timely manner (as required by 24
CPR
574.540, within a three-year period &om the date of the signing of the grant agreement),
or
misrepresentations in the Application submission which, if known by HUD, would have
resulted
in a grant not being provided. Upon due notice to the Grantee of the occurrence of
any
such default and the provision of a reasonable opportunity to respond, HUD may take one
or
more of the following actions:
(a)
direct the Grantee
activities;
(b)
issue a letter of warning advising the Grantee of the default, establishing a
date
by which corrective actions must be completed and putting the Grantee on
notice
that more serious actions will be taken if the default is not corrected or
is
repeated;
(c)
direct the Grantee to suspend, discontinue or not incur costs for the affected
activity;
(d)
reduce or recapture the grant;
(e)
direct the Grantee to reimburse the program accounts for costs
inappropriately
charged to the program; or
(f)
other appropriate action including, but not limited to, any remedial action legally
available,
such as affmnative litigation seeking declaratory judgment, specific
perfonnance,
damages, temporary or pennanent injunctions and any other available
remedies.
No
delay or omissions by HUD in exercising any right or remedy available to it under the
Agreement
shall impair any such right or remedy or constitute a waiver or acquiescence in any
Grantee
default.
3
to
submit progress schedules for completing approved
Attachment number 5
Page 3 of 4
Item # 23
-'
This
Grant Agreement is hereby
their
respective signatures, as follows:
UNITED
STATES OF AMERICA
Department
of Housing and Urban Development
By:
The Secretary
Director,
Atlanta Office of
Community
Planning and Develooment
(Title)
GRANTEE
By:
The City of Augusta. Georgia
On
behalf of the Augusta-Richmond County. Georgia - South Carolina
Eligible
Metropolitan Statistical Area
By:(Signature
and Title of Authorized Official) (Date)
4
executed
by the Parties on the dates set forth below
MAR 2
5 2008
(Date)
(Date)
Attachment number 5
Page 4 of 4
Item # 23
Commission Meeting Agenda
4/15/2008 2:00 PM
Reprogram of Funds April 2008
Department:Housing and Community Development Department
Caption:Consider for approval the reprogramming of $135,102.52 in
Community Development Block Grant (CDBG) Funds and
$9,475 in Emergency Shelter Grant (ESG) Funds.
Background:
On February 25, 2008, staff presented to Administrative
Services Committee as a discussion item, the reprogramming
of $135,102.52 in CDBG and $9,475 in ESG funds. In
accordance with HUD requirements and the City’s Citizen
Participation Policy, any substantial changes to the
Consolidated Plan must be presented to the public for a 30-
day comment period. If comments are received, they must be
presented to the Commission for action. On February 26,
2008, the public comment period started and the deadline for
comments was March 26, 2008. As a result of the
publication, we did not receive any comments on funds being
proposed for reprogramming. A recap of the Proposed
Reprogram of Funds presented to Committee on February 25,
2008, is listed below. Projects funds are being
reprogrammed from: 1. License and Inspection Code
Enforcement 2008 funds – CDBG $50,000-
Justification: Agency forfeited funds. 2. Georgia Legal
Services (2006) - CDBG $2,461.27- Justification: Agency
forfeited the balance of their $15,500 grant. 3. Boys and
Girls Club (2006) – CDBG $5,860-
Justification: Improvements to facility completed under
budget. 4. Micro-Loan Program (2000) – CDBG
$76,781.25- Justification: Program inactive, funds in
jeopardy of being recaptured by HUD if not expended during
2008. 5. Interfaith Hospitality Network (2008) – ESG
$9,475 Projects the above funds will be reprogrammed TO:
1. Henry Brigham Center Improvements – CDBG
$95,102.52- Improvements will be made to the facility to
include painting, ceiling replacement, replacement of HVAC,
replace gym floor, drainage improvements and installation of
Cover Memo
Item # 24
commercial stove. 2. MACH Academy, Inc. – CDBG
$25,000- Funds will be used to provide after-school tutoring
to low income youth. 3. New Savannah Road Social Service,
Inc. – CDBG $10,000-Funds will be used to provide
Tutoring Program and recreational activities to seniors. 4.
Dyess Park – CDBG $5,000- For design of Master Plan for
Dyess Park. 5. Coordinated Health Services, Inc. – ESG
$5,000- Funds will be used for operational costs of the
Samaritan Respite Center. Healthcare is provided to
homeless persons who have been hospitalized and need
further medical care to recuperate. 6. CSRA Economic
Opportunity Authority, Inc. – ESG $4,475- Funds will be
used for costs related to the operation of transitional housings
for homeless persons.
Analysis:Reprogramming of these funds will allow the department to
accelerate the expenditure of funds to prevent non-
compliance of the CDBG regulations.
Financial Impact:This reprogramming of funds is a reallocation of existing
funds.
Alternatives:None recommended.
Recommendation:Approve the Proposed Reprogramming of $135,102.52 in
CDBG funds and $9,475 in ESG funds
Funds are
Available in the
Following
Accounts:
Existing CDBG Funds - $135,102.52 & Existing ESG Funds
- $9,475
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Cover Memo
Item # 24
Commission Meeting Agenda
4/15/2008 2:00 PM
RFP 08-144 Copier Management Service for City Depts.
Department:Procurement
Caption:Approval for Augusta to enter into a contract with the
Pollock Company to be the service provider for “Copier
Management Service” for the City of Augusta.
Background:
This contract provided for the placement of 92 copiers in
various Augusta Richmond County departments by Pollock
Company. The pricing for this agreement was predicated by
determining a combined monthly copy volume of all 92
devices with a single monthly invoice for all usage. These 92
units produce an average volume of 938,500 copies/prints per
month. The Pollock Company proposed volume per month is
1,100.000. Additional copies over 13,200,000/year shall be
invoiced @ .005 cents each annually in arrears. The contract
includes all required hardware, service support, parts, labor
and consumable supply items (excludes paper) for the
agreement term. Agreement Term: This contract was
established as a three (3) year program with two (2)
automatic one year (1) year renewals. Under the terms and
conditions of the RFP Augusta Richmond County will NOT
accept billing/invoices from any third party/financing entity
that the successful bidder may choose to work with. All
financial aspects of this program are to be administered and
delivered by the successful contractor/vendor. Right sizing
of equipment - Under the current RFP/contract it is the
vendor's responsibility to assure that the proper equipment is
installed to accommodate the monthly copy/print volume of
the location. Should the needs change in any location the
vendor must agree to upgrade/downgrade the equipment as
deemed necessary with no increase in monthly cost.
Equipment Replacement Guarantee: The current contract
requires that the supplier replace any unit that does not
operate to the end users satisfaction due to service failures
with any additional cost to the customer. This Total
Satisfaction Guarantee is applicable for the entire equipment
Cover Memo
Item # 25
term. New Equipment Only: Augusta Richmond County
will accept NEW Equipment Only under the terms of this
program. All systems quoted should be digital in nature and
be capable of network printing/scanning functionality. The
Pollock Company was the successful bidder on the previous
contract for “Copier Management Service”. The Procurement
Department advertised the RFP in the Augusta Chronicle
and Metro Courier as required by the ARC Code. A
mandatory Pre-Proposal Conference was held on February
22, 2008. Five (5) companies were represented. We received
responses from four vendors. Pollock and IKON submitted
complete packages and two vendors were noncompliant
(Ricoh – Did not return the GA Immigration Forms and
ACME – Late).
Analysis:Approving Pollock as our service provider at this meeting
will allow the vendor to begin implementing copiers in the
identified areas timely and in a cost efficient manner thirty
days after the purchase order is received from the City.
Financial Impact:The cost of the contract will be $10,388.00 per month
($72,716.00 for the remaining months of 2008). Funds are
identified in individual departments' 2008 budget.
Alternatives:Purchase individual department copiers which will include
adding the cost of supplies and maintenance OR enter into
negotiations with the next compliant vendor (IKON) at
$13,543.07 per month.
Recommendation:We recommend the Commission approve Pollock.
Funds are
Available in the
Following
Accounts:
Individual departments 2008 budgets.
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Cover Memo
Item # 25
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Page 1 of 1
Item # 25
Commission Meeting Agenda
4/15/2008 2:00 PM
49 Pension Plan Retired Members Pay Increase Request
Department:Administrator
Caption:Motion to approve a request by retired members of the 49
Pension Plan for a pay increase. (See attached letter)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Cover Memo
Item # 26
Attachment number 1
Page 1 of 1
Item # 26
Commission Meeting Agenda
4/15/2008 2:00 PM
Budget Funding Agreeements
Department:
Caption:Motion to approve/ratify the 2008 Budget Funding
Agreements between Augusta, Ga. and DFCS, Lucy Laney
Museum, Child Enrichment, CSRA Regional Development
Center, ARC Library,Miracle Making Ministries, Inc.,
SafeHomes of Augusta and ARC Land BankAuthority.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 27
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Page 1 of 4
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Commission Meeting Agenda
4/15/2008 2:00 PM
Butler Creek Nature Corridor Grant Award
Department:
Caption:Motion to adopt resolution authorzing acceptance of the
Recreational Trails Program grant award for Butler Creek
Nature Corridor via the Southeastern Land Trust with local
match in the amount of $56,200.00
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 28
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Commission Meeting Agenda
4/15/2008 2:00 PM
Change Pay Increase Effective Date for Public Safety Officers
Department:
Caption:Motion to approve moving the implementation date for the
2008 $2000 pay increase for Public Safety Officers from
August 1, 2008 to May 1, 2008.
Background:Included in the adoption of the 2008 Budget was a $2000
increase to the yearly salaries for sworn officers of the
Sheriff’s Department, Marshal’s Department, RCCI and Fire
Department. Scheduled implementation date is August 1,
2008 included in the adopted budget.
Analysis:It has been determined that sufficient funds are available to
move the implementation date forward to May 1, 2008.
Financial Impact:For 2008 - Sheriff's Dept. $353,000 Fire Dept. $164,000
Marshal Dept. $ 24,000 RCCI $ 34,000
Alternatives:Leave implementation date at August 1, 2008 as approved.
Recommendation:Change implementation date to May 1, 2008.
Funds are
Available in the
Following
Accounts:
From lapsed salaries.
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Cover Memo
Item # 29
Cover Memo
Item # 29
Commission Meeting Agenda
4/15/2008 2:00 PM
Russell Turner
Department:Clerk of Commission
Caption:Receive recommendation from the Administrator regarding a
request from The Angelic Community Resource
Development, Inc.for city financial sponsorship of the Barber
& Beauty Bar-B-Que. (Deferred from the Commission
April 1, 2008 meeting)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 30
Attachment number 1
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Commission Meeting Agenda
4/15/2008 2:00 PM
Approve Extension of Herry Contract
Department:Public Services Department - Facilities Management
Division
Caption:Amend Contract with Heery International for Program
Management Services to approve a 2-year extension, with
optional third year, approve the billing rates for each year for
the extension, and revise the fee distribution to align with the
revised project list. This will extend the Contract to May,
2010, with an Option to May, 2011, and maintain managerial
continuity through completion of the projects.
Background:Heery and their associated firm, Dukes, Edwards and Dukes,
were selected by committee in 2003, as a result of RFP 03-
081. Their Contract, which was executed in May, 2004, is
now in its fourth year. As currently structured, the Contract is
approaching the end of its first of two Option Years (3+1+1).
The Heery-led team has filled a leadership role in several
projects, including: · Municipal Building - Exterior
Renovations (Roof and Windows) (scheduled completion
May, 2008) · Augusta Museum of History - HVAC
Renovations (scheduled completion April, 2008) ·
Webster Detention Center - Expansion (groundbreaking
scheduled for June, 2008) · New Main Library
(groundbreaking scheduled for August, 2008) · Judicial
Center (groundbreaking schedule for 4th quarter 2008) ·
TEE Center – (entering procurement phase)
Analysis:The projects listed in the Heery Contact at the time of its
execution were in the Pre-Design stage, and lacked the
funding and project definition necessary to accurately define
project schedules and budgets, or move forward aggressively.
Some of the designated projects were effectively cancelled or
delayed by insufficient funding, while others have been
added or expanded in scope. This has resulted in the need to
reallocate the project fees, and to extend the duration of
project management to coincide with the current project
Cover Memo
Item # 31
completion schedules. Following the completion of the
project funding process, progress on the projects has been
good, with two major projects expected to break ground
within 4 months. Because the construction of these projects
will extend well into the Year 2010, a two-year Contract
extension with an optional third-year is recommended.
Financial Impact:The not-to-exceed cost of the original (current) contract is
$7,082,354.00. This amount will not change, although the
duration of services changes will. The fees will be funded by
the individual SPLOST projects which Heery is assigned to.
Alternatives:1. Amend Contract with Heery International for Program
Management Services to approve a 2-year extension, with
optional third year, approve the billing rates for each year for
the extension, and revise the fee distribution to align with the
revised project list. This will extend the Contract to May,
2010, with an Option to May, 2011, and maintain managerial
continuity through completion of the projects. 2. Approve 1-
year Option of current Contract, extending Contract to May,
2009. 3. Do not approve Contract extension and manage
projects with Staff. 4. Do not approve Contract extension and
solicit proposals from Program Management firms.
Recommendation:#1. Amend Contract with Heery International for Program
Management Services to approve a 2-year extension, with
optional third year, approve the billing rates for each year for
the extension, and revise the fee distribution to align with the
revised project list. This will extend the Contract to May,
2010, with an Option to May, 2011, and maintain managerial
continuity through completion of the projects.
Funds are
Available in the
Following
Accounts:
Jail Expansion: General Obligation Sales Tax Bonds, Series
2006 Main Library: SPLOST IV, 324-05-1120/202150320
Judicial Center: SPLOST IV, 324-05-1120/201150500 TEE
Center: General Obligation Sales Tax Bonds, Series 2006
Administration Building: SPLOST III, 323-04-
6211/296050050
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Cover Memo
Item # 31
Clerk of Commission
Cover Memo
Item # 31
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Commission Meeting Agenda
4/15/2008 2:00 PM
Award Elevator Maintenance Contract
Department:Public Services - Facilities Management Division
Caption:Approve award of contract for Elevator Maintenance at the
Municipal Building (Hydraulic Elevators only), LEC and
Charles B. Webster Detention Center to the low bidder,
Premier Elevator. The contract is for one year, with two
additional one year renewal options.
Background:This contract is for regular preventative maintenance on the
elevators at the Municipal Building (hydraulic elevators),
LEC and CBWDC. The maintenance contract for the
traction elevators in the Municipal Building was already
awarded to this firm as part of the contract to modernize
those units. There will be additional costs outside these
amounts for uncovered repairs at an hourly rate covered
under the contract. A copy of the bid tabulation is attached
for your information.
Analysis:Staff has thoroughly reviewed the qualifications, references
and materials submitted by the firm submitting bids on Bid
Item #08-106. We have determined that they meet the
qualifications and have complied with the terms of the RFB.
The cost is a savings over the previous contract. The
maintenance contract for the traction elevators in the
Municipal Building was already awarded to this firm as part
of the contract to modernize those units.
Financial Impact:The total cost for all buildings covered is $22,704 for the
initial contract period, $24,180 for the first optional renewal,
and $25,753 for the second optional renewal. There will be
additional costs outside these amounts at an hourly rate
covered under the contract.
Alternatives:1. Approve award of contract for Elevator Maintenance at the
Municipal Building (Hydraulic Elevators only), LEC and
Cover Memo
Item # 32
Charles B. Webster Detention Center to the low bidder,
Premier Elevator. The contract is for one year, with two
additional one year renewal options. 2. Do not approve the
award.
Recommendation:#1. Approve award of contract for Elevator Maintenance at
the Municipal Building (Hydraulic Elevators only), LEC and
Charles B. Webster Detention Center to the low bidder,
Premier Elevator. The contract is for one year, with two
additional one year renewal options.
Funds are
Available in the
Following
Accounts:
The contract costs are covered under the following General
Fund operating budgets for these facilities: Account #101-
01.6211/52.23112, #101-01.6212/52.23112, and #101-
01.6213/52.23112
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Cover Memo
Item # 32
Attachment number 1
Page 1 of 1
Item # 32
Commission Meeting Agenda
4/15/2008 2:00 PM
Downtown Development Authority - Alley at 840 Reynolds St.
Department:Clerk of Commission
Caption:Consider a request from the Downtown Development
Authority to vacate/surrender the alley at 840 Reynolds
Street for a major hotel development.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 33
Commission Meeting Agenda
4/15/2008 2:00 PM
Wrightsboro Rd Improvements SA#6
Department:Abie L. Ladson, P.E., Director of Engineering
Caption:Authorize the Engineering Department to approve
Supplemental Agreement Six (6) with PBS & J in the amount
of $162,164 for the engineering and design of the high mast
street lighting for the Wrightsboro Road/I-520 interchange as
part of the improvements to Wrightsboro Road from Jimmie
Dyess Parkway to I-520, ARC# 323-04-296823309. Funds
will be transferred from the project Right of Way account to
the project Engineering Account. GDOT advised on
November 16, 2007 that the estimated $1.6 million
construction cost will be added to the Wrightsboro Road
project.
Background:This is a Georgia Department of Transportation (GDOT)
project that will widen & reconstruct Wrightsboro Road from
Jimmie Dyess Parkway to I- 520. The Engineering
Department is responsible for the development of the
preliminary engineering activities and hired PBS & J to
accomplish these activities. GDOT is funding the right of
way acquisition ($8,906,000) and the construction
($16,100,000).
Analysis:PBS & J entered into an agreement with Augusta-Richmond
County on October 19, 1999 for engineering and design
services on the Wrightsboro Road project. Since that date,
the City has approved a master street Lighting plan which
included Wrightsboro Road. Design of street lighting has
been added as part of the scope to improve the Wrightsboro
Road corridor from Jimmie Dyess Parkway to I-520 but it
did not include theI-520 interchange. GDOT advised on
November 16, 2007 that they concurred with the lighting of
the Wrightsboro Road/I-520 interchange as part of this
project. The estimated construction cost of $1.6 million to
incorporate high mast street lighting at this interchange will
be added to the Wrightsboro Road project.
Cover Memo
Item # 34
Financial Impact:PBS & J has proposed a cost of $162,164 for the engineering
and design services that will be required to incorporate the
high mast street lighting into this project.
Alternatives:1) Authorize the Engineering Department to approve
Supplemental Agreement Six (6) with PBS & J in the amount
of $162,164 for the engineering and design of the high mast
street lighting for the Wrightsboro Road/I-520 interchange as
part of the improvements to Wrightsboro Road from Jimmie
Dyess Parkway to I-520, ARC# 323-04-296823309. Funds
will be transferred from the project Right of Way account to
the project Engineering Account. GDOT advised on
November 16, 2007 that the estimated $1.6 million
construction cost will be added to the Wrightsboro Road
project. 2) Do not approve and interrupt the connectivity of
the street lighting from Jimmie Dyess Parkway to the I-520
southbound entrance/exit ramps (proposed) and from the
Augusta Mall to Highland Avenue and beyond (existing).
Recommendation:Approve Alternative Number One
Funds are
Available in the
Following
Accounts:
323-041110-5411120 & 296823309-5411120
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Cover Memo
Item # 34
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Commission Meeting Agenda
4/15/2008 2:00 PM
Ga. Dept. of Community Affairs Grant E3 Foundation
Department:
Caption:Motion to approve a 2008 Georgia Department of
Community Affairs pass-through grant award to E3
Foundation in the amount of $20,000.
Background:See attached letter from Attorney Steve Shepard dated
November 8, 2007.
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 35
Attachment number 1
Page 1 of 1
Item # 35
Attachment number 2
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Item # 35
Commission Meeting Agenda
4/15/2008 2:00 PM
Minutes
Department:Clerk of Commission
Caption:Motion to approve the minutes of the regular meeting of the
Commission held on April 1, 2008.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 36
Commission Meeting Agenda
4/15/2008 2:00 PM
District 2 Appointments
Department:
Caption:Motion to approve the appointment of Ms. Kay Roland to
the General Aviation Commission representing District 2.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 37
Attachment number 1
Page 1 of 1
Item # 37
Commission Meeting Agenda
4/15/2008 2:00 PM
District Four appointments
Department:
Caption:Motion to approve the appointments of Mr. Willie J.
Gardon, General Aviation Commission, Mr. James
McCormick, Small Business Citizens Advisory Council and
Gwendolyn Watts, ARC Human Relations Commission
representing District 4.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 38
Attachment number 1
Page 1 of 1
Item # 38
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Attachment number 3
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Commission Meeting Agenda
4/15/2008 2:00 PM
Pioneer, Inc. Property Condemnations–Construction of Permanent and Temporary Easement
Department:Attorneys
Caption:Motion to authorize condemnation of a portion of twelve
properties owned by Pioneers, Inc. for the purpose of
acquiring various permanent and temporary construction
easements necessary for the project as listed in the attached
summary. (Belair Hills S/D Project No. 324-04-203824335)
Background:The Commission approved the purchase of the necessary
Right-of-Way for the listed properties on March 6, 2007. The
City has been unable to purchase the required easements due
to title issues on the properties (pending suit notice filed
and/or pending City/State/Federal property taxes). In order to
proceed with the project and avoid the resulting delays and
costs, it is necessary to condemn a portion of subject
properties. The appraised values of the easements are shown
in the attached list.
Analysis:Condemnation is required in order to clear the titles and
acquire the easements.
Financial Impact:The necessary costs will be covered by the project budget.
Alternatives:None if project is to proceed. Action is necessary to avoid
delays in the project and associated costs.
Recommendation:Approve the condemnations.
Funds are
Available in the
Following
Accounts:
511043420-5411120/323041110-203824335-5411120
Cover Memo
Item # 39
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Cover Memo
Item # 39
Attachment number 1
Page 1 of 1
Item # 39
Commission Meeting Agenda
4/15/2008 2:00 PM
Property Condemnation–Permanent and Temporary Construction Alin Mar Investments/Pioneer,
Inc.
Department:Attorneys
Caption:Motion to authorize condemnation of a portion of a property
owned by Alin Mar Investments; previously owned by
Pioneer, Inc. 0 square feet of permanent easement and 373
square feet of temporary construction easement, PIN: 051-0-
228-00-0, property address: 3959 Barrett Street.
Background:The project has to proceed according to schedule and the
City has been unable to purchase the required easements due
to title issues. In order to proceed with the project and avoid
the resulting delays and possible construction penalties, it is
necessary to condemn a portion of subject property. The
appraised value of the easements is $608.00.
Analysis:Condemnation is required in order to acquire the easements.
Financial Impact:The necessary costs will be covered by the project budget.
Alternatives:None practical, action is necessary to avoid delays in the
project and the associated costs.
Recommendation:Approve the authorization to condemn.
Funds are
Available in the
Following
Accounts:
323041110-5411120 203824335-5411120
REVIEWED AND APPROVED BY:
Cover Memo
Item # 40
Administrator.
Clerk of Commission
Cover Memo
Item # 40
Commission Meeting Agenda
4/15/2008 2:00 PM
Property Condemnation–Permanent and Temporary Construction Easements J. Lovett Homes
and Construction, LLC./Pioneer, Inc.
Department:
Caption:Motion to authorize condemnation of a portion of a property
owned by J. Lovett Homes and Construction, LLC;
previously owned by Pioneer, Inc. 2312 square feet of
permanent easement and 2528 square feet of temporary
construction easement, PIN: 051-0-075-00-0, property
address: 1714 Orange Avenue.
Background:The project has to proceed according to schedule and the
City has been unable to purchase the required easements due
to title issues. In order to proceed with the project and avoid
the resulting delays and costs, it is necessary to condemn a
portion of subject property. The appraised value of the
easements is $1,595.00
Analysis:Condemnation is required in order to acquire the easements.
Financial Impact:The necessary costs will be covered by the project budget.
Alternatives:None practical, action is necessary to avoid delays in the
project and the associated costs.
Recommendation:Approve the authorization to condemn
Funds are
Available in the
Following
Accounts:
3230411120-203824335-5411120
REVIEWED AND APPROVED BY:
Cover Memo
Item # 41
Administrator.
Clerk of Commission
Cover Memo
Item # 41
Commission Meeting Agenda
4/15/2008 2:00 PM
Property Condemnation–Permanent and Temporary Easement
Department:Attorneys
Caption:Motion to authorize condemnation of a portion of a property
owned by Charlie and Sarah Jones: 3,250 square feet of
permanent construction easement and 3,030 square feet of
temporary construction easement, PIN: 139-0-376-00-0
property address: 3012 Yellowwood Court.
Background:The project has to proceed according to schedule and the
City has been unable to purchase the required easements due
to title issues between the owner and a local bank. In order to
proceed with the project and avoid the resulting delays and
possible construction penalties, it is necessary to condemn a
portion of subject property. The appraised value of the
easements is $2,008.00.
Analysis:Condemnation is required in order to acquire the easements.
Financial Impact:The necessary costs will be covered by the project budget.
Alternatives:None practical, action is necessary to avoid delays in the
project and the associated costs.
Recommendation:Approve the authorization to condemn.
Funds are
Available in the
Following
Accounts:
511043420-5411120/80250202-5411120
REVIEWED AND APPROVED BY:
Cover Memo
Item # 42
Administrator.
Clerk of Commission
Cover Memo
Item # 42
Commission Meeting Agenda
4/15/2008 2:00 PM
Affidavit
Department:
Caption:Motion to authorize execution by the Mayor of the affidavit
of compliance with Georgia's Open Meeting Act.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 43