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Home My WebLink About2008-04-01-Meeting Agenda Commission Meeting Agenda Commission Chamber 4/1/2008 2:00 PM INVOCATION: Rev. Robert Gosey, Pastor, Lake Park Baptist Church PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA. RECOGNITION(S) Glenn Hills High School Lady & Men Spartans Basketball Teams A. Glenn Hills High School Lady Spartans Basketball Team 2008 Region 3-AAA Tournament Championship Title and Spartans Men Varsity Basketball Team 2008 Region Champions & 2008 AAA-Boys State Championship Titles. (Requested by Commissioner Calvin Holland) Attachments Five (5) minute time limit per delegation DELEGATIONS B. Ms. Sheila Boazman. RE: Escalating gang activity in the Barton Chapel Subdivision. Attachments CONSENT AGENDA (Items 1-25) PLANNING 1. ZA-R-186 – A request for concurrence with the Augusta- Richmond County Planning Commission to approve an amendment to the Comprehensive Zoning Ordinance for Augusta- RichmondCounty to amend Section 24 (Heavy Industry) to Attachments require that Chemical Plants and similar uses be permitted only by Special Exception.(Approved by the Commission March 18, 2008 -second reading) PUBLIC SERVICES 2. Motion to approve a request by Thomas D. Thompson for Summerville Ace located at 2065 Walton Way for an on premise consumption Liquor, Beer & Wine Special Events License for April 7th thru April 12th 2008, Masters Week to be used in connection with Hotel Augusta located 629 Frontage Rd. District 7. Super District 10. (Approved by the Public Services Commission March 24, 2008) Attachments 3. Motion to approve a request by Thomas D. Thompson for Summerville Ace located at 2065 Walton Way for an on premise consumption Liquor, Beer & Wine Special Events License for April 7th thru April 12th 2008 (Masters Week) to be used in connection with the Comfort Inn located at 1455 Walton Way. District 1. Super District 9. (Approved by Public Services Committee March 24, 2008) Attachments 4. Motion to approve a request by Jan Scholer for a Special Events License on premise consumption Beer for April 9th thru 12th 2008 (Masters Week) for Wild Wings located at 3035 Washington Rd. (In the parking lot). District 7. Super District 10. (Approved by Public Services Committee March 24, 2008) Attachments 5. Motion to approve an Ordinance to amend the Augusta Richmond County Code Article Three Chapter One relating to curfew for minors so as to establish regulations for teen social clubs; to repeal all Ordinances and parts of Ordinances in conflict herewith; to provide an effective date and for other purposes. (Approved by Public Servcies Committee March 24, 2008) Attachments 6. Motion to approve an Ordinance to amend the Augusta Richmond County Code and to provide for a dog park and dog park rules. Attachments (Approved by the Commission March 18, 2008- second reading) 7. Motion to approve a request by Augusta-Richmond County Taxi Companies for a taxi service rate increase to include Masters Week 2008 to apply to each Masters Week unless otherwise reset by the Commission. Districts 1 thru 8. Super District 9 & 10. (Approved by Public Services Committee March 24, 2008) Attachments ADMINISTRATIVE SERVICES 8. Motion to approve the placement of an allocation of $3,000.00 in funding from the Equal Employment Opportunity Commission in a specific account for use in an outreach program aimed at educating the public about their civil rights in the workplace. (Approved by Administrative Services Committee March 24, 2008) Attachments FINANCE 9. Motion to approve the purchase of 2 pickup trucks for Augusta Recreation Department. (Approved by Finance Committee March 24, 2008) Attachments 10. Motion to approve renewal of Public Official Liability coverage with current carrier, Landmark American Insurance, for $75,894.00 for April 19, 2008 to April 19, 2009. (Approved by Finance Committee March 24, 2008) Attachments 11. Motion to approve funding agreement between Augusta Richmond County and Richmond County Medical Society - Project Access for fiscal year 2008. (Approved by Finance Committee March 24, 2008) Attachments 12. Motion to approve the purchase of 8 Compact Pickup Trucks for the Utilities Customer Service Division. (Approved by Finance Attachments Committee March 24,2008) 13. Motion to approve the purchase of 9 vehicles for Utilities – Construction and Maintenance Division. (Approved by Finance Committee March 24, 2008) Attachments 14. Motion to approve the purchase of 1 Work Detail van for Utilities Administration. (Approved by Finance Committee March 24, 2008) Attachments ENGINEERING SERVICES 15. Motion to approve an Option for Right-of-Way between C. W. Edwards, Jr., as owner, and Augusta, Georgia, as optionee, in connection with the Alexander Drive Project, GDOT Project No. STP-0001-00(794), ARC Project No. 323-04-296823215, Project Parcels 6 and 8 (Tax Map 013-3, Parcels 008 and 007); for 0.302 acre (13,167.8 sq. ft) in fee and 0.05 acre (2,306.61 sq. ft.) of permanent construction & maintenance easement and a 0.133 acre (5,804.59 sq. ft.) temporary demolition easement for the property located at 1086 Alexander Drive, for a purchase price of $330,000.00. (Approved by Engineering Services Committee March 24, 2008) Attachments 16. Motion to approve award of the contract for Painting and Minor Repairs – Buildings A, B, C, & D at the Health Department Complex on North Leg Road to Contract Management, Inc. of Augusta in the amount of $31,500. (Approved by Engineering Services Committee March 24, 2008) Attachments 17. Motion to approve award of contract for coating the existing roof at the License and Inspection Building on Marvin Griffin Road to Modern Roofing of Augusta in the amount of $40,800 for the Base bid and Alternates 1 and 2. Modern Roofing matched the low bid under the Local Preference Ordinance. (Approved by Engineering Services Committee March 24, 2008) Attachments 18. Motion to approve the deeds of dedication, maintenance agreements, and road resolutions submitted by the Engineering, and Augusta Utilities Departments for Elderberry, Section II, Phase II. (Approved by Engineering Services Committee March 24, 2008) Attachments 19. Motion to approve the deeds of dedication, maintenance agreements, and road resolutions submitted by the Engineering, and Augusta Utilities Departments for Elderberry, Section II, Phase I. (Approved by Engineering Services Committee March 24, 2008) Attachments 20. Motion to approve resolutions creating street lighting districts. (Approved by Engineering Services Committee March 24, 2008) Attachments 21. Motion to approve of utility items to be constructed by Mabus Brothers Construction, Inc. in conjunction with the East Boundary Drainage and Improvement Project in the amount of $150,000.00. (Approved by Engineering Services Committee March 24,2008) Attachments 22. Motion to approve the deeds of dedication, maintenance agreements, and road resolutions submitted by the Engineering, and Augusta Utilities Departments for Walton Hills Subdivision Section VII. (Approved by Engineering Services Committee March 24, 2008) Attachments PETITIONS AND COMMUNICATIONS 23. Motion to approve the minutes of the regular meeting of the Commission held on March 18, 2008. Attachments SUBCOMMITTEE 2008 Internal Audit Schedule 24. Motion to approve the proposed 2008 Internal Audit Schedule. (Approved by the Pension & Audit Committee March 4, 2008) Attachments APPOINTMENT(S) 25. Motion to approve the reappointment of Mr. Loran Gray to the Augusta-Richmond County Library Board of Trustees representing District 2. Attachments ****END CONSENT AGENDA**** AUGUSTA COMMISSION 4/1/2008 AUGUSTA COMMISSION REGULAR AGENDA 4/1/2008 (Items 26-36) PUBLIC SERVICES 26. Discuss the location of the Dog Park. (Referred to Commission by the Public Services Committee) Attachments FINANCE 27. Discuss/approve to provide financial suppport in the amount of $2,000 to the Glenn Hills High School 2008 State Championship Basketball Team to purchase championship rings, jackets, etc. (Requested by Commissioner Alvin Mason) Attachments 28. Receive recommendation from the Administrator regarding a request from The Angelic Community Resource Development, Inc.for city financial sponsorship of the Barber & Beauty Bar-B- Que. (No recommendation from Finance Committee March Attachments 24,2008) ENGINEERING SERVICES 29. Authorize Option Year 2 of Amendment No. 7 to the existing Program Management Services Contract with CH2M HILL, INC. to provide Program Management Services for the 2004 Series Bond Capital Improvements Program approved by Commission 02/01/2005. Option Year 2 budget is $1,300,000. (No recommendation from Engineering Services Committee March 24, 2008) Attachments 30. Approve Amendment No. 12 (Year 2008 Agreement Modifications) to Agreement with OMI for a 2008 Budget cost of $7,015,692.00. (Funded by Account No. 506043310-5211110) (No recommendation from Engineering Services Committee March 24, 2008) Attachments 31. Consider a request from the Downtown Development Authority to vacate/surrender the alley at 840 Reynolds Street for a major hotel development. (No recommendation from the Engineering Services Committee March 24, 2008) Attachments 32. Approve the award of the contract to Thompson BuildingWrecking Co., Inc. in the amount of $68,400.00 on the St. Sebastian Way/Greene Street/ 15th St. project (CPB 324-041110- 202824003) for the demolition of the Electrical Equipment Company building, subject to receipt of signed contracts and proper bonds for the Engineering Department. (No recommendation from Engineering Services Committee March 24, 2008) Attachments APPOINTMENT(S) 33. Appoint Walter Sprouse and Don Grantham to represent Richmond County on the Unified Development Authority Board. (Requested byCommissioner Jerry Brigham) Attachments Upcoming Meetings www.augustaga.gov ATTORNEY 34. Motion to approve the Leasing of the Phinizy Swamp Nature Park and Educational Center to Richmond County Public Facilities, Inc., and the sub-leasing of the facilities to Southeastern Natural Sciences Academy, Inc., for a term of fifty (50) years. Attachments 35. Motion to adopt a proposed ordinance, attached hereto, to amend the Augusta-Richmond County Code, to repeal all ordinances and parts of ordinances in conflict therewith; to provide an effective date therefor and for other purposes as stated in said ordinance. Attachments LEGAL MEETING A. Pending and Potential Litigation. B. Real Estate. C. Personnel. 36. Motion to authorize the Mayor to execute the affidavit of compliance with Georgia's Open Meeting Act. Commission Meeting Agenda 4/1/2008 2:00 PM Invocation Department: Caption:Rev. Robert Gosey, Pastor, Lake Park Baptist Church Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 1 Commission Meeting Agenda 4/1/2008 2:00 PM Glenn Hills High School Lady & Men Spartans Basketball Teams Department: Caption:Glenn Hills High School Lady Spartans Basketball Team 2008 Region 3-AAA Tournament Championship Title and Spartans Men Varsity Basketball Team 2008 Region Champions & 2008 AAA-Boys State Championship Titles. (Requested by Commissioner Calvin Holland) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 2 Commission Meeting Agenda 4/1/2008 2:00 PM Barton Chapel Subdivision Department: Caption:Ms. Sheila Boazman. RE: Escalating gang activity in the Barton Chapel Subdivision. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 3 Attachment number 1 Page 1 of 1 Item # 3 Commission Meeting Agenda 4/1/2008 2:00 PM Planning Commission Department:Planning Commission Caption: ZA-R-186 – A request for concurrence with the Augusta- Richmond County Planning Commission to approve an amendment to the Comprehensive Zoning Ordinance for Augusta-RichmondCounty to amend Section 24 (Heavy Industry) to require that Chemical Plants and similar uses be permitted only by Special Exception.(Approved by the Commission March 18, 2008 -second reading) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 4 ORDINANCE ______ An Ordinance to amend the Comprehensive Zoning Ordinance adopted by the Augusta-Richmond County Commission effective September 16, 1997 by amending Section 24 (Heavy Industry) to require that Chemical Plants and similar uses be permitted only by Special Exception. THE AUGUSTA COMMISSION HEREBY ORDAINS: SECTION I. That the Comprehensive Zoning Ordinance is amended by deleting the following in the HI (Heavy Industry) Zone, Section 24 – 1 (Permitted Uses) (3) Ammonia or bleaching powder manufacture (5) Atomic energy reactor station (8) Chemical manufacture (see exceptions) (11) Creosote manufacture or treatment (13) Incinerator (24) Tanning, curing, or storage of raw hides SECTION II. That the Comprehensive Zoning Ordinance is amended by adding the following as uses permitted by Special Exception in the HI (Heavy Industry) Zone per Section 24-2 (a) (19) Ammonia or bleaching powder manufacture (20) Atomic energy reactor station (21) Chemical manufacture (22) Creosote manufacture or treatment (23) Incinerator (24) Tanning, curing, or storage of raw hides SECTION III. All Ordinances or parts of Ordinances in conflict with this Ordinance are hereby repealed. Attachment number 1 Page 1 of 2 Item # 4 Duly adopted by the Augusta-Richmond County Commission this ______ day of __________________, 2008. __________________________________________ MAYOR, AUGUSTA COMMISSION AUGUSTA, GEORGIA ATTEST: ________________________________________ LENA BONNER, CLERK First Reading: ____________________________ Second Reading: __________________________ Attachment number 1 Page 2 of 2 Item # 4 Commission Meeting Agenda 4/1/2008 2:00 PM alcohol application Department:License & Inspections Caption:Motion to approve a request by Thomas D. Thompson for Summerville Ace located at 2065 Walton Way for an on premise consumption Liquor, Beer & Wine Special Events License for April 7th thru April 12th 2008, Masters Week to be used in connection with Hotel Augusta located 629 Frontage Rd. District 7. Super District 10. (Approved by the Public Services Commission March 24, 2008) Background:This is a special events license for Masters Week. Analysis:The applicant meets the requirements of the Augusta Richmond County Alcohol Ordinance. Financial Impact:The applicant will pay a fee of $300.00. Alternatives: Recommendation:License & Inspections recommends approval. The RCSD recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Administrator. Clerk of Commission Cover Memo Item # 5 Cover Memo Item # 5 Attachment number 1 Page 1 of 1 Item # 5 Commission Meeting Agenda 4/1/2008 2:00 PM alcohol application Department:License & Inspections Caption:Motion to approve a request by Thomas D. Thompson for Summerville Ace located at 2065 Walton Way for an on premise consumption Liquor, Beer & Wine Special Events License for April 7th thru April 12th 2008 (Masters Week) to be used in connection with the Comfort Inn located at 1455 Walton Way. District 1. Super District 9. (Approved by Public Services Committee March 24, 2008) Background:This a special events license for Masters Week. Analysis:The applicant meets the requirements of the Augusta Richmond County Alcohol Ordinance. Financial Impact:The applicant will pay a fee of $300.00. Alternatives: Recommendation:License & Inspections recommends approval. The RCSD recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Administrator. Clerk of Commission Cover Memo Item # 6 Cover Memo Item # 6 Attachment number 1 Page 1 of 1 Item # 6 Commission Meeting Agenda 4/1/2008 2:00 PM alcohol application Department:License & Inspections Caption:Motion to approve a request by Jan Scholer for a Special Events License on premise consumption Beer for April 9th thru 12th 2008 (Masters Week) for Wild Wings located at 3035 Washington Rd. (In the parking lot). District 7. Super District 10. (Approved by Public Services Committee March 24, 2008) Background:This is a special events license for Masters Week. Analysis:The applicant meets the requirements of the Augusta Richmond County Alcohol Ordinance. Financial Impact:The applicant will pay a fee $200.00. Alternatives: Recommendation:License & Inspections recommends approval. The RCSD recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Administrator. Clerk of Commission Cover Memo Item # 7 Cover Memo Item # 7 Attachment number 1 Page 1 of 1 Item # 7 Commission Meeting Agenda 4/1/2008 2:00 PM Dog Park Location Department:Clerk of Commission Caption:Discuss the location of the Dog Park. (Referred to Commission by the Public Services Committee) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 8 Commission Meeting Agenda 4/1/2008 2:00 PM Ordinance Relating to Curfew for Minors Department:Clerk of Commission Caption:Motion to approve an Ordinance to amend the Augusta Richmond County Code Article Three Chapter One relating to curfew for minors so as to establish regulations for teen social clubs; to repeal all Ordinances and parts of Ordinances in conflict herewith; to provide an effective date and for other purposes. (Approved by Public Servcies Committee March 24, 2008) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 9 Attachment number 1 Page 1 of 8 Item # 9 Attachment number 1 Page 2 of 8 Item # 9 Attachment number 1 Page 3 of 8 Item # 9 Attachment number 1 Page 4 of 8 Item # 9 Attachment number 1 Page 5 of 8 Item # 9 Attachment number 1 Page 6 of 8 Item # 9 Attachment number 1 Page 7 of 8 Item # 9 Attachment number 1 Page 8 of 8 Item # 9 Commission Meeting Agenda 4/1/2008 2:00 PM Ordinance to Amend Code to provide for Dog Park and Dog Park Rules Department:Recreation Caption:Motion to approve an Ordinance to amend the Augusta Richmond County Code and to provide for a dog park and dog park rules. (Approved by the Commission March 18, 2008- second reading) Background: Analysis:AN ORDINANCE TO AMEND THE AUGUSTA- RICHMOND COUNTY CODE; TO REPEAL AND AMEND §§ 4-1-16, 4-1-21, 4-1-23; TO CREATE NEW SECTION § 4-1-34; TO UPDATE AUGUSTA- RICHMOND COUNTY CODE RELATING TO ANIMALS TO INCLUDE PROVISIONS FOR DOG PARKS; TO PROVIDE FOR RULES RELATING TO DOG PARKS; TO PROVIDE PENALTIES FOR VIOLATIONS OF DOG PARK RULES; TO REPEAL ALL ORDINANCES AND PARTS OF ORDINANCES IN CONFLICT HEREWITH; TO PROVIDE AN EFFECTIVE DATE AND FOR OTHER PURPOSES. BE IT ORDAINED BY THE AUGUSTA- RICHMOND COUNTY COMMISSION AND IT IS HEREBY ORDAINED BY THE AUTHORITY OF SAME, that the Augusta-Richmond County Code be repealed and amended as follows: SECTION 1. Augusta Richmond- County Code Sections 4-1-16, 4-1-21 and 4-1-23 as set forth in the Augusta- Richmond County, readopted July 10, 2007, are hereby repealed in their entirety and are amended as set forth in “Exhibit A” hereto as Augusta-Richmond County Code Sections 4-1-16, 4-1-21 and 4-1-23. SECTION 2. Augusta Richmond-County Code Section 4-1-34 shall be newly created and adopted as part of the Augusta Richmond- County Code as set forth in “Exhibit B” hereto. SECTION 3. This ordinance shall become effective upon its adoption in accordance with applicable laws. SECTION 4. All ordinances or parts of ordinances in conflict herewith are Cover Memo Item # 10 hereby repealed. Financial Impact:No significant financial impact is anticipated. Alternatives: Recommendation:Approve an this ordiance to amend the Code to provide for a Dog Park and applicable rules relating to same. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 10 Attachment number 1 Page 1 of 2 Item # 10 Attachment number 1 Page 2 of 2 Item # 10 Attachment number 2 Page 1 of 1 Item # 10 Attachment number 3 Page 1 of 1 Item # 10 Attachment number 4 Page 1 of 1 Item # 10 Attachment number 5 Page 1 of 1 Item # 10 Commission Meeting Agenda 4/1/2008 2:00 PM Taxi Rate Increase Department:License & Inspections Caption:Motion to approve a request by Augusta-Richmond County Taxi Companies for a taxi service rate increase to include Masters Week 2008 to apply to each Masters Week unless otherwise reset by the Commission. Districts 1 thru 8. Super District 9 & 10. (Approved by Public Services Committee March 24, 2008) Background:Current rates were set in 2004 which was 4 years ago. Analysis:The commission has the authority to grant, modify or decline this proposal. Financial Impact:none Alternatives: Recommendation:License & Inspections recommends approval as is or with whatever modifications the Commission desires. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Administrator. Clerk of Commission Cover Memo Item # 11 Cover Memo Item # 11 Attachment number 1 Page 1 of 2 Item # 11 Attachment number 1 Page 2 of 2 Item # 11 Commission Meeting Agenda 4/1/2008 2:00 PM EEOC Allocation Funds Department:FRANK C. THOMAS, DIRECTOR Caption:Motion to approve the placement of an allocation of $3,000.00 in funding from the Equal Employment Opportunity Commission in a specific account for use in an outreach program aimed at educating the public about their civil rights in the workplace. (Approved by Administrative Services Committee March 24, 2008) Background:The Equal Employment Opportunity Commission allocated $3,000.00 to the Augusta Richmond County Human Relations. The $3,000.00 is to be specifically spent towards Outreach programs aimed at educating the public about their civil rights in the workplace. Analysis:This is a request to have those funds placed in a specific account so that we may proceed with this mandate. Failure to spend those funds as specified will result in the monies as requested to be returned to the EEOC. Financial Impact:N/A Alternatives:Failure to spend those funds as specified will result in the monies as requested will to be returned to the EEOC. Recommendation:Increse both revenue and designated expenditure budgets to reflect these funds. Request approval to have those funds placed in a specific account so that we may proceed with this mandate. Funds are Available in the Following Accounts: expensed out of - 101077210/5311815 Special Programs tc Cover Memo Item # 12 REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Cover Memo Item # 12 Attachment number 1 Page 1 of 3 Item # 12 Attachment number 1 Page 2 of 3 Item # 12 Attachment number 1 Page 3 of 3 Item # 12 Commission Meeting Agenda 4/1/2008 2:00 PM Glenn High School sponsorship Department: Caption:Discuss/approve to provide financial suppport in the amount of $2,000 to the Glenn Hills High School 2008 State Championship Basketball Team to purchase championship rings, jackets, etc. (Requested by Commissioner Alvin Mason) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 13 Commission Meeting Agenda 4/1/2008 2:00 PM Recreation Trucks 2008 Department:Finance Department, Fleet Management Division Caption:Motion to approve the purchase of 2 pickup trucks for Augusta Recreation Department. (Approved by Finance Committee March 24, 2008) Background:The Augusta Recreation Department has 15 F-250 or 2500’s. Ten are 8 years old or older and were reviewed for replacement using the replacement criteria approved in April 2004 by the Augusta Commission. Only 4 met the age and mileage criteria however capital funds are only available to replace two. Both vehicles exceed the replacement criteria for replacement with one (Asset #: 970063) requiring a rebuilt engine to continue in service. Fleet Management is recommending the replacement of the two vehicles. Assessment sheets are attached for review Analysis:Fleet Management submitted a request for bids through the Procurement Department utilizing the Demand Star electronic bid system which offers nationwide bid coverage. The Procurement Department received quotes back from 2 vendors. A review of the bids received shows the following (The tab sheet is attached for review): Bid Item: 06-180 , ( 1) Legacy Ford = $20,997.00 and (2) Bobby Jones Ford = $21,525.00. Bobby Jones Ford has opted to exercise the Local Vender Preference option and will receive the bid at the lower price ($20,997). Financial Impact:These vehicles will be purchased using the GMA lease program and the Department will incur a three year obligation of $13,998 for a total cost of $41,994.00 . Alternatives:(1) Approve the request, (2) Disapprove the request. Cover Memo Item # 14 Recommendation:Approve the request to purchase two Ford F-250’s for $41,994 from Bobby Jones Ford. Funds are Available in the Following Accounts: GMA Lease Program 631-000000/11-19114 REVIEWED AND APPROVED BY: Finance. Administrator. 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~ xl/_rels/workbook.xml.relsPK - !:ùNQ† ˆ Â xl/workbook.xmlPK - ! ½µT˜° /xl/calcChain.xmlPK - !Åd† Ý ” 'Ç/xl/printerSettings/printerSettings1.binPK - !%ß:Üm ¤ é1docProps/core.xmlPK - !^Tod° Ÿ 4docProps/app.xmlPK Attachment number 2 Page 9 of 16 Item # 14 ÙYü}NcçÍ™ËÎÉÅ‹4vjaÇÖvl¥©Á³'S †&ÙAÆ8Æ|Õ*~xâ£ûàè ¸âŸ1%M0Ág% ¡õ ˜<€ä· ÍÒ-¿ÿÿ PK !è€òÜ• O5 Ù7ÿÿ PK !"Ò qJ ‡U xl/worksheets/sheet1.xml¬\ÛrÛH’}ßˆù &f#¶%Þ%y,O "ˆÞåxzú™-Q £%QKÑöô|ýf¡N¢²2AÓŠX?Xö©SY• YYY„÷ û×ÓcïëfÿºÝ=_÷‡gƒ~oó|»»Û> ¾îÿò Attachment number 2 Page 10 of 16 Item # 14 €óf¤Þúqûùù×íá ³÷_ôÜÝÝ•Í´>üyýôò×´ù»ÿq¿]?þW²{¼ë_N ƒ^ñÏ_{ÿøû/iõéýyèñþ\ @Ê·ŸPýð ÿÿ PK !N½µT˜° xl/calcChain.xml< ÿÿ PK !%ß:Üm ¤ docProps/core.xml ¢ ( |’ÑNƒ0 †ïM| Ò{(…Ím Attachment number 2 Page 11 of 16 Item # 14 Attachment number 2 Page 12 of 16 Item # 14 Ù7ÿÿ PK !"Ò qJ ‡U xl/worksheets/sheet1.xml¬\ÛrÛH’}ßˆù &f#¶%Þ%y,O "ˆÞåxzú™-Q £%QKÑöô|ýf¡N¢²2AÓŠX?Xö©SY• YYY„÷ û×ÓcïëfÿºÝ=_÷‡gƒ~oó|»»Û> ¾îÿò ùO—ýÞëaý|·~Ü=o®û l^û ûð§ÿxÿm·ÿýõa³9ôÈÂóëuÿápxyw~þzû°yZ¿ží^6 Attachment number 2 Page 13 of 16 Item # 14 Þúqûùù×íá ³÷_ôÜÝÝ•Í´>üyýôò×´ù»ÿq¿]?þW²{¼ë_N ƒ^ñÏ_{ÿøû/iõéýyèñþ\ @Ê·ŸPýð ÿÿ PK !N½µT˜° xl/calcChain.xml< A Attachment number 2 Page 14 of 16 Item # 14 Attachment number 2 Page 15 of 16 Item # 14 ží^6ÏÔr¿Û?- ôßýçó×—ýf}×tzz< Attachment number 2 Page 16 of 16 Item # 14 Commission Meeting Agenda 4/1/2008 2:00 PM Renew Public Official Liablity Insurance Department:Finance/Risk Management Caption:Motion to approve renewal of Public Official Liability coverage with current carrier, Landmark American Insurance, for $75,894.00 for April 19, 2008 to April 19, 2009. (Approved by Finance Committee March 24, 2008) Background:Current coverage has a $2,000,000 liability limit with an SIR (self insured retention) of $250,000 for each loss. The premium quote for Augusta for 2008 is $ 75,894.00. Acceptance of coverage gives additional protection to the assets of public officials. Public Official Liability (POL) coverage is claims made coverage (occurrence based is not available) which means any claim which may be covered would need to be filed during the policy period. If we were to change companies and a claim arose which began during the prior policy period we could not recover from the insurer unless we purchase what is called "tail" coverage. Tail coverage is generally 150% to 200% of the regular premium. Hence, it is generally not cost effective to change POL insurers. Analysis:J. Smith Lanier & Company secured 3 quotes for this coverage. These quotes provide $2,000,000 in coverage with a $250,000 SIR. Quotes were received from Landmark American Insurance, AIG Insurance and Westchester Insurance. Quotes from these carriers are as follows: Landmark American (current carrier) premium quote $75,894.00; AIG Insurance, an A+ carrier, quoted $84,965.00; and Westchester Insurance, an A+ carrier, quoted $90,486.00. Financial Impact: Alternatives:Rely totally on available funds for the payment of any Cover Memo Item # 15 judgments which may be rendered directly against entity's public officials. Recommendation:Approve coverage quoted by Landmark American Insurance for a one year period for a premium of $ 75,894.00 for $2,000,000 in coverage and $250,000 SIR. Coverage includes Augusta Commission, Augusta Regional Airport Authority and Solid Waste Management Authority. Funds are Available in the Following Accounts: 611-01-52102 5231110 REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Cover Memo Item # 15 Attachment number 1 Page 1 of 1 Item # 15 Attachment number 1 Page 1 of 1 Item # 15 Attachment number 1 Page 1 of 1 Item # 15 Attachment number 1 Page 1 of 1 Item # 15 Attachment number 1 Page 1 of 1 Item # 15 Attachment number 1 Page 1 of 1 Item # 15 Commission Meeting Agenda 4/1/2008 2:00 PM Richmond County Medical Society Project Access Department:Clerk of Commission Caption:Motion to approve funding agreement between Augusta Richmond County and Richmond County Medical Society - Project Access for fiscal year 2008. (Approved by Finance Committee March 24, 2008) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 16 Attachment number 1 Page 1 of 12 Item # 16 Attachment number 1 Page 2 of 12 Item # 16 Attachment number 1 Page 3 of 12 Item # 16 Attachment number 1 Page 4 of 12 Item # 16 Attachment number 1 Page 5 of 12 Item # 16 Attachment number 1 Page 6 of 12 Item # 16 Attachment number 1 Page 7 of 12 Item # 16 Attachment number 1 Page 8 of 12 Item # 16 Attachment number 1 Page 9 of 12 Item # 16 Attachment number 1 Page 10 of 12 Item # 16 Attachment number 1 Page 11 of 12 Item # 16 Attachment number 1 Page 12 of 12 Item # 16 Commission Meeting Agenda 4/1/2008 2:00 PM Russell Turner Department:Clerk of Commission Caption:Receive recommendation from the Administrator regarding a request from The Angelic Community Resource Development, Inc.for city financial sponsorship of the Barber & Beauty Bar-B-Que. (No recommendation from Finance Committee March 24,2008) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 17 Attachment number 1 Page 1 of 2 Item # 17 Attachment number 1 Page 2 of 2 Item # 17 Commission Meeting Agenda 4/1/2008 2:00 PM Utilities - Customer Service 2008 Department:Finance, Fleet Management Caption:Motion to approve the purchase of 8 Compact Pickup Trucks for the Utilities Customer Service Division. (Approved by Finance Committee March 24,2008) Background:The Utilities Customer Service Division provides meter reading and meter repair services for commercial and residential properties in Augusta. This Division has 23 Ranger Pickup trucks assigned. Fifteen vehicles were assessed using the replacement criteria from the Replacement Policy and 8 met or exceeded the requirements for replacement (please see the evaluation sheets attached. Analysis:Fleet Management submitted a request for bids through the Procurement Department utilizing the Demand Star electronic bid system which offers nationwide bid coverage. The Procurement Department received quotes back from 2 vendors. A review of the bid received shows that Legacy Ford was the low bidder for Bid Item 07-173 however Bobby Jones Ford will exercise the option of Local Vender Preference (see attached letter) and the trucks will be purchased for $13,704 each (tab sheet is attached for review). Financial Impact:The cost of each vehicle is $13,704 and the total purchase, for 8 trucks is $109,632 from the Utilities Capital Account. Alternatives:(1) Approve the request in total, (2) approve the request in part, (3) disapprove the request. Recommendation:Approve the request from the Utilities Customer Service Division to purchase 8 Compact Pickup Trucks from Bobby Jones Ford for $109,632 Cover Memo Item # 18 Funds are Available in the Following Accounts: Utilities-Capital Outlay 506043210/5422210 REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Cover Memo Item # 18 Attachment number 1 Page 1 of 8 Item # 18 Attachment number 1 Page 2 of 8 Item # 18 Attachment number 1 Page 3 of 8 Item # 18 Item # 18 Attachment number 1 Page 5 of 8 Item # 18 Attachment number 1 Page 6 of 8 Item # 18 Item # 18 Attachment number 1 Page 8 of 8 Item # 18 2008 COMPACT PICKUP TRUCKS BID 07-173 Bobby Jones Legacy Bobby Jones Legacy Ford Ford Ford Ford Year 2008 2008 Brand Ford Ford Model Ranger Ranger Delivery Date 120 Days 90 Days 5.01 Model -EC-4x2 $13,002.00 $12,663.00 5.01 $13,002.00 $12,663.00 5.02 Model -EC-4x4 $16,250.00 $15,846.00 6.00 OUTFITTER'S SPECIALTY ITEMS 6.01 Fire Extinguisher 38.00 26.00 6.01 38.00 26.00 6.02 Three Plug Outlet Receptacle 45.00 23.00 6.03 Bed Liner 265.00 250.00 6.03 265.00 250.00 6.04 ToolBox 220.00 250.00 6.04 220.00 250.00 6.05 Class III Trailer Hitch 205.00 315.00 6.06 Trailer Wiring 30.00 60.00 6.07 2" Trailer Ball 9.00 30.00 6.08 Window Tint 100.00 120.00 6.08 100.00 120.00 6.09 Safety Cone Holder 75.00 35.00 6.10 Safety Cones 95.00 85.00 6.10 95.00 85.00 7.00 ALERT WARNING SYSTEMS 7.01 Backup Alarm 40.00 30.00 7.01 40.00 30.00 7.02 LED Cab Mount Light 391.00 280.00 7.02 391.00 280.00 TOTAL $14,151.00 $13,704.00 NOTE: Bobby Jones Ford will honor the Local Vendor Preference clause of the bid contract FOR ALL DEPARTMENTS-COMPACT PICKUP TRUCKS-BID OPENING OCTOBER 19 @ 11:00 Attachment number 2 Page 1 of 1 Item # 18 Attachment number 3 Page 1 of 1 Item # 18 Commission Meeting Agenda 4/1/2008 2:00 PM Utilities Construction and Maintenance 2008 Department:Finance Department, Fleet Management Division Caption:Motion to approve the purchase of 9 vehicles for Utilities – Construction and Maintenance Division. (Approved by Finance Committee March 24, 2008) Background:The Utilities Construction and Maintenance Division is responsible for the maintenance of water mains, sewers, lift stations and ground wells through out Augusta. The Utilities Department submitted the vehicles listed herafter as part of their 2008 Capital Outlay request: (1) 994209 - 1999 Isuzu Crane Truck replace with an F-350 Utility Body w/Crane (2) 994149 - 1999 Ford Ranger replace with an F-150 Ext Cab (3) 974026 - 1997 Ford F-350 Crew Cab replace with an F- 450 Crew Cab w/ Dome Cover (4) 984162 - 1999 Ford F-450 Crew Cab replace with an F-450 Crew Cab w/Dome Cover (5) F00089 - 2001 Ford Ranger replace with a Ford Ranger (6) 994150 - 1999 Ford Ranger replace with an F-150 Ext Cab (7) F00087 - 2001 Ford Ranger replace with an F-150 Ext Cab (8) F00092 - 2001 Ford F-150 replace with an F-150 Ext Cab (9) NEW - F-350 Utility Body w/Crane for the Hydrant Crew-Homeland Security. All vehicles listed to be replaced have been assessed in accordance with the approved 2004 Replacement Policy and all vehicles meet or exceed the replacement criteria. Vehicle assessments have been attached for review. Analysis:ANALYSIS: Fleet Management submitted a request for bids through the Procurement Department utilizing the Demand Star electronic bid system which offers nationwide bid coverage. The Procurement Department received quotes back from 2 vendors. A review of the bids received shows the following (Tab sheets are attached for review): (1) Bid Item: 06-181 for F-350 Crane Truck at (low bid) $42,042.00 – quantity of 1 from Bobby Jones Ford (2) Bid Item: 06-181 for F-350 Crane Truck at (low bid) $43,078.00 – quantity of Cover Memo Item # 19 1 from Bobby Jones Ford (3) Bid Item: 07-173 for a Ford Ranger at $13,704.00 (low bid)– quantity of 2 from Legacy Ford (4) Bid Item: 07-199 an F-450 Crew Truck at $43,621.00 (low bid)–quantity of 2 from Bobby Jones Ford (5) Bid Item: 07-174 for an F-150 Ext Cab at $19,325.00 – quantity of 3 Legacy Ford. Financial Impact:The total cost of all vehicles is $257,745 which is available in the Utilities Capital Outlay. Alternatives:(1) Approve the request in total, (2) approve the request in part, (3) disapprove the request. Recommendation:Approve the request to purchase 9 vehicles for the Utilities Construction and Maintenance Division for $257,745.00. Funds are Available in the Following Accounts: Utilities Capital Outlay - 506-04-3410-54-22210 REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Cover Memo Item # 19 Item # 19 Item # 19 Item # 19 Item # 19 Item # 19 Item # 19 Item # 19 Item # 19 Item # 19 Item # 19 Item # 19 Item # 19 Item # 19 Commission Meeting Agenda 4/1/2008 2:00 PM Utilities Work Detail Van Department:Finance Department, Fleet Management Division Caption:Motion to approve the purchase of 1 Work Detail van for Utilities Administration. (Approved by Finance Committee March 24, 2008) Background:In the fall of 2006 the Director of the Canal Authority requested assistance with the maintenance of the canal area. The Warden of ARCCI provided a work detail and Correctional Officer to Augusta Utilities Department – Administrative Division for maintenance of the Canal. The work detail was under the operational control of the Director of the Canal Authority. Fleet Management was charged with providing a van for detail transport and trailer for equipment. The van was assigned from a General Fund Supported department for temporary use. The requested van will replace the van currently being used (asset number 950253). The replaced van will be returned to the General Fund for use. Analysis:Fleet Management submitted a request for bids through the Procurement Department utilizing the Demand Star electronic bid system which offers nationwide bid coverage. The Procurement Department received quotes back from 1 vendor. A review of the bids received shows the following (The tab sheet is attached for review): (1) Bid Item: 07-182 , Legacy Ford = $25,517.00 Financial Impact:The total cost of all vehicles is $25,517.00 which is available in the Utilities Capital Outlay. Alternatives:(1) Approve the request, (2) disapprove the request. Recommendation: Approve the request to purchase one work detail van from Cover Memo Item # 20 Legacy Ford at $25,517.00. Funds are Available in the Following Accounts: 506-04-3560-54-22220 REVIEWED AND APPROVED BY: Finance. Administrator. 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Option Year 2 budget is $1,300,000. (No recommendation from Engineering Services Committee March 24, 2008) Background:CH2M HILL, INC. has been providing Program and Contract Management Services for the Augusta Utilities Department Master Plan 2000 implementation program. To continue the services needed for the 2004 Series Bond Capital Improvements Program, the Commission approved an amendment to the existing contract, Amendment No. 7 on February 1, 2005. In this Amendment No. 7, tasks were selected to provide contract management services as well as program management including approximately 38% sub- contract services with local business enterprises. Furthermore, the staff furnished by CH2M HILL and sub- contractors will include at least 45% local personnel . The firms currently furnishing field support services are Khafra Engineering, Inc. (Augusta) and Management Analysis and Utilization (Augusta). Others sub-contractors will be added as needed. CH2M HILL, INC. will not furnish design or construction services for the projects funded by this program. The initial term of Amendment No. 7 was for two years with three additional one year options. Attachment B from Amendment No. 7 is attached for reference regarding the approved compensation amounts for each option year. Analysis:Approving this authorization will allow the 2004 Series Bond Capital Improvements Program to progress in a timely and cost efficient manner. Cover Memo Item # 21 Financial Impact:Funds for this authorization can be charged to: 2004 Series Capital Improvement Program: $800,000 funded by account number: 511043490-5212115/80390900-5212115 Revenue Generated Funds: $500,000 funded by account number: 507043490-5212115/80390900-5212115 Alternatives:No alternatives are recommended. Recommendation:We recommend the Commission approve Authorization of Option Year 2 defined in Amendment No. 7 to the existing contract with CH2M HILL, INC. for additional Program Management Services associated with the 2004 Series Bond Capital Improvements program in the amount of $1,300,000. Funds are Available in the Following Accounts: $800,000 from 511043490-5212115/80390900-5212115 $500,000 from 507043490-5212115/80390900-5212115 REVIEWED AND APPROVED BY: Finance. Procurement. Administrator. Clerk of Commission Cover Memo Item # 21 ATTACHMENT B – COMPENSATION ARTICLE 2. COMPENSATION Compensation by OWNER to PROGRAM MANAGER will be as follows: A. COST REIMBURSABLE-PER DIEM (TIME AND EXPENSE) No Changes B. BUDGET A budgetary amount of $8,250,000 (Eight Million, Two Hundred and Fifty Thousand Dollars), excluding taxes, is hereby established for the Amendment 7 additional services defined in Attachment A. The budget amount for any additional services not listed in ARTICLE 1 will be established by further amendment to this AGREEMENT. The initial term of this Amendment 7 is for two (2) years. There are three (3) additional one (1) year options to be exercised at the discretion of the Owner. The estimated budgeted breakdown is as follows: Initial term (2 years) $4,600,000 Option Year 1 (1 year) $1,350,000 Option Year 2 (1 year) $1,300,000 Option Year 3 (1 year) $1,000,000 PROGRAM MANAGER will make reasonable efforts to complete the work within the budget and will keep OWNER informed of progress toward that end so that the budget or work effort can be adjusted if found necessary. PROGRAM MANAGER is not obligated to incur costs beyond the indicated budgets, as may be adjusted, nor is OWNER obligated to pay PROGRAM MANAGER beyond these limits. C. PER DIEM RATES No Changes D. DIRECT EXPENSES No Changes Attachment number 1 Page 1 of 1 Item # 21 Commission Meeting Agenda 4/1/2008 2:00 PM Acquisition of Right-of-Way and Easement, C. W. Edwards, Jr. Department: Caption:Motion to approve an Option for Right-of-Way between C. W. Edwards, Jr., as owner, and Augusta, Georgia, as optionee, in connection with the Alexander Drive Project, GDOT Project No. STP-0001-00(794), ARC Project No. 323-04-296823215, Project Parcels 6 and 8 (Tax Map 013-3, Parcels 008 and 007); for 0.302 acre (13,167.8 sq. ft) in fee and 0.05 acre (2,306.61 sq. ft.) of permanent construction & maintenance easement and a 0.133 acre (5,804.59 sq. ft.) temporary demolition easement for the property located at 1086 Alexander Drive, for a purchase price of $330,000.00. (Approved by Engineering Services Committee March 24, 2008) Background:The property owner has agreed to convey the right-of-way to Augusta, Georgia, for the Alexander Drive project. Analysis:The purchase of the referenced property is necessary for the project to proceed according to schedule. Financial Impact:The costs necessary for this purchase will be covered under the project budget. Alternatives:Deny the motion to approve the purchase of the referenced property. Recommendation:Approve the motion to purchase the referenced property. Funds are Available in the Following Accounts: 323041110 -5411120 296823215 – 5411120 Cover Memo Item # 22 REVIEWED AND APPROVED BY: Administrator. Clerk of Commission Cover Memo Item # 22 Item # 22 Item # 22 Attachment number 2 Page 1 of 5 Item # 22 Attachment number 2 Page 2 of 5 Item # 22 Attachment number 2 Page 3 of 5 Item # 22 Attachment number 2 Page 4 of 5 Item # 22 Attachment number 2 Page 5 of 5 Item # 22 Commission Meeting Agenda 4/1/2008 2:00 PM Amendment No. 12 to Contract with OMI, Inc. Department:Utilities Caption:Approve Amendment No. 12 (Year 2008 Agreement Modifications) to Agreement with OMI for a 2008 Budget cost of $7,015,692.00. (Funded by Account No. 506043310- 5211110) (No recommendation from Engineering Services Committee March 24, 2008) Background:On July 20, 1999 Augusta and Operations Management International, Inc. (OMI) entered into an Agreement for Operations, Maintenance and Management Services. Article 2.36 of the Agreement provides that OMI will prepare an annual amendment to the Agreement which establishes the budget for the year. Attached is a proposed Amendment No. 12 from OMI, which sets forth a 2008 budget of $7,015,692.00. The estimated cost of wastewater treatment services for 2008 is $6,728,192.00. We have also included an allowance of $287,500.00 to provide for OMI assistance with maintenance as may be needed at the water treatment facilities and other areas within our system. OMI has been able to provide such assistance in a very timely and cost effective manner in previous years. Analysis:The 2008 budget cost contained in this amendment represents a 4.4% increase in the budgeted cost of wastewater treatment services over 2007. The overall cost of the OMI contract for 2008 is projected to be only 17.63% more than the annualized cost of the first agreement term which began in July 1999. The cost of this budget is within the proposed 2008 Utilities Department budget amount for this expense. The budget represents a spending plan which will be closely monitored by Utilities Department staff. In 2007 the actual expenses are expected to be less than budget due to good financial management by OMI. Approval of this amendment will establish the 2008 line items and total cost for the Agreement for Operations, Maintenance and Cover Memo Item # 23 Management Services with OMI. In addition to the 2008 budget proposal this amendment also modifies the agreement to adjust the allowed overhead rate from 10.5% (established in 1999) to 12%. The increase reflects changes in OMI accounting practices that moved some direct costs into overhead accounts and should not impact our overall cost. Financial Impact:7,015,692.00 from Account No. 506043310-5211110. Alternatives:1) Approve the proposed budget for 2008 or (2) Reject the proposed budget and re-negotiate. Recommendation:Approve Amendment No. 12 (Year 2008 Agreement Modifications) to the agreement with OMI for a 2008 Budget cost of $7,015,692.00. (Funded by Account No. 506043310- 5211110) Funds are Available in the Following Accounts: 506043310-5211110 REVIEWED AND APPROVED BY: Finance. Procurement. Administrator. Clerk of Commission Cover Memo Item # 23 Attachment number 1 Page 1 of 3 Item # 23 Attachment number 1 Page 2 of 3 Item # 23 Appendix K Estimated Costs 2008 Description Annualized Cost Labor and Benefits 2,251,002.00$ Administrative 72,292.74$ Equipment and Vehicle Expense 129,876.00$ Biosolids Application 972,000.00$ Training 22,524.00$ Materials and Supplies 104,381.00$ Chemicals 407,700.00$ Outside Services 148,500.00$ Power 1,418,134.00$ Repairs 324,192.00$ Miscellaneous -$ Sub-total 5,850,602$ Overhead 12%702,072.21$ Management Fee 175,518.05$ Sub-total 877,590$ Directors Allowance 250,000.00$ Overhead 12%30,000.00$ Management Fee 7,500.00$ Sub-total 287,500$ Total 7,015,692 January 18, 2008 Attachment number 1 Page 3 of 3 Item # 23 AMENDMENT NO. 12 TO THE AGREEMENT FOR OPERATIONS, MAINTENANCE AND MANAGEMENT SERVICES FOR AUGUSTA, GEORGIA This AMENDMENT No. 12 to the Agreement date July 20, 1999 is made effective this 1st day of January, 2008 between Augusta, Georgia, a political subdivision of the State of Georgia, whose address for any formal notice is 530 Green Street, Room 801, Augusta Georgia 30911, Attention: City Administrator (hereinafter “Owner”) and Operations Management International, Inc. (hereinafter “CH2M HILL OMI”) with offices at 9193 South Jamaica Street, Suite 400, Englewood, Colorado 80112. NOW THRERFORE, Owner and CH2M HILL OMI agree to amend the Agreement as follows: 1. Article 2.34 is hereby deleted in its entirety and replaced with the following Article 2.34: 2.34 Provide, and document repairs as described in Appendix A.5, provided the total amount CH2M HILL OMI shall be required to pay does not exceed Three Hundred Twenty Four Thousand One Hundred Ninety Two Dollars and No Cents ($324,192.00) during the ninth year of the Agreement (January 1, 2008 through December 31, 2008). At such time that actual repair costs exceed the annual repairs limit, CH2M HILL OMI shall notify the Owner in writing. Repairs in excess of the annual repair budget will be invoiced at direct costs, with no markup for overhead or profit and will be included in the annual reconciliation of the contract. 2. Article 4.1 is hereby deleted in its entirety and replaced with the following Article 4.1: 4.1 For services rendered for the period January 1, 2008 through December 31, 2008, Owner shall pay to CH2M HILL OMI a base fee equal to the actual cost of services as provided in Article 4.3, which includes a Management Fee of One Hundred Eighty Three Thousand Eighteen Dollars and Four Cents ($183,018.04). Said Management Fee and Base Fee shall increase proportionally with Base Fee adjustments described in Article 4.4. 3. Article 4.3 is hereby deleted in its entirety and replaced with the following Article 4.3. 4.3 CH2M HILL OMI estimates that the cost for services for the period January 1, 2008 through December 31, 2008 shall be Seven Million Fifteen Thousand Six Hundred Ninety Two Dollars and No Cents ($7,015,692.00). Details of said costs are shown in Appendix K. The Base Fee shall be negotiated each year beginning 120 days prior to conclusion of the contract year. Should Owner and CH2M HILL OMI fail to agree, the Base Fee will be determined by the application of the Base Fee Adjustment Formula shown in Appendix F. 4. Article 4.8 is hereby deleted in its entirety and replaced with the following Article 4.8. 4.8 An administrative fee of twelve percent (12%) shall be added to all costs, Owner directed unrelated services as provided in Article 2.37, Owner-Directed Capital Improvement costs as provided in Article 2.39, and the management fee as provided in Article 4.1. It is specifically understood and agreed that such administrative fee is included in the Page 1 of 3 Attachment number 2 Page 1 of 3 Item # 23 calculation of the annual budget set forth in Article 4.3. The twelve percent (12%) administrative fee shall include all charges for personnel not assigned to the Project on a full-time basis i.e. those working in Augusta, Georgia, and approved as part of the Project budget. CH2M HILL OMI support is included in the Administrative Fee, and any requests for additional support is to be made to the Designated Representative. From time to time the CH2M HILL OMI Project Manager may seek approval from the Owners Designated Representative for additional CH2M HILL OMI staff as necessary to fulfill CH2M HILL OMI’s contractual obligations, or in response to Owners request for additional services. 5. Appendix K is hereby deleted in its entirety and replaced with the attached Appendix K. This Amendment No. 12 together with the Agreement constitutes the entire agreement between the Parties and supersedes all prior oral and written understandings with respect to the subject matter set forth herein. Unless specifically stated all other terms and conditions of the Agreement shall remain in full force and effect. Neither this Amendment nor the Agreement may be modified except in writing signed by an authorized representative of the Parties. The Parties, intending to be legally bound, indicate their approval of the Amendment by their signatures below. OPERATIONS MANAGEMENT AUGUSTA, GEORGIA INTERNATIONAL, INC. Roger B. Quayle David S. Copenhaver Senior Vice President Mayor Date: Date: ATTEST: Clerk Page 2 of 3 Attachment number 2 Page 2 of 3 Item # 23 Appendix K Estimated Costs 2008 Description Annualized Cost Labor and Benefits 2,251,002.00$ Administrative 72,292.74$ Equipment and Vehicle Expense 129,876.00$ Biosolids Application 972,000.00$ Training 22,524.00$ Materials and Supplies 104,381.00$ Chemicals 407,700.00$ Outside Services 148,500.00$ Power 1,418,134.00$ Repairs 324,192.00$ Miscellaneous -$ Sub-total 5,850,602$ Overhead 12%702,072.21$ Management Fee 175,518.05$ Sub-total 877,590$ Directors Allowance 250,000.00$ Overhead 12%30,000.00$ Management Fee 7,500.00$ Sub-total 287,500$ Total 7,015,692 February 14, 2008 Attachment number 2 Page 3 of 3 Item # 23 Commission Meeting Agenda 4/1/2008 2:00 PM Award Contract for Painting/Repairs-Health Dept. Buildings Department:Public Services - Facilities Management Division Caption:Motion to approve award of the contract for Painting and Minor Repairs – Buildings A, B, C, & D at the Health Department Complex on North Leg Road to Contract Management, Inc. of Augusta in the amount of $31,500. (Approved by Engineering Services Committee March 24, 2008) Background:The City of Augusta purchased the Health Department complex on North Leg Road years ago and leases it to the Richmond County Health Department for a nominal fee. As part of the agreement, Augusta agreed to retain responsibility for major maintenance items. The buildings are in need of painting and repairs. Analysis:A Request for Bids(RFB), Bid Item #08-055 was issued for this project. Contract Management, Inc. of Augusta was the sole responsive bidder. Financial Impact:The cost of the contract is $31,500, to be funded from SPLOST Phase I, Account #272-01.6215/207-27.2005. Alternatives:1. Approve award of the contract for Painting and Minor Repairs – Buildings A, B, C, & D at the Health Department Complex on North Leg Road to Contract Management, Inc. of Augusta in the amount of $31,500. 2. Do not approve the award. Recommendation:#1. Approve award of the contract for Painting and Minor Repairs – Buildings A, B, C, & D at the Health Department Complex on North Leg Road to Contract Management, Inc. of Augusta in the amount of $31,500. Cover Memo Item # 24 Funds are Available in the Following Accounts: Funds are available in SPLOST Phase I, Account #272- 01.6215/207-27.2005. REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Cover Memo Item # 24 Commission Meeting Agenda 4/1/2008 2:00 PM Award Contract to Coat License and Inspection Roof Department:Public Services - Facilities Management Division Caption:Motion to approve award of contract for coating the existing roof at the License and Inspection Building on Marvin Griffin Road to Modern Roofing of Augusta in the amount of $40,800 for the Base bid and Alternates 1 and 2. Modern Roofing matched the low bid under the Local Preference Ordinance. (Approved by Engineering Services Committee March 24, 2008) Background:The metal roof on the License and Inspection building on Marvin Griffin Road leaks. Coating the roof with an elastomeric coating will gain us another 10 years of life out of the existing roof. The Base bid is to coat the lower level roof, Alternate #1 adds replacement of an internal valley gutter and Alternate #3 adds the balance of the roof. Analysis:A Request for Bids (RFB), Bid Item 08-053 was issued for this project. Modern Roofing of Augusta was within 5% of the low bid and was allowed the opportunity to match under the Local Preference Ordinance. They elected to match the low bid. Financial Impact:The cost of the contract, including alternates, is $40,800.00, for the Base bid and Alternates one and two, to be funded by $20,000 from SPLOST Phase I, Account #272-01-6215/207- 27-2013 and $20,800 from General Fund Capital Account #272-01-6210-53.19120. Alternatives:1. Approve award of the contract for coating the existing roof at the License and Inspection Building on Marvin Griffin Road to Modern Roofing of Augusta in the amount of $40,800 for the Base bid and Alternates 1 and 2. Modern Roofing matched the low bid under the Local Preference Ordinance. 2. Do not approve the award. Cover Memo Item # 25 Recommendation:#1. Approve award of the contract for coating the existing roof at the License and Inspection Building on Marvin Griffin Road to Modern Roofing of Augusta in the amount of $40,800 for the Base bid and Alternates 1 and 2. Modern Roofing matched the low bid under the Local Preference Ordinance. Funds are Available in the Following Accounts: To be funded by $20,000 from SPLOST Phase I, Account #272-01-6215/207-27-2013 and $20,800 from General Fund Capital Account #272-01-6210-53.19120. REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Cover Memo Item # 25 Commission Meeting Agenda 4/1/2008 2:00 PM Downtown Development Authority - Alley at 840 Reynolds St. Department:Clerk of Commission Caption:Consider a request from the Downtown Development Authority to vacate/surrender the alley at 840 Reynolds Street for a major hotel development. (No recommendation from the Engineering Services Committee March 24, 2008) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 26 Commission Meeting Agenda 4/1/2008 2:00 PM Elderberry Section II Phase II Department:Engineering-Abie L. Ladson, P.E., Director Caption:Motion to approve the deeds of dedication, maintenance agreements, and road resolutions submitted by the Engineering, and Augusta Utilities Departments for Elderberry, Section II, Phase II. (Approved by Engineering Services Committee March 24, 2008) Background:The final plat was approved by the Commission on April 18, 2006. The subdivision design and plat, including the storm drain system, have been reviewed and accepted by our engineering staff and the construction has been reviewed by our inspectors. The Utilities Department has inspected and reviewed the water and sanitary sewer installations, and hereby requests acceptance of the utility deed and maintenance agreement of same. Analysis:This section meets all codes, ordinances and standards. There are no wetlands or 100-year flood plain boundaries involved in this section. Acceptance of said utility deed shall dedicate, as required, the water and sanitary sewer mains along with the applicable easements to Augusta, Georgia, for operation and maintenance. Financial Impact:By accepting these roads, water and sanitary sewer installations into the County system and after the 18-month maintenance warranty by the developer/contractor has expired, all future maintenance and associated costs will be borne by Augusta, Georgia. By acceptance of the utility deed and maintenance agreement, positive revenue will be generated from the sale of water and sanitary sewer taps and monthly billing of same. Alternatives:1. Approve the deeds of dedication, maintenance agreements, and road resolutions submitted by the Engineering, and Cover Memo Item # 27 Augusta Utilities Departments for Elderberry, Section II, Phase II 2. Do not approve and risk litigation. Recommendation:Approve Alternative Number One. Funds are Available in the Following Accounts: Not required at this time. REVIEWED AND APPROVED BY: Administrator. Clerk of Commission Cover Memo Item # 27 Attachment number 1 Page 1 of 1 Item # 27 Attachment number 2 Page 1 of 1 Item # 27 Attachment number 3 Page 1 of 3 Item # 27 Attachment number 3 Page 2 of 3 Item # 27 Attachment number 3 Page 3 of 3 Item # 27 Attachment number 4 Page 1 of 2 Item # 27 Attachment number 4 Page 2 of 2 Item # 27 Attachment number 5 Page 1 of 4 Item # 27 Attachment number 5 Page 2 of 4 Item # 27 Attachment number 5 Page 3 of 4 Item # 27 Attachment number 5 Page 4 of 4 Item # 27 Attachment number 6 Page 1 of 4 Item # 27 Attachment number 6 Page 2 of 4 Item # 27 Attachment number 6 Page 3 of 4 Item # 27 Attachment number 6 Page 4 of 4 Item # 27 Attachment number 7 Page 1 of 2 Item # 27 Attachment number 7 Page 2 of 2 Item # 27 Commission Meeting Agenda 4/1/2008 2:00 PM Elderberry Section II, Phase I Department:Engineering Department-Abie L. Ladson, P.E., Director Caption:Motion to approve the deeds of dedication, maintenance agreements, and road resolutions submitted by the Engineering, and Augusta Utilities Departments for Elderberry, Section II, Phase I. (Approved by Engineering Services Committee March 24, 2008) Background:The final plat was approved by the Commission on June 21, 2005 . The subdivision design and plat, including the storm drain system, have been reviewed and accepted by our engineering staff and the construction has been reviewed by our inspectors. The Utilities Department has inspected and reviewed the water and sanitary sewer installations, and hereby requests acceptance of the utility deed and maintenance agreement of same. Analysis:This section meets all codes, ordinances and standards. There are no wetlands or 100-year flood plain boundaries involved in this section. Acceptance of said utility deed shall dedicate, as required, the water and sanitary sewer mains along with the applicable easements to Augusta, Georgia, for operation and maintenance. Financial Impact:By accepting these roads, water and sanitary sewer installations into the County system and after the 18-month maintenance warranty by the developer/contractor has expired, all future maintenance and associated costs will be borne by Augusta, Georgia. By acceptance of the utility deed and maintenance agreement, positive revenue will be generated from the sale of water and sanitary sewer taps and monthly billing of same. Alternatives:1. Approve the deeds of dedication, maintenance agreements, and road resolutions submitted by the Engineering, and Cover Memo Item # 28 Augusta Utilities Departments for Elderberry, Section II, Phase I 2. Do not approve and risk litigation. Recommendation:Approve Alternative Number One. Funds are Available in the Following Accounts: Not required at this time. REVIEWED AND APPROVED BY: Administrator. Clerk of Commission Cover Memo Item # 28 Attachment number 1 Page 1 of 3 Item # 28 Attachment number 1 Page 2 of 3 Item # 28 Attachment number 1 Page 3 of 3 Item # 28 Attachment number 2 Page 1 of 1 Item # 28 Attachment number 3 Page 1 of 2 Item # 28 Attachment number 3 Page 2 of 2 Item # 28 Attachment number 4 Page 1 of 4 Item # 28 Attachment number 4 Page 2 of 4 Item # 28 Attachment number 4 Page 3 of 4 Item # 28 Attachment number 4 Page 4 of 4 Item # 28 Attachment number 5 Page 1 of 2 Item # 28 Attachment number 5 Page 2 of 2 Item # 28 Attachment number 6 Page 1 of 1 Item # 28 Attachment number 7 Page 1 of 2 Item # 28 Attachment number 7 Page 2 of 2 Item # 28 Commission Meeting Agenda 4/1/2008 2:00 PM St Sebastian Way/Greene St/15th St Demolition Contract Award Department:Abie L. Ladson, P.E., Director Caption:Approve the award of the contract to Thompson BuildingWrecking Co., Inc. in the amount of $68,400.00 on the St. Sebastian Way/Greene Street/ 15th St. project (CPB 324-041110-202824003) for the demolition of the Electrical Equipment Company building, subject to receipt of signed contracts and proper bonds for the Engineering Department. (No recommendation from Engineering Services Committee March 24, 2008) Background:The proposed project is to extend St. Sebastian Way with a new route from Walton Way to Riverwatch Parkway and provide connectivity to downtown Augusta. This project is a joint venture between the City of Augusta and Georgia Department of Transportation (GDOT). As a part of the St. Sebastian Project, the demolition of the ElectricalEquipmentCompanyBuilding must be completed before any other construction activity begins. Analysis:Bids were received on February 28, 2008 with Thompson Building Wrecking Co., Inc. being the low bidder. Bid results are as follow: CONTRACTORS BID 1.Thompson Building Wrecking $68,400.00 2. J&B Construction & Services $77,000.00 It is the Engineering Department recommendation to award this project to the low bidder Thompson Building Wrecking Co., Inc. Financial Impact:Funds are available in the Project Engineering Account 324- 041110-5212115/202824003-5212115. Alternatives:1) Approve the award of the contract to Thompson Building Wrecking Co., Inc. in the amount of $68,400.00 on the St. Sebastian Way/Greene Street/ 15th St. project (CPB 324- 041110-202824003) for the demolition of the Electrical Cover Memo Item # 29 Equipment Company building, subject to receipt of signed contracts and proper bonds for the Engineering Department. 2) Do not approve and jeopardize federal funds that have been identified for this project. Recommendation:Approve Alternative Number One. Funds are Available in the Following Accounts: 324-041110-5212115/202824003-5212115 REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 29 Attachment number 1 Page 1 of 7 Item # 29 Attachment number 1 Page 2 of 7 Item # 29 Attachment number 1 Page 3 of 7 Item # 29 Attachment number 1 Page 4 of 7 Item # 29 Attachment number 1 Page 5 of 7 Item # 29 Attachment number 1 Page 6 of 7 Item # 29 Attachment number 1 Page 7 of 7 Item # 29 Commission Meeting Agenda 4/1/2008 2:00 PM Street Lighting Resolutions Department:Clerk of Commission Caption:Motion to approve resolutions creating street lighting districts. (Approved by Engineering Services Committee March 24, 2008) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 30 Attachment number 1 Page 1 of 9 Item # 30 Attachment number 1 Page 2 of 9 Item # 30 Attachment number 1 Page 3 of 9 Item # 30 Attachment number 1 Page 4 of 9 Item # 30 Attachment number 1 Page 5 of 9 Item # 30 Attachment number 1 Page 6 of 9 Item # 30 Attachment number 1 Page 7 of 9 Item # 30 Attachment number 1 Page 8 of 9 Item # 30 Attachment number 1 Page 9 of 9 Item # 30 Commission Meeting Agenda 4/1/2008 2:00 PM Utility relocates associated with the East Boundary Drainage Improvement project Department:Augusta Utilities Department Caption:Motion to approve of utility items to be constructed by Mabus Brothers Construction, Inc. in conjunction with the East Boundary Drainage and Improvement Project in the amount of $150,000.00. (Approved by Engineering Services Committee March 24,2008) Background:The East Boundary Drainage Improvement Project is currently under construction under the direction of the Augusta Engineering Department. The project limits run along East Boundary from Broad Street to Laney Walker Boulevard. It has been determined that there is approximately 500 linear feet of old cast iron waterline along East Boundary. It is the desire of AUD to replace this old line while the drainage project is under construction. There is also approximately 600 linear feet of waterline along East Boundary between Greene and Broad Streets that is too shallow for the needed storm work to be completed, therefore this waterline needs to be relocated. Analysis:The relocation of the mentioned waterline will allow for the storm project to be completed and also update the old waterline to a newer, more reliable waterline. Financial Impact:The total cost for the relocation of the waterlines is estimated to be approximately $150,000.00. Alternatives:Leave the exiting waterline in place. Recommendation:Approve the utility items to be constructed by mabus Brothers Construction, Inc. in conjunction with the East Boundary Drainage and Improvement Project in the amount of $150,000.00. Cover Memo Item # 31 Funds are Available in the Following Accounts: Funds are available in account 324043520- 5425110/202634117-5425110 REVIEWED AND APPROVED BY: Finance. Procurement. Administrator. Clerk of Commission Cover Memo Item # 31 Commission Meeting Agenda 4/1/2008 2:00 PM Walton Hills Section VII Department:Engineering-Abie L. Ladson, P.E., Director Caption:Motion to approve the deeds of dedication, maintenance agreements, and road resolutions submitted by the Engineering, and Augusta Utilities Departments for Walton Hills Subdivision Section VII. (Approved by Engineering Services Committee March 24, 2008) Background:The final plat was approved by the Commission on February 22, 2006. The subdivision design and plat, including the storm drain system, have been reviewed and accepted by our engineering staff and the construction has been reviewed by our inspectors. The Utilities Department has inspected and reviewed the water and sanitary sewer installations, and hereby requests acceptance of the utility deed and maintenance agreement of same. Analysis:This section meets all codes, ordinances and standards. There are no wetlands or 100-year flood plain boundaries involved in this section. Acceptance of said utility deed shall dedicate, as required, the water and sanitary sewer mains along with the applicable easements to Augusta, Georgia, for operation and maintenance. Financial Impact:By accepting these roads, water and sanitary sewer installations into the County system and after the 18-month maintenance warranty by the developer/contractor has expired, all future maintenance and associated costs will be borne by Augusta, Georgia. By acceptance of the utility deed and maintenance agreement, positive revenue will be generated from the sale of water and sanitary sewer taps and monthly billing of same. Alternatives:1. Approve the deeds of dedication, maintenance agreements, and road resolutions submitted by the Engineering, and Cover Memo Item # 32 Augusta Utilities Departments for Walton Hills Subdivision, Section VII. 2. Do not approve and risk litigation. Recommendation:Approve Alternative Number One. Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Administrator. Clerk of Commission Cover Memo Item # 32 Attachment number 1 Page 1 of 1 Item # 32 Attachment number 2 Page 1 of 1 Item # 32 Attachment number 3 Page 1 of 3 Item # 32 Attachment number 3 Page 2 of 3 Item # 32 Attachment number 3 Page 3 of 3 Item # 32 Attachment number 4 Page 1 of 2 Item # 32 Attachment number 4 Page 2 of 2 Item # 32 Attachment number 5 Page 1 of 6 Item # 32 Attachment number 5 Page 2 of 6 Item # 32 Attachment number 5 Page 3 of 6 Item # 32 Attachment number 5 Page 4 of 6 Item # 32 Attachment number 5 Page 5 of 6 Item # 32 Attachment number 5 Page 6 of 6 Item # 32 Attachment number 6 Page 1 of 5 Item # 32 Attachment number 6 Page 2 of 5 Item # 32 Attachment number 6 Page 3 of 5 Item # 32 Attachment number 6 Page 4 of 5 Item # 32 Attachment number 6 Page 5 of 5 Item # 32 Attachment number 7 Page 1 of 2 Item # 32 Attachment number 7 Page 2 of 2 Item # 32 Commission Meeting Agenda 4/1/2008 2:00 PM Minutes Department:Clerk of Commission Caption:Motion to approve the minutes of the regular meeting of the Commission held on March 18, 2008. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 33 Commission Meeting Agenda 4/1/2008 2:00 PM 2008 Internal Audit Schedule Department: Caption:Motion to approve the proposed 2008 Internal Audit Schedule. (Approved by the Pension & Audit Committee March 4, 2008) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 34 Attachment number 1 Page 1 of 1 Item # 34 Commission Meeting Agenda 4/1/2008 2:00 PM District 2 Department: Caption:Motion to approve the reappointment of Mr. Loran Gray to the Augusta-Richmond County Library Board of Trustees representing District 2. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 35 Attachment number 1 Page 1 of 1 Item # 35 Commission Meeting Agenda 4/1/2008 2:00 PM Unified Development Authority Department: Caption:Appoint Walter Sprouse and Don Grantham to represent Richmond County on the Unified Development Authority Board. (Requested byCommissioner Jerry Brigham) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 36 Attachment number 1 Page 1 of 1 Item # 36 Attachment number 2 Page 1 of 1 Item # 36 Attachment number 3 Page 1 of 1 Item # 36 Attachment number 4 Page 1 of 1 Item # 36 Attachment number 5 Page 1 of 1 Item # 36 Commission Meeting Agenda 4/1/2008 2:00 PM Approval to Leasing of the Phinizy Swamp Nature Park and Educational Center to Richmond County Public Facilities, Inc., and the sub-leasing of the facilities to Southeastern Natural Sciences Academy, Inc., for a term of fifty (50) years. Department:Attorneys Caption:Motion to approve the Leasing of the Phinizy Swamp Nature Park and Educational Center to Richmond County Public Facilities, Inc., and the sub-leasing of the facilities to Southeastern Natural Sciences Academy, Inc., for a term of fifty (50) years. Background:The Southeastern Natural Sciences Academy, Inc. has indicated that one or more research institutions desire to conduct research and educational programs in PhinizySwamp. In order to allow for such research and educational programs, it is requested that Augusta enter into a fifty (50) year lease with the Richmond County Public Facilities, Inc., which in turn would sub-lease the property to Southeastern Natural Sciences Academy, Inc. which would oversee the use of the property. In addition to conducting research, the sub-lessee(s) would maintain and operate the educational facilities at the swamp and would also have the right to construct other improvements on the site, subject to the approval of Augusta. A long term lease will be necessary so that the sub-lessee or the institutions conducting the research and educational programs can obtain funding for the necessary improvements. In the event that the sub-lease with Southeastern Natural Sciences Academy Inc. is terminated, Richmond County Public Facilities, Inc. can sub-lease the premises to other educational or research institutions, but cannot sub-lease the premises to any other entities without the advance approval of Augusta. Analysis:See background Financial Impact:None. Cover Memo Item # 37 Alternatives:Deny the motion to approve the sub-leasing of referenced property. Recommendation:Approve the motion to approve leasing stated referenced property. Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Administrator. Clerk of Commission Cover Memo Item # 37 Attachment number 1 Page 1 of 15 Item # 37 Attachment number 1 Page 2 of 15 Item # 37 Attachment number 1 Page 3 of 15 Item # 37 Attachment number 1 Page 4 of 15 Item # 37 Attachment number 1 Page 5 of 15 Item # 37 Attachment number 1 Page 6 of 15 Item # 37 Attachment number 1 Page 7 of 15 Item # 37 Attachment number 1 Page 8 of 15 Item # 37 Attachment number 1 Page 9 of 15 Item # 37 Attachment number 1 Page 10 of 15 Item # 37 Attachment number 1 Page 11 of 15 Item # 37 Attachment number 1 Page 12 of 15 Item # 37 Attachment number 1 Page 13 of 15 Item # 37 Attachment number 1 Page 14 of 15 Item # 37 Attachment number 1 Page 15 of 15 Item # 37 Commission Meeting Agenda 4/1/2008 2:00 PM Augusta Regional Airport - Proposed Ordinance - New Division 3 for Off-Airport Rental Car Concessions Department: Caption:Motion to adopt a proposed ordinance, attached hereto, to amend the Augusta-Richmond County Code, to repeal all ordinances and parts of ordinances in conflict therewith; to provide an effective date therefor and for other purposes as stated in said ordinance. Background:On February 28, 2008, the Augusta Aviation Commission approved an ordinance to regulate rental car concessions operating from outside the premises of the AugustaRegionalAirport. The fee for such a concessionaire is 10% of its gross revenues derived from the rental of motor vehicles to airport customers when the rental car provider picks up or returns customers to the airport premises. See Section 1-3-8.19 of the ordinance. The Ordinance assumes 95% of the concessionaire revenues derive from airport rentals but the concessionaire may use its own records to rebut the percentage assumption. In addition, the Ordinance imposes a customer facility charge (currently set at $3.50 per contract day). The fee is paid by the renter and collected by the rental car provider. The ordinance creates an incentive to the rental car industry to contract for on-premises concessions. Currently, there is no off-the airport rental car provider that would be subject to this ordinance. Analysis:See background Financial Impact: None immediately, but this ordinance will provider revenue source for the Augusta Regional Airport when and if an-off premises rental car provider begins to do business at the airport. This ordinance will further the airport’s goal of financial self-sufficiency. The airport is an enterprise fund. This ordinance will further the airport’s goal of financial self- Cover Memo Item # 38 sufficiency. The airport is an enterprise firm. Alternatives:Do not approve the proposed ordinance. Recommendation:Approve the proposed ordinance and waive second reading. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Administrator. Clerk of Commission Cover Memo Item # 38 ORDINANCE NO. ___________ AN ORDINANCE TO AMEND THE AUGUSTA-RICHMOND COUNTY CODE ; BY ENACTING NEW SECTIONS § 1-3-8.15 THROUGH § 1-3-8.28; SO AS TO PROVIDE FOR A CONCESSION AND CHARGE FOR THE CONDUCTING OF A RENTAL CAR BUSINESS FROM A LOCATION OUTSIDE THE PREMISES OF AUGUSTA REGIONAL AIRPORT AT BUSH FIELD; TO PROVIDE FOR LEVY AND COLLECTION OF SAID FEES; TO PROVIDE PENALTIES FOR UNTIMELY PAYMENT OF SAID FEES AND OTHER CHARGES; TO PROVIDE FOR SEVERABILITY; TO REPEAL ALL ORDINANCES AND PARTS OF ORDINANCES IN CONFLICT HEREWITH; TO PROVIDE AN EFFECTIVE DATE AND FOR OTHER PURPOSES. BE IT ORDAINED BY THE AUGUSTA-RICHMOND COUNTY COMMISSION AND IT IS HEREBY ORDAINED BY THE AUTHORITY OF SAME, that the Augusta-Richmond County Code be amended as follows: SECTION 1. The Augusta Richmond-County Code is hereby amended by the addition of a new Division 3 relating to the Augusta Regional Airport at Bush Field which shall be known as Augusta Richmond County Code Section § 1-3-8.15 through §1-3-8.28, as set forth in “Exhibit A” hereto. SECTION 2. This ordinance shall become effective upon its adoption in accordance with applicable laws. SECTION 3. All ordinances or parts of ordinances in conflict herewith are hereby repealed. Adopted this ___ day of ___________, 2008. Second Reading Waived ___________________________ David S. Copenhaver As its Mayor Attest: ______________________________ Lena J. Bonner, Clerk of Commission Seal: Attachment number 1 Page 1 of 2 Item # 38 CERTIFICATION The undersigned Clerk of Commission, Lena J. Bonner, hereby certifies that the foregoing Ordinance was duly adopted by the Augusta-Richmond County Commission on _________________, 2008 and that such Ordinance have not been modified or rescinded as of the date hereof and the undersigned further certifies that attached hereto as Exhibit “A” is a true copy of the Ordinance which was approved and adopted in the foregoing meeting(s). ______________________________ Lena J. Bonner, Clerk of Commission Published in the Augusta Chronicle Date: ______________________ Attachment number 1 Page 2 of 2 Item # 38 Attachment number 2 Page 1 of 14 Item # 38 Attachment number 2 Page 2 of 14 Item # 38 Attachment number 2 Page 3 of 14 Item # 38 Attachment number 2 Page 4 of 14 Item # 38 Attachment number 2 Page 5 of 14 Item # 38 Attachment number 2 Page 6 of 14 Item # 38 Attachment number 2 Page 7 of 14 Item # 38 Attachment number 2 Page 8 of 14 Item # 38 Attachment number 2 Page 9 of 14 Item # 38 Attachment number 2 Page 10 of 14 Item # 38 Attachment number 2 Page 11 of 14 Item # 38 Attachment number 2 Page 12 of 14 Item # 38 Attachment number 2 Page 13 of 14 Item # 38 Attachment number 2 Page 14 of 14 Item # 38 Attachment number 3 Page 1 of 24 Item # 38 Attachment number 3 Page 2 of 24 Item # 38 Attachment number 3 Page 3 of 24 Item # 38 Attachment number 3 Page 4 of 24 Item # 38 Attachment number 3 Page 5 of 24 Item # 38 Attachment number 3 Page 6 of 24 Item # 38 Attachment number 3 Page 7 of 24 Item # 38 Attachment number 3 Page 8 of 24 Item # 38 Attachment number 3 Page 9 of 24 Item # 38 Attachment number 3 Page 10 of 24 Item # 38 Attachment number 3 Page 11 of 24 Item # 38 Attachment number 3 Page 12 of 24 Item # 38 Attachment number 3 Page 13 of 24 Item # 38 Attachment number 3 Page 14 of 24 Item # 38 Attachment number 3 Page 15 of 24 Item # 38 Attachment number 3 Page 16 of 24 Item # 38 Attachment number 3 Page 17 of 24 Item # 38 Attachment number 3 Page 18 of 24 Item # 38 Attachment number 3 Page 19 of 24 Item # 38 Attachment number 3 Page 20 of 24 Item # 38 Attachment number 3 Page 21 of 24 Item # 38 Attachment number 3 Page 22 of 24 Item # 38 Attachment number 3 Page 23 of 24 Item # 38 Attachment number 3 Page 24 of 24 Item # 38 Commission Meeting Agenda 4/1/2008 2:00 PM Affidavit Department:Clerk of Commission Caption:Motion to authorize the Mayor to execute the affidavit of compliance with Georgia's Open Meeting Act. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 39