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2008-03-18-Meeting Agenda
CommissionMeetingAgenda CommissionChamber 3/18/2008 2:00PM INVOCATION: ReverendJohnLockhart,Pastor,FellowshipBaptist Church PLEDGEOFALLEGIANCETOTHEFLAGOFTHEUNITEDSTAT ESOFAMERICA. RECOGNITION(S) EmployeeoftheMonth A.Mr. Jeff Lewis, Information Technology Department,February EmployeeoftheMonth. Attachments Five(5)minutetimelimitperdelegation DELEGATIONS B.AugustaConventionandVistorsBureau(CVB).RE:Presentation ofPhaseIoftheAugustaWayfindingPlan. Attachments C.ButchPalmerRE:TherelocationofMercyMinistries .Attachments CONSENTAGENDA (Items1-34) PLANNING 1.FINALPLAT–WHEELERLAKETOWNHOMES,PHASE VI-B – S-781 – A request for concurrence with the Augusta- RichmondCountyPlanningCommissiontoAPPROVEape tition bySouthernPartnersInc.,onbehalfofATCDevelop mentCorp., Attachments requesting final plat approval for Wheeler Lake Tow nhomes, PhaseVI-B.Thisresidentialtownhomedevelopmentislocated on WheelerLakeRoadandcontains9lots. 2.ZA-R-186– A request for concurrence with the Augusta- Richmond County Planning Commission to approvean amendmenttotheComprehensiveZoningOrdinancefor Augusta- RichmondCounty to amend Section 24 (Heavy Industry)to requirethatChemicalPlantsandsimilarusesbepe rmittedonlyby SpecialException. Attachments 3.FINALPLAT-AYLESBURYCOMMONS,PHASEIII–S- 710-III –ArequestforconcurrencewiththeAugusta-Richmond CountyPlanningCommission to approvea petitionbyGeorge Godman, on behalf of LPB Properties, requesting fin al plat approval for Aylesbury Commons, Phase III.This res idential subdivisionislocatedatBrockhamCt.&BilstonDr .adjacentto PhaseI&II. Attachments 4.Z-08-21–ArequestforconcurrencewiththeAugusta-Richmond CountyPlanningCommissionto approveapetitionbyVeronica Stephens requesting a Special Exception to establis h a Family Day Care Home per Section 26-1 (f) of the Comprehensive Zoning Ordinance for Augusta-Richmond County affecting property containing .26 acres and known under the p resent numberingsystemas2428BelgradeCourt.(TaxMap0 82Parcel 357)DISTRICT4 Attachments 5.Z-08-23–ArequestforconcurrencewiththeAugusta-Richmond County Planning Commission to approvea petition by Jerome ParhamrequestingaSpecialExceptionforresidenti aluseinaP-1 (Professional)ZoneperSection20-2(b)oftheComprehensive Zoning Ordinance for Augusta-Richmond County affecting property containing .2 acres and known under the pr esent numberingsystemas344GreeneStreet.(TaxMap047 -4Parcel 090)DISTRICT1 Attachments 6.Z-08-24–ArequestforconcurrencewiththeAugusta-Richmond County Planning Commission to approvewith the following conditions1)allstorageofvehiclesorvehiclepa rtsberemoved fromthefloodwayofRockyCreek;2)theexistings alvageyardbe broughtintototalcompliancewithallaspectsoft heCity’ssalvage yardregulations;3)afence,nylonshadeclothscr een,orawall along the entire Doug Barnard Parkway frontage eigh t feet in height shall be erected and provisions of the Tree Ordinance regardingstreetyardsshallbecompliedwithover theentireDoug Barnard Parkway frontage. If there is a conflict be tween conditions 2 and 3 then the more restrictive shall apply and 4 shouldthesaleofapproximately10acresofTaxMa p099-0-70- 00-0notbecompletewithin12monthsthezoningshall revertto Zone A (Agriculture); a petition by Jeff Landon, on behalf of NewellRecyclingofAugustaLLCet.al.,requesting achangeof zoning from A (Agriculture)andHI(Heavy Industry)to HI witha SpecialException toexpandanexistingsalvageyardper Section24-2(a)(16)oftheComprehensiveZoningOrdinancefo r Augusta-Richmond County affecting property containing approximately 22 acres and is known as Southern Pic k a Part located at 1550 Doug Barnard Parkway (Part of Tax M ap 099 Parcel070andTaxMap099Parcels071,072&073)DISTRICT 1 Attachments PUBLICSERVICES 7.Motionto approveaNewApplication:A.N.08-16:arequestby Jackie Wall for an on premise consumption Liquor & Beer licensetobeusedinconnectionwiththeFillingS tationlocatedat 1258 Gordon Hwy. District 1. Super District 9.(Approved by PublicSafetyCommitteeMarch10,2008) Attachments 8.Motionto appoveaNewApplication:A.N.08-17:requestby SatishPatelforaretailpackage Beer&Wine licensetobeusedin connectionwithHolidayMarketlocatedat3011Boy ScoutRd. District 7. Super District 10.(Approved by Public Services CommitteeMarch10,2008) Attachments 9.Motion to ratifyletter of approval regarding renewing theIntergovernmentalAgreementwithGeorgiaGolfH allofFame Attachments foroperationoftheBotanicalGardensforanaddit ionalsix(6) months.(ApprovedbyPublicServicesCommitteeMarch10, 2008) 10.Motionto approveplacingClubPlatinumlocatedat1505North Leg Roadon a 90-day probation period, asking the owners to addadditional police protection with four (4) depu ties in the parkinglot;closingtheclubat11:30P.M.during theprobationary period and having the parking lot cleared by 12:00 midnight. District 3. Super District 10.(Approved by Public Services CommitteeMarch10,2008) Attachments 11.Motionto approveanOrdinancetoamendtheAugustaRichmond CountyCodeandtoprovideforadogparkanddogp arkrules. (ApprovedbytheCommissionMarch4,2008-secondr eading) Attachments PUBLICSAFETY 12.Motionto approveestablishingacheckingaccounttopurchase bus tickets, release packages and provide gratuity checks to eligible inmates at release as required by statute with three signaturestoincludeMr.RobertLeverett,Mr.Will iamWhitney, andMs.JoyceBowdre.(ApprovedbyPublicSafetyCommittee March10,2008) Attachments 13.Motionto approvethepurchaseofasecuritygateintheamount of $39,525 from Overhead Door of Augusta.(Approved by PublicSafetyCommitteeMarch10,2008) Attachments FINANCE 14.Motion to authorize Mayor to execute cancellation of security deedintheamountof$5,000.00giventoWillieL.Riversand EuniceRiversonNovember2,1981byAugusta,Georg iathrough the Planning Commission.(Approved by Finance Committee March10,2008) Attachments 15.Motion to approvefunding agreements between Augusta RichmondCountyandHistoricAugustaandtheSenior Citizens Councilforfiscalyear2008.(ApprovedbyFinanceCommittee March10,2008) Attachments 16.Motionto approvetherecommendationoftheAdministratorto fundbothoftheserequestsfromBeulahGroveResou rcesCenter andMiracleMakingMinistriesthisyearexcludingt hedifference between$100,000and$50,000eachfortheircarean dthatweask each organization for a copy of their financial res ources and contractwiththemaswedowithotherorganization swhoprovide indigentcareservices.(ApprovedbyFinanceCommitteeMarch 10,2008) Attachments 17.Motionto approve IndirectCostAllocationStudy-Threeyear proposal - to be done by KPMG.(Approved by Finance CommitteeMarch10,2008) Attachments 18.Motion to authorizeTax Commissioner to refund to ANIC $4,523.37foroverpaymentoftaxesonparcels046-4-086-00and 046-2-158-00andtoabatetaxesonsuchpropertysubsequentt o July1,2006whenAugustaacquiredthepropertyfor theJudicial Center.(ApprovedbyFinanceCommitteeMarch10,2008) Attachments 19.Motion to approve Excess Worker’s Compensation Insurance withSafetyNationalCasualtyInsurancecompanywit hStatutory limits and a $600,000 SIR (self insured retention;otherwise, known as the deductible) for a deposit premium of $148,930. (ApprovedbyFinanceCommitteeMarch10,2008) Attachments 20.Motion to approvea request from Stevens Appliance Truck Companyregardingtheabatementofapenaltycharge dduetoa latepaymentintheamountof$799.99.(ApprovedbyFinance CommitteeMarch10,2008) Attachments 21.Motion to approvethe recommendation of the Tax Assessors regarding a request from Mr. Vernon J. Neely regard ing an adjustmentoftaxesconcerningthepropertylocated at4040Belair Road in the amount of $3,908.45. (Approved by Finance CommitteeMarch10,2008) Attachments ENGINEERINGSERVICES 22.Motionto approve fundsintheamountof$51,896.62forthecost associatedwiththeasphaltrepairsinconjunction withtherecent water line replacement projects on Malvern Lane and Happy Circle.(ApprovedbyEngineeringServicesCommitteeMarch 10,2008) Attachments 23.Motion to approvephase II cart implementation for the Solid Waste Department.(Approved by Engineering Services CommitteeMarch10,2008) Attachments 24.Motionto authorize condemnationofaportionofpropertyNo. 051-0-113-00-0locatedat3974BoltonStreetfor1,059square feet of permanent easement and 553 square feet of t emporary easement appraised at $585.00 necessary for the 501 30 Butler Creek Collector, Belair Hills, AUD Project.(Approved by EngineeringServicesCommitteeMarch10,2008) Attachments 25.Motion to authorizeaward of bids for Pre-purchase of Tank CoverSystemEquipment(BidItem07-178B)fortheJamesB. MesserlyWPCPMasterPlanImplementationPhase1Pr ojectto the lowest responsive bidder.(Approved by Engineering ServicesCommitteeMarch10,2008) Attachments 26.Motionto approveperformingtheworktomakethefollowing roadspassable:CorinthRoad,BlackberryRoadandS cavoneRoad and ask the property owners for a right of entry on to their propertiestodothisworkandtosignareleaseag reementfrom Attachments any other liability.(Approved by Engineering Services CommitteeMarch10,2008) 27.Motion to authorizecondemnation of a portion of a property owned by Marcia L. Gamma:1,602 square feet of perm anent easementand1,999squarefeetoftemporaryeasemen t,PIN:132- 3-013-00-0propertyaddress:3722ConcordAvenueinconnecti on with the 60107 Butler Creek East Upgrade Project, U tilities Department.(Approved by Engineering Services Committee March10,2008) Attachments 28.Motionto authorizecondemnationofaportionofthefollowing properties owned by Robert D. Parham (deceased) and Jessye Madelyn Parham (deceased): 1,000 square feet of per manent constructioneasementand500squarefeetoftempor aryeasement, PIN: 052-0-141-00-0, property address: 3923 Carolyn Avenue; 1001squarefeetofpermanentconstructioneasement ,PIN:052-0- 140-00-0,notemporaryeasement;Propertyaddress:3921Ca rolyn Avenue; 1,000 square feet of permanent construction easement and500squarefeetoftemporaryeasement,PIN:052 -0-142-00-0, propertyaddress:3925CarolynAvenue;inconnectio nwiththe 50130 Butler Creek Collector -Belair Hills Estates Project, Utilities Department.(Approved by Engineering Services CommitteeMarch10,2008) Attachments 29.Motionto approveanOptionforRight-of-WaybetweenElizabeth CarolMaile-Hillasowner,andAugusta,Georgia,asoptionee,f or 0.011acre(461.84sq.ft)infeeand0.005acre(2 09.97sq.ft.) ofpermanent construction & maintenance easement fo r the followingpropertylocatedat2809BrickrunWayfor apurchase price of $33,200.00, in connection with the Alexand er Drive Project; GDOT Project No. – STP-0001-00(794), ARC Project No.:323-04-296823215;ProjectParcel54(TaxMap0 13-1,Parcel 249).(ApprovedbyEngineeringServicesCommitteeMarch 10,2008) Attachments PETITIONSANDCOMMUNICATIONS 30.Motion to approvethe minutes of the regular meeting of the CommissionheldonMarch4,2008. Attachments APPOINTMENT(S) 31.Motionto approvetheappointmentofS.ReneeD'Antignactothe Board of Tax Assessors representing Senatorial District 22 (Districts1,2,45&9).(RequestedbyMayorProTemBetty Beard). Attachments 32.Motion to approvethe appointment of Mr. John Butler to the Housing&EconomicDevelopmentCitizensAdvisoryBo ardand Mr. Anthony Franklin totheSmallBusiness Citizens Advisory Boardrepresenting District2. Attachments 33.Motionto approvetheappointmentofJacindaZ.Norvelltothe AugustaAviationCommissiontofilltheunexpiredt ermofKatie Jonesrepresenting District3 . Attachments 34.Motionto approvethere-appointmentofCharlesSmithtothe Board of Tax Assessors representing Senatorial District 23 (Districts3,6,7,8 &10)(RequestedbyCommissioner Don Grantham) Attachments ****ENDCONSENTAGENDA**** AUGUSTACOMMISSION 3/18/2008 AUGUSTACOMMISSION REGULARAGENDA 3/18/2008 (Items35-43) PLANNING 35.Z-08-22–ArequestforconcurrencewiththeAugusta-Richmond County Planning Commission to denya petition by Kimberly Briddell requesting a Special Exception to establish a Family PersonalCareHome perSection26-1(h)oftheComprehensive Zoning Ordinance for Augusta-Richmond County affecting property containing .94 acres and is known under th e present numberingsystemas1520PineRidgeDriveEast.(Ta xMap232 Parcel182)DISTRICT8 Attachments 36.Z-08-25-ArequestforconcurrencewiththeAugusta-Richmond County Planning Commission to approvea petition by Brian Slater, on behalf of MCG Health Inc., requesting a Special Exceptionfor public parking per Section 8-2 (b) of the ComprehensiveZoningOrdinanceforAugusta-RichmondCounty affecting property containing approximately 1.16 ac res and is knownunderthepresentnumberingsystemas1005,1 007,1013, 1015, & 1021 Moore Avenue and 1602, 1604 & 1606 Par nell Street.(TaxMap045-2,Parcels242,241,240,239,238,237,236 &235)DISTRICT1 Attachments 37.Z-08-26–ArequestforconcurrencewiththeAugusta-Richmond County Planning Commission to approvea petition by Brian Slater, on behalf of MCG Health Inc., requesting a change of zoning from Zone R-2 (Two-family Residential) to Zone P-1 (Professional)affecting property containing approximately .27 acresandknownunderthepresentnumberingsystem as932and 934MooreAvenue.(TaxMap045-2Parcels146,147andwest sideof154-02)DISTRICT1 Attachments PETITIONSANDCOMMUNICATIONS 38.Motion to approveResolution authorizing CSRA RDC to continuetooperateandadministertheCoordinated Transportation Systemfortheyear2008-2009.(RequestedbyMayorProTem BettyBeard) Attachments APPOINTMENT(S) 39.Motionto approvetheappointmentofF.MarionDurst,IVtothe Richmond County Board of Health (replacing Jack Pad gett). (RequestedbyCommissionerJerryBrigham) Attachments ATTORNEY 40.Motionto approveanOptionforRight-of-WaybetweenGaryG. Hom,asowner,andAugusta,Georgia,asoptionee,i nconnection withtheAlexanderDriveProject,GDOTProjectNo.STP-0001- 00(794), ARC Project No. 323-04-29682315, Project Parcel 26 (Tax Map 013-1, Parcel 006),for acquisition of 0.239 acre (10,432.45squarefeet)infeeand0.074acre(3,23 9.76sq.ft.)of permanentconstruction&maintenanceeasement(1050 Alexander Drive)forapurchasepriceof$75,000.00. Attachments 41.Motion to approvean Option for Right-of-Way to Augusta, Georgia,fortheAlexanderDriveProject,GDOTProj ectNo.STP- 0001-00(794), ARC Project No. 323-04-296823215, Project Parcel29(TaxMap013-1,Parcel106),betweenCurtisE.Peters as owner, and Augusta, Georgia, as optionee, for 0.203 acre (8,831.40 square ft.) in fee for the property locat ed at 2501 CarriageCreekforapurchasepriceof$188,000.00 Attachments 42.Motion to authorizefinal settlement of the T. Davis Family Properties,LLC.claiminrelationtoprivateprope rtydamagesasa resultoftheconstructionoftheWarrenRoadimpro vementproject andtoauthorizetheEngineeringDepartmenttoproc eedwiththe necessaryconstructionworktocorrectthedeficien ciesfoundin subjectproperty. Attachments LEGALMEETING A.PendingandPotentialLitigation. B.RealEstate. C.Personnel. UpcomingMeetings www.augustaga.gov 43.Motion to authorize the Mayor to execute the affida vit of compliancewithGeorgia'sOpenMeetingAct. CommissionMeetingAgenda 3/18/20082:00PM Invocation Department: Caption:ReverendJohnLockhart,Pastor,FellowshipBaptist Church Background: Analysis: FinancialImpact: Alternatives: Recommendation: Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 1 CommissionMeetingAgenda 3/18/20082:00PM EmployeeoftheMonth Department: Caption:Mr.JeffLewis,InformationTechnologyDepartment, FebruaryEmployeeoftheMonth. Background: Analysis: FinancialImpact: Alternatives: Recommendation: Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 2 Attachment number 1 Page 1 of 1 Item # 2 CommissionMeetingAgenda 3/18/20082:00PM AugustaCVB Department: Caption:AugustaConventionandVistorsBureau(CVB).RE: PresentationofPhaseIoftheAugustaWayfindingP lan. Background: Analysis: FinancialImpact: Alternatives: Recommendation: Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 3 Attachment number 1 Page 1 of 1 Item # 3 CommissionMeetingAgenda 3/18/20082:00PM ButcherPalmer Department: Caption:ButchPalmerRE:TherelocationofMercyMinistries . Background: Analysis: FinancialImpact: Alternatives: Recommendation: Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 4 Attachment number 1 Page 1 of 1 Item # 4 CommissionMeetingAgenda 3/18/20082:00PM PlanningCommission Department:PlanningCommission Caption: FINALPLAT–WHEELERLAKETOWNHOMES, PHASEVI-B–S-781 –Arequestforconcurrencewiththe Augusta-RichmondCountyPlanningCommissionto APPROVEapetitionbySouthernPartnersInc.,onbe halfof ATCDevelopmentCorp.,requestingfinalplatapprov alfor WheelerLakeTownhomes,PhaseVI-B.Thisresidentia l townhomedevelopmentislocatedonWheelerLakeRoa d andcontains9lots. Background: Analysis: FinancialImpact: Alternatives: Recommendation: Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 5 CommissionMeetingAgenda 3/18/20082:00PM PlanningCommission Department:PlanningCommission Caption: ZA-R-186–ArequestforconcurrencewiththeAugusta- RichmondCountyPlanningCommissionto approvean amendmenttotheComprehensiveZoningOrdinancefor Augusta-RichmondCountytoamendSection24 (Heavy Industry)torequirethatChemicalPlantsandsimilarusesb e permittedonlyby SpecialException. Background: Analysis: FinancialImpact: Alternatives: Recommendation: Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 6 ORDINANCE ______ An Ordinance to amend the Comprehensive Zoning Ordinance adopted by the Augusta-Richmond County Commission effective September 16, 1997 by amending Section 24 (Heavy Industry) to require that Chemical Plants and similar uses be permitted only by Special Exception. THE AUGUSTA COMMISSION HEREBY ORDAINS: SECTION I. That the Comprehensive Zoning Ordinance is amended by deleting the following in the HI (Heavy Industry) Zone, Section 24 – 1 (Permitted Uses) (3) Ammonia or bleaching powder manufacture (5) Atomic energy reactor station (8) Chemical manufacture (see exceptions) (11) Creosote manufacture or treatment (13) Incinerator (24) Tanning, curing, or storage of raw hides SECTION II. That the Comprehensive Zoning Ordinance is amended by adding the following as uses permitted by Special Exception in the HI (Heavy Industry) Zone per Section 24-2 (a) (19) Ammonia or bleaching powder manufacture (20) Atomic energy reactor station (21) Chemical manufacture (22) Creosote manufacture or treatment (23) Incinerator (24) Tanning, curing, or storage of raw hides SECTION III. All Ordinances or parts of Ordinances in conflict with this Ordinance are hereby repealed. Attachment number 1 Page 1 of 2 Item # 6 Duly adopted by the Augusta-Richmond County Commission this ______ day of __________________, 2008. __________________________________________ MAYOR, AUGUSTA COMMISSION AUGUSTA, GEORGIA ATTEST: ________________________________________ LENA BONNER, CLERK First Reading: ____________________________ Second Reading: __________________________ Attachment number 1 Page 2 of 2 Item # 6 CommissionMeetingAgenda 3/18/20082:00PM PlanningCommission Department:PlanningCommission Caption: FINALPLAT-AYLESBURYCOMMONS,PHASEIII –S-710-III –ArequestforconcurrencewiththeAugusta- RichmondCountyPlanningCommissionto approvea petitionbyGeorgeGodman,onbehalfofLPBPropert ies, requestingfinalplatapprovalforAylesburyCommon s, PhaseIII.Thisresidentialsubdivisionislocateda tBrockham Ct.&BilstonDr.adjacenttoPhaseI&II. Background: Analysis: FinancialImpact: Alternatives: Recommendation: Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 7 CommissionMeetingAgenda 3/18/20082:00PM PlanningCommission Department:PlanningCommission Caption: Z-08-21–ArequestforconcurrencewiththeAugusta- RichmondCountyPlanningCommissionto approvea petitionbyVeronicaStephensrequestingaSpecial Exception toestablisha FamilyDayCareHome perSection26-1(f) oftheComprehensiveZoningOrdinanceforAugusta- RichmondCountyaffectingpropertycontaining.26a cres andknownunderthepresentnumberingsystemas242 8 BelgradeCourt.(TaxMap082Parcel357)DISTRICT4 Background: Analysis: FinancialImpact: Alternatives: Recommendation: Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 8 CommissionMeetingAgenda 3/18/20082:00PM PlanningCommission Department:PlanningCommission Caption: Z-08-23–ArequestforconcurrencewiththeAugusta- RichmondCountyPlanningCommissionto approvea petitionbyJeromeParhamrequestingaSpecialExce ption forresidentialuseinaP-1 (Professional)ZoneperSection 20-2(b)oftheComprehensiveZoningOrdinancefor Augusta-RichmondCountyaffectingpropertycontaini ng.2 acresandknownunderthepresentnumberingsystem as344 GreeneStreet.(TaxMap047-4Parcel090)DISTRICT1 Background: Analysis: FinancialImpact: Alternatives: Recommendation: Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 9 CommissionMeetingAgenda 3/18/20082:00PM PlanningCommission Department:PlanningCommission Caption: Z-08-24–ArequestforconcurrencewiththeAugusta- RichmondCountyPlanningCommissionto approvewith thefollowingconditions1)allstorageofvehicles orvehicle partsberemovedfromthefloodwayofRockyCreek;2)the existingsalvageyardbebroughtintototalcomplia ncewith allaspectsoftheCity’ssalvageyardregulations;3)afence, nylonshadeclothscreen,orawallalongtheentir eDoug BarnardParkwayfrontageeightfeetinheightshall be erectedandprovisionsoftheTreeOrdinanceregard ingstreet yardsshallbecompliedwithovertheentireDougB arnard Parkwayfrontage.Ifthereisaconflictbetweenco nditions2 and3thenthemorerestrictiveshallapplyand4s houldthe saleofapproximately10acresofTaxMap099-0-70-00-0 notbecompletewithin12monthsthezoningshallr evertto ZoneA(Agriculture);apetitionbyJeffLandon,on behalfof NewellRecyclingofAugustaLLCet.al.,requesting a changeofzoningfrom A(Agriculture)andHI(Heavy Industry)toHIwitha SpecialException toexpandan existingsalvageyardperSection24-2(a)(16)of the ComprehensiveZoningOrdinanceforAugusta-Richmond Countyaffectingpropertycontainingapproximately 22acres andisknownasSouthernPickaPartlocatedat155 0Doug BarnardParkway(PartofTaxMap099Parcel070and Tax Map099Parcels071,072&073)DISTRICT1 Background: Analysis: FinancialImpact: Alternatives: Cover Memo Item # 10 Recommendation: Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 10 CommissionMeetingAgenda 3/18/20082:00PM PlanningCommission Department:PlanningCommission Caption: Z-08-22–ArequestforconcurrencewiththeAugusta- RichmondCountyPlanningCommissionto denyapetition byKimberlyBriddellrequestinga SpecialException to establisha FamilyPersonalCareHome perSection26-1 (h)oftheComprehensiveZoningOrdinanceforAugus ta- RichmondCountyaffectingpropertycontaining.94a cres andisknownunderthepresentnumberingsystemas 1520 PineRidgeDriveEast.(TaxMap232Parcel182) DISTRICT8 Background: Analysis: FinancialImpact: Alternatives: Recommendation: Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 11 Cover Memo Item # 11 CommissionMeetingAgenda 3/18/20082:00PM PlanningCommission Department:PlanningCommission Caption: Z-08-25-ArequestforconcurrencewiththeAugusta- RichmondCountyPlanningCommissionto approvea petitionbyBrianSlater,onbehalfofMCGHealthI nc., requestinga SpecialException forpublicparkingper Section8-2(b)oftheComprehensiveZoningOrdinan cefor Augusta-RichmondCountyaffectingpropertycontaini ng approximately1.16acresandisknownunderthepre sent numberingsystemas1005,1007,1013,1015,&1021 Moore Avenueand1602,1604&1606ParnellStreet.(TaxM ap 045-2,Parcels242,241,240,239,238,237,236&235) DISTRICT1 Background: Analysis: FinancialImpact: Alternatives: Recommendation: Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : Cover Memo Item # 12 ClerkofCommission Cover Memo Item # 12 CommissionMeetingAgenda 3/18/20082:00PM PlanningCommission Department:PlanningCommission Caption: Z-08-26–ArequestforconcurrencewiththeAugusta- RichmondCountyPlanningCommissionto approvea petitionbyBrianSlater,onbehalfofMCGHealthI nc., requestingachangeofzoningfrom ZoneR-2(Two-family Residential)toZoneP-1(Professional)affectingproperty containingapproximately.27acresandknownunder the presentnumberingsystemas932and934MooreAvenu e. (TaxMap045-2Parcels146,147andwestsideof15 4-02) DISTRICT1 Background: Analysis: FinancialImpact: Alternatives: Recommendation: Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 13 Cover Memo Item # 13 CommissionMeetingAgenda 3/18/20082:00PM alcoholapplication Department:License&Inspections Caption:Motionto approveaNewApplication:A.N.08-16:a requestbyJackieWallforanonpremiseconsumptio n Liquor&Beer licensetobeusedinconnectionwiththe FillingStationlocatedat1258GordonHwy.Distric t1.Super District9.(ApprovedbyPublicSafetyCommitteeMarch 10,2008) Background:Thisisanewapplication. Analysis:TheapplicantmeetstherequirementsoftheAugusta RichmondCountyAlcoholOrdinance. FinancialImpact:Theapplicantwillpayafeeof$3630.00. Alternatives: Recommendation:License&Inspectionsrecommendsapproval.TheRCSD recommendsapproval. Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : Administrator. ClerkofCommission Cover Memo Item # 14 Cover Memo Item # 14 Attachment number 1 Page 1 of 2 Item # 14 Attachment number 1 Page 2 of 2 Item # 14 CommissionMeetingAgenda 3/18/20082:00PM alcoholapplication Department:License&Inspections Caption:Motionto appoveaNewApplication:A.N.08-17:request bySatishPatelforaretailpackage Beer&Wine licenseto beusedinconnectionwithHolidayMarketlocateda t3011 BoyScoutRd.District7.SuperDistrict10.(Approvedby PublicServicesCommitteeMarch10,2008) Background:Thisisanewapplication. Analysis:TheapplicantmeetstherequirementsoftheAugusta RichmondCountyAlcoholOrdinance. FinancialImpact:Theapplicantwillpayafeeof$1210.00. Alternatives: Recommendation:License&Inspectionsrecommendsapproval.TheRCSD recommendsapproval. Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : Administrator. ClerkofCommission Cover Memo Item # 15 Attachment number 1 Page 1 of 2 Item # 15 Attachment number 1 Page 2 of 2 Item # 15 CommissionMeetingAgenda 3/18/20082:00PM AugustaBotanicalGardens Department:RecreationandParks Caption:Motionto ratifyletterofapprovalregardingrenewing theIntergovernmentalAgreementwithGeorgiaGolfH allof FameforoperationoftheBotanicalGardensforan additionalsix(6)months.(ApprovedbyPublicServices CommitteeMarch10,2008) Background:TheinitialagreementexpiresonApril15th,2008.During thepastfivemonths,RecreationandParksstaffha s accomplishedthefollowingasoperatorsoftheBota nical Gardens:Cleanedupthepropertythathadnotbee n maintainedinoverfourmonths,includinghaulingo ffeight tandemdumptrunksfilledwithdeadplants,debris andtrash. Repairedallwaterfeaturesandfountains.Open edthe facilitiestothepublicwithaGrandOpeningonJa nuary5th, 2008.AsofThursday,March6th,over1100visitor shave enjoyedthefacilitiesatnochargeinthefirsttw omonths. WeeklyopenhoursareTuesday,ThursdayandSaturda y 10:00-3:00.Createdrulesandguidelinesforth epotential creationofAugusta'sfirstoffleashdogpark(pend ing). HostedtheMayor'sStateoftheCityAddress.Ini tiateda reservation/rentalprogramforeventsandfunctions ,withthe firsteventbeingtheMayor'sMastersReceptionApr il7, 2008. Analysis:Thepotentialtoexpandevents,programs,rentalsa nd improvingthehorticultureofthefacilitycouldbe realized withanadditionalleaseperiod.Agoalduringthis period wouldbetheestablishmentofaGardensFoundation for fundraisingtohelpoffsetcosts. FinancialImpact:Expensestodate:$5744.34(maintenance,staffing,ut ilities, repairs)Revenuetodate:200.00(severalrentalsar epending) Cover Memo Item # 16 Alternatives:1.Todeny,leavingtheGardenspotentiallyclosed tothe public.2.Toapprove Recommendation:#2-toapprove Fundsare Availableinthe Following Accounts: N/A REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 16 Attachment number 1 Page 1 of 1 Item # 16 CommissionMeetingAgenda 3/18/20082:00PM BusinessLicenseHearing Department:License&Inspections Caption:Motionto approveplacingClubPlatinumlocatedat1505 NorthLegRoadona90-dayprobationperiod,asking the ownerstoaddadditionalpoliceprotectionwithfou r(4) deputiesintheparkinglot;closingtheclubat11 :30 P.M.duringtheprobationaryperiodandhavingthe parking lotclearedby12:00midnight.District3.SuperD istrict10. (ApprovedbyPublicServicesCommitteeMarch10, 2008) Background:Thislocationhashadproblemsinthepast.Thereh asbeen severalincidentsofshotsbeingfiredandatleast two(2) shootings. Analysis:Therehavebeencodeviolationsatthelocation. FinancialImpact: Alternatives: Recommendation:License&InspectionsandtheRCSDrecommends Suspension,RevocationorProbation. Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : Cover Memo Item # 17 Administrator. ClerkofCommission Cover Memo Item # 17 Attachment number 1 Page 1 of 2 Item # 17 Attachment number 1 Page 2 of 2 Item # 17 CommissionMeetingAgenda 3/18/20082:00PM OrdinancetoAmendCodetoprovideforDogParkand DogParkRules Department:Recreation Caption:Motionto approveanOrdinancetoamendtheAugusta RichmondCountyCodeandtoprovideforadogpark and dogparkrules.(ApprovedbytheCommissionMarch4, 2008-secondreading) Background: Analysis:ANORDINANCETOAMENDTHEAUGUSTA- RICHMONDCOUNTYCODE;TOREPEALAND AMEND§§4-1-16,4-1-21,4-1-23;TOCREATENEW SECTION§4-1-34;TOUPDATEAUGUSTA- RICHMONDCOUNTYCODERELATINGTOANIMALS TOINCLUDEPROVISIONSFORDOGPARKS;TO PROVIDEFORRULESRELATINGTODOGPARKS;TO PROVIDEPENALTIESFORVIOLATIONSOFDOG PARKRULES;TOREPEALALLORDINANCESAND PARTSOFORDINANCESINCONFLICTHEREWITH; TOPROVIDEANEFFECTIVEDATEANDFOROTHER PURPOSES.BEITORDAINEDBYTHEAUGUSTA- RICHMONDCOUNTYCOMMISSIONANDITIS HEREBYORDAINEDBYTHEAUTHORITYOFSAME, thattheAugusta-RichmondCountyCodeberepealeda nd amendedasfollows:SECTION1.AugustaRichmond- CountyCodeSections4-1-16,4-1-21and4-1-23ass etforth intheAugusta-RichmondCounty,readoptedJuly10,2007, areherebyrepealedintheirentiretyandareamend edasset forthin“ExhibitA”heretoasAugusta-RichmondCou nty CodeSections4-1-16,4-1-21and4-1-23.SECTION2. AugustaRichmond-CountyCodeSection4-1-34shallb e newlycreatedandadoptedaspartoftheAugustaRi chmond- CountyCodeassetforthin“ExhibitB”hereto.SEC TION3. Thisordinanceshallbecomeeffectiveuponitsadop tionin accordancewithapplicablelaws.SECTION4.All ordinancesorpartsofordinancesinconflictherew ithare Cover Memo Item # 18 herebyrepealed. FinancialImpact:Nosignificantfinancialimpactisanticipated. Alternatives: Recommendation:ApproveanthisordiancetoamendtheCodetoprovi defora DogParkandapplicablerulesrelatingtosame. Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 18 Attachment number 1 Page 1 of 2 Item # 18 Attachment number 1 Page 2 of 2 Item # 18 Attachment number 2 Page 1 of 6 Item # 18 Attachment number 2 Page 2 of 6 Item # 18 Attachment number 2 Page 3 of 6 Item # 18 Attachment number 2 Page 4 of 6 Item # 18 Attachment number 2 Page 5 of 6 Item # 18 Attachment number 2 Page 6 of 6 Item # 18 CommissionMeetingAgenda 3/18/20082:00PM DischargeGratuities Department:RCCIInmateStore Caption:Motionto approveestablishingacheckingaccountto purchasebustickets,releasepackagesandprovideg ratuity checkstoeligibleinmatesatreleaseasrequiredb ystatute withthreesignaturestoincludeMr.RobertLeveret t,Mr. WilliamWhitney,andMs.JoyceBowdre.(Approvedby PublicSafetyCommitteeMarch10,2008) Background:Gratuitypaymentsareprovidedtostateinmateswho are lawfullyreleasedfromanyfacilityunderthejuris dictionof theGeorgiaDepartmentofCorrections(DOC).Previo usly gratuitycheckswereprocessedbyD.O.C.,however; effectiveFebruary1,2008thereleasingfacilityi s responsibleforprovidingthereleasegratuity,tra nsportation andclothing.DepartmentofCorrectionswillbebi lled monthlyforthereimbursements. Analysis:In2007andpreviousyearsapproximatelyeighty-fiv e hundred($8,500.00)dollarswerespentongratuities .Request tenthousand($10,000.00)dollarstobeallocatedf orthis function.Checkswillbeproducedbystaffonanas needed basis.TheBusinessManagerwillsubmitaFieldPur chase OrdertotheDepartmentofCorrectionsmonthlyfor reimbursement. FinancialImpact:Thefinancialimpactistheinitialfundsneededto openan account.Fundsareinaccount101-03-3212.Thesefu nds weregeneratedfromthecommissionoftheInmate Commissaryandtelephone. Alternatives:Approverequest. Recommendation: Recommendapprovalofopeninganaccounttoprovide Cover Memo Item # 19 gratuitiesforinmateswhenreleased. Fundsare Availableinthe Following Accounts: Fundsavailableinthefollowingaccount:InmateSt ore RevenueAccount-101-02-3212/5317520$10,000tec/n s REVIEWEDANDAPPROVEDBY : Finance. Administrator. ClerkofCommission Cover Memo Item # 19 CommissionMeetingAgenda 3/18/20082:00PM PurchaseSecuritygateforCharlesB.WebsterDeten tionCenter Department:Sheriff'sOffice Caption:Motionto approvethepurchaseofasecuritygateinthe amountof$39,525fromOverheadDoorof Augusta.(ApprovedbyPublicSafetyCommitteeMarch 10,2008) Background:ThesecuritygatesattheCBWDetentionCenterhave beenin usesince1997.Withinmatesbeingmoveddailybet ween thetwofacilities,themechanicalfeatureshavefa iledmany times.Althoughpreventivemaintenancehasbeenpr ovided, thegateiswornoutandneedstobereplaced.Eac htimeitis repaireditcostsbetween$3000-$5000.Withanave rage populationof1400inmatesbetweenthetwofaciliti es, inmatesaremovedmanytimesdaily365timesayear .Itis imperativethatweprovideadequatesecuritygatest hatare functioningatalltimes.Afterlookingatmytype sofgatesat otherfacilities,itwasdecidedthatthehighperf ormancerigid rollingdoorwouldbestmeetourneeds.Aftergoin gthrough thebidprocess,twocompaniesbidwithOverheadDo orof Augustabeingthelowestbidderat$39,525.00. Analysis:FundsareavailableintheSherif'sbudget.Fund27 8. FinancialImpact:None Alternatives:Approvethepurchaseofasecuritygateintheamou ntof $39,525fromOverheadDoororfAugusta. Recommendation:Fund278 Fundsare Availableinthe Following Cover Memo Item # 20 Accounts: REVIEWEDANDAPPROVEDBY : Finance. Administrator. ClerkofCommission Cover Memo Item # 20 CommissionMeetingAgenda 3/18/20082:00PM 1934SavannahRoad;Map72-4,Parcel266 Department:Attorney Caption:Motionto authorize Mayortoexecutecancellationof securitydeedintheamountof$5,000.00giventoW illieL. RiversandEuniceRiversonNovember2,1981byAug usta, GeorgiathroughthePlanningCommission.(Approvedby FinanceCommitteeMarch10,2008) Background:PropertywasdonatedtoLandBankAuthorityfromAu gusta HousingandCommunityDevelopmentin2003.Stated securitydeedwasnevercancelled;however,ithasb een satisfied.LandBankisattemptingtosellthepro pertyand needsdeedcancelledtoproduceagoodtitle. Analysis:Seebackground FinancialImpact:None Alternatives:None Recommendation:AuthorizetheMayortoexecutecancellationofsecu ritydeed inordertoproduceagoodtitle. Fundsare Availableinthe Following Accounts: N/A REVIEWEDANDAPPROVEDBY : Administrator. Cover Memo Item # 21 ClerkofCommission Cover Memo Item # 21 Attachment number 1 Page 1 of 1 Item # 21 CommissionMeetingAgenda 3/18/20082:00PM FundingAgreements Department:ClerkofCommission Caption:Motionto approvefundingagreementsbetweenAugusta RichmondCountyandHistoricAugustaandtheSenior CitizensCouncilforfiscalyear2008.(Approvedby FinanceCommitteeMarch10,2008) Background: Analysis: FinancialImpact: Alternatives: Recommendation: Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 22 Attachment number 1 Page 1 of 26 Item # 22 Attachment number 1 Page 2 of 26 Item # 22 Attachment number 1 Page 3 of 26 Item # 22 Attachment number 1 Page 4 of 26 Item # 22 Attachment number 1 Page 5 of 26 Item # 22 Attachment number 1 Page 6 of 26 Item # 22 Attachment number 1 Page 7 of 26 Item # 22 Attachment number 1 Page 8 of 26 Item # 22 Attachment number 1 Page 9 of 26 Item # 22 Attachment number 1 Page 10 of 26 Item # 22 Attachment number 1 Page 11 of 26 Item # 22 Attachment number 1 Page 12 of 26 Item # 22 Attachment number 1 Page 13 of 26 Item # 22 Attachment number 1 Page 14 of 26 Item # 22 Attachment number 1 Page 15 of 26 Item # 22 Attachment number 1 Page 16 of 26 Item # 22 Attachment number 1 Page 17 of 26 Item # 22 Attachment number 1 Page 18 of 26 Item # 22 Attachment number 1 Page 19 of 26 Item # 22 Attachment number 1 Page 20 of 26 Item # 22 Attachment number 1 Page 21 of 26 Item # 22 Attachment number 1 Page 22 of 26 Item # 22 Attachment number 1 Page 23 of 26 Item # 22 Attachment number 1 Page 24 of 26 Item # 22 Attachment number 1 Page 25 of 26 Item # 22 Attachment number 1 Page 26 of 26 Item # 22 Attachment number 2 Page 1 of 31 Item # 22 Attachment number 2 Page 2 of 31 Item # 22 Attachment number 2 Page 3 of 31 Item # 22 Attachment number 2 Page 4 of 31 Item # 22 Attachment number 2 Page 5 of 31 Item # 22 Attachment number 2 Page 6 of 31 Item # 22 Attachment number 2 Page 7 of 31 Item # 22 Attachment number 2 Page 8 of 31 Item # 22 Attachment number 2 Page 9 of 31 Item # 22 Attachment number 2 Page 10 of 31 Item # 22 Attachment number 2 Page 11 of 31 Item # 22 Attachment number 2 Page 12 of 31 Item # 22 Attachment number 2 Page 13 of 31 Item # 22 Attachment number 2 Page 14 of 31 Item # 22 Attachment number 2 Page 15 of 31 Item # 22 Attachment number 2 Page 16 of 31 Item # 22 Attachment number 2 Page 17 of 31 Item # 22 Attachment number 2 Page 18 of 31 Item # 22 Attachment number 2 Page 19 of 31 Item # 22 Attachment number 2 Page 20 of 31 Item # 22 Attachment number 2 Page 21 of 31 Item # 22 Attachment number 2 Page 22 of 31 Item # 22 Attachment number 2 Page 23 of 31 Item # 22 Attachment number 2 Page 24 of 31 Item # 22 Attachment number 2 Page 25 of 31 Item # 22 Attachment number 2 Page 26 of 31 Item # 22 Attachment number 2 Page 27 of 31 Item # 22 Attachment number 2 Page 28 of 31 Item # 22 Attachment number 2 Page 29 of 31 Item # 22 Attachment number 2 Page 30 of 31 Item # 22 Attachment number 2 Page 31 of 31 Item # 22 CommissionMeetingAgenda 3/18/20082:00PM IndigentCareFunding Department:Administrator Caption:Motionto approvetherecommendationoftheAdministrator tofundbothoftheserequestsfromBeulahGroveRe sources CenterandMiracleMakingMinistriesthisyearexcl uding thedifferencebetween$100,000and$50,000eachfo rtheir careandthatweaskeachorganizationforacopyo ftheir financialresourcesandcontractwiththemaswedo with otherorganizationswhoprovideindigentcareservi ces. (ApprovedbyFinanceCommitteeMarch10,2008) Background: Analysis: FinancialImpact: Alternatives: Recommendation: Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : Administrator. ClerkofCommission Cover Memo Item # 23 Cover Memo Item # 23 Attachment number 1 Page 1 of 2 Item # 23 Attachment number 1 Page 2 of 2 Item # 23 CommissionMeetingAgenda 3/18/20082:00PM IndirectCostAllocationStudy Department:FinanceDepartment Caption:Motionto approve IndirectCostAllocationStudy-Three yearproposal-tobedonebyKPMG.(Approvedby FinanceCommitteeMarch10,2008) Background:TheGeorgiaGeneralAssemblyHouseBill491mandate s IndirectCostStudiesbeperformedforlocalgovern ments withexpenditurestotaling$10millionormore.Th isstudy providesthebasisofthebudgetfortheallocation ofcoststo allfundsreceivingservicesfromtheGeneralFund.KPMG isoneoftwocompaniesthatperformthisservice.As KPMGperformedthisservicelastyear,wewerehigh ly satisfiedwiththeirworkethicandperformance. Analysis:SinceKPMGcomputedtheallocationsforAugustalas tyear, weenjoysomeefficiencyinthatthegroundworkfor the studyisinplaceandonlychangestothesysteman dupdated financialinformationneedtobecollectedandente red. KPMGwillpreparetheA-87CentralServiceCost AllocationPlanandaFullCostCentralServiceAll ocation Plan.TheplanswillutilizeFY2006actualaudited costsand willbepreparedinaccordancewithFederalCircula rA-87 CostPrinciplesforStateandLocalGovernments.Th eplans willbecompliantwiththerecentlyrevisedA-87re gulations governingcostallocationplans.TheFullCostPlan will containadministrativecostswhicharenotallowabl eunder CircularA-87. FinancialImpact:Athreeyearproposalhasbeensubmittedasfollows :FY 2006$25,500FY2007$26,500FY2008$27,500 Alternatives:None.Thisreport,mandatedbyHouseBill491,pass edin 1997andisrequiredforAugustaCityGovernment. Cover Memo Item # 24 Recommendation:ApproveKPMGtoupdatetheCostAllocationPlanthr ough FY2008. Fundsare Availableinthe Following Accounts: 101-01-5120/52-11110 REVIEWEDANDAPPROVEDBY : Finance. Administrator. ClerkofCommission Cover Memo Item # 24 CommissionMeetingAgenda 3/18/20082:00PM RefundtoANIConTaxesPaidonJudicialCenterPro pertiesSaleandabatementofremaining taxes Department:Attorney Caption:Motionto authorizeTaxCommissionertorefundtoANIC $4,523.37foroverpaymentoftaxesonparcels046-4-086-00 and046-2-158-00andtoabatetaxesonsuchpropert y subsequenttoJuly1,2006whenAugustaacquiredth e propertyfortheJudicialCenter.(ApprovedbyFinance CommitteeMarch10,2008) Background:AtthetimeAugustapurchasedparcels046-4-086-00-0and 046-2-158-00-0fortheJudicialCenter,taxesforth etwo parcelswereprorated.Shortlyaftertheclosing,m ultiple parcels(046-4-084-00-0,046-2-176-00-0,046-2-177-00-0, 046-2-178-00-00,046-2-180-00-0,046-2-183-00-0,04 6-2- 184-00-0,046-2-193-00-0),werecombinedintoparce l046- 4-086-00-0andparcels(046-2-142-00-0,046-2-143-0 0-0, 046-2-155-00-0,046-2-156-00-0,046-2-157-00-0,046 -2- 158-00-0)werecombinedinto046-2-158-00-0.Proper ty taxesfor2006werepaidbasedontheoldparcelnu mbersby ANIC,therebyresultinginanoverpaymentof$4,171 .39, whichshouldberefundedtoANIC. Analysis:Seebackground FinancialImpact:None Alternatives:Nonepractical.Apropertyownerisentitledtoar efundin thecaseofoverpaymentoftaxes. Recommendation: GranttheauthorizationtotheTaxCommissioner’so fficeto refundstatedmoniestoANIC,authorizeAugusta’sC ounsel totakethenecessaryactionstocorrectthediscre pancyand abatetheremainingtaxessincethepropertiesbeca metax Cover Memo Item # 25 exemptcountyownedpropertiesasofJuly1,2006. Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : Administrator. ClerkofCommission Cover Memo Item # 25 CommissionMeetingAgenda 3/18/20082:00PM RenewExcessWorkers'CompensationInsurance Department:Finance/RiskManagement Caption:Motionto approve ExcessWorker’sCompensation InsurancewithSafetyNationalCasualtyInsurancec ompany withStatutorylimitsanda$600,000SIR(selfinsu red retention;otherwise,knownasthedeductible)for adeposit premiumof$148,930.(ApprovedbyFinanceCommittee March10,2008) Background:ExcessWorkersCompensationcoverage(aperoccurre nce policy)hasbeenpurchasedinthepastasameasure tocap anypotentialcatastrophiclossagainstAugusta- RichmondCounty.Knowingthatthisareaoftheindus tryis stillquitevolatileandpremiumscontinuetorise,Georgia AdministrativeServices(G.A.S.)ourW.C.ThirdPar ty Administrator,wasaskedtoobtainquotesfromatl east3 insurancecompanies.G.A.S.hasreceivedtheresp onses fromAorA+companies.G.A.S.receivedthefollo wing quotes:1.SafetyNationalCasualty-$25,000,00 0Limitw/ $600,000SIRforadepositpremiumof$135,5262.Safety NationalCasualty-StatutoryLimitsw/$600,000SIR fora depositpremiumof$148,9303.MidwestEmployer Casualty-/25,000,000Limitw/$600,000SIRfora deposit premiumof$138,5934.MidwestEmployerCasualty - StatutoryLimitsw/$600,000SIRforadepositpremi umof $151,8215.NewYorkMarine&GeneralIns-Statut ory Limitsw/$600,000SIRforadepositpremiumof$206 ,339. Analysis: FinancialImpact:Augustawouldassumeallfinancialresponsibilityu ptothe SIRlimitof$600,000foreachoccurrence Alternatives:1.Dropcoverageacceptingfullexposure/costofan y catastrophicinjury.2.Selectlowerlimits$25,000 ,000with Cover Memo Item # 26 $600,000SIRforapremiumof$135,526 Recommendation:ApprovecoveragewithSafetyNationalCasualtyInsu rance companywithaSelfInsuredretentionof$600,000w ith StatutoryLimitsforapremiumof$148,930. Fundsare Availableinthe Following Accounts: 62101523355.21110RiskManagement REVIEWEDANDAPPROVEDBY : Finance. Administrator. ClerkofCommission Cover Memo Item # 26 CommissionMeetingAgenda 3/18/20082:00PM StevensApplianceTruckCompany Department:ClerkofCommission Caption:Motionto approvearequestfromStevensApplianceTruck Companyregardingtheabatementofapenaltycharge ddue toalatepaymentintheamountof$799.99.(Approvedby FinanceCommitteeMarch10,2008) Background: Analysis: FinancialImpact: Alternatives: Recommendation: Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 27 Attachment number 1 Page 1 of 3 Item # 27 Attachment number 1 Page 2 of 3 Item # 27 Attachment number 1 Page 3 of 3 Item # 27 CommissionMeetingAgenda 3/18/20082:00PM VernonJ.Neely Department:ClerkofCommission Caption:Motionto approvetherecommendationoftheTax AssessorsregardingarequestfromMr.VernonJ.Ne ely regardinganadjustmentoftaxesconcerningthepro perty locatedat4040BelairRoadintheamountof$3,908 .45. (ApprovedbyFinanceCommitteeMarch10,2008) Background: Analysis: FinancialImpact: Alternatives: Recommendation: Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 28 Attachment number 1 Page 1 of 2 Item # 28 Attachment number 1 Page 2 of 2 Item # 28 Attachment number 2 Page 1 of 2 Item # 28 Attachment number 2 Page 2 of 2 Item # 28 CommissionMeetingAgenda 3/18/20082:00PM AwardChangeOrdertoBlairConstructionforpaving ofMalvernLaneandHappyCircle Department:AugustaUtilitiesDepartment Caption:Motionto approve fundsintheamountof$51,896.62forthe costassociatedwiththeasphaltrepairsinconjunc tionwith therecentwaterlinereplacementprojectsonMalve rnLane andHappyCircle.(ApprovedbyEngineeringServices CommitteeMarch10,2008) Background:MalvernLaneandHappyCirclearetwolocationswit hin AUD'swatersystemthathavehistoricallybeenplag uedwith problems.Mostrecently,MalvernLanehadaserieso fwater mainbreaksandHappyCirclehasbeeninsufficient insizeto servethecutomersatthatlocation.AUDutilizedt heexisting waterlinereplacementcontracttoconstructnewwa terlines attheselocations.Whilefundingforthewaterlin e constructionwasavailabelinthewaterlinereplac ement contract,additionalfundingisneededforthenece ssary roadwayrepairs. Analysis:Basedonanalysisofpavementcostsofotherprojec ts,AUD feelsthecostof$51,896.62forroadwayrepairsis reasonable particularlyconsideringtheexpeditedmannerrequi redfor theworkcompletion. FinancialImpact:Additionalfundingneededforthisprojectis$51,8 96.62.00. Thesefundsareavailablefromthefollowingaccoun ts: 507043410542511080600040-5425110 Alternatives:1.Donotapprovefundingfortheroadwayrepair. Recommendation:Itisrecommendedtoapprovefunding. Fundsare Availableinthe Cover Memo Item # 29 Following Accounts:507043410542511080600040-5425110 REVIEWEDANDAPPROVEDBY : Finance. Procurement. Administrator. ClerkofCommission Cover Memo Item # 29 CommissionMeetingAgenda 3/18/20082:00PM Cartimplementation,PhaseII Department:SolidWaste Caption:Motionto approvephaseIIcartimplementationfortheSolid WasteDepartment.(ApprovedbyEngineeringServices CommitteeMarch10,2008) Background:TheSolidWasteDepartmentinitiatedanewcontract with threesolidwastecollectioncontractorstoservice approximately60,000households.Thecommission approvedtheuseof64galloncartsinplaceof18 gallonbins forrecycling.Thecontractorsworkedundertheass umption thatAugustawouldbereplacingthoseassetsbased onthe contractnegotiations.ThisallowedAugustatotran sitiontoa fullyautomatedcommingledrecyclingprogram.Itma kesthe systemmoreefficientaswellasmoreuserfriendly tothe citizens.Bymakingitmoreuserfriendly,recyclin g participationshouldincrease.Thecommissiona pproved theconceptofowningitsowncarts.Thiswasdone for severalreasons.First,itprovideslongtermbenef itstothe city,includingrunningourownservicesinthefut ure,should contractorscostincreasedramatically.Second,bya mending thebillingsystem,acartprogramwillassistAugu stain auditingandlocatingallitsassets,therefore,li mitingbilling discrepancies.Third,itensuresthatthehaulersc hargeusa fairpricefortheservicesprovided.Finally,itw illprovidea uniformlookwithinthecity.In2006,Augustaim plemented phaseIofthecartreplacementprogram.Wereplace d approximately32,640garbagecartsanddelivered3,790 recyclingcans. Analysis:ByapprovingphaseIImanypositivescanbeidentif iedfor Augusta.First,Augustawillownitsowninfrastruc ture.This allowsAugustatohavemoreoptionsattheendoft his contract.ShouldAugustachoosetore-bidthiscont ract,then onlytruckswillneedtobemoved.Undertheexisti ng system,cartsandtruckswouldneedtoberelocated ,causing Cover Memo Item # 30 disruptiontoaportionofourcustomers.Itfurthe rallows Augustatoenterthecollectionbusinessshouldthe contractorscostgetoutofhandinthefuture.Thi sallows Augustatospreaditscapitalcostoverseveralyea rs,aswell asmobilizeassetsefficiently.Second,asoundass et managementprogramshouldreduce,ifnoteliminate discrepanciesbetweenwhatAugustabillsthecitize nsversus whatwegetbilledbythehaulers.Owningandmanag ingour cartsallowsustoknowwhichcustomerhasourcart s,and allowsustoknowhowmanycartsareassignedtoea ch hauler.Thisallowsustoverifythebillsreceived bythe hauler,aswellasbillthecitizensmoreaccuratel y.This systemensurescompetitivepricingbycontractors.Replacing thecartsofsomecontractorssavesAugustamoneyo nthe daythecartisreplaced.Advanceddisposalcharges $1.25per cartpermonth,whileAugustaDisposalCharges$.75 percart permonth,andInlandServicescharges$.10percar tper month.Thecostpercartonafiveyearamortizatio nschedule is$.96,asevenyearamortizationscheduleis$.63 andaten yearamortizationscheduleis$.48percartpermon th.When wereplacedAdvancedDisposalscarts,thecontracts avedan instant$387,870peryearofthecontract.Finally,thecity getsanimprovedaestheticappeal.Neighborhoodswi llhave thesametype,styleandcolorofcartallputouto noneday. Thisaddsvaluebackintoneighborhoods.Italsoal lowsfor activecommunicationswiththepublic.Whenthecar tsare delivered,aninformationpacketgoesalongwithit .This providesthecustomerwithdo’sanddon’tsaswell asother keyinformationaboutAugusta’ssolidwasteprogram .The SolidWasteDepartmentrecommendsspending$1.5mil lion oncartswithin2008.ThiswillreplaceallofAugu sta Disposalscartsaswellaspurchaseandimplementm ore recyclingcarts.Ourrecommendationisbasedonthe factthat thecostsarealmostsimilar(dependingontheamor tization scheduleused),thereisalimitedimpacttocashf low; however,itprovidesAugustawithapositiveasset moving forward.ThereplacementofInlandservicescartss houldbe helduntillastasthebenefitsarenoncashitems.Thewayin whichInlandbid,willinfactcostAugustacashfl ow.Overall though,thesavingsreceivedthroughoutthelifeof the contractwillpayforthecartsofInlandServices.The departmentfinallyrecommendsthatwefinancethec arts overa5yearperiodthroughGMAleasing.Acartco mes witha10yearwarranty,sofinancingoverfiveyea rsdoes notexceedtheactuallifeoftheproduct. FinancialImpact: Thefinancialimpactontheoperatingfundisantic ipatedto Cover Memo Item # 30 be$300,000peryearforfiveyears.Thesefundswe re budgetedandapprovedwithinthe2008budget.Simpl yput, withacostof$.75permonth,andawarrantyandl ifecycleof 10years,Augusta’struecostfortheassetis$.48 permonth. Alternatives:1.ApprovephaseIIcartimplementation.2.Donot purchase thecarts Recommendation:ApproveAlternative1. Fundsare Availableinthe Following Accounts: 542-04-4110/6111631 REVIEWEDANDAPPROVEDBY : Finance. Procurement. Administrator. ClerkofCommission Cover Memo Item # 30 CommissionMeetingAgenda 3/18/20082:00PM CondemnationofProperty–DonaldS.Walton(Yushev erN.Walton) Department:Attorney Caption:Motionto authorize condemnationofaportionofproperty No.051-0-113-00-0locatedat3974BoltonStreetf or1,059 squarefeetofpermanenteasementand553squarefe etof temporaryeasementappraisedat$585.00necessaryf orthe 50130ButlerCreekCollector,BelairHills,AUDPro ject. (ApprovedbyEngineeringServicesCommitteeMarch 10,2008) Background:PropertyisownedbyDonaldS.Waltonawardedto YusheverN.Waltonthroughadivorcedecree.Tothi sdate, however,nodeedhasbeenrecordedtransferringthe property intoMrs.Walton’sname.Theeasementwillbeusedi n conjunctionwithanAugustaEngineeringprojecttha thas alreadybeenadvertisedforbid. Analysis:Seebackground FinancialImpact:$585.00fromprojectfunds Alternatives: Recommendation:Authorizecondemnationofstatedportionofpropert yfor projectstoproceedasscheduled. Fundsare Availableinthe Following Accounts: 509043420-5411120/80150130-5411120 REVIEWEDANDAPPROVEDBY : Cover Memo Item # 31 Administrator. ClerkofCommission Cover Memo Item # 31 Attachment number 1 Page 1 of 1 Item # 31 CommissionMeetingAgenda 3/18/20082:00PM JamesB.MesserlyWPCPMasterPlanImplementationP hase1Projectpre-purchaseofTank CoverSystemEquipment(BidItem07-178B). Department:Utilities Caption:Motionto authorizeawardofbidsforPre-purchaseofTank CoverSystemEquipment(BidItem07-178B)fortheJ ames B.MesserlyWPCPMasterPlanImplementationPhase1 Projecttothelowestresponsivebidder.(Approvedby EngineeringServicesCommitteeMarch10,2008) Background:TheAugustaUtilitiesDepartment,inordertotake advantage ofAugusta'staxexemptstatus,haspreparednine(9)bid packagesforvarioussignificantequipmentitemsfo rthe JamesB.MesserlyWPCPMasterPlanImplementation Phase1Project.TheProcurementDepartmenthasuse dthose bidpackagestosolicitbidsthroughthenormalbid ding process.Eightofthesebidshavepreviouslybeen awarded bytheCommission.ThisfinalpackageforTankCov er Systems(BidItem07-0178B)waspreviouslyrejected becauseweonlyreceivedonebidthatwasapproxima tely $350,000overourbudgetestimate.Thefollowingbi dswere receivedinresponsetoourprocurementprocessfor Tank CoverSystemEquipment(BidItem07-178B):Conser vatek Industries$1,639,900.00HallstenCorporation$1,19 7,066.00 Analysis:OurDesignEngineerforthsprojecthasreviewedbo thbids forcompletenessanddeterminedthatthelowbidder , HallstenCorporation,iscompleteandmeetsthe requirementsofthisproject.Thepriceofferedby Hallstenis belowouroriginalbudgetestimateandisabout$50 0,000 lessthatthepreviouslyrejectedbid. FinancialImpact:$1,197,066.00from2004bondfunds(Account5110434 20- 5425210/80280130-5425210). Alternatives:Noalternativesrecommended. Cover Memo Item # 32 Recommendation:WerecommendthattheCommissionauthorizetheawar dof theTankCoverSystemEquipment(BidItem07-178B)t othe lowestbidder,HallstenCorporation,atapriceof $1,197,066.00. Fundsare Availableinthe Following Accounts: 511043420-5425210/80280130-5425210 REVIEWEDANDAPPROVEDBY : Finance. Procurement. Administrator. ClerkofCommission Cover Memo Item # 32 Attachment number 1 Page 1 of 1 Item # 32 Attachment number 2 Page 1 of 2 Item # 32 Attachment number 2 Page 2 of 2 Item # 32 CommissionMeetingAgenda 3/18/20082:00PM MaintenanceofDirtRoads Department:ClerkofCommission Caption:Motionto approveperformingtheworktomakethe followingroadspassable:CorinthRoad,Blackberry Road andScavoneRoadandaskthepropertyownersfora rightof entryontotheirpropertiestodothisworkandto signa releaseagreementfromanyotherliability.(Approvedby EngineeringServicesCommitteeMarch10,2008) Background: Analysis: FinancialImpact: Alternatives: Recommendation: Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 33 CommissionMeetingAgenda 3/18/20082:00PM PropertyCondemnation-ConstructionofPermanentand TemporaryEasement,MarciaL. Gamma Department:Attorneys Caption:Motionto authorizecondemnationofaportionofaproperty ownedbyMarciaL.Gamma:1,602squarefeetofperm anent easementand1,999squarefeetoftemporaryeasemen t,PIN: 132-3-013-00-0propertyaddress:3722ConcordAvenu ein connectionwiththe60107ButlerCreekEastUpgrade Project,UtilitiesDepartment.(ApprovedbyEngineering ServicesCommitteeMarch10,2008) Background:TheUtilitiesDepartmenthasbeenunsuccessfulint heir attemptstocontactthepropertyownerandtheproj ecthasto proceedaccordingtoschedule.Throughindirectso urces,it waslearnedthatthepropertyownerisnotinthea rea.The appraisalvalueoftheeasementsis$501.00. Analysis:Condemnationisrequiredinordertoacquiretheea sements FinancialImpact:Thenecessarycostswillbecoveredbytheprojectb udget. Alternatives:Nonepractical–actionisnecessarytoproceedwit hproject. Recommendation:Approvetheauthorizationtocondemn. Fundsare Availableinthe Following Accounts: 511043420-5411120/80360107-5411120 REVIEWEDANDAPPROVEDBY : Cover Memo Item # 34 Administrator. ClerkofCommission Cover Memo Item # 34 Attachment number 1 Page 1 of 1 Item # 34 CommissionMeetingAgenda 3/18/20082:00PM PropertyCondemnation–RobertD.ParhamandJessyeP arham Department:Attorneys Caption:Motionto authorizecondemnationofaportionofthe followingpropertiesownedbyRobertD.Parham(dec eased) andJessyeMadelynParham(deceased):1,000square feetof permanentconstructioneasementand500squarefeet of temporaryeasement,PIN:052-0-141-00-0,propertya ddress: 3923CarolynAvenue;1001squarefeetofpermanent constructioneasement,PIN:052-0-140-00-0,notemp orary easement;Propertyaddress:3921CarolynAvenue;1,000 squarefeetofpermanentconstructioneasementand 500 squarefeetoftemporaryeasement,PIN:052-0-142-0 0-0, propertyaddress:3925CarolynAvenue;inconnectio nwith the50130ButlerCreekCollector-BelairHillsEst ates Project,UtilitiesDepartment.(ApprovedbyEngineering ServicesCommitteeMarch10,2008) Background:Bothpropertyownersaredeceased.Theappraisedva lueof theabovestatedeasementsis$1,601.00. Analysis:Condemnationisrequiredinordertoacquiretheea sements. FinancialImpact:Thenecessarycostswillbecoveredbytheprojectb udget. Alternatives:Nonepractical–actionisnecessarytoproceedwit hproject. Recommendation:Approvetheauthorizationtocondemn. Fundsare Availableinthe Following Accounts: Account#511043420-5411120/80150130-5411120 Cover Memo Item # 35 REVIEWEDANDAPPROVEDBY : Administrator. ClerkofCommission Cover Memo Item # 35 Attachment number 1 Page 1 of 1 Item # 35 CommissionMeetingAgenda 3/18/20082:00PM ROWAcquisitionAlexanderDriveProject-Elizabeth CarolMaile-Hill Department:Attorneys Caption:Motionto approveanOptionforRight-of-Waybetween ElizabethCarolMaile-Hillasowner,andAugusta,G eorgia, asoptionee,for0.011acre(461.84sq.ft)infee and0.005 acre(209.97sq.ft.)ofpermanentconstruction& maintenanceeasementforthefollowingpropertyloc atedat 2809BrickrunWayforapurchasepriceof$33,200.0 0,in connectionwiththeAlexanderDriveProject;GDOTP roject No.–STP-0001-00(794),ARCProjectNo.:323-04- 296823215;ProjectParcel54(TaxMap013-1,Parcel 249). (ApprovedbyEngineeringServicesCommitteeMarch 10,2008) Background:Thepropertyownerhasagreedtoconveyacertainr ight-of- wayandeasementtoAugusta,Georgia,fortheAlexa nder Driveproject. Analysis:Thepurchaseofthereferencedpropertyisnecessar yforthe projecttoproceedaccordingtoschedule FinancialImpact:Thecostsnecessaryforthispurchasewillbecover edunder theprojectbudget. Alternatives:Denythemotiontoapprovethepurchaseoftherefe renced property. Recommendation:Approvethemotiontopurchasethereferencedprope rty. Fundsare Availableinthe Following Accounts: 323041110-5411120296823215–5411120 Cover Memo Item # 36 REVIEWEDANDAPPROVEDBY : Administrator. ClerkofCommission Cover Memo Item # 36 Item # 36 Item # 36 Item # 36 Item # 36 CommissionMeetingAgenda 3/18/20082:00PM Minutes Department:ClerkofCommission Caption:Motionto approvetheminutesoftheregularmeetingofthe CommissionheldonMarch4,2008. Background: Analysis: FinancialImpact: Alternatives: Recommendation: Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 37 CommissionMeetingAgenda 3/18/20082:00PM ResolutionCSRARDC Department: Caption:Motionto approveResolutionauthorizingCSRARDCto continuetooperateandadministertheCoordinated TransportationSystemfortheyear2008-2009.(Requested byMayorProTemBettyBeard) Background: Analysis: FinancialImpact: Alternatives: Recommendation: Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 38 Attachment number 1 Page 1 of 1 Item # 38 CommissionMeetingAgenda 3/18/20082:00PM Bd.ofHealthappt. Department: Caption:Motionto approvetheappointmentofF.MarionDurst,IV totheRichmondCountyBoardofHealth(replacingJ ack Padgett).(RequestedbyCommissionerJerryBrigham) Background: Analysis: FinancialImpact: Alternatives: Recommendation: Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 39 Attachment number 1 Page 1 of 1 Item # 39 Attachment number 2 Page 1 of 1 Item # 39 CommissionMeetingAgenda 3/18/20082:00PM Bd.ofTaxAssessorsApts.(22) Department: Caption:Motionto approvetheappointmentofS.ReneeD'Antignac totheBoardofTaxAssessorsrepresenting Senatorial District22 (Districts1,2,45&9).(RequestedbyMayor ProTemBettyBeard). Background: Analysis: FinancialImpact: Alternatives: Recommendation: Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 40 Attachment number 1 Page 1 of 1 Item # 40 CommissionMeetingAgenda 3/18/20082:00PM District2 Department: Caption:Motionto approvetheappointmentofMr.JohnButlertothe Housing&EconomicDevelopmentCitizensAdvisoryBo ard andMr.AnthonyFranklintotheSmallBusinessCiti zens AdvisoryBoardrepresenting District2. Background: Analysis: FinancialImpact: Alternatives: Recommendation: Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 41 Attachment number 1 Page 1 of 1 Item # 41 Attachment number 2 Page 1 of 1 Item # 41 Attachment number 3 Page 1 of 1 Item # 41 CommissionMeetingAgenda 3/18/20082:00PM District3 Department: Caption:Motionto approvetheappointmentofJacindaZ.Norvellto theAugustaAviationCommissiontofilltheunexpir edterm ofKatieJonesrepresenting District3 . Background: Analysis: FinancialImpact: Alternatives: Recommendation: Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 42 Attachment number 1 Page 1 of 1 Item # 42 CommissionMeetingAgenda 3/18/20082:00PM TaxAssessorAppt.(23) Department: Caption:Motionto approvethere-appointmentofCharlesSmithto theBoardofTaxAssessorsrepresenting SenatorialDistrict 23(Districts3,6,7,8&10)(RequestedbyCommissioner DonGrantham) Background: Analysis: FinancialImpact: Alternatives: Recommendation: Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 43 CommissionMeetingAgenda 3/18/20082:00PM AcquisitionofRight-of-WayandEasementGaryG.Ho m Department:Attorneys Caption:Motionto approveanOptionforRight-of-Waybetween GaryG.Hom,asowner,andAugusta,Georgia,asopt ionee, inconnectionwiththeAlexanderDriveProject,GDO T ProjectNo.STP-0001-00(794),ARCProjectNo.323-0 4- 29682315,ProjectParcel26(TaxMap013-1,Parcel 006),foracquisitionof0.239acre(10,432.45squa refeet)in feeand0.074acre(3,239.76sq.ft.)ofpermanent construction&maintenanceeasement(1050Alexander Drive)forapurchasepriceof$75,000.00. Background:Thepropertyownerhasagreedtoconveyacertainr ight-of- wayandeasementstoAugusta,Georgia,fortheAlex ander Driveproject. Analysis:Thepurchaseofthereferencedpropertyisnecessar yforthe project. FinancialImpact:Thecostsnecessaryforthispurchasewillbecover edunder theprojectbudget. Alternatives:Denythemotiontoapprovethepurchaseoftherefe renced property. Recommendation:Approvethemotiontopurchasethesubjectproperty . Fundsare Availableinthe Following Accounts: 323041110-541112029682315-5411120 Cover Memo Item # 44 REVIEWEDANDAPPROVEDBY : Administrator. ClerkofCommission Cover Memo Item # 44 Attachment number 1 Page 1 of 4 Item # 44 Attachment number 1 Page 2 of 4 Item # 44 Attachment number 1 Page 3 of 4 Item # 44 Attachment number 1 Page 4 of 4 Item # 44 CommissionMeetingAgenda 3/18/20082:00PM AcquisitionofRight-of-WayCurtisE.Peters Department: Caption:Motionto approveanOptionforRight-of-WaytoAugusta, Georgia,fortheAlexanderDriveProject,GDOTProj ectNo. STP-0001-00(794),ARCProjectNo.323-04-296823215, ProjectParcel29(TaxMap013-1,Parcel106),betw een CurtisE.Petersasowner,andAugusta,Georgia,as optionee, for0.203acre(8,831.40squareft.)infeeforthe property locatedat2501CarriageCreekforapurchaseprice of $188,000.00 Background:Thepropertyownerhasagreedtoconveyacertainr ight-of- waytoAugusta,Georgia,fortheAlexanderDrivepr oject. Analysis:Thepurchaseofthereferencedpropertyisnecessar yforthe projecttoproceedaccordingtoschedule. FinancialImpact:Thecostsnecessaryforthispurchasewillbecover edunder theprojectbudget. Alternatives:Denythemotiontoapprovethepurchaseoftherefe rence property. Recommendation:Approvethemotiontopurchasethereferencedprope rty. Fundsare Availableinthe Following Accounts: 323041110-5411120296823215-5411120 REVIEWEDANDAPPROVEDBY : Cover Memo Item # 45 Administrator. ClerkofCommission Cover Memo Item # 45 Attachment number 1 Page 1 of 2 Item # 45 Attachment number 1 Page 2 of 2 Item # 45 CommissionMeetingAgenda 3/18/20082:00PM SettlementofPropertyDamagesClaim-T.DavisFam ilyProperties,LLC. Department:Attorneys Caption:Motionto authorizefinalsettlementoftheT.DavisFamily Properties,LLC.claiminrelationtoprivateprope rty damagesasaresultoftheconstructionoftheWarr enRoad improvementprojectandtoauthorizetheEngineerin g Departmenttoproceedwiththenecessaryconstructi onwork tocorrectthedeficienciesfoundinsubjectproper ty. Background:CounselforthepartiesandtheEngineeringDepartm enthave reachedanagreementontherequiredrepairsandhe reby requestauthorizationfromtheCommissiontofinali ze settlementforanamountnottoexceed$30,000.00w hich includesconstructionwork,achainlinksecurityf ence, attorneysfeesandacontingencyamountduringthe constructionphase.Thefollowingisthedetailo fthetotal amountof$30,000.00:$23,471.12willbepaidto Augusta WallandConcrete,lowestquotereceivedbytheEng ineering Departmentfortheconstructionofanewleveleddr iveway, sanitarysewerserviceline,re-gradingofroad,ba ckfilling, sidewalkrepair,cleaningofconcretewallandgutt erline, stumpgrindingandhillgrading.$1,797.50willb epaidto T.DavisFamilyProperties,LLC.topurchaseandin stalla newchainlinkfence.Thisamountisbasedonalo west quotereceivedbytheEngineeringDepartmentfromS ecurity FenceofAugusta.$2,387.20ofattorneyfeeswill bepaidto PatRice,attorneyforT.DavisFamilyProperties,L LC.The remainingbalanceof$2,344.18willbesetasidefo r contingencypurposestopurchaseanyadditionalmat erialsor tocontractaservicerequiredtocompletetherepa irsduring theconstructionperiodestimatedat30days.Any funds remainingfromthissetasidewillbereturnedtot hegeneral fund. Analysis:Seebackground Cover Memo Item # 46 FinancialImpact:$30,000.00shouldbetransferredfromthegeneralf und balancetotheattorney'ssettlementaccount#1010 15310- 5110. Alternatives:Nonepractical,actionisnecessarytocorrectasi tuationon privatepropertycausedbytheconstructionofthe Warren Roadimprovementproject. Recommendation:ApprovethemotionfortheEngineeringDepartmentt o proceedwiththenecessaryconstructionworkandfo r CounseltoprocessMr.Rice'spendinginvoicesass tated above. Fundsare Availableinthe Following Accounts: Asstatedabove REVIEWEDANDAPPROVEDBY : Administrator. ClerkofCommission Cover Memo Item # 46 CommissionMeetingAgenda 3/18/20082:00PM Affidavit Department:ClerkofCommission Caption:MotiontoauthorizetheMayortoexecutetheaffida vitof compliancewithGeorgia'sOpenMeetingAct. Background: Analysis: FinancialImpact: Alternatives: Recommendation: Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 47