HomeMy WebLinkAbout2008-03-04-Meeting AgendaCommissionMeetingAgenda
CommissionChamber
3/4/2008
2:00PM
INVOCATION:
ReverendBrianLaburt,St.MaryontheHillCatholic Church.
PLEDGEOFALLEGIANCETOTHEFLAGOFTHEUNITEDSTAT ESOFAMERICA.
Five(5)minutetimelimitperdelegation
DELEGATIONS
A.PresentationbyMr.A.K.Hasanregardingthepropo sedpublic
safety/transportationLocalOptionSalesTax.
Attachments
B.TimieR.HollobaughRE:RadioCabfaresforthedi sabledand
elderlypatrons.
Attachments
CONSENTAGENDA
(Items1-40)
PUBLICSERVICES
1.Motionto approveNewApplication:A.N.08-14arequestby
AndrewCrumrineforanonpremiseconsumption Liquor,Beer &
Wine licensetobeusedinconnectionwith Crum'sOnCentral
locatedat1855CentralAve..TherewillbeSunday Sales.District
1.SuperDistrict9.(Approvedwiththestipulationthatdance
bestrikenfromcaptionPublicServicesCommitteeF ebruary
25,2008)
Attachments
2.Motionto approve NewApplication:A.N.08-15arequestby
HarinderjitSinghforanonpremiseconsumption Liquor,Beer &
Winelicense to be used in connection with Stevens Creek
Hospitality,Inc.locatedat1065StevensCreekRd.Therewill be
Dance.TherewillbeSundaySales.District7.Supe rDistrict10.
(ApprovedbyPublicServicesCommitteeFebruary25,2008)
Attachments
3.Motionto approveNewOwnershipApplication:A.N.08-12
arequestbyMaryJ.Robertsonforaretailpackage Beer &Wine
licensetobeusedinconnectionwithRobertsonInv estments DBA
Bob'sOneStop locatedat3771PeachOrchardRd.District6.
Super District 10.(Approved by Public Services Committee
February25,2008)
Attachments
4.Motionto approve NewOwnershipApplication:A.N.08-13a
requestbyJoeL.Jonesforanonpremiseconsumpti on Liquor&
Beerlicense to be used in connection with Chong's Loun ge
located at 3663 Deans Bridge Rd. District 4. Super District 9.
(ApprovedbyPublicServicesCommitteeFebruary25,2008)
Attachments
5.Motion to approve TCA ElectricalChange Order 1 Signage.
(ApprovedbyPublicServicesCommitteeFebruary25 ,2008)
Attachments
6.Motionto approveChangeOrderwithChattahoocheeValleyfor
$14,418.98 for fencing at Daniel Field Airport.(Approved by
PublicServicesCommitteeFebruary25,2008)
Attachments
7.Motionto approveacontractamendmentwithCSRARDCfor
SeniorNutritionservicesforcompliancewithFeder alandState
immigration laws.(Approved by Public Services Committee
February25,2008)
Attachments
8.Motionto pre-approveacceptanceofFAAGrantintheamount
of $300,000.00.(Approved by Public Services Committee
February25,2008)
Attachments
9.Motioto pre-approveGeorgiaDOTGrant.(ApprovedbyPublic
ServicesCommitteeFebruary25,2008)
Attachments
10.Motionto approve arequestbyTavishL.BellforTherapeutic
MassageOperatorslicensetobeusedinconnection withTavish
BellMassagelocatedat512ShartomDr.District7.SuperDistrict
10.(Approved by Public Services Committee February 25,
2008)
Attachments
11.Motionto approveanOrdinancetoamendtheAugustaRichmond
CountyCodeandtoprovideforadogparkanddogp arkrules
with a determination to be made regarding the admis sion of
childrenfouryearsofageandyoungerwhendogsar epresent.
(ApprovedbyPublicServicesCommitteeFebruary26,2008)
Attachments
12.Motion to approveW. K. Dickson Work Authorization in the
amount of $25,500.00 for Daniel Field Airport.(Approved by
PublicServicesCommitteeFebruary25,2008)
Attachments
13.Motionto approveW.K.DicksonWorkAuthorizationforDaniel
Field Airport.(Approved by Public Services Committee
February25,2008)
Attachments
ADMINISTRATIVESERVICES
14.Motionto approve ajobreclassificationattheLibrarytochange
the job title for a position andupgrade it from a 40 to a 44.
(Approved by Administrative Services Committee Febr uary
25,2008)
Attachments
15.Motion to approveResolution transmitting the Community
AssessmentandCommunityParticipationProgramelem entsofthe
Augusta-RichmondCountyComprehensivePlantotheCSRA
Attachments
Regional Development Center.(Approved by Administrative
ServicesCommitteeFebruary26,2008)
FINANCE
16.Motionto approvearequestfrom100BlackMenofAugusta,
Inc.regardingcitysponsorshipthroughthepurchas eofticketsfor
the Phase XI All About Us Program. (Approved by Finance
CommitteeFebruary25,2008)
Attachments
17.Motion to approvebudget adjustments to 2007 budget.
(ApprovedbyFinanceCommitteeFebruary25,2008)
Attachments
18.Motionto approverequestfromMr.JamesR.Davisonbehalfof
Mr. ClydeDennis Davis regardingan overpayment of property
taxes for the property at 2011 Circular Drive. (Approved by
FinanceCommitteeFebruary25,2008)
Attachments
19.Motion to approvea request to purchase 5 light vehicles for
general fund departments.(Approved by Finance Committee
February25,2008)
Attachments
20.Motionto approveanOrdinancetoamendthe1945PensionPlan;
toprovideforselectpensionerstoreceiveasuppl ementtotheir
retirement benefits; to repeal all Ordinances and p arts of
Ordinancesinconflictherewith;toprovideaneffe ctivedateand
for other purposes.(Approved by Commission February 19,
2008-secondreading)
Attachments
21.Motionto approvearequestfromtheUnitedWayoftheCSRA,
Inc.forcitysponsorshipthroughthepurchaseoft icketsforthe
2008 Annual Meeting.(Approved by Finance Committee
February25,2008)
Attachments
ENGINEERINGSERVICES
22.Motion to approvecontract to develop a Master Plan for
PendletonKingPark(PKP)withDavisDesignGroupo fAugusta
in the amount of $43,000, with $600 reserved to cov er
reimbursableexpenses,tobefundedfromCapitalAc count#272-
06-1496.(Approved by Engineering Services Committee
February25,2008)
Attachments
23.Motionto approve ChangeOrder#4forBeamsConstruction,Inc.
inthedeductiveamountof($111,439.68)ontheTob accoRoad20
InchWaterMainProject#10174.(ApprovedbyEngineering
ServicesCommitteeFebruary25,2008)
Attachments
24.Motion to approvethe deeds of dedication, maintenance
agreements, and road resolutions submitted by the E ngineering
and Augusta Utilities Departments for Arcadia, Phas e II.
(ApprovedbyEngineeringServicesCommitteeFebruar y25,
2008)
Attachments
25.Motion to approverequestto replacecollapsed 60"Corrugated
Metal Pipe (CMP) on Ashley Drive. The deteriorated pipe has
caused numerous sink holes creating an area that is unsafe for
residents.(Approved by Engineering Services Committee
February25,2008)
Attachments
26.Motion to approvethe deeds of dedication, maintenance
agreements,androadresolutionsubmittedbytheEn gineeringand
AugustaUtilitiesDepartmentsforCameronSubdivisi on,Section
II.(Approved by Engineering Services Committee Februar y
25,2008)
Attachments
27.Motion to approve and accept a Deed of Dedication and
Maintenance Agreement for utilities only in Magnoli a Villas
Phase1&1B.(ApprovedbyEngineeringServicesCommittee
inmeetingFebruary25,2008)
Attachments
28.Authorize award ofbidsforPre-purchasedoftheDieselEngines
and the associated equipment (Bid Item #07-205A) for the
GoodrichSt.RawWaterPumpingStationProjecttot helowest
responsivebidderW.W.Williamsintheamountof$1,331,370.
(Approved by Engineering Services Committee in meet ing
February25,2008)
Attachments
29.Authorize awardofbidfortheConstructionPhase-I(BidItem
#07-214)fortheGoodrichSt.RawWaterPumpingStation Project
to the lowest responsive bidder, Crowder Constructi on, in the
amountof$13,870,000.00.(ApprovedbyEngineeringServices
CommitteeinmeetingFebruary25,2008)
Attachments
30.Motion to approvethe deeds of dedication, maintenance
agreements,androad resolutionssubmitted by theE ngineering,
andAugustaUtilitiesDepartmentsforGraniteHill Subdivision,
Section Five.(Approvedby Engineering Services Committee
February25,2008)
Attachments
31.Motion to approvethe deeds of dedication, maintenance
agreements, and road resolutions submitted by the E ngineering
andAugustaUtilitiesDepartmentsforGraniteHill Subdivision,
Section One.(Approved by Engineering Services Committee
February25,2008)
Attachments
32.Motion to approvethe deeds of dedication, maintenance
agreements, and road resolutions submitted by the E ngineering
andAugustaUtilitiesDepartmentsforGraniteHill Subdivision,
SectionTwo.(ApprovedbyEngineeringServicesCommittee
February25,2008)
Attachments
33.Motionto approve ChangeOrder#1(andfinalpayment)inthe
amountof$41,115.46fortheHephzibahMcBeanRoad Project.
ThisChangeOrderisduetotheunforseenamountof workthat
was required to restore this roadway and remove any traffic
Attachments
hazards.(ApprovedPublicServices Committee February25,
2008)
34.Motionto approveCSXT-058482PipelineCrossingAgreement.
(Approvedby EngineeringServices Committee Februar y25
2008)
Attachments
35.Motionto denyrequestbySheratonHotelsforexemptionfrom
commercial development fees charged by Augusta Util ities
Department.(Approved by Engineering Services Committee
February25,2008)
Attachments
36.Motion to approvethe deeds of dedication, maintenance
agreements,androad resolutionssubmitted by the Engineering
and Augusta Utilities Departments for Riverstone Su bdivision.
Note:Thisdedicationappliesonlytothatportion ofRiverstone
Subdivisionlocated in RichmondCounty.(Approved by
EngineeringServicesCommitteeFebruary25,2008)
Attachments
37.Motionto approveWaterandSewerEasementsforFortGordon.
(ApprovedbytheEngineeringServicesCommitteein meeting
February25,2008)
Attachments
PETITIONSANDCOMMUNICATIONS
38.Motion to approvethe minutes of the regular meeting of the
CommissionheldonFebruary19,2008.
Attachments
APPOINTMENT(S)
39.Motion to approvethe appointment ofJames Germany to the
ARC Human Relations Commission, Marion Williams to the
Planning Commission, Michael Kent Thames to the Aug usta
Canal Authority, Frank Bowman to the Augusta Aviati on
CommissionandCharlesW.PaschaltotheARCBoard ofZoning
AppealsrepresentingDistrict2.
Attachments
40.Motionto approvetheappointmentofTanyaBarnhilltotheARC
PlanningCommissionandJamesO.McCormick,Sr.to theARC
PersonnelBoardrepresentingDistrict4.
Attachments
****ENDCONSENTAGENDA****
AUGUSTACOMMISSION
3/4/2008
AUGUSTACOMMISSION
REGULARAGENDA
3/4/2008
(Items41-55)
PUBLICSERVICES
41.NewOwnershipApplication:A.N.08-11:ArequestbyChoon
B.Leeforaretailpackage Beer &Winelicense tobeusedin
connectionwiththeChoonCorporationDBA PakNGo locatedat
1649OliveRd.District2.SuperDistrict9.(Norecommendation
fromPublicServicesCommitteeFebruary25,2008)
Attachments
ADMINISTRATIVESERVICES
42.AuthorizeAugustaUtilitiesDepartmenttohireaMe terTesting&
Services Manager at a salary of $45,000 to be funde d from
UtilitiesCustomerServiceBudget.
Attachments
43.AuthorizationtoupgradethepositionofFinanceOf ficerinthe
HousingandCommunityDevelopmentDepartment.
Attachments
44.ApproveSubordinationAgreementbetweentheCityof Augusta,
the Highlands at Hope House, Inc., the Georgia Hous ing and
Finance Authority and the State Housing Trust Fund for the
Attachments
HomelessCommission.
PUBLICSAFETY
45.Approve Lease/Purchase Agreement with Bell South Fi nancial
Services.
Attachments
46.Approve request to authorize payment ofStandard So ftware
MaintenanceAgreementwithNewWorldSystems,Inc.forthe
periodcoveringJanuary1,2008-December31,2008 .
Attachments
FINANCE
47.ConsiderarequestfromC.ThomasHugginsforaref undoftaxes
for 2007 for property located at 2366 Winston Way.(No
recommendationfromFinanceCommitteeFebruary25,2008)
Attachments
48.Motion to approvea request from the Mayor of Keysville,
Georgia for the donation of a police vehicle.(No
recommendationfromFinanceCommitteeFebruary25,2008)
Attachments
49.Motionto approveaResolutiontoimposeaLocalSalesandUse
Tax (LOST) as authorized by the Official Code of Ge orgia,
Sections 48-8-80, et. seq. to providefunding for additional law
enforcementrecruitmentfortheSheriff'sDepartmen t,fundingfor
the Fire, Marshal, E-911, Emergency Management Service
andRCCIDepartments, and support ofthe public tra nsportation
system with excess funds collected to be usedfor m illage roll-
back.(No recommendation from Administrative Services &
FinanceCommitteesFebruary25,2008)
Attachments
50.Discuss/approveRFPformethanegasconversionatL andfill.(No
recommendationfromFinanceCommitteeFebruary25,2008)
Attachments
51.Discuss/approveRFPforauctioneertosellsurplus property.(No Attachments
UpcomingMeetings
www.augustaga.gov
recommendationfromFinanceCommitteeFebruary25,2008)
ENGINEERINGSERVICES
52.Determine whether staff should award the contract f or
maintenance of elevators at the Municipal Building,LEC and
WebsterDetentionCenterwiththeattached12month extensionor
rebidthecontract.
Attachments
ATTORNEY
53.Motion to grant and convey to Georgia Power an unde rground
easementforinstallationofanundergroundelectri caldistribution
linethroughpropertyownedbytheCityat4330Dea nsBridge
Road,Blythe,GA30805foranominalvalueof$10.0 0.
Attachments
OTHERBUSINESS
54.ResolutionrequestingtheRichmondCountyGeorgia Legislative
Delegation amend the local law which created the Au gusta-
RichmondCountyColiseumAuthority(Ga.L.1973,P.3042)to
providefortherestructuringoftheAuthority;to repealconflicting
laws; and for other purposes.(Requested by Commissioner
JerryBrigham)
Attachments
LEGALMEETING
A.PendingandPotentialLitigation.
B.RealEstate.
C.Personnel.
55.Motion to authorize the Mayor to execute the affida vit of
compliancewithGeorgia'sOpenMeetingAct.
CommissionMeetingAgenda
3/4/20082:00PM
Invocation
Department:
Caption:ReverendBrianLaburt,St.MaryontheHillCatholic Church.
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 1
CommissionMeetingAgenda
3/4/20082:00PM
A.K.Hasan
Department:ClerkofCommission
Caption:PresentationbyMr.A.K.Hasanregardingthepropo sed
publicsafety/transportationLocalOptionSalesTax .
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 2
Attachment number 1
Page 1 of 4
Item # 2
Attachment number 1
Page 2 of 4
Item # 2
Attachment number 1
Page 3 of 4
Item # 2
Attachment number 1
Page 4 of 4
Item # 2
CommissionMeetingAgenda
3/4/20082:00PM
TimieR.Hollobaugh
Department:
Caption:TimieR.HollobaughRE:RadioCabfaresforthedi sabled
andelderlypatrons.
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 3
Attachment number 1
Page 1 of 1
Item # 3
CommissionMeetingAgenda
3/4/20082:00PM
alcoholapplication
Department:License&Inspections
Caption:Motionto approveNewApplication:A.N.08-14arequest
byAndrewCrumrineforanonpremiseconsumption
Liquor,Beer &Wine licensetobeusedinconnectionwith
Crum'sOnCentral locatedat1855CentralAve..There
willbeSundaySales.District1.SuperDistrict9.(Approved
withthestipulationthatdancebestrikenfromcap tion
PublicServicesCommitteeFebruary25,2008)
Background:ThisistheoldlocationofCafeDuTeau.Therewas an
alcoholbeveragelicenseatthislocationbefore.
Analysis:TheapplicantmeetstherequirementsoftheAugusta
RichmondCountyAlcoholOrdinance.
FinancialImpact:Theapplicantwillpayafeeof$5,555.00.
Alternatives:
Recommendation:License&Inspectionsrecommendsapproval.TheRCSD
recommendsapproval.
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
Administrator.
Cover Memo
Item # 4
ClerkofCommission
Cover Memo
Item # 4
Attachment number 1
Page 1 of 2
Item # 4
Attachment number 1
Page 2 of 2
Item # 4
CommissionMeetingAgenda
3/4/20082:00PM
alcoholapplication
Department:License&Inspections
Caption:Motionto approve NewApplication:A.N.08-15arequest
byHarinderjitSinghforanonpremiseconsumption Liquor,
Beer&Winelicensetobeusedinconnectionwith Stevens
CreekHospitality ,Inc.locatedat1065StevensCreekRd.
TherewillbeDance.TherewillbeSundaySales.Di strict7.
SuperDistrict10.(ApprovedbyPublicServices
CommitteeFebruary25,2008)
Background:ThisisforthenewhotelbuiltattheoldHoliday Innlocation.
Analysis:TheapplicantmeetstherequirementsoftheAugusta
RichmondCountyAlcoholOrdinance.
FinancialImpact:Theapplicantwillpayfeeof$5,555.00.
Alternatives:
Recommendation:License&Inspectionsrecommendsapproval.TheRCSD
recommendsapproval.
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
Administrator.
ClerkofCommission
Cover Memo
Item # 5
Cover Memo
Item # 5
Attachment number 1
Page 1 of 2
Item # 5
Attachment number 1
Page 2 of 2
Item # 5
CommissionMeetingAgenda
3/4/20082:00PM
alcoholapplication
Department:License&Inspections
Caption:NewOwnershipApplication:A.N.08-11:Arequest by
ChoonB.Leeforaretailpackage Beer &Winelicense tobe
usedinconnectionwiththeChoonCorporationDBA PakN
Golocatedat1649OliveRd.District2.SuperDistri ct
9.(NorecommendationfromPublicServicesCommittee
February25,2008)
Background:Thisisanewownershipapplication.Formerlyinth enameof
IvanWonKim.
Analysis:TheapplicantmeetstherequirementsoftheAugusta
RichmondCountyAlcoholOrdinance.
FinancialImpact:Theapplicantwillpayafeeof$1210.00.
Alternatives:
Recommendation:License&Inspectionsrecommendsapproval.TheRCSD
recommendsapproval.
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
Administrator.
ClerkofCommission
Cover Memo
Item # 6
Cover Memo
Item # 6
Attachment number 1
Page 1 of 2
Item # 6
Attachment number 1
Page 2 of 2
Item # 6
CommissionMeetingAgenda
3/4/20082:00PM
alcoholapplication
Department:License&Inspections
Caption:Motionto approveNewOwnershipApplication:A.N.08-
12arequestbyMaryJ.Robertsonforaretailpack age Beer
&WinelicensetobeusedinconnectionwithRobertson
Investments DBABob'sOneStop locatedat3771Peach
OrchardRd.District6.SuperDistrict10.(Approvedby
PublicServicesCommitteeFebruary25,2008)
Background:Thisisanewownershipapplication.Formerlyinth enameof
VanessaRogers.
Analysis:TheapplicantmeetstherequirementsoftheAugusta
RichmondCountyAlcoholOrdinance.
FinancialImpact:Theapplicantwillpayafeeof$1210.00.
Alternatives:
Recommendation:License&Inspectionsrecommendsapproval.TheRCSD
recommendsapproval.
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
Administrator.
ClerkofCommission
Cover Memo
Item # 7
Cover Memo
Item # 7
Attachment number 1
Page 1 of 2
Item # 7
Attachment number 1
Page 2 of 2
Item # 7
CommissionMeetingAgenda
3/4/20082:00PM
alcoholapplication
Department:License&Inspections
Caption:Motionto approve NewOwnershipApplication:A.N.08-
13arequestbyJoeL.Jonesforanonpremisecons umption
Liquor&Beerlicensetobeusedinconnectionwith
Chong'sLoungelocatedat3663DeansBridgeRd.Dis trict4.
SuperDistrict9.(ApprovedbyPublicServicesCommittee
February25,2008)
Background:Thisisanewownershipapplication.Formerlyinth enameof
ChongSukChristenson.
Analysis:TheapplicantmeetstherequirementsoftheAugusta
RichmondCountyAlcoholOrdinance.
FinancialImpact:Theapplicantwillpayafeeof$3630.00
Alternatives:
Recommendation:License&Inspectionsrecommendsapproval.TheRCSD
recommendsapproval.
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
Administrator.
ClerkofCommission
Cover Memo
Item # 8
Cover Memo
Item # 8
Attachment number 1
Page 1 of 2
Item # 8
Attachment number 1
Page 2 of 2
Item # 8
CommissionMeetingAgenda
3/4/20082:00PM
ChangeOrder1Signage
Department:DanielFieldAirport
Caption:Motionto approve TCAElectricalChangeOrder1Signage.
(ApprovedbyPublicServicesCommitteeFebruary25 ,
2008)
Background:Theairporthasaproject,fundedbytheFAA,tore place
signageonRunway05/23.FAAdoesnotprovidesuppo rtfor
Runway11/29.TheGeorgiaDOThasnotifiedtheairp ort
thatitwillprovideagranttoreplacesignageon Runway
11/29.TCAElectricalhasbeenawardedthecontract to
replacesignageonRunway05/23.
Analysis:Theairportwillrealizesavingsbydoingbothrunw ays
together
FinancialImpact:Thischangeorderisintheamountof$39,759.10.T heDOT
grantwillpay75%oftheproject($37,500)torepl ace
signageonRunway05/23.Theremaining$1,979.10wi llbe
paidfromtheFAAgrant.
Alternatives:Denyrequest
Recommendation:Approvechangeorderintheamountof$39,759.10
Fundsare
Availableinthe
Following
Accounts:
:552-08-1201-5412110
REVIEWEDANDAPPROVEDBY :
Cover Memo
Item # 9
Finance.
Administrator.
ClerkofCommission
Cover Memo
Item # 9
AUGUSTA DANIEL FIELD
AIRFIELD SECURITY AND LIGHTING IMPROVEMENTS
February 11,2008
SUPPLEMENTAL SIGNAGE RUNWAY 11 -29
CONSTRUCTION COSTS
ELECTRICAL
Total Construction Cost $37,800.00
W K Dickson Construction Phase Services
Total Project Cost - Runway 11-29 Signage
Item # 9
. . . .- -
AUGUSTA DANIEL FIELD
AlRFlEL D SECURIN AND LlGH
February 1,2008
SUPPLEMENTAL ELECTRICAL
'IN IMI
CONSTRUCTION
COSTS
ELECTRICAL
10
11
12
13
L-125
L-125
L-125
L-125
Total Construction Cost
MIRL, Base Mounted
MIRL, Stake Mounted
Install Guidance Signs, Type R
Install Guidance Signs, Type Y
$126,104.10
E A
E A
EA
EA
17
5 1
8
10
$600.00
$485.00
$2,000.00
$1,800.00
$10,200.00
$24,735.00
$1 6,000.00
$18,000.00
Item # 9
CommissionMeetingAgenda
3/4/20082:00PM
ChangeOrderFencing
Department:
Caption:Motionto approveChangeOrderwithChattahoocheeValley
for$14,418.98forfencingatDanielField
Airport.(ApprovedbyPublicServicesCommittee
February25,2008)
Background:Theairporthasaproject,fundedbytheFAA,tore place
securityfencearoundtheairport.Theinitialbid wasless
thanestimatedleavingfundsavailableforaddition alfencing.
Analysis:Thischangewillprovideadditionalfencingandrep lacetwo
gates.
FinancialImpact:Thischangeorder,intheamountof$14,418.98,wil lbepaid
fromtheFAAgrant
Alternatives:Denyrequest
Recommendation:Approvechangeorderintheamountof$14,418.98
Fundsare
Availableinthe
Following
Accounts:
552-08-1201-5412110
REVIEWEDANDAPPROVEDBY :
Finance.
Administrator.
ClerkofCommission
Cover Memo
Item # 10
Cover Memo
Item # 10
AUGUSTA DANIEL FIELD
AIRFIELD SECURITY AND LIGHTING IMPROVEMENTS
July 30, 2007
BID TAB
FENCING
Total Bid Amount - Fencing (Base & Additive) $129,270.00 $0.00 $0.00
BID SCHEDULE B - FENCING
ITEM NO.
1
2
3
4
Total Const. Base Bid
SPEC NO.
M-101
F-162
F-162
F-162
UNIT PRICE
Chattahoochee Valley
Gainesville, Ga
TOTAL
$0.00
$0.00
$0.00
$0.00
UNIT PRICE
$6,600.00
$1 8.66
$750.00
$3.36
UNIT PRICE DESCRIPTION
Mobilization
6' Chain Link Fence
24' Double Swing Gate
Remove Existing Fence
$0.00
TOTAL
$6,600.00
$50,382.00
$750.00
$9,072.00
TOTAL
$0.00
$0.00
$0.00
$0.00
$66,804.00 $0.00
UNIT
LS
LF
EA
LF
QUANTITY
1
2,700
1
2,700
Item # 10
AUGUSTA DANIEL FIELD
AlRFlEL D SECURITY AND LIGHTING IMPROVEMENTS
February 1,2008
SUPPLEMENTAL FENCING
CONSTRUCTION COSTS
FENCING
Total Fencing Construction Cost (Base & Additive)
BID SCHEDULE B - FENCING
Chattahoochee
Valley
Gainesville, Ga
ADDITIVE BID - FENCING
ITEM NO.
1
2
3
4
UNIT PRICE
$6,600.00
$18.66
$750.00
$3.36
ITEM NO.
1
2
3
Chattahoochee
Valley
Gainesville, Ga
SPEC NO.
M-101
F-162
F-162
F-162
TOTAL
$6,600.00
$50,382.00
$1,500.00
$9,072.00
UNIT PRICE
$18.66
$2.88
$10,718.00
QUANTITY
1
2,700
2.
2,700
DESCRIPTION
Mobilization
6' Chain Link Fence
24' Double Swing Gate
Remove txisting Fence
$67,554.00
Total Construction Costs (Additive Bid)
SPEC NO.
F-162
F-162
F-162
TOTAL
$56,670.42
$8,746.56
$10,718.00
Total Construction Cost
(Base
Bid)
UNIT
LS
LF
E A
LF
$76,134.98
QUANTITY
3,037
3,037
1
DESCRIPTION
6' Chain Link Fence
Remove Existing Fence
Replace Electric Gate & Key Pad
UNIT
LF
LF
LS
Item # 10
CommissionMeetingAgenda
3/4/20082:00PM
ContractAmendment-CSRARDC
Department:RecreationandParks
Caption:Motionto approveacontractamendmentwithCSRARDC
forSeniorNutritionservicesforcompliancewithF ederaland
Stateimmigrationlaws.(ApprovedbyPublicServices
CommitteeFebruary25,2008)
Background:Augustaoperatesfivenutritionsitesacrosstheci tythru
grantsfromCSRARDC,andthisamendmentismandato ry
forallgrantrecipientstocomplywiththeImmigra tionand
ControlActof1986andtheGeorgiaSecurityand
ImmigrationComplianceAct.
Analysis:Requiredunderthegrant.
FinancialImpact:N/A
Alternatives:None
Recommendation:Toapprove
Fundsare
Availableinthe
Following
Accounts:
N/A220054322skain
REVIEWEDANDAPPROVEDBY :
Finance.
Administrator.
ClerkofCommission
Cover Memo
Item # 11
Cover Memo
Item # 11
Attachment number 1
Page 1 of 3
Item # 11
Attachment number 1
Page 2 of 3
Item # 11
Attachment number 1
Page 3 of 3
Item # 11
CommissionMeetingAgenda
3/4/20082:00PM
FAAGrantterminalrenovation
Department:DanielFieldAirport
Caption:Motionto pre-approveacceptanceofFAAGrantinthe
amountof$300,000.00.(ApprovedbyPublicServices
CommitteeFebruary25,2008)
Background:TheairporthasbeennotifiedbytheFAAthatitwi llreceive
agranttobeusedforterminalbuildingrenovation .
Analysis:Thecurrentterminalfacilitywaslastrenovatedin 1975.The
currentfacilityisnotadequateforairportoperat ions.
FinancialImpact:Thisgrantwillprovidepartialfundingfortheren ovation.
Alternatives:Denyrequesttoacceptgrant
Recommendation:PreapproveFAAgrantacceptanceandapproveamendi ng
the2008capitalbudget
Fundsare
Availableinthe
Following
Accounts:
N/A
REVIEWEDANDAPPROVEDBY :
Finance.
Administrator.
ClerkofCommission
Cover Memo
Item # 12
U.S. Department
of Transportation
Federal Avlatlon
Federal-Aviation Administration
Atlanta Airports District Office
Admlnlstration
October 26,2007
1701 Columbia Avenue
Campus Building, Suite 2-260
College Park, Georgia 30337
Mr. Willis
Boshears
NO\/ 1 -^''
Airport Director
Augusta
Regional Airport
J
1501 Aviation
Way
Augusta,
Georgia 3090
"Yrcl"4)/
Re: FY 2008 AIP Project
Daniel Field Airport
Dear Mr. Boshears:
The U. S. Congress has not yet passed the FY 2008 appropriation bill for the Airport
Improvement Program (AIP).
However,
assuming their appropriation meets our
expectations, we anticipate funding the following project@) at your airport this fiscal year:
The amount of
Federal
funds
listed above includes
your airport's
entitlement funds. We
expect an AIP Appropriation and your congressman's
formal approval
of these
funds within
the next 6 months
and
ask that you get started now with
formulating
your project. It is
' important that you take
all actions
that will
enable
you to
submit
your project
application in
a timely
manner. We
recommend that you complete
negotiations with
your consultant,
initiate and complete
preparation of plans
and specifications,
and prepare to advertise
for
bids.
These preliminary costs are eligible for
reimbursement.
Project Items
Rehabilitate Terminal Building
Total
Please
complete the enclosed schedule
for your project and fax a copy to our office and the
Georgia Department of Transportation - Aviation
Programs. We suggest
that you share
this
letter with your consultant so they
can
assist you in formulating a project
schedule.
If you
have any questions,
please contact
me at 404-305-7162.
Federal Funds
$300,000
$300,000
Sincerely.
William C. Garrison, P.E.
Program
Manager
cc:
Jack Joiner
- GDOT
Phil Eberly - W.K. Dickson
Attachment number 1
Page 1 of 2
Item # 12
AIP CONSTRUCTION PROJECT SCHEDULE
AIRPORT PROJECT NO.
PROJECT APPLICATION DUE LOCATION ' (As Mandated by TA
Letter)
Sponsor/Consulting Engineer Date
REMARKS
1. Selection of Engineer, Appraisers and
Review Appraisers:
a. Advertise for proposals.
b. Engineer selected.
Appraisers selected.
c. Independent Analysis Completed.
d. Submit proposed contract:
(1 ) Engineer wlanalysis
certification.
(2) Appraiser wlchecklist
certification.
2. Disadvantage Business Enterprise:
a. Submit (new) (updated) plan to
Civil Rights.
b. Civil Rights approval.
3. a. Submit review appraisals to
ATL-ADO.
b. Approval.
4. Plans & Specifications (P&S) and
Engineer Report:
a. Predesign Conference @ 50%.
b. Submit P & S to State DOT or FAA
5. Advertise for Bids. (If DBE Plan
approval obtained from Civil Rights.)
6. Submit Advance Copy of Exhibit A
Property Map.
7. Bid Opening.
8. Submit Grant Application to State DOT
or FAA
PLANNED
Attachment number 1
Page 2 of 2
Item # 12
CommissionMeetingAgenda
3/4/20082:00PM
GeorgiaDOTGrant
Department:DanielFieldAirport
Caption:Motioto pre-approveGeorgiaDOTGrant.(Approvedby
PublicServicesCommitteeFebruary25,2008)
Background:Theairporthasaproject,fundedbytheFAA,tore place
signageonRunway05/23.FAAdoesnotprovidesuppo rtfor
Runway11/29.TheGeorgiaDOThasnotifiedtheairp ort
thatitwillprovideagranttoreplacesignageon Runway
11/29.
Analysis:Theairportwillrealizesavingsbydoingbothrunw ays
together.
FinancialImpact:TheDOTgrantwillpay75%oftheproject
Alternatives:None
Recommendation:ApproveacceptingGeorgiaDOTgrantamendingthe20 08
capitalbudget
Fundsare
Availableinthe
Following
Accounts:
N/A
REVIEWEDANDAPPROVEDBY :
Finance.
Administrator.
ClerkofCommission
Cover Memo
Item # 13
Cover Memo
Item # 13
CommissionMeetingAgenda
3/4/20082:00PM
MassageTherapyOperatorsLicense
Department:License&Inspections
Caption:Motionto approve arequestbyTavishL.Bellfor
TherapeuticMassageOperatorslicensetobeusedin
connectionwithTavishBellMassagelocatedat512 Shartom
Dr.District7.SuperDistrict10.(ApprovedbyPublic
ServicesCommitteeFebruary25,2008)
Background:TheapplicanthasastateissuedMassagelicense.
Analysis:TheapplicantmeetstherequirementsoftheAugusta
RichmondCountyOrdinanceregulatingMassageTherap y.
FinancialImpact:Theapplicantwillpayaregulatoryfeeof$110.00.
Alternatives:
Recommendation:License&Inspectionsrecommendsapproval.TheRCSD
recommendsapproval.
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
Administrator.
ClerkofCommission
Cover Memo
Item # 14
Attachment number 1
Page 1 of 2
Item # 14
Attachment number 1
Page 2 of 2
Item # 14
CommissionMeetingAgenda
3/4/20082:00PM
OrdinancetoAmendCodetoprovideforDogParkand DogParkRules
Department:Recreation
Caption:Motionto approveanOrdinancetoamendtheAugusta
RichmondCountyCodeandtoprovideforadogpark and
dogparkruleswithadeterminationtobemaderega rdingthe
admissionofchildrenfouryearsofageandyounger when
dogsarepresent.(ApprovedbyPublicServicesCommittee
February26,2008)
Background:
Analysis:ANORDINANCETOAMENDTHEAUGUSTA-
RICHMONDCOUNTYCODE;TOREPEALAND
AMEND§§4-1-16,4-1-21,4-1-23;TOCREATENEW
SECTION§4-1-34;TOUPDATEAUGUSTA-
RICHMONDCOUNTYCODERELATINGTOANIMALS
TOINCLUDEPROVISIONSFORDOGPARKS;TO
PROVIDEFORRULESRELATINGTODOGPARKS;TO
PROVIDEPENALTIESFORVIOLATIONSOFDOG
PARKRULES;TOREPEALALLORDINANCESAND
PARTSOFORDINANCESINCONFLICTHEREWITH;
TOPROVIDEANEFFECTIVEDATEANDFOROTHER
PURPOSES.BEITORDAINEDBYTHEAUGUSTA-
RICHMONDCOUNTYCOMMISSIONANDITIS
HEREBYORDAINEDBYTHEAUTHORITYOFSAME,
thattheAugusta-RichmondCountyCodeberepealeda nd
amendedasfollows:SECTION1.AugustaRichmond-
CountyCodeSections4-1-16,4-1-21and4-1-23ass etforth
intheAugusta-RichmondCounty,readoptedJuly10,2007,
areherebyrepealedintheirentiretyandareamend edasset
forthin“ExhibitA”heretoasAugusta-RichmondCou nty
CodeSections4-1-16,4-1-21and4-1-23.SECTION2.
AugustaRichmond-CountyCodeSection4-1-34shallb e
newlycreatedandadoptedaspartoftheAugustaRi chmond-
CountyCodeassetforthin“ExhibitB”hereto.SEC TION3.
Thisordinanceshallbecomeeffectiveuponitsadop tionin
Cover Memo
Item # 15
accordancewithapplicablelaws.SECTION4.All
ordinancesorpartsofordinancesinconflictherew ithare
herebyrepealed.
FinancialImpact:Nosignificantfinancialimpactisanticipated.
Alternatives:
Recommendation:ApproveanthisordiancetoamendtheCodetoprovi defora
DogParkandapplicablerulesrelatingtosame.
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
Finance.
Administrator.
ClerkofCommission
Cover Memo
Item # 15
Attachment number 1
Page 1 of 2
Item # 15
Attachment number 1
Page 2 of 2
Item # 15
Attachment number 2
Page 1 of 6
Item # 15
Attachment number 2
Page 2 of 6
Item # 15
Attachment number 2
Page 3 of 6
Item # 15
Attachment number 2
Page 4 of 6
Item # 15
Attachment number 2
Page 5 of 6
Item # 15
Attachment number 2
Page 6 of 6
Item # 15
CommissionMeetingAgenda
3/4/20082:00PM
WKDicksonWorkAuthorization
Department:DanielFieldAirport
Caption:Motionto approveW.K.DicksonWorkAuthorizationin
theamountof$25,500.00forDanielFieldAirport.
(ApprovedbyPublicServicesCommitteeFebruary25,
2008)
Background:TheairporthasbeennotifiedbytheFAAthatitwi llreceive
agranttobeusedforterminalbuildingrenovation .This
workauthorizationisforthepreliminarydesignph ase.
Analysis:Thecurrentterminalfacilitywaslastrenovatedin 1975.The
currentfacilityisnotadequateforairportoperat ions.This
workauthorizationwillprovidetheinformationnec essaryfor
theaviationcommissiontodeterminethescopeoft he
renovation.
FinancialImpact:TheFAAgrantwillpay95%ofthecostofdesign.
Alternatives:Denyrequesttoapproveworkauthorization
Recommendation:ApproveWKDicksonWorkAuthorizationfortheterm inal
renovationproject
Fundsare
Availableinthe
Following
Accounts:
552-08-1201-5412110
REVIEWEDANDAPPROVEDBY :
Cover Memo
Item # 16
Finance.
Administrator.
ClerkofCommission
Cover Memo
Item # 16
Task Order 2008-1
WORK AUTHORIZATION FOR PROFESSIONAL SERVICES
Augusta/Richmond County, Georgia
Daniel
Field
2008-1
(Project Ident. No.) (AIP Project No.) (Task Order NO.)
It is agreed to undertake the following work in accordance with the provisions of our Agreement for
Professional Services.
Description of Assignment: The proposed project is described as follows:
The scope of work under this agreement is for the Preliminary Design of the Existing Terminal
Building
Renovations at Daniel Field.
The following services are to be performed:
Preliminary Design Phase: WK Dickson will provide services associated with preliminary design
information
(approximately
20°/0 of basic services) regarding the terminal renovations provided
by
the
Owner on January 16'~, 2007 as their objectives. The information
below
will outline the work task to be
provided.
Perform field visits to the site and necessary measurements to make ACAD drawings of the existing
conditions and dimensions for the existing space. The general information available is shown on the
drawing
provided
by the Owner for reference.
Provide architectural and structural engineering services to assess the existing building systems relative to
this renovation, including evaluation of the existing roof system. Mechanical, electrical, plumbing, and
fire
protection
engineering will not be provided at this time - the architect will make general
assumption regarding these systems relative to this renovation.
Prepare layout and elevation drawings of the proposed improvements to be used for space planning,
capital cost estimates and presentation to possible funding sources for the project. Format for these
drawings should include 24"x36" to scale; 8.5"xll"; and slide format for use in powerpoint
presentation.
Prepare cost estimates for the building improvements including repair of existing roof and other items
associated with the project from meetings with the owner.
Prepare recommendations and cost estimates for new roof system options to replace the existing roof
system.
Attend up to four meetings with the owner, commission or other agencies to gather information from the
owner and present findings and opinions.
Prepare final report document that discusses the improvements, challenges and outlines the expected cost
of improvements with inflation factors for cost changes over time and include
drawing
copies for
supporting information.
Digital
copies of drawing data will be provided
to
the owner for their records.
Attachment number 1
Page 1 of 2
Item # 16
Task Order 2007-1
Page 2 of 2
Period
of
Services:
Preliminary Design Phase:
CONSULTANT shall expeditiously execute the Scope of Services as follows consistent with
OWNERICONSULTANT agreement:
March 3, 2008 Notice to proceed from Owner.
March 4, 2008 Begin information gathering on existing building (architectural
and structural). Begin assembling as-built base plans and elevations.
March 24, 2008 Begin working
on
design services for new layout 1 look.
Work on
cost
estimate as design work progresses.
April
21,2008
Present package to
Owner.
TBD Meetings with Owner
A. Services required
beyond
the above estimated time frames due to delays in project scoping or other
causes beyond the CONSLILTANT'S control may require
additional
compensation with an
amendment to
this
WORK AUTHORIZATION.
Basis of Compensation
A. Preliminary Design Phase:
1. As compensation for providing the Design Phase Services described above, The Owner shall pay
the engineer the lump sum fee of Twentv Five Thousand Five Hundred
Dollars
($25,500.00).
2. Invoices shall be submitted monthly based on the percentage of work actually
completed
during
that month. The Owner shall pay invoices within 30 days of receipt.
The following items are NOT included in this contract:
Professional Renderings or Models
3D CADD modeling
Electrical, mechanical, plumbing,
or fire protection engineering
services.
Agreed as to scope of services, period of services and budget: *
Approved for: AugustalRichmond County For: W. K. Dickson & Co., Inc.
Lance C. Large, PE (GA, FL, VA)
Vice PresidentIAtlanta Regional Manager
Date: Date:
* Budget will not be exceeded without a Supplemental Work
Authorization.
Attachment number 1
Page 2 of 2
Item # 16
CommissionMeetingAgenda
3/4/20082:00PM
WorkAuthorizationSignage
Department:DanielFieldAirport
Caption:Motionto approveW.K.DicksonWorkAuthorizationfor
DanielFieldAirport.(ApprovedbyPublicServices
CommitteeFebruary25,2008)
Background:Theairporthasaproject,fundedbytheGeorgiaDO T,to
replacesignageonRunway11/29.Theprojectwillb edone
alongwiththeRunway05/23project.
Analysis:ThisWorkAuthorizationprovidesforthedesignand
constructionofsignageonRunway11/29.
FinancialImpact:ThisWorkAuthorizationisintheamountof$24,200 .00.The
grantwillpay$12,200.00andtheremainingwillbe paid
fromairportfunds.
Alternatives:Denyrequest
Recommendation:ApproveWorkAuthorizationintheamountof$24,200 .00
Fundsare
Availableinthe
Following
Accounts:
552-08-1201-5412110
REVIEWEDANDAPPROVEDBY :
Finance.
Administrator.
ClerkofCommission
Cover Memo
Item # 17
Cover Memo
Item # 17
Task Order 2008-2
WORK AUTHORIZATION FOR PROFESSIONAL SERVICES
AugustaAbchmond County, Georgia
Daniel
Field
2008-2
(Project
Ident. No.)
(AIP
Project No.)
(Task
Order No.)
It is agreed
to undertake the following
work in
accordance
with the
provisions of our
Agreement for
Professional
Services.
Descri~tion of Assignment: The
proposed project
is described
as follows:
A. The
scope of work under
this agreement
includes
the following projects:
Replace
Existing Airfield
Signage
for runway 11-29. These
projects
will include
design,
and construction
phase services.
B. The following
services are to be performed:
1. Basic
Services:
a) Design and Construction
Phase Services
in accordance with Exhibit "C" of the Prime
Agreement.
2. Special
Services:
a) Resident Inspection: Provide full-time resident observation services during
construction. The duties, responsibilities and limitations of authority of the
CONSULTANT'S resident Project Representative are as described in the Prime
Agreement.
Period of Services:
A. Desim Phase:
Upon OWNER'S
approval
of this
Work Authorization, Design Phase services
will commence immediately.
B.
Construction Phase:
Construction
Phase services
will begin
immediately upon execution
of construction
contracts
by the
OWNER and
continue through construction of
the project. The estimated
time period for construction
is 2
1
days,
subject
to material
delivery.
C. Services
required beyond the above estimated time
frames
due to delays
in obtaining agency approvals,
extension of construction
time, defective
work by
the contractor, or
to other
causes
beyond the
CONSULTANT'S
control
may require
additional compensation
with an amendment to this WORK
AUTHORIZATION.
Attachment number 1
Page 1 of 2
Item # 17
Task Order 2007-3
Page 2 of 2
Basis of Compensation
A. Basic Services:
1. As compensation for
providing
the Design Phase Services
described
above, The Owner shall
pay
the
engineer the lump sum fee of Twelve Thousand Dollars
($12,000.00).
2. As compensation
for
providing the
Construction
Phase Services
described
above, The Owner shall
pay
the engineer
the
lump sum
fee
of Two Thousand Dollars ($2,000.00).
3.
Invoices shall be
submitted monthly based on the percentage of work actually completed during that
month. The Owner shall pay
invoices
within 30 days of
receipt.
B. S~ecial Services:
1. Resident Re~resentative: As compensation for providing Resident Representative Services, the
Owner shall pay the Engineer on an hourly basis. The estimated cost of these services is
Thousand Two Hundred Dollars ($1 0,200.00)
Agreed
as to scope
of services,
period
of services and budget: *
Approved for: AugustalRichmond County For: W. K. Dickson & Co., Inc.
Date: Date:
* Budget will not
be exceeded
without a Supplemental Work Authorization.
Attachment number 1
Page 2 of 2
Item # 17
CommissionMeetingAgenda
3/4/20082:00PM
AugustaUtilitiesDepartmentMeterTesting&Servic esManagerSalary
Department:
Caption:AuthorizeAugustaUtilitiesDepartmenttohireaMe ter
Testing&ServicesManageratasalaryof$45,000t obe
fundedfromUtilitiesCustomerServiceBudget.
Background:SeveralyearsagoAugustaUtilitiesDepartment(AUD )
beganaprocessofreplacingallourcommercialmet erswith
radioreadmeters.Aspartofthatoverallvision,t he
Commissionapprovedtousethecontractorfromthat project
toperformpreventativemaintenanceonthenewmete rsatan
approximatecostof$500,000peryear.Ourlong-ter mplan
hasbeentoreplacethecontractedprogramwithone ofour
ownwhenwefeltlikewehadthestaffandtheabil itytodo
so.Approximatelytwoyearsagowecreatedthepos itionof
MeterTesting&ServicesManager,whichwasdesigne dto
overseeaprojectofthistype,andhiredacandida te.The
successfulcandidatehadgoodmanagementcredential s,buta
salaryhistorythatwassignificantlyhigherthant hesalarywe
wereabletooffer.Weofferedthecandidate10%ab ovethe
minimumforthepaygrade,whichheaccepted.Withi none
year,thispersonlefttheposition,whichwaspayi ngarateof
$37,259.04peryear,totakeahighersalaryofapp roximately
$45,000.00peryear.Thispositionhasbeenrecentl y
readvertisedandinterviewshavebeenconductedand a
candidatehasbeenunanimouslyselected.
Analysis:Thecandidatewhowasselectedistheindividualwh ohas
beenresponsibleforcarryingoutthismaintenance program
atAUDforHoneywellthelastthreeyears,andhasa totalof
abouttwentyyearsofmetermaintenanceandtesting
experience,includingpositionswithametermanufa cturer,a
waterutilityandHoneywell.Hedesirestorelocate andgeta
jobinmeteringthatwillnotrequireconstanttrav el.Hismost
recentsalarywithHoneywellis$58,000peryearan dwefeel
thatifaninternationalcompanylikeHoneywelltru stshimto
Cover Memo
Item # 18
runa$500,000ayearproject,heisobviouslyvery qualified.
Thepositionisagrade47,whichhasaminimumsal aryof
$35,904.17andamid-point$47,872.22.Althoughwebelieve
thiscandidate’sexperienceandvaluetoAUDiswor that
leastthemid-point,wearerecommendingasalaryo f
$45,000peryeartotrytokeephimmoreinlinewi thothers
inAUD.
FinancialImpact:Withanindividualofthisexperiencelevelinchar geofthis
maintenanceprogram,weareabletojustifyending the
Honeywellcontractandwillbeablecontinuethepr ogram
withnoreductioninefficiency.ThiswillsaveAUD a
conservativelyestimated$100,000peryear,conside ringthe
othervariablecostsoftheprogram.Wewillhavea costof
$45,000forthefirstyearfromourpersonnelbudge t.We
havesufficientfundsbudgetedtocoverthiscost.
Alternatives:1)Approvethisitemandprovideforasmoothtrans itionin
ourmetermaintenanceprogramandcostsavingstoA UD.2)
Donotapprovethisitem,whichcoulddelayourmet er
maintenanceprogramorcreateanothersituationwhe rewe
cannotfindandkeepaqualifiedapplicant.
Recommendation:WerecommendtheCommissionauthorizeAugustaUtili ties
DepartmenttohireaMeterTesting&ServicesManag erata
salaryof$45,000tobefundedfromUtilitiesCusto mer
ServiceBudget.
Fundsare
Availableinthe
Following
Accounts:
506-04-3210-5111110
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 18
CommissionMeetingAgenda
3/4/20082:00PM
Changejobdescriptionandcategory
Department:Library
Caption:Motionto approve ajobreclassificationattheLibraryto
changethejobtitleforapositionandupgradeit froma40to
a44.(ApprovedbyAdministrativeServicesCommittee
February25,2008)
Background:Wehaverestructuredseveralpositionswithinthel ibrary.
Mostoftheseinvolvedstatepaidpositions.Here,wehave
takensomeonewhopreviouslyonlyworkedatthedow ntown
libraryandmadethemresponsibleforallthelocat ionsinthe
county.Weneedsomeonewhowillberesponsiblefo rthe
staffandtasksofcheck-outandin,collectionof fines,etc.
Thepersonwhoiscurrentlyinthegrade40positio nhas
completedhercollegeeducationwhileemployeedat the
libraryandwewishtomoveherintothenewpositi on.She
hasworkedatthelibraryfor20years.
Analysis:Astheprevioussupervisorwillbeoutofthebuild ingor
workingatothertasks,weneedsomeoneonsiteto handle
thedepartment.
FinancialImpact:Asthepersoninthepositionhasmanyyearsexperi encethe
changewouldresultina5%increaseforher.Weha ve
downgradeanotherpositiontooffsetthiscost,res ultedinno
additionaltotalcost.
Alternatives:Nottoapprovejobreclassification.
Recommendation:Approvejobreclass.
Fundsare
Availableinthe
Following
Availableinthelibrary'sgeneralfund.101065110/5721110
tchoat
Cover Memo
Item # 19
Accounts:
REVIEWEDANDAPPROVEDBY :
Finance.
Administrator.
ClerkofCommission
Cover Memo
Item # 19
CommissionMeetingAgenda
3/4/20082:00PM
ComprehensivePlanUpdate
Department:PlanningCommission
Caption:Motionto approveResolutiontransmittingtheCommunity
AssessmentandCommunityParticipationProgramelem ents
oftheAugusta-RichmondCountyComprehensivePlan to
theCSRARegionalDevelopmentCenter.(Approvedby
AdministrativeServicesCommitteeFebruary26,2008 )
Background:
TheAugusta-RichmondCountyComprehensivePlanis
beingupdatedinaccordancewithstatestandardsfo rlocal
comprehensiveplanning.Thecomprehensiveplan
documentsthevisionforthefuturedevelopment
oftheAugustaandoutlineshowthecitygovernment and
otherstakeholdersproposetoachievethevision.The
comprehensiveplanmustincludethefollowingthree (3)
components:1.CommunityAssessment–consist sofan
objectiveandprofessionalassessmentofdataand
informationaboutthecity'spopulation,housing,e conomy,
transportationnetwork,communityfacilitiesandse rvices,
naturalandculturalresourcesandlanduse.2.
CommunityParticipationProgram–describesthecit y’s
strategyforensuringadequatepublicandstakehold er
involvementinthepreparationoftheCommunityAge nda.
3.CommunityAgenda–includesacity'svisio nforthe
futuredevelopmentofAugusta,alistofissuesand
opportunitiesidentifiedforfutureactionandan
implementationprogramforachievingthevision.Th e
PlanningCommissionhasdraftedtheCommunity
AssessmentandCommunityParticipationProgram
componentsoftheComprehensivePlan.Aseriesofn ine(9)
publicmeetingswereheldduringthemonthofJanua ryto
givethepublicanopportunitytoreviewandcommen tonthe
twodocuments.Inaddition,stakeholderorganizatio nslisted
intheCommunityParticipationProgramhavebeenco ntacted
forinput.ApublichearingwillbeheldonThursda y,
February28,2008toobtainanyadditionalinputon thetwo
Cover Memo
Item # 20
documents.
Analysis:TheexistingComprehensivePlanwasadoptedbythe
AugustaCommissiononFebruary17,2004.Theplanm ust
beupdatedandadoptedbyOctober31,2008.Ifthe
comprehensiveplanisnotupdatedthenthecitywil lloseits
designationasaQualifiedLocalGovernment(QLG).Losing
QLGstatusmeansthecitywillnotbeeligibletoa pplyfor
certainloanandgrantprogramsadministeredbythe state.
TheCommunityAssessmentandCommunityParticipatio n
componentsoftheplanmustbesubmittedtotheReg ional
DevelopmentCenterforacompletenesscheck,andt oafford
otherinterestedparties,includingadjacentunitso flocal
government,anopportunitytoreviewandprovideco mments
onthetwodocuments.TheCitycannotbeginworkon the
CommunityAgendauntilthisstepiscompleted.
FinancialImpact:Notapplicable
Alternatives:Donotapprovetheresolution.Thisalternativewou lddelay
theupdateoftheComprehensivePlanandjeopardize
Augusta'sstatusasaQualifiedLocalGovernment
Recommendation:ApprovetheresolutiontransmittingtheCommunity
AssessmentandCommunityParticipationProgramelem ents
oftheAugusta-RichmondCountyComprehensivePlan to
theCSRARegionalDevelopmentCenter.Thisactionw ill
keeptheplanupdateonscheduletobecompletedby the
deadline.
Fundsare
Availableinthe
Following
Accounts:
Notapplicable.ComprehensivePlanupdatebeingcom pleted
bythePlanningCommissionwithinexistingbudget.
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 20
CITY OF AUGUSTA
RESOLUTION OF TRANSMITTAL
Transmittal of the Community Assessment and Community Participation Plan sections of the
Augusta-Richmond County Comprehensive Plan Update to the Central Savannah River Area
Regional Development Center.
WHEREAS, the City of Augusta, Georgia, has completed the Community Assessment and
Community Participation Plan sections of the Comprehensive Plan Update,
WHEREAS, the City of Augusta certifies that these documents were prepared according to the
Standards and Procedures for Local Comprehensive Planning effective May 1, 2005, and established
by the Georgia Planning Act of 1989, and that the required public hearing was held on
__________________________.
BE IT THEREFORE RESOLVED, that the Augusta Commission does hereby transmit the
Community Assessment and Community Participation Plan sections of the Comprehensive Plan
Update to the Central Savannah River Area Regional Development Center for review under the
Standards and Procedures for Local Comprehensive Planning.
Adopted this_________ day of ___________________ , 2008
___________________________________________
Deke Copenhaver, Mayor, City of Augusta
ATTEST: _____________________________________
Lena Bonner, Clerk of Commission
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AUGUSTA-RICHMOND COUNTY COMPREHENSIVE PLAN
COMMUNITY ASSESSMENT - EXECUTIVE SUMMARY
JANUARY 2008
INTRODUCTION
Augusta-Richmond County is updating the Comprehensive Plan adopted in February 2004.
According to the state’s schedule, the Augusta-Richmond County Comprehensive Plan must
be updated and adopted by October 31, 2008. The city is taking this opportunity to update the
Comprehensive Plan in accordance with the latest state standards and, more importantly, to
incorporate new information into the plan and generate as much public involvement as
possible in shaping the city’s future.
State standards mandate that a community’s comprehensive plan include three elements:
1. The Community Assessment – consists of an objective and professional assessment of
data and information about the community.
2. The Community Participation Program – describes the local government’s strategy for
ensuring adequate public and stakeholder involvement in the preparation of the
Community Agenda.
3. The Community Agenda – includes a community vision for the future development of
the city, a list of issues and opportunities identified for future action and an
implementation program for achieving the vision.
This document is an executive summary of the first required element of the Comprehensive
Plan, the Community Assessment. The Community Assessment is an objective assessment of
data and information about the city. Summary information is included about the city’s
population, housing, economic development, transportation. community facilities and
services, natural and cultural resources, and land use. The existing conditions, trends and
needs highlighted herein provide a foundation for developing the Community Agenda.
The city wants the public to make sure that the public and other stakeholders have an
opportunity to provide input, feedback and suggestions for the Comprehensive Plan. Some of
the ways the city is seeking public input include the following:
1. Community Meetings – a series of public meetings will be held during the course of
updating the Comprehensive Plan to obtain feedback on draft documents, obtain input on
the issues and opportunities facing the city and identify the strategies and activities to
address community needs. The meetings will be held at locations throughout the city.
2. Stakeholder Interviews – A series of one-on-one and / or small-group interviews will be
conducted with community stakeholders. These stakeholders will include representatives
from the business community, neighborhood associations, area utilities, environmental
and cultural organizations, community development organizations and many others. The
purpose of stakeholder interviews will be to identify major community issues and develop
a complete understanding of the public opinion, comments, and concerns, including
potential sources of conflict and anticipated barriers impeding effective implementation.
3. Website – The Augusta-Richmond County website includes information on the
Comprehensive Plan update. The website address is:
http://www.augustaga.gov/departments/planning_zoning/comp_plan_update.asp
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The information on the website includes the plan update schedule, survey forms and
results, public meeting schedules, copies of maps, slide presentations and handouts and
copies of project documents. The information on the website will be updated throughout
the planning process. Additional information about public participation is available in the
draft Community Participation Program, which is available from the Planning
Commission staff or from the city website.
THE CURENT STATUS OF AUGUSTA-RICHMOND COUNTY
POPULATION AND HOUSEHOLDS
Augusta-Richmond County (hereafter Augusta), the county seat for Richmond County, is
located in east central Georgia adjacent to the state's border with South Carolina. There are
two other incorporated places in Richmond County, the city of Hephzibah and the town of
Blythe. Augusta-Richmond County became a consolidated city on January 1, 1996. Augusta
is a central city in the Augusta-Richmond County, GA-SC Metropolitan Statistical Area
(MSA). Other counties in the MSA are Columbia, McDuffie and Burke in Georgia and Aiken
and Edgefield in South Carolina.
Augusta is home to 189,366 of the MSA’s 523,249 residents (Census Estimate, 2006).
Augusta is by far the largest of the three municipalities in Richmond County, accounting for
97.4% of the county’s population (194,398 – Census Estimate) and 93.0% of the county’s
land area. Augusta's population and household characteristics reflect those of an older central
city in a growing metropolitan area. Among the current conditions and trends revealed by
demographic data are the following:
Augusta’s population growth rate has slowed as suburbanization has increased in the
metropolitan area. County level population totals show this trend for Richmond County
(see following table). Low population growth, or population decline, is common among
the second tier cities in the state of Georgia.
POPULATION TRENDS
RICHMOND COUNTY, 1950-2000
YEAR
TOTAL
POPULATION CHANGE
NUMBER PERCENT
1950 108,876 - -
1960 135,601 26,725 24.5%
1970 162,437 26,836 19.8%
1980 181,629 19,192 11.8%
1990 189,719 8,090 4.5%
2000 199,775 10,056 5.3%
SOURCE, Bureau of the Census, Census of Population
The average household size in Richmond County has declined steadily from 3.21 persons
per household in 1970 to an estimated 2.34 persons per household in 2006.
The city’s population continues to age. The median age of Richmond County’s population
has risen from 23.9 years in 1970 to an estimated 33.5 years in 2006.
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Near-term projections for Augusta indicate a decline in the number of pre-school children,
teenagers and young adults, and an increase in the number of middle-age, older adults and
the elderly.
Population Projections, Richmond County, 2010-2030
199,775 200,075
202,476
205,715
209,521
214,445
219,913
185,000
190,000
195,000
200,000
205,000
210,000
215,000
220,000
225,000
2000 2005 2010 2015 2020 2025 2030
Educational attainment among the city’s resident population is improving but continues to
lag behind some metro area counties and the state of Georgia. For example, statewide a
higher proportion of adults have college degrees, and a lower percentage have less than
high school education.
Augusta’s median household income and per capita income levels have increased in
recent years and are projected to continue to rise. However, even with the increases,
Augusta figures continue to be lower than comparable averages for the state and
metropolitan area.
The percentage of Augusta’s population living in poverty, 20%, is higher than comparable
levels for the Augusta MSA, the state of Georgia and selected counties in the Augusta
MSA.
HOUSING
Augusta's housing reflects the city's history and early development patterns. It also reflects the
suburban style development pattern that predominated in recent decades. Residential land
uses cover approximately 30,000 acres in the city. This includes a mix of single-family, site-
built residences at various densities, duplexes, apartments, manufactured homes, and group
quarters. Some of the basic facts about the city’s housing include the following:
The detached single-family, site-built home is the dominant type of housing unit in the
market, representing an estimated 66.7% of the total units in the city. Apartments
(structures with 3 or more units) comprise an estimated 18% of the housing stock.
Manufactured homes account for another 7.7% of the housing units.
Between 2000 and 2006, an estimated 3,963 units have been added to the county’s
housing stock. This represents a 4.8% increase in the number of housing units. While low
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by comparison to housing unit growth in the MSA, it is comparable to housing unit
growth rates for other second tier cities in Georgia.
Augusta has a higher percentage of renter-occupied housing units, 42% of total occupied
units, than does the Augusta MSA (30%). Factors contributing to the higher percentage of
renter-occupied units in Augusta include the age of the housing stock and the presence of
facilities that cater to more transient populations.
The age of Augusta's housing stock reflects the comparatively rapid growth that took
place in the decades after World War II. Over half (54.8%) of the housing units were
constructed between 1940 and 1979. Another 30% of the units were constructed between
1980 and 1999.
The cost of housing in Augusta, both owner and renter, has increased steadily over the
decades. Even with the increase, the cost of housing remains lower than regional and state
levels and contributes to the area's lower than average cost of living index.
Household Projections, Richmond County, 2010-2030
73,920 75,678 78,149 81,053 83,952 87,031 90,417
0
10,000
20,000
30,000
40,000
50,000
60,000
70,000
80,000
90,000
100,000
2000 2005 2010 2015 2020 2025 2030
Some of the challenges that the city faces with regard to population and housing include:
• Increasing the population growth rate
• Remaining an attractive community for a variety of household types: young and
old, large and small.
• Providing a variety of housing types and styles
• Attracting more residents to inner-city neighborhoods
• Meeting the housing needs of the homeless and those in need of affordable
housing
ECONOMIC DEVELOPMENT
Augusta is at the heart of a metropolitan area that spans six counties and including over
523,000 residents (Census Estimate, 2006). Total non-farm employment in the Augusta MSA
is approximately 215,000 (Georgia Department of Labor, October 2007, unadjusted). In
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terms of private sector employment, major industries in the region include manufacturing,
retail trade, professional and business services, educational and health services, and leisure
and hospitality services. Government accounts for 19.5% of total employment, with state and
local government employment averaging a total of 35,000.
Augusta has a diversified economy that mirrors the MSA economy in many respects.
Employment is highest in the service, retail trade and manufacturing sectors. Manufacturing
facilities in the city produce textiles, paper products, chemicals, transportation equipment, and
food products. Retail trade establishments are located in the downtown, in shopping centers
on major roads and on individual sites. Large facilities such as Augusta Mall and Augusta
Exchange draw customers from throughout region.
Major employers in the service sector include health care and related facilities, educational
institutions and business service establishments. Nine hospitals are the most visible
component of the city's health care industry. Additional health care jobs are provided at
clinics, nursing homes, laboratories, and the offices of doctors, dentists and other health care
practitioners. Major educational institutions providing employment include the Medical
College of Georgia, Paine College, Augusta State University, Augusta Technical College, and
the Richmond County Board of Education.
Employment in Richmond County is projected to increase over the next two decades as
shown in the following chart. Services, retail trade, government, and manufacturing will
continue to be the four largest sectors.
Employment Projections, Richmond County, 2010-2030
104,578 103,437 108,416 112,752 116,699 120,433 124,648
0
20,000
40,000
60,000
80,000
100,000
120,000
140,000
2000 2006 2010 2015 2020 2025 2030
Year
Wage Levels - Average weekly wages are rising in all employment sectors, but the
average weekly wage for city residents, $680.00, is $96.00 less than the average
weekly wage statewide.
Income - Both median household and per capita income figures continue to rise, but
remain below comparable levels for the metropolitan area, the state, and the nation.
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Employment and Commuting – Approximately 80% of employed Augusta residents
work in Augusta-Richmond County. Another 9% work in Columbia County and an
additional 5% commute to jobs in Aiken County.
Unemployment – Historically the unemployment rate has been higher in Augusta than
in the state and nation.
Augusta and Richmond County have experienced steady economic development and growth
in recent years. The local economy went through a period of readjustment during the mid-
1990s as downsizing took place at the Savannah River Site and managed care affected the
health care industry. Being a border community, Augusta is sometimes at a competitive
disadvantage to neighboring South Carolina communities in the area of industrial recruitment.
The local economy has adjusted to the changes in the market and continues to experience new
investment and the creation of new jobs. Countless small businesses have been established or
expanded, and new retail and office space continues to be added to the market. This
investment is but one indicator of how the public and private sectors continue to work
together to market the area, plan for future economic development and recognize the
contribution of business and industry to the quality of life in Augusta.
Augusta is the economic hub of a market area that extends beyond the metropolitan area to
include a number of the adjoining rural counties. The city is projected to remain the regional
center of employment and trade in the future. However, the community has several economic
development needs to address. These needs include:
Continued diversification of the economic and employment base
Offer additional incentives to attract new business and industry
Increase wage levels in all sectors currently below the state average
Increase household and per capita income levels in relation to state and national
averages
Decrease the unemployment rate in relation to state and national averages
Work to retain and expand existing business and industry
TRANSPORTATION
Augusta-Richmond County is served by a street network that includes two interstate
highways, four federal highways, ten state routes, and over 1,000 miles of local roads. A
fairly extensive network of sidewalks is present within the old city limits, but there are very
few in the neighborhoods and commercial centers of the former county. Sidewalks are
located along some sections of the arterial and collector roads, but do not form a network that
pedestrians can utilize. Sidewalks also are located adjacent to many of the public schools.
Off-road facilities used by walkers, joggers and cyclists include the Augusta Canal towpath,
Savannah River levee, and paved trails at some county recreation centers. Designated on-road
bicycle facilities include the part of Georgia state bicycle route #50 located in the city, and an
extension of the Augusta Canal multi-use trail that connects to Dyess Park and the Augusta
Riverwalk via several downtown streets.
There are two airports in Augusta: Augusta Regional Airport at Bush Field and Daniel Field.
Augusta Regional Airport is a 1,500-acre commercial airport located at the intersection of
Tobacco Road and Doug Barnard Parkway (SR 56 Spur). A new airline passenger terminal is
under construction with a final completion date of March 2008. Daniel Field, located on a
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152-acre site at the intersection of Wrightsboro Road and Highland Avenue, is a general
aviation airport. Major facilities include two runways, two hangars, a ten bay T-hangar,
outdoor tie-down areas, and a control tower.
Augusta Public Transit (APT) provides public transportation on 10 fixed routes within the
city. The system is primarily radial with 8 routes terminating at the Transfer Facility at 1546
Broad Street. The remaining two routes, Barton Chapel and Lumpkin Road, terminate at a
transfer point at K-Mart shopping center located southwest of downtown. APT also provides
rural transit and paratransit services to eligible riders. Freight rail service is provided by two
railroads: Norfolk Southern and CSX Transportation, Inc.
A majority of Richmond County residents commute to work by themselves. More than 74%
of workers drive to work alone. Another 12% carpool to work. Eight (8) percent walk to
work and approximately one percent use public transportation. The local bus system is the
predominant public transportation mode. Overall, the means of transportation to work
remains similar to what it was in 1990 and 2000.
Means of Transportation to Work
Richmond County, 2006
Means of Transportation to Work Number of Workers* Percent of Workers
Drove alone 60,117 74.00%
Carpooled 9,903 12.20%
Public transportation: 1,049 1.30%
Walked 6,400 7.90%
Worked at home 2,646 3.30%
Other means 1,173 1.40%
Total 81,288 100%
* Richmond County Residents
Source: U.S. Bureau of the Census, 2006 American Community Survey
Augusta is an active participant in the Augusta Regional Transportation Study (ARTS), a
continuous planning process designed to identify transportation needs in the region and
program projects to address the needs. Over the last 40 years, a variety of transportation
improvement projects have been completed through the ARTS. Tobacco Road, Windsor
Spring Road, Gordon Highway, Doug Barnard Parkway, Deans Bridge Road, Jimmie Dyess
Parkway, Wheeler Road, Riverwatch Parkway, Bobby Jones Expressway (I-520 and I-20 are
some of the major roads that have been either widened or constructed as a result of
transportation planning. Planned road widening projects on Alexander Drive, St. Sebastian
Way, Greene Street, Mike Padgett Highway (SR 56) and Windsor Spring Road will result in
additional improvements to the system. Other types of projects programmed and completed
through ARTS include railroad overpass projects, bicycle and pedestrian improvements and
the purchase of new transit vehicles.
The 2030 ARTS Long Range Transportation Plan includes a number of other transportation
improvement projects programmed for implementation over the next 20 years, including
several major projects in Augusta. Among the challenges that Augusta faces regarding
transportation are the following:
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1. Increased congestion on freeways and some major highways
2. Financing and timely implementation of needed road and bridge projects
3. Improving safety on some roads and bridges
4. Making more efficient use of the existing transportation network
5. Long-term financing of public transportation
6. Increasing demand / need for additional bicycle and pedestrian facilities
COMMUNITY FACILITIES AND SERVICES
Residents of Augusta depend on and use a variety of community facilities and services found
in most cities. Among the major government facilities and services are the following:
Law Enforcement - The Richmond County Sheriff’s Office an independent public agency
headed by an elected sheriff, provides law enforcement and related services and facilities.
The office employs 716 people and is divided into four divisions: Administrative, Uniform
(or Patrol), Criminal Investigation, and the Jail Division. The Sheriff's Office also staffs and
operates a training center.
Fire Protection and EMS – The Augusta-Richmond County Fire Department provides full-
time professional fire protection to all parts of Augusta and within the city of Blythe. The
service area covers approximately 214 square miles (excluding Hephzibah and Fort Gordon),
and includes a mix of residential areas, high value districts, and woodlands. The Augusta 9-1-
1 Center is located at 911 Fourth Street in downtown Augusta. The center is fully staffed on
each shift with properly trained and equipped Emergency Medical Dispatchers.
Recreation and Parks - There are sixty-four (64) public recreation facilities located in
Augusta and Richmond County. Generally speaking, the facilities include community
centers, neighborhood parks, playgrounds and specialized facilities. The Augusta Recreation
and Parks Department is the line agency responsible for recreation facilities and activities.
The department has nine (9) divisions: Administrative, Athletics, Aquatics, Golf Course,
Marketing, Operations, Planning and Development, Senior Services, and Special Events.
Water and Sewer Service - The Augusta Utilities Department is responsible for the
operation and maintenance of the municipal water and sewerage systems. In addition, the
Department provides customer service functions including meter reading and customer
billing, revenue collection, and inspection of new construction.
Augusta owns and operates a water system serving over 60,000 residential and 8,000
commercial and industrial customers. The system's surface water supply is the Savannah
River, supplemented by groundwater wells. Water from the Savannah River is treated at
either the Highland Avenue Water Treatment Plant or the Max N. Hicks Water Treatment
Plant. Water from the wells is treated at one of three ground water treatment plants (GWTP).
Water transmission and distribution facilities convey the water from the treatment plants
throughout the 210 square mile water service area.
The city of Augusta's sanitary sewerage system serves approximately 47,744 residential and
5,900 commercial and industrial customers. The sewer system covers an area of
approximately 106 square miles and serves an estimated population in excess of 150,000.
Augusta's wastewater collection and conveyance system consists of 8 drainage basins, 28
wastewater pumping stations, and approximately 680 miles of collection sewers. Augusta
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owns and operates two wastewater treatment plants: the J. B. Messerly Wastewater
Treatment Plant (WWTP) located on Doug Barnard Parkway, and the Spirit Creek WWTP on
Bennock Mill Road. The Messerly WWTP is the much larger of the two plants in terms of
facilities and treatment capacity.
Stormwater Management – Augusta’s stormwater drainage system includes a variety of
inlets, catch basins, drain pipes, open channels, culverts, detention and retention ponds and
outlet structures. Generally speaking, in the urban service district stormwater is collected in
catch basins and piped to a receiving channel or creek located in one of nine (9) drainage
basins. In the suburban service district, storm water from residential and commercial
development is usually piped to a retention pond. The retention pond holds the storm water
and releases it at a controlled rate either into the city’s conveyance system or into a natural
drainage area. . The city’s stormwater management program includes components designed
reduce pollutants in runoff from commercial and residential development, eliminate all
remaining combined storm and sanitary sewers, monitor and control pollutants discharged
from the city’s stormwater system and educate the public about water quality issues.
Solid Waste Management – The Augusta Solid Waste Management Department administers
the municipal solid waste program and operates a Subtitle D Solid Waste Facility (landfill)
located at 4330 Deans Bridge Road. The landfill operates as an enterprise fund (i.e., it is
funded by dollars generated from tipping fees) and receives municipal solid waste generated
in Augusta and other parts of the region. The part of the landfill acreage in use at the present
time has enough capacity to remain in use for 95 years.
Private haulers provide solid waste collection and disposal services to commercial,
institutional and industrial customers in the city. Private companies provide dumpsters,
compactors and roll-off containers to their customers and dispose of collected solid waste at
the landfill. The haulers have contracts with the city to provide these services and equipment.
Collection services also include curbside recycling, yard waste and bulky waste collection.
The landfill also has a courtesy drop off area for residents to dispose of one to two bags of
household waste at no charge.
Following consolidation of the city and county in 1996, solid waste collection service was
gradually extended from the urban services district (the former city) to parts of the suburban
services district. The goal was to provide area-wide solid waste collection service. As of 2007
approximately 90% of the suburban area was served by the city-provided collection services.
Collection services will continue to expand with the growth of Augusta.
Cultural Facilities and Related Attractions – Augusta is fortunate to have a variety of
cultural facilities and related attractions including the following:
• Libraries - The East Central Georgia Regional Library serves the five counties of
Burke, Columbia, Lincoln, Richmond and Warren. The main library is located at
902 Greene Street in downtown Augusta. The Talking Book Center for the Blind
and Physically Handicapped is adjacent to the main library. There are five other
branches in the city: Appleby Branch, 2260 Walton Way; Diamond Lakes Branch,
101 Diamond Lakes Way, Hephzibah; Friedman Branch, 1447 Jackson Road;
Maxwell Branch, 1927 Lumpkin Road, and Wallace Branch, 1237 Laney-Walker
Boulevard.
• Museums – Art and history museums located in downtown Augusta include the
Augusta Museum of History, the Morris Museum of Art, the Lucy Craft Laney
House and Museum of Black History and the Gertrude Herbert Institute of Art.
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Other house museums include Meadow Garden, the Ezekiel Harris House and the
Boyhood Home of Woodrow Wilson. The Joseph Lamar Boyhood Home includes
the offices of Historic Augusta, Inc., a gift shop, and space to rent for small
gatherings.
• Auditoriums and Performing Arts Centers – Facilities in this category include
the James Brown Arena (formerly the Augusta-Richmond County Civic Center),
the Bell Auditorium, the Imperial Theatre, the Sacred Heart Cultural Center and
the Maxwell Performing Arts Theatre at Augusta State University.
• Other Attractions – Facilities in this category include Riverwalk Augusta,
Springfield Village Park, the Augusta Common, Fort Discovery, Lake Olmstead
Stadium, Phinizy Swamp Nature Park and the Augusta Canal National Heritage
Area.
Hospitals and Related Health Care Facilities - Augusta has a long history of service in the
field of medicine. As a result, medical care, research and education facilities are vital to
community life and the area economy. Major facilities in this category include University
Hospital, the Downtown Veterans Administration Center, the Charlie Norwood VA Medical
Center (formerly the VA Uptown Division), Trinity Hospital (formerly St. Joseph Hospital),
Walton Rehabilitation Hospital, Doctor’s Hospital, East Central Regional Hospital – two
facilities - (formerly Georgia Regional Hospital and Gracewood Sate School and Hospital),
Dwight David Eisenhower Army Medical Center and the Medical College of Georgia and
Hospitals and Select Specialty Hospital.
Maintaining adequate community facilities and services is critical to the quality of life in the
city and to future development. The addition of the Special Local Options Sales Tax, the
issuance of bonds, the creation of enterprise funds and the use of other creative financing
techniques has made it possible for the city of Augusta, the Richmond County Board of
Education, and other boards and authorities, to improve roads, drainage and utility systems,
public buildings, recreation facilities, public safety buildings and medical facilities.
Even with these added finances, funding all of the needed projects has proven to be
challenging and has resulted in delays in the construction of some facilities. A comprehensive
Capital Improvements Program (CIP) could be an effective tool in meeting needs in a timely
manner, guiding growth to desirable locations and ensuring that the necessary infrastructure is
in place to serve both existing areas and new development. A CIP would also spell out how
specific infrastructure projects would be financed and when they would be designed and
constructed.
HISTORIC RESOURCES
Augusta is the second oldest city in the state of Georgia. Because of its age and the presence
of many historic resources, historic preservation has been a part of community life for many
years. Historic preservation in Augusta is marked by a wide variety of activities. From
preparation of National Register nominations, to rehabilitation of historic buildings, to local
design review, to participation in historic preservation programs, individuals and
organizations are interested in preserving the past and at the same time making historic
resources a part of the city's future.
Augustans have long been involved in a variety of historic preservation programs. The
National Register of Historic Places is probably the most well known of the Federal
preservation programs. Participation in the program has resulted in the designation of eight
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(8) National Register Historic Districts in Augusta, encompassing approximately 6,200
properties. Thirty-four (34) properties are listed individually on the National Register. These
districts and properties represent many aspects of Augusta's history and include the central
business district, industrial facilities, urban neighborhoods, institutional buildings, and rural
resources. They reflect the significant contributions made by statesmen, businessmen,
religious leaders, ethnic groups, racial minorities, and ordinary citizens to the history and
development of the community. Additional districts have been marked as potentially eligible
for listing.
Three areas - Downtown, Summerville and Olde Town - have also been designated as local
historic districts under the city's historic preservation ordinance. The ordinance specifies that
the Augusta Historic Preservation Commission review work affecting the exterior appearance
of any property in a local historic district prior to a building permit being issued.
Property rehabilitation and reuse is an integral part of historic preservation in Augusta. Every
day property owners and investors rehabilitate historic structures for use as homes,
apartments, offices, and retail establishments. Examples of these private projects are found
throughout downtown Augusta and in several neighborhoods. Most such projects are privately
financed, but some owners also take advantage of rehabilitation tax credit and tax abatement
programs. For a number of years the city has used federal funds to finance a façade
rehabilitation program. Over the last 25 years, façade grants have helped finance the
rehabilitation of approximately 160 historic commercial and residential structures.
The city has participated in the Certified Local Government (CLG) Program for over 20
years. This federal program recognizes communities that establish historic preservation
ordinances and programs that meet certain standards. As a CLG, Augusta receives technical
assistance on preservation issues, is part of a nationwide network of local governments
involved in preservation, and is eligible to apply for preservation planning grant funds. Over
the last 15 years, historic preservation grants have helped fund a variety of preservation
planning projects. Examples include historic resource surveys, a draft local historic
preservation ordinance, the Augusta-Richmond County Historic Preservation Plan, National
Register nominations, and design guidelines for three historic districts - Bethlehem,
Downtown and Olde Town.
People and organizations have long taken action to record historic events and make sure that
the rich and varied of Augusta is maintained. Over the years monuments and markers have
been erected throughout the community to commemorate notable statesmen, events (e.g. wars,
natural disasters), educators, community leaders, religious leaders, and the location of historic
events and structures. A number of organizations and institutions are responsible for the
maintenance of historic documents, artifacts and records. These include the Augusta Museum
of History, Richmond County Historical Society, Historic Augusta, Inc., Augusta
Genealogical Society, and libraries at Augusta State University, Paine College and the East
Central Georgia Regional Library. In addition, a number of local ethnic organizations and
clubs work hard to preserve the rich and varied cultural history of Augusta and Richmond
County. Ethnic cultural and arts festivals provide an opportunity for residents and visitors to
learn more about local history and keep important traditions alive.
The community has made great strides in bringing recognition to Augusta's historic resources,
restoring and rehabilitating them, and making them a part of daily life. Programs and projects
are in place to deal with many historic preservation needs, but some have not been addressed.
Some of the remaining needs include:
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1. Updating and consolidating the local historic resource surveys that are 20-30 years
old.
2. Stabilizing and protecting the resources that continue to be threatened due to neglect
or insensitive rehabilitation.
3. Strategies or programs to encourage ordinary maintenance and repair or the
mothballing of vacant buildings.
4. Continuing to stress the economic benefits of historic preservation and how it
contributes to education, tourism, economic development and neighborhood
revitalization.
5. Updating the Augusta-Richmond County Historic Preservation Plan (1991) to better
reflect the changes in Augusta’s preservation activities and establish a comprehensive
set of goals for the future.
NATURAL RESOURCES AND GREENSPACE
Augusta is blessed with natural resources that contribute to progress and enhance the quality
of life in the community. The local climate, soils, air quality, water resources, plant and
animal habitat, forests and park and recreation areas serve as attractors for new development.
As urban development continues it is important to protect these natural resources and enlist
public support and participation in protection measures.
In recent years, the city of Augusta has taken several steps to protect its water resources and
air quality. These steps include:
• Adopted ordinances and regulations to protect aquifers and groundwater recharge
areas, water supply watersheds, and the Savannah River Corridor. These
ordinances were enacted in accordance with environmental standards established
by the Georgia Department of Natural Resources.
• Amendments to the Flood Damage Prevention Ordinance to increase restrictions
on developing within the 100-year floodplain of streams and rivers.
• Completed the Augusta Watershed Assessment. This two-year project identified
areas where surface water is affected by pollution and developed strategies for
protecting and improving water quality.
• Completed the Augusta-Central Savannah River Basin Source Water Assessment.
This two-year project evaluated the susceptibility of public water systems in the
river basin to draw water contaminated by identified sources at concentrations that
would pose a health concern.
• Implemented a number of water and sewer system improvement projects. Bond-
financed projects that impacted water quality and quantity include providing sewer
service to unsewered areas, upgrading and expanding water and wastewater
treatment facilities, upgrading existing wastewater interceptor lines, and
infiltration/inflow reductions in the wastewater collection system.
• Developed and implemented a Community Greenspace Program in accordance
with state regulations. Adopted by the Augusta Commission in November 2000,
and updated in October 2002, the Greenspace Program is designed to preserve up
to 20% of the city's land area as greenspace. Areas targeted for protection include
lands along the Savannah River, within Phinizy Swamp, and adjacent to local
creeks and streams.
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13
• In December 2002, the city of Augusta entered into an Early Action Compact
(EAC) with Georgia EPD and U. S. EPA. The EAC is a Memorandum of
Agreement for the express purpose of developing and implementing an Early
Action Plan (EAP) that will reduce ozone levels in the Augusta area to maintain
compliance with federal air quality standards
• Adopted a seasonal open burning ban that took effect in 2005. The ban, which is in
effect from May 1 – September 30 each year, is designed to limit open burning
during the hottest, sunniest time of the year when weather conditions can intensify
air quality problems.
• Adopted conservation subdivision regulations In 2003 Augusta’s zoning regulations
were amended to accommodate conservation subdivisions. A conservation
subdivision is a subdivision in which a large percentage of the site is set aside as
permanently protected greenspace. The remainder of the tract is then developed at
a higher density than normally allowed in the use zone.
Environmental stewardship is a goal of many people in the community, not just the local
government. Educators and non-profit organizations teach children and adults about how the
natural environment works and methods to protect natural resources. Hands-on activities and
experiences are available at facilities such as the Phinizy Swamp Nature Park and the Spirit
Creek Educational Forest. Business and industry support the work of environmental
organizations, participate in programs related to air and water quality assessment, and comply
with applicable environmental regulations in their own operations. Stakeholders as diverse as
farmers, hunters, bird watchers, and environmental engineers are working together to protect
our natural resources.
A wide variety of initiatives have improved the condition of some natural resources and
heightened community awareness of the continuing threats to the natural environment. Still,
much remains to be done to correct past mistakes and assure a better future for our remaining
natural resources and our quality of life. The city of Augusta intends to continue the
following natural resource protection activities.
• Administer and Enforce Ordinances - The city will continue to administer and enforce
the natural resource protection ordinances outlined in this chapter. The city will
amend the ordinances as necessary and respond with new ordinances if the need
arises.
• Implementation of Best Management Practices - The City will implement structural
and non-structural BMPs in order to protect water resources and limit the effect of
point and non-point sources of pollution.
• Public Outreach / Education - The City will work with stakeholders to develop
solutions to environmental problems and to foster the sharing of information related to
environmental quality and protection.
• Expand Community Greenspace Program - The City will build on the initial success of
the Community Greenspace program. Working with the Savannah River Land Trust
and others, the city will aggressively pursue the protection of additional lands through
fee simple acquisition, purchase of easements, restrictive covenants and donation of
land.
Attachment number 2
Page 13 of 16
Item # 20
14
LAND USE
Augusta land use patterns reflect an older city combined with newer suburbs and semi-rural
areas. Land use within the old city limits includes neighborhoods of varying ages, a central
business district, concentrations of public / institutional uses, commercial uses in shopping
centers and on individual sites, and industrial uses on scattered sites. These uses are connected
by a series of streets and highways, most of which are laid out on a grid pattern. In many
cases, residential, commercial and industrial uses are in close proximity to one another,
reflecting development that occurred prior to enactment of the local zoning ordinance.
In contrast, that part of the city formerly in unincorporated Richmond County is characterized
by a land use pattern more like a community that developed after World War II. Major urban
land uses (residential, commercial, industrial and institutional) are separated from one
another. Detached, single-family residences in subdivisions, apartment complexes, and
manufactured homes are the predominant residential uses. Strip commercial development is
prevalent along all of the major arterial highways and consists of shopping centers, office
complexes, and businesses on individual sites. Major manufacturing plants are situated in
industrial parks or on individual sites in close proximity to highways and railroad lines. At the
fringe of the urbanized part of the city, development becomes sparse and gives way to more
open space, the occasional farm, residences on larger lots, and woodlands.
Augusta’s land use pattern has many impacts on the community. The impacts vary by type,
location and intensity. For example, the impact of growth on downtown and older
neighborhoods is different from those in the suburbs and semi-rural areas. These impacts can
be grouped into four categories:
1. Blight and lack of investment, particularly in downtown Augusta and several inner-
city neighborhoods
2. Demand for additional public facilities and services, especially in suburban and semi-
rural parts of the city
3. Impacts on the natural environment, including an increase in the amount of impervious
surfaces in the community, an increase in point and non-point sources of water
pollution, alteration of floodplains and wetlands, soil contamination, alteration of plant
and animal habitat, and an increase in noise and air pollution
4. Changes in land use also affect the quality of life. In an urban setting a good quality of
life usually means that a community has advantages in such areas as climate,
employment opportunities, housing price and choice, schools, transportation facilities
and cultural and recreational amenities. The quality of life can be adversely affected
by changes in land use that result in such things as overcrowded schools, traffic
congestion or the conversion of open space or woodlands to an urban use.
Future land use will be influenced by such factors as current development patterns and trends,
the presence of utilities and improved roads, environmental constraints, the availability of
land, proximity to complementary land uses, and the application of land use policies and
regulations. The increase in population and households forecasted over the next two decades
gives the community an opportunity to shape community character and adjust existing
policies and activities to meet changing needs.
Over the next twenty years new residential development in Augusta will include a mix of
housing types in a variety of settings. The majority of new units will be single-family
detached units built in conventional suburban subdivisions. Areas in south Augusta and west
Attachment number 2
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Item # 20
15
of Augusta Mall are the most likely locations for both new site-built units and manufactured
housing units. Higher-density single-family residences (townhouses, patio homes) and
apartments will be sited where land is in short supply and where proximity to employment
and commercial centers is important. Infill residential development will continue in older
neighborhoods and additional downtown buildings will be converted to residential use.
The continued diversification of the area’s economy and employment will generate additional
commercial and industrial development over the next two decades. The majority of new
commercial development will be attracted to sites located in the suburbs and transitional
urban/rural areas. Sites on roads and intersections with high vehicle traffic counts will
continue to be especially attractive. Additional commercial and office development will be
attracted to the revitalized downtown and inner city neighborhoods.
New industrial development will be located in established industrial parks and on other
suitably zoned sites with good connections to the surface and air transportation networks.
Expansion of existing manufacturing and warehousing operations will account for a
significant amount of investment, but probably not consume a great deal of additional land.
These changes in land use give the community an opportunity to influence future land use in
the city. City government, community stakeholders and the general public are in fact actively
working on a variety of initiatives that impact future land use. Among the major opportunities
the community has for shaping future land use are the following:
1. Encouraging Infill Development - Infill development projects use vacant or
underutilized land or buildings in previously developed areas for buildings, parking
and other uses. Examples of infill development initiatives ongoing in Augusta include
downtown redevelopment, neighborhood revitalization and redevelopment of older
commercial centers. These and related activities reuse existing resources to facilitate a
mix of land uses, create an attractive environment for private investment, increase
housing choice and make efficient use of existing public facilities and services.
2. Implementing Smart Growth Policies and Programs – The “smart growth”
movement is a nationwide movement in which communities are adopting policies and
programs that result in development that serves the economy, the community and the
environment. The existing Comprehensive Plan includes several land use policies
patterned after smart growth principles. These policies are factored in when land use
decisions are made. In addition stakeholders throughout the city are working on
projects to create more walkable neighborhoods, preserve open space and
environmental areas and creating a range of housing choices and opportunities.
3. Identifying Character Areas – A character area is a specific geographic area within
the community that has unique or special characteristics to be preserved or enhanced,
has potential to evolve into a unique area with more intentional guidance of future
development, or requires special attention due to unique development issues.
Examples of character areas include downtown Augusta, a suburban commercial
corridor in need of redevelopment or a rapidly developing interstate interchange.
Each character area is a planning sub-area within the city where more detailed, small-
area planning and implementation of certain policies, investments, incentives, or
regulations may be applied in order to preserve, improve, or otherwise influence its
future development patterns in a manner consistent with the city’s vision for future
development. The ongoing update of the Comprehensive Plan provides the
Attachment number 2
Page 15 of 16
Item # 20
16
opportunity to identify character areas throughout the city and plan for the future use
and treatment of these areas.
Attachment number 2
Page 16 of 16
Item # 20
1
DRAFT COMMUNITY PARTICIPATION PROGRAM
FOR
AUGUSTA-RICHMOND COUNTY COMPREHENSIVE PLAN
AS UPDATED FEBRUARY 14, 2008
A. INTRODUCTION
The purpose of the Community Participation Program for Augusta-Richmond County
is to insure that citizens and other stakeholders are aware of the planning process and
are provided opportunities to comment on the update of the City’s comprehensive
plan, the individual plan components, and any plan amendments. More importantly,
citizens should have the ability to participate actively in the process of defining the
community’s vision, goals, policies, priorities and implementation strategies.
B. LIST OF STAKEHOLDERS
The Augusta Commission, the Augusta-Richmond County Planning Commission and
Planning Commission staff will work together to identify those individuals and
groups that have a special interest in the development of the Community Agenda for
Augusta-Richmond County. The stakeholders include representatives of the various
organizations as listed in the table below. Stakeholders will be called upon to assist
with the development of the Community Assessment, identifying issues and
opportunities that should be addressed and recommending strategies to be included in
the Community Agenda. As the planning process moves forward, additional
stakeholders are likely to be identified and will be added to the list.
AUGUSTA-RICHMOND COUNTY COMPREHENSIVE PLAN UPDATE
STAKEHOLDER LIST
NAME OF ORGANIZATION / AGENCY NAME OF REPRESENTATIVE*
PLANNING COMMISSION
Comprehensive Plan Committee
Members
Pete Fulcher, Margaret Armstrong,
Gene Hunt, Robert Anderson
CITY DEPARTMENTS
City Administrator Fred Russell
Utilities Max Hicks
Engineering / Traffic Engineering Abie Ladson
Recreation and Parks Tom Beck
Housing & Community Development Chester Wheeler
Transit Heyward Johnson
Attachment number 3
Page 1 of 7
Item # 20
2
AUGUSTA-RICHMOND COUNTY COMPREHENSIVE PLAN UPDATE
STAKEHOLDER LIST
NAME OF ORGANIZATION / AGENCY NAME OF REPRESENTATIVE*
License and Inspection Rob Sherman
Sheriff Sheriff Ronnie Strength
Fire and EMS Chief Howard Willis
Solid Waste Mark Johnson
Environmental Engineer Garrett Weiss
AUTHORITIES AND COMMISSIONS
Housing Authority Jake Oglesby
Augusta Canal Authority Dayton Sherrouse
Aviation Commission Tammy Strange
Convention and Visitors Bureau Barry White
Land Bank Authority Rob Sherman
NEIGHBORHOOD ASSOCIATIONS See contact list on file at Planning
Commission
EDUCATION
Board of Education Supt. Dana Bedden
Medical College of Georgia Dr. Michael Ash
Paine College Dr. George A. Bradley
Augusta State University Dr. Kathy Hamrick
Augusta Technical College Mr. Terry Elam
DEVELOPMENT COMMUNITY
Homebuilders Association Ernie Blackburn
Board of Realtors Beverley Pardue
Commercial Developers Mark Senn
ECONOMIC DEVELOPMENT
Chamber of Commerce Sue Price
Development Authority Walter Sprouse
Downtown Development Authority Margaret Woodard
Augusta Tomorrow, Inc Camille Price
Destination 2020 Jan Wiggins
CSRA Regional Development Center Andy Crosson
CSRA Business League Todd Gaines
South Augusta Pride and Progress Jimmy Smith
Fort Gordon Col. John Holwick
Attachment number 3
Page 2 of 7
Item # 20
3
AUGUSTA-RICHMOND COUNTY COMPREHENSIVE PLAN UPDATE
STAKEHOLDER LIST
NAME OF ORGANIZATION / AGENCY NAME OF REPRESENTATIVE*
UTILITIES
Postal Service Karin Knight
Georgia Power Tim McGill
Georgia Power Transmission Anita Kattegate
Georgia Natural Gas Greg Flanagan
AT&T Calvin Hamby
Comcast Cliff Esposito
Knology
ENVIRONMENTAL / CULTURAL
Savannah Riverkeepers Frank Carl
Briar Creek Soil & Water Conservation Gary McFerin
Sierra Club – Savannah River Group Sam Booher
Southeastern Natural Sciences
Academy
Dr. Gene Eidson
CSRA Land Trust Derek Vanover
Historic Augusta, Inc. Erick Montgomery
UGA Extension Service Sid Mullis
SOCIAL SERVICE NONPROFITS See Planning Commission Outlook
distribution list labeled Community and
Economic Development
CHDOS AND RELATED
Promise Land CDC Sheila Boazman
East Augusta CDC Charlene Watkins
Antioch Ministries, Inc. Scylance Scott
Laney Walker Development Corp Anthony Chandler
Sand Hills UDC Tim Wilson
30901 Development Corp. Francine Cayruth
Augusta Neighborhood Improvement
Corp.
Robert Cooks
*Note: Actual representative may be another person designated by the person listed.
Attachment number 3
Page 3 of 7
Item # 20
4
C. SUMMARY OF PARTICIPATION TECHNIQUES
The Augusta-Richmond County Planning Commission will guide the Citizen
Participation Program associated with the plan update on behalf of the Augusta
Commission. A variety of tools and techniques will be used to build consensus for the
plan and ensure that the planning process is open, inclusive and interactive.
The Community Participation Program tasks are derived from the need to educate the
public and media regarding the Comprehensive Plan and to ensure broad participation by
the public. The following tasks will aid the planning, assessment, evaluation and
implementation of the Comprehensive Plan.
1. Comprehensive Plan Committee
The Comprehensive Plan Committee of the Augusta-Richmond County Planning
Commission will coordinate the entire Community Participation Program with the
assistance of the Planning Commission staff. The Comprehensive Plan Committee
is a standing committee of the Planning Commission and includes the chair of the
Planning Commission and three other board members.
2. Public Meetings
The Augusta-Richmond County Planning Commission will host public meetings
at three times during the plan update process.
• First Round of Meetings - The first round of meetings will kick-off the plan
update. The purpose of the first round of meetings will be to outline the plan
requirements, review the summary of the Community Assessment and present
the draft Public Participation Program and plan update schedule. An initial
opinion survey will be available at the kick-off meetings. Maps, handouts and
a PowerPoint slide presentation will also be used to convey information. This
round of meetings is a prelude to submission of the Community Assessment
and Public Participation Plan to the CSRA RDC and the Georgia Department
of Community Affairs (DCA).
• Second Round of Meetings – The purpose of the second round of meetings
will be to obtain input on the collective vision for the future of the city, obtain
input on community character areas and the issues and opportunities to be
addressed in the plan, and solicit ideas for strategies and projects to include in
the draft implementation program. Opinion surveys will be used to obtain the
desired input. This round of meetings is a prelude to the development of the
draft Community Agenda.
• Third Round of Public Meetings – The purpose of the third round of public
meetings will be to present the draft Community Agenda and obtain input on
its contents. The draft Community Agenda will be modified based on the
Attachment number 3
Page 4 of 7
Item # 20
5
input received during the meetings. This round of meetings is a prelude to
submission of the Community Agenda to the CSRA RDC and the Georgia
Department of Community Affairs (DCA).
3. Comprehensive Plan Committee Meetings
The Comprehensive Plan Committee will provide guidance and feedback
throughout the planning process. Meetings will be scheduled at appropriate
benchmarks to coincide with project deliverables and in advance of all public
meetings and hearings.
4. Bi-Weekly Staff Meetings
Bi-weekly meetings of the Planning Commission staff will be scheduled to
maintain the desired timelines, benchmarks and overall direction of the plan
update process.
5. Stakeholder Interviews
The Comprehensive Plan Committee will conduct stakeholder interviews at times
to coincide with the three rounds of public meetings. Identified stakeholders
include those on the list included under Section B of the Community Participation
Program. As the planning process moves forward, additional stakeholders are
likely to be identified and will be added to the list.
The purpose of stakeholder interviews is to identify major community issues and
develop a complete understanding of the public opinion, comments, and concerns,
including potential sources of conflict and anticipated barriers impeding effective
implementation. The Planning Commission staff will use prepared survey
questions and solicit general opinions as well. The results will be incorporated
into the development of the community vision and the Comprehensive Plan and
used to illustrate the impact that the feedback has had on the progress of the plan.
6. Project Website
The home page of the Augusta-Richmond County website will include a link to
information on the Comprehensive Plan Update. The information on the website
will include the plan update schedule, survey forms and results, public meeting
schedules, copies of maps, slide presentations and handouts and copies of project
documents. The information on the website will be updated throughout the
planning process. A dedicated e-mail address will be assigned to the
Comprehensive Plan project and will be managed by the Planning Commission
staff.
Attachment number 3
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Item # 20
6
7. Project Newsletter
A newsletter will be published at least four times during the development of the
Comprehensive Plan. Each issue of the newsletter will include summary
information about the status of the plan update, the results of public meetings and
hearings, information on the project website, information about how the general
public can become involved in the project and contact information for the
Planning Commission. The newsletter will be accessible on the project website,
distributed via e-mail and hard copies will be placed at community centers and
public libraries.
8. Public Information / Outreach Plan
The Planning Commission staff will coordinate the development of an effective
media plan to publicize information on the planning process to citizens and other
stakeholders. The following methods will be used to inform the citizens and
media about the plan progress.
• Media Education – Media outlets (print, radio and television) will be educated
about the plan using briefings, press releases and interviews. Feature stories,
columns and interviews will be used to inform the public about plan details.
• Public Information Materials – Outreach materials will be created and used to
help the public understand the Comprehensive Plan. These materials will be
distributed at public meetings and other locations to educate and establish
visible, continuous public feedback. Examples of public information materials
to be used include fact sheets, comment forms and project documents.
9. Required Public Hearings
In addition to the public meetings outlined in Section C (2) of the Community
Participation Program, Augusta-Richmond County will advertise and hold the two
public hearings required under the Georgia Standards and Procedures for Local
Comprehensive Planning. The first public hearing will be held after addressing
public comments on the draft Community Assessment the draft Community
Participation Program, but prior to their transmittal to the CSRA Regional
Development Center (RDC). The second public hearing will be held once the
Community Agenda has been made available for public review, but prior to its
transmittal to the RDC.
D. PLAN DEVELOPMENT TIMELINE
The following table identifies time frames for completion of the various steps of the plan
development process and the procedures for actively involving citizens and other
stakeholders in all phases of the planning process.
Attachment number 3
Page 6 of 7
Item # 20
7
Attachment number 3
Page 7 of 7
Item # 20
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Attachment number 4
Page 1 of 2
Item # 20
COM
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Attachment number 4
Page 2 of 2
Item # 20
Q: What is a comprehensive plan?
A: A comprehensive plan documents the vision for the future development of a community and outlines how the
community proposes to achieve the vision.
Q: What is the mandate for preparation of a comprehensive plan?
A: The Georgia Planning Act of 1989 established a coordinated planning program for the state of Georgia. The
cornerstone of the program is the preparation of a long-range comprehensive plan by each local government in the
state.
Q: Does Augusta have a comprehensive plan?
A: Yes. In 1992, Augusta and Richmond County adopted a joint comprehensive plan to meet the requirements of the
Georgia Planning Act. The consolidated government of Augusta-Richmond County adopted an updated version of
the comprehensive plan in February 2004
Q: Why is the comprehensive plan being updated now?
A: State law requires that comprehensive plans be updated in accordance with a schedule developed by the Georgia
Department of Community Affairs. The deadline for Augusta-Richmond County to complete and adopt an
updated comprehensive plan is October 31, 2008.
Q: What happens if Augusta doesn’t update the comprehensive plan?
A: If the comprehensive plan is not updated then the city will lose its designation as a Qualified Local Government
(QLG). Losing QLG status means the city will not be eligible to apply for certain loan and grant programs
administered by the state.
Q: What has to be included in a comprehensive plan?
A: The comprehensive plan must include the following three (3) components
1. Community Assessment – consists of an objective and professional assessment of data and information
about the community.
2. Community Participation Program – describes the local government’s strategy for ensuring adequate
public and stakeholder involvement in the preparation of the Community Agenda.
3. Community Agenda – includes a community vision for the future development of the city, a list of issues
and opportunities identified for future action and an implementation program for achieving the vision.
Q: What opportunities will there be for public involvement?
A: The Community Participation Program spells out the details of public and stakeholder involvement in the plan
update.
Q: Where can I get more information?
A: For information about the update of the Augusta-Richmond County Comprehensive Plan, contact the Augusta-
Richmond County Planning Commission, 525 Telfair Street, Augusta, GA 30901. Phone (706) 821-1796. Web
site – http://www.augustaga.gov/departments/planning_zoning/comp_plan_update.asp
For more information about the Georgia Coordinated Planning Program, contact the Georgia Department of
Community Affairs, 60 Executive Park South, N.E., Atlanta, GA. Phone (404) 679-4940. Web site –
http://www.dca.state.ga.us/development/PlanningQualityGrowth/programs/planning.asp
Augusta-Richmond County Comprehensive Plan
Plan Update - 2008
Questions and Answers
Attachment number 5
Page 1 of 1
Item # 20
Augusta-Richmond County
Planning Commission
525 Telfair Street
Augusta, GA 30901
Phone: 821-1796
Fax: 821-1806
VOLUME 1, ISSUE 1, FEBRUARY 4, 2008
Visit our website for additional information http://www.augustaga.gov/departments/planning_zoning/comp_plan_update.asp
feedback from the public re-
ceived during the initial meet-
ings.
xComplete a Survey— The is-
sues and Opportunities Survey
is designed to obtain input on
the vision for the future of Au-
gusta and the issues that resi-
dents want to address in the
Comprehensive Plan.
xProvide Feedback on Plan
Documents– The Community
Assessment, Community Par-
ticipation Program and the
Community Agenda are the
three basic elements of the
The Planning Commission invites you
to become involved in updating the
Comprehensive Plan. Public participa-
tion methods have been specifically de-
signed to aid your understanding of the
plan update process, keep you informed
as the project advances and solicit your
input. You can become involved in sev-
eral ways:
xAttend a Public Meeting or Hear-
ing—An initial round of public
meetings was held during the month
of January. Additional public meet-
ings will be held within the next 60-
75 days. This newsletter includes
Comprehensive Plan. The draft
Community assessment and draft
Community Participation Program
are already available for review and
comment. The Community Agenda
will be developed at a later stage in
the plan update process.
xVisit the Project Website—The
project website includes basic infor-
mation about the Comprehensive
Plan, the project schedule, survey
forms, public meeting information,
and project documents. The website
will be updated as the project pro-
gresses.
xContact the Planning Commis-
sion—The Planning Commission
staff will answer your questions
about the project, solicit your input
and provide you with project up-
dates.
The Augusta-Richmond County Planning Commission has initiated the process to update
the Augusta-Richmond County Comprehensive Plan. The Comprehensive Plan is a plan
for managing and guiding Augusta’s development over the next 20 years. The existing
Comprehensive Plan was adopted by the Augusta Commission in February 2004. Since
then many changes have taken place in the city and many community improvement pro-
jects have been completed. The updated Plan must be adopted by October 31, 2008.
“In the next ten (10) years, Augusta should become a
city of fairness for all people regardless of race or age”
— Gracewood Community Center Resident
AUGUSTA-RICHMOND COUNTY
COMPREHENSIVE PLAN UPDATE
Attachment number 6
Page 1 of 2
Item # 20
Population Issues:
xImproving educational attainment fig-
ures to a level that is consistent with
state-level education figures.
x Increasing employment and housing
options for Augusta’s young adult
population to remain in town.
xDecreasing the consistently high per-
centage of Augusta families living in
poverty.
Economic Development Issues:
xCollaborating with local and regional
economic development agencies to
develop a diverse economy based on
multiple industry sectors and ensure
employment opportunities in the city.
xAttracting new businesses that com-
plement the existing mix of business
and take advantage of our strengths.
xContinuing to diversify the economic
base of the city and ensure employ-
ment opportunities are available for
the varying income levels of Augusta's
population.
Housing Issues:
xRemoving dilapidated housing to pro-
tect health, safety and welfare of resi-
dents and to facilitate the construction of
new housing.
xMeeting the housing needs of the home-
less, the disabled and others in need.
xProviding flexibility in standards and
regulations to permit a mix of housing
types and densities in a single develop-
ment.
Natural Resources Issues:
xProtecting the quality of surface drinking
water sources (i.e. rivers, creeks, ponds,
etc.) from the effects of new develop-
ment.
Community Facilities Issues:
xProviding adequate public safety (law
enforcement, fire protection and emer-
gency services) facilities and services.
xSupporting new and / or improved
cultural and entertainment facili-
ties that enhance the quality of life
and contribute to tourism and eco-
nomic development.
xEliminating drainage problems
within the city.
Transportation Issues:
xIncreasing access to, and financ-
ing of public transportation.
xImplement the on-street and off-
street bicycle projects listed in the
regional bicycle and pedestrian
plan.
xIncreasing pedestrian safety and
access to all portions of the city.
Land Use Issues:
xImproving the appearance of gate-
ways and commercial corridors.
xPromoting infill development as a
priority over development on the
urban fringe.
Page 2
ISSUES AND OPPORTUNITIES
“One thing about Augusta I would like to change/
improve is demolish abandoned structures, a
cleaner Augusta” – Laney-Walker Community
Resident
xFebruary – Hold public hearing and transmit Community Assessment and Community Participation Program to
the Regional Development Center (RDC)
xFebruary / March – RDC review of Community Assessment and Community Participation Program
xMarch / April – Hold second round of public meetings
WHAT’S NEXT?
“One thing about Augusta I would like to
change/improve is people taking pride in their
property and city.” – Garrett Elementary
“One thing about Augusta I would like to
change/improve is Interconnectivity of
neighborhoods with walking trails/
sidewalks”- Flowing Wells Fire Station
#15
“In the next 10 years, Augusta should become a
city that will have more housing and job
opportunities for all Augustans”-Carrie Mays
Community Center
“In the next 10 years, Augusta should
become a city that will have ample
entertainment of all types coming to the
City and surrounding areas”- Henry
Brigham Senior Center
“One thing about Augusta I would like to
change/improve is more retail services in
South Augusta, like grocery shopping,
banking, and good restaurants” - McBean
Community Resident
Attachment number 6
Page 2 of 2
Item # 20
CommissionMeetingAgenda
3/4/20082:00PM
FinancePosition
Department:Housing&CommunityDevelopmentDepartment
Caption:AuthorizationtoupgradethepositionofFinanceOf ficerin
theHousingandCommunityDevelopmentDepartment.
Background:TheHousingandCommunityDevelopmentDepartmentis in
needofafinancialofficertomanageandperformt he
financialdutiescriticalfortheadministrationof federal
grants.Becauseofthecomplexityoffederalregula tionsand
thenecessityofnumerousrecordkeepingrequirement s,this
positionrequiresapersonthathasaccountingskil lsand
knowledgeoffederalregulationsconcerningCommuni ty
DevelopmentBlockGrant(CDBG),EmergencyShelter
Grant(ESG),HOMEandHousingOpportunitiesforPer sons
withHIV/AIDS(HOPWA).Thisdepartmentiscurren tly
withoutafinancepersonandthispositionneedsto befilled
asquicklyaspossible.Thedepartmentwillbeunde rgoingan
internalauditsoonandHUDwillbemonitoringshor tly
thereafter.
Analysis:Becauseoftheskillsrequiredforthisposition,t hisposition
needtobeupgradedfromaGrade53toGrade57.
FinancialImpact:Thisisanexistingpositionfundedfromadministra tivecosts
allocatedintheCDBG,ESG,HOMEandHOPWAgrant
programs’budget.
Alternatives:Nonerecommended.
Recommendation:ApproveUpgradingthePositionofFinancialOfficer inthe
HousingandCommunityDevelopmentDepartmentfrom
Grade53toGrade57.
Fundsare
Cover Memo
Item # 21
Availableinthe
Following
Accounts:
CDBG,ESG,HOME&HOPWA
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 21
PDFConvert.6531.1.Finance Manager Job Description.DOC
Augusta-Richmond County
Job Description
Approved Title: Finance Officer Job Code:
Title: Finance Officer Overtime: Exempt
Department: Housing and Community Development Date Prepared: February 2008
Reports to: Director Job Grade: 57
GENERAL SUMMARY: Establishes and monitors financial management system providing effective control over and
accountability for all funds, property, and other assets, within the guidelines of supervisory instruction, federal and state laws,
local government codes, and department policies and procedures. Reports to Director or other designated person and works with
the city’s Finance Department, public accountants, federal agencies, sub-recipients, co-workers, and the public to ensure
compliance with regulations governing the use of federal funds and provide accountability to the public and other users of
financial information. Position may supervise and/or train subordinate accountant personnel.
PRINCIPAL DUTIES AND RESPONSIBILITIES
1. Develops and maintains accounting system to produce legally valid records for accounting and audit purposes.
2. Monitors and evaluates sub-recipient account systems to determine reasonableness, accuracy, and compliance with
governmental regulations to include HOME, CDBG, ESG, and CHDO Development Projects
3. Reconciles general ledger, bank statements, and letters of credit, posting receipts, disbursements, and adjustments to proper
journals, ledgers, and accounts.
4. Develops necessary financial reports on all program funds and departmental activities. Provides the reports to management,
HUD, and /or any other funding agency.
5. Reviews invoices for accuracy, assigns code to proper project, prints checks and related reports, obtains signatures, and
distributes checks in a timely manner.
6. Requisitions funds in a manner to comply with HUD requirements and prepares analysis reports for budgets, projects, and
HUD’s Letter of Credit.
7. Prepares all budget information.
8. Reviews loan packages for approval and underwrites loans.
REQUIREMENTS
Education: BA/BS in Accounting, Finance, or Business Administration or related occupational field of study.
Experience: 5+ years in similar position or sufficient experience to perform principal duties and responsibilities associated with
governmental accounting for federal grant programs (preferably HUD), grant management, and lending.
Knowledge/Skills/Abilities:
• Considerable knowledge of procedures and requirements for budget preparation, review, and analysis, financial system
operations, and experience in the application of generally accepted accounting principles.
• Familiarity with relevant federal, state and local laws and county policies and procedures.
• Proficiency in principles of planning, organizing, establishing priorities, and maintaining interpersonal and outside
relationships with vendors and federal officials.
• Mastery of accounting, personal computers, specialized software, mathematical calculations, and interpretation and analysis
of complex data and federal regulations.
• Good communication skills, both oral and written.
• Demonstrated ability to work independently.
Other:
• May supervise and/or train designated subordinate personnel.
PHYSICAL DEMANDS
Intermittent sitting, standing, stooping, crouching, walking, and lifting light objects occasionally. Work is performed in an office.
DISCLAIMER
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this
classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications
required of employees to this job.
REVIEW/APPROVALS
____________________________________________________________ _________________________
Human Resources Date
____________________________________________________________ _________________________
Line or Staff Management Date
Attachment number 1
Page 1 of 1
Item # 21
CommissionMeetingAgenda
3/4/20082:00PM
HopeHouse/DCA
Department:Housing&CommunityDevelopmentDepartment
Caption:ApproveSubordinationAgreementbetweentheCityof
Augusta,theHighlandsatHopeHouse,Inc.,theGeo rgia
HousingandFinanceAuthorityandtheStateHousing Trust
FundfortheHomelessCommission.
Background:OnSeptember18,2007,theCommissionawardedHope
House,Inc.$183,431.43inCommunityDevelopmentBl ock
Grant(CDBG)fundstopurchasepropertylocatedat 2205
HighlandAvenue,Augusta,Georgia.Thepropertycon sists
of5.22acresoflandandonebuilding.HopeHouse isanon-
profitagencythatprovidestransitionalhousingan d
supportiveservicestofemalesandfemaleswithchi ldren
recoveringfromsubstanceabuseproblems.HopeHous e
planstoutilizethenewlypurchasedpropertyasfo llows:
1.Rehabilitatetheexistingbuil dingwhichwillbe
usedasofficespaceforHopeHousestaffandclini calspace
toprovidesupportiveservicestoitsfemale/female swith
childrenclients;and2.Construct 42new
permanenthousingunitstohouseitsclients.CDBG funds
wereusedtopurchasethepropertyonly.Forconstr uction,
HopeHouseobtainedaloanfromtheGeorgiaDepartm entof
CommunityAffairs(DCA)intheamountof
$4,088,249.SinceDCAhasasubstantiallargeramou ntof
fundsinvestedintheproperty/project,itistheir desireto
haveafirstlienpositionontheproperty.There fore,weare
requestingthattheCitysubordinateitslienposit iontoDCA.
Analysis:Thelackofhousingforhomelessfemalesrecovering from
substanceabuseisamajorprobleminAugusta.This project
isatremendousundertakingforHopeHouse.Forthe ir
persistenceandhardwork,theywereabletoobtain over$4
milliondollarsfromthestatetoaddressacritica lhomeless
needinAugusta.TheCitysubordinatingitslienpo sitionwill
Cover Memo
nothaveaneffectontheproject.
FinancialImpact:None
Alternatives:Nonerecommended.
Recommendation:ApproveallowingtheCitytoSubordinateitsFirst Lien
PositiontotheGeorgiaDepartmentofCommunityAff airs
fortheHighlandatHopeHouseprojectlocatedat2 205
HighlandAvenue,Augusta,Georgia
Fundsare
Availableinthe
Following
Accounts:
Nofundsinvolved.
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Attachment number 1Page 1 of 1
1
--= missing information
________________________________________________________________________
After recording,
return to:
John G. Grubb, Jr.
P.O. Box 447
McCaysville, Georgia 30555
________________________________________________________________________
SUBORDINATION AGREEMENT
________________________________________________________________________
This Subordination Agreement is made February ____, 2008, among City of
Augusta, Georgia (the “Junior Lender”), The Highlands at Hope House, Inc., a Georgia
corporation (“Borrower”), the State Housing Trust Fund for the Homeless Commission
(“SHTF”), and the Georgia Housing and Finance Authority,a public corporation and
instrumentality existing under Georgia law (“GHFA”).
RECITALS:
A.GHFA is making a construction loan in the maximum amount of
$3,617,249.00 (the “GHFA Loan”) to Borrower. The terms and conditions for the GHFA
Loan are set forth in the Loan Agreement. If the conditions in the Loan Agreement are
met, the GHFA Loan will convert to a permanent loan. The GHFA Loan is evidenced by
the GHFA Note and, among other things, is secured by the GHFA Deed and the GHFA
Assignment.
B.SHTF is making a construction loan in the maximum amount of
$471,000.00 (the “SHTF Loan”) to Borrower. The terms and conditions for the SHTF
Loan are set forth in the Loan Agreement. If the conditions in the Loan Agreement are
met, the SHTF Loan will convert to a permanent loan. The SHTF Loan is evidenced by
the SHTF Note and, among other things, is secured by the SHTF Deed and the GHFA
Assignment.
2
C.Junior Lender has made a loan in the amount of $183,431.43 (the “Junior
Loan”) to Borrower. The Junior Loan is evidenced by the Junior Note and secured by the
Junior Deed.
D.Since GHFA, SHTF,and Junior Lender have interests in the same real and
personal property, they wish to set forth their priorities and other agreements relating to
the Property and Collateral.
NOW, THEREFORE, in consideration of $10.00, the mutual covenants in this
Agreement, and other good and valuable consideration, the parties agree as follows:
1.Definitions. In addition to terms defined elsewhere in this Agreement, the
following capitalized terms shall have the following meanings:
“Collateral” means the personal property described in Exhibit B;
“Foreclosure”or “Foreclose”includes the exercise of a power of sale under a
deed to secure debt or a deed in lieu of foreclosure.
“GHFA Assignment” means the Assignment of Leases, Rents, and Security
Deposits from Borrower to GHFA, relating to leases for the Property;
“GHFA Deed” means the Deed to Secure Debt and Security Agreement from
Borrower to GHFA, conveying the Property and granting GHFA a security interest in the
Collateral;
“GHFA Loan Documents” means the Loan Agreement, GHFA Note, GHFA
Assignment,the GHFA Deed, the GHFA UCC, and any other instrument or agreement
from Borrower to GHFA executed now or in the future relating to the Loan, the Property,
or the Collateral;
“GHFA Note” means the promissory note from Borrower to GHFA in the amount
of $3,617,249.00;
“GHFA UCC” means the UCC financing statement, naming Borrower as
“Debtor” and GHFA as “secured party” and describing the Collateral;
“Junior Deed” means the security deed from Borrower to Junior Lender,
conveying the Property as security for the Junior Loan;
“Junior Loan Documents” means the Junior Note and Junior Deed, and any other
agreements or instruments relating to the Junior Loan;
“Junior Note” means the promissory note from Borrower to Junior Lender in the
amount of $183,431.43;
“Lender” means GHFA, SHTF,or Junior Lender;
3
“Lenders” means GHFA, SHTF,and Junior Lender or, depending on the context,
2 of the 3;
“Loan Agreement” means the Construction/Permanent Loan Agreement between
Borrower, SHTF,and GHFA;
“Loan Documents” means the GHFA Loan Documents, SHTF Loan Documents,
and the Junior Loan Documents;
“Loans” means the GHFA Loan, SHTF Loan,and the Junior Loan;
“Property” means the real property described in the attached Exhibit A;
“Senior Lender” means GHFA or SHTF.
“Senior Lenders” means GHFA and SHTF.
“Senior Loans” means the GHFA Loan and the SHTF Loan;
“Senior Loan Documents” means the GHFA Loan Documents and the SHTF
Loan Documents;
“SHTF Assignment” means the Assignment of Leases, Rents, and Security
Deposits from Borrower to SHTF,relating to leases for the Property;
“SHTF Deed” means the Deed to Secure Debt and Security Agreement from
Borrower to SHTF, conveying the Property and granting SHTF a security interest in the
Collateral;
“SHTF Loan Documents” means the Loan Agreement, SHTF Note, SHTF
Assignment, the SHTF Deed, the SHTF UCC, and any other instrument or agreement
from Borrower to SHTF executed now or in the future relating to the Loan, the Property,
or the Collateral;
“SHTF Note” means the promissory note from Borrower to SHTF in the amount
of $471,000.00;
“SHTF UCC” means the UCC financing statement, naming Borrower as “Debtor”
and SHTF as “secured party” and describing the Collateral;
When used in this Agreement, “including” means “including (but not limited to)”
unless otherwise provided, and “its Loan Documents” or “respective Loan Documents”
or similar phrases means the loan documents of a Lender or of the Lender or Lenders that
are referenced in the sentence in which the phrase appears.
2.Priority.
(a) Lenders hereby agree that the priority of the Loan Documents and the security
title, liens, and security interests created or granted under the GHFA Loan Documents,
4
SHTF Loan Documents,and the Junior Loan Documents and the rights, powers, and
privileges granted to the Lenders under their respective Loan Documents shall be as
follows:
first priority (shared)—the Senior Loan Documents; and
second priority—the Junior Loan Documents.
From and after the date of this Agreement, all of the debt, rights, title, lien, and interests
of Junior Lender created or evidenced by the Junior Loan Documents shall be subject and
subordinate to all of the debt, rights, title, lien, and interests created or evidenced by the
Senior Loan Documents. This priority shall prevail notwithstanding any of the following:
(1) the time of the making of the Loans; (2) the time or order of recording or filing of any
of the Loan Documents; (3) the time of the funding of the Loans; or (4) any contrary
language in any of the Loan Documents.
(b) If Junior Lender acquires by subrogation or otherwise a lien or interest in the
Property or the Collateral, any such lien or interest is also subject and subordinate to
Senior Lenders’debt, rights, title, lien, and interests created or evidenced in the Senior
Loan Documents as provided above. Junior Lender shall not accept any payment from or
on behalf of Borrower or any payments of rent from the Property except in compliance
with this Agreement. Notwithstanding the foregoing or any other provision of this
Agreement, until Junior Lender receives written notice that Borrower is in default under
the Senior Loan Documents, Junior Lender may accept and retain all regularly scheduled
payments (but not prepayments or accelerated payments) from Borrower under the Junior
Loan Documents; provided, however, if Junior Lender receives such a payment and
subsequently receives a notice of default from Senior Lenders indicating that GHFA or
SHTF has not been paid for a period of time in which Junior Lender has received a
payment or payments from or on behalf of Borrower, Junior Lender shall notify Senior
Lenders of any such payment and pay any such payment to GHFA promptly upon
request. If Junior Lender receives a payment from Borrower or any other source on
behalf of Borrower in violation of this Agreement or receives any rents from the
Property, Junior Lender shall receive such amount and hold it in trust for Senior Lenders,
shall notify Senior Lenders of such receipt, and shall promptly pay it to GHFA upon
request.
3.Additional Loans and Advances. Without the prior consent of the other
Lender, a Lender shall not make advances under its Loan Documents that would cause
the outstanding principal balance to exceed the maximum principal balances set forth in
the Recitals, unless the advance is needed to protect the Lender’s interest in the Property
(such as payment for real estate taxes, property insurance premiums that are in arrears,
repairs, or completion of the Work, cure payments on behalf of Borrower, or the release
of insurance proceeds or condemnation awards, all of which are referred to as a
“Protective Advance”), and neither Lender shall make any other loans to Borrower that
are secured by the Property or the Collateral. If GHFA or SHTF makes a Protective
Advance (with or without the consent of Junior Lender and regardless of whether GHFA
or SHTF is required to make those kinds of advances under the Senior Loan Documents),
5
the priorities set forth in this Agreement shall apply to the full amount of the GHFA Loan
or SHTF Loan (as the case may be), including the amount of any such Protective
Advance. Nothing in the foregoing prohibits a Lender from waiving any of its rights and
privileges under its Loan Documents or permitting any departure by Borrower from the
performance of its duties and obligations, and any such waiver or departure shall not
require the consent of any other Lender.
4.Amendments. Subject to the provisions of §3, without the prior consent of
the other Lenders (which consent shall not be unreasonably withheld), a Lender shall not
amend, modify, renew, or extend the provisions of its Loan Documents. If, however,
there is a default under the Senior Loan Documents, which default has not been cured by
Borrower within any applicable cure period or by the Junior Lender pursuant to section 9
of this Agreement, a Senior Lender may amend, modify, renew, or extend the provisions
of its Loan Documents without any notice to or consent from the Junior Lender, and
Junior Lender acknowledges and agrees that the amended Senior Loan Documents are
entitled to the priority set forth in this Agreement. If a Lender’s Loan Documents are
amended, the Lender agrees that the other Lenders shall be notified in writing and
provided with a copy of the amended Loan Documents promptly upon request.
5.Senior Lenders’Representations. Senior Lenders warrant that the copies
of the Senior Loan Documents provided Junior Lender are true, correct, and complete
copies of the Senior Loan Documents,the debts evidenced by the Senior Loan
Documents are the only debts secured by the GHFA Deed,GHFA Assignment, SHTF
Deed, and SHTF Assignment; and there is currently no default under the Senior Loans
and no event has occurred, which with the giving of notice or the passage of time, would
be such a default.
6.Junior Lender Representations and Acknowledgements. Junior Lender
warrants that Exhibits C and D are true, correct, and complete copies of the Junior Note
and Junior Deed and the debt evidenced by Junior Note is the only debt secured by the
Junior Deed. Junior Lender acknowledges and agrees as follows: (a) it has reviewed the
Senior Loan Documents; (b) a default under the Junior Loan Documents is also a default
under the Senior Loan Documents; (c) Neither Senior Lender has any duty under this
Agreement or the Senior Loan Documents to oversee Borrower’s application of the
proceeds of the Senior Loans, and Senior Lenders’priority under this Agreement will not
be affected by any failure or purported failure to do so; (d) if a Senior Lender consents to
an action of Borrower under its Loan Documents (such as the granting of an easement),
Junior Lender shall be deemed to consent to any such action, as well; and (e) Neither
Senior Lender owes Junior Lender any duty with respect to the valuation, use, release,
liquidation, realization on, or protection of the Property or Collateral.
7.No Default Created by Loans. Each Lender agrees that Borrower’s
execution and delivery of any other Lender’s Loan Documents does not create an event
of default under its Loan Documents. Notwithstanding any prohibition of inferior liens in
the Senior Loan Documents, but subject to the terms of this Agreement, Senior Lenders
agree that the Junior Lender may record the Junior Deed (if Junior Lender has not already
done so).
6
8.Cure Provisions. If a default occurs under the Junior Loan Documents, the
Junior Lender shall notify Senior Lenders in writing within 5 business days of Junior
Lender’s knowledge of the default, which notice shall specify the nature of the default.
For a period of 45 days following Senior Lenders’receipt of such notice (the “Cure
Period”), Junior Lender will not exercise any of its remedies under its Loan Documents
or institute any legal action against the Borrower or the Property, including accelerating
the maturity of its Note or instituting Foreclosure. During the Cure Period, Senior
Lenders shall have the right (but not the obligation) to cure Borrower’s default without
meeting any requirements as to the assumption of the Junior Note. If a Senior Lender
cures the default within the Cure Period or if Borrower cures the default, then the Junior
Loan shall be deemed reinstated, and, in the latter case, Junior Lender shall notify Senior
Lenders of the cure. If neither Borrower nor Senior Lenders cure the default within the
Cure Period or if Senior Lenders inform Junior Lender during the Cure Period that they
do not intend to cure the default, Junior Lender may proceed to exercise its rights and
remedies under the Junior Loan Documents without further notice to or consent from
Senior Lenders (but subject to the prior rights of Senior Lenders under this Agreement).
9.Standstill Provisions. If a default occurs under the Senior Loan
Documents, GHFA shall notify the Junior Lender in writing within 5 business days of
GHFA’s knowledge of the default, which notice shall specify the nature of the default.
Upon receipt of such notice, if the default is a monetary default, the Junior Lender shall
not accept any payments from Borrower required by the Junior Loan Documents and
shall not take any action with respect to the Property or Collateral. If the default is a
monetary default and Junior Lender receives a payment from Borrower or receives a
distribution of any part of the Collateral from Borrower, Junior Lender shall hold such
payment or such Collateral in trust for the benefit of Senior Lenders and shall promptly
deliver it to GHFA in kind for application to the Senior Loans.
For a period of 45 days after the Junior Lender’s receipt of such notice (the
“Period”), the Junior Lender shall have the right (but not the obligation) to cure the
default under the Senior Loans; provided, however, if the default is a non-monetary
default that the Junior Lender is incapable of curing (such as a bankruptcy, the insolvency
of Borrower, or an assignment for the benefit of creditors by Borrower), there shall be no
Period. During the Period, Senior Lenders shall not accelerate the debt evidenced by the
Senior Loan Documents or exercise any other remedies they may have under the Senior
Loan Documents, but Senior Lenders may begin advertising for Foreclosure during the
Period, so long as the foreclosure sale occurs after the Period has expired with no cure. If
Junior Lender cures the default within the Period or if Borrower cures the default within
any applicable cure period, the Senior Loans shall be deemed reinstated. If Borrower
cures the default, GHFA shall promptly notify Junior Lender of the cure. If neither Junior
Lender nor Borrower cures the default within the Period or Junior Lender notifies Senior
Lenders during the Period that it does not intend to cure the default and Borrower’s right
to cure (if any) has expired, Senior Lenders shall have no further obligation to allow the
Junior Lender to cure the default and may exercise any rights and remedies they may
have resulting from the default.
7
If Borrower’s default is not cured, and GHFA or SHTF has not Foreclosed
Borrower’s interest in the Property within 180 days after giving the Junior Lender notice
of default under the Senior Loans or reached a work-out agreement with Borrower or an
agreement to waive the default or forbear pursuing its remedies for the default, the Junior
Lender may pursue whatever remedies it may then have against Borrower, subject to the
terms of this Agreement.
10.Bankruptcy. Without the prior written consent of GHFA, Junior Lender
shall neither start nor participate in starting an involuntary bankruptcy proceeding
(including a reorganization under Chapter 11 of the Bankruptcy Code) against Borrower
or petition or participate in the petitioning of any court for a receiver or trustee for the
Property, Collateral, or Borrower. If Borrower files or has filed against it a bankruptcy
proceeding or a receivership proceeding, Junior Lender shall not accept any distribution
from the court, trustee, or receiver in any such proceeding without the prior consent of
GHFA, unless all amounts due under the Senior Loan Documents have been paid in full,
and Junior Lender hereby assigns to Senior Lenders any claim that it may have against
Borrower in any such proceeding until such time as all amounts due under the Senior
Loan Documents have been paid in full. Further, if any payment to a Senior Lender made
before the commencement of any such proceeding is declared to be a preferential transfer
or a Senior Lender is required to return any such payment for any other reason, Junior
Lender acknowledges and agrees that it shall remain subordinate to such Senior Lender’s
interests, including the increased amount of debt caused by the return of such payment or
payments.
11.Casualty and Condemnation. If there is a taking or threatened taking by
condemnation or the exercise of a power of eminent domain (collectively, a “Taking”) or
the Property is damaged or destroyed by fire or some other hazard (collectively, a
“Casualty”), Junior Lender agrees that its right to participate in any action, adjustment,
settlement, award, or insurance proceeds resulting from the Taking or Casualty (under the
Junior Loan Documents or otherwise) is subordinate to Senior Lenders’rights under the
Senior Loan Documents. Senior Lenders shall have the sole right to determine how the
proceeds or award received due to a Taking or Casualty shall be applied and shall apply
such proceeds in accordance with the Loan Agreement. If Senior Lenders makes
insurance proceeds or a condemnation award to which they are entitled under the Senior
Loan Documents available to Borrower for the restoration of the Property, Junior Lender
shall be deemed to have consented to such use of the proceeds, shall also make available
to Borrower for the purpose of restoration the insurance proceeds or condemnation award
(if any) to which it is entitled under the Junior Loan Documents, and the priorities set
forth in this Agreement shall not be affected by any such use of the proceeds. If Senior
Lenders apply such proceeds or award towards payment of the Senior Loans, their rights
and interests in any such amounts shall not terminate until all amounts owed under the
Senior Loan Documents are paid in full and, upon that occurring, any excess shall be
promptly delivered to Junior Lender.
12.Escrows and Reserves.
8
(a) Junior Lender acknowledges that the Loan Agreement requires Borrower to
fund a reserve for the payment of real estate taxes, assessments, insurance premiums, and
like charges (the “T&I Reserve”), a reserve to be used in case of operating deficits (the
“ODR”), and a reserve for capital repairs and replacements (the “Replacement Reserve”).
So long as GHFA is enforcing those provisions of the Loan Agreement, Junior Lender
shall not enforce any similar provisions of the Junior Loan Documents, provided the
reserve being administered by GHFA or its agent is being funded with an equal or greater
amount than the amount required under the Junior Loan Documents and is otherwise
sufficient to accomplish the same objectives as the escrow or reserve set forth in the
Junior Loan Documents.
13.Notices. Any notice, demand, or other communication required or
permitted under this Agreement shall be deemed given and received on the date it is
personally delivered to the party to whom it is addressed or on the third day after it is
deposited in the U.S. mail, certified mail, return receipt requested, postage prepaid or
when hand delivered by the party or a courier or overnight delivery service. The
addresses to be used for the parties are:
if to GHFA:
Georgia Housing and Finance Authority
60 Executive Park South, N.E.
Atlanta, Georgia 30329-2229
Attn: Jennifer Adams (during construction)
Attn: Asset Management Section (after completion of construction)
if to SHTF:
State Housing Trust Fund for the Homeless Commission
60 Executive Park South, N.E.
Atlanta, Georgia 30329-2229
Attn: Asset Management Section
If to Junior Lender:
City of Augusta, Georgia
--
--
Attn: --
If to Borrower:
The Highlands at Hope House, Inc.
c/o Hope House, Inc.
2542 Milledgeville Road
Augusta, Georgia 30914
9
14.No Modification to or Approval of Loan Documents. This Agreement is
not intended to modify and shall not be construed to modify any terms or provisions of
any Lender’s Loan Documents, but, if there is a conflict or inconsistency between the
terms of this Agreement and the terms of a Lender’s Loan Documents, the terms of this
Agreement shall control as between the Lenders. By executing this Agreement, a Lender
is not approving the terms of the other Lender’s Loan Documents, and, apart from §3,
nothing in this Agreement limits the right of Borrower to negotiate with any Lender
regarding the terms of the loan from that Lender. Each Lender has extended credit to
Borrower based on the Lender’s own assessment of the creditworthiness of Borrower,
and neither Lender has relied upon the other Lender or any information it may have
provided in making its decision. Apart from specific information or notices that must be
given to another Lender under this Agreement, no Lender is required to notify another
Lender of its dealings with Borrower, Borrower’s financial status, or any other
information relating to Borrower or its loan to Borrower. By executing this Agreement,a
Lender is not assuming any responsibility to oversee Borrower’s application of any
advances made to Borrower by such Lender.
15.Further Assurances. So long as this Agreement is in effect, each Lender or
any subsequent holder of each Lender’s security deed (as the case may be) shall execute,
acknowledge, and deliver upon reasonable demand of another Lender any further
documents or instruments for the purpose of confirming and effecting the subordination
and the agreements set forth in this Agreement.
16.Estoppel Certificates. Within 15 days after receipt of written demand from
another Lender, the Lender receiving the demand shall execute, acknowledge, and deliver
to the other Lender a certificate stating the total amount of debt owed to the party and
secured by the Property and whether to the Lender’s knowledge a default exists under
any of the Lender’s Loan Documents or any condition exists, which with the giving of
notice or passage of time, would result in a default. All such certificates shall be
conclusive as to the matters stated in them and shall be binding upon the party giving the
certificate. A Lender shall not be obligated to give such a certificate more frequently than
once every calendar quarter.
17.Priority Retained. This Agreement is expressly limited in application to
the GHFA Loan Documents, SHTF Loan Documents,and Junior Loan Documents, and,
notwithstanding the subordinations and priorities set forth in this Agreement by the
parties, the parties’priorities are retained as against all third parties and other instruments
or liens as if this Agreement did not exist.
18.Benefit. This Agreement shall inure to the benefit of and be binding on the
parties and their respective successors and assigns (including all subsequent holders of
any note, security deed, assignment, or other instrument mentioned in this Agreement).
19.Term. The term of this Agreement shall begin on the date of this
Agreement and continue until the first of the following occurs: (a) the Senior Loans are
paid in full; (b) a Senior Lender’s acquisition of title to the Property by Foreclosure; (c)
10
Junior Lender’s acquisition of the Property in accordance with the requirements of this
Agreement; or (d) the Junior Loan is paid in full.
20.Miscellaneous.
(a)Relationship of Parties. This Agreement is not intended to create and does
not create the relationship of partners or joint venturers between the parties.
(b)Governing Law. This Agreement shall be construed, interpreted, and
enforced in accordance with Georgia law.
(c)Amendment. This Agreement shall not be amended except in a writing
signed by all parties.
(d)Contesting Liens. No Lender shall contest the validity, perfection, or
enforceability of any lien, security interest, or security title granted another Lender.
(e)No Waiver. GHFA’s or SHTF’s rights and priorities under this Agreement
shall not be waived or prejudiced by any act or failure to act of Borrower or Junior
Lender. No action of GHFA or SHTF permitted under this Agreement shall in any way
affect or impair the rights of GHFA or SHTF or the obligations of Junior Lender under
this Agreement. No delay on the part of GHFA or SHTF in exercising any right or
remedy shall operate as a waiver of such right or remedy, unless GHFA or SHTF (as the
case may be) explicitly waives such right or remedy in writing, and GHFA’s or SHTF’s
partial exercise of any right or remedy shall not preclude a further exercise of the right or
remedy.
(f)Third-Party Beneficiary. The parties do not intend that any person or
entity not a party to this Agreement shall be a third-party beneficiary of this Agreement.
(g)Recitals and Exhibits. The Recitals and the attached exhibits are a part of
this Agreement.
(h)Borrower Acknowledgement. Borrower acknowledges and agrees that
nothing in this Agreement grants Borrower a cure period or extends or alters the time
within which Borrower may cure a default under the Loan Documents or give Borrower
the right to notice of a default, unless that right to notice is contained in the Loan
Documents.
[Signatures begin on next page]
11
IN WITNESS WHEREOF, through their duly authorized officers, partners, or
representatives, Junior Lender, Borrower, and GHFA have executed this Agreement
under seal on the above date.
Signed, sealed, and CITY OF AUGUSTA, GEORGIA
delivered in the
presence of:
________________________By:_________________________________
Unofficial Witness
Name:______________________________
Title:_______________________________
________________________
Notary Public
[signatures continued on next page]
12
Signed, sealed, and
delivered in the GEORGIA HOUSING AND FINANCE
presence of:AUTHORITY
________________________By:_________________________________
Unofficial Witness Carmen Chubb
Assistant Commissioner for Housing
________________________Attest:______________________________
Notary Public Don Watt, Director, Office of
Special Housing Initiatives
[SEAL]
Signed, sealed, and
delivered in the STATE HOUSING TRUST FUND
presence of:FOR THE HOMELESS COMMISSION
________________________By:_________________________________
Unofficial Witness Carmen Chubb
Assistant Commissioner for Housing
________________________Attest:______________________________
Notary Public Don Watt, Director, Office of
Special Housing Initiatives
[signatures continued on next page]
13
Signed, sealed, and
delivered in the
presence of:THE HIGHLANDS AT HOPE HOUSE, INC.
______________________
Witness By:____________________________________
--, President
______________________Attest:_________________________________
Notary Public --, Secretary
[SEAL]
[7c:\GHFA\8621subord agmt.doc]
14
EXHIBIT B
DESCRIPTION OF COLLATERAL
The “Collateral” is the following described property, whether such property is
now owned or created, entered into, or acquired in the future, including any additions,
substitutions, or replacements for any such property and any products or proceeds from
any such property:
(1)All fixtures located on, attached, or affixed to the Property.
(2)All articles of personal property, including all furniture and furnishings
affixed or attached to, placed upon, or used in any way in connection with the use, enjoy-
ment, occupancy, or operation of the Property;
(3)All funds (including funds in any reserve relating to the Property required
under the Loan Agreement), accounts, instruments, accounts receivable, documents,
general intangibles (including trademarks, service marks, trade names, and symbols used
in connection with the Property) and notes or chattel paper arising from any transactions
related to the Property (collectively, the “General Intangibles”);
(4)All rents, royalties, issues, profits, revenue, income, and other benefits of
the Property or arising from the use or enjoyment of it or from any lease, sublease,
license, concession, or occupancy agreement pertaining to it or arising from any of the
General Intangibles, and all leases, subleases, licenses, concessions, and occupancy
agreements for the Property, including cash or securities deposited to secure performance
by the tenants, lessees, sublessees, or licensees, as applicable, of their obligations,
whether the cash or securities are to be held until the expiration of the terms of the leases,
subleases, licenses, concessions, or occupancy agreements or applied to one or more of
the installments of rent coming due before the expiration of their terms;
(5)All building materials, supplies, and equipment located on the Property
and all right, title, and interest of Borrower in and to all architectural renderings, models,
plans, specifications, studies, and data relating to the improvements on the Property;
(6)All contracts by Borrower relating to any part of the Property and all
revenue, income, and other benefits from them, including service contracts, maintenance
contracts, construction contracts, and management or operation contracts;
(7)All monetary deposits from Borrower to any public or private utility for
utility service for the Property and all right, title, and interest of Borrower in water taps,
sewer taps, and other utility services relating to the Property;
(8)All permits, licenses, franchises, certificates, and other rights and
privileges obtained in connection with the Property and all warranties and guaranties
relating to the improvements on the Property or to any fixtures, equipment, furniture,
furnishings, personal property, and any of their components or installed on the Property;
15
(9)All records and books of account relating to the rental, operation, and
rehabilitation or construction of the Property;
(10)All policies of insurance Borrower is required to maintain pursuant to the
GHFA Loan Agreement or any of the other GHFA Loan Documents;
(11)All proceeds (including claims and demands for proceeds) from the
voluntary or involuntary conversion of any Collateral into cash or liquidated claims,
including insurance proceeds relating to the Property or any Collateral and condemnation
awards; and
(12)All other or greater rights and interests of every nature in the Property or
in its possession or use and income from it.
CommissionMeetingAgenda
3/4/20082:00PM
ApproveBSFSLease/Purchase
Department:Augusta9-1-1CommunicationCenter
Caption:ApproveLease/PurchaseAgreementwithBellSouth
FinancialServices.
Background:InSeptember2007theAugustaRichmondCounty
Commissionauthorizedthetransferoffundsfromth e9-1-1
WirelessFundUnreservedandthe9-1-1FundBalance to
covercertainprojectcosts.Aportionofthesefu ndswereto
upgradePublicSafetyAnsweringPoint(PSAP)equipm ent
bothattheFt.Gordon9-1-1CenterandtheAugusta 9-1-1
Center.InOctoberof2007theAugustaRichmondCo unty
CommissionapprovedaSpecialServiceArrangement
AgreementwithAT&T(formerlyBellSouth)andautho rized
obtainingalease/purchaseproposalfromBSFStoob taina
"Viper"9-1-1Systemthatprovidestheneededtechn ology
forthefuture,commonlycall"NextGeneration9-1-1".The
attachedlease/purchaseagreementwasreceivedfrom BSFS.
Analysis:BSFSagreestofinancea60monthlease/purchasefo rthe
"Viper"9-1-1equipment.Thetotalamountbeingfin ancedis
$780,693.00.Anamortizationsheetisprovidedint helease
agreementoutliningeachmonthlypaymentthatwill be
requiredtomeetthetermsofthelease.Thisagree menthas
beenreviewedandapprovedbytheCityAttorney'sO ffice.
FinancialImpact:Ifapproved,theinstallationoftheequipmentwill bethelast
weekofApril2008forFtGordonandAugustaandth efirst
paymentwillbeginaroundJune2008onceconfirmati onthe
installationiscompleteandtheequipmentisworki ng.The
costforthe2008Budgetyearwillbearound$90,42 6and
eachsubsequentyearwillbe$180,852.Thefunding forthis
projectforthe2008Budgetyearisavailableinth eE9-1-1
FundUnreservedBalance,andfuturefundingwillbe
includedinthenormalbudgetprocess.
Cover Memo
Item # 23
Alternatives:
Recommendation:ApprovetheBSFSLease/PurchaseAgreement
Fundsare
Availableinthe
Following
Accounts:
E9-1-1UnreservedFundBalance
REVIEWEDANDAPPROVEDBY :
Finance.
Administrator.
ClerkofCommission
Cover Memo
Item # 23
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CommissionMeetingAgenda
3/4/20082:00PM
NewWorld2008MaintenancePaymentAuthorization
Department:InformationTechnology
Caption:ApproverequesttoauthorizepaymentofStandardSo ftware
MaintenanceAgreementwithNewWorldSystems,Inc.for
theperiodcoveringJanuary1,2008-December31,2008.
Background:Thisisapaymentforanongoingmaintenanceagreem entfor
PublicSafety-relatedsoftwarewhichisupforrene wal.The
contractforservicesisvaliduntil2009,sothis itemcovers
paymentforyear2ofa3-yearcontract.
Analysis:Thissoftwaremaintenanceagreementwillallowthe
organizationtocontinuetoreceivemaintenanceand support
fortheNewWorldSystemsapplicationsusedbyvari ous
PublicSafetyDepartments,includingtheSheriff's Office,
FireDepartment,andE911.
FinancialImpact:Thefundsareallocatedinthe2008OperatingBudge t.The
costswillbeallocatedaccordingtothecontractf oreach
succeedingyearoftheagreementunlessAugustapur chases
additionalapplicationsduringthecontractperiod.Thecost
for2008is$251,412.
Alternatives:None.Paymentisnecessarytomaintainvendorsuppo rtfor
technicalassistanceandsoftwareupgrades.
Recommendation:AuthorizepaymentforStandardSoftwareMaintenance
AgreementwithNewWorldSystems,Inc.fortheperi od
coveringJanuary1,2008-December31,2008.
Fundsare
Availableinthe
Following
Accounts:
101015410.5223110$197,455216037110.5223110$54,25 7
Cover Memo
Item # 24
REVIEWEDANDAPPROVEDBY :
Finance.
Administrator.
ClerkofCommission
Cover Memo
Item # 24
Attachment number 1
Page 1 of 1
Item # 24
Attachment number 1
Page 1 of 1
Item # 24
Attachment number 1
Page 1 of 1
Item # 24
CommissionMeetingAgenda
3/4/20082:00PM
100BlackMenofAugusta
Department:ClerkofCommission
Caption:Motionto approvearequestfrom100BlackMenof
Augusta,Inc.regardingcitysponsorshipthroughth e
purchaseofticketsforthePhaseXIAllAboutUsP rogram.
(ApprovedbyFinanceCommitteeFebruary25,2008)
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 25
Attachment number 1
Page 1 of 1
Item # 25
CommissionMeetingAgenda
3/4/20082:00PM
Approve2007BudgetAdjustmentsforAuditPurposes
Department:Finance
Caption:Motionto approvebudgetadjustmentsto2007budget.
(ApprovedbyFinanceCommitteeFebruary25,2008)
Background:Eachyearduringthefiscalyearendclosingproces s,there
arelineitemsthatbecauseofrequiredexpenditure approvals,
mayexceedbudgetedfunds.Theremaybefundsavai lable
inotherlineitemstocovertheoverage,simplyre quiringa
tranferofthatpartofthebudget.In"passthru"funds,such
asHotel-Moteltaxes,allrevenuescollectedarefo rwardedto
otheragencies.Thelevelofexpensedependsonth elevelof
collection.Inthiscase,boththerevenueandexp ensebudget
shouldbeadjusted,normallyrequiringcommission
approval.Fortransfersbetweenfunds,thepurpose ofthe
transferistomakeupaoperatingshortageforthe receiving
fund.Thesetranfersarenormallyadjustedtothen ecessary
levelduringtheclosingprocess.
Analysis:Thisprocedureisdoneeachyearinordertocomply with
staterequirementsthatthelevelofexpendituresn otexceed
thebudget.Sincesomeofthenecessarybudgetchan ges
wouldrequirecommissionapproval,becauseoftimin g
constraints,permissionisrequestedtomakethene cessary
adjustmentsandreportthemtothecommissionasha sbeen
doneinpreviousyears.
FinancialImpact:Budgetadjustmentsonly
Alternatives:1)Makethenecessaryadjustmentsandreporttocom mission
afterclosingprocess2)Donotmakeadjustmentsand
receivednon-complianceletterfromStofGaDepto fAudits
andfindingfromexternalauditors
Cover Memo
Item # 26
Recommendation:Maketheadjustmentsandreportbacktocommission atend
ofMarch
Fundsare
Availableinthe
Following
Accounts:
N/A
REVIEWEDANDAPPROVEDBY :
Finance.
Administrator.
ClerkofCommission
Cover Memo
Item # 26
CommissionMeetingAgenda
3/4/20082:00PM
C.ThomasHuggins
Department:ClerkofCommission
Caption:ConsiderarequestfromC.ThomasHugginsforaref undof
taxesfor2007forpropertylocatedat2366Winston Way.
(NorecommendationfromFinanceCommitteeFebruary
25,2008)
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 27
Attachment number 1
Page 1 of 4
Item # 27
Attachment number 1
Page 2 of 4
Item # 27
Attachment number 1
Page 3 of 4
Item # 27
Attachment number 1
Page 4 of 4
Item # 27
Attachment number 2
Page 1 of 2
Item # 27
Attachment number 2
Page 2 of 2
Item # 27
CommissionMeetingAgenda
3/4/20082:00PM
ClydeDennisDavis
Department:ClerkofCommission
Caption:Motionto approverequestfromMr.JamesR.Davison
behalfofMr.ClydeDennisDavisregardinganoverp ayment
ofpropertytaxesforthepropertyat2011Circular Drive.
(ApprovedbyFinanceCommitteeFebruary25,2008)
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 28
Attachment number 1
Page 1 of 1
Item # 28
Attachment number 2
Page 1 of 2
Item # 28
Attachment number 2
Page 2 of 2
Item # 28
CommissionMeetingAgenda
3/4/20082:00PM
GeneralFund-2008
Department:
Caption:Motionto approvearequesttopurchase5lightvehiclesfor
generalfunddepartments.(ApprovedbyFinance
CommitteeFebruary25,2008)
Background:FleetManagementisrecommendingthereplacementof a
1996CrownVictoriausedbytheProcurementDepartm ents
courier.Thecurrentvehiclehasover165,569miles onitand
isaccumulatingalotofshoptimeandmaintenance cost.This
hasanegativeimpactoninternalmailservice.The
ProcurementDirectorisrequestingacargotypevan asthe
replacement.FleetManagementisrecommendingthe
replacementoftwoanimalcontainmentvehiclesforA nimal
Services.Bothvehiclesrecommendedforreplacemen thave
over175,000milesonthem.Toreducetheoverallc ostFleet
Managementwillrelocatethecontainment“boxes”on the
oldertruckstothenewerchassis.FleetManagemen tis
recommendingthereplacementofoneautomobilefor the
DistrictAttorney’sofficewithover130,000miles onit.This
vehicleisusedbyaninvestigatorforinvestigatio ns,serving
papers,andtransportingwitnesses.FleetManagem entis
recommendingthereplacementofa1995FordRanger used
bytheCountyExtensionAgent.Thecurrentvehicle hasin
excessof118,000milesonitandmeetsthecriteri afor
replacement.Allvehicleshavebeenassessedina ccordance
withthe2004ReplacementPolicyandallmeetthe
replacementcriteria.Evaluationsheetsareprovide dasan
attachmentforreview.
Analysis:Thepurchasepriceofeachvehicleisasfollows;(1)
ProcurementCargoVan=$13,960(lowestbidonBid Item:
07-181LegacyFord);(2)AnimalServicesTrucks=
$19,722.00each(lowestonBidItem06-180,Legacy Ford)
(3)DistrictAttorney=$21,965.00(lowestBidItem 07-192
BobbyJonesFord-localvenderpreferenceapplied),(4)
Cover Memo
Item # 29
ExtensionAgent=$13,339(lowestonBidItem:07-1 73
LegacyFord).
FinancialImpact:Thetotalpurchaseofthe5vehicleslistedabovei s$88,708
fromCapitalOutlay.
Alternatives:(1)Approvetherequest.(2)Approvetherequestin part(3)
Disapprovetherequest
Recommendation:Approvethepurchaseof5vehiclesforGeneralFund
DepartmentsfromCapitalOutlayatacostof$88,70 8.
Fundsare
Availableinthe
Following
Accounts:
Fundsareavailableinthe2008CapitalOutlayfor these
purchases272016440.tc
REVIEWEDANDAPPROVEDBY :
Finance.
Administrator.
ClerkofCommission
Cover Memo
Item # 29
Item # 29
Item # 29
Item # 29
Item # 29
Item # 29
2008 FULLSIZE VANS
BID 07-181 Legacy
Ford
Year 2008
Brand Ford
Delivery Date 120 Days
5.01 12 Passenger Model E350 Regular
Price $18,987.00
5.02 15 Passenger Model E350 Extended
Price $19,867.00
5.03 8,000 GVW Cargo Model E150
Price $13,890.00
5.04 8500 GVW Cargo Model E250
Price $14,403.00
5.05 9500 GVW Cargo Model E350
Price $16,750.00
5.06 Rear Air Conditioning 825.00
5.07 Power Driver Seat 505.00
5.08 Speed Control 240.00
5.09 Tilt Steering 0.00
5.10 Factory Tinted Glass 460.00
5.11 Trailer Tow Package 420.00
5.12 Rear Step Bumper 180.00
5.13 Diesel Engine, 6.0 Liter 6,510.00
5.14 Rear Factory Insulation Kit 275.00
6.00 OUTFITTER'S SPECIALTY ITEMS
6.01 Fire Extinguisher 35.00
6.02 Three Plug Outlet Receptacle 32.00
6.03 Class IV Trailer Hitch 420.00
6.04 Trailer Wiring 80.00
6.05 Trailer Ball 80.00
6.06 Running Board 420.00
6.07 Cabinet Kit 1,220.00
6.08 Ladder Rack 360.00
6.09 Window Screens 375.00
7.00 ALERT WARNING SYSTEMS
7.01 Backup Alarm 35.00
7.02 Magnetic Strobe Light 315.00
7.03 Dual Strobe Light 300.00
FOR ALL DEPARTMENTS-FULL SIZE VANS-BID OPENING OCTOBER 31 @ 11:00
Attachment number 2
Page 1 of 2
Item # 29
2008 FULLSIZE VANS
BID 07-181 Legacy Required
Ford Items
Year 2008
Brand Ford
Delivery Date 120 Days
5.01 12 Passenger Model E350 Regular
Price $18,987.00
5.02 15 Passenger Model E350 Extended
Price $19,867.00
5.03 8,000 GVW Cargo Model E150
Price $13,890.00 $13,890.00
5.04 8500 GVW Cargo Model E250
Price $14,403.00
5.05 9500 GVW Cargo Model E350
Price $16,750.00
5.06 Rear Air Conditioning 825.00
5.07 Power Driver Seat 505.00
5.08 Speed Control 240.00
5.09 Tilt Steering 0.00
5.10 Factory Tinted Glass 460.00
5.11 Trailer Tow Package 420.00
5.12 Rear Step Bumper 180.00
5.13 Diesel Engine, 6.0 Liter 6,510.00
5.14 Rear Factory Insulation Kit 275.00
6.00 OUTFITTER'S SPECIALTY ITEMS
6.01 Fire Extinguisher 35.00 6.01 35.00
6.02 Three Plug Outlet Receptacle 32.00
6.03 Class IV Trailer Hitch 420.00
6.04 Trailer Wiring 80.00
6.05 Trailer Ball 80.00
6.06 Running Board 420.00
6.07 Cabinet Kit 1,220.00
6.08 Ladder Rack 360.00
6.09 Window Screens 375.00
7.00 ALERT WARNING SYSTEMS
7.01 Backup Alarm 35.00 7.01 35.00
7.02 Magnetic Strobe Light 315.00
7.03 Dual Strobe Light 300.00 7.03 300.00
TOTAL $13,960.00
FOR ALL DEPARTMENTS-FULL SIZE VANS-BID OPENING OCTOBER 31 @ 11:00
Attachment number 2
Page 2 of 2
Item # 29
8500 GVW TRUCKS
BID 06-180 Bobby Jones Legacy Bobby Jones Legacy
Ford Ford Ford Ford
Year 2008 2008 Required Items Required Items
Brand Ford Ford
Model F250 F250
Delivery Date 90 Days 90 Days
5.01 Model -8,500-RC-4x2 $17,681.00 $16,245.00 $17,681.00 $16,245.00
5.02 Model - 8,500-RC-4x4 $20,483.00 $18,933.00
5.03 Model - 8,500-EC-4x2 $19,770.00 $18,249.00
5.04 Model - 8,500 -EC-4x4 $22,572.00 $20,937.00
5.05 Model - 8,500 -Crew Cab-4x2 $21,002.00 $19,431.00
5.06 Model - 8,500 -Crew Cab-4x4 $23,753.00 $22,120.00
5.07 Diesel Engine 6.0 L 6,149.00 2,350.00
5.08 Limited Slip Rear Axle 249.00 300.00 5.08 249.00 300.00
5.09 HD Cooling Package 0.00 0.00 5.09 0.00 0.00
5.10 HD Electrical Package 0.00 0.00 5.10 0.00 0.00
5.11 Rear Seat Deleted -344.00 -273.00
5.12 Pickup Box Deleted -307.00 -200.00 5.12 -307.00 -200.00
5.13 Trailer Tow Mirrors 104.00 125.00
5.14 Roof Clearance Lights 46.00 55.00
5.15 Speed Control/Tilt Steering 320.00 385.00
5.16 Skid Plate Package 4x4 83.00 100.00
5.17 Three Steel Keys 3.00 20.00 5.17 3.00 20.00
6.00 OUTFITTER'S SPECIALTY ITEMS
6.01 Fire Extinguisher 38.00 95.00 6.01 38.00 95.00
6.02 Three Plug Outlet Receptacle 43.00 65.00
6.03 Bed Liner 275.00 350.00
6.04 Electric Brake Controller 120.00 230.00
6.05 8' Service Body 4,729.00 5,905.00
6.06 Service Body Bumper-Ball Hitch 330.00 635.00
6.07 Service Body Bumper-Pintle Hook 280.00 635.00
6.08 Single Spotlight 235.00 310.00 6.08 235.00 310.00
6.09 Dual Spotlights 470.00 570.00
6.10 Tool Box-Alumunium 225.00 350.00
6.11 Class IV Trailer Hitch 300.00 205.00
6.12 Trailer Wiring 30.00 100.00
6.13 Trailer Ball 10.00 30.00
6.14 Pintle Hook-Dual Purpose 125.00 475.00
6.15 Pipe Vise-Rigid Model 40195 200.00 425.00
6.16 Tommy Gate Lift 2,000.00 2,609.00
6.17 Window Tint-Regular Cab 80.00 100.00
6.18 Window Tint-Extended Cab 90.00 150.00
6.19 Window Tint-Crew Cab 120.00 190.00
6.20 Safety Cone Holder 91.00 150.00
6.21 Safety Cones-4 98.00 128.00
7.00 ALERT WARNING SYSTEMS
7.01 Backup Alarm 40.00 118.00 7.01 40.00 118.00
7.02 Magnetic Strobe Light 87.00 205.00
7.03 Dual Strobe Light 260.00 355.00 260.00 355.00
TOTAL $18,199.00 $17,243.00
NOTE: Bobby Jones Ford has opted to honor the Local Vendor
Preference clause of the bid contract.
FOR ALL DEPARTMENTS-8500 GVW TRUCKS-BIDS OPENED OCTOBER 27 @ 11:00
Attachment number 3
Page 1 of 1
Item # 29
P71 CROWN VICTORIA POLICE VEHICLES
BID 07-192 Bobby Jones Legacy
Ford Ford
Delivery Date 120 Days 120 Days
5.01 Administrative Package $22,695.00 $21,965.00
5.02 Civil Package $23,512.00 $23,226.00
5.03 Fugitive Package $23,568.00 $23,576.00
5.04 Marshal Package $25,035.00 $25,210.00
5.05 Patrol Package $26,309.00 $26,667.00
5.06 Traffic Package $25,920.00 $26,230.00
6.00 OUTFITTER'S SPECIALTY ITEMS
6.01 Top Bar Light LL288000 1,715.00 1,910.00
6.02 6 outlet 90 Watt Power Supply 90.00 175.00
6.03 Pro Copper Console 310.00 295.00
6.04 6 Switch Control Center 90.00 130.00
6.05 Outlet Receptical-3 Plug 40.00 27.00
6.06 2 Rocker Switches N/C 48.00
6.07 Floor Mats-Kraco 40.00 35.00
6.08 Jumper Cable Connection 155.00 230.00
6.09 Head Light Wig-Wag 39.00 80.00
6.10 Tail Light Wig Wag 40.00 85.00
6.11 Corner Lighting 290.00 350.00
6.12 Dual LED Dash Light 268.00 240.00
6.13 Triple LED Rear Deck Light 268.00 250.00
6.14 Siren Controller 200.00 175.00
6.15 Siren Speaker 180.00 155.00
6.16 Battery Charger 325.00 340.00
6.17 Setina #10 Partition 419.00 530.00
6.18 F/L Extention Plate W/ Toe Kick 45.00 0.00
6.19 Rear Door Panels 142.00 105.00
6.20 Plastic Rear Seat 345.00 305.00
6.21 Floor Pan 180.00 155.00
6.22 Shotgun Mount-Electric W/ Lock 295.00 290.00
6.23 Shotgun Mount-Trunk 38.00 240.00
6.24 #35 Window Tint Film 115.00 160.00
6.25 Fire Extinguisher 34.00 38.00
6.26 Fire Supression System 3,041.00 3,250.00
6.27 keyless Entry system 222.00 255.00
FOR ALL DEPARTMENTS-2008 P71 POLICE AUTOMOBILE-BID OPENING NOVEMBER 15 @ 11:00
Attachment number 4
Page 1 of 6
Item # 29
2005 P71 CROWN VICTORIA POLICE VEHICLES
BID 07-192 Bobby Jones Legacy
Ford Ford
Delivery Date 120 Days 120 Days
Difference
5.01 Administrative Package $22,695.00 $21,965.00 $730.00
5.02 Civil Package $23,512.00 $23,226.00 $286.00
5.03 Fugitive Package $23,568.00 $23,576.00
5.04 Marshal Package $25,035.00 $25,210.00
5.05 Patrol Package $26,309.00 $26,667.00
5.06 Traffic Package $25,920.00 $26,230.00
6.00 OUTFITTER'S SPECIALTY ITEMS
6.01 Top Bar Light LL288000 1,715.00 1,910.00
6.02 6 outlet 90 Watt Power Supply 90.00 175.00
6.03 Pro Copper Console 310.00 295.00
6.04 6 Switch Control Center 90.00 130.00
6.05 Outlet Receptical-3 Plug 40.00 27.00
6.06 2 Rocker Switches N/C 48.00
6.07 Floor Mats-Kraco 40.00 35.00
6.08 Jumper Cable Connection 155.00 230.00
6.09 Head Light Wig-Wag 39.00 80.00
6.10 Tail Light Wig Wag 40.00 85.00
6.11 Corner Lighting 290.00 350.00
6.12 Dual LED Dash Light 268.00 240.00
6.13 Triple LED Rear Deck Light 268.00 250.00
6.14 Siren Controller 200.00 175.00
6.15 Siren Speaker 180.00 155.00
6.16 Battery Charger 325.00 340.00
6.17 Setina #10 Partition 419.00 530.00
6.18 F/L Extention Plate W/ Toe Kick 45.00 0.00
6.19 Rear Door Panels 142.00 105.00
6.20 Plastic Rear Seat 345.00 305.00
6.21 Floor Pan 180.00 155.00
6.22 Shotgun Mount-Electric W/ Lock 295.00 290.00
6.23 Shotgun Mount-Trunk 38.00 240.00
6.24 #35 Window Tint Film 115.00 160.00
6.25 Fire Extinguisher 34.00 38.00
6.26 Fire Supression System 3,041.00 3,250.00
6.27 keyless Entry system 222.00 255.00
FOR ALL DEPARTMENTS-2008 P71 POLICE AUTOMOBILE-BID OPENING NOVEMBER 15 @ 11:00
Attachment number 4
Page 2 of 6
Item # 29
2005 P71 CROWN VICTORIA POLICE VEHICLES
Attachment number 4
Page 3 of 6
Item # 29
2005 P71 CROWN VICTORIA POLICE VEHICLES
BID 07-192 Bobby Jones Legacy
Ford Ford
Delivery Date 120 Days 120 Days
1.00 Marshal Package $25,035.00 $25,210.00
FOR ALL DEPARTMENTS-2008 P71 POLICE AUTOMOBILE-BID OPENING NOVEMBER 15 @ 11:00
Attachment number 4
Page 4 of 6
Item # 29
2005 P71 CROWN VICTORIA POLICE VEHICLES
Attachment number 4
Page 5 of 6
Item # 29
P71 CROWN VICTORIA POLICE VEHICLES
BID 07-192 Bobby Jones Legacy
Ford Ford
Delivery Date 120 Days 120 Days
5.01 Administrative Package $22,695.00 $21,965.00
FOR ALL DEPARTMENTS-2008 P71 POLICE AUTOMOBILE-BID OPENING NOVEMBER 15 @ 11:00
Attachment number 4
Page 6 of 6
Item # 29
2008 COMPACT PICKUP TRUCKS
BID 07-173 Bobby Jones Legacy Stokes-Hodges
Ford Ford Chevrolet
Year 2008 2008 2008
Brand Ford Ford Chevrolet
Model Ranger Ranger Colorado
Delivery Date 120 Days 90 Days 90 Days
5.01 Model -EC-4x2 $13,002.00 $12,663.00 $19,560.00
5.02 Model -EC-4x4 $16,250.00 $15,846.00 No Bid
6.00 OUTFITTER'S SPECIALTY ITEMS
6.01 Fire Extinguisher 38.00 26.00 No Bid
6.02 Three Plug Outlet Receptacle 45.00 23.00 No Bid
6.03 Bed Liner 265.00 250.00 No Bid
6.04 ToolBox 220.00 250.00 No Bid
6.05 Class III Trailer Hitch 205.00 315.00 No Bid
6.06 Trailer Wiring 30.00 60.00 No Bid
6.07 2" Trailer Ball 9.00 30.00 No Bid
6.08 Window tint 100.00 120.00 No Bid
6.09 Safety Cone Holder 75.00 35.00 No Bid
6.10 Safety Cones 95.00 85.00 No Bid
$1,082.00 $1,194.00 $0.00
7.00 ALERT WARNING SYSTEMS
7.01 Backup Alarm 40.00 30.00 No Bid
7.03 LED Cab Mount Light 391.00 280.00 No Bid
$431.00 $310.00 $0.00
FOR ALL DEPARTMENTS-COMPACT PICKUP TRUCKS-BID OPENING OCTOBER 19 @ 11:00
Attachment number 5
Page 1 of 3
Item # 29
2008 COMPACT PICKUP TRUCKS
BID 07-173 Bobby Jones Legacy Bobby Jones Legacy
Ford Ford Ford Ford
Year 2008 2008
Brand Ford Ford
Model Ranger Ranger
Delivery Date 120 Days 90 Days
5.01 Model -EC-4x2 $13,002.00 $12,663.00 5.01 $13,002.00 $12,663.00
5.02 Model -EC-4x4 $16,250.00 $15,846.00
6.00 OUTFITTER'S SPECIALTY ITEMS
6.01 Fire Extinguisher 38.00 26.00 6.01 38.00 26.00
6.02 Three Plug Outlet Receptacle 45.00 23.00 45.00 23.00
6.03 Bed Liner 265.00 250.00 6.03 265.00 250.00
6.04 ToolBox 220.00 250.00 6.04 220.00 250.00
6.05 Class III Trailer Hitch 205.00 315.00
6.06 Trailer Wiring 30.00 60.00
6.07 2" Trailer Ball 9.00 30.00
6.08 Window tint 100.00 120.00 6.08 100.00 120.00
6.09 Safety Cone Holder 75.00 35.00
6.10 Safety Cones 95.00 85.00
7.00 ALERT WARNING SYSTEMS
7.01 Backup Alarm 40.00 30.00 7.01 40.00 30.00
7.02 LED Cab Mount Light 391.00 280.00
TOTAL $13,710.00 $13,362.00
NOTE: Bobby Jones Ford will honor the Local Vendor
Preference clause of the bid contract
FOR ALL DEPARTMENTS-COMPACT PICKUP TRUCKS-BID OPENING OCTOBER 19 @ 11:00
Attachment number 5
Page 2 of 3
Item # 29
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Attachment number 5
Page 3 of 3
Item # 29
CommissionMeetingAgenda
3/4/20082:00PM
KeysvilleRequest2008
Department:Finance,FleetManagement
Caption:Motionto approvearequestfromtheMayorofKeysville,
Georgiaforthedonationofapolicevehicle.(No
recommendationfromFinanceCommitteeFebruary25,
2008)
Background:TheMayorofKeysville,Georgia,theHonorableMs.Maggie
B.Cartwrighthasrequested,byletter,theassista nceofthe
AugustaCommissionbydonatingoneexcesspoliceve hicle
toKeysville.Theletterofrequestisattachedfor review.
Analysis:FleetManagementhasseveralpolicevehiclesinvar ious
conditionsthatareclassifiedexcessandavailable forsaleat
thenextpublicauction,tentativelyscheduledfor May17,
2008.Mostvehiclesarenoteconomicallyrepairable with
majorrepairsrequired.Therearetwovehiclesthat couldbe
considered,bothare2000yearmodelCrownVictoria ’sand
bothhaveover120,000milesonthem.
FinancialImpact:Inreviewingtheresultsofthelastpublicauction thevehicles
thatcouldbeconsideredwillbringbetween$900.00 to
$1,200.00atauction.
Alternatives:(1)Approvetherequest.(2)Disapprovetherequest.
Recommendation:Referredwithoutrecommendation
Fundsare
Availableinthe
Following
Accounts:
Nonerequired
Cover Memo
Item # 30
REVIEWEDANDAPPROVEDBY :
Finance.
Administrator.
ClerkofCommission
Cover Memo
Item # 30
Attachment number 1
Page 1 of 1
Item # 30
CommissionMeetingAgenda
3/4/20082:00PM
LocalOptionSalesTax
Department:ClerkofCommission
Caption:Motionto approveaResolutiontoimposeaLocalSalesand
UseTax(LOST)asauthorizedbytheOfficialCodeo f
Georgia,Sections48-8-80,et.seq.toprovidefund ingfor
additionallawenforcementrecruitmentfortheSher iff's
Department,fundingfortheFire,Marshal,E-911,
EmergencyManagementServiceandRCCIDepartments,
andsupportofthepublictransportationsystemwit hexcess
fundscollectedtobeusedformillageroll-back.(No
recommendationfromAdministrativeServices&
FinanceCommitteesFebruary25,2008)
Background:HonorableDonGranthamrecommendsthedesignationo fa
localoptiononcecentsalestaxtogeneratefunds tosubsidize
theestablismentofadditionalcountylawenforceme nt
positionsandadditionalfundingforpublictranspo rtation.
Analysis:Duetocommunityconcernsofovercrowdingonthepu blic
transitsystemandunderstaffingoflawenforcement
personnel,fundingneedstobeestablishedtoresol vethese
issues.
FinancialImpact:TheLOSTwillprovidethefundingtoresolvethe
aforementionedissues,withnoimpactontheGenera lFund.
Alternatives:EitherapproveordenythemotiontoimposeaLOST for
additionallawenforcementandpublictransportatio nneeds.
Recommendation:ApprovethemotiontoimposetheLOSTtofinanceth e
additionallawenforcementpositionsandpublic
transportationneeds.
Fundsare
Cover Memo
Item # 31
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 31
Attachment number 1
Page 1 of 2
Item # 31
Attachment number 1
Page 2 of 2
Item # 31
CommissionMeetingAgenda
3/4/20082:00PM
MethaneGasConversionatLandfill
Department:ClerkofCommission
Caption:Discuss/approveRFPformethanegasconversionat
Landfill.(NorecommendationfromFinanceCommittee
February25,2008)
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 32
Attachment number 1
Page 1 of 1
Item # 32
CommissionMeetingAgenda
3/4/20082:00PM
Ordinancetoamend1945PensionPlan
Department:ClerkofCommission
Caption:Motionto approveanOrdinancetoamendthe1945Pension
Plan;toprovideforselectpensionerstoreceivea supplement
totheirretirementbenefits;torepealallOrdinan cesandparts
ofOrdinancesinconflictherewith;toprovideane ffective
dateandforotherpurposes.(ApprovedbyCommission
February19,2008-secondreading)
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 33
Attachment number 1
Page 1 of 4
Item # 33
Attachment number 1
Page 2 of 4
Item # 33
Attachment number 1
Page 3 of 4
Item # 33
Attachment number 1
Page 4 of 4
Item # 33
CommissionMeetingAgenda
3/4/20082:00PM
SurplusPropertyAuctioneer
Department:ClerkofCommission
Caption:Discuss/approveRFPforauctioneertosellsurplus property.
(NorecommendationfromFinanceCommitteeFebruary
25,2008)
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 34
Attachment number 1
Page 1 of 1
Item # 34
CommissionMeetingAgenda
3/4/20082:00PM
UnitedWayofCSRA
Department:ClerkofCommission
Caption:Motionto approvearequestfromtheUnitedWayofthe
CSRA,Inc.forcitysponsorshipthroughthepurchas eof
ticketsforthe2008AnnualMeeting.(ApprovedbyFinance
CommitteeFebruary25,2008)
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 35
Attachment number 1
Page 1 of 1
Item # 35
CommissionMeetingAgenda
3/4/20082:00PM
ApproveContractforPendletonKingParkMasterPla n
Department:PublicServices-FacilitiesManagement
Caption:Motionto approvecontracttodevelopaMasterPlanfor
PendletonKingPark(PKP)withDavisDesignGroupo f
Augustaintheamountof$43,000,with$600reserve dto
coverreimbursableexpenses,tobefundedfromCapi tal
Account#272-06-1496.(ApprovedbyEngineering
ServicesCommitteeFebruary25,2008)
Background:ThePKPBoardhasbeenendeavoringforanumberof years
todevelopaMasterPlanforfutureenhancementsto the
featuresalreadyexistinginthepark.TheMaster
Planinvolvesdocumentingandassessingexistingfe atures,
reviewingthegoalsofAugustaandthePKPBoard,a nd
developingaconceptuallongrangepathforwardto make
thatvisionareality.HavingaPlanandvisionin placewill
helptheBoardtopursuegrantsandprivatecontrib utionsthat
willsupplementAugusta’sfinancialcommitmenttothepark.
Analysis:OnDecember18,2007,theAugustaCommissionauthor ized
stafftonegotiateacontractwithDavisDesignGro upof
AugustatodevelopthePendletonKingParkMasterP lanfor
anamountnottoexceed$43,600.Theattachedcontr act
establishesthescopeofwork,deliverables,andco stsforany
additionalservices.Thecontractamountis$43,000 ,which
leaves$600tocoverreimbursableexpensesforprin tingand
publicationofthePlan.Thecontractiswithinthe limitsset
bythispreviousCommissionaction.
FinancialImpact:Thecontractamountis$43,000,with$600additiona lfor
reimbursableexpenses.FundsareavailableinCapit al
Account#272-06-1496.
Alternatives:1.ApprovecontracttodevelopaMasterPlanforPe ndleton
KingPark(PKP)withDavisDesignGroupofAugusta inthe
Cover Memo
Item # 36
amountof$43,000,with$600reservedtocover
reimbursableexpenses,tobefundedfromCapitalAc count
#272-06-1496.2.Donotapprovecontract.
Recommendation:#1.ApprovecontracttodevelopaMasterPlanforP endleton
KingPark(PKP)withDavisDesignGroupofAugusta inthe
amountof$43,000,with$600reservedtocover
reimbursableexpenses,tobefundedfromCapitalAc count
#272-06-1496.
Fundsare
Availableinthe
Following
Accounts:
FundsareavailableinCapitalAccount#272-06-
1496/5412110$43,600tchoat.
REVIEWEDANDAPPROVEDBY :
Finance.
Administrator.
ClerkofCommission
Cover Memo
Item # 36
Item # 36
Item # 36
Item # 36
CommissionMeetingAgenda
3/4/20082:00PM
ApprovedeductivechangeordertoTobaccoRoad20"WaterMainproject
Department:
Caption:Motionto approve ChangeOrder#4forBeams
Construction,Inc.inthedeductiveamountof($111 ,439.68)
ontheTobaccoRoad20InchWaterMainProject#10 174.
(ApprovedbyEngineeringServicesCommitteeFebruar y
25,2008)
Background:BeamsConstructionCompany,Inc.wasawardedaproj ectto
installapprox.8,530lfof20inchwatermainfrom the
elevatedstoragetankatTobaccoroadandWindsorS prings
roadtotheexisting20inchstuboutneartheMorg anRoad
TankPumpStation.BeamsConstructionhasmetallo fthe
contractrequirementsbysuccessfullyinstalling,t estingand
performingsurfacerestorationassociatedwiththis project.
Analysis:Revisetoreflectthefinalquantiesandfinalcont ractamount
havebeenadjustedtomatchthefinalinstalledqua ntitiesand
amount
FinancialImpact:Adjustaccount511-04-3410/54-25110/80210174-54-251 10
byadeductiveamountof$111,439.68.
Alternatives:None
Recommendation:Recommendapprovingthedeductivechangeorderint he
amountof$111,439.68totheTobaccoRoad20"Water Main
project(#10174)awardedtoBeam'sConstructionCom pany.
Fundsare
Availableinthe
Following
Accounts:
511-04-3410/54-2511080210174/54-25110
Cover Memo
Item # 37
REVIEWEDANDAPPROVEDBY :
Finance.
Procurement.
Administrator.
ClerkofCommission
Cover Memo
Item # 37
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Attachment number 1
Page 2 of 4
Item # 37
A
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Attachment number 1
Page 3 of 4
Item # 37
1.Original Contract Sum $1,052,708.95
2.Previous Contract Modifications $36,217.00
2a. Additions $0.00
2b. Deductions $0.00
3.Current Contract Modifications $0.00
3a. Additions $0.00
3b. Deductions $0.00
4.Net Change by Contract Modifications $36,217.00
5.Revised Contract Amount $1,088,925.95
6.Total Value of Work To Date $979,842.82
7.Percent Project Complete 89.983%
8.Total Materials on Hand $0.00
9.Subtotal - Work Completed and Stored $979,842.82
10.Total Retainage (10%)$0.00
11.Total Earned to Date, Less Retainage $979,842.82
12.Less Previous Certificates for Payment $979,842.82
13.Current Payment Due $0.00
Augusta Utilities Department
Tobacco Road 20 inch water main
Payment Application and Certificate
Change Order # 4 Close Out For Project
2/28/2008 4PDFConvert.6466.1.10174 C_O 4 Spreadsheet.xls, CERTIFICATE
Attachment number 1
Page 4 of 4
Item # 37
CommissionMeetingAgenda
3/4/20082:00PM
ArcadiaPhaseII
Department:EngineeringDepartment-AbieL.Ladson,P.E.,Direct or
Caption:Motionto approvethedeedsofdedication,maintenance
agreements,androadresolutionssubmittedbythe
EngineeringandAugustaUtilitiesDepartmentsforA rcadia,
PhaseII.(ApprovedbyEngineeringServicesCommittee
February25,2008)
Background:ThefinalplatwasapprovedbytheCommissiononA ugust
16,2005.Thesubdivisiondesignandplat,includin gthe
stormdrainsystem,havebeenreviewedandaccepted byour
engineeringstaffandtheconstructionhasbeenrev iewedby
ourinspectors.TheUtilitiesDepartmenthasinspec tedand
reviewedthewaterandsanitarysewerinstallations ,and
herebyrequestsacceptanceoftheutilitydeedand
maintenanceagreementofsame.
Analysis:Thissectionmeetsallcodes,ordinancesandstanda rds.There
arenowetlandsor100-yearfloodplainboundaries involved
inthissection.Acceptanceofsaidutilitydeedsh alldedicate,
asrequired,thewaterandsanitarysewermainsalo ngwith
theapplicableeasementstoAugusta,Georgia,foro peration
andmaintenance.
FinancialImpact:Byacceptingtheseroads,waterandsanitarysewer
installationsintotheCountysystemandafterthe 18-month
maintenancewarrantybythedeveloper/contractorha s
expired,allfuturemaintenanceandassociatedcost swillbe
bornebyAugusta,Georgia.Byacceptanceoftheuti litydeed
andmaintenanceagreement,positiverevenuewillbe
generatedfromthesaleofwaterandsanitarysewer tapsand
monthlybillingofsame.
Alternatives:1.Approvethedeedsofdedication,maintenanceagr eements,
androadresolutionssubmittedbytheEngineering,and
Cover Memo
Item # 38
AugustaUtilitiesDepartmentsforArcadiaSubdivisi on,
PhaseII.2.Donotapproveandrisklitigation.
Recommendation:ApproveAlternativeNumberOne.
Fundsare
Availableinthe
Following
Accounts:
Notrequiredatthistime.
REVIEWEDANDAPPROVEDBY :
Finance.
Administrator.
ClerkofCommission
Cover Memo
Item # 38
Attachment number 1
Page 1 of 1
Item # 38
Attachment number 2
Page 1 of 1
Item # 38
Attachment number 3
Page 1 of 3
Item # 38
Attachment number 3
Page 2 of 3
Item # 38
Attachment number 3
Page 3 of 3
Item # 38
Attachment number 4
Page 1 of 2
Item # 38
Attachment number 4
Page 2 of 2
Item # 38
Attachment number 5
Page 1 of 3
Item # 38
Attachment number 5
Page 2 of 3
Item # 38
Attachment number 5
Page 3 of 3
Item # 38
Attachment number 6
Page 1 of 3
Item # 38
Attachment number 6
Page 2 of 3
Item # 38
Attachment number 6
Page 3 of 3
Item # 38
Attachment number 7
Page 1 of 2
Item # 38
Attachment number 7
Page 2 of 2
Item # 38
CommissionMeetingAgenda
3/4/20082:00PM
AshleyDriveStormDrainageReplacement
Department:PublicServicesDepartment-MaintenanceDivision
Caption:Motionto approverequesttoreplacecollapsed60"
CorrugatedMetalPipe(CMP)onAshleyDrive.The
deterioratedpipehascausednumeroussinkholescr eatingan
areathatisunsafeforresidents .(ApprovedbyEngineering
ServicesCommitteeFebruary25,2008)
Background:ThisCMPhasbeenexhibitingsignsofdeterioration for
nearlytwoyears.Numerousrepairshavebeencomple tedin
anefforttocontrolstormwaterrunoff.Althoughth erepairs
havebeensuccessful,withthedegreeinwhichthis pipehas
deteriorated,replacementisouronlyoption.
Analysis:Thepipeis60inchesindiameter,coversaspanof 200feet
andisapproximately9feetdeep.Thepipecrosses several
propertiesandaffectstwodriveways.
FinancialImpact:Theprojectcostwillbeapproximatley$163,000.00
Alternatives:1.Approverequesttoreplacecollapsed60"Corruga ted
MetalPipe(CMP)onAshleyDrive.Thedeteriorated pipe
hascausednumeroussinkholescreatinganareatha tis
unsafeforresidents.2.Don'treplacefailedpipe.
Recommendation:#1.Approverequesttoreplacecollapsed60"Corrug ated
MetalPipe(CMP)onAshleyDrive.Thedeteriorated pipe
hascausednumeroussinkholescreatinganareatha tis
unsafeforresidents.
Fundsare
Availableinthe
Following
Accounts:
FundsareavailableinAccountGL#324.04-1110/JL2 01.82-
4021.
Cover Memo
Item # 39
REVIEWEDANDAPPROVEDBY :
Finance.
Administrator.
ClerkofCommission
Cover Memo
Item # 39
CommissionMeetingAgenda
3/4/20082:00PM
CameronSectionIIDedication
Department:EngineeringDepartment-AbieL.Ladson,Director
Caption:Motionto approvethedeedsofdedication,maintenance
agreements,androadresolutionsubmittedbythe
EngineeringandAugustaUtilitiesDepartmentsforC ameron
Subdivision,SectionII.(ApprovedbyEngineering
ServicesCommitteeFebruary25,2008)
Background:ThefinalplatwasapprovedbytheCommissiononA pril19,
2005.Thesubdivisiondesignandplat,includingth estorm
drainsystem,havebeenreviewedandacceptedbyou r
engineeringstaffandtheconstructionhasbeenrev iewedby
ourinspectors.TheUtilitiesDepartmenthasinsp ectedand
reviewedthewaterandsanitarysewerinstallations ,and
herebyrequestsacceptanceoftheutilitydeedand
maintenanceagreementofsame.
Analysis:Thissectionmeetsallcodes,ordinancesandstanda rds.There
arenowetlandsor100-yearfloodplainboundaries involved
inthissection.Acceptanceofsaidutilitydeedsh alldedicate,
asrequired,thewaterandsanitarysewermainsalo ngwith
theapplicableeasementstoAugusta,Georgia,foro peration
andmaintenance.
FinancialImpact:Byacceptingthisroad,waterandsanitarysewerin stallations
intotheCountysystemandafterthe18-monthmaint enance
warrantybythedeveloper/contractorhasexpired,a llfuture
maintenanceandassociatedcostswillbebornebyA ugusta,
Georgia.Byacceptanceoftheutilitydeedandmain tenance
agreement,positiverevenuewillbegeneratedfrom thesale
ofwaterandsanitarysewertapsandmonthlybillin gofsame.
Alternatives:1.Approvethedeedsofdedication,maintenanceagr eements,
androadresolutionsubmittedbytheEngineering,a nd
AugustaUtilitiesDepartmentsforCameronSubdivisi on,
Cover Memo
Item # 40
SectionII.2.Donotapproveandrisklitigation.
Recommendation:ApproveAlternativeNumberOne.
Fundsare
Availableinthe
Following
Accounts:
Notrequiredatthistime.
REVIEWEDANDAPPROVEDBY :
Finance.
Administrator.
ClerkofCommission
Cover Memo
Item # 40
Attachment number 1
Page 1 of 1
Item # 40
Attachment number 2
Page 1 of 1
Item # 40
Attachment number 3
Page 1 of 2
Item # 40
Attachment number 3
Page 2 of 2
Item # 40
Attachment number 4
Page 1 of 2
Item # 40
Attachment number 4
Page 2 of 2
Item # 40
Attachment number 5
Page 1 of 4
Item # 40
Attachment number 5
Page 2 of 4
Item # 40
Attachment number 5
Page 3 of 4
Item # 40
Attachment number 5
Page 4 of 4
Item # 40
Attachment number 6
Page 1 of 2
Item # 40
Attachment number 6
Page 2 of 2
Item # 40
Attachment number 7
Page 1 of 1
Item # 40
CommissionMeetingAgenda
3/4/20082:00PM
ContractforAugustaElevatorService
Department:
Caption:Determinewhetherstaffshouldawardthecontractf or
maintenanceofelevatorsattheMunicipalBuilding,LECand
WebsterDetentionCenterwiththeattached12month
extensionorrebidthecontract.
Background:OnNovember20,2007,theCommissionapprovedthea ward
ofthecontractforElevatorMaintenanceatthe
MunicipalBuilding(HydraulicElevatorsonly),LECa nd
CharlesB.WebsterDetentionCentertotheonlyrespons ive
bidder,PremierElevator.Thiscontractisforregu lar
preventativemaintenanceontheelevatorsatthe
MunicipalBuilding(hydraulicelevators),LECandCB WDC.
Themaintenancecontractforthetractionelevators inthe
MunicipalBuildingwasalreadyawardedtothisfirm aspart
ofthecontracttomodernizethoseunits.Therewil lbe
additionalcostsoutsidetheseamountsatanhourly rate
coveredunderthecontract.Thecontractcostsarec overed
undertheGeneralFundoperatingbudgetsforthese facilities.
Thecontractamountslistedinthebidwere$1,89 5forFY
2008,$2,008forFY2009,and$2,120forFY2010wi th
additionalcostsoutsidetheseamountsatanhourly rate
coveredunderthecontract.However,thecontractor madean
errorinsubmittingthepaperworkandsubmittedthe seas
monthlycosts,ratherthanextendingthemoutfora yearas
theyshouldhave.Thecorrectedfiguresarenotedo nthe
attachedspreadsheet.Asmentionedpreviously,Pr emier
wastheonlyresponsivebidder.Konesubmittedpric ing,but
theirpaperworkwasnotinorder.Wehaveincluded Kone’s
pricingtoshowthatthecorrectednumberswouldno tmake
anydifferenceintheoutcomeofthebid.
Analysis:
Cover Memo
Item # 41
FinancialImpact:Asalways,thereisachancethebidssubmittedwil lbehigher
thanthosealreadyreceived.Therewouldalsobeth e
additionalcostofadvertisingandcontinuingtopa yonatime
andmaterialsbasisforrepairsuntilacontractis inplace.
Alternatives:1.Awardthecontractbasedontherevisednumbers.2.Re-
advertiseforbids.
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
Operatingbudgetsforthelistedbuildings
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 41
Attachment number 1
Page 1 of 1
Item # 41
Attachment number 2
Page 1 of 1
Item # 41
CommissionMeetingAgenda
3/4/20082:00PM
DeedofDedicationforUtilities-MagnoliaVillas Phase1&1B
Department:ClerkofCommission
Caption:Motionto approve andacceptaDeedofDedicationand
MaintenanceAgreementforutilitiesonlyinMagnoli aVillas
Phase1&1B.(ApprovedbyEngineeringServices
CommitteeinmeetingFebruary25,2008)
Background:MalaneProperties,LLC,developedMagnoliaVillas,Phase1
&1B,andwishtodedicatetheutilitiestoAugusta .
Analysis:
FinancialImpact:None
Alternatives:
Recommendation:ApproveandaccepttheDeedofDedicationandMaint enance
AgreementfortheutilitiesinMagnoliaVillas,Pha se1and
1B.
Fundsare
Availableinthe
Following
Accounts:
N/A
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 42
Attachment number 1
Page 1 of 6
Item # 42
Attachment number 1
Page 2 of 6
Item # 42
Attachment number 1
Page 3 of 6
Item # 42
Attachment number 1
Page 4 of 6
Item # 42
Attachment number 1
Page 5 of 6
Item # 42
Attachment number 1
Page 6 of 6
Item # 42
CommissionMeetingAgenda
3/4/20082:00PM
GoodrichSt.RawWaterPumpingStation
Department:Utilities
Caption:Authorize award ofbidsforPre-purchasedoftheDiesel
Enginesandtheassociatedequipment(BidItem#07-205A)
fortheGoodrichSt.RawWaterPumpingStationProj ectto
thelowestresponsivebidderW.W.Williamsinthea mount
of$1,331,370.(ApprovedbyEngineeringServices
CommitteeinmeetingFebruary25,2008)
Background:TheAugustaUtilitiesDepartmenthasbeenplanning the
additionoftwolargedieseldrivenpumpsandonee lectric
pumpattheRawWaterPumpingStationonGoodrichS t.
Thesedieselandelectricpumpswillhavethecapab ilityof
pumpingrawwaterfromeithertheAugustaCanalort he
SavannahRiver.TheUtilitiesDepartmenthadthebi d
packagespreparedandtheProcurementDepartmentha ndled
thepurchasingthroughthestandardbiddingprocess .
Equipmentspecificationbidpackageswereadvertise dand
bidswereacceptedfromallqualifiedmanufactures.The
intentofthispre-purchasemethodwastotakeadva ntageof
theCity’ssalestaxexemptstatus.
Analysis:ThePurchasingDepartmentrecentlyreceivedbidson the
equipmentpackages.TheUtilitiesDepartment,Procu rement
Department,andConsultingEngineerhavereviewedt he
informationsubmittedandrecommendthelowestresp onsive
bidder.Listedbelowisthelowestresponsivebidde ras
determinedbytheUtilitiesandProcurementDepartm ents.
1.W.W.Williams$1,331,370.00
FinancialImpact:Fundsfortheprojectareincludedinthe2002Bond Issue,
underaccountnumber510043410-5425110/80110250-
5425110.
Alternatives:Noalternativesarerecommended.
Cover Memo
Item # 43
Recommendation:WerecommendtheCommissionauthorizeawardofbids for
Pre-purchasedoftheDieselEnginesandassociated
equipmentfortheGoodrichSt.RawWaterPumpingSt ation
Projecttothelowestresponsivebidder,W.W.Will iamsin
theamountof$1,331,370.00
Fundsare
Availableinthe
Following
Accounts:
510043410-5425110/80110250-5425110.
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 43
Municipal Engineering
Water Plants – Distribution Systems
Wastewater Plants – Collection Systems
Investigations – Planning Studies
Recreational Facilities
Industrial Parks – Land Development
Industrial – Medical – Commercial Facilities
Civil – Structural – Mechanical
Electrical – Instrumentation
Joseph J. Tankersley, P. E.
Jorge E. Jiménez, P. E.
Charles D. Drown, P. E.
Stacey W. Gordon, P. E.
John R. Armstrong, P. E., Retired
Ted W. Ellis, P. E., Retired
Founded 1946 (706) 724-5627 – Fax (706) 724-5789
435 Telfair Street
Augusta, Georgia 30901-2494
February 15, 2008
Mr. N. Max Hicks, P.E., Director
Augusta-Richmond Co. Utilities Dept.
360 Bay Street., Suite 180
Augusta, GA 30901
RE: Goodrich St RWPS Engines
Bid Item #07-205A
Dear Mr. Hicks:
We have reviewed the bids for the referenced project received by the Procurement Department
on February 15, 2008. We recommend the project be awarded to the low bidder, WW Williams
of Ackworth, Ga. in the amount of $1,331,370. We have reviewed the Vendor’s comments and
exceptions and we find no problem with any of them. If you have any questions in this regard,
please let us know. We recommend that upon approval by the Engineering Committee, the
Department secure approval to accept the quotation prior to February 20 to insure delivery by the
date Augusta has established as required for completion of the project.
If you have any questions in this regard, please let us know.
Sincerely yours,
ZIMMERMAN, EVANS AND LEOPOLD, INC.
Jorge E. Jiménez, P. E.
Principal
JEJ:st
cc: Mr. Jim Rush, CH2M Hill
Geri Sams, Purchasing Dept.
Attachment number 1
Page 1 of 1
Item # 43
Attachment number 2
Page 1 of 1
Item # 43
Attachment number 3
Page 1 of 2
Item # 43
Attachment number 3
Page 2 of 2
Item # 43
Attachment number 4
Page 1 of 3
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Attachment number 5
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Attachment number 6
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CommissionMeetingAgenda
3/4/20082:00PM
GoodrichSt.RawWaterPumpingStation
Department:Utilities
Caption:Authorize awardofbidfortheConstructionPhase-I(Bid
Item#07-214)fortheGoodrichSt.RawWaterPumpin g
StationProjecttothelowestresponsivebidder,Cr owder
Construction,intheamountof$13,870,000.00.(Approved
byEngineeringServicesCommitteeinmeetingFebrua ry
25,2008)
Background:TheAugustaUtilitiesDepartmenthasbeenplanning the
additionoftwolargedieseldrivenpumpsandonee lectric
pumpattheRawWaterPumpingStationonGoodrichS t.
Thesedieselandelectricpumpswillhavethecapab ilityof
pumpingrawwaterfromeithertheAugustaCanalort he
SavannahRiver.TheUtilitiesDepartmenthadconstr uction
plansandspecificationspreparedandtheProcureme nt
Departmenthandledtheprocurementthroughthestan dard
biddingprocess.Constructionplansandspecificati onbid
packageswereadvertisedandbidswereacceptedfro mall
qualifiedbidders.
Analysis:TheProcurementDepartmentrecentlyreceivedbidso nthe
ConstructionPhase-I(BidItem#07-214).TheUtilit ies
Department,ProcurementDepartment,andConsulting
Engineerhavereviewedtheinformationsubmittedan d
recommendthelowestresponsivebidder.Listedbelo wisthe
tabulationofthebidsreceived.1.CrowderConstru ction$
13,870,000.002.BrassfieldandGorrie$14,722,000 .003.
W.L.Hailey$21,837,301.00
FinancialImpact:Fundsfortheprojectareincludedinthe2002Bond Issue,
underaccountnumber510043410-5425110/80110250-
5425110.
Alternatives:Noalternativesarerecommended.
Cover Memo
Item # 44
Recommendation:WerecommendtheCommissionauthorizetheawardof the
bidfortheConstructionPhase-IfortheGoodrich St.Raw
WaterPumpingStationProjecttothelowestrespons ive
bidder,CrowderConstructionintheamountof
$13,870,000.00
Fundsare
Availableinthe
Following
Accounts:
510043410-5425110/80110250-5425110
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 44
Item Description Quantity Unit Unit Price Amount Unit Price Amount Unit Price Amount
1 Construction of Building Concrete, Masonry, and Brick 1 LS 1,000,000.00$ 1,000,000.00$ 3,022,000.00$ 3,022,000.00$ 4,013,300.00$ 4,013,300.00$
2 All Roof 1 LS 170,000.00$ 170,000.00$ 130,000.00$ 130,000.00$ 375,000.00$ 375,000.00$
3 Building Electrical 1 LS 1,218,000.00$ 1,218,000.00$ 220,000.00$ 220,000.00$ 1,389,000.00$ 1,389,000.00$
4 Building Mechanical Other than Mechanical Integrator Shared work 1 LS 1,110,000.00$ 1,110,000.00$ 940,000.00$ 940,000.00$ 3,178,000.00$ 3,178,000.00$
5 Building Apurtnances, Cranes, Doors, Windows, Steps, Etc. 1 LS 450,000.00$ 450,000.00$ 275,000.00$ 275,000.00$ 464,000.00$ 464,000.00$
6 All other work required for complete operational building 1 LS 240,000.00$ 240,000.00$ 1,025,000.00$ 1,025,000.00$ 1.00$ 1.00$
7 All Yard Electrical 1 LS 280,000.00$ 280,000.00$ 510,000.00$ 510,000.00$ 539,000.00$ 539,000.00$
8 All East Yard Concrete and Massonry 1 LS 550,000.00$ 550,000.00$ 680,000.00$ 680,000.00$ 610,000.00$ 610,000.00$
9 South Valve Box, East Side, Complete 1 LS 450,000.00$ 450,000.00$ 910,000.00$ 910,000.00$ 470,000.00$ 470,000.00$
10 North Valve Box, East Side, Complete 1 LS 450,000.00$ 450,000.00$ 830,000.00$ 830,000.00$ 404,000.00$ 404,000.00$
11 All Work Associated with Canal Intakes for future Unites 9 and 10 1 LS 500,000.00$ 500,000.00$ 930,000.00$ 930,000.00$ 1,750,000.00$ 1,750,000.00$
12 All drainage Structures, Boxes 1 LS 90,000.00$ 90,000.00$ 25,000.00$ 25,000.00$ 54,000.00$ 54,000.00$
13 All East Yard Piping 1 LS 750,000.00$ 750,000.00$ 400,000.00$ 400,000.00$ 660,000.00$ 660,000.00$
14 South Crossing of Augusta Canal 1 LS 375,000.00$ 375,000.00$ 525,000.00$ 525,000.00$ 805,000.00$ 805,000.00$
15 North Crossing of Augusta Canal 1 LS 375,000.00$ 375,000.00$ 510,000.00$ 510,000.00$ 805,000.00$ 805,000.00$
16 All Work on the West Yard Except Valve Boxes 1 LS 1,800,000.00$ 1,800,000.00$ 1,300,000.00$ 1,300,000.00$ 1,100,000.00$ 1,100,000.00$
17 All Valve Boxes on the West Yard 1 LS 350,000.00$ 350,000.00$ 70,000.00$ 70,000.00$ 305,000.00$ 305,000.00$
18 All Clearing and Grubbing East and West Yard 1 LS 50,000.00$ 50,000.00$ 95,000.00$ 95,000.00$ 25,000.00$ 25,000.00$
19 All Earth Excavation, East and West Yard 1 LS 1,150,000.00$ 1,150,000.00$ 1,100,000.00$ 1,100,000.00$ 2,600,000.00$ 2,600,000.00$
20 All Earth Core Material, In Place 1 LS 250,000.00$ 250,000.00$ -$ 200,000.00$ 200,000.00$
21 Mobilization, Bonds, Insurance 1 LS 600,000.00$ 600,000.00$ 800,000.00$ 800,000.00$ 1,000,000.00$ 1,000,000.00$
22 De-Moblization (must be 1/3 of Item 18)1 LS 200,000.00$ 200,000.00$ 260,000.00$ 260,000.00$ 334,000.00$ 334,000.00$
23 Operational Costs for 3 months 1 LS 12,000.00$ 12,000.00$ -$ -$ 225,000.00$ 225,000.00$
24 All Else to Complete 1 LS 1,360,000.00$ 1,360,000.00$ -$ -$ 12,000.00$ 12,000.00$
25 Mechanical Integrator Services 1 LS 5,000.00$ 5,000.00$ 10,000.00$ 10,000.00$ 330,000.00$ 330,000.00$
26 Incentive for early completion of Milestone 1, 30 Days 30 Days 1,000.00$ 30,000.00$ 1,000.00$ 30,000.00$ 1,000.00$ 30,000.00$
27 Replacement of Unsuitable Material in place, 5,000 CY 5000 CY 11.00$ 55,000.00$ 25.00$ 125,000.00$ 32.00$ 160,000.00$
-$
TOTAL BASE BID 13,870,000.00$ . 14,722,000.00$ 21,837,301.00$
OTHER BIDDERS
Bids Received: February 18, 2008 at 11:00 AM - Project 0302:01
I, JORGE E. JIMENEZ, P. E., CERTIFY THAT THIS TABULATION IS A TRUE AND
CORRECT COPY OF ALL BIDS RECEIVED ON FEBRUARY 18, 2008 FOR AUGUSTA
RICHMOND COUNTY.
W. L. Hailey
Nashville, TN
Crowder Construction
Apex, NC
Brasfield & Gorrie
Greenwood, SC
BID TABULATION
BOND PROJECT NO. 10250
GOODRICH STREET RWPS IMPROVEMENTS
CONTRACT 1
DIESEL PUMPS 6, 7, AND 8
AUGUSTA RICHMOND COUNTY
SREENIGNE
435 TELFAIR ST.
AUGUSTA, GEORGIAPREPARED BY
PHONE (706)724-5627
ZIMMERMAN, EVANS AND LEOPOLD, INC.
0302-01 Const Contract BID TAB.xls Page 1Item # 44
Municipal Engineering
Water Plants – Distribution Systems
Wastewater Plants – Collection Systems
Investigations – Planning Studies
Recreational Facilities
Industrial Parks – Land Development
Industrial – Medical – Commercial Facilities
Civil – Structural – Mechanical
Electrical – Instrumentation
Joseph J. Tankersley, P. E.
Jorge E. Jiménez, P. E.
Charles D. Drown, P. E.
Stacey W. Gordon, P. E.
John R. Armstrong, P. E., Retired
Ted W. Ellis, P. E., Retired
Founded 1946 (706) 724-5627 – Fax (706) 724-5789
435 Telfair Street
Augusta, Georgia 30901-2494
February 18, 2008
Mr. N. Max Hicks, P.E., Director
Augusta-Richmond Co. Utilities Dept.
360 Bay Street., Suite 180
Augusta, GA 30901
RE: Goodrich St RWPS Phase I construction
Bid Item #07-214
Dear Mr. Hicks:
We have reviewed the bids for the referenced project received by the Procurement Department
on February 18, 2008. Attached, please find the certified bid tabulation. We recommend the
project be awarded to the low bidder, Crowder Construction Co. of Apex, N. C. in the amount of
$13,870,000. If you have any questions in this regard, please let us know.
Sincerely yours,
ZIMMERMAN, EVANS AND LEOPOLD, INC.
Jorge E. Jiménez, P. E.
Principal
JEJ:st
cc: Mr. Jim Rush, CH2M Hill
Geri Sams, Purchasing Dept.
Attachment number 2
Page 1 of 1
Item # 44
Attachment number 3
Page 1 of 1
Item # 44
Attachment number 4
Page 1 of 1
Item # 44
CommissionMeetingAgenda
3/4/20082:00PM
GraniteHillSectionFiveDedication
Department:EngineeringDepartment-AbieL.Ladson,P.E.,Direct or
Caption:Motionto approvethedeedsofdedication,maintenance
agreements,androadresolutionssubmittedbythe
Engineering,andAugustaUtilitiesDepartmentsfor Granite
HillSubdivision,SectionFive.(ApprovedbyEngineering
ServicesCommitteeFebruary25,2008)
Background:ThefinalplatwasapprovedbytheCommissiononJ une19,
2007.Thesubdivisiondesignandplat,includingt hestorm
drainsystem,havebeenreviewedandacceptedbyou r
engineeringstaffandtheconstructionhasbeenrev iewedby
ourinspectors.TheUtilitiesDepartmenthasinspec tedand
reviewedthewaterandsanitarysewerinstallations ,and
herebyrequestsacceptanceoftheutilitydeedand
maintenanceagreementofsame.
Analysis:Thissectionmeetsallcodes,ordinancesandstanda rds.
Portionsofthissubdivisionliewithinthejurisdi ction
boundariesoftheCorpsofEngineerswetlands,whic hare
notedonthefinalplat.Acceptanceofsaidutility deedshall
dedicate,asrequired,thewaterandsanitarysewer mains
alongwiththeapplicableeasementstoAugusta,Geo rgia,for
operationandmaintenance.
FinancialImpact:Byacceptingtheseroads,waterandsanitarysewer
installationsintotheCountysystemandafterthe 18-month
maintenancewarrantybythedeveloper/contractorha s
expired,allfuturemaintenanceandassociatedcost swillbe
bornebyAugusta,Georgia.Byacceptanceoftheuti litydeed
andmaintenanceagreement,positiverevenuewillbe
generatedfromthesaleofwaterandsanitarysewer tapsand
monthlybillingofsame.
Alternatives:1.Approvethedeedsofdedication,maintenanceagr eements,
Cover Memo
Item # 45
androadresolutionssubmittedbytheEngineering,and
AugustaUtilitiesDepartmentsforGraniteHill,Sec tionFive.
2.Donotapproveandrisklitigation.
Recommendation:ApproveAlternativeNumberOne.
Fundsare
Availableinthe
Following
Accounts:
Notrequiredatthistime.
REVIEWEDANDAPPROVEDBY :
Finance.
Administrator.
ClerkofCommission
Cover Memo
Item # 45
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CommissionMeetingAgenda
3/4/20082:00PM
GraniteHillSectionOneDedication
Department:EngineeringDepartment-AbieL.Ladson,P.E.,Direct or
Caption:Motionto approvethedeedsofdedication,maintenance
agreements,androadresolutionssubmittedbythe
EngineeringandAugustaUtilitiesDepartmentsforG ranite
HillSubdivision,SectionOne.(ApprovedbyEngineering
ServicesCommitteeFebruary25,2008)
Background:ThefinalplatwasapprovedbytheCommissionon
December21,2004.Thesubdivisiondesignandplat ,
includingthestormdrainsystem,havebeenreviewe dand
acceptedbyourengineeringstaffandtheconstruct ionhas
beenreviewedbyourinspectors.TheUtilitiesDepa rtment
hasinspectedandreviewedthewaterandsanitarys ewer
installations,andherebyrequestsacceptanceofth eutility
deedandmaintenanceagreementofsame.
Analysis:Thissectionmeetsallcodes,ordinancesandstanda rds.There
arenowetlandsor100-yearfloodplainboundaries involved
inthissection.Acceptanceofsaidutilitydeedsh alldedicate,
asrequired,thewaterandsanitarysewermainsalo ngwith
theapplicableeasementstoAugusta,Georgia,foro peration
andmaintenance.
FinancialImpact:Byacceptingtheseroads,waterandsanitarysewer
installationsintotheCountysystemandafterthe 18-month
maintenancewarrantybythedeveloper/contractorha s
expired,allfuturemaintenanceandassociatedcost swillbe
bornebyAugusta,Georgia.Byacceptanceoftheuti litydeed
andmaintenanceagreement,positiverevenuewillbe
generatedfromthesaleofwaterandsanitarysewer tapsand
monthlybillingofsame.
Alternatives:1.Approvethedeedsofdedication,maintenanceagr eements,
androadresolutionssubmittedbytheEngineering,and
Cover Memo
Item # 46
AugustaUtilitiesDepartmentsforGraniteHill,Sec tionOne.
2.Donotapproveandrisklitigation.
Recommendation:ApproveAlternativeNumberOne.
Fundsare
Availableinthe
Following
Accounts:
Notrequiredatthistime.
REVIEWEDANDAPPROVEDBY :
Administrator.
ClerkofCommission
Cover Memo
Item # 46
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CommissionMeetingAgenda
3/4/20082:00PM
GraniteHillSectionTwoDedication
Department:EngineeringDepartment-AbieL.Ladson,Director
Caption:Motionto approvethedeedsofdedication,maintenance
agreements,androadresolutionssubmittedbythe
EngineeringandAugustaUtilitiesDepartmentsforG ranite
HillSubdivision,SectionTwo.(ApprovedbyEngineering
ServicesCommitteeFebruary25,2008)
Background:ThefinalplatwasapprovedbytheCommissiononM ay16,
2006.Thesubdivisiondesignandplat,includingt hestorm
drainsystem,havebeenreviewedandacceptedbyou r
engineeringstaffandtheconstructionhasbeenrev iewedby
ourinspectors.TheUtilitiesDepartmenthasinsp ectedand
reviewedthewaterandsanitarysewerinstallations ,and
herebyrequestsacceptanceoftheutilitydeedand
maintenanceagreementofsame.
Analysis:Thissectionmeetsallcodes,ordinancesandstanda rds.There
arenowetlandsor100-yearfloodplainboundaries involved
inthissection.Acceptanceofsaidutilitydeedsh alldedicate,
asrequired,thewaterandsanitarysewermainsalo ngwith
theapplicableeasementstoAugusta,Georgia,foro peration
andmaintenance.
FinancialImpact:Byacceptingtheseroads,waterandsanitarysewer
installationsintotheCountysystemandafterthe 18-month
maintenancewarrantybythedeveloper/contractorha s
expired,allfuturemaintenanceandassociatedcost swillbe
bornebyAugusta,Georgia.Byacceptanceoftheuti litydeed
andmaintenanceagreement,positiverevenuewillbe
generatedfromthesaleofwaterandsanitarysewer tapsand
monthlybillingofsame.
Alternatives:1.Approvethedeedsofdedication,maintenanceagr eements,
androadresolutionssubmittedbytheEngineering,and
Cover Memo
Item # 47
AugustaUtilitiesDepartmentsforGraniteHill,Sec tionTwo.
2.Donotapproveandrisklitigation.
Recommendation:ApproveAlternativeNumberOne.
Fundsare
Availableinthe
Following
Accounts:
Notrequiredatthistime.
REVIEWEDANDAPPROVEDBY :
Finance.
Administrator.
ClerkofCommission
Cover Memo
Item # 47
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CommissionMeetingAgenda
3/4/20082:00PM
HephzibahMcBeanRoadProject
Department:PublicServicesDepartment-MaintenanceDivision
Caption:Motionto approve ChangeOrder#1(andfinalpayment)in
theamountof$41,115.46fortheHephzibahMcBeanR oad
Project.ThisChangeOrderisduetotheunforseen amount
ofworkthatwasrequiredtorestorethisroadwaya ndremove
anytraffichazards.(ApprovedPublicServicesCommittee
February25,2008)
Background:HephzibahMcBeanRoadhaddeterioratedsignificantl yto
thepointofcreatingsafetyhazardsformotorists.Inmany
areasoftheroadwayitrequiredfarmorelevelingt han
originallyestimated.Theoriginalestimatedidno tinclude
thisadditionallevelingnortheadditionalasphalt icmaterials
toconnecttheexistingdrivewayswiththenewlyre surfaced
roadway.
Analysis:Theoriginalestimatewascreatedusingthestandar dformula
however,theformuladidnottakeintoconsideratio nthe
amountoflevelingthatneededtotakeplacetores torethis
road.
FinancialImpact:FundsareavailableinSPLOST,PhaseIV,GL324-
04.1110/JL201-82.4044
Alternatives:1.ApproveChangeOrder#1(andfinalpayment)int he
amountof$41,115.46fortheHephzibahMcBeanRoad
Project.ThisChangeOrderisduetotheunforseen amountof
workthatwasrequiredtorestorethisroadwayand remove
anytraffichazards.2.Donotapprove
Recommendation:#1.ApproveChangeOrder#1(andfinalpayment)in the
amountof$41,115.46fortheHephzibahMcBeanRoad
Project.ThisChangeOrderisduetotheunforseen amountof
Cover Memo
Item # 48
workthatwasrequiredtorestorethisroadwayand remove
anytraffichazards.
Fundsare
Availableinthe
Following
Accounts:
FundsareavailableinSPLOST,PhaseIVGL324-
04.1110/JL201-82.4044
REVIEWEDANDAPPROVEDBY :
Finance.
Administrator.
ClerkofCommission
Cover Memo
Item # 48
CommissionMeetingAgenda
3/4/20082:00PM
PowellRoadCSX-058482PipeliineCrossingAgreement
Department:AugustaUtilitiesDepartment
Caption:Motionto approveCSXT-058482PipelineCrossing
Agreement.(ApprovedbyEngineeringServices
CommitteeFebruary252008)
Background:TheAugustaUtilitiesDepartmentwillbeconstructi nga
waterlineinthePowellRoadvicinity.Thepathof the
waterlinegoesunderaCSXtrack.
Analysis:Anagreementisneeded,withCSX,tobeabletocon struct
thewaterlineundertherailroadtrack.CSX-058482 issuch
agreement.
FinancialImpact:$500onetimefeeand$375RailroadProtectiveLiab ility
Fee.Total=$875
Alternatives:
Recommendation:ApprovemotiontoapproveCSXT-058482PipelineCrossing
Agreement.
Fundsare
Availableinthe
Following
Accounts:
G/L510043410-5411120J/L80210166-5411120
REVIEWEDANDAPPROVEDBY :
Finance.
Procurement.
Cover Memo
Item # 49
Administrator.
ClerkofCommission
Cover Memo
Item # 49
CommissionMeetingAgenda
3/4/20082:00PM
RequestforExemptionfromCommercialDevelopmentF eestoAugustaUtilities
Department:
Caption:Motionto denyrequestbySheratonHotelsforexemption
fromcommercialdevelopmentfeeschargedbyAugusta
UtilitiesDepartment.(ApprovedbyEngineeringServices
CommitteeFebruary25,2008)
Background:Thecustomerat3015WashingtonRoadhasdemolished the
formerHolidayInnandreplaceditwithaSheraton Hotel.
AugustaUtilitiesDepartment(AUD)hashadthepoli cyin
theformerCountyandsinceconsolidationtocharge new
developmentsformotelsandapartmentsacommercial
developmentfeetohelpdefraythecostsofinfrast ructure
changesthatarerequiredwhencustomerssuchasth eseare
developedorexpanded.Therateforthisfeeis$25 0perunit
andhasbeenchargeduniformlytoallneworrebuil t
developmentssinceconsolidation.Asmoreandmore units
areaddedtothesehighgrowthareas,AUDisrequir edtoadd
orincreasethenumberandsizeofwaterandsewerl ines.The
customerwasrequiredtopaytheCommercialDevelop ment
Feeforallnewunitsthatwerebuilt,whichwasat otalof152
roomsat$38,000.00.Thecustomercomplained,feeli ngthat
theyshouldnothavetopaythisfeesincesomeof theunits
werereplacingoldonesanddidnotincreasethenu mberof
unitsrequiredtoservice.TheformerCitydidnot chargea
CommercialDevelopmentFeepriortoconsolidation.
Analysis:AUDresearchedthehistoryofthelocationinquest ionand
foundthattherewasnotaCommercialDevelopmentF eein
placewhentheoriginalhotelwasbuilt(1979.)Fur thermore,
theoriginalbuilderisnotthecurrentowner.The original
ownerdidpaya“UniformSewerSurcharge”of$7,652
whichwasnotassessed,asfaraswecantell,base donthe
numberofunits.Unfortunately,noneofthecurrent staffhas
thelongevityinapositionofauthoritytoknowth e
particularsofthisfee.AUDfeelsthatthepolicy for
Cover Memo
Item # 50
CommercialDevelopmentFeesisnotintendedtobea one-
timechargeforalocationbutratherafeetohelp defraythe
costsofgrowthequallytoalldevelopers,regardle ssof
previousownershiporpreviouspaymentoffees,and any
deviationfromthispolicywouldgiveanunfairadv antageto
adeveloperwhobuysanexistingpremiseversusone who
buildsfromthegroundupandthereforeshouldbea pplied
uniformly.Afterdiscussingthesituationwiththe customer,
AUDfeltthat,inthenameofdevelopment,acompro mise
couldberecommendedandofferedtogivethecurren towner
acreditforpriorfeespaid,eventhoughthefeesw erenot
necessarilythesamefee.AUDofferedtogivethec ustomera
creditof$7,652tobeappliedtotheCommercial
DevelopmentFee.Thecustomerdidnotacceptthe
compromiseandaskedtobegivenanopportunityto address
theCommission,whichwasapprovedbytheadministr ator.
FinancialImpact:ExemptionfromtheentireCommercialDevelopmentFe e
wouldresultinlostrevenueof$38,000.00toAUD.The
compromisedrecommendationwouldresultinreduced
revenuetoAUDof$7,652.00.
Alternatives:1)ApproveacreditontheCommercialDevelopmentF eeof
$7,652forpriorfeespaidresultinginanetcharg eof
$30,348.00.2)Givecustomeranexemptionfrom
CommercialDevelopmentFeesforanamountequalto $250
timesthenumberofunitsthatexistedintheprevi oushotel.
3)Denythecustomer’srequestandrequirefullpay mentof
theassessedCommercialDevelopmentFeeof$38,000.00.
Recommendation:WerecommendtheCommissiondenytherequestby
SheratonHotelsforanexemptionfromCommercial
DevelopmentFeeschargedbyAUDandinsteadoffera
creditof$7,652tobeappliedtoreducetheCommer cial
DevelopmentFeesat3015WashingtonRoadto$30,348 .00.
Fundsare
Availableinthe
Following
Accounts:
N/A
REVIEWEDANDAPPROVEDBY :
Cover Memo
Item # 50
Finance.
Procurement.
Administrator.
ClerkofCommission
Cover Memo
Item # 50
CommissionMeetingAgenda
3/4/20082:00PM
RiverstoneSubdivision
Department:EngineeringDepartment-AbieL.Ladson,P.E.,Direct or
Caption:Motionto approvethedeedsofdedication,maintenance
agreements,androadresolutionssubmittedbythe
EngineeringandAugustaUtilitiesDepartmentsfor
RiverstoneSubdivision.Note:Thisdedicationappli esonlyto
thatportionofRiverstoneSubdivisionlocatedin
RichmondCounty.(ApprovedbyEngineeringServices
CommitteeFebruary25,2008)
Background:ThefinalplatwasapprovedbytheCommissiononJ uly18,
2006.Thesubdivisiondesignandplat,includingt hestorm
drainsystem,havebeenreviewedandacceptedbyou r
engineeringstaffandtheconstructionhasbeenrev iewedby
ourinspectors.TheUtilitiesDepartmenthasinspec tedand
reviewedthewaterandsanitarysewerinstallations ,and
herebyrequestsacceptanceoftheutilitydeedand
maintenanceagreementofsame.
Analysis:Thissectionmeetsallcodes,ordinancesandstanda rds.There
arenowetlandsor100-yearfloodplainboundaries involved
inthissection.Acceptanceofsaidutilitydeedsh alldedicate,
asrequired,thewaterandsanitarysewermainsalo ngwith
theapplicableeasementstoAugusta,Georgia,foro peration
andmaintenance.
FinancialImpact:Byacceptingtheseroads,waterandsanitarysewer
installationsintotheCountysystemandafterthe 18-month
maintenancewarrantybythedeveloper/contractorha s
expired,allfuturemaintenanceandassociatedcost swillbe
bornebyAugusta,Georgia.
Alternatives:1.Approvethedeedsofdedication,maintenanceagr eements,
androadresolutionssubmittedbytheEngineering,and
AugustaUtilitiesDepartmentsforRiverstoneSubdiv ision.
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Note:Thisdedicationappliesonlytothatportion of
RiverstoneSubdivisionlocatedinRichmondCounty.2.Do
notapproveandrisklitigation.
Recommendation:ApproveAlternativeNumberOne.
Fundsare
Availableinthe
Following
Accounts:
Notrequiredatthistime.
REVIEWEDANDAPPROVEDBY :
Administrator.
ClerkofCommission
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CommissionMeetingAgenda
3/4/20082:00PM
WaterandSewerEasementsforFortGordon
Department:ClerkofCommission
Caption:Motionto approveWaterandSewerEasementsforFort
Gordon.(ApprovedbytheEngineeringServices
CommitteeinmeetingFebruary25,2008)
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
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CommissionMeetingAgenda
3/4/20082:00PM
Minutes
Department:ClerkofCommission
Caption:Motionto approvetheminutesoftheregularmeetingofthe
CommissionheldonFebruary19,2008.
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
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CommissionMeetingAgenda
3/4/20082:00PM
District2
Department:
Caption:Motionto approvetheappointmentofJamesGermanytothe
ARCHumanRelationsCommission,MarionWilliamsto the
PlanningCommission,MichaelKentThamestotheAug usta
CanalAuthority,FrankBowmantotheAugustaAviati on
CommissionandCharlesW.PaschaltotheARCBoard of
ZoningAppealsrepresentingDistrict2.
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
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CommissionMeetingAgenda
3/4/20082:00PM
DistrictFour
Department:
Caption:Motionto approvetheappointmentofTanyaBarnhilltothe
ARCPlanningCommissionandJamesO.McCormick,Sr.to
theARCPersonnelBoardrepresentingDistrict4.
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
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CommissionMeetingAgenda
3/4/20082:00PM
OptiontoGrantandConveyanUndergroundEasement toGeorgiaPowerat4330DeansBridge
Road,Blythe,GA30805
Department:Attorneys
Caption:MotiontograntandconveytoGeorgiaPoweran
undergroundeasementforinstallationofanundergr ound
electricaldistributionlinethroughpropertyowned bythe
Cityat4330DeansBridgeRoad,Blythe,GA30805fo ra
nominalvalueof$10.00.
Background:GeorgiaPowerisrequestinganoptiontoacquirean
undergroundeasementforadistributionlineknown asthe
"AugustaRichmondCountySolidWasteDepartment,
Sheriff'sShootingRange",onpropertyownedbythe City
locatedat4330DeansBridgeRoad,Blythe,GA30805 .
Therightsincludetherighttoclearandkeepclea ralltrees
andotherobstructionswithin10feetoftheunderg round
distributionline.
Analysis:Seebackground
FinancialImpact:None
Alternatives:Declinetherequestedoption.
Recommendation:GranttheoptiontoconveytoGeorgiaPowerthe
undergroundeasementandauthorizetheMayortosig nand
executeallnecessarydocumentstoclosethetransa ction.
Fundsare
Availableinthe
Following
Accounts:
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REVIEWEDANDAPPROVEDBY :
Administrator.
ClerkofCommission
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CommissionMeetingAgenda
3/4/20082:00PM
ResolutionColiseumAuthority
Department:
Caption:ResolutionrequestingtheRichmondCountyGeorgia
LegislativeDelegationamendthelocallawwhichcr eatedthe
Augusta-RichmondCountyColiseumAuthority(Ga.L.
1973,P.3042)toprovidefortherestructuringof the
Authority;torepealconflictinglaws;andforothe rpurposes.
(RequestedbyCommissionerJerryBrigham)
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
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CommissionMeetingAgenda
3/4/20082:00PM
Affidavit
Department:ClerkofCommission
Caption:MotiontoauthorizetheMayortoexecutetheaffida vitof
compliancewithGeorgia'sOpenMeetingAct.
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 58