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Home My WebLink About2008-02-19-Meeting AgendaCommissionMeetingAgenda CommissionChamber 2/19/2008 2:00PM INVOCATION: ReverendNormanV.Carter,PastorGreenGroveMissi onaryBaptistChruch. PLEDGEOFALLEGIANCETOTHEFLAGOFTHEUNITEDSTAT ESOFAMERICA. RECOGNITION(S) 2008MissTeenGeorgia A.2007-2008MissTeenGeorgia,SerethaM.Sherrod.(Requested byCommissionerAlvinMason) Attachments CONSENTAGENDA (Items1-48) PLANNING 1.Z-08-13–ArequestforconcurrencewiththeAugusta-Richmond CountyPlanningCommissionto approve apetitionbyMeybohm Realtors, on behalf of Jerry Greenway,requesting a Special ExceptioninanR-1C(One-familyResidential)ZoneperSection 8-2(e)toplaceasalestrailerinElderberrySubdiv isionaffecting propertycontainingapproximately.26acresandis knownunder thepresentnumberingsystemas4136EldersDrive.(TaxMap 066Parcelnotassignedyet)DISTRICT3 Attachments 2.Z-08-14–ArequestforconcurrencewiththeAugusta-Richmond CountyPlanningCommissionto approveapetitionbyMeybohm Realtors, on behalf of Jerry Greenway,requesting a Special Attachments ExceptioninanR-1A(One-familyResidential)ZoneperSection 8-2(e)toplaceasalestrailerintheOrchardsSubd ivisionaffecting property containing .42 acres is known under the pr esent numberingsystemas2201SunnyDayDrive.(OutofT axMap 181Parcel003-01)DISTRICT8 3.Z-08-16–ArequestforconcurrencewiththeAugusta-Richmond CountyPlanningCommissionto approveapetitionbyAyercorp, onbehalfofThankfulBaptistChurch,et.al.,reque stinga Special Exceptionto improve and bring into zoning conformance, includingdaycareactivities,anexistingchurchp erSection26-1 (a) affecting property consisting ofmultiple tax p arcels and containing 1.87 acres.The main address for Thankfu l BaptistChurch is 302 Walker Street. (Tax Map 047-4 Parcels 337,336,335,333,338,339,353,354,330,329,328,327&326) DISTRICT1 Attachments 4.Z-08-18–ArequestforconcurrencewiththeAugusta-Richmond County Planning Commission to approvea petition by Chuck Candler, on behalf of Candler-Duncan Construction LLC, requesting a change of zoning from Zone A (Agriculture) to Zone B-2 (General Business)affecting property containing approximately .46 acres and is known under the pres ent numberingsystemas1209RoyRoad.(TaxMap030Par cel025) DISTRICT3 Attachments 5.Z-08-19–ArequestforconcurrencewiththeAugusta-Richmond CountyPlanningCommissionto approvewiththeconditionthata 20 foot buffer conforming with the Augusta-Richmond County Tree Ordinance rearyard requirements be constructe d and maintainedalongthenortheastpropertylineadjace nttotherear propertylinesoftheBayvaleRoadresidents;apet itionbySlivon Properties LLC requesting a change of zoning from Zone B-2 (GeneralBusiness)withconditionsandZoneR-3B(Multiple- familyResidential)toZoneR-3B affectingpropertycontaining approximately11acresandisknownas2125Bayvale Road(Tax Map055Parcel006-01)DISTRICT5 Attachments 6.Z-08-15–ArequestforconcurrencewiththeAugusta-Richmond County Planning Commission to approvea petition by Joe Gulino, on behalf of Bill Beazley Homes Inc., reque sting a SpecialException inanR-1A(One-familyResidential)Zone per Section 8-2 (e) to place a sales trailer in Southampton Subdivisionaffectingpropertycontainingapproxima tely.33acres andisknownunderthepresentnumberingsystem253 8Inverness Drive.(TaxMap153-3Parcel012)DISTRICT4 Attachments 7.Z-08-08-ArequestforconcurrencewiththeAugusta-Richmond County Planning Commission to approve with the following conditions1)thatbeyondalineparalleltoand400feetfromth e Tobacco Road right-of-way the only development shall be an officecomplexand2)thata20footbufferthatco nformstothe Augusta-Richmond County Tree Ordinance including a 6 foot solidboardfencebeerectedandmaintainedonthe propertyline adjacent with properties in Sand Ridge Subdivision before any developmentoccurs;apetitionbyBarlowProperties ,onbehalfof Maggie James, requesting a change of zoning from Zone A (Agriculture) toZoneB-1(Neighborhood Business)affecting propertycontainingapproximately3.4acresandis knownunder thepresentnumberingsystemas2858TobaccoRoad.(TaxMap 129 Parcel 003)DISTRICT 4 (Referred from January 15 Commissionmeeting) Attachments PUBLICSERVICES 8.Motionto approveNewOwnershipApplication:A.N.08-10: requestbyRichardW.Iannaconeforanonpremisec onsumption Liquor, Beer & Wine license to be used in connection with Rehablocatedat913BroadSt.TherewillbeDance.District1. Super District 9.(Approved by Public Safety Commitee February13,2008) Attachments 9.Motionto approve TransferApplication:A.T.08-3:requestby LewisBlanchardtotransfertheonpremiseconsumpt ion Liquor, Beer & Wine license used in connection with Somewhere RestaurantConcepts,LLCDBASomewhereinAugustal ocatedat 2701 Washington Rd. to 2820 Washington Rd. There wi ll be SundaySales.District7.SuperDistrict10.(ApprovedbyPublic Attachments ServicesCommitteeFebruary13,2008) 10.Motionto approvereinstitutingroute12AugustaMallfora90- day period and then review the process to determine if the ridershipisappropriateandadditionalfundingcan beidentified; Motion to approve the route study. (Approved by the Public ServiceCommitteeFebruary13,2008) Attachments 11.Motionto approveaProfessionalServicesAgreementforRFQ 07-179, Boundary, Topographical Survey &Master Plannin g Services for Valley Park to W. R. Toole Engineers,Inc. for $8,600.(ApprovedbyPublicServicesCommitteeFebruary13, 2008) Attachments 12.Motionto approve AmendmentNo.1toStudio3DesignGroup’s ArchitecturalContractfortheNewMainLibrary.(Approvedby PublicServicesCommitteFebruary13,2008) Attachments ADMINISTRATIVESERVICES 13.Motion to approvetasking the Administrator to approach and workwiththeCVBtofundthe2009NationalScience Olympiad beinghostedbyAugustaStateUniversityasmuchas theycanand thencomebacktothecityforfundingeitherina monetaryorin- kind services form.(Approved by Administrative Services & FinanceCommitteeFebruary13,2008) Attachments 14.Motionto approve thetitlesandpay-gradesofthetenpositions approvedbytheCommission,onNovember20,2007,w hichwere added to the AUD organizational structure for the p urpose of operating and maintaining the Fort Gordon water and sewer system.(Approved by Administrative Services Committee February13,2008) Attachments 15.Motion to approvetheappointment of Chiquita Johnson as Attachments General Counsel.(Approved by Administrative Services CommitteeFebruary13,2008) 16.Motion to approvethe amended and restated Local Small Business Opportunities Program effective March 3, 2 008 and repeal in its entirely the Disadvandated Business E nterprise Program,CityCodeofOrdinances,Sections1-10-58 through1- 10-62, inclusive as well as Sub-section 1-10-6(f).(Approved byCommissioninmeetingFebruary5,2008-second reading) Attachments FINANCE 17.Motion to approve the $250.00 with the COLA for the select groupofretireesunderthe1945PensionPlanandt ochangethe methodoffundingtothe15yearlevel.(ApprovedbyFinance CommitteeFebruary13,2008) Attachments 18.Motionto approvetheuseofexistingfundbalanceinfund272- Capital Outlay for budgeted projects.(Approved by Finance CommitteeFebruary13,2008) Attachments 19.Motion to approvethe recommendation of the Tax Assessor regardingarequestfromDavidWillisregardingar efundoftaxes in the amount of $313.85for the property located a t 2805 Harwood Street.(Approvedby Finance CommitteeFebruary 19,2008) Attachments 20.Motion to approvethe expansion of the boundaries ofthe DowntownDevelopmentAuthoritytoEveStreetonthe west,to Wrightsboro Road and to I-520 on the east.(Approved by FinanceCommitteeFebruary13,2008) Attachments 21.Motion to approvethe purchase of 7 light vehicles for the Augusta Fire Department.(Approved by Finance Committee February13,2008)_ Attachments 22.Motion to approvethe recommendation of the Tax Assessor regardingarequestfromKathrynN.Channellregard ingacreditof taxes in the amount of $1,615.28associated with th e property locatedat974HeardAvenue.(ApprovedbyFinanceCommittee February13,2008) Attachments 23.Motionto approve thepurchaseoffiveChevroletImpalasforthe Marshal’sOffice.(ApprovedbyFinanceCommitteeFebruary 13,2008) Attachments 24.Motion to approverefund request from Board of Assessors. (ApprovedbyFinanceCommitteeFebruary13,2008) Attachments 25.Motionto approvetherecommendationoftheTaxAssessorfor three year abatement as allowed by state law of ta xes in the amountof$931.70regardingarequestfromRoderick Pearsonfor thepropertylocatedat2504TaraHeights.(ApprovedbyFinance CommitteeFebruary19,2008) Attachments 26.Motion to approve$374,556.00 for the Purchase of Sheriff’s Officepublicsafetyvehiclesfor2008fromCapital Outlayfunds. (ApprovedbyFinanceCommitteeFebruary13,2008) Attachments 27.Motion to approvethe purchase of one mid sized Hydraulic Excavator (Bid Item 07-206) for the Solid Waste Facility. (ApprovedbyFinanceCommitteeFebruary13,2008) Attachments ENGINEERINGSERVICES 28.Motion to approve an Option for the purpose of acqu iring easementsbetweenCD&FInterest,LLC.,SandhillDe velopment, Inc.,EstateofWilliamF.Franke,Jr.,H.AllenSt rickland,Jr.,and RobertR.Warr,asowners,andAugusta,Georgiaas optionee,in Attachments connectionwiththe10151-630WaterMain,PhaseIIProject,for thepurchasepriceof$22,439.00. 054-0-111-00-0 (1818 Barton Chapel Road), 25,419 sq. ft. of permanentutility,accessandmaintenanceeasement and25,sq.ft. oftemporaryconstructioneasement. 054-3-003-00-0(1048 FrankeIndustrialPark),16,094sq. ft.of permanentutility,accessandmaintenanceeasement and16,409 sq. ft. of temporary construction easement. (Appro ved by EngineeringServicesCommitteeJanuary30,2008) 29.Motionto approveanOptionforRight-of-WaybetweenRichard S. Guinn as owner, and Augusta, Georgia, as optione e, in connection with the Alexander Drive Project, for 0.011 acre (495.74sq.ft.)infeeand0.0005acre(209.97sq.ft.)ofpermanent constructionandmaintenanceeasementforthefollo wingproperty locatedat2821BrickrunWayforapurchasepriceo f$28,850.00. (ApprovedbyEngineeringServicesCommitteeFebruar y13, 2008) Attachments 30.Motionto authorizecondemnationofaportionofproperties# 051-0-099-00-0, 1710 Lincoln Avenue (2 plats), owned by Martrice M. Scott (a/k/a Matrice Scott) and Mamie S cott (deceased),for12,411squarefeetofpermanenteas ementandno temporaryeasement.Alsosameowners,property#051 -0-039-00; 3930MurrayStreet,nopermanenteasement,422squa refeetof temporary easement, related to 50130 Butler Creek C ollector - Belair Hills Estates extension, 360 water main, Pha ses II. (ApprovedbyEngineeringServicesCommitteeFebruar y13, 2008) Attachments 31.Motionto authorizecondemnationofaportionofProperty#051- 0-098-00-00,3931RuthStreet,ownedbyPioneers,Inc.,for 1,464 square feet of Permanent Easement and 722 square fe et of TemporaryEasement.UtilitiesDepartment(AUD)Proj ect:50130 ButlerCreekCollector-BelairHillsEstatesExtension,360Water Main, Phase Two.(Approved by Engineering Services CommitteeFebruary13,2008) Attachments 32.Motionto approve andacceptCSX-058080PipelineAgreement and to pay license fee and risk insurance fee.(Approved by EngineeringServicesCommitteeFebruary13,2007) Attachments 33.Motion to authorizeRFP for selection of a developer and approvalofadevelopmentagreementfordesignand construction oftheTEECenterandapprovalofTransportationan dTourism FeeOrdinanceforHeritageAreaDevelopmentwithth efollowing languagechanges:Forfifty(50)yearsfollowingi mplementation oftheseprovisions,unlessextendedthereafter,$7 50,000.00per yearofthefundsgeneratedshallbeallocatedtot heenhancement ofthe LaneyWalkerandBethlehem HeritageDistrict.andunder Fund Uses, The Committee shall fundrather than the word address. (Approved by Commission in meetingFebruary 5, 2008-secondreading) Attachments 34.Receiveasinformationtheexecutionofaneasement byAugusta, Georgia to Augusta National, Inc. pursuant to Resol ution of Augusta Richmond County Commission dated May 4, 199 9. (ApprovedbyEngineeringServicesCommitteeFebruar y13, 2008) Attachments 35.Motion to approve Change Number Five (CPB #324-041110- 201824117)intheamountof$156,000fundsfromSPL OSTPhase VRecapture.Also,transfer$156,000toProjectCon structionfor theEastBoundaryStreetandDrainageImprovements Projectand approve Change Order Number One with Mabus Brothers Construction in the amount of $506,000 as requested by the Engineering Department.(Approved by Engineering Services CommitteeFebruary13,2008) Attachments 36.Motion to approve and accept a Deed of Dedication and Maintenance Agreement for the water and sanitary se wer pipelines/systems in Elderberry, Section 3.(Approved by EngineeringServicesCommitteeFebruary13,2008) Attachments 37.Motionto authorize awardofbidsforPre-purchasedofVertical TurbinePumpsandtheassociatedequipment(BidIte m#07-204) fortheGoodrichSt.RawWaterPumpingStationProj ect-PhaseI to the lowest responsive bidders.(Approved by Engineering ServicesCommitteeFebruary13,2008 Attachments 38.Motionto authorize theexecutionofanagreementwithGeorgia Power Company for Emergency Generators and Distrib ution SystemEquipmentfortheJamesB.MesserlyWPCPin anamount estimatednottoexceed$6,100,000.(ApprovedbyEngineering ServicesCommitteeFebruary13,2008) Attachments 39.Motion to approveand accept a Deed of Dedication and Maintenance Agreement for the water and sanitary se wer pipelines/systems inPinnacle Place, Phase 6, Secti on IV. (ApprovedbyEngineeringServicesCommitteeFebruar y13, 2008) Attachments 40.Motionto approve anOptionforRight-of-WaybetweenConrad C.McMullan, as owner, and Augusta, Georgia, as opt ionee, in connection with the Alexander Drive Project, for 0.010 acre (445.96sq.ft.),infeeand0.005acre(209.97sq.ft.)ofpermanent constructionandmaintenanceeasement(2803Brickru nWay)for thepurchasepriceof$28,100.00.GDOTProjectNo.STP-0001- 00(794),ARCProjectNo.:323-04-296823215,ProjectParcel57 (Tax Map 013-1, Parcel 246)(Approved by Engineering ServicesCommitteeFebruary13,2008) Attachments 41.Motionto approve anOptionforRight-of-WaybetweenAllison E.Simons,asowner,andAugusta,GAasoptionee,i nconnection withtheAlexanderDriveProject,foracquisition o f0.010acre (451.22sq.ft.)infeeand0.005acre(209.97sq.ft.)ofpermanent constructionandmaintenanceeasement(2805Brickru nWay)for apurchasepriceof$31,700.00,GDOTProjectNo.ST P-0001-00 (794), ARC Project No. 323-04-296823215), Project Parcel 56 Attachments (Tax Map) 013-1, Parcel 247)(Approved by Engineering ServicesCommitteeFebruary19,2008) 42.Motion to approve an Option for relocation of busin ess of ElectricalEquipment Company (c/o Harry L. Albert,Jr.) for relocation expenses for moving due to the acquisiti on of 1441 Greene St. in connection with the St. Sebastian Pro ject. GDOTProject No. DE-00MS(389), ARC Project No. 327-04- 296812003).(Approved by Engineering Services CommitteeFebruary13,2008) Attachments 43.Motionto approveanOptionforRight-of-WaybetweenMichon D.Walkerasowner,andAugusta,GA,asoptionee,i nconnection withtheAlexanderDriveProject,for0.011acre(4 79.98sq.ft.)in feeand0.005acre(209.97sq.ft.)ofpermanentco nstructionand maintenanceeasementforthefollowingpropertyloc atedat2815 BrichrunWayforapurchasepriceof$30,000.00.GD OTProject No. STP-0001-00(794), ARC Project No. 323-04-296823215), ProjectParcel51(TaxMap013-1,Parcel252).(Approvedby EngineeringServicesCommitteeFebruary13,2008) . Attachments 44.Motion to approveresolution creating street lighting districts. (ApprovedEngineeringServicesCommitteeJanuary30 ,2008) Attachments 45.Motion to approveand accepta Deed of Dedication and Maintenance Agreement forwater and sanitary sewer pipelines/systems in The Orchard, Section 1. (Approved by EngineeringServicesCommitteeFebruary13,2008) Attachments PETITIONSANDCOMMUNICATIONS 46.Motion to approvethe minutes of the regular meeting of the CommissionheldonFebruary5,2008. Attachments APPOINTMENT(S) 47.Motion to approve the appointment of Ben Harrison to the AugustaCanalAuthorityrepresentingDistrict10. Attachments 48.Motion to approvethe appointment of Mary Terrell to the ARCLibrary Board and Dorothy Jones to the ARC Pers onnel BoardrepresentingDistrict5. Attachments ****ENDCONSENTAGENDA**** AUGUSTACOMMISSION 2/19/2008 AUGUSTACOMMISSION REGULARAGENDA 2/19/2008 (Items49-52) PUBLICSAFETY 49.RatifyGrantAgreementawardedtotheAugustaFire Department by the Georgia Emergency Management Agency from the DepartmentofHomelandSecurity. Attachments FINANCE 50.Motionto approve additionalfundingrequestfromtheDowntown Development Authority.(No recommendation from the FinanceCommitteeFebruary13,2008) Attachments APPOINTMENT(S) 51.MotiontoapprovetheappointmentofRosaClemonsa ndDave BarbeetotheRichmondCountyBoardofHealth.(Reqeustedby CommissionerJerryBrigham) Attachments UpcomingMeetings www.augustaga.gov LEGALMEETING A.PendingandPotentialLitigation. B.RealEstate. C.Personnel. 52.Motion to authorize the Mayor to execute the affida vit of compliancewithGeorgia'sOpenMeetingAct. CommissionMeetingAgenda 2/19/20082:00PM Invocation Department: Caption:ReverendNormanV.Carter,PastorGreenGroveMissi onary BaptistChruch. Background: Analysis: FinancialImpact: Alternatives: Recommendation: Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 1 CommissionMeetingAgenda 2/19/20082:00PM 2008MissTeenGeorgia Department: Caption:2007-2008MissTeenGeorgia,SerethaM.Sherrod. (RequestedbyCommissionerAlvinMason) Background: Analysis: FinancialImpact: Alternatives: Recommendation: Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 2 Attachment number 1 Page 1 of 1 Item # 2 Attachment number 2 Page 1 of 1 Item # 2 CommissionMeetingAgenda 2/19/20082:00PM PlanningCommission Department:PlanningCommission Caption: Z-08-13–ArequestforconcurrencewiththeAugusta- RichmondCountyPlanningCommissionto approve a petitionbyMeybohmRealtors,onbehalfofJerry Greenway,requestinga SpecialException inanR-1C(One- familyResidential)ZoneperSection8-2(e)topla ceasales trailerinElderberrySubdivisionaffectingpropert y containingapproximately.26acresandisknownund erthe presentnumberingsystemas4136EldersDrive.(Tax Map 066Parcelnotassignedyet)DISTRICT3 Background: Analysis: FinancialImpact: Alternatives: Recommendation: Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 3 Cover Memo Item # 3 CommissionMeetingAgenda 2/19/20082:00PM PlanningCommission Department:PlanningCommission Caption: Z-08-14–ArequestforconcurrencewiththeAugusta- RichmondCountyPlanningCommissionto approvea petitionbyMeybohmRealtors,onbehalfofJerry Greenway,requestinga SpecialException inanR-1A(One- familyResidential)ZoneperSection8-2(e)topla ceasales trailerintheOrchardsSubdivisionaffectingprope rty containing.42acresisknownunderthepresentnum bering systemas2201SunnyDayDrive.(OutofTaxMap181 Parcel003-01)DISTRICT8 Background: Analysis: FinancialImpact: Alternatives: Recommendation: Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 4 Cover Memo Item # 4 CommissionMeetingAgenda 2/19/20082:00PM PlanningCommission Department:PlanningCommission Caption: Z-08-16–ArequestforconcurrencewiththeAugusta- RichmondCountyPlanningCommissionto approvea petitionbyAyercorp,onbehalfofThankfulBaptist Church, et.al.,requestinga SpecialException toimproveandbring intozoningconformance,includingdaycareactivit ies,an existingchurchperSection26-1(a)affectingprop erty consistingofmultipletaxparcelsandcontaining1 .87 acres.ThemainaddressforThankfulBaptistChurch is302 WalkerStreet.(TaxMap047-4Parcels337,336,335,3 33, 338,339,353,354,330,329,328,327&326)DISTRICT1 Background: Analysis: FinancialImpact: Alternatives: Recommendation: Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 5 Cover Memo Item # 5 CommissionMeetingAgenda 2/19/20082:00PM PlanningCommission Department:PlanningCommission Caption: Z-08-18–ArequestforconcurrencewiththeAugusta- RichmondCountyPlanningCommissionto approvea petitionbyChuckCandler,onbehalfofCandler-Dun can ConstructionLLC,requestingachangeofzoningfro m Zone A(Agriculture)toZoneB-2(GeneralBusiness)affecting propertycontainingapproximately.46acresandis known underthepresentnumberingsystemas1209RoyRoad .(Tax Map030Parcel025)DISTRICT3 Background: Analysis: FinancialImpact: Alternatives: Recommendation: Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 6 CommissionMeetingAgenda 2/19/20082:00PM PlanningCommission Department:PlanningCommission Caption: Z-08-19–ArequestforconcurrencewiththeAugusta- RichmondCountyPlanningCommissionto approvewith theconditionthata20footbufferconformingwith the Augusta-RichmondCountyTreeOrdinancerearyard requirementsbeconstructedandmaintainedalongth e northeastpropertylineadjacenttotherearproper tylinesof theBayvaleRoadresidents;apetitionbySlivonPr operties LLCrequestingachangeofzoningfrom ZoneB-2(General Business)withconditionsandZoneR-3B(Multiple- familyResidential)toZoneR-3B affectingproperty containingapproximately11acresandisknownas2 125 BayvaleRoad(TaxMap055Parcel006-01)DISTRICT5 Background: Analysis: FinancialImpact: Alternatives: Recommendation: Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : Cover Memo Item # 7 ClerkofCommission Cover Memo Item # 7 CommissionMeetingAgenda 2/19/20082:00PM PlanningCommission Department:PlanningCommission Caption: Z-08-15–ArequestforconcurrencewiththeAugusta- RichmondCountyPlanningCommissionto approvea petitionbyJoeGulino,onbehalfofBillBeazleyH omesInc., requestinga SpecialException inanR-1A(One-family Residential)ZoneperSection8-2(e)toplaceasa lestrailer inSouthamptonSubdivisionaffectingpropertyconta ining approximately.33acresandisknownunderthepres ent numberingsystem2538InvernessDrive.(TaxMap153 -3 Parcel012)DISTRICT4 Background: Analysis: FinancialImpact: Alternatives: Recommendation: Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 8 Cover Memo Item # 8 CommissionMeetingAgenda 2/19/20082:00PM PlanningCommission Department:PlanningCommission Caption: Z-08-08- A request for concurrence with the Augusta- Richmond County Planning Commission to approve with thefollowingconditions1)thatbeyondalinepara lleltoand 400 feet from the Tobacco Road right-of-way the only developmentshallbeanofficecomplexand2)that a20foot bufferthatconformstotheAugusta-RichmondCountyTree Ordinanceincludinga6footsolidboardfencebee rectedand maintainedonthepropertylineadjacentwithprope rtiesin SandRidgeSubdivisionbeforeanydevelopmentoccur s;a petitionbyBarlowProperties,onbehalfofMaggie James, requestingachangeofzoningfrom ZoneA(Agriculture)to Zone B-1 (Neighborhood Business)affecting property containingapproximately3.4acresandisknownund erthe presentnumberingsystemas2858TobaccoRoad.(Tax Map 129Parcel003)DISTRICT4(ReferredfromJanuary15 Commissionmeeting) Background: Analysis: FinancialImpact: Alternatives: Recommendation: Fundsare Availableinthe Following Accounts: Cover Memo Item # 9 REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 9 CommissionMeetingAgenda 2/19/20082:00PM alcoholapplication Department:License&Inspections Caption:Motionto approveNewOwnershipApplication:A.N.08- 10:requestbyRichardW.Iannaconeforanonprem ise consumption Liquor,Beer&Wine licensetobeusedin connectionwithRehablocatedat913BroadSt.Ther ewillbe Dance.District1.SuperDistrict9.(ApprovedbyPublic SafetyCommiteeFebruary13,2008) Background:Thisisanewownershipapplication.Formerlyinth enameof DavidFort. Analysis:TheapplicantmeetstherequirementsoftheAugusta RichmondCountyAlcoholOrdinance. FinancialImpact:Theapplicantwillpayafeeof$4345.00. Alternatives: Recommendation:License&Inspectionsrecommendsapproval.TheRCSD recommendsapproval. Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : Administrator. ClerkofCommission Cover Memo Item # 10 Cover Memo Item # 10 Attachment number 1 Page 1 of 2 Item # 10 Attachment number 1 Page 2 of 2 Item # 10 CommissionMeetingAgenda 2/19/20082:00PM alcoholapplication Department:License&Inspections Caption:Motionto approve TransferApplication:A.T.08- 3:requestbyLewisBlanchardtotransfertheonpr emise consumption Liquor,Beer&Wine licenseusedin connectionwithSomewhereRestaurantConcepts,LLC DBA SomewhereinAugustalocatedat2701WashingtonRd.to 2820WashingtonRd.TherewillbeSundaySales.Dis trict7. SuperDistrict10.(ApprovedbyPublicServices CommitteeFebruary13,2008) Background:Thislocationhasacurrentlicenseingoodstandin g. Analysis:TheapplicantmeetstherequirementsoftheAugusta RichmondCountyAlcoholOrdinance. FinancialImpact:Theapplicanthaspaidatransferfeeof$110.00 Alternatives: Recommendation:License&Inspectionsrecommendsapproval.TheRCSD recommendsapproval. Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : Administrator. Cover Memo Item # 11 ClerkofCommission Cover Memo Item # 11 Attachment number 1 Page 1 of 2 Item # 11 Attachment number 1 Page 2 of 2 Item # 11 CommissionMeetingAgenda 2/19/20082:00PM AugustaPublicTransit Department:AugustaPublicTransit Caption:Motionto approvereinstitutingroute12AugustaMallfor a90-dayperiodandthenreviewtheprocesstodete rmineif theridershipisappropriateandadditionalfunding canbe identified;Motionto approve theroutestudy.(Approvedby thePublicServiceCommitteeFebruary13,2008) Background:ThePublicServicesmeetingheldonJanuary30,200 8, AugustaPublicTransitwasaskedtobringtherider ship numbersforroute12AugustaMallforfurtherdiscus sion alongwiththeroutestudydiscussion. Analysis:SupportofthisagendaitemwillgiveAugustaPubli cTransit theopportunitytodiscusstheseissuesandfinda solution(s) totheproblem. FinancialImpact:None. Alternatives:Nottoapprovediscussion. Recommendation:Approvethediscussion. Fundsare Availableinthe Following Accounts: Noneatthistime. REVIEWEDANDAPPROVEDBY : Finance. Cover Memo Item # 12 Administrator. ClerkofCommission Cover Memo Item # 12 CommissionMeetingAgenda 2/19/20082:00PM MasterPlanning&SurveyingforValleyPark Department:TomF.Beck,DirectorofRecreationandParksDepar tment Caption:Motionto approveaProfessionalServicesAgreementfor RFQ07-179,Boundary,TopographicalSurvey&Master PlanningServicesforValleyParktoW.R.TooleEn gineers, Inc.for$8,600.(ApprovedbyPublicServicesCommittee February13,2008) Background:FundswereidentifiedandapprovedinSPLOSTVfor the developmentofanewpark,VaaleyPark.Attherequ est oftheValleyParkNeighborhoodAssociation,thein itialstep wasagrredontoacquireA/Eservicestodevelopa planfor thisrecreationarea. Analysis:Four(4)proposalsweresenttoA/Efirmswithtwo (2)firms replying.Uponinterviewingthefrimsandbasedupo n evaluationcriteriadevelopedbytheProcurement Department,thefrimofW.R.Toolewasrecommended basedontheinterviewscores. FinancialImpact:FundsareavailablefromSPLOSTV. Alternatives:1.ToApprove2.MovenoactionthusdelayingtheV alley Parkdevelopment. Recommendation:1.ToapproveanA/EserviceagreementtoW.RTool e Engineersfor$8,600. Fundsare Availableinthe Following Accounts: 325061110-206065010 Cover Memo Item # 13 REVIEWEDANDAPPROVEDBY : Finance. Administrator. ClerkofCommission Cover Memo Item # 13 Attachment number 1Page 1 of 2 Item # 13 Attachment number 1Page 2 of 2 Item # 13 CommissionMeetingAgenda 2/19/20082:00PM MotiontoApproveAmendmenttoArchitect'sContract fortheNewMainLibrary Department:Library Caption:Motionto approve AmendmentNo.1toStudio3Design Group’sArchitecturalContractfortheNewMainLib rary. (ApprovedbyPublicServicesCommitteFebruary13, 2008) Background:ThearchitecturalcontractfordesignofthenewLi brarywas negotiatedandexecutedwithouttheadditionalserv icesof furniture,fixturesandequipment(FF&E)designinc luded. Thisomissionwasprimarilytomaintaintheoption of permittingotherconsultantstoparticipate,topro videan incentivefortheDesignTeamtoearntheextrawor kandto enablethescopeofthoseservicestobecomebetter -defined. Theprojectdesignhasnowadvancedtothepointth atthese servicesareneeded,inordertokeeptheprojectm oving forwardinanefficientmanner. Analysis:Theproject’sschematicFF&Edesignisneededinor derto planpower,dataandlightingsystemssothattheir locations canbeproperlycoordinatedbythedesignengineers .In addition,aninventoryoftheexistinglibrary’sfu rnishings andequipmentisneededtodeterminewhicharesuit ablefor reuse.Thisprocesswillalsofacilitatetheprepar ationofa moreaccuratebudgetestimatefortheLibrary’sFF&E.The LibraryStaff,BoardofTrusteesandtheArchitects willfirst generateaFF&Eprogramthatestablishesarealisti cbudget, basedontheLibrary’sneedsandanachievablefund ingplan tomeetthoseneeds.Oncethatiscompleted,asoun dbasis fromwhichtofinalizedesignofFF&Ewillexist FinancialImpact:Theamountofadditionalarchitecturalfeesis$93,000.The Cover Memo Item # 14 overallarchitecturalfeewillincreasefrom$1,215 ,000to $1,308,000. Alternatives:Solicitproposalsforalternativedesignfirms. Recommendation:Thedesignhasadvancedtothepointwherethesese rvices areneededtoadvanceprojectcompletion.Waitingu ntilafter thedesignisnearlycompletehasthepotentialtod elaythe projectandincreasechangeorders.TheArchitectS election Committee’schoiceofthisArchitectwasbasedinn osmall partontheexperienceandbodyoflibraryworkpro ducedby thedesignteam,andtheinteriordesignexpertiset heybring tolibrariesissubstantial.ThepresentDesigntea mhas performedwellandincludingthisworkwithintheir scopeof responsibilityisinthebestinterestoftheproje ct.Itis recommendedthatapprovalbegiventotheattached proposal,andthatthearchitect’scontractbeamen ded accordingly. Fundsare Availableinthe Following Accounts: FUNDSAREAVAILABLEINACCOUNT:GL–324-05- 1120-202150320 REVIEWEDANDAPPROVEDBY : Finance. Administrator. ClerkofCommission Cover Memo Item # 14 Item # 14 Item # 14 Item # 14 Item # 14 CommissionMeetingAgenda 2/19/20082:00PM 2009NationalScienceOlympiad Department:ClerkofCommission Caption:Motionto approvetaskingtheAdministratortoapproach andworkwiththeCVBtofundthe2009NationalSci ence OlympiadbeinghostedbyAugustaStateUniversitya smuch astheycanandthencomebacktothecityforfund ingeither inamonetaryorin-kindservicesform.(Approvedby AdministrativeServices&FinanceCommitteeFebruar y 13,2008) Background: Analysis: FinancialImpact: Alternatives: Recommendation: Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 15 Attachment number 1 Page 1 of 1 Item # 15 Attachment number 2 Page 1 of 1 Item # 15 CommissionMeetingAgenda 2/19/20082:00PM FortGordonJobDescriptions Department:Utilities Caption:Motionto approve thetitlesandpay-gradesoftheten positionsapprovedbytheCommission,onNovember2 0, 2007,whichwereaddedtotheAUDorganizationalst ructure forthepurposeofoperatingandmaintainingtheFo rtGordon waterandsewersystem.(ApprovedbyAdministrative ServicesCommitteeFebruary13,2008) Background: OnNovember20th,2007,theAugustaCommission approvedarequestbyAUDtocreateanewAssistant Directorpositiontooverseetheoperationsofthe Fort GordonWaterandSewerSystem.TheCommissionalso approvedtheconceptof11additionalpositionsfor FortGordonwiththeunderstandingthatAUDwouldre turn withanotheragendaitemtoincludethejobdescrip tionsof the11positions.ItwasthedesireofAUDtohire thenew AssistantDirectorwhowouldthenbeavailabletop rovide inputinthecreationofthepositions.AUDhasnow completedtheinterviewingandhiringprocessfort he assistantdirector.Withtheadditionofthenewas sistant director,AUDmadeadjustmenttoFortGordon organizationalchartandisrequestingapprovalof thetitles andpay-gradesforthefollowing10positions: Superintendent–1(54),OperationsManager–2(52 ), FacilitiesManager–1(52),AssistantManager–2(47), CrewSupervisor–1(43),CrewLeader–2(40),Adm in. Secretary–1(39)Theoriginalstaffingpositions placedin theFortGordonContractproposalwerebasedonthe anticipatedpersonnelneededtoperformtherequire d work.Thisconfigurationhaschangedsomewhatinor derto moreaccuratelyreflecttheoperationalrequirement s.The personnelcostwasoneofthecomponentsinestabli shingthe Operations&Maintenance(O&M)budgetinwhichAUD is toreceiveamonthlypaymentfromtheDefenseEnerg y SupportCenter(DESC)forcompensationofexpenses.This Cover Memo Item # 16 newstructureisstillinkeepingwiththepersonne lcost originallyestablishedintheO&Mbudget. Analysis:ThecontractbetweentheCityofAugustaandDESCa llows forthecitytobecompensatedforthecostassocia tedwith staffingfortheFortGordonoperations.Thisitem seeksto obtainapprovalofthementionedjobtitlesandpay -grades forthenewpositionsthatwereapprovedbytheCom mission onNovember20,2007,andallowforthetimeneeded to beginhiringandputtinginplacetheemployeegrou pthat willmaintaintheFortGordonwaterandsewersyste m. FinancialImpact:Theanticipatedannualbudget,includingbenefits,forall elevenpositions(includingtheAsst.Dir.)is$747 ,286.00. AUDwillbecompensatedforthisexpensepertheco ntract betweenthecityandDESC. Alternatives:Nonerecommended. Recommendation:Itisrecommendedto:Approvethetitlesandpay-gr adesof thetenpositionsapprovedbytheCommission,onNo vember 20,2007,whichwereaddedtotheAUDorganizationa l structureforthepurposeofoperatingandmaintain ingthe FortGordonwaterandsewersystem. Fundsare Availableinthe Following Accounts: Fundsareavailableinacct#506101110-6011150 REVIEWEDANDAPPROVEDBY : Finance. HumanResources. Administrator. Cover Memo Item # 16 Util/37 Augusta-Richmond County Job Description Approved Title: Superintendent I Job Code: Title: Superintendent – Fort Gordon Overtime: Exempt Department: Utilities Date Prepared: February 1, 2008 Reports to: Asst. Dir. Ft. Gordon Job Grade: 54 GENERAL SUMMARY: Plans, directs, coordinates, and supervises water and sewer system construction and maintenance within the guidelines of state, federal, and Army laws and regulations acceptable trade practices and local ordinances policies and procedures. Reports to the Asst. Director or other designated person and works with co-workers, building contractors, utility companies, and the Fort Gordon public to provide maintenance and administrative support. PRINCIPAL DUTIES AND RESPONSIBILITIES 1. Ensures compliance with all aspects of the utility privatization contract between Augusta Utilities and Fort Gordon. 2. Communicates regularly and as needed with the Fort Gordon Contract Officer’s Representative regarding all operation & maintenance work, new construction extensions and overall utility planning. 3. Reviews monthly and annual reports to Fort Gordon and ensures contract compliance. 4. Inspects job sites for compliance and reviews all completed work logs. 5. Develops long- and short-range plans for system expansion and reviews development plans with engineers and contractors. 6. Provides information on water and sewer operations. 7. Resolves technical problems. 8. Maintains records. 9. Writes specifications for equipment and supplies and requisitions materials. 10. Performs personnel functions, conducts staff meetings, and serves as a resource to subordinate personnel. REQUIREMENTS Education: BA/BS in related occupational field of study or two years of work experience for each year of missing education. Experience: 5+ years in similar position or sufficient experience to perform principal duties and responsibilities, usually associated with completion of apprenticeship/internship. Two years experience on military installation with the same size and complexity as Fort Gordon is desirable. Knowledge/Skills/Abilities: x Considerable knowledge of management and supervisory principles and practices, general codes and ordinances pertaining to water and sewer construction and maintenance, and civil engineering. x Familiarity with the interrelated operations of pumps, electrical motors, gasoline engines, control valves, and large water and sewer systems. x Proficiency in management, supervision, reading blueprints, and performing standard mathematical calculations. x Mastery of operating tools, machinery, and equipment associated with water and sewer activities. x Good communication skills, both oral and written. x Demonstrated ability to work independently. Other: x Travel required from office to other locations on a regular basis. x Possess or have ability to obtain a valid state operator/driver’s license for the type vehicle or equipment operated as well as military driver’s license and military access clearances. PHYSICAL DEMANDS Intermittent sitting, standing, stooping, crouching, walking, lifting of light and heavy objects, and using tools and equipment that require a high degree of manual dexterity. Work is performed outdoors with exposure to traffic, inclement weather, dirt, grease, dust, and machinery with moving parts requiring the use of protective devices. DISCLAIMER The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job. REVIEW/APPROVALS ______________________________________________________ ______________________ Human Resources Date ______________________________________________________________ __________________________ Line or Staff Management Date Attachment number 1 Page 1 of 9 Item # 16 Util/37 Augusta-Richmond County Job Description Approved Title: Superintendent II Job Code: Title: Oper. Mgr. - Backflow Overtime: Exempt Department: Utilities Date Prepared: February 1, 2008 Reports to: Superintendent– Ft. Gordon Job Grade: 52 GENERAL SUMMARY: Plans, directs, coordinates, and supervises water and sewer system construction and maintenance within the guidelines of state, federal, and Army laws and regulations acceptable trade practices and local ordinances policies and procedures. Reports to the Superintendent of Operations or other designated person and works with co-workers, building contractors, utility companies, and the Fort Gordon public to provide maintenance and administrative support. PRINCIPAL DUTIES AND RESPONSIBILITIES 1. Ensures compliance with all aspects of the utility privatization contract between Augusta Utilities and Fort Gordon. 2. Communicates regularly and as needed with the Superintendent regarding all operation & maintenance work, new construction extensions and overall utility planning. 3. Reviews monthly and annual reports to Fort Gordon and ensures contract compliance. 4. Inspects job sites for compliance and reviews all completed work logs. 5. Develops long- and short-range plans for system expansion and reviews development plans with engineers and contractors. 6. Provides information on water and sewer operations. 7. Resolves technical problems. 8. Maintains records. 9. Writes specifications for equipment and supplies and requisitions materials. 10. Performs personnel functions, conducts staff meetings, and serves as a resource to subordinate personnel. REQUIREMENTS Education: High School diploma, trade school, or equivalent level of education. Experience: 5+ years work related experience in civil or environmental engineering or administration of backflow operations on a Federal Facility of same size and complexity of Fort Gordon. Knowledge/Skills/Abilities: x Considerable knowledge of management and supervisory principles and practices, general codes and ordinances pertaining to water and sewer construction and maintenance, and civil engineering. x Familiarity with the interrelated operations of pumps, electrical motors, gasoline engines, control valves, and large water and sewer systems. x Proficiency in management, supervision, reading blueprints, and performing standard mathematical calculations. x Mastery of operating tools, machinery, and equipment associated with water and sewer activities. x Good communication skills, both oral and written. x Demonstrated ability to work independently. Other: x Travel required from office to other locations on a regular basis. x Possess or have ability to obtain a valid state operator/driver’s license for the type vehicle or equipment operated as well as military driver’s license and military access clearances. PHYSICAL DEMANDS Intermittent sitting, standing, stooping, crouching, walking, lifting of light and heavy objects, and using tools and equipment that require a high degree of manual dexterity. Work is performed outdoors with exposure to traffic, inclement weather, dirt, grease, dust, and machinery with moving parts requiring the use of protective devices. DISCLAIMER The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job. REVIEW/APPROVALS ______________________________________________________ ______________________ Human Resources Date ______________________________________________________________ __________________________ Line or Staff Management Date Attachment number 1 Page 2 of 9 Item # 16 Util/37 Augusta-Richmond County Job Description Approved Title: Facility Manager Job Code: Title: Oper. Mgr. - Instrumentation / Electrical Overtime: Exempt Department: Utilities Date Prepared: February 1, 2008 Reports to: Superintendent– Ft. Gordon Job Grade: 52 GENERAL SUMMARY: Plans, directs, coordinates, and supervises water and sewer system construction and maintenance within the guidelines of state, federal, and Army laws and regulations acceptable trade practices and local ordinances policies and procedures. Reports to the Superintendent of Operations or other designated person and works with co-workers, building contractors, utility companies, and the Fort Gordon public to provide maintenance and administrative support. PRINCIPAL DUTIES AND RESPONSIBILITIES 1. Ensures compliance with all aspects of the utility privatization contract between Augusta Utilities and Fort Gordon. 2. Communicates regularly and as needed with the Superintendent regarding all operation & maintenance work, new construction extensions and overall utility planning. 3. Reviews monthly and annual reports to Fort Gordon and ensures contract compliance. 4. Inspects job sites for compliance and reviews all completed work logs. 5. Develops long- and short-range plans for system expansion and reviews development plans with engineers and contractors. 6. Provides information on water and sewer operations. 7. Resolves technical problems. 8. Maintains records. 9. Writes specifications for equipment and supplies and requisitions materials. 10. Performs personnel functions, conducts staff meetings, and serves as a resource to subordinate personnel. REQUIREMENTS Education: High School diploma, trade school, or equivalent level of education. Experience: 5+ years work related experience in civil or environmental engineering or administration of backflow operations on a Federal Facility of same size and complexity of Fort Gordon. Knowledge/Skills/Abilities: x Considerable knowledge of management and supervisory principles and practices, general codes and ordinances pertaining to water and sewer construction and maintenance, and civil engineering. x Familiarity with the interrelated operations of pumps, electrical motors, gasoline engines, control valves, and large water and sewer systems. x Proficiency in management, supervision, reading blueprints, and performing standard mathematical calculations. x Mastery of operating tools, machinery, and equipment associated with water and sewer activities. x Good communication skills, both oral and written. x Demonstrated ability to work independently. Other: x Travel required from office to other locations on a regular basis. x Possess or have ability to obtain a valid state operator/driver’s license for the type vehicle or equipment operated as well as military driver’s license and military access clearances. PHYSICAL DEMANDS Intermittent sitting, standing, stooping, crouching, walking, lifting of light and heavy objects, and using tools and equipment that require a high degree of manual dexterity. Work is performed outdoors with exposure to traffic, inclement weather, dirt, grease, dust, and machinery with moving parts requiring the use of protective devices. DISCLAIMER The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job. REVIEW/APPROVALS ______________________________________________________ ______________________ Human Resources Date ______________________________________________________________ __________________________ Line or Staff Management Date Attachment number 1 Page 3 of 9 Item # 16 Util/37 Augusta-Richmond County Job Description Approved Title: Superintendent II Job Code: Title: Oper. Mgr. Water/Sewer Overtime: Exempt Department: Utilities Date Prepared: February 1, 2008 Reports to: Superintendent– Ft. Gordon Job Grade: 52 GENERAL SUMMARY: Plans, directs, coordinates, and supervises water and sewer system construction and maintenance within the guidelines of state, federal, and Army laws and regulations acceptable trade practices and local ordinances policies and procedures. Reports to the Superintendent of Operations or other designated person and works with co-workers, building contractors, utility companies, and the Fort Gordon public to provide maintenance and administrative support. PRINCIPAL DUTIES AND RESPONSIBILITIES 1. Ensures compliance with all aspects of the utility privatization contract between Augusta Utilities and Fort Gordon. 2. Communicates regularly and as needed with the Superintendent regarding all operation & maintenance work, new construction extensions and overall utility planning. 3. Reviews monthly and annual reports to Fort Gordon and ensures contract compliance. 4. Inspects job sites for compliance and reviews all completed work logs. 5. Develops long- and short-range plans for system expansion and reviews development plans with engineers and contractors. 6. Provides information on water and sewer operations. 7. Resolves technical problems. 8. Maintains records. 9. Writes specifications for equipment and supplies and requisitions materials. 10. Performs personnel functions, conducts staff meetings, and serves as a resource to subordinate personnel. REQUIREMENTS Education: High School diploma, trade school, or equivalent level of education. Experience: 5+ years work related experience in civil or environmental engineering or administration of water and wastewater operations on a Federal Facility of same size and complexity of Fort Gordon. Knowledge/Skills/Abilities: x Considerable knowledge of management and supervisory principles and practices, general codes and ordinances pertaining to water and sewer construction and maintenance, and civil engineering. x Familiarity with the interrelated operations of pumps, electrical motors, gasoline engines, control valves, and large water and sewer systems. x Proficiency in management, supervision, reading blueprints, and performing standard mathematical calculations. x Mastery of operating tools, machinery, and equipment associated with water and sewer activities. x Good communication skills, both oral and written. x Demonstrated ability to work independently. Other: x Travel required from office to other locations on a regular basis. x Possess or have ability to obtain a valid state operator/driver’s license for the type vehicle or equipment operated as well as military driver’s license and military access clearances. PHYSICAL DEMANDS Intermittent sitting, standing, stooping, crouching, walking, lifting of light and heavy objects, and using tools and equipment that require a high degree of manual dexterity. Work is performed outdoors with exposure to traffic, inclement weather, dirt, grease, dust, and machinery with moving parts requiring the use of protective devices. DISCLAIMER The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job. REVIEW/APPROVALS ______________________________________________________ ______________________ Human Resources Date ______________________________________________________________ __________________________ Line or Staff Management Date Attachment number 1 Page 4 of 9 Item # 16 Util/46 Augusta-Richmond County Job Description Approved Title: Assistant Manager Sewer Job Code: Title: Assistant Manager - Sewer Overtime: Exempt Department: Utilities Date Prepared: February 1, 2008 Reports to: Operations Manager Job Grade: 47 GENERAL SUMMARY: Assist in planning, directing, and coordinating activities of water maintenance personnel within the guidelines of department regulations, standard construction and maintenance practices and county / Army codes. Reports to Operations Manager or other designated person and works with pump and motor suppliers and employees to provide technical support. PRINCIPAL DUTIES AND RESPONSIBILITIES 1. Ensures compliance with all aspects of the utility privatization contract between Augusta Utilities and Fort Gordon. 2. Communicates regularly and as needed with the Fort Gordon Contract Officer’s Representative regarding new construction extensions, design considerations, and overall utility planning. 3. Evaluates proposed water and sanitary sewer projects. 4. Maintains current status reports and files on projects. 5. Coordinates projects with other agencies. 6. Performs field surveying. 7. Attends pre-construction and utility meetings. 8. Responsible for in-house design contracts. 9. Designs water/ sewer and related utilities projects. REQUIREMENTS Education: High School diploma, trade school, or equivalent level of education. Experience: 5+ years in similar position or sufficient experience to perform principal duties and responsibilities, usually associated with completion of apprenticeship/internship. Two years experience on military installation with the same size and complexity as Fort Gordon is desirable. Knowledge/Skills/Abilities: x Considerable knowledge of repair and maintenance techniques for pumps, motors, and valves, electricity (three-phase system) control circuits and general mechanical operations. x Familiarity with Augusta-Richmond County water and sewer system codes, and with departmental policies and procedures. x Proficiency in supervision, maintaining records, and repairing and maintaining pumps and valves. x Knowledge of electrical systems. x Good communication skills, both oral and written. x Demonstrated ability to work independently. Other: x Possess or have ability to obtain a valid state operator/driver’s license for the type vehicle or equipment operated as well as military driver’s license and military access clearances. x Possess or have ability to obtain certification in water distribution system. PHYSICAL DEMANDS Intermittent sitting, standing, stooping, crouching, walking, lifting of light and heavy objects, climbing ladders, and using tools and equipment that require a high degree of manual dexterity. Work is performed in an office and outdoors with exposure to inclement weather, dirt, dust, and machinery with moving parts requiring the use of protective devices. DISCLAIMER The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job. REVIEW/APPROVALS ______________________________________________________ ______________________ Human Resources Date _____________________________________________________________ _________________________ Line or Staff Management Date Attachment number 1 Page 5 of 9 Item # 16 Util/46 Augusta-Richmond County Job Description Approved Title: Assistant Manager Water Job Code: Title: Assistant Manager - Water Overtime: Exempt Department: Utilities Date Prepared: February 1, 2008 Reports to: Operations Manager Job Grade: 47 GENERAL SUMMARY: Assist in planning, directing, and coordinating activities of water maintenance personnel within the guidelines of department regulations, standard construction and maintenance practices and county / Army codes. Reports to Operations Manager or other designated person and works with pump and motor suppliers and employees to provide technical support. PRINCIPAL DUTIES AND RESPONSIBILITIES 1. Ensures compliance with all aspects of the utility privatization contract between Augusta Utilities and Fort Gordon. 2. Communicates regularly and as needed with the Fort Gordon Contract Officer’s Representative regarding new construction extensions, design considerations, and overall utility planning. 3. Evaluates proposed water and sanitary sewer projects. 4. Maintains current status reports and files on projects. 5. Coordinates projects with other agencies. 6. Performs field surveying. 7. Attends pre-construction and utility meetings. 8. Responsible for in-house design contracts. 9. Designs water/ sewer and related utilities projects. REQUIREMENTS Education: High School diploma, trade school, or equivalent level of education. Experience: 5+ years in similar position or sufficient experience to perform principal duties and responsibilities, usually associated with completion of apprenticeship/internship. Two years experience on military installation with the same size and complexity as Fort Gordon is desirable. Knowledge/Skills/Abilities: x Considerable knowledge of repair and maintenance techniques for pumps, motors, and valves, electricity (three-phase system) control circuits and general mechanical operations. x Familiarity with Augusta-Richmond County water and sewer system codes, and with departmental policies and procedures. x Proficiency in supervision, maintaining records, and repairing and maintaining pumps and valves. x Knowledge of electrical systems. x Good communication skills, both oral and written. x Demonstrated ability to work independently. Other: x Possess or have ability to obtain a valid state operator/driver’s license for the type vehicle or equipment operated as well as military driver’s license and military access clearances. x Possess or have ability to obtain certification in water distribution system. PHYSICAL DEMANDS Intermittent sitting, standing, stooping, crouching, walking, lifting of light and heavy objects, climbing ladders, and using tools and equipment that require a high degree of manual dexterity. Work is performed in an office and outdoors with exposure to inclement weather, dirt, dust, and machinery with moving parts requiring the use of protective devices. DISCLAIMER The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job. REVIEW/APPROVALS ______________________________________________________ ______________________ Human Resources Date _____________________________________________________________ _________________________ Line or Staff Management Date Attachment number 1 Page 6 of 9 Item # 16 Augusta-Richmond County Job Description Approved Title: Property and Maintenance Supervisor I Job Code: Title: Supervisor – Ft. Gordon Overtime: Non-exempt Department: Utilities Date Prepared: February 1, 2008 Reports to: Assistant Manager Job Grade: 43 GENERAL SUMMARY: Supervises work crews and installs water and sewer mains and lines within the guidelines of supervisory instructions, accepted work practices, and county / Army procedures. Reports to the Assistant Manager or other designated person and works with co-workers to provide maintenance support. THIS POSITION REQUIRES OCCASSIONAL HOLIDAY, NIGHTS AND WEEKEND WORK IN ALL TYPES OF WEATHER CONDITIONS! PRINCIPAL DUTIES AND RESPONSIBILITIES 1. Install pipe. 2. Perform water and sewer taps. 3. Perform flagman duties around worksites. 4. Repair sewer lines, sewer mains, and water meters. 5. Assist in maintaining and repairing fire hydrants and valves. 6. Maintain and clear water and sewer rights-of-way. 7. Maintain vehicles and equipment. 8. Adjust valves and manhole covers to grade. 9. Investigate water pressure complaints and answer emergency service calls. 10. Operate machinery with moving parts. REQUIREMENTS Education: High School diploma, GED or higher level of education. Experience: 5 years in similar position or sufficient experience to perform principal duties and responsibilities usually associated with completion of apprenticeship/internship. Two years experience on military installation with the same size and complexity as Fort Gordon is desirable. Knowledge/Skills/Abilities: x Considerable knowledge of water and sewer line construction and repair techniques. x Familiarity with Augusta-Richmond County and departmental policies and procedures. x Proficiency in the repair and construction of water and sewer lines. x Mastery of using standard tools, power tools, and operating machinery. x Good communication skills, both oral and written. x Demonstrated ability to work independently. Other: x May supervise and/or train designated subordinate personnel. x Possess or have the ability to obtain a valid state operator/driver’s license for the type vehicle or equipment operated as well as military driver’s license and military access clearances. x Possess 5+ years experience in water and sewer utility work and possess a Certification in water distribution and wastewater collection through Georgia State Board of Examiners, or possess the ability to obtain such within 12 moths of assuming the position. PHYSICAL DEMANDS Intermittent sitting, standing, stooping, crouching, walking, lifting of light and heavy objects, and using tools and equipment that require a high degree of manual dexterity. Work is performed on job sites and with exposure to noise, traffic, inclement weather, dirt, grease, dust, and machinery with moving parts requiring use of protective devices. DISCLAIMER The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job. REVIEW/APPROVALS ____________________________________________________ ______________________________ Human Resources Date ____________________________________________________ ______________________________ Line or Staff Management Date Attachment number 1 Page 7 of 9 Item # 16 Augusta-Richmond County Job Description Approved Title: Property and Maintenance Supervisor II Job Code: Title: Crew Leader – Water / Sewer Overtime: Non-exempt Department: Utilities Date Prepared: February 1, 2008 Reports to: Supervisor I Job Grade: 40 GENERAL SUMMARY: Supervises work crews and installs water and sewer mains and lines within the guidelines of supervisory instructions, accepted work practices, and county / Army procedures. Reports to the Assistant Manager or other designated person and works with co-workers to provide maintenance support. THIS POSITION REQUIRES OCCASSIONAL HOLIDAY, NIGHTS AND WEEKEND WORK IN ALL TYPES OF WEATHER CONDITIONS! PRINCIPAL DUTIES AND RESPONSIBILITIES 1. Install pipe. 2. Perform water and sewer taps. 3. Perform flagman duties around worksites. 4. Repair sewer lines, sewer mains, and water meters. 5. Assist in maintaining and repairing fire hydrants and valves. 6. Maintain and clear water and sewer rights-of-way. 7. Maintain vehicles and equipment. 8. Adjust valves and manhole covers to grade. 9. Investigate water pressure complaints and answer emergency service calls. 10. Operate machinery with moving parts. REQUIREMENTS Education: High School diploma, GED or higher level of education. Experience: 3 years in similar position or sufficient experience to perform principal duties and responsibilities usually associated with completion of apprenticeship/internship. Knowledge/Skills/Abilities: x Considerable knowledge of water and sewer line construction and repair techniques. x Familiarity with Augusta-Richmond County and departmental policies and procedures. x Proficiency in the repair and construction of water and sewer lines. x Mastery of using standard tools, power tools, and operating machinery. x Good communication skills, both oral and written. x Demonstrated ability to work independently. Other: x Possess or have the ability to obtain a valid state operator/driver’s license for the type vehicle or equipment operated as well as military driver’s license and military access clearances. PHYSICAL DEMANDS Intermittent sitting, standing, stooping, crouching, walking, lifting of light and heavy objects, and using tools and equipment that require a high degree of manual dexterity. Work is performed on job sites and with exposure to noise, traffic, inclement weather, dirt, grease, dust, and machinery with moving parts requiring use of protective devices. DISCLAIMER The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job. REVIEW/APPROVALS ____________________________________________________ ______________________________ Human Resources Date ____________________________________________________ ______________________________ Line or Staff Management Date Attachment number 1 Page 8 of 9 Item # 16 Augusta-Richmond County Job Description Approved Title: Secretary I Job Code: Title: Administrative Secretary Overtime: Non-exempt Department: Utilities Date Prepared: February 1, 2008 Reports to: Administrative Assistant I Job Grade: 39 GENERAL SUMMARY: Provides administrative secretarial support within the guidelines of departmental and Augusta-Richmond County rules and regulations. Reports to the Administrative Assistant I or other designated person and works with employees, the public, utility companies, developers, and realtors to provide administrative support. PRINCIPAL DUTIES AND RESPONSIBILITIES 1. Assists in answering incoming calls, transfers to appropriate personnel, and takes and relays messages. 2. Assists in the establishment and maintenance of filing system for department records and reports. 3. Assists in processing purchase orders and vouchers payable. 4. Compiles data and prepares special reports. 5. Assists in preparing departmental payroll. 6. Receives and processes applications for new water and sewer taps for urban district. 7. Serves as a resource to subordinate personnel. REQUIREMENTS Education: High School diploma, trade school, or equivalent level of education. Experience: 5+ years in similar position or sufficient experience to perform principal duties and responsibilities, usually associated with completion of apprenticeship/internship. Knowledge/Skills/Abilities: x Considerable knowledge of modern office procedures and policies and payroll procedures. x Familiarity with local government policies and procedures. x Proficiency in maintaining files and dealing with the public. x Mastery of standard office equipment, computer, and two-way radio. x Good communication skills, both oral and written. x Demonstrated ability to work independently. Other: May supervise and/or train designated subordinate personnel. PHYSICAL DEMANDS Intermittent sitting, standing, stooping, crouching, walking, and occasional lifting of light objects. Work is performed in an office. DISCLAIMER The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job. REVIEW/APPROVALS ____________________________________________________ ______________________________ Human Resources Date ____________________________________________________ ______________________________ Line or Staff Management Date Attachment number 1 Page 9 of 9 Item # 16 CommissionMeetingAgenda 2/19/20082:00PM GeneralCounselAppointment Department:ClerkofCommission Caption:Motionto approvetheappointmentofChiquitaJohnsonas GeneralCounsel.(ApprovedbyAdministrativeServices CommitteeFebruary13,2008) Background: Analysis: FinancialImpact: Alternatives: Recommendation: Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 17 CommissionMeetingAgenda 2/19/20082:00PM ProposedDraftoftheLocalSmallBusinessOpportun itiesOrdinance Department:DisadvantagedBusinessEnterprise(DBE) Caption:Motionto approvetheamendedandrestatedLocalSmall BusinessOpportunitiesProgrameffectiveMarch3,2 008and repealinitsentirelytheDisadvandatedBusinessE nterprise Program,CityCodeofOrdinances,Sections1-10-58through 1-10-62,inclusiveaswellasSub-section1-10-6(f). (ApprovedbyCommissioninmeetingFebruary5,2008 - secondreading) Background:SeeAnalysis Analysis:TheCityofAugustaisunderaFederal"CourtOrder EnjoiningtheRace-BasedPortionoftheDisadvantag ed BusinessEnterprise(DBE)Program"sinceMarch14,2007. SaidDBEProgramhasbeenreviewedbytheDefendant 's LegalCounselandSpecialLegalCounselinconsulta tion withtheaffectedandtheattachedrace-genderneut ral Ordinanceispresentedforreviewandapprovalbyt he AdministrativeServicesCommittee.Thisordinanced oesnot replaceOrdinanceNo.6890ofMay16,2006Augusta's LocalVendorPreferenceProgram.Theordinanceisi ncluded asanAppendix,aswritten. FinancialImpact:NONE Alternatives: Recommendation:DiscussandapprovetheamendedLocalSmallBusines s OpportunitiesProgrameffectiveMarch3,2008 Fundsare Availableinthe Following Cover Memo Item # 18 Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 18 ATLANTA:4939846.6 10/21/07 AN ORDINANCE TO REPEAL IN ITS ENTIRETY AUGUSTA- RICHMOND COUNTY’S DISADVANTAGED BUSINESS ENTERPRISE PROGRAM ORDINANCE BY REPEALING CODE SECTIONS 1-10-58 THROUGH 1-10-62, INCLUSIVE, AS WELL AS SUB-SECTION 1-10-6(F); TO CREATE A NEW ORDINANCE SO AS TO PROVIDE FOR RACE AND GENDER NEUTRAL PROGRAMS TO INVOLVE LOCAL SMALL BUSINESS IN THE ECONOMIC ACTIVITY GENERATED BY AUGUSTA-RICHMOND COUNTY GOVERNMENT; TO PROVIDE FOR THE ADMINISTRATION OF A LOCAL SMALL BUSINESS OPPORTUNITIES PROGRAM; TO AMEND CODE SECTION 1-10-8 REGARDING COMPLIANCE WITH STATE AND FEDERAL REQUIREMENTS; TO RENUMBER CERTAIN CODE SECTIONS IN CHAPTER 10 OF THE CODE OF ORDINANCES FOR ADMINISTRATIVE CONVENIENCE; TO REPEAL LAWS AND ORDINANCES IN CONFLICT HEREWITH; AND FOR OTHER PURPOSES. SECTION ONE. That Augusta-Richmond County’s Disadvantaged Business Enterprise Program, Code of Ordinances Sections 1-10-58 through 1-10-62, inclusive, as well as Sub-Section 1-10-6(f) are repealed in its entirety. SECTION TWO. That the Augusta-Richmond County Commission does hereby ordain and establish a Local Small Business Opportunities Program effective March 3, 2008, which shall read as follows: Attachment number 1 Page 1 of 20 Item # 18 ATLANTA:4939846.6 10/21/07 AUGUSTA, GEORGIA AUGUSTA-RICHMOND COUNTY LOCAL SMALL BUSINESS OPPORTUNITIES PROGRAM Table of Contents LOCAL SMALL BUSINESS OPPORTUNITIES PROGRAM -- GENERAL PRINCIPLES.....1 § 1-10-58. SHORT TITLE.............................................................................................................1 § 1-10-59. OBJECTIVE.................................................................................................................1 § 1-10-60. POLICY........................................................................................................................1 § 1-10-61. DEFINITIONS.............................................................................................................2 § 1-10-62. APPLICATION; EFFECTIVE DATE.........................................................................4 § 1-10-63. PROGRAM ADMINISTRATION...............................................................................5 A. SERVICES TO BE PROVIDED BY THE LOCAL SMALL BUSINESS OPPORTUNITIES PROGRAM (LSBOP)............................................................5 B. PROGRAM............................................................................................................5 C. PROCUREMENT DEPARTMENT RESPONSIBILITIES..................................6 D. EVALUATION OF THE LOCAL SMALL BUSINESS OPPORTUNITY PROGRAM............................................................................................................6 § 1-10-64. REGISTRATION AND CERTIFICATION PROCEDURES.....................................7 A. REGISTRATION CRITERIA; ACCEPTANCE OF CERTIFICATION BY OTHER GOVERNMENTAL AGENCIES.....................................................7 B. RENEWAL OF REGISTRATION........................................................................8 C. LIMITATIONS......................................................................................................9 D. GRADUATION.....................................................................................................9 § 1-10-65. LOCAL SMALL BUSINESS OPPORTUNITIES PROGRAM PARTICIPATION ..9 A. SEALED BIDS, SEALED PROPOSALS, PROFESSIONAL SERVICES AND OTHER MAJOR PURCHASING................................................................9 B. DEPARTMENTAL PURCHASE REQUIREMENTS (SMALL PURCHASES, QUOTATIONS, OR INFORMAL BIDS)..................................11 C. PROCUREMENT DEPARTMENT BUYER’S RESPONSIBILITIES..............11 D. MAINTENANCE OF RECORDS.......................................................................12 E. COMPLIANCE....................................................................................................13 F. COMPETITIVE BIDS.........................................................................................13 G. OUTREACH........................................................................................................13 § 1-10-66. EXCEPTIONS – FEDERALLY FUNDED PROJECTS...........................................14 Attachment number 1 Page 2 of 20 Item # 18 ATLANTA:4939846.6 10/21/07 § 1-10-67. CITIZENS ADVISORY COUNCIL..........................................................................14 § 1-10-8. COMPLIANCE WITH STATE AND FEDERAL REQUIREMENTS.......................14 § 1-10-96. AUTHORITY TO SUSPEND OR DEBAR FROM QUALIFIED BIDDER /PROPOSER LIST...........................................................................................................15 § 1-10-97. CAUSES FOR SUSPENSION AND DEBARMENT...............................................15 § 1-10-98. DECISION TO SUSPEND OR DEBAR:..................................................................16 § 1-10-99. NOTICE OF DECISION............................................................................................16 Attachment number 1 Page 3 of 20 Item # 18 ATLANTA:4939846.6 10/21/07 AUGUSTA, GEORGIA AUGUSTA-RICHMOND COUNTY LOCAL SMALL BUSINESS OPPORTUNITIES PROGRAM GENERAL PRINCIPLES § 1-10-58. SHORT TITLE This Ordinance and the codification hereof may be referred to as the “Augusta-Richmond County Local Small Business Opportunities Program Ordinance” (“LSBOP”). § 1-10-59. OBJECTIVE Augusta-Richmond County is firmly committed to the principles of equal opportunity and in keeping with these principles, hereby sets forth a program and establishes a mechanism for developing, approving, and implementing procedures by which local small business enterprises shall be identified, informed and educated regarding opportunities for supplying goods, general services, and construction services required by Augusta-Richmond County, and providing for objectives for bidders to incorporate the use of Local Small Businesses as commercially useful sub-contractors, thereby promoting balanced economic and community growth throughout Augusta-Richmond County. The LSBOP is a race and gender-neutral program. § 1-10-60. POLICY It is the policy of Augusta-Richmond County that all necessary and reasonable steps shall be taken to ensure that local small business enterprises have the maximum opportunity to compete for and participate in all contracts and subcontracts funded by or through Augusta-Richmond County government. Further, the Augusta-Richmond County Commission has determined as a means to ensure full economic participation by small local business that a mechanism for developing, approving and implementing a LSBOP is required. Augusta-Richmond County has established the LSBOP to promote opportunities for certified Local Small Business to participate in Augusta-Richmond County’s contracting and procurement activities by requiring contractors to utilize certified Local Small Businesses to perform commercially useful functions to the maximum extent possible and as economically feasible, as partners or subcontractors for service delivery or as suppliers of various goods required in the performance of a contract. This LSBOP is in addition to and shall not supplant the Local Preference Ordinance, Code §1-10-6. Augusta’s Local Small Business Opportunities Program shall comply with federal and state requirements applicable to small or disadvantaged business, including but not limited to those requirements set forth by regulation by the Federal Aviation Administration, U.S. Department of Defense, U.S. Department of Housing & Urban Development, and the Georgia Department of Transportation. It is expressly recognized that such federal and state regulations preempt Augusta’s regulations regarding this subject. Attachment number 1 Page 4 of 20 Item # 18 2 ATLANTA:4939846.6 10/21/07 § 1-10-61. DEFINITIONS (a) Generally. Those definitions set forth in Chapter 10 of the Code of Ordinances shall also apply to this Article, except as provided in this section. (b) Specifically. (1) Bidder – any person or entity that submits a bid to provide labor, goods or services to Augusta-Richmond County by contract in response to a bid or other solicitation by Augusta-Richmond County. (2) Certified Local Small Business – any business entity certified by the DBE Coordinator, providing goods or services, which has its principal office and place of doing business in Augusta-Richmond County; with gross annual receipts being less than $500,000; and whose owners meet the personal net worth threshold, all as defined herein. The term Local Small Business shall also include a manufacturer with seventy-five (75) employees or less or wholesaler with fifty (50) employees or less without regard to gross revenues. (3) Citizen’s Small Business Advisory Board (CSBAB) – Is a council to advise the Commission and DBE Coordinator of matters pertaining to this section, and to meet with small businesses to review and advise as to the issues in program administration. See Consolidation Act, Ga. Laws 1995, p. 3648, §1-40. Members are appointed by the Mayor, Commission and the Richmond County Legislative Delegation to the Georgia General Assembly. A list of the appointees is maintained in the Clerk of Commission’s Office and is incorporated herein by reference. (4) Competitive Bidding – process used by Augusta-Richmond County to request and receive sealed bids for labor, goods and services wherein the winning Bidder selected present the lowest qualified bid using any of the methods authorized by Article 6 of this chapter. (5) Commercially Useful Function – For the purpose of determining whether a registered Local Small Business is performing a commercially useful function, DBE Coordinator shall consider all of the facts in the record, viewed as a whole, including without limitation the following: A. A Local Small Business performs a commercially useful function when it is responsible for execution of the work of the contract and is carrying out its responsibilities by actually performing, managing, and supervising the work involved. B. To perform a commercially useful function, the Local Small Business must be responsible, with respect to material and supplies used on the contract or sub- contract for which it is engaged, for negotiating price, determining quality and quantity, ordering the material, and installing (where applicable) and paying for the material itself. Attachment number 1 Page 5 of 20 Item # 18 3 ATLANTA:4939846.6 10/21/07 C. A Local Small Business does not perform a commercially useful function if its role is limited to that of an extra participant in a transaction, contract, or project through which funds are passed in order to obtain the appearance of Local Small Business participation. In determining whether a Local Small Business is such an extra participant, the DBE Coordinator will examine similar transactions, particularly those in which Local Small Businesses do not participate. (6) Contract – total legal obligation that results from the parties’ agreement as affected by this Code of Ordinances and any other applicable rules of law. (O.C.G.A. §11-1-201) (7) Good Faith Efforts – Techniques used by a bidder/proposer to seek Local Small Businesses to participate as a subcontractor or supplier required to fulfill the bid/proposal request for participation. Such good faith efforts of a bidder/proposer include, but are not necessarily limited to, the following actions: A. Including qualified Local Small Businesses (LSB’s) in the prime contractor’s solicitations for subcontractors and suppliers. B. Assuring that LSB’s are solicited whenever such business enterprises can perform a commercially useful function. C. Dividing total requirements, when economically feasible, into smaller tasks or quantities to permit maximum participation of LSB’s. D. Establishing delivery schedules, where the requirements of the prime contract permit, which encourage participation of LSB’s. E. Using the services and the assistance of the DBE Coordinator in the identification of qualified LSB’s and negotiating subcontracts and supply contracts with such enterprises. F. Requiring each first tier subcontractor to take the affirmative steps outlined in sub paragraphs 1 through 5 above with respect to the identification and usage of second or third tier sub-contractors. G. Placing notices of opportunities for qualified LSB’s to perform subcontracting work on the eligible project in newspapers, trade journals, and other relevant publications, including publications specifically targeted to local small businesses, or communicating such notices of opportunities via the Internet or by other available media or means. H. Designating portions of the work for LSB subcontracting in trades with available LSB subcontractors. J. Providing a minimum of five (5) days notice to LSB’s when requesting bids or proposals for furnishing material or services as a subcontractor or supplier. Attachment number 1 Page 6 of 20 Item # 18 4 ATLANTA:4939846.6 10/21/07 8. Gross Receipts – total income or, in the case of sole proprietorship gross income, plus “cost of goods sold” as these terms are defined or reported on Internal Revenue Service (IRS) Federal tax return forms; Form 1120 for corporations; Form 1120S for Subchapter S corporations; Form 1065 for partnerships; and Form 1040, Schedule F for farm or Schedule C for sole proprietorships. 9. Joint Venture – an association of two or more businesses to carry out a single business enterprise for profit for which purpose they combine their property, capital, efforts, skills, and knowledge. 10. Local Small Business or “LSB” - a corporation, sole proprietorship, partnership or other business organization that meets the requirements for registration as such with Augusta-Richmond County in accordance with Section 1-10-64 of this code. 11. Monthly Utilization Report or MUR – a memorialization by a prime contractor of all subcontracting and Local Small Business participation utilized on a contract. Contractors/vendors are required to submit the Monthly Utilization Reports on all subcontracting participation to the DBE Coordinator. 12. Non-Discrimination Statement – Written affirmation made by a bidder relating to the bidder’s conduct prior to submission of a bid as well as after award of a contract that the bidder agrees to: A. Follow the policies of Augusta-Richmond County relating to the participation of LSB’s. B. Undertake certain measures to ensure the maximum practicable participation by LSB’s; and C. Not engage in discriminatory conduct against LSB’s inconsistent with the policy. 13. Personal Net Worth – net value of the assets of an individual owner, after total liabilities are deducted must not exceed seven hundred and fifty thousand dollars ($750,000). An individual’s Personal Net Worth does not include the individual’s ownership interest and the individual’s equity in his or her primary place of residence. An individual’s Personal Net Worth includes his or her share of assets held jointly with the individual’s spouse. Property held by the entireties is deemed to be owned equally by the spouse. 14. Prime Contractor – a person or firm who is awarded a contract from Augusta- Richmond County for provision of goods or services and has the primary responsibility for performance of the contract. The Prime Contractor may subcontract portions of the work required to Subcontractors, as indicated in the bid or solicitation documents. 15. Proponent – any person or entity that submits a proposal to provide labor, goods, or services to Augusta-Richmond County by contract in response to a Request for Proposal, Request for Qualifications or Request for Competitive, Sealed Proposal. Attachment number 1 Page 7 of 20 Item # 18 5 ATLANTA:4939846.6 10/21/07 16. Schedule of LSB Participation – Written data sheet which is a required submittal for a bid or proposal that lists proposed LSB subcontractors and the estimated value of proposed sub-contracts. § 1-10-62. APPLICATION; EFFECTIVE DATE. This ordinance shall apply to all bids, proposals, contracts, expenditures and purchases commenced by Augusta-Richmond County on and after March 3, 2008, as further described below, except sole source or emergency procurement. § 1-10-63. PROGRAM ADMINISTRATION A. SERVICES TO BE PROVIDED BY THE LOCAL SMALL BUSINESS OPPORTUNITIES PROGRAM (LSBOP) The DBE Coordinator shall have the primary responsibility to assure that the LSBOP is effectively and equitably carried out in Augusta-Richmond County. The DBE Coordinator shall direct the LSBOP so as to work in partnership with the Procurement Program set forth in Chapter 10 of ARC Code. Other Augusta-Richmond County officials and management personnel shall give their full cooperation towards the implementation of the program. B. PROGRAM The Local Small Business Opportunities Program administration consists of performing vendor certification, education and outreach, and review of bid and proposal documents. Specifically, the program shall consist of: (1) Developing and administering LSB registration criteria and procedures. (2) Establishing and maintaining a directory available to the public of registered LSBs capable of supplying the type and quality of equipment, supplies, general services, construction, and professional services required by Augusta-Richmond County. (3) Regularly seeking out and registering new LSB’s to bid on Augusta-Richmond County purchases and solicitations. (4) Notifying vendors of their registration status and advising non-registered parties of their right to appeal which shall be filed with the County Administrator within seven (7) days of receipt of such notice. (5) Developing annual forecasts and periodically updating same based on a review of anticipated purchases and certified LSB’s. (6) Monitoring and reporting on legislative and judicial actions relevant to local, small business interests. Attachment number 1 Page 8 of 20 Item # 18 6 ATLANTA:4939846.6 10/21/07 (7) Reviewing specifications and bid documents with the Procurement Department to ensure maximum opportunities for registered LSBs to compete on an equal basis for contracting opportunities and to perform commercially useful functions. (8) Convening and/or participating in information sessions with LSB’s regarding bid requirements and contract performance. (9) Providing technical assistance, conducting seminars, visiting vendors, and performing other outreach services to encourage and increase participation in Augusta-Richmond County’s bidding process by LSB’s. (10) Exploring and developing other means of expanding the program, and attracting and increasing LSB participation including joint efforts with other governmental agencies and authorities. (11) Refer LSB’s to third party development assistance providers when appropriate for bonding, financial and technical assistance. (12) Attend pre-bid, pre-qualification or pre-proposal conferences to provide information on the LSBOP. (13) Preparing and presenting an annual LSBOP report to the Augusta-Richmond County Commission. (14) Assist prime contractors and other potential bidders in identifying and contacting LSBS. (15) Develop outreach programs specifically targeted to educate LSBs about the LINK DEPOSIT PROGRAM. C. PROCUREMENT DEPARTMENT RESPONSIBILITIES (1) Notify all registered vendors of formal bid opportunities through direct solicitation or public advertisement, including information on the LSBOP. (2) Work with project managers or user agencies to divide larger projects into smaller projects or contracts when commercially appropriate, in order to create more opportunities for LSB’s to participate in contracts let by Augusta-Richmond County. (3) Provide data and technical assistance to support the outreach efforts of the LSBOP as necessary and appropriate. (4) Develop and utilize specifications that are open and competitive. Attachment number 1 Page 9 of 20 Item # 18 7 ATLANTA:4939846.6 10/21/07 (5) The Procurement Director, in consultation the DBE Coordinator, the Using Agency and the Finance Director, may make special provision for progress payments as deemed reasonable to assist LSB’s to carry out the terms of a contract. (6) When a LSB is awarded a contract with Augusta-Richmond County, the Procurement Director may furnish written confirmation of the same, providing the terms of the contract which may be used by the LSB in negotiating lines of credit with lending institutions. D. EVALUATION OF THE LOCAL SMALL BUSINESS OPPORTUNITY PROGRAM BY AUGUSTA-RICHMOND COUNTY COMMISSION. The Local Small Business Opportunities Assistance Program shall be evaluated on an annual basis. Each annual report shall be compiled by the DBE Coordinator and shall compare the fiscal year ending with the previous fiscal year. Evaluation of the program may include: 1) Number of LSB firms certified or registered. 2) Training and technical assistance offered to LSBs 3) Dissemination of LSBOP information at pre-bid conferences. 4) Evaluation of the effectiveness of the LSB in relation to the achievement of Augusta-Richmond County’s goals set forth under this policy, including the utilization of LSB’s on contracts. § 1-10-64. REGISTRATION AND CERTIFICATION PROCEDURES A. REGISTRATION CRITERIA; ACCEPTANCE OF CERTIFICATION BY OTHER GOVERNMENTAL AGENCIES. The Augusta-Richmond County’s Local Small Business Opportunities Program requires prior registration or evidence of current certification of a Local Small Business in order to count the participation of that Local Small Business toward program goals. Eligibility requirements for registration are: (1) Certification as to small business status may be accepted from other local governmental, state or federal agencies that apply criteria substantially similar to that imposed by this ordinance. (2) Applicant firm must complete an appropriate application form obtained from the DBE Coordinator and must qualify as a local small business, as the term is defined in this Article as to principle place of business, gross annual receipts and personal net worth thresholds. (3) Representations as to a business entity’s gross annual revenues, payroll, and personal net worth of individual applicants, shall be subject to audit by the DBE Coordinator. A location utilized solely as a post office box, mailbox, mail drop, virtual office, telephone message center, or any combination thereof, with no Attachment number 1 Page 10 of 20 Item # 18 8 ATLANTA:4939846.6 10/21/07 substantial work function, shall not be deemed to be a significant local presence sufficient to qualify as a local small business. (4) Applicant firm must possess a valid Augusta-Richmond County business license for six (6) months prior to submitting their LSBOP registration application; (5) The firm’s three-year average annual gross receipts, as defined herein, must not exceed $500,000 in annual gross receipts; (6) Applicant firm owner must be a citizen or lawfully admitted permanent resident of the United States; (7) Applicant firm must be a business, including a sole proprietorship, partnership, corporations, limited liability company, or any other business or professional entity: (a) which is at least fifty-one (51) percent owned by one (1) or more of the applicant individuals identified, and the ownership must have been in existence for one (1) year or more, and the applicant individual must have maintained such fifty-one (51) percent ownership for at least one (1) year; and (b) in the case of a publicly-owned business, at least fifty-one (51) percent of all classes of stock which is owned by one (1) or more of such persons, each of whom meets the net worth criteria as defined herein. (8) No individual owner of an applicant firm, or if a sole proprietorship or partnership the individuals themselves, may have a personal net worth that exceeds $750,000, as that term is defined in this Article. (9) No LSB shall be registered solely on the basis of the race or gender of its ownership regime. B. RENEWAL OF REGISTRATION LSB registration is valid for a two-year period beginning on the date Augusta-Richmond County registers the business. To re-apply, a local small business must submit a new application and evidence of continuing eligibility. It is the responsibility of the LSB to notify DBE Coordinator of any change in its circumstances affecting its continued eligibility for the program. Failure to do so may result in the firm’s de- registration and preclusion from future participation in the LSBOP; (a) A Local Small Business that no longer meets registration criteria shall not be re-registered by the DBE Coordinator; (b) Firms that have been denied registration or re-registration may protest the denial as follows: Attachment number 1 Page 11 of 20 Item # 18 9 ATLANTA:4939846.6 10/21/07 i. Within seven (7) days of receipt of denial of registration or re- registration, the firm may protest such action in writing to the DBE Coordinator; ii. A hearing shall be held by the County Administrator at which time the firm may present additional facts and evidence in support of its eligibility. The County Administrator shall control all aspects of the hearing, including scheduling, conduct, witnesses, and evidence, and may request the attendance of witnesses and production of particular documents; iii. The County Administrator shall send written notice of the decision to the firm within 30 days of the hearing. iv. A firm found to be ineligible cannot apply for registration or re- registration for a period of one year after the effective date of the final decision. C. LIMITATIONS Notwithstanding any other provision of this program except on a finding of good cause by Augusta-Richmond County, a registered LSB is no longer eligible to participate in the LSBOP after being enrolled for ten (10) consecutive years regardless of whether the firm received contracts or prime contracts under the program. If a firm has been released from the program before graduation as a result of exceeding the LSBOP thresholds, it will still be eligible to receive contracts from ARC, but such participation will not be counted toward the LSBOP goal of identifying and employing local small businesses to the greatest extent possible. In determining whether a good cause exists for a firm to continue participation beyond ten (10) consecutive years, ARC may review all relevant factors such as amount of business previously received by the firm, and capability of other small firms to provide goods and services, impact on a potential contract opportunity for other local businesses to compete. In no event shall a firm’s participation in the program extend beyond fifteen (15) years. Participation or registration as a LSB in the LSBOP shall not preclude a registered firm from competing for a prime contract with Augusta-Richmond County on the same basis as other prime contractors or suppliers. D. GRADUATION Augusta Richmond County shall graduate an LSB business from eligibility as an LSB. The LSB business will be graduated from LSB if any one of the following occurs: (1) The LSB’s gross revenues in each of the previous consecutive three (3) years exceeds an average of $500,000.00; Attachment number 1 Page 12 of 20 Item # 18 10 ATLANTA:4939846.6 10/21/07 (2) The net worth of any owner of an LSB exceeds an average of $750,000.00 for each of the previous consecutive three (3) years, exclusive of principal residence and the value of the LSB; or (3) The LSB business has participated in the LSB for ten years and ARC has not approved an extension of participation based on good cause. § 1-10-65. LOCAL SMALL BUSINESS OPPORTUNITIES PROGRAM PARTICIPATION A. SEALED BIDS, SEALED PROPOSALS, PROFESSIONAL SERVICES AND OTHER MAJOR PURCHASING The following procedures and contract requirements will be used to insure that LSB’s are encouraged to participate in Augusta-Richmond County contracts, including but not limited to construction contracts, requests for professional services and the performance of public works contracts: (1) Bid conditions, requests for proposals, and all other specifications for contracts awarded by Augusta-Richmond County will require that, where subcontracting is utilized in performing the contract, the bidder or proponent, will make Good Faith Efforts to subcontract with or purchase supplies from LSB’s. Bid specifications will require the bidder or proponent to keep records of such efforts that are adequate to permit a determination of compliance with this requirement. (2) With the bid, each bidder will be required to state if it intends to subcontract any part of the work. Prior to award of contract where the apparent low bidder indicated plans to subcontract, the bidder shall be required to provide documentation of Good Faith Efforts to engage LSB’s as subcontractors or suppliers, the names of LSB’s and other subcontractors to whom it intends to award subcontracts, the dollar value of the subcontracts, and the scope of the work to be performed. (3) For all such contracts, the Procurement Department will provide the DBE Coordinator with a copy of the invitation to bid or bid specifications, including the scope of work. The DBE Coordinator will identify the existence of certified LSB’s which are qualified to submit bids as prime contractors. (4) The DBE Coordinator shall identify subcontracting opportunities and shall make available trade-specific lists of certified LSB’s to potential prime contractors. Prime contractors are encouraged to form Joint Ventures with LSBs to perform major contracts, particularly in the areas of construction and professional services. (5) Within thirty (30) days of the adoption of this Ordinance, the Procurement Department will include a copy of this ordinance in each bid or proposal. Attachment number 1 Page 13 of 20 Item # 18 11 ATLANTA:4939846.6 10/21/07 (6) All bid documents shall require bidders or proponents to submit with their bid in a separate sealed envelope the following: (a) Non-Discrimination Statement which shall affirm the bidder’s: (i) adherence to the policies of Augusta-Richmond County relating to equal opportunity in contracting; (ii) agreement to undertake certain measures as provided in this policy to ensure maximum practicable participation of local small businesses; and (iii) agreement not to engage in discriminatory conduct of any type against LSB’s. (b) Proposed Schedule of local small business participation. (c) Documentation of Good Faith Efforts to use LSB’s. Failure to submit the above documentation shall result in the bid or proposal being declared non-responsive. (7) All Augusta-Richmond County contracts shall require that during the term of the contract, the contractor will: (a) Fulfill the LSB participation commitments that were submitted in connection with the bids or proposal; (b) Continue to make Good Faith Efforts to utilize LSB’s for the performance of the contract; (c) Maintain records necessary for monitoring Good Faith Efforts. (8) Before advertising and soliciting bids, the DBE Coordinator and using department will assess if large contracts can be segmented into multiple contracts. Methods to be considered include: i. The term of a contract may be shortened that results in a dual effect; the reduction of quantity required, and the risk inherent in guaranteeing prices over a longer period of time. ii. Work to be performed may be grouped according to geographic location within Augusta-Richmond County. B. DEPARTMENTAL PURCHASE REQUIREMENTS (SMALL PURCHASES, QUOTATIONS, OR INFORMAL BIDS). Subject to the dollar limits set forth under Augusta-Richmond County ordinance, departments are authorized to make small purchases using Agency Purchase Orders. Departments shall be directed by the County Administrator to utilize LSB’s on small purchases whenever possible and appropriate. Attachment number 1 Page 14 of 20 Item # 18 12 ATLANTA:4939846.6 10/21/07 (1) The DBE Coordinator shall make available to every Augusta-Richmond County department a directory of registered LSB’s and encourage their use of by departments. (2) The DBE Coordinator shall provide annual training to all Augusta-Richmond County Departments on the Local Small Business Opportunities Program. (3) The DBE Coordinator shall track LSB purchases by department and provide feedback to department heads and the DBE Coordinator on use of LSB’s for small purchases. (4) The Procurement Director shall ensure that all Augusta-Richmond County specifications for goods and services do not contain any unnecessary impediment to LSB participation in the bid process. The DBE Coordinator will make recommendations to the Procurement Director when a specification appears to impede LSB’s from competitively participating in a bid. (5) For small purchases, quotations or informal bids, the Using Department will solicit bids from registered LSB’s to supply the required materials, equipment, supplies or services using the LSB Registry created and maintained by the DBE Coordinator (6) The DBE Coordinator will notify the Procurement Director whenever there are no registered LSB’s available for utilization on a project-by-project basis. The DBE Coordinator will attempt to identify qualified LSB’s, and if successful, will notify the Procurement Director of their registration and availability. The Procurement Director will include such LSB’s in bid/quote solicitation lists. C. PROCUREMENT DEPARTMENT BUYER’S RESPONSIBILITIES (1) For all purchases on which written bids are sought, registered LSB’s which are ready, willing and able to perform the required services or provide the required commodity will be solicited for a written quotation or bid. (2) Purchases from LSB’s shall be tracked by the buyer. D. MAINTENANCE OF RECORDS (1) The DBE Coordinator, with the assistance of the Department of Information Technology, shall compile data on LSB participation. Information on prime contract awards and subcontractor utilization will be maintained by the DBE Coordinator who will gather information from all user Departments on a quarterly basis. (2) LSB utilization statistics shall be maintained in the following manner: Attachment number 1 Page 15 of 20 Item # 18 13 ATLANTA:4939846.6 10/21/07 (a) Contracts and purchases shall be grouped into four categories: construction, professional services, general services and materials/equipment/supplies. (b) Statistics shall measure overall awards to LSB’s by category of purchase (i.e. construction, professional services, general services, and materials/equipment/supplies). (3) The following statistics shall be reported not less than annually to the Augusta- Richmond County Commission by the DBE Coordinator. (a) Regarding purchases of professional services, general services and material/equipment/supplies made through the competitive bid and quotation process: Total value of purchases Total value of purchases from LSB’s (b) Regarding small purchases by operating department using Agency Purchase Orders: Total value of small purchases by Augusta-Richmond County Department Total value of small purchases from LSB’s by Department (c) Regarding construction purchases: Total value of construction contract awards Total value of construction contracts awarded to LSB’s as prime contractors. Total value of subcontracts awarded to LSB’s E. COMPLIANCE (1) It will be the duty of the Procurement Director to ensure that bids or proposals issued from the Procurement Department adhere to the provisions set forth in this Policy. (2) The Procurement Director, and all department directors will assume responsibility for evaluating compliance with this program in their respective contract areas and will review, on a continuing basis, all aspects of the program’s operations to assure that the purpose is being attained and reporting same to the DBE Coordinator for tracking and annual report purposes. (3) Each Augusta-Richmond County contract will contain a provision requiring compliance with this policy including maintenance of records, good faith efforts, and maintenance of information necessary to document compliance, and include the right of the DBE Coordinator or Procurement Director, or their respective Attachment number 1 Page 16 of 20 Item # 18 14 ATLANTA:4939846.6 10/21/07 designees to inspect such records. The record will be a part of the official files located in the Procurement Office. (4) The DBE Coordinator shall be responsible for evaluating good faith efforts documentation and subcontractor information submitted by bidders in conformance with this policy, Augusta-Richmond County Code and any State and Federal Laws applicable to any bid specifications for competitive sealed bid or competitive sealed proposal projects prior to award of the contract. (5) Each Augusta-Richmond County contract will contain a provision prohibiting any agreements between a contractor and an LSB in which the LSB promises not to provide subcontracting quotations to other bidders or potential bidders. F. COMPETITIVE BIDS Nothing in this Policy is to be construed to require Augusta-Richmond County to award a bid contract to other than the lowest responsible bidder, or to require contractors to award to subcontractors, or to make significant material purchases from LSB’s who do not submit the best overall pricing to Augusta-Richmond County. G. OUTREACH To maximize the identification, certification and utilization of LSB’s, the following efforts will be undertaken by the DBE Coordinator: A. Increase efforts to locate and register additional vendors, service providers, and construction contractors that can provide goods and services for Augusta- Richmond County through media, vendor fairs, and electronic message boards. B. As GDOT, DOD and FAA certified construction contractors are located, invite local firms to register with Augusta-Richmond County in accordance with the requirements of this Article in order to create an enhanced resource to using departments, buyers and prime contractors to locate registered LSB’s for projects that can utilize LSB’s for a commercially useful function. C. Supply information to the Board of Commissioners regarding the ordinance and offer opportunities for ways in which the Board of Commission can be an advocate of the LSBOP. § 1-10-66. EXCEPTIONS – FEDERALLY FUNDED PROJECTS In accordance with §1-10-8, this chapter shall not apply to any bid or procurement to which federal or state laws, regulations or guidelines regarding the use of disadvantaged businesses or other requirements apply. Attachment number 1 Page 17 of 20 Item # 18 15 ATLANTA:4939846.6 10/21/07 § 1-10-67. CITIZEN’S SMALL BUSINESS ADVISORY BOARD LOCAL SMALL BUSINESS OPPORTUNITIES PROGRAM, CITIZEN’S SMALL BUSINESS ADVISORY BOARD (CSBAB) shall be constituted to advise the Commission and DBE Coordinator on matters related to this ordinance, and to meet with local small businesses, to review and provide input as to the issues in program administration. See Consolidation Act, Ga. Laws 1995, p. 3648, §1-40. Members are appointed by the Mayor, Commission and the Richmond County Legislative Delegation. A list of the appointees is maintained in the Clerk of Commission’s Office and is incorporated herein by reference. SECTION THREE That Chapter 10, Article One, Section 1-10-8 be amended by deleting the existing language in its entirety and inserting the following in lieu thereof: § 1-10-8. COMPLIANCE WITH STATE AND FEDERAL REQUIREMENTS When a procurement transaction involves the expenditure of State or Federal funds or financial assistance, the transaction shall be conducted in accordance with any applicable mandatory State or Federal laws and authorized regulations which are not reflected in this chapter. Notwithstanding the foregoing, where State and Federal assistance or contract funds are used in procurement transaction, any applicable local requirements that are more restrictive than State or Federal requirements but not in conflict therewith shall be followed. SECTION FOUR That Code Sections 1-10-63 through 1-10-66 shall be renumbered and redesignated as Code Sections 1-10-96 through 1-10-99, inclusive: § 1-10-96. AUTHORITY TO SUSPEND OR DEBAR FROM QUALIFIED BIDDER /PROPOSER LIST After reasonable notice to the person involved and reasonable opportunity for that person to be heard, the Augusta-Richmond County Commission is authorized to suspend or debar a person for cause from consideration for award of contracts. The suspension may be for a period of not more than three months. The debarment shall be for a period of not more than three years. The Augusta-Richmond County Administrator is authorized to suspend a person from consideration for award of contracts if there is any activity which might lead to debarment. The Administrator’s suspension shall be for a period not to exceed 30 days. Attachment number 1 Page 18 of 20 Item # 18 16 ATLANTA:4939846.6 10/21/07 § 1-10-97. CAUSES FOR SUSPENSION AND DEBARMENT The causes for suspension or debarment may include, but are not limited to: (a) conviction for the commission of a criminal offense as an incident to obtaining or attempting to obtain any public or private contract or subcontract, or in the performance of such contract or subcontract; (b) Conviction under state or federal statutes of embezzlement, theft, forgery, bribery, indicating a lack of business integrity or business honesty; (c) Conviction under state or federal antitrust statutes arising out of the submission of any bids or proposals; (d) Violation of prior Augusta-Richmond County contract provisions, as set forth below, of a character which is regarded by Augusta-Richmond County to be so serious as to justify suspension or debarment action, such as a deliberate failure without good cause to perform in accordance with the specifications or within the time limit provided in any prior Augusta- Richmond County contract; or a recent record of failure to perform or of unsatisfactory performance in accordance with the terms of one or more Augusta-Richmond County contracts, provided that failure to perform or unsatisfactory performance caused by acts beyond the control of the contractor shall not be considered to be basis for debarment; (e) Any other cause determined to be so serious and compelling that would materially affect or has materially affected the responsibility of a contractor in the performance of his duties under any contract, including debarment by another governmental entity for any cause listed in this chapter; and (f) For violation of any ethical standards set forth in Article 2 (Ethics in Public Contracting) of this chapter. § 1-10-98. DECISION TO SUSPEND OR DEBAR: Any decision to suspend or debar a person may be made by the Augusta-Richmond County Administrator or to recommend suspension or debarment to the Commission shall be in writing and shall state the reasons for the action or recommended action and inform the suspended person of their rights to an administrative appeal to the Commission. Any decision by the Commission to suspend or debar any person from the procurement process shall be on the record and in writing and shall state the reasons for the action taken. § 1-10-99. NOTICE OF DECISION A copy of the written decision required by § 1-10-98 (Decision to Suspend or Debar) shall be mailed by certified mail, return receipt requested, to the suspended or debarred person. Attachment number 1 Page 19 of 20 Item # 18 17 ATLANTA:4939846.6 10/21/07 SECTION FIVE. Upon the passage of an authorizing resolution and an adequate appropriation, Augusta shall conduct a Disparity Study to inquire into race and gender disparities which may or may not affect the further amendment to this ordinance. SECTION SIX. All ordinances or parts of ordinances in conflict with this ordinance are hereby repealed. The foregoing Ordinance is hereby adopted by the Augusta-Richmond County Commission this ______ day of ___________, 2008. David S. Copenhaver Mayor ATTEST: Clerk First Reading: Second Reading: Attachment number 1 Page 20 of 20 Item # 18 CommissionMeetingAgenda 2/19/20082:00PM FireDepartmentGrantAgreement Department:ClerkofCommission Caption:RatifyGrantAgreementawardedtotheAugustaFire DepartmentbytheGeorgiaEmergencyManagementAgen cy fromtheDepartmentofHomelandSecurity. Background: Analysis: FinancialImpact: Alternatives: Recommendation: Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 19 Attachment number 1 Page 1 of 24 Item # 19 Attachment number 1 Page 2 of 24 Item # 19 Attachment number 1 Page 3 of 24 Item # 19 Attachment number 1 Page 4 of 24 Item # 19 Attachment number 1 Page 5 of 24 Item # 19 Attachment number 1 Page 6 of 24 Item # 19 Attachment number 1 Page 7 of 24 Item # 19 Attachment number 1 Page 8 of 24 Item # 19 Attachment number 1 Page 9 of 24 Item # 19 Attachment number 1 Page 10 of 24 Item # 19 Attachment number 1 Page 11 of 24 Item # 19 Attachment number 1 Page 12 of 24 Item # 19 Attachment number 1 Page 13 of 24 Item # 19 Attachment number 1 Page 14 of 24 Item # 19 Attachment number 1 Page 15 of 24 Item # 19 Attachment number 1 Page 16 of 24 Item # 19 Attachment number 1 Page 17 of 24 Item # 19 Attachment number 1 Page 18 of 24 Item # 19 Attachment number 1 Page 19 of 24 Item # 19 Attachment number 1 Page 20 of 24 Item # 19 Attachment number 1 Page 21 of 24 Item # 19 Attachment number 1 Page 22 of 24 Item # 19 Attachment number 1 Page 23 of 24 Item # 19 Attachment number 1 Page 24 of 24 Item # 19 Attachment number 2 Page 1 of 1 Item # 19 CommissionMeetingAgenda 2/19/20082:00PM ActuarialReport Department:ClerkofCommission Caption:Motionto approve the$250.00withtheCOLAfortheselect groupofretireesunderthe1945PensionPlanandt ochange themethodoffundingtothe15yearlevel.(Approvedby FinanceCommitteeFebruary13,2008) Background: Analysis: FinancialImpact: Alternatives: Recommendation: Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 20 CommissionMeetingAgenda 2/19/20082:00PM ApproveCapitalOutlaybudgetcarryovers Department:AdministratorandFinance Caption:Motionto approvetheuseofexistingfundbalanceinfund 272-CapitalOutlayforbudgetedprojects.(Approvedby FinanceCommitteeFebruary13,2008) Background:TheCapitalOutlayfundisusedforfixedassetsex enditures fortheGeneralFundandLawEnforcement.Fixedas sets haveanexpectedusefullifeofgreaterthanoneye arandcost inexcessof$5000.Exampleswouldbepatrolcars, computerequipmentandsoftware,landorbuildings ormajor repairstoexistingassetssuchasroofreplacemnts orheating andairconditioningsystems.Inmid-year2006,in anticipationofashortfallinthegeneralfund,ca pital expenditureswerefrozen.Theseprojectsweredela yeduntil fiscalyear2007.Afterafavorableyearendaudit,these projectswerere-instatedin2007alongwiththebu dgeted approved2007projects.Becauseofthedelayinth erelease ofbudgetedfunds,agreatmanyoftheseprojectsw erenot completedbyyearend2007. Analysis:Fundedbudgetedfortheseprojectsshouldbecarrie dforward to2008. FinancialImpact:Necessaryfundsareavailableinfundbalance. Alternatives:donotcarryforwardtheseprojects Recommendation:carryoverthefundingsourceandcompletetheproje cts. Fundsare Availableinthe Following Accounts: availableincapitaloutlayfund(272)fundbalance Cover Memo Item # 21 REVIEWEDANDAPPROVEDBY : Finance. Administrator. ClerkofCommission Cover Memo Item # 21 CommissionMeetingAgenda 2/19/20082:00PM DavidWillis Department:ClerkofCommission Caption:Motionto approvetherecommendationoftheTaxAssessor regardingarequestfromDavidWillisregardingar efundof taxesintheamountof$313.85forthepropertyloc atedat 2805HarwoodStreet.(ApprovedbyFinanceCommittee February19,2008) Background: Analysis: FinancialImpact: Alternatives: Recommendation: Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 22 Attachment number 1 Page 1 of 1 Item # 22 Attachment number 2 Page 1 of 2 Item # 22 Attachment number 2 Page 2 of 2 Item # 22 CommissionMeetingAgenda 2/19/20082:00PM DowntownDevelopmentAuthority Department:ClerkofCommission Caption:Motionto approvetheexpansionoftheboundariesofthe DowntownDevelopmentAuthoritytoEveStreetonthe west, toWrightsboroRoadandtoI-520ontheeast.(Approvedby FinanceCommitteeFebruary13,2008) Background: Analysis: FinancialImpact: Alternatives: Recommendation: Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 23 Attachment number 1 Page 1 of 1 Item # 23 Attachment number 2 Page 1 of 15 Item # 23 Attachment number 2 Page 2 of 15 Item # 23 Attachment number 2 Page 3 of 15 Item # 23 Attachment number 2 Page 4 of 15 Item # 23 Attachment number 2 Page 5 of 15 Item # 23 Attachment number 2 Page 6 of 15 Item # 23 Attachment number 2 Page 7 of 15 Item # 23 Attachment number 2 Page 8 of 15 Item # 23 Attachment number 2 Page 9 of 15 Item # 23 Attachment number 2 Page 10 of 15 Item # 23 Attachment number 2 Page 11 of 15 Item # 23 Attachment number 2 Page 12 of 15 Item # 23 Attachment number 2 Page 13 of 15 Item # 23 Attachment number 2 Page 14 of 15 Item # 23 Attachment number 2 Page 15 of 15 Item # 23 CommissionMeetingAgenda 2/19/20082:00PM DowntownDevelopmentAuthorityFunding Department: Caption:Motionto approve additionalfundingrequestfromthe DowntownDevelopmentAuthority.(Norecommendation fromtheFinanceCommitteeFebruary13,2008) Background: Analysis: FinancialImpact: Alternatives: Recommendation: Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 24 CommissionMeetingAgenda 2/19/20082:00PM FireDepartmentVehicleRequest Department:Finance,FleetManagement Caption:Motionto approvethepurchaseof7lightvehiclesforthe AugustaFireDepartment.(ApprovedbyFinance CommitteeFebruary13,2008)_ Background:TheAugustaFireDepartmenthassubmitteditsrequ estfor their2008fleetcapitaloutlayrequest.ChiefWill isis requesting4-FordExpeditions,2-RangerPickupTruc ksand 1-FordF-250(CrewCab).OneExpeditionistore placea 1999GMCSuburbanthathasexceededits“lifeexpec tancy” andisaccumulatingextensiverepairs(evaluations heetis attachedforreview).ThreeExpeditionswillreplac e3-Crown Victoria’swhichwillbepasseddowntoreplace3-1998 FordEscorts.TheseEscortswillbetransferredtot heTax AssessorsOfficetoincreasehisabilitytoputmor eproperty appraisersinthefield.Thetworangerswillbeu sedbyFire DepartmentInspectorsintheFireBureauandreplac etwo oldermodelCrownVictoria’s(1996model).Assessme nts forallvehiclesbeingreplacedareattachedforre view.TheF- 250,CrewCabtruck,istosupportarecentlyappro ved positionforbuildingandgroundsmaintenanceofal lstations oftheFireDepartment. Analysis:FleetManagementsubmittedarequestforbidsthrou ghthe ProcurementDepartmentutilizingtheDemandStar electronicbidsystemwhichoffersnationwidebidc overage. TheProcurementDepartmentreceivedquotesbackfro m winningvendorsasindicatedbelow.Tabsheetsfor all vehicleshavebeenattachedforreview.Bid07-191 Ford Expedition-(withexterioremergencylightbar)$28 ,332.00 –LegacyFord;Bid07-191FordExpedition–(withi nterior emergencyligting)$26,832.00–LegacyFord;Bid07 -173 FordRanger-$13,362.00-BobbyJonesFord(localven der preference),Bid06-180F-250CrewCab-$22,262.00 – BobbyJonesFord(localvenderpreference). Cover Memo Item # 25 FinancialImpact:Thecostofallvehiclesis$157,262.00whichwill be purchasedfromtheFireDepartmentsCapitalAccount . Alternatives:1.Approvetherequestintotal,(2.)approvethere questin part,(3)disapprovetherequest Recommendation:Approvetherequesttopurchase4FordExpeditions,2-Ford Rangersand1-F-250foratotalcostof$157,814a nd authorizethetransferofthe3-FordEscortstothe Tax AssessorsOfficeforusebypropertyappraisers Fundsare Availableinthe Following Accounts: 274034110/5422210(FireDepartmentCapitalAccount) REVIEWEDANDAPPROVEDBY : Finance. Administrator. ClerkofCommission Cover Memo Item # 25 Item # 25 Item # 25 Item # 25 Item # 25 Item # 25 Item # 25 Item # 25 Item # 25 Item # 25 8500 GVW TRUCKS BID 06-180 Bobby Jones Legacy Bobby Jones Legacy Ford Ford Ford Ford Year 2008 2008 Brand Ford Ford Model F250 F250 Delivery Date 90 Days 90 Days 5.01 Model -8,500-RC-4x2 $17,681.00 $16,245.00 5.02 Model - 8,500-RC-4x4 $20,483.00 $18,933.00 5.03 Model - 8,500-EC-4x2 $19,770.00 $18,249.00 5.04 Model - 8,500 -EC-4x4 $22,572.00 $20,937.00 5.05 Model - 8,500 -Crew Cab-4x2 $21,002.00 $19,431.00 5.05 $21,002.00 $19,431.00 5.06 Model - 8,500 -Crew Cab-4x4 $23,753.00 $22,120.00 5.07 Diesel Engine 6.0 L 6,149.00 2,350.00 5.08 Limited Slip Rear Axle 249.00 300.00 5.08 249.00 300.00 5.09 HD Cooling Package 0.00 0.00 5.09 0.00 0.00 5.10 HD Electrical Package 0.00 0.00 5.10 0.00 0.00 5.11 Rear Seat Deleted -344.00 -273.00 5.12 Pickup Box Deleted -307.00 -200.00 5.13 Trailer Tow Mirrors 104.00 125.00 5.14 Roof Clearance Lights 46.00 55.00 5.15 Speed Control/Tilt Steering 320.00 385.00 5.16 Skid Plate Package 4x4 83.00 100.00 5.17 Three Steel Keys 3.00 20.00 5.17 3.00 20.00 6.00 OUTFITTER'S SPECIALTY ITEMS 6.01 Fire Extinguisher 38.00 95.00 6.01 38.00 95.00 6.02 Three Plug Outlet Receptacle 43.00 65.00 6.02 43.00 65.00 6.03 Bed Liner 275.00 350.00 6.03 275.00 350.00 6.04 Electric Brake Controller 120.00 230.00 6.04 120.00 230.00 6.05 8' Service Body 4,729.00 5,905.00 6.06 Service Body Bumper-Ball Hitch 330.00 635.00 6.07 Service Body Bumper-Pintle Hook 280.00 635.00 6.08 Single Spotlight 235.00 310.00 6.09 Dual Spotlights 470.00 570.00 6.10 Tool Box-Alumunium 225.00 350.00 6.10 225.00 350.00 6.11 Class IV Trailer Hitch 300.00 205.00 6.11 300.00 205.00 6.12 Trailer Wiring 30.00 100.00 6.12 30.00 100.00 6.13 Trailer Ball 10.00 30.00 6.14 Pintle Hook-Dual Purpose 125.00 475.00 6.14 125.00 475.00 6.15 Pipe Vise-Rigid Model 40195 200.00 425.00 6.16 Tommy Gate Lift 2,000.00 2,609.00 6.17 Window Tint-Regular Cab 80.00 100.00 6.18 Window Tint-Extended Cab 90.00 150.00 6.19 Window Tint-Crew Cab 120.00 190.00 6.19 120.00 190.00 6.20 Safety Cone Holder 91.00 150.00 6.21 Safety Cones-4 98.00 128.00 6.21 98.00 128.00 7.00 ALERT WARNING SYSTEMS 7.01 Backup Alarm 40.00 118.00 7.01 40.00 118.00 7.02 Magnetic Strobe Light 87.00 205.00 7.02 87.00 205.00 7.03 Dual Strobe Light 260.00 355.00 TOTAL $22,755.00 $22,262.00 NOTE: Bobby Jones Ford has opted to honor the Local Vendor Preference clause of the bid contract. FOR ALL DEPARTMENTS-8500 GVW TRUCKS-BIDS OPENED OCTOBER 27 @ 11:00 Attachment number 2 Page 1 of 1 Item # 25 119" WHEELBASE SPORTS UTILITY VEHICLE BID 07-191 Bobby Jones Legacy Bobby Jones Legacy Ford Ford Ford Ford Year 2008 2008 Brand Ford Ford Delivery Date 120 Days 120 Days 5.01 Model -4x2 - 5.0L Expedition XLT Expedition XLT Price $24,003.00 $23,089.00 5.02 Model --4x4 - 5.0L Expedition XLT Expedition XLT Price $26,241.00 $25,227.00 5.02 $26,241.00 $25,227.00 5.03 Vinyl/Rubber Floor Covering -1,940.00 -1,800.00 5.04 Captian's Chairs 0.00 255.00 6.00 OUTFITTER'S SPECIALTY ITEMS 6.01 Fire Extinguisher 34.00 40.00 6.01 34.00 40.00 6.02 Three Plug Outlet Receptacle 40.00 35.00 6.02 40.00 35.00 6.03 Portable Spot Light 60.00 145.00 6.03 60.00 145.00 6.04 Class III Trailer Hitch 47.00 530.00 6.05 Trailer Wiring 60.00 85.00 6.05 60.00 85.00 6.06 Window tint 175.00 155.00 6.06 175.00 155.00 7.00 ALERT WARNING SYSTEMS 7.01 Top Light Bar-LL288000 1,715.00 1,860.00 7.02 Six Control Power W/Console 90.00 175.00 7.03 Backup Alarm 40.00 70.00 40.00 70.00 7.04 Corner Lighting 300.00 195.00 300.00 195.00 7.05 6 Outler Power Supply 90.00 165.00 90.00 165.00 7.06 Dual Dash LED Light 268.00 245.00 268.00 245.00 7.07 Triple LED Rear Deck Light 268.00 255.00 268.00 255.00 7.08 Magnetic Strobe Light 301.00 330.00 7.09 Rocker Switches 25.00 35.00 25.00 35.00 7.10 LED Top Flashing Light 391.00 350.00 7.11 Siren System-Hands Free 380.00 180.00 380.00 180.00 7.12 Pro Copper Console 280.00 295.00 Total $27,981.00 $26,832.00 FOR ALL DEPARTMENTS-119" WHEELBASE SUV - BID OPENING NOVEMBER 15 @ 11:00 Attachment number 3 Page 1 of 1 Item # 25 119" WHEELBASE SPORTS UTILITY VEHICLE BID 07-191 Bobby Jones Legacy Bobby Jones Legacy Ford Ford Ford Ford Year 2008 2008 Brand Ford Ford Delivery Date 120 Days 120 Days 5.01 Model -4x2 - 5.0L Expedition XLT Expedition XLT Price $24,003.00 $23,089.00 5.02 Model --4x4 - 5.0L Expedition XLT Expedition XLT Price $26,241.00 $25,227.00 5.02 $26,241.00 $25,227.00 5.03 Vinyl/Rubber Floor Covering -1,940.00 -1,800.00 5.04 Captian's Chairs 0.00 255.00 6.00 OUTFITTER'S SPECIALTY ITEMS 6.01 Fire Extinguisher 34.00 40.00 6.01 34.00 40.00 6.02 Three Plug Outlet Receptacle 40.00 35.00 6.02 40.00 35.00 6.03 Portable Spot Light 60.00 145.00 6.03 60.00 145.00 6.04 Class III Trailer Hitch 47.00 530.00 6.05 Trailer Wiring 60.00 85.00 6.05 60.00 85.00 6.06 Window Tint 175.00 155.00 6.06 175.00 155.00 7.00 ALERT WARNING SYSTEMS 7.01 Top Light Bar-LL288000 1,715.00 1,860.00 7.01 1,715.00 1,860.00 7.02 Six Control Power W/Console 90.00 175.00 7.02 90.00 175.00 7.03 Backup Alarm 40.00 70.00 7.03 40.00 70.00 7.04 Corner Lighting 300.00 195.00 7.04 300.00 195.00 7.05 6 Outler Power Supply 90.00 165.00 7.05 90.00 165.00 7.06 Dual Dash LED Light 268.00 245.00 7.07 Triple LED Rear Deck Light 268.00 255.00 7.08 Magnetic Strobe Light 301.00 330.00 7.09 Rocker Switches 25.00 35.00 7.10 LED Top Flashing Light 391.00 350.00 7.11 Siren System-Hands Free 380.00 180.00 380.00 180.00 7.12 Pro Copper Console 280.00 295.00 Total $29,225.00 $28,332.00 FOR ALL DEPARTMENTS-119" WHEELBASE SUV - BID OPENING NOVEMBER 15 @ 11:00 Attachment number 4 Page 1 of 1 Item # 25 2008 COMPACT PICKUP TRUCKS BID 07-173 Bobby Jones Legacy Stokes-Hodges Ford Ford Chevrolet Year 2008 2008 2008 Brand Ford Ford Chevrolet Model Ranger Ranger Colorado Delivery Date 120 Days 90 Days 90 Days 5.01 Model -EC-4x2 $13,002.00 $12,663.00 $19,560.00 5.02 Model -EC-4x4 $16,250.00 $15,846.00 No Bid 6.00 OUTFITTER'S SPECIALTY ITEMS 6.01 Fire Extinguisher 38.00 26.00 No Bid 6.02 Three Plug Outlet Receptacle 45.00 23.00 No Bid 6.03 Bed Liner 265.00 250.00 No Bid 6.04 ToolBox 220.00 250.00 No Bid 6.05 Class III Trailer Hitch 205.00 315.00 No Bid 6.06 Trailer Wiring 30.00 60.00 No Bid 6.07 2" Trailer Ball 9.00 30.00 No Bid 6.08 Window tint 100.00 120.00 No Bid 6.09 Safety Cone Holder 75.00 35.00 No Bid 6.10 Safety Cones 95.00 85.00 No Bid $1,082.00 $1,194.00 $0.00 7.00 ALERT WARNING SYSTEMS 7.01 Backup Alarm 40.00 30.00 No Bid 7.03 LED Cab Mount Light 391.00 280.00 No Bid $431.00 $310.00 $0.00 FOR ALL DEPARTMENTS-COMPACT PICKUP TRUCKS-BID OPENING OCTOBER 19 @ 11:00 Attachment number 5 Page 1 of 3 Item # 25 2008 COMPACT PICKUP TRUCKS BID 07-173 Bobby Jones Legacy Bobby Jones Legacy Ford Ford Ford Ford Year 2008 2008 Brand Ford Ford Model Ranger Ranger Delivery Date 120 Days 90 Days 5.01 Model -EC-4x2 $13,002.00 $12,663.00 5.01 $13,002.00 $12,663.00 5.02 Model -EC-4x4 $16,250.00 $15,846.00 6.00 OUTFITTER'S SPECIALTY ITEMS 6.01 Fire Extinguisher 38.00 26.00 6.01 38.00 26.00 6.02 Three Plug Outlet Receptacle 45.00 23.00 45.00 23.00 6.03 Bed Liner 265.00 250.00 6.03 265.00 250.00 6.04 ToolBox 220.00 250.00 6.04 220.00 250.00 6.05 Class III Trailer Hitch 205.00 315.00 6.06 Trailer Wiring 30.00 60.00 6.07 2" Trailer Ball 9.00 30.00 6.08 Window tint 100.00 120.00 6.08 100.00 120.00 6.09 Safety Cone Holder 75.00 35.00 6.10 Safety Cones 95.00 85.00 7.00 ALERT WARNING SYSTEMS 7.01 Backup Alarm 40.00 30.00 7.01 40.00 30.00 7.02 LED Cab Mount Light 391.00 280.00 TOTAL $13,710.00 $13,362.00 NOTE: Bobby Jones Ford will honor the Local Vendor Preference clause of the bid contract FOR ALL DEPARTMENTS-COMPACT PICKUP TRUCKS-BID OPENING OCTOBER 19 @ 11:00 Attachment number 5 Page 2 of 3 Item # 25 20 0 8 C O M P A C T P I C K U P T R U C K S BI D 0 7 - 1 7 3 Bo b b y J o n e s Le g a c y Bo b b y J o n e s Le g a c y Fo r d Fo r d Fo r d Fo r d Ye a r 20 0 8 2 0 0 8 Br a n d Fo r d F o r d Mo d e l Ra n g e r R a n g e r De l i v e r y D a t e 5. 0 1 Mo d e l - E C - 4 x 2 $1 3 , 0 0 2 . 0 0 $ 1 2 , 6 6 3 . 0 0 5. 0 2 Mo d e l - E C - 4 x 4 $1 6 , 2 5 0 . 0 0 $ 1 5 , 8 4 6 . 0 0 5 . 0 2 $ 1 6 , 2 5 0 . 0 0 $ 1 5 , 8 4 6 . 0 0 6. 0 0 OU T F I T T E R ' S S P E C I A L T Y I T E M S 6. 0 1 Fi r e E x t i n g u i s h e r 38 . 0 0 2 6 . 0 0 6 . 0 1 3 8 . 0 0 2 6 . 0 0 6. 0 2 Th r e e P l u g O u t l e t R e c e p t a c l e 45 . 0 0 2 3 . 0 0 6. 0 3 Be d L i n e r 26 5 . 0 0 2 5 0 . 0 0 6 . 0 3 2 6 5 . 0 0 2 5 0 . 0 0 6. 0 4 To o l B o x 22 0 . 0 0 2 5 0 . 0 0 6 . 0 4 2 2 0 . 0 0 2 5 0 . 0 0 6. 0 5 Cl a s s I I I T r a i l e r H i t c h 20 5 . 0 0 3 1 5 . 0 0 6. 0 6 Tr a i l e r W i r i n g 30 . 0 0 6 0 . 0 0 6. 0 7 2" T r a i l e r B a l l 9. 0 0 3 0 . 0 0 6. 0 8 Wi n d o w T i n t 10 0 . 0 0 1 2 0 . 0 0 6 . 0 8 1 0 0 . 0 0 1 2 0 . 0 0 6. 0 9 Sa f e t y C o n e H o l d e r 75 . 0 0 3 5 . 0 0 6. 1 0 Sa f e t y C o n e s 95 . 0 0 8 5 . 0 0 6 . 1 0 9 5 . 0 0 8 5 . 0 0 7. 0 0 AL E R T W A R N I N G S Y S T E M S 7. 0 1 Ba c k u p A l a r m 40 . 0 0 3 0 . 0 0 7 . 0 1 4 0 . 0 0 3 0 . 0 0 7. 0 2 Du a l S t r o b e L i g h t 39 1 . 0 0 2 8 0 . 0 0 7 . 0 2 3 9 1 . 0 0 2 8 0 . 0 0 TO T A L $1 7 , 3 9 9 . 0 0 $ 1 6 , 8 8 7 . 0 0 Wi t h i n 5 % FO R A L L D E P A R T M E N T S - C O M P A C T P I C K U P T R U C K S - B I D O P E N I N G O C T O B E R 1 9 @ 1 1 : 0 0 Attachment number 5 Page 3 of 3 Item # 25 CommissionMeetingAgenda 2/19/20082:00PM KathrynChannell Department:ClerkofCommission Caption:Motionto approvetherecommendationoftheTaxAssessor regardingarequestfromKathrynN.Channellregard inga creditoftaxesintheamountof$1,615.28associat edwiththe propertylocatedat974HeardAvenue.(Approvedby FinanceCommitteeFebruary13,2008) Background: Analysis: FinancialImpact: Alternatives: Recommendation: Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 26 Attachment number 1 Page 1 of 2 Item # 26 Attachment number 1 Page 2 of 2 Item # 26 Attachment number 2 Page 1 of 2 Item # 26 Attachment number 2 Page 2 of 2 Item # 26 CommissionMeetingAgenda 2/19/20082:00PM Marshal'sVehicles Department:Finance,FleetManagement Caption:Motionto approve thepurchaseoffive ChevroletImpalasfortheMarshal’sOffice.(Approvedby FinanceCommitteeFebruary13,2008) Background:TheMarshal’sOfficeisrequestingthereplacemento f5 pursuitvehiclesfor2008.TheMarshal’sOfficehas atotalof 32pursuittypevehicles.Fifteenvehicleshaverea chedtheir “lifeexpectancy”byagewithrespecttothecurren tpolicy (approvedinApril12,2004,Item#12).Sixofthe 15 vehiclesmeetthemileage(andage)criteriafor replacement.Assessmentsareattachedforreview.Capital fundsareavailableforthereplacementof5vehicl es. Analysis:FleetManagementsubmittedarequestforbidsthrou ghthe ProcurementDepartmentutilizingtheDemandStar electronicbidsystemwhichoffersnationwidebidc overage onBiditem07-192and07-198(TabSheetsattached).The ProcurementDepartmentreceivedquotesbackfromtw o venders:1.)BobbyJonesFord-$25,035(2.)Legacy Ford- $25,210. FinancialImpact:Thecostofallvehiclesis$125,175Thesevehicles willbe purchasedusingtheGMAleaseprogram.TheMarshal will incurathreeyearobligationof$41,725. Alternatives:1.Approvetherequestintotal,(2.)approvethere questin part,(3)disapprovetherequest Recommendation:Approve$125,175forthereplacementof5vehicles forthe Marshal’sOfficefor2008. Fundsare Cover Memo Item # 27 Availableinthe Following Accounts: CapitalOutlay/GMALeaseProgram REVIEWEDANDAPPROVEDBY : Finance. Administrator. ClerkofCommission Cover Memo Item # 27 Item # 27 Item # 27 Item # 27 Item # 27 Item # 27 2005 P71 CROWN VICTORIA POLICE VEHICLES BID 07-192 Bobby Jones Legacy Ford Ford Delivery Date 120 Days 120 Days 1.00 Marshal Package $25,035.00 $25,210.00 FOR ALL DEPARTMENTS-2008 P71 POLICE AUTOMOBILE-BID OPENING NOVEMBER 15 @ 11:00 Attachment number 2 Page 1 of 2 Item # 27 2005 P71 CROWN VICTORIA POLICE VEHICLES Attachment number 2 Page 2 of 2 Item # 27 2008 FORD P74 CROWN VICTORIA BID 07-198 Bobby Jones Legacy Bobby Jones Legacy Ford Ford Ford Ford Year 2008 2008 Brand Ford Ford Model LX LX Delivery Date 120 Days 120 Days 5.01 Price $23,078.00 $22,000.00 $5.01 $23,078.00 $22,000.00 5.02 Keyless Entry 0.00 0.00 5.02 0.00 0.00 5.03 Leather Seating 1,301.00 2,290.00 6.00 OUTFITTER'S SPECIALTY ITEMS 6.01 LED Light Front Mirror 268.00 250.00 6.01 268.00 250.00 6.02 LED Light for Rear Ceiling 268.00 250.00 6.02 268.00 250.00 6.03 3 Outlet Receptacle 40.00 30.00 6.03 40.00 30.00 6.04 Corner Strobes 200.00 190.00 6.04 200.00 190.00 6.05 Strobe Power supply 90.00 170.00 6.05 90.00 170.00 6.06 Siren Controller 380.00 180.00 6.06 380.00 180.00 6.07 Rocker Switch 0.00 45.00 6.07 0.00 45.00 6.08 Trunk Shotgun Mount 38.00 70.00 6.09 Battery Charger 325.00 330.00 6.09 325.00 330.00 6.10 Fire extinguisher 34.00 35.00 6.10 34.00 35.00 6.11 Window Tint 125.00 185.00 6.11 125.00 185.00 $24,808.00 $23,665.00 FOR ALL DEPARTMENTS-CROWN VICTORIA P74- BID OPENING DECEMBER 11 @ 11:00 Attachment number 3 Page 1 of 1 Item # 27 CommissionMeetingAgenda 2/19/20082:00PM RefundsFebruary2008 Department:TaxAssessor-CalvinHicks,ChiefAppraiser Caption:Motionto approverefundrequestfromBoardofAssessors. (ApprovedbyFinanceCommitteeFebruary13,2008) Background:Seeattachment Analysis:Seeattachment FinancialImpact:Seeattachment Alternatives:None Recommendation:Seeattachment Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : Finance. Administrator. ClerkofCommission Cover Memo Item # 28 February 2008 REFUNDS Attachment page 1 of 5 Matthew Homes, Inc. Map 15, Parcel 95 Lot was created in error. This parcel was located on the Columbia County line and was mapped incorrectly. Grant refund for 2005 and 2006 in the total amount of $239.29 (State $2.12, County $80.09, School $157.08). Newman, Everette H Trustee #16 Map 43-4, Parcel 14.01 Map 141, Parcel 363 The taxpayer submitted a written request for a mailing address change on 01/09/2007. The request was not timely processed and resulted in the taxpayer receiving their tax bills late. Since the error was on the part of the Tax Assessors Office, we request that penalties and interest be waived. Grant refund for 2007 in the total amount of $1,457.19 (Penalties $1,120.92; Interest $336.27). Dixie Riverside Inc. Acct No. 0390534 This refund is based on a three year audit of a business personal property account. Grant refund for 2005 and 2006 in the total amount of $11,499.50 (State $101.83, County $3,852.13, School $7,545.54). Attachment number 1 Page 1 of 5 Item # 28 February 2008 REFUNDS Attachment page 2 of 5 Attachment number 1 Page 2 of 5 Item # 28 February 2008 REFUNDS Attachment page 3 of 5 Attachment number 1 Page 3 of 5 Item # 28 February 2008 REFUNDS Attachment page 4 of 5 Attachment number 1 Page 4 of 5 Item # 28 February 2008 REFUNDS Attachment page 5 of 5 Attachment number 1 Page 5 of 5 Item # 28 CommissionMeetingAgenda 2/19/20082:00PM RoderickPearson Department:ClerkofCommission Caption:Motionto approvetherecommendationoftheTaxAssessor forthreeyearabatementasallowedbystatelawo ftaxesin theamountof$931.70regardingarequestfromRode rick Pearsonforthepropertylocatedat2504TaraHeigh ts. (ApprovedbyFinanceCommitteeFebruary19,2008) Background: Analysis: FinancialImpact: Alternatives: Recommendation: Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 29 Attachment number 1 Page 1 of 1 Item # 29 Attachment number 2 Page 1 of 2 Item # 29 Attachment number 2 Page 2 of 2 Item # 29 CommissionMeetingAgenda 2/19/20082:00PM Sheriff'sOfficeVehicles-2008 Department:Finance,FleetMangement Caption:Motionto approve$374,556.00forthePurchaseofSheriff’s Officepublicsafetyvehiclesfor2008fromCapital Outlay funds.(ApprovedbyFinanceCommitteeFebruary13, 2008) Background:ConsistentwiththeprovisionsoftheFleetReplace ment Policy,170eligiblepursuitvehiclesand9motorcyc lesofthe RoadPatroland35vehiclesofthe6otherDivision s(ofthe Sheriff’sOffice)werereviewedforreplacement.In dividual assessmentswerecompletedonallvehiclesinaccor dance withtheReplacementPolicy.Resultsoftheevaluat ionsare discussedbelow.TheRoadPatrolhas48–1999(yea r model)pursuitcars(8yearsold)and17-2000(yea rmodel) pursuitvehicles(7yearsold)thatexceedthe“lif e expectancy”of4yearsforpursuitvehicles.Mileag eonthese vehiclesrangefrom105,023milesto146,050miles.Nine motorcyclesofRoadPatrolwereassessedand5mee tthe replacementcriteria.Withintheother6otherDivi sionsof theSheriff’sOfficethereare29vehiclesmeetingo r exceedingtheminimumpointsforreplacement.Maint enance requirementsaregrowingwiththeaccumulatedmiles and thatisaffectingthedailyoperatingbudgetofthe Sheriff’s Office.Evaluationsforallvehicleshavebeenatta chedfor review.TheAdministratorhasestablishedareplace ment limitbasedontheavailabilityoftheCapitalOutl ayforthe divisionsandtheCapitalOutlay.$374,556isavail ablefor publicsafetyvehicles. Analysis:FleetManagementsubmittedarequestforbidsfora llpublic safetyvehiclesthroughtheProcurementDepartment utilizing theDemandStarelectronicbidsystemwhichoffers nationwidebidcoverage.TheProcurementDepartment receivedquotesbackfromanumberofvenders.The Sheriff willbepurchasingvehiclesforvariousdivisions.Pleasesee Cover Memo Item # 30 tabsheetattachedforspecificvehiclecostandve nders. FinancialImpact:TheSheriff’sOfficewillutilizetheGMAleasepro gramand incurathreeyearobligationof$343,556.00-each year, (automobilereplacements)andanadditional$31,00 0willbe utilizedforstraightpurchase(2-Motorcycles). Alternatives:1.Approvetherecommendationasstated.2.Approve the recommendationinpart3.Disapprovetherecommenda tion.. Recommendation:Approve$374.556.00forthePurchaseofSheriff’sO ffice publicsafetyvehiclesfor2008fromCapitalOutlay funds. Fundsare Availableinthe Following Accounts: Fundsavailablefromthe2008CapitalOutlay. REVIEWEDANDAPPROVEDBY : Finance. Administrator. ClerkofCommission Cover Memo Item # 30 Mi l e a g e a s o f : Se p t 2 0 0 7 As s e t # M i l e s Y e a r M a k e M o d e l T y p e D e p t A g e M i l e s Ty p e o f Se r v i c e Re l i - ab i l i t y Ma i n t / Re p a i r s Co n d i t - io n To t a l Po i n t s 99 4 0 9 2 9 5 7 9 8 1 9 9 9 F o r d C r o w n V i c t o r i a A u t o , L a r g e , C I D 8 9 2 2 2 2 2 5 99 4 2 5 1 9 6 9 3 6 2 0 0 0 F o r d T a u r u s A u t o , M i d s i z e , C I D 7 9 2 3 3 3 2 7 99 4 0 9 0 9 8 3 9 4 2 0 0 0 F o r d C r o w n V i c t o r i a A u t o , L a r g e , C I D 7 9 2 2 2 2 2 4 98 4 2 0 7 9 9 7 9 7 1 9 9 9 F o r d C r o w n V i c t o r i a A u t o , L a r g e , C I D 8 9 2 2 2 2 2 5 99 4 2 5 2 1 0 0 0 9 6 2 0 0 0 F o r d T a u r u s A u t o , M i d s i z e , C I D 7 1 0 2 3 3 3 2 8 99 4 0 8 9 1 0 6 2 3 7 1 9 9 9 F o r d C r o w n V i c t o r i a A u t o , L a r g e , C I D 8 1 0 2 2 2 2 2 6 99 4 0 8 7 1 0 8 4 9 5 1 9 9 9 F o r d C r o w n V i c t o r i a A u t o , L a r g e , C I D 8 1 0 2 2 3 2 2 7 99 4 2 7 2 1 0 9 6 5 3 2 0 0 0 F o r d C r o w n V i c t o r i a A u t o , L a r g e , C I D 7 1 0 2 2 2 2 2 5 99 4 0 0 5 1 8 8 1 2 2 1 9 9 9 F o r d C r o w n V i c t o r i a A u t o , L a r g e , C I D 8 1 8 2 3 4 3 3 8 99 4 2 6 1 1 1 4 4 4 3 2 0 0 0 F o r d C r o w n V i c t o r i a A u t o , L a r g e , C I D 7 1 1 2 2 3 2 2 7 99 4 2 5 4 1 2 1 3 7 7 2 0 0 0 F o r d T a u r u s A u t o , M i d s i z e , C I D 7 1 2 2 3 3 2 2 9 99 4 2 5 3 1 2 1 5 2 0 2 0 0 0 F o r d T a u r u s A u t o , M i d s i z e , C I D 7 1 2 2 3 3 3 3 0 99 4 2 6 0 1 2 5 6 5 3 2 0 0 0 F o r d C r o w n V i c t o r i a A u t o , L a r g e , C I D 7 1 2 2 2 3 2 2 8 99 4 0 8 8 1 3 5 3 9 9 1 9 9 9 F o r d C r o w n V i c t o r i a A u t o , L a r g e , C I D 8 1 3 2 3 2 2 3 0 98 4 2 0 5 1 4 5 2 0 5 1 9 9 9 F o r d C r o w n V i c t o r i a A u t o , L a r g e , C I D 8 1 4 2 2 3 3 3 2 99 4 2 7 7 1 1 3 7 1 1 2 0 0 0 F o r d C r o w n V i c t o r i a A u t o , L a r g e , C I D 7 1 1 2 2 2 2 2 6 As s e t # M i l e s Y e a r M a k e M o d e l T y p e D e p t A g e M i l e s Ty p e o f Se r v i c e Re l i - ab i l i t y Ma i n t / Re p a i r s Co n d i t - io n To t a l Po i n t s 98 4 1 6 5 5 8 4 7 4 1 9 9 8 H a r l e y D F L H P M o t o r c y c l e , R o a d P a t r o l 9 5 3 3 5 2 2 7 99 4 1 1 1 7 9 3 6 8 1 9 9 9 H a r l e y D F L H P M o t o r c y c l e , R o a d P a t r o l 8 8 3 4 5 2 3 2 99 4 1 1 2 3 4 1 4 2 1 9 9 9 H a r l e y D F L H P M o t o r c y c l e , R o a d P a t r o l 8 3 3 3 5 2 2 3 99 4 1 1 3 4 2 4 5 5 1 9 9 9 H a r l e y D F L H P M o t o r c y c l e , R o a d P a t r o l 8 4 3 3 5 2 2 4 99 4 1 1 7 7 2 6 5 5 1 9 9 9 H a r l e y D F L H P M o t o r c y c l e , R o a d P a t r o l 8 7 3 3 5 2 2 8 99 4 2 3 5 6 6 3 3 0 2 0 0 0 H a r l e y D F L H P M o t o r c y c l e , R o a d P a t r o l 7 6 3 3 5 2 2 6 99 4 4 7 2 6 5 2 8 9 2 0 0 0 H a r l e y D F L H P M o t o r c y c l e , R o a d P a t r o l 7 6 3 4 5 2 2 7 99 4 4 7 3 6 7 0 9 3 2 0 0 0 H a r l e y D F L H P M o t o r c y c l e , R o a d P a t r o l 7 6 3 3 3 2 2 4 99 4 4 7 4 7 3 8 1 8 2 0 0 0 H a r l e y D F L H P M o t o r c y c l e , R o a d P a t r o l 7 7 3 4 5 3 2 9 Ev a l u a t i o n o f S h e r i f f ' s O f f i c e V e h i c l e s - 2 0 0 8 C a p i t a l O u t l a y R ev i e w Pa g e 1 o f 4 Attachment number 1 Page 1 of 4 Item # 30 As s e t # M i l e s Y e a r M a k e M o d e l T y p e D e p t A g e M i l e s Ty p e o f Se r v i c e Re l i - ab i l i t y Ma i n t / Re p a i r s Co n d i t - io n To t a l Po i n t s 98 4 0 3 5 9 6 9 8 5 1 9 9 9 F o r d C r o w n V i c t o r i a A u t o , P u r s u i t R o a d P a t r o l 8 9 5 2 3 2 2 9 99 4 3 2 0 9 7 7 1 8 2 0 0 0 F o r d C r o w n V i c t o r i a A u t o , P u r s u i t R o a d P a t r o l 7 9 5 2 2 2 2 7 20 3 0 8 8 9 9 5 2 5 2 0 0 3 F o r d C r o w n V i c t o r i a A u t o , P u r s u i t R o a d P a t r o l 5 9 5 2 2 2 2 5 98 4 0 0 8 9 9 5 7 2 1 9 9 9 F o r d C r o w n V i c t o r i a A u t o , P u r s u i t R o a d P a t r o l 8 9 5 3 4 2 3 1 F0 2 0 2 4 1 0 0 2 6 6 2 0 0 3 F o r d C r o w n V i c t o r i a A u t o , P u r s u i t R o a d P a t r o l 5 1 0 5 2 3 2 2 7 20 3 0 8 4 1 0 0 4 5 4 2 0 0 3 F o r d C r o w n V i c t o r i a A u t o , P u r s u i t R o a d P a t r o l 5 1 0 5 2 2 2 2 6 F0 2 0 3 7 1 0 0 6 6 3 2 0 0 3 F o r d C r o w n V i c t o r i a A u t o , P u r s u i t R o a d P a t r o l 5 1 0 5 2 3 2 2 7 99 4 3 4 9 1 0 0 9 0 3 2 0 0 0 F o r d C r o w n V i c t o r i a A u t o , P u r s u i t R o a d P a t r o l 7 1 0 5 2 3 2 2 9 98 4 0 1 8 1 0 1 3 7 8 1 9 9 9 F o r d C r o w n V i c t o r i a A u t o , P u r s u i t R o a d P a t r o l 8 1 0 5 2 3 2 3 0 98 4 0 9 7 1 0 2 5 3 4 1 9 9 9 F o r d C r o w n V i c t o r i a A u t o , P u r s u i t R o a d P a t r o l 8 1 0 5 3 2 2 3 0 F0 2 0 0 7 1 0 3 2 6 0 2 0 0 3 F o r d C r o w n V i c t o r i a A u t o , P u r s u i t R o a d P a t r o l 5 1 0 5 2 3 2 2 7 99 4 0 4 5 1 0 3 2 9 7 1 9 9 9 F o r d C r o w n V i c t o r i a A u t o , P u r s u i t R o a d P a t r o l 8 1 0 5 2 2 2 2 9 F0 2 0 3 0 1 0 3 5 5 0 2 0 0 3 F o r d C r o w n V i c t o r i a A u t o , P u r s u i t R o a d P a t r o l 5 1 0 5 2 2 2 2 6 20 3 0 9 7 1 0 3 8 8 2 2 0 0 3 F o r d C r o w n V i c t o r i a A u t o , P u r s u i t R o a d P a t r o l 5 1 0 5 2 2 2 2 6 98 4 0 6 9 1 0 4 3 6 4 1 9 9 9 F o r d C r o w n V i c t o r i a A u t o , P u r s u i t R o a d P a t r o l 8 1 0 5 3 3 2 3 1 F0 2 0 0 9 1 0 4 4 4 7 2 0 0 3 F o r d C r o w n V i c t o r i a A u t o , P u r s u i t R o a d P a t r o l 5 1 0 5 3 4 2 2 9 20 3 0 6 1 1 0 5 6 4 4 2 0 0 3 F o r d C r o w n V i c t o r i a A u t o , P u r s u i t R o a d P a t r o l 5 1 0 5 2 3 2 2 7 F0 2 0 2 8 1 0 5 8 5 2 2 0 0 3 F o r d C r o w n V i c t o r i a A u t o , P u r s u i t R o a d P a t r o l 5 1 0 5 3 3 2 2 8 99 4 3 0 2 1 0 7 1 2 3 2 0 0 0 F o r d C r o w n V i c t o r i a A u t o , P u r s u i t R o a d P a t r o l 7 1 0 5 2 3 2 2 9 98 4 2 0 2 1 0 7 2 3 3 1 9 9 9 F o r d C r o w n V i c t o r i a A u t o , P u r s u i t R o a d P a t r o l 8 1 0 5 2 3 2 3 0 99 4 3 3 9 1 0 7 4 2 7 2 0 0 0 F o r d C r o w n V i c t o r i a A u t o , P u r s u i t R o a d P a t r o l 7 1 0 5 2 2 2 2 3 F0 2 0 1 7 1 0 8 4 0 7 2 0 0 3 F o r d C r o w n V i c t o r i a A u t o , P u r s u i t R o a d P a t r o l 5 1 0 5 3 3 2 2 3 98 4 1 9 8 1 0 8 6 9 8 1 9 9 9 F o r d C r o w n V i c t o r i a A u t o , P u r s u i t R o a d P a t r o l 8 1 0 5 2 3 2 3 0 F0 2 0 3 4 1 0 8 8 9 0 2 0 0 3 F o r d C r o w n V i c t o r i a A u t o , P u r s u i t R o a d P a t r o l 5 1 0 5 2 2 2 2 6 98 4 0 9 4 1 0 9 2 8 0 1 9 9 9 F o r d C r o w n V i c t o r i a A u t o , P u r s u i t R o a d P a t r o l 7 1 0 5 3 3 2 3 0 99 4 2 6 9 1 0 9 3 4 2 2 0 0 0 F o r d C r o w n V i c t o r i a A u t o , P u r s u i t R o a d P a t r o l 7 1 0 5 3 3 2 3 0 99 4 0 4 8 1 1 0 6 6 6 1 9 9 9 F o r d C r o w n V i c t o r i a A u t o , P u r s u i t R o a d P a t r o l 8 1 1 5 2 2 2 3 0 99 4 0 6 9 1 1 3 1 8 9 1 9 9 9 F o r d C r o w n V i c t o r i a A u t o , P u r s u i t R o a d P a t r o l 8 1 1 5 2 2 2 3 0 99 4 0 4 2 1 1 3 7 8 0 1 9 9 9 F o r d C r o w n V i c t o r i a A u t o , P u r s u i t R o a d P a t r o l 8 1 1 5 2 3 2 3 1 F0 2 0 0 6 1 1 4 7 2 0 2 0 0 3 F o r d C r o w n V i c t o r i a A u t o , P u r s u i t R o a d P a t r o l 5 1 1 5 3 2 2 2 8 98 4 0 9 9 1 1 4 8 0 3 1 9 9 8 F o r d C r o w n V i c t o r i a A u t o , P u r s u i t R o a d P a t r o l 9 1 1 5 3 3 2 3 3 20 3 0 5 0 1 1 6 0 3 1 2 0 0 3 F o r d C r o w n V i c t o r i a A u t o , P u r s u i t R o a d P a t r o l 5 1 1 5 2 2 2 2 7 99 4 0 7 2 1 1 7 6 3 8 1 9 9 9 F o r d C r o w n V i c t o r i a A u t o , P u r s u i t R o a d P a t r o l 8 1 1 5 3 3 2 3 2 F0 2 0 1 4 1 1 7 7 1 2 2 0 0 3 F o r d C r o w n V i c t o r i a A u t o , P u r s u i t R o a d P a t r o l 5 1 1 5 2 3 2 2 8 99 4 3 2 4 1 1 7 9 5 9 2 0 0 0 F o r d C r o w n V i c t o r i a A u t o , P u r s u i t R o a d P a t r o l 7 1 1 5 3 3 2 3 1 99 4 3 1 8 1 1 8 5 9 4 2 0 0 0 F o r d C r o w n V i c t o r i a A u t o , P u r s u i t R o a d P a t r o l 7 1 1 5 2 2 2 2 9 F0 2 0 2 6 1 1 9 4 2 9 2 0 0 3 F o r d C r o w n V i c t o r i a A u t o , P u r s u i t R o a d P a t r o l 5 1 1 5 2 2 2 2 7 98 4 0 2 5 1 1 9 6 8 4 1 9 9 9 F o r d C r o w n V i c t o r i a A u t o , P u r s u i t R o a d P a t r o l 8 1 1 5 3 2 2 3 1 98 4 0 6 2 1 2 1 4 6 9 1 9 9 9 F o r d C r o w n V i c t o r i a A u t o , P u r s u i t R o a d P a t r o l 8 1 2 5 2 3 2 3 2 Pa g e 2 o f 4 Attachment number 1 Page 2 of 4 Item # 30 As s e t # M i l e s Ye a r M a k e M o d e l T y p e D e p t A g e M i l e s Ty p e o f Se r v i c e Re l i - ab i l i t y Ma i n t / Re p a i r s Co n d i t - io n To t a l Po i n t s F0 2 0 3 3 1 2 1 7 7 6 2 0 0 3 F o r d C r o w n V i c t o r i a A u t o , P u r s u i t R o a d P a t r o l 5 1 2 5 2 2 2 2 8 98 4 0 6 7 1 2 3 2 6 9 1 9 9 9 F o r d C r o w n V i c t o r i a A u t o , P u r s u i t R o a d P a t r o l 8 1 2 5 3 3 2 3 3 99 4 3 3 3 1 2 4 6 4 8 2 0 0 0 F o r d C r o w n V i c t o r i a A u t o , P u r s u i t R o a d P a t r o l 7 1 2 5 3 3 2 3 2 99 4 0 4 3 1 2 5 9 8 3 1 9 9 9 F o r d C r o w n V i c t o r i a A u t o , P u r s u i t R o a d P a t r o l 8 1 2 5 2 3 2 3 2 F0 2 0 4 0 1 2 7 1 7 9 2 0 0 2 F o r d C r o w n V i c t o r i a A u t o , P u r s u i t R o a d P a t r o l 6 1 2 5 2 3 2 3 0 99 4 0 2 9 1 2 7 7 2 4 1 9 9 9 F o r d C r o w n V i c t o r i a A u t o , P u r s u i t R o a d P a t r o l 8 1 2 5 3 2 2 3 2 99 4 0 5 1 1 2 8 7 8 3 1 9 9 9 F o r d C r o w n V i c t o r i a A u t o , P u r s u i t R o a d P a t r o l 8 1 2 5 2 3 2 3 2 98 4 2 0 3 1 2 9 0 8 0 1 9 9 9 F o r d C r o w n V i c t o r i a A u t o , P u r s u i t R o a d P a t r o l 8 1 2 5 3 3 2 3 3 99 4 3 2 1 1 2 9 2 6 6 2 0 0 0 F o r d C r o w n V i c t o r i a A u t o , P u r s u i t R o a d P a t r o l 7 1 2 5 2 3 2 3 1 99 4 2 9 7 1 2 9 8 5 4 2 0 0 0 F o r d C r o w n V i c t o r i a A u t o , P u r s u i t R o a d P a t r o l 7 1 2 5 2 3 2 3 1 98 4 0 3 1 1 3 0 7 2 7 1 9 9 9 F o r d C r o w n V i c t o r i a A u t o , P u r s u i t R o a d P a t r o l 8 1 3 5 3 3 2 3 4 99 4 0 7 0 1 3 1 2 2 1 1 9 9 9 F o r d C r o w n V i c t o r i a A u t o , P u r s u i t R o a d P a t r o l 8 1 3 5 3 3 2 3 4 F0 2 0 1 2 1 3 9 4 8 7 2 0 0 3 F o r d C r o w n V i c t o r i a A u t o , P u r s u i t R o a d P a t r o l 5 1 3 5 3 3 2 3 1 99 4 0 6 2 1 4 6 0 5 0 1 9 9 9 F o r d C r o w n V i c t o r i a A u t o , P u r s u i t R o a d P a t r o l 8 1 4 5 3 3 2 3 5 99 4 3 2 2 1 0 5 2 0 9 2 0 0 0 F o r d C r o w n V i c t o r i a A u t o , P u r s u i t R o a d P a t r o l 7 1 0 5 2 2 2 2 8 As s e t # M i l e s Y e a r M a k e M o d e l T y p e D e p t A g e M i l e s Ty p e o f Se r v i c e Re l i - ab i l i t y Ma i n t / Re p a i r s Co n d i t - io n To t a l Po i n t s 98 4 0 0 7 1 1 5 3 2 2 1 9 9 9 F o r d C r o w n V i c t o r i a A u t o , L a r g e , R a n g e 8 1 1 1 3 3 2 2 8 96 0 4 0 2 1 1 5 5 2 2 1 9 9 6 F o r d C r o w n V i c t o r i a A u t o , L a r g e , R a n g e 1 1 1 1 1 3 3 3 3 2 99 4 3 0 1 1 1 6 8 3 3 2 0 0 0 F o r d C r o w n V i c t o r i a A u t o , L a r g e , R a n g e 7 1 1 1 3 3 2 2 7 99 4 3 2 6 1 1 8 4 2 0 2 0 0 0 F o r d C r o w n V i c t o r i a A u t o , L a r g e , R a n g e 7 1 1 1 2 3 2 2 6 99 4 2 5 6 1 3 8 4 9 3 2 0 0 0 F o r d T a u r u s A u t o , M i d s i z e , R a n g e 7 1 3 1 2 3 2 2 8 98 4 0 2 2 1 3 8 9 8 4 1 9 9 9 F o r d C r o w n V i c t o r i a A u t o , L a r g e , R a n g e 8 1 3 1 2 3 2 2 9 As s e t # M i l e s Y e a r M a k e M o d e l T y p e D e p t A g e M i l e s Ty p e o f Se r v i c e Re l i - ab i l i t y Ma i n t / Re p a i r s Co n d i t - io n To t a l Po i n t s 99 4 0 8 0 1 2 6 8 4 7 1 9 9 9 F o r d C r o w n V i c t o r i a A u t o , L a r g e , A d m i n i s t r a t i o n 8 12 2 2 3 2 2 9 99 4 0 7 4 1 4 9 7 3 4 1 9 9 9 F o r d C r o w n V i c t o r i a A u t o , L a r g e , A d m i n i s t r a t i o n 8 14 2 2 3 2 3 1 Pa g e 3 o f 4 Attachment number 1 Page 3 of 4 Item # 30 As s e t # M i l e s Y e a r M a k e M o d e l T y p e D e p t A g e M i l e s Ty p e o f Se r v i c e Re l i - ab i l i t y Ma i n t / Re p a i r s Co n d i t - io n To t a l Po i n t s 98 4 1 0 7 1 1 7 9 7 4 1 9 9 8 F o r d C r o w n V i c t o r i a A u t o , L a r g e , C i v i l & F u g i t iv e 9 1 1 3 2 2 2 2 9 99 4 2 7 9 1 1 9 9 1 4 2 0 0 0 F o r d C r o w n V i c t o r i a A u t o , L a r g e , C i v i l & F u g i t iv e 7 1 1 3 2 2 2 2 7 99 4 2 8 1 1 2 7 8 5 9 2 0 0 0 F o r d C r o w n V i c t o r i a A u t o , L a r g e , C i v i l & F u g i t iv e 7 1 2 3 2 3 2 2 9 98 4 0 9 3 1 2 9 6 0 8 1 9 9 9 F o r d C r o w n V i c t o r i a A u t o , L a r g e , C i v i l & F u g i t iv e 8 1 2 3 3 3 2 3 1 99 4 0 1 3 1 3 4 0 8 1 1 9 9 9 F o r d C r o w n V i c t o r i a A u t o , L a r g e , C i v i l & F u g i t iv e 8 1 3 3 2 2 2 3 0 98 4 1 0 6 1 7 4 9 1 2 1 9 9 8 F o r d C r o w n V i c t o r i a A u t o , L a r g e , C i v i l & F u g i t iv e 9 1 7 3 3 3 2 3 7 99 4 2 7 8 1 7 4 9 7 1 2 0 0 0 F o r d C r o w n V i c t o r i a A u t o , L a r g e , C i v i l & F u g i t iv e 7 1 7 3 3 3 2 3 5 99 4 0 1 7 1 9 3 6 6 7 1 9 9 9 F o r d C r o w n V i c t o r i a A u t o , L a r g e , C i v i l & F u g i t iv e 7 1 9 3 3 3 2 3 7 99 4 2 8 0 1 9 6 8 5 7 2 0 0 0 F o r d C r o w n V i c t o r i a A u t o , L a r g e , C i v i l & F u g i t iv e 8 1 9 3 3 3 2 3 8 As s e t # M i l e s Y e a r M a k e M o d e l T y p e D e p t A g e M i l e s Ty p e o f Se r v i c e Re l i - ab i l i t y Ma i n t / Re p a i r s Co n d i t - io n To t a l Po i n t s 99 4 0 4 1 1 1 1 7 7 5 1 9 9 9 F o r d C r o w n V i c t o r i a A u t o , L a r g e , R C S O - J a i l 8 1 1 1 2 2 2 2 6 98 4 0 3 3 1 1 9 9 4 1 1 9 9 9 F o r d C r o w n V i c t o r i a A u t o , L a r g e , R C S O - J a i l 8 1 1 1 3 3 2 2 8 98 4 0 2 9 1 2 2 5 5 7 1 9 9 9 F o r d C r o w n V i c t o r i a A u t o , L a r g e , R C S O - J a i l 8 1 2 1 2 3 2 2 8 99 4 3 3 7 1 2 7 1 8 1 2 0 0 0 F o r d C r o w n V i c t o r i a A u t o , L a r g e , R C S O - J a i l 7 1 2 1 2 2 2 2 6 98 4 0 2 1 1 3 8 2 2 7 1 9 9 9 F o r d C r o w n V i c t o r i a A u t o , L a r g e , R C S O - J a i l 8 1 3 1 3 3 2 3 0 Pa g e 4 o f 4 Attachment number 1 Page 4 of 4 Item # 30 CommissionMeetingAgenda 2/19/20082:00PM SolidWaste-Excavator-1 Department:Finance,FleetManagement Caption:Motionto approvethepurchaseofonemidsizedHydraulic Excavator(BidItem07-206)fortheSolidWasteFac ility. (ApprovedbyFinanceCommitteeFebruary13,2008) Background:TheDirectoroftheAugustaSolidWasteFacilityis requestingthereplacementoftheexisting1998Cat erpillar 330BExcavatorduetoexcessivemaintenanceandage (see evaluationsheetattached).Theexcavatoratthe Solid WasteFacilityfulfillsanumberofimportanttasks :(1) providesdailycoveragefortrashatthelandfill,(2)prepares futurelandfillcells,(3)usedfordailymaintenan ceofditches andgrounds.AlloperationsaresubjecttoStatea ndFederal inspections.Thecurrentexcavatoris10yearsol d,hasin excessof10,000hoursandisaccumulatingexcessiv e maintenancecharges.Timeintheshopforrepairsi ncreases withageandjeopardizesenvironmentalcompliance associatedwithSolidWasteoperations. Analysis:FleetManagementsubmittedarequestforbidsthrou ghthe ProcurementDepartmentutilizingtheDemandStar electronicbidsystemwhichoffersnationwidebidc overage. TheProcurementDepartmentreceivedquotesbackfro m threevenders.Twoofthethreevenderssubmittedb idthat weredeterminedtobenon-compliantbyProcurement. TractorandEquipmentCompanysubmittedthecomplia nt bidfor$239,250.00(seeattachedTabSheet-07-206 ) FinancialImpact:TheExcavatorwillbepurchasedfor$239,250.00.So lid WasteFacilitywillmovetherequiredamountintot heir capitalaccountuponapproval. Alternatives:1.Approvethepurchase.2.Disapprovethepurchase. Cover Memo Item # 31 Recommendation:ApprovethepurchaseofoneMidSizeExcavatorfrom TractorandEquipmentCompanyfor$239,250.00(Bid 07- 260) Fundsare Availableinthe Following Accounts: 541-04-4210/5422510 REVIEWEDANDAPPROVEDBY : Finance. Procurement. Administrator. ClerkofCommission Cover Memo Item # 31 Attachment number 1 Page 1 of 1 Item # 31 20 0 8 H Y D R A U L I C E X C A V A T O R AS C C o n s t r u c t i o n T r a c t o r & E q u i p m e n t Y a n c e y B r o s Bi d 0 7 - 2 0 6 Eq u i p m e n t Co m p a n y Eq u i p m e n t Ye a r 20 0 8 Ma k e B i d N o n - C o m p l i a n t Ko m a t s u Bi d N o n - C o m p l i a n t Mo d e l PC 3 0 0 H D - 8 De l i v e r y 30 D a y s Bi d P r i c e $0 . 0 0 $2 2 3 , 1 0 0 . 0 0 $0 . 0 0 Op t i o n a l I t e m s Hy d r a u l i c Q u i c k C o u p l e r 0. 0 0 7 , 5 6 0 . 0 0 0 . 0 0 Au t o L u b e S y s t e m 0. 0 0 8 , 5 9 0 . 0 0 0 . 0 0 To t a l B i d P r i c e 0. 0 0 $2 3 9 , 2 5 0 . 0 0 0. 0 0 LA N D F I L L - 2 0 0 8 M I D S I Z E D H Y D R A U L I C E X C A V A T O R - B I D O P E N I N G D E C E M B E R 1 9 , 2 0 0 7 @ 1 1 : 0 0 Attachment number 2 Page 1 of 1 Item # 31 Attachment number 3 Page 1 of 1 Item # 31 CommissionMeetingAgenda 2/19/20082:00PM AcquisitionofEasementAU-CD@Finterest,LLC;SandhillDevelopment,Inc.,Est ateofWilliam F.Franke,Jr.,H.AllenStricklandandRobertR.W arr Department:CountyAttorney Caption:MotiontoapproveanOptionforthepurposeofacqu iring easementsbetweenCD&FInterest,LLC.,Sandhill Development,Inc.,EstateofWilliamF.Franke,Jr.,H.Allen Strickland,Jr.,andRobertR.Warr,asowners,and Augusta, Georgiaasoptionee,inconnectionwiththe10151-630Water Main,PhaseIIProject,forthepurchasepriceof$22,439.00. 054-0-111-00-0(1818BartonChapelRoad),25,419sq .ft.of permanentutility,accessandmaintenanceeasementa nd25, sq.ft.oftemporaryconstructioneasement. 054-3-003-00-0(1048FrankeIndustrialPark),16,09 4sq.ft. ofpermanentutility,accessandmaintenanceeaseme ntand 16,409sq.ft.oftemporaryconstructioneasement. (ApprovedbyEngineeringServicesCommitteeJanuary 30, 2008) Background:Thepropertyownershaveagreedtoconveycertain easementstoAugusta,Georgiaforthe10151-630wat er main,PhaseII,forthepurchasepriceof$22,439.0 0 Analysis:Thepurchaseofthereferencedeasementsisnecessa ryforthe project. FinancialImpact:Thecostsnecessaryforthispurchaseoftherefere nced easementswillbecoveredundertheprojectbudget. Alternatives:Denythemotiontoapprovethepurchaseoftherefe renced easements. Recommendation:Approvethemotiontopurchasethereferencedeasem ents. Cover Memo Item # 32 Fundsare Availableinthe Following Accounts: G/L510043410-5411120J/L80210151-5411120 REVIEWEDANDAPPROVEDBY : Administrator. ClerkofCommission Cover Memo Item # 32 CommissionMeetingAgenda 2/19/20082:00PM AcquisitionofRight-of-WayRichardS.Guinn Department:CountyAttorney Caption:Motionto approveanOptionforRight-of-Waybetween RichardS.Guinnasowner,andAugusta,Georgia,as optionee,inconnectionwiththeAlexanderDrivePr oject,for 0.011acre(495.74sq.ft.)infeeand0.0005acre (209.97sq. ft.)ofpermanentconstructionandmaintenanceease mentfor thefollowingpropertylocatedat2821BrickrunWay fora purchasepriceof$28,850.00.(ApprovedbyEngineering ServicesCommitteeFebruary13,2008) Background:Thepropertyownerhasagreedtoconveyacertainr ight-of- wayandeasementtoAugusta,Georgia,forthaAlexa nder Driveproject. Analysis:Thepurchaseofthereferencedpropertyisnecessar yforthe project. FinancialImpact:Thecostsnecessaryforthispurchasewillbecover edunder theprojectbudget. Alternatives:Denythemotiontoapprovethepurchaseoftherefe renced property. Recommendation:Approvethemotiontopurchasethereferencedprope rty. Fundsare Availableinthe Following Accounts: Fundsavailableinthefollowingaccount:323041110 - 5411120296823215-5411120 REVIEWEDANDAPPROVEDBY : Cover Memo Item # 33 Administrator. ClerkofCommission Cover Memo Item # 33 Item # 33 Item # 33 Item # 33 Item # 33 Item # 33 CommissionMeetingAgenda 2/19/20082:00PM CondemnationMartriceM.Scott Department:CountyAttorney Caption:Motionto authorizecondemnationofaportionofproperties #051-0-099-00-0,1710LincolnAvenue(2plats),ow nedby MartriceM.Scott(a/k/aMatriceScott)andMamieS cott (deceased),for12,411squarefeetofpermanenteas ement andnotemporaryeasement.Alsosameowners,proper ty #051-0-039-00;3930MurrayStreet,nopermanenteasement, 422squarefeetoftemporaryeasement,relatedto5 0130 ButlerCreekCollector-BelairHillsEstatesexten sion,360 watermain,PhasesII.(ApprovedbyEngineeringServices CommitteeFebruary13,2008) Background: Analysis: FinancialImpact: Alternatives: Recommendation: Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : Administrator. Cover Memo Item # 34 ClerkofCommission Cover Memo Item # 34 CommissionMeetingAgenda 2/19/20082:00PM CondemnationsrelatedtoButlerCreekCollectorBel airHills Department:CountyAttorney Caption:Motionto authorizecondemnationofaportionofProperty #051-0-098-00-00,3931RuthStreet,ownedbyPione ers, Inc.,for1,464squarefeetofPermanentEasementa nd722 squarefeetofTemporaryEasement.UtilitiesDepart ment (AUD)Project:50130ButlerCreekCollector-Belai rHills EstatesExtension,360WaterMain,PhaseTwo.(Approved byEngineeringServicesCommitteeFebruary13,2008 ) Background:Theappraisedvalueoftheeasementis$804.00.Due to unsuccessfulattemptstonegotiatewiththeowner,itis necessarytopursuecondemnation. Analysis:Condemnationisrequiredinordertoacquiretheea sement. FinancialImpact:Thenecessarycostswillbecoveredbytheprojectb udget. Alternatives:Denytheauthorizationtocondemn. Recommendation:Approvetheauthorizationtocondemn. Fundsare Availableinthe Following Accounts: 509043420-5411120/80150130-5411120 REVIEWEDANDAPPROVEDBY : Administrator. ClerkofCommission Cover Memo Item # 35 Cover Memo Item # 35 CommissionMeetingAgenda 2/19/20082:00PM CSX-058080PipelineAgreement Department:AugustaUtilitiesDepartment Caption:Motionto approve andacceptCSX-058080Pipeline Agreementandtopaylicensefeeandriskinsurance fee. (ApprovedbyEngineeringServicesCommitteeFebruar y 13,2007) Background:TheAugustaUtilitiesDepartmentisconstructinga water main,AUDProject#10151,whichispartoftheFort Gordon project.Tocompletetheproject,threeR/Rcrossi ngsand onelongitudinalareneededfromCSX.CSXrequests aone timelicensingfeeof$19,000.Theriskinsurance feeis $10,800. Analysis:Thisagreementencompassesallthreecrossingsandt he longitudinaloccupancy.Constructionworkonandar ound therailroadwillbeextensiveandentailtheuseo flarge diameterpipeandcasing.Theriskinsurancefeewi llbeused toaddAugustatoCSX'sRailroadProtectiveLiabili tyPolicy duringconstructionperiod. FinancialImpact:$29,800 Alternatives: Recommendation:ApproveCSX-058080PipelineAgreementandpayfees in thetotalamountof$29,800. Fundsare Availableinthe Following Accounts: G/L510043410-5411120J/L80210151-5411120 Cover Memo Item # 36 REVIEWEDANDAPPROVEDBY : Finance. Procurement. Administrator. ClerkofCommission Cover Memo Item # 36 Attachment number 1 Page 1 of 25 Item # 36 Attachment number 1 Page 2 of 25 Item # 36 Attachment number 1 Page 3 of 25 Item # 36 Attachment number 1 Page 4 of 25 Item # 36 Attachment number 1 Page 5 of 25 Item # 36 Attachment number 1 Page 6 of 25 Item # 36 Attachment number 1 Page 7 of 25 Item # 36 Attachment number 1 Page 8 of 25 Item # 36 Attachment number 1 Page 9 of 25 Item # 36 Attachment number 1 Page 10 of 25 Item # 36 Attachment number 1 Page 11 of 25 Item # 36 Attachment number 1 Page 12 of 25 Item # 36 Attachment number 1 Page 13 of 25 Item # 36 Attachment number 1 Page 14 of 25 Item # 36 Attachment number 1 Page 15 of 25 Item # 36 Attachment number 1 Page 16 of 25 Item # 36 Attachment number 1 Page 17 of 25 Item # 36 Attachment number 1 Page 18 of 25 Item # 36 Attachment number 1 Page 19 of 25 Item # 36 Attachment number 1 Page 20 of 25 Item # 36 Attachment number 1 Page 21 of 25 Item # 36 Attachment number 1 Page 22 of 25 Item # 36 Attachment number 1 Page 23 of 25 Item # 36 Attachment number 1 Page 24 of 25 Item # 36 Attachment number 1 Page 25 of 25 Item # 36 CommissionMeetingAgenda 2/19/20082:00PM DevelopmentofTEECenterandApprovalofTransport ationandTourismFee Department:Administrator Caption:Motionto authorizeRFPforselectionofadeveloperand approvalofadevelopmentagreementfordesignand constructionoftheTEECenterandapprovalof TransportationandTourismFeeOrdinanceforHerita geArea Developmentwiththefollowinglanguagechanges:F orfifty (50)yearsfollowingimplementationoftheseprovis ions, unlessextendedthereafter,$750,000.00peryearof thefunds generatedshallbeallocatedtotheenhancementoft he Laney WalkerandBethlehem HeritageDistrict.andunderFund Uses,TheCommitteeshall fundratherthantheword address.(ApprovedbyCommissioninmeetingFebruary 5,2008-secondreading) Background:Seecaption. Analysis:N/A FinancialImpact:N/A Alternatives:Donotapprove. Recommendation:ApprovethemotiontogoforwardwithRFPaswella s TransportionandTourismFeeOrdinance. Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : Cover Memo Item # 37 ClerkofCommission Cover Memo Item # 37 Attachment number 1 Page 1 of 76 Item # 37 Attachment number 1 Page 2 of 76 Item # 37 Attachment number 1 Page 3 of 76 Item # 37 Attachment number 1 Page 4 of 76 Item # 37 Attachment number 1 Page 5 of 76 Item # 37 Attachment number 1 Page 6 of 76 Item # 37 Attachment number 1 Page 7 of 76 Item # 37 Attachment number 1 Page 8 of 76 Item # 37 Attachment number 1 Page 9 of 76 Item # 37 Attachment number 1 Page 10 of 76 Item # 37 Attachment number 1 Page 11 of 76 Item # 37 Attachment number 1 Page 12 of 76 Item # 37 Attachment number 1 Page 13 of 76 Item # 37 Attachment number 1 Page 14 of 76 Item # 37 Attachment number 1 Page 15 of 76 Item # 37 Attachment number 1 Page 16 of 76 Item # 37 Attachment number 1 Page 17 of 76 Item # 37 Attachment number 1 Page 18 of 76 Item # 37 Attachment number 1 Page 19 of 76 Item # 37 Attachment number 1 Page 20 of 76 Item # 37 Attachment number 1 Page 21 of 76 Item # 37 Attachment number 1 Page 22 of 76 Item # 37 Attachment number 1 Page 23 of 76 Item # 37 Attachment number 1 Page 24 of 76 Item # 37 Attachment number 1 Page 25 of 76 Item # 37 Attachment number 1 Page 26 of 76 Item # 37 Attachment number 1 Page 27 of 76 Item # 37 Attachment number 1 Page 28 of 76 Item # 37 Attachment number 1 Page 29 of 76 Item # 37 Attachment number 1 Page 30 of 76 Item # 37 Attachment number 1 Page 31 of 76 Item # 37 Attachment number 1 Page 32 of 76 Item # 37 Attachment number 1 Page 33 of 76 Item # 37 Attachment number 1 Page 34 of 76 Item # 37 Attachment number 1 Page 35 of 76 Item # 37 Attachment number 1 Page 36 of 76 Item # 37 Attachment number 1 Page 37 of 76 Item # 37 Attachment number 1 Page 38 of 76 Item # 37 Attachment number 1 Page 39 of 76 Item # 37 Attachment number 1 Page 40 of 76 Item # 37 Attachment number 1 Page 41 of 76 Item # 37 Attachment number 1 Page 42 of 76 Item # 37 Attachment number 1 Page 43 of 76 Item # 37 Attachment number 1 Page 44 of 76 Item # 37 Attachment number 1 Page 45 of 76 Item # 37 Attachment number 1 Page 46 of 76 Item # 37 Attachment number 1 Page 47 of 76 Item # 37 Attachment number 1 Page 48 of 76 Item # 37 Attachment number 1 Page 49 of 76 Item # 37 Attachment number 1 Page 50 of 76 Item # 37 Attachment number 1 Page 51 of 76 Item # 37 Attachment number 1 Page 52 of 76 Item # 37 Attachment number 1 Page 53 of 76 Item # 37 Attachment number 1 Page 54 of 76 Item # 37 Attachment number 1 Page 55 of 76 Item # 37 Attachment number 1 Page 56 of 76 Item # 37 Attachment number 1 Page 57 of 76 Item # 37 Attachment number 1 Page 58 of 76 Item # 37 Attachment number 1 Page 59 of 76 Item # 37 Attachment number 1 Page 60 of 76 Item # 37 Attachment number 1 Page 61 of 76 Item # 37 Attachment number 1 Page 62 of 76 Item # 37 Attachment number 1 Page 63 of 76 Item # 37 Attachment number 1 Page 64 of 76 Item # 37 Attachment number 1 Page 65 of 76 Item # 37 Attachment number 1 Page 66 of 76 Item # 37 Attachment number 1 Page 67 of 76 Item # 37 Attachment number 1 Page 68 of 76 Item # 37 Attachment number 1 Page 69 of 76 Item # 37 Attachment number 1 Page 70 of 76 Item # 37 Attachment number 1 Page 71 of 76 Item # 37 Attachment number 1 Page 72 of 76 Item # 37 Attachment number 1 Page 73 of 76 Item # 37 Attachment number 1 Page 74 of 76 Item # 37 Attachment number 1 Page 75 of 76 Item # 37 Attachment number 1 Page 76 of 76 Item # 37 Attachment number 2 Page 1 of 13 Item # 37 Attachment number 2 Page 2 of 13 Item # 37 Attachment number 2 Page 3 of 13 Item # 37 Attachment number 2 Page 4 of 13 Item # 37 Attachment number 2 Page 5 of 13 Item # 37 Attachment number 2 Page 6 of 13 Item # 37 Attachment number 2 Page 7 of 13 Item # 37 Attachment number 2 Page 8 of 13 Item # 37 Attachment number 2 Page 9 of 13 Item # 37 Attachment number 2 Page 10 of 13 Item # 37 Attachment number 2 Page 11 of 13 Item # 37 Attachment number 2 Page 12 of 13 Item # 37 Attachment number 2 Page 13 of 13 Item # 37 CommissionMeetingAgenda 2/19/20082:00PM EasementPlatforAugustaNationalInc. Department:ClerkofCommission Caption:Receiveasinformationtheexecutionofaneasement by Augusta,GeorgiatoAugustaNational,Inc.pursuant to ResolutionofAugustaRichmondCountyCommissionda ted May4,1999.(ApprovedbyEngineeringServices CommitteeFebruary13,2008) Background: Analysis: FinancialImpact: Alternatives: Recommendation: Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 38 Attachment number 1 Page 1 of 6 Item # 38 Attachment number 1 Page 2 of 6 Item # 38 Attachment number 1 Page 3 of 6 Item # 38 Attachment number 1 Page 4 of 6 Item # 38 Attachment number 1 Page 5 of 6 Item # 38 Attachment number 1 Page 6 of 6 Item # 38 CommissionMeetingAgenda 2/19/20082:00PM EastBoundarySt&DrainageImpvtsCO#5&1 Department:AbieL.Ladson,P.E.,Director Caption:Motionto approve ChangeNumberFive(CPB#324- 041110-201824117)intheamountof$156,000fundsf rom SPLOSTPhaseVRecapture.Also,transfer$156,000t o ProjectConstructionfortheEastBoundaryStreeta nd DrainageImprovementsProjectandapproveChangeOr der NumberOnewithMabusBrothersConstructioninthe amountof$506,000asrequestedbytheEngineering Department.(ApprovedbyEngineeringServices CommitteeFebruary13,2008) Background:TheEastBoundaryStreetandDrainageImprovementp roject consistofimprovementsfromLaneyWalkerBlvd.to Broad Street.Thisprojectiscurrentlyunderconstructio nandhas encounteredseveralconflictswhileunderconstruct ion.Ithas causedtheproject4to5monthsindelays.Major constructionactivitiesarestillinprogress,but additional changesarerequired.Majorconstructionactivities are scheduledtobecompletedinApril2008,iftheyar eno unforeseenevents. Analysis:SeveralunforeseeneventshavecausedtheEastBoun dary StreetandDrainageProjectdelays.Thoseeventsar eas follow:1)Theoriginalconstructionplansproposed the mainlinestormsewerlinetobeconstructedbehind thecurb andgutter.Whileunderconstructionitwasdiscove redthat thestormlinecouldnotbeconstructedbehindthe curband gutter.TheEngineeringDepartmentdecidedthemost feasibleandcosteffectivesolutionwastomoveth elineinto thethroughlane.Theemergencysanitarysewerproj ecton LaneyWalkeralsoimpactedthetrafficcontrolcost .Impacts includedachangeintheroadwaygrades,additional traffic control,additionaldemolition,andadditionalequi pmentand labor.ESTIMATEDCOST:$230,0002)Theoriginal constructionplansdidnotincludemajordrainage Cover Memo Item # 39 improvementsfortheintersectingstreetsalongEas t Boundary.Thereare12intersectingstreets.These improvementsarevitaltohelpimprovethedrainage on portionsoftheintersectingstreets.Theaveragee stimated costperintersectionis$23,000.ESTIMATEDCOST: $276,0003)ConstructionContingency:ESTIMATED COST:$100,000 FinancialImpact:FundsareavailableinPhaseIVRecaptureContingen cy account. Alternatives:ApproveChangeNumberFive(CPB#324-041110- 201824117)intheamountof$156,000fundsfromSPL OST PhaseVRecapture.Also,transfer$156,000toProje ct ConstructionfortheEastBoundaryStreetandDrain age ImprovementsProjectandapproveChangeOrderNumbe r OnewithMabusBrothersConstructionintheamount of $506,000asrequestedbytheEngineeringDepartment .Do notapprove,andconstructaprojectthatwillnot accommodatethedrainageissue.2)Donotapprovea ndrisk constructingapartialdrainageproject. Recommendation:ApproveAlternativeNumberOne. Fundsare Availableinthe Following Accounts: 324-041110-6011110/207824999-6011110 REVIEWEDANDAPPROVEDBY : Finance. Administrator. ClerkofCommission Cover Memo Item # 39 Attachment number 1 Page 1 of 8 Item # 39 Attachment number 1 Page 2 of 8 Item # 39 Attachment number 1 Page 3 of 8 Item # 39 Attachment number 1 Page 4 of 8 Item # 39 Attachment number 1 Page 5 of 8 Item # 39 Attachment number 1 Page 6 of 8 Item # 39 Attachment number 1 Page 7 of 8 Item # 39 Attachment number 1 Page 8 of 8 Item # 39 CommissionMeetingAgenda 2/19/20082:00PM Elderberry,Section3 Department:AugustaUtilitiesDepartment Caption:Motionto approve andacceptaDeedofDedicationand MaintenanceAgreementforthewaterandsanitaryse wer pipelines/systemsinElderberry,Section3.(Approvedby EngineeringServicesCommitteeFebruary13,2008) Background:Elderberry,Section3,islocatedoffofGordonHig hwayand wasdevelopedbyDyessParkway,LLC.DyessParkway , LLC,wishestodedicatethewaterandsanitarysewe rlinesto Augusta. Analysis: FinancialImpact:None. Alternatives: Recommendation:ApproveandaccepttheDeedofDedicationandMaint enance AgreementforElderberry,Section3. Fundsare Availableinthe Following Accounts: N/A REVIEWEDANDAPPROVEDBY : Finance. Procurement. Administrator. Cover Memo Item # 40 ClerkofCommission Cover Memo Item # 40 Attachment number 1 Page 1 of 4 Item # 40 Attachment number 1 Page 2 of 4 Item # 40 Attachment number 1 Page 3 of 4 Item # 40 Attachment number 1 Page 4 of 4 Item # 40 Attachment number 2 Page 1 of 2 Item # 40 Attachment number 2 Page 2 of 2 Item # 40 CommissionMeetingAgenda 2/19/20082:00PM GoodrichSt.RawWaterPumpingStation-VerticalTur binePumpsBid#07-204 Department:Utilities Caption:Motionto authorize awardofbidsforPre-purchasedof VerticalTurbinePumpsandtheassociatedequipment (Bid Item#07-204)fortheGoodrichSt.RawWaterPumpin g StationProject-PhaseItothelowestresponsiveb idders. (ApprovedbyEngineeringServicesCommitteeFebruar y 13,2008 Background:TheAugustaUtilitiesDepartmenthasbeenplanning the additionoftwolargedieseldrivenpumpsandonee lectric pumpattheRawWaterPumpingStationonGoodrichS t. Thesedieselandelectricpumpswillhavethecapab ilityof pumpingrawwaterfromeithertheAugustaCanalort he SavannahRiver.TheUtilitiesDepartmenthadthebi d packagespreparedandtheProcurementDepartmentha ndled thepurchasingthroughthestandardbiddingprocess . Equipmentspecificationbidpackageswereadvertise dand bidswereacceptedfromallqualifiedmanufactures.The intentofthispre-purchasemethodwastotakeadva ntageof theCity’ssalestaxexemptstatus. Analysis:ThePurchasingDepartmentrecentlyreceivedbidson the equipmentpackages.TheUtilitiesDepartment,Purch asing Department,andConsultingEngineerhavereviewedt he informationsubmittedandrecommendthelowestresp onsive bidder.Listedbelowisthelowestresponsivebidde ras determinedbytheUtilitiesandProcurementDepartm ents. 1.GPMEnvironmentalInc.$549,166.002.SoutheastP ump SpecialistNoncompliant FinancialImpact:Fundsfortheprojectareincludedinthe2002Bond Issue, underaccountnumber510043410-5425110/80110250- 5425110. Cover Memo Item # 41 Alternatives:Noalternativesarerecommended. Recommendation:WerecommendtheCommissionauthorizeawardofbids for Pre-purchasedoftheVerticalTurbinePumpsandass ociated equipmentfortheGoodrichSt.RawWaterPumpingSt ation Project-PhaseItothelowestresponsivebidder,G MP Environmentalintheamountof$549,166.00 Fundsare Availableinthe Following Accounts: 510043410-5425110/80110250-5425110. REVIEWEDANDAPPROVEDBY : Finance. Procurement. Administrator. ClerkofCommission Cover Memo Item # 41 Municipal Engineering Water Plants – Distribution Systems Wastewater Plants – Collection Systems Investigations – Planning Studies Recreational Facilities Industrial Parks – Land Development Industrial – Medical – Commercial Facilities Civil – Structural – Mechanical Electrical – Instrumentation Joseph J. Tankersley, P. E. Jorge E. Jiménez, P. E. Charles D. Drown, P. E. Stacey W. Gordon, P. E. John R. Armstrong, P. E., Retired Ted W. Ellis, P. E., Retired Founded 1946 (706) 724-5627 – Fax (706) 724-5789 435 Telfair Street Augusta, Georgia 30901-2494 January 7, 2008 Mr. N. Max Hicks, P.E., Director Augusta-Richmond Co. Utilities Dept. 360 Bay Street., Suite 180 Augusta, GA 30901 RE: Goodrich St RWPS Vertical Turbine Pumps Bid Item #07-204 Dear Mr. Hicks: We have reviewed the bids for the referenced project received by the Procurement Department on December 19, 2007. We recommend the project be awarded to the low bidder, GPM Environmental of Alpharetta, Ga. We further recommend Augusta accept the $30,000 deduction for bronze impellers; the $5,250 addition for Witness Performance Test and the $16,836 addition for the extended 3 year warranty for a total of $549,166.00. We have reviewed the Vendor’s comments and exceptions and we find no problem with any of them. If you have any questions in this regard, please let us know. If you have any questions in this regard, please let us know. Sincerely yours, ZIMMERMAN, EVANS AND LEOPOLD, INC. Jorge E. Jiménez, P. E. Principal JEJ:st cc: Mr. Jim Rush, CH2M Hill Geri Sams, Purchasing Dept. Attachment number 1 Page 1 of 1 Item # 41 Attachment number 2 Page 1 of 1 Item # 41 CommissionMeetingAgenda 2/19/20082:00PM JamesB.MesserlyWaterPollutionControlPlantEme rgencyGeneratorsandDistributionSystem Department:Utilities Caption:Motionto authorize theexecutionofanagreementwith GeorgiaPowerCompanyforEmergencyGeneratorsand DistributionSystemEquipmentfortheJamesB.Mess erly WPCPinanamountestimatednottoexceed$6,100,00 0. (ApprovedbyEngineeringServicesCommitteeFebruar y 13,2008) Background:ThedesignfortheupgradeoftheJamesB.Messerly WPCP callsfortheinstallationofgeneratorsandswitch gearto provideemergencybackuppowerforthefacilityas wellas allowustobettermanageourpowercostduringnor mal operation.GeorgiaPowerCompany(GPC)hasprovide da proposaltoprovidethegenerators,switchgear,hig hvoltage distributionandtransformersystemsforthefacili ty.GPCis providingsimilarservicesandequipmentattheN.Max HicksWaterTreatmentPlantandtheHighlandAvenue WaterTreatmentPlant. Analysis:TheJamesB.MesserlyWPCPisanimportantcomponen tof theAugustaWaterandWastewatersystem.Continuous operationofthisfacilityisimportanttoourabil itytocomply withstateandfederalrequirementsandtoprotectt he waterwaysinanddownstreamofAugusta.Backuppowe r generationisanimportantcomponentofthesystem thatwill allowforcontinuingoperationduringlossofprima rypower. Thesesamegeneratorswillprovidetheopportunity formore efficientuseofelectricityfromGPCandassociate dcost savings. FinancialImpact: Whilewearestillnegotiatingsomeofthedetailso fthis agreementweanticipateacostforthisequipmenta ndservice nottoexceed$6,100,000tobepaidovertimethrou gh financingprovidedthroughGeorgiaPowerCompanyfr om Cover Memo Item # 42 budgetedoperatingfundsinaccount506043310-53123 10 beginningin2009. Alternatives:1)Rejectthisproposalandprocurethisequipment and serviceinanothermanner(notrecommended);2)Acc eptthis proposal Recommendation:WerecommendtheCommissionauthorizeexecutionof the agreementwithGeorgiaPowerCompanyforEmergency GeneratorsandDistributionSystemfortheJamesB. MesserlyWPCPinanamountnottoexceed$6,100,000 . Thisrecommendationiscontingentuponreachingcon tract termsmutuallyagreeablewiththeAdministrator,Ci ty Attorney,andGeorgiaPowerCompany. Fundsare Availableinthe Following Accounts: Tobepaidthroughmonthlypaymentsfromoperating budget Account506043310-5312310. REVIEWEDANDAPPROVEDBY : Finance. Procurement. Administrator. ClerkofCommission Cover Memo Item # 42 6711 Londonderry Way Bin 79510 Union City, GA 30291 770-969-6609 770-969-6615 fax January 30, 2008 Mr. Clifford Carey CH2MHill Augusta, GA Re: Revised Messerly WWTP Generation/Distribution quote Dear Clifford: Georgia Power (“GPC”) is pleased to offer you the following services estimate in connection with this Generation/Distribution system project (the “Project”) at City of Augusta- Messerly Waste Water Treatment Plant (“Customer”), Augusta, GA. In addition to the scope, I have included as Attachment I of this letter comments from SL King & Associates and responses from Georgia Power Company. The prices in the comments are reflected in the final pricing of the project as directed. Project Description – Generation/Transformation/Switchgear The Generation portion of this project includes: GPC - Power Services will install (3) new 2250 kW standby generators and cabling, a new 15 kV main distribution switchgear with utility paralleling and auto-transfer capability. The Distribution portion of this project includes: Transformers Provide 4-2500/2800/3500 kVA 3ø unit substation transformers at locations XMR-1A, XMR- 1B, XMR-2A, and XMR-2B shown on drawing E6, E7, E17 and E18. Installation is to be City of Augusta – JB Messerly 1.30.08 Page 1 Attachment number 1 Page 1 of 19 Item # 42 LISG Switch Provide (1) 15 kV, 600 A, 3-phase, 3-wire, double-ended, NEMA 3R non-walk-in, incorporating two 600 A main load break disconnects, one 600 A tie switch, five 200A fused disconnect feeder positions, and one cubicle for a sixth future feeder position. Provide copper bus with full length flame retardant insulation, MOV type surge arresters, key interlocks for main and tie switches, and microprocessor based monitor per specification. Provide non-cutout full range current limiting fuses. Bus bracing to be provided for 500 MVA short circuit capacity. The Generation portion of this project includes: A. Georgia Power Company will provide the following on a turnkey basis including: 9 Engineering/Design 9 Generation Equipment 9 Transfer Switch Equipment 9 IDG® System Installation 9 Equipment and Installation Warranties 9 In-service TrainingW We would expect this project to be completed within 65 weeks from authorization to proceed. For the generation portion of the project, our payment terms will be net 30 days on a billing schedule as follows: Upon % of Contract Agreement Signing 30% Receipt of IDG® System Submittal 20% Equipment Shipping Date to Site 25% Substantial Completion of Installation 15% Final Commissioning/Start-up 10% Total 100% SCOPE OF GEORGIA POWER COMPANY SERVICES I. General City of Augusta – JB Messerly 1.30.08 Page 2 Attachment number 1 Page 2 of 19 Item # 42 A. Georgia Power will provide a generation system as described herein. B. Georgia Power will provide all equipment necessary for interconnection of the IDG£ System on the existing secondary service from Georgia Power. C. Georgia Power will deliver the IDG® System project, as described in this Exhibit on a complete turnkey basis including: 1. Engineering/Design 2. Generation Equipment 3. Transfer Switch Equipment 4. IDG® System Installation 5. Equipment and Installation Warranties 6. In-service Training D. Georgia Power will deliver the project in the following estimated timeframe: Milestone Completion (Week No) Agreement Signing 0 Switchgear Footprint Drawings 18 Generator Footprint Drawings 18 Conduit Stub-up Locations for Equip 18 Grounding Detail for Equip Pads 20 Receipt of IDG® System Submittal 35 Equipment Shipping Date to Site 60 Substantial Completion of Installation 62 Final Commissioning/Start-up 65 E. Customer pays for all fuel including initial fill. II. Engineering/Design Services A. Georgia Power will provide all engineering and design services necessary to complete construction documents for this project in accordance with the State of GA. B. Georgia Power will prepare construction documents signed and sealed by a Registered Professional Engineer of Record in GA. III. Generator Description See “Generator, Enclosure, and Fuel Tank Description IV. Main Switchgear Lineup Description City of Augusta – JB Messerly 1.30.08 Page 3 Attachment number 1 Page 3 of 19 Item # 42 See “Switchgear Description” V. IDG® System Installation A. Georgia Power will combine our in-house IDG® Project Management staff with a reputable local licensed electrical contractor or utilize our in house licensed electrical construction group to provide a fully coordinated high quality installation. B. The Georgia Power Project Manager will serve as the single point interface with AUD and Georgia Power during construction/start-up and will be present on-site for all critical activities and key construction milestones. C. Customer is responsible for all conduit and concrete work relating to both the main switchgear and the generators. D. Customer is responsible for all fuel, including initial fill for startup and testing. VI. Equipment and Installation Warranties The entire system will be Warranted for One Year. VII. In-Service Training Georgia Power will provide onsite in-service training on the operation and maintenance of the IDG® System. TURNKEY INSTALLATION OF A Georgia Power IDG SYSTEM AS DESCRIBED INCLUDES: ¾ Engineering ¾ Generator/Enclosure ¾ Switchgear ¾ Installation ¾ IDG£ System One-Year Warranty ¾ In Service Training ¾ Spare 1200AMP Vacuum Breaker ¾ Short Circuit Study & Coordination Study City of Augusta – JB Messerly 1.30.08 Page 4 Attachment number 1 Page 4 of 19 Item # 42 Generator, Enclosure, and Fuel Tank Description Diesel Genset: 60Hz-2250kW / 50Hz-2000kW Install-US-Stat Installation-In USA,Stationary 3 2250DQKH Genset-Diesel,60Hz,2250kW-Standby Rating 3 A331-2 Duty Rating-Standby Power 3 L097-2 Emissions-NotCertified,EPA,Tier1,Nonroad Levels CI 3 R130-2 Voltage-7976/13800,3 Phase,Wye,4 Wire 3 B611-2 Alternator-60Hz,Y,13.2-13.8kV,125-80C-SPC 3 H611-2 SetCntl-PCC,Basic,NoAlpha/AnalgDisp 3 H615-2 Paralleling-Utility,MultipleGensets 3 H618-2 PowerTransfer-SoftClosedTransition 3 H536-2 Display Language-English 3 H605-2 Display-Control,Graphical 3 KA08-2 Alarm-Audible, Engine Shutdown 3 K974-2 Run Relays-Three 3 Pole Double Throw 3 K911-2 Shutdown Alarm Relay-3PDT 3 H606-2 Meters-AC Output,Analog 3 KP60-2 Interface-CommunicationsNtwk,FTT-10 3 H609-2 Control Mounting-Left Facing 3 B225-2 Temperature Sensor-Stator, 2 RTD/Phase 3 A416-2 Heater-Alternator, 110/220 (120/240) Volt AC 3 KP78-2 Circuit Breaker or Entrance Box-None 3 KS57-2 Terminal Housing-Bottom Entrance,Medium/High Volts 3 C127-2 Separator-Fuel/Water 3 A334-2 Engine Starter-24 VDC Motor 3 A333-2 Battery Charging Alternator-Normal Output 3 E082-2 Engine Cooling-Radiator, 40C Ambient 3 H556-2 Coolant Heater-208/240/480V, 40F Minimum Ambient Temp 3 D041-2 Engine Air Cleaner-Normal Duty 3 H607-2 Filters-Engine Oil, Full Flow and Bypass 3 L010-2 Test Record-Strip Chart 3 L015-2 Test-Extended, Standby Load, 1 Hour 3 L019-2 Test-Varied Load, 1 Hour, 2 Step 3 L023-2 Test Record-Safety Shutdowns 3 L026-2 Test Record-Certified 3 L027-2 Test - Witness 3 L061-2 Test - Witness,with Power System 3 L028-2 Genset Warranty-1 Year Base 3 L050-2 Literature-English 3 A358-2 Packing-None 3 CP01-2 Common Parts Listing 3 SPEC-B Product Revision - B 3 0402-0750-01 Vibration Isolator -Qty Of One-4800Lb Max 30 Enclosure/Tank Sound Atten/6000 gal per attachment 3 City of Augusta – JB Messerly 1.30.08 Page 5 Attachment number 1 Page 5 of 19 Item # 42 Genset Manual Operation and Maintenance 5 Battery Charger SENS DCT24-35-A643 3 Gensets Controls Units Contained Parellel, No external Controls needed 3 ISC- ST120SN3R/PILNCCB/PILNCOB E STOP BRK Glass GEN W/CONTACT 3 Commercial Accessories 0541-0814-02 Annunciator Kit-w/Enclosure 3 0541-0771 Control Kit - (DIM) Base 3 0541-0772 control Kit - (DIM) Expansion 3 0541-1149 Modlon Gateway Kit (FTT10) 1 0541-1302-01 Remote Communication Interface Kit w/Modem (iWATCH100) 1 Switch Idle Speed 3 On site Start up 3 Customers (2) Fly to Factory 1 On site Load bank, 4 hrs each 3 Relay Ground Fault 3 Relay Short circuit 3 FRT Freight to site 1 City of Augusta – JB Messerly 1.30.08 Page 6 Attachment number 1 Page 6 of 19 Item # 42 SWITCHGEAR DESRIPTION 13.8kV, 3PH, 3W, 500MVA Metal Clad Switchgear 13 – 15kV Class NEMA 1 Structures 13 – 1200A, 500MVA Vacuum Circuit Breakers 15 – MOC and TOC 21 – Potential Transformers (60:1) 18 – Current Transformers (300:5) 24 – Current Transformers (1200:5) 12 – Current Transformers (600:5) 24 – Current Transformers (400:5) 6 – Current Test Switches 7 – Feeder Relay Test Switch 2 – GE PQM-II Power Quality Meters 11 – EPM Meters 3 – Multilin G30 Multifunction Protection Relays 4 – Multilin F60 Multifunction Protection Relays 6 – Multilin MIFII Protection Relays 6 – Surge Arresters (Distribution Class) 13 – Electro Switch 86 Lockout Relays 13 – Breaker Control Switches 5 – System Control Switches 26 – K-Line Contactors 1 – Fanuc 90-30 PLC System 1 – 15” Touchscreen 1 – PLC Cabinet 1 – Network Fiber Switch 1 – Field Terminal Cabinet for Customer Connections 3 – PowerSecure/Woodward Generator Paralleling Controller 7 – Synchroscopes 1 – Manual Synch Panel 1 – 125VDC Battery System and Charger 1 – 24VDC Battery System and Charger 1 – HMI Interface To Existing ATS’s and Generators 1 – HMI Engineering and Screen Development to Interface Existing SCATA System Accessories 1 – Test Cable 1 – Ground Test Device 1 – Test Cabinet 1 – Portable Lifter 1 – Lifting Yoke Study 1 – Coordination Study to Determine Breaker Settings Testing 1 – Certified Third Party Testing Per Specification Startup 10 - Days of Service Technician for Switchgear Startup City of Augusta – JB Messerly 1.30.08 Page 7 Attachment number 1 Page 7 of 19 Item # 42 General Generation/Switchgear Comments and Clarifications 1. Features, functions, or functionality. No other features, functions, or functionality are included with this proposal unless specifically identified as a proposal item or within a particular proposal item. 2. Short circuit analysis. This proposal does not include a short circuit analysis unless specifically listed as a proposal item. The short circuit analysis would be purchased to verify that the quoted bus bracing and interrupting capacity is sufficient for the given application. Upon request, Georgia Power could provide a short circuit analysis at a price to be determined. A system one-line coupled with a defined work scope (starting and ending points for the analysis) are required for proposal purposes. A typical short circuit analysis requires 2 to 4 weeks to complete. The 2 to 4 week lead-time includes 1 to 2 weeks to gather information coupled with 1 to 2 weeks to schedule and perform the analysis. 3. Coordination study. This proposal does not include a coordination study unless specifically listed as a proposal item. Georgia Power could provide a coordination study at a price to be determined. A system one-line coupled with a defined work scope (starting and ending points for the study) are required for proposal purposes. A typical coordination study requires 4 to 6 weeks to complete. The 4 to 6 week lead-time includes 2 to 3 weeks to gather information coupled with 2 to 3 weeks to schedule and perform the study. 4. Field services. This proposal does not include field services for installation, installation supervision, start-up, start-up assistance, equipment demonstration, or owner training unless specifically listed as a proposal item. 5. Field testing. This proposal does not include field testing, such as acceptance testing, unless specifically listed as a proposal item. 6. Shipping charges. This proposal includes standard shipping charges prepaid and included, F.O.B. Point of origin. 7. Warranty. This proposal includes a standard equipment warranty which includes the material cost for the repair and/or replacement of defective or malfunctioning product. The warranty extends the lesser of 18 months from date of shipment or 12 months from start-up (energization). 8. Expiration of pricing. The pricing for this proposal is valid for 60 days from the proposal date unless specifically noted otherwise. 9. Proposal scope. The pricing for this proposal is per the above (and attached (if applicable)) proposal items only. Any additions, deletions, or revisions to the number or contents of the proposal items may impact pricing and/or lead-time. City of Augusta – JB Messerly 1.30.08 Page 8 Attachment number 1 Page 8 of 19 Item # 42 10. Invoicing and terms of payment. The pricing for this proposal is based upon customer complete payment of Georgia Power’s invoice within 30 days of the invoice date. Georgia Power will invoice complete for each proposal item at time of shipment. 11. Plans and specifications. This proposal does not reflect adherence to any project specific designs or specifications unless identified in the project specific comments and clarifications. 12. PowerSecure’s NexGear switchboard solutions. NexGear is PowerSecure’s electrical distribution equipment solutions business. PowerSecure’s NexGear switchboard solutions are brand labeled “NexGear Switchboard” and are UL labeled under PowerSecure’s UL 891 file. NexGear switchboard solutions are constructed using General Electric, Eaton, or Square D switchboard structures and circuit breakers. PowerSecure’s NexGear GPS are manufactured under PowerSecure’s NexGear UL 891 file. We reserve the right to furnish the switchboard structure and circuit breaker of our choosing unless specifically listed in the proposal item or otherwise agreed to in writing at time of order acceptance. 13. Approval drawings. If the customer wishes to review PowerSecure’s equipment drawings for approval, 3 copies of approval drawings will be mailed on or within 4 weeks from date of receipt and acceptance of the customer’s purchase order unless specifically noted otherwise. The approval drawings must be returned “approved”, “approved as noted”, or “no exceptions noted” prior to or at time of release. Should customer notations on approval drawings impact pricing or lead-time, the customer will be notified of same within 2 weeks from PowerSecure’s receipt thereof. Should the customer’s drawing review period exceed 4 weeks from date of PowerSecure’s mailing, equipment pricing and/or lead-time may be impacted. 14. Operation and maintenance manuals (O&M manuals). 3 copies of O&M manuals are supplied at the time of shipment. 15. Factory test reports. 3 copies of certified reports of factory tests, if required, are supplied at the time of shipment. 16. Final as-built drawings. 3 copies of final as-built drawings are mailed within 10 business days from date of shipment. Optional electronic mailing of same is available. 17. Equipment inspection. Purchaser is welcome to inspect the equipment at the factory prior to shipment for $1000.00 per day per product. 18. Factory witness testing. Purchaser is welcome to witness factory testing of equipment at the factory prior to shipment for $2,500.00 per generator paralleling switchboard. Please note that this adds approximately 5 business days to the lead-time of the product. Specific Comments and Clarifications City of Augusta – JB Messerly 1.30.08 Page 9 Attachment number 1 Page 9 of 19 Item # 42 2.1. B.2 – Clarification: Breaker will not have rails for withdrawal. Breaker will require cart for inspection and maintenance. 2.1. b.5.f – 125VDC battery system to include batteries, charger, and rack. Batteries to be warranted for 20 years. Clarification: 18-24 month is an acceptable warranty period. 2.1.b.7 – Comment: PowerSecure will obtain a letter from Georgia Power stating that the relays we are submitting meet the requirements for interconnect. 2.8.B – Exception: Per Discussion with Messerly Design Group the customer requested that this be built into the SCADA system PC’s and PowerSecure not provide a separate system. Lead-times Item 1: Shipment 28-36 weeks after release. DISTRIBUTION TRANSFORMER DESRIPTION Option I 2500/2800/3125/3500 KVA Vantran Three Phase Substation Transformer OISC, 60 Hz, 55/65 deg C rise Primary: 13800 Secondary: 480/277 VAC 60 Hz, +/- 2 x 2.5% taps High Voltage & Low Voltage Throats Forced Fan Air Cooling Temperature Gauge w/ alarm and Oil Level Gauge w/ alarm Pressure Vacuum Gauge w/ alarm Explosion Relief Valve Drain Valve w/ sampler Sudden Pressure Relay External Tap Changer Beta Fluid Filled Alarm Wiring Box Standard ANSI Accessories Standard Factory Paint Typical configuration is per Vantran Catalog Section 19 page 4 LEADTIME City of Augusta – JB Messerly 1.30.08 Page 10 Attachment number 1 Page 10 of 19 Item # 42 Shipment can be made in 40-44 weeks after receipt of order, ADA. Leadtimes may vary upon receipt of order depending on the loading at the time of order entry. OPTION II Manufacturer: As specified in design documents Ratings: Phase: 3 PHASE kVA: 2500/2800 - 3125/3500 Coolant: FR3 Fluid Cooling Class: KNAN/KNAF Frequency: 60 Hz Temperature Rise: 55/65° C Impedance: 5.75 % Nominal +/- 7.5% Primary Secondary Primary Voltage 13,800 Delta Secondary Voltage 480Y/277, 60KV BIL 30KV BIL Primary Material: Aluminum Secondary Material: Aluminum De-energized Taps: 2, 2-1/2% Above and Below Bushing Location: Sidewall Bushing Location: Sidewall ANSI Segment: 2 ANSI Segment: 4 Phase Description: Standard Phase Description: Standard Termination:Full ht cabinet, for bottom entry Full ht cabinet, for bottom entry Features and Accessories Control Box: NEMA 4 Bushings: HV Bushings - Porcelain, Sidewall Mounted w/ 2 Hole Spades LV Bushings: Epoxy, Sidewall Mtd, w/ 6 Hole Spade Gauges: Liquid Level Gauge with Alarm Contacts Liquid Temp Gauge with Alarm Contacts Pressure Vacuum Gage w/ Alarm Contacts Pressure Relief Valve Drain Valve w/Sampling Device Rapid Rise Relay With Seal-in Panel Cooling: Forced Air Cooling System, With 120V fans, CPT by others LEADTIME Shipment can be made in 30-34 weeks after receipt of order, ADA. Leadtimes may vary upon receipt of order depending on the loading at the time of order entry. DISTRIBUTION SWITCHGEAR DESCRIPTION 15KV 600A METAL ENCLOSED SWGR NEMA 3R Outdoor Metal-Enclosed Switchgear 15kV, 600A, 95kV BIL, 3Ph, 60Hz With UL Listing City of Augusta – JB Messerly 1.30.08 Page 11 Attachment number 1 Page 11 of 19 Item # 42 ENCLOSURE: * 97 inches H x 360 inches W x 44 inches D (Dimensions are approximate). * NEMA 3R outdoor construction * 11 gauge galvanneal steel. * Tin-plated copper bus. * Fully rated ground bus. * All-welded construction. * Viewing window. * Front access. * Phase and end barriers. * Padlocking handles. * Paint meets the requirements of ANSI C57.12.28 * Bottom cable entrance * Spare fuse storage pockets * Warning & identification labels * Bus covered with flame-retardant insulation * Strip heaters in each section (control power by others) * Gasketed doors FEATURES: Section One, Two, Three, Seven, and Eight (1, 2, 3, 7 & 8) Switch Fuse - consists of the following: 1 - 15kV, 600 amp. 95kV BIL, ABB Versa-rupter switch 40KA Mom. 3 - Fuse mountings, 15kV, Cutler Hammer type CLE 3 - Fuse end fittings, 15kV, Cutler Hammer type CLE 3 - Fuse refill units, 15kV, 150E max amp Cutler Hammer type CLE 3 - Surge arresters; Distribution class 1 - Lot key interlock scheme 1 - Lot insulated copper phase bus 1 - Lot copper ground bus Section Four, and Six (4 & 6) Feeder Breakers - consists of the following: 1 - 15kV, 600 amp. 95kV BIL, ABB Versa-rupter switch 40KA Mom. 1 - Lot key interlock scheme with Tie Switch 3 - PT, 15kV, 120:1 3 - CT 600:1 1 - Multifunction digital-metering monitor, Satec PM172HA-0-5-AC-00 (control power by others) 3 - Surge arresters; Distribution class 1 - Lot insulated copper phase bus 1 - Lot copper ground bus Section Five (5) Tie Switch Section - complete with the following components: 1 - 15 kV 600 amp gang operated switch, ABB Versa-Rupter 1 - Lot key interlock scheme with with Breaker feed switches City of Augusta – JB Messerly 1.30.08 Page 12 Attachment number 1 Page 12 of 19 Item # 42 1 - Lot insulated copper main bus 600 amp 1 - CPT, 15kV, 3 kVA, fixed mount Section Nine (9) Future Switch Fuse - complete with the following components: 1 - Provisions for future for mounting Switch, Fuse, and Interlocks 1 - Lot insulated copper phase bus 1 - Lot copper ground bus CLARIFICATIONS: Quotation is based on current copper and steel prices on the date quoted. Surcharges may be applied at the time of order entry and/or time of material order placement due to copper and steel price increases. All incoming / outgoing wire, cable, lugs and terminations by others. Quote is based on our understanding of the customer requirements as presented to us; using our standard components and manufacturing methods. This may or may not meet specific job requirements unknown to us at time of quote. Dimensions and weights shown are approximate and are not for construction purposes. Approval drawings" will consist of 1-email copy. Electronic AutoCAD package is also available in AutoCAD version 14 and 2000. Lead time on approval drawings will be approximately 6 - 8 weeks after receipt of order. Delivery time shown is approximate time after drawing approval, not after receipt of order. Price is based on standard Shallbetter, Inc. (SI) construction with components listed above; any changes or additions will be at additional cost. Component selection is by SI. If components of a specific manufacturer are required there will be additional charge. Lineup is not UL listed. SI equipment is built to ANSI standards. Unless we have otherwise noted, exception is taken to compliance to any other standards or codes. Standard SI Green (Munsell 7GY 3.29/1.5) or Gray (ANSI 61 or ANSI 70) paint finish included, other colors available at additional charge. City of Augusta – JB Messerly 1.30.08 Page 13 Attachment number 1 Page 13 of 19 Item # 42 Price includes standard SI factory production tests. Field testing, startup, training and demonstration are not included. Shallbetter, Inc. standard warranty applies to this quote, 18 months from ship date or 1 year after energizing equipment (which ever comes first). PLEASE NOTE: FREIGHT FOR THE DISTRIBUTION EQUIPMENT IS NOT INCLUDED IN THE QUOTED PRICE AND CAN BE EITHER PREPAID AND ADD; FREIGHT COLLECT OR PROVIDED BY OTHERS. Shipping lead times are subject to change due to component availability and plant loading at the time the project is released for manufacture. Prices quoted are only guaranteed for 30 days from the date of quotation. TERMINATIONS: I. 24 – 350kCMIL terminations using 3-M termination kits II. 30 – 1/0 AWG terminations using 3-M termination kits III. 27 – Hi-Potential test of cables Short Circuit & Coordination Study for distribution equipment: 1. The short-circuit analysis will be performed for the project. The short circuit analysis will begin with the utility primary and will extend to the existing equipment. The coordination study will include time-current curve (TCC) graphs for each series new equipment breakers. Each TCC will include the associated protective devices along with the transformer and cable damage curves. The TCCs will be in color, will include a detailed report, and will point out any deficiencies in the system. An equipment evaluation study will be performed. An arc flash study report will be performed. The calculations and the reports shall be in compliance with the requirements set forth in specification. 2. Pricing is based upon the one-line and the specification. 3. The study will produce the following deliverables: a. (1) Electronic short circuit and coordination study reports. TESTING Perform all NETA certified tests and inspections on transformers as outlined. Note: This includes monitoring the secondary side of the transformers for 7 days. Our terms are net 30 days after receipt of invoice. Written proof of insurance will be furnished upon request. City of Augusta – JB Messerly 1.30.08 Page 14 Attachment number 1 Page 14 of 19 Item # 42 For the distribution portion of the project, our payment terms will be net 30 days on a billing schedule as follows: Upon % of Contract Agreement Signing 30% Equipment Shipping Date to Site 35% Upon Delivery 35% Total 100% Price for generation & testing: $5,541,289.00 Price for distribution and testing: Option I: $489,246.00 Option II: $526,836.00 Total price Option I: $6,030,535.00 Option II: $6,068,125.00 This price pending final GPC management approval is valid for 60 days for generation and 20 days for the distribution. Please note the payment schedule for the generation and the distribution equipment is different. Thank you again for allowing us the opportunity to present our proposal. We are very eager to serve your distribution system needs and look forward to hearing from you soon. Sincerely, David Banks David Banks Sales Manager – Power Services Georgia Power Company Phone – 770-468-0407 Fax – 706-647-2777 Email – dlbanks@southernco.com City of Augusta – JB Messerly 1.30.08 Page 15 Attachment number 1 Page 15 of 19 Item # 42 ATTACHMENT I Action Key: 1 Reviewed, No Corrections Noted 3 Revise and Resubmit 2 Make Corrections Noted 4 Rejected - See Remarks Spec. Section/Item Description Action Remark s Georgia Power Proposal, Dec. 2, 2007 2 Page 1 - General Comment (a) Verify switchgear and generator sets are the same manufacturer IAW specification section 16535 or supplied by the same source. 2 Page 1 - Generation Portion - (a) Clarify what "cabling" is provided for the standby generators. 3 Page 4 - IDG System Installation (a) GPC is not supplying conduit and concrete work and this includes high voltage cable and cable installation as noted on Page 13 CLARIFICATIONS second paragraph. 2 Page 5 - Generator (a) Provide information on "INTERFACE-COMMUNICATIONS NTWK, FTT-10 1. Generators are Cummins units and switchgear for main building is NexGear. Both switchgear and Generators are being provided by the same company. 2. Cabling = conductor from each generator to its breaker in the main switchgear lineup (both power & control wire). 3. Customer has requested to GPC that they provide concrete and conduit for the generator portion of the work. GPC will however provide the conductor between the generator and the main switchgear lineup. If GPC needs to do the concrete and conduit we can add it to the scope. 4. Interface-CommunicationsNtwk,FTT-10, is a hardware card on each generator that is programmed to work with the below listed items to comply with spec Part 1, item 7. Below is a section from the quote: |------------------------+-----------------------------------------------| City of Augusta – JB Messerly 1.30.08 Page 16 Attachment number 1 Page 16 of 19 Item # 42 | |Commercial Accessories | |------------------------+-----------------------------------------------| | 0541-0814-02 |Annunciator Kit-w/Enclosure | |------------------------+-----------------------------------------------| | 0541-0771 |Control Kit - (DIM) Base | |------------------------+-----------------------------------------------| | 0541-0772 |control Kit - (DIM) Expansion | |------------------------+-----------------------------------------------| | 0541-1149 |Modlon Gateway Kit (FTT10) | |------------------------+-----------------------------------------------| | 0541-1302-01 |Remote Communication Interface Kit w/Modem | | |(iWATCH100) | |------------------------+-----------------------------------------------| City of Augusta – JB Messerly 1.30.08 Page 17 Attachment number 1 Page 17 of 19 Item # 42 Spec. Section/Item Description Action Remark s Georgia Power Proposal, Dec. 2, 2007 3 (b) Clarify that witnessing of generator testing is included in base price. Explain "Fly to Factory" on Page 6. 2 Page 6 - Gensets Controls (a) Explain "Units contained parallel, No external controls needed". 2 Page 8 - Switchgear Description - Accessories (a) Provide quote for spare 1200 amp vacuum circuit breaker. 3 Page 8 - Short Circuit Analysis (a) Short circuit study is required IAW specification section 16005 and shall be included in the base price. 5. Witness generator testing is included in our pricing (Ref generator breakdown). Arrangements will be made with Our Factory during testing so the customer can present. This is IAW Part 3.1 B, "Factory testing shall be witnessed by owner and consulting engineer.” a. "Fly to Factory"- Customer (2)" is two plane tickets and Lodging for two persons during testing of generators (item 2 above). We have to included this cost on our end and coordinate the "Customer" to the Factory and the "Testing" so it can be witnessed. 6. "Units contained parallel, No external controls needed" means the Generators contain all the abilities to parallel to each other and close their GM breakers. The load share, synchroscope and other devices are in each generator control. 7. Spare 1200AMP Vacuum Breaker will cost $20,268 each. 8. Short Circuit Study & Coordination Study will cost $43,942 total. City of Augusta – JB Messerly 1.30.08 Page 18 Attachment number 1 Page 18 of 19 Item # 42 Spec. Section/Item Description Action Remark s Georgia Power Proposal, Dec. 2, 2007 3 Page 13 - Clarifications (a) Provide basis for copper and steel price increase surcharge. 2 (b) Last paragraph excludes field testing, startup and training. Testing, startup and training should be included for all proposed equipment in the base price for the equipment. 3 Page 14 - Testing (a) Short circuit and coordination study is to be included in base price IAW specification section 16005. 9. Basis for copper and steel price increase = No increase thru 2/20/08 10. GPC can only provide testing, startup and commissioning if we do the terminations. I. 24 – 350kCMIL terminations using 3-M termination kits II. 30 – 1/0 AWG terminations using 3-M termination kits III. 27 – Hi-Potential test of cables Our quotation to perform this service is $24,226.00 11. Short Circuit & Coordination Study for distribution piece – SERVICES: 1. The short-circuit analysis will be performed for the project. The short circuit analysis will begin with the utility primary and will extend to the existing equipment. The coordination study will include time-current curve (TCC) graphs for each series new equipment breakers. Each TCC will include the associated protective devices along with the transformer and cable damage curves. The TCCs will be in color, will include a detailed report, and will point out any deficiencies in the system. An equipment evaluation study will be performed. An arc flash study report will be performed. The calculations and the reports shall be in compliance with the requirements set forth in specification. 2. Pricing is based upon the one-line and the specification. 3. The study will produce the following deliverables: a. (1) Electronic short circuit and coordination study reports. Pricing………………………………………………………………………….$ 3,200.00 City of Augusta – JB Messerly 1.30.08 Page 19 Attachment number 1 Page 19 of 19 Item # 42 CommissionMeetingAgenda 2/19/20082:00PM PinnaclePlace,Phase6,SectionIVDeedofDedicat ionandMaintenanceAgreement Department:AugustaUtilitiesDepartment Caption:Motionto approveandacceptaDeedofDedicationand MaintenanceAgreementforthewaterandsanitaryse wer pipelines/systemsinPinnaclePlace,Phase6,Secti onIV. (ApprovedbyEngineeringServicesCommitteeFebruar y 13,2008) Background:PinnaclePlace,Phase6,SectionIVwasdevelopedb y PinnacleProperties,Inc.ItislocatedoffofPin nacleWay. PinnaclePlacePropertieswishestodedicatethewa terand sanitarysewerlinestoAugusta. Analysis: FinancialImpact:None. Alternatives: Recommendation:ApproveandaccepttheDeedofDedicationandMaint enance AgreementforPinnaclePlace,Phase6,SectionIV. Fundsare Availableinthe Following Accounts: N/A REVIEWEDANDAPPROVEDBY : Finance. Procurement. Cover Memo Item # 43 Administrator. ClerkofCommission Cover Memo Item # 43 Attachment number 1 Page 1 of 1 Item # 43 Attachment number 2 Page 1 of 5 Item # 43 Attachment number 2 Page 2 of 5 Item # 43 Attachment number 2 Page 3 of 5 Item # 43 Attachment number 2 Page 4 of 5 Item # 43 Attachment number 2 Page 5 of 5 Item # 43 CommissionMeetingAgenda 2/19/20082:00PM RightofWayAcquisitionConradC.McMullan Department:CountyAttorney Caption:Motionto approve anOptionforRight-of-Waybetween ConradC.McMullan,asowner,andAugusta,Georgia,as optionee,inconnectionwiththeAlexanderDrivePr oject,for 0.010acre(445.96sq.ft.),infeeand0.005acre (209.97sq. ft.)ofpermanentconstructionandmaintenanceease ment (2803BrickrunWay)forthepurchasepriceof$28,1 00.00. GDOTProjectNo.STP-0001-00(794),ARCProjectNo.: 323-04-296823215,ProjectParcel57(TaxMap013-1, Parcel246)(ApprovedbyEngineeringServices CommitteeFebruary13,2008) Background:Thepropertyownerhasagreedtoconveyacertainr ight-of- wayandeasementtoAugusta,GeorgiafortheAlexan der Driveproject. Analysis:Thepurchaseofthereferencedpropertyisnecessar yforthe project. FinancialImpact:Thecostsnecessaryforthispurchasewillbecover edunder projectbudget. Alternatives:Denythemotiontoapprovethepurchaseoftherefe renced property. Recommendation:Approvethemotiontopurchasethereferencedprope rty. Fundsare Availableinthe Following Accounts: fundsavailableinthefollowingaccount:323041110 - 5411120296823215-5411120 Cover Memo Item # 44 REVIEWEDANDAPPROVEDBY : Administrator. ClerkofCommission Cover Memo Item # 44 Item # 44 Item # 44 CommissionMeetingAgenda 2/19/20082:00PM ROWAllisonE.Simons Department:CountyAttorney Caption:Motionto approve anOptionforRight-of-Waybetween AllisonE.Simons,asowner,andAugusta,GAasopt ionee, inconnectionwiththeAlexanderDriveProject,for acquisitionof0.010acre(451.22sq.ft.)infeea nd0.005acre (209.97sq.ft.)ofpermanentconstructionandmain tenance easement(2805BrickrunWay)forapurchasepriceo f $31,700.00,GDOTProjectNo.STP-0001-00(794),ARC ProjectNo.323-04-296823215),ProjectParcel56(TaxMap) 013-1,Parcel247)(ApprovedbyEngineeringServices CommitteeFebruary19,2008) Background:Thepropertyownerhasagreedtoconveyacertainr ight-of- wayandeasementstoAugusta,GAfortheAlexander Drive Project. Analysis:Thepurchaseofthereferencedpropertyisnecessar yforthe project. FinancialImpact:Thecostsnecessaryforthispurchasewillbecover edunder theprojectbudget. Alternatives:Denythemotiontoapprovethepurchaseoftherefe rence property. Recommendation:Approvethemotiontopurchasethereferencedprope rty. Fundsare Availableinthe Following Accounts: Fundsavailableinthefollowingaccount:323041110 - 5411120296823215-5411120 Cover Memo Item # 45 REVIEWEDANDAPPROVEDBY : Administrator. ClerkofCommission Cover Memo Item # 45 Item # 45 Item # 45 Item # 45 Item # 45 CommissionMeetingAgenda 2/19/20082:00PM ROWElectricalEquipmentCo.(c/oHarryL.Albert,Jr.) Department:CountyAttorney Caption:MotiontoapproveanOptionforrelocationofbusin essof ElectricalEquipmentCompany(c/oHarryL.Albert,Jr.)for relocationexpensesformovingduetotheacquisiti onof 1441GreeneSt.inconnectionwiththeSt.Sebastia nProject. GDOTProjectNo.DE-00MS(389),ARCProjectNo.327- 04-296812003).(ApprovedbyEngineeringServices CommitteeFebruary13,2008) Background:GeorgiaDepartmentofTransportationhasagreedto reimbursetenantformovingexpensestotalling$26,953.00. Analysis:Thepaymentofthereferencedrelocationexpensesi s necessaryfortheproject. FinancialImpact:Thecostsnecessaryforthispaymentwillbecovere dunder theprojectbudget.TheCountywilladvancethenec essary fundsforthemovingexpensesandtheGeorgiaDepar tment ofTransportationwillreimbursethefundsbyAugus ta,GA afteracquisitionofthepropertyfortheright-of-way. Alternatives:Denytherequesttoapprovetheaboverelocationex penses forsaidproject. Recommendation:Approvetherelocationexpensesfortheproject. Fundsare Availableinthe Following Accounts: FundswillbereimbursedbyGDOT Cover Memo Item # 46 REVIEWEDANDAPPROVEDBY : Administrator. ClerkofCommission Cover Memo Item # 46 CommissionMeetingAgenda 2/19/20082:00PM ROWMichonD.Walker Department:CountyAttorney Caption:Motionto approveanOptionforRight-of-Waybetween MichonD.Walkerasowner,andAugusta,GA,asopti onee, inconnectionwiththeAlexanderDriveProject,for 0.011 acre(479.98sq.ft.)infeeand0.005acre(209.97 sq.ft.)of permanentconstructionandmaintenanceeasementfor the followingpropertylocatedat2815BrichrunWayfor a purchasepriceof$30,000.00.GDOTProjectNo.STP-0001- 00(794),ARCProjectNo.323-04-296823215),Project Parcel51(TaxMap013-1,Parcel252).(Approvedby EngineeringServicesCommitteeFebruary13,2008) . Background:Thepropertyownerhasagreedtoconveyacertainr ight-of- wayandeasementtoAugusta,Georgia,fortheAlexa nder Driveproject. Analysis:Thepurchaseofthereferencedpropertyisnecessar yforthe project. FinancialImpact:Thecostsnecessaryforthispurchasewillbecover edunder theprojectbudget. Alternatives:Denythemotiontoapprovethepurchaseoftherefe renced property. Recommendation:Approvethemotiontopurchasethereferencedprope rty. Fundsare Availableinthe Following Accounts: Fundsareavailableinthefollowingaccount:32304 1110- 5411120296823215-5411120 Cover Memo Item # 47 REVIEWEDANDAPPROVEDBY : Administrator. ClerkofCommission Cover Memo Item # 47 Item # 47 Item # 47 Item # 47 Item # 47 CommissionMeetingAgenda 2/19/20082:00PM StreetLightingResolution1/18/08 Department:AbieL.Ladson,P.E.,Director Caption:Motionto approveresolutioncreatingstreetlighting districts.(ApprovedEngineeringServicesCommittee January30,2008) Background:TheEngineeringDepartmenthasbeenpetitionedbyt he citizensrequestingstreetlightingintheirneighb orhood pursuanttoa1971CommissionResolutionauthorizin gthe creatingofStreetLightingDistricts.Thepetiti onersagreeto payforallcostsassociatedwiththeinstallation,ongoing maintenanceandenergy. Analysis:Currently,streetlightingisnon-existinginthese areas.Street lightinghasbeenaneffectivemeasuretoincrease pedestrian andvehicularsafety,assistincrimeprevention,a ndto promotebusinessesandcommunitypride. FinancialImpact:StreetLightingDistrictsarefundedbyaselfsupp ortingfund. StreetLightingchargesvarybasedonthetypeligh ting requestedorrequired,billablefrontfootage,and light wattageandspacing.Costsforthesubjectdistrict sfollow:1. 335Southhampton$0.90/Ft2.336CreekFarms$0.30/Ft3. 334WalkerHill$0.90/Ft Alternatives:None Recommendation:Approve Fundsare Availableinthe Following Accounts: Thepetitionersagreetopayforallcostsassociat edwiththe installation,ongoingmaintenanceandenergy Cover Memo Item # 48 REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 48 Attachment number 1 Page 1 of 12 Item # 48 Attachment number 1 Page 2 of 12 Item # 48 Attachment number 1 Page 3 of 12 Item # 48 Attachment number 1 Page 4 of 12 Item # 48 Attachment number 1 Page 5 of 12 Item # 48 Attachment number 1 Page 6 of 12 Item # 48 Attachment number 1 Page 7 of 12 Item # 48 Attachment number 1 Page 8 of 12 Item # 48 Attachment number 1 Page 9 of 12 Item # 48 Attachment number 1 Page 10 of 12 Item # 48 Attachment number 1 Page 11 of 12 Item # 48 Attachment number 1 Page 12 of 12 Item # 48 CommissionMeetingAgenda 2/19/20082:00PM TheOrchardDeedofDedicationandMaintenanceAgre ement Department:AugustaUtilitiesDepartment Caption:Motionto approveand acceptaDeedofDedicationand MaintenanceAgreementforwaterandsanitarysewer pipelines/systemsinTheOrchard,Section1.(Approvedby EngineeringServicesCommitteeFebruary13,2008) Background:TheOrchard,Section1,isoffofBrownRoad.Itw as developedbyTheOrchardGroupofAugusta,LLC. Analysis: FinancialImpact:N/A Alternatives: Recommendation:ApproveandaccepttheDeedofDedicationandMaint enance AgreementforTheOrchard,Section1. Fundsare Availableinthe Following Accounts: N/A REVIEWEDANDAPPROVEDBY : Finance. Procurement. Administrator. ClerkofCommission Cover Memo Item # 49 Cover Memo Item # 49 Attachment number 1 Page 1 of 4 Item # 49 Attachment number 1 Page 2 of 4 Item # 49 Attachment number 1 Page 3 of 4 Item # 49 Attachment number 1 Page 4 of 4 Item # 49 Attachment number 2 Page 1 of 3 Item # 49 Attachment number 2 Page 2 of 3 Item # 49 Attachment number 2 Page 3 of 3 Item # 49 CommissionMeetingAgenda 2/19/20082:00PM Minutes Department:ClerkofCommission Caption:Motionto approvetheminutesoftheregularmeetingofthe CommissionheldonFebruary5,2008. Background: Analysis: FinancialImpact: Alternatives: Recommendation: Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 50 CommissionMeetingAgenda 2/19/20082:00PM BoardofHealth Department: Caption:MotiontoapprovetheappointmentofRosaClemonsa nd DaveBarbeetotheRichmondCountyBoardofHealth. (ReqeustedbyCommissionerJerryBrigham) Background: Analysis: FinancialImpact: Alternatives: Recommendation: Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 51 Attachment number 1 Page 1 of 1 Item # 51 Attachment number 2 Page 1 of 5 Item # 51 Attachment number 2 Page 2 of 5 Item # 51 Attachment number 2 Page 3 of 5 Item # 51 Attachment number 2 Page 4 of 5 Item # 51 Attachment number 2 Page 5 of 5 Item # 51 CommissionMeetingAgenda 2/19/20082:00PM CanalAuthorityAppt. Department: Caption:Motionto approve theappointmentofBenHarrisontothe AugustaCanalAuthorityrepresentingDistrict10. Background: Analysis: FinancialImpact: Alternatives: Recommendation: Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 52 Attachment number 1 Page 1 of 1 Item # 52 CommissionMeetingAgenda 2/19/20082:00PM District5appointments Department: Caption:Motionto approvetheappointmentofMaryTerrelltothe ARCLibraryBoardandDorothyJonestotheARC PersonnelBoardrepresentingDistrict5. Background: Analysis: FinancialImpact: Alternatives: Recommendation: Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 53 Attachment number 1 Page 1 of 2 Item # 53 Attachment number 1 Page 2 of 2 Item # 53 CommissionMeetingAgenda 2/19/20082:00PM Affidavit Department:ClerkofCommission Caption:MotiontoauthorizetheMayortoexecutetheaffida vitof compliancewithGeorgia'sOpenMeetingAct. Background: Analysis: FinancialImpact: Alternatives: Recommendation: Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 54