HomeMy WebLinkAbout2008-02-05-Meeting AgendaCommissionMeetingAgenda
CommissionChamber
2/5/2008
2:00PM
INVOCATION:
ReverendBillDavis,AssociatePastor,CrawfordAve nueBaptistChurch.
PLEDGEOFALLEGIANCETOTHEFLAGOFTHEUNITEDSTAT ESOFAMERICA.
PRESENTATION(S)
A.Buffalo Soldiers' presentation to Augusta Recreatio n and Parks
Department.
Attachments
B.U.S.DepartmentofHousingandUrbanDevelopmentHo meless
Assistance Grant.(Requested by Commissioner Calvin
Holland)
Attachments
Five(5)minutetimelimitperdelegation
DELEGATIONS
C.Augusta CVB . RE: Recognizing Augusta Champions for their
effortstobringvisitorstoAugustathroughaconv ention,family
reunionorsportingeventandforworkingwiththe ACVB.
Attachments
D.Cyrstal Kemp RE:Update from Community Empowerment
OrganizationrelativetofinancialassistanceforH ydePark.
Attachments
E.Mr.BradOwens.RE:AugustaCommission'sFuelUsage .Attachments
F.ReverendMarionF.Williams.RE:HydeParkCommunit y Attachments
CONSENTAGENDA
(Items1-40)
PLANNING
1.Z-08-05-ArequestforconcurrencewiththeAugusta-Richmond
CountyPlanningCommissionto approve withtheconditionthat
siteplansshallconformtoallTrafficEngineering requirements;a
petition by Bernard Johnson, on behalf of K.P. Mana gement,
requesting a Special Exception in a B-1 (Neighborhood
Business)ZoneperSection21-2(b)toestablishaconvenience
storeinaB-1Zoneaffectingpropertycontainingapproximately
1.5acresandisknownas120RobertC.DanielJr.Parkway.(Tax
Map 023-2 Parcel 004)DISTRICT 7 (Deferred from the
January15,2008meeting)
Attachments
PUBLICSERVICES
2.Motion to approve the request by the Augusta Aviation
Commissiontorestructuretwo(2)personnelpositio nswithinthe
airportAdministrationandFinanceDepartments.(Approvedby
PublicServicesCommitteeJanuary30,2008)
Attachments
3.Motionto approvearequestbyAdrianEstradaforanonpremise
consumption Liquor, Beer & Wine license to be used in
connection with The Loft Augusta located at 927 Bro ad St.
District 1. Super District 9. (Approved by Public Services
CommitteeJanuary30,2008)
Attachments
4.Motionto approveaNewApplication:A.N.08-08:requestby
Young S. Hong for an on premise consumption Beer &Wine
license to be used in connection with Kinja Sushi E xpress 2
located at 1944 Walton Way. District 1. Super Distr ict
9.(ApprovedbyPublicServicesCommitteeJanuary30,2008)
Attachments
5.Motion to approvea request by Ritaben S. Patel for a retail
pacakageLiquor,Beer&Winelicensetobeusedin connection
withHiralEnterprises,Inc.DBAH&SWine&Spiri tslocatedat
3150WrightsboroRd.District5.SuperDistrict9.(Approvedby
PublicServicesCommitteeJanuary30,2008)
Attachments
6.Motionto approveNewOwnershipApplication:A.N.08-03:
requestbyAmarjeetS.Cheemaforaretailpackage Beer&Wine
license to beusedinconnectionwithCheemaEnterp rises, Inc.
DBACMartlocatedat3403MikePadgettHwy.Distri ct6.Super
District10.(ApprovedbyPublicServicesCommitteeJanuary
30,2008)
Attachments
7.Motionto placethe AlcoholBeverageLicenseheldbyWilliam
M.Guthriefor1102DowntownBar&Grilllocatedat 1102Broad
Stonprobationfor90daysandrevisitthematter ofthestatusof
thelicensewhenthecourtcasehasbeenadjudicate d.District1.
Super District9.(Approved by Public Services Committee
January30,2008
Attachments
8.Motion to approve a Resolution to extend through 12-31-08
limitedauthoritytoapprovechangeorders.(ApprovedbyPublic
ServicesCommitteeJanuary30,2008)
Attachments
9.Motionto accept donationfromMartinMariettaMaterialsinthe
amount of $1,500.00 and to allocate and amend the 2 008
budgetspecificallytotheAugustaSkateparkforre pairstoskate
ramps.(ApprovedbyPublicServicesCommitteeJanuary30,
2008)
Attachments
10.Motion to approveamendments to the Senior Services grants
through CSRA-RDC for Wellness and Recreation, adding an
additional$8,446.00infunding,and$4,966.00for Nutritionhome
delivered meals.(Approved by Public Services Committee
January30,2008)
Attachments
11.Motionto approvetheacceptanceoftwo(2)TourismGrantsfrom
AugustaConventionandVisitorsBureaufor2008and toamend
the 2008 budget accordingly.(Approved by Public Services
CommitteeJanuary30,2008)
Attachments
ADMINISTRATIVESERVICES
12.Motionto approve 2008Cost-of-LivingAllowanceforretirees.
(ApprovedbyAdministrativeServicesCommitteeJanu ary30,
2008)
Attachments
13.Motionto approve upgradinganexistingvacancyofRecreation
SpecialistIV-grade41toAugustaBotanicalGarde nsManager-
grade 49.(Approved by Administrative Services Committee
January30,2008)
Attachments
14.Motion to approve authorization for scanning and computer
terminal access to Procurement records. (Approved by
AdministrativeServicesCommitteeJanuary30,2008)
Attachments
15.Motionto approveanOrdinanceprovidingforthedemolitionof
certain unsafe and uninhabitable structures in the Bethlehem
Neighborhood: 1108 Mercier Street, 1306 Johnson Str eet, 1454
MillStreet,1412PicquetStreet,1122Wrightsboro Road,(District
1,SuperDistrict9);HarrisburgNeighborhood:2005 ClarkStreet,
214/216PerkinsStreet,209/211PerkinsStreet,2007Brown
Lane,513/515SmithLane,517SmithLane,1924Gr eeneStreet,
(District 1, Super District 9); Hyde Park Neighborh ood: 185
AragonStreet,2013WillowStreet,(District1,Sup erDistrict9);
Laney-WalkerNeighborhood:1131HopkinsStreet,1124Elev enth
Street,918CarrieStreet,(District1,SuperDistr ict9);TurpinHill
Neighborhood:1722DouglasStreet,1707DouglasStr eet,1456
Essie McIntyre Blvd., 903 Fourteenth Ave., (Distric t 2, Super
District 9); East Augusta Neighborhood (Virginia Pl ace
Subdivision):2412DanvilleStreet,(District2,Su perDistrict9);
OldeTownNeighborhood:519SecondStreet,(Distric t1,Super
Attachments
District 9); Meadowbrook Neighborhood (Green Forest
Subdivision):3034MistletoeAve.,(District4,Sup erDistrict9);
ANDWAIVE2NDREADING.(ApprovedbyAdministrative
ServicesCommitteeJanuary30,2008)
16.Motionto authorizetheAdministratortofillthepositionorallow
himtotakeoneofthecurrentunfilledpositionsa ndmoveitinto
thatposition.(ApprovedbyAdministrtiveServicesCommittee
January30,2008)
Attachments
17.Motionto authorizetwo(2)additionalstaffpositionsforHCDand
the reclassification of the position of Housing Coo rdinator I.
(ApprovedbyAdministrativeServicesCommitteeJanu ary30,
2008)
Attachments
18.Motion to approvethe amended and restated Local Small
Business Opportunities Program effective March 3, 2 008 and
repeal in its entirely the Disadvandated Business E nterprise
Program,CityCodeofOrdinances,Sections1-10-58 through1-
10-62,inclusiveaswellasSub-section1-10-6(f).(Approvedby
AdministrativeServicesCommitteeJanuary30,2008)
Attachments
PUBLICSAFETY
19.Motion to approvethe award of Bid Item #07-188 for the
replacementoftheenginebayfloorandapronsfor FireStation
#11 to the low bidder, Horizon Construction and Ass ociates.
(ApprovedbyPublicSafetyCommitteeJanuary30,20 08)
Attachments
20.Motion to approve the replacement of obsolete computer
equipment (laptops, computers, servers, printers, a nd scanners)
and purchase of any required computer software upgr ades.
(ApprovedbyPublicSafetyCommitteeJanuary30,20 08)
Attachments
21.Motion to approvea Resolution in support of Prescribed Fire,Attachments
Georgia.(ApprovedbyPublicSafety Commitee January30,
2008)
ENGINEERINGSERVICES
22.Motionto abandonMulherinStreetbetweenBemanandDruid
Park to Paine College.(Approved by Engineering Services
CommitteeJanuary30,2008)
Attachments
23.Motion to approvean Option for the purpose of acquiring a
Right-of-WaybetweenGregoryP.RudyandSusanR.Rudyas
owner,andAugusta,Georgia,asoptionee,inconnec tionwiththe
AlexanderDriveProject,for0.010acre(456.63sq.ft.)infeeand
(209.97 sq. ft.) of permanent construction and main tenance
easementforthefollowingpropertylocatedat2807 BrickrunWay
forapurchasepriceof$31,800.00.(ApprovedbyEngineering
ServicesCommitteeJanuary30,2008)
Attachments
24.Motion to approve award of construction in the amount of
$3,558,586.63toBlairConstructionCompanyforthe 630System
36”PhaseIIwatermainproject.Biditem#07-203.(Approved
byEngineeringServicesCommitteeJanuary30,2008)
Attachments
25.Motion to approveaward of the contract for Shingle Roof
ReplacementfortheHealthDepartmentComplexonNo rthLeg
Road(BuildingsF,G,H,&I)tothelowbidder,So uthernRoofing
andInsulatingCo.,Inc.intheamountof$33,000.(Approvedby
EngineeringServicesCommitteeJanuary30,2008)
Attachments
26.Motionto approveawardofthecontractforreplacingthecanopy
fabric at the Jessye Norman Amphitheater to the onl y bidder,
Augusta Canvas, in the amount of $22,665.(Approved by
EngineeringServicesCommitteeJanuary30,2008)
Attachments
27.Motion to approvethe deeds of dedication, maintenance Attachments
agreements,androadresolutionsubmittedbytheEn gineeringand
AugustaUtilitiesDepartmentsforCambridgeSubdivi sion,Section
Twelve-A.(Approved by Engineering Services Committee
January30,2008)
28.Motion to approvethe deeds of dedication, maintenance
agreements, and road resolutions submitted by the E ngineering
and Augusta Utilities Departments for Cambridge Sub division,
Section Twelve-B.(Approved by Engineering Services
CommitteeJanuary30,2008)
Attachments
29.Motionto authorize condemnationofaportionofproperty#139-
0-389-00-02948ArrowwoodCircle,whichisownedbyO.Z.and
Petra Henry for 1,627 Sq. Feet of Temporary Easemen t. AUD
Project:50202HorsepenSanitarySewer,Phase2Imp rovement
Project.(Approved by Engineering Services Committee
January30,2008)
Attachments
30.Motionto authorizecondemnationofaportionofProperty#140-
0293-00-02811PepperdineDrive,whichisownedbyRaymond
D. Brigham for 2,393 Sq. Feet for aPermanent Easem ent and
1,940 Sq. Feet ofTemporary Easement. AUD Project:50202
HorsepenSanitarySewer,Phase2Improvement.(Approvedby
EngineeringServicesCommitteeJanuary30,2008)
Attachments
31.Motion to authorizeRFP for selection of a developer and
approvalofadevelopmentagreementfordesignand construction
oftheTEECenterandapprovalofTransportationan dTourism
FeeOrdinanceforHeritageAreaDevelopmentwithth efollowing
languagechanges:Forfifty(50)yearsfollowingi mplementation
of these provisions, unless extended hereafter, $75 0,000.00 per
yearofthefundsgeneratedshallbeallocatedtot heenhancement
ofthe LaneyWalkerandBethlehem HeritageDistrict.andunder
FundUses,TheCommitteeshallfirst fundratherthantheword
address.(ApprovedbyEngineeringServicesJanuary30,2008)
Attachments
32.Motionto approveSupplementalAgreementNumberFourinthe
amount of $515,000.00, thereby authorizing the Engi neering
DepartmenttoextendthecurrentagreementwithJor dan,Jones&
Goulding (JJG) for three years to provide project m anagement
supportviastaffaugmentation,tobefundedfromS PLOSTPhase
V Administration contingency (325-04.1197-6011110).
Contingent upon receipt and review of executed docu ments.
(Approved by Engineering Services Committee January 30,
2008)
Attachments
33.Motionto rejecttheproposalsandrequestanotherRFQrelativeto
thecontracttoprovidesoilsandmaterialstesting servicesforthe
JamesB.MesserlyWaterPollutionControlPlantPro ject(RFQ
#07-196)inanamountnottoexceed$371,394.00.(Approvedby
EngineeringServicesCommitteeJanuary30,2008)
Attachments
34.Motionto approvearequestfromtheMorrisMuseumofArtto
placeasignonCityownedlandattheintersection ofTatnalland
TenthStreets.(ApprovedbyEngineeringServicesCommittee
January30,2008)
Attachments
35.Motion to approvethe deeds of dedication, maintenance
agreements, and road resolutions submitted by the E ngineering
and Augusta Utilities Departments for Pinehurst, Se ction One,
Phase Two.(Approved by Engineering Services Committee
January30,2008)
Attachments
36.Z-07-102–ArequestforconcurrencewiththeAugusta-Richmond
County Planning Commission to approvewith the following
conditions1)the SpecialException shallbelimitedtothetrans-
loading of sodium bi-sulfite solution andmanufacture of
Aquaammonia solution.Components to manufacture aq ua
ammoniawouldbestoredonsiteinstoragetanks;2 )thesitewill
beinfullconformancewiththeAugusta-RichmondCountyFlood
Ordinancewhichwillrequireallbuildingsandequi pmenttobea
minimumofthree(3)feetabovethebasefloodelev ationbeforea
BusinessLicenseshallbeissued;and3)24hourse curity,which
mayconsistofmonitoredsecuritycamerasorperson nelonsite,
Attachments
shall be maintained at all times; a petition by So uthern Ionics
requesting a change of zoning from Zone A (Agriculture) to
ZoneHI(HeavyIndustry)withaSpecialException perSection
24-2toallowaninorganicchemicalmanufacturingplan taffecting
propertycontainingapproximately8.9acresandis knownas 1724
Lumpkin Road Extension . (Tax Map 111 Parcel 023)
DISTRICT2(DeferredfromtheJanuary15,2008meet ing)
37.Motion to ratifyEmergency Purchase Order P144815in the
amountof$57,800.00totheMenkCompanytoreplace thewater
lines and related valves supplying domestic and fir e protection
water to the Municipal Building.(Approved by Engineering
ServicesCommitteeJanuary30,2008)
Attachments
38.Motionto authorize thecityofAugustatodonate4parcelsof
rightofwaythatbelongtotheCitythathavetob eacquiredto
constructtheimprovementsontheWrightsboroRoad projectfrom
Jimmie Dyess Parkway to I-520, ARC project number 3 23-04-
296823309.TheGeorgiaDepartmentofTransportation (GDOT)is
fundingandacquiringtherightofwayforthispro ject.(Approved
byEngineeringServicesCommitteeJanuary30,2008)
Attachments
PETITIONSANDCOMMUNICATIONS
39.Motion to approve the minutes of the regular meetin g of the
CommissionheldonJanuary15,2008andthecalled meetingof
theCommissionheldonJanuary18,2008.
Attachments
APPOINTMENT(S)
40.Motion to approvethe appointment of Marcus Oliver to the
ZoningAppealsBoardrepresentingDistrict4.
Attachments
****ENDCONSENTAGENDA****
AUGUSTACOMMISSION
2/5/2008
AUGUSTACOMMISSION
REGULARAGENDA
2/5/2008
(Items41-59)
PLANNING
41.Z-07-104–ArequestforconcurrencewiththeAugusta-Richmond
County Planning Commission to approvewith the following
conditions 1) no access to Sharon Road; 2) no frees tanding
signagewithin100feetoftheright-of-wayofSharonRoad;3)a
10 foot buffer conforming with the Augusta-Richmond County
TreeOrdinancesidebufferyardrequirementsincludi nga6foot
solidboardfencealongSharonRoadright-of-waywithnogate
exceptasrequiredbyfirecodes;4)buildingsshal lnotexceed2½
storiesor45feetinheightand5)theuseshallb elimitedtoa
landscape service business or those uses allowed in a B-1
(NeighborhoodBusiness)Zone;apetitionbyMarkJackson,on
behalfofTylerEidson,requestingachangeofzoni ngfrom R-1B
(One-family Residential) to Zone B-2 (General Busin ess)
affecting property containing approximately 1.1 acr es and is
known as 1650 Barton Chapel Road. (Tax Map 054 Parc el
028)meeting.DISTRICT 3 (Deferred from the January 15,
2008meeting)
Attachments
ADMINISTRATIVESERVICES
42.DiscussAugusta-RichmondCountyBidProcess.(Requestedby
CommissionerJ.R.Hatney)
Attachments
43.Reportfromtheattorneysregardingthetransition process.(No
recommendation from Administrative Services Committ ee
January30,2008)
Attachments
FINANCE
44.Motion to approve an agreement for operating funds with the Attachments
AugustaMuseumofHistory.
45.ConsiderarequestfromtheAugustaSouthRotaryCl ubforcity
sponsorshipthroughthepurchaseofticketsforas paghettidinner
tobenefittheYouthChallengeAcademyScholarship Program.
Attachments
46.MotiontoapproveBidItem#07-187forDesignServicesforFire
AdministrationOfficeRenovations.
Attachments
47.MotiontoauthorizeRFPforselectionofadevelope randapproval
ofadevelopmentagreementfordesignandconstruct ionofthe
TEE Center and approval of Transportation and Touri sm Fee
OrdinanceforHeritageAreaDevelopment.
Attachments
48.ConsiderarequestfromtheDowntownDevelopmentAu thorityto
discussDowntownDevelopmentAuthorityboundaryexp ansions
andprograms.
Attachments
49.Motionto approve abatementofallCountyAdvaloremtaxeson
LandBankownedproperty.
Attachments
50.Motiontoratifyauthorizationletterforpurchase ofticketsforthe
LucyC.LaneyMuseumGala,February2,2008formem bersof
theAugustaCommissioninaccordancewiththeirreq uestletter.
Attachments
51.Consider a request from Paine College for city spon sorship
throughthepurchaseofticketsfortheMaskedBall 2008.
Attachments
52.Consider a request from the Richmond County Neighbo rhood
AssociationsAllianceforcitysponsorshipthrough thepurchaseof
ticketsforthe12thAnnualBanquet.
Attachments
53.Approve the purchase of three F-450 Crew Service trucks to
support the Fort Gordon support contract by the Uti lities
Department.
Attachments
54.MotiontoapproveabatementofallCountyAdValore mTaxeson
allortheportionofthepropertiesacquiredbyAu gusta-Richmond
Countyin2007asshownbelow.
Attachments
APPOINTMENT(S)
55.ConsiderthefollowingforreappointmenttotheRic hmondCounty
DFCS Board: Marion Barnes, James Kendrick and Dr.Louise
Rice.
Attachments
56.Consistent with the Bylaws, the Richmond County Hos pital
Authority respectfully submits the following nomina tions for a
four-yeartermontheAuthority:
Formemberofthe CatholicFaith position,EugeneF.McManus,
Gerald E. Matheis, John S. Markwalter; For the medical staff
positionJamesC.Sherman,M.D.,CharlesHColeman,Jr.,M.D,
JerryW.Howington,M.D.;MemberatLarge HughL.Hamilton,
LeviW.Hill,IV,GregoryL.Gay,M.D.
Attachments
ADMINISTRATOR
57.Motion to approve Subordination Agreement between A ugusta
GeorgiaandAugustaNeighborhoodImprovementCorpor ation.
Attachments
ATTORNEY
58.Approve an ordinance attached hereto torepeal Augu sta-
Richmond County Code Sections 1-3-8.1 through 1-3-8.6 with
newSections1-3-8.1through1-3-8.14.
Attachments
UpcomingMeetings
www.augustaga.gov
LEGALMEETING
A.PendingandPotentialLitigation.
B.RealEstate.
C.Personnel.
59.Motion to authorize the Mayor to execute the affida vit of
compliancewithGeorgia'sOpenMeetingAct.
CommissionMeetingAgenda
2/5/20082:00PM
Invocation
Department:
Caption:ReverendBillDavis,AssociatePastor,CrawfordAve nue
BaptistChurch.
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 1
CommissionMeetingAgenda
2/5/20082:00PM
BuffaloSoldiers
Department:
Caption:BuffaloSoldiers'presentationtoAugustaRecreatio nand
ParksDepartment.
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 2
Attachment number 1
Page 1 of 1
Item # 2
CommissionMeetingAgenda
2/5/20082:00PM
HomelessAssistanceGrant
Department:
Caption:U.S.DepartmentofHousingandUrbanDevelopment
HomelessAssistanceGrant.(RequestedbyCommissioner
CalvinHolland)
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 3
Attachment number 1
Page 1 of 1
Item # 3
CommissionMeetingAgenda
2/5/20082:00PM
AugustaCVB
Department:
Caption: AugustaCVB .RE:RecognizingAugustaChampionsfor
theireffortstobringvisitorstoAugustathrough a
convention,familyreunionorsportingeventandfo rworking
withtheACVB.
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 4
Attachment number 1
Page 1 of 1
Item # 4
CommissionMeetingAgenda
2/5/20082:00PM
CommunityEmpowermentOrganization
Department:
Caption:CyrstalKemp RE:UpdatefromCommunityEmpowerment
OrganizationrelativetofinancialassistanceforH ydePark.
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 5
Attachment number 1
Page 1 of 1
Item # 5
CommissionMeetingAgenda
2/5/20082:00PM
GasolineCardPolicy
Department:
Caption:Mr.BradOwens.RE:AugustaCommission'sFuelUsage .
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 6
Attachment number 1
Page 1 of 1
Item # 6
Attachment number 2
Page 1 of 1
Item # 6
CommissionMeetingAgenda
2/5/20082:00PM
HydePark
Department:
Caption:ReverendMarionF.Williams.RE:HydeParkCommunit y
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 7
Attachment number 1
Page 1 of 1
Item # 7
CommissionMeetingAgenda
2/5/20082:00PM
PlanningCommission
Department:PlanningCommission
Caption: Z-07-104– A request for concurrence with the Augusta-
Richmond County Planning Commission to approvewith
thefollowingconditions1)noaccesstoSharonRoa d;2)no
freestandingsignagewithin100feetoftheright-o f-wayof
Sharon Road; 3) a 10 foot buffer conforming with th e
Augusta-RichmondCountyTreeOrdinancesidebufferyard
requirements including a 6 foot solid board fence a long
SharonRoadright-of-waywithnogateexceptasrequiredby
firecodes;4)buildingsshallnotexceed2½storiesor45feet
in height and 5) the use shall be limited to a land scape
service business or those uses allowed in a B-1
(NeighborhoodBusiness)Zone;apetitionbyMarkJackson,
on behalf of Tyler Eidson, requesting a change of z oning
from R-1B(One-familyResidential)toZoneB-2(General
Business)affecting property containing approximately 1.1
acresandisknownas1650BartonChapelRoad.(Tax Map
054Parcel028)meeting.DISTRICT3(Deferredfromthe
January15,2008meeting)
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Cover Memo
Item # 8
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 8
CommissionMeetingAgenda
2/5/20082:00PM
PlanningCommission
Department:PlanningCommission
Caption: Z-08-05- A request for concurrence with the Augusta-
Richmond County Planning Commission to approve with
the condition that site plans shall conform to all Traffic
Engineeringrequirements;apetitionbyBernardJoh nson,on
behalfofK.P.Management,requestinga SpecialException
ina B-1(NeighborhoodBusiness)ZoneperSection21-2
(b)toestablishaconveniencestoreinaB-1Zoneaffecting
propertycontainingapproximately1.5acresandis knownas
120RobertC.DanielJr.Parkway.(TaxMap023-2Parcel
004)DISTRICT7(DeferredfromtheJanuary15,2008
meeting)
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
Cover Memo
Item # 9
ClerkofCommission
Cover Memo
Item # 9
CommissionMeetingAgenda
2/5/20082:00PM
2008BudgetAmendment
Department:AugustaRegionalAirport
Caption:Motionto approve therequestbytheAugustaAviation
Commissiontorestructuretwo(2)personnelpositio nswithin
theairportAdministrationandFinanceDepartments.
(ApprovedbyPublicServicesCommitteeJanuary30,
2008)
Background:
ItisthedesireoftheAugustaAviationCommission to
restructurethesetwopositionstocoincidewith
thesignificantincreaseinresponsibilityassociat edwiththe
constructionandsubsequentoccupationofAugusta's new
airportterminal.Oneofthepositionswillbecha ngedfrom
anAccountantIItoaFinancialAnalyst/Disadvantag ed
BusinessEnterpriseOfficer.Thisprogram/position is
requiredbytheFederalAviationAdministration49 CFRpart
23and26forthoseairportsthatreceivemorethan $250,000
inairportimprovementgrantsandcollectmorethan
$200,000inconcessionrevenue.Sincetheinitial
implementationofthedisadvantagedbusinessenterp rise
programattheairportinthelate1990's;increase dprogram
requirementsplustherecentadditionoftheconces sionaire
programnecessitatesthededicationofafulltime employee.
TheotherpositionwillbechangedfromanAdminist rative
AssistantItoanAdministrativeManager.Thispos itionhas
assumeddutiesoverthepastseveralyearsthatare highly
complexinnatureandareatmanagementlevel.Sin cethe
planningandconstructionofAugusta'snewairport terminal,
thispositionhasmanagedcustomerservice
positions,assumedhumanresourceduties,aswella s
troubleshootingforairportoperations.Thisposi tionworks
closelywiththeAugustaAviationCommissionandis
responsibleforexecutingtheiradministrativerequ ests.Itis
therequestoftheAugustaAviationCommissionthat this
positionbecompensatedatanamountthatis
appropriatewiththelevelofresponsibilitythath asbeen
Cover Memo
Item # 10
assumed.
Analysis:Thisrequesthasalreadybeenreviewedandapproved bythe
AugustaRichmondCountyHumanResourcesDepartment
andtheAdministrator'soffice.
FinancialImpact:Thecombinedfinancialimpact,bothsalaryandbene fitsfor
bothpositionsisapproximately$20,000.
Alternatives:Denyrequest.
Recommendation:Approverequest.
Fundsare
Availableinthe
Following
Accounts:
AugustaRegionalAirportatBushFieldfunds
REVIEWEDANDAPPROVEDBY :
Finance.
Administrator.
ClerkofCommission
Cover Memo
Item # 10
CommissionMeetingAgenda
2/5/20082:00PM
alcoholapplication
Department:License&Inspections
Caption:Motionto approvearequestbyAdrianEstradaforanon
premiseconsumptionLiquor,Beer&Winelicenseto be
usedinconnectionwithTheLoftAugustalocatedat 927
BroadSt.District1.SuperDistrict9.(ApprovedbyPublic
ServicesCommitteeJanuary30,2008)
Background:Thisisanewlocation.
Analysis:TheapplicantmeetstherequirementsoftheAugusta
RichmondCountyAlcoholOrdinance.
FinancialImpact:Theapplicantwillpayafeeof$4,235.00
Alternatives:
Recommendation:License&Inspectionsrecommendsapproval.TheRCSD
recommendsapproval.
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
Administrator.
ClerkofCommission
Cover Memo
Item # 11
Attachment number 1
Page 1 of 2
Item # 11
Attachment number 1
Page 2 of 2
Item # 11
CommissionMeetingAgenda
2/5/20082:00PM
alcoholapplication
Department:License&Inspections
Caption:Motionto approveaNewApplication:A.N.08-08:
requestbyYoungS.Hongforanonpremiseconsumpt ion
Beer&WinelicensetobeusedinconnectionwithK inja
SushiExpress2locatedat1944WaltonWay.Distric t1.
SuperDistrict9.(ApprovedbyPublicServicesCommittee
January30,2008)
Background:Thisisanewapplication.
Analysis:TheapplicantmeetstherequirementsoftheAugusta
RichmondCountyAlcoholOrdinance.
FinancialImpact:Theapplicantwillpayafeeof$1210.00
Alternatives:
Recommendation:License&Inspectionsrecommendsapproval.TheRCSD
recommendsapproval.
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
Administrator.
ClerkofCommission
Cover Memo
Item # 12
Cover Memo
Item # 12
Attachment number 1
Page 1 of 2
Item # 12
Attachment number 1
Page 2 of 2
Item # 12
CommissionMeetingAgenda
2/5/20082:00PM
alcoholapplication
Department:License&Inspections
Caption:Motionto approvearequestbyRitabenS.Patelforaretail
pacakageLiquor,Beer&Winelicensetobeusedin
connectionwithHiralEnterprises,Inc.DBAH&SW ine&
Spiritslocatedat3150WrightsboroRd.District5.Super
District9.(ApprovedbyPublicServicesCommittee
January30,2008)
Background:Thisisanewapplication.
Analysis:TheapplicantmeetstherequirementsoftheAugusta
RichmondCountyAlcoholOrdinance.
FinancialImpact:Theapplicantwillpayafeeof$4,235.00
Alternatives:
Recommendation:License&Inspectionsrecommendsapproval.TheRCSD
recommendsapproval.
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
Administrator.
ClerkofCommission
Cover Memo
Item # 13
Cover Memo
Item # 13
Attachment number 1
Page 1 of 2
Item # 13
Attachment number 1
Page 2 of 2
Item # 13
CommissionMeetingAgenda
2/5/20082:00PM
alcoholapplication
Department:License&Inspections
Caption:Motionto approveNewOwnershipApplication:A.N.08-
03:requestbyAmarjeetS.Cheemaforaretailpac kageBeer
&WinelicensetobeusedinconnectionwithCheema
Enterprises,Inc.DBACMartlocatedat3403MikeP adgett
Hwy.District6.SuperDistrict10.(ApprovedbyPublic
ServicesCommitteeJanuary30,2008)
Background:Thisisanewownershipapplication.Formerlyinth enameof
KanwaljitLongani.
Analysis:TheapplicantmeetstherequirementsoftheAugusta
RichmondCountyAlcoholOrdinance.
FinancialImpact:Theapplicantwillpayafeeof$1210.00
Alternatives:
Recommendation:License&Inspectionsrecommendsapproval.TheRCSD
recommendsapproval.
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
Administrator.
ClerkofCommission
Cover Memo
Item # 14
Cover Memo
Item # 14
Attachment number 1
Page 1 of 2
Item # 14
Attachment number 1
Page 2 of 2
Item # 14
CommissionMeetingAgenda
2/5/20082:00PM
AlcoholHearing
Department:
Caption:Motionto placethe AlcoholBeverageLicenseheldby
WilliamM.Guthriefor1102DowntownBar&Grilllo cated
at1102BroadStonprobationfor90daysandrevis itthe
matterofthestatusofthelicensewhenthecourtc asehas
beenadjudicated.District1.SuperDistrict9.(Approvedby
PublicServicesCommitteeJanuary30,2008
Background:Thisisthefirstoffenseatthislocation.
Analysis:TheCommissionhastheoptionofplacingthelocati onon
probationorSuspendingthelicenseforwhateverpe riodthey
deemappropiateorRevocationofthelicense.
FinancialImpact:
Alternatives:
Recommendation:License&InspectionsrecommendsProbation.TheRCS D
recommendsSuspensionorRevocation.
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
Administrator.
ClerkofCommission
Cover Memo
Item # 15
Cover Memo
Item # 15
Attachment number 1
Page 1 of 1
Item # 15
CommissionMeetingAgenda
2/5/20082:00PM
ChangeOrderResolutionExtension
Department:AugustaRegionalAirport
Caption:Motionto approvea Resolutiontoextendthrough12-31-08
limitedauthoritytoapprovechangeorders.(Approvedby
PublicServicesCommitteeJanuary30,2008)
Background:TheCityofAugustathroughtheAugustaAviation
Commissionisbuildinganewairlinepassengerterm inal.
Thisisaprojectcosting$25,000,000.00.Anychang eorder
tothisprojectrequiresapprovalofboththeAviat ion
CommissionandtheAugustaCommission.Thenormal
agendaapprovalprocessrequiresapproximately4we eks.
Analysis:ThisresolutionwouldextendtheAviationCommissio n
limitedauthoritytoapprovechangeordersonlyto theNew
TerminalConstructionProjectcontract.Underthis
resolution,changeorderapprovalislimitedto$50 ,000.00
perchangeorder,withacumulativetotalperyearo f
$750,000.00.Changeordersofagreateramountwoul dstill
requireapprovaloftheAugustaCommission.Thefir st
resolutionwasapprovedbytheAugustaCommissiono n
October18,2005.Thisagendaitemrequestsanexte nsionof
timeforthispolicyuntilfinalcompletionofthe projectnotto
exceedDecember31,2008.
FinancialImpact:Underthecurrentapprovalprocess,thetimerequir edtogain
approvalofachangeordermaycausedelaysincons truction
andcouldinturnaddcostsandtimetotheconstru ction
project.
Alternatives:Denyrequest.
Recommendation:Approvereguest.
Cover Memo
Item # 16
Fundsare
Availableinthe
Following
Accounts:
N/A
REVIEWEDANDAPPROVEDBY :
Finance.
Administrator.
ClerkofCommission
Cover Memo
Item # 16
A RESOLUTION TO PROVIDE FOR A FIRST EXTENSION OF THE
DELEGATION OF LIMITED AUTHORITY TO THE AUGUSTA
AVIATION COMMISSION TO FINALLY APPROVE AUGUSTA
REGIONAL AIRPORT TERMINAL CONSTRUCTION CONTRACT
CHANGE ORDERS (CONTRACT WITH MCKNIGHT CONSTRUCTION
COMPANY, INC., CONTRACT NO. _______)
Whereas, the Augusta Aviation Commission has been authorized by the Augusta-Richmond
County Commission to “take charge of Bush Field Airport” (now known as Augusta Regional
Airport) and “to take all steps necessary toward constructing, improving and repairing the Airport
now owned and to be owned by Augusta-Richmond County including the construction, alternation
and repair of airport buildings and the removal, lowering, marking and lighting of airport of
obstructions.” See Augusta Code Section 1-3-5; and
Whereas, the Augusta Aviation Commission is expressly authorized to “put into operation
facilities to raise additional revenue in connection with such airport; and such facilities may be
operated by the Augusta Aviation Commission or leased to responsible parties”; and
Whereas, any contract undertaken pursuant to Augusta Code Section 1-3-5 cannot exceed
one (1) year in duration without further approval of the Augusta-Richmond County Commission.
Now therefore, in light of the powers and authority referred to above and the desire of the
Augusta-Richmond County Commission and the Augusta Aviation Commission to decrease the
amount of time necessary to process change orders in the administration of the terminal
construction contract with McKnight, the Augusta-Richmond County Commission hereby grants
and the Augusta Aviation Commission expressly accepts final authority to consider and decide all
change order requests submitted by the contractor on this project provided that a copy of each
request shall be submitted to the Administrator for Augusta-Richmond County and further provided
that any individual change order request shall not propose an increase in the contract price in excess
of $50,000.00 and shall not exceed when considered in light of any previous request(s) the
Attachment number 1
Page 1 of 3
Item # 16
accumulated value of $750,000.00 during any twelve month period, this second extension period
commencing January 1, 2008 and ending at the total completion of the New Terminal Project or no
later than December 31, 2008.
This delegation of authority shall also include authority to grant extensions of the contract
time.
Under authority of this Resolution when finally adopted by the Augusta Aviation
Commission and the Augusta-Richmond County Commission, all requests for change orders
meeting the criteria set forth herein shall not be submitted to the Augusta-Richmond County
Commission or its Committees.
The Augusta-Richmond County Commission reserves the rights to revoke this Resolution,
with or without cause and at any time; provided however, such revocation shall not take effect until
the Augusta-Richmond County Commission has given the Augusta Aviation Commission or the
Augusta Regional Airport Director’s office thirty (30) days written notice of the revocation of this
delegation of authority, said date to be calculated from the date of mailing or hand delivery by the
Clerk of the Augusta Commission of written notice revoking this delegation of authority.
Adopted this ______ day of ____________, 2008 by:
AUGUSTA AVIATION COMMISSION
BY: _________________________________
AS ITS: ____Chairman____________
ATTEST:
_____________________________
Attachment number 1
Page 2 of 3
Item # 16
Adopted this ______ day of ____________, 2008 by:
AUGUSTA-RICHMOND COUNTY
COMMISSION
BY: _________________________________
AS ITS: Mayor
ATTEST:
_____________________________
Clerk of Commission
Attachment number 1
Page 3 of 3
Item # 16
CommissionMeetingAgenda
2/5/20082:00PM
DonationfromMartinMariettaMaterials
Department:RecreationandParks
Caption:Motionto accept donationfromMartinMariettaMaterialsin
theamountof$1,500.00andtoallocateandamendt he2008
budgetspecificallytotheAugustaSkateparkforre pairsto
skateramps.(ApprovedbyPublicServicesCommittee
January30,2008)
Background:MartinMariettaMaterialshasmadethissamedonati onfor
thelastfouryears.Thesefundsareusedeachyea rtomake
safetyrepairstoskatingrampsandotherfacilitie satthe
AugustaSkateparkonDamascusRd.
Analysis:Withoutpropersafetymaintenanceontheseramps,t hepark
wouldbesubjecttoclosure.
FinancialImpact:$1,500.00revenue$1,500.00expenses
Alternatives:1.Todeny,leavingtheAugustaSkateparkwithouta dequate
repairfunding.2.Toapprove
Recommendation:#2-toapprove
Fundsare
Availableinthe
Following
Accounts:
Amend2008budgetforrevenueandexpenses:1010614 94
3711110-$1,500.001010614945311110-$1,500.00
REVIEWEDANDAPPROVEDBY :
Finance.
Cover Memo
Item # 17
Administrator.
ClerkofCommission
Cover Memo
Item # 17
CommissionMeetingAgenda
2/5/20082:00PM
SeniorServices-grantamendments
Department:RecreationandParks
Caption:Motionto approveamendmentstotheSeniorServices
grantsthroughCSRA-RDCforWellnessandRecreation ,
addinganadditional$8,446.00infunding,and$4,9 66.00for
Nutritionhomedeliveredmeals.(ApprovedbyPublic
ServicesCommitteeJanuary30,2008)
Background:Augustawasawarded$89,951for2007-2008forWelln ess
andRecreationactivitiesfortheSeniorServicesp rogram.
Thesegrantfundsareusedforexercise,artsandc rafts,
specialeventsandrelatedactivitiesinthesenior program.
Theadditionalfundingwillenhancetheseactivitie sand
allowformoreseniorstobeservedwithvaluableq ualityof
lifeprograms.Augustawasalsoawarded$305,319 for
nutritionservicesin2007-2008.Theadditional$4 ,966will
beusedforadditionalhomedeliveredmealstoseni orswho
arehomebound.
Analysis:Thesefundswillbeusedinallfiveseniorsites,w hichare
CarrieJ.MaysFamilyLifeCenter,BrighamSeniorC enter,
McBeanSeniorCenter,BlytheSeniorCenterandSand Hills
SeniorCenter.EastviewCommunityCenterisontarg etto
becomeanactiveseniorsitebyMarchof2008.
FinancialImpact:Grantfunds-recreation:$7,601.00state,localma tch$845
Grantfunds-nutrition:$4,469.00TitleIIIC2,lo calmatch
$497.00
Alternatives:1.Todeny,givingupvaluablegrantfundingforAu gusta.2.
Toapprove
Recommendation:#2-toapprove
Cover Memo
Item # 18
Fundsare
Availableinthe
Following
Accounts:
Localmatchof$1,342.00availableinaccount:1010 61214
5311816
REVIEWEDANDAPPROVEDBY :
Finance.
Administrator.
ClerkofCommission
Cover Memo
Item # 18
Attachment number 1
Page 1 of 2
Item # 18
Attachment number 1
Page 2 of 2
Item # 18
CommissionMeetingAgenda
2/5/20082:00PM
TourismGrants
Department:RecreationandParks
Caption:Motionto approvetheacceptanceoftwo(2)TourismGrants
fromAugustaConventionandVisitorsBureaufor200 8and
toamendthe2008budgetaccordingly.(Approvedby
PublicServicesCommitteeJanuary30,2008)
Background:ThegrantsawardedbyCVBwereasfollows:$7,300 .00for
NewmanTennisCentertournamentpromotions.$2,60 0.00
forDiamondLakesRegionalParktournamentpromotio ns.
Analysis:Thesegrantawardsare100%andrequirenolocalma tch.
Thefundswillbeusedtopromotestate,regionala nd
nationaleventsatbothNewmanTennisCenterandDi amond
LakesRegionalParkwithprinting,mailingandadve rtising
materials.
FinancialImpact:Totalof$9,900.00ingrantsfunds-nolocalmatch .
Alternatives:1.Todeny,leavingthesetwoimportantfacilities without
adequatefundingtopromoteeventsthathaveaposi tive
economicimpactforAugusta.2.Toapprove
Recommendation:#2-toapprove.
Fundsare
Availableinthe
Following
Accounts:
Nolocalfundingrequired.
REVIEWEDANDAPPROVEDBY :
Cover Memo
Item # 19
Finance.
Administrator.
ClerkofCommission
Cover Memo
Item # 19
Attachment number 1
Page 1 of 2
Item # 19
Attachment number 1
Page 2 of 2
Item # 19
CommissionMeetingAgenda
2/5/20082:00PM
2008Cost-of-LivingAllowanceforRetirees
Department:HumanResources
Caption:Motionto approve 2008Cost-of-LivingAllowancefor
retirees.(ApprovedbyAdministrativeServices
CommitteeJanuary30,2008)
Background:EachretirementplanprovidesforaCost-of-Living
AllowanceforRetireeseffectiveJanuary1forCity 1945
Pensioners,March1forCounty1945&County1977
PensionersandApril1forCity1949Pensionerseac hyear.
TheCity1949,County1945,andCounty1977plansC ost-
of-LivingAllowancesarecalculatedbaseduponthe previous
year’sConsumerPriceIndex(CPI)compiledbytheF ederal
DepartmentofLaborBureauofLaborStatistics,
http://stats.bls.gov/cpi/.TheCity45-planCost-of-Living
Allowanceisbaseduponthecurrentsalaryofthep osition
theyheldpriortoretirementortheCPI,whichever is
greater.
Analysis:TheCPIfor2007is4.1%.Thereforeeachretireeun derthe
City1949,County1945,andCounty1977planswill be
adjustedbasedonthe4.1%CPI.TheCity1945retir eewill
beadjustedbasedontheCPIthisyear.
FinancialImpact:$59,192.45annualincreasefortheCity1945Plan.Allother
retirementfundswillfundtheAllowancesbasedon CPI.
Alternatives:Donotapprove2008Cost-of-LivingAllowanceforRe tirees.
Recommendation:Approve2008Cost-of-LivingAllowanceforRetirees.
Fundsare
Availableinthe
Following
Cover Memo
Item # 20
Accounts:
REVIEWEDANDAPPROVEDBY :
Finance.
Administrator.
ClerkofCommission
Cover Memo
Item # 20
Attachment number 1
Page 1 of 1
Item # 20
CommissionMeetingAgenda
2/5/20082:00PM
ARCBidProcess
Department:
Caption:DiscussAugusta-RichmondCountyBidProcess.(Requested
byCommissionerJ.R.Hatney)
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 21
CommissionMeetingAgenda
2/5/20082:00PM
AugustaBotanicalGardensManager
Department:RecreationandParks
Caption:Motionto approve upgradinganexistingvacancyof
RecreationSpecialistIV-grade41toAugustaBota nical
GardensManager-grade49.(ApprovedbyAdministrative
ServicesCommitteeJanuary30,2008)
Background:TheCityofAugustatookoveroperationoftheform er
GeorgiaGolfHallofFame'sBotanicalGardens,now the
AugustaBotanicalGardens,inOctober,2007undera lease
withthestate.Themanagementofthefacilityisc urrently
beingaccomplishedwithstaffwhohaveotherjobsa nd
responsibilitiesandarebeingstretchedverythin andnotable
togive100%totheirbasepositionsortotheGard ens.
Analysis:Thecreationofamanager'spositionwillenablefu lltime
concentrationandfocustothedailymanagementof
maintenance,eventbookings,customerservicedurin ghours
opentothepublic,coordinationofvolunteersand potential
fundraisingeffortstoenhancethefacilities.Jobd escription
attached.
FinancialImpact:ThefundingisinplaceforthevacantRec.Special istIVin
theamountof$30,820inacct.#101061493fortrans fer,and
thecosttoupgradethispositionwillbeanadditi onal
$12,500.00for2008,andthesefundsareavailable in
AugustaBotanicalGardensacct.#101061613.
Alternatives:1.Todeny,leavingtheAugustaBotanicalGardensw ithout
adequatestaffingtoservethepublic.2.Toapprov e
Recommendation:#2-toapprove
Fundsare transfer$30,820from101061493/5111110(NewSavann ah
Cover Memo
Item # 22
Availableinthe
Following
Accounts:
Lock&Dam-salaryandbenefits)to101061613/5111 110
(Ga.Golf&Gardens-salaryandbenefits)Addition al
$12,500isavailablein101061613/5239119(Ga.Golf &
Gardens-OtherContractlabor)-bybudgetchange
requestedbydepartmenthead.
REVIEWEDANDAPPROVEDBY :
Finance.
Administrator.
ClerkofCommission
Cover Memo
Item # 22
Rec41
Augusta-Richmond County
Job Description
Title: Recreation Manager III Job Code:
Approved Title: Botanical Gardens Manager Overtime: Exempt
Department: Recreation & Parks Job Grade: 49
Reports To: Assistant Director
General Summary: Manages the daily operation of the Augusta Botanical Gardens within the guidelines of federal and
state laws, department policies and procedures, Georgia Recreation and Parks guidelines, and safety guidelines. Reports to
the Assistant Director or other designated person and works with co-workers, other employees, program participants, civic
and community organizations, volunteers and volunteer organizations and the media to ensure services are provided.
PRINCIPAL DUTIES AND RESPONSIBILITIES
1. Directs the daily operation and implements, monitors, and evaluates projects, programs, and activities of the
botanical gardens.
2. Recruits, assigns, trains, and evaluates staff and volunteers.
3. Prepares budget, supervises the disbursement of funds.
4. Prepares payroll and time sheets for staff.
5. Assists in planning and developing goals, programs and operations for the Botanical Gardens.
6. Supervises the care and maintenance of all horticultural aspects of the gardens and water features.
7. Assists with the renting of gardens and all special events.
8. Works with garden clubs and professional organizations to develop a master plan for gardens.
REQUIREMENTS
Education: BA/BS in related occupational field of study , or an equivalent level of education and experience.
Experience: 3+ years in similar position or sufficient experiences to perform principal duties and responsibilities usually
associated with completion of apprenticeship/internship.
Knowledge/Skills/Abilities:
• Considerable knowledge of principals and practices of management and supervision, recreation administration,
program development and implementation, and purchasing.
• Familiarity with laws, ordinances, county and departmental policies and procedures, budgetary processes and
procedures, programs, activities, and facilities.
• Proficiency in planning and coordinating large groups, supplies, volunteers, maintenance, public relations and use of
the media.
• Good communication skills, both oral and written.
• Demonstrated ability to work independently.
• Mastery of basic accounting and mathematics and operating modern office equipment.
Other:
• Travel required from office to other locations on a regular basis.
• Possess or have ability to obtain a valid state operator/driver’s license for the type vehicle or equipment operated.
PHYSICAL DEMANDS
Intermittent sitting, standing, stooping, crouching, walking, and occasional lifting of light and heavy objects. Requires
ability to distinguish between shades of color. Work is performed in an office and outdoors with exposure to inclement
weather, noise, irritating chemicals, and machinery with moving parts.
DISCLAIMER
The preceding job description has been designed to indicate the general nature and level of work performed by employees
within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties,
responsibilities, and qualifications required of employees to this job.
REVIEW/APPROVALS
_____________________________________________________________ _________________________
Human Resources Date
_____________________________________________________________ _________________________
Line or Staff Management Date
Attachment number 1
Page 1 of 1
Item # 22
CommissionMeetingAgenda
2/5/20082:00PM
Authorizationforscanningandcomputerterminalac cesstoProcurementrecords
Department:CountyAttorney
Caption:Motionto approve authorizationforscanningandcomputer
terminalaccesstoProcurementrecords.(Approvedby
AdministrativeServicesCommitteeJanuary30,2008)
Background:TheProcurementDirectorhasproposedasystemof
procurementdocumentretrievalandinspectionsimil artothe
systemcurrentlybeingusedbytheRichmondCounty
SuperiorCourtClerk'sOfficeforviewing,retrieva land
copyingofrealestaterecordssuchasdeedsandea sements.
Suchasystemhasbeenproposedinpreviousbudgets butnot
funded.Thissystemwouldexpeditetheprocessing ofOpen
RecordsActrequestswhicharebeingmadetoProcur ement
byeliminatingissuesrelatingtodisruptionofthe workofthe
Procurementofficewhenopenrecordsrequestsares ervedto
themincludingsuitablespacefortheviewingofre cords,
staffsupervisionoftheprocessandthetimingof such
requests.Theequipmentrequiredisanticipatedto bea
documentscanner,acomputerterminalforviewinga nda
printerwhichwillmakecopiesfromacreditcardo rvoucher
cardissuedbytheFinanceDepartment.
Analysis:Sameasbackground
FinancialImpact:Tobedetermined
Alternatives:Nonepractical
Recommendation:AuthorizetheAdministrator,ProcurementandInform ation
TechnologyDepartmentstofindtheappropriateequi pment,
recommendingappropriatestaffinganddeterminean
appropriatefundingsourceforsaidequipmentands taff.
Cover Memo
Item # 23
Fundsare
Availableinthe
Following
Accounts:
TBD
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 23
Attachment number 1
Page 1 of 1
Item # 23
CommissionMeetingAgenda
2/5/20082:00PM
DemolitionOrdinance
Department:License&Inspection
Caption:Motionto approveanOrdinanceprovidingforthe
demolitionofcertainunsafeanduninhabitablestru cturesin
theBethlehemNeighborhood:1108MercierStreet,13 06
JohnsonStreet,1454MillStreet,1412PicquetStre et,1122
WrightsboroRoad,(District1,SuperDistrict9);H arrisburg
Neighborhood:2005ClarkStreet,214/216Perkins Street,
209/211PerkinsStreet,2007BrownLane,513/51 5Smith
Lane,517SmithLane,1924GreeneStreet,(District 1,Super
District9);HydeParkNeighborhood:185AragonStr eet,
2013WillowStreet,(District1,SuperDistrict9);Laney-
WalkerNeighborhood:1131HopkinsStreet,1124Elev enth
Street,918CarrieStreet,(District1,SuperDistr ict9);Turpin
HillNeighborhood:1722DouglasStreet,1707Dougla s
Street,1456EssieMcIntyreBlvd.,903FourteenthA ve.,
(District2,SuperDistrict9);EastAugustaNeighb orhood
(VirginiaPlaceSubdivision):2412DanvilleStreet,(District
2,SuperDistrict9);OldeTownNeighborhood:519S econd
Street,(District1,SuperDistrict9);Meadowbrook
Neighborhood(GreenForestSubdivision):3034Mistl etoe
Ave.,(District4,SuperDistrict9);ANDWAIVE2ND
READING.(ApprovedbyAdministrativeServices
CommitteeJanuary30,2008)
Background:Theapprovalofthisordinancewillprovideforthe
demolitionofcertainstructuresthathavebeendet erminedto
bedilapidatedbeyondrepairandapublicnuisance.The
ownersoftheabovereferencedpropertieshavebeen
requestedtocorrectthepropertymaintenanceviola tions.The
violationswerenotcorrected.Byapprovingthisor dinance
theCitywillhavethestructuresdemolished,recor dalien
againstthepropertyintheamountofthecostsinc urred,and
sendthepropertyownersabillforpaymentthatis duewithin
30daysofreceipt.
Cover Memo
Item # 24
Analysis:Continuingtheremovalofdilapidatedstructureswi llsignal
tothepublicthatneglected,unsafeanduninhabita ble
structureswillnotbeallowedandthatpropertyow nerswill
beheldresponsiblefortheirproperties.
FinancialImpact:Theaveragetotalcostassociatedwiththedemoliti onofeach
propertywillbeapproximately$5,200.00.Thisincl udesthe
titlesearch,asbestossurvey,anddemolition.
Alternatives:Allowtheunsafestructurestoremainandcontinue tohavea
negativeimpactontheneighborhoodsandCity.
Recommendation:Approval
Fundsare
Availableinthe
Following
Accounts:
FUNDSAREAVAILABLEINTHEFOLLOWING
ACCOUNT:Account#101072910/5211119
REVIEWEDANDAPPROVEDBY :
Finance.
Administrator.
ClerkofCommission
Cover Memo
Item # 24
ORDINANCE N0. ________
ORDINANCE TO PROCEED WITH DEMOLITION AND REMOVAL OF THE
STRUCTURE ON PROPERTY LOCATED AT 1108 MERCIER STREET, 1306 JOHNSON
STREET, 1454 MILL STREET, 1412 PICQUET STREET, 2005 CLARK STREET, 214 / 216
PERKINS STREET, 209 / 211 PERKINS STREET, 2007 BROWN LANE, 513 / 515 SMITH
LANE, 517 SMITH LANE, 1924 GREENE STREET, 185 ARAGON STREET, 2013 WILLOW
STREET, 1131 HOPKINS STREET, 1122 WRIGHTSBORO ROAD, 1124 ELEVENTH
STREET, 918 CARRIE STREET, 1722 DOUGLAS STREET, 1707 DOUGLAS STREET, 1456
ESSIE MCINTYRE BLVD., 903 FOURTEENTH AVE., 2412 DANVILLE STREET, 519
SECOND STREET, AND 3034 MISTLETOE AVE.
TO REPEAL CONFLICTING ORDINANCES; AND FOR OTHER PURPOSES.
BE IT ORDAINED BY THE AUGUSTA-RICHMOND COUNTY COMMISSION AND IT IS
HEREBY ORDAINED BY THE AUTHORITY OF SAME AS FOLLOWS:
Section I. That the following residential properties have been identified by the Director of the
Augusta – Richmond County License and Inspection Department as unfit for human habitation
(or unfit for its current commercial or business use) and the cost of repair, alteration or
improvement of said properties exceeds one-half the value of property and that the said Director
shall cause the structures located on hereinafter described property to be demolished and
removed as ordered by Augusta-Richmond County Magistrate Court; and that said Director
shall cause the costs of such removal and demolition for said property be entered upon the lien
docket maintained in the office of Clerk of Augusta - Richmond County Commission and said
Director shall otherwise proceed to effectuate the purpose of O.C.G.A. SS 41-2-7 through 41-2-
17 with respect to said property, to-wit:
• 1108 MERCIER STREET, Augusta – Richmond County, Georgia, identified on Augusta-
Richmond County Tax Map 59-3 as Parcel 284.
• 1306 JOHNSON STREET, Augusta – Richmond County, Georgia, identified on Augusta-
Richmond County Tax Map 59-3 as Parcel 101.
• 1454 MILL STREET, Augusta – Richmond County, Georgia, identified on Augusta-
Richmond County Tax Map 59-1 as Parcel 386.
• 1412 PICQUET STREET, Augusta – Richmond County, Georgia, identified on Augusta-
Richmond County Tax Map 59-2 as Parcel 713.
• 2005 CLARK STREET, Augusta – Richmond County, Georgia, identified on Augusta-
Richmond County Tax Map 27-4 as Parcel 47.
• 214 / 216 PERKINS STREET, Augusta – Richmond County, Georgia, identified on
Augusta-Richmond County Tax Map 36-1 as Parcel 119.
• 209 / 211 PERKINS STREET, Augusta – Richmond County, Georgia, identified on
Augusta-Richmond County Tax Map 36-1 as Parcel 126.
• 2007 BROWN LANE, Augusta – Richmond County, Georgia, identified on Augusta-
Richmond County Tax Map 27-4 as Parcel 59.
• 513 / 515 SMITH LANE, Augusta – Richmond County, Georgia, identified on Augusta-
Richmond County Tax Map 36-3 as Parcel 150.
• 517 SMITH LANE, Augusta – Richmond County, Georgia, identified on Augusta-Richmond
County Tax Map 36-3 as Parcel 151.
• 1924 GREENE STREET, Augusta – Richmond County, Georgia, identified on Augusta-
Richmond County Tax Map 35-2 as Parcel 323.
• 185 ARAGON STREET, Augusta – Richmond County, Georgia, identified on Augusta-
Attachment number 1
Page 1 of 2
Item # 24
Richmond County Tax Map 87-2 as Parcel 195.
• 2013 WILLOW STREET, Augusta – Richmond County, Georgia, identified on Augusta-
Richmond County Tax Map 87-2 as Parcel 151.
• 1131 HOPKINS STREET, Augusta – Richmond County, Georgia, identified on Augusta-
Richmond County Tax Map 46-4 as Parcel 386.
• 1122 WRIGHTSBORO ROAD, Augusta – Richmond County, Georgia, identified on
Augusta-Richmond County Tax Map 59-1 as Parcel 536.
• 1124 ELEVENTH STREET, Augusta – Richmond County, Georgia, identified on Augusta-
Richmond County Tax Map 46-4 as Parcel 606.
• 918 CARRIE STREET, Augusta – Richmond County, Georgia, identified on Augusta-
Richmond County Tax Map 46-4 as Parcel 228.
• 1722 DOUGLAS STREET, Augusta – Richmond County, Georgia, identified on Augusta-
Richmond County Tax Map 58-4 as Parcel 489.
• 1707 DOUGLAS STREET, Augusta – Richmond County, Georgia, identified on Augusta-
Richmond County Tax Map 58-4 as Parcel 478.
• 1456 ESSIE MCINTYRE BLVD., Augusta – Richmond County, Georgia, identified on
Augusta-Richmond County Tax Map 58-4 as Parcel 565.
• 903 FOURTEENTH AVE., Augusta – Richmond County, Georgia, identified on Augusta-
Richmond County Tax Map 72-4 as Parcel 135.
• 2412 DANVILLE STREET, Augusta – Richmond County, Georgia, identified on Augusta-
Richmond County Tax Map 99-1 as Parcel 139.
• 519 SECOND STREET, Augusta – Richmond County, Georgia, identified on Augusta-
Richmond County Tax Map 47-4 as Parcel 237.
• 3034 MISTLETOE AVE., Augusta – Richmond County, Georgia, identified on Augusta-
Richmond County Tax Map 118 as Parcel 260.
Section II. This Ordinance shall become effective upon adoption.
Section III. That all Ordinances and parts of Ordinances in conflict herewith are hereby
repealed. Duly adopted this _________ day of ____________________, 2008
MAYOR________________________________
ATTEST:_______________________________
CLERK OF COMMISSION
Attachment number 1
Page 2 of 2
Item # 24
CommissionMeetingAgenda
2/5/20082:00PM
EEOOfficeclericalsupport
Department:
Caption:Motionto authorizetheAdministratortofillthepositionor
allowhimtotakeoneofthecurrentunfilledposit ionsand
moveitintothatposition.(ApprovedbyAdministrtive
ServicesCommitteeJanuary30,2008)
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
Fundingintheamountof$30,000-35,000plusbenefi ts
neededforoneclericalsupportposition.
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 25
CommissionMeetingAgenda
2/5/20082:00PM
HCDDNewPositions
Department:Housing&CommunityDevelopmentDepartment
Caption:Motionto authorizetwo(2)additionalstaffpositionsfor
HCDandthereclassificationofthepositionofHou sing
CoordinatorI.(ApprovedbyAdministrativeServices
CommitteeJanuary30,2008)
Background:
OnAugust15,2006,theAugustaCommissionapproved a
restructuringoftheHousingandCommunityDevelopm ent
(HCD)Department.Thepurposeofthereorganization wasto
createamoreefficientandeffectivedepartment.T he
reorganizationwentintoeffectFebruary24,2007,before
ChesterWheelerwashiredasthedirectorinApril 2007.Mr.
WheelerhasbeenwiththeDepartmenteight(8)mont hsand
hashadanopportunitytobecomeknowledgeableof
Augusta,HCDstaffandhasdeterminedstaffandthe
Department’scapabilitiesandlimitations.Asares ultofMr.
Wheeler’sobservations,ithasbeendeterminedthat the
Departmentlackstwo(2)keyjobpositionswhichar ecritical
fortheorganizationalstructureofHCDandtoacco mplish
thegoalsoftheDepartmentandtheCity.Weare
aggressivelyspearheadingrevitalizationoftheinn erCity
neighborhoods.Revitalizationanddevelopmentof
neighborhoodsrequirestheexpertiseofanexperien ced
housingspecialistandplanner.Therefore,wearer equesting
thatthepositionsofAssistantDirector-Developm entand
UrbanPlannerbeapproved.TheAssistantDirector’s focus
willbehousingandwilloverseetheHousingDivisi onofthe
Department.TheUrbanPlannerwillundertakeallth e
planningdutiesthatthePlanningCommissioncurren tlydoes
forHCD,assistinfederalreportingmandatesofth e
department,andassistinaddressingtheurbanplan ningneeds
ofourinnercityneighborhoods.Wealsoproposeth e
followingchanges:1)reclassificationofanexisti ng
departmentemployeetofillthepositionofHousing
CoordinatorI[apositionthatrequiresaBachelors degree
Cover Memo
Item # 26
whichintheopinionoftheDirectorisnotwarrant ed],and2)
changethetitleoftheAssistantDirectortoAssis tantDirector
–Programs(focusesonallnon-housingdevelopment related
programs).
Analysis:Approvalofthepositionswillallowthedepartment to
operatemoreefficiently.
FinancialImpact:Thesalaryforthetwo(2)positionswillbefunded with
CommunityDevelopmentBlockGrantandHOMEfundsth at
thecityreceivesannuallyfromHUD.TheHousing
CoordinatorIpositionisalreadyanapprovedposit ion.
Alternatives:1)Approvethetwo(2)positionsasproposed.2)De nyand
limitthecapacityofHCDtocarryoutitsresponsi bilities.
Recommendation:ApprovetheCreationofanAssistantDirector-Deve lopment
andUrbanPlannerandthereclassificationoftheH ousing
CoordinatorIposition.
Fundsare
Availableinthe
Following
Accounts:
ExistingCDBG&HOMEFunds
REVIEWEDANDAPPROVEDBY :
Finance.
Administrator.
ClerkofCommission
Cover Memo
Item # 26
Augusta-Richmond County
Job Description
Approved Title: Urban Planner Job Code:
Title: Urban Planner Overtime: Exempt
Department: Augusta Housing and Community Development Date Prepared: January 2008
Reports to: Director Job Grade: 55
GENERAL SUMMARY: Position requires the coordination of various work activities into an effective and efficient end result
utilizing and interpreting city codes. Reports directly to the Director of Housing and Community Development Department or
designee with the responsibility of assisting and administering activities for the development and planning of neighborhoods in
the City of Augusta.
PRINCIPAL DUTIES AND RESPONSIBILITIES
1. Reviews all special use, variance, zoning applications and site plans for compliance with the zoning and other related
ordinances; conducts on-site inspections as needed for projects sponsored by the Augusta Housing & Community
Development (AHCD) developers.
2. Serve as the principal on-site staff person responsible for coordinating all planning activities locally as well as for
representing the community regionally and nationally as appropriate.
3. Develop, in conjunction with the Director of Housing & Community Development strategies for coordinating all planning
activities locally as well as for representing the community regionally and nationally as appropriate.
4. Represent the Community at the local, state and national levels to important constituencies. Speak effectively on the
program’s directions and findings, always mindful of the need to improve state and national economic development policies
as they relate to small communities.
5. Works with staff to review developers’ plans to ensure compliance with zoning, code and environmental regulations and
economic development policies of the City. Formulates observations based on the evaluation of the developers’ plans and
their compliance with applicable ordinances and regulations. Responsible for the development of a comprehensive plan for
the City of Augusta. Ensures compliance of the federal and state land use and zoning laws within the City of Augusta.
Works with the developers, citizens and other affected parties in creating a comprehensive plan that best meets the needs of
the City of Augusta.
6. Compiles, analyzes and publishes data on economic and community development with the City of Augusta.
7. Manage and develop a GIS system for the Housing & Community Development Department.
8. Review, develop and make recommendations on preliminary plans for neighborhoods prior to review by the Planning and
Zoning Commission as a part of Augusta’s focus on housing, transportation, recreation, healthcare facilities, etc.
9. Completes special projects and performs other miscellaneous duties as required.
REQUIREMENTS
Education: BA Degree in Urban Planning, Economics, Real Estate or related field and four (4) years of related work
experience. Prefer Master’s Degree in Public or Business Administration or related field. Prefer AICP Certification.
Experience:
● Four (4) years of experience in urban planning, preferably with a municipality or a community planning consultant.
● Any combination of education and work experience acceptable to the Director of the Housing & Community Development
Department.
Knowledge/Skills/Abilities:
• Knowledge of the principals of local government planning, economic and community development, strategic planning
procedures, marketing principals and real estate sales and purchase procedures.
• Basic knowledge of planning and development practices and principles, zoning and code regulations, and housing programs.
• This position requires advanced communication skills interpersonal and public speaking as well as written communication
skills. The total scope of personnel contacts include the Mayor, City Administrator, Commission, department heads, staff
employees, various appointed board members, developers, real estate professionals, civic and environmental groups and the
general public. The level of communication skills requires skills in negotiation and persuasion, creating presentation media
(i.e. graphic, modeling, etc.), explaining and interpreting technical information.
• Skill in formulating, analyzing and effectively communicating development plans to the public and private developers.
Attachment number 1
Page 1 of 2
Item # 26
• Knowledge of the City’s zoning ordinance and subdivision regulations.
• Skill in reviewing site plans and subdivision plans.
• Skill in the use of a personal computer and word processing, spreadsheet and database software packages.
• Knowledge and experience working with GIS applications.
• Knowledge of pertinent Federal, State and Local laws, codes and regulations applicable to municipal planning.
Other – COMPLEXITY OF POSITION
• The work consists of varied planning duties. The need to be sensitive to political factors and legal issues contribute to the
complexity of the work.
PHYSICAL DEMANDS
Work is performed primarily in an office environment and as such may require sitting, standing, stooping, reaching, lifting light
objects and walking.
PERSONAL CONTACTS & PURPOSE:
Contacts are typically with co-workers, other city employees, attorneys, real estate developers, engineers, architects, city officials
and department heads, business representatives and building inspectors. Contacts are typically to give and exchange information,
resolve problems, provide services and negotiate and settle matters.
DISCLAIMER
The preceding job description has been designed to indicate the general nature and level of work performed by employees within
this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and
qualifications required of employees to this job.
REVIEW/APPROVALS
______________________________________________________ ______________________
Human Resources Date
______________________________________________________ ______________________
Line or Staff Management Date
Attachment number 1
Page 2 of 2
Item # 26
Augusta-Richmond County
Job Description
Approved Title: Assistant Director (Development) Job Code:
Title: Assistant Director of Community Development Overtime: Exempt
Department: Augusta Housing and Community Development Date Prepared: January 2008
Reports to: Director Job Grade: 57
GENERAL SUMMARY: Plans, implements and monitors all housing programs and services undertaken by the department to
develop low to moderate income communities and benefit income eligible persons. Coordinates and administers Housing
Programs within the guidelines of state and federal regulations. Reports to the Director or other designated personnel and works
with co-workers, contractors, vendors, attorneys, bankers and community agencies.
PRINCIPAL DUTIES AND RESPONSIBILITIES
1. Direct the preparation of detailed plans required by HUD and other entities, including the revitalization plan, the relocation
plan, the community and supportive services plan, etc.
2. Establish policies, procedures and methods as necessary, ensuring compliance with applicable federal, state and local
regulations.
3. Direct Housing related procurement in accordance with HUD and other applicable requirements. This includes
WBE/MBE/Section 3 participation.
4. Direct and coordinate the work of professional consultants, including general management consultant(s), architects, financial
advisors, attorneys, specialty consultants and others.
5. Coordinate interactions with construction contractors, including meetings, reports and payments.
6. Coordinate the work of the Housing & Community Development Department (HCDD), other department heads and
professionals with Neighborhood Revitalization responsibilities.
7. Prepare requests for proposals, requests for qualifications and bid invitations for contract services and materials.
8. Participate in design review and construction oversight.
9. Represent the HCDD at meetings with various local, state and federal agencies, residents and community organizations, as
necessary to ensure that all involved parties are aware of HCDD priorities and that established requirements and/or
agreements are adhered to in the Housing development process.
10. Assist in providing technical assistance to CHDOs, resident groups and obtaining community input regarding revitalization
efforts.
11. Participate in the planning and development of plans for community and supportive services.
12. Ensure that all HUD required documents, reports and plans are developed and submitted to HUD on a timely basis and assist
in compilation of data and ad hoc reports.
13. Complete monthly progress reports for HCDD Director and quarterly reports to HUD.
14. Reports directly to the Director on daily and long-term activities.
REQUIREMENTS
Education: Graduation from an accredited four-year college or university with a degree in urban planning, business
administration, public administration, finance, accounting or other related field. Master’s degree preferred.
Experience:
● 6 years of progressively responsible experience in real estate development, finance and construction oversight or
architectural design.
● Strong experience and technical knowledge in single family and multi-family housing development.
● Experience in affordable and mixed-income housing desired.
● Strong experience and technical knowledge of multi-family real estate finance, including bond finance and tax credit
transactions. Experience in complex “mixed finance” housing desired.
Knowledge/Skills/Abilities:
• Sound administrative and managerial skills including ability to plan and coordinate activities among various agencies and
monitor performance according to contracts.
• Strong interpersonal skills and ability to communicate and work with diverse groups of people.
• Strong quantitative analysis knowledge and skills.
• Ability to communicate effectively and clearly, orally and in writing.
Attachment number 2
Page 1 of 2
Item # 26
• Demonstrated ability to utilize own initiative, work independently and coordinate a high level of activity under a variety of
conditions and constraints.
• Knowledge of federal, state and local regulations relating to planning, development, public housing and construction
projects.
• Ability to compile data and produce clear and comprehensive reports.
• Ability to work in less than ideal conditions, e.g. noise, high traffic areas, etc.
• Knowledge of administrative practices and procedures.
Other:
• May supervise and/or train designated subordinate department personnel.
PHYSICAL DEMANDS
Work is performed primarily in an office environment and as such may require sitting, standing, stooping, reaching, lifting light
objects and walking. Occasionally incumbent may visit project sites.
DISCLAIMER
The preceding job description has been designed to indicate the general nature and level of work performed by employees within
this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and
qualifications required of employees to this job.
REVIEW/APPROVALS
______________________________________________________ ______________________
Human Resources Date
______________________________________________________ ______________________
Line or Staff Management Date
Attachment number 2
Page 2 of 2
Item # 26
CommissionMeetingAgenda
2/5/20082:00PM
ProposedDraftoftheLocalSmallBusinessOpportun itiesOrdinance
Department:DisadvantagedBusinessEnterprise(DBE)
Caption:Motionto approvetheamendedandrestatedLocalSmall
BusinessOpportunitiesProgrameffectiveMarch3,2 008and
repealinitsentirelytheDisadvandatedBusinessE nterprise
Program,CityCodeofOrdinances,Sections1-10-58through
1-10-62,inclusiveaswellasSub-section1-10-6(f).
(ApprovedbyAdministrativeServicesCommittee
January30,2008)
Background:SeeAnalysis
Analysis:TheCityofAugustaisunderaFederal"CourtOrder
EnjoiningtheRace-BasedPortionoftheDisadvantag ed
BusinessEnterprise(DBE)Program"sinceMarch14,2007.
SaidDBEProgramhasbeenreviewedbytheDefendant 's
LegalCounselandSpecialLegalCounselinconsulta tion
withtheaffectedandtheattachedrace-genderneut ral
Ordinanceispresentedforreviewandapprovalbyt he
AdministrativeServicesCommittee.Thisordinanced oesnot
replaceOrdinanceNo.6890ofMay16,2006Augusta's
LocalVendorPreferenceProgram.Theordinanceisi ncluded
asanAppendix,aswritten.
FinancialImpact:NONE
Alternatives:
Recommendation:DiscussandapprovetheamendedLocalSmallBusines s
OpportunitiesProgrameffectiveMarch3,2008
Fundsare
Availableinthe
Following
Cover Memo
Item # 27
Accounts:
REVIEWEDANDAPPROVEDBY :
Finance.
Administrator.
ClerkofCommission
Cover Memo
Item # 27
ATLANTA:4939846.6
10/21/07
AN ORDINANCE TO REPEAL IN ITS ENTIRETY AUGUSTA-
RICHMOND COUNTY’S DISADVANTAGED BUSINESS ENTERPRISE
PROGRAM ORDINANCE BY REPEALING CODE SECTIONS 1-10-58
THROUGH 1-10-62, INCLUSIVE, AS WELL AS SUB-SECTION 1-10-6(F);
TO CREATE A NEW ORDINANCE SO AS TO PROVIDE FOR RACE
AND GENDER NEUTRAL PROGRAMS TO INVOLVE LOCAL SMALL
BUSINESS IN THE ECONOMIC ACTIVITY GENERATED BY
AUGUSTA-RICHMOND COUNTY GOVERNMENT; TO PROVIDE FOR
THE ADMINISTRATION OF A LOCAL SMALL BUSINESS
OPPORTUNITIES PROGRAM; TO AMEND CODE SECTION 1-10-8
REGARDING COMPLIANCE WITH STATE AND FEDERAL
REQUIREMENTS; TO RENUMBER CERTAIN CODE SECTIONS IN
CHAPTER 10 OF THE CODE OF ORDINANCES FOR
ADMINISTRATIVE CONVENIENCE; TO REPEAL LAWS AND
ORDINANCES IN CONFLICT HEREWITH; AND FOR OTHER
PURPOSES.
SECTION ONE.
That Augusta-Richmond County’s Disadvantaged Business Enterprise Program, Code of
Ordinances Sections 1-10-58 through 1-10-62, inclusive, as well as Sub-Section 1-10-6(f) are
repealed in its entirety.
SECTION TWO.
That the Augusta-Richmond County Commission does hereby ordain and establish a Local Small
Business Opportunities Program effective March 3, 2008, which shall read as follows:
Attachment number 1
Page 1 of 20
Item # 27
ATLANTA:4939846.6
10/21/07
AUGUSTA, GEORGIA
AUGUSTA-RICHMOND COUNTY LOCAL SMALL BUSINESS
OPPORTUNITIES PROGRAM
Table of Contents
LOCAL SMALL BUSINESS OPPORTUNITIES PROGRAM -- GENERAL PRINCIPLES.....1
§ 1-10-58. SHORT TITLE.............................................................................................................1
§ 1-10-59. OBJECTIVE.................................................................................................................1
§ 1-10-60. POLICY........................................................................................................................1
§ 1-10-61. DEFINITIONS.............................................................................................................2
§ 1-10-62. APPLICATION; EFFECTIVE DATE.........................................................................4
§ 1-10-63. PROGRAM ADMINISTRATION...............................................................................5
A. SERVICES TO BE PROVIDED BY THE LOCAL SMALL BUSINESS
OPPORTUNITIES PROGRAM (LSBOP)............................................................5
B. PROGRAM............................................................................................................5
C. PROCUREMENT DEPARTMENT RESPONSIBILITIES..................................6
D. EVALUATION OF THE LOCAL SMALL BUSINESS OPPORTUNITY
PROGRAM............................................................................................................6
§ 1-10-64. REGISTRATION AND CERTIFICATION PROCEDURES.....................................7
A. REGISTRATION CRITERIA; ACCEPTANCE OF CERTIFICATION
BY OTHER GOVERNMENTAL AGENCIES.....................................................7
B. RENEWAL OF REGISTRATION........................................................................8
C. LIMITATIONS......................................................................................................9
D. GRADUATION.....................................................................................................9
§ 1-10-65. LOCAL SMALL BUSINESS OPPORTUNITIES PROGRAM PARTICIPATION ..9
A. SEALED BIDS, SEALED PROPOSALS, PROFESSIONAL SERVICES
AND OTHER MAJOR PURCHASING................................................................9
B. DEPARTMENTAL PURCHASE REQUIREMENTS (SMALL
PURCHASES, QUOTATIONS, OR INFORMAL BIDS)..................................11
C. PROCUREMENT DEPARTMENT BUYER’S RESPONSIBILITIES..............11
D. MAINTENANCE OF RECORDS.......................................................................12
E. COMPLIANCE....................................................................................................13
F. COMPETITIVE BIDS.........................................................................................13
G. OUTREACH........................................................................................................13
§ 1-10-66. EXCEPTIONS – FEDERALLY FUNDED PROJECTS...........................................14
Attachment number 1
Page 2 of 20
Item # 27
ATLANTA:4939846.6
10/21/07
§ 1-10-67. CITIZENS ADVISORY COUNCIL..........................................................................14
§ 1-10-8. COMPLIANCE WITH STATE AND FEDERAL REQUIREMENTS.......................14
§ 1-10-96. AUTHORITY TO SUSPEND OR DEBAR FROM QUALIFIED BIDDER
/PROPOSER LIST...........................................................................................................15
§ 1-10-97. CAUSES FOR SUSPENSION AND DEBARMENT...............................................15
§ 1-10-98. DECISION TO SUSPEND OR DEBAR:..................................................................16
§ 1-10-99. NOTICE OF DECISION............................................................................................16
Attachment number 1
Page 3 of 20
Item # 27
ATLANTA:4939846.6
10/21/07
AUGUSTA, GEORGIA
AUGUSTA-RICHMOND COUNTY LOCAL SMALL BUSINESS
OPPORTUNITIES PROGRAM
GENERAL PRINCIPLES
§ 1-10-58. SHORT TITLE
This Ordinance and the codification hereof may be referred to as the “Augusta-Richmond
County Local Small Business Opportunities Program Ordinance” (“LSBOP”).
§ 1-10-59. OBJECTIVE
Augusta-Richmond County is firmly committed to the principles of equal opportunity and in
keeping with these principles, hereby sets forth a program and establishes a mechanism for
developing, approving, and implementing procedures by which local small business enterprises
shall be identified, informed and educated regarding opportunities for supplying goods, general
services, and construction services required by Augusta-Richmond County, and providing for
objectives for bidders to incorporate the use of Local Small Businesses as commercially useful
sub-contractors, thereby promoting balanced economic and community growth throughout
Augusta-Richmond County. The LSBOP is a race and gender-neutral program.
§ 1-10-60. POLICY
It is the policy of Augusta-Richmond County that all necessary and reasonable steps shall be
taken to ensure that local small business enterprises have the maximum opportunity to compete
for and participate in all contracts and subcontracts funded by or through Augusta-Richmond
County government. Further, the Augusta-Richmond County Commission has determined as a
means to ensure full economic participation by small local business that a mechanism for
developing, approving and implementing a LSBOP is required.
Augusta-Richmond County has established the LSBOP to promote opportunities for certified
Local Small Business to participate in Augusta-Richmond County’s contracting and procurement
activities by requiring contractors to utilize certified Local Small Businesses to perform
commercially useful functions to the maximum extent possible and as economically feasible, as
partners or subcontractors for service delivery or as suppliers of various goods required in the
performance of a contract. This LSBOP is in addition to and shall not supplant the Local
Preference Ordinance, Code §1-10-6.
Augusta’s Local Small Business Opportunities Program shall comply with federal and state
requirements applicable to small or disadvantaged business, including but not limited to those
requirements set forth by regulation by the Federal Aviation Administration, U.S. Department of
Defense, U.S. Department of Housing & Urban Development, and the Georgia Department of
Transportation. It is expressly recognized that such federal and state regulations preempt
Augusta’s regulations regarding this subject.
Attachment number 1
Page 4 of 20
Item # 27
2 ATLANTA:4939846.6
10/21/07
§ 1-10-61. DEFINITIONS
(a) Generally. Those definitions set forth in Chapter 10 of the Code of Ordinances shall also
apply to this Article, except as provided in this section.
(b) Specifically.
(1) Bidder – any person or entity that submits a bid to provide labor, goods or services to
Augusta-Richmond County by contract in response to a bid or other solicitation by
Augusta-Richmond County.
(2) Certified Local Small Business – any business entity certified by the DBE Coordinator,
providing goods or services, which has its principal office and place of doing business in
Augusta-Richmond County; with gross annual receipts being less than $500,000; and
whose owners meet the personal net worth threshold, all as defined herein. The term
Local Small Business shall also include a manufacturer with seventy-five (75) employees
or less or wholesaler with fifty (50) employees or less without regard to gross revenues.
(3) Citizen’s Small Business Advisory Board (CSBAB) – Is a council to advise the
Commission and DBE Coordinator of matters pertaining to this section, and to meet with
small businesses to review and advise as to the issues in program administration. See
Consolidation Act, Ga. Laws 1995, p. 3648, §1-40. Members are appointed by the
Mayor, Commission and the Richmond County Legislative Delegation to the Georgia
General Assembly. A list of the appointees is maintained in the Clerk of Commission’s
Office and is incorporated herein by reference.
(4) Competitive Bidding – process used by Augusta-Richmond County to request and
receive sealed bids for labor, goods and services wherein the winning Bidder selected
present the lowest qualified bid using any of the methods authorized by Article 6 of this
chapter.
(5) Commercially Useful Function – For the purpose of determining whether a registered
Local Small Business is performing a commercially useful function, DBE Coordinator
shall consider all of the facts in the record, viewed as a whole, including without
limitation the following:
A. A Local Small Business performs a commercially useful function when it is
responsible for execution of the work of the contract and is carrying out its
responsibilities by actually performing, managing, and supervising the work
involved.
B. To perform a commercially useful function, the Local Small Business must be
responsible, with respect to material and supplies used on the contract or sub-
contract for which it is engaged, for negotiating price, determining quality and
quantity, ordering the material, and installing (where applicable) and paying for
the material itself.
Attachment number 1
Page 5 of 20
Item # 27
3 ATLANTA:4939846.6
10/21/07
C. A Local Small Business does not perform a commercially useful function if its
role is limited to that of an extra participant in a transaction, contract, or project
through which funds are passed in order to obtain the appearance of Local Small
Business participation. In determining whether a Local Small Business is such
an extra participant, the DBE Coordinator will examine similar transactions,
particularly those in which Local Small Businesses do not participate.
(6) Contract – total legal obligation that results from the parties’ agreement as affected by
this Code of Ordinances and any other applicable rules of law. (O.C.G.A. §11-1-201)
(7) Good Faith Efforts – Techniques used by a bidder/proposer to seek Local Small
Businesses to participate as a subcontractor or supplier required to fulfill the bid/proposal
request for participation. Such good faith efforts of a bidder/proposer include, but are not
necessarily limited to, the following actions:
A. Including qualified Local Small Businesses (LSB’s) in the prime contractor’s
solicitations for subcontractors and suppliers.
B. Assuring that LSB’s are solicited whenever such business enterprises can
perform a commercially useful function.
C. Dividing total requirements, when economically feasible, into smaller tasks or
quantities to permit maximum participation of LSB’s.
D. Establishing delivery schedules, where the requirements of the prime contract
permit, which encourage participation of LSB’s.
E. Using the services and the assistance of the DBE Coordinator in the identification
of qualified LSB’s and negotiating subcontracts and supply contracts with such
enterprises.
F. Requiring each first tier subcontractor to take the affirmative steps outlined in
sub paragraphs 1 through 5 above with respect to the identification and usage of
second or third tier sub-contractors.
G. Placing notices of opportunities for qualified LSB’s to perform subcontracting
work on the eligible project in newspapers, trade journals, and other relevant
publications, including publications specifically targeted to local small
businesses, or communicating such notices of opportunities via the Internet or by
other available media or means.
H. Designating portions of the work for LSB subcontracting in trades with available
LSB subcontractors.
J. Providing a minimum of five (5) days notice to LSB’s when requesting bids or
proposals for furnishing material or services as a subcontractor or supplier.
Attachment number 1
Page 6 of 20
Item # 27
4 ATLANTA:4939846.6
10/21/07
8. Gross Receipts – total income or, in the case of sole proprietorship gross income, plus
“cost of goods sold” as these terms are defined or reported on Internal Revenue Service
(IRS) Federal tax return forms; Form 1120 for corporations; Form 1120S for Subchapter
S corporations; Form 1065 for partnerships; and Form 1040, Schedule F for farm or
Schedule C for sole proprietorships.
9. Joint Venture – an association of two or more businesses to carry out a single business
enterprise for profit for which purpose they combine their property, capital, efforts, skills,
and knowledge.
10. Local Small Business or “LSB” - a corporation, sole proprietorship, partnership or
other business organization that meets the requirements for registration as such with
Augusta-Richmond County in accordance with Section 1-10-64 of this code.
11. Monthly Utilization Report or MUR – a memorialization by a prime contractor of all
subcontracting and Local Small Business participation utilized on a contract.
Contractors/vendors are required to submit the Monthly Utilization Reports on all
subcontracting participation to the DBE Coordinator.
12. Non-Discrimination Statement – Written affirmation made by a bidder relating to the
bidder’s conduct prior to submission of a bid as well as after award of a contract that the
bidder agrees to:
A. Follow the policies of Augusta-Richmond County relating to the participation of
LSB’s.
B. Undertake certain measures to ensure the maximum practicable participation by
LSB’s; and
C. Not engage in discriminatory conduct against LSB’s inconsistent with the policy.
13. Personal Net Worth – net value of the assets of an individual owner, after total
liabilities are deducted must not exceed seven hundred and fifty thousand dollars
($750,000). An individual’s Personal Net Worth does not include the individual’s
ownership interest and the individual’s equity in his or her primary place of residence.
An individual’s Personal Net Worth includes his or her share of assets held jointly with
the individual’s spouse. Property held by the entireties is deemed to be owned equally by
the spouse.
14. Prime Contractor – a person or firm who is awarded a contract from Augusta-
Richmond County for provision of goods or services and has the primary responsibility
for performance of the contract. The Prime Contractor may subcontract portions of the
work required to Subcontractors, as indicated in the bid or solicitation documents.
15. Proponent – any person or entity that submits a proposal to provide labor, goods, or
services to Augusta-Richmond County by contract in response to a Request for Proposal,
Request for Qualifications or Request for Competitive, Sealed Proposal.
Attachment number 1
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5 ATLANTA:4939846.6
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16. Schedule of LSB Participation – Written data sheet which is a required submittal for a
bid or proposal that lists proposed LSB subcontractors and the estimated value of
proposed sub-contracts.
§ 1-10-62. APPLICATION; EFFECTIVE DATE.
This ordinance shall apply to all bids, proposals, contracts, expenditures and purchases
commenced by Augusta-Richmond County on and after March 3, 2008, as further described
below, except sole source or emergency procurement.
§ 1-10-63. PROGRAM ADMINISTRATION
A. SERVICES TO BE PROVIDED BY THE LOCAL SMALL BUSINESS
OPPORTUNITIES PROGRAM (LSBOP)
The DBE Coordinator shall have the primary responsibility to assure that the LSBOP is
effectively and equitably carried out in Augusta-Richmond County. The DBE Coordinator shall
direct the LSBOP so as to work in partnership with the Procurement Program set forth in Chapter
10 of ARC Code. Other Augusta-Richmond County officials and management personnel shall
give their full cooperation towards the implementation of the program.
B. PROGRAM
The Local Small Business Opportunities Program administration consists of performing vendor
certification, education and outreach, and review of bid and proposal documents. Specifically,
the program shall consist of:
(1) Developing and administering LSB registration criteria and procedures.
(2) Establishing and maintaining a directory available to the public of registered
LSBs capable of supplying the type and quality of equipment, supplies, general
services, construction, and professional services required by Augusta-Richmond
County.
(3) Regularly seeking out and registering new LSB’s to bid on Augusta-Richmond
County purchases and solicitations.
(4) Notifying vendors of their registration status and advising non-registered parties
of their right to appeal which shall be filed with the County Administrator within
seven (7) days of receipt of such notice.
(5) Developing annual forecasts and periodically updating same based on a review of
anticipated purchases and certified LSB’s.
(6) Monitoring and reporting on legislative and judicial actions relevant to local,
small business interests.
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(7) Reviewing specifications and bid documents with the Procurement Department to
ensure maximum opportunities for registered LSBs to compete on an equal basis
for contracting opportunities and to perform commercially useful functions.
(8) Convening and/or participating in information sessions with LSB’s regarding bid
requirements and contract performance.
(9) Providing technical assistance, conducting seminars, visiting vendors, and
performing other outreach services to encourage and increase participation in
Augusta-Richmond County’s bidding process by LSB’s.
(10) Exploring and developing other means of expanding the program, and attracting
and increasing LSB participation including joint efforts with other governmental
agencies and authorities.
(11) Refer LSB’s to third party development assistance providers when appropriate for
bonding, financial and technical assistance.
(12) Attend pre-bid, pre-qualification or pre-proposal conferences to provide
information on the LSBOP.
(13) Preparing and presenting an annual LSBOP report to the Augusta-Richmond
County Commission.
(14) Assist prime contractors and other potential bidders in identifying and contacting
LSBS.
(15) Develop outreach programs specifically targeted to educate LSBs about the LINK
DEPOSIT PROGRAM.
C. PROCUREMENT DEPARTMENT RESPONSIBILITIES
(1) Notify all registered vendors of formal bid opportunities through direct
solicitation or public advertisement, including information on the LSBOP.
(2) Work with project managers or user agencies to divide larger projects into smaller
projects or contracts when commercially appropriate, in order to create more
opportunities for LSB’s to participate in contracts let by Augusta-Richmond
County.
(3) Provide data and technical assistance to support the outreach efforts of the
LSBOP as necessary and appropriate.
(4) Develop and utilize specifications that are open and competitive.
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(5) The Procurement Director, in consultation the DBE Coordinator, the Using
Agency and the Finance Director, may make special provision for progress
payments as deemed reasonable to assist LSB’s to carry out the terms of a
contract.
(6) When a LSB is awarded a contract with Augusta-Richmond County, the
Procurement Director may furnish written confirmation of the same, providing the
terms of the contract which may be used by the LSB in negotiating lines of credit
with lending institutions.
D. EVALUATION OF THE LOCAL SMALL BUSINESS OPPORTUNITY
PROGRAM BY AUGUSTA-RICHMOND COUNTY COMMISSION.
The Local Small Business Opportunities Assistance Program shall be evaluated on an annual
basis. Each annual report shall be compiled by the DBE Coordinator and shall compare the
fiscal year ending with the previous fiscal year. Evaluation of the program may include:
1) Number of LSB firms certified or registered.
2) Training and technical assistance offered to LSBs
3) Dissemination of LSBOP information at pre-bid conferences.
4) Evaluation of the effectiveness of the LSB in relation to the achievement of
Augusta-Richmond County’s goals set forth under this policy, including the
utilization of LSB’s on contracts.
§ 1-10-64. REGISTRATION AND CERTIFICATION PROCEDURES
A. REGISTRATION CRITERIA; ACCEPTANCE OF CERTIFICATION BY
OTHER GOVERNMENTAL AGENCIES.
The Augusta-Richmond County’s Local Small Business Opportunities Program requires prior
registration or evidence of current certification of a Local Small Business in order to count the
participation of that Local Small Business toward program goals. Eligibility requirements for
registration are:
(1) Certification as to small business status may be accepted from other local
governmental, state or federal agencies that apply criteria substantially similar to
that imposed by this ordinance.
(2) Applicant firm must complete an appropriate application form obtained from the
DBE Coordinator and must qualify as a local small business, as the term is
defined in this Article as to principle place of business, gross annual receipts and
personal net worth thresholds.
(3) Representations as to a business entity’s gross annual revenues, payroll, and
personal net worth of individual applicants, shall be subject to audit by the DBE
Coordinator. A location utilized solely as a post office box, mailbox, mail drop,
virtual office, telephone message center, or any combination thereof, with no
Attachment number 1
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8 ATLANTA:4939846.6
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substantial work function, shall not be deemed to be a significant local presence
sufficient to qualify as a local small business.
(4) Applicant firm must possess a valid Augusta-Richmond County business license
for six (6) months prior to submitting their LSBOP registration application;
(5) The firm’s three-year average annual gross receipts, as defined herein, must not
exceed $500,000 in annual gross receipts;
(6) Applicant firm owner must be a citizen or lawfully admitted permanent resident
of the United States;
(7) Applicant firm must be a business, including a sole proprietorship, partnership,
corporations, limited liability company, or any other business or professional
entity:
(a) which is at least fifty-one (51) percent owned by one (1) or more of the
applicant individuals identified, and the ownership must have been in
existence for one (1) year or more, and the applicant individual must have
maintained such fifty-one (51) percent ownership for at least one (1) year;
and
(b) in the case of a publicly-owned business, at least fifty-one (51) percent of
all classes of stock which is owned by one (1) or more of such persons,
each of whom meets the net worth criteria as defined herein.
(8) No individual owner of an applicant firm, or if a sole proprietorship or partnership
the individuals themselves, may have a personal net worth that exceeds $750,000,
as that term is defined in this Article.
(9) No LSB shall be registered solely on the basis of the race or gender of its
ownership regime.
B. RENEWAL OF REGISTRATION
LSB registration is valid for a two-year period beginning on the date Augusta-Richmond County
registers the business. To re-apply, a local small business must submit a new application and
evidence of continuing eligibility.
It is the responsibility of the LSB to notify DBE Coordinator of any change in its circumstances
affecting its continued eligibility for the program. Failure to do so may result in the firm’s de-
registration and preclusion from future participation in the LSBOP;
(a) A Local Small Business that no longer meets registration criteria shall not
be re-registered by the DBE Coordinator;
(b) Firms that have been denied registration or re-registration may protest the
denial as follows:
Attachment number 1
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9 ATLANTA:4939846.6
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i. Within seven (7) days of receipt of denial of registration or re-
registration, the firm may protest such action in writing to the DBE
Coordinator;
ii. A hearing shall be held by the County Administrator at which time
the firm may present additional facts and evidence in support of its
eligibility. The County Administrator shall control all aspects of
the hearing, including scheduling, conduct, witnesses, and
evidence, and may request the attendance of witnesses and
production of particular documents;
iii. The County Administrator shall send written notice of the decision
to the firm within 30 days of the hearing.
iv. A firm found to be ineligible cannot apply for registration or re-
registration for a period of one year after the effective date of the
final decision.
C. LIMITATIONS
Notwithstanding any other provision of this program except on a finding of good cause by
Augusta-Richmond County, a registered LSB is no longer eligible to participate in the LSBOP
after being enrolled for ten (10) consecutive years regardless of whether the firm received
contracts or prime contracts under the program. If a firm has been released from the program
before graduation as a result of exceeding the LSBOP thresholds, it will still be eligible to
receive contracts from ARC, but such participation will not be counted toward the LSBOP goal
of identifying and employing local small businesses to the greatest extent possible.
In determining whether a good cause exists for a firm to continue participation beyond ten (10)
consecutive years, ARC may review all relevant factors such as amount of business previously
received by the firm, and capability of other small firms to provide goods and services, impact on
a potential contract opportunity for other local businesses to compete. In no event shall a firm’s
participation in the program extend beyond fifteen (15) years.
Participation or registration as a LSB in the LSBOP shall not preclude a registered firm from
competing for a prime contract with Augusta-Richmond County on the same basis as other prime
contractors or suppliers.
D. GRADUATION
Augusta Richmond County shall graduate an LSB business from eligibility as an LSB. The LSB
business will be graduated from LSB if any one of the following occurs:
(1) The LSB’s gross revenues in each of the previous consecutive three (3) years
exceeds an average of $500,000.00;
Attachment number 1
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(2) The net worth of any owner of an LSB exceeds an average of $750,000.00 for
each of the previous consecutive three (3) years, exclusive of principal residence
and the value of the LSB; or
(3) The LSB business has participated in the LSB for ten years and ARC has not
approved an extension of participation based on good cause.
§ 1-10-65. LOCAL SMALL BUSINESS OPPORTUNITIES PROGRAM
PARTICIPATION
A. SEALED BIDS, SEALED PROPOSALS, PROFESSIONAL SERVICES AND
OTHER MAJOR PURCHASING
The following procedures and contract requirements will be used to insure that LSB’s are
encouraged to participate in Augusta-Richmond County contracts, including but not limited to
construction contracts, requests for professional services and the performance of public works
contracts:
(1) Bid conditions, requests for proposals, and all other specifications for contracts
awarded by Augusta-Richmond County will require that, where subcontracting is
utilized in performing the contract, the bidder or proponent, will make Good Faith
Efforts to subcontract with or purchase supplies from LSB’s. Bid specifications
will require the bidder or proponent to keep records of such efforts that are
adequate to permit a determination of compliance with this requirement.
(2) With the bid, each bidder will be required to state if it intends to subcontract any
part of the work. Prior to award of contract where the apparent low bidder
indicated plans to subcontract, the bidder shall be required to provide
documentation of Good Faith Efforts to engage LSB’s as subcontractors or
suppliers, the names of LSB’s and other subcontractors to whom it intends to
award subcontracts, the dollar value of the subcontracts, and the scope of the
work to be performed.
(3) For all such contracts, the Procurement Department will provide the DBE
Coordinator with a copy of the invitation to bid or bid specifications, including
the scope of work. The DBE Coordinator will identify the existence of certified
LSB’s which are qualified to submit bids as prime contractors.
(4) The DBE Coordinator shall identify subcontracting opportunities and shall make
available trade-specific lists of certified LSB’s to potential prime contractors.
Prime contractors are encouraged to form Joint Ventures with LSBs to perform
major contracts, particularly in the areas of construction and professional services.
(5) Within thirty (30) days of the adoption of this Ordinance, the Procurement
Department will include a copy of this ordinance in each bid or proposal.
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(6) All bid documents shall require bidders or proponents to submit with their bid in a
separate sealed envelope the following:
(a) Non-Discrimination Statement which shall affirm the bidder’s:
(i) adherence to the policies of Augusta-Richmond County relating to
equal opportunity in contracting; (ii) agreement to undertake certain
measures as provided in this policy to ensure maximum practicable
participation of local small businesses; and (iii) agreement not to engage
in discriminatory conduct of any type against LSB’s.
(b) Proposed Schedule of local small business participation.
(c) Documentation of Good Faith Efforts to use LSB’s.
Failure to submit the above documentation shall result in the bid or proposal
being declared non-responsive.
(7) All Augusta-Richmond County contracts shall require that during the term of the
contract, the contractor will:
(a) Fulfill the LSB participation commitments that were submitted in
connection with the bids or proposal;
(b) Continue to make Good Faith Efforts to utilize LSB’s for the performance
of the contract;
(c) Maintain records necessary for monitoring Good Faith Efforts.
(8) Before advertising and soliciting bids, the DBE Coordinator and using department
will assess if large contracts can be segmented into multiple contracts. Methods
to be considered include:
i. The term of a contract may be shortened that results in a dual
effect; the reduction of quantity required, and the risk inherent in
guaranteeing prices over a longer period of time.
ii. Work to be performed may be grouped according to geographic
location within Augusta-Richmond County.
B. DEPARTMENTAL PURCHASE REQUIREMENTS (SMALL PURCHASES,
QUOTATIONS, OR INFORMAL BIDS).
Subject to the dollar limits set forth under Augusta-Richmond County ordinance, departments
are authorized to make small purchases using Agency Purchase Orders. Departments shall be
directed by the County Administrator to utilize LSB’s on small purchases whenever possible and
appropriate.
Attachment number 1
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(1) The DBE Coordinator shall make available to every Augusta-Richmond County
department a directory of registered LSB’s and encourage their use of by
departments.
(2) The DBE Coordinator shall provide annual training to all Augusta-Richmond
County Departments on the Local Small Business Opportunities Program.
(3) The DBE Coordinator shall track LSB purchases by department and provide
feedback to department heads and the DBE Coordinator on use of LSB’s for small
purchases.
(4) The Procurement Director shall ensure that all Augusta-Richmond County
specifications for goods and services do not contain any unnecessary impediment
to LSB participation in the bid process. The DBE Coordinator will make
recommendations to the Procurement Director when a specification appears to
impede LSB’s from competitively participating in a bid.
(5) For small purchases, quotations or informal bids, the Using Department will
solicit bids from registered LSB’s to supply the required materials, equipment,
supplies or services using the LSB Registry created and maintained by the DBE
Coordinator
(6) The DBE Coordinator will notify the Procurement Director whenever there are no
registered LSB’s available for utilization on a project-by-project basis. The DBE
Coordinator will attempt to identify qualified LSB’s, and if successful, will notify
the Procurement Director of their registration and availability. The Procurement
Director will include such LSB’s in bid/quote solicitation lists.
C. PROCUREMENT DEPARTMENT BUYER’S RESPONSIBILITIES
(1) For all purchases on which written bids are sought, registered LSB’s which are
ready, willing and able to perform the required services or provide the required
commodity will be solicited for a written quotation or bid.
(2) Purchases from LSB’s shall be tracked by the buyer.
D. MAINTENANCE OF RECORDS
(1) The DBE Coordinator, with the assistance of the Department of Information
Technology, shall compile data on LSB participation. Information on prime
contract awards and subcontractor utilization will be maintained by the DBE
Coordinator who will gather information from all user Departments on a quarterly
basis.
(2) LSB utilization statistics shall be maintained in the following manner:
Attachment number 1
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(a) Contracts and purchases shall be grouped into four categories:
construction, professional services, general services and
materials/equipment/supplies.
(b) Statistics shall measure overall awards to LSB’s by category of purchase
(i.e. construction, professional services, general services, and
materials/equipment/supplies).
(3) The following statistics shall be reported not less than annually to the Augusta-
Richmond County Commission by the DBE Coordinator.
(a) Regarding purchases of professional services, general services and
material/equipment/supplies made through the competitive bid and
quotation process:
Total value of purchases
Total value of purchases from LSB’s
(b) Regarding small purchases by operating department using Agency
Purchase Orders:
Total value of small purchases by Augusta-Richmond County Department
Total value of small purchases from LSB’s by Department
(c) Regarding construction purchases:
Total value of construction contract awards
Total value of construction contracts awarded to LSB’s as prime
contractors.
Total value of subcontracts awarded to LSB’s
E. COMPLIANCE
(1) It will be the duty of the Procurement Director to ensure that bids or proposals
issued from the Procurement Department adhere to the provisions set forth in this
Policy.
(2) The Procurement Director, and all department directors will assume responsibility
for evaluating compliance with this program in their respective contract areas and
will review, on a continuing basis, all aspects of the program’s operations to
assure that the purpose is being attained and reporting same to the DBE
Coordinator for tracking and annual report purposes.
(3) Each Augusta-Richmond County contract will contain a provision requiring
compliance with this policy including maintenance of records, good faith efforts,
and maintenance of information necessary to document compliance, and include
the right of the DBE Coordinator or Procurement Director, or their respective
Attachment number 1
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14 ATLANTA:4939846.6
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designees to inspect such records. The record will be a part of the official files
located in the Procurement Office.
(4) The DBE Coordinator shall be responsible for evaluating good faith efforts
documentation and subcontractor information submitted by bidders in
conformance with this policy, Augusta-Richmond County Code and any State and
Federal Laws applicable to any bid specifications for competitive sealed bid or
competitive sealed proposal projects prior to award of the contract.
(5) Each Augusta-Richmond County contract will contain a provision prohibiting any
agreements between a contractor and an LSB in which the LSB promises not to
provide subcontracting quotations to other bidders or potential bidders.
F. COMPETITIVE BIDS
Nothing in this Policy is to be construed to require Augusta-Richmond County to award a bid
contract to other than the lowest responsible bidder, or to require contractors to award to
subcontractors, or to make significant material purchases from LSB’s who do not submit the best
overall pricing to Augusta-Richmond County.
G. OUTREACH
To maximize the identification, certification and utilization of LSB’s, the following efforts will
be undertaken by the DBE Coordinator:
A. Increase efforts to locate and register additional vendors, service providers, and
construction contractors that can provide goods and services for Augusta-
Richmond County through media, vendor fairs, and electronic message boards.
B. As GDOT, DOD and FAA certified construction contractors are located, invite
local firms to register with Augusta-Richmond County in accordance with the
requirements of this Article in order to create an enhanced resource to using
departments, buyers and prime contractors to locate registered LSB’s for projects
that can utilize LSB’s for a commercially useful function.
C. Supply information to the Board of Commissioners regarding the ordinance and
offer opportunities for ways in which the Board of Commission can be an
advocate of the LSBOP.
§ 1-10-66. EXCEPTIONS – FEDERALLY FUNDED PROJECTS
In accordance with §1-10-8, this chapter shall not apply to any bid or procurement to which
federal or state laws, regulations or guidelines regarding the use of disadvantaged businesses or
other requirements apply.
Attachment number 1
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15 ATLANTA:4939846.6
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§ 1-10-67. CITIZEN’S SMALL BUSINESS ADVISORY BOARD
LOCAL SMALL BUSINESS OPPORTUNITIES PROGRAM, CITIZEN’S SMALL
BUSINESS ADVISORY BOARD (CSBAB) shall be constituted to advise the Commission and
DBE Coordinator on matters related to this ordinance, and to meet with local small businesses, to
review and provide input as to the issues in program administration. See Consolidation Act, Ga.
Laws 1995, p. 3648, §1-40. Members are appointed by the Mayor, Commission and the
Richmond County Legislative Delegation. A list of the appointees is maintained in the Clerk of
Commission’s Office and is incorporated herein by reference.
SECTION THREE
That Chapter 10, Article One, Section 1-10-8 be amended by deleting the existing language
in its entirety and inserting the following in lieu thereof:
§ 1-10-8. COMPLIANCE WITH STATE AND FEDERAL REQUIREMENTS
When a procurement transaction involves the expenditure of State or Federal funds or financial
assistance, the transaction shall be conducted in accordance with any applicable mandatory State
or Federal laws and authorized regulations which are not reflected in this chapter.
Notwithstanding the foregoing, where State and Federal assistance or contract funds are used in
procurement transaction, any applicable local requirements that are more restrictive than State or
Federal requirements but not in conflict therewith shall be followed.
SECTION FOUR
That Code Sections 1-10-63 through 1-10-66 shall be renumbered and redesignated as
Code Sections 1-10-96 through 1-10-99, inclusive:
§ 1-10-96. AUTHORITY TO SUSPEND OR DEBAR FROM QUALIFIED BIDDER
/PROPOSER LIST
After reasonable notice to the person involved and reasonable opportunity for that person to be
heard, the Augusta-Richmond County Commission is authorized to suspend or debar a person for
cause from consideration for award of contracts. The suspension may be for a period of not
more than three months. The debarment shall be for a period of not more than three years. The
Augusta-Richmond County Administrator is authorized to suspend a person from consideration
for award of contracts if there is any activity which might lead to debarment. The
Administrator’s suspension shall be for a period not to exceed 30 days.
Attachment number 1
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16 ATLANTA:4939846.6
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§ 1-10-97. CAUSES FOR SUSPENSION AND DEBARMENT
The causes for suspension or debarment may include, but are not limited to:
(a) conviction for the commission of a criminal offense as an incident to
obtaining or attempting to obtain any public or private contract or
subcontract, or in the performance of such contract or subcontract;
(b) Conviction under state or federal statutes of embezzlement, theft, forgery,
bribery, indicating a lack of business integrity or business honesty;
(c) Conviction under state or federal antitrust statutes arising out of the
submission of any bids or proposals;
(d) Violation of prior Augusta-Richmond County contract provisions, as set
forth below, of a character which is regarded by Augusta-Richmond
County to be so serious as to justify suspension or debarment action, such
as a deliberate failure without good cause to perform in accordance with
the specifications or within the time limit provided in any prior Augusta-
Richmond County contract; or a recent record of failure to perform or of
unsatisfactory performance in accordance with the terms of one or more
Augusta-Richmond County contracts, provided that failure to perform or
unsatisfactory performance caused by acts beyond the control of the
contractor shall not be considered to be basis for debarment;
(e) Any other cause determined to be so serious and compelling that would
materially affect or has materially affected the responsibility of a
contractor in the performance of his duties under any contract, including
debarment by another governmental entity for any cause listed in this
chapter; and
(f) For violation of any ethical standards set forth in Article 2 (Ethics in
Public Contracting) of this chapter.
§ 1-10-98. DECISION TO SUSPEND OR DEBAR:
Any decision to suspend or debar a person may be made by the Augusta-Richmond County
Administrator or to recommend suspension or debarment to the Commission shall be in writing
and shall state the reasons for the action or recommended action and inform the suspended
person of their rights to an administrative appeal to the Commission. Any decision by the
Commission to suspend or debar any person from the procurement process shall be on the record
and in writing and shall state the reasons for the action taken.
§ 1-10-99. NOTICE OF DECISION
A copy of the written decision required by § 1-10-98 (Decision to Suspend or Debar) shall be
mailed by certified mail, return receipt requested, to the suspended or debarred person.
Attachment number 1
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17 ATLANTA:4939846.6
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SECTION FIVE.
Upon the passage of an authorizing resolution and an adequate appropriation, Augusta shall
conduct a Disparity Study to inquire into race and gender disparities which may or may not
affect the further amendment to this ordinance.
SECTION SIX.
All ordinances or parts of ordinances in conflict with this ordinance are hereby repealed.
The foregoing Ordinance is hereby adopted by the Augusta-Richmond County
Commission this ______ day of ___________, 2008.
David S. Copenhaver
Mayor
ATTEST:
Clerk
First Reading:
Second Reading:
Attachment number 1
Page 20 of 20
Item # 27
CommissionMeetingAgenda
2/5/20082:00PM
TransitionProcessReport
Department:ClerkofCommission
Caption:Reportfromtheattorneysregardingthetransition process.
(NorecommendationfromAdministrativeServices
CommitteeJanuary30,2008)
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 28
CommissionMeetingAgenda
2/5/20082:00PM
AwardofBidItem#07-188,ReplacementofBayFloor Station#11
Department:Fire,HowardWillis,Chief
Caption:Motionto approvetheawardofBidItem#07-188forthe
replacementoftheenginebayfloorandapronsfor Fire
Station#11tothelowbidder,HorizonConstruction and
Associates.(ApprovedbyPublicSafetyCommittee
January30,2008)
Background:TheAugustaFireDepartmentandtheProcurement
Departmenthavecompletedthebidprocessforthe
replacementoftheenginebayfloorandapronsfor Fire
Station#11inaccordancetoCitypolicy.Horizon
ConstructionandAssociateswaslowbidwithabid of
$59,496.00.
Analysis:AfterreviewofthebidquotesfromallbiddersHor izon
ConstructionandAssociatesislowbidandmeetsal l
requirementsofthebidpackage.
FinancialImpact:Thefundsforthisprojecthavebeenallocatedint hePhaseIV
SPLOST
Alternatives:Noneatthistime
Recommendation:Itisourrecommendationtoawardthiscontractto Horizon
ConstructionandAssociatesaslowbid.
Fundsare
Availableinthe
Following
Accounts:
206324011324034510
Cover Memo
Item # 29
REVIEWEDANDAPPROVEDBY :
Finance.
Administrator.
ClerkofCommission
Cover Memo
Item # 29
Fire Department recommendation for awarding contract
Memo
To: Geri Sams
From: Deputy Chief Mike Rogers
CC: Howard Willis, Fred Russell, Phyllis Mills
Date: December 27, 2007
Re: Recommendation for awarding Bid Item# 07-188, Replacement of
Engine Bay
Floor & Apron for Fire Station #11
The Augusta Fire Department and the Procurement Department have
concluded the bid process for Bid Item# 07-188, Replacement of Engine Bay
Floor & Apron for Fire Station #11. Proposals were received from Horizon
Construction & Assoc. and Balls Enterprise.
Horizon Construction & Assoc. has met all the specified requirements of the
bid documents without taking any exceptions. They are low bid with a total
bid quote of $59,496.00. It is the recommendation of the Augusta Fire
Department administration that Horizon Construction & Assoc. should be
awarded this contract.
Attachment number 1
Page 1 of 1
Item # 29
CommissionMeetingAgenda
2/5/20082:00PM
ReplacementofObsoleteComputerEquipment
Department:InformationTechnology
Caption:Motionto approve thereplacementofobsoletecomputer
equipment(laptops,computers,servers,printers,a nd
scanners)andpurchaseofanyrequiredcomputersof tware
upgrades.(ApprovedbyPublicSafetyCommitteeJanuary
30,2008)
Background:InanefforttoprovidetheemployeesofAugustaRi chmond
Countywithcurrenttechnology,theInformationTec hnology
Department(IT)schedulesreplacementofEOL(endo flife)
devicesthat,duetotheirageandcapabilities,ar enot
compatiblewithcurrentstandardsandareunableto support
thecurrentsoftwarerequirements.InformationTech nology
hasdevelopedanITTechnologyReplacementplantha t
replacesobsoletecomputersevery4yearsandprint ersevery
5-6years,thenormallifeexpectancyfortheequ ipment.
Thereplacementofdesktopswillconsistofallcom puters
thatarenotcapableofoperatingthecurrentsoftw areneeds
andthescheduledprinters,laptops,servers,ands canners.
InformationTechnologyisalsocontinuingwiththe
standardizationofthecurrentoperatingsystemand Microsoft
Officeproductsthroughouttheorganization.Theref ore,
requiredcomputersoftwareupgradesmayneedtobe
purchasedforthecomputersthatarenotscheduled tobe
replaced.Thereplacedequipmentwillbesoldinth e
employeelotteryand/orsoldintheCountyauction.
Analysis:Currentlythereareestimated1500computersdeploy edby
thecity.Thelifeexpectancyofacomputeris3-4years.In
somecases,thesecomputers,serversandprintersa re
incapableofprocessingthesoftwarerequiredbyto day’s
businessenvironment.WehavedeterminedthattheH ewlett
Packardprintermodelsover5yearsoldarenotcap ableof
printingdocumentsofacceptablequality.Thereare also
laptopsininventorythatareover5yearsoldand willnotrun
Cover Memo
Item # 30
currentsoftwarepackages.Theseitemswillbepurc hased
fromstatecontract.(WSCA#A63309/90-00151)
FinancialImpact:Thetotalestimatedcostis$913,800.Fundsforthe se
replacementsareincludedintheInformationTechno logy
2008CapitalBudget.
Alternatives:Leaveexistingdevicesinplace.However,thiswill increase
thecostofreplacementsinfuturebudgetsandwill affect
othertechnologyrelatedimplementations.
Recommendation:Approvethereplacementofobsoletecomputerequipm ent
(laptops,computers,servers,printers,andscanner s)and
purchaseofanyrequiredcomputersoftwareupgrades .
Fundsare
Availableinthe
Following
Accounts:
272015410-5316220(Desktops)272015410-5316230
(Laptops)272015410-5316260(Printers)272015410-
5424210(Servers)272015410-5316250(Peripherals)
REVIEWEDANDAPPROVEDBY :
Finance.
Administrator.
ClerkofCommission
Cover Memo
Item # 30
CommissionMeetingAgenda
2/5/20082:00PM
ResolutioninsupportofPrescribedFire
Department:ClerkofCommission
Caption:Motionto approveaResolutioninsupportofPrescribed
Fire,Georgia.(ApprovedbyPublicSafetyCommitee
January30,2008)
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
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Item # 31
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CommissionMeetingAgenda
2/5/20082:00PM
AugustaMuseumofHistoryAgreement
Department:ClerkofCommission
Caption:Motiontoapproveanagreementforoperatingfunds with
theAugustaMuseumofHistory.
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
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Item # 32
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CommissionMeetingAgenda
2/5/20082:00PM
AugustaSouthRotaryClub
Department:ClerkofCommission
Caption:ConsiderarequestfromtheAugustaSouthRotaryCl ubfor
citysponsorshipthroughthepurchaseofticketsfo ra
spaghettidinnertobenefittheYouthChallengeAca demy
ScholarshipProgram.
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
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Item # 33
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CommissionMeetingAgenda
2/5/20082:00PM
AwardingBidItem#07-187DesignServicesforFire AdministrationOfficeRenovations
Department:Fire,HowardWillis,Chief
Caption:MotiontoapproveBidItem#07-187forDesignServi cesfor
FireAdministrationOfficeRenovations.
Background:TheAugustaFireDepartmentisintheprocessofre -locating
theFireAdministrationOfficesfromaleasedprope rtyat925
Laney-WalkerBlvd.toabuildingownedbytheFire
Departmentlocatedatthefuturesiteofourtraini ngfacility
onDean'sBridgeRd.Renovationsarenecessarytot he
buildingtofacilitateit'suseasthesiteofthe Fire
AdministrationOffices.
Analysis:TheAugustaFireDepartmentandtheProcurement
DepartmenthaveconcludedthebidprocessforDesig n
ServicesforFireAdministrationOfficeRenovations forthe
AugustaFireDepartment.Areviewcommitteefromth e
AugustaFireDepartmentandtheProcurementDepartm ent
evaluatedtheproposalsfromallvendorssubmitting
proposals.Afterreviewingtheproposals,Virgo/Gam bill
Architectswasconsideredthebestproposal.Afterr eviewing
thefeequote,theywerealsothelowbid.Therefor ethe
AugustaFireDepartmentrecommendsthatBidItem#07-
187,DesignServicesforFireAdministrationOffice
Renovations;beawardedtoVirgo/GambillArchitects .
FinancialImpact:Theproposedfeeforthedesignsservicessubmitted by
Virgo/GambillArchitectswasthelowbidat$48,750 .00for
theproposedproject.
Alternatives:Noneatthistime.
Recommendation:TheAugustaFireDepartmentrecommendsthatBidIte m#
07-187,DesignServicesforFireAdministrationOff ice
Cover Memo
Item # 34
Renovations;beawardedtoVirgo/GambillArchitects asbest
andlowbid.
Fundsare
Availableinthe
Following
Accounts:
FundsforthisprojectareallocatedinPhaseVof SPLOST
funding.Account#324-03-4510207324003
REVIEWEDANDAPPROVEDBY :
Finance.
Administrator.
ClerkofCommission
Cover Memo
Item # 34
1
Memo
To: Geri Sams
From: Deputy Chief Mike Rogers
CC: Howard Willis, Fred Russell, Phyllis Mills
Date: December 5, 2007
Re: Recommendation for awarding Bid Item # 07-187, Design Services for
Fire Administration Office Renovations
The Augusta Fire Department and the Procurement Department have concluded the
bid process for Design Services for Fire Administration Office Renovations for the
Augusta Fire Department.
A review committee from the Augusta Fire Department and the Procurement
Department evaluated the proposals from all vendors submitting proposals.
After reviewing the proposals, Virgo/Gambill Architects was considered the best
proposal. After reviewing the fee quote, they were also the low bid. Therefore the
Augusta Fire Department recommends that Bid Item # 07-187, Design Services for
Fire Administration Office Renovations; be awarded to Virgo/Gambill Architects.
Attachment number 1
Page 1 of 1
Item # 34
Project: Fire Administration Office Renovation
Vendor PBS&J Virgo-Gambill Nick Dickerson
Rating Score Rating Score Rating Score
Evaluator
H.Willis Non-Voting Non-Voting
M.Rogers Non-Voting Non-Voting
Evaluator 1 96 87
Evaluator 2 96 88
Evaluator 3 95 77
Evaluator 4 92 81
Overall Rating 379 333
Rating Average 94.75 83.25
Architectural Rating Matrix Tally Sheet
RFP 07-187 - Design Services for Fire Administration Office Renovations
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CommissionMeetingAgenda
2/5/20082:00PM
DevelopmentofTEECenterandApprovalofTransport ationandTourismFeeOrdinance
Department:Administrator
Caption:MotiontoauthorizeRFPforselectionofadevelope rand
approvalofadevelopmentagreementfordesignand
constructionoftheTEECenterandapprovalof
TransportationandTourismFeeOrdinanceforHerita geArea
Development.
Background:Seecaption.
Analysis:N/A
FinancialImpact:N/A
Alternatives:Donotapprove.
Recommendation:ApprovethemotiontogoforwardwithRFPaswella s
TransportationandTourismFeeOrdinance.
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
Administrator.
ClerkofCommission
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CommissionMeetingAgenda
2/5/20082:00PM
DowntownDevelopmentAuthority
Department:ClerkofCommission
Caption:ConsiderarequestfromtheDowntownDevelopment
AuthoritytodiscussDowntownDevelopmentAuthority
boundaryexpansionsandprograms.
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 36
Attachment number 1
Page 1 of 1
Item # 36
CommissionMeetingAgenda
2/5/20082:00PM
LandBankOwnedProperty
Department:
Caption:Motionto approve abatementofallCountyAdvalorem
taxesonLandBankownedproperty.
Background:LandBankAuthorityownsseveralpiecesofproperty in
RichmondCountyandpursuanttoOCGA48-4-64,is
requestingtheadvaloremtaxesonsaidproperties beabated.
Attachedisalistofsaidpropertiesandtheamoun toftaxes
tobeabated.
Analysis:Seebackground.
FinancialImpact:n/a
Alternatives:Donotapprove.
Recommendation:Approve
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 37
Attachment number 1
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CommissionMeetingAgenda
2/5/20082:00PM
LucyLaneyMuseumGala
Department:
Caption:Motiontoratifyauthorizationletterforpurchase oftickets
fortheLucyC.LaneyMuseumGala,February2,2008 for
membersoftheAugustaCommissioninaccordancewit h
theirrequestletter.
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 38
Attachment number 1
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CommissionMeetingAgenda
2/5/20082:00PM
PaineCollegeMaskedBall
Department:ClerkofCommission
Caption:ConsiderarequestfromPaineCollegeforcityspon sorship
throughthepurchaseofticketsfortheMaskedBall 2008.
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 39
Attachment number 1
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CommissionMeetingAgenda
2/5/20082:00PM
RichmondCountyNeighborhoodAssociationAlliance
Department:ClerkofCommission
Caption:ConsiderarequestfromtheRichmondCounty
NeighborhoodAssociationsAllianceforcitysponsor ship
throughthepurchaseofticketsforthe12thAnnual Banquet.
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 40
Attachment number 1
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Item # 40
CommissionMeetingAgenda
2/5/20082:00PM
UtilityServiceTrucks-F-450
Department:Finance,FleetManagement
Caption:ApprovethepurchaseofthreeF-450CrewServicetr ucksto
supporttheFortGordonsupportcontractbytheUti lities
Department.
Background:TheUtilitiesDepartmenthasenteredintoaservice contract
withFortGordontoprovideserviceinaccordancewi ththe
specificationsinthecontract.Inordertoperform those
obligationstheUtilitiesDepartmentisrequestingt he
resourcesnecessarytomeettheirobligationsunder the
contract.Theutilitiesdepartmentisrequestingth reecrew
andmaintenancetypepickuptruckstobeassigned to
supportthemaintenancerequirementsanticipatedwi ththe
supportcontract.
Analysis:FleetManagementsubmittedarequestforbidsthrou ghthe
ProcurementDepartmentutilizingtheDemandStar
electronicbidsystemwhichoffersnationwidebidc overage.
TheProcurementDepartmentreceivedquotesbackfro mtwo
(2)vendors.Areviewofthebidreceivedshowstha tBobby
JonesFordwasthelowestbidderonbiditem07-199 with
$43,621.00(each).LegacyFordofMcDonough,Georgi a,
submittedabidof$44,994.00each.A“tabsheet”i sattached
forreview.
FinancialImpact:Eachtruckwillcost$43,621.00foratotalcostof
$130,863.00.TheUtilitiesDepartmenthasidentifie dfunds
withinthereCapitalaccountforthepurchase.
Alternatives:1.Approvetheawardtothelowestbidder,BobbyJo nesFord
ofAugusta,Georgia.2.ApprovetheawardtoLegacy Ford
ofMcDonough,Georgia.3.Disapprovetherequest.
Cover Memo
Item # 41
Recommendation:ApprovethepurchaseofthreeF-450CrewServiceTr ucks
fortheUtilitiesDepartment–ConstructionandMai ntenance
Divisionatatotalcostof$130,863.00tosupport theFort
Gordoncontract.
Fundsare
Availableinthe
Following
Accounts:
506-04-3110-54-22210
REVIEWEDANDAPPROVEDBY :
Finance.
Procurement.
Administrator.
ClerkofCommission
Cover Memo
Item # 41
15000 GVW TRUCKS
BID 07-199 Bobby Jones Bobby Jones Legacy Bobby Jones Legacy
Ford Ford Ford Ford Ford
Year 2008 Alt Wheelbase 2008
Brand Ford Ford
Model F450 F450
Delivery Date 120 Days 125 Days
189" WB 201" WB
5.01 Price -RC-4x2 $26,182.00 $25,251.00 $25,230.00
141" WB 165" WB
5.02 Price - RC-4x4 $29,244.00 $29,410.00 $28,517.00
162" WB 186" WB
5.03 Price - EC-4x2 $28,219.00 $28,398.00 $28,505.00
162" WB 186" WB
5.04 Price - EC-4x4 $31,364.00 $31,542.00 $30,649.00
176" WB 200" WB
5.05 Price - CC-4x2 $29,194.00 $29,338.00 $28,510.00 5.05 $29,338.00 $28,510.00
176" WB 200" WB
5.06 Price - CC-4x4 $32,297.00 $32,432.00 $31,584.00
5.07 Limited Slip Rear Axle 299.00 360.00 5.07 299.00 360.00
5.08 HD Cooling Package 0.00 0.00 5.08 0.00 0.00
5.09 HD Electrical Package 0.00 0.00 5.09 0.00 0.00
5.10 HD Suspension Package 0.00 160.00 5.10 0.00 160.00
5.11 Rear Seat Deleated n/a n/a
5.12 Trailer Tow Mirrors 0.00 0.00 5.12 0.00 0.00
5.13 Roof Clearance Lights 0.00 0.00 5.13 0.00 0.00
5.14 Speed Control/Tilt Steering 320.00 395.00
5.15 Skid Plate Package 83.00 365.00
5.16 PTO for Transmission 208.00 260.00
6.00 OUTFITTER'S SPECIALTY ITEMS
6.01 Fire Extinguisher 34.00 125.00 6.01 34.00 125.00
6.02 Three Plug Outlet Receptacle 40.00 55.00 6.02 40.00 55.00
6.03 Electric Brake Controller 120.00 175.00 6.03 120.00 175.00
6.04 11' Service Body 6,550.00 7,549.00 6.04 6,550.00 7,549.00
6.05A 11' Crane Service Body 8,600.00 12,542.00
6.05B Service Crane 7,600.00 9,639.00
6.06 J Hooks and Railing 140.00 310.00 6.06 140.00 310.00
6.07 Panel Top-60"3,750.00 4,100.00
6.08 Panel Top-72"4,300.00 4,300.00 6.08 4,300.00 4,300.00
6.09 Service Body Bumper-Ball 380.00 185.00
6.10 Service Body Bumper-Pintle 275.00 220.00 6.10 275.00 220.00
6.11 Stake Body 3,800.00 4,310.00
6.12 Tommy Gate Lift 2,125.00 2,100.00
6.13 Single Spotlight 255.00 395.00
6.14 Dual Spotlights 510.00 780.00 6.14 510.00 780.00
6.15 Toolbox-Aluminum 230.00 445.00
6.16 Class IV Trailer Hitch 250.00 315.00
6.17 Trailer Wiring 25.00 70.00 6.17 25.00 70.00
6.18 Trailer Ball 10.00 35.00
6.19 Pintle Hook-Single 85.00 285.00
6.20 Pintle Hook-Dual Purpose 120.00 395.00
6.21 Pipe Vise-Rigid Model 40195 200.00 285.00 6.21 200.00 285.00
6.22 Spot Mirrors 0.00 0.00 6.22 0.00 0.00
6.23 Window Tint-RC 90.00 95.00
6.24 Window Tint-EC 100.00 125.00
6.25 Window Tint-CC 130.00 150.00 6.25 130.00 150.00
6.26 Safety Cone Holder 75.00 95.00
6.27 Safety Cones-4 95.00 185.00 6.27 95.00 185.00
7.00 ALERT WARNING SYSTEMS
7.01 Backup Alarm 40.00 75.00 7.01 40.00 75.00
7.02 Magnetic Strobe Light 301.00 788.00
7.03 LED Flashing Cab Light 391.00 725.00 7.03 391.00 725.00
7.04 Traffic Advisor-Single 567.00 795.00
7.05 Traffic Advisor-Dual 1,134.00 960.00 7.05 1,134.00 960.00
Total $43,621.00 $44,994.00
FOR ALL DEPARTMENTS-15,000 GVW TRUCKS-BID OPENING DECEMBER 11 @ 11:00
Attachment number 1
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Item # 41
15000 GVW TRUCKS
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CommissionMeetingAgenda
2/5/20082:00PM
VariousLandBankOwnedProperty
Department:
Caption:MotiontoapproveabatementofallCountyAdValore m
Taxesonallortheportionofthepropertiesacqui redby
Augusta-RichmondCountyin2007asshownbelow.
Background:Forvariousreasons,theCountypurchasedthefollo wing
propertiesorportionsthereofin2007andisreque stingthat
theCountyAdValoremTaxesbeabated.
Analysis:
FinancialImpact:
Alternatives:Donotapprove
Recommendation:Approve
Fundsare
Availableinthe
Following
Accounts:
N/A
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 42
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CommissionMeetingAgenda
2/5/20082:00PM
AbandonmentofMulherinStreet
Department:CountyAttorney
Caption:Motionto abandonMulherinStreetbetweenBemanand
DruidParktoPaineCollege.(ApprovedbyEngineering
ServicesCommitteeJanuary30,2008)
Background:MulherinStreetbeginsatBemanStreetandendsat Druid
ParkAvenueasshownontheattachedExhibitA.It runs
paralleltoandliesbetweenMcNallyStreetandCen tral
AvenueasshownontheattachedExhibitB.PaineC ollege
ownsthelandonbothsidesofMulherinStreetwith athletic
fieldsandagymnasiumoneachside,respectively.Paine
Collegedesirestheabandonmentofthispropertyto facilitate
theconstructionofanewHealthEducationAthletic and
LearningComplex.AbandonmentofMulherinStreetw ill
allowthenewfacilitytobeconnectedtotheresto fthe
campuswithouttheintrusionoftraffic.
Analysis:Becauseasingleownerownsalloftheadjacentpro perty,
thereisnoconcernthatabandonmentwillblockegr essor
accesstoanypropertyowner.
FinancialImpact:Anappraisalisbeingperformedandthemarketvalu e
assignedbythatappraisalwillbeutilizedinthe saleof
MulherinStreetifabandoned.
Alternatives:EitherapproveordenythemotiontoabandonMulher in
Street.
Recommendation:ApprovethemotiontoabandonMulherinStreet
Fundsare
Availableinthe
Following
Cover Memo
Item # 43
Accounts:
REVIEWEDANDAPPROVEDBY :
Administrator.
ClerkofCommission
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CommissionMeetingAgenda
2/5/20082:00PM
AcquisitionofRight-of-WayandEasementAlexander DriveProjectGregoryP.RudyandSusan
R.Rudy
Department:CountyAttorney
Caption:Motionto approveanOptionforthepurposeofacquiringa
Right-of-WaybetweenGregoryP.RudyandSusanR.R udy
asowner,andAugusta,Georgia,asoptionee,incon nection
withtheAlexanderDriveProject,for0.010acre(4 56.63sq.
ft.)infeeand(209.97sq.ft.)ofpermanentconst ructionand
maintenanceeasementforthefollowingpropertyloc atedat
2807BrickrunWayforapurchasepriceof$31,800.0 0.
(ApprovedbyEngineeringServicesCommitteeJanuary
30,2008)
Background:Thepropertyownerhasagreedtoconveyacertainr ight-of-
wayandeasementtoAugusta,Georgia,fortheAlexa nder
Driveproject.
Analysis:Thepurchaseofthereferencedpropertyisnecessar yforthe
project.
FinancialImpact:Thecostsnecessaryforthispurchasewillbecover edunder
theprojectbudget.
Alternatives:Denythemotiontoapprovethepurchaseoftherefe renced
property.
Recommendation:Approvethemotiontopurchasethereferencedprope rty.
Fundsare
Availableinthe
Following
Accounts:
Cover Memo
Item # 44
REVIEWEDANDAPPROVEDBY :
Administrator.
ClerkofCommission
Cover Memo
Item # 44
Item # 44
Item # 44
CommissionMeetingAgenda
2/5/20082:00PM
AwardconstructioncontractforAugustaUtilitiesD epartmentbondproject10151630System36 ”
watermainphaseIIproject.
Department:Utilities
Caption:Motionto approve awardofconstructionintheamountof
$3,558,586.63toBlairConstructionCompanyforthe 630
System36”PhaseIIwatermainproject.Biditem#07-203.
(ApprovedbyEngineeringServicesCommitteeJanuary
30,2008)
Background:The630System36”watermainprojectislocatedbe tween
theValleyParkSubdivisionoffofWrightsboroRd.and
parallelstheCSXrailroaduntilitendsatthelim itsof
connectiontosupplytheFt.GordoneffortsinAugu sta
RichmondCounty,Georgia.Theprojectwillprovide an
additionalwatermainsupplytothewesternportion ofthe
city’sinfrastructuretosatisfythedemandsofthe growthin
Augustaaswellsupportthemainfeedtosupply
Ft.Gordon.Theprojectentailsapproximately14,000 linear
feetof36”watermainthatwillservicethatporti onofthe
cityandincreasetheexistingservicefeedsthata realready
understrainofhighdemands,aswellapproximately 1,200
linearfeetof8”watermainthatwillserviceane xistingarea
betweenBartonChapelRdandtheCSXRailroadthat
currentlyhasnoaccesstothecity’swaterinfrast ructure.The
mainwillbeconstructedbyconnectingtothe36”i nstalled
watermainpipeextendingfromthelimitsofAugust aState
University’sUniversityVillageandtravelacours ethrough
theValleyParkSubdivisionuntilreachingtheCSX railroad
whereitthentravelscrosscountrypastBartonCha pelRdto
connecttoa30”watermain.
Analysis:BlairConstructionCo.submittedanacceptablebid package
andwasthelowestbidderwhowasqualified.Thest affofthe
utilitiesdepartmentmetwiththedesignengineerin gfirm,
CranstonEngineeringGroup,Inc.forthebidtabula tionsand
itwasrecommendedthattheawardgotoBlairConst ruction
Cover Memo
Item # 45
Co.
FinancialImpact:Thebidsubmittedforthisprojectwas$3,558,586.6 3.These
fundsareavailablefromthefollowingaccount:511 043410-
5425110/80310151-5425110
Alternatives:1.Rejectallbids,whichwoulddelaytheprojecta ndthe
constructionofthewatermainanddemandrelieffo rthe
utilityinfrastructureinthewesternportionofth ecity.2.
AwardthecontracttoBlairConstructionCo.
Recommendation:ItisrecommendedtoawardthecontracttoBlair
ConstructionCo.intheamountof$3,558,586.63
Fundsare
Availableinthe
Following
Accounts:
Fundsareavailableinthefollowingaccount:51104 3410-
5425110/80310151-5425110
REVIEWEDANDAPPROVEDBY :
Finance.
Procurement.
Administrator.
ClerkofCommission
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CommissionMeetingAgenda
2/5/20082:00PM
AwardContractforShingleRoofReplacement–Healt hDepartmentCampusonNorthLeg
Department:PublicServices-FacilitiesManagement
Caption:Motionto approveawardofthecontractforShingleRoof
ReplacementfortheHealthDepartmentComplexonNo rth
LegRoad(BuildingsF,G,H,&I)tothelowbidder ,
SouthernRoofingandInsulatingCo.,Inc.intheam ountof
$33,000.(ApprovedbyEngineeringServicesCommittee
January30,2008)
Background:AugustapurchasedtheHealthDepartmentcomplexon North
LegRoadyearsagoandleasesittotheRichmondCo unty
HealthDepartmentforanominalfee.Aspartofthe
agreement,Augustaagreedtoretainresponsibility formajor
maintenanceitems.Thesebuildingswereconstructed in1974
andareinneedofroofreplacement.
Analysis:ARequestforBids(RFB),BidItem07-190wasissue dfor
thisproject.Responseswerereceivedfromfourfir ms.
SouthernRoofingandInsulatingCompany,Inc.wast he
lowestbidderandislocatedinAugusta.
FinancialImpact:Thecostofthecontractis$33,000.00,tobefunde dfrom
SPLOST,PhaseI,GeneralLedgerNumber272-01-6215,Job
LedgerNumber207-27-2005.
Alternatives:1.ApproveawardofthecontractforShingleRoof
ReplacementfortheHealthDepartmentComplexonNo rth
LegRoad(BuildingsF,G,H,&I)tothelowbidder ,
SouthernRoofingandInsulatingCo.,Inc.intheam ountof
$33,000.2.Donotapprovetheaward.
Recommendation:#1.ApproveawardofthecontractforShingleRoof
ReplacementfortheHealthDepartmentComplexonNo rth
LegRoad(BuildingsF,G,H,&I)tothelowbidder ,
Cover Memo
Item # 46
SouthernRoofingandInsulatingCo.,Inc.intheam ountof
$33,000.
Fundsare
Availableinthe
Following
Accounts:
Thecostofthecontractis$33,000.00,tobefunde dfrom
SPLOST,PhaseI,GeneralLedgerNumber272-01-6215,Job
LedgerNumber207-27-2005.
REVIEWEDANDAPPROVEDBY :
Finance.
Administrator.
ClerkofCommission
Cover Memo
Item # 46
CommissionMeetingAgenda
2/5/20082:00PM
AwardContracttoReplaceCanopyFabricattheJess yeNormanAmphitheater
Department:PublicServices-FacilitiesManagement
Caption:Motionto approveawardofthecontractforreplacingthe
canopyfabricattheJessyeNormanAmphitheaterto theonly
bidder,AugustaCanvas,intheamountof$22,665.
(ApprovedbyEngineeringServicesCommitteeJanuary
30,2008)
Background:ThefabricontheBandcanopyattheJessyeNorman
Amphitheaterwasinstalledatthetimeofinitialc onstruction
over15yearsago.Thisissignificantlybeyondthe
reasonablelifeexpectancyofafabriccover.Ther ipsand
tearsintheexistingcanopyareunattractiveandh avea
negativeimpactonAugusta’sabilitytoleasethis venuefor
privateevents.ReplacementiswarrantedandtheAu gusta
Commissionapprovedreplacementwhentheyreallocat ed
SPLOSTIfundsin2007.
Analysis:RequestforBids(BidItem07-184)wasissuedwith abid
duedateofNovember14,2007.Onebidwasreceived ,but
wasdeemednoncompliantforlackofsignature.The RFB
wasreissuedasRFB07-184AwithbidsdueDecember 27,
2007.Onebidwasreceived.Theprojectwasadverti sedin
accordancewithAugustaProcurementguidelinestwic e,the
bidderisqualifiedandtheproductmeetsspecifica tions.
FinancialImpact:Thecostofthecontractis$22,665.00,tobefunde dfrom
SPLOSTPhaseI,GeneralLedgerNumber272-01-6215,Job
LedgerNumber207-27-2002.
Alternatives:1.Approveawardofthecontractforreplacingthe canopy
fabricattheJessyeNormanAmphitheatertotheonl ybidder,
AugustaCanvas,intheamountof$22,665.2.Donot
approvetheaward.
Cover Memo
Item # 47
Recommendation:#1.Approveawardofthecontractforreplacingthe canopy
fabricattheJessyeNormanAmphitheatertotheonl ybidder,
AugustaCanvas,intheamountof$22,665.
Fundsare
Availableinthe
Following
Accounts:
FundsareavailableinSPLOSTPhaseI-GeneralLed ger
Number272-01-6215,JobLedgerNumber207-27-2002.
REVIEWEDANDAPPROVEDBY :
Finance.
Administrator.
ClerkofCommission
Cover Memo
Item # 47
CommissionMeetingAgenda
2/5/20082:00PM
CambridgeSectionTwelve-A
Department:EngineeringDepartment-AbieL.Ladson,P.E.-Direc tor
Caption:Motionto approvethedeedsofdedication,maintenance
agreements,androadresolutionsubmittedbythe
EngineeringandAugustaUtilitiesDepartmentsfor
CambridgeSubdivision,SectionTwelve-A.(Approvedby
EngineeringServicesCommitteeJanuary30,2008)
Background:ThefinalplatwasapprovedbytheCommissionon
September20,2005.Thesubdivisiondesignandpla t,
includingthestormdrainsystem,havebeenreviewe dand
acceptedbyourengineeringstaffandtheconstruct ionhas
beenreviewedbyourinspectors.TheUtilitiesDepa rtment
hasinspectedandreviewedthewaterandsanitarys ewer
installations,andherebyrequestsacceptanceofth eutility
deedandmaintenanceagreementofsame.
Analysis:Thissectionmeetsallcodes,ordinancesandstanda rds.There
arenowetlandsor100-yearfloodplainboundaries involved
inthissection.Acceptanceofsaidutilitydeedsh alldedicate,
asrequired,thewaterandsanitarysewermainsalo ngwith
theapplicableeasementstoAugusta,Georgia,foro peration
andmaintenance.
FinancialImpact:Byacceptingthisroad,waterandsanitarysewerin stallations
intotheCountysystemandafterthe18-monthmaint enance
warrantybythedeveloper/contractorhasexpired,a llfuture
maintenanceandassociatedcostswillbebornebyA ugusta,
Georgia.Byacceptanceoftheutilitydeedandmain tenance
agreement,positiverevenuewillbegeneratedfrom thesale
ofwaterandsanitarysewertapsandmonthlybillin gofsame.
Alternatives:1.Approvethedeedsofdedication,maintenanceagr eements,
androadresolutionsubmittedbytheEngineering,a nd
AugustaUtilitiesDepartmentsforCambridgeSubdivi sion,
Cover Memo
Item # 48
SectionTwelve-A.2.Donotapproveandrisklitiga tion.
Recommendation:ApproveAlternativeNumberOne.
Fundsare
Availableinthe
Following
Accounts:
Notrequiredatthistime.
REVIEWEDANDAPPROVEDBY :
Administrator.
ClerkofCommission
Cover Memo
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CommissionMeetingAgenda
2/5/20082:00PM
CambridgeSectionTwelve-B
Department:EngineeringDepartment-AbieL.Ladson,P.E.,Direct or
Caption:Motionto approvethedeedsofdedication,maintenance
agreements,androadresolutionssubmittedbythe
EngineeringandAugustaUtilitiesDepartmentsfor
CambridgeSubdivision,SectionTwelve-B.(Approvedby
EngineeringServicesCommitteeJanuary30,2008)
Background:ThefinalplatwasapprovedbytheCommissiononO ctober
18,2005.Thesubdivisiondesignandplat,includin gthe
stormdrainsystem,havebeenreviewedandaccepted byour
engineeringstaffandtheconstructionhasbeenrev iewedby
ourinspectors.TheUtilitiesDepartmenthasinspec tedand
reviewedthewaterandsanitarysewerinstallations ,and
herebyrequestsacceptanceoftheutilitydeedand
maintenanceagreementofsame.
Analysis:Thissectionmeetsallcodes,ordinancesandstanda rds.There
arenowetlandsor100-yearfloodplainboundaries involved
inthissection.Acceptanceofsaidutilitydeedsh alldedicate,
asrequired,thewaterandsanitarysewermainsalo ngwith
theapplicableeasementstoAugusta,Georgia,foro peration
andmaintenance.
FinancialImpact:Byacceptingtheseroads,waterandsanitarysewer
installationsintotheCountysystemandafterthe 18-month
maintenancewarrantybythedeveloper/contractorha s
expired,allfuturemaintenanceandassociatedcost swillbe
bornebyAugusta,Georgia.Byacceptanceoftheuti litydeed
andmaintenanceagreement,positiverevenuewillbe
generatedfromthesaleofwaterandsanitarysewer tapsand
monthlybillingofsame.
Alternatives:1.Approvethedeedsofdedication,maintenanceagr eements,
androadresolutionssubmittedbytheEngineering,and
Cover Memo
Item # 49
AugustaUtilitiesDepartmentsforCambridgeSubdivi sion,
SectionTwelve-B.2.Donotapproveandrisklitiga tion.
Recommendation:ApproveAlternativeNumberOne.
Fundsare
Availableinthe
Following
Accounts:
Notrequiredatthistime.
REVIEWEDANDAPPROVEDBY :
Administrator.
ClerkofCommission
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CommissionMeetingAgenda
2/5/20082:00PM
Condemnation-O.Z.andPetraHenry
Department:CountyAttorney-StephenE.Shepard,Attorney
Caption:Motionto authorize condemnationofaportionofproperty
#139-0-389-00-02948ArrowwoodCircle,whichisown ed
byO.Z.andPetraHenryfor1,627Sq.FeetofTempo rary
Easement.AUDProject:50202HorsepenSanitarySewe r,
Phase2ImprovementProject.(ApprovedbyEngineering
ServicesCommitteeJanuary30,2008)
Background:Theappraisedvalueoftheeasementis$98.00.Mr.Henryis
unreachable,itisnottimelytocontinuenegotiati ons.
Analysis:Condemnationisrequiredinordertoaquireeasemen t.
FinancialImpact:Thenecessarycostswillbecoveredbyprojectbudg et.
Alternatives:Denytheauthorizationtocondemn.
Recommendation:Approvetheauthorizationtocondemn.
Fundsare
Availableinthe
Following
Accounts:
G/L510043420-5411120J/L80250202-5411120
REVIEWEDANDAPPROVEDBY :
Administrator.
ClerkofCommission
Cover Memo
Item # 50
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CommissionMeetingAgenda
2/5/20082:00PM
Condemnation-RaymondD.Brigham
Department:CountyAttorney-StephenE.Shepard,Attorney
Caption:Motionto authorizecondemnationofaportionofProperty#
140-0293-00-02811PepperdineDrive,whichisowned by
RaymondD.Brighamfor2,393Sq.FeetforaPermane nt
Easementand1,940Sq.FeetofTemporaryEasement.AUD
Project:50202HorsepenSanitarySewer,Phase2
Improvement.(ApprovedbyEngineeringServices
CommitteeJanuary30,2008)
Background:Theappraisedvalueoftheeasementis$1,917.00.T heowner
hasnotrespondedregardingthismatteranditisn ottimelyto
continuenegotiations.
Analysis:Condemnationisrequiredinordertoaquiretheeas ement.
FinancialImpact:Thenecessarycostswillbecoveredbyprojectbudg et.
Alternatives:Denytheauthorizationtocondemn.
Recommendation:Approveauthorizationtocondemn.
Fundsare
Availableinthe
Following
Accounts:
G/L510043420-5411120J/L80250202-5411120
REVIEWEDANDAPPROVEDBY :
Administrator.
ClerkofCommission
Cover Memo
Item # 51
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CommissionMeetingAgenda
2/5/20082:00PM
DevelopmentofTEECenterandApprovalofTransport ationandTourismFee
Department:Administrator
Caption:Motionto authorizeRFPforselectionofadeveloperand
approvalofadevelopmentagreementfordesignand
constructionoftheTEECenterandapprovalof
TransportationandTourismFeeOrdinanceforHerita geArea
Developmentwiththefollowinglanguagechanges:F orfifty
(50)yearsfollowingimplementationoftheseprovis ions,
unlessextendedhereafter,$750,000.00peryearof thefunds
generatedshallbeallocatedtotheenhancementoft he Laney
WalkerandBethlehem HeritageDistrict.andunderFund
Uses,TheCommitteeshallfirst fundratherthantheword
address.(ApprovedbyEngineeringServicesJanuary30,
2008)
Background:Seecaption.
Analysis:N/A
FinancialImpact:N/A
Alternatives:Donotapprove.
Recommendation:ApprovethemotiontogoforwardwithRFPaswella s
TransportionandTourismFeeOrdinance.
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
Cover Memo
Item # 52
ClerkofCommission
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CommissionMeetingAgenda
2/5/20082:00PM
ExtensionJJ&GContractSA#4AgendaItem
Department:AbieL.Ladson,P.E.,Director
Caption:Motionto approveSupplementalAgreementNumberFour
intheamountof$515,000.00,therebyauthorizingt he
EngineeringDepartmenttoextendthecurrentagreem ent
withJordan,Jones&Goulding(JJG)forthreeyears to
provideprojectmanagementsupportviastaffaugmen tation,
tobefundedfromSPLOSTPhaseVAdministration
contingency(325-04.1197-6011110).Contingentupon
receiptandreviewofexecuteddocuments.(Approvedby
EngineeringServicesCommitteeJanuary30,2008 )
Background:Augusta-RichmondCounty(ARC)isresponsibleforPre -
constructionactivitiesonseveralGDOTprojectsin cluding
St.Sebastian,WindsorSpringRoad,AlexanderDrive and
WrightsboroRoad.Theseprojectsareinvarioussta gesof
developmentandrequireefficientandeffectiveint eraction
andcoordinationbetweenGDOT,ARCandtherespecti ve
designconsultants.
Analysis:OnJune7,2005,theCommissionapprovedtheinitia l
agreementwithJJGforDavidGriffithtoprovidest aff
supportasProjectManager.Thisagreementhasprov entobe
veryeffectiveandbeneficialtotheEngineeringDe partment.
HisknowledgeoftheGDOTprocessesandunderstandi ngof
howtorequestassistanceonprojectshasresultedi nsaving
theEngineeringDepartmentmillionsofdollars.He hasalso
beensuccessfulinfindingandsecuringfundsforp rojects
aftertheoriginalfundsfortheseprojectshadbee n
reallocatedtootherprojects
FinancialImpact:AdequatefundsexistintheSPLOSTPhaseVadminist ration
Contingencyaccount(325-041197-6011110Contingency )
whichwouldbetransferredto(325-041197-5211110
ConsultantMgmt)tosupportthisactivity.
Cover Memo
Item # 53
Alternatives:1.ApproveSupplementalAgreementNumberFourinth e
amountof$515,000.00,therebyauthorizingtheEngi neering
DepartmenttoextendthecurrentagreementwithJor dan,
Jones&Goulding(JJG)forthreeyearstoprovidep roject
managementsupportviastaffaugmentation,tobefu nded
fromSPLOSTPhaseVAdministrationcontingency(325-
04.1197-6011110).Contingentuponreceiptandrevie wof
executeddocuments.2.DenyandacknowledgethatAR C
managedGDOTprojectsmayexperiencedelays.
Recommendation:ApproveAlternativeNumberOne.
Fundsare
Availableinthe
Following
Accounts:
325-04.1197-6011110
REVIEWEDANDAPPROVEDBY :
Finance.
Administrator.
ClerkofCommission
Cover Memo
Item # 53
(SA02 – For changes greater than $20,000) April 2005
AUGUSTA-RICHMOND COUNTY
DEPARTMENT OF PUBLIC WORKS & ENGINEERING
SUPPLEMENTAL AGREEMENT
Project No. N/A
SUPPLEMENTAL AGREEMENT NO. 4
P.O 113792
WHEREAS, We, Jordan, Jones & Goulding, Inc., Consultant, entered into a contract with
Augusta-Richmond County on June 7, 2005, for Project Management Support associated with
the “Temporary Professional Services Support”, File Reference No. 07-005 (A), and
WHEREAS, certain revisions to the design requested by Augusta-Richmond County are not
covered by the scope of the original contract, we desire to submit the following Supplemental
Agreement to-wit:
Professional advice and consulting service regarding project
management support via staff augmentation.
It is agreed that as a result of the above described modification the contract amount is increased
by $515,000 from $390,000 to a new total of $905,000.
Any modifications to submittal dates shall be as identified in the attached proposal. This
agreement in no way modifies or changes the original contract of which it becomes a part, except
as specifically stated herein.
NOW, THEREFORE, We, Jordan, Jones & Goulding, Inc., Consultant, hereby agree to said
Supplemental Agreement consisting of the above mentioned items and prices, and agree that this
Supplemental Agreement is hereby made a part of the original contract to be performed under
the specifications thereof, and that the original contract is in full force and effect, except insofar
as it might be modified by this Supplemental Agreement.
This day of , 200 .
RECOMMEND FOR APPROVAL:
CITY OF AUGUSTA-RICHMOND COUNTY JORDAN, JONES & GOULDING, INC.
AUGUSTA, GEORGIA
Deke S. Copenhaver, Mayor Kenneth L. Anderson, Sr. Vice-President
Approved: Date Approved: Date
[ATTACHED CORPORATE SEAL]
ATTEST: ATTEST:
Title: Title:
Attachment number 1
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CommissionMeetingAgenda
2/5/20082:00PM
JamesB.MesserlyWPCPProject–Soils&Materials TestingContract(RFQ07-196)
Department:Utilities
Caption:Motionto rejecttheproposalsandrequestanotherRFQ
relativetothecontracttoprovidesoilsandmater ialstesting
servicesfortheJamesB.MesserlyWaterPollution Control
PlantProject(RFQ#07-196)inanamountnottoexc eed
$371,394.00.(ApprovedbyEngineeringServices
CommitteeJanuary30,2008)
Background:TheUtilitiesDepartmentisoverseeingtheJamesB.
MesserlyWaterPollutionControlPlant2003Master Plan
ImplementationPhase1Project.Onecommoncomponen ton
aconstructionprojectofthismagnitudeandcomple xityisto
haveamaterialstestingprogramtoensureproperm aterials
andinstallationmethodsarebeingused.TheUtilit ies
Departmentisusingthisstandardonallourbondp rojects.
TheProcurementDepartmentissuedRequestfor
QualificationsItem#07-196toprocuretheseservi cesfor
thisproject.ResponsestotheRFQwerereceivedf romthree
(3)firmsaslistedbelow:MCSquared,Inc.$371,394.00
CSRATestingResponserejectedduetonon-conforman ce
QoreResponserejectedduetolatesubmittal
Analysis:Thefirmthatsubmittedtheonlytimelyandconform ing
responsetotheRFQiscurrentlyengagedinprovidi ngthe
sameservicesfortheHighlandAvenueWaterTreatme nt
PlantExpansionproject.Wehavereviewedtheir
performancewithpersonnelinvolvedinthatproject andfind
theyareperformiongtheworkwell.Wehavealsoco mpared
thecostsproposedfortheHighlandAvenueproject andfor
thisproject.Theircostproposalappearstobein linewith
currentcostwithareasonableadjustmentforinfla tionsince
thebeginningoftheHighlandAvenueproject.The
ProcurementDeparmenthasadvisedusthatitwould be
appropriatetoawardthiscontracttothesingleti melyand
conformingrespondertotheRFQifwearesatisfied thatthey
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Item # 54
arequalifiedandiftheircostproposalisreasona ble.Based
onouranaylsiswebelievethatMCSquared,Inc.is qualified
toperformtherequiredworkandtheircostproposa lis
reasonable.
FinancialImpact:Basedonthescheduledprojectdurationandthepro jected
numberofanalysesrequiredthetotalanticipatedc ostshould
notexceed$371,394.00fromaccount511043420-52131 19
80280130-5213119.
Alternatives:1)AcceptthetimelyandconformingproposalofMC
Squared,Inc.2)Rejecttheproposalandissueanot herRFQ
fortheseservices(notrecommended).
Recommendation:WerecommendtheCommissionauthorizeawardand
executionofacontractwithMCSquaredInc.topro videsoils
andmaterialstestingservicesfortheJamesB.Mes serly
WaterPollutionControlPlantProject(RFQ#07-196)inan
amountnottoexceed$371,394.00.
Fundsare
Availableinthe
Following
Accounts:
2004BondFundAccount511043420-521311980280130-
5213119
REVIEWEDANDAPPROVEDBY :
Finance.
Procurement.
Administrator.
ClerkofCommission
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CommissionMeetingAgenda
2/5/20082:00PM
MorrisMuseumsignrequest
Department:PlanningCommission
Caption:Motionto approvearequestfromtheMorrisMuseumofArt
toplaceasignonCityownedlandattheintersect ionof
TatnallandTenthStreets.(ApprovedbyEngineering
ServicesCommitteeJanuary30,2008)
Background:Applicantwantstoplaceanunlighted84”highiden tification
signadvertisingtheMorrisMuseumofArtatthis
location.Attachment1isadiagramofthesignand
attachment2isamapshowingthelocation.Attachm ent3is
aletterofexplanationandjustification.Attachme nt4isa
copyofSection3-8-12ofthecodewhichrequiresa permit
forerectinganystructureonpublicland.Sinceth ecodedoes
notprovideguidanceonthecriteriaortheprocedu refor
obtainingsuchapermittheitemhasbeenplacedon the
Committeeagenda.
Analysis:TheapplicanthasbeensenttotheTrafficEngineer forhis
analysisofthepotentialimpact.
FinancialImpact:None
Alternatives:Approveordeny
Recommendation:Dependentonpublicimpactandtrafficengineering analysis
Fundsare
Availableinthe
Following
Accounts:
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Item # 55
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
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CommissionMeetingAgenda
2/5/20082:00PM
PinehurstSectionOnePhaseTwo
Department:EngineeringDepartment-AbieL.Ladson,P.E.-Direc tor
Caption:Motionto approvethedeedsofdedication,maintenance
agreements,androadresolutionssubmittedbythe
EngineeringandAugustaUtilitiesDepartmentsforP inehurst,
SectionOne,PhaseTwo.(ApprovedbyEngineering
ServicesCommitteeJanuary30,2008)
Background:ThefinalplatwasapprovedbytheCommissiononA ugust
16,2005.Thesubdivisiondesignandplat,includin gthe
stormdrainsystem,havebeenreviewedandaccepted byour
engineeringstaffandtheconstructionhasbeenrev iewedby
ourinspectors.TheUtilitiesDepartmenthasinspec tedand
reviewedthewaterandsanitarysewerinstallations ,and
herebyrequestsacceptanceoftheutilitydeedand
maintenanceagreementofsame.
Analysis:Thissectionmeetsallcodes,ordinancesandstanda rds.There
arenowetlandsor100-yearfloodplainboundaries involved
inthissection.Acceptanceofsaidutilitydeedsh alldedicate,
asrequired,thewaterandsanitarysewermainsalo ngwith
theapplicableeasementstoAugusta,Georgia,foro peration
andmaintenance.
FinancialImpact:Byacceptingtheseroads,waterandsanitarysewer
installationsintotheCountysystemandafterthe 18-month
maintenancewarrantybythedeveloper/contractorha s
expired,allfuturemaintenanceandassociatedcost swillbe
bornebyAugusta,Georgia.Byacceptanceoftheuti litydeed
andmaintenanceagreement,positiverevenuewillbe
generatedfromthesaleofwaterandsanitarysewer tapsand
monthlybillingofsame.
Alternatives:1.Approvethedeedsofdedication,maintenanceagr eements,
androadresolutionssubmittedbytheEngineering,and
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Item # 56
AugustaUtilitiesDepartmentsforPinehurst,Sectio nOne,
PhaseTwo.2.Donotapproveandrisklitigation.
Recommendation:ApproveAlternativeNumberOne.
Fundsare
Availableinthe
Following
Accounts:
Notrequiredatthistime.
REVIEWEDANDAPPROVEDBY :
Administrator.
ClerkofCommission
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CommissionMeetingAgenda
2/5/20082:00PM
PlanningCommission
Department:PlanningCommission
Caption: Z-07-102–ArequestforconcurrencewiththeAugusta-
RichmondCountyPlanningCommissionto approvewith
thefollowingconditions1)the SpecialException shallbe
limitedtothetrans-loadingofsodiumbi-sulfites olution
andmanufactureofAquaammoniasolution.Component sto
manufactureaquaammoniawouldbestoredonsitein
storagetanks;2)thesitewillbeinfullconforma ncewiththe
Augusta-RichmondCountyFloodOrdinancewhichwill
requireallbuildingsandequipmenttobeaminimum ofthree
(3)feetabovethebasefloodelevationbeforeaBu siness
Licenseshallbeissued;and3)24hoursecurity,w hichmay
consistofmonitoredsecuritycamerasorpersonnel onsite,
shallbemaintainedatalltimes;apetitionbySo uthern
Ionicsrequestingachangeofzoningfrom ZoneA
(Agriculture)toZoneHI(HeavyIndustry)withaSp ecial
ExceptionperSection24-2toallowaninorganicchemical
manufacturingplantaffectingpropertycontaining
approximately8.9acresandisknownas 1724Lumpkin
RoadExtension .(TaxMap111Parcel023)DISTRICT2
(DeferredfromtheJanuary15,2008meeting)
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Cover Memo
Item # 57
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
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Item # 57
CommissionMeetingAgenda
2/5/20082:00PM
RatifyEmergencyPurchaseOrderforWaterLineRepl acementattheMunicipalBuilding
Department:PublicServices
Caption:Motionto ratifyEmergencyPurchaseOrderP144815inthe
amountof$57,800.00totheMenkCompanytoreplace the
waterlinesandrelatedvalvessupplyingdomestica ndfire
protectionwatertotheMunicipalBuilding.(Approvedby
EngineeringServicesCommitteeJanuary30,2008)
Background:InlateAugust,2007,the4”copperlinesupplying waterto
theMunicipalBuildingruptured.EmployeesfromFa cilities
Management,AugustaUtilitiesandColumbiaMechanic al,a
contractor,wereabletoeffecttemporaryrepairst hatallowed
thebuildingtoremaininserviceuntilpermanentr epairs
couldbecompleted.Immediatelyfollowingcomplet ionof
thetemporaryrepairs,FacilitiesManagementprepar eda
scopeofworkandsolicitedpricingfromanumbero f
vendorstocompletepermanentrepairsonanemergen cy
basis,pendingidentificationoffunds.Thenature ofthe
workrequiredthatthecontractorbelicensedforu tilitywork
aswellasplumbing.Threevendorsexpressedintere stinthe
work.However,onlytwosubmittedpricing.TheMe nk
Companywasthelowestpricesubmitted.OnDecember
27th,thetemporarymeasuresfailedforcingclosure ofthe
MunicipalBuildingat11:00a.m.Temporaryrepairs were
implementedbyAugustaUtilities,andtheAdministr ator
authorizedstafftoproceedwithreplacementofthe aging
linesonanemergencybasisinaccordancewithSect ion1-10-
50oftheAugusta-RichmondCountyCode(SeeAttachm ent
1).Weengagedtheservicesofthecontractorthat submitted
thelowpriceforthescopeofwork.
Analysis:Wehavenooptionotherthanreplacementofthelin es.Valve
replacementisincludedbecausetheexistingvalves are50
yearsoldandnolongerseatwellenoughtofullyc lose.
EmergencyprocedureswerefollowedandthePOwasi ssued
tothelowbidder.Workisunderwaynow.
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Item # 58
FinancialImpact:Thecostis$57,800tobefundedfromSPLOSTIIIse taside
fortheMunicipalBuilding(323-04-6211/52.23111).
Alternatives:1.RatifyEmergencyPurchaseOrderP144815inthea mount
of$57,800.00totheMenkCompanytoreplacethewa ter
linesandrelatedvalvessupplyingdomesticandfir e
protectionwatertotheMunicipalBuilding.
Recommendation:#1.RatifyEmergencyPurchaseOrderP144815inthe
amountof$57,800.00totheMenkCompanytoreplace the
waterlinesandrelatedvalvessupplyingdomestica ndfire
protectionwatertotheMunicipalBuilding.
Fundsare
Availableinthe
Following
Accounts:
Thecostis$57,800tobefundedfromSPLOSTIIIse taside
fortheMunicipalBuilding(323-04-6211/52.23111).
REVIEWEDANDAPPROVEDBY :
Finance.
Administrator.
ClerkofCommission
Cover Memo
Item # 58
Sec. 1-10-50. Emergency procurement selection method.
Notwithstanding any other provisions of this chapter, the Procurement Director,
Augusta-Richmond County Administrator or constitutional officer may make or
authorize others to make emergency procurement of equipment, supplies,
services, general construction, or public works type construction services when
there exists a threat to public health, welfare, or safety, or where daily operations
are affected; provided that such emergency procurement shall be made with
such competition as is practicable under the circumstances. As soon as
practicable, a record of each emergency procurement shall be made and shall
set forth the contractor's name, the amount and type of the contract, a listing of
the item(s) procured under the contract, and the identification number of the
contract file. A written report explaining the determination of the basis for the
emergency and for the selection of the particular contractor shall be included in
the contract file, and a copy of same provided the Augusta-Richmond County
Commission at their next regular meeting in the case of public works contracts as
defined by Georgia State Law or other Augusta-Richmond County purchases
when the value of the purchase exceeds ten thousand dollars ($10,000.00). In
the event an emergency should arise after office hours or on holidays or
weekends which requires immediate action on the part of the using agency
involved and where it is not possible or convenient to reach the Procurement
Director, constitutional officer, or Administrator, the using agency head is
authorized to make purchases. Such purchases shall be well documented,
packaged for payment, and forwarded to the Procurement Director within twenty-
four (24) hours, if possible, after occurrence. Emergency purchases by the
Augusta-Richmond County Commission shall be made as provided in 1975 Ga.
Laws p. 4334, as amended.
(Ord. No. 6939, § 16, 1-2-07)
AUGUSTA-RICHMOND COUNTY CODE, READOPTED 7-10-2007
Attachment number 1
Page 1 of 1
Item # 58
CommissionMeetingAgenda
2/5/20082:00PM
WrightsboroRoadImpvts-DonationofFourParcels
Department:Engineering-AbieL.Ladson,P.E.,Director
Caption:Motionto authorize thecityofAugustatodonate4parcels
ofrightofwaythatbelongtotheCitythathavet obe
acquiredtoconstructtheimprovementsontheWrigh tsboro
RoadprojectfromJimmieDyessParkwaytoI-520,AR C
projectnumber323-04-296823309.TheGeorgiaDepart ment
ofTransportation(GDOT)isfundingandacquiringt heright
ofwayforthisproject.(ApprovedbyEngineeringServices
CommitteeJanuary30,2008)
Background:TheprojecttowidenandreconstructWrightsboroRo adfrom
JimmieDyessParkwaytoI-520isaGDOTsponsored
projectinwhichtheyarefundingtherightofway acquisition
andtheconstruction.Therightofwayfunds,$8,9 06,000,
wereauthorizedbyGDOTonDecember21,2006.The
constructionestimateiscurrently$16,100,000,and the
constructionfundsarecurrentlyintheGDOTLongRan ge
plan.WrightsboroRoadhastemporarilybeenadded tothe
stateroutesystemtoallowGDOTtofundandacquir ethe
rightofwayforthisproject.Uponcompletionof the
constructionofthisproject,thetemporarystater oute
designationwillberemovedandWrightsboroRoadwi ll
revertbacktotheCity.
Analysis:Theprojectimpacts4parcelsthatbelongtotheCi ty.GDOT
parcelnumber55islocatedat3670WrightsboroRd,
involves0.440acresofrightofwayand0.031acre sof
permanenteasement.Theapprovedappraisedvalueis
$15,100.00.GDOTparcelnumber100islocatedat36 20
WrightsboroRd.,involves0.800acresofright-of-way,0.229
acresofpermanenteasementand0.365acresthatis declared
anuneconomicremnant.Theapprovedappraisedvalue is
$41,175.00.GDOTparcelnumber103islocatedat36 20
WrightsboroRd,involves0.830acresofrightofwa yand
0.233acresofpermanenteasement.Theapprovedapp raised
Cover Memo
Item # 59
valueis$36,000.00.GDOTparcelnumber143isloca tedat
3801BarnettCrossingandinvolves2,606.09square feetof
permanenteasement.Theapprovedappraisedvalueis
$625.00.Thetotalacreageofthe4parcels=2.070 acresof
rightofway,0.507acresofpermanenteasementand 0.365
acresofanuneconomicremnant.Thetotalapproved
appraisedvalueofthe4parcels=$92,900.00.
FinancialImpact:Theapprovedappraisedvalueofthe4parcelsis$9 2,900.00.
Ifapprovalisreceivedfortheseparcelstobedon atedto
GDOT,thentheCitywouldnotbecompensatedthisa mount.
However,GDOTissavingtheCity$8,906,000plusth ecost
toacquiretherightofwaywithcitypersonnelby funding
andacquiringtherightofwayforthisproject.
Alternatives:1)AuthorizethecityofAugustatodonate4parcel sofright
ofwaythatbelongtotheCitythathavetobeacqu iredto
constructtheimprovementsontheWrightsboroRoad project
fromJimmieDyessParkwaytoI-520,ARCprojectnum ber
323-04-296823309.TheGeorgiaDepartmentof
Transportation(GDOT)isfundingandacquiringthe rightof
wayforthisproject.2)Donotapproveandriskse ndingthe
messagetoGDOTthattheCityisnotappreciativeo fallthat
GDOThasdonefortheCity.
Recommendation:ApproveAlternativeNumberOne.
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
Finance.
Administrator.
ClerkofCommission
Cover Memo
Item # 59
CommissionMeetingAgenda
2/5/20082:00PM
Minutes
Department:ClerkofCommission
Caption:Motiontoapprovetheminutesoftheregularmeetin gofthe
CommissionheldonJanuary15,2008andthecalled meeting
oftheCommissionheldonJanuary18,2008.
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
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Item # 60
CommissionMeetingAgenda
2/5/20082:00PM
DFCS
Department:
Caption:ConsiderthefollowingforreappointmenttotheRic hmond
CountyDFCSBoard:MarionBarnes,JamesKendricka nd
Dr.LouiseRice.
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
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CommissionMeetingAgenda
2/5/20082:00PM
DistrictFour
Department:
Caption:Motionto approvetheappointmentofMarcusOlivertothe
ZoningAppealsBoardrepresentingDistrict4.
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
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Item # 62
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CommissionMeetingAgenda
2/5/20082:00PM
UniversityHospital
Department:
Caption:ConsistentwiththeBylaws,theRichmondCountyHos pital
Authorityrespectfullysubmitsthefollowingnomina tionsfor
afour-yeartermontheAuthority:
Formemberofthe CatholicFaith position,EugeneF.
McManus,GeraldE.Matheis,JohnS.Markwalter;For
the medicalstaffposition JamesC.Sherman,M.D.,Charles
HColeman,Jr.,M.D,JerryW.Howington,M.D.;Memberat
LargeHughL.Hamilton,LeviW.Hill,IV,GregoryL.Gay,
M.D.
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 63
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CommissionMeetingAgenda
2/5/20082:00PM
SubordinationAgreementbetweenARCandAugustaNei ghborhoodImprovementCorporation
Department:CountyAttorney
Caption:MotiontoapproveSubordinationAgreementbetween
AugustaGeorgiaandAugustaNeighborhoodImprovemen t
Corporation.
Background:Augustapresentlyholdsadeedtosecuredebtdated March
31,2006onpropertyknownasthe"TheEnclaves".T itleis
vestedintheAugustaNeighborhoodImprovement
Corporation.AugustaNeighborboodImprovementCo rp
hasappliedforaloanfromGABankandTrusttode velop
theproperty.GABankandTrustrequeststheCity
subordinateits2006deedtosecuredebtinfavoro f
redevelopmentloanfromGABankandTrust.
Analysis:SeeBackground
FinancialImpact:N/A
Alternatives:Nonepractical
Recommendation:AuthorizeMayortoexecutetheattachedsubordinati on
agreement
Fundsare
Availableinthe
Following
Accounts:
NA
REVIEWEDANDAPPROVEDBY :
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Item # 64
Administrator.
ClerkofCommission
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CommissionMeetingAgenda
2/5/20082:00PM
RatesandChargesOrdinance
Department:CountyAttorney
Caption:ApproveanordinanceattachedheretotorepealAugu sta-
RichmondCountyCodeSections1-3-8.1through1-3-8 .6
withnewSections1-3-8.1through1-3-8.14.
Background:AnordinancetoamendthecurrentAirlineRentsand Fees
forAugustaRegionalAirportsoastoestablishand adjust
AugustaRegionalAirportatBushFieldRents,Fees and
OtherCharges;toprovideforlevyandcollectiono fsaid
fees,toprovidepenaltiesforuntimelypaymentof saidairline
rents,feesandothercharges.
Analysis:SeeBackground
FinancialImpact:N/A
Alternatives:Donotapprove
Recommendation:Approve
Fundsare
Availableinthe
Following
Accounts:
N/A
REVIEWEDANDAPPROVEDBY :
Administrator.
ClerkofCommission
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Item # 65
Cover Memo
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EXHIBIT “A”
Table of Contents
Sec. 1-3-8.1 Augusta Regional Airport Fiscal Policy .....................................................2
Sec. 1-3-8.2 Definitions......................................................................................................3
Sec. 1-3-8.3 Effective date.................................................................................................6
Sec. 1-3-8.4 Privileges........................................................................................................6
Sec. 1-3-8.5 Subordination to Bond Resolution..............................................................7
Sec. 1-3-8.6 Time and Place of Payment of Rents and Fees. .........................................7
Sec. 1-3-8.7 Calculation of Rents and Fees. ....................................................................9
Sec. 1-3-8.8 Extraordinary Adjustments of Rents and Fees........................................13
Sec. 1-3-8.9 Security Deposit..........................................................................................14
Sec. 1-3-8.10 Insurance...................................................................................................14
Sec. 1-3-8.11 Indemnification.........................................................................................17
Sec. 1-3-8.12 Compliance with Law ─ Rules and Regulations....................................18
Sec. 1-3-8.13 Waiver of Damage. ...................................................................................18
Sec. 1-3-8.14 Acknowledgment.......................................................................................19
Attachment number 1
Page 1 of 19
Item # 65
Updated Airline Rents and Fees Ordinance
Augusta Regional Airport Page 2
DIVISION 2
AIRLINE RENTS AND FEES FOR AUGUSTA REGIONAL AIRPORT
SEC. 1-3-8.1 AUGUSTA REGIONAL AIRPORT FISCAL POLICY
a) The County hereby adopts the following fiscal policy for operation of the Airport and
the following method to establish and periodically adjust rents and fees to be paid by
all Airlines operating at the Airport that do not have operating agreements with the
County:
b) The cost of operating, maintaining, and developing the Airport will be paid solely
from Airport Revenues and such government grants as may be received by the
County and lawfully used for such purposes, without the use of ad valorem taxes or
other County revenue or pledges so as not to place any burden on taxpayers or
residents of the County.
c) The Augusta Aviation Commission shall establish, maintain, and collect such rates,
fees, rentals, and other charges for the use and services of the Airport and revise the
same from time to time whenever necessary, as to always provide Net Revenues (as
hereinafter defined) sufficient to pay one hundred twenty-five (125) percent of the
current Annual Debt Service Requirement (which shall be defined in the Bond
Resolution) on the County's Airport Revenue Bonds (as hereinafter defined), and to
always provide Airport Revenues sufficient to pay all reserve and other payments
provided for in the Bond Resolution (as hereinafter defined) and all other obligations
and indebtedness payable out of the revenues of the Airport, and to satisfy such other
requirements as may be established in the Bond Resolution. Such rates, fees, rentals,
and other charges shall not be reduced so as to be insufficient to provide adequate
Airport Revenues for such purposes.
d) In furtherance of this policy and in accordance with the authority conferred upon the
Aviation Commission by the laws of the State of Georgia, the Aviation Commission
shall establish and periodically adjust, as required, certain rates, fees, rentals, and
other charges for the use and occupancy of Airport facilities so that such rates, fees,
rentals, and other charges are scheduled to recover from the airlines and nonairline
owners or operators of aircraft, on a reasonable and nondiscriminatory basis, the fully
allocated costs of the facilities and services used by such airlines and nonairline
owners or operators of aircraft. In recovering the costs of these facilities and services,
the Aviation Commission shall take into account all Airport revenue.
Attachment number 1
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SEC. 1-3-8.2 DEFINITIONS.
The following words, terms and phrases shall have the meanings respectively ascribed to
them in this Article.
a) Aircraft Arrival(s) shall mean the arrival of all non-governmental aircraft (including,
without limitation, scheduled and nonscheduled flights, training and maintenance
flights, or aircraft diversions) at the Airport.
b) “Aircraft Parking Position(s)” shall mean the location(s) on the Aircraft Parking
Apron where aircraft are parked for the purpose of enplaning and deplaning
passengers at the Terminal Building.
c) “Airfield” shall mean those portions of the Airport which provide for the landing,
takeoff, taxiing, movement, or staging of aircraft including navigational aids, hazard
designation and warning devices, airfield security roads, fencing, lighting, runway
protection zones, aviation easements and interests in property utilized in connection
therewith.
d) "Airline" shall mean any entity engaging in the business of providing Air
Transportation services and operating aircraft into and out of the Airport under Part
121 or Part 135 of the FARs, or the practical equivalent of said Parts and using the
Terminal Building, Airfield Area, and/or the Apron Area
e) "Airline Rentable Space" shall mean the total of an Airline’s Exclusive Use Space
and Preferential Use Space.
f) “Airport” shall mean the Augusta Regional Airport at Bush Field located in Augusta,
Georgia as it now exists or as it may change from time to time in the future.
g) "Airport Cost Centers" shall mean the following areas which shall be used in
accounting for Airport revenues and expenses and for calculating and adjusting
certain rents and fees described herein:
i) "Airfield Area" shall mean those areas of the Airport, as they now exist or as
they may hereafter be modified, changed, or developed, that provide for
landing and takeoff, taxiing, parking, or other operations of aircraft on the
ground.
ii) "Apron Area" shall mean the area dedicated to parking and ground handling of
aircraft at the Terminal Building, as it now exists or may be otherwise
changed in the future.
iii) "Aviation Services” shall mean aircraft fueling activities and facilities and
equipment dedicated to accommodating general aviation activity (i.e., public
hangars, general aviation tiedowns, general aviation apron, and general
aviation terminal), together with the facilities and equipment dedicated to
aircraft fueling activities.
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iv) "Loading Bridges" shall mean any loading bridges owned by the Aviation
Commission serving aircraft at the Terminal Building.
v) "Terminal Area" shall mean the access road and parking areas surrounding the
Terminal Building, as such areas now exist or as they may hereafter be
modified, changed, or developed.
vi) "Terminal Building" shall mean the passenger terminal building at the Airport,
as it is today or may hereafter be modified or expanded, and including related
signage, landscaping, and curbside areas.
(l) "Other Buildings and Areas" shall mean those portions of the Airport not included
in the preceding Airport Cost Centers.
(m) "Airport Director" shall mean the person designated by the Aviation Commission
to exercise functions with respect to the rights and obligations of the Aviation
Commission under this Ordinance. Said term shall also include any person
expressly designated by the Aviation Commission to exercise functions with respect
to the rights and obligations of the Airport Director under this Ordinance.
(n) "Airport Revenues" shall have the meaning set forth in the Bond Resolution.
(o) “Air Transportation” shall mean the conduct of the business of commercial air
transportation of persons, property, cargo and mail.
(p) "Annual Budget" shall mean the Airport capital and maintenance and operating
budget prepared by the Airport Director and approved by the County, as amended
from time to time.
(q) "Annual Debt Service Requirement" shall have the meaning set forth in the Bond
Resolution.
(r) "Bonds" shall mean debt instruments of the County issued or made for the purpose
of financing or refinancing the cost, or a portion thereof, of any improvements to
the Airport, the payment of which debt is secured by a pledge of and lien on
Airport Revenues.
(s) "Bond Resolution" shall mean any Bond Resolution of Augusta-Richmond County,
and any Series Resolution authorizing the issuance of Bonds, other than Special
Purpose Facility Bonds, payable from Airport Revenue.
(t) "Certificated Maximum Landing Weight" shall mean the maximum weight, in
thousand (1,000) pound units, that each aircraft operated by an Airline is authorized
by the Federal Aviation Administration to land at the Airport.
(u) “Coverage” shall mean, for any series of Bonds, the percentage of Annual Debt
Service that the Aviation Commission covenants to generate from net revenues, over
and above the Annual Debt Service for such series of Bonds, pursuant to the Bond
Resolution. Said term shall also mean the dollar amount computed by multiplying said
percentage by the Annual Debt Service for such series of Bonds.
(v) “Enplaned Passengers” shall mean all passengers enplaned by an Airline on
aircraft operated at the Airport. Without limiting the generality of the foregoing,
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Enplaned Passengers shall also include persons for whom the Airline has provided
the particular air transportation on a substantially complimentary basis such as
employees of an airline, family members of such employees, persons traveling on
"buddy passes," employees of other airlines, and those passengers redeeming
"frequent flyer" awards and travel vouchers.
(w) “Exclusive Use Premises” shall mean those premises which have been licensed
exclusively to an Airline.
(x) "Exclusive Use Space" shall mean the space leased by the Aviation Commission to
an Airline from time to time for the Airline's exclusive use.
(y) "FAA" or "Federal Aviation Administration" shall mean the Federal Aviation
Administration created by the federal government under the Federal Aviation
Agency Act of 1958 or such similar federal agency as may from time to time have
similar jurisdiction over the Airlines or their businesses."Fiscal Year" shall mean
the twelve (12) month period beginning January 1 of any year and ending
December 31 of the following year or any other period adopted by the County for
its financial affairs.
(z) "Joint Use Formula" shall mean the formula used to prorate the specified charge
according to the ratio of the number of each Airline's enplaning passengers at the
Airport during the most recent month for which such information is available to the
total number of enplaning passengers of all Airline users at the Airport during that
same month.
(aa) "Joint Use Space" shall mean the premises leased by the Aviation Commission
jointly to an Airline and one or more other Airlines from time to time for common
use by such Airlines.
(bb) “Landing Fee(s)” shall mean the payment required of Airline each month for the
use of the Airfield.
(cc) Landing Fee Rate shall mean the rate multiplied by each 1,000 pounds of
Certificated Maximum Landing Weight or fraction thereof to calculate Landing
Fees.
(dd) "Net Revenues" shall mean Airport Revenues, less all Operation and Maintenance
Expenses, and amounts deposited to the Rebate Fund.
(ee) "Operation and Maintenance Expenses" shall have the meaning set forth in the
Bond Resolution.
(ff) "Passenger Holdrooms" shall mean the passenger waiting rooms located inside the
Terminal Building adjacent to the Aircraft Parking Positions.
(gg) "Preferential Use Space" shall mean the premises from time to time provided by
the Aviation Commission to an Airline for its preferential and nonexclusive use and
shall include Passenger Holdrooms, Aircraft Parking Positions, and Loading
Bridges.
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(hh) “Premises” shall mean the Exclusive Use, Preferential Use, and Joint Use Premises
licensed to a specific Airline.
(ii) “Rental Rate” shall mean the annual charge per square foot for the space licensed
to the Airlines.
(jj) "Rentable Space" shall mean the airline, concession, Transportation Security
Administration passenger processing, administrative square footage in the Terminal
Building.
(kk) "Total Landed Weight" shall mean the sum of the Certificated Maximum Landing
Weights for all Airline Aircraft Arrivals over a stated period of time. Said sum shall
be rounded up to the nearest thousand (1,000) pound unit for all Landing Fee
computations.
(ll) “Terminal Rental” shall mean the aggregate of monthly payments required of a
specific Airline in each Fiscal Year for the license granted such Airline to occupy
specific Premises in the Terminal Building.
(mm) “Total Landed Weight” shall mean the sum of Certificated Maximum Landing
Weight of all Aircraft Arrivals over a stated period of time.
SEC. 1-3-8.3 EFFECTIVE DATE.
This Ordinance shall become effective on the date approved Augusta Commission (the
"Effective Date") and shall continue in effect until superseded by a replacement
ordinance or by an agreement between the Airlines serving the Airport and Augusta.
SEC. 1-3-8.4 PRIVILEGES.
(a) Rights. Each Airline is hereby granted the right to operate an Air Transportation
system at the Airport for the carriage of persons, property and mail, including all
activities reasonably necessary to such operation.
(b) Premises. In connection with the operation of its Air Transportation system, Augusta
does hereby grant to each Airline a month to month license to use the premises in the
Terminal Building set forth below. By using and occupying the Premises, an Airline
acknowledges satisfaction with the condition of the Premises and does hereby release
and forever discharge Augusta from all liens and liability, damages and costs arising
out of the use of the Premises.
(c) Exclusive Use Premises. Each Airline serving the Airport may be granted a license to
use the premises in the Terminal Building assigned for its exclusive use. The Airport
Director will assign the exact amount and location of the exclusive use premise to
each Airline. Assignment of Exclusive Use Premises is subject to change upon thirty
(30) days advance written notice.
(d) Preferential Use Premises. Each Airline serving the Airport shall be granted a license
to use the Preferential Use Premises assigned to such Airline by the Airport Director
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(together with all facilities, improvements, equipment and services which have been
or may hereafter be provided for use in connection with such premises), subject to the
rights of Augusta and other Airlines to use such facilities jointly. The Preferential
Use Premises primarily consist of the Passenger Holdrooms and Aircraft Parking
Positions.
(e) Joint Use Premises. Each Airline serving the Airport is hereby granted a license to
use the Joint Use Premises (together with all facilities, improvements, equipment and
services which have been or may hereafter be provided for use in connection with
such premises) in common with other Airlines serving the Airport. The Joint Use
Premises primarily consist of the arriving baggage handling area and the joint use
airline employee break room in the Terminal Building.
(f) Surrender of Possession. Each Airline shall perform normal maintenance in its
Premises and keep such premises in good clean and sanitary condition. An Airline
that vacates its Premises shall yield and deliver possession of the Premises to Augusta
in clean and good condition, except for reasonable wear and tear and insured casualty.
An Airline may remove its trade fixtures from the Premises but shall be responsible
for and pay to Augusta the amount reasonably determined by Augusta to be the cost
of repairing any damage caused by the removal of such trade fixtures. (Ord. No.
6407, § 1, 7-3-01)
(g) Maintenance. Airline shall, at all times, maintain and repair its licensed Exclusive and
Preferential Use Space in the Terminal Building so that it remains in a neat, clean, safe,
and orderly condition. Airline will provide custodial maintenance in its Exclusive Use
Space.
(h) Repair. Airline shall repair at its cost or, at the Aviation Commission's option, reimburse
the Aviation Commission for the cost of repairing, replacing, or rebuilding any damages
to the Terminal Building or other portions of the Terminal Building caused by the acts or
omissions of Airline, its officers, employees, or agents. Any repairs made by Airline
shall be subject to inspection and approval by the Airport Director.
SEC. 1-3-8.5 SUBORDINATION TO BOND RESOLUTION
This division is subject and subordinate to the terms, covenants, and conditions of any
Bond Resolution authorizing the issuance of Airport Revenue Bonds by Augusta-
Richmond County. Conflict between the Bond Resolution and the Ordinance will be
resolved in favor of the Bond Resolution.
SEC. 1-3-8.6 TIME AND PLACE OF PAYMENT OF RENTS AND FEES.
a) Time of Payment of Rents and Fees:
1. Rents for Exclusive Use Space, Preferential Use Space, the Apron Area and
Loading Bridge Use Fees shall be payable, without deduction or setoff, in
monthly installments, in advance, on or before the first day of each month.
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2. Rents for the Joint Use Space shall be payable without deduction or setoff, in
monthly installments, in advance, on or before the fifteenth day of each
month. Each Airline’s Joint Use Space rental shall be calculated in accordance
with the Joint Use Formula based on the most recent Fiscal Year’s passenger
enplanement statistics available.
3. Landing fees shall be due on the first day of each month for the preceding
calendar month of operations, and shall be payable, without deduction or
setoff, on or before the tenth day of each month.
b) Place of Payment:
1) Payments to the Aviation Commission may be made by wire transfer to the
following account:
Citibank N. A.
BA Routing Number #021000089
A/C 30604518
FBO Citigroup Global Markets, Inc.
One Chase Plaza
New York, New York 10004
Credit to: Augusta Regional Airport
Airport Revenue Fund Account #417-90443-1-0
2) If Airline elects not to make payments by wire transfer, payments to the Aviation
Commission shall be made at the Office of the Airport Director as set forth below
or at such other place as may hereafter be designated by the Aviation
Commission.
Airport Director
Augusta Regional Airport
1501 Aviation Way
Augusta, Georgia 30906
3) Interest on Overdue Rents and Fees. Any rents and fees not received within three
(3) business days after the due date shall accrue interest at the maximum interest
rate then allowable by applicable law; provided, however, that if no maximum
interest rate is then provided by applicable law, the interest rate shall be twelve
(12) percent per annum. Such interest shall not accrue with respect to disputed
items being contested in good faith by an Airline.
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c) Monthly Activity Report:
1) Each Airline shall furnish to the Aviation Commission, on or before the tenth day
of each month, an accurate report of its operations at the Airport, on forms
prescribed by the Aviation Commission. Said report shall include: (1) the
Airline's total Certificated Maximum Landing Weight of each type of aircraft, and
(2) the total enplaned and deplaned freight, mail, and other cargo for such month.
Each Airline shall also report the above information for the aircraft of others,
including charter flights, for which it provides ground service.
2) If any Airline fails to furnish the Aviation Commission with the report required
by this section, that Airline's Landing Fee shall be determined by assuming that
the Total Landed Weight for that Airline during the preceding month was one
hundred and twenty-five (125) percent of the Total Landed Weight during the
most recent month for which such figure is available for that Airline.
d) Aviation Commission Records:
1) The Aviation Commission shall maintain accounting records documenting the
following items for each Airport Cost Center: (1) Airport Revenue, (2) Airport
Expense, and (3) other expenses of the Aviation Commission.
2) The Aviation Commission shall further maintain records evidencing the allocation
of capital funds obtained from the proceeds of the sale of Bonds or other capital
fund sources to each Airport Cost Center. Included in the allocation to each
Airport Cost Center shall be that cost center's proportionate share of Bond
issuance expense, capitalized interest, and funding of special funds determined in
accordance the allocation of costs funded through bond proceed or other capital
sources.
SEC. 1-3-8.7 CALCULATION OF RENTS AND FEES.
a) From January 2008, rents and fees, as set forth in this division, shall be adjusted at the
beginning of each Fiscal Year based upon the Annual Budget approved by the
Aviation Commission and adopted by the County. The adjustment shall be effective
on the first day of each Fiscal Year to which it applies. The foregoing
notwithstanding, rents and fees shall be adjusted whenever the Aviation Commission
determines that Airport Revenues are not sufficient to satisfy the requirements Bond
Resolution and of this division.
i) Calculation of Terminal Building Rental Rate. Each year, the Aviation
Commission will recalculate the Rental Rate for space in the Terminal
Building in the following manner:
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(a) Terminal Building rents are payable in accordance with Section 1-3-8.6.
The Aviation Commission shall recalculate the Terminal Building Rental
Rate for the succeeding Fiscal Year, by totaling the following estimated
amounts, as set forth in the Aviation Commission's Annual Budget:
1. The total of the direct and indirect Operation and Maintenance
Expenses allocable to the Terminal Building;
2. An amount equal to 1.25 times the pro rata portion of the
Annual Debt Service allocate to the Terminal Building net of
available PFC proceeds authorized for the payment of a portion
of Terminal Building Annual Debt Service and Coverage;
3. The amount of deposits to any funds and accounts required by
the Bond Resolution and allocable to the Terminal Building;
4. Any other Airport Expense allocable to the Terminal Building
not included in Paragraphs (1) through (3) above; and
5. An amount equal to any deficit or credit estimated for
operation of the Terminal Building during the then-current
Fiscal Year or any adjustment carried over from preceding
Fiscal Years to reflect any difference between actual versus
estimated expenses.
(b) The average Rental Rate shall then be calculated by dividing the Terminal
Building costs computed above by the amount of Rentable Space square
footage in the Terminal Building. The average Rental Rate shall then be
multiplied by the total amount of square footage used or occupied by
Airline to determine the total annual Terminal Building space rent payable
by each Airline.
(c) The space rents for all Joint Use Space shall be prorated among all
Airlines according to the Joint Use Formula and each Airline shall pay its
pro rata share of such space rents.
(d) Terminal Building rents are payable monthly in accordance with Section
1-3-8.6.
ii) Calculation of Apron Area Fee. The Aviation Commission shall calculate
Apron Area fee, to be effective upon DBO of the new Terminal building and
thereafter, in the following manner:
(a) The Aviation Commission shall calculate Apron Area Fee for the
succeeding Fiscal Year by totaling the following estimated amounts, as
set forth in the Annual Budget:
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1. The total Operation and Maintenance Expenses allocated to
the Apron Area;
2. An amount equal to 1.25 times the pro rata portion of the
Annual Debt Service allocate to the Apron Area net of
available PFC proceeds authorized for the payment of a portion
of Apron Area Annual Debt Service and Coverage;
3. The amount of deposits to any funds and accounts required by
the Bond Resolution and allocable to the Apron Area;
4. Any other Airport Expense allocable to the Apron Area not
included in Paragraphs (1) through (3) above; and
5. An amount equal to any deficit or credit estimated for
operation of the Apron Area during the then-current Fiscal
Year or any adjustment carried over from preceding Fiscal
Years to reflect any difference between actual versus estimated
expenses.
(b) The sum of the expenses identified in (1) to (5) above equals the
Apron Area Requirement. The Preferential Apron Area Fee shall then
be calculated by dividing the Apron Area Requirement by the number
of Aircraft Parking Positions at the Terminal Building. An Airline's
Preferential Apron Area Fee shall then be calculated by multiplying
the total number of Aircraft Parking Positions assigned to and used by
Airline times the Apron Area Rental Rate per Aircraft Gate.
(c) The Preferential Apron Area Fee is payable monthly in accordance
with Section 1-3-8.6.
iii) Calculation of Loading Bridge Use Fee. The Aviation Commission shall
calculate Loading Bridge Use Fees, to be effective upon DBO of the new
Terminal building, in the following manner:
(a) The Aviation Commission shall calculate the Loading Bridge Use Fee
for the succeeding Fiscal Year by totaling the following estimated
amounts as set forth in the Annual Budget:
1. The total Operation and Maintenance Expenses allocated to the
Loading Bridges;
2. An amount equal to 1.25 times the pro rata portion of the
Annual Debt Service Requirement net of PFC proceeds, if any,
authorized to pay debt service allocable to the Loading
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Bridges, or such other amount as may be required by the Bond
Resolution;
3. The amount of deposits to any funds and accounts required by
the Bond Resolution and allocable to the Loading Bridge;
4. Any other Airport Expense allocable to the Loading Bridge not
included in Paragraphs (1) through (3) above; and
5. An amount equal to any deficit or credit estimated for
operation of the Loading Bridge during the then-current Fiscal
Year or any adjustment carried over from preceding Fiscal
Years to reflect any difference between actual versus estimated
expenses.
(b) The Loading Bridge Use Fee rate per Loading Bridge shall be
calculated by dividing the Loading Bridge Use Fee calculated in
accordance with paragraph (1) to (5) above by the number of Loading
Bridges. An Airline's Loading Bridge Use Fee shall then be calculated
by multiplying the Loading Bridge Use Fee rate per Loading Bridge
by the number of Loading Bridges assigned to Airline.
(c) The Loading Bridge Use Fee is payable monthly in accordance with
Section 1-3-8.6.
iv) Calculation of Landing Fee Rate.
(a) Each Fiscal Year, the Aviation Commission shall recalculate the Landing
Fee Rate for the Fiscal Year commencing January 1st, and for each
succeeding Fiscal Year, based upon the Aviation Commission's proposed
Annual Budget for the succeeding Fiscal Year by totaling the following
estimated amounts:
1. The total of the direct and indirect estimated Operation and
Maintenance Expenses of the Airfield Area;
2. An amount equal to the Airfield Area Annual Debt Service
(plus Coverage), to pay debt service allocable to the Airfield
Area, or such other amount as may be required by the Bond
Resolution;
5. The amount of deposits to any funds and accounts required by
the Bond Resolution and allocable to the Airfield Area;
3. Any other Airport Expense allocable to the Airfield Area not
included in Paragraphs (1) through (3) above; and
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4. Any overpayment or underpayment estimated for operation of
the Airfield Area during the then-current Fiscal Year, or any
adjustment carried over from the preceding Fiscal Year, to
reflect any difference between actual versus estimated revenues
or expenses; and
5. Any other Airfield Area Expense not included in Paragraphs
(1) to (5) above.
(b) The Airfield Area Requirement for the succeeding Fiscal Year shall be
calculated by subtracting from total Airport Expense [the total of (1) to (5)
above] a Competitive Credit in an amount determined appropriate by the
Aviation Commission each Fiscal Year. The purpose of the Competitive
Credit is to keep the Airline’s Airport cost per enplane passenger
competitive with other airports similarly situated – for air service
development purposes. The Aviation Commission may establish differing
levels of Competitive Credit for different classes of airlines.
(c) The Landing Fee Rate for the succeeding Fiscal Year shall be calculated
by dividing the net Airfield Area Requirement computed above by the
estimated Total Landed Weight of all Aircraft Arrivals at the Airport for
the succeeding Fiscal Year as estimated by the Aviation Commission.
(d) The Landing Fee shall be calculated by multiplying the Airline's portion
of Total Landed Weight for the month by the Landing Fee Rate then in
effect.
(e) The Landing Fee is payable monthly in accordance with Section 1-3-8.6.
SEC. 1-3-8.8 EXTRAORDINARY ADJUSTMENTS OF RENTS AND FEES
a) Notwithstanding any other provisions hereof, if, at any time, Airport Revenue (and
the reserves designated for such purposes) is not sufficient to pay, when due, all items
included in the Airport’s Annual Budget, or to pay any other Airport Expense
incidental or necessary to, or arising out of, the operation of the Airport, including,
without limitation, emergency repairs or expenses that relate to the Airport or any
aspect thereof, or to compensate for the loss of revenue by reason of any labor
dispute, the Aviation Commission may, with notice to and in consultation with the
Airlines, increase the airline rents and fees to such amount as is sufficient to assure
the Aviation Commission that all such items, expenses, and costs shall be paid in full,
solely from the revenues of the Airport.
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b) If total rents and fees of all Airlines, using the Airport, for any calendar quarter vary
more than ten percent (10%) from the projected total rents and fees for such quarter
(adjusted for seasonality), the rents and fees rates may, if deemed necessary by the
Aviation Commission, with notice to and in consultation with the Airlines, be
adjusted for the balance of such Fiscal Year by an amount equal to the difference
between projected and actual total airline rents and fees.
SEC. 1-3-8.9 SECURITY DEPOSIT.
a) To guarantee the timely payment of all rentals and fees provided for herein, Airline
shall remit to the Aviation Commission prior to Airline's use of space or Airline's
operations or activities in regard to the Airport and that in any way, directly or
indirectly, contingently or otherwise, affects or might reasonably affect the Aviation
Commission, a security deposit in the amount of: (a) Airline's estimated Landing Fees
for two (2) months (as determined on the basis of Airline's published flight schedule
as of that date times the actual Landing Fee Rate effective as of that date); (b)
Airline's estimated Exclusive Use Space, Preferential Use Space, and Joint Use Space
rentals for two (2) months (as determined on the basis of Airline's actual space use
and occupancy as of the effective date of this division. The security deposit may be
adjusted by the Aviation Commission as Airline's flight activity and space rental
commitment increases or decreases.
b) Such deposit shall be in the form of an irrevocable letter of credit, or other security
satisfactory to the Aviation Commission, in a form approved by the Airport Director.
Document(s) evidencing this deposit shall provide that the same shall remain in full
force and effect for a period extending two (2) months following termination of
Airline's use of the space or operations or activities in regard to the Airport.
c) If payments required to be made by Airline under the terms of this division or
payment of Passenger Facility Charge proceeds are not made, the Aviation
Commission shall have the right to forfeit, take, and use so much of such security
deposit as may be necessary to make such payment in full and to exercise any other
legal remedies to which it may be entitled, after notice.
SEC. 1-3-8.10 INSURANCE.
a) By use and occupancy of space on Airport premises, Airline understands and agrees
that it shall, at its sole expense and in a manner acceptable to the County and the
Aviation Commission, purchase and maintain in force the following insurance
coverage for itself and its officers, agents, employees, passengers, guests, patrons,
contractors, subcontractors, licensees, subtenants, invitees, and suppliers.
b) All such insurance hereunder shall be maintained with insurance underwriters who
have a Best's rating or equivalent of A:X or who have been approved by the Airport
Director.
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c) All liability insurance policies shall provide coverage that includes, or has the same
substantive effect as, the following wording:
d) "Augusta-Richmond County and each of its officers, agents, elected representatives,
volunteers, and employees, in their respective capacities as such, shall be additional
insured’s hereunder with respect to the products, premises, and operations of the
named insured."
e) "It is agreed that this insurance policy shall apply as primary, and any insurance
and/or self-insurance as may be maintained by the County or its officers, agents,
elected representatives, volunteers, and employees shall apply in excess of, and shall
not contribute with insurance provided by, this policy."
f) "This insurance shall not be materially changed, altered, canceled, or non-renewed
until after thirty (30) days advance written notice has been given to the County except
that only ten (10) days notice shall be required in the event of cancellation due to non-
payment of premium."
g) At least ten (10) calendar days prior to Airline's use of space or Airline's operations or
activities in regard to the Airport and that in any way, directly or indirectly,
contingently or otherwise, affects or might reasonably affect the County, Airline shall
furnish the County evidence of all insurance policies negotiated. Prior to expiration of
any then-current policy of insurance, Airline shall deliver to County evidence
showing that such insurance coverage has been renewed. At least five (5) calendar
days prior to the date of cancellation or reduction of coverage, as received in the
written notice from the insurer, Airline shall deliver to the Airport Director, evidence
showing reinstatement or other provision for the required insurance.
h) All such evidence shall be in the form of certificates of insurance satisfactory to the
Airport Director, accompanied by a certified true copy of an endorsement to each
policy containing the language required by this paragraph and, if applicable, cross-
liability coverage.
i) Aircraft liability insurance and comprehensive form general liability insurance
covering bodily injury, personal injury, property damage, cross-liability,
products/completed operations liability, premise liability, and contractual liability,
shall be maintained with a liability limit of not less than Three Hundred Million
Dollars ($300,000,000.00) combined single limit per occurrence, on occurrence form
policy. Said limit shall be reduced to One Hundred and Fifty Million Dollars
($150,000,000.00) where Airline's maximum seating capacity on any aircraft
operated by Airline is thirty (30) or less. With respect to coverage for
products/completed operations and personal injury, except with respect to passengers,
a sub-limit of not less than Twenty-Five Million Dollars ($25,000,000.00) per
occurrence, shall be permitted with approval of the Airport Director. Said aircraft
liability shall be applicable to owned, non-owned, and hired aircraft.
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j) Automobile liability insurance with a liability limit of not less than Five Million
Dollars ($5,000,000.00) shall be maintained for all owned, non-owned, and hired
vehicles operated by or on behalf of Airline on the leased space, or elsewhere at the
Airport, including any additional or replacement vehicles.
k) Liquor liability insurance for Airline serving alcoholic beverages shall be maintained
in an amount not less than Ten Million Dollars ($10,000,000.00) per occurrence.
l) Hangarkeepers liability insurance or other appropriate insurance shall be maintained
in an amount adequate to cover any aircraft or non-owned property in the care,
custody, and control of Airline at the Airport, but in any event in an amount not less
than Five Million Dollars ($5,000,000.00) per occurrence.
m) Employer's liability insurance shall be maintained in an amount not less than One
Million Dollars ($1,000,000.00) per occurrence.
n) Airline shall likewise maintain workers' compensation insurance or evidence of self-
insurance, in accordance with the laws of the State of Georgia, covering all of its
employees who may, from time to time, be at the Airport in such capacity. Airline
shall require each of its agents, licensees, subcontractors, and suppliers of and to the
leased premises to maintain such workers' compensation insurance covering their
employees when on Airport premises in connection with Airline's operations
hereunder. The workers' compensation policy(s) required hereunder shall be endorsed
to state that the workers' compensation carrier waives its right of subrogation against
the County, its officers, agents, elected representatives, volunteers, and employees.
Upon request by the Airport Director, Airline shall furnish to the Airport Director
evidence of such workers' compensation insurance in a form acceptable to County.
o) Environmental/Pollution Liability Insurance with a limit of not less than Five Million
Dollars ($5,000,000.00) shall be maintained, including coverage for Third Party
Pollution Liability, remediation coverage, and offsite cleanup. The requirement to
maintain Environmental/Pollution Liability insurance, with a limit for
Environmental/Pollution Liability, may be satisfied by securing a policy of insurance
for this coverage or providing to the County a letter on company letterhead stating
that Airline is self-insured for this coverage.
p) The parties understand and agree that the minimum limits of the insurance required
herein may become inadequate during the term of Airline's use of space or Airline's
operations or activities in regard to the Airport and that, if it in any way, directly or
indirectly, contingently or otherwise, affects or might reasonably affect the County,
Airline and County agree that each will increase such minimum limits by reasonable
amounts on request of the Airport Director, with concurrence of the County Risk
Manager.
q) If at any time Airline fails to obtain or maintain in force the insurance required
herein, such failure shall constitute a default permitting County, at its option, to
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immediately terminate Airline's use of the space or Airline's operations or activities in
regard to the Airport and that in any way, directly or indirectly, contingently or
otherwise, affect or might reasonably affect the County.
r) If any claim for damages is filed with Airline or if any lawsuit is instituted against
Airline, Airline shall give prompt and timely notice thereof to Airport Director,
provided that claims and lawsuits subject to such notice are only those that arise out
of or are in any way connected with the use of leased premises by Airline or its
officers, representatives, agents, employees, passengers, guests, patrons, contractors,
subcontractors, licensees, subtenants, invitees, or suppliers or connected with
Airline's operations or activities in regard to the Airport and that in any way, directly
or indirectly, contingently or otherwise, affect or might reasonably affect County.
Notice shall be deemed prompt and timely if given within thirty (30) calendar days
following the date of receipt of a claim or ten (10) calendar days following the date of
service of process of a lawsuit. Accident or property damage claims in an amount less
than One Thousand Dollars ($1,000.00) shall be excluded from the requirements of
this paragraph.
s) If any claim for damages is filed with County or if any lawsuit is instituted against
County, County shall give prompt and timely notice thereof to Airline, provided that
claims and lawsuits subject to such notice are only those that arise out, of or are in
any way connected with, operation of the Airport by County and that in any way,
directly or indirectly, contingently or otherwise, affects or might reasonably affect
Airline. Notice shall be deemed prompt and timely if given within thirty (30) calendar
days following the date of receipt of a claim or ten (10) calendar days following the
date of service of process of a lawsuit. Accident or property damage claims in an
amount less than One Thousand Dollars ($1,000.00) shall be excluded from the
requirements of this paragraph.
t) The time limitations set forth above are directory. If the notice required to be given is
not given within the time limitations set forth herein, then the party giving notice
shall not be precluded from establishing that notice actually given was timely under
the circumstances of the particular claim or lawsuit, unless by the failure to give such
notice within the applicable time period, the other party has been prejudiced in its
ability to consider such claim or to respond to, or properly defend, such lawsuit. If the
other party is so prejudiced by a late notice, then the late notice shall not be deemed
to be prompt and timely.
SEC. 1-3-8.11 INDEMNIFICATION.
(a) It is the Aviation Commission's policy that, as a condition of Airport use, each
Airline shall indemnify the Aviation Commission from losses arising out of
Airline's use and/or occupancy of Airport facilities.
(b) By continuing to use and occupy Airport facilities following notice of this
division, Airline is deemed to have agreed to protect, defend, and hold the County
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and Aviation Commission and their officers and employees completely harmless
from and against any and all liabilities, losses, suits, claims, judgments, fines, or
demands arising by reason of injury or death of any person or damage to any
property, including all reasonable costs for investigation and defense thereof
(including, but not limited to, attorney fees, court costs, and expert fees), of any
nature whatsoever arising out of or incident to Airline's use or occupancy of, or
operation of Airline at or about, the Airport or the acts or omissions of Airline's
officers, agents, employees, contractors, subcontractors, licensees, or invitees,
regardless if injury, death, or damage may occur, unless such injury, death, or
damage is caused by the sole negligence of the Aviation Commission. The
Aviation Commission shall give Airline reasonable notice of any such claims or
actions.
SEC. 1-3-8.12 COMPLIANCE WITH LAW ─ RULES AND REGULATIONS.
a) Compliance with Law.
b) No Airline shall use the Airport or any part thereof, or permit the same to be used by
any of its employees, officers, agents, contractors, subcontractors, subtenants,
invitees, or licensees for any illegal purposes and will, at all times, comply with all
applicable Ordinances, laws, rules, or regulations of any government, and of any
political division or subdivision or agency, authority, or commission thereof that may
have jurisdiction to pass regulations with respect to the use and occupancy of Airport
facilities. (Ord. No. 6407, § 1, 7-3-01; Ord. No. 6737, §§ 1--12, 11-3-05).
c) Rules and Regulations.
d) Each and every Airline must observe and obey all lawful and reasonable rules and
regulations promulgated from time to time by the County and Aviation Commission
governing conduct on and operations at the Airport and use of its facilities.
e) No Airline shall violate nor permit its officers, agents, employees, contractors,
subcontractors, licensees, or invitees acting on Airline's behalf to violate any such
rules and regulations that are now in effect or as may from time to time be
promulgated by the County and the Aviation Commission.
SEC. 1-3-8.13 WAIVER OF DAMAGE.
a) Each Airline hereby expressly waives and releases any cause of action or right of
recovery for compensation for any and all loss or damage sustained by reason of any
fire, defect, deficiency or impairments of any of the services in or to the Premises or
the Airport, including, but not limited to, electrical power, gas, telephone service,
steam, heating, air conditioning, water supply, drainage or sewage systems, or from
wires leading to or inside of any space or structure, or by reason of any loss resulting
from the failure of any such system or facility unless such loss or damage is due to
the negligence or willful misconduct of Augusta or its officers, agents or employees.
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(Ord. No. 6407, § 1, 7-3-01)
SEC. 1-3-8.14 ACKNOWLEDGMENT.
By continuing to serve the Airport and paying the appropriate rents and fees each Airline
acknowledges that it understands and will comply with the terms and conditions
contained in this Ordinance. (Ord. No. 6407, § 1, 7-3-01)
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Item # 65
ORDINANCE NO. ___________
AN ORDINANCE TO AMEND THE AUGUSTA-RICHMOND COUNTY CODE; TO REPEAL
SECTIONS § 1-3-8.1 THROUGH § 1-3-8.6; TO RESTATE THESE SECTIONS AS SECTIONS
§ 1-3-8.1 THROUGH 1-3-8.14; TO UPDATE AUGUSTA-RICHMOND COUNTY FISCAL
POLICY AND METHOD SO AS TO ESTABLISH AND ADJUST AUGUSTA REGIONAL
AIRPORT AT BUSH FIELD AIRLINE RENTS, FEES AND OTHER CHARGES; TO PROVIDE
FOR LEVY AND COLLECTION OF SAID FEES; TO PROVIDE PENALTIES FOR UNTIMELY
PAYMENT OF SAID AIRLINE RENTS, FEES AND OTHER CHARGES; TO PROVIDE FOR
SEVERABILITY; TO REPEAL ALL ORDINANCES AND PARTS OF ORDINANCES IN
CONFLICT HEREWITH; TO PROVIDE AN EFFECTIVE DATE AND FOR OTHER
PURPOSES.
BE IT ORDAINED BY THE AUGUSTA-RICHMOND COUNTY COMMISSION
AND IT IS HEREBY ORDAINED BY THE AUTHORITY OF SAME, that the Augusta-Richmond
County Code be amended as follows:
SECTION 1. Augusta Richmond-County Code Sections 1-3-8-1 through Sections 1-3-8.6 as set forth in
Ordinance No. 6407 enacted July 3, 2001 are hereby repealed in their entirety and are amended and
restated as set forth in “Exhibit A” hereto as Augusta-Richmond County Code Sections 1-3-8.1 through
1-3-8.14.
SECTION 2. This ordinance shall become effective upon its adoption in accordance with applicable
laws.
SECTION 3. All ordinances or parts of ordinances in conflict herewith are hereby repealed.
Adopted this ___ day of ___________, 2008.
Second Reading Waived
___________________________
David S. Copenhaver
As its Mayor
Attest:
______________________________
Lena J. Bonner, Clerk of Commission
Seal:
Attachment number 2
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Item # 65
CERTIFICATION
The undersigned Clerk of Commission, Lena J. Bonner, hereby certifies that the
foregoing Ordinance was duly adopted by the Augusta-Richmond County Commission on
_________________, 2008 and that such Ordinance have not been modified or rescinded as of
the date hereof and the undersigned further certifies that attached hereto is a true copy of the
Ordinance which was approved and adopted in the foregoing meeting(s).
______________________________
Lena J. Bonner, Clerk of Commission
Published in the Augusta Chronicle.
Date: ______________________
Attachment number 2
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CommissionMeetingAgenda
2/5/20082:00PM
Affidavit
Department:ClerkofCommission
Caption:MotiontoauthorizetheMayortoexecutetheaffida vitof
compliancewithGeorgia'sOpenMeetingAct.
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 66