HomeMy WebLinkAbout2007-12-18-Meeting AgendaCommissionMeetingAgenda
CommissionChamber
12/18/2007
2:00PM
INVOCATION:
ReverendAlexanderSmith,Pastor,TreeofLifeChur chofChrist.
PLEDGEOFALLEGIANCETOTHEFLAGOFTHEUNITEDSTAT ESOFAMERICA.
PRESENTATION(S)
A.Presentations honoring out-going members of the Augusta
Commission,HonorableAndyCheek,BernardHarperan dMarion
Williams.
Attachments
RECOGNITION(S)
EmployeeoftheMonth
B.Mr. Kevin Joyner, Inspector, Utilities Department,November
EmployeeoftheMonth.
Attachments
Five(5)minutetimelimitperdelegation
DELEGATIONS
C.Mr.ArthurMarshall,CustomContractors&Associati on,Inc.RE:
Deed/Easementat2413BudapestCourt.
Attachments
D.Mr.JohnD.Watkins,RE:AugustaRiverwalk Attachments
CONSENTAGENDA
(Items1-7)
PLANNING
1.Z-07-103–ArequestforconcurrencewiththeAugusta-Richmond
CountyPlanningCommissionto approveapetitionbyAntioch
Ministriesrequestingachangeofzoningfrom ZoneR-1C(One-
family Residential) to Zone B-1 (Neighborhood
Business)affectingpropertycontaining.26acresandiskno wnas
1378 and 1384 Laney-Walker Boulevard.(Tax Map 046-3
Parcels260&261)DISTRICT1
Attachments
2.Z-07-105–ArequestforconcurrencewiththeAugusta-Richmond
County Planning Commission to approvewith the following
condition 1) the use of the property shall be limit ed to a
conveniencestoreorthoseusesallowedinaB-1Zone;apetition
by Bill Fulcher, on behalf of Susan J. Faircloth,r equesting a
change of zoning from Zone B-1 (Neighborhood Business) to
Zone B-2 (General Business)affecting property containing
approximately1.8acresandisknownas 904&908Hephzibah-
McBeanRoad.(TaxMap354Parcels005&152)DISTRICT8
Attachments
3.ZA-R-183 – A request for concurrence with the Augus ta-
Richmond County Planning Commission to approve an
amendmenttotheComprehensiveZoningOrdinancefor Augusta-
RichmondCountybyamendingSections12and13(R-1 DandR-
1E One-family Residential) of the Comprehensive Zoning
Ordinance for Augusta-Richmond County by adding 12-10and
13-14pertainingtobufferyards.
Attachments
4.ZA-R-184– A request for concurrence with the Augusta-
Richmond County Planning Commission to approve an
amendmenttotheComprehensiveZoningOrdinancefor Augusta-
Richmond County by amending Section 7 (Agriculture)by
adding 7-2 (a) to allow Recreation Vehicle Parks by Special
ExceptioninanA (Agriculture)Zone.
Attachments
5.ZA-R-185– A request for concurrence with the Augusta-
Richmond County Planning Commission to approve
Attachments
anamendment to the Comprehensive Zoning Ordinance for
Augusta-RichmondCountybyamendingSection8-4 (R-1One-
Family Residential)pertaining to standards for accessory
buildings.
6.FINALPLAT–WHEELERLAKE,PHASE6-A–S-778 –A
request for concurrence with the Augusta-Richmond County
PlanningCommissionto approveapetitionbySouthernPartner
Inc.,onbehalfofATCDevelopmentCorp.,requestin gfinalplat
approvalforWheelerLake,Phase6-A.Thisresidentialtownhome
development is located on Wheeler Lake Road, adjace nt to
WheelerLake,Section4.
Attachments
PETITIONSANDCOMMUNICATIONS
7.Motion to approve the minutes of the regular meetin g of the
CommissionheldonDecember6,2007.
Attachments
****ENDCONSENTAGENDA****
AUGUSTACOMMISSION
12/18/2007
AUGUSTACOMMISSION
REGULARAGENDA
12/18/2007
(Items8-54)
PLANNING
8.Z-07-102–ArequestforconcurrencewiththeAugusta-Richmond
County Planning Commission to approve with the following
conditions1)the SpecialException shallbelimitedtothetrans-
loading of sodium bi-sulfite solution andmanufacture of
Aquaammonia solution.Components to manufacture aq ua
ammoniawouldbestoredonsiteinstoragetanks;2 )thesitewill
beinfullconformancewiththeAugusta-RichmondCountyFlood
Ordinancewhichwillrequireallbuildingsandequi pmenttobea
Attachments
minimumofthree(3)feetabovethebasefloodelev ationbeforea
BusinessLicenseshallbeissued;and3)24hourse curity,which
mayconsistofmonitoredsecuritycamerasorperson nelonsite,
shall be maintained at all times; a petition by So uthern Ionics
requesting a change of zoning from Zone A (Agriculture) to
ZoneHI(HeavyIndustry)withaSpecialException perSection
24-2toallowaninorganicchemicalmanufacturingplan taffecting
propertycontainingapproximately8.9acresandis knownas 1724
Lumpkin Road Extension . (Tax Map 111 Parcel 023)
DISTRICT2
PUBLICSERVICES
9.Motiontoapprovetheamendmenttothe2007Airport Budget.Attachments
10.NewOwnershipApplication:A.N.07-53:ArequestbyJohanna
C.McPetersforanonpremiseconsumptionLiquor,B eer&Wine
LicensetobeusedinconnectionwiththeWoodenBa rrelLounge
locatedat3317PeachOrchardRd.District6.Super District10.
Attachments
11.NewOwnershipApplication:A.N.07-52:ArequestbyBolling
H.HandyforanonpremiseconsumptionLiquor,Beer &Wine
licensetobeusedinconnectionwithHandyEnterpr isesDBAT
Bonz Southside located at 1654Gordon Hwy. There wi ll be
SundaySales.District2.SuperDistrict9.
Attachments
12.Transfer Application: A. N. 07 -54: A request by Marion R.
Rosier to transfer the on premise consumption Liquo r, Beer &
Wine license used in connection with Club Dreams lo cated at
3023 Washington Rd. to 3054 Damascus Rd. to be used in
connectionwithClubLove.TherewillbeDance.Dis trict5.Super
District9.
Attachments
13.NewOwnershipApplication:A.N.07-55:ArequestbySun
EvansforaretailpackageBeer&Winelicenseto beusedin
connectionwithRaceway921locatedat3224DeansB ridgeRd.
District5.SuperDistrict9.
Attachments
14.Motionto pre-approve the acceptance of a Federal Aviation
Administration(FAA)grant.
Attachments
15.Motion toapprovethe contract between Meco of Augu sta and
AugustaRegionalAirportfortheconstructionofth enewairport
fuelfarm.
Attachments
16.MotiontoacceptagrantawardfromtheNationalRe creationand
ParkAssociation,inconjuctionwiththeNationalF ootballLeague,
intheamountof$2,500.00.
Attachments
17.DiscussdelinquentHealthDepartment'sFoodService Permitsin
association with Augusta-Richmond County BusinessLicenses.
(RequestedbyCommissionerJerryBrigham)
Attachments
18.Motionto approve theLandmark Aviation – Landlord’s Access
Agreement.
Attachments
19.Motionto approve the selection of Republic Parking for the
Management, Operations & Marketing Services for the Public
ParkingFacilityfortheAugustaRegionalAirport.
Attachments
ADMINISTRATIVESERVICES
20.Motion to approvethe filing of counter claims against current
legal complaints that are found to be frivolous in nature.
(RequestedbyCommissionerJ.R.Hatney)
Attachments
21.ApproveDisabilityRetirementofMr.WilliamDixon underthe
1977PensionPlan.
Attachments
22.ConsiderarequestfromLeadershipAugustatoconst ructabronze
plaqueatRiverwalkhonoringCharlesDevaneyforhi sleadership
andvision.
Attachments
23.Motion to approve modification of the current emplo yee
disciplinary appeals process. Suggestions for chan ge include:
Keepthecurrentappealstructurebutmodifytheco mpositionof
thePersonnelBoardsothatPersonnelBoardMembers serve"at
thePleasureof"theCommissionerthatappointedth em.Eliminate
the Personnel Board and replace it with a Personnel Hearing
Officer.Modifythedisciplinaryappealprocessso thePersonnel
Board makes merely a recommendation to the Administ rator
regardingemployeedisciplinaryactions.
Attachments
24.Consider a request from United Way for reconsiderat ion of
fundingfromthe2008CDBGProgram.
Attachments
PUBLICSAFETY
25.Motion to approve the First Amendment to Agreement for
Augusta-Richmond County Emergency Medical Ambulance
Services.
Attachments
26.Motion to approve the renewal of Sentinel Offender Services
Contract.
Attachments
FINANCE
27.Approve 1998 Augusta Money Purchase Pension Plan
Amendment to provide payment formarket value adjus tments;
OrdinancetoadoptnewDefinedBenefitPlan(Reopen 1977Act
and GMEBS Pension Plan merged); Ordinance to Adopt new
DefinedContributionPlan.
Attachments
28.Motion to approve refund recommendations from the B oard of
Assesssorsfor2accounts.
Attachments
29.Consider a request from the Human Resources Departm ent to
amend the current contract with GEBCorp to allow fe es to be
withdrawnfromaforfeitureaccountinsteadofthe Citywritinga
checktopaythefeesforcancellingthecontract.
Attachments
30.MotiontoapprovearequestfromtheGeorgiaGolfH allofFame
forpurchaseofticketsforthe2008InductionCere monyJanuary
12,2008.
Attachments
31.ConsiderarequestfromMr.JohnCarswell,Jr.rega rdingarefund
oftaxesassociatedwiththeoverstatementoflivin gareainthe
residenceat407BrooksideDrive.
Attachments
32.Motionto approvepurchaseofticketsforthe34thAnnualDr.
Martin L. King, Jr. Freedom Fund Banquet.(Requested by
MayorProTemBettyBeard)
Attachments
33.Consider a request from Mr. Robert W. Lamb regardin g an
adjustment on his 2005 and 2006 taxes for property located at
2344KingsWay.
Attachments
34.ConsiderrequestfromSouthernChristianLeadership Conference
of the CSRA (SCLC) for sponsorship of their First A nnual
Banquet.
Attachments
35.ConsiderarequestfromShiuLianChikeregardinga refundof
taxesforpropertylocatedat1002AzaleaDrive.
Attachments
ENGINEERINGSERVICES
36.Authorize the Engineering Department to continue th e 319 (H)
Granttothe2007and2008budgetrespectivelyint heamountof
Attachments
$160,210.This grant provides technical support for the section
319(H)pointsourceimplementationgrantpreviousl yawardedto
andacceptedbyAugustafromtheGeorgiaDepartment ofNatural
Resources-EnvironmentalProtectionDivision.
37.MotiontoapproveanOptionforRight-of-WaybetweenZachary
Meadasowner,andAugusta,Georgia,asoptionee,i nconnection
with the Alexander Drive project, for acquisition o f 0.011 acre
(485.20sq.ft)infeeand0.005acre(209.97sq.f t.)ofpermanent
constructionandmaintenanceeasement(2817Brickru nWay)for
apurchasepriceof$32,400.00.(AcquisitionofRi ghtofWayand
Easement - Alexander Drive Project; GDOT Project No . STP-
0001-00(794),ARCProjectNo.323-04-296823215)
Attachments
38.MotiontoapproveanOptionforRight-of-WaybetweenWayne
Schultzasowner,andAugustaGeorgia,asoptionee,inconnection
withtheAlexanderDriveProject,GDOTProjectNo.STP-0001-
00(794),ARCProjectNo.323-04-296823215,ProjectParcel21
and23(TaxMap013-1,Parcel008),for0.182acre(7,952.96sq.
ft.) in fee and 0.076 acre (3,293.23 sq. ft.) of pe rmanent
construction&maintenanceeasement(1054Alexander Drive)for
apurchasepriceof$68,835.00.
Attachments
39.Approve a change order from W.K. Dickson in the amo unt of
$150,000 to collect GIS/GPS information for the For t Gordon
project.
Attachments
40.Approvefundingforrelocationofwatermainsands anitarysewer
linestobeplacedundernewpavementintheareao fconstruction.
Attachments
41.ApproveConstructionProjectBudgetChangeNumberF our(CPB
323-04-299823999) for the Augusta County Regional Flood
ControlFeasibilityStudyintheamountof$250,000 tobefunded
from SPLOST Phase III Recapture as requested by the
EngineeringDepartment.
Attachments
42.Authorize Public Services to negotiate a contract t o develop a
MasterPlanforPendletonKingPark(PKP)withDavi sDesign
Group of Augusta for an amount not to exceed $43,60 0 to be
fundedfromCapitalaccount#272-06-1496.
Attachments
43.Approveawardforchangesinestimatedcostinthe amount of
$237,264.00toGeorgiaDepartmentofTransportation inorderto
incorporatechangesinmaterialcostsbetweenestim ateandaward
offinalbid.
Attachments
44.ApproveawardforAdditionalDesignServicesinthe amountof
$36,900.00 to Johnson, Lashober & Associates, P.C.(JLA) in
order to incorporate changes in design requirements to the
Highway 56 24-inch Water Main Extension at the construction
stage.
Attachments
45.ApproveawardforAdditionalDesignServicesinthe amountof
$55,472.00toWilliams-RussellandJohnson (WRJ)inorderto
incorporate changes in design requirements to the G ordon
Highway30-inchTransmissionWaterMainatthe30%stageof
design.
Attachments
46.Motiontoauthorizecondemnationofaportionofpr opertywhich
isownedbyCSXTransportationfor.57AcreforaP ermanent
Easementand.23AcreforaTemporaryEasement.AUD Project:
10151-630WaterMain,Phase2.
Attachments
47.MotiontoauthorizecondemnationofParcel#065-0-053-013912
MurrayStreet,whichisownedbyEricFitzgeraldfo r1,750sq.ft.
forapermanenteasementand5,075sq.ft.oftempo raryeasement.
BelairHillsSubdivisionImprovmentProject.
Attachments
48.MotiontoapproveanEncroachmentAgreementwithKa therine Attachments
UpcomingMeetings
SandersDickson.
49.Approvefundsintheamountof$100,000toHomeland Securities
Products&Servicesfortheretrofittingoffirehy drantswiththe
DavidsonAnti-TerrorismValve(ATV).
Attachments
50.PresentationbyMs.SunAlbrightregardingthesoli dwastebillfor
thehouselocatedat2319BasswoodDrive.
Attachments
51.Approvethepurchaseofanagriculturaltractorfro mBurkeTruck
andTractor,thelowestresponsivebid,inanamoun tof$77,954.
Attachments
52.Ratify Change Order to Daily Rate Construction Prog ram for
Emergency Line Replacement on New Savannah Rd for
$420,000.00.
Attachments
PETITIONSANDCOMMUNICATIONS
53.Motiontoratifypass-throughgrantagreementbetweentheState
of Georgia Children and Youth Coordinating Council and
Augusta,Ga.onbehalfofAugustaPartnershipforC hildren.(No
matchingfundingrequired)
Attachments
LEGALMEETING
A.PendingandPotentialLitigation.
B.RealEstate.
C.Personnel.
54.Motion to approve execution by the Mayor of the aff idavit of
compliancewithGeorgia'sOpenMeetingAct.
www.augustaga.gov
CommissionMeetingAgenda
12/18/20072:00PM
Invocation
Department:
caption2:ReverendAlexanderSmith,Pastor,TreeofLifeChur chof
Christ.
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 1
CommissionMeetingAgenda
12/18/20072:00PM
Out-goingCommissioners
Department:
caption2:Presentationshonoringout-goingmembersoftheAug usta
Commission,HonorableAndyCheek,BernardHarperan d
MarionWilliams.
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 2
CommissionMeetingAgenda
12/18/20072:00PM
EmployeeoftheMonth
Department:ClerkofCommission
caption2:Mr.KevinJoyner,Inspector,UtilitiesDepartment,
NovemberEmployeeoftheMonth.
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 3
Attachment number 1
Page 1 of 1
Item # 3
CommissionMeetingAgenda
12/18/20072:00PM
ArthurMarshall
Department:
caption2:Mr.ArthurMarshall,CustomContractors&Associati on,
Inc.RE:Deed/Easementat2413BudapestCourt.
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 4
Attachment number 1
Page 1 of 3
Item # 4
Attachment number 1
Page 2 of 3
Item # 4
Attachment number 1
Page 3 of 3
Item # 4
CommissionMeetingAgenda
12/18/20072:00PM
JohnWatkins
Department:
caption2:Mr.JohnD.Watkins,RE:AugustaRiverwalk
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 5
Attachment number 1
Page 1 of 1
Item # 5
CommissionMeetingAgenda
12/18/20072:00PM
PlanningCommission
Department:PlanningCommission
caption2: Z-07-102–ArequestforconcurrencewiththeAugusta-
RichmondCountyPlanningCommissionto approvewith
thefollowingconditions1)the SpecialException shallbe
limitedtothetrans-loadingofsodiumbi-sulfites olution
andmanufactureofAquaammoniasolution.Component sto
manufactureaquaammoniawouldbestoredonsitein
storagetanks;2)thesitewillbeinfullconforma ncewiththe
Augusta-RichmondCountyFloodOrdinancewhichwill
requireallbuildingsandequipmenttobeaminimum ofthree
(3)feetabovethebasefloodelevationbeforeaBu siness
Licenseshallbeissued;and3)24hoursecurity,w hichmay
consistofmonitoredsecuritycamerasorpersonnel onsite,
shallbemaintainedatalltimes;apetitionbySo uthern
Ionicsrequestingachangeofzoningfrom ZoneA
(Agriculture)toZoneHI(HeavyIndustry)withaSp ecial
ExceptionperSection24-2toallowaninorganicchemical
manufacturingplantaffectingpropertycontaining
approximately8.9acresandisknownas 1724Lumpkin
RoadExtension .(TaxMap111Parcel023)DISTRICT2
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Cover Memo
Item # 6
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 6
CommissionMeetingAgenda
12/18/20072:00PM
PlanningCommission
Department:PlanningCommission
caption2: Z-07-103–ArequestforconcurrencewiththeAugusta-
RichmondCountyPlanningCommissionto approvea
petitionbyAntiochMinistriesrequestingachange ofzoning
from ZoneR-1C(One-familyResidential)toZoneB-1
(NeighborhoodBusiness)affectingpropertycontaining.26
acresandisknownas 1378and1384Laney-Walker
Boulevard.(TaxMap046-3Parcels260&261)DISTRICT
1
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 7
CommissionMeetingAgenda
12/18/20072:00PM
PlanningCommission
Department:PlanningCommission
caption2: Z-07-105–ArequestforconcurrencewiththeAugusta-
RichmondCountyPlanningCommissionto approvewith
thefollowingcondition1)theuseoftheproperty shallbe
limitedtoaconveniencestoreorthoseusesallowe dinaB-1
Zone;apetitionbyBillFulcher,onbehalfofSusa nJ.
Faircloth,requestingachangeofzoningfromZone B-1
(NeighborhoodBusiness)toZoneB-2(GeneralBusine ss)
affectingpropertycontainingapproximately1.8acr esandis
knownas 904&908Hephzibah-McBeanRoad.(TaxMap
354Parcels005&152)DISTRICT8
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 8
Cover Memo
Item # 8
CommissionMeetingAgenda
12/18/20072:00PM
PlanningCommission
Department:PlanningCommission
caption2:ZA-R-183–ArequestforconcurrencewiththeAugus ta-
RichmondCountyPlanningCommissiontoapprovean
amendmenttotheComprehensiveZoningOrdinancefor
Augusta-RichmondCountybyamendingSections12and 13
(R-1DandR-1EOne-familyResidential)ofthe
ComprehensiveZoningOrdinanceforAugusta-Richmond
Countybyadding12-10and13-14pertainingtobuff er
yards.
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 9
ORDINANCE ______
An Ordinance to amend the Comprehensive Zoning Ordinance adopted by
the Augusta-Richmond County Commission effective September 16, 1997
by amending Sections 12 and 13 ( R-1D and R-1E) of the Comprehensive
Zoning Ordinance for Augusta-Richmond County by adding 12-10 and 13-
14 pertaining to buffer yards.
THE AUGUSTA COMMISSION HEREBY ORDAINS:
SECTION I. That the Comprehensive Zoning Ordinance is amended by adding the
following Subsection to Section 12:
12-10. Buffer Yard: A 10 foot wide buffer yard which meets the requirements of the
Augusta Richmond County Tree Ordinance as it pertains to side buffer yards is required
along an entire side or rear boundary of the proposed development if:
(a) The proposed average lot size for the proposed development is less than 80%
of the average of the size of existing residential lots within 300 feet of a side
or rear boundary of the proposed development; or
(b) The proposed average lot size for the development is less than 80% of the
minimum lot size permitted by the zoning classification of property within
300 feet of a side or rear boundary of the proposed development if such
property is undeveloped but zoned single family residential or agricultural.
SECTION II. That the Comprehensive Zoning Ordinance is amended by adding the
following Subsection to Section 13:
Attachment number 1
Page 1 of 3
Item # 9
13-14. Buffer Yard: A 10 foot wide buffer yard which meets the requirements of the
Augusta Richmond County Tree Ordinance as it pertains to side buffer yards is required
along an entire side or rear boundary of the proposed development if:
(a) The proposed average lot size for the proposed development is less than 80%
of the average of the size of existing residential lots within 300 feet of a side or
rear boundary of the proposed development; or
(b) The proposed average lot size for the development is less than 80% of the
minimum lot size permitted by the zoning classification of property within 300
feet of a side or rear boundary of the proposed development if such property is
undeveloped but zoned single family residential or agricultural.
SECTION III. All Ordinances or parts of Ordinances in conflict with this Ordinance are
hereby repealed.
Duly adopted by the Augusta-Richmond County Commission this ______ day of
__________________, 2007.
__________________________________________
MAYOR, AUGUSTA COMMISSION
AUGUSTA, GEORGIA
ATTEST:
________________________________________
LENA BONNER, CLERK
First Reading: ____________________________
Attachment number 1
Page 2 of 3
Item # 9
Second Reading: __________________________
Attachment number 1
Page 3 of 3
Item # 9
CommissionMeetingAgenda
12/18/20072:00PM
PlanningCommission
Department:PlanningCommission
caption2: ZA-R-184–ArequestforconcurrencewiththeAugusta-
RichmondCountyPlanningCommissionto approve an
amendmenttotheComprehensiveZoningOrdinancefor
Augusta-RichmondCountybyamendingSection7
(Agriculture)byadding7-2(a)toallowRecreationVehicle
Parksby SpecialException inanA (Agriculture)Zone.
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 10
ORDINANCE ______
An Ordinance to amend the Comprehensive Zoning Ordinance adopted by
the Augusta-Richmond County Commission effective September 16, 1997
by amending Section 7 of the Comprehensive Zoning Ordinance for
Augusta-Richmond County by adding 7-2 and 7-2 (a) to allow Recreation
Vehicle Parks by Special Exception in the Agriculture (A) Zone.
THE AUGUSTA COMMISSION HEREBY ORDAINS:
SECTION I. That the Comprehensive Zoning Ordinance is amended by adding the
following to Section 7 - Agriculture (A Zone):
7-2. The following may be approved by Special Exception in an A zone if
conformance to the standards included herein can be demonstrated and if the
benefits of the proposed use are greater than any possible depreciating effects and
damages to neighboring properties:
(a) Recreational vehicle (RV) parks, subject to the following restrictions and
regulations. A conceptual plan showing consistency with the provisions of
this section must be submitted with the application for a Special Exception:
(1) The entire perimeter of an RV Park shall be enclosed by a
privacy fence no less than six (6) feet in height. Wherever
an RV Park abuts property zoned Agricultural or
Residential there shall be a buffer of at least 50 feet in
width that is either an undisturbed natural buffer or a
planted buffer that conforms to the requirements of the
Augusta Tree Ordinance. Such buffer areas shall be
measured from the boundary of each space to the property
line of this RV Park.
(2) Each RV Park shall be so designed as to provide for a
proper flow of traffic and each interior private road shall be
at least 15 feet in width for one-way traffic and designed
for the proper turning, backing, parking, and maneuvering
of RVs as approved by the Traffic Engineer. Roads shall
be surfaced with asphalt or concrete as approved by the
Traffic Engineer. Sub-grade, base and pavement thickness
shall be per the Augusta Street and Road Design Technical
Manual, current edition.
Attachment number 1
Page 1 of 4
Item # 10
(3) Each space within an RV Park shall be a minimum of 35
feet wide and 80 feet long. Each space shall be directly
accessible from an approved internal private road and there
shall be no direct access from any external public or private
street.
4) Each space shall have a concrete parking pad which is at
least 15 feet wide and 50 feet in length. Such parking pad
shall be at least 20 feet from the internal private road.
There shall be a distance of at least 10 feet from the edge of
each parking pad to the side and rear boundaries of each
space. The remainder of the space, with the exception of
the parking pad, must either be grassed, covered with a
mulching material, or otherwise improved with
landscaping.
5) Each RV Park must provide a centralized bathhouse
facility with a minimum of 4 bathrooms with wash basins,
2 showers, and 2 washers and 2 dryers for each 30 lots
within the RV Park. All applicable building and zoning
codes must be complied with, including parking standards.
6) Swimming pools, jacuzzis, hot tubs, etc are allowed but are
not required within RV Parks and must be located in a
centralized area. Swimming pools, jacuzzis, hot tubs, etc.,
must be shown on the Site Plan and must be approved by
the Health Department. The centralized bathroom facility
may serve as the bathhouse for the pool, jacuzzi, hot tub
etc. if located immediately adjacent to the amenity.
7) Community centers, clubhouses, and playground facilities
are allowed but are not required within the RV Park. If
sited within the RV Park, each community center,
clubhouse or playground facility must be located in a
centralized area.
8) Spaces may be conveyed to individual owners as lots by
following the procedures set forth in the Land Subdivision
Regulations for private subdivisions. This will require
formation of a Homeowners Association with appropriate
documents outlining the ownership of private roads,
common area, and other common facilities, and submission
and approval of a Final Plat.
9) Each space shall have electricity and water, by means of
individual meters for lots that are to be conveyed to
individual owners, or by master meters provided by the
RV Park for spaces that are not conveyed to individual
owners, and a sanitary sewer service. In lieu of sanitary
sewer, a sewage package system provided by the RV Park
with service to each space shall be allowed.
Attachment number 1
Page 2 of 4
Item # 10
10) An RV which will occupy a space or a lot for more than
thirty (30) consecutive days must first secure a permit from
the Augusta Richmond County Planning Commission. All
RV’s must have all licenses appropriate to the state and
county of origin, and in no case shall such vehicles be
considered real property.
11) An RV Park shall meet all provisions of the Augusta Tree
Ordinance, including the appropriate tree quality points in
addition to providing the buffer requirements at 7-2 (a) of
this section.
SECTION II. That the Comprehensive Zoning Ordinance is amended by adding the
following to Section 2 Definitions in the proper alphabetical order:
Recreational Vehicles: For the purpose of this ordinance, any of the following
vehicles designed for travel, recreation, and vacation uses: motorhome ( a
portable, temporary dwelling constructed as an integral part of a self-propelled
vehicle); van ( a portable, temporary dwelling constructed as an integral part of a
self-propelled vehicle); pickup camper (a structure designed to be mounted on a
truck chassis); recreational trailer (a portable structure built on a single chassis,
400 square feet or less when measured at the largest exterior horizontal
projections); park trailer (a semi-portable structure built on a single chassis which
does not exceed 400 square feet when constructed to ANSI A-119.5 standards,
and 500 square feet when constructed to USDHUD standards); or tent trailer (a
canvas or synthetic fiber folding structure mounted on a hard body base and
towed by a vehicle).
SECTION III. All Ordinances or parts of Ordinances in conflict with this Ordinance are
hereby repealed.
Duly adopted by the Augusta-Richmond County Commission this ______ day of
__________________, 2007.
__________________________________________
MAYOR, AUGUSTA COMMISSION
AUGUSTA, GEORGIA
Attachment number 1
Page 3 of 4
Item # 10
ATTEST:
________________________________________
LENA BONNER, CLERK
First Reading: ____________________________
Second Reading: __________________________
Attachment number 1
Page 4 of 4
Item # 10
CommissionMeetingAgenda
12/18/20072:00PM
PlanningCommission
Department:PlanningCommission
caption2: ZA-R-185–ArequestforconcurrencewiththeAugusta-
RichmondCountyPlanningCommissionto approve
anamendmenttotheComprehensiveZoningOrdinance for
Augusta-RichmondCountybyamendingSection8-4 (R-1
One-FamilyResidential)pertainingtostandardsfor
accessorybuildings.
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 11
ORDINANCE ______
An Ordinance to amend the Comprehensive Zoning Ordinance adopted by
the Augusta-Richmond County Commission effective September 16, 1997
by amending Section 8-4 (R-1 One-Family Residential) pertaining to
standards for accessory buildings.
THE AUGUSTA COMMISSION HEREBY ORDAINS:
SECTION I. That the Comprehensive Zoning Ordinance is amended by deleting the
following in Section 8-4:
(e) That the total gross floor area of all accessory buildings shall not exceed
five percent (5%) of the total area of the lot on which the accessory
buildings are situated.
SECTION II. That the Comprehensive Zoning Ordinance is amended by adding the
following to Section 8-4
(e) That the maximum total gross floor area of all accessory buildings on a lot
shall be based on the area of the lot upon which they are located. The
maximum gross floor area for accessory buildings shall be as follows:
Lot Area Maximum Accessory Building Area
Under 10,000 square feet 5% of lot area
10,000 square feet or larger greater of 500 square feet or 3% of
lot area, but never more than 1,200
square feet
SECTION III. That the Comprehensive Zoning Ordinance is amended by adding the
following to Section 8-4:
(f) Accessory buildings shall not be designed and used for residential
purposes. They shall not contain bedrooms. If an accessory building
contains kitchen facilities of any description, then a deed restriction must
be recorded stating that the accessory building is not a residential structure
and can never be occupied as such before a permit may be issued.
Attachment number 1
Page 1 of 2
Item # 11
Accessory buildings may not be used to conduct home occupations or
serve as home offices. In no case may an accessory building have a
separate electrical service.
SECTION III. That the Comprehensive Zoning Ordinance for Augusta-Richmond
County is amended by adding the following language to Section 2, beginning at the
current end of the definition of an accessory building:
(g) “….Accessory buildings shall not be designed and used for residential
purposes. They shall not contain bedrooms. If an accessory building
contains kitchen facilities of any description, then a deed restriction must
be recorded stating that the accessory building is not a residential structure
and can never be occupied as such before a permit may be issued.
Accessory buildings may not be used to conduct home occupations or
serve as home offices. In no case may an accessory building have a
separate electrical service.”
SECTION IV. All Ordinances or parts of Ordinances in conflict with this Ordinance are
hereby repealed.
Duly adopted by the Augusta-Richmond County Commission this ______ day of
__________________, 2007.
__________________________________________
MAYOR, AUGUSTA COMMISSION
AUGUSTA, GEORGIA
ATTEST:
________________________________________
LENA BONNER, CLERK
First Reading: ____________________________
Second Reading: __________________________
Attachment number 1
Page 2 of 2
Item # 11
CommissionMeetingAgenda
12/18/20072:00PM
PlanningCommission
Department:PlanningCommission
caption2: FINALPLAT–WHEELERLAKE,PHASE6-A–S-7 78
–ArequestforconcurrencewiththeAugusta-Richmo nd
CountyPlanningCommissionto approveapetitionby
SouthernPartnerInc.,onbehalfofATCDevelopment Corp.,
requestingfinalplatapprovalforWheelerLake,Ph ase6-
A.Thisresidentialtownhomedevelopmentislocated on
WheelerLakeRoad,adjacenttoWheelerLake,Sectio n4.
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 12
CommissionMeetingAgenda
12/18/20072:00PM
2007BudgetAmendment
Department:AugustaRegionalAirport
caption2:Motiontoapprovetheamendmenttothe2007Airport
Budget.
Background:Duringthe2007budgetprocess,theairportestimat ed
revenuesandexpendituresbasedontheApril2006a ctivity.
Analysis:Thebudgetwillbeamendedtomoreaccuratelyrefle ctthe
currentactivitywhichincludesincreasingairport revenue,
themostsignificantbeingfuel.
FinancialImpact:Thenetimpactofthisamendmentincreasesrevenue
approximately$660,000.
Alternatives:DenyRequest.
Recommendation:Acceptrequest.
Fundsare
Availableinthe
Following
Accounts:
VariousFunds;pleaseseeattacheddocumentation
REVIEWEDANDAPPROVEDBY :
Finance.
Administrator.
ClerkofCommission
Cover Memo
Item # 13
AUGUSTA, GEORGIA [LIVE] PROOF BUDGET CHANGE
FRI, NOV 16,
2007,
3:07 PM ---req: TF10057----leg: GL JL---loc: BU
Reference Date Description Lg Lv Vs ---------------- ---------- .............................. -- -- -- ---------------- ---------- .............................. -- -- --
BU000000010249 11/16/2007 ANNUAL BUDGET UPDATE GL OB AJ
Account Number ..................... .....................
551-00-0000/36-11110
551-00-0000/39-23110
551-08-1101/34-92301
551-08-1101/52-11110
551-08-1101/52-12120
551-08-1101/52-23111
551-08-1101/52-23112
551-08-1101/52-31110
551-08-1101/52-39110
551-08-1101/53-11470
Org K Title .................... ....................
Augusta Regional Air
Augusta Regional Air
Airport Administrati
Airport Administrati
Airport Administrati
Airport Administrati
Airport Administrati
Airport Administrati
Airport Administrati
Airport Administrati
Airport
Airport
Airport
Airport
Airport
Airport
Airport
Airport
Airport
Airport
Administrati
Finance
Airside
Airside
Airside
Airside
Vehicle Main
Vehicle Main
Vehicle Main
Vehicle Main
Airport Vehicle Main
Airport Property Mai
Airport Property Mai
Airport Property Mai
Airport Property Mai
Aircraft Services
Aircraft Services
Aircraft Services
Aircraft Services
Aircraft Services
Aircraft
Aircraft
Aircraft
Aircraft
Aircraft
Aircraft
Aircraft
Aircraft
Aircraft
Aircraft
Services
Services
Services
Services
Services
Services
Services
Services
Services
Services
BATCH PROOF BTS7B141. DP
SHFLD---job: 1114593 #J2125--pgm: GL470
Vs Desc Reas Reason Description -------- ---- ........................ -------- ---- ........................
Adj * UNDEFINED Reason Code
Fund
Object Type Misc Type .................... ---- ---- ---- .................... ---- ---- ----
Interest revenues .... A
Property sale .... A
Airline Space Rental .... A
Management Consultan .... A
Legal .... A
R & M - Buildings .... A
R & M - Equipment .... A
Insurance, other tha .... A
Contract Labor .... A
Living Expenses .... A
Telephones under $50
Cellular Phone
Airline Landing Fees
Pager
Education & Training
Pavement Markings
General Aviation - M
R & M - Equipment
Education & Training
Noncapitalized Equip
Radios less than $50 . . . .
Vehicle Maintenance ....
Vehicle Maintenance
Education & Training
Electricity
Parking fee
General Aviation - M
General Aviation Ram
General Aviation Lab
Catering
Facility Use ....
Ground Handling Fees ....
Aircraft Cleaning Se
Avjet Fuel
Charter Landing Fees
Parking Revenue - Mi
~ffice/Hanger Utilit
Office/Hangar Rental
Sales Discount
Other Technical Serv
iTA . ADMIN Page 1
<1.59> rpt id: GLBUBPRF
Prep ID Batch ID -------- ---------------= -------- ---------------
TF10057 BTS7B141
Amount Rec
Item # 13
YGUSTA, GEORGIA [LIVE] PROOF BUDGET CHANGE BATCH PROOF BTS7B141.DATA.ADMIN Page 2
FRI, NOV 16, 2007, 3:07 PM ---req: TF10057----leg: GL JL---loc: BUSHFLD---job: 1114593 #J2125--pgm: GL470 <1.59> rpt.id: GLBUBPRF
Reference Date Description Lg Lv Vs ---------------- ---------- .............................. -- -- -- ---------------- ---------- .............................. -- -- --
BU000000010249 11/16/2007 ANNUAL BUDGET UPDATE GL OB AJ
Account Number ..................... .....................
551-08-1106/52-23111
551-08-1106/52-23112
551-08-1106/52-23113
551-08-1106/52-33112
551-08-1106/52-34110
551-08-1106/52-37110
551-08-1106/53-11115
551-08-1106/53-11410
551-08-1106/53-11915
551-08-1106/53-12710
Org K Title .................... ....................
Aircraft Services
Aircraft Services
Aircraft Services
Aircraft Services
Aircraft Services
Aircraft Services
Aircraft Services
Aircraft Services
Aircraft Services
Aircraft Services
Aircraft Services
Aircraft Services
Aircraft Services
Aircraft Services
Aircraft Services
Aircraft Rescue & Fi
Aircraft Rescue & Fi
Aircraft Rescue & Fi
Aircraft Rescue & Fi
Aircraft Rescue & Fi
Aircraft Rescue & Fi
Airport Security
Landside Maintenance
Landside Maintenance
Landside Maintenance
Landside Maintenance
Landside Maintenance
Landside Maintenance
Landside Maintenance
Landside Maintenance
Vs Desc Reas Reason Description -------- ---- ........................ -------- ---- ........................
Ad j * UNDEFINED Reason Code
Fund
Object Type Misc Type .................... ---- ---- ---- .................... ---- ---- ----
R & M - Buildings .... A
R & M - Equipment .... A
R & M - Vehicles A
Public Relations A
Printing and binding A
Education & Training A
Master s Expense (Bu A
Uniforms A
Computer Hardware Su A
Gasoline A
Prep ID Batch ID -------- ---------------- -------- ----------------
TF10057 BTS7B141
Amount Rec ------------------ ---- ------------------ ----
-400.00CR 5
-1,700.00CR 5
-17,000.00CR 5
1,800.00DR 5
-3,200.00CR 5
-2,500.00CR 5
8,000.00DR 5
-1,210.00CR 5
-520.00CR 5
2,500.00DR 5
Newspapers
Supplies/inventory p
AvJet Fuel
DIESEL FUEL
Peripherals less tha
Other Chemical Expen
Computer Hardware Su
Telephones under $50
Noncapitalized Equip
Peripherals less tha
Radios less than
R & M - Vehicles
Legal
Contract Labor
Fertilizer
Safety Supplies
Street Signs
Grass
Soil & Sand
Concrete
07 Landside Maintenance Noncapitalized Equip .... A
07 Landside Maintenance Radios less than $50 .... A
07 Landside Maintenance R & M - Vehicles A
07 SKYFEST Special Events A
07 Contingency Available for Future A
TOTAL DR BU000000010249:
TOTAL CR BU000000010249:
TOTAL NET BU000000010249:
Item # 13
AUGUSTA, GEORGIA [LIVE]
~RI, NOV 16, 2007, 3:07 PM
Reference Date ---------------- ---------- ---------------- ----------
BU000000010249 11/16/2007
Account Number ............................ ----------------------------
GRAND TOTAL DR
GRAND TOTAL CR
GRAND TOTAL NE
Final Budget Check ...........................
PROOF BUDGET CHANGE BATCH PROOF BTS7B141.DATA.ADMIN Page 3 --- req: TF10057----leg: GL JL---loc: BUSHFLD---job: 1114593 #J2125--pgm: GL470 <1.59> rpt id: GLBUBPRF
Description Lg Lv Vs Vs Desc Reas Reason Description Prep ID Batch ID .............................. -- -- -- -------- ---- ........................ -------- ---------------- .............................. -- -- -- -------- ---- ........................ -------- ----------------
ANNUAL BUDGET UPDATE GL OB AJ Adj * UNDEFINED Reason Code TF10057 BTS7B141
Fund
FY Org K Title Object Type Misc Type Amount Rec -- .................... .................... ---- ---- ---- ------------------ ---- -- .................... .................... ---- ---- ---- ------------------ ----
No Over Budget Errors
Item # 13
CommissionMeetingAgenda
12/18/20072:00PM
alcoholapplication
Department:License&Inspections
caption2:NewOwnershipApplication:A.N.07-53:Arequest by
JohannaC.McPetersforanonpremiseconsumptionL iquor,
Beer&WineLicensetobeusedinconnectionwitht he
WoodenBarrelLoungelocatedat3317PeachOrchard Rd.
District6.SuperDistrict10.
Background:Thisisanewownershipapplication.Formerlyinth enameof
CareyMartin.
Analysis:TheapplicantmeetstherequirementsoftheAugusta
RichmondCountyAlcoholOrdinance.
FinancialImpact:Theapplicantwillpayapro-ratedfeeof$2117.50.
Alternatives:
Recommendation:License&Inspectionrecommendsapproval.TheRCSD
recommendsapproval.
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
Administrator.
ClerkofCommission
Cover Memo
Item # 14
Cover Memo
Item # 14
Attachment number 1
Page 1 of 2
Item # 14
Attachment number 1
Page 2 of 2
Item # 14
CommissionMeetingAgenda
12/18/20072:00PM
alcoholapplication
Department:License&Inspections
caption2:NewOwnershipApplication:A.N.07-52:Arequest by
BollingH.HandyforanonpremiseconsumptionLiqu or,
Beer&WinelicensetobeusedinconnectionwithH andy
EnterprisesDBATBonzSouthsidelocatedat1654Go rdon
Hwy.TherewillbeSundaySales.District2.Super District
9.
Background:Thisisanewownershipapplication.Formerlyinth enameof
JerryScheer.
Analysis:TheapplicantmeetstherequirementsoftheAugusta
RichmondCountyAlcoholOrdinance.
FinancialImpact:Theapplicantwillpayapro-ratedfee$3217.50.
Alternatives:
Recommendation:License&Inspectionsrecommendsapproval.TheRCSD
recommendsapproval.
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
Administrator.
ClerkofCommission
Cover Memo
Item # 15
Cover Memo
Item # 15
Attachment number 1
Page 1 of 2
Item # 15
Attachment number 1
Page 2 of 2
Item # 15
CommissionMeetingAgenda
12/18/20072:00PM
alcoholapplication
Department:License&Inspections
caption2:TransferApplication:A.N.07-54:ArequestbyM arionR.
RosiertotransfertheonpremiseconsumptionLiquo r,Beer
&WinelicenseusedinconnectionwithClubDreams located
at3023WashingtonRd.to3054DamascusRd.tobeu sedin
connectionwithClubLove.TherewillbeDance.Dis trict5.
SuperDistrict9.
Background:Thislocationhasalwaysbeenusedasanightclub.
Analysis:TheapplicantsmeetstherequirementsoftheAugust a
RichmondCountyAlcoholOrdinance.
FinancialImpact:Theapplicantwillpayatrancferfeeof$110.00.
Alternatives:
Recommendation:License&Inspectionsrecommendsapproval.TheRCSD
recommendsapproval.
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
Administrator.
ClerkofCommission
Cover Memo
Item # 16
Cover Memo
Item # 16
Attachment number 1
Page 1 of 2
Item # 16
Attachment number 1
Page 2 of 2
Item # 16
CommissionMeetingAgenda
12/18/20072:00PM
alcoholapplication
Department:License&Inspections
caption2:NewOwnershipApplication:A.N.07-55:Arequest by
SunEvansforaretailpackageBeer&Winelicense tobe
usedinconnectionwithRaceway921locatedat3224 Deans
BridgeRd.District5.SuperDistrict9.
Background:Thisisanewownershipapplication.Formerlyinth enameof
TaoHoJi.
Analysis:TheapplicantmeetstherequirementsoftheAugusta
RichmondCountyAlcoholOrdinance.
FinancialImpact:Theapplicantweillpayafeeof$605.00
Alternatives:
Recommendation:License&Inspectionsrecommendsapproval.TheRCSD
recommendsapproval.
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
Administrator.
ClerkofCommission
Cover Memo
Item # 17
Attachment number 1
Page 1 of 2
Item # 17
Attachment number 1
Page 2 of 2
Item # 17
CommissionMeetingAgenda
12/18/20072:00PM
FederalAviationAdministrationGrantPre-Approval
Department:AugustaRegionalAirport
caption2:Motiontopre-approvetheacceptanceofaFederalA viation
Administration(FAA)grant.
Background:Theairportwasnotifiedthatitwillreceivegran tmonies
fromtheFAAforairfieldsignage.
Analysis:DuetolimitedtimeconstraintssetbytheFAAona ccepting
thegrant,wearerequestingpre-approval.
FinancialImpact:Grantamount$420,000.
Alternatives:DenyRequest.
Recommendation:Acceptrequest.
Fundsare
Availableinthe
Following
Accounts:
5510813013313111&5510813015412110
REVIEWEDANDAPPROVEDBY :
Finance.
Administrator.
ClerkofCommission
Cover Memo
Item # 18
CommissionMeetingAgenda
12/18/20072:00PM
FuelFarmContract
Department:AugustaRegionalAirport
caption2:MotiontoapprovethecontractbetweenMecoofAugu sta
andAugustaRegionalAirportfortheconstructiono fthenew
airportfuelfarm.
Background:InOctobertheAugustaCommissionapprovedthesele ction
ofMecoofAugustaasthelowbidderfortheconstr uctionof
thefuelfarmattheairport.
Analysis:Thisitemhasbeenthroughthebidprocessandisc urrently
pendinglegalreview.
FinancialImpact:Nottoexceed$275,150.00
Alternatives:Denyrequest.
Recommendation:Approverequest.
Fundsare
Availableinthe
Following
Accounts:
551081301/5411110
REVIEWEDANDAPPROVEDBY :
Finance.
Administrator.
ClerkofCommission
Cover Memo
Item # 19
CONTRACT FORM
THIS AGREEMENT is dated as of the ______ day of ____________ in the year 2007 by
and between the AUGUSTA AVIATION COMMISSION (hereinafter called OWNER)
and MECO of Augusta, Inc. (hereinafter called CONTRACTOR).
OWNER and CONTRACTOR, in consideration of the mutual covenants hereinafter set
forth, agree as follows:
Article 1. WORK
Design and Construction of a Fuel Farm consisting of three (3) 12,000 AG tanks with
secondary containment, fuel dispensing system, piping, pumps, filter vessels, filters and
all valves for the operation and storage of three fuel products. This project also consist of
all electrical, water, and drainage systems for operation of this fuel farm, reposition of
chain link fence, secondary containment for loading and unloading trucks, and
connecting roadways.
The Project, for which the Work under the Contract Documents may be the whole or only
a part, is generally described as follows:
FUEL FARM PROJECT
AUGUSTA REGIONAL AIRPORT
AUGUSTA, GEORGIA
Article 2. ENGINEER AND BUILDER
The project has been designed and will be built by:
MECO OF AUGUSTA INC.
1234 GORDON PARK ROAD
AUGUSTA, GEORGIA
Who is hereinafter called CONTRACTOR.
Article 3. CONTRACT TIME
3.1 The Work will be completed and ready for final payment in accordance with the
General Provisions as follows:
Completion of Project: The entire project shall be completed within 120
consecutive calendar days from the date of Notice-To-Proceed and in accordance
with the construction phasing prescribe in “Scope of Work”.
Attachment number 1
Page 1 of 6
Item # 19
In the event that the construction contract time period occurs between the
dates April 1, 2008 through April 15, 2008 inclusive, all construction
activities shall be stopped. No contract time will apply against the contract
during this time period. The Contractor will be required to de-mobilize and
re-mobilize at no additional expense to the Owner.
3.2 Liquidated Damages. OWNER and CONTRACTOR recognize that time is of the
essence of this Agreement and that OWNER will suffer financial loss if the Work
is not completed within the times specified in paragraph 3.1. They also recognize
the delays, expense and difficulties involved in proving in a legal or arbitration
preceding the actual loss suffered by OWNER if the Work is not completed on
time. Accordingly, instead of requiring any such proof, OWNER and
CONTRACTOR agree that as liquidated damages for delay (but not as a penalty)
CONTRACTOR shall pay OWNER the amount of $100.00 per each calendar day
that expires after the time specified in paragraph 3.1.
Article 4. CONTRACT PRICE
4.1 OWNER shall pay CONTRACTOR for completion of the Work in accordance
with the Contract Documents, and in accordance with the unit bid prices
submitted for the Base Bid on June 26, 2007 and to this contract, with an initial
contract amount of Two Hundred Seventy-Five Thousand, One Hundred Fifty
and No/100 Dollars ($275, 150.00) to be paid based upon the actual quantities
approved and accepted in accordance with the Contract Documents.
Article 5. PAYMENT PROCEDURES
Progress Payments: OWNER will make progress payments on account of the
Contract Price on the basis of Contractor’s Applications for Payment within 30
calendar days after receipt of an application for payment that has been reviewed
and approved by the OWNER. The last Friday of every month that work is
performed shall be the ending date for establishing the quantity of units
completed, material, stored material, and installation of such material for
submission in the application for payment. A 10% Retainage will held on each
payment.
5.2.1 Payment for material completion: The CONTRACTOR may request payment of
the remaining contract balance, including retainage, less amount credited the
OWNER incurred as liquidated damages, and less amount withheld for the punch
list by reason of Minor Items Permitted for Incomplete Work.
5.2.2 Final Payment: Upon final completion and acceptance of the Work by the
OWNER. OWNER shall pay the remainder of the contract price.
Attachment number 1
Page 2 of 6
Item # 19
Article 6 CONTRACTOR’S REPRESENTATIONS
In order to induce OWNER to enter into this Agreement, CONTRACTOR makes
the following representations:
6.1 CONTRACTOR has familiarized itself with the nature and extent of the contract
Documents, Work, site, locality, and all local conditions and Laws and
Regulations that in any manner may affect cost, progress, performance or
furnishing of the Work.
6.2 CONTRACTOR has obtained and carefully studied (or assumes responsibility for
obtaining and carefully studying) all such examinations, investigations,
explorations, tests, reports and studies which pertain to the subsurface or physical
conditions at or contiguous to the site or otherwise may affect the cost, progress,
performance or furnishing of the Work as CONTRACTOR considers necessary
for the performance or furnishing of the Work at the Contract Price, within the
Contract Time and in accordance with the other terms and conditions of the
Contract Documents, including the General Provisions and no additional
examinations, investigations, explorations, tests, reports, studies or similar
information or data are or will be required by CONTRACTOR for such purposes.
6.3 CONTRACTOR has reviewed and checked all information and data shown or
indicated on the Contract Documents with respect to existing Underground
Facilities at or contiguous to the site and assumes responsibility for the accurate
location of said Underground Facilities. No additional examinations,
investigations, explorations, tests, reports, studies or similar information or data in
respect of said Underground Facilities are or will be required by CONTRACTOR
in order to perform and furnish the Work at the Contract Price, within the
Contract Time and in accordance with the other terms and conditions of the
Contract Documents.
6.4 CONTRACTOR has correlated the results of all such observations, examinations,
investigations, explorations, tests, reports and studies with the terms and
conditions of the Contract Documents.
6.5 CONTRACTOR has given OWNER written notice of all conflicts, error or
discrepancies that have been discovered in the Contract Documents and the
written resolution thereof by OWNER is acceptable to CONTRACTOR.
6.6 BUY AMERICAN – STEEL AND MANUFACTURED PRODUCTS FOR
CONSTRUCTION CONTRACTS (JAN 1991)
(A) The CONTRACTOR agrees that only domestic steel and manufactured
products will be used by the Contractor, subcontractors, materialmen, and
suppliers in the performance of this contract, as defined in (b) below.
(B) The following terms apply to this clause:
Attachment number 1
Page 3 of 6
Item # 19
1. Steel and Manufactured Products. As used in this clause, steel and
manufactured products include (1) those produced in the United States
or (2) a manufactured product produced in the United States, if the
cost of its components mined, produced or manufactured in the United
States exceeds 60 percent of the cost of all its components and final
assembly has taken place in the United States.
2. Components. As used in this clause, components mean those articles,
materials, and supplies incorporated directly into steel and
manufactured products.
3. Cost of Components. This means the costs for production of the
components, exclusive of final assembly labor costs.
(c) The attached list (marked as Exhibit “A”) is the list of supplies/materials
that the U.S. Government has determined that are not produced in the
United States in sufficient and reasonable available quantities and of
sufficient quality that will take exception to this clause.
Article 7. CONTRACT DOCUMENTS
The Contract Documents which comprise the entire agreement between OWNER and
CONTRACTOR concerning the Work consist of the following:
7.1 This Agreement (pages C-1 to C-6, inclusive)
7.2 Performance and Payment Bonds
7.3 CONTRACTOR’S Bid and attachments
Article 8. MISCELLANEOUS
8.1 No assignment by a party hereto of any rights under or interests in the Contract
Documents will be binding on another party hereto without the written consent of
the party sought to by bound; and specifically but without limitation monies that
may become due and monies that are due may not be assigned without such
consent (except to the extent that the effect of this restriction may be limited by
law), and unless specifically stated to the contrary in any written consent to an
assignment no assignment will release or discharge the assignor from any duty or
responsibility under the Contract Documents.
8.2 OWNER and CONTRACTOR each binds itself, its partners, successors, assigns
and legal representatives to the other party hereto, its partners, successors, assigns
and legal representatives in respect of all covenants, agreements and obligations
contained in the Contract Documents.
8.3 The CONTRACTOR or subcontractor shall not discriminate on the basis of race,
color, national origin, or sex in the performance of this Contract. Failure by the
CONTRACTOR to carry out these requirements is a material breach of this
Attachment number 1
Page 4 of 6
Item # 19
Contract, which may result in the termination of this contract or such other
remedy as the Owner deems appropriate.
8.4 The PRIME CONTRACTOR agrees to pay each subcontractor under this PRIME
CONTRACT for satisfactory performance of its contract no later than 7 days from
the receipt of each payment the PRIME CONTRACTOR receives from
AUGUSTA-RICHMOND COUNTY. The PRIME CONTRACTOR agrees
further to return retainage payments to each subcontractor within 7 days after the
subcontractor’s work is satisfactorily completed. Any delay or postponement
from the above reference time frame may occur only for good cause following
written approval of AUGUSTA-RICHMOND COUNTY. This clause applies to
both DBE and non-DBE subcontractors.
Article 9. OTHER PROVISIONS.
IN WITNESS WHEREOF, OWNER AND CONTRACTOR have signed five
copies of this Agreement. Two counterparts each have been delivered to
OWNER, and two counterparts have been delivered to CONTRACTOR. All
portions of the Contract Documents have been signed or identified by OWNER
and CONTRACTOR.
Attachment number 1
Page 5 of 6
Item # 19
This Agreement will be effective on ___________________________________
OWNER CONTRACTOR
AUGUSTA AVIATION MECO OF AUGUSTA, INC.
COMMISSION
By:____________________ By:_____________________
Attest:__________________ Attest:___________________
Address for giving notices: Address for giving notices:
1501 Aviation Way 1234 Gordon Park Road
Augusta, Georgia 30906 Augusta, Georgia 30901
Approved by County Attorney
As to Form and Legality
Attachment number 1
Page 6 of 6
Item # 19
CommissionMeetingAgenda
12/18/20072:00PM
GrantAward-NFL
Department:RecreationandParks
caption2:MotiontoacceptagrantawardfromtheNationalRe creation
andParkAssociation,inconjuctionwiththeNation al
FootballLeague,intheamountof$2,500.00.
Background:Thisgrantprogramisdesignedtoenhancecommuniti eswith
programassistanceforthepromotionofyouthfootb all
opportunitiesonthelocallevel.
Analysis:Thesegrantfundswillbeusedtopurchasefirstai dkitsand
fieldoperationalsuppliesdirectlyrelatedtothef ootball
program.
FinancialImpact:Grantis100%andrequiresnolocalmatch
Alternatives:None
Recommendation:Toapprove
Fundsare
Availableinthe
Following
Accounts:
N/A
REVIEWEDANDAPPROVEDBY :
Finance.
Administrator.
ClerkofCommission
Cover Memo
Item # 20
Cover Memo
Item # 20
Attachment number 1
Page 1 of 1
Item # 20
CommissionMeetingAgenda
12/18/20072:00PM
HealthDept.FoodServicePermits
Department:
caption2:DiscussdelinquentHealthDepartment'sFoodService
PermitsinassociationwithAugusta-RichmondCounty
BusinessLicenses.(RequestedbyCommissionerJerry
Brigham)
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 21
Attachment number 1
Page 1 of 2
Item # 21
Attachment number 1
Page 2 of 2
Item # 21
CommissionMeetingAgenda
12/18/20072:00PM
LandmarkAviation–Landlord’sAccessAgreement
Department:AugustaRegionalAirport
caption2:MotiontoapprovetheLandmarkAviation–Landlord’s
AccessAgreement.
Background:LandmarkAviation,previouslyGarretAviation,has beena
tenantoftheairportsince1976
Analysis:Thepurposeofthisagreementistoensurethatthe agency
thatLandmarkAviation(borrower)securedloansthr ough,
hasprioritytoallpropertiesusedascollateralf ortheloan
andthatthelandlord(theairport)willallowacc esstothis
propertyshouldtheborrowerdefaultontheloan.
FinancialImpact:Thereisnofinancialobligationregardingthiscon tract.
Alternatives:DenyRequest.
Recommendation:Acceptrequest.
Fundsare
Availableinthe
Following
Accounts:
N/A
REVIEWEDANDAPPROVEDBY :
Finance.
Administrator.
ClerkofCommission
Cover Memo
Item # 22
Cover Memo
Item # 22
LANDLORD'S ACCESS AGREEMENT
THIS LANDLORD'S ACCESS AGREEMENT (the "Agreement") is made and entered into as
of October 25, 2007 by and between Augusta Aviation Commission, having an office at Bush Field
Airport, 1501 Aviation Way, Augusta. GA 30906 ("Landlord") and Barclays Bank PLC, having an
office at 200 Park Avenue, New York, New York. as collateral agent (in such capacity, "Collateral
Agent") for the benefit of the Secured Parties (as hereinafter defined) under the Credit Agreement (as
hereinafter defined).
A. Landlord is the record title holder and owner of the real property described in Schedule A
attached hereto (the "Real Property").
B. Landlord has leased all or a portion of the Real Property (the "Leased Premises") to
Garrett Aviation Services ("Lessee") pursuant to a certain lease agreement or agreements described in
Schedule B attached hereto (collectively, and as amended, amended and restated, supplemented or
otherwise modified from time to time, the "Lease").
C. DAE Aviation Holdings, Inc. ("Borrower"), a Delaware corporation, and the Collateral
Agent, among others, have, in connection with the execution and delivery of this 'Agreement, entered into
a credit agreement, dated as of July 3 1, 2007, (as amended, amended and restated, supplemented or
otherwise modified from time to time, the "Credit Agreement"; capitalized terms used and not otherwise
defined herein shall have the meanings assigned to such terms in the Credit Agreement), pursuant to
which the Lenders have agreed to make certain loans to Borrower (collectively, the "Loans").
D. The Lessee is a subsidiary of Borrower.
E. The Lessee (or an affiliate of Lessee) has, pursuant to the Credit Agreement, guaranteed
the obligations of the Borrower under the Credit Agreement and the other documents evidencing and
securing the Loans (collectively, the "Loan Documents").
F. As security for the payment and performance of Lessee's Obligations under the Credit
Agreement and the other Loan Documents, Collateral Agent (for its benefit and the benefit of the Secured
Parties) has or will acquire a security interest in and lien upon all of Lessee's personal property,
inventory, accounts, goods, machinery, equipment, furniture and fixtures (together with all additions,
substitutions, replacements and improvements to, and proceeds of, the foregoing, collectively, the
"Personal Property").
G. Collateral Agent has requested that Landlord execute this Agreement as a condition to the
making of the Loans under the Credit Agreement.
AGREEMENT: - - - - - - - - -
NOW, THEREFORE, for and in consideration of the premises and other good and valuable
consideration, the receipt and sufficiency of which are hereby acknowledged, Landlord hereby represents,
warrants and agrees in favor of Collateral Agent, as follows:
1. Landlord certifies that (i) Landlord is the landlord under the Lease described in Schedule
B attached hereto, (ii) the Lease is in full force and effect and has not been amended, modified or -
682646.01-New York Server 4A - MSW
Attachment number 1
Page 1 of 5
Item # 22
supplemented except as set forth in Schedule B hereto and (iii) Landlord has sent no notice of default to
Lessee under the Lease respecting a default which has not been cured by Lessee.
2. Landlord agrees that the Personal Property is and will remain personal property and not
fixtures even though it may be affixed to or placed on the Leased Premises. Landlord further agrees that
Collateral Agent has the right to remove the Personal Property from the Leased Premises at any time in
accordance with the terms of the Loan Documents; provided that Collateral Agent shall repair any
damage arising from such removal. Landlord further agrees that it will not hinder Collateral Agent's
actions in removing Personal Property from the Leased Premises or Collateral Agent's actions in
otherwise enforcing its security interest in the Personal Property. Collateral Agent shall not be liable for
any diminution in value of the Leased Premises caused by the absence of Personal Property actually
removed or by the need to replace the Personal Property after such removal. Landlord acknowledges that
Collateral Agent shall have no obligation to remove the Personal Property from the Leased Premises.
3. Landlord acknowledges and agrees that Lessee's granting of a security interest in the
Personal Property in favor of the Collateral Agent (for the benefit of the Secured Parties) shall
not
constitute a default under the Lease nor permit Landlord to terminate the Lease or re-enter or repossess
the Leased Premises or otherwise be the basis for the exercise of any remedy by Landlord and Landlord
hereby expressly consents to the granting of such security interest and agrees that such security interest
shall be superior to any lien of the Landlord (statutory or otherwise) in the Personal Property.
4. The terms and provisions of this Agreement shall inure to the benefit of and be binding
upon the successors and assigns of Landlord (including, without limitation, any successor owner of the
Real Property) and Collateral Agent. Landlord will disclose the terms and conditions of this Agreement
to any purchaser or successor to Landlord's interest in the Leased Premises.
5. All notices to any party hereto under this Agreement shall be in writing and sent to such
party at its respective address set forth above (or at such other address as shall be designated by such
party in a written notice to the other party complying as to delivery with the terms of this Section 5) by
certified mail, postage prepaid, return receipt requested or by overnight delivery service.
6. The provisions of this Agreement shall continue in effect until Landlord shall have
received Collateral Agent's written certification that the Loans have been paid in full and all of
Borrower's other Obligations under the Credit Agreement and the other Loan Documents have been
satisfied.
7. THE INTERPRETATION, VALIDITY AND ENFORCEMENT OF THIS
AGREEMENT SHALL BE GOVERNED BY AND CONSTRUED UNDER THE LAWS OF THE
STATE OF NEW YORK, WITHOUT GIVING EFFECT TO THE CONFLICTS OF LAWS
PRINCIPLES THEREOF.
8. Landlord agrees to execute, acknowledge and deliver such further instruments as
Collateral Agent may request to allow for the proper recording of this Agreement (including, without
limitation, a revised landlord's access agreement in form and substance sufficient for recording) or to
otherwise accomplish the purposes of this Agreement.
682646.01-New York Server 4A - MSW
Attachment number 1
Page 2 of 5
Item # 22
IN WITNESS WHEREOF, Landlord and Collateral Agent have caused this Agreement to be duly
executed and delivered by their duly authorized officers as of the date first above written.
3
as Landlord
By:
Name:
Title:
BARCLAYS BANK PLC
as Collateral Agent
By:
Name:
Title:
682646.0 I -New York Server 4A - MSW
Attachment number 1
Page 3 of 5
Item # 22
Schedule A
Description of Real Property
1550 Hangar Road, Augusta GA 30906
682646.0 I -New York Server 4A - MSW
Attachment number 1
Page 4 of 5
Item # 22
Schedule B
Description
of
Lease
682646.01-New York Server 4A - MSW
Lessor/Landlord Modification
Location1
Property
Address LesseeITenant Dated
Attachment number 1
Page 5 of 5
Item # 22
CommissionMeetingAgenda
12/18/20072:00PM
SelectionofPublicParkingManagementServices
Department:AugustaRegionalAirport
caption2:MotiontoapprovetheselectionofRepublicParking forthe
Management,Operations&MarketingServicesforthe
PublicParkingFacilityfortheAugustaRegionalAi rport.
Background:ThisRFPwasoriginallyscheduledforsubmittalon October
19,2007.Duetomisinterpretationofthedocument bythe
companiessubmittingproposals,theProcurement
Departmenthasagreedtoallowthemtore-submit.
Analysis:ThesubmittalsareduetoProcurementonTuesday,
December4,2007.Acompanywillberecommendedto the
AugustaCommissionattheirDecember18,2007meeti ng.
Thecurrentcontractforthisserviceendsatmidni ghton
December31,2007.
FinancialImpact:Approximately$800,000innetrevenueannually.
Alternatives:DenyRequest.
Recommendation:Acceptrequest.
Fundsare
Availableinthe
Following
Accounts:
Contractuallyapprovedmanagementfeesarenetteda gainst
parkingrevenues.
REVIEWEDANDAPPROVEDBY :
Finance.
Cover Memo
Item # 23
Administrator.
ClerkofCommission
Cover Memo
Item # 23
CommissionMeetingAgenda
12/18/20072:00PM
CourtAppeals
Department:
caption2:Motionto approvethefilingofcounterclaimsagainst
currentlegalcomplaintsthatarefoundtobefrivo lousin
nature.(RequestedbyCommissionerJ.R.Hatney)
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 24
CommissionMeetingAgenda
12/18/20072:00PM
PetitionforDisabilityRetirementofMr.WilliamD ixon
Department:HumanResources
caption2:ApproveDisabilityRetirementofMr.WilliamDixon under
the1977PensionPlan.
Background:Ifanemployeeistotallyandpermanentlydisabled afterfive
yearsofCreditedService,saidemployeemayreceiv ea
monthlybenefitequaltoone(1)%ofAverageEarni ngs
multipliedbyyearsofCreditedService.Thisbenef itsare
payableuponCommissionapprovalofthepetitionof
retirement.
Analysis:Mr.WilliamDixon(age45)iscurrentlyaLieutenan twith
theAugustaFireDepartment.Mr.WilliamDixonwas hired
onNovember18,1985;hejoinedthe1977PensionPl anon
November18,1985.Mr.Dixonmeetsallrequirements for
Non-EmploymentRelatedDisabilityRetirementunder the
1977PensionPlan.Hisproposedretirementdateis
November30,2007.Thedisabilityretirementbenefi t
payabletoMr.Dixonwillbe$794.32permonth(Lif eonly).
FinancialImpact:Fundsareavailableinthe77PensionPlan.Employe ehas
contributedfour(4)%ofhissalarytowardshisre tirement
sinceNovember18,1985.
Alternatives:DoNotApproveDisabilityRetirementofMr.William Dixon
underthe1977PensionPlan.
Recommendation:ApproveDisabilityRetirementofMr.WilliamDixon under
the1977PensionPlan.
Fundsare
Availableinthe
Following
Cover Memo
Item # 25
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 25
Attachment number 1
Page 1 of 1
Item # 25
CommissionMeetingAgenda
12/18/20072:00PM
PlaquehonoringCharlesDevaney
Department:PlanningCommission
caption2:ConsiderarequestfromLeadershipAugustatoconst ructa
bronzeplaqueatRiverwalkhonoringCharlesDevaney for
hisleadershipandvision.
Background:Applicanthasbeenthroughthereviewprocessinclu ding
meetingwiththecommitteesandapublichearing.A ll
affecteddepartmentshavebeennotifiedandtherea reno
knownobjections.Theproposedlocationforthepla queisat
theEighthStreetbreachjustontheriversideof thelevee.
Analysis:ThereareothersimilarplaquesalongRiverwalkand there
wouldbenocosttotheCity
FinancialImpact:None
Alternatives:Approveordeny
Recommendation:Approved
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 26
CommissionMeetingAgenda
12/18/20072:00PM
ProposedChangestoEmployeeDisciplineAppealsPro cess
Department:LawDepartment
caption2:Motiontoapprovemodificationofthecurrentemplo yee
disciplinaryappealsprocess.Suggestionsforchan ge
include:Keepthecurrentappealstructurebutmodi fythe
compositionofthePersonnelBoardsothatPersonne lBoard
Membersserve"atthePleasureof"theCommissioner that
appointedthem.EliminatethePersonnelBoardandr eplaceit
withaPersonnelHearingOfficer.Modifythediscip linary
appealprocesssothePersonnelBoardmakesmerely a
recommendationtotheAdministratorregardingemplo yee
disciplinaryactions.
Background:SincethePersonnelBoardwascreatedbythegovern ing
authorityofRichmondCountyintheAugustaCodera ther
thanlocallaw,theBoardofCommissionershasbroa d
authorityamend,modifyorchangethePersonnelBoa rd.[1]
Section1-7-15oftheCodestatesthat"theboardo f
commissionersshallhaveauthoritytoamend,change or
makeadditionstoanyrulesandregulationsadopted
hereunder."Thus,theBoardofCommissionershasau thority
tomodifythecurrentdisciplinaryappealsprocess solongas
suchchangesdonotviolateanylaws.[1]However,the
GeorgiaLegislaturestillretainsfullauthorityto makefuture
changesrelatingtothePersonnelBoard,shouldit sodesireto
doso.
Analysis:Furtherinformationregardingeachsuggestionchang eis
attached.
FinancialImpact:Nofinancialimpactanticipated.
Alternatives:TheCommissioncanleavetheEmployeeDisciplinary
AppealProcessasitiswithoutmakinganychanges.
Cover Memo
Item # 27
Recommendation:Considerthesesuggestedchangesandmakea
recommendationforchange.
Fundsare
Availableinthe
Following
Accounts:
NotApplicable
REVIEWEDANDAPPROVEDBY :
Finance.
Administrator.
ClerkofCommission
Cover Memo
Item # 27
Attachment number 1
Page 1 of 2
Item # 27
Attachment number 1
Page 2 of 2
Item # 27
CommissionMeetingAgenda
12/18/20072:00PM
UnitedWayofCSRA
Department:ClerkofCommission
caption2:ConsiderarequestfromUnitedWayforreconsiderat ionof
fundingfromthe2008CDBGProgram.
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 28
Attachment number 1
Page 1 of 1
Item # 28
CommissionMeetingAgenda
12/18/20072:00PM
EmergencyMedicalAmbulanceServices
Department:Administrator
caption2:MotiontoapprovetheFirstAmendmenttoAgreement for
Augusta-RichmondCountyEmergencyMedicalAmbulance
Services.
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:ApprovetheFirstAmendmenttoAgreementforAugust a-
RichmondCountyEmergencyMedicalAmbulanceService s.
Fundsare
Availableinthe
Following
Accounts:
Itemisincludedin2008Budget.
REVIEWEDANDAPPROVEDBY :
Administrator.
ClerkofCommission
Cover Memo
Item # 29
Attachment number 1
Page 1 of 3
Item # 29
Attachment number 1
Page 2 of 3
Item # 29
Attachment number 1
Page 3 of 3
Item # 29
CommissionMeetingAgenda
12/18/20072:00PM
SentinelOffenderServicesContract
Department:ClerkofCommission
caption2:MotiontoapprovetherenewalofSentinelOffender Services
Contract.
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 30
Attachment number 1
Page 1 of 11
Item # 30
Attachment number 1
Page 2 of 11
Item # 30
Attachment number 1
Page 3 of 11
Item # 30
Attachment number 1
Page 4 of 11
Item # 30
Attachment number 1
Page 5 of 11
Item # 30
Attachment number 1
Page 6 of 11
Item # 30
Attachment number 1
Page 7 of 11
Item # 30
Attachment number 1
Page 8 of 11
Item # 30
Attachment number 1
Page 9 of 11
Item # 30
Attachment number 1
Page 10 of 11
Item # 30
Attachment number 1
Page 11 of 11
Item # 30
CommissionMeetingAgenda
12/18/20072:00PM
1998MoneyPurchasePensionPlanAmendments;Ordina ncestoAdopt2008DefinedBenefitPlan
andOrdinancestoadopt2008DefinedContributionP lan
Department:CountyAttorney
caption2:Approve1998AugustaMoneyPurchasePensionPlan
Amendmenttoprovidepaymentformarketvalue
adjustments;OrdinancetoadoptnewDefinedBenefit Plan
(Reopen1977ActandGMEBSPensionPlanmerged);
OrdinancetoAdoptnewDefinedContributionPlan.
Background:
Amendmenttothe1998MoneyPurchasePensionPlan
OnMay1,2007,theCommissionpassedanauthorizat ionfor
thereopeningofthe1977AugustaDefinedBenefitP lan.The
newplansponsorisGMEBSwhohasappointedMETLIFE
asitsinvestmentagent.The1998DCPlanisspons oredby
GEBCORPanditsinvestmentagentisNationwide.Th ereis
amarketvalueadjustmentchargeonthetransferof theassets
duetothetransferfromNationwidetoMETLIFE.
Therearefundsintheforfeitureaccounttopayth emarket
valueadjustmentcharge.EmployeeBenefitsCounsel ,Patti
KeeslerandtheCountyAttorney'sOfficehaverevie wedthe
attachedresolution,planamendmentandthedocume nt
changingtheplantoauthorizepaymentofthesefee sfrom
theforfeitureaccount.
OrdinancetoAdoptNewDefinedBenefitPlaneffecti ve
January1,2008
Copyofordinanceandauthorizationtosignrelated
documentsisattached.
OrdinancetoAdoptNewDefinedContributionPlanef fective
January1,2007.
Copyofordinanceandauthorizationtosignrelated
Cover Memo
Item # 31
documentsisattached.
Analysis:Seebackground
FinancialImpact:1998MoneyPurchasePensionPlanAmendment:Fundsa re
availableintheforfeitureaccount.2008PensionP lanmonies
tobetransferredfromNationwidetoMETLIFE.
Alternatives:None
Recommendation:1998MoneyPurchasePensionPlan-Approveresoluti onas
submittedandplanamendmentknownasAmendment200 8-
1totheAugustaMoneyPurchasePlan.2008Defined
BenefitandDefinedContributionPlanApproveordin ances
assubmitted
Fundsare
Availableinthe
Following
Accounts:
Asdesignated
REVIEWEDANDAPPROVEDBY :
Administrator.
ClerkofCommission
Cover Memo
Item # 31
Attachment number 1
Page 1 of 1
Item # 31
Attachment number 1
Page 1 of 1
Item # 31
Attachment number 2
Page 1 of 1
Item # 31
Attachment number 2
Page 1 of 1
Item # 31
Attachment number 2
Page 1 of 1
Item # 31
Attachment number 2
Page 1 of 1
Item # 31
CommissionMeetingAgenda
12/18/20072:00PM
December2007Refunds
Department:TaxAssessor-CalvinHicks,ChiefAppraiser
caption2:MotiontoapproverefundrecommendationsfromtheB oard
ofAssesssorsfor2accounts.
Background:Seeattachment.
Analysis:Seeattachment.
FinancialImpact:Seeattachment.
Alternatives:None.
Recommendation:Seeattachment.
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
Finance.
Administrator.
ClerkofCommission
Cover Memo
Item # 32
December 2007 REFUNDS
Attachment page 1 of 1
Poythress, Warren E.
Map 276, Parcel 5.03
This parcel was priced incorrectly as a building lot. It should have been valued as a retention
pond.
Grant refund for 2006 in the total amount of $105.87 (State $0.91, County $37.46, School
$67.50).
Gibson, Alex Jr.
Map 129, Parcel 52
Mr. Gibson applied for a Homestead exemption on 1/13/2006. The application was not
processed due to outstanding taxes. It was not processed until November, 2007, resulting in a
refund after outstanding taxes were paid of $67.33.
Grant refund for 2006 in the total amount of $67.33 (State -$0.26, County $27.79; School
$39.80).
Attachment number 1
Page 1 of 1
Item # 32
CommissionMeetingAgenda
12/18/20072:00PM
GEBCorpContractAmendment
Department:ClerkofCommission
caption2:ConsiderarequestfromtheHumanResourcesDepartm entto
amendthecurrentcontractwithGEBCorptoallowfe estobe
withdrawnfromaforfeitureaccountinsteadofthe City
writingachecktopaythefeesforcancellingthec ontract.
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 33
CommissionMeetingAgenda
12/18/20072:00PM
GeorgiaGolfHallofFame
Department:
caption2:MotiontoapprovearequestfromtheGeorgiaGolfH allof
Fameforpurchaseofticketsforthe2008Induction
CeremonyJanuary12,2008.
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 34
CommissionMeetingAgenda
12/18/20072:00PM
JohnCarswell,Jr.
Department:ClerkofCommission
caption2:ConsiderarequestfromMr.JohnCarswell,Jr.rega rdinga
refundoftaxesassociatedwiththeoverstatemento fliving
areaintheresidenceat407BrooksideDrive.
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 35
Attachment number 1
Page 1 of 4
Item # 35
Attachment number 1
Page 2 of 4
Item # 35
Attachment number 1
Page 3 of 4
Item # 35
Attachment number 1
Page 4 of 4
Item # 35
CommissionMeetingAgenda
12/18/20072:00PM
NAACP
Department:
caption2:Motionto approvepurchaseofticketsforthe34thAnnual
Dr.MartinL.King,Jr.FreedomFundBanquet.(Requested
byMayorProTemBettyBeard)
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 36
Attachment number 1
Page 1 of 2
Item # 36
Attachment number 1
Page 2 of 2
Item # 36
CommissionMeetingAgenda
12/18/20072:00PM
RobertW.Lamb
Department:ClerkofCommission
caption2:ConsiderarequestfromMr.RobertW.Lambregardin gan
adjustmentonhis2005and2006taxesforproperty located
at2344KingsWay.
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 37
Attachment number 1
Page 1 of 1
Item # 37
Attachment number 2
Page 1 of 2
Item # 37
Attachment number 2
Page 2 of 2
Item # 37
CommissionMeetingAgenda
12/18/20072:00PM
SCLC
Department:
caption2:ConsiderrequestfromSouthernChristianLeadership
ConferenceoftheCSRA(SCLC)forsponsorshipofth eir
FirstAnnualBanquet.
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 38
Attachment number 1
Page 1 of 1
Item # 38
CommissionMeetingAgenda
12/18/20072:00PM
ShiuLianChike
Department:ClerkofCommission
caption2:ConsiderarequestfromShiuLianChikeregardinga refund
oftaxesforpropertylocatedat1002AzaleaDrive.
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 39
Attachment number 1
Page 1 of 2
Item # 39
Attachment number 1
Page 2 of 2
Item # 39
Attachment number 2
Page 1 of 4
Item # 39
Attachment number 2
Page 2 of 4
Item # 39
Attachment number 2
Page 3 of 4
Item # 39
Attachment number 2
Page 4 of 4
Item # 39
CommissionMeetingAgenda
12/18/20072:00PM
319(H)Grant
Department:AbieL.Ladson,P.E.DirectorEngineeringDepartmen t
caption2:AuthorizetheEngineeringDepartmenttocontinueth e319
(H)Granttothe2007and2008budgetrespectively inthe
amountof$160,210.Thisgrantprovidestechnicals upport
forthesection319(H)pointsourceimplementation grant
previouslyawardedtoandacceptedbyAugustafrom the
GeorgiaDepartmentofNaturalResources-Environment al
ProtectionDivision.
Background:AugustawasawardedandhasacceptedaSection319 (H)
Non-PointSourceImplementationGranttotrackbact erial
sources,assesswaterquality,andreviseexisting totaldaily
maximumloadimplementationplanstoabatepollutio n
withintheButlerandRockyCreekwatersheds.
Analysis:Thisgrantprovidesfundingfortherecipienttopu rchase
equipment,conductpollutionassessment,anddevelo psite
specificcontrolmeasurestomitigatenon-pointsourcesinthe
RockyandButlerCreekwatershedsinAugusta,GA.
FinancialImpact:Thisbudgetwillbefundedfromgrantfunds
Alternatives:1)AuthorizetheEngineeringDepartmenttocontinue the319
(H)Granttothe2007and2008budgetrespectively inthe
amountof$160,210.Thisgrantprovidestechnicals upport
forthesection319(H)pointsourceimplementation grant
previouslyawardedtoandacceptedbyAugustafrom the
GeorgiaDepartmentofNaturalResources-Environment al
ProtectionDivision.2)Donotapproveanddenythe
continuanceofthegrant.
Recommendation:ApproveAlternativeone.
Cover Memo
Item # 40
Fundsare
Availableinthe
Following
Accounts:
N/A
REVIEWEDANDAPPROVEDBY :
Finance.
Administrator.
ClerkofCommission
Cover Memo
Item # 40
CommissionMeetingAgenda
12/18/20072:00PM
AcquisitionofRightofWayZacharyMeadAlexander DriveProject
Department:CountyAttorney
caption2:MotiontoapproveanOptionforRight-of-Waybetwee n
ZacharyMeadasowner,andAugusta,Georgia,asopt ionee,
inconnectionwiththeAlexanderDriveproject,for
acquisitionof0.011acre(485.20sq.ft)infeean d0.005acre
(209.97sq.ft.)ofpermanentconstructionandmain tenance
easement(2817BrickrunWay)forapurchasepriceo f
$32,400.00.(AcquisitionofRightofWayandEasem ent-
AlexanderDriveProject;GDOTProjectNo.STP-0001-00
(794),ARCProjectNo.323-04-296823215)
Background:Thepropertyownerhasagreedtoconveyacertainr ight-of-
wayandeasementstoAugusta,Georgia,fortheAlex ander
Driveproject.
Analysis:Thepurchaseofthereferencedpropertyisnecessar yforthe
project.
FinancialImpact:Thecostsnecessaryforthispurchasewillbecover edunder
theprojectbudget.
Alternatives:Denythemotiontoapprovethepurchaseoftherefe renced
property.
Recommendation:Approvethemotiontopurchasethereferencedprope rty
Fundsare
Availableinthe
Following
Accounts:
Projectfunds
Cover Memo
Item # 41
REVIEWEDANDAPPROVEDBY :
Administrator.
ClerkofCommission
Cover Memo
Item # 41
Item # 41
Item # 41
Item # 41
Item # 41
CommissionMeetingAgenda
12/18/20072:00PM
AcquisitionofRight-of-WayandEasement,Alexander DriveProject
Department:CountyAttorney
caption2:MotiontoapproveanOptionforRight-of-Waybetwee n
WayneSchultzasowner,andAugustaGeorgia,asopt ionee,
inconnectionwiththeAlexanderDriveProject,GDO T
ProjectNo.STP-0001-00(794),ARCProjectNo.323-0 4-
296823215,ProjectParcel21and23(TaxMap013-1,Parcel
008),for0.182acre(7,952.96sq.ft.)infeeand 0.076acre
(3,293.23sq.ft.)ofpermanentconstruction&main tenance
easement(1054AlexanderDrive)forapurchasepric eof
$68,835.00.
Background:ThepropertyownerhasagreedtoconveyacertainR ight-of-
WayandeasementtoAugusta,GeorgiafortheAlexan der
DriveProject.
Analysis:Thepurchaseofthepropertyisnecessaryforthep roject.
FinancialImpact:Thecostsnecessaryforthispurchasewillbecover edunder
theprojectbudget.
Alternatives:Denythemotiontoapprovethepurchaseoftherefe renced
property.
Recommendation:Approvethemotiontopurchasethereferencedprope rty.
Fundsare
Availableinthe
Following
Accounts:
Availableinprojectfunds
REVIEWEDANDAPPROVEDBY :
Cover Memo
Item # 42
Administrator.
ClerkofCommission
Cover Memo
Item # 42
Item # 42
Item # 42
Item # 42
Item # 42
CommissionMeetingAgenda
12/18/20072:00PM
ApproveachangeorderfromW.K.Dicksonintheamo untof$150,000tocollectGIS/GPS
informationfortheFortGordonproject
Department:Utilities
caption2:ApproveachangeorderfromW.K.Dicksonintheamo untof
$150,000tocollectGIS/GPSinformationfortheFor t
Gordonproject.
Background:WKDicksoncurrentlyhasatoolscontracttohelpd evelop
AUD’sGISinfrastructure.AUDsolicitedarequestf or
manpowertohelpcollectinformationregardingthe Fort
GordonSystem.Thisinformationhastobecollecte dinthe
next90days.Theestimatedtimetocollectthein formation
is60days.
Analysis:AcceptingthisproposalwillallowWKDicksontoas sist
AUDintheacquisitionofGIS/GPSinformation.This
contractextensionshallhaveavalueofapproximat ely
$152,000.00.Ifthefundsarenotrequiredthefini shthe
contract,theywillbeusedtocompletethetoolcha in
developmentforAUD.
FinancialImpact:$152,000.00fromaccount511043420-5425210/80399999 -
5425210
Alternatives:None.
Recommendation:WerecommendapprovingtheproposalfromW.K.Dicks on
intheamountof$152,000.00toprovideGISconsult ing
servicesinassociationwithreachingourBenchmark 2010
goals.
Fundsare
Availableinthe
Following
$152,000.00fromaccount511043420-5425210/80399999 -
5425210
Cover Memo
Item # 43
Accounts:
REVIEWEDANDAPPROVEDBY :
Finance.
Procurement.
Administrator.
ClerkofCommission
Cover Memo
Item # 43
CommissionMeetingAgenda
12/18/20072:00PM
Approvefundingforrelocationandupdatingofwate rmainsandsanitarysewermainsinthearea
ofGeorgiaDOTSt.SebastianWayprojectDE000-00MS -00(389)
Department:AugustaUtilitiesDepartment
caption2:Approvefundingforrelocationofwatermainsands anitary
sewerlinestobeplacedundernewpavementinthe areaof
construction.
Background:Theexistingwatermainsarecastironandsomedat eback
morethan80years.Thesanitarysewermainsinsom eareas
arevitrifiedclay.Bothmaterialshaveservedwell beyond
theirexpectedlifespanandwillrequirereplacemen tinthe
future.AtthetimeGDOTisremovingexistingpavem entand
wideningroadwaysistheopportunetimetoupdatet hewater
andsanitarysewermainsinthearea.
Analysis:Theageoftheexistingpipelines,combinedwithth enature
offull-depthroadwayconstruction,willmostcerta inly
requirereplacementoftheexistingpipelines.
FinancialImpact:Thecostestimateforthisprojectis$813,755.00.Thesefunds
areavailablefromthefollowingaccounts:50704341 0-
5425110/80700070-5425110
Alternatives:1.Rejectfundingrequestwhichwoulddelaythecon struction
oftheproject.2.Approvefundingrequest.
Recommendation:Itisrecommendedtoapprovethefundingrequestin the
amountof$813,755.00
Fundsare
Availableinthe
Following
Accounts:
507043410-5425110/80700070-5425110
Cover Memo
Item # 44
REVIEWEDANDAPPROVEDBY :
Finance.
Procurement.
Administrator.
ClerkofCommission
Cover Memo
Item # 44
CommissionMeetingAgenda
12/18/20072:00PM
AugustaFloodControlFeasibilityStudy11/7/07
Department:AbieL.Ladson,P.E.,DirectorEngineering
caption2:ApproveConstructionProjectBudgetChangeNumberF our
(CPB323-04-299823999)fortheAugustaCountyRegio nal
FloodControlFeasibilityStudyintheamountof$2 50,000to
befundedfromSPLOSTPhaseIIIRecaptureasreques tedby
theEngineeringDepartment.
Background:OnNovember3,1999theCommissionauthorizedexecu tion
ofanagreementwiththeUSArmyCorps’ofEngineer sto
performaFloodControlFeasibilityStudyfortheR ocky
Creek,AugustaCanal,PhinizySwampandRaesCreek
DrainageBasins.
Analysis:ThePhaseIreportthatincludesRockyCreekandAu gusta
CanalBasiniscompletedandwillsoonbedistribut edfor
publicreview.Phase2willfocusonadditionalwor ktobe
performedfortheRaesCreekBasin.Completionoft he
Phase2workwillincreasethetotalstudyestimate dcostby
$500,000withthecity’ssharebeing$250,000.
FinancialImpact:Fundsintheamountof$250,000areavailableinth e
323041110-296823333tocovertheCounty’sshareof the
additionalfundsneededtocompletethestudy.
Alternatives:1)ApproveConstructionProjectBudgetChangeNumbe r
Four(CPB323-04-299823999)fortheAugustaCounty
RegionalFloodControlFeasibilityStudyintheamo untof
$250,000tobefundedfromSPLOSTPhaseIIIRecaptu re.
AlsoauthorizetheEngineeringDepartmenttoreleas efunds
inincrementsasrequestedbytheCorpsofEngineer s.2)Do
notapproveanddenycompletionofthestudyforth eRaes
CreekBasin.
Cover Memo
Item # 45
Recommendation:ApproveAlternativeone
Fundsare
Availableinthe
Following
Accounts:
323-04-1110-6011110-296823333
REVIEWEDANDAPPROVEDBY :
Finance.
Administrator.
ClerkofCommission
Cover Memo
Item # 45
Attachment number 1
Page 1 of 1
Item # 45
Attachment number 2
Page 1 of 1
Item # 45
Augusta-Richmond County, Georgia
CAPITAL PROJECT BUDGET
REGIONAL FLOOD CONTROL FEASIBILITY STUDY
CHANGE NUMBER FOUR
Capital Project Budget is hereby authorized:
Section 1: This project is authorized to CPB#323-04-299823999. This change authorizes additional
funds of $250, 000 to provide surveying support requested by Corps of Engineers for the flood
Section 2: The following revenues are anticipated to be available to the Consolidated Government to
complete the project.
Rocky Creek Tributary No 1, Ph 1 $355,393
Special 1% Sales Tax, Phase III (Suburban)$861,116
Special 1% Sales Tax, Phase III(Urban)421,140
Special 1% Sales Tax, Phase III Recapture 252,352
Special 1% Sales Tax, Phase I Recapture 19,500
Special 1% Sales Tax, Phase III Recapture $55,000
Special 1% Sales Tax, Phase III Recapture $250,000
$2,214,501
Section 3: The following amounts are appropriated for the project:
By Basin By District
Rocky Creek $355,393
Raes Creek $870,852
Phinizy $512,116
Augusta Canal $476,140
$2,214,501 $2,214,501
Section 4: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in
carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
____________________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
CPB#323-04-299823999
Honorable Deke Copenhaver, Mayor
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following
control study. This additional amount will be funded by SPLOST PHASE III Recapture
1 of 2 November 6, 2007
Attachment number 3
Page 1 of 2
Item # 45
Augusta-Richmond County, Georgia
CAPITAL PROJECT BUDGET
REGIONAL FLOOD CONTROL FEASIBILITY STUDY
CHANGE NUMBER FOUR
CPB#323-04-299823999
CPB AMOUNT CPB NEW
SOURCE OF FUNDS CPB CHANGE CPB
ROCKY CREEK TRIBUTARY NO 1
321-04-1110/288821561 ($355,393)($355,393)
SPECIAL 1% SALES TAX, PHASE III
323-04-1110-0000000 ($861,116)($861,116)
SPECIAL 1% SALES TAX, PHASE III
327-04-1110-0000000 ($421,140)($421,140)
SPECIAL 1% SALES TAX, PHASE III
323-04-1110-6011110-296823333 ($307,352) ($250,000) ($557,352)
SPECIAL 1% SALES TAX, PHASE III
321-04-1110-6011110-288821333 ($19,500)($19,500)
TOTAL SOURCES:($1,964,501) ($250,000) ($2,214,501)
USE OF FUNDS
ENGINEERING
323-04-1110-5212115-299823999 $1,945,001 $250,000 $2,195,001
ENGINEERING
321-04-1110-5212115-205821999 $19,500 $19,500
TOTAL USES:$1,964,501 $250,000 $2,214,501
2 of 2 November 6, 2007
Attachment number 3
Page 2 of 2
Item # 45
CommissionMeetingAgenda
12/18/20072:00PM
AuthorizePublicServicestoNegotiateaContractf orPendletonKingParkMasterPlanwith
DavisDesignGroup
Department:PublicServices
caption2:AuthorizePublicServicestonegotiateacontractt odevelopa
MasterPlanforPendletonKingPark(PKP)withDavi s
DesignGroupofAugustaforanamountnottoexceed
$43,600tobefundedfromCapitalaccount#272-06-1 496.
Background:ThePKPBoardhasbeenendeavoringforanumberof years
todevelopaMasterPlanforfutureenhancementsto the
featuresalreadyexistinginthepark.TheMasterP lanwill
involvedocumentingandassessingexistingfeatures ,
reviewingthegoalsofAugustaandthePKPBoardan d
developingaconceptuallongrangepathforwardto make
thatvisionareality.Havingaplanandvisionin placewill
helptheBoardtopursuegrantsandprivatecontrib utionsthat
supplementAugusta’sfinancialcommitmenttothepa rk.
Analysis:Staff,alongwiththePKPBoardmetonNovember29,2007
toevaluatetheproposalssubmittedbyDavisDesign Group
andJohnsonLaschoberandAssociates,bothofAugus ta.The
firmswerescoredbasedonthecriteriarequestedi ntheRFP.
DavisDesignGroupwasthehighestscorepriortoo pening
thepricingcomponentoftheproposal.Thedifferen cein
pricingwasnotsufficienttochangethescoringba sedonthe
balancebetweenqualificationsandprice.
FinancialImpact:Thecontractamountwillnotexceed$43,600.Funds are
availableinCapitalaccount#272-06-1496.
Alternatives:1.AuthorizePublicServicestonegotiateacontrac tto
developaMasterPlanforPendletonKingParkwith Davis
DesignGroupofAugustaforanamountnottoexceed
$43,600tobefundedfromCapitalaccount#272-06-1 496.2.
Donotauthorizenegotiationofacontract.
Cover Memo
Item # 46
Recommendation:#1.AuthorizePublicServicestonegotiateacontra ctto
developaMasterPlanforPendletonKingPark(PKP)with
DavisDesignGroupofAugustaforanamountnotto exceed
$43,600tobefundedfromCapitalaccount#272-06-1 496.
Fundsare
Availableinthe
Following
Accounts:
FundsareavailableinCapitalaccount#272-06-1496 .
REVIEWEDANDAPPROVEDBY :
Finance.
Administrator.
ClerkofCommission
Cover Memo
Item # 46
CommissionMeetingAgenda
12/18/20072:00PM
AwardChangeOrderforDepartmentofTransportation I-520/I-20Interchangeproject.GDOT
Project#NH-IM-520-1(15)
Department:AugustaUtilitiesDepartment
caption2:Approveawardforchangesinestimatedcostinthe amount
of$237,264.00toGeorgiaDepartmentofTransportat ionin
ordertoincorporatechangesinmaterialcostsbetw een
estimateandawardoffinalbid.
Background:TheI-520/I-20interchangeprojectrequirestherel ocation
andupgradeofmorethan10,000linearfeetofwate rlinesof
varioussizes.Inaddition,wewillneedtorelocat e460linear
feetofsanitarysewerlineswithsixnewmanholes.Thereare
80manholeswhichwillrequiregradechangesinord ertobe
accessibleforfuturemaintenance.
Analysis:BasedonAUD'sanalysisofcurrentmaterialcostsa ndlabor
charges,thecostchangeisinlinewithcurrentst andards.The
linesmustbemovedinordertogainaccessforfut ure
developemntandtoreplacewithhigherqualitymate rials
thanwereavailablewhensomeofthelineswereori ginally
installed.
FinancialImpact:Thechangeorderforthisproject$237,264.00.Thes efunds
areavailablefromthefollowingaccounts:
5070434105425110/802102-5425110
Alternatives:1.Rejectproposalwhichmightdelaytheconstructi onofthe
newinterchange.2.ApproveProposalforAdditional funds
tocompletetheprojectasdesigned.
Recommendation:ItisrecommendedtoawardtheAdditionalfundsin the
amountof$237,264.00
Fundsare
Cover Memo
Item # 47
Availableinthe
Following
Accounts:
5070434105425110/802102-5425110
REVIEWEDANDAPPROVEDBY :
Finance.
Procurement.
Administrator.
ClerkofCommission
Cover Memo
Item # 47
CommissionMeetingAgenda
12/18/20072:00PM
AwardChangeOrderofHighway5624-inchWaterMainExtensionDesignContractforAugus ta
UtilitiesDepartment
Department:Utilities
caption2:ApproveawardforAdditionalDesignServicesinthe amount
of$36,900.00toJohnson,Lashober&Associates,P.C.
(JLA)inordertoincorporatechangesindesignreq uirements
totheHighway5624-inchWaterMainExtensionatt he
constructionstage.
Background:TheHighway5624-inchWaterMainExtensionproject
involvesthedesignof11,250linearfeetof24-inc hdiameter
ductileironpipelocatedalongtheeastsideofHi ghway56
fromsouthofInterstate520interchange(atT'sRe stuarant)to
intersectionofTobaccoRd.Thedesignwillallowt he
AugustaUtilitiesDepartmenttosupplysurfacewate rfrom
thenewN.MaxHicksTobaccoRoadWaterTreatmentP lant
intoareasprimarilyservedbytheexistingground water
system.Duringtheconstructioneffort,JLAwasta sked
additionalServicesDuringConstructionabovewhat hasbeen
originallytasked.Partofthisistheredesignof twomain
sectionsofthis24-inchWaterMainExtension.
Analysis:Basedoninabilityofthecurrentcontractortoins tallthe
sectionoflineatButlerCreekandMarvinGriffinR oad,JLA
istaskedtoprovidealternatedesignsforthesetw osections
ofline.Thisrequiresadditionalsurveyeffortand permitting
effortasidefromadditionalengineeringdesigneff ort.JLA
submittedanacceptableproposalforadditionaldes ignfees
tomodifythecurrent100%plans.Thestaffofthe utilities
departmenthasreviewedtheproposalandrecommend award
oftheadditionaldesignfees.
FinancialImpact:Thechangeorderforthisproject$36,900.00.These funds
areavailablefromthefollowingaccounts:510043410 -
5212115/80210120-5212115
Cover Memo
Item # 48
Alternatives:1.RejectJLAProposal,whichwoulddelaythedesig nofthe
projectandtheconstructionofthewatermainexte nsion.2.
ApproveJLAProposalforAdditionalEngineeringDes ign
Feetocompletetheredesignofthisproject.
Recommendation:ItisrecommendedtoawardtheAdditionalDesignFe eto
JLAintheamountof$36,900.0
Fundsare
Availableinthe
Following
Accounts:
510043410-5212115/80210120-5212115
REVIEWEDANDAPPROVEDBY :
Finance.
Procurement.
Administrator.
ClerkofCommission
Cover Memo
Item # 48
A-1 June 2007
Appendix A
ATTACHMENT B-COMPENSATION-Fee Proposal...............A-1 through A-11
Attachment number 1
Page 1 of 12
Item # 48
A-2 REVISION DATE: June 2006
ATTACHMENT B – COMPENSATION – FEE PROPOSAL
PROPOSAL #: 091 DATE: 6/1/07 (REVISED 11/12/07)
TO: Mr. Wes Byne, Assistant Director
c/o Justo Chacon BY: PHONE(706) 312-4149
Engineering and Construction FAX (706) 312-4133
Augusta Utilities Dept. EMAIL wbyne@augustaga.gov
Augusta, GA
RE: Project: HWY 56 24-inch Water Main – Phases 1 and Phase 2; Project Nos: 10120 and 10122
SUBMITTED BY: Richard J. Laschober, P.E., Project Manager
PARTICULARS:
I. Project Scope (See Attachment A-Scope of Services and Reference Phase 1 Drawings):
A. PROJECT- PHASE 1 (Project No. 10120; Construction Phase): Additional services related to
contractor qualifications and performance for more than usual and predicted amount of time
required for project administration, submittals, field visits, clarifications, progress meetings and
special AUD meetings.
B. PROJECT- PHASE 2 (for portions deleted and/or redesigned from Phase 1)
1. Design Phase Services for approximately 2,110 lineal feet of 24-inch diameter water main
along HWY 56 from:
a. Project No. 10122 (To be included in plans prepared by Environmental Service Group
(ESG): From T’s Restaurant beginning at Sta. 0+00 (in reference to Phase 1 stationing of
Project 10120) connecting to an existing 24-inch diameter water main and running
approximately 1,385 lineal feet south to a point approximately 200 lineal feet south of
Marvin Griffin Road at Procter & Gamble Co. at Sta. 9+75 (in reference to Phase 1
stationing) and connecting to an existing 24-inch water main. This section of water main
includes 1) revising the original design route starting at Sta. 3+75 around the north and
east property lines of the Sprint Store property, 2) providing a jack and bore under Marvin
Griffin Road; and 3) routing the water line along the south right-of-way line of Marvin
Griffin Road to a point where it crosses onto the Procter & Gamble Co. property in an
existing easement.
b. Project No. 10120: From Procter & Gamble beginning at Sta. 42+50 (in reference to
Phase 1 stationing) connecting to an existing 24-inch diameter water main and running
approximately 725 lineal feet south to a point approximately 40 lineal feet north of Dixon
Airline Road at Sta. 49+75 (in reference to Phase 1 stationing) and connecting to an
existing 24-inch water main. This section of water main includes an open cut crossing of
Butler Creek (water main installed in a casing pipe).
Attachment number 1
Page 2 of 12
Item # 48
A-3 REVISION DATE: November 2007
2. Bidding and Construction Phase Services for approximately 2,110 lineal feet of 24-inch
diameter water main along HWY 56 from T’s Restaurant to Dixon Airline Road to be bid and
constructed under two projects, Project Nos. 10120 and 10122.
C. DESIGN CONDITIONS:
1. The CITY will provide the CONSULTANT with an as-built mark-up of the HWY 56 24-inch
Water Main – Phase 1 project.
2. Additional Services:
a. The proposed environmental service covers impacts that will only require a USACE
Nationwide Permit. This has been initiated under the Phase 1 work. If additional
impacts are proposed such that the impacts to jurisdictional waters exceed the maximum
requirements of the Nationwide Permit for either USACE or GA EPD, an individual
permit may be required and additional services may be necessary to complete the
individual permit application package. If additional services are required for an
individual permit, the CONSULTANT will notify the CITY regarding additional fees
necessary before proceeding further.
b. The proposed Total Basic Professional Services includes impacts that can be constructed
within the conditions stated in GA Code 12-7-6(b)(15) with regards to encroachment of
stream buffers of state waters for sewer lines. If impacts of stream buffers of state waters
by sewer lines exceed the limits of these conditions, a variance for buffer encroachment
may be required and additional services may be necessary to prepare a complete,
approvable variance application package for submittal to GA EPD. If additional services
are required for a variance, the CONSULTANT will notify the CITY regarding additional
fees necessary before proceeding further.
II. Basic Professional Services and Compensation:
A. Phase 1 – Construction Phase………………………………………………………….$6,500
B. Phase 2 - Design and Construction Phases:
1. Project No. 10122 (Design Consultant (ESG)) Perform field survey for approximately 850
LF of re-routed water line starting at Sta. 3+75 around the north and east property lines of
the Sprint Store property of the Sprint Convenience store property and along the south
right-of-way line of Marvin Griffin Road.
1.a Work performed after completion of item 1, above. Re-evaluated routing with regard to
Marvin Griffin Road plan revisions. This involved two meetings and plan mark-ups. This
effort was not acceptable to P & G and no further effort is required.
1.b Work performed after completion of item 1, above. Re-evaluated T’s Restaurant routing
involving one meeting, field work, plan revisions and easement revisions.
Attachment number 1
Page 3 of 12
Item # 48
A-4 REVISION DATE: June 2006
2. Project Nos. 10120 and 10122: Prepare bid documents (Revise and amend
construction drawings and specifications for approximately 2,110 LF of 24-inch
water main.
a. Update front end documents (general conditions, etc.) (Project 10120 only).
b. Provide a (1) bid tabulation and construction cost estimate (Projects 10120
and 10122 (portion by JLA).
3. Provide necessary approvals and/or permitting related to GA DOT utility
encroachments, NWP12, GA EPD, GAR 1000002, etc. (Projects 10120 and
10122 (portion by JLA).
4. Provide bid and construction phase services for the Phase 2 construction as
outlined in the Consultant Services section. (Note differences defined by (**) for
each project.
5. Total Fee Engineering Fee - Lump Sum…………………………………..$27,900
C. Total Basic Professional Services and Compensation – Lump Sum ……………$34,400
III. Additional Services:
A. Easements (William R. Gore Professional Land Surveyors, Inc.)
Research and prepare a new easement plats for permanent and/or temporary
(construction) easements for parcels 134-1-001-00-0, 134-1-070-08-0, 134-1-070-
04-0 and 134-0-005-00-0…………………………………….…….….……$2,500
IV. Total Fee for Basic Professional Services and Additional Services………………...$36,900
V. Listing of Key Personnel (See appended Attachment C)
VI. Schedule for Performance (See appended Attachment D)
ATTACHMENT B – COMPENSATION – Fee Proposal
Fee Schedules for Additional & Special Services
Johnson, Laschober & Associates, P.C. (Engineering Services)
Principal .....................................................................................$165.00/Hr.
Sr. Engineer / Sr. Project Manager.............................................$140.00/Hr.
Engineer / Project Manager........................................................$115.00/Hr.
Engineer / Assistant Project Manager........................................$ 90.00/Hr.
Engineer I ..................................................................................$ 85.00/Hr.
Engineer II..................................................................................$ 72.00/Hr.
Designer I...................................................................................$ 77.00/Hr.
Designer II..................................................................................$ 67.00/Hr.
Attachment number 1
Page 4 of 12
Item # 48
A-4 REVISION DATE: June 2006
CAD Operator ...........................................................................$ 62.00/Hr.
Survey Field Crew......................................................................$ 108.00/Hr.
Survey Research.........................................................................$ 40.00/Hr.
Clerical.......................................................................................$ 40.00/Hr.
Accountant .................................................................................$ 80.00/Hr.
Attachment number 1
Page 5 of 12
Item # 48
A-5 REVISION DATE: June 2006
PLUS
EXPENSES
Printing - 24 x 36.................................................................$ 1.10 each
- 30 x 42............................................................$ 2.10 each
- 8-1/2 x 11.......................................................$ .15 each
Long Distance Telephone Calls.........................................$ 5.00 each
Express Postage..................................................................$ 25.00 each
Mileage...............................................................................$ 0.44 mile
All following sub-contract work for Outside Services will be marked up 15%
Attachment number 1
Page 6 of 12
Item # 48
A-7 REVISION DATE: June 2006
CONSULTANT SERVICES
As a part of this Agreement the CONSULTANT agrees to furnish the following checked items
(CONSULTANT to initial in the space provided acknowledging responsibility to furnish said item).
Prior to Authorization To Proceed:
_____ Detailed Scope of Services based upon Schedule A of this Agreement to be submitted with
Cost Proposal clearly defining the CONSULTANT’S understanding of the project limits,
design objectives and CONSULTANT’S services to be provided.
_____ Cost Proposal that will include cost of surveying, design, preparation of construction plans
and specifications, and other services requested in the CITY’s Request for Proposal.
*_____ Schedule for submittal of review documents at 90% completion; and final documents.
Prior to submitting 30% review documents:
NA_____ Locate all existing utilities using available information collected by the CONSULTANT.
The CITY will furnish available information on water and sewer locations however the CONSULTANT
must verify to CITY’S satisfaction.
NA_____ Provide CITY with information on the project site(s), including the following:
• Past and present use of the land (specifically identify any landfilling activities in the
area); identify any nearby designated wetlands
• Soil type(s)
• Boring results when required by CONSULTANT for new facilities or where depth of line
and existing site conditions warrant.
• Brief description of the area (e.g., residential, commercial, industrial) including general
slope of the land, and whether trees, signs, etc. will be in conflict with the new facilities.
Include number of properties affected and number of easements required with property
owners identified
• Identification of potential problems in meeting design objectives.
NA_____ Site Plan (If Required)
Throughout project:
_____ Prepare printed responses to comments received from the CITY following reviews.
_____ Provide the necessary plats for easement acquisition and DOT/other permit application.
_____ Prepare Public Works/DOT/Other permit applications for signature by the CITY.
NA _ Prepare and submit plans to EPD for review and approval when required.
_____ Prepare plans and specifications, using Augusta Utilities Design Standards and Specifications
(latest version). Specifications must mirror that provided by the CITY.
*_____ Prepare construction cost estimates at each review stage 90%, and with the submittal of Final
documents. Provide cost breakdown for any items to be lump sum in the construction contract.
*Revised
Attachment number 1
Page 7 of 12
Item # 48
A-8 REVISION DATE: June 2006
Upon completion of design:
**___ Coordinate with the City Procurement Department to advertise the project.
**___ Fax bid information to CITY.
**___ Attend the Pre-Bid Meeting as a technical reference to the CITY.
**___ Prepare letter of recommendation for award of the contract.
**___ Develop conformed contract documents and forward to the CITY for execution.
_____ Attend the pre-construction meeting as a technical reference to the CITY.
_____ Provide clarification related to the plans/specifications throughout design and construction.
_____ Provide record drawings at completion of the project electronically, per the Utilities Design
Standards and Specifications (latest version).
_____ Provide Services During Construction as follows:
• Attend project meetings as scheduled by the CITY
• Recommend design changes as field conflicts arise (site visits may be required)
• Review and approval of pay requests from the construction Contractor (line of
communication will be construction contractor to resident observer to CONSULTANT to
CITY)
• Provide clarification of plans and specifications throughout construction
• Revise/update plans and/or easement plats as changes occur that require resubmittal to
DOT/other agencies.
** Will provide item for Project 10120 only. This task for the portion of the design included in 10122
will be provided by Environmental Service Group (ESG).
AUGUSTA UTILITIES DEPARTMENT CONSULTANT
BY: BY: Johnson, Laschober & Associates, P.C.
PRINTED NAME: PRINTED NAME: Richard J. Laschober, P.E.
TITLE: DIRECTOR TITLE: President
DATE: DATE:
PROGRAM MANAGER
BY:
PRINTED NAME:
TITLE:
DATE:
Attachment number 1
Page 8 of 12
Item # 48
A-9 REVISION DATE: June 2006
ADDITIONAL SERVICES:
1. Revisions to the plans/contract documents to extend the limits of the project after this
AGREEMENT has been executed by the CITY.
2. Revisions due to incorrect locations of existing utilities by the CONSULTANT (i.e., correct location
given by CITY, incorrectly marked on plans by engineer) will be the responsibility of the
CONSULTANT. Other revisions required by the CITY, DOT, EPD, or other government agency at
their request will be considered an additional service.
3. Out-of-town meetings or conferences required of the CONSULTANT by the CITY.
4. Other not described above, as approved by the CITY.
NOTE:
It is the responsibility of the CONSULTANT as contracted by the CITY to provide professional surveying and engineering services. It is
expected that such professionals will operate in a manner which assures the interests of the common welfare, rather than in a manner which
promotes their own financial gain. It is expected that such professionals will act as a faithful agent for the CITY as a client. It is the duty of the
CONSULTANT to protect the safety, health and welfare of the public in the performance of their professional duties.
Attachment number 1
Page 9 of 12
Item # 48
A-10 REVISION DATE: June 2006
ATTACHMENT B – COMPENSATION – Fee Proposal
Fee Schedules for Additional
QORE, INC. (SPECIAL SERVICES – ENVIRONMENTAL & GEOTECHNICAL SERVICES)
Environmental
Environmental Technician.................................................................................................$ 40.00/Hr.
Senior Environmental Technician......................................................................................$ 55.00/Hr.
Staff Environmental Scientist.............................................................................................$ 75.00/Hr.
Project Environmental Scientist.........................................................................................$ 85.00/Hr.
Senior Environmental Scientist..........................................................................................$ 95.00/Hr.
Chief Environmental Scientist ...........................................................................................$ 125.00/Hr.
For time spent in Depositions and/or Court Appearances,
Multiply above rates by 1.5.
Geotechnical
Additional Drilling......................................................................................................................$ 15.00/Foot
Staff Field Engineer ...........................................................................................................$ 75.00/Hr.
Project Engineer.................................................................................................................$ 85.00/Hr.
Senior Engineer (P.E.)........................................................................................................$ 115.00/Hr.
Secretarial and Drafting Services for Report Preparation..................................................$ 36.00/Hr.
CADD Services..................................................................................................................$ 45.00/Hr.
Report Reproduction...................................................................................................................$ 0.25/Page
(Initial three copies at no charge)
Special Printing or Blueprinting Charges..................................................................Actual Cost plus 25%
Mileage..........................................................................................................................................$ 0.65/Mile
Overnight Expenses........................................................................................................$ 85.00 person/day
WILLIAM R. GORE PROFESSIONAL LAND SURVEYORS, INC. (SPECIAL SERVICES – PROFESSIONAL
SURVEYING)
Easements (temporary and/or permanent) to be provided as follows:
1. Plats for tracts under 5-acres in size.........................................................................$400.00
2. Plats for tracts 5-acres and in size.............................................................................$550.00
Attachment number 1
Page 10 of 12
Item # 48
A-11 June 2007
ATTACHMENT C – LISTING OF KEY PERSONNEL
CONSULTANT shall provide qualified personnel to perform its work. The list of key personnel below,
including a designated Program Manager will not change or be reassigned without the written approval of
the CITY. Those personnel committed for this work are as follows:
ENGINEERING
Richard J. Laschober Project Manager Johnson, Laschober & Assoc., PC
William Buchanan Design Engineer Johnson, Laschober & Assoc., PC
Cristo Eclavea Senior Designer Johnson, Laschober & Assoc., PC
SURVEYING
Randy Gore Professional Land Surveyor William R. Gore PLS, Inc.
SOIL INVESTIGATION
Robert Williamson P.E., Branch Manager QORE Property Sciences, Inc
Lucas Simington Staff Engineer QORE Property Sciences, Inc
ENVIRONMENTAL
Robert MacPhee P.G, Environmental Mgr. QORE Property Sciences, Inc
Brooke Davis Project Ecologist – Wetlands
Permitting
QORE Property Sciences, Inc
Attachment number 1
Page 11 of 12
Item # 48
A-12 June 2007
ATTACHMENT D – SCHEDULE FOR PERFORMANCE
I. Projected Notice to Proceed
II. Design Phase
A. 90% Review Documents & Easements– Complete 4 weeks from Notice to Proceed
B. Final Documents – Complete 2 weeks from 90% Review Comments
Note: The above schedule is includes and is dependent on CITY review schedule and permit
approvals. The schedule as proposed can be adjusted, as necessary, to meet the goals of
the CITY’S capital improvements program.
Attachment number 1
Page 12 of 12
Item # 48
CommissionMeetingAgenda
12/18/20072:00PM
AwardChangeOrdertoGordonHighway30-inchWater MainDesignContractforAugusta
UtilitiesDepartment
Department:AugustaUtilitiesDepartment
caption2:ApproveawardforAdditionalDesignServicesinthe amount
of$55,472.00toWilliams-RussellandJohnson(WRJ)in
ordertoincorporatechangesindesignrequirements tothe
GordonHighway30-inchTransmissionWaterMainatt he
30%stageofdesign.
Background:TheGordonHighway30-inchTransmissionWaterMain
projectinvolvesthedesignof6,330linearfeetof 30-inch
diameterductileironpipealongGordonHighway.T hisline
istoconnecttotheproposed36-inchwatermain(wh ichends
approximately1,000LinearfeetwestoftheBarton Chapel
Rdintersection)andendattheproposed24-inchWa ter
Main.Thedesignofthistransmissionmainwillall owthe
AugustaUtilitiesDepartmenttosupplysurfacewate rfrom
theHighlandAvenueWaterTreatmentPlantintoFort
GordonandthewestareaofRichmondCounty.
Analysis:AUDisunabletoobtainthenecessaryeasementsfor the
originalproposedrouteSouthofGordonHighway.
Therefore,WRJwastaskedtoperformresurveywork for
redesignofthetransmissionlineNorthofGordonH ighway.
Duringthe1stredesigneffortWRJencounteredlarg etracts
ofwetlandarearequiringadditionalresurveyandr edisgn
effort.WRJsubmittedanacceptableproposalforad ditional
designfeestomodifyplanswhicharecurrentlyat the30%
designphase.Thestaffoftheutilitiesdepartment has
reviewedtheproposalandrecommendawardofthe
additionaldesignfees.
FinancialImpact:Thechangeorderforthisproject$55,472.00.
Alternatives:1.RejectWRJProposal,whichwoulddelaythedesig nofthe
Cover Memo
Item # 49
projectandtheconstructionofthewatermainexte nsion.2.
ApproveWRJProposalforAdditionalEngineeringDes ign
Feetocompletethedesignofthetwowaterlinepro jects.
Recommendation:ItisrecommendedtoawardtheAdditionalDesignFe eto
WRJ.intheamountof$55,472.00
Fundsare
Availableinthe
Following
Accounts:
511043410-5212115/80210152-5212115
REVIEWEDANDAPPROVEDBY :
Finance.
Procurement.
Administrator.
ClerkofCommission
Cover Memo
Item # 49
November 8, 2007
Augusta Utilities Department
360 Bay Street
Augusta, Georgia 30901
Attn: Justo Chacon
Re: Revision #2 to Contract for Gordon Highway 30 inch Water Main Extension – Project
#10152
Mr. Chacon
As you are aware, the original scope of services for Project 10152, “Gordon Highway 30 inch
water main extension” has been revised to incorporate two route changes. Originally, the line
was planned for the south side of Gordon Highway. Due to problems with obtaining ownership
of properties on the south side of the road, the route was moved to the north side of the highway.
The first proposal amendment reflected costs arising as a result of this initial change. The
majority of the cost, 95%, was reflected in additional survey. The survey for the first
amendment began at Station 28+50.00 from the 36” water main’s 36”X30” reducer and 30”
butterfly valve and terminated with a 30”X24” reducer and 24” butterfly valve around Station
4+50.00 to connect to the 24” water main via a 24”tee, in Augusta-Richmond County, GA. The
36”X30” reducer and 30” butterfly valve was to be provided by the 36” water main’s design
team and the 24” tee will be provided by the 24” water main’s design team. WRJ, Inc. was to
show a 30”X24” reducer and 24” butterfly valve for the 24” water main to connect to. This
survey was performed by, STAR SURVEY, Inc.
Subsequent to this work, it was found that the line as surveyed by Star, Inc. ran through a
wetlands area and some parts of it were deemed non-constructible. After meetings with Georgia
Power to establish a new route, the team determined that in order to miss areas defined as
wetlands and improve chances for getting the line permitted under current state regulations,
segments of the would be relocated. This proposal presents costs to be incurred for relocation
the line. These costs include: 1) additional survey costs, 2) additional design engineering costs,
3) additional geotechnical and environmental resource work, and 4) additional other direct costs.
1. Additional Survey
The original survey done for this project on the South side of Gordon Highway was provided by
Ronnie Cook Surveying (HSC, Inc) totaled $15,685.00. The route was later changed to the north
side of Gordon Road and the survey was performed by Star Surveying for a cost of $18,250.00.
When the team decided to re-route the line to miss wetlands areas, the additional cost for
surveying is $11,500. This work includes approximately 800 feet of new line to be surveyed.
Please note that we still have $2,000 available in the original contract for plat preparation that
was to be used by Star Surveying, Inc. We anticipated another 3 plats would be needed in
Amendment 1, for a total of 7 plats for the project.
Attachment number 1
Page 1 of 3
Item # 49
2. Additional Engineering Design Costs
The original design work was estimated based on 6,330 linear feet of line. The redesign adds
approximately 13% more length to the overall project. The engineer had submitted the 30%
design before the routes was changed in October and utilized a portion of the available funds for
design. Some of that design will be usable; however, a large portion is not. We estimate and
additional $15,092 will be required to complete the design, above the original design cost.
3. Additional Geotechnical and Environmental Resource
The original cost for geotechnical work was $5,500.00. In addition to providing geotechnical
services, Qore will also provide environmental resource services for the project as well. Qore
met with the team and determined that it was too costly provide a drill rig along the route. The
company was familiar with the geology in the area and was willing to provide a geotechnical
report in absence of detailed drilling information that would serve as a basis for soil
classification in the area of the line. Additionally, Qore will provide wetlands delineation
services ($2,000.00), nationwide permit application services ($2,500.00), U.S. Army Corps of
Engineers onsite verification meeting ($800.00), preliminary cultural resource survey ($300.00),
and a preliminary protected species survey ($400.00).
The original budget for geotechnical work ($5,500) has not been exhausted and $1,620.00
remains. Therefore this proposal seeks an additional $4,380.00 for the environment resource
work and any additional geotechnical services.
4. Additional Other Direct Costs
An additional $2,000.00 in other direct costs has been estimated for travel budgets, meetings
with contractors and site visits.
Project
Amendment
Summary
Original Contract Amendment 1 Cost Amendment
2 Cost
Engineering Design Costs 50,308.00 $2,000 $15,092.00
Total Surveying & Plat
Preparation (4 plats)
$15,685 + $2,000
(Plats)
= $17,685
$18,500 + $1,500 (3
additional plats) = $ 20,000
$11,500.00
Total Geotech Cost $5,500.00 No change $4,380.00
Subtotal Design Services $73,493.00 $20,500 $30,972.00
Services During Bidding &
Construction
$25,844.00 No change No change
Total Labor – Design and
Construction
$99,337.00 $ 20,500 $30,972.00
ODC’s $7,947.00 $ 500.00 $2,000.00
Total Estimate $107,284.00 $22,500 $32,972.00
Attachment number 1
Page 2 of 3
Item # 49
In summary, the original contract price was $107,284.00. The adjusted contract price with the
Amendment 1 ($22,500) and Amendment 2 ($32,972) would total $162,756.00.
Should you have any questions, please contact me at 404-664-4601.
Sincerely,
Charles Thomas, P.E.
Williams Russell and Johnson, Inc.
Project Manager
• Cross-section ±8500 LF (50’ from R/R ROW to adjoining properties/GA Power
easement)
• Provide easement plats on (7) adjoining properties and replace missing corners.
• GPS site to insure accuracy, establish control, verify ground elevations, and to tie all
existing work into State Plane Coordinates.
• SSI will perform all the required drafting and an electronic copy will be provided at the
end of the project.
• Show all above and below ground utilities.
• Court Research
• Drafting & Computing Time
Attachment number 1
Page 3 of 3
Item # 49
CommissionMeetingAgenda
12/18/20072:00PM
Condemnation-CSXTransportation,Inc.
Department:CountyAttorney-StephenE.Shepard
caption2:Motiontoauthorizecondemnationofaportionofpr operty
whichisownedbyCSXTransportationfor.57Acref ora
PermanentEasementand.23AcreforaTemporary
Easement.AUDProject:10151-630WaterMain,Phas e2.
Background:OnJune18,2007,AugustaUtilitiesDept.filedan
applicationforpipelineconstruction.Todate,thi sapplication
hasnotbeenapproved.
Analysis:Condemnationisrequiredinordertoacquiretheea sement.
FinancialImpact:Thenecessarycostswillbecoveredbyprojectbudg et.
Alternatives:Denytheauthorizationtocondemn.
Recommendation:Approvetheauthorizationtocondemn.
Fundsare
Availableinthe
Following
Accounts:
G/L511043410-5411120J/L80310151-5411120
REVIEWEDANDAPPROVEDBY :
Administrator.
ClerkofCommission
Cover Memo
Item # 50
Item # 50
Item # 50
Item # 50
Item # 50
CommissionMeetingAgenda
12/18/20072:00PM
Condemnation-EricV.FItzgerald
Department:CountyAttorney-StevenE.Shepard
caption2:MotiontoauthorizecondemnationofParcel#065-0-053-01
3912MurrayStreet,whichisownedbyEricFitzgera ldfor
1,750sq.ft.forapermanenteasementand5,075sq .ft.of
temporaryeasement.BelairHillsSubdivisionImprov ment
Project.
Background:Theapriasedvalueoftheeasementis$1,106.00.D uetonot
beingabletoreachtheowner,itisnotcosteffec tivenor
timelytocontinuenegotiations.
Analysis:Condemnationisrequiredinordertoaquiretheeas ement.
FinancialImpact:Thenecessarycostswillbecoveredbyprojectbudg et.
Alternatives:Denytheauthorizationtocondemn.
Recommendation:Approvetheauthorizationtocondemn.
Fundsare
Availableinthe
Following
Accounts:
GL:324-04-1110-54.11120JL:203824335-54.11120
REVIEWEDANDAPPROVEDBY :
Administrator.
ClerkofCommission
Cover Memo
Item # 51
Attachment number 1
Page 1 of 1
Item # 51
CommissionMeetingAgenda
12/18/20072:00PM
DicksonEncroachmentAgreement
Department:AugustaUtilitiesDepartment
caption2:MotiontoapproveanEncroachmentAgreementwith
KatherineSandersDickson.
Background:Mrs.Dicksonhasrequestedpermissiontoconstruct asemi-
circlulardrivewayonher944BluebirdRoadpropert y,a
portionofwhichwillbeovertheRockCreekSanita rySewer
TrunkLine.
Analysis:InorderforMrs.Dicksontoconstructsaiddrivewa y,she,
andAugusta,needtoenterintoanagreementreserv ing
Augusta'srightstotheeasementandindemnifyingA ugusta
fromclaimsofdamage.Mrs.Dicksonhasagreedtod oso.
FinancialImpact:None
Alternatives:
Recommendation:ApprovetheEncroachmentAgreement.
Fundsare
Availableinthe
Following
Accounts:
N/A
REVIEWEDANDAPPROVEDBY :
Finance.
Procurement.
Administrator.
Cover Memo
Item # 52
ClerkofCommission
Cover Memo
Item # 52
Attachment number 1
Page 1 of 2
Item # 52
Attachment number 1
Page 2 of 2
Item # 52
CommissionMeetingAgenda
12/18/20072:00PM
FireHydrantProtectionProject
Department:Utilities
caption2:Approvefundsintheamountof$100,000toHomeland
SecuritiesProducts&Servicesfortheretrofitting offire
hydrantswiththeDavidsonAnti-TerrorismValve(AT V).
Background:OnMay15,2007theCommissionapprovedfundsinth e
amountof$500,000forthepurposeofinstallingth e
DavidsonATVintothecity’sfirehydrantsinordertoprotect
thewatersupplyfromoutsidethreats.Theagendai temalso
approvedofthecreationoftwoadditionalposition sthat
wouldbededicatedtothiseffort.Atthetimeof the
CommissionapprovaltheConstruction&Maintenance staff
ofAUDwasoperatingat80–85%ofbeingfullysta ffed.It
wasanticipatedthatthispercentagewouldincrease byyears
endandthattheadditionaltwopositionswouldbe utilizedso
astonotburdentheremainderofthestaffwithth efire
hydrantinstallations.However,thestaffingcondit ion
remainsthesameandAUDisnotinthepositionto installthe
ATVdevicesasneededtoremainonscheduletoprot ectall
ofthesystemsfirehydrants.Withconcurrencefrom the
Administrator,AUD,taskedDavidsonATVwiththe
retrofittingofapproximately180hydrantsthrough theendof
thisyearandacostof$18,900.Thisworkallowed AUDto
stayonschedulewiththeinstallationoftheATVi ntothe
hydrants.Theadditionalfundingcurrentlybeingre quested
willallowfortheretrofitof730hydrantsthrough 2008.This
willallowAUDtostayontrackwiththecommitment to
retrofitallofthehydrantswithinsixyears.
Analysis:Theadditionalfundingcurrentlybeingrequestedwi llallow
fortheretrofitof730hydrantsthrough2008.This willallow
AUDtostayontrackwiththecommitmenttoretrofi tallof
thehydrantswithinsixyears.
Cover Memo
Item # 53
FinancialImpact:FundsareavailableintheAUDRenewal&Extension
budget.
Alternatives:DonotapproveoftheadditionalfundstoHomeland
SecuritiesProducts&Servicesfortheretrofitting offire
hydrantswiththeATV.
Recommendation:Itisrecommendedto:Approvefundsintheamounto f
$100,000toHomelandSecuritiesProducts&Services forthe
retrofittingoffirehydrantswiththeDavidsonAnt i-Terrorism
Valve(ATV).
Fundsare
Availableinthe
Following
Accounts:
FundsareavailableintheRenewal&ExtensionBudg et:
507043410-5425110/80700020-5425110
REVIEWEDANDAPPROVEDBY :
Finance.
Procurement.
Administrator.
ClerkofCommission
Cover Memo
Item # 53
CommissionMeetingAgenda
12/18/20072:00PM
Ms.SunAlbright
Department:ClerkofCommission
caption2:PresentationbyMs.SunAlbrightregardingthesoli dwaste
billforthehouselocatedat2319BasswoodDrive.
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 54
Attachment number 1
Page 1 of 1
Item # 54
CommissionMeetingAgenda
12/18/20072:00PM
Purchaseofanagriculturaltractor
Department:SolidWaste
caption2:Approvethepurchaseofanagriculturaltractorfro mBurke
TruckandTractor,thelowestresponsivebid,inan amount
of$77,954.
Background:TheSolidWasteDepartmentisrequiredtomaintain the
vegetationonits1200acresasaconditionwithin itsstate
approveddesignandoperationsplan.Theagtracto rutilized
bythelandfillisusedtomowgrass,mow/maintain slopes,
disc/processsoils,scraperoads,seedandfertiliz ethe
facility.Ourcurrentagtractorisa1994modelF ord/New
Holland.
Analysis:Ourcurrentagtractorisindisrepairandisduet obe
replaced.Ithasexcessivedowntime,andiswello utsidethe
standardmaintenancecontracts,meaningwearechar gedfor
100%ofallmaintenance.Replacingthisassetwillr educe
maintenancecosts,aswellasallowusadditionalw orktime
withtheasset.
FinancialImpact:Thecosttothesolidwastedepartmentwillbe$77,954.We
willhavetomovefundsfromaccount541-10-1110/60 11110
to541-04-4210/5421110.
Alternatives:1.Approvethepurchaseofanagriculturaltractor fromBurke
TruckandTractor,thelowestresponsivebid,inan amount
of$77,954.2.Donotapprove.
Recommendation:Option1
Fundsare
Availableinthe
Following
Wewillhavetomovefundsfromaccount541-10-
1110/6011110to541-04-4210/5421110.
Cover Memo
Item # 55
Accounts:
REVIEWEDANDAPPROVEDBY :
Finance.
Procurement.
Administrator.
ClerkofCommission
Cover Memo
Item # 55
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Attachment number 1
Page 1 of 1
Item # 55
CommissionMeetingAgenda
12/18/20072:00PM
RatifyChangeOrdertoDailyRateConstructionProg ramforEmergencyLineReplacementon
NewSavannahRdfor$420,000.00
Department:Utilities
caption2:RatifyChangeOrdertoDailyRateConstructionProg ramfor
EmergencyLineReplacementonNewSavannahRdfor
$420,000.00.
Background:DuringtheconstructionoftheMainInterceptor,th ewater
lineonwasnotredesigned,andwasinconflictwit hthenew
sewer.Becauseofthis,waterservicetoasignifi cantservice
areawouldbeimpacted.Theextentofthisimpact wasnot
immediatelyclearduringdesign.BecauseAUDispl anning
toreplacethissectionofline,itwasdeterminedt omove
aheadwithanemergencyreplacementoftheexisting line.
Blairwasselectedbecauseofthedailyrateprogra m.They
weretaskedwithreplacingthe12”linewitha16”lineona
dailycontractedratebasedonthebidofthatserv ice.In
addition,Blairsecuredmaterialsatalesserrate thanAUD
couldprocure.Thiswasdeterminedtobeanemerge ncydue
tothenumberofresidentsandbusinessesaffected bythe
outage.ThecontractorontheMainInterceptoroff ereda
competitivepriceapproximately1.5timesthisfee.
Analysis:Thiswasdeemedanemergencylinereplacement.
Procurementwasnotifiedbecauseoftheemergencyn ature.
Replacingthislinesavesmoneyinthelongrunbec ause
overlaycostsarenotspreadacrosstwocontracts.Inaddition,
serviceisimprovedforresidentsandbusinessesin South
Augusta.
FinancialImpact:$420,000.00fromaccount50704340-5425110/80600040-
5425110
Alternatives:None.
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Recommendation:RatifyChangeOrdertoDailyRateConstructionProg ramfor
EmergencyLineReplacementonNewSavannahRdfor
$420,000.00
Fundsare
Availableinthe
Following
Accounts:
$420,000.00fromaccount50704340-5425110/80600040-
5425110
REVIEWEDANDAPPROVEDBY :
Finance.
Procurement.
Administrator.
ClerkofCommission
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CommissionMeetingAgenda
12/18/20072:00PM
GrantAgreement
Department:
caption2:Motiontoratifypass-throughgrantagreementbetwe enthe
StateofGeorgiaChildrenandYouthCoordinatingCo uncil
andAugusta,Ga.onbehalfofAugustaPartnershipf or
Children.(Nomatchingfundingrequired)
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
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CommissionMeetingAgenda
12/18/20072:00PM
Minutes
Department:ClerkofCommission
caption2:Motiontoapprovetheminutesoftheregularmeetin gofthe
CommissionheldonDecember6,2007.
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
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CommissionMeetingAgenda
12/18/20072:00PM
Affidavit
Department:ClerkofCommission
caption2:MotiontoapproveexecutionbytheMayoroftheaff idavitof
compliancewithGeorgia'sOpenMeetingAct.
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
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