HomeMy WebLinkAbout2007-11-08-Meeting AgendaCommissionMeetingAgenda
CommissionChamber
11/8/2007
2:00PM
INVOCATION:
Rev.RichardSanders,Pastor,
St.Paul'sEpiscopalChurch
PLEDGEOFALLEGIANCETOTHEFLAGOFTHEUNITEDSTAT ESOFAMERICA.
PRESENTATION(S)
A.Acknowledge the Certification of Appreciation to th e Augusta
Commission from the City of Wrens regarding Augusta 's
assistancewiththeirK-9vehiclerequest.
Attachments
B.Presentation from the Augusta Southern Nationals Dr ag Boat
Race.
Attachments
RECOGNITION(S)
AugustaFireDepartment
C.Augusta Firefighter Darrell Thompson received from the
Department of the United States Air Force, the Air Force
CommendationMedal(FirstOakLeafCluster)afterse rvingafive
monthtourofactivedutyinBaghdad,Iraq.
Attachments
MACHAcademy,Inc.
D.Elysia Ortiz and Machl Provost national winners of the Arthur
AsheEssayContestandattendedthe2007ArthurAsh eKids'Day
at the U.S. Open tennis tournament.(Requested by
CommissionerCalvinHolland)
Attachments
CONSENTAGENDA
(Items1-26)
PLANNING
1.ZA-R-182– A request for concurrence with the Augusta-
Richmond County Planning Commission to approve an
amendmenttotheComprehensiveZoningOrdinancefor Augusta-
RichmondCountywhichwouldamendSections7,24,a nd26to
allow mining and related activities in HI (Heavy In dustry)
Zonesbyrightandinanyzoneby SpecialException ifcertain
objectivecriteriaaremet.(ApprovedbyCommission October16,
2007-secondreading)
Attachments
2.FINALPLAT–AUBERNATBARTONCHAPEL–S-765 –
A request for concurrence with the Augusta Richmond County
PlanningCommissiontoapproveapetitionbyH.Law sonGraham
&Associates,onbehalfofArthurMarshall,request ingfinalplat
approvalforAubernatBartonChapel.Thisresident ialsubdivision
is located at Old Barton Chapel and Barton Chapel R oad and
contains23lots.
Attachments
3.FINAL PLAT – ELDERBERRY, SECTION 3 – S-764 –A
request for concurrence with the Augusta Richmond C ounty
PlanningCommissionto approve apetitionbyJamesG.Swift&
Associates, on behalf of Jerry Greenway, requesting final plat
approvalforElderberry,Section3.Thisresidentia lsubdivisionis
locatedoffHarperFranklinDriveadjacenttoElder berrySections
1and2andcontains135lots.
Attachments
ADMINISTRATIVESERVICES
4.Motionto approveFinalVersionofYear2008AnnualAction
Plan for Community Development Block Grant (CDBG),
EmergencyShelterGrant(ESG),HOMEInvestmentPart nership
andHousingforPersonswithAIDS(HOPWA)funds.(Approved
byAdministrativeServicesCommitteeOctober29,20 07)
Attachments
5.Motionto approveResolutionauthorizingSubmissionYear2008
Annual Action Plan for Community Development Block Grant
(CDBG), Emergency Shelter Grant (ESG), HOME Investm ent
Partnerships and Housing Opportunities for Persons with AIDS
Funds.(Approved by Administrative Services Committee
October29,2007)
Attachments
6.Motionto approve thetransferfour(4)Citysurplusproperties
located in the Dover-Lyman area to Land Bank Authority in
support of the Dover-Lyman Project Redevelopment Plan.
(ApprovedbyAdministrativeServicesCommitteeOcto ber29,
2007)
Attachments
FINANCE
7.Motion to approvea request from the CSRA Coalition of
AdvocatesfortheAgingregardingcitysponsorship throughthe
purchase of tickets for their 2007 Legislative Brea kfast.
(ApprovedbyFinanceCommitteeOctober29,2007)
Attachments
8.Motion to approvea request from the CSRA Regional
DevelopmentCenterforcitysponsorshipthroughthe purchaseof
ticketsforthe46thAnnualConference.(ApprovedbyFinance
CommitteeOctober29,2007)
Attachments
9.Motionto approverefundrecommendationsfromtheBoardof
Assessors for four (4) accounts.(Approved by Finance
CommitteeOctober29,2007)
Attachments
10.Motion to approvethe reallocation of $175,000 from the
Personnel Services & Employee Benefits accounts of Augusta
PublicTransit.(ApprovedbyFinanceCommitteeOctober29,
2007)
Attachments
11.Motion to approverevised SPLOST V and future SPLOST
Contractor Agreement for Outside Agencies.(Approved by
FinanceCommitteeOctober29,2007)
Attachments
12.Motionto approvetheawardofthecontracttoreplacetheroofon
the ARC Lumpkin Road Tag Office and Board of Electi ons
Warehousetothelowbidder,I&ESpecialties,wit habasebidof
$48,235.00 to be funded from Capital Outlay.(Approved by
FinanceCommitteeOctober29,2007)
Attachments
13.Motionto approve aproposalforthecreationofataxallocation
district in the City of Augusta.(Approved by Finance
CommitteeOctober29,2007)
Attachments
14.Motion to approverequest from the Board of Assessors for
outside contract services for Discovery of Business Personal
PropertyAccounts.(ApprovedbyFinanceCommitteeOctober
29,2007)
Attachments
ENGINEERINGSERVICES
15.Motion to approve Change Order #1 to Blair Construc tion
CompanyInc.tomakefinalquantityadjustments(de ductionsand
overruns)inaccordancewiththetermsoftheunit pricecontractas
well as add two new unit price line items to the co ntract.
(Approved by Engineering Services Committee October 29,
2007)
Attachments
16.Motionto authorizecondemnationofaportionofProperty#013-
3-009-00-0and013-3-016-00-01088AlexanderDrive,whichis
owned by Charles and Rose Robertson for 2,492 sq. F eet of
Permanent Easement.PW Project: Alexander Drive Pro ject.
(Approved by Engineering Services Committee October 29,
2007)
Attachments
17.Motionto authorizecondemnationofaportionofProperty#059-
0-013-03-0 New Savannah Road, which is owned by M.B.R.
Holdings,L.L.C.for861Sq.Feetforapermanente asement.AUD
Project:60115.(ApprovedbyEngineeringServicesCommittee
October29,2007)
Attachments
18.Motionto authorizecondemnationofaportionofProperty#059-
0-013-01-0 516 Skyview Drive, which is owned by M.B.R.
Holdings, L.L.C. for228 Sq. Feet for a permanent e asement.
A.U.D. Project: 60115.(Approved by Engineering Services
CommitteeOctober29,2007)
Attachments
19.Motionto authorizecondemnationofaportionofproperty#139-
0-441-00-03848NewKarleenRoad,whichisownedbyMichael
Jones, for 300 sq. feet of temporary easement. AUD project:
50202 Horsepen Sanitary Sewer, Phase 2.(Approved by
EngineeringServicesCommitteeOctober29,2007)
Attachments
20.Motionto authorize condemnationofaportionofproperty#128-
0-085-00-03633NewKarleenRoad,whichisownedbyWanda
Ellisonfor1,275sq.feetforapermanenteasement and854sq.
feet of temporary easement. AUD Project: 50202 Hors epen
Sanitary Sewer, Phase 2.(Approved by Engineering Services
CommitteeOctober29,2007)
Attachments
21.Motion to approvea proposal for a Professional Services
AgreementwithRothberg,Tamburini&Winsor,Inc.(RTW)to
identify and evaluate alternative approaches for ad dressing
potential changes to permits for the discharge of t reated
wastewater from Augusta's water pollution control p lants.
(Approved by Engineering Services Committee October 29,
2007)
Attachments
22.Motion to authorizeaward and execution of an engineering Attachments
contract with Cranston, Robertson and Whitehurst P.C. in the
amountof$124,170forprofessionalservicesinass ociationwith
engineering for implementing the recommendations as sociated
withtheAugustaCanalBankStudy.(ApprovedbyEngineering
ServicesCommitteeOctober29,2007)
23.Motionto approve allowingtheBoardofEducationandMCGto
workoutacontractfortheuseoftheLaneyStadiu mFacilitiesand
ParkingLot;andLicenseAgreementregardingusean dcareofthe
LaneyStadiumParkingLotbyMCG.(ApprovedbyEngineering
ServicesCommitteeOctober29,2007)
Attachments
24.Motionto approvetheawardofthecontracttoreplacetheroofon
the ARC Lumpkin Road Tag Office and Board of Electi ons
Warehousetothelowbidder,I&ESpecialties,wit habasebidof
$48,235.00 to be funded from Capital Outlay.(Approved by
EngineeringServicesCommitteeOctober29,2007)
Attachments
25.Motion to approvecontract with I&E Specialist, Inc. in the
amountof$36,700toreplacethestoragewarehouse rooflocated
at 2316 Tobacco Road.(Approved by Engineering Services
CommitteeOctober29,2007)
Attachments
PETITIONSANDCOMMUNICATIONS
26.Motion to approve the minutes of the regular meetin g of the
CommissionheldonOctober16,2007.
Attachments
****ENDCONSENTAGENDA****
AUGUSTACOMMISSION
11/8/2007
AUGUSTACOMMISSION
REGULARAGENDA
11/8/2007
(Items27-45)
PLANNING
27.Z-07-82-ArequestforconcurrencewiththeAugusta-Richmond
CountyPlanningCommissionto denyapetitionbyEricMorrell
Dixon,onbehalfofMichaelC.Shelton,requesting achangeof
zoningfrom ZoneB-1(NeighborhoodBusiness)to Zone B-2
(GeneralBusiness)affectingpropertycontaining.49acresandis
knownunderthepresentnumberingsystemas2053Br oadStreet.
(TaxMap027-3Parcels075and075-01)DISTRICT1 (Deferred
fromtheOctober16,2007Commissionmeeting)
Attachments
PUBLICSERVICES
28.Discussion:ArequestbyMichaelAnglinforanexte nsionoftime
topurchasetheAlcoholLicensetobeusedinconne ctionwith
TipseyMcStumbleslocatedat214SeventhSt.Distri ct1.Super
District9.
Attachments
29.NewOwnershipApplication:A.N.07-49:ArequestbyShadra
SampsonforanonpremiseconsumptionLiquor,Beer &Wine
licensetobeusedinconnectionwithClubKalialo catedat2864
DeansBridgeRd.TherewillbeDance.District2.S uperDistrict
9.
Attachments
30.NewOwnershipApplication:A.N.07-50:ArequestbyKyeH.
Kim for a retail package Beer & Wine license to be used in
connectionwithK.H.KimEnterprises,Inc.DBAThr ifteeSuper
Marketlocatedat232SandbarFerryRd.District1.SuperDistrict
9.
Attachments
31.Discussion: A request by the Richmond County Sheri ffs
Department for a hearing to consider the possible p robation,
suspensionorrevocationoftheAlcoholBeverageLi censeheldby
MarionRosierforClubDreamslocatedat3023Wash ingtonRd.
formultipleviolationsofthenoiseordinanceand disorderlyand
Attachments
unsafeparkingarea.District7.SuperDistrict10.
32.Motion to approveproposal fromCosby,Everett& Wr ight for
Environmental Engineering and Underground Storage T ank
abatementservicesassociatedwithrecentlyacquire dpropertyfor
theNewMainLibrary.
Attachments
33.Motiontoapprovethereallocationof$175,000from thePersonnel
Services & Employee Benefits accounts of Augusta Pu blic
Transit.
Attachments
ADMINISTRATIVESERVICES
34.DiscussdirectionconcerningBethlehemCommunityan dHousing
Neighborhood.(RequestedbyCommissionerWilliams)
Attachments
35.Approve the amended and restated Local Small Busine ss
OpportunitiesProgrameffectiveDecember1,2007an drepealin
itsentiretytheDisadvantagedBusinessEnterprise Program,City
CodeofOrdinances,Sections1-10-58through1-10-62,inclusive
aswellasSub-Section1-10-6(f).(RequestedbyCommissioners
BrighamandGrantham)
Attachments
36.Discuss professional courtesy and decorum with empl oyees,
department heads, and commissioners. (Requested by
CommissionerHolland)
Attachments
PUBLICSAFETY
37.Approvethepurchaseoftwo(2)EmergencyResponse Unitsfor
theRichmondCountySheriff'sOfficefor$41,058.82 ($20,529.41
each)lowestbidonbid07-163.
Attachments
38.Motionto approvetheSheriff'sOfficepurchaseofnewMobile
DataTerminalcomputerstoreplaceoldandobsolete laptopsin
Attachments
patrolcars.
39.Approve the selection of CH2MHILL Inc. for RFP #07-101,
WirelessConsultant.
Attachments
SUBCOMMITTEE
LawStudySubcommittee
40.Motionto approvethesalaryofthepositionofGeneralCounsel.Attachments
ADMINISTRATOR
41.Motionto approve therecommendationoftheAdministratorto
appointMs.DonnaWilliamstothepositionofFinan ceDirector.
Attachments
OTHERBUSINESS
42.Discuss the Feasibility Study for Building and Oper ating a
Professional Level Drag Strip.(Requested by Commissioner
AndyCheek)
Attachments
43.UpdatefromtheAdministratorregardingtheFiftha ndReynolds
Streetlandtransaction.(RequestedbyCommissione rWilliams)
Attachments
44.Motionto approvetheappointmentofMargaretWoodardasCo-
chairoftheAugustaThirdCanalTaskForcedueto thedeathof
CharlesDeVaney.(RequestedbyMayorProTemBettyBeard)
Attachments
LEGALMEETING
A.PendingandPotentialLitigation.
B.RealEstate.
C.Personnel.
UpcomingMeetings
www.augustaga.gov
45.Motion to approve execution by the Mayor of the aff idavit of
compliancewithGeorgia'sOpenMeetingAct.
CommissionMeetingAgenda
11/8/20072:00PM
Invocation
Department:
caption2:Rev.RichardSanders,Pastor,
St.Paul'sEpiscopalChurch
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 1
CommissionMeetingAgenda
11/8/20072:00PM
CityofWrens
Department:
caption2:AcknowledgetheCertificationofAppreciationtoth e
AugustaCommissionfromtheCityofWrensregarding
Augusta'sassistancewiththeirK-9vehiclerequest .
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 2
Attachment number 1
Page 1 of 2
Item # 2
Attachment number 1
Page 2 of 2
Item # 2
CommissionMeetingAgenda
11/8/20072:00PM
GeorgiaSpecialOlympics
Department:
caption2:PresentationfromtheAugustaSouthernNationalsDr agBoat
Race.
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 3
Attachment number 1
Page 1 of 1
Item # 3
CommissionMeetingAgenda
11/8/20072:00PM
AugustaFireDepartment
Department:
caption2:AugustaFirefighterDarrellThompsonreceivedfrom the
DepartmentoftheUnitedStatesAirForce,theAirF orce
CommendationMedal(FirstOakLeafCluster)afterse rvinga
fivemonthtourofactivedutyinBaghdad,Iraq.
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 4
Attachment number 1
Page 1 of 4
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Attachment number 1
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Item # 4
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Item # 4
CommissionMeetingAgenda
11/8/20072:00PM
MACHAcademy,Inc.
Department:
caption2:ElysiaOrtizandMachlProvostnationalwinnersof the
ArthurAsheEssayContestandattendedthe2007Art hur
AsheKids'DayattheU.S.Opentennistournament.
(RequestedbyCommissionerCalvinHolland)
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 5
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CommissionMeetingAgenda
11/8/20072:00PM
PlanningCommission
Department:PlanningCommission
caption2: ZA-R-182–ArequestforconcurrencewiththeAugusta-
RichmondCountyPlanningCommissionto approve an
amendmenttotheComprehensiveZoningOrdinancefor
Augusta-RichmondCountywhichwouldamendSections 7,
24,and26to allowminingandrelatedactivitiesinHI
(HeavyIndustry)Zones byrightandinanyzoneby Special
Exceptionifcertainobjectivecriteriaaremet.(Approvedb y
CommissionOctober16,2007-secondreading)
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 6
ORDINANCE ______
An Ordinance to amend the Comprehensive Zoning Ordinance adopted by
the Augusta-Richmond County Commission effective September 16, 1997
by amending Section Sections 7, 24, and 26 to allow mining and related
activities in HI (Heavy Industry) Zones by right and in any zone by Special
Exception if certain criteria are met.
THE AUGUSTA COMMISSION HEREBY ORDAINS:
SECTION I. That the Comprehensive Zoning Ordinance is amended by deleting the
current language in Section 7-2 in its entirety:
7-2 The following Special Exceptions shall apply in an A zone and may be permitted
upon approval of location by the Augusta-Richmond County Planning
Commission:
(a) Mineral exploration provided that the activity is conducted in a
manner which minimizes disturbances of the land and the work is
completed within two (2) years of the date of approval granted by
the Augusta-Richmond County Planning Commission. Any time
during said two (2) year period or within 30 days thereafter, the
owner or his agent shall file a certificate with the Executive
Director of the Augusta-Richmond County Planning Commission
stating either that the right to excavate for minerals is relinquished
or that the right to so excavate is retained.
(1) Excavation of mineral deposits from land and incidental
operations thereto for which a Special Exception for
mineral exploration has been obtained shall be permitted
after the owner has first submitted and obtained approval of
the Executive Director of the Augusta- Richmond County
Planning Commission concerning each of the following:
- A Mined Land Use Plan as defined and required by
the Georgia Surface Mining Act of 1968, as the
same may be hereafter amended.
- A copy of the license authorizing the excavation of
mineral deposits as required by the Georgia Surface
Mining Act of 1968.
Attachment number 1
Page 1 of 4
Item # 6
- Name and address of the operator of the mining
operation.
- Location Map showing the general location of the
property involved and the number of acres within
the site.
- A copy of the bond as required by the Georgia
Surface Mining Act.
- Evidence that the Mined Land Use Plan has been
approved by the Surface Mined Land Use Board
pursuant to the Georgia Surface Mining Act of
1968.
- After the submission of the information as required
above, the Executive Director of the Augusta-
Richmond County Planning Commission shall issue
a letter to the operator acknowledging compliance
and authorizing commencement of the mining
operation. Nothing herein contained is intended to
require a permit solely for the purpose of mineral
exploration so long as such exploration is restricted
to the removal of limited amounts for exploratory
purposes and not sold, processed for sale, or
consumed in the regular operation of business.
(2) Buildings incidental to the excavation, processing and sale
of minerals upon approval of the site plan by the Executive
Director of the Augusta-Richmond County Planning
Commission.
SECTION II. That the Comprehensive Zoning Ordinance is amended by deleting the
current language in Section 24-1(d)(21) “Quarry or stone mill” and replacing it with
“Excavation of mineral deposits including but not limited to stone, sand, clay, gravel, and
operations incidental thereto”.
SECTION III. That the Comprehensive Zoning Ordinance is amended by deleting the
current language in Section 24-1(d) (22) “Rock, sand, or gravel distribution, storage,
excavation, or crushing” in its entirety.
SECTION IV. That the Comprehensive Zoning Ordinance is amended by adding to
Subsection 26-1:
Attachment number 1
Page 2 of 4
Item # 6
(q) Excavation of mineral deposits including but not limited to stone, sand, clay,
gravel, and operations incidental thereto may be permitted subject to the following
criteria:
(1) Submission of a copy of a Mined Land Use Plan, pursuant to 391-3-3-
05 of the Georgia Environmental Rules, that has been submitted to the Georgia
Environmental Protection Division along with EPD’s approval of the plan.
(2) Submission of a plat prepared by a Georgia Registered Land Surveyor
at the time of the application showing conformance to the following spacing
requirements:
(a) No activity under this Subsection shall be conducted within
300 feet of a residence
(b) No activity under this Subsection shall be conducted within
100 feet of an R-zone boundary unless a consent form provided by
the Planning Commission and signed by the affected property
owners is provided with the application.
(c) No activity under the Subsection shall be conducted within 50
feet of any property line unless a consent form provided by the
Planning Commission and signed by affected property owners is
provided with the application.
(3) Submission of supporting data at the time of application indicating
that the impacts of the proposed activity including but not limited to noise, vibration,
dust, stormwater, groundwater and aesthetics will not substantially diminish the quality
Attachment number 1
Page 3 of 4
Item # 6
of life of the surrounding community. This data may be part of the Mined Land Use Plan
or it may be a separate submission.
SECTION V: All Ordinances or parts of Ordinance in conflict with the Ordinance are
hereby repealed.
Done in Open Meeting under the Common Seal thereof this ______ day of
__________________, 2007
APPROVED THIS _______ day of ____________________, 2007.
__________________________________________
MAYOR, AUGUSTA COMMISSION
AUGUSTA, GEORGIA
ATTEST:
___________________________________________
CLERK OF COMMISSION
Attachment number 1
Page 4 of 4
Item # 6
CommissionMeetingAgenda
11/8/20072:00PM
PlanningCommission
Department:PlanningCommission
caption2: FINALPLAT–AUBERNATBARTONCHAPEL–S-
765–ArequestforconcurrencewiththeAugustaRichm ond
CountyPlanningCommissiontoapproveapetitionby H.
LawsonGraham&Associates,onbehalfofArthurMar shall,
requestingfinalplatapprovalforAubernatBarton
Chapel.Thisresidentialsubdivisionislocatedat OldBarton
ChapelandBartonChapelRoadandcontains23lots.
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 7
CommissionMeetingAgenda
11/8/20072:00PM
PlanningCommission
Department:PlanningCommission
caption2: FINALPLAT–ELDERBERRY,SECTION3–S-764 –
ArequestforconcurrencewiththeAugustaRichmond
CountyPlanningCommissionto approve apetitionby
JamesG.Swift&Associates,onbehalfofJerryGre enway,
requestingfinalplatapprovalforElderberry,Sect ion3.This
residentialsubdivisionislocatedoffHarperFrank linDrive
adjacenttoElderberrySections1and2andcontain s135
lots.
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 8
CommissionMeetingAgenda
11/8/20072:00PM
PlanningCommissionRegularAgenda
Department:PlanningCommission
caption2: Z-07-82-ArequestforconcurrencewiththeAugusta-
RichmondCountyPlanningCommissionto denyapetition
byEricMorrellDixon,onbehalfofMichaelC.Shel ton,
requestingachangeofzoningfrom ZoneB-1
(NeighborhoodBusiness)toZoneB-2(GeneralBusine ss)
affectingpropertycontaining.49acresandisknow nunder
thepresentnumberingsystemas2053BroadStreet.(Tax
Map027-3Parcels075and075-01)DISTRICT1(Deferred
fromtheOctober16,2007Commissionmeeting)
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 9
Cover Memo
Item # 9
CommissionMeetingAgenda
11/8/20072:00PM
alcoholapplication
Department:License&Inspections
caption2:Discussion:ArequestbyMichaelAnglinforanexte nsionof
timetopurchasetheAlcoholLicensetobeusedin
connectionwithTipseyMcStumbleslocatedat214Se venth
St.District1.SuperDistrict9.
Background:ThisapplicantwasapprovedinJuneof2007.
Analysis:TheapplicantmeetstherequirementsoftheAugusta
RichmondCountyAlcoholOrdinance.
FinancialImpact:nofee
Alternatives:
Recommendation:License&Inspectionrecommendsapproval.TheRCSD
recommendsapproval.
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
Finance.
Administrator.
ClerkofCommission
Cover Memo
Item # 10
Attachment number 1
Page 1 of 1
Item # 10
CommissionMeetingAgenda
11/8/20072:00PM
alcoholapplication
Department:License&Inspections
caption2:NewOwnershipApplication:A.N.07-49:Arequest by
ShadraSampsonforanonpremiseconsumptionLiquor ,
Beer&WinelicensetobeusedinconnectionwithC lub
Kalialocatedat2864DeansBridgeRd.Therewillb eDance.
District2.SuperDistrict9.
Background:ThislocationistheoldHarpo'sLounge.
Analysis:TheapplicantmeetstherequirementsoftheAugusta
RichmondCountyAlcoholOrdinance.
FinancialImpact:Theapplicantwillpayapro-ratedfeeof$2217.50
Alternatives:
Recommendation:License&Inspectionrecommendsapproval.TheRCSD
recommendsapproval.
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
Finance.
Administrator.
ClerkofCommission
Cover Memo
Item # 11
Cover Memo
Item # 11
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CommissionMeetingAgenda
11/8/20072:00PM
alcoholapplication
Department:License&Inspections
caption2:NewOwnershipApplication:A.N.07-50:Areques tby
KyeH.KimforaretailpackageBeer&Winelicense tobe
usedinconnectionwithK.H.KimEnterprises,Inc.DBA
ThrifteeSuperMarketlocatedat232SandbarFerry Rd.
District1.SuperDistrict9.
Background:Thisisanewownershipapplication.Formerlyinth ename
ofJayParika.
Analysis:TheapplicantmeetstherequirementsoftheAugusta
RichmondCountyAlcoholOrdinance.
FinancialImpact:Theapplicantwillpayapro-ratedfeeof$605.00
Alternatives:
Recommendation:License&Inspectionsrecommendsapproval.TheRCSD
recommendsapproval.
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
Finance.
Administrator.
ClerkofCommission
Cover Memo
Item # 12
Cover Memo
Item # 12
Attachment number 1
Page 1 of 2
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CommissionMeetingAgenda
11/8/20072:00PM
AlcoholHearing
Department:License&Inspections
caption2:Discussion:ArequestbytheRichmondCountySheri ffs
Departmentforahearingtoconsiderthepossiblep robation,
suspensionorrevocationoftheAlcoholBeverageLi cense
heldbyMarionRosierforClubDreamslocatedat3 023
WashingtonRd.formultipleviolationsofthenoise
ordinanceanddisorderlyandunsafeparkingarea.D istrict7.
SuperDistrict10.
Background:Thelocationhashadnumerousincidentsinthepa styear.
Analysis:TheapplicantisinviolationofarticlesoftheAu gusta
RichmondCountyAlcoholOrdinance
FinancialImpact:
Alternatives:
Recommendation:License&InspectionrecommendsProbation,Suspensi onor
Revocation.TheRCSDrecommendsProbation,Suspensi on
orRevocation.
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
Finance.
Cover Memo
Item # 13
Administrator.
ClerkofCommission
Cover Memo
Item # 13
Attachment number 1
Page 1 of 1
Item # 13
CommissionMeetingAgenda
11/8/20072:00PM
PhaseIIEnvironmental&USTRemovalServicesforM ainLibrary
Department:Library
caption2:MotiontoapproveproposalfromCosby,Everett&Wr ight
forEnvironmentalEngineeringandUndergroundStora ge
Tankabatementservicesassociatedwithrecentlyac quired
propertyfortheNewMainLibrary.
Background:Earlierthisyear,Augustapurchasedpropertyalong James
BrownBoulevard,acrossfromtheexistingdowntown
library,forthenewMainLibrary.Thepropertiesi ncludeda
formergasolinestationwithseveralabandoned-in-p lace
undergroundstoragetanks(UST’s),andtwostructur es.The
proposedservicesincludeexcavation,removalandd isposal
oftheUST’sandverificationthatthetankshaven otleaked;
backfillwithclean,compactedfill,andhazardousm aterials
surveysoftheexistingstructures.Anyhazardousm aterials
foundinthebuildingswillbedocumented,forinco rporation
intoBidDocumentsassociatedwithlaterdemolition ofsaid
structures.Theproposedenvironmentalengineering
consultantwaschosenbytheSelectionCommitteefo llowing
evaluationofproposalsreceived(RFP#07-128).
Analysis:ApprovingandexecutingthecontractwithCosbyEve rett&
WrightwillpermittheUSTremovalprocesstostart ,
includinganalyzingwhetherpossiblecontamination
associatedwiththeUST’swillbeencountered.Enco untering
subsurfacecontaminationafterawardofthemain
constructioncontractwouldlikelydelaytheprojec t,leading
toacostlychangeorder.Similarly,thesurveysof the
existingstructuresforasbestos,PCB’sandotherh azardous
materialsshouldreducechangeordersassociatedwi th
HAZMATabatementduringthelaterdemolitionwork.
FinancialImpact:Theproposedcostoftheservicesis$85,608.
Cover Memo
Item # 14
Alternatives:1.Waituntilconstructioncontactisawarded.2.R e-advertise
forservicesoncetheapartmentbuildingisacquire d.
Recommendation:ApproveCommittee’srecommendationtocontractwith
Cosby,Everett&Wright.Waitinguntilconstruction contact
awardrisksasizablechangewhichwouldhavethen etaffect
ofcostingmore.Waitinguntiltheaprtmentbuildin gis
acquiredisrisky,sincethescheduleforacquisiti onremains
murky.
Fundsare
Availableinthe
Following
Accounts:
Fundsareavailableinaccount324-05-1120-2150320.
REVIEWEDANDAPPROVEDBY :
Finance.
Administrator.
ClerkofCommission
Cover Memo
Item # 14
Attachment number 1
Page 1 of 1
Item # 14
CommissionMeetingAgenda
11/8/20072:00PM
ReallocationofFunds
Department:AugustaPublicTransit
caption2:Motiontoapprovethereallocationof$175,000from the
PersonnelServices&EmployeeBenefitsaccountsof
AugustaPublicTransit.
Background:AugustaPublicTransitispresentlyreceivingbudge tblocks
duetolackoffundsinvariousexpenseaccounts.
Analysis:Afterdeterminingthepresentexpensesthroughthe 20
periodsanddividingbytheexpenses,AugustaPubli cTransit
isaveraging$102,543.60perpayperiod.Whenyoum ultiply
theaveragebytheremainingsix(6)payperiods,y oucome
upwith$615,216.60.Ifyousubtractthe$615,216.6 0and
$80,000forfutureworker'scompensationclaims,yo uhave
$206,268.40aspossibleexcessfunds.
FinancialImpact:Ifadditionalfundingisnotapproved,thebudgetb lockswill
continueuntilallfundsarefrozen.
Alternatives:1.Approvetherequest.2.Continueasis.
Recommendation:Approvetherequest.
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
Cover Memo
Item # 15
Finance.
Administrator.
ClerkofCommission
Cover Memo
Item # 15
CommissionMeetingAgenda
11/8/20072:00PM
BethlehemCommunity
Department:ClerkofCommission
caption2:DiscussdirectionconcerningBethlehemCommunityan d
HousingNeighborhood.(RequestedbyCommissioner
Williams)
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 16
CommissionMeetingAgenda
11/8/20072:00PM
DisadvantagedBusinessEnterpriseProgram
Department:CountyAttorney
caption2:ApprovetheamendedandrestatedLocalSmallBusine ss
OpportunitiesProgrameffectiveDecember1,2007an d
repealinitsentiretytheDisadvantagedBusinessE nterprise
Program,CityCodeofOrdinances,Sections1-10-58through
1-10-62,inclusiveaswellasSub-Section1-10-6(f).
(RequestedbyCommissionersBrighamandGrantham)
Background:Seeanalysis
Analysis:TheCityofAugustaisunderaFederal"CourtOrder
EnjoiningtheRace-BasedPortionoftheDisadvantag ed
BusinessEnterpriseDBE)Program"sinceMarch14,2 007.
SaidDBEProgramhasbeenreviewedbytheDefendant 's
LegalCounselandSpecialLegalCounselinconsulta tion
withtheaffectedandtheattachedrace-genderneut ral
Ordinanceispresentedforreviewandapprovalbyt he
AdministrativeServicesCommittee.Thisordinanced oesnot
replaceOrdinanceNo.6890ofMay16,2006Augusta's
LocalVendorPreferenceProgram.Policychoicesrem ain
afterconsultationwiththeaffectedDepartments
(ProcurementandDBEOffices)andSpecialLegalCou nsel.
TheversionsfavoredbyProcurementnotinthedraf t
ordinancearesetforthintheAppendixtotheordi nance.The
ordinanceincludedasanAppendix,aswritten,incl udethe
versionsfavoredbybothProcurementandDBEoffice s;
Section1-10-63(B)and1-10-63(D).
FinancialImpact:
Alternatives:
Recommendation:
DiscussandapprovetheamendedLocalSmallBusines s
Cover Memo
Item # 17
OpportunitiesProgrameffectiveDecember1,2007.
Fundsare
Availableinthe
Following
Accounts:
N/A
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 17
ATLANTA:4939846.6
10/21/07
AN ORDINANCE TO REPEAL IN ITS ENTIRETY AUGUSTA-
RICHMOND COUNTY’S DISADVANTAGED BUSINESS ENTERPRISE
PROGRAM ORDINANCE BY REPEALING CODE SECTIONS 1-10-58
THROUGH 1-10-62, INCLUSIVE, AS WELL AS SUB-SECTION 1-10-6(F);
TO CREATE A NEW ORDINANCE SO AS TO PROVIDE FOR RACE
AND GENDER NEUTRAL PROGRAMS TO INVOLVE LOCAL SMALL
BUSINESS IN THE ECONOMIC ACTIVITY GENERATED BY
AUGUSTA-RICHMOND COUNTY GOVERNMENT; TO PROVIDE FOR
THE ADMINISTRATION OF A LOCAL SMALL BUSINESS
OPPORTUNITIES PROGRAM; TO AMEND CODE SECTION 1-10-8
REGARDING COMPLIANCE WITH STATE AND FEDERAL
REQUIREMENTS; TO RENUMBER CERTAIN CODE SECTIONS IN
CHAPTER 10 OF THE CODE OF ORDINANCES FOR
ADMINISTRATIVE CONVENIENCE; TO REPEAL LAWS AND
ORDINANCES IN CONFLICT HEREWITH; AND FOR OTHER
PURPOSES.
SECTION ONE.
That Augusta-Richmond County’s Disadvantaged Business Enterprise Program, Code of
Ordinances Sections 1-10-58 through 1-10-62, inclusive, as well as Sub-Section 1-10-6(f) are
repealed in its entirety.
SECTION TWO.
That the Augusta-Richmond County Commission does hereby ordain and establish a Local Small
Business Opportunities Program effective December 1, 2007, which shall read as follows:
Attachment number 1
Page 1 of 20
Item # 17
ATLANTA:4939846.6
10/21/07
AUGUSTA, GEORGIA
AUGUSTA-RICHMOND COUNTY LOCAL SMALL BUSINESS
OPPORTUNITIES PROGRAM
Table of Contents
LOCAL SMALL BUSINESS OPPORTUNITIES PROGRAM -- GENERAL PRINCIPLES.....1
§ 1-10-58. SHORT TITLE.............................................................................................................1
§ 1-10-59. OBJECTIVE.................................................................................................................1
§ 1-10-60. POLICY........................................................................................................................1
§ 1-10-61. DEFINITIONS.............................................................................................................2
§ 1-10-62. APPLICATION; EFFECTIVE DATE.........................................................................4
§ 1-10-63. PROGRAM ADMINISTRATION...............................................................................5
A. SERVICES TO BE PROVIDED BY THE LOCAL SMALL BUSINESS
OPPORTUNITIES PROGRAM (LSBOP)............................................................5
B. PROGRAM............................................................................................................5
C. PROCUREMENT DEPARTMENT RESPONSIBILITIES..................................6
D. EVALUATION OF THE LOCAL SMALL BUSINESS OPPORTUNITY
PROGRAM............................................................................................................6
§ 1-10-64. REGISTRATION AND CERTIFICATION PROCEDURES.....................................7
A. REGISTRATION CRITERIA; ACCEPTANCE OF CERTIFICATION
BY OTHER GOVERNMENTAL AGENCIES.....................................................7
B. RENEWAL OF REGISTRATION........................................................................8
C. LIMITATIONS......................................................................................................9
D. GRADUATION.....................................................................................................9
§ 1-10-65. LOCAL SMALL BUSINESS OPPORTUNITIES PROGRAM PARTICIPATION ..9
A. SEALED BIDS, SEALED PROPOSALS, PROFESSIONAL SERVICES
AND OTHER MAJOR PURCHASING................................................................9
B. DEPARTMENTAL PURCHASE REQUIREMENTS (SMALL
PURCHASES, QUOTATIONS, OR INFORMAL BIDS)..................................11
C. PROCUREMENT DEPARTMENT BUYER’S RESPONSIBILITIES..............11
D. MAINTENANCE OF RECORDS.......................................................................12
E. COMPLIANCE....................................................................................................13
F. COMPETITIVE BIDS.........................................................................................13
G. OUTREACH........................................................................................................13
§ 1-10-66. EXCEPTIONS – FEDERALLY FUNDED PROJECTS...........................................14
Attachment number 1
Page 2 of 20
Item # 17
ATLANTA:4939846.6
10/21/07
§ 1-10-67. CITIZENS ADVISORY COUNCIL..........................................................................14
§ 1-10-8. COMPLIANCE WITH STATE AND FEDERAL REQUIREMENTS.......................14
§ 1-10-96. AUTHORITY TO SUSPEND OR DEBAR FROM QUALIFIED BIDDER
/PROPOSER LIST...........................................................................................................15
§ 1-10-97. CAUSES FOR SUSPENSION AND DEBARMENT...............................................15
§ 1-10-98. DECISION TO SUSPEND OR DEBAR:..................................................................16
§ 1-10-99. NOTICE OF DECISION............................................................................................16
Attachment number 1
Page 3 of 20
Item # 17
ATLANTA:4939846.6
10/21/07
AUGUSTA, GEORGIA
AUGUSTA-RICHMOND COUNTY LOCAL SMALL BUSINESS
OPPORTUNITIES PROGRAM
GENERAL PRINCIPLES
§ 1-10-58. SHORT TITLE
This Ordinance and the codification hereof may be referred to as the “Augusta-Richmond
County Local Small Business Opportunities Program Ordinance” (“LSBOP”).
§ 1-10-59. OBJECTIVE
Augusta-Richmond County is firmly committed to the principles of equal opportunity and in
keeping with these principles, hereby sets forth a program and establishes a mechanism for
developing, approving, and implementing procedures by which local small business enterprises
shall be identified, informed and educated regarding opportunities for supplying goods, general
services, and construction services required by Augusta-Richmond County, and providing for
objectives for bidders to incorporate the use of Local Small Businesses as commercially useful
sub-contractors, thereby promoting balanced economic and community growth throughout
Augusta-Richmond County. The LSBOP is a race and gender-neutral program.
§ 1-10-60. POLICY
It is the policy of Augusta-Richmond County that all necessary and reasonable steps shall be
taken to ensure that local small business enterprises have the maximum opportunity to compete
for and participate in all contracts and subcontracts funded by or through Augusta-Richmond
County government. Further, the Augusta-Richmond County Commission has determined as a
means to ensure full economic participation by small local business that a mechanism for
developing, approving and implementing a LSBOP is required.
Augusta-Richmond County has established the LSBOP to promote opportunities for certified
Local Small Business to participate in Augusta-Richmond County’s contracting and procurement
activities by requiring contractors to utilize certified Local Small Businesses to perform
commercially useful functions to the maximum extent possible and as economically feasible, as
partners or subcontractors for service delivery or as suppliers of various goods required in the
performance of a contract. This LSBOP is in addition to and shall not supplant the Local
Preference Ordinance, Code §1-10-6.
Augusta’s Local Small Business Opportunities Program shall comply with federal and state
requirements applicable to small or disadvantaged business, including but not limited to those
requirements set forth by regulation by the Federal Aviation Administration, U.S. Department of
Defense, U.S. Department of Housing & Urban Development, and the Georgia Department of
Transportation. It is expressly recognized that such federal and state regulations preempt
Augusta’s regulations regarding this subject.
Attachment number 1
Page 4 of 20
Item # 17
2 ATLANTA:4939846.6
10/21/07
§ 1-10-61. DEFINITIONS
(a) Generally. Those definitions set forth in Chapter 10 of the Code of Ordinances shall also
apply to this Article, except as provided in this section.
(b) Specifically.
(1) Bidder – any person or entity that submits a bid to provide labor, goods or services to
Augusta-Richmond County by contract in response to a bid or other solicitation by
Augusta-Richmond County.
(2) Certified Local Small Business – any business entity certified by the DBE Coordinator,
providing goods or services, which has its principal office and place of doing business in
Augusta-Richmond County; with gross annual receipts being less than $500,000; and
whose owners meet the personal net worth threshold, all as defined herein. The term
Local Small Business shall also include a manufacturer with seventy-five (75) employees
or less or wholesaler with fifty (50) employees or less without regard to gross revenues.
(3) Citizen’s Small Business Advisory Board (CSBAB) – Is a council to advise the
Commission and DBE Coordinator of matters pertaining to this section, and to meet with
small businesses to review and advise as to the issues in program administration. See
Consolidation Act, Ga. Laws 1995, p. 3648, §1-40. Members are appointed by the
Mayor, Commission and the Richmond County Legislative Delegation to the Georgia
General Assembly. A list of the appointees is maintained in the Clerk of Commission’s
Office and is incorporated herein by reference.
(4) Competitive Bidding – process used by Augusta-Richmond County to request and
receive sealed bids for labor, goods and services wherein the winning Bidder selected
present the lowest qualified bid using any of the methods authorized by Article 6 of this
chapter.
(5) Commercially Useful Function – For the purpose of determining whether a registered
Local Small Business is performing a commercially useful function, DBE Coordinator
shall consider all of the facts in the record, viewed as a whole, including without
limitation the following:
A. A Local Small Business performs a commercially useful function when it is
responsible for execution of the work of the contract and is carrying out its
responsibilities by actually performing, managing, and supervising the work
involved.
B. To perform a commercially useful function, the Local Small Business must be
responsible, with respect to material and supplies used on the contract or sub-
contract for which it is engaged, for negotiating price, determining quality and
quantity, ordering the material, and installing (where applicable) and paying for
the material itself.
Attachment number 1
Page 5 of 20
Item # 17
3 ATLANTA:4939846.6
10/21/07
C. A Local Small Business does not perform a commercially useful function if its
role is limited to that of an extra participant in a transaction, contract, or project
through which funds are passed in order to obtain the appearance of Local Small
Business participation. In determining whether a Local Small Business is such
an extra participant, the DBE Coordinator will examine similar transactions,
particularly those in which Local Small Businesses do not participate.
(6) Contract – total legal obligation that results from the parties’ agreement as affected by
this Code of Ordinances and any other applicable rules of law. (O.C.G.A. §11-1-201)
(7) Good Faith Efforts – Techniques used by a bidder/proposer to seek Local Small
Businesses to participate as a subcontractor or supplier required to fulfill the bid/proposal
request for participation. Such good faith efforts of a bidder/proposer include, but are not
necessarily limited to, the following actions:
A. Including qualified Local Small Businesses (LSB’s) in the prime contractor’s
solicitations for subcontractors and suppliers.
B. Assuring that LSB’s are solicited whenever such business enterprises can
perform a commercially useful function.
C. Dividing total requirements, when economically feasible, into smaller tasks or
quantities to permit maximum participation of LSB’s.
D. Establishing delivery schedules, where the requirements of the prime contract
permit, which encourage participation of LSB’s.
E. Using the services and the assistance of the DBE Coordinator in the identification
of qualified LSB’s and negotiating subcontracts and supply contracts with such
enterprises.
F. Requiring each first tier subcontractor to take the affirmative steps outlined in
sub paragraphs 1 through 5 above with respect to the identification and usage of
second or third tier sub-contractors.
G. Placing notices of opportunities for qualified LSB’s to perform subcontracting
work on the eligible project in newspapers, trade journals, and other relevant
publications, including publications specifically targeted to local small
businesses, or communicating such notices of opportunities via the Internet or by
other available media or means.
H. Designating portions of the work for LSB subcontracting in trades with available
LSB subcontractors.
J. Providing a minimum of five (5) days notice to LSB’s when requesting bids or
proposals for furnishing material or services as a subcontractor or supplier.
Attachment number 1
Page 6 of 20
Item # 17
4 ATLANTA:4939846.6
10/21/07
8. Gross Receipts – total income or, in the case of sole proprietorship gross income, plus
“cost of goods sold” as these terms are defined or reported on Internal Revenue Service
(IRS) Federal tax return forms; Form 1120 for corporations; Form 1120S for Subchapter
S corporations; Form 1065 for partnerships; and Form 1040, Schedule F for farm or
Schedule C for sole proprietorships.
9. Joint Venture – an association of two or more businesses to carry out a single business
enterprise for profit for which purpose they combine their property, capital, efforts, skills,
and knowledge.
10. Local Small Business or “LSB” - a corporation, sole proprietorship, partnership or
other business organization that meets the requirements for registration as such with
Augusta-Richmond County in accordance with Section 1-10-64 of this code.
11. Monthly Utilization Report or MUR – a memorialization by a prime contractor of all
subcontracting and Local Small Business participation utilized on a contract.
Contractors/vendors are required to submit the Monthly Utilization Reports on all
subcontracting participation to the DBE Coordinator.
12. Non-Discrimination Statement – Written affirmation made by a bidder relating to the
bidder’s conduct prior to submission of a bid as well as after award of a contract that the
bidder agrees to:
A. Follow the policies of Augusta-Richmond County relating to the participation of
LSB’s.
B. Undertake certain measures to ensure the maximum practicable participation by
LSB’s; and
C. Not engage in discriminatory conduct against LSB’s inconsistent with the policy.
13. Personal Net Worth – net value of the assets of an individual owner, after total
liabilities are deducted must not exceed seven hundred and fifty thousand dollars
($750,000). An individual’s Personal Net Worth does not include the individual’s
ownership interest and the individual’s equity in his or her primary place of residence.
An individual’s Personal Net Worth includes his or her share of assets held jointly with
the individual’s spouse. Property held by the entireties is deemed to be owned equally by
the spouse.
14. Prime Contractor – a person or firm who is awarded a contract from Augusta-
Richmond County for provision of goods or services and has the primary responsibility
for performance of the contract. The Prime Contractor may subcontract portions of the
work required to Subcontractors, as indicated in the bid or solicitation documents.
15. Proponent – any person or entity that submits a proposal to provide labor, goods, or
services to Augusta-Richmond County by contract in response to a Request for Proposal,
Request for Qualifications or Request for Competitive, Sealed Proposal.
Attachment number 1
Page 7 of 20
Item # 17
5 ATLANTA:4939846.6
10/21/07
16. Schedule of LSB Participation – Written data sheet which is a required submittal for a
bid or proposal that lists proposed LSB subcontractors and the estimated value of
proposed sub-contracts.
§ 1-10-62. APPLICATION; EFFECTIVE DATE.
This ordinance shall apply to all bids, proposals, contracts, expenditures and purchases
commenced by Augusta-Richmond County on and after December 1, 2007, as further described
below, except sole source or emergency procurement.
§ 1-10-63. PROGRAM ADMINISTRATION
A. SERVICES TO BE PROVIDED BY THE LOCAL SMALL BUSINESS
OPPORTUNITIES PROGRAM (LSBOP)
The DBE Coordinator shall have the primary responsibility to assure that the LSBOP is
effectively and equitably carried out in Augusta-Richmond County. The DBE Coordinator shall
direct the LSBOP so as to work in partnership with the Procurement Program set forth in Chapter
10 of ARC Code. Other Augusta-Richmond County officials and management personnel shall
give their full cooperation towards the implementation of the program.
B. PROGRAM
The Local Small Business Opportunities Program administration consists of performing vendor
certification, education and outreach, and review of bid and proposal documents. Specifically,
the program shall consist of:
(1) Developing and administering LSB registration criteria and procedures.
(2) Establishing and maintaining a directory available to the public of registered
LSBs capable of supplying the type and quality of equipment, supplies, general
services, construction, and professional services required by Augusta-Richmond
County.
(3) Regularly seeking out and registering new LSB’s to bid on Augusta-Richmond
County purchases and solicitations.
(4) Notifying vendors of their registration status and advising non-registered parties
of their right to appeal which shall be filed with the County Administrator within
seven (7) days of receipt of such notice.
(5) Developing annual forecasts and periodically updating same based on a review of
anticipated purchases and certified LSB’s.
(6) Monitoring and reporting on legislative and judicial actions relevant to local,
small business interests.
Attachment number 1
Page 8 of 20
Item # 17
6 ATLANTA:4939846.6
10/21/07
(7) Reviewing specifications and bid documents with the Procurement Department to
ensure maximum opportunities for registered LSBs to compete on an equal basis
for contracting opportunities and to perform commercially useful functions.
(8) Convening and/or participating in information sessions with LSB’s regarding bid
requirements and contract performance.
(9) Providing technical assistance, conducting seminars, visiting vendors, and
performing other outreach services to encourage and increase participation in
Augusta-Richmond County’s bidding process by LSB’s.
(10) Exploring and developing other means of expanding the program, and attracting
and increasing LSB participation including joint efforts with other governmental
agencies and authorities.
(11) Refer LSB’s to third party development assistance providers when appropriate for
bonding, financial and technical assistance.
(12) Attend pre-bid, pre-qualification or pre-proposal conferences to provide
information on the LSBOP.
(13) Preparing and presenting an annual LSBOP report to the Augusta-Richmond
County Commission.
(14) Assist prime contractors and other potential bidders in identifying and contacting
LSBS.
(15) Develop outreach programs specifically targeted to educate LSBs about the LINK
DEPOSIT PROGRAM.
C. PROCUREMENT DEPARTMENT RESPONSIBILITIES
(1) Notify all registered vendors of formal bid opportunities through direct
solicitation or public advertisement, including information on the LSBOP.
(2) Work with project managers or user agencies to divide larger projects into smaller
projects or contracts when commercially appropriate, in order to create more
opportunities for LSB’s to participate in contracts let by Augusta-Richmond
County.
(3) Provide data and technical assistance to support the outreach efforts of the
LSBOP as necessary and appropriate.
(4) Develop and utilize specifications that are open and competitive.
Attachment number 1
Page 9 of 20
Item # 17
7 ATLANTA:4939846.6
10/21/07
(5) The Procurement Director, in consultation the DBE Coordinator, the Using
Agency and the Finance Director, may make special provision for progress
payments as deemed reasonable to assist LSB’s to carry out the terms of a
contract.
(6) When a LSB is awarded a contract with Augusta-Richmond County, the
Procurement Director may furnish written confirmation of the same, providing the
terms of the contract which may be used by the LSB in negotiating lines of credit
with lending institutions.
D. EVALUATION OF THE LOCAL SMALL BUSINESS OPPORTUNITY
PROGRAM BY AUGUSTA-RICHMOND COUNTY COMMISSION.
The Local Small Business Opportunities Assistance Program shall be evaluated on an annual
basis. Each annual report shall be compiled by the DBE Coordinator and shall compare the
fiscal year ending with the previous fiscal year. Evaluation of the program may include:
1) Number of LSB firms certified or registered.
2) Training and technical assistance offered to LSBs
3) Dissemination of LSBOP information at pre-bid conferences.
4) Evaluation of the effectiveness of the LSB in relation to the achievement of
Augusta-Richmond County’s goals set forth under this policy, including the
utilization of LSB’s on contracts.
§ 1-10-64. REGISTRATION AND CERTIFICATION PROCEDURES
A. REGISTRATION CRITERIA; ACCEPTANCE OF CERTIFICATION BY
OTHER GOVERNMENTAL AGENCIES.
The Augusta-Richmond County’s Local Small Business Opportunities Program requires prior
registration or evidence of current certification of a Local Small Business in order to count the
participation of that Local Small Business toward program goals. Eligibility requirements for
registration are:
(1) Certification as to small business status may be accepted from other local
governmental, state or federal agencies that apply criteria substantially similar to
that imposed by this ordinance.
(2) Applicant firm must complete an appropriate application form obtained from the
DBE Coordinator and must qualify as a local small business, as the term is
defined in this Article as to principle place of business, gross annual receipts and
personal net worth thresholds.
(3) Representations as to a business entity’s gross annual revenues, payroll, and
personal net worth of individual applicants, shall be subject to audit by the DBE
Coordinator. A location utilized solely as a post office box, mailbox, mail drop,
virtual office, telephone message center, or any combination thereof, with no
Attachment number 1
Page 10 of 20
Item # 17
8 ATLANTA:4939846.6
10/21/07
substantial work function, shall not be deemed to be a significant local presence
sufficient to qualify as a local small business.
(4) Applicant firm must possess a valid Augusta-Richmond County business license
for six (6) months prior to submitting their LSBOP registration application;
(5) The firm’s three-year average annual gross receipts, as defined herein, must not
exceed $500,000 in annual gross receipts;
(6) Applicant firm owner must be a citizen or lawfully admitted permanent resident
of the United States;
(7) Applicant firm must be a business, including a sole proprietorship, partnership,
corporations, limited liability company, or any other business or professional
entity:
(a) which is at least fifty-one (51) percent owned by one (1) or more of the
applicant individuals identified, and the ownership must have been in
existence for one (1) year or more, and the applicant individual must have
maintained such fifty-one (51) percent ownership for at least one (1) year;
and
(b) in the case of a publicly-owned business, at least fifty-one (51) percent of
all classes of stock which is owned by one (1) or more of such persons,
each of whom meets the net worth criteria as defined herein.
(8) No individual owner of an applicant firm, or if a sole proprietorship or partnership
the individuals themselves, may have a personal net worth that exceeds $750,000,
as that term is defined in this Article.
(9) No LSB shall be registered solely on the basis of the race or gender of its
ownership regime.
B. RENEWAL OF REGISTRATION
LSB registration is valid for a two-year period beginning on the date Augusta-Richmond County
registers the business. To re-apply, a local small business must submit a new application and
evidence of continuing eligibility.
It is the responsibility of the LSB to notify DBE Coordinator of any change in its circumstances
affecting its continued eligibility for the program. Failure to do so may result in the firm’s de-
registration and preclusion from future participation in the LSBOP;
(a) A Local Small Business that no longer meets registration criteria shall not
be re-registered by the DBE Coordinator;
(b) Firms that have been denied registration or re-registration may protest the
denial as follows:
Attachment number 1
Page 11 of 20
Item # 17
9 ATLANTA:4939846.6
10/21/07
i. Within seven (7) days of receipt of denial of registration or re-
registration, the firm may protest such action in writing to the DBE
Coordinator;
ii. A hearing shall be held by the County Administrator at which time
the firm may present additional facts and evidence in support of its
eligibility. The County Administrator shall control all aspects of
the hearing, including scheduling, conduct, witnesses, and
evidence, and may request the attendance of witnesses and
production of particular documents;
iii. The County Administrator shall send written notice of the decision
to the firm within 30 days of the hearing.
iv. A firm found to be ineligible cannot apply for registration or re-
registration for a period of one year after the effective date of the
final decision.
C. LIMITATIONS
Notwithstanding any other provision of this program except on a finding of good cause by
Augusta-Richmond County, a registered LSB is no longer eligible to participate in the LSBOP
after being enrolled for ten (10) consecutive years regardless of whether the firm received
contracts or prime contracts under the program. If a firm has been released from the program
before graduation as a result of exceeding the LSBOP thresholds, it will still be eligible to
receive contracts from ARC, but such participation will not be counted toward the LSBOP goal
of identifying and employing local small businesses to the greatest extent possible.
In determining whether a good cause exists for a firm to continue participation beyond ten (10)
consecutive years, ARC may review all relevant factors such as amount of business previously
received by the firm, and capability of other small firms to provide goods and services, impact on
a potential contract opportunity for other local businesses to compete. In no event shall a firm’s
participation in the program extend beyond fifteen (15) years.
Participation or registration as a LSB in the LSBOP shall not preclude a registered firm from
competing for a prime contract with Augusta-Richmond County on the same basis as other prime
contractors or suppliers.
D. GRADUATION
Augusta Richmond County shall graduate an LSB business from eligibility as an LSB. The LSB
business will be graduated from LSB if any one of the following occurs:
(1) The LSB’s gross revenues in each of the previous consecutive three (3) years
exceeds an average of $500,000.00;
Attachment number 1
Page 12 of 20
Item # 17
10 ATLANTA:4939846.6
10/21/07
(2) The net worth of any owner of an LSB exceeds an average of $750,000.00 for
each of the previous consecutive three (3) years, exclusive of principal residence
and the value of the LSB; or
(3) The LSB business has participated in the LSB for ten years and ARC has not
approved an extension of participation based on good cause.
§ 1-10-65. LOCAL SMALL BUSINESS OPPORTUNITIES PROGRAM
PARTICIPATION
A. SEALED BIDS, SEALED PROPOSALS, PROFESSIONAL SERVICES AND
OTHER MAJOR PURCHASING
The following procedures and contract requirements will be used to insure that LSB’s are
encouraged to participate in Augusta-Richmond County contracts, including but not limited to
construction contracts, requests for professional services and the performance of public works
contracts:
(1) Bid conditions, requests for proposals, and all other specifications for contracts
awarded by Augusta-Richmond County will require that, where subcontracting is
utilized in performing the contract, the bidder or proponent, will make Good Faith
Efforts to subcontract with or purchase supplies from LSB’s. Bid specifications
will require the bidder or proponent to keep records of such efforts that are
adequate to permit a determination of compliance with this requirement.
(2) With the bid, each bidder will be required to state if it intends to subcontract any
part of the work. Prior to award of contract where the apparent low bidder
indicated plans to subcontract, the bidder shall be required to provide
documentation of Good Faith Efforts to engage LSB’s as subcontractors or
suppliers, the names of LSB’s and other subcontractors to whom it intends to
award subcontracts, the dollar value of the subcontracts, and the scope of the
work to be performed.
(3) For all such contracts, the Procurement Department will provide the DBE
Coordinator with a copy of the invitation to bid or bid specifications, including
the scope of work. The DBE Coordinator will identify the existence of certified
LSB’s which are qualified to submit bids as prime contractors.
(4) The DBE Coordinator shall identify subcontracting opportunities and shall make
available trade-specific lists of certified LSB’s to potential prime contractors.
Prime contractors are encouraged to form Joint Ventures with LSBs to perform
major contracts, particularly in the areas of construction and professional services.
(5) Within thirty (30) days of the adoption of this Ordinance, the Procurement
Department will include a copy of this ordinance in each bid or proposal.
Attachment number 1
Page 13 of 20
Item # 17
11 ATLANTA:4939846.6
10/21/07
(6) All bid documents shall require bidders or proponents to submit with their bid in a
separate sealed envelope the following:
(a) Non-Discrimination Statement which shall affirm the bidder’s:
(i) adherence to the policies of Augusta-Richmond County relating to
equal opportunity in contracting; (ii) agreement to undertake certain
measures as provided in this policy to ensure maximum practicable
participation of local small businesses; and (iii) agreement not to engage
in discriminatory conduct of any type against LSB’s.
(b) Proposed Schedule of local small business participation.
(c) Documentation of Good Faith Efforts to use LSB’s.
Failure to submit the above documentation shall result in the bid or proposal
being declared non-responsive.
(7) All Augusta-Richmond County contracts shall require that during the term of the
contract, the contractor will:
(a) Fulfill the LSB participation commitments that were submitted in
connection with the bids or proposal;
(b) Continue to make Good Faith Efforts to utilize LSB’s for the performance
of the contract;
(c) Maintain records necessary for monitoring Good Faith Efforts.
(8) Before advertising and soliciting bids, the DBE Coordinator and using department
will assess if large contracts can be segmented into multiple contracts. Methods
to be considered include:
i. The term of a contract may be shortened that results in a dual
effect; the reduction of quantity required, and the risk inherent in
guaranteeing prices over a longer period of time.
ii. Work to be performed may be grouped according to geographic
location within Augusta-Richmond County.
B. DEPARTMENTAL PURCHASE REQUIREMENTS (SMALL PURCHASES,
QUOTATIONS, OR INFORMAL BIDS).
Subject to the dollar limits set forth under Augusta-Richmond County ordinance, departments
are authorized to make small purchases using Agency Purchase Orders. Departments shall be
directed by the County Administrator to utilize LSB’s on small purchases whenever possible and
appropriate.
Attachment number 1
Page 14 of 20
Item # 17
12 ATLANTA:4939846.6
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(1) The DBE Coordinator shall make available to every Augusta-Richmond County
department a directory of registered LSB’s and encourage their use of by
departments.
(2) The DBE Coordinator shall provide annual training to all Augusta-Richmond
County Departments on the Local Small Business Opportunities Program.
(3) The DBE Coordinator shall track LSB purchases by department and provide
feedback to department heads and the DBE Coordinator on use of LSB’s for small
purchases.
(4) The Procurement Director shall ensure that all Augusta-Richmond County
specifications for goods and services do not contain any unnecessary impediment
to LSB participation in the bid process. The DBE Coordinator will make
recommendations to the Procurement Director when a specification appears to
impede LSB’s from competitively participating in a bid.
(5) For small purchases, quotations or informal bids, the Using Department will
solicit bids from registered LSB’s to supply the required materials, equipment,
supplies or services using the LSB Registry created and maintained by the DBE
Coordinator
(6) The DBE Coordinator will notify the Procurement Director whenever there are no
registered LSB’s available for utilization on a project-by-project basis. The DBE
Coordinator will attempt to identify qualified LSB’s, and if successful, will notify
the Procurement Director of their registration and availability. The Procurement
Director will include such LSB’s in bid/quote solicitation lists.
C. PROCUREMENT DEPARTMENT BUYER’S RESPONSIBILITIES
(1) For all purchases on which written bids are sought, registered LSB’s which are
ready, willing and able to perform the required services or provide the required
commodity will be solicited for a written quotation or bid.
(2) Purchases from LSB’s shall be tracked by the buyer.
D. MAINTENANCE OF RECORDS
(1) The DBE Coordinator, with the assistance of the Department of Information
Technology, shall compile data on LSB participation. Information on prime
contract awards and subcontractor utilization will be maintained by the DBE
Coordinator who will gather information from all user Departments on a quarterly
basis.
(2) LSB utilization statistics shall be maintained in the following manner:
Attachment number 1
Page 15 of 20
Item # 17
13 ATLANTA:4939846.6
10/21/07
(a) Contracts and purchases shall be grouped into four categories:
construction, professional services, general services and
materials/equipment/supplies.
(b) Statistics shall measure overall awards to LSB’s by category of purchase
(i.e. construction, professional services, general services, and
materials/equipment/supplies).
(3) The following statistics shall be reported not less than annually to the Augusta-
Richmond County Commission by the DBE Coordinator.
(a) Regarding purchases of professional services, general services and
material/equipment/supplies made through the competitive bid and
quotation process:
Total value of purchases
Total value of purchases from LSB’s
(b) Regarding small purchases by operating department using Agency
Purchase Orders:
Total value of small purchases by Augusta-Richmond County Department
Total value of small purchases from LSB’s by Department
(c) Regarding construction purchases:
Total value of construction contract awards
Total value of construction contracts awarded to LSB’s as prime
contractors.
Total value of subcontracts awarded to LSB’s
E. COMPLIANCE
(1) It will be the duty of the Procurement Director to ensure that bids or proposals
issued from the Procurement Department adhere to the provisions set forth in this
Policy.
(2) The Procurement Director, and all department directors will assume responsibility
for evaluating compliance with this program in their respective contract areas and
will review, on a continuing basis, all aspects of the program’s operations to
assure that the purpose is being attained and reporting same to the DBE
Coordinator for tracking and annual report purposes.
(3) Each Augusta-Richmond County contract will contain a provision requiring
compliance with this policy including maintenance of records, good faith efforts,
and maintenance of information necessary to document compliance, and include
the right of the DBE Coordinator or Procurement Director, or their respective
Attachment number 1
Page 16 of 20
Item # 17
14 ATLANTA:4939846.6
10/21/07
designees to inspect such records. The record will be a part of the official files
located in the Procurement Office.
(4) The DBE Coordinator shall be responsible for evaluating good faith efforts
documentation and subcontractor information submitted by bidders in
conformance with this policy, Augusta-Richmond County Code and any State and
Federal Laws applicable to any bid specifications for competitive sealed bid or
competitive sealed proposal projects prior to award of the contract.
(5) Each Augusta-Richmond County contract will contain a provision prohibiting any
agreements between a contractor and an LSB in which the LSB promises not to
provide subcontracting quotations to other bidders or potential bidders.
F. COMPETITIVE BIDS
Nothing in this Policy is to be construed to require Augusta-Richmond County to award a bid
contract to other than the lowest responsible bidder, or to require contractors to award to
subcontractors, or to make significant material purchases from LSB’s who do not submit the best
overall pricing to Augusta-Richmond County.
G. OUTREACH
To maximize the identification, certification and utilization of LSB’s, the following efforts will
be undertaken by the DBE Coordinator:
A. Increase efforts to locate and register additional vendors, service providers, and
construction contractors that can provide goods and services for Augusta-
Richmond County through media, vendor fairs, and electronic message boards.
B. As GDOT, DOD and FAA certified construction contractors are located, invite
local firms to register with Augusta-Richmond County in accordance with the
requirements of this Article in order to create an enhanced resource to using
departments, buyers and prime contractors to locate registered LSB’s for projects
that can utilize LSB’s for a commercially useful function.
C. Supply information to the Board of Commissioners regarding the ordinance and
offer opportunities for ways in which the Board of Commission can be an
advocate of the LSBOP.
§ 1-10-66. EXCEPTIONS – FEDERALLY FUNDED PROJECTS
In accordance with §1-10-8, this chapter shall not apply to any bid or procurement to which
federal or state laws, regulations or guidelines regarding the use of disadvantaged businesses or
other requirements apply.
Attachment number 1
Page 17 of 20
Item # 17
15 ATLANTA:4939846.6
10/21/07
§ 1-10-67. CITIZENS ADVISORY COUNCIL
LOCAL SMALL BUSINESS OPPORTUNITIES PROGRAM, CITIZENS ADVISORY
COUNCIL (CAC) shall be constituted to advise the Commission and DBE Coordinator on
matters related to this ordinance, and to meet with local small businesses, to review and provide
input as to the issues in program administration. See Consolidation Act, Ga. Laws 1995, p. 3648,
§1-40. Members are appointed by the Mayor, Commission and the Richmond County
Legislative Delegation. A list of the appointees is maintained in the Clerk of Commission’s
Office and is incorporated herein by reference.
SECTION THREE
That Chapter 10, Article One, Section 1-10-8 be amended by deleting the existing language
in its entirety and inserting the following in lieu thereof:
§ 1-10-8. COMPLIANCE WITH STATE AND FEDERAL REQUIREMENTS
When a procurement transaction involves the expenditure of State or Federal funds or financial
assistance, the transaction shall be conducted in accordance with any applicable mandatory State
or Federal laws and authorized regulations which are not reflected in this chapter.
Notwithstanding the foregoing, where State and Federal assistance or contract funds are used in
procurement transaction, any applicable local requirements that are more restrictive than State or
Federal requirements but not in conflict therewith shall be followed.
SECTION FOUR
That Code Sections 1-10-63 through 1-10-66 shall be renumbered and redesignated as
Code Sections 1-10-96 through 1-10-99, inclusive:
§ 1-10-96. AUTHORITY TO SUSPEND OR DEBAR FROM QUALIFIED BIDDER
/PROPOSER LIST
After reasonable notice to the person involved and reasonable opportunity for that person to be
heard, the Augusta-Richmond County Commission is authorized to suspend or debar a person for
cause from consideration for award of contracts. The suspension may be for a period of not
more than three months. The debarment shall be for a period of not more than three years. The
Augusta-Richmond County Administrator is authorized to suspend a person from consideration
for award of contracts if there is any activity which might lead to debarment. The
Administrator’s suspension shall be for a period not to exceed 30 days.
Attachment number 1
Page 18 of 20
Item # 17
16 ATLANTA:4939846.6
10/21/07
§ 1-10-97. CAUSES FOR SUSPENSION AND DEBARMENT
The causes for suspension or debarment may include, but are not limited to:
(a) conviction for the commission of a criminal offense as an incident to
obtaining or attempting to obtain any public or private contract or
subcontract, or in the performance of such contract or subcontract;
(b) Conviction under state or federal statutes of embezzlement, theft, forgery,
bribery, indicating a lack of business integrity or business honesty;
(c) Conviction under state or federal antitrust statutes arising out of the
submission of any bids or proposals;
(d) Violation of prior Augusta-Richmond County contract provisions, as set
forth below, of a character which is regarded by Augusta-Richmond
County to be so serious as to justify suspension or debarment action, such
as a deliberate failure without good cause to perform in accordance with
the specifications or within the time limit provided in any prior Augusta-
Richmond County contract; or a recent record of failure to perform or of
unsatisfactory performance in accordance with the terms of one or more
Augusta-Richmond County contracts, provided that failure to perform or
unsatisfactory performance caused by acts beyond the control of the
contractor shall not be considered to be basis for debarment;
(e) Any other cause determined to be so serious and compelling that would
materially affect or has materially affected the responsibility of a
contractor in the performance of his duties under any contract, including
debarment by another governmental entity for any cause listed in this
chapter; and
(f) For violation of any ethical standards set forth in Article 2 (Ethics in
Public Contracting) of this chapter.
§ 1-10-98. DECISION TO SUSPEND OR DEBAR:
Any decision to suspend or debar a person may be made by the Augusta-Richmond County
Administrator or to recommend suspension or debarment to the Commission shall be in writing
and shall state the reasons for the action or recommended action and inform the suspended
person of their rights to an administrative appeal to the Commission. Any decision by the
Commission to suspend or debar any person from the procurement process shall be on the record
and in writing and shall state the reasons for the action taken.
§ 1-10-99. NOTICE OF DECISION
A copy of the written decision required by § 1-10-98 (Decision to Suspend or Debar) shall be
mailed by certified mail, return receipt requested, to the suspended or debarred person.
Attachment number 1
Page 19 of 20
Item # 17
17 ATLANTA:4939846.6
10/21/07
SECTION FIVE.
Upon the passage of an authorizing resolution and an adequate appropriation, Augusta shall
conduct a Disparity Study to inquire into race and gender disparities which may or may not
affect the further amendment to this ordinance.
SECTION SIX.
All ordinances or parts of ordinances in conflict with this ordinance are hereby repealed.
The foregoing Ordinance is hereby adopted by the Augusta-Richmond County
Commission this ______ day of ___________, 2007.
David S. Copenhaver
Mayor
ATTEST:
Clerk
First Reading:
Second Reading:
Attachment number 1
Page 20 of 20
Item # 17
CommissionMeetingAgenda
11/8/20072:00PM
FinalYear2008AnnualActionPlan
Department:Housing&CommunityDevelopment
caption2:Motionto approveFinalVersionofYear2008Annual
ActionPlanforCommunityDevelopmentBlockGrant
(CDBG),EmergencyShelterGrant(ESG),HOME
InvestmentPartnershipandHousingforPersonswith AIDS
(HOPWA)funds.(ApprovedbyAdministrativeServices
CommitteeOctober29,2007)
Background:
TheCityofAugusta,beinganentitlementcity,rec eives
entitlementgrantsannuallyforCDBG,ESGandHOME
fundsfromtheU.S.DepartmentofHousingandUrban
Development(HUD).Forreceiptofthesefederalfun ds,they
mustdevelopandfollowanapprovedConsolidatedPl an
(CP).OnMarch29,2005,theCommissionapprovedt he
City’s5-yearCPforyears2005-2009.Thisplancon tainsthe
City’shousingandcommunitydevelopmentneedsand
strategiesforaddressingthoseneedsoverthe5-ye arperiod.
Eachyear,theCitymustdevelopaone-yearplano faction
(ActionPlan)indicatingwhattheCityintendstod otocarry
outthegoalsandobjectivesinits5-yearCP.TheActionPlan
isalsotheCity’sapplicationforCDBG,ESGandHO ME
fundsforwhichfundsareappliedforandreceived.On
August13,2007,theProposedYear2008AnnualActi on
PlanwaspresentedtotheAdministrativeServices
Committeeforinformationalpurposes.Asrequiredb yHUD,
theActionPlanwaspresentedtothepublicfora3 0-day
reviewperiodcommencingAugust27,2007withthe
deadlineforcommentsbeingSeptember30,2007.Pub lic
noticeswerepublishedintheAugustaChronicleand Metro
Courier.Inaddition,apublichearingwasheldAug ust27,
2007.Wearerequiredtosubmitthecitizens’com mentsto
theCommissionforconsiderationandasummaryoft he
commentstoHUDafterapprovalofthefinalAction
Plan.TheCommissionmayacceptthecommentsas
informationorrevisetheActionPlanbasedonthe comments
Cover Memo
Item # 18
received.Thecitizencommentsreceivedandstaff
recommendationsareindicatedonAttachment#2.The only
differencesbetweentheProposedandtheFinalActi onPlan
budgetare:St.Stephen’sMinistryHOPWAbudgetwa s
increasedfrom191,090to$282,180becausethisage ncy
servesfour(4)counties;Burke,Columbia,McDuffie and
Richmondcounties.HopeHealthHOPWAbudgetwas
decreasedfrom$191,090to$100,000becausethisag ency
onlyservestwo(2)counties;AikenandEdgefield.In
addition,aCitizen’sAdvisoryCommitteememberhad
severalquestionsrelatedtoseveralprojectsrevie wed.Acopy
ofthequestionsandstaffresponsesarealsoinclu dedasa
partofthecitizen’scommentattachment.
Analysis:ApprovalandsubmittaloftheActionPlanwillenab lethe
CitytoreceiveCDBG,ESG,HOMEandHOPWA
entitlementfundsforYear2008tocarryoutmuchn eeded
projectsforbenefitoflowincomepersonsandlow income
areasoftheCity.
FinancialImpact:ItisanticipatedtheCitywillreceiveandhaveav ailablea
totalof$4,667,029inCDBG,ESG,HOME,HOPWAand
programincomeforYear2008.
Alternatives:1.ApproveYear2008budgetsasrecommendedandacc ept
citizen’scommentsasinformation(Attachment#1–2008
BudgetsandAttachment#2–Citizenscomments).2.Revise
budgetstakingintoconsiderationthecitizen’scom ments.
Recommendation:RecommendthattheattachedYear2008CDBG,ESG,
HOME&HOPWAPrograms'budgetsbeapprovedand
submittedtoHUDastheCity’sYear2008AnnualAct ion
Plan.
Fundsare
Availableinthe
Following
Accounts:
$4,667,029anticipatedtobereceivedfromtheU.S.
DepartmentofHousingandUrbanDevelopment.
REVIEWEDANDAPPROVEDBY :
Finance.
Administrator.
Cover Memo
Item # 18
ClerkofCommission
Cover Memo
Item # 18
1
Attachment #1: 2008 Annual Action Plan Budgets
2008 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
B-08-MC-13-0004
Estimate $
Entitlement Grant (estimate)
Program Income (estimate)
Total Funds Anticipated to be Available
$2,322,722
130,000
$2,452,722
IDIS
#
Project
#
PROJECTS
Proposed
Budget
FINAL
BUDGET
Acquisition - $250,000
HCD Acquisition/Relocation 250,000 250,000
Public Facilities & Improvements - $500,000
Dover/Lyman Street Improvements 400,000 400,000
Shiloh Community Center Improvements 100,000 100,000
Clearance & Demolition
Clearance & Demolition (License & Inspection) 100,000 100,000
Public Services - $300,000
ARC Meals-on-Wheels Program 45,000 45,000
Art Factory 15,000 15,000
Augusta Urban Ministries 15,000 15,000
CSRA Economic Opportunity Authority 13,000 13,000
Care Management Consultants 25,000 25,000
Coordinated Health Services 20,000 20,000
Lucy Laney Museum 15,000 15,000
Family Y 20,000 20,000
Golden Harvest Food Bank “Brown Bag” 25,000 25,000
JWC Helping Hands 5,000 5,000
Light of the World 6,000 6,000
New Bethlehem Center 10,000 10,000
New Savannah Road Social Services 10,000 10,000
Safe Homes 12,000 12,000
Salvation Army 15,000 15,000
Senior Citizens Council 14,000 14,000
Shiloh Community Center 10,000 10,000
Walton Options 25,000 25,000
Rehabilitation
Housing Rehabilitation Program 450,000 450,000
Code Enforcement
Code Enforcement (License & Inspection) 50,000 50,000
Economic Development
Antioch Ministries 9,000 9,000
James Brown Blvd/Walton Way-Economic Development 303,178
Program Administration & Planning (20% cap $490,544)
PROGRAM PLANNING & ADMINISTRATION (20%)
- CDBG Admin - $485,544
- Fair Housing - $5,000
490,544
TOTAL $2,452,722
Attachment number 1
Page 1 of 2
Item # 18
2
2008 EMERGENCY SHELTER GRANT PROGRAM
S-08-MC-13-0004
Entitlement Grant $100,630
IDIS
#
Project
#
PROJECTS
Proposed
Budget
FINAL
BUDGET
Projects
Augusta Urban Ministries 5,000 5,000
Beulah Grove Resource Center 5,000 5,000
Coordinated Health Services 8,000 8,000
CSRA EOA 10,000 10,000
Golden Harvest Food Bank 20,000 20,000
Hope House 10,000 10,000
Interfaith Hospitality 10,000 10,000
Safe Homes 17,599 17,599
Salvation Army “Employment Training” 10,000 10,000
Administration (5% allowed)
Administration 5,031 5,031
TOTAL $100,630 $100,630
2008 HOME INVESTMENT PARTNERSHIP PROGRAM
M-08-MC-13-0206
Estimate $
Entitlement Grant (estimate) 1,269,523
Program Income (estimate) 427,000
Sub-Total 1,696,523
ADDI 23,154
TOTAL 1,719,677
IDIS
#
Project
#
PROJECTS
Proposed
Budget
FINAL
BUDGET
HOME Projects
Homeownership Program 300,000 300,000
South Augusta Redevelopment 120,000 120,000
Neighborhood Redevelopment 702,967 702,967
Promise Land Community Development Corporation 150,000 150,000
American Dream Down Payment Initiative
ADDI 23,154 23,154
CHDO Set-aside (20% - $253,904)
CHDO set-aside (to be awarded upon CHDO certification) 253,904 253,904
Administration (10% - $169,652)
Administration 169,652 169,652
TOTAL $ 1,719,677 $ 1,719,677
HOUSING OPPORTUNITIES FOR PERSONS WITH HIV/AIDS
GA-H-08-F002
Entitlement Grant 394,000
IDIS
#
Project
#
PROJECTS
Proposed
Budget
FINAL
BUDGET
Projects
Hope Health 191,090 100,000
St. Stephens Ministry 191,090 282,180
Administration (3% allowed)
Administration 11,820 11,820
TOTAL $ 394,000 $ 394,000
Attachment number 1
Page 2 of 2
Item # 18
1
Attachment #2: 2008 Citizen’s Comments
#
Comments/Questions/Concerns
Staff Response/Recommendations
1. Agency: Hope House
Request reconsideration of request for
CDBG funds in the amount of $29,640.
Funds were to be used for salary for nurse,
therapist & houseparent.
Agency submitted two (2) applications for CDBG
funds; one for services at $29,640 and the other for
$220,000 which would be used for acquisition and
construction of 42 units of permanent housing for
the homeless. This project is being funded from
reprogrammed funds that were approved by
Commission September 18, 2007 for $183,431.43.
2. Agency:
Light of the World Neighborhood &
Economic Development
Requests $12,000 in CDBG funds to be
used for salary of the administrator.
Staff recommended $6,000 which will be used for:
Salary for van driver & tutor $ 4,500
Gas for van $ 500
Materials/supplies $ 500
Utilities $ 500
Total $ 6,000
Staff has determined the above allocation is more
than adequate for this agency.
3. Agency: Neighborhood Improvement
Project
Request reconsideration of request for
CDBG funds in the amount of $24,395.42.
Funds to be used for salary and fringe
benefits.
Because agency was unable to expend its 2005
funds, the funds were reprogrammed March 2007.
At that time, the agency had unexpended 2007
funds also. Because of the slow expenditure of
funds, staff determined agency could not expend
funds in a timely manner. Therefore, funds were
not awarded for 2008.
4. Agency: St. Stephens Ministry
Requests reconsideration of request for
ESG funds in the amount of $10,000.
• Agency submitted a total Program budget of
$260,976.20, but did indicate in the application
what they wanted funded from ESG funds.
Staff thought it was more appropriate to fund from
HOPWA because HOPWA’ allocation is proposed to
be $394,000, whereas the ESG allocation is
proposed to be $100,630. Therefore, the agency
would get more funds under HOPWA. Staff is
proposing that agency receive $282,180 in HOPWA
funds.
5. Agency: CAC member, Rita
Washington
The following questions concern the
information booklet provided to the CAC
which included information about each
agency and their request for funds.
Question #1: Page 1 – Dover/Lyman
Street Improvements - $400,000
(CDBG)
If project cost is 8 million dollars and local
anticipated funding is 9 million, why are we
funding an additional $400,000? Project
appears to be over funded according to the
information provided to the CAC.
Response #1: From the cover sheet and page 12
of the application that the City’s Engineering
Department submitted, it could be assumed that
Engineering has $7,200,000-$9,000,000 to
contribute to the project. However, Engineering
does not have any committed funds for this project
(see Attachment #1, page 12, item 16). Therefore,
the only contribution toward this project is the CDBG
funds for $400,000. The Engineering Department is
hoping the City will contribute other funds, possibly
SPLOST.
Attachment number 2
Page 1 of 3
Item # 18
2
Continuation of Item #5
#
Comments/Questions/Concerns
Staff Response/Recommendations
Question #2: Page 3 – Code
Enforcement - $50,000 (CDBG)
Project appears to have an extremely high
administrative cost with all of the funding
allocated to staff salaries. Is this a
violation of the HUD regulations regarding
caps on administrative costs?
Response #2: The Community Development Block
Grant (CDBG) program does have an administrative
cap of 20% of the entitlement allocation plus
program income for administrative expenses. The
20% administrative cap applies to the AHCD only.
Subrecipients receiving CDBG funds are NOT subject
to the cap. Code Enforcement is an eligible CDBG
activity that does not fall under the administrative
cap. With the CDBG funds, we are paying the salary
of two (2) inspectors in the License and Inspection
Department to enforce codes in low income
neighborhoods only. Therefore, the salary costs are
not expenditures under our CDBG administration
budget but under the Code Enforcement activity 24
CFR 570.202 (c).
Question #3: Page 12 – Care
Management Consultants - $25,000
(CDBG)
Why is insurance so costly (vehicle)?
Response #3: Care Management Consultants
provides transportation services “Care Xpress” for
the elderly, frail elderly and the disabled.
Customers are generally Medicaid clients who are
provided transportation from nursing homes and
individual homes to the hospital, to dialysis
treatment centers and doctor appointments. The
high expense for insurance costs is because the
agency has coverage on five (5) vehicles and
recently had an accident. The total insurance cost is
$10,465 and CDBG funds will subsidize $5,000 of
that cost.
Question #4: Page 13 – Coordinated
Health Services - $20,000 (CDBG)
Why is medication costs the bulk of the
expenditure when the primary project
purpose is to provide exams and testing?
Response #4: In addition to providing exams and
testing, the agency provides treatment for health
care problems for the homeless and low income
persons who do not have insurance coverage. This
clientele is unable to afford the medications required
to address their medical problems. Therefore, the
cost of medicine is a high expense for this agency.
Question #5: Page 27 - Senior
Citizen’s Council - $14,000 (CDBG)
Why are utilities funded if the service is
being provided in the homes of volunteers?
Response #5: This was an error, the entire
$14,000 will be used for salary and not any for
utilities. Please see Attachment 5, page 4 of staff’s
evaluation of this agency.
5.
Question #6: Shiloh Comprehensive
Community Center - $10,000 (CDBG)
How are schools selected?
Response #6: The schools Lucy Laney, T.W.
Josey, Academy of Richmond County High, Murphy
and Tubman Middles Schools are chosen because
they are located in the general vicinity of the Shiloh
Center. We did not select the schools.
Attachment number 2
Page 2 of 3
Item # 18
3
Continuation of Item #5
#
Comments/Questions/Concerns
Staff Response/Recommendations
5.
Question #7: Page 47 – Hope Health &
Page 48 St. Stephens Ministry
(HOPWA)
Page 47 - Why are we funding Hope Health
with $91,090 over their requested funding
and not funding the excess to St. Stephens
on Page 48?
Response #7: On September 26, 2007, staff met
with members of St. Stephens Ministry’s Board and
its Director to reconsider their request. The Board
reiterated that they serve four (4) counties; Burke,
Columbia, McDuffie and Richmond, whereas, Hope
Health only serves two (2) counties; Aiken and
Edgefield. The City HOPWA funds are the primary
source of funds for St. Stephens and they are critical
for the operation of the agency. Therefore, staff has
reconsidered and will recommend that St. Stephen’s
allocation be increased to $282,180 and Hope
Health’s allocation decreased to $100,000.
Attachment number 2
Page 3 of 3
Item # 18
CommissionMeetingAgenda
11/8/20072:00PM
ProfessionalCourtesy
Department:ClerkofCommission
caption2:Discussprofessionalcourtesyanddecorumwithempl oyees,
departmentheads,andcommissioners.(Requestedby
CommissionerHolland)
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 19
CommissionMeetingAgenda
11/8/20072:00PM
Resolution-Year2008AnnualActionPlan
Department:Housing&CommunityDevelopment
caption2:Motionto approveResolutionauthorizingSubmissionYear
2008AnnualActionPlanforCommunityDevelopment
BlockGrant(CDBG),EmergencyShelterGrant(ESG),
HOMEInvestmentPartnershipsandHousingOpportunit ies
forPersonswithAIDSFunds.(Approvedby
AdministrativeServicesCommitteeOctober29,2007)
Background:Asaprerequisiteforreceiptoffederalentitlemen tfunds,the
CitymustsubmititsAnnualActionPlantotheU.S.
DepartmentofHousingandUrbanDevelopment(HUD)f or
approval.Thisresolutionauthorizesthesubmission ofthe
plan.
Analysis:ApprovalofthisresolutionwillenabletheCityto submitthe
PlanandreceiveitsYear2008entitlementallocati onsfor
CDBG,ESG,HOMEandHOPWAfunds.
FinancialImpact:ItisanticipatedthattheCitywillreceiveandha veavailablea
totalof$4,667,029foruseinYear2008.Thisamou nt
includesCDBG,ESG,HOME,HOPWAentitlementfunds
andprogramincome.
Alternatives:Nonerecommended.
Recommendation:ApproveattachedresolutionforsubmissionoftheC ity’s
Year2008AnnualActionPlantoHUD.
Fundsare
Availableinthe
Following
Accounts:
Cover Memo
Item # 20
REVIEWEDANDAPPROVEDBY :
Finance.
Administrator.
ClerkofCommission
Cover Memo
Item # 20
A RESOLUTION AUTHORIZING THE SUBMISSION OF THE ANNUAL ACTION PLAN FOR
YEAR 2008 AND GRANTING THE AUTHORITY TO GIVE ASSURANCES AND
CERTIFICATIONS AS REQUIRED BY THE SECRETARY OF THE U.S. DEPARTMENT OF
HOUSING AND URBAN DEVELOPMENT AND GRANTING THE AUTHORITY TO
EXECUTE THE CONSOLIDATED PLAN AND ACTION PLAN AS APPROVED.
WHEREAS, Augusta-Richmond County has availed itself of the provisions of the Housing
and Community Development Act of 1974, as amended and the Housing and Community
Development Act of 1987; and
WHEREAS, it is necessary to submit a Year 2008 Action Plan as a prerequisite to receiving
Community Development Block Grant (CDBG), HOME Investment Partnerships (HOME),
Emergency Shelter Grants (ESG), and Housing Opportunities for Persons with AIDS (HOPWA)
funds after public hearings have been held and projects suggested by citizens have been given careful
and serious consideration; and
WHEREAS, in order to expedite the orderly execution of the assurances, certifications and
Grant Agreement, the Mayor is hereby given authority to provide such assurances, certifications and
execute the Grant Agreement as required by the Secretary; and
WHEREAS, in order to expedite the federal programs included in the plan, the Housing and
Community Development Department is given authority to carry out the programs as approved by
Augusta-Richmond County Commission.
NOW, THEREFORE, BE IT RESOLVED: That the Mayor and the Housing and Community
Development Department be authorized to prepare and submit the Year 2008 Action Plan and
amendments thereto as well as provide the required assurances, certifications, and execution of the
Grant Agreement; and
BE IT FURTHER RESOLVED: That the Housing and Community Development
Department be authorized to carry out the orderly execution of the Year 2008 Action Plan as
approved by the Augusta-Richmond County Commission in compliance with all applicable law,
rules, and regulations.
ATTEST: AUGUSTA, GEORGIA
BY: ___________________________________
David S. Copenhaver
Mayor
__________________________________
Lena J. Bonner
Clerk of Commission
CERTIFICATION
I, Lena J. Bonner , Clerk of Commission, hereby certify that the above is a true and correct copy of
a Resolution as adopted by said AUGUSTA-RICHMOND COUNTY COMMISSION in meeting
held on November 8, 2007.
S E A L
____________________________________
Lena J. Bonner
Clerk of Commission
Attachment number 1
Page 1 of 1
Item # 20
CommissionMeetingAgenda
11/8/20072:00PM
TransferofDover-LymanPropertiesfromCitytoLan dBank
Department:HousingandCommunityDevelopment
caption2:Motionto approve thetransferfour(4)Citysurplus
propertieslocatedintheDover-LymanareatoLand Bank
AuthorityinsupportoftheDover-LymanProject
RedevelopmentPlan.(ApprovedbyAdministrative
ServicesCommitteeOctober29,2007)
Background:TheLBAwascreatedtoserveasaredevelopmenttoo lfor
turningaroundblightedareastolivableandproduc tive
conditions.TheDover-Lymanareaischaracterized bya
significantnumberofvacantlotsaccompaniedwith a
numberofsubstandardandvacanthousingunits.A
RedevelopmentPlanwasapprovedforpurposesof
eliminatingsubstandardanddilapidatedhousinguni tsand
increasehomeownership.Theplanconsistofcommu nity
stabilizationandredevelopmentinitiativesthatin clude
housingrehabilitationandnewconstruction.
Analysis:Nineteentaxdelinquent,blightedandpropertieswe re
purchasedinpartnershipwithAHCDDwiththeintent of
disposingorsellingpropertiestointerestedparti es,forthe
purposeofreturningthesenon-revenuegenerating,non-tax
producingpropertiestoeffectivehousinguse.Wea re
requestingthatfour(4)ofthepropertiesbetrans ferredtothe
LBA.Thefour(4)propertieslistedbelowultimatel ywillbe
soldtoandrehabilitatedbySouthAugustaRedevelo pment,a
nonprofitorganization,intosinglefamilyhomes.1.)2533
DoverStreet2.)2541DoverStreet3.)2549DoverS treet4.)
2553DoverStreet
FinancialImpact:Asgeneralredevelopmentstrategy,public/private
partnershipswillleveragefundsandresources.The se
propertieswillbeputbackontheactivetaxroll.
Cover Memo
Item # 21
Alternatives:Denytherequestandhindertheprogressofthepla n.
Recommendation:Approvetherequesttotransferfour(4)properties fromthe
CitytotheAugustaLandBank.
Fundsare
Availableinthe
Following
Accounts:
Notranferoffundsinvolved.
REVIEWEDANDAPPROVEDBY :
Finance.
Administrator.
ClerkofCommission
Cover Memo
Item # 21
CommissionMeetingAgenda
11/8/20072:00PM
EmeregencyResponseUnits(2)
Department:RichmondCountySheriff'sOffice
caption2:Approvethepurchaseoftwo(2)EmergencyResponse Units
fortheRichmondCountySheriff'sOfficefor$41,05 8.82
($20,529.41each)lowestbidonbid07-163.
Background:TheRichmondCountySheriff'sOfficerequestthe
acquisitionoftwo(2)EmergencyResponseUnits(ER U)for
useduringemergencysituations.Theseunitscontai nheavy
dutybarricadesthatRCSOpersonnelcandeployduri nga
crisissituationtoprovidecontainmentofanarea andasafe
routeforciviliansandvehiculartraffic.Theseuni tswereona
listofequipmentawardedtoRCSOfromaFY2006
DepartmentofHomelandSecurityAward.
Analysis:RichmondCounySheriff'sOfficesubmittedarequest for
bidsthroughtheProcurementDepartmentutilizingt he
DemandStarelectronicbidsystemwhichoffersnati onwide
bidcoverage.TheProcurementDepartmentreceivedo nly
onebidbackwhichwasfromCreativeBuildingProdu ctsof
Ft.WayneIN.
FinancialImpact:Thisisareimbursablecostforthisequipmentfrom aFY
2006DHSawardgrantedtoRCSOadministeredthrough
GeorgiaEmergencyManagementAgency.Uponpurchase of
theequipmentRCSOwillrequestareimbursementfor the
purchase.
Alternatives:None
Recommendation:Approvethepurchaseoftwo(2)EmergencyResponse Units
fromCreativeBuildingProductsofFtWayneINfor the
purchasepriceof$41,058.82
Cover Memo
Item # 22
Fundsare
Availableinthe
Following
Accounts:
Thefundsforthispurchaseareavailableinfund2 73032607
2007HomelandGrantBudget
REVIEWEDANDAPPROVEDBY :
Finance.
Administrator.
ClerkofCommission
Cover Memo
Item # 22
CommissionMeetingAgenda
11/8/20072:00PM
Sheriff'sOfficeMDTReplacement
Department:Sheriff'sOffice
caption2:Motionto approvetheSheriff'sOfficepurchaseofnew
MobileDataTerminalcomputerstoreplaceoldando bsolete
laptopsinpatrolcars.
Background:TheSheriff'sOfficefirstpurchasedMobileDataTe rminal
LaptopsfortheirpatrolvehiclesinAprilof2000.Sincethat
timetheselaptopcomputershavebeenutilizedbyt he
deputiesinthefieldtorundriverlicensechecks,licenseplate
checks,localinquiriesonpersonnelandstolenpro perty,
enablingthemtohaveinstantaccessinthefield.This
informationhasprovenvitaltotheSheriff'sOffic ein
performingtheirdaytodayroutine.Theyhavein stant
accesstocriminalhistories,outstandingwarrants,andother
importantinformationthatiscrucialtolawenforc ement.
Thesecomputersarecurrently7yearsoldandneed
replacing.Thestandardlifecycleofacountycom puteris
twotothreeyears.Byreplacingtheseoldandobs oleteunits
wewillensurethattheSheriff'sOfficehasthemo stupto
dateequipmentavailabletothemtohelpserveand protect
thecitizensofRichmondCounty.Inorderforthe Sheriff's
OfficetoreplacetheircurrentMobileDataTermina llaptops,
wewillneedtopurchasethisnewequipmentfromMo torola.
Thiswillbeasolesourcepurchasesincewecurren tly
utilizingMotorolaequipmentinthepatrolvehicles .
Analysis:Thisprojectwillcost$150,000.Thefundsforthis projectare
availableintheFederalDrugFund.Fund211.
FinancialImpact:None.TheMobileDateTerminalLaptopsaresevenye ars
oldandneedtobereplaced.
Alternatives:Approvethepurchaseofthenewcommunicationequip ment
fortheSheriff'sOffice.
Cover Memo
Item # 23
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
Finance.
Administrator.
ClerkofCommission
Cover Memo
Item # 23
CommissionMeetingAgenda
11/8/20072:00PM
WirelessConsultantforWirelessCommunitiesGeorgi aProject
Department:InformationTechnology
caption2:ApprovetheselectionofCH2MHILLInc.forRFP#07-101,
WirelessConsultant.
Background:InformationTechnologycompletedagrantapplicatio nto
TheGeorgiaTechnologyAuthority(GTA).Throughthi s
application,Augustahasreceived$562,500fromGov ernor
SonnyPerdue’sWirelessCommunitiesGeorgiaProgram
(WCG).Thisfundingwillbeusedtoinstallafour (4)square
milenetworkinthedowntownarea.Duetothevolat ile
natureofthewirelessindustry,CH2MHILLInc.will be
validatingtheapplication,theintendedfootprint ofthe
networkandtheproposedbusinessmodel.
Analysis:InNovemberof2006,theAugusta-RichmondCounty
Commissionapprovedtheacceptanceoffundinginth e
amountof$562,500fromWCGalongwithAugusta’s
requiredmatchintheamountof$281,250.Withthe large
amountofcapitalandin-kindcontributionsAugusta willbe
investing,InformationTechnologyisrequestingthe
assistanceofafirmthathasexpertiseinthiseme rgingfield.
CH2MHILLInc.willbeassistingwiththedevelopmen tofa
sustainablebusinessmodel,evaluatingtheproposed
footprint,holdingfocusgroupdiscussionsandthe
developmentofanyresultingRequestforProposals (RFP)or
RequestforQualifications(RFQ).Additionally,CH2 MHill
Inc.willbeprovidingaroadmapforprojectdeplo yment,a
budgetandafinalreport.Aselectioncommitteewa sformed
toevaluateresponsestoRFPItem#07-101,Wireless
Consultant.Thecommitteehadrepresentationfrom
InformationTechnologyandTheProcurementDepartme nt.
Thecommitteereceivedbidsfromsix(6)companies.Ofthe
six(6)respondents,three(3)wereidentifiedasq ualifying
bids.Theselectioncommitteeunanimouslyagreedth at
CH2MHILLInc.wasthebestqualifiedbidder.
Cover Memo
Item # 24
FinancialImpact:TheservicesprovidedunderthisRFPwillbeprovid edona
fixedcostbasis.Thetotalcostforalldeliverabl esis$86,572.
FundsareavailableinInformationTechnology’s200 7
approvedbudget.
Alternatives:Implementtheprojectbasedonallmodelscontained within
Augusta’sgrantapplicationwithoutexternalvalida tion.
Recommendation:ApprovetheselectionofCH2MHILLInc.forRFP#07-101,
WirelessConsultant.
Fundsare
Availableinthe
Following
Accounts:
Fundsareavailableinaccount#2200154115211110
REVIEWEDANDAPPROVEDBY :
Finance.
Administrator.
ClerkofCommission
Cover Memo
Item # 24
1
WIRELESS CONSULTANT SERVICES AGREEMENT
THIS AGREEMENT made as of the _____ day of ______, 2007, by and between CH2M HILL Inc.,
a Florida corporation, with its place of business at 9191 South Jamaica Street, Englewood, CO 80112
(“CONSULTANT”) and Augusta, Georgia, a political subdivision of the State of Georgia, with its
place of business at 530 Greene Street, Augusta, GA 30911 (“CLIENT”).
This contract will operate in accordance with the Firm’s response to Augusta, GA RFP #07-101. In
case of conflict between the final RFP response and this contract, this contract shall supersede all
previous or contemporaneous negotiations, commitments, and writings with respect to matters set
forth herein. It may only be modified in writing and must be signed by authorized representatives of
both parties.
NOW THEREFORE, the parties hereto agree as follows:
ARTICLE 1. SCOPE OF SERVICES
CONSULTANT will perform the Scope of Services set forth in Attachment A.
ARTICLE 2. COMPENSATION
CLIENT will compensate CONSULTANT as set forth in Attachment B. Work performed under this
AGREEMENT may be performed using labor from affiliated companies of CONSULTANT. Such
labor will be billed to CLIENT under the same billing terms applicable to CONSULTANT’s
employees.
ARTICLE 3. TERMS OF PAYMENT
CLIENT will pay CONSULTANT as follows:
3.1 Invoices and Time of Payment
CONSULTANT will issue monthly invoices pursuant to Attachment B when individual tasks are
100% complete. Invoices are due and payable within thirty (30) days of receipt.
3.2 Interest
3.2.1 CLIENT will be charged interest at the rate of 1-1/2% per month, or that permitted by law if
lesser, on all past-due amounts starting sixty (60) days after receipt of invoice. Payments will first be
credited to interest and then to principal.
3.2.2 In the event of a disputed billing, only the disputed portion will be withheld from payment,
and CLIENT shall pay the undisputed portion. CLIENT will exercise reasonableness in disputing
any bill or portion thereof. No interest will accrue on any disputed portion of the billing until
mutually resolved.
Attachment number 1
Page 1 of 18
Item # 24
2
3.2.3 If CLIENT fails to make payment in full within sixty (60) days of the date due for any
undisputed billing, CONSULTANT may, after giving 7 days’ written notice to CLIENT, suspend
services under this AGREEMENT until paid in full, including interest. In the event of suspension of
services, CONSULTANT will have no liability to CLIENT for delays or damages caused by
CLIENT because of such suspension.
ARTICLE 4. OBLIGATIONS OF CONSULTANT
4.1 Standard of Care
The standard of care applicable to CONSULTANT’s Services will be the degree of sill and diligence
normally employed by professional consultants performing the same or similar Services at the time
said services are performed. CONSULTANT will reperform any services not meeting this standard
without additional compensation.
4.2 Opinions of Cost, Financial Considerations, and Schedules
In providing opinions of cost, financial analyses, economic feasibility projections, and schedules for
the PROJECT, CONSULTANT has no control over cost or price of labor and materials; unknown or
latent conditions of existing equipment or structures that may affect operation or maintenance costs;
competitive bidding procedures and market conditions; time or quality of performance by operating
personnel or third parties; and other economic and operational factors that may materially affect the
ultimate PROJECT cost or schedule. Therefore, CONSULTANT makes no warranty that CLIENT’s
actual PROJECT costs, financial aspects, economic feasibility, or schedules will not vary from
CONSULTANT’s opinions, analyses, projections, or estimates.
If CLIENT wishes greater assurance as to any element of PROJECT cost, feasibility, or schedule,
CLIENT will employ an independent cost estimator, contractor, or other appropriate advisor
4.3 Record Drawings
Record drawings, if required, will be prepared, in part, on the basis of information compiled and
furnished by others, and may not always represent the exact location, type of various components, or
exact manner in which the PROJECT was finally constructed. CONSULTANT is not responsible
for any errors or omissions in the information from others that is incorporated into the record
drawings.
4.4 Access to CONSULTANT’s Accounting Records
CONSULTANT will maintain accounting records in accordance will generally accepted accounting
principles. These records will be available to CLIENT during CONSULTANT’s normal business
hours for a period of one (1) year after CONSULTANT’s final invoice for examination to the extent
required to verify the direct costs (excluding established or standard allowances and rates) incurred
hereunder. CLIENT may only audit accounting records applicable to cost-reimbursable type
compensation.
Attachment number 1
Page 2 of 18
Item # 24
3
4.5 CONSULTANT’s Insurance
CONSULTANT will maintain throughout this AGREEMENT the following insurance:
(a) Worker’s compensation and employer’s liability insurance as required by the state of
Georgia.
(b) Comprehensive automobile and vehicle liability insurance covering claims for
injuries to members of the public and/or damages to property of others arising from
use of motor vehicles, including onsite and offsite operations, and owned, nonowned,
or hired vehicles, with $1,000,000 combined single limits.
(c) Commercial general liability insurance covering claims for injuries to members of the
public or damage to property of others arising out of any covered negligent act or
omission of CONSULTANT or of any of its employees, agent, or subcontractors,
with $1,000,000 per occurrence and in the aggregate.
(d) Professional liability insurance of $1,000,000 per occurrence and in the aggregate.
(e) CLIENT will be named as an additional insured with respect to CONSULTANT’s
liabilities hereunder in insurance coverages identified in items (b) and (c) and
CONSULTANT waives subrogation against CLIENT as to said policies.
ARTICLE 5. OBLIGATIONS OF CLIENT
5.1 CLIENT – Furnished Data
CLIENT will provide CONSULTANT all data in CLIENT’s possession relating to
CONSULTANT’s services on the PROJECT. CONSULTANT will reasonably rely upon the
accuracy, timeliness, and completeness of information provided by CLIENT.
5.2 Access to Facilities and Property
CLIENT will make its facilities accessible to CONSULTANT as required for CONSULTANT’s
performance of its services and will provide labor and safety equipment as required by
CONSULTANT for such access. CLIENT will perform, at no cost to CONSULTANT, such tests o
equipment, machinery, pipelines, and other components of CLIENT’s facilities as may reasonably be
required in connection with CONSULTANT’s services.
5.3 Advertisements, Permits, and Access
Unless otherwise agreed to in the Scope of Services, CLIENT will obtain, arrange, and pay for all
advertisements for bids; permits and licenses required by local, state, or federal authorities; and land
easements, rights-of-way, and access necessary for CONSULTANT’s services or PROJECT
construction.
Attachment number 1
Page 3 of 18
Item # 24
4
5.4 Timely Review
CLIENT will examine CONSULTANT’s studies, reports, sketches, drawings, specifications,
proposals, and other documents; obtain advice of an attorney, insurance counselor, accountant,
auditor, bond and financial advisors, and other consultants as CLIENT deems appropriate; and render
in writing decisions required by CLIENT in a timely manner.
5.5 Prompt Review
CLIENT will give prompt written notice to CONSULTANT whenever CLIENT observes or
becomes aware of any development that affects the scope or timing of CONSUTANT’s Services, or
of any defect in the work of CONSULTANT or construction contractors.
5.6 Contractor Indemnification and Claims
CLIENT agrees to include the following clause in all contracts to construction contractors, and
equipment or materials suppliers:
“Contractors, subcontractors, and equipment and material suppliers on the PROJECT, or their
sureties, shall maintain no direct action against CONSULTANT, CONSULTANT’s officers,
employees, affiliated corporations, and subcontractors for any claim arising out of, in connection
with, or resulting from the consulting services performed. CLIENT will be the only beneficiary of
any undertaking by CONSULTANT.”
5.7 CLIENT’s Insurance
5.7.1 CLIENT will maintain property insurance on all pre-existing physical facilities associated in
any way with the PROJECT.
5.7.2 CLIENT will provide for a waiver of subrogation as to all CLIENT-carried property damage
insurance, during construction and thereafter, in favor of CONSULTANT, CONSULTANT’s
officers, employees, affiliates, and subcontractors.
5.8 Litigation Assistance
The Scope of Services does not include costs of CONSULTANT for required or requested assistance
to support, prepare, document, bring, defend, or assist in litigation undertaken or defended by
CLIENT. All such Services required or requested of CONSULTANT by CLIENT, except for suits
or claims between the parties to this AGREEMENT, will be reimbursed as mutually agreed.
5.9 Changes
CLIENT may make or approve changes within the general Scope of Services in this AGREEMENT.
If such changes affect CONSULTANT’s cost of or time required for performance of the services, an
equitable adjustment will be made through an amendment to this AGREEMENT.
Attachment number 1
Page 4 of 18
Item # 24
5
ARTICLE 6. GENERAL LEGAL PROVISIONS
6.1 Authorization to Proceed
Execution of this AGREEMENT by CLIENT will be authorization for CONSULTANT to proceed
with the work, unless otherwise provided for in this AGREEMENT.
6.2 Reuse of PROJECT Documents
All reports, drawings, specifications, documents, and other deliverables of CONSULTANT, whether
in hard copy or in electronic form, are instruments of service for this PROJECT, whether the
PROJECT is completed or not. CLIENT agrees to indemnify CONSULTANT and
CONSULTANT’s officers, employees, subcontractors, and affiliated corporations from all claims,
damages, losses, and costs, including, but not limited to, litigation expenses and attorney’s fees
arising out of or related to the unauthorized reuse, change or alteration or these PROJECT
documents.
6.3 Force Majeure
Neither party to this Agreement shall be liable to the other party hereto for loss or damage arising out
of any delay or failure by such party in performing its obligations hereunder, if such delay or failure
was the unavoidable consequence of a natural disaster, exercise of governmental power, strike or
other labor disturbance, war, revolution, embargo, insurrection, operation of military forces, or other
event or condition beyond the control of such party; provided that such party notifies the other party
of its inability to perform and the reasons therefore, with reasonable promptness; and performs its
obligations hereunder as soon as circumstances permit. Each of the parties hereto agrees to give
notice forthwith to the other upon becoming aware of an Event of Force Majeure such notice to
contain details of the circumstances giving rise to the Event of Force Majeure. If a default due to an
Event of Force Majeure shall continue for more than three (3) months, the party not in default shall
be entitled to terminate this Agreement as a result of an Event of Force Majeure.
6.4 Limitation of Liability
6.4.1 To the maximum extent permitted by law, CONSULTANT’s liability for CLIENT’s damages
will not, in the aggregate, exceed $1,000,000.
6.4.2 This article takes precedence over any conflicting article of this AGREEMENT or any
document incorporated into it or referenced by it.
6.4.3 This limitation of liability will apply whether CONSULTANT’s liability arises under breach
of contract or warranty; tort; including negligence; strict liability; statutory liability; or any other
cause of action, and shall include CONSULTANT’s officers, affiliated corporations, employees, and
subcontractors.
Attachment number 1
Page 5 of 18
Item # 24
6
6.5 Termination
6.5.1 This AGREEMENT may be terminated for convenience on sixty (60) days’ written notice or
for cause if either party fails substantially to perform through no fault of the other and does not
commence correction of such nonperformance within fifteen (15) days of written notice and
diligently complete the correction thereafter.
6.5.2 On termination, CONSULTANT will be paid for all authorized services performed up to the
termination date.
6.6 Suspension, Delay, or Interruption of Work
CLIENT may suspend, delay, or interrupt the Services of CONSULTANT for the convenience of
CLIENT. In such event, CONSULTANT’s contract price and schedule shall be equitably adjusted.
6.7 No Third-Party Beneficiaries
This AGREEMENT gives no rights or benefits to anyone other than CLIENT and CONSULTANT
and has no third-party beneficiaries.
6.8 Indemnification
6.8.1 CONSULTANT agrees to indemnify CLIENT for any claims, damages, losses, and costs,
including, but not limited to, attorney’s fees and litigation costs, arising out of claims by third parties
for property damage or bodily injury, including death, to the proportionate extent caused by the
negligence or willful misconduct of CONSULTANT, CONSULTANT’s employees, affiliated
corporations, and subcontractors in connections with the PROJECT.
6.8.2 CLIENT agrees to indemnify CONSULTANT from any claims, damages, losses, and costs,
including but not limited to, attorney’s fees and litigation costs, arising out of claims by third parties
for property damage or bodily injury, including death, to the proportionate extent caused by the
negligence or willful misconduct of CLIENT, or its employees or contractors in connection with the
PROJECT.
6.9 Assignment
This is a bilateral personal Services AGREEMENT. Neither party shall have the power to or will
assign any of the duties or rights or any claim arising out of or related to this AGREEMENT,
whether arising in tort, contract or otherwise, without the written consent of the other party. Any
unauthorized assignment is void and unenforceable. These conditions and the entire AGREEMENT
are binding on the heirs, successors, and assigns of the parties hereto.
6.10 Consequential Damages
To the maximum extent permitted by law, CONSULTANT and CONSULTANT’s affiliated
corporations, officers, employees, and subcontractors shall not be liable for CLIENT’s special,
indirect, or consequential damages, whether such damages arise out of breach of contract or
Attachment number 1
Page 6 of 18
Item # 24
7
warranty, tort including negligence, strict or statutory liability, or any other cause or action. In order
to protect CONSULTANT against indirect liability or third-party proceedings, CLIENT will
indemnify CONSULTANT for any such damages.
6.11 Waiver
CLIENT waives all claims against CONSULTANT including those for latent defects, that are not
brought within two (2) years of final payment to CONSULTANT.
6.12 Jurisdiction
This Agreement shall be governed by and construed in accordance with the laws of the State of
Georgia. All claims, disputes and other matters in question between CLIENT and CONSULTANT
arising out of, or relating to, this Agreement, or the breach thereof, shall be decided in the Superior
Court of Richmond County, Georgia. CONSULTANT, by executing this Agreement, specifically
consents to venue and jurisdiction in Richmond County, Georgia and waives any right to contest
jurisdiction and venue in said Court.
6.13 Severability and Survival
6.13.1 If any of the Provisions contained in this AGREEMENT are held for any reason to be invalid,
illegal, or unenforceable, the enforceability of the remaining provisions shall not be impaired
thereby.
6.13.2 Limitations of liability, indemnities, and other express representations shall survive
termination of this AGREEMENT for any cause.
6.14 CONSULTANT’s Deliverables
CONSULTANT’s deliverables, including record drawings, are limited to the sealed and signed hard
copies. Computer-generated drawing files furnished by CONSULTANT are for CLIENT or others’
convenience. Any conclusions or information derived or obtained from these files will be at user’s
sole risk.
6.15 Dispute Resolution
The parties will use their best efforts to resolve amicably any dispute, including use of alternative
dispute resolution options.
6.16 Ownership of Work Product and Inventions
All of the work product of the CONSULTANT in executing this PROJECT shall remain the property
of CONSULTANT. CLIENT shall receive a perpetual, royalty-free, non-transferable, non-exclusive
license to use the deliverables for the purpose for which they were intended. Any invention, patents,
copyrights, computer software, or other intellectual property developed during the course of, or as a
result of, the PROJECT shall remain the property of the CONSULTANT.
Attachment number 1
Page 7 of 18
Item # 24
8
6.17 Employees
During the term of this AGREEMENT and for a period of one year after completion of the
PROJECT, neither party shall hire any employee of the other party without the prior written consent
of both parties.
6.18 Open Records
CONSULTANT acknowledges that this Agreement and certain documentation may be subject to the
Georgia Open Records Act (O.C.G.A. § 50-18-70, et seq.) CONSULTANT shall cooperate fully in
responding to such request and shall make all records, not exempt, available for inspection and
copying as required by law. CONSULTANT shall clearly mark any information provided to
CLIENT which the CLIENT contends is Proprietary or Confidential Information. Proprietary or
Confidential information of the CONSULTANT is to be protected from public release if at all
possible. CONSULTANT shall notify CLIENT immediately of any Open Records request arising out
of this contract and shall provide to CLIENT a copy of any response to the same.
6.19 Notices
All notices hereunder shall be in writing and shall be duly given if delivered personally or sent by
registered or certified mail, return receipt requested, postage prepaid, to the respective addresses of
the parties appearing on page one of this Agreement. Any notice given shall be deemed to have been
received on the date, which it is delivered if delivered personally, or, if mailed, on the fifth business
day next following the mailing thereof. Either party may change its address for notices by giving
notice of such change as required in this Section.
The originals to: IT Director
530 Greene Street, A-101
Augusta, GA 30911
ATTN: Tameka Allen
Title: IT Director
Telephone: 706.821.2522
Fax Number: 706.821.2530
Copies to: City Administrator
530 Greene Street, Room 801
Augusta, GA 30911
ATTN: Fred Russell
Title: City Administrator
Telephone: 706.821.2400
IT Assistant Director
530 Greene Street, A-101
Augusta, GA 30911
ATTN: Gary Hewett
Title: IT Assistant Director
Telephone: 706.821.2525
Fax Number: 706.821.2530
Attachment number 1
Page 8 of 18
Item # 24
9
ARTICLE 7. ATTACHMENTS, SCHEDULES, AND SIGNATURES
This AGREEMENT, including its attachments and schedules, constitutes the entire AGREEMENT,
supersedes all prior written or oral understandings, and many only be changed by written amendment
executed by both parties. The following attachments and schedules are hereby made a part of this
AGREEMENT:
Attachment A – Scope of Services
Attachment B – Compensation
Attachment C – Project Specific Terms
Attachment number 1
Page 9 of 18
Item # 24
10
IN WITNESS WHEREOF, this Agreement has been read, understood, and signed by duly authorized
officials of CH2M HILL, Inc. and the City of Augusta.
CH2M HILL, INC. CITY OF AUGUSTA:
By: By:
Name: Name: Deke Copenhaver
Title: Title: Mayor
Attest:
By: Lena Bonner
Title: Clerk of Commission
Attachment number 1
Page 10 of 18
Item # 24
11
ATTACHMENT A
SCOPE OF SERVICES
This attachment is to the AGREEMENT between CH2M HILL, INC. (“CONSULTANT”), and City
of Augusta, GA (“CLIENT”) for a PROJECT generally described as: advising and providing services
to the development, configuration, vendor selection, deployment management and documentation of
a wireless network covering a minimum of four (4) square miles.
1.0 Scope of Services
CONSULTANT agrees to furnish CLIENT the following specific services:
1. Developing an initial process as it relates to defining the city’s initiative on objectives
and policy.
2. Developing RFQs and RFPs as necessary for partner and vendor selection.
3. Evaluating the proposed footprint and identifying assets. Assets to include, but are not
limited to, existing infrastructure, people, technology options and city programs. This
evaluation process should involve focus group discussions with persons associated with
local businesses, health care, educational, neighborhood associations and governmental
agencies as defined by the Information Technology Department.
4. Evaluating the responses to any RFQ and RFP.
5. Identifying and recommending partners from the RFQ and RFP responses.
6. Developing a proposed budget.
7. Developing a sustainable business model.
8. Evaluating grant applications.
9. Preparing detailed reports on all findings and recommendations as they relate to defined
milestones for the wireless broadband initiative. Including a comprehensive report to be
presented to the City of Augusta Commission detailing the broadband wireless initiative
as defined by the Information Technology Department.
2.0 Schedule
In addition to the Scope of Services above, CONSULTANT has provided the following Estimated
Level of Effort for the wireless network initiative, as well as a high-level draft schedule for
delivering Required Services. CONSULTANT will make reasonable efforts to complete the work
within this schedule and will keep CLIENT informed of progress toward that end so that the budget
identified in Attachment B or work effort can be adjusted if found necessary.
Attachment number 1
Page 11 of 18
Item # 24
12
Task Description Estimated Hours
Task 1: Develop Initial Process 46
Task 2: Evaluate Proposed Footprint/Identify Assets 27
Task 3: Focus Group Discussions (See Attachment D) 32
Task 4: Develop Proposed Budget 24
Task 5: Develop Business Model 28
Task 6: Develop Required RFP/RFQ 60
Task 7: Evaluate Grant Applications 16
Task 8: Evaluate RFP/RFQ Responses 26
Task 9: Finalize Budget/Business Model 24
Task 10: Prepare Final Report 36
Task 11: Project Support 16
Total: 335
* The preceding estimate of 335 hours to perform the core consulting work does not include travel
time to Augusta as required to perform the work.
Attachment number 1
Page 12 of 18
Item # 24
13
ATTACHMENT B
COMPENSATION
Compensation by CLIENT to CONSULTANT will be as follows:
1.0 Cost Reimbursement-Per Diem (Time And Expense)
For services identified in Attachment A, CONSULTANT’s fixed cost quote to Augusta is as follows.
This quote is all-inclusive of labor, travel and other direct expenses such as report reproduction.
Augusta Wireless Consultant Cost Per Task
01.01 - Develop Initial Process $ 6,648.00
01.02 - Evaluate Proposed Footprint/Identify Assets $ 6,093.00
01.03 - Focus Group Discussions $ 9,593.00
01.04 - Develop Proposed Budget $ 6,473.00
01.05 - Develop Business Model $ 6,473.00
01.06 - Develop RFPs/RFQs $ 13,748.00
01.07 - Evaluate Grant Applications - * $ -
01.08 - Evaluate RFP/RFQ Responses $ 9,518.00
01.09 - Finalize Budget/Business Model $ 4,768.00
01.10 - Prepare Report $ 9,967.00
Travel $ 13,091.00
Total Cost $ 86,572.00
* - No current grant review anticipated
2.0 Budget
A budgetary amount of eighty-six thousand, five hundred seventy two dollars ($86,572.00),
excluding taxes, is hereby established for the services in Attachment A.
CONSULTANT will make reasonable efforts to complete the work within budget and keep CLIENT
informed of progress toward that end so that the budget or work effort can be adjusted if found
necessary.
CONSULTANT is not obligated to incur cost beyond the indicated budget, as may be adjusted, nor
is the CLIENT obligated to pay CONSULTANT beyond this limit.
Attachment number 1
Page 13 of 18
Item # 24
14
3.0 Per Diem Rates
Per Diem Rates are those hourly or daily rates charges for work performed on the PROJECT by the
CONSULTANT’s employees of the indicated classifications. These rates are subject to annual
calendar year adjustments, which shall not exceed four percent per year; include all allowances for
salary, overheads and fees; but do not include allowances for Direct Expenses and outside services.
4.0 Direct Expenses
Direct expenses are those necessary costs and charges incurred for the PROJECT including, but not
limited to the direct costs of mail, printing, reproduction, special CLIENT approved PROJECT
specific insurance, letters of credit, bonds, and equipment and supplies.
The costs for transportation using rental vehicles shall not exceed the actual cost of rental of a mid-
size, 4-door automobile, plus gasoline at actual cost. Reimbursement of use of personal or
CONSULTANT’s vehicle when in travel status of PROJECT work shall not exceed the allowable
federal rate for mileage. Reimbursement for meals and lodging when in travel status for PROJECT
work shall be at the per diem rates in then current Federal Travel Regulations CONUS, Augusta.
Attachment number 1
Page 14 of 18
Item # 24
15
ATTACHMENT C
PROJECT SPECIFIC TERMS
CLIENT and CONSULTANT agree that the following provisions, changes and modifications are
made a part of the AGREEMENT between CH2M HILL, INC., (“CONSULTANT”) and City of
Augusta, GA (“CLIENT”)
1.0 Final Payment
Upon completion of the Scope of Services, CONSULTANT will notify CLIENT in writing that the
Scope of Services is complete and that final payment is due. If the Scope of Services has been
completed in accordance with this AGREEMENT, final payment will be made within thirty (30)
days of receipt of invoice from CONSULTANT.
2.0 Independent Contractor
CONSULTANT is an independent contractor and will maintain complete control of and
responsibility for its employees, subcontractor, and agents. CONSULTANT will also be responsible
for the means and methods for carrying out the Scope of Services and for the safety of its employees.
Nothing contained in this AGREEMENT will create any contractual relationship between CLIENT
and CONSULTANT.
3.0 Codes, Laws, and Regulations
CONSULTANT will comply with all applicable codes, laws, regulations, standards, and ordinances
in force during the term of this AGREEMENT.
4.0 Publicity
CONSULTANT will not disclose the nature of its Scope of Services on the PROJECT, or engage in
any other publicity or public media disclosures with respect to this PROJECT without prior written
consent of CLIENT.
5.0 Taxes and Fees Exemption
It is hereby understood and recognized that the CLIENT is exempt from federal excise tax and 911
fees.
6.0 Nondisclosure Agreement
To enable CONSULTANT to respond to the solicitation resulting in this AGREEMENT and to
conduct activities related to the Statement of Work of this AGREEMENT may be necessary for
CLIENT to disclose proprietary or confidential information to CONSULTANT. In that regard,
CONSULTANT agrees, for a period of five (5) years from the date of disclosure of information
identified as proprietary or confidential by CLIENT, that CONSULTANT will treat the information
in the strictest confidence and will not disclose it to third parties unless the information:
Attachment number 1
Page 15 of 18
Item # 24
16
(a) Was part of the public domain when received or becomes part of the public domain through
no action or lack of action by the CONSULTANT.
(b) Prior to disclosure, was already in CONSULTANT’s possession and not subject to an
obligation of confidence imposed in another relationship.
(c) Subsequent to disclosure, is obtained from a third party who is lawfully in possession of the
information and not subject to a contractual relationship to CONSULTANT with respect to
the information.
Attachment number 1
Page 16 of 18
Item # 24
17
ATTACHMENT D
FOCUS GROUP DISCUSSIONS
CONSULTANT will begin work in CLIENT’s community by first working with CLIENT and local
CONSULTANT staff to identify the community interest leaders who need to be consulted and
engaged in the business model and RFP formulation.
These individuals are:
o City staff: IT staff, proposed wireless user groups from the organization, Public Information
Officers or public relations staff and the Mayor’s office staff.
o Commissioners: We would want to take the pulse of the commissioners, assure they have
good information about the project to use as they describe the project to their constituent
audiences, and learn from them who need to be involved in the interview or Focus Group
sessions.
o Identified Interest Leaders: These may be: individuals identified by the Commissioners,
identified business interests, balanced community leadership and other resident user groups.
The opening staff coordination and interview process assures that we build a community
involvement process that best represents and connects to the interested Augusta community.
Interest-Leader Interviews
The project team plans to conduct approximately twelve interviews with identified interest leaders to
ground the citizen involvement effort in current community interests and expectations.
The interview step allows CONSULTANT to assess and unearth political and consumer preferences
up front to provide qualitative information for consideration by the technical staff during the RFP
design. The interview process is also used to develop a list of recommended citizens to use to seat
the focus groups.
Community Focus Groups
CONSULTANT anticipate holding two to three focus groups; depending on the number and type of
stakeholder interests identified during the interest-leaders interview and assessment. Each focus
group would be comprised of approximately fifteen (15) participants sharing some common
characteristic with regard to their prospective stake in the proposed Wi-Fi system. The focus groups
will discuss issues unearthed in the system design - phase and react to sample options and service
area information. The Focus Group information will assist the technical staff select final options and
attributes of a community wireless system so that the RFP can best reflect the interests and wishes of
prospective community users. Focus Group panels might be developed to represent (sample list):
small business owners, educational users, public safety professionals, or church and community
leaders.
Attachment number 1
Page 17 of 18
Item # 24
18
Information Assembly and Reporting
All interview notes, Focus Group reports and Participant lists and coordination information will be
assembled for use by the project team and the client.
This data will also be used, in combination with other demographic data, to evaluate the proposed
service footprint and potentially propose alternatives. The overall goal is to produce a sustainable
business model for the network and adjustments to the footprint may be required to achieve that goal.
Attachment number 1
Page 18 of 18
Item # 24
CommissionMeetingAgenda
11/8/20072:00PM
CSRACoalitionofAdvocatesfortheAging
Department:ClerkofCommission
caption2:Motionto approvearequestfromtheCSRACoalitionof
AdvocatesfortheAgingregardingcitysponsorship through
thepurchaseofticketsfortheir2007Legislative Breakfast.
(ApprovedbyFinanceCommitteeOctober29,2007)
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 25
Attachment number 1
Page 1 of 2
Item # 25
Attachment number 1
Page 2 of 2
Item # 25
CommissionMeetingAgenda
11/8/20072:00PM
CSRARegionalDevelopmentCenter
Department:ClerkofCommission
caption2:Motionto approvearequestfromtheCSRARegional
DevelopmentCenterforcitysponsorshipthroughthe
purchaseofticketsforthe46thAnnualConference.
(ApprovedbyFinanceCommitteeOctober29,2007)
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 26
Attachment number 1
Page 1 of 1
Item # 26
CommissionMeetingAgenda
11/8/20072:00PM
November2007RefundRequest
Department:TaxAssessor-CalvinHicks,ChiefAppraiser
caption2:Motionto approverefundrecommendationsfromtheBoard
ofAssessorsforfour(4)accounts.(ApprovedbyFinance
CommitteeOctober29,2007)
Background:Seeattachment
Analysis:Seeattachment
FinancialImpact:Seeattachment
Alternatives:None
Recommendation:Seeattachment
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
Finance.
Administrator.
ClerkofCommission
Cover Memo
Item # 27
November 2007 REFUNDS
Attachment page 1 of 1
Augusta
Map 167-2, Parcel 43
This parcel should have been deeded to Augusta in 2006 per a Deed of Dedication, which this
office did not pick up. As a result, the parcel was incorrectly priced as a residential lot. Pricing
was corrected to reflect correct use.
Grant refund for 2006 in the total amount of $207.90 (State $1.59, County $85.57, School
$120.71).
Balk, Betsy
Map 13-1, Parcel 65
This parcel was created in error in 1982. Per actual plat recorded in 1982, this parcel should
never have been created. Parcel was deleted for 2005, 2006 and 2007.
Grant refund for 2005 and 2006 in the total amount of $380.06 (State $2.91, County $158.61;
School $218.54).
Lanier, James D.
Map 190, Parcel 44.03
This mobile home should have been removed from real estate due to change in ownership in
2004. It has been transferred to a pre-bill mobile home account.
Grant refund for 2006 in the total amount of $62.55 (State $0.48, County $25.75, School
$36.32).
Luke, James L.
Map 180, Parcel 25.02
This mobile home was charged to both real estate and pre-bill in 2006. It h been removed from
real estate since the owner does not qualify for a homestead exemptions.
Grant refund for 2006 in the total amount of $34.70 (State $0.30, County $12.28, School
$22.12).
Attachment number 1
Page 1 of 1
Item # 27
CommissionMeetingAgenda
11/8/20072:00PM
ReallocationofFunds
Department:ClerkofCommission
caption2:Motionto approvethereallocationof$175,000fromthe
PersonnelServices&EmployeeBenefitsaccountsof
AugustaPublicTransit.(ApprovedbyFinanceCommittee
October29,2007)
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 28
Attachment number 1
Page 1 of 2
Item # 28
Attachment number 1
Page 2 of 2
Item # 28
CommissionMeetingAgenda
11/8/20072:00PM
RevisedSPLOSTVContractorAgreementforOutsideA gencies
Department:CountyAttorney
caption2:Motionto approverevisedSPLOSTVandfutureSPLOST
ContractorAgreementforOutsideAgencies.(Approvedby
FinanceCommitteeOctober29,2007)
Background:TheSPLOSTVContractorAgreementforoutsideagenc ies
hasbeenrevisedtoaddSection2.4(A)whichrequi resthe
contractortoprovideAugustaacopyofitsannual audit
withinthirty(30)daysofthedeliveryofauditto contractor.
Section2.4wasaddedtotheSPLOSTVAgreementswh ich
hadbeensignedandexecutedforMachAcademy,Augu sta
MuseumofHistory,AugustaMini-Theatre,LucyCraft
LaneyMuseumofBlackHistoryandImperialTheatre.Per
ARCCodeSection2-3-10,Augustaisrequiredtodo an
annualauditofthefinancialaffairsandtransacti onsofall
fundsandactivitiesofAugustaeachfiscalyearof thelocal
government.Asstatedtherein,eachauditshallco ntaina
statementofanyagreementorarrangementunderwhi ch
Augustahasassumedtheactualorpotentialliabili tyofthe
obligationsofanygovernmentalorprivateagency,authority
orinstrumentality.Suchstatementshallincludeth epurpose
oftheagreementorarrangement;shallidentifythe agency,
authorityorinstrumentalityuponwhoseobligations Augusta
isormaybecomeliableandshallstatetheamount ofactual
liabilityandmaximumamountofpotentialliability of
Augustaundertheagreementorarrangement.
Analysis:Byaddingtheabovestatedsectiontothecitedagr eements
andfutureSPLOSTcontractoragreementsforoutside
agencies,Augustawillbeabletooverseethefinan cial
administrationofallfundsdisbursedundertheSPL OSTV
ContractoragreementandfutureSPLOSTagreementsi nthe
mannerandtimelineagreedtobythepartiesinsai d
agreement.
Cover Memo
Item # 29
FinancialImpact:N/A
Alternatives:None
Recommendation:ApprovetherevisedSPLOSTVContractorAgreementw ith
theabovestatedadditionofSection2.4(A).
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
Administrator.
ClerkofCommission
Cover Memo
Item # 29
CommissionMeetingAgenda
11/8/20072:00PM
RoofReplacementforARCLumpkinRoadTagOfficean dBoardofElectionsWarehouse
Department:BoardofElections
caption2:Motionto approvetheawardofthecontracttoreplacethe
roofontheARCLumpkinRoadTagOfficeandBoardo f
ElectionsWarehousetothelowbidder,I&ESpecia lties,
withabasebidof$48,235.00tobefundedfromCap ital
Outlay.(ApprovedbyFinanceCommitteeOctober29,
2007)
Background:Roofistheoriginalrooftothebuilding,whichwa s
constructedin1976.Theexistingroofleaks.Sev eral
attemptshavebeenmadetosealtheroof,butleaks persist.
Analysis:Staffhasreviewedthereferencedandmaterialssub mittedby
therecommendedcontractoronBidItem#07-155.We have
determinedthatthefirmmeetsthequalificationsa ndhas
compliedwiththetermsoftheRFB.Thelowbidwil lsave
substantiallyonthecontractcost.
FinancialImpact:Thecostofthecontractis$48,235.00
Alternatives:Notapprovetheawardandsubjectinteriorofbuild ingto
furtherdamage.
Recommendation:ApprovetheawardofthecontracttoI&ESpecialt ieswitha
basebidof$48,235.00tobefundedfromCapitalOu tlay.
Fundsare
Availableinthe
Following
Accounts:
272-01-4110-54.13120
Cover Memo
Item # 30
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 30
Attachment number 1
Page 1 of 1
Item # 30
CommissionMeetingAgenda
11/8/20072:00PM
TaxAllocationDistrict
Department:Administrator
caption2:Motionto approve aproposalforthecreationofatax
allocationdistrictintheCityofAugusta.(Approvedby
FinanceCommitteeOctober29,2007)
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
Administrator.
ClerkofCommission
Cover Memo
Item # 31
Attachment number 1
Page 1 of 2
Item # 31
Attachment number 1
Page 2 of 2
Item # 31
CommissionMeetingAgenda
11/8/20072:00PM
TaxManagementAssociates,Inc.Contract
Department:BoardofAssessors-CharlesF.Smith,Chairmanand Calvin
Hicks,ChiefAppraiser
caption2:Motionto approverequestfromtheBoardofAssessorsfor
outsidecontractservicesforDiscoveryofBusiness Personal
PropertyAccounts.(ApprovedbyFinanceCommittee
October29,2007)
Background:RequestofChiefAppraiserapprovedbytheBoardof
AssessorsinOctober,2007.
Analysis:Seeattachedcontract
FinancialImpact:Proposeddiscoveryofnewaccountswouldoffsetcos t.See
contractterms
Alternatives:
Recommendation:Approvalofcontract-shouldresultinanincrease inrevenue
fromthediscoveryofBusinessPersonalProperty
Fundsare
Availableinthe
Following
Accounts:
Proposeddiscoveryofnewaccountswouldoffsetcos t.See
contractterms
REVIEWEDANDAPPROVEDBY :
Finance.
Administrator.
ClerkofCommission
Cover Memo
Item # 32
Cover Memo
Item # 32
Attachment number 1
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Attachment number 1
Page 17 of 17
Item # 32
CommissionMeetingAgenda
11/8/20072:00PM
ChangeOrder#1fortheFairingtonSanitarySewerE xtensionProject(50200)
Department:Utilities
caption2:MotiontoapproveChangeOrder#1toBlairConstruc tion
CompanyInc.tomakefinalquantityadjustments(de ductions
andoverruns)inaccordancewiththetermsoftheu nitprice
contractaswellasaddtwonewunitpricelineite mstothe
contract.(ApprovedbyEngineeringServicesCommittee
October29,2007)
Background:Afterconstructionwascompletedtherewerelineit emsthat
werenotutilizedorfullybilledandwereremoved fromthe
contract.Therewerealsosomelineitemsthatdid exceedthe
contractquantitiesbutultimatelydidnotcauseth eprojectto
exceedtheoriginalbudget.Inaddition,lineitems werenot
includedwithintheoriginalcontract,butarenece ssaryfor
completionoftheproject.Theseitemsincludethe asbestos
watermaincrossings,andrevisedraisededgeaspha lt.These
itemswillservetoimprovethesewerandwatersys temsand
roadwaysinthearea.
Analysis:Approvingthischangeorderwilladjustthefinalc ontract
quantitiestomatchtheactualfinalquantitiesina ccordance
withtheprovisionsoftheunitpricecontract.
FinancialImpact:($432,863.01)creditedtothe2000BondIssue,unde r
accountnumber509043420-5425210/80150200-5425210
Alternatives:Disapprovethischangeorderandriskdelaysincon tract
closeoutandpotentialclaimfromtheContractor.
Recommendation:ApproveChangeOrder#1inthedeductiveamountof
($432,863.01)toBlairConstructionCompanyInc.on the
FairingtonSubdivisionSanitarySewerExtensionpro ject.
Cover Memo
Item # 33
Fundsare
Availableinthe
Following
Accounts:
Fundsareavailableinthefollowingaccounts:509-04-
3420/54-2521080150200/54-25210
REVIEWEDANDAPPROVEDBY :
Finance.
Procurement.
Administrator.
ClerkofCommission
Cover Memo
Item # 33
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Item # 33
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Attachment number 1
Page 2 of 3
Item # 33
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Attachment number 1
Page 3 of 3
Item # 33
CommissionMeetingAgenda
11/8/20072:00PM
Condemnation-CharlesandRoseRobertson
Department:CountyAttorney-StephenE.Shepard,Attorney
caption2:Motionto authorizecondemnationofaportionofProperty#
013-3-009-00-0and013-3-016-00-01088AlexanderDr ive,
whichisownedbyCharlesandRoseRobertsonfor2,492sq.
FeetofPermanentEasement.PWProject:AlexanderD rive
Project.(ApprovedbyEngineeringServicesCommittee
October29,2007)
Background:Theappraisedvalueoftheeasementis$55,610.00.Dueto
counterofferof$100,400.00.
Analysis:Condemnationisrequiredinordertoaquiretheeas ement.
FinancialImpact:Thenecessarycostswillbecoveredbyprojectbudg et.
Alternatives:Denytheauthorizationtocondemn.
Recommendation:Approvetheauthorizationtocondemn.
Fundsare
Availableinthe
Following
Accounts:
G/L510043420-5411120J/L80250202-5411120
REVIEWEDANDAPPROVEDBY :
Administrator.
ClerkofCommission
Cover Memo
Item # 34
Attachment number 1
Page 1 of 1
Item # 34
CommissionMeetingAgenda
11/8/20072:00PM
Condemnation-M.B.R.HoldingsLLC
Department:CountyAttorney-StephenE.Shepard,Attorney
caption2:Motionto authorizecondemnationofaportionofProperty#
059-0-013-03-0NewSavannahRoad,whichisownedby
M.B.R.Holdings,L.L.C.for861Sq.Feetforaperm anent
easement.AUDProject:60115.(ApprovedbyEngineering
ServicesCommitteeOctober29,2007)
Background:Theappraisedvalueoftheeasementis$418.00.
Analysis:Condemnationisrequiredinordertoaquiretheeas ement.
FinancialImpact:Thenecessarycostswillbecoveredbyprojectbudg et.
Alternatives:Denytheauthorizationtocondemn.
Recommendation:Approvetheauthorizationtocondemn.
Fundsare
Availableinthe
Following
Accounts:
G/L510043420-5411120J/L80250202-5411120
REVIEWEDANDAPPROVEDBY :
Administrator.
ClerkofCommission
Cover Memo
Item # 35
Attachment number 1
Page 1 of 1
Item # 35
CommissionMeetingAgenda
11/8/20072:00PM
Condemnation-M.B.R.Holdings,L.L.C.
Department:CountyAttorney-StephenE.Shepard,Attorney
caption2:Motionto authorizecondemnationofaportionofProperty#
059-0-013-01-0516SkyviewDrive,whichisownedby
M.B.R.Holdings,L.L.C.for228Sq.Feetforaperm anent
easement.A.U.D.Project:60115.(Approvedby
EngineeringServicesCommitteeOctober29,2007)
Background:Theappraisedvalueoftheeasementis$91.00.
Analysis:Condemnationisrequiredinordertoaquiretheeas ement.
FinancialImpact:Thenecessarycostswillbecoveredbytheprojectb udget.
Alternatives:Denyauthorizationtocondemn.
Recommendation:Approveauthorizationtocondemn.
Fundsare
Availableinthe
Following
Accounts:
G/L510043420-5411120J/L80250202-5411120
REVIEWEDANDAPPROVEDBY :
Administrator.
ClerkofCommission
Cover Memo
Item # 36
Attachment number 1
Page 1 of 1
Item # 36
CommissionMeetingAgenda
11/8/20072:00PM
Condemnation-MichaelJones
Department:CountyAttorney-StephenE.Shepard
caption2:Motionto authorizecondemnationofaportionofproperty#
139-0-441-00-03848NewKarleenRoad,whichisowne dby
MichaelJones,for300sq.feetoftemporaryeaseme nt.AUD
project:50202HorsepenSanitarySewer,Phase2.
(ApprovedbyEngineeringServicesCommitteeOctober
29,2007)
Background:Theappraisedvalueoftheeasementis$8.00.Duet oa
failuretonegotiateanagreement,itisnecessary toproceed
withcondemnation.
Analysis:Condemnationisrequiredinordertoaquiretheeas ement.
FinancialImpact:Thenecessarycostswillbecoveredbyprojectbudg et.
Alternatives:Denytheauthorizationtocondemn.
Recommendation:Approvetheauthorizationtocondemn.
Fundsare
Availableinthe
Following
Accounts:
G/L510043420-5411120J/L80250202-5411120
REVIEWEDANDAPPROVEDBY :
Administrator.
ClerkofCommission
Cover Memo
Item # 37
Cover Memo
Item # 37
Item # 37
Item # 37
CommissionMeetingAgenda
11/8/20072:00PM
Condemnation-WandaEllison
Department:CountyAttorney-StephenE.Shepard,Attorney
caption2:Motionto authorize condemnationofaportionofproperty#
128-0-085-00-03633NewKarleenRoad,whichisowne dby
WandaEllisonfor1,275sq.feetforapermanentea sement
and854sq.feetoftemporaryeasement.AUDProject :50202
HorsepenSanitarySewer,Phase2.(Approvedby
EngineeringServicesCommitteeOctober29,2007)
Background:Theappraisedvalueoftheeasementis$340.00.Due toa
failuretonegotiateanagreement,itisnecessary toproceed
withcondemnation.
Analysis:Condemnationisrequiredinordertoaquiretheeas ement.
FinancialImpact:Thenecessarycostswillbecoveredbytheprojectb udget.
Alternatives:Denytheauthorizationtocondemn.
Recommendation:Approvetheauthorizationtocondemn.
Fundsare
Availableinthe
Following
Accounts:
G/L510043420-5411120J/L80250202-5411120
REVIEWEDANDAPPROVEDBY :
Administrator.
ClerkofCommission
Cover Memo
Item # 38
Cover Memo
Item # 38
Attachment number 1
Page 1 of 1
Item # 38
CommissionMeetingAgenda
11/8/20072:00PM
Engineeringproposaltoidentifyalternativesfora ddressingpotentialNPDESPermitchanges.
Department:Utilities
caption2:Motionto approveaproposalforaProfessionalServices
AgreementwithRothberg,Tamburini&Winsor,Inc.(RTW)
toidentifyandevaluatealternativeapproachesfor addressing
potentialchangestopermitsforthedischargeoft reated
wastewaterfromAugusta'swaterpollutioncontrolp lants.
(ApprovedbyEngineeringServicesCommitteeOctober
29,2007)
Background:TheStateofGeorgiaisintheprocessofrevising standards
forwaterqualityintheSavannahHarbor.Thesere visions
willtriggeraseriesofactionsthatwillultimate lyresultin
revisedpermitrequirementsforalldischargersint othe
SavannahRiverfromClarksHillDamtotheocean.We
havebeeninvolvedinthestandardsrevisionproces sandare
awarethattheoutcomewillmostlikelyresultina reduction
ofourdischargesallowedunderNationalPollutant Discharge
EliminationSystem(NPDES)PermitsissuedtoAugust a.
WehaverequestedaproposalfromRTWEngineeringt o
evaluatepossibleapproachesavailabletoAugustat ocomply
withthesenewrequirements.RTWhasproposedtop erform
theseservicespertheattachedScopeofWorkfora lump
sumfeeof$30,000.00.
Analysis:Thecurrentstandardsrevisionprocesswillultimat elyresult
inAugustanegotiatingtermsofanewNPDESPermit in
whichwewillberequiredtoeitherrequestavaria nceor
developapotentiallylong-termscheduletocomply with
somedifficultrequirements.Theresultsofthisst udywould
providevaluableinformationtoaidthosenegotiati onsby
identifyingoptionsandprovidingpreliminarycost estimates
forthoseoptions.
FinancialImpact:$30,000.00fromAccount506043310/5212999
Cover Memo
Item # 39
Alternatives:1)Approvethisagreementandproceedwiththestud y.2)
Rejectthisproposalandproceedtonegotiationswi thoutan
understandingofalternatives(notrecommended).
Recommendation:WerecommendthattheCommissionaccepttheattache d
proposalandauthorizetheMayortoexecuteaprofe ssional
servicesagreementwithRothberg,Tamburini&Winso r,Inc.
toperformtheattachedScopeofWorkforalumpsu mprice
of$30,000.00.
Fundsare
Availableinthe
Following
Accounts:
506043310/5212999
REVIEWEDANDAPPROVEDBY :
Finance.
Procurement.
Administrator.
ClerkofCommission
Cover Memo
Item # 39
Attachment number 1
Page 1 of 5
Item # 39
Attachment number 1
Page 2 of 5
Item # 39
Attachment number 1
Page 3 of 5
Item # 39
Attachment number 1
Page 4 of 5
Item # 39
Item # 39
CommissionMeetingAgenda
11/8/20072:00PM
Engineeringservicesinassociationimplementingth erecommendationsassociatedwiththe
AugustaCanalBankStudy.
Department:Utilities
caption2:Motionto authorizeawardandexecutionofanengineering
contractwithCranston,RobertsonandWhitehurstP.C.inthe
amountof$124,170forprofessionalservicesinass ociation
withengineeringforimplementingtherecommendatio ns
associatedwiththeAugustaCanalBankStudy.(Approved
byEngineeringServicesCommitteeOctober29,2007)
Background:TheAugustaCommissionrecentlyauthorizedtheAugu sta
UtilitiesDepartmenttoimplementtherecommendatio ns
associatedwiththeAugustaCanalBankStudy.This agenda
itembeginstheprocesswiththepreparationofdoc umentsto
performfutureconstructioncontractsandotherass ociated
work.
Analysis:Theengineeringproposalencompassesthesurveying,
design,andpreparationofconstructionplansand
specificationsforimplementingofrecommendeditem s
1,2,3,4,and7oftheEngineeringStudy.Thoseitem sbeing:
1.Pre-emptivelyremovealldeadtrees,thoseleani ngatan
angleofgreaterthan45degreesonthebackslope ofthe
leveeembankmentandthatarefoundtobediseased.This
willincluderemovingtherootballforanytreeov er6inches
indiameter.Monitorthosetypesofsituationsont hefront
slopeandusethescheduledemptyingofthecanalt oremove
thosetrees.2.ImprovementstoReach7toaddress seepage,
andincreaseslopestability,includingremovingtr eesfrom
theembankmenttocleartheconstructionzonesasn eeded.3.
Fieldinvestigationstoconfirmtheundercutsalong front
slopeofcanalbankidentifiedassubstantialandp repare
plansandspecificationsformostpracticalrepair techniques.
4.Correctiveactionplanforseepageareasidentif iedinstudy
notwithinthelimitsofReach7.7.TrainingofAU D
personneltoimplementInspectionandMaintenance
Cover Memo
Item # 40
Program.AlsoupdateEmergencyActionPlanandPubl ic
SafetyPlan.Attachedwiththisagendaitemisthep roposal
whichprovidesmoresdetailsofthescopeofservic esand
associatedcostsofservices.
FinancialImpact:Fundsfortheseengineeringservicescanbecharged tothe
BondFund,accountnumber507043410-5425110/8032011 5-
5425110.
Alternatives:Noalternativesarerecommended.
Recommendation:WerecommendtheCommissionauthorizetheawardand
executionofanengineeringcontractwithCranston,
RobertsonandWhitehurstP.C.intheamountof$124 ,170
forprofessionalservicesinassociationwithengin eeringfor
implementingtherecommendationsAugustaCanalBank
Study.
Fundsare
Availableinthe
Following
Accounts:
Fundsfortheseengineeringservicescanbecharged tothe
BondFund,accountnumber507043410-5425110/8032011 5-
5425110.
REVIEWEDANDAPPROVEDBY :
Finance.
Procurement.
Administrator.
ClerkofCommission
Cover Memo
Item # 40
Attachment number 1
Page 1 of 7
Item # 40
Attachment number 1
Page 2 of 7
Item # 40
Attachment number 1
Page 3 of 7
Item # 40
Attachment number 1
Page 4 of 7
Item # 40
Attachment number 1
Page 5 of 7
Item # 40
Attachment number 1
Page 6 of 7
Item # 40
Attachment number 1
Page 7 of 7
Item # 40
CommissionMeetingAgenda
11/8/20072:00PM
IntergovernmentalAgreementregardinguseoftheLa neyStadiumFacilitiesandParkingLot
Department:CountyAttorney
caption2:Motionto approve allowingtheBoardofEducationand
MCGtoworkoutacontractfortheuseoftheLaney Stadium
FacilitiesandParkingLot;andLicenseAgreementr egarding
useandcareoftheLaneyStadiumParkingLotbyMC G.
(ApprovedbyEngineeringServicesCommitteeOctober
29,2007)
Background:TheBoardofEducationofRichmondCounty("BOE"),
currentlyownsandoperatesLaneyStadiumanditsf acilities
andparkinglot.Augusta,Georgia("City"),would benefit
fromtheoccasionaluseofLaneyStadiumanditsre lated
facilities.
Analysis:TheBoardofEducationiswillingtoenterintoan
intergovernmentalagreementwiththeCity,enabling theCity
tousethestadiumanditsfacilitiesatmutuallyb eneficial
times.
FinancialImpact:None
Alternatives:Eitherapproveordenythemotiontoenterintothe
IntergovernmentalAgreement.
Recommendation:ApprovethemotiontoenterintotheIntergovernmen tal
Agreement
Fundsare
Availableinthe
Following
Accounts:
N/A
Cover Memo
Item # 41
REVIEWEDANDAPPROVEDBY :
Administrator.
ClerkofCommission
Cover Memo
Item # 41
Attachment number 1
Page 1 of 1
Item # 41
Attachment number 1
Page 1 of 1
Item # 41
Attachment number 1
Page 1 of 1
Item # 41
Attachment number 1
Page 1 of 1
Item # 41
Attachment number 1
Page 1 of 1
Item # 41
Attachment number 1
Page 1 of 1
Item # 41
Attachment number 1
Page 1 of 1
Item # 41
Attachment number 1
Page 1 of 1
Item # 41
Attachment number 1
Page 1 of 1
Item # 41
Attachment number 2
Page 1 of 17
Item # 41
Attachment number 2
Page 2 of 17
Item # 41
Attachment number 2
Page 3 of 17
Item # 41
Attachment number 2
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Item # 41
Attachment number 2
Page 5 of 17
Item # 41
Attachment number 2
Page 6 of 17
Item # 41
Attachment number 2
Page 7 of 17
Item # 41
Attachment number 2
Page 8 of 17
Item # 41
Attachment number 2
Page 9 of 17
Item # 41
Attachment number 2
Page 10 of 17
Item # 41
Attachment number 2
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Item # 41
Attachment number 2
Page 12 of 17
Item # 41
Attachment number 2
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Item # 41
Attachment number 2
Page 14 of 17
Item # 41
Attachment number 2
Page 15 of 17
Item # 41
Attachment number 2
Page 16 of 17
Item # 41
Attachment number 2
Page 17 of 17
Item # 41
CommissionMeetingAgenda
11/8/20072:00PM
RoofReplacementforARCLumpkinRoadTagOfficean dBoardofElectionsWarehouse
Department:BoardofElections
caption2:Motionto approvetheawardofthecontracttoreplacethe
roofontheARCLumpkinRoadTagOfficeandBoardo f
ElectionsWarehousetothelowbidder,I&ESpecia lties,
withabasebidof$48,235.00tobefundedfromCap ital
Outlay.(ApprovedbyEngineeringServicesCommittee
October29,2007)
Background:Roofistheoriginalrooftothebuilding,whichwa s
constructedin1976.Theexistingroofleaks.Sev eral
attemptshavebeenmadetosealtheroof,butleaks persist.
Analysis:Staffhasreviewedthereferencedandmaterialssub mittedby
therecommendedcontractoronBidItem#07-155.We have
determinedthatthefirmmeetsthequalificationsa ndhas
compliedwiththetermsoftheRFB.Thelowbidwil lsave
substantiallyonthecontractcost.
FinancialImpact:Thecostofthecontractis$48,235.00
Alternatives:Notapprovetheawardandsubjectinteriorofbuild ingto
furtherdamage.
Recommendation:ApprovetheawardofthecontracttoI&ESpecialt ieswitha
basebidof$48,235.00tobefundedfromCapitalOu tlay.
Fundsare
Availableinthe
Following
Accounts:
272-01-4110-54.13120
Cover Memo
Item # 42
REVIEWEDANDAPPROVEDBY :
Finance.
Administrator.
ClerkofCommission
Cover Memo
Item # 42
Attachment number 1
Page 1 of 1
Item # 42
CommissionMeetingAgenda
11/8/20072:00PM
StorageWarehouseRoofReplacement
Department:PublicServicesDepartment
caption2:Motionto approvecontractwithI&ESpecialist,Inc.inthe
amountof$36,700toreplacethestoragewarehouse roof
locatedat2316TobaccoRoad.(ApprovedbyEngineering
ServicesCommitteeOctober29,2007)
Background:Theexistingroofisbeginningtoshowsignsofser ious
deterioration.Thisfacilityisusedtostoremater ialsand
suppliesthatareusedonadailybasis.Itisess entialthat
thesesuppliesbeprotectedfromtheelements.
Analysis:Sixfirmshadanopportunitytobidonthisproject .Threedid
notbidandtwowerenotincompliance.
FinancialImpact:I&ESpecialistInc.wasthelowestbidderat$36,70 0.
Alternatives:NoneRecommended
Recommendation:ApprovecontractwithI&ESpecialist,Inc.inthea mountof
$36,700toreplacethestoragewarehouserooflocat edat
2316TobaccoRoad.
Fundsare
Availableinthe
Following
Accounts:
FundingforthisprojectisavailableinSPLOST,Ph aseIGL
272-01-6215JL207-27-2008
REVIEWEDANDAPPROVEDBY :
Finance.
Cover Memo
Item # 43
Administrator.
ClerkofCommission
Cover Memo
Item # 43
CommissionMeetingAgenda
11/8/20072:00PM
Minutes
Department:ClerkofCommission
caption2:Motiontoapprovetheminutesoftheregularmeetin gofthe
CommissionheldonOctober16,2007.
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 44
CommissionMeetingAgenda
11/8/20072:00PM
LawStudySubcommittee
Department:
caption2:Motionto approvethesalaryofthepositionofGeneral
Counsel.
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 45
CommissionMeetingAgenda
11/8/20072:00PM
FinanceDirector
Department:
caption2:Motionto approve therecommendationoftheAdministrator
toappointMs.DonnaWilliamstothepositionofFi nance
Director.
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 46
Attachment number 1
Page 1 of 3
Item # 46
Attachment number 1
Page 2 of 3
Item # 46
Attachment number 1
Page 3 of 3
Item # 46
CommissionMeetingAgenda
11/8/20072:00PM
DragStripStudy
Department:
caption2:DiscusstheFeasibilityStudyforBuildingandOper atinga
ProfessionalLevelDragStrip.(Requestedby
CommissionerAndyCheek)
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
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CommissionMeetingAgenda
11/8/20072:00PM
FifthandReynoldsStreetProperty
Department:ClerkofCommission
caption2:UpdatefromtheAdministratorregardingtheFiftha nd
ReynoldsStreetlandtransaction.(Requestedby
CommissionerWilliams)
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 48
CommissionMeetingAgenda
11/8/20072:00PM
ThirdLevelCanal
Department:
caption2:Motionto approvetheappointmentofMargaretWoodardas
Co-chairoftheAugustaThirdCanalTaskForcedue tothe
deathofCharlesDeVaney.(RequestedbyMayorProTem
BettyBeard)
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
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CommissionMeetingAgenda
11/8/20072:00PM
Affidavit
Department:ClerkofCommission
caption2:MotiontoapproveexecutionbytheMayoroftheaff idavitof
compliancewithGeorgia'sOpenMeetingAct.
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
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