HomeMy WebLinkAbout2007-10-02-Meeting AgendaCommissionMeetingAgenda
CommissionChamber
10/2/2007
2:00PM
INVOCATION:
PastorBaxterStanley,FirstAssemblyofGod.
PLEDGEOFALLEGIANCETOTHEFLAGOFTHEUNITEDSTAT ESOFAMERICA.
PRESENTATION(S)
A.Presentation to the Augusta Commission from the Geo rgia
ForestryCommission.
Attachments
B.ReceiveapresentationfromtheChairmanoftheJud icialCenter
Subcommittee.
Attachments
RECOGNITION(S)
AugustaChampionshipWinners
C.Augusta JuniorFirst Tee Championship Winners Shepherd
Archieand JefferyTran .(RequestedbyCommissionerCalvin
Holland)
Attachments
CONSENTAGENDA
(Items1-24)
PUBLICSERVICES
1.Motionto approverequesttoacceptMECOofAugustaaslow
bidder for the construction of the new airport fuel farm in the
amount of$275,150.00.(Approved by Public Services
Attachments
CommitteeSeptember26,2007)
2.Motionto approve NewOwnershipApplication:A.N.07-43a
request by Richard William Rebeck for an on premise
consumption Beer&Wine licensetobeusedinconnectionwith
Rebeck's Hideaway Lounge located at 3165 Gordon Hig hway.
District 3. Super District 10. (Approved by Publics Services
CommitteeSeptember24,2007)
Attachments
3.Motionto approveNewOwnerhipApplication:A.N.07-45a
requestbyAnaK.Baeforaretailpackage Beer&Wine license
to be used in connection with Smart Grocery located at 3221
Wrightsboro Rd.District 3. Super District 10 .(Approved by
PublicServicesCommitteeSeptember24,2007)
Attachments
4.Motion to approve a professional services contract for
improvementstoBlytheCommunityParktoNickDicki nson&
Associates,P.C.for$12,750.00.(ApprovedbyPublicServices
CommitteeSeptember24,2007)
Attachments
5.Motion to approveCampbell & Paris Engineers contract with
Augusta Regional Airport pending legal review and a pproval.
(ApprovedbyPublicServicesCommitteeSeptember24 ,2007)
Attachments
6.Motionto approveanagreementwiththeSandridgeCommunity
AssociationforaCapitalImprovementProjectatth eJamestown
Recreation Center.(Approved by Public Services Committee
September24,2007)
Attachments
7.Motionto approveA/EservicesforLakeOlmsteadgazeboarea
improvementstoDavisDesignGroupfor$18,700.(Approvedby
PublicServicesCommitteeSeptember24,2007)
Attachments
8.Motion to approvea professional services contract for
improvementstoWoodParktoW.K.Dickson&Compan y,Inc.
for $18,235.00.(Approved by Public Services Committee
September24,2007)
Attachments
PUBLICSAFETY
9.Motionto approve thepurchaseofaconveyorsystemforjail.
(ApprovedbyPublicSafetyCommitteeSeptember24,2007)
Attachments
10.Motionto approvetheinstallationoffiberopticinfrastructurefor
theFireDepartmentAdministrativeOfficesandTrai ningCenter
Facility.(ApprovedbyPublicSafetyCommitteeSeptember24,
2007)
Attachments
11.Motionto approvearequesttotransferfundsfromthe9-1-1Fund
Balance and the Wireless Phase Fund Balance
Unreserved.(ApprovedbyPublicSafetyCommitteeSeptember
24,2007)
Attachments
12.Motion to approveupdated Public Safety Answering Point
Agreement with Ft. Gordon. (Approved by Public Safety
CommitteeSeptember24,2007)
Attachments
FINANCE
13.Motionto approvearequestfromtheAugustaMiniTheatrefor
anabatementof2007propertytaxesforpropertyat 2546Deans
BridgeRoad.(ApprovedbyFinanceCommitteeSeptember24,
2007)
Attachments
14.Motion to approveResolution creating additional Board of
EqualizationtosupportcurrentBoardofEqualizati oninhearing
and determining appeals from assessments and denial s of
homestead exemptions.(Approved by Finance Committee
September24,2007)
Attachments
15.Motion to approve funding for Fire Department Fleet
Management Budget from existing budget.(Approved by
FinanceCommitteeSeptember24,2007)
Attachments
16.Motion to approvea request from the Garden City Rescue
Missionforanabatementof2007propertytaxesfor propertyat
828 Fenwick Street.(Approved by Finance Committee
September24,2007)
Attachments
17.Motionto approvearequestfromSAFEhomesofAugustaforan
abatementof2007propertytaxesforpropertyat90 4MerryStreet.
(ApprovedbyFinanceCommitteeSeptember24,2007)
Attachments
ENGINEERINGSERVICES
18.Motionto authorizecondemnationofaportionofproperty#139-
0-131-00-03856NewKarleenRoad,whichisownedbyTerry
Lee Duff and Charlean M. Duff, for 901.5 square fee t of
permanenteasementand500squarefeetoftemporary easement.
AUDProject:HorsepenSanitarySewer,Phase2.(Approvedby
EngineeringServicesCommitteeSeptember24,2007)
Attachments
19.Motionto authorizecondemnationofaportionofproperty#128-
0-116-00-03652KarleenRd,whichisownedbyPamelaA.Gran t,
for 1,709 square feet of permanent utility and main tenance
easement and 859 square feet of temporary construct ion
easement.AUDProject:50202-HorsepenSanitarySewer,Phase
2.(ApprovedbyEngineeringServicesCommitteeSeptemb er
24,2007)
Attachments
20.Motionto authorize condemnationofaportionofproperty#045-
4-022-00-0 1235 Fifteenth Street, which is owned by Paine
College,for861squarefeetofright-of-wayand740.21squarefeet
of permanent easement. GDOT Project No. - STP-0003 -00
Attachments
(790)/ACR Project No. 327-04-203823122 (Approved by
EngineeringServicesCommitteeSeptember24,2007)
21.Motion to approvea request from Horizon Group Investments,
Inc.foraneasementrightandquitclaimdeedfort heJ.B.White
Building Skybridge.(Approved by Engineering Services
CommitteeSeptember24,2007)
Attachments
22.Motion to approve a request from the Richmond County
Historical Society to construct a low curving wall with bronze
markers honoring veterans at Riverwalk facing the e xisting
Heroes'overlookandauthorizefundingintheamoun tof$20,000
from a source determined by the Administrtor as the City's
contributiontothisproject.(ApprovedbyEngineeringServices
CommitteeSeptember24,2007)
Attachments
23.Motion to approvean option for Right-of-Way between Doris
GainesHughes,asowner,andAugusta,Georgia,asp urchaserfor
thepurchaseof0.096(4,167.25sq.ft.),infeesi mpleand0.040
acre(1,764.15sq.ft.)ofpermanentconstructiona ndmaintenance
easement (PIN: 013-3-001-0; 1060 Alexander Drive) for the
AlexanderDriveWideningandRelocationProject.(Approvedby
EngineeringServicesCommitteeSeptember24,2007)
Attachments
PETITIONSANDCOMMUNICATIONS
24.Motion to approvethe minutes of the regular meeting of the
CommissionheldSeptember18,2007andSpecialCall edmeeting
heldSeptember26,2007.
Attachments
****ENDCONSENTAGENDA****
AUGUSTACOMMISSION
10/2/2007
AUGUSTACOMMISSION
REGULARAGENDA
10/2/2007
(Items25-37)
PUBLICSERVICES
25.Motionto approvethesolicationofaRFQforaconsultantto
provideassistanceinhelpingthecityachieveADA compliance.
(ReferredfromthePublicServicesCommitteeSeptem ber24,
2007)
Attachments
ADMINISTRATIVESERVICES
26.Discuss/update from staff onthe abandoned school b uildings.
(DeferredfromtheCommissionSeptember18,2007me eting)
Attachments
27.Motionto approveanOrdinanceprovidingforthedemolitionof
certain unsafe and uninhabitable structures in the Hyde Park
Neighborhood:2008WillowStreet,(District2,Supe rDistrict9);
South Augusta Neighborhood: 2532 Miles Street, (Dis trict 6,
Super District 10); South Augusta Neighborhood: 203 0 Martin
LutherKingBlvd.,(District2,SuperDistrict9);Laney-Walker
Neighborhood:1238FlorenceStreet,1215PineStree t,1255Pine
Street, (District 1, Super District 9); AND WAIVE 2 ND
READING.
Attachments
28.MotiontoapproveEEOPolicyandProcedures(Final Updates).Attachments
29.Approve renewing the contract with BlueCross BlueSh ield of
GeorgiaasAugusta'sHealth&DentalInsuranceProv ider.
Attachments
30.ConsiderarequestfromSt.Stephen'sMinistryofA ugustaInc.
regardingreconsiderationof2008allocationoffu nds.
Attachments
31.Consider a request from Melinda Rider regarding the
allocation/rebudgeting of funds for the Neighborhoo d
Improvement Project, Inc.'s after school programBu ilding
ExceptionalStudentsToday(BEST).(Referredfrom September
10AdministrativeServices)
Attachments
32.Discuss personnel issues in Augusta Utilities. (Req uested by
CommissionerMarionWilliams)
Attachments
33.ApproveretirementofMr.FrankGloverunderthe19 49Pension
Plan.
Attachments
ENGINEERINGSERVICES
34.AuthorizeaSupplementtoOptionYear1ofAmendmen tNo.7to
the existing Program Management Services Contract w ith
CH2MHILL. The supplement will provide additional P rogram
Management Services for the 2004 Series Bond Capita l
ImprovementsProgramapprovedbyCommissiononFebr uary1,
2005.(No recommendation from Engineering Services
CommitteeSeptember24,2007)
Attachments
PETITIONSANDCOMMUNICATIONS
35.ConsiderappealrequestfromMs.EmilyBeck,1439H eathStreet
relative to the Historic Preservation Commission's denial of a
Certificate of Appropriateness regarding a PVC fenc e on the
property.(NoactionvotetakenbyCommissiononSeptember4
&18,2007)
Attachments
36.ConsiderproposalfromMikeGriffinregardingthes aleandlease
ofcityproperty.
Attachments
LEGALMEETING
A.PendingandPotentialLitigation.
UpcomingMeetings
www.augustaga.gov
B.RealEstate.
C.Personnel.
37.Motion to approveexecution by the Mayor of the affidavit of
compliancewithGeorgia'sOpenMeetingAct.
CommissionMeetingAgenda
10/2/20072:00PM
Invocation
Department:
caption2:PastorBaxterStanley,FirstAssemblyofGod.
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 1
CommissionMeetingAgenda
10/2/20072:00PM
GeorgiaForestryCommission
Department:
caption2:PresentationtotheAugustaCommissionfromtheGeo rgia
ForestryCommission.
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 2
Attachment number 1
Page 1 of 1
Item # 2
CommissionMeetingAgenda
10/2/20072:00PM
JudicialCenter
Department:
caption2:ReceiveapresentationfromtheChairmanoftheJud icial
CenterSubcommittee.
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 3
CommissionMeetingAgenda
10/2/20072:00PM
AugustaChampionshipWinners
Department:
caption2:AugustaJuniorFirstTeeChampionshipWinners Shepherd
Archieand JefferyTran .(RequestedbyCommissioner
CalvinHolland)
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 4
Attachment number 1
Page 1 of 1
Item # 4
CommissionMeetingAgenda
10/2/20072:00PM
ADACommittee
Department:ClerkofCommission
caption2:Motionto approvethesolicationofaRFQforaconsultant
toprovideassistanceinhelpingthecityachieveA DA
compliance.(ReferredfromthePublicServices
CommitteeSeptember24,2007)
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 5
CommissionMeetingAgenda
10/2/20072:00PM
AirportFuelFarmBidAcceptance
Department:AugustaRegionalAirport
caption2:Motionto approverequesttoacceptMECOofAugustaas
lowbidderfortheconstructionofthenewairport fuelfarm
intheamountof$275,150.00.(ApprovedbyPublic
ServicesCommitteeSeptember26,2007)
Background:TheFuelFarmonthesouthendoftheAirporthasd iesel
fuel,automotivefuel,andaviationgasoline100LL.Thisfuel
farmisoutofEPAcompliancebecauseofnoseconda ry
containment,andthetanksaresooldthereareno recordson
whenorwheretheyweremanufactured.Toreplacet hefuel
farm,ithasbeendecidedbymanagementtomoveit tothe
areaoftheexistingAvjetAfuelfarm.Thiswilla llowfewer
infrastructurestobeconstructed.
Analysis:TheFuelFarmProjectwentoutforbidinJune2007 ;bid
openingwasonAugust3,2007withthelowbidderb eing
MECOofAugusta.Thisprojectwithbringtheoldso uthfuel
farmbackincompliancewithEPAstandardsandwill
alleviateanyfuturefinesfromEPAfornon-complia nce.
FinancialImpact:Projecttobepaidwithairportgeneratedfunds.
Alternatives:Denyrequest.
Recommendation:AcceptRequest.
Fundsare
Availableinthe
Following
Accounts:
551081206/5422210
Cover Memo
Item # 6
REVIEWEDANDAPPROVEDBY :
Finance.
Administrator.
ClerkofCommission
Cover Memo
Item # 6
Bid #07-137
Design & Constructin
of Fuel
Farm
for the Augusta Regional Airport
Bid Opening Date: Friday, August 3,2007 Q 11 :00 a.m.
Vendors
Diversified
Engineering
Services
P.O. Box 3670
Peachtree Cit, GA 30269
Topcor
3977 Goshen Industrial
Augusta, GA 30906
Pond & Company
3500 Parkway Lane
Norcross, GA 30092
MECO of Augusta
P.O. Box 696
Augusta, GA 30903
CJ Service of Augusta
2333 Old McDuffie Road
Augusta, GA 30906
Kuhlke
Construction
3704 Benchmark Dr.
Augusta, GA 30919
Contract Management, Inc.
1827 Killingsworth Rd.
Augusta, GA 30904
Add
1-5
X
X
X
X
Lump Sum
$630,000.00
$275,150.00
$478,000.00
$548,718.00
Bid
Bond
X
X
X
X
Attachment number 1
Page 1 of 1
Item # 6
CommissionMeetingAgenda
10/2/20072:00PM
AlcoholApplication
Department:License&Inspections
caption2:Motionto approve NewOwnershipApplication:A.N.07-
43arequestbyRichardWilliamRebeckforanonpr emise
consumption Beer&Wine licensetobeusedinconnection
withRebeck'sHideawayLoungelocatedat3165Gordo n
Highway.District3.SuperDistrict10.(Approvedby
PublicsServicesCommitteeSeptember24,2007)
Background:Thisisanewownershipapplication.
Analysis:TheapplicantmeetstherequirementsoftheAugusta
RichmondCountyAlcoholOrdinance.
FinancialImpact:Theapplicantwillpayapro-ratedfeeof$605.00
Alternatives:
Recommendation:License&Inspectionsrecommendsapproval.TheRCSD
recommendsapproval.
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
Finance.
Administrator.
ClerkofCommission
Cover Memo
Item # 7
Cover Memo
Item # 7
Attachment number 1
Page 1 of 1
Item # 7
Attachment number 2
Page 1 of 1
Item # 7
CommissionMeetingAgenda
10/2/20072:00PM
AlcoholApplication
Department:License&Inspections
caption2:Motionto approveNewOwnerhipApplication:A.N.07-
45arequestbyAnaK.Baeforaretailpackage Beer&
WinelicensetobeusedinconnectionwithSmartGrocer y
locatedat3221WrightsboroRd.District3.SuperDistrict
10.(ApprovedbyPublicServicesCommitteeSeptember
24,2007)
Background:Thisisanewownershipapplication.Formerlyinth enameof
ChaePak.
Analysis:TheapplicantmeetstherequirementsoftheAugusta
RichmondCountyAlcoholOrdinance.
FinancialImpact:Theapplicantwillpayapro-ratedfeeof$605.00
Alternatives:
Recommendation:License&Inspectionsrecommendsapproval.TheRCSD
recommendsapproval.
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
Finance.
Administrator.
Cover Memo
Item # 8
ClerkofCommission
Cover Memo
Item # 8
Attachment number 1
Page 1 of 1
Item # 8
Attachment number 2
Page 1 of 1
Item # 8
CommissionMeetingAgenda
10/2/20072:00PM
BlytheCommunityParkImprovements
Department:TomBeck,DirectorofRecreationandParksDepartme nt
caption2:Motionto approve aprofessionalservicescontractfor
improvementstoBlytheCommunityParktoNickDicki nson
&Associates,P.C.for$12,750.00.(ApprovedbyPublic
ServicesCommitteeSeptember24,2007)
Background:TheconsultingfirmofNickDickinson&Associates isthe
architectofrecordwiththemasterplanwasdevelo pedand
theinitialphaseofparkdevelopmentbeganin1998 .
Thisconstructionphaseisprojectedtoadd@1200S q.Ft.to
theexistingcommunitycenter,andtoaddapicnic pavillion
inthepark.
Analysis:TheAugustaCommissionhasapprovedfundingfor
improvementstoBlytheCommunityParkthroughthe
passageofSPLOSTPhaseVintheamountof$200,000 .
FinancialImpact:MoniesareavailableinSPLOSTV.Theprojected
constructioncostforimprovementsis$150,000with theA/E
feeproposedfor$12,750.00
Alternatives:1.Toapproveaprofessionalservicesagreementwit hNick
Dickinson&Associatesfordesignservicesrequired at
BlytheCommunityParkintheamountof$12,750.00.2.
Movenoactionthusdelayingtheimprovementsneede dat
BlytheCommunityPark.
Recommendation:1.ToApprove
Fundsare
Availableinthe
Following
325061110-207065022
Cover Memo
Item # 9
Accounts:
REVIEWEDANDAPPROVEDBY :
Finance.
Administrator.
ClerkofCommission
Cover Memo
Item # 9
771 BROAD STREET Ɣ SUITE 200Ɣ AUGUSTA Ɣ GEORGIA 30901 Ɣ TEL.706.722.7488 Ɣ FAX 706.724.1029
September 14, 2007
Mr. Ron Houck
Augusta Richmond County
Recreation & Parks Department
2027 Lumpkin Road
Augusta, Georgia 30906
RE: Blythe Community Center Additions
Architectural/Engineering Services
Dear Mr. Houck:
Thank you for the opportunity to present this proposal to the Augusta Richmond County Recreation & Parks
Department. Nicholas Dickinson & Associates will provide A/E services on the above referenced project to
include schematic design, design development, contract documents, bid procurement, and construction
administration.
The A/E fee proposed is based on a budget of $150,000 and will include a building addition of approximately
600 SF, a Picnic/Pavilion with restrooms and, budget allowing, paved parking as directed by the Owner. The
fee for this professional service will be as follows:
xArchitectural/Engineering Fee to be a Lump Sum of $12,750.00.
xReimbursable travel expenses at County approved reimbursable rates (i.e., $.45/mile).
xDirect Reimbursable Expenses (1.15% times actual expense, i.e., prints, specification book (other than
(1) copy furnished in the base contract).
Should you have any questions, please call at your convenience.
Sincerely,
Nicholas Dickinson, Sr., A.I.A., NCARB
CEO / Principal Architect
NCD/jp
P37 SEP07/09-14-07 Blythe
Proposal Letter.com
Architects
Interiors
Planners
NCARB
AIA
Attachment number 1
Page 1 of 1
Item # 9
CommissionMeetingAgenda
10/2/20072:00PM
Campbell&ParisEngineersContract
Department:AugustaRegionalAirport
caption2:Motionto approveCampbell&ParisEngineerscontract
withAugustaRegionalAirportpendinglegalreview and
approval.(ApprovedbyPublicServicesCommittee
September24,2007)
Background:OnAugust7,2007,theAugustaCommissionapproved the
selectionofCampbell&ParisEngineeringastheai rport
Architectural,EngineeringandPlanningServicesCo nsultant.
Analysis:Thecontractisforafiveyearperiod.
FinancialImpact:ArchitecturalandEngineeringfeeswillbenegotiat edona
project-by-projectbasis.
Alternatives:None.
Recommendation:Approverequest.
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
Finance.
Administrator.
ClerkofCommission
Cover Memo
Item # 10
Cover Memo
Item # 10
GENERAL SERVICES AGREEMENT
BETWEEN
CAMPBELL & PARIS ENGINEERS AND
THE AUGUSTA AVIATION COMMISSION FOR
AVIA'l7ON CONSULTING SERVICES
AT AUGUSTA REGIONAL AIRPORT AT BUSH FIELD (AGS)
THIS IS AN AGREEMENT made and entered
into this
day of
2007
between
the Augusta
Aviation Commission (hereinafter called the
OWNER) and
the firm
of
Campbell & Paris
Engineers
P.C., a
Virginia Professional Corporation, located in Chantilly, Virginia
(hereinafter
called the
CONSULTANT).
WITNESSETH:
WHEREAS, the SPONSOR is
the owner and operator
of the Augusta Regional
Airport
at Bush
Field
located in Augusta,
Georgia (hereinafter called the AIRPORT); and
WHEREAS, the
SPONSOR
wishes to
undertake various airport development
project(s) which will
be
described as individual work tasks
(hereinafter referred to
as the PROJECT); and
WHEREAS, The
SPONSOR intends to partially finance
said PROJECT(s) with financial
aid from the
U.S.
Government
acting through the Federal Aviation Administration (hereinafter referred to
as FAA) under
the
Airport
Improvement Program;
or with financial aid from
the Georgia Department of Transportation
(hereinafter
referred
to as the
GDOT) and the local participation provided by the City
of Augusta;
and
NOW THEREFORE, in
consideration of these premises and
of the
satisfactory performance
by the
CONSULTANT
of the services hereafter provided and
for the payments to be made
therefore
by the
SPONSOR,
the CONSULTANT
and the SPONSOR do
hereby agree as follows:
SECTION 1 - BASIC SERVICES OF CONSULTANT
1.1 General
CONSULTANT will
enter into a Project
Task Order Agreement with the SPONSOR to
provide
general
professional airport planning and engineering services, project management
and
construction
inspection services, from the executed date
of this
AGREEMENT. Specific services
thereto
associated
with the
state and locally funded
PROJECT(s)
shall be further described
in
Section
1.2.
1.2 Scope of Work
for Project:
PROJECT(s)
to be accomplished under the provisions of this AGREEMENT shall
be identified as
TASK ORDERS
and incorporated into this AGREEMENT
by Addendum
to the general Scope
of
Work in Attachment "A which
shall
fully describe the anticipated
scope, schedule, costs and
method
of payment
for providing
the necessary airport planning, engineering, project
management,
construction inspection
or any other service
requested
by the SPONSOR.
Such TASK
ORDERS shall be prepared
by the CONSULTANT when requested by the
SPONSOR and
upon review and concurrence
by the FAA or GDOT or any
other approving
regulatory agency and
acceptance by the SPONSOR.
Said TASK
ORDERS shall be
incorporated as Attachment "A", the
general Scope
of Work,
to this AGREEMENT by Addendum.
Attachment number 1
Page 1 of 15
Item # 10
Augusta Regional Airport at Bush Field C&P
Project
No.0709
Agreement For Aviation Consulting Services
From
time
to time,
additional
TASK ORDERS may be requested by the SPONSOR. This
AGREEMENT
shall be amended
to incorporate
future TASK ORDERS
as a
supplement
to
Attachment "A,"
1.3 The
CONSULTANT shall assign sufficient
qualified personnel
for completion
of the
PROJECT
within
the PROJECT'S construction schedule.
1.4 Once so designated,
the CONSULTANT'S project manager shall not be changed except, 1)
as
specifically
allowed or requested
by the SPONSOR whereupon such change
shall be made
as
soon as reasonably possible, or 2) for
termination of the Project Manager's employment with the
CONSULTANT, or 3) for other reasons
outside
of the
CONSULTANT'S reasonable control.
1.5 All memoranda, reports
and other documents prepared
by the
CONSULTANT shall be subject to
review by the
SPONSOR
or his
designee, prior
to release to the
public,
the State or any of its
agencies or the
Federal government.
SECTION 2 - ADDITIONAL SERVICES OF
CONSULTANT
2.1 General:
CONSULTANT
shall furnish
or obtain
approval from the
SPONSOR for Additional
Services that
are not considered
normal
or customary
airport planning, engineering, project management and
construction
inspection services.
2.1.1 As a
Value Engineering and
Peer Review
responsibility, the
CONSLILTANT will
ensure all
necessary
regional, environmental, planning, engineering, and related
agency approval
criteria
for the
PROJECT(s) has
been performed
and approved prior
to construction.
Field surveys,
Geotechnical
investigations, material testing, etc., required to complete the Scope
of Work
shall
be
described in each Attachment
"A addenda.
2.1.2
The CONSULTANT will provide the
SPONSOR with necessary
copies of all draft interim reports,
final
reports and
other study documents
required
for review by local, state, and federal
agencies
as
described in
the Attachment "A Scope
of Work.
2.1.3 The
CONSULTANT will represent the SPONSOR,
as requested, in public
meetings and
other
meetings
for the project and will prepare necessary drawings and exhibits
for presentation
purposes.
2.1.4 The CONSULTANT
will assist the
SPONSOR with the
submission
of the
PROJECT(s) to the
Federal
Aviation Administration, the Georgia Department
of Transportation,
and
any other
agencies
identified
by the Sponsor for their
review and approval.
The CONSULTANT
will prepare
all
necessary documents for
review and
signature
by the
OWNER, and on behalf of the
SPONSOR and
coordinate their review
and approval.
2.1.5 The CONSULTANT
will provide the services described in accordance
with the
policies
established by the
SPONSOR, FAA,
and the
GDOT.
Attachment number 1
Page 2 of 15
Item # 10
Augusta Regional Airport at Bush Field
Agreement
For
Aviation Consulting Services
C&P Project No.0709
SECTION 3 - SPONSOR'S
RESPONSIBILITIES
3.1
Sponsor shall:
3.1.1 Assist CONSLILTANT by placing at its
disposal all available information pertinent to the
PROJECT(s)
including previous reports and
any other data relative
to the
PROJECT(s).
3.1.2 Furnish to CONSULTANT,
as required for the performance of CONSULTANT'S services, all
reasonably available
as-built data on the
PROJECT(s)
elements.
3.1.3
When requested
by the CONSLILTANT, aid
in procuring approvals and permits from all
governmental
authorities having jurisdiction over the
PROJECT(s)
and such approvals and
consents
from others as
may be
necessary for completion of
the PROJECT(s).
The
CONSLILTANT will
prepare the necessary documents that will
be required
to be submitted
with
the
permit applications.
In addition, as directed by SPONSOR the
CONSULTANT will attend
meetings
and work
with the
representatives of the appropriate authorities
to secure
approvals of
the PRO.IECT(s). The SPONSOR will
assist in this process.
3.1.4 Designate
in writing a person to act as SPONSOR'S representative with respect to the services to
be rendered
under this AGREEMENT. Such persons shall
have complete
authority to transmit
instructions,
receive information, and interpret
and define
SPONSOR'S policies and decisions
with respect
to materials, equipment elements, and systems pertinent to CONSULTANT'S
services.
3.1.5 Give
prompt written notice
to CONSULTANT
whenever
SPONSOR observes or otherwise
becomes
aware of any development that
affects the
scope or timing of CONSULTANT'S
services,
or any defect in the work.
SECTION 4 - PERIOD
OF SERVICE
4.1
The general terms of
this AGREEMENT
will extend for a period of five (5) years from the
execution
date of this AGREEMENT.
4.2 The
provisions of this Section 4 and the rates of compensation for CONSULTANT'S services
provided
for elsewhere in this AGREEMENT have
been agreed to in
anticipation of the orderly
and
continuous progress
of each
PROJECT
(i.e., TASK ORDER assignments) through its
completion.
CONSULTANT'S obligation to render services hereunder will extend for a period
which may reasonably
be required for the accomplishment of the
PROJECT(s)
including extra
work and required extension
thereto in accordance with
the approved
Project schedule
(i.e.,
Attachment "A).
4.3 CONSULTANT'S
services shall be considered complete upon satisfactory completion of the
services
outlined
in the
AGREEMENT and all approvals from federal and state agencies have
been obtained
as anticipated in the Attachment
"A Scope
of Work.
SECTION 5 - PAYMENTS TO CONSULTANT
5.1 Methods
of Payment for Services and Expenses of CONSULTANT:
Attachment number 1
Page 3 of 15
Item # 10
Augusta
Regional Airport
at Bush
Field
Agreement
For Aviation Consulting Services
C&P Project No.0709
5.1.1 See ATTACHMENT "A for
complete description of PROJECT cost for each TASK
ORDER.
5.1.2 Payment
shall
be based
on percentages of TASK
ORDER complete per month
(plus
subconsultant
effort) for each lump sum
phase of
the
PROJECT(s).
Payment shall be
based on actual
and authorized man hours (and subconsultant effort) expended per the
monthly summaries
submitted for each PROJECT element
which are
identified
as "cost
plus
fee" TASK ORDERS in the general
Scope of
Work but are specifically identified
in
each
TASK
ORDER (described
in Attachment
"A) to be invoiced
based on actual cost
incurred.
A written progress report will be submitted
with each
invoice describing
the
service
performed during the period
so as to
support the estimates of
work task
completed.
5.1.3 Each TASK ORDER prepared,
as a supplement
to Attachment "A and the general
Scope
of Work shall include a definitive description for the "Method of
Payment" which
clearly
identifies project costs and
how each
item of cost shall
be paid by the SPONSOR.
The "Method of Payment" shall
designate
whether the TASK ORDER shall
be a "lump
sum" contract
amount
or a
"cost
plus fee
not to exceed" type contract
amount.
5.1.4 The services
to
be provided
in Attachment
"A shall be completed
for the costs detailed in
the
Attachment
"A and
within the time duration described in
the schedule
contained
with
Attachment "A. The
CONSULTANT will provide updates to
the project
schedule from
time
to time
so as
to keep the OWNER
informed of progress. Any changes
to
the project
schedule
will
be subject to review
and approval
by the
SPONSOR (with concurrence from
the FAA and
GDOT if necessary).
5.1.5 Should
additional services be required beyond
the scope
of this AGREEMENT,
adjustments
to the contract amount shall be provided
for in
a written amendment
to this
AGREEMENT, said amendment to be negotiated by the SPONSOR
and CONSULTANT,
and
approved
by the
GDOT or Federal Aviation Administration
as appropriate.
Payments
for work scope
elements that exceed initial estimates are eligible
for federal
reimbursement only by prior
coordination
with the Federal
Aviation Administration and
approval by the Federal
Aviation Administration.
5.1.6 Standard
Billing Rates
- Incorporated by reference
are the Standard Contract Billing
Rates
(Attachment "B") for each category of employee, overhead multiplier rates and fee
and
are guaranteed for one
year from
the date this agreement is signed. The individual
contract
amount
for each TASK ORDER (Attachment "A) will not be subject
to change
because of any changes
to the standard billing rates incurred after each TASK
ORDER is
authorized.
The rate of increase to the standard billing rates shall be limited to
no more
than 5% per
annum. Updated Contract Billing Rates shall be provided to the
SPONSOR
by the
CONSULTANT in
January of each calendar year during the term of the
AGREEMENT. The contract
amounts
for future TASK ORDERS will be determined
based on prevailing
standard billing rates in effect
at the
time the request is
made.
5.2 The CONSULTANT
understands and agrees that this CONTRACT does not bind the
SPONSOR
to pay the full
Contract Price
for each
project described in
the Scope
of Services
when the TASK
ORDER contract
is "cost plus
fee" not
to exceed maximum ceiling amount contract. This
CONTRACT
does bind the SPONSOR to
pay the
CONSULTANT its fees
and costs
in rendering
Attachment number 1
Page 4 of 15
Item # 10
Augusta
Regional Airport
at Bush Field
Agreement
For Aviation Consulting Services
C&P
Project No.
0709
the
described
TASK ORDER services
up to the ceiling amount
of the
"cost plus fee" type Contract
Price. The CONSLILTANT therefore
agrees
to use its
best professional judgment and efforts
to
fulfill
efficiently and effectively all
of the
requirements of this AGREEMENT at the lowest
reasonable
cost
to the SPONSOR. Where
the
TASK ORDER provides
for a "lump
sum" contract
amount,
the
CONSLILTANT understands
and agrees that this CONTRACT will
bind the
SPONSOR to pay the
full Contract Price for such "lump
sum" TASK ORDER contract
proposals.
5.2.1
Each invoice shall directly attribute each charge
to some
specific service, tasks
or phase
called
for
in the
project, and shall include an assessment
of progress. If the SPONSOR
determines
that progress toward completion of the project is
not commensurate
with the
invoiced
amount, the CONSULTANT
shall substantiate
the invoiced amount
to the
SPONSOR'S
satisfaction or
revise the invoice.
5.2.2 Backup documentation
for each invoice shall be provided in detail satisfactory to the
SPONSOR. The
CONSULTANT'S records supporting
such invoices
and documentation
shall be made
available to the SPONSOR upon reasonable request. The CONSULTANT
agrees
to retain all records, documents and support materials relevant to this
CONTRACT
for a period
of five
years following final payment
by the
SPONSOR, and to
make
those records available
to the SPONSOR upon request.
SECTION 6 - SPECIAL PROVISIONS, ATTACHMENTS,
AND SCHEDULES
6.1 This
AGREEMENT is subject
to the
following special provisions and schedules.
6.1 .I Attachment
"A," which details the general
Scope of Work,
schedule and project cost
shall
have a
supplemental
TASK ORDER (assigned
a consecutive number and dated)
for
each
specific task incorporated
as an
Addendum
by reference.
Attachment
"B," which
lists the Contract
Billing
Rates, shall be incorporated by reference and updated
annually.
The
general Scope
of Work
will be supplemented
by individual
TASK ORDERS whereas
each TASK ORDER will
describe that particular
work order to be
performed
as a
part of
the general
Scope
of Work.
6.1.2 Anticipated
schedule and completion date
for each TASK ORDER
shall be described in
Attachment "A by Addendum,
which sets out the proposed Project Schedule for each
TASK ORDER assigned.
6.2
This AGREEMENT, together with the attachments and schedules identified above, constitute the
entire agreement
between SPONSOR and CONSULTANT, and supersedes all prior written
or
oral
understandings. This AGREEMENT and said Attachments
may only
be
amended,
supplemented,
modified,
or canceled by a duly executed
written
instrument.
6.3 Default
and Termination
of Contract - This
AGREEMENT
may be
terminated (in full
or part) by
the SPONSOR upon 30
days written notice to the CONSULTANT.
Upon
such termination, the
SPONSOR shall pay the
CONSULTANT all charges made for
work done
in a satisfactory manner
prior to termination
and the CONSULTANT
shall turn
over to the SPONSOR all completed work
in whatever
form it exists
and said work shall then
become the property of the
SPONSOR. The
SPONSOR
shall
be aware
that all charges for work prior
to and
associated with termination
may
not be fully eligible
for reimbursement.
Attachment number 1
Page 5 of 15
Item # 10
Augusta Regional Airpod at Bush Field
Agreement For Aviation Consulting Services
C&P Project No. 0709
In
the event of a breach
of any provision
of this AGREEMENT
by the
CONSULTANT, its officers,
agents,
employees,
and subconsultants,
the SPONSOR shall have the absolute right and option
to
terminate this AGREEMENT forthwith; however, the CONSULTANT shall
be entitled
to
compensation
based on the contract rates and schedules for
all plans,
drawings, estimates,
specifications,
proposals, sketches, and calculations, together with all material and data
theretofore
furnished the SPONSOR
by the
CONSULTANT that are of a satisfactory nature
and
are
of use to the SPONSOR in accordance with this AGREEMENT.
The
CONSULTANT shall
be considered in default
of this AGREEMENT and such default shall
be
considered
as cause for the SPONSOR
to terminate
the AGREEMENT for
any of
the following
reasons:
6.3.1. Fails to perform
the work
or fails to provide
sufficient personnel, equipment, or materials
to
ensure completion
of work in accordance
with the terms
of the
contract;
or
6.3.2.
Performs the work unsuitably or neglects
or refuses
to respond to SPONSOR requests
for
such work as is required to perform the Scope of Work for the contract; or
6.3.3. Discontinues the prosecution
of the work;
or
6.3.4. Becomes
insolvent or is declared bankrupt; or
6.3.5.
Fails
to maintain
the contract schedule
or fails
to submit a schedule to provide for the
completion
of the contract in a manner acceptable
to the
SPONSOR.
If the time for
completion
of the
work
is increased
substantially
due to circumstances
caused
by
the
SPONSOR, and
if such
delay thereby increases the work to
be performed by CONSULTANT,
an
additional fee shall be paid
to the
CONSULTANT.
The additional
compensation shall
be
provided
for
in a
written amendment to this AGREEMENT, said amendment
to be
negotiated
by
the
SPONSOR
and CONSULTANT,
and approved
by the GDOT or
Federal Aviation
Administration,
as appropriate.
6.4 Notification: Any notice
required
by this
CONTRACT shall
be effective if given by registered
mail,
return
receipt requested, to CONSULTANT Campbell
and Paris
Engineers, 421 5 Lafayette
Center
Drive, Suite
2, Chantilly,
Virginia 20151; provided that change of address shall
be effective
if given in accordance
with this paragraph.
Unless
otherwise specified,
any notice to the SPONSOR
shall
be given to the
Augusta Aviation
Commission,
530 Greene Street,
Room 605,
Augusta, Georgia 30911. The CONSULTANT
agrees to notify the SPONSOR
immediately of
any change of
legal status
or of
address. Any
notice
provided in accordance with this paragraph shall be deemed to have been completed five
calendar
days after the
date of
mailing.
SECTION 7 - MISCELLANEOUS REQUIREMENTS
7.1 The
CONSULTANT shall maintain all books, documents, papers, accounting records, and other
evidence
supporting
the cost
incurred and shall
make such
material available
at his
office at
all
reasonable
times
durirlg
the contract period and
for a
period of
five years
from
the date
of final
payment
under
the contract
for inspection
by the
SPONSOR, the GDOT, and the Federal Aviation
6
Attachment number 1
Page 6 of 15
Item # 10
Augusta
Regional Airport
at Bush Field
Agreement For Aviation
Consulting Services
C&P
Project
No.0709
Administration.
Copies thereof shall
be furnished if requested, but the
cost of furnishing such
copies
and
salary costs and direct
expenses incurred shall separately be reimbursable
to the
CONSULTANT outside of
the provisions for payment for services and the total compensation to
be
paid therefore.
Requested copies
of records of standard size (8.5" x 11"
or 11" x 14" or 11"
x
17")
will
be supplied at an agreed to
cost;
salary costs
incurred are equal to the Standard
Contract
Billing Rates (Attachment "B") that are detailed for
each job
classification times the
current
overhead multiplier
and fee; and other
direct expenses incurred shall be invoiced
at cost.
7.2
Title
VI
Assurances
- During
the performance
of this contract,
the CONSULTANT, for itself, its
assignees,
and successors in interest agrees as follows:
7.2.1 Compliance with Regulations - The
CONSULTANT shall comply
with the
regulations
relative
to nondiscrimination
in federally
assisted programs
of the
Department
of
Transportation
(hereinafter, "DOT") Title
49, Code
of
Federal Regulations,
Part
21, as
they
may be amended time
to time
(hereinafter referred to as the Regulations), which are
herein
incorporated
by reference
and made a part
of this
contract.
7.2.2 Nondiscrimination - The
CONSULTANT,
with regard to the work performed by it
durirlg
the
contract,
shall not
discriminate on the grounds of
race, color, or national origin in the
selection or retention
of subcontractors, including procurement
of materials
and leases of
equipment.
The CONSULTANT shall not participate either directly or indirectly in
the
discrimination
prohibited
by Section
21.5
of the
Regulations, including employment
practices when the
contract covers a program set forth
in Appendix
B of the Regulations.
7.2.3 Foreign
Trade Restrictions
- The
CONSULTANT
or subcontractor,
by submission
of an
offer and/or
execution of a contract, certifies that
it:
7.2.3.a. Is not
owned or controlled by one or more citizens
or nationals
of a foreign
country
included
in the
list
of countries
that discriminate against
U.S. firms
published
by
the Office
of the United States Trade Representative (USTR);
7.2.3.b.
Has not knowingly entered into
any contract
or subcontract
for this
project
with a
contractor
that is a citizen or national of a foreign country on
said list, or is owned
or controlled directly or indirectly by one
or more citizens or nationals
of a
foreign
country
on said list;
7.2.3.c. Has
not procured
any product
nor subcontracted for
the supply
of any product for
use
on the PROJECT that
is produced in
a foreign country on said list.
If the CONSULTANT knowingly procures
or subcontracts for the supply of any product
or
service
of a foreign country on the said list
for use
on the PROJECT, the Federal Aviation
Administration
may
direct,
through the
SPONSOR, cancellation of the
contract
at no cost
to
the Government or
SPOIVSOR.
Further,
the CONSULTANT agrees
that, if
awarded a contract resulting from this
solicitation,
it will incorporate this provision for certification without modification in each
contract
and
in all
lower tier subcontracts.
The CONSLILTANT may
rely
upon the
certification of a
prospective subcontractor unless it has knowledge that the certification is
erroneous.
Attachment number 1
Page 7 of 15
Item # 10
Augusta Regional Airport at Bush Field
Agreement For Aviation
Consulting
Services
C&P Project No.0709
The
CONSULTANT shall provide immediate written notice to the
SPONSOR if
the
CONSULTANT
learns that its certification
or that of a
subcontractor
was erroneous
when
submitted
or
has become
erroneous
by reason of changed
circumstances. The
subcontractor
agrees to
provide immediate
written
notice to
the CONSULTANT if at
any
time it learns
that its certification
was erroneous by reason
of changed circumstances.
This
certification
is a
material representation of fact upon which reliance
was placed
when making
the award.
If it
is later determined that the CONSULTANT
or subcontractor
knowingly
rendered an erroneous certification, the Federal Aviation Administration
may
direct,
through
the SPONSOR,
cancellation of the contract or subcontract for
default at
no cost
to the Government
or SPONSOR.
Nothing contained in the
foregoing shall be construed to require establishment of a
system of records
in order
to render, in good
faith, the certification required
by this
provision.
The knowledge and information
of a
CONSULTANT is
not required to exceed
that
which is
normally possessed by a
prudent person
in the
ordinary course of
business
dealings.
This
certification concerns a matter within the jurisdiction
of an agency of the
United
States of America and the
making
of a
false, fictitious,
or fraudulent
certification
may
render
the maker subject
to prosecution under Title 18, United
States Code, Section
1001.
7.2.4 Solicitations for Subcontractors,
Including Procurement of Materials and Equipment
- In
all
solicitations either
by competitive bidding or negotiation
made
by the COIVSULTANT
for work to be performed under a
subcontract, including procurement of materials or
leases of equipment,
each potential subcontractor
or supplier
shall be notified
by the
CONSULTANT
of the CONSULTANT'S obligations
under this
contract and the
Regulations
relative to nondiscrimination on the grounds of
race, color, or national
origin.
The
CONSULTANT shall include the provisions of this Section
7 in
every subcontract,
including
procurement
of materials
and leases
of equipment,
unless exempt
by the
regulations or directives
issued pursuant thereto. The CONSULTANT shall take
such
action
with respect
to any subcontract
or procurement
as the
SPONSOR
or the FAA may
direct as a
means of enforcing
such provisions
including sanctions
for noncompliance.
Provided, however,
that in the event an CONSULTANT becomes involved in,
or is
threatened
with, litigation
with a
subcontractor
or supplier as
a result of
such direction,
the
CONSULTANT
may request
the
SPONSOR to enter
into such litigation
to protect the
interests
of the SPONSOR
and, in
addition, the CONSULTANT
may request the United
States to enter
into
such litigation
to protect the interests of the United
States.
7.2.5 Information
and
Reports - The
CONSULTANT shall provide all information and reports
required by the
Regulations
or directives
issued pursuant thereto and shall permit access
to its
books, records, accounts,
other sources of information,
and its facilities
as may be
determined by the
SPONSOR
or the
Federal Aviation Administration (FAA) to
be
pertinent to
ascertain compliance with
such Regulations,
orders, and instructions. Where
any information
required
of a
CONSULTANT is in the exclusive possession of another
who
fails
or refuses to furnish
this information, the CONSULTANT shall
so certify to the
SPONSOR or the FAA, as
appropriate, and shall set forth what efforts it has
made to
obtain
this information.
Attachment number 1
Page 8 of 15
Item # 10
Augusta Regional Aiport at Bush Field
Agreement For Aviation Consulting Services
C&P Project No. 0709
7.2.6 Sanctions and Noncompliance - In
the event of the CONSULTANT'S noncompliance with
the
nondiscrimination
and Foreign Trade provisions
of this contract,
the SPONSOR
shall
impose
such contract sanctions as it
or the FAA may determine
to be appropriate,
including but
not limited to:
7.2.6.a. Withholding
of payments to the CONSULTANT under this AGREEMENT until the
CONSULTANT
complies;
andlor
7.2.6.b.
Cancellation, termination
or suspension
of this AGREEMENT
in whole or in part.
7.2.7 Disadvantaged
Business Enterprise (DBE) Assurances
7.2.7.a. Policv - It
is the policy of the Department
of Transportation
(DOT) that
disadvantaged
business enterprises as defined in 49 CFR Part
23 shall
have
the
maximum
opportunity
to participate
in the performance
of contracts
financed in
whole
or in part with federal funds under this AGREEMENT. Consequently, the
DBE
requirements of 49 CFR Part 23 applies to this AGREEMENT.
7.2.7.b.
DBE Obliaations
- The CONSULTANT
agrees
to ensure
that disadvantaged
business
enterprises as defined in
49 CFR
Part 23
have the
maximum
opportunity to participate
in
the performance of contracts
and subcontracts
financed in whole
or in part with federal funds provided under this AGREEMENT.
In
this regard, the
CONSLILTANT
shall take
all necessary
and reasonable steps
in
accordance with
49 CFR
Part 23 to ensure that disadvantaged business
enterprises
have the maximum opportunity to compete for and perform contracts.
The CONSUI-TANT
shall not discriminate on
the basis of race,
color, national
origin,
or sex in the award
or performance
of DOT-assisted contracts.
7.3 The CONSULTANT
warrants that he has not employed or retained any company or person, other
than
a bona fide employee working solely for
the CONSULTANT,
any fee, commission,
percentage,
brokerage fee, gifts,
or any other
consideration contingent upon
or resulting
from the
award of making
this contract. With the occurrence
of a
breach
or violation of this
warranty, the
SPONSOR
shall have the right
to annul
this AGREEMENT without liability, or,
at its
discretion
from
the contract price
of commission,
percentage, brokerage fee, gift,
or contingent
fee.
7.4 All
personnel used by CONSULTANT
in the
performance of
the AGREEMENT
shall
be
professional by training and experienced to perform
the assigned tasks. At
the request
of
the
SPONSOR, CONSLILTANT
shall not use
in the
performance
of the
AGREEMENT
any personnel
deemed by SPONSOR
to be incompetent, careless,
or unqualified to perform
the work that is
assigned,
or
is otherwise
unsatisfactory
to the
SPONSOR.
7.5
It is understood
and agreed
that all test results, reports, drawings, memorandums, computations,
etc.,
secured by and for the CONSULTANT in
the
prosecution of this AGREEMENT shall become
and
remain the property
of the
SPONSOR upon the termination or completion of the work. Said
information
shall
be used
solely to support the
PROJECT(s)
described in
the Scope
of
Work
described in the
aforementioned AGREEMENT. Use of said information for purposes other than
those
set forth in said request for proposals
shall be at the
risk of the SPONSOR.
7.5.1
All documents prepared
by the
CONSULTANT pursuant
to this
CONTRACT
are
instruments
of service
in respect
of the
PRO.IECT. CONSLILTANT
requests written
Attachment number 1
Page 9 of 15
Item # 10
Augusta
Regional Airport
at Bush Field
Agreement
For Aviation Consulting Services
C&P
Project No.
0709
notification
from the
SPONSOR or others
prior to the reuse of documents on extensions
of
the PROJECT
or on any other project.
7.5.2 Any reuse by the
SPONSOR of documents prepared
by the
CONSULTANT pursuant
to
this
AGREEMENT will be at the SPONSOR'S sole
risk and without
liability
or legal
exposure to the
CONSULTANT.
7.6 The CONSULTANT will, coincident
with the execution of this AGREEMENT, purchase at its own
expense and maintain
throughout
the duration
of this AGREEMENT
statutory Workers'
Compensation
Insurance; Comprehensive General Liability Insurance; Automobile Liability
Insurance; and Engineer's Professional
Liability Insurance.
SPONSOR shall be provided
a
certificate(s)
of such insurance coverage. Such insurance
certificate(s)
shall indicate
that the
coverage may not
be terminated without a minimum of forty-five days advance notice being
provided
to
SPONSOR. The
coverage shall be applicable for
any claims
made either during the
duration
of this AGREEMENT or within the applicable statute
of limitations
period for such claims.
The
minimum limits
of insurance
coverage shall be as set forth
below:
7.6.1 .a. Workers'
Compensation
Statutory
7.6.1 .b.
Comprehensive General Liability
Combined single
limit for
Bodily Injury or
Property Damage: $1 Million
7.6.1 .c. Comprehensive
Automobile Liability Combined single limit
for Bodily
Injury
or
Property Damage: $1 Million
7.6.1 .d. Professional
Liability
$1 Million
7.6.1 .e. Excess Liability Umbrella
Form
- AggregatelEach
Occurrence
$4 Million
($5 Million Total)
7.6.2
The Certificate Holder shall
be the
Augusta Aviation Commission. The Certificate should
state:
(1)
The Augusta
Aviation Commission, Augusta, Georgia, its officials, agents and
employees
are named as additional insured with respect to liability arising out
of any
work
preformed
by the CONSLILTANT on behalf
of the SPONSOR; and (2) "This
insurance
is primary
to other
insurance
or self-insurance,
whether
such other
coverage is
stated
as primary excess, contingent
or otherwise." Any deductible or self-insured
retention
shall be assumed
by the
CONSULTANT
or its
subcontractor.
7.6.3 The words "endeavor to" and, "but
failure to mail
such notice
shall impose
no obligation
or
liability of any kind
upon the
company, its agents or representatives" should be stricken
from
the standard ACCORD form.
7.6.4 Conflict
of Interest-
The CONSULTANT
certifies that it
is not now engaged
in
any work,
nor
will it engage in subsequent engineering assignments during the period that this
CONTRACT is in force,
that will pose conflicts with the interests
of the SPONSOR
relative to the work covered by this CONTRACT. The
SPONSOR will
be notified
of
any
potential
conflicts of interest
by the
CONSULTANT prior
to the
CONSULTANT'S
undertaking
such assignments. The CONSULTANT further agrees not to use
any of
the
information
it receives
or any of its work product in any manner
contrary to the
SPONSOR'S
interests
both during
the CONTRACT'S term and thereafter.
Attachment number 1
Page 10 of 15
Item # 10
Augusta
Regional Airport
at Bush
Field
Agreement For Aviation
Consulting Services
C&P
Project
No.0709
7.7 It
is mutually understood and agreed:
7.7.1 The
CONSULTANT shall exercise
the highest
standards of professional responsibility,
skill,
knowledge
and expertise for the
SPONSOR'S benefit
in planning,
executing
and
completing
the Service delineated in Section
1. The
CONSULTANT shall abide by all
Federal,
State
and Local
Laws and regulations governing the provision of services. The
CONSULTANT
shall abide
by all FAA and
State Aviation Regulations.
Contractual
claims, whether
for money or other
relief shall
by submitted
in
writing no
later
than 60 days after
final payment; however, written notice of
the CONSULTANT'S
shall
have
been given at the time of the occurrence or beginning of the work
upon which the
claim
is based.
Any notice or claim
shall
be delivered
to the SPONSOR'S address so
identified in Section 6.4 and
shall include a description of the factual basis
for the
claim
and a
statement
of the
amounts claimed or other relief requested. The
SPONSOR shall
render
a decision on the claim
and shall
notify the CONSULTANT within
30 days of
receipt
of the
claim. The CONSULTANT may appeal
the SPONSOR'S decision by
providing
written notice to the SPONSOR within 15
days of the date of the
decision. The
SPONSOR shall
render a decision
on the
appeal within 60 days
of receipt
of the appeal
notice
and such decision shall
be final
unless the CONSULTANT pursues further legal
recourse
under Paragraph I
below. Invoices for all
services or goods provided
by the
CONSULTANT
shall be delivered to
the SPONSOR no later than 30 days following
the
conclusion
of
the work
or
delivery of the
goods.
Indemnification-Pursuant
to the terms and conditions of this Agreement, the
CONSULTANT
agrees to defend, save, hold harmless and indemnify the SPONSOR,
its
successors and assigns
from
and against
any and all manner of claims, suits, lawsuits,
action
or actions, causes
or causes of action,
liabilities, damages, and other claims
and
demands
of whatsoever nature
or kind,
in law
or in
equity, in tort
or in contract, or
otherwise
against
the SPONSOR caused solely by
CONSULTANT'S, its employees' or
agents
negligent acts, errors or omissions, in
the performance
of services pursuant
to this
Agreement.
7.7.4
The indemnification obligation under Paragraph C immediately above shall not
be limited
in
any
way by any limitation
on the amount
or type of damages, compensation or benefits
payable
by
or for the
CONSULTANT
or SPONSOR or any of its
subcontractors,
consultants,
agents
or employees
under worker's
or workmen's
compensation acts,
disability
benefit acts
or other
employee benefits acts.
7.7.5 The
CONSULTANT is an independent contractor and nothing contained in this
AGREEMENT
shall constitute or designate the CONSULTANT
or any
of its agents
or
employees
as agents
or employees
of the SPONSOR. The CONSULTANT shall in
no
way represent
itself
by act
or omission,
to be an agent of the SPONSOR.
7.7.6 Where
applicable, the CONSULTANT shall endeavor to minimize property damage and
shall
restore sites
as nearly
as reasonably possible to their original condition.
7.7.7
Payment to
the CONSULTANT
shall
not be considered
as evidence
of satisfactory
performance of the services by the
CONSULTANT, either in whole or in
part, nor
shall
payment be construed as acceptance
by the SPONSOR of poor
or defective
services.
Attachment number 1
Page 11 of 15
Item # 10
Augusta Regional Airport at Bush Field
Agreement For Aviation Consulting Services
C&P Project No.0709
7.7.8 The CONSULTANT
shall not transfer
or assign
any of its interest in the AGREEMENT,
whether by assignment
or notation, without the prior written consent
of the
SPONSOR.
7.7.9 All
legal proceedings arising out of this AGREEMENT shall
be brought
in
the Superior
Court
of Richmond County, Georgia
and shall
be governed
by the
laws
of the
State
of
Georgia.
7.8 This
AGREEMENT shall be interpreted
in accordance
with the laws of
the State
of
Georgia.
IN
WITNESS WHEREOF, the parties hereto have
made and
executed this AGREEMENT as
of
the
day and year first written above.
SPONSOR: AUGUSTA AVIATION COMMISSION, AUGUSTA, GEORGIA
Date
Witness
CONSULTANT: CAMPBELL & PARIS ENGINEERS, P.C.
Jack
Mayfield, P.
E., Vice
President
Witness
Date
Date
Date
Attachment number 1
Page 12 of 15
Item # 10
Augusta
Regional Airport
at Bush Field
Agreement
For Aviation Consulting Services
C&P
Project No.
0709
ATTACHMENT "A"
INDIVIDUAL
TASK ORDERS FOR GENERAL AIRPORT ENGINEERING
AND PLANNING
SERVICES
FOR
AUGUSTA
AVIATION COMMISSION
AUGUSTA
REGIONAL AIRPORT
AT BUSH FIELD
CAMPBELL & PARIS
ENGINEERS
FEI NO. 54-121
1489
4215
Lafayette Center Drive, Suite 2
Chantilly,
Virginia 22021
Telephone: (703) 802-0093 Facsimile: (703) 802-01 81
101
Marine Terminal
Drive
Savannah,
Georgia 31401
Telephone (800) 851 -7696
THE FORM
OF THE INDIVIDUAL TASK ORDERS
SHALL INCLUDE:
A. DETAILED
SCOPE
AND DESCRIPTION OF WORK TASKS
INVOLVED
B. PROPOSED SCHEDULE FOR
ACCOMPLISHMENT
OF THE
TASKS
C. ESTIMATED
MANHOURS
AND COSTS TO COMPLETE
THE TASKS
D. METHOD OF PAYMENT REQUIRED
TO
THE CONSULTANT
Individual
TASK ORDERS will
be prepared
by
the CONSULTANT
when requested
bv the
Sponsor
and incorporated upon
apr~roval by
ADDENDUM
to the GENERAL
SERVICES
AGREEMENT.
Attachment number 1
Page 13 of 15
Item # 10
Augusta Regional Airport at
Bush
Field C&P
Project No.
0709
Agreement For Aviation Consulting
Sewices
ATTACHMENT "B"
CONTRACT BILLING RATES
Attachment number 1
Page 14 of 15
Item # 10
CAMPBELL 8 PARIS ENGINEERS
Standard Contract Billing Rates
Professional Staff
8/1/2007
Hourly
Cost Hourly Billing
Name
Staff Type
Rate Rate'
GEORGE T. PARIS, P.E.
H.D. CAMPBELL, JR., P.E.
HEATHER
H. CHANEY
JACK
L. MAYFIELD,
P.E.
MARK
D. MCGUIRE,
P.E.
PATRICK
L HILT,
P.E.
DANIEL E. MCKINNEY, AlCP
NEIL D. SHIFFLET
MICHAEL
KAJDER,
P.E.
ANDREW
KRATZER,
P.E.
CHARLES R. CANNON
GRAHAM
CAMPBELL
JOE
DEAN
KYLE RODGERS
DESIGN & PLANNING
MANAGER
DESIGN & CONSTRUCTION
MANAGER
SENIOR VICE
PRESIDENT
SENIOR
PROFESSIONAL ENGINEER -VP
SENIOR
PROFESSIONAL ENGINEER -VP
PROFESSIONAL
ENGINEER
SENIOR
PLANNER-
AlCP
CONSTRUCTION
PROJECT MANAGER
PROFESSIONAL
ENGINEER
PROFESSIONAL
ENGINEER
PROJECT
PLANNER
IT DATA SUPPORTIADMIN
ENGINEER
'rECHICIVIL DESIGNER
TECH
INTERN
lincludes 174.8% OH & 15%
Profit
Attachment number 1
Page 15 of 15
Item # 10
CommissionMeetingAgenda
10/2/20072:00PM
JamestownRecreationCenter
Department:ClerkofCommission
caption2:Motionto approveanagreementwiththeSandridge
CommunityAssociationforaCapitalImprovementPro jectat
theJamestownRecreationCenter.(ApprovedbyPublic
ServicesCommitteeSeptember24,2007)
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 11
Attachment number 1
Page 1 of 2
Item # 11
Attachment number 1
Page 2 of 2
Item # 11
CommissionMeetingAgenda
10/2/20072:00PM
LakeOlmsteadParkGazeboAreaRenovations
Department:TomBeck,DirectorofRecreationandParksDepartme nt
caption2:Motionto approveA/EservicesforLakeOlmsteadgazebo
areaimprovementstoDavisDesignGroupfor$18,700 .
(ApprovedbyPublicServicesCommitteeSeptember24 ,
2007)
Background:TheMasterPlanforDevelopmentforLakeOlmsteadP ark
wasapprovedbytheAugustaCommissiononMarch4,
1997.TheDesignConsultantofrecordsincethisin ceptionof
themasterplanhasbeentheDavisDesignGroup.
Analysis:Continuedimprovementshavebeenmadesince1997at Lake
OlmsteadPark.Thisnextdevelopmentphasewilladd ress
issuesatandadjacenttotheGazeboatthepark.
FinancialImpact:FundingthroughSPLOSTPhaseVhasbeenapprovedby the
AugustaCommissionintheamountof$230,000for
improvementstoLakeOlmsteadPark.Theapproximate cost
forthisphaseofdevelopmentis$175,000.
Alternatives:1.Toapproveaprofessionalservicesagreementwit hthe
DavisDesignGroupfordesignservicesrequiredat Lake
OlmsteadParkintheamountof$18,700.2.Moveno action
thusdelayingtherequiredimprovementstoLakeOlm stead
Park.
Recommendation:1.ToApprove
Fundsare
Availableinthe
Following
Accounts:
325061110-207065021
Cover Memo
Item # 12
REVIEWEDANDAPPROVEDBY :
Finance.
Administrator.
ClerkofCommission
Cover Memo
Item # 12
August 29, 2007
Mr. Ron Houck
Planning & Development Manager
Augusta Richmond County Rec. & Parks Dept.
P.O. Box 5605
Augusta, Ga. 30916-5605
Re: Renovations of Lake Olmstead Bandstand area
Dear Ron:
Thank you for the opportunity to continue to work to complete the Lake
Olmstead Master Plan with the renovations to the Bandstand environs.
I have visited the site with Jim Cranford, who is a structural engineer with
Cranston, Robertson & Whitehurst. We have looked at the cracks in the
walls, unsafe steps and lack of any handrails, which is a definite liability to
the City.
FIELDWORK:
We will visit the site to field measure all of the walls in order to draw wall
elevations showing the railing and new steps.
DESIGN:
We propose to design solutions to the wall cracking by providing for drainage
behind the walls, weep holes, grading and pointing the wall joints.
We will specify for a new roof at the bandstand and cast stone railing
replacement.
We will modify and update the irrigation system and the landscaping.
COST ESTIMATE:
We will provide a cost estimate of probable construction costs.
Attachment number 1
Page 1 of 2
Item # 12
CONSTRUCTION ADMINISTRATION:
We will provide construction documents, assist in bidding and construction
observation.
Our fee for the field work is a lump sum of $ 1,200. Our fee for the design,
construction documents and administration is a lump sum of $ 17,500 based
on probable construction costs of about $ 175,000.
We would require payment as follows:
Field work lump sum upon completion $ 1,200.
35% of design fee upon completion of a preliminary plan $ 6,125.
40% of design fee for plan and construction documents completion $ 7,000.
5% of design fee for bidding $ 875.
20% of design fee for construction administration billed monthly $ 3,500
Should you have any questions, please call.
Very truly yours:
Roger W. Davis
Landscape Architect
Attachment number 1
Page 2 of 2
Item # 12
CommissionMeetingAgenda
10/2/20072:00PM
WoodParkImprovements
Department:TomBeck,DirectorofRecreationandParksDepartme nt
caption2:Motionto approveaprofessionalservicescontractfor
improvementstoWoodParktoW.K.Dickson&Compan y,
Inc.for$18,235.00.(ApprovedbyPublicServices
CommitteeSeptember24,2007)
Background:Amasterplanfordevelopmenthasbeenapprovedby the
AugustaCommissionandtheHighlandParkNeighborho od
Association.Fundingfortheimprovementshavebeen
approvedandarepartoftheDepartment'SPLOSTV
allocationforparkimprovements.TheWoodParkapp roved
budgetis$270,000.
Analysis:ARequestforQualificationswasadvertisedforeng ineering
anddesignservicesforWoodPark.Fromatotalof four(4)
firms,three(3)submittedproposalsofwhichonly 2were
ruledcompliant.Afterevalauationswerecompleted bya
panelofthreewhichincludedtwomembersoftheRe creation
DepartmentandonememberoftheProcurementStaff,WK
Dicksonwasthefirmscoringthehighest,thusbeing thefirm
tonegotiatetheproposedA/Efees.
FinancialImpact:MoniesareavailableinSPLOSTV.Theprjected
constructioncostassociatedwiththedesignreques tedis
@$175,000.
Alternatives:1.Toapproveaprofessionalservicesagreementwit hW.K.
DicksonfordesignservicesrequiredforWoodPark inthe
amountof$18,235.002.Movenoactionthusdelayin gthe
requiredimprovementstoWoodPark.
Recommendation:1.ToApprove
Cover Memo
Item # 13
Fundsare
Availableinthe
Following
Accounts:
325061110-206065009
REVIEWEDANDAPPROVEDBY :
Finance.
Administrator.
ClerkofCommission
Cover Memo
Item # 13
1 OF 1 REVISION DATE: June 2006
ATTACHMENT B-1
BASIS OF COMPENSATION
1. Basic Services: The OWNER shall pay the CONSULTANT for services set forth in Attachment
A., Scope of Services, Lump Sum Fees as show below.
- Survey and Mapping $ 1,135.00
- Preliminary Design Services $ 3,885.00
- Construction Documents $ 8,332.00
- Bidding Phase $ 1,835.00
- Construction Services $ 2,485.00
- Reimbursable Expenses (Printing & Local Mileage, N.T.E.) $ 563.00
Total Expenses $18,235.00
A percentage of the Lump Sum Fee will be billed on the last day of each month. The percentage
billed will be the percentage of work estimated to be complete as of the day of billing.
2. Additional Services: The OWNER shall pay the CONSULTANT for additional services, which
are not specifically called for in Attachment A, Scope of Services as negotiated and ordered in
writing by the owner.
Attachment number 1
Page 1 of 1
Item # 13
CommissionMeetingAgenda
10/2/20072:00PM
AbandonedSchoolBuilding
Department:
caption2:Discuss/updatefromstaffontheabandonedschoolb uildings.
(DeferredfromtheCommissionSeptember18,2007
meeting)
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 14
CommissionMeetingAgenda
10/2/20072:00PM
DemolitionofUnsafeStructures
Department:License&Inspection
caption2:Motionto approveanOrdinanceprovidingforthe
demolitionofcertainunsafeanduninhabitablestru cturesin
theHydeParkNeighborhood:2008WillowStreet,(Di strict
2,SuperDistrict9);SouthAugustaNeighborhood:2 532
MilesStreet,(District6,SuperDistrict10);Sout hAugusta
Neighborhood:2030MartinLutherKingBlvd.,(Distr ict2,
SuperDistrict9);Laney-WalkerNeighborhood:1238
FlorenceStreet,1215PineStreet,1255PineStreet ,(District
1,SuperDistrict9);ANDWAIVE2NDREADING.
Background:Theapprovalofthisordinancewillprovideforthe
demolitionofcertainstructuresthathavebeendet erminedto
bedilapidatedbeyondrepairandapublicnuisance.The
ownersoftheabovereferencedpropertieshavebeen
requestedtocorrectthepropertymaintenanceviola tions.The
violationswerenotcorrected.Byapprovingthisor dinance
theCitywillhavethestructuresdemolished,recor dalien
againstthepropertyintheamountofthecostsinc urred,and
sendthepropertyownersabillforpaymentthatis duewithin
30daysofreceipt.
Analysis:Continuingtheremovalofdilapidatedstructureswi llsignal
tothepublicthatneglected,unsafeanduninhabita ble
structureswillnotbeallowedandthatpropertyow nerswill
beheldresponsiblefortheirproperties.
FinancialImpact:Theaveragetotalcostassociatedwiththedemoliti onofeach
propertywillbeapproximately$5,200.00.Thisincl udesthe
titlesearch,asbestossurvey,anddemolition.
Alternatives:Allowtheunsafestructurestoremainandcontinue tohavea
negativeimpactontheneighborhoodsandCity.
Cover Memo
Item # 15
Recommendation:Approval
Fundsare
Availableinthe
Following
Accounts:
Account#220072913-5211119
REVIEWEDANDAPPROVEDBY :
Finance.
Administrator.
ClerkofCommission
Cover Memo
Item # 15
ORDINANCE N0. ________
ORDINANCE TO PROCEED WITH DEMOLITION AND REMOVAL OF THE
STRUCTURE ON PROPERTY LOCATED AT 2008 WILLOW STREET, 2532 MILES
STREET, 2030 MARTIN LUTHER KING BLVD., 1238 FLORENCE STREET, 1215 PINE
STREET, AND 1255 PINE STREET.
TO REPEAL CONFLICTING ORDINANCES; AND FOR OTHER PURPOSES.
BE IT ORDAINED BY THE AUGUSTA-RICHMOND COUNTY COMMISSION AND IT IS
HEREBY ORDAINED BY THE AUTHORITY OF SAME AS FOLLOWS:
Section I. That the following residential properties have been identified by the Director of the
Augusta – Richmond County License and Inspection Department as unfit for human habitation
(or unfit for its current commercial or business use) and the cost of repair, alteration or
improvement of said properties exceeds one-half the value of property and that the said Director
shall cause the structures located on hereinafter described property to be demolished and
removed as ordered by Augusta-Richmond County Magistrate Court; and that said Director
shall cause the costs of such removal and demolition for said property be entered upon the lien
docket maintained in the office of Clerk of Augusta - Richmond County Commission and said
Director shall otherwise proceed to effectuate the purpose of O.C.G.A. SS 41-2-7 through 41-2-
17 with respect to said property, to-wit:
• 2008 WILLOW STREET, Augusta – Richmond County, Georgia, identified on Augusta-
Richmond County Tax Map 87-2 as Parcel 220.
• 2532 MILES STREET, Augusta – Richmond County, Georgia, identified on Augusta-
Richmond County Tax Map 97-3 as Parcel 16.
• 2030 MARTIN LUTHER KING BLVD., Augusta – Richmond County, Georgia, identified
on Augusta-Richmond County Tax Map 72-2 as Parcel 15.
• 1238 FLORENCE STREET, Augusta – Richmond County, Georgia, identified on Augusta-
Richmond County Tax Map 59-1 as Parcel 40.
• 1215 PINE STREET, Augusta – Richmond County, Georgia, identified on Augusta-
Richmond County Tax Map 46-4 as Parcel 749.
• 1255 PINE STREET, Augusta – Richmond County, Georgia, identified on Augusta-
Richmond County Tax Map 59-2 as Parcel 11.
Section II. This Ordinance shall become effective upon adoption.
Section III. That all Ordinances and parts of Ordinances in conflict herewith are hereby
repealed. Duly adopted this _________ day of ____________________, 2007
MAYOR________________________________
ATTEST:_______________________________
CLERK OF COMMISSION
Attachment number 1
Page 1 of 1
Item # 15
CommissionMeetingAgenda
10/2/20072:00PM
EEOPolicyandProcedures(FinalUpdates)
Department:ClerkofCommission
caption2:MotiontoapproveEEOPolicyandProcedures(Final
Updates).
Background:
Analysis:Thispolicyoutlinestheguidelinesfortheoperati onofthe
internalAugustaRichmondCountyEEOOffice.
FinancialImpact:N/A
Alternatives:None
Recommendation:ApproveandforwardtofullCommission.
Fundsare
Availableinthe
Following
Accounts:
Nonerequired.
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 16
Attachment number 1
Page 1 of 11
Item # 16
Attachment number 1
Page 2 of 11
Item # 16
Attachment number 1
Page 3 of 11
Item # 16
Attachment number 1
Page 4 of 11
Item # 16
Attachment number 1
Page 5 of 11
Item # 16
Attachment number 1
Page 6 of 11
Item # 16
Attachment number 1
Page 7 of 11
Item # 16
Attachment number 1
Page 8 of 11
Item # 16
Attachment number 1
Page 9 of 11
Item # 16
Attachment number 1
Page 10 of 11
Item # 16
Attachment number 1
Page 11 of 11
Item # 16
CommissionMeetingAgenda
10/2/20072:00PM
HealthandDentalInsuranceRenewalfor2008
Department:ClerkofCommission
caption2:ApproverenewingthecontractwithBlueCrossBlueSh ieldof
GeorgiaasAugusta'sHealth&DentalInsuranceProv ider.
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 17
Attachment number 1
Page 1 of 3
Item # 17
Attachment number 1
Page 2 of 3
Item # 17
Attachment number 1
Page 3 of 3
Item # 17
Attachment number 2
Page 1 of 8
Item # 17
Attachment number 2
Page 2 of 8
Item # 17
Attachment number 2
Page 3 of 8
Item # 17
Attachment number 2
Page 4 of 8
Item # 17
Attachment number 2
Page 5 of 8
Item # 17
Attachment number 2
Page 6 of 8
Item # 17
Attachment number 2
Page 7 of 8
Item # 17
Attachment number 2
Page 8 of 8
Item # 17
CommissionMeetingAgenda
10/2/20072:00PM
HopeCampbell
Department:ClerkofCommission
caption2:ConsiderarequestfromSt.Stephen'sMinistryofA ugusta
Inc.regardingreconsiderationof2008allocation offunds.
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 18
Attachment number 1
Page 1 of 1
Item # 18
CommissionMeetingAgenda
10/2/20072:00PM
MelindaRider
Department:ClerkofCommission
caption2:ConsiderarequestfromMelindaRiderregardingthe
allocation/rebudgetingoffundsfortheNeighborhoo d
ImprovementProject,Inc.'safterschoolprogramBu ilding
ExceptionalStudentsToday(BEST).(Referredfrom
September10AdministrativeServices)
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 19
Attachment number 1
Page 1 of 1
Item # 19
CommissionMeetingAgenda
10/2/20072:00PM
PersonnelAUD
Department:
caption2:DiscusspersonnelissuesinAugustaUtilities.(Req uestedby
CommissionerMarionWilliams)
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 20
CommissionMeetingAgenda
10/2/20072:00PM
PetitionforRetirementofMr.FrankGlover
Department:HumanResources
caption2:ApproveretirementofMr.FrankGloverunderthe19 49
PensionPlan.
Background:Underthe1949PensionPlan,SheriffandFireDepar tment
Employeescanvoluntarilyretireattheageof55a tthe
completion25yearsofservice.Otheremployeescan
voluntarilyretireattheageof60atthecompleti onof25
yearsofservice.EarlyRetirementDateisthefirs tdayofany
monthwithinfiveyearsoftheNormalRetirementDa teand
afterthecompletionof20yearsofservice.
Analysis:Mr.Glover(age57)iscurrentlyaJailerwiththeS heriff’s
Office.Mr.GloverwashiredonOctober18,1982.M r.
Glovermeetsboththeageandyearsofservicerequ irements
forretirementinthe1949PensionPlan.Hispropos ed
retirementdateisNovember1,2007.Thenormalret irement
benefitpayabletoMr.Gloverwillbe$1,386permo nth(50%
Joint&Survivor).
FinancialImpact:Fundsareavailableinthe49PensionPlan.Mr.Glo verhas
contributed8%ofhissalarytowardshisretirement since
October18,1982.
Alternatives:DonotapproveRetirementofMr.FrankGloverinth e1949
PensionPlan.
Recommendation:ApproveRetirementofMr.FrankGloverinthe1949
PensionPlan.
Fundsare
Availableinthe
Following
Cover Memo
Item # 21
Accounts:
REVIEWEDANDAPPROVEDBY :
Finance.
Administrator.
ClerkofCommission
Cover Memo
Item # 21
Attachment number 1
Page 1 of 1
Item # 21
CommissionMeetingAgenda
10/2/20072:00PM
Approvenewconveyorsystemforthejail
Department:Sheriff'sOffice
caption2:Motionto approve thepurchaseofaconveyorsystemfor
jail.(ApprovedbyPublicSafetyCommitteeSeptember
24,2007)
Background:Theconveyorsystemcurrentlybeingusedhasbeeni nplace
since1997andisusedtohouseallofourinnmate property
thatincludesclothes,shoes,etc.Itisbecomingi ncreasingly
difficultandverycostlytokeepitrepairedandc annot
supportthecurrentinmatepopulation.Duetothe constant
useofinmatesbeingbookedinanddischarged,the conveyor
isusedconstantlyandisoverloaded.
Analysis:FundsareavailableintheSheriff'sOperatingbudg et.
FinancialImpact:None
Alternatives:Approvethepurchaseoftheconveyorsystemfor
$122,019.20toWhiteConveyors.Whichisthelowest bidder
meetingspecifications.
Recommendation:Fundsareavailablein278-03-2110.
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
Cover Memo
Item # 22
ClerkofCommission
Cover Memo
Item # 22
CommissionMeetingAgenda
10/2/20072:00PM
InstallationofFiberOpticInfrastructure
Department:FireDepartment,ChiefHowardWillis
caption2:Motionto approvetheinstallationoffiberoptic
infrastructurefortheFireDepartmentAdministrati veOffices
andTrainingCenterFacility.(ApprovedbyPublicSafety
CommitteeSeptember24,2007)
Background:TheAugustaFireDepartmenthaspurchasedproperty on
Dean’sBridgeRd.fortheconstructionofthefire department
trainingcenterandthefireadministrationoffices .Thereisa
needtoprovidefiberopticinfrastructureatthisl ocationto
supportourcomputerandcommunicationequipment.
Analysis:TheAugustaFireDepartmentcurrentlyleasesoffice space
forourfireadministrationatanannualcostof$6 7,500.00.
Withtheavailabilityofastructurethatexistson ourtraining
centerproperty,weproposetorenovatethisstruct ureto
houseourfireadministrationoffices.Oneofthem ain
infrastructureneedsforthisstructureandthepro posed
trainingfacilityistheinstallationoffiberopti cinfrastructure
tosupportthecomputerandcommunicationneedsfor these
facilities.Thereisnoexistingfiberopticservic eavailableat
thislocation.WehaverequestedthattheInformati on
TechnologyDepartmentseekquotesfortheinstallat ionof
theneededfiberopticinfrastructure.
FinancialImpact:
TheInformationTechnologyDepartmenthasreceived a
quoteof$352,840.00fortheinstallationofthene ededfiber
opticinfrastructure.Theyhaveadvisedusthatthi sisan
acceptablecostfortheinstallation.Thiswillpro videthe
neededinfrastructuretosupportourcomputerand
communicationneedsforourdepartmentatthistime andfor
theforeseeablefuture.Itwillalsoresultinasa vingsof
$67,500.00annuallyinleasecostforthefireadmi nistration
offices.Fundingforthisprojectisallocatedinou rSPLOST
Cover Memo
Item # 23
PhaseVallocationforrenovationoftrainingcente r
Alternatives:Noneatthistime
Recommendation:ApproverequesttoallowtheInformationTechnology
Departmenttomoveforwardwiththeinstallationof fiber
opticinfrastructureforthefiredepartmentadmini strative
officesandtrainingcenterfacility.
Fundsare
Availableinthe
Following
Accounts:
324-03-4510207324003
REVIEWEDANDAPPROVEDBY :
Finance.
Administrator.
ClerkofCommission
Cover Memo
Item # 23
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Item # 23
CommissionMeetingAgenda
10/2/20072:00PM
Transferof9-1-1and9-1-1WirelessReserveFunds
Department:Augusta9-1-1CommunicationCenter
caption2:Motionto approvearequesttotransferfundsfromthe9-1-1
FundBalanceandtheWirelessPhaseFundBalance
Unreserved.(ApprovedbyPublicSafetyCommittee
September24,2007)
Background:During2006theAugustaRichmondCountyCommission
approvedfundingtransfersforseveralprojects.O nJune6,
2006,theCommissionauthorizedtransferoffunding to
upgradetheFt.GordonPSAPequipmenttobeinline with
theCity'sPSAPequipment;thepurchaseofnewcons ole
equipmentandcarpetingfortheCenter;andanupg radeto
thesecuritycamerasystem.Thisrequesttotaled$445,000.
OnNovember21,2006,theCommissionauthorizedtra nsfer
offundingtoreplacethecomputerequipmentateac hofthe
consoleswhichwasatotalof$45,000.Supporting
documentationoftheoriginalagendaitemsisattac hed.
InJanuary2007,arequestwassenttoFinancetor olloverthe
2006fundsfortheseitemsforthe2007Budgetyear asthe
equipmenthadnotbeenpurchasedandinstalledatt heendof
2006.Eachprojectcontinuedinto2007,andwitht he
exceptionofthenewPSAPequipmentforFortGordon ,all
equipmenthasbeeninstalledaswellasPurchaseOr ders
enteredandpaymentsmade.However,inJuly2007,the
FinanceDepartmentinformedusthatthe"rollover"wasnot
possibleduetoalackof2006funding.Thisfundi ng
shortagewasattributedtoanincreaseintheIndir ectCost
Allocation(IDC)forthe9-1-1Center.TheIDCcov ersthe
administrativecosts,publicworkscosts,I.T.Cost s,andother
non9-1-1departmentalcostsassociatedwiththeoperationo f
9-1-1.
Analysis:Thefundingtocoverthesecostscanbetakeninpa rtfrom
the9-1-1FundBalanceandtheWirelessFundUnrese rved
Cover Memo
Item # 24
Account.Itisfeasibletotake$245,000fromeach accountto
coverthesecostsforthe2007Budgetyearwithout depleting
eitheraccount.Thiswillensurebothaccountsmain tainan
appropriatebalanceasthecurrentbalanceis$800,000in
eachindividualaccount.
FinancialImpact:Transferof$245,000fromeachaccountasstatedab ove.
Alternatives:1.Approve2.Disapprove3.Modify
Recommendation:Approveasrequest
Fundsare
Availableinthe
Following
Accounts:
$245,000fromtheE9-1-1FundBalanceAccount$245,000
fromtheWirelessFundUnreservedAccount.
REVIEWEDANDAPPROVEDBY :
Finance.
Administrator.
ClerkofCommission
Cover Memo
Item # 24
Commission Meeting Agenda
6/6/2006 2:00 PM
215 Fund Transfer
Department:Augusta 9-1-1 Communication Center
Caption:Motion to authorize transfer of funds from "Wireless Phase
Fund Balance Unreserved" to the E9-1-1 Operating Budget
for 2006. (Approved by Public Safety Committee May 30,
2006)
Background:Several projects have been identified as needed
improvements to the overall operation of the 9-1-1 Center,
however, their inclusion in the operating budget has been
placed on hold due to funding issues. Early this year the
Provost Marshall from Fort Gordon requested a project for
improving their 9-1-1 Operation and in reviewing the needs
and possible funding sources certain funds available to 9-1-1
were identified as a source, specifically the “Wireless Phase
Fund Balance Unreserved" Account. As a result of this
process it was also determined that, the other needed projects
for the Augusta 9-1-1 Center could also be funded using
these funds.
Analysis:The projects that have been in development include
increasing the security capability of the Center, replacing ten
year old console furniture, upgrading the Ft. Gordon Public
Safety Answering Point (PSAP) to the same level as the
Augusta 9-1-1 Center by upgrading the existing Positron
Equipment to the Positron Powerphone System. Attached is
justification for each project and a cost breakdown.
Financial Impact:Transfer of $445,000 from the "Wireless Phase Fund Balance
Unreserved" Account to the E9-1-1 Operating Budget.
Currently this Fund Balance has approximately $900,000
available.
Alternatives:Approve a portion of this request.
Attachment number 1
Page 1 of 7
Item # 24
Available in the
Following
Accounts:
Wireless Fund Reserve
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Attachment number 1
Page 2 of 7
Item # 24
AUGUSTA 9-1-1 CENTER
Phillip K. Wasson Catherine N. White
Director Assistant Director
Augusta 9-1-1 Communication Center
911 4th Street - Augusta, GA 30901
(706) 821-1242 – Fax (706) 821-1243
WWW.AUGUSTAGA.GOV
Date: May 12, 2006
TO: FRED RUSSELL, ADMINISTRATOR
FROM: PHILLIP K. WASSON, DIRECTOR 9-1-1
SUBJECT: REQUEST TO AUTHORIZE TRANSFER OF FUNDS FROM "WIRELESS PHASE FUND
BALANCE UNRESERVED"
The following is the justification for the 2006 Special Projects List for the Augusta 9-1-1 Center:
Upgrade of Ft. Gordon E9-1-1 Telephone System: The upgrade of the Positron Telephone equipment is needed
to bring their equipment in line with current equipment at the Augusta 9-1-1 Center, as well as to provide
compliance with FCC mandated wireless ANI/ALI capabilities. All 9-1-1 Fees paid on telephones that have a Ft.
Gordon address are paid to the Augusta 9-1-1 Account and Ft. Gordon receives no monies to support their
Communication Center. In 1996, it was agreed between Ft. Gordon and Augusta-Richmond County that the fees
would be paid to Augusta-Richmond County and Ft. Gordon would be a secondary PSAP (Public Safety Answering
Point) for the City of Augusta. In order to maintain the integrity of the secondary PSAP it is necessary to upgrade
their existing equipment.
New Console Equipment for Augusta 9-1-1: Current consoles are ten (10) years old and are in use 24 hours per
day 7 days per week. The fair wear and tear on this furniture is greater than that of normal business furniture and as
such does not fit the normal fair wear and tear criteria of office furniture. The furniture required to withstand the
rigors of a communication center must be durable and properly designed for the operation. The current furniture
was built with ten (10) year old technology and design and the newer furniture will allow better management of the
various computer equipment, monitors, radios and telephones for the proper operation of a 9-1-1 Communication
Center. A bid specification has been developed to establish the standards and requirements of this furniture.
Additionally, the carpet in the arena portion of the Communication Center is ten years old and is beginning to wear,
and due to cleaning efforts it is beginning to mold. This can result in health risks for employees working in this
environment.
Upgrade Camera Security for Augusta 9-1-1 Center: Currently there is only one security camera in the Center
providing observation of the exterior of the building and it is pointed at the front gate. This leaves the rest of the
building without proper security observation especially in the area of the electrical generator. This lack of ability to
observe activity on the exterior of the building makes the 9-1-1 Center vulnerable to breaches of security that could
disable its function. The key to any public safety coverage is the communication link between the citizens and the
various responders and a loss of that link would seriously jeopardize the City of Augusta. It should also be noted
that the Emergency Management - Emergency Operations Center is located within this building and is a critical link
to public safety.
Attachment number 1
Page 3 of 7
Item # 24
Item
Account
216-7110
Object
Code Project Costs
Furniture 54.23110
Wire Relocation (Telephone,
I.T., Radio, Power)52.23111
Carpet 54.13120
Equipment Cost 54.26110
Annual Maintenance costs 52.32110
Equipment Cost 54.26120
Fund Transfer $445,000.00
Augusta 9-1-1 Cente
2006 Special Project Worksh
($150,000.00)
($100,000.00)
($17,000.00)
($140,000.00)
($20,000.00)
($18,000.00)
Replace Old Console Furniture
Install Power 9-1-1 System at Ft. Gordon PMO
Install Security Camera System
Replace carpet in Arena area
Attachment number 1
Page 4 of 7
Item # 24
Description
Purchase new console furniture through a
Written Bid
Bell South cost for moving and rewiring Power
9-1-1 Telephone
Replace Carpeting in Arena area through
Written Bid
Replace current 9-1-1 Equipment at Ft. Gordon
PMO with 4 Power 9-1-1 Phone positions
One time transfer of funding for 2006
maintenance, future years will be incorporated
in annual 9-1-1 Budget.
Purchase and installation of Security Camera
System
Transfer funding for projects from Wireless
Reserve Account to the 9-1-1 2006 Regular
Budget
Center
ct Worksheet
Attachment number 1
Page 5 of 7
Item # 24
Commission Meeting Agenda
11/21/2006 2:00 PM
Transfer of funds from 215 to 216
Department:Augusta 9-1-1 Communication Center
Caption:Motion to approve transfer of funds from Wireless Fund
Reserve to E911 Regular Fund. (Approved by Public Safety
Committee November 13, 2006)
Background:The Augusta 9-1-1 center requests approval for the transfer
of $45,000.00 from the Wireless Fund Reserve to the regular
operating E911 Fund. This funding will be used to purchase
replacement computers for the console workstations. These
console workstation computers access the computer-aided
dispatch system, the radio interface system, and other related
software applications that provide essential functions for the
delivery of 911 services. The current computers have been in
operation 24 hours a day, seven days a week since the early
part of 2005 and we are currently experiencing computer
malfunctions associated with this extreme level of use.
Information Technology agrees that the environment these
systems are subject to mandates replacement on an
alternative schedule to normal office type computers.
Analysis:The Augusta 9-1-1 Center has requested pricing through the
Information Technology Department for replacement of
computers, which were not budgeted in the regular budget.
There are sufficient funds in the Wireless Fund Reserve
account to allow for this transfer to cover this cost.
Financial Impact:Transfer of $45,000.00 from Wireless Fund Reserve Account
Alternatives:1. Approve this request 2. Do not approve this request
Recommendation:Approve this transfer as requested
Funds are
Attachment number 1
Page 6 of 7
Item # 24
Recommendation:Approve the transfer as requested.
Funds are
Available in the
Following
Accounts:
"Wireless Phase Fund Balance Unreserved"
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Attachment number 1
Page 7 of 7
Item # 24
CommissionMeetingAgenda
10/2/20072:00PM
UpdatePSAPAgreementwithFt.Gordon
Department:Augusta9-1-1Center
caption2:Motionto approveupdatedPublicSafetyAnsweringPoint
AgreementwithFt.Gordon.(ApprovedbyPublicSafety
CommitteeSeptember24,2007)
Background:In1996,theAugustaRichmondCountyCommissionand the
CommandingGeneralofFortGordon,Georgia,entered into
anagreementwhereinasecondaryPublicSafetyAnsw ering
PointwasestablishedwiththeProvostMarshal'sOf fice.
ThisagreementprovidedthatAugustaRichmondCount y
wouldretainsoleauthoritytoimposeandcollectm onthly9-
1-1chargeswithintheboundariesofFt.Gordon.T he
agreementfurtherstatestheCountyshallhavefull authority
overtheexpenditureofthosefunds.Thecountydi dagreeto
payfortheequipmentandmaintenanceoftheequipm entas
wellasotherexpendituresincompliancewithO.C.G .A.§46-
5-134.
Analysis:Thesechargeshavebeencollectedsince1996based onthis
agreementandwithvariouschangesinStateLawreg arding
whatfeescanbecollected(WirelessandVoIP)iti s
appropriatetorenewthisagreementwiththecurren t
CommissionandAdministrationofAugustaRichmond
CountyandwiththecurrentCommandStaffofFortG ordon,
Georgia.
FinancialImpact:Nocostsassociatedwithexecutionofthisagreemen t.
Operationalcostsareandhavebeenincludedwithe ach
year'sbudgetoftheAugusta9-1-1Center,excludin gthe
recentrequestforupgradetotheequipmentatFort Gordon.
Alternatives:1.Approve2.Allow1996Agreementtoremainineff ect.
Cover Memo
Item # 25
Recommendation:Approvetheattachedagreement.
Fundsare
Availableinthe
Following
Accounts:
N/A
REVIEWEDANDAPPROVEDBY :
Finance.
Administrator.
ClerkofCommission
Cover Memo
Item # 25
AGREEMENT
This AGREEMENT, made and entered into this ___ day of _________ 2007, by
and between Augusta Richmond County, Georgia, a political subdivision of the State of
Georgia acting through the Augusta Richmond County Commission, (hereinafter referred
to as the “County”) and DEPARTMENT OF THE ARMY, acting by and through the
Installation Commander, (hereinafter referred to as “Fort Gordon, Georgia”)
WITNESSETH
WHEREAS, Augusta Richmond County, Georgia entered into a contract with
AT&T, formerly BellSouth, (hereinafter referred to as “AT&T”) on or about May 15,
1984 to implement the Enhanced 911 Emergency Service System (hereinafter referred to
as “E-911”) for Augusta Richmond County, Georgia; and
WHEREAS, Augusta Richmond County has operated said E-911 system since
1984 throughout Augusta Richmond County, including Fort Gordon, Georgia; and
WHEREAS, under its contract with AT&T, Augusta Richmond County is
authorized to establish more than one Public Safety Answering point (PSAP); and
WHEREAS, Fort Gordon, Georgia has requested the County to establish a PSAP
at Fort Gordon, Georgia, which PSAP will be staffed solely by dispatchers and other
personnel from Fort Gordon, Georgia; and
WHEREAS, the parties have determined that it is in their mutual best interests to
establish a PSAP at Fort Gordon, Georgia and to agree upon the manner in which the
operation and costs of said PSAP will be coordinated in the future.
Attachment number 1
Page 1 of 5
Item # 25
NOW, THEREFORE, in consideration of the foregoing and the mutual covenants
hereinafter set forth, the benefits and detriments flowing to and from each of the parties
hereto, it is agreed as follows:
(1) The County and Fort Gordon, Georgia shall jointly work with
AT&T to establish a PSAP facility to be located at Fort Gordon,
Georgia. The selection of the precise location at Fort Gordon,
Georgia and the appropriate equipment for the operation of said
PSAP will be undertaken and agreed to by both parties with the
concurrence of AT&T.
(2) The County will amend its present E-911 contract with AT&T if
necessary so as to provide for the location of an additional PSAP at
Fort Gordon, Georgia.
(3) All equipment costs (to include maintenance, repair and
replacement parts as well as transportation of the equipment to the
new PSAP SITE) and monthly recurring charges and training of
Fort Gordon, Georgia personnel incurred as a result of the
establishment and operation of the new PSAP location at Fort
Gordon, Georgia shall be paid by the County from its Emergency
Telephone System Fund under the provisions of O.C.G.A. §46-5-
134.
(4) The County shall retain sole authority to impose and collect a
monthly 911 charge upon each exchange access facility subscribed
to by telephone, wireless, and VoIP (Voice over Internet Protocol)
Attachment number 1
Page 2 of 5
Item # 25
subscribers in Augusta Richmond County, including Fort Gordon,
Georgia. The County shall further retain the sole authority for
expenditures from said fund in accordance with O.C.G.A. §46-5-
134 (e). Without limiting the generality of the foregoing, it is
expressly understood and agreed that the County has the sole
authority and discretion to reaffirm the necessity of the E-911
charge and to establish the amount of the monthly E-911 charges
for telephone, wireless and Voice over Internet
Protocol,(hereinafter referred to as VoIP) subscribers in Augusta
Richmond County, including those located at Fort Gordon,
Georgia.
(5) Excluding the E-911 support provided by the County pursuant to
paragraph (3) above, Fort Gordon, Georgia, with AT&T’s
technical assistance, if necessary, shall provide all personnel,
supplies and equipment (e.g. wiring, electricity, paper, printer) for
installing and operating the new E-911 equipment.
(6) The County and Ft, Gordon shall develop a standard operating
procedure for the continued safe operation and coordination of the
E-911 System in Augusta Richmond County, including the
necessary coordination and communications between the two
PSAP locations.
(7) The parties expressly agree that in the event that there is some
damage to or failure of the primary PSAP located on Taylor Street
Attachment number 1
Page 3 of 5
Item # 25
in Augusta Richmond County, The County shall have the right to
enter and use the PSAP Communications System located at Fort
Gordon, Georgia until the primary PSAP is repaired or otherwise
placed back in service.
(8) This agreement shall contain the entire agreement between the
parties and shall supersede any other agreements, written or verbal,
relating to E-911 service. This agreement, which may be amended
in the future, shall be for a term concurrent with the contract
between Augusta Richmond County and AT&T, as amended.
IN WITNESS WHEREOF, the undersigned have caused same to
be executed by its duly authorized officials.
AUGUSTA-RICHMOND COUNTY
COMMISSION-COUNCIL
______________________ By ___________________________
(Unofficial Witness) Mayor
Attest ________________________
DEPARTMENT OF THE ARMY
______________________
(Unofficial Witness) By ___________________________
John Holwick
Colonel, U.S. Army
Garrison Commander
Attachment number 1
Page 4 of 5
Item # 25
AT&T agrees to abide by the terms of this agreement to the extent it affects or amends
the present contract between AT&T and Augusta Richmond County for the provision of
E-911 Service.
AT&T
By __________________
As Its
Attachment number 1
Page 5 of 5
Item # 25
CommissionMeetingAgenda
10/2/20072:00PM
AugustaMiniTheatre
Department:ClerkofCommission
caption2:Motionto approvearequestfromtheAugustaMiniTheatre
foranabatementof2007propertytaxesforpropert yat2546
DeansBridgeRoad.(ApprovedbyFinanceCommittee
September24,2007)
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 26
Attachment number 1
Page 1 of 1
Item # 26
CommissionMeetingAgenda
10/2/20072:00PM
CreationofadditionalBoardofEqualizationtohea randdetermineappealsfromassessmentsand
denialsofhomesteadexemptions.
Department:CountyAttorney
caption2:Motionto approveResolutioncreatingadditionalBoardof
EqualizationtosupportcurrentBoardofEqualizati onin
hearinganddeterminingappealsfromassessmentsan d
denialsofhomesteadexemptions.(ApprovedbyFinance
CommitteeSeptember24,2007)
Background:Augusta-RichmondCountyCommissionisauthorizedto
createanadditionalBoardofEqualizationtosuppo rtthe
currentBoardinhearingappealsfromassessmentsa nd
denialsofhomesteadexemptions.Thepurposeisto alleviate
someofthestressonthecurrentBoardMembersand to
maketheappealsprocessmoreefficient.
Analysis:SeeBackground.
FinancialImpact:N/A
Alternatives:Donotapprove.
Recommendation:Approve.
Fundsare
Availableinthe
Following
Accounts:
AvailableintheTaxAssessor'sBudget.
REVIEWEDANDAPPROVEDBY :
Cover Memo
Item # 27
Administrator.
ClerkofCommission
Cover Memo
Item # 27
RESOLUTION
RESOLUTION CREATING ONE ADDITIONAL COUNTY BOARD OF
EQUALIZATION TO CONSIST OF THREE MEMBERS AND THREE
ALTERNATES, FOR THE PURPOSE OF HEARING AND DETERMINING
APPEALS FROM ASSESSMENTS AND DENIALS OF HOMESTEAD
EXEMPTIONS.
WHEREAS, there is established in each county of the State of Georgia a county
board of equalization to consist of three members and three alternate members appointed
by the grand jury of that county as required by Title 48, Chapter 5, Article 5, Part 2 of the
Official Code of Georgia; and
WHEREAS, O.C.G.A. § 48-5-311(a)(1) allows for those counties having more
than 10,000 parcels of real property, the county governing authority, by appropriate
resolution, adopted on or before November 1 of each year, may elect to have selected one
additional county board of equalization for each 10,000 parcels of real property in the
county or for any part of a number of parcels in the county exceeding 10,000 parcels;
and.
WHEREAS, Augusta-Richmond County has more than 10,000 parcels of real
property and wishes to create an additional board of equalization consisting of three
members and three alternate members appointed by the grand jury of Richmond County
in the manner required by Title 48, Chapter 5, Article 5, Part 2 of the Official Code of
Georgia;
NOW THEREFORE THE AUGUSTA-RICHMOND COUNTY COMMISSION
HEREBY RESOLVES that this resolution be adopted to create an additional board of
Attachment number 1
Page 1 of 2
Item # 27
equalization consisting of three members and three alternate members appointed by the
grand jury of Richmond County in the manner required by Title 48, Chapter 5, Article 5,
Part 2 of the Official Code of Georgia.
Adopted this _____ day of _____________, 2007.
Augusta, Georgia also known as Augusta-
Richmond County
By:
____________________________________
As its Mayor
Attest:
__________________________________
Clerk of Commission
Seal.
Attachment number 1
Page 2 of 2
Item # 27
CommissionMeetingAgenda
10/2/20072:00PM
FundingforFireDepartmentFleetManagementBudget
Department:Fire,ChiefHowardWillis
caption2:Motionto approve fundingforFireDepartmentFleet
ManagementBudgetfromexistingbudget.(Approvedby
FinanceCommitteeSeptember24,2007)
Background:TheAugustaFireDepartmenthasbeeninformedbyFi nance
thatFleetManagementisrequestinganadditional
$310,000.00fromtheFireDepartmenttocovermaint enance
chargesfortheremainderoftheyear.Indiscussion withthe
FleetManager,heexplainedthatthesechargesare directly
relatedtotheadditionalpreventativemaintenance charges,
increasesinpartscostandthenumberofadditiona lpartsthat
arerequiredtomakerepairsduetotheincreasedc allvolume
thatwehaveincurredduetoouremergencymedical first
responseprogram,whichplacesadditionalcostont hebudget
outsideofnormalfireandrescueresponse.
Analysis:Thefleetmaintenanceandfuelbudgetissetbythe Fleet
MaintenanceDepartmenteachyearandisincorporate dinto
theFireDepartmentannualoperatingbudget.Thebu dget
requestfor2007fromFleetManagementwasfor
$435,230.00forfleetmaintenance.Wearenowinre ceiptof
acommunicationfromtheFinanceDirectorstatingt hatwe
needtotransferanadditional$310,710.00intoour fleet
maintenancebudgettocovertheremainderofthe20 07
budgetyear.Wedonothavetheneededfundsinour current
operatingbudgettocoverthesecharges.Wearerequ esting
thattheneededfundingbemovedfromtheFireDepa rtment
fundbalancetocovertheseadditionalcharges.
FinancialImpact:
WorkingwithFinanceDepartment’sanalystfortheF ire
Department,wehavebeenabletoadjustthecurrent
operatingbudgettoidentify$100,000.00thatcanb eusedfor
thisneed.Whiletheseadjustmentswillpreventusf rom
Cover Memo
Item # 28
accomplishingsomeofourgoalsforthisyear,web elieve
thatwecandothiswithoutreducingemergencyserv iceto
ourcitizens.However,therearenofurtheradjustm entsthat
canbemadethatwouldnotaffectouroperationall evels.The
additional$210,700.00neededtofulfillthereques tofthe
FleetMaintenanceDepartmentisonlyavailableint heFire
Department’sfundbalance.Atthistime,thefundb alanceis
at$2,277,911.00.Wefeelthattheimpactonthefu ndbalance
forthisadditionalfundingisacceptableatthist ime.
Alternatives:Nonerecommendedatthistime.
Recommendation:Approvethetransferof$210,700.00fromtheFire
Department'sfundbalancetothefleetmaintenanceb udgetto
coveradditionalfundingneedsrequestedbytheFle et
MaintenanceDepartment.
Fundsare
Availableinthe
Following
Accounts:
AvailabeintheFireProtectionfundbalance
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 28
CommissionMeetingAgenda
10/2/20072:00PM
GardenCityRescueMission
Department:ClerkofCommission
caption2:Motionto approvearequestfromtheGardenCityRescue
Missionforanabatementof2007propertytaxesfor property
at828FenwickStreet.(ApprovedbyFinanceCommittee
September24,2007)
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 29
Attachment number 1
Page 1 of 1
Item # 29
CommissionMeetingAgenda
10/2/20072:00PM
SAFEhomesofAugusta
Department:ClerkofCommission
caption2:Motionto approvearequestfromSAFEhomesofAugusta
foranabatementof2007propertytaxesforpropert yat904
MerryStreet.(ApprovedbyFinanceCommittee
September24,2007)
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 30
Attachment number 1
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CommissionMeetingAgenda
10/2/20072:00PM
CH2MHILLContractSupplementtoOptionYear1ofAm endmentNo.7
Department:UtilitiesDepartment
caption2:AuthorizeaSupplementtoOptionYear1ofAmendmen t
No.7totheexistingProgramManagementServicesC ontract
withCH2MHILL.Thesupplementwillprovideadditio nal
ProgramManagementServicesforthe2004SeriesBon d
CapitalImprovementsProgramapprovedbyCommission on
February1,2005.(NorecommendationfromEngineering
ServicesCommitteeSeptember24,2007)
Background:CH2MHILL,INC.hasbeenprovidingProgramandContr act
ManagementServicesfortheAugustaUtilitiesDepar tment
MasterPlan2000implementationprogram.Tocover
additionalservicesneededfortheBondCapital
ImprovementsProgram,aSupplementtotheexisting
contractamendmentisneededtoaddressmajorproje ct
supportinthis$540millionprogram.InthisSupp lementto
OptionYear1ofAmendmentNo.7,taskswereselect edto
providecontractmanagementservicesaswellaspro gram
managementincludingapproximately38%sub-contract
serviceswithlocalbusinessenterprises.Furtherm ore,the
stafffurnishedbyCH2MHILLandsub-contractorswil l
includeatleast45%localpersonnel.CH2MHILL,In c.will
notfurnishdesignorconstructionservicesforthe projects
fundedbythisprogram.Thesupplementalsoinclud esthe
InitialCapitalImprovementPlanningforFortGordo nif
AugustaisselectedbytheDefenseEnergySupportC enter
(DESC)inresponsetoSolicitationSP0600-01-R-0119 for
privatizationofthewaterandsewerinfrastructure attheFort
GordonArmyinstallation.
Analysis:Approvingthisauthorizationwillallowadditional services
forthe2004SeriesBondCapitalImprovementsProgr amto
progressinatimelyandcostefficientmanner.Fur ther,itwill
enablemeetingtheinitialFortGordonprivatizatio n
requirementsifselected.
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Item # 31
FinancialImpact:Financialimpact:Fundsforthisauthorizationare available
undertheAugustaUtilitiesDepartment'sBondImpro vement
Programintheamountof$4,845,721.TheFortGordo n
initialplanningportionswillbereimbursed.
Alternatives:Norecommendedalternatives.
Recommendation:WerecommendtheCommissionapproveauthorizationo fthe
SupplementtoOptionYear1definedinAmendmentNo .7
totheexistingcontractwithCH2MHILL,Inc.forad ditional
ProgramManagementServicesassociatedwiththe200 4
BondCapitalImprovementsProgramintheamountof
$4,4845,721.
Fundsare
Availableinthe
Following
Accounts:
Thebalanceoffundsin508043490-5212115,approxim ately
$214,000,thentheremainderfrom511943490-
5212115/80590900-5212115507043490-
5212115/80390900-5212115
REVIEWEDANDAPPROVEDBY :
Administrator.
ClerkofCommission
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CommissionMeetingAgenda
10/2/20072:00PM
Condemnation-Duff
Department:CountyAttorney-StephenE.Shepard,Attorney
caption2:Motionto authorizecondemnationofaportionofproperty
#139-0-131-00-03856NewKarleenRoad,whichisown ed
byTerryLeeDuffandCharleanM.Duff,for901.5s quare
feetofpermanenteasementand500squarefeetoft emporary
easement.AUDProject:HorsepenSanitarySewer,Ph ase2.
(ApprovedbyEngineeringServicesCommittee
September24,2007)
Background:Theappraisedvalueoftheeasementis$238.00.Th ereisa
$6,469IRSlienagainstthisproperty.Inaddition tothatthe
ownersareinChapter13.Therefore,isisnecessa ryto
pursuecondemnation.
Analysis:Condemnationisrequiredinordertoacquiretheea sement.
FinancialImpact:Thenecessarycostswillbecoveredbytheprojectb udget.
Alternatives:Denytheauthorizationtocondemn.
Recommendation:Approvetheauthorizationtocondemn.
Fundsare
Availableinthe
Following
Accounts:
G/L510043420-5411120J/L80250202-5411120
REVIEWEDANDAPPROVEDBY :
Administrator.
Cover Memo
Item # 32
ClerkofCommission
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CommissionMeetingAgenda
10/2/20072:00PM
Condemnation-Grant
Department:CountyAttorney-StephenE.Shepard,Attorney
caption2:Motionto authorizecondemnationofaportionofproperty
#128-0-116-00-03652KarleenRd,whichisownedby
PamelaA.Grant,for1,709squarefeetofpermanent utility
andmaintenanceeasementand859squarefeetoftem porary
constructioneasement.AUDProject:50202-Horsep en
SanitarySewer,Phase2.(ApprovedbyEngineering
ServicesCommitteeSeptember24,2007)
Background:Theappraisedvalueoftheeasementis$448.00.Du eto
unsuccessfulattemptstocontactthepropertyowner ,itis
necessarytopursuecondemnation.
Analysis:COndemnationisrequiredinordertoacquiretheea sement.
FinancialImpact:Thenecessarycostswillbecoveredbytheprojectb udget.
Alternatives:Denytheauthorizationtocondemn.
Recommendation:Approvetheauthorizationtocondemn.
Fundsare
Availableinthe
Following
Accounts:
G/L510043420-5411120J/L80250202-5411120
REVIEWEDANDAPPROVEDBY :
Administrator.
ClerkofCommission
Cover Memo
Item # 33
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CommissionMeetingAgenda
10/2/20072:00PM
Condemnation-PaineCollege
Department:CountyAttorney-StephenE.Shepard,Attorney
caption2:Motionto authorize condemnationofaportionofproperty
#045-4-022-00-01235FifteenthStreet,whichisown edby
PaineCollege,for861squarefeetofright-of-wayand740.21
squarefeetofpermanenteasement.GDOTProjectNo .-
STP-0003-00(790)/ACRProjectNo.327-04-203823122
(ApprovedbyEngineeringServicesCommittee
September24,2007)
Background:Theappraisedvalueoftheeasementis$13,404.00.Dueto
timeconstraints,itisnecessarytopursuethecon demnation
process.
Analysis:Condemnationisrequiredinordertoacquiretheea sement.
FinancialImpact:Thenecessarycostswillbecoveredbytheprojectb udget.
Alternatives:Denytheauthorizationtocondemn.
Recommendation:Approvetheauthorizationtocondemn.
Fundsare
Availableinthe
Following
Accounts:
G/L323041110-54.11120J/L203823122-54.11120
REVIEWEDANDAPPROVEDBY :
Administrator.
ClerkofCommission
Cover Memo
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CommissionMeetingAgenda
10/2/20072:00PM
EasementandDeedforJ.B.WhiteBldg.Skybridge
Department:ClerkofCommission
caption2:Motionto approvearequestfromHorizonGroup
Investments,Inc.foraneasementrightandquitcla imdeed
fortheJ.B.WhiteBuildingSkybridge.(Approvedby
EngineeringServicesCommitteeSeptember24,2007)
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
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CommissionMeetingAgenda
10/2/20072:00PM
Heroes'OverlookWallMonument
Department:PlanningCommission
caption2:Motionto approve arequestfromtheRichmondCounty
HistoricalSocietytoconstructalowcurvingwall with
bronzemarkershonoringveteransatRiverwalkfacin gthe
existingHeroes'overlookandauthorizefundingin the
amountof$20,000fromasourcedeterminedbythe
AdministrtorastheCity'scontributiontothispro ject.
(ApprovedbyEngineeringServicesCommittee
September24,2007)
Background:Applicantshavebeenthroughthereviewprocessinc luding
meetingwiththeCommitteeandapublichearing.a ll
affecteddepartmentshavebeennotifiedwithnorre sponse.
Thisisacostsharingprojectandtheapplicantha sfocused
ontheappropriatenessoftherequestnotthefinan cial
contribution.
Analysis:Theexistingwallistastefullydoneandafinetri butetoour
warheroes.Thiswallwillbemoreofthesame.
FinancialImpact:
Alternatives:Approveordeny
Recommendation:ApproveforapplicanttoplacethewallonCitypro perty.
Cityfinancialparticipationisaseparateissue.
Fundsare
Availableinthe
Following
Accounts:
Cover Memo
Item # 36
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 36
CommissionMeetingAgenda
10/2/20072:00PM
OptionforROWAlexanderDriveWideningandRelocat ionProject
Department:
caption2:Motionto approveanoptionforRight-of-Waybetween
DorisGainesHughes,asowner,andAugusta,Georgia ,as
purchaserforthepurchaseof0.096(4,167.25sq.f t.),infee
simpleand0.040acre(1,764.15sq.ft.)ofpermane nt
constructionandmaintenanceeasement(PIN:013-3-0 01-0;
1060AlexanderDrive)fortheAlexanderDriveWiden ing
andRelocationProject.(ApprovedbyEngineering
ServicesCommitteeSeptember24,2007)
Background:Thepropertyownerhasagreedtoconvey0.096acre
(4,167.25sq.ft.),infeesimpleand0.040acre(1 ,764.15sq.
ft.)ofpermanentconstructionandmaintenanceease mentto
Augusta,Georgiaforatotalpurchasepriceof$30,500.00for
theAlexanderDriveWideningandRelocation
Project.
Analysis:ThepurchaseofthereferencedRight-of-Wayandeas ement
isnecessaryfortheproject.
FinancialImpact:ThepurchaseofthereferencedRight-of-Wayandeas ement
forsaidprojectisintheprojectbudgetandwill nototherwise
affectthebudget.
Alternatives:Denytherequesttoapprovethepurchaseoftheref erenced
Right-of-Wayandeasementforsaidproject.
Recommendation:ApprovethepurchaseofthereferencedRight-of-Way and
easementfortheproject.
Fundsare
Availableinthe
Following
Cover Memo
Item # 37
Accounts:
REVIEWEDANDAPPROVEDBY :
Administrator.
ClerkofCommission
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CommissionMeetingAgenda
10/2/20072:00PM
HistoricPreservationCommission
Department:
caption2:ConsiderappealrequestfromMs.EmilyBeck,1439H eath
StreetrelativetotheHistoricPreservationCommis sion's
denialofaCertificateofAppropriatenessregardin gaPVC
fenceontheproperty.(Noactionvotetakenby
CommissiononSeptember4&18,2007)
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
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Item # 38
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CommissionMeetingAgenda
10/2/20072:00PM
MikeGriffin
Department:
caption2:ConsiderproposalfromMikeGriffinregardingthes aleand
leaseofcityproperty.
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
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Item # 39
Attachment number 1
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Item # 39
CommissionMeetingAgenda
10/2/20072:00PM
Minutes
Department:
caption2:Motionto approvetheminutesoftheregularmeetingofthe
CommissionheldSeptember18,2007andSpecialCall ed
meetingheldSeptember26,2007.
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 40
CommissionMeetingAgenda
10/2/20072:00PM
Affidavit
Department:ClerkofCommission
caption2:Motionto approveexecutionbytheMayoroftheaffidavit
ofcompliancewithGeorgia'sOpenMeetingAct.
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 41