HomeMy WebLinkAbout2007-09-04-Meeting AgendaCommissionMeetingAgenda
CommissionChamber
9/4/2007
2:00PM
INVOCATION:
Dr.GeorgeRobertson,Pastor
FirstPresbyterianChurch
PLEDGEOFALLEGIANCETOTHEFLAGOFTHEUNITEDSTAT ESOFAMERICA.
Five(5)minutetimelimitperdelegation
DELEGATIONS
A.Mr.ClaudeL.Harris,Sr.RE:MillageRateandTax Assessor's
Board.
Attachments
B.Mr.KirbyL.Turner,President,BlacksAgainstBlac kCrimes,Inc.
(BABC)RE:ViewsofBABConthecrimesinRichmond County.
Attachments
C.Pastor Paul Knox, Order of the Cross MM. RE: New Fi scher
HousetobebuiltattheUptownVA.
Attachments
D.Rev.LarryFryer
RE:Variousissuesofcommunityprideandrespect
Attachments
E.Mr.WiliamB.Head.RE:PropertyTaxValuations Attachments
CONSENTAGENDA
(Items1-29)
PLANNING
1.ZA-R-180– A request for concurrence with the Augusta-
Richmond County Planning Commission to approvean
amendmenttotheComprehensiveZoningOrdinancefor Augusta-
Richmond County which would amend Section 22-3 (General
BusinessZone)oftheOrdinanceentitled “MaximumHeight”to
includeprofessionalorcommercialbuildingsorstr ucturesinthe
B-2 zone. (Approvedby the Commission August 21, 2 007 -
secondreading)
Attachments
2.ZA–R-181– A request for concurrence with the Augusta-
Richmond County Planning Commission to approvean
amendmenttotheComprehensiveZoningOrdinancefor Augusta-
RichmondCountywhichwouldamendSections R-1DandR-1E
(One-family Residential)of the Ordinance entitled “Front
setback”byincreasingthefrontsetbackonminorstreetsfo rpatio
homedevelopmentsinthesezoningclassifications.(Approvedby
theCommissionAugust21,2007-secondreading)
Attachments
PUBLICSERVICES
3.Motionto acceptbidintheamountof$124,145.00forAirfield
Lighting and Signage at Daniel Field Airport.(Approved by
PublicServicesCommitteeAugust27,2007)
Attachments
4.Motion to acceptbid in the amount of $129,270 for Security
FencingatDanielFieldAirport.(ApprovedbyPublicServices
CommitteeAugust27,2007)
Attachments
5.Motion to approveChange Order No. 1 to the Beam's
Contracting, Inc. contract at Augusta Regional Airp ort.
(ApprovedbyPublicServicesCommitteeAugust27,2 007)
Attachments
6.Motiontoapprovethenot-to-exceedamountof$350,000forthe
purchase of new furniture for the New Terminal Proj ect at
Attachments
Augusta Regional Airport.(Approved by Public Services
CommitteeAugust27,2007)
7.Motion to approveexpenditure of SPLOST funds for Design-
BuildcontractwithGoldMechInc.,torehabilitate andmodify
existing HVAC and fire protection systems at the Au gusta
Museum of History subject to the presentation of th e waranty
information for the equipment.(Approved by Public Services
CommitteeAugust27,2007)
Attachments
8.Motiontoapproverequesttoaccepttheassistance awardfromthe
Department of Homeland Security -Transportation Security
Administration.(Approved by Public Services Committee
August27,2007)
Attachments
PUBLICSAFETY
9.Motion to approve the selection of Stage Front Presentations
SystemsforRFPItem#07-129,CommissionPresentationSystem.
(ApprovedbyPublicSafetyCommitteeAugust27,200 7)
Attachments
FINANCE
10.Motion to approvea request from Michael Dunbar of 2823
Crosscreek Road for a refund of overpaid property t axes.
(ApprovedbyFinanceCommitteeAugust27,2007)
Attachments
11.Motionto approverequest forthepurchaseof21DigitalCamera
UnitsforinstallationinSheriff'sOfficeRoadPat rolandTraffic
Cars.(ApprovedbyFinanceCommitteeAugust27,2007)
Attachments
ENGINEERINGSERVICES
12.Motionto approveagreementwithAl-Jon,Inc.forreplacementof
current compactor with a new compactor under a simi lar lease
agreement.(Approved by Engineering Services Committee
August27,2007)
Attachments
13.Motionto approveaconstructioncontracttoBlairConstruction,
Inc.whosubmittedalowbidof$2,537,304.91toco nstructthe
sewerandwaterimprovementsintheMeadowbrookDri veSewer
Pocket and surrounding area.(Approved by Engineering
ServicesCommitteeAugust27,2007)
Attachments
14.Motionto approveProjectFrameworkAgreementforSR28at
Laney Walker Blvd & Riverfront Dr. for Utility relo cation.
(Approved by Engineering Services Committee August 2 7,
2007)
Attachments
15.Motion to award of purchase of two bull dozers for the Solid
WasteDepartmenttoYanceyBrothersEquipment.(Approvedby
EngineeringServicesCommitteeAugust27,2007)
Attachments
16.Motionto approvetheleaseof304squarefeetofadditionaloffice
space for the Engineering Section of the Augusta Ut ilities
DepartmentonthefirstfloorofTheNewSouthBuil ding,360Bay
Street.(ApprovedbyEngineeringServicesCommitteeAugust
27,2007)
Attachments
17.Motionto authorize condemnationofaportionofProperty#139-
0-279-00-0 3812 Karleen Road, which is owned by Mary Ann
Day and Ronell M. Day, for 6,322 Square Feet of Per manent
Easementand2,893SquareFeetofTemporaryEasemen t.AUD
Project: Horsepen Sanitary Sewer, Phase 2.(Approved by
EngineeringServicesCommitteeAugust13,2007)
Attachments
18.Motionto authorizecondemnationofaportionofProperty#139-
0-278-00-03810KarleenRoad,whichisownedbyMaryAnnDay
andRonellM.Day,for207SquareFeetofTemporary Easement
and 71 Square Feet of Permanent Easement. AUD Proj ect:
HorsepenSanitarySewer,Phase2.(ApprovedbyEngineering
ServicesCommitteeAugust13,2007)
Attachments
19.Motionto authorizecondemnationofaportionofproperty#099-
0-068-00-0NixonRoad,whichisownedbyEstesExpressLines ,
for7,672SquareFeetofPermanentEasementand7,2 29Square
Feet of Temporary Easement. AUD Project: Doug Barn ard
Parkway Water Main.(Approved by Engineering Services
CommitteeAugust13,2007)
Attachments
20.Motionto authorizecondemnationofaportionofProperty#139-
0-280-00-0 3814 Karleen Road, which is owned by Mary Ann
Day,for748SquareFeetofPermanentEasementand 677Square
FeetofTemporaryEasement.AUDProject:Horsepen Sanitary
Sewer,Phase2.(ApprovedbyEngineeringServicesCommittee
August13,2007)
Attachments
21.Motionto authorize condemnationofaportionofProperty#129-
0-003-01-0TobaccoRoad,whichisownedbyFredMcNeal,for
4,229SquareFeetofPermanentEasementand4,437S quareFeet
ofTemporaryEasement.AUDProject:HorsepenSanit arySewer,
Phase 2.(Approved by Engineering Services Committee
August13,2007)
Attachments
22.Motiontoauthorizecondemnationofaportionofpr operty#053-
0-086-01-01745BartonChapelRoad,whichisownedbyStaret te
Trucking Company, for 18,485 square feet of tempora ry
easement.AUDProject:630WaterMain,Phase2.(Approvedby
EngineeringServicesCommitteeAugust13,2007)
Attachments
23.Motionto authorizecondmenationofaportionofproperty#067-
0-044-00-02315GordonHighway,whichisownedbyStarette
Trucking Company, Inc., for 44,596 Square Feet of P ermanent
Easementand30,086SquareFeetofTemporaryEaseme nt.AUD
Project:630WaterMain,Phase2.(ApprovedbyEngineering
ServicesCommitteeAugust13,2007)
Attachments
24.Motionto authorize condemnationofaportionofproperty#055-
1-031-00-03196RiverOakRoad,whichisownedbyValleyPar k
ofAugusta,Inc.,for4,325SquareFeetofPermanen tEasement
and 4,330 Square Feet of Temporary Easement. AUD P roject:
630WaterMain,Phase2.(ApprovedbyEngineeringServices
CommitteeAugust13,2007)
Attachments
25.Motion to demolish house at 2441 Riverlook Drive, Owner:
Augusta, Georgia.(Approved by Engineering Services
CommitteeAugust27,2007)
Attachments
26.Motion to approvethe award of construction contract to Blair
Construction, Inc. in the amount of $329,331.31 for the
resurfacing of Hephzibah-McBean Road, subject to receipt of
signed contracts and proper bonds for the Engineeri ng
Department. (Approved by Engineering Services Committee
August27,2007)
Attachments
27.Motionto approveexecutionofthethree(3)ProjectFramework
Agreement (PFA) documents from the GeorgiaDepartme nt of
Transportation(GDOT)ontheWindsorSpringRoadPh aseIV
projectfromWillisForemanRoadtoTobaccoRoad,C PB#323-
04-299823766.The agreement states that GDOT will fund and
acquiretherightsofwayontheWindsorSpringRoa dPhaseIV
project.(ApprovedbyEngineeringServicesCommitteeAugust
27,2007)
Attachments
PETITIONSANDCOMMUNICATIONS
28.Motion to approvethe minutes of the regular meeting of the
CommissionheldAugust21,2007.
Attachments
APPOINTMENT(S)
29.Motionto approvetheappointmentofMr.JamesRouse,Mayoral
appointmentasexofficiomemberoftheHousingand Economic
DevelopmentCitizensAdvisoryCommittee.
Attachments
****ENDCONSENTAGENDA****
AUGUSTACOMMISSION
9/4/2007
AUGUSTACOMMISSION
REGULARAGENDA
9/4/2007
(Items30-39)
PUBLICSERVICES
30.UpdatefromtheAdministrtorregardingtheGBIinve stigationof
theAugustaRecreationDepartment/RCCIincidents.(Requested
byCommissionerMarionWilliams)
Attachments
ADMINISTRATIVESERVICES
31.UppdatefromtheAdministratorregardingthehiring ofFinance
andHumanResourcesDirectors.(RequestedbyCommissioner
MarionWilliams)
Attachments
32.Discuss the re-instatement of Attorney Vanessa Flournoy.
(RequestedbyCommissionerMarionWilliams)
Attachments
ENGINEERINGSERVICES
33.Discusstheenviromentalcleanupeffortsrelative tothePension
Property and theHyde Park Community.(Requested by
CommissionerMarionWilliams)
Attachments
PETITIONSANDCOMMUNICATIONS
34.Motion to approve2008 Georgia Department of Community
Affairs pass through grant awards for Joseph Lamar Boyhood
Attachments
UpcomingMeetings
www.augustaga.gov
Home, Mach Academy, American Red Cross, Augusta Sta te
Unviersity,ARCandLucyC.LaneyMuseum.
35.ConsiderappealrequestfromMs.EmilyBeck,1439H eathStreet
relative to the Historic Preservation Commission's denial of a
Certificate of Appropriateness regarding a PVC fenc e on the
property.
Attachments
36.Resolution of condolences for former First WardCit y
CouncilwomanInezWylds.
Attachments
ATTORNEY
37.Motionto approveandexecutethelicenseagreementforaccess,
ingress and egress across property of Georgia Power Company
(Project:AUDMainInterceptorSewer;ContractorO scarRenda,
Inc.)andratifyauthorizationletterregardingsam e.
Attachments
38.Motion to approve aResolution to impose a $1.50 per month
chargeforeachlandlineandVoIP(VoiceoverInter netProtocol)
Service for subscribers having billing addresses in Augusta,
Georgia,alsoknownasAugusta-RichmondCounty.
Attachments
LEGALMEETING
A.PendingandPotentialLitigation.
B.RealEstate.
C.Personnel.
39.Motion to approveexecution by the Mayor of the affidavit of
compliancewithGeorgia'sOpenMeetingAct.
CommissionMeetingAgenda
9/4/20072:00PM
Invocation
Department:
caption2:Dr.GeorgeRobertson,Pastor
FirstPresbyterianChurch
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 1
CommissionMeetingAgenda
9/4/20072:00PM
ClaudeL.Harris,Sr.
Department:
caption2:Mr.ClaudeL.Harris,Sr.RE:MillageRateandTax
Assessor'sBoard.
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 2
Attachment number 1
Page 1 of 1
Item # 2
CommissionMeetingAgenda
9/4/20072:00PM
KirbyL.Turner
Department:
caption2:Mr.KirbyL.Turner,President,BlacksAgainstBlac kCrimes,
Inc.(BABC)RE:ViewsofBABConthecrimesin
RichmondCounty.
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 3
Attachment number 1
Page 1 of 1
Item # 3
CommissionMeetingAgenda
9/4/20072:00PM
PastorPaulKnox
Department:
caption2:PastorPaulKnox,OrderoftheCrossMM.RE:NewFi scher
HousetobebuiltattheUptownVA.
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 4
Attachment number 1
Page 1 of 1
Item # 4
CommissionMeetingAgenda
9/4/20072:00PM
Rev.LarryFryer
Department:
caption2:Rev.LarryFryer
RE:Variousissuesofcommunityprideandrespect
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 5
Attachment number 1
Page 1 of 1
Item # 5
CommissionMeetingAgenda
9/4/20072:00PM
WilliamB.Head
Department:
caption2:Mr.WiliamB.Head.RE:PropertyTaxValuations
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 6
Attachment number 1
Page 1 of 1
Item # 6
CommissionMeetingAgenda
9/4/20072:00PM
PlanningCommission
Department:PlanningCommission
caption2: ZA-R-180–ArequestforconcurrencewiththeAugusta-
RichmondCountyPlanningCommissionto approvean
amendmenttotheComprehensiveZoningOrdinancefor
Augusta-RichmondCountywhichwouldamendSection2 2-
3(GeneralBusinessZone)oftheOrdinanceentitled
“MaximumHeight”toincludeprofessionalorcommercial
buildingsorstructuresintheB-2zone.(Approved bythe
CommissionAugust21,2007-secondreading)
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 7
ORDINANCE ______
An Ordinance to amend the Comprehensive Zoning Ordinance adopted by
the Augusta-Richmond County Commission effective September 16, 1997
by amending Section 22-3 (General Business Zone) of the Comprehensive
Zoning Ordinance. The purpose of the Amendment is to bring the
Comprehensive Zoning Ordinance into conformity with the Georgia
Zoning Procedures Law (O.C.G.A. 36-66) and other Laws
THE AUGUSTA COMMISSION HEREBY ORDAINS:
SECTION I. That the Comprehensive Zoning Ordinance is amended by deleting the
current language in Section 22-3 in its entirety:
The maximum height of a building or structure in the B-2 Zone shall not exceed one
hundred sixty-five (165) feet.
SECTION II. That the Comprehensive Zoning Ordinance is amended by adding a new
Section 22-3 to read:
The maximum height of a professional or commercial building or structure in the B-2
Zone shall not exceed one hundred sixty-five (165) feet.
SECTION III. All Ordinances or parts of Ordinances in conflict with this Ordinance are
hereby repealed.
Done in Open Meeting under the Common Seal thereof this ______ day of
__________________, 2007
Attachment number 1
Page 1 of 2
Item # 7
APPROVED THIS _______ day of ____________________, 2007.
__________________________________________
MAYOR, AUGUSTA COMMISSION
AUGUSTA, GEORGIA
ATTEST:
___________________________________________
CLERK OF COMMISSION
Attachment number 1
Page 2 of 2
Item # 7
CommissionMeetingAgenda
9/4/20072:00PM
PlanningCommission
Department:PlanningCommission
caption2: ZA–R-181–ArequestforconcurrencewiththeAugusta-
RichmondCountyPlanningCommissionto approvean
amendmenttotheComprehensiveZoningOrdinancefor
Augusta-RichmondCountywhichwouldamendSections R-
1DandR-1E(One-familyResidential)oftheOrdinance
entitled“Frontsetback”byincreasingthefrontse tbackon
minorstreetsforpatiohomedevelopmentsinthese zoning
classifications.(ApprovedbytheCommissionAugus t21,
2007-secondreading)
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 8
Cover Memo
Item # 8
ORDINANCE ______
An Ordinance to amend the Comprehensive Zoning Ordinance adopted by
the Augusta-Richmond County Commission effective September 16, 1997
by amending Section 12 (R-1D–One-family Residential) and Section 13
(R-1E- One Family Residential) of the Comprehensive Zoning Ordinance.
The purpose of the Amendment is to bring the Comprehensive Zoning
Ordinance into conformity with the Georgia Zoning Procedures Law
(O.C.G.A. 36-66) and other Laws
THE AUGUSTA COMMISSION HEREBY ORDAINS:
SECTION I. That the Comprehensive Zoning Ordinance is amended by deleting the
current language in Section 12-3 (a) (R-1D–One-family Residential-Setbacks) in its
entirety:
12-3 Setbacks:
(a) Front Setback: On arterial, collector, industrial, or major streets and
highways, the minimum setback in the R-1D Zone shall be the same as
Sections 8-11. On local, or minor streets, the minimum setback in the R-
1D Zone shall be the lesser of twelve (12) feet from a structure to the front
lot line or twenty-five (25) feet from any structure to the curb line.
SECTION II. That the Comprehensive Zoning Ordinance is amended by adding a new
Section 12-3 (a) (R-1D–One-family Residential-Setbacks) :
12-3 Setbacks:
(a) Front Setback: On arterial, collector, industrial, or major streets and
highways, the minimum setback in the R-1D Zone shall be the same as
Section 8-8 (a). On local, or minor streets, the minimum setback in the R-
1D Zone shall be 15 feet to the front lot line.
Attachment number 1
Page 1 of 2
Item # 8
SECTION III. All Ordinances or parts of Ordinances in conflict with this Ordinance are
hereby repealed.
Done in Open Meeting under the Common Seal thereof this ______ day of
__________________, 2007
APPROVED THIS _______ day of ____________________, 2007.
__________________________________________
MAYOR, AUGUSTA COMMISSION
AUGUSTA, GEORGIA
ATTEST:
___________________________________________
CLERK OF COMMISSION
Attachment number 1
Page 2 of 2
Item # 8
CommissionMeetingAgenda
9/4/20072:00PM
AirfieldLightingandSignageProject
Department:DanielFieldAirport
caption2:Motionto acceptbidintheamountof$124,145.00for
AirfieldLightingandSignageatDanielFieldAirpo rt.
(ApprovedbyPublicServicesCommitteeAugust27,
2007)
Background:DanielFieldhasreceivedFAAGrantsforairport
improvementprojectstoincludeAirfieldLightinga nd
Signage.
Analysis:TheprojecttoreplacelightingandsignageonRunw ay05/23
hasbeenbid.LowbidwassubmittedbyTCAElectric ialin
theamountof$124,145.
FinancialImpact:FAAGrantswillpay95%oftheproject.Theremaind erwill
comefromstateDOTgrantsandairportreservefund s.
Alternatives:Denyrequest.
Recommendation:AcceptlowbidsubmittedbyTCAElectrical.
Fundsare
Availableinthe
Following
Accounts:
552-08-1201-5412110
REVIEWEDANDAPPROVEDBY :
Finance.
Administrator.
Cover Memo
Item # 9
ClerkofCommission
Cover Memo
Item # 9
W. K. DICKSON & CO., INC.
ENGINEERS
TABULATION OF BIDS
August 1,2007
Augusta-Daniel Field
Augusta, Georgia
Airfield Lighting and Signage
CONTRACTORS BASE BID TOTAL PROJECT TOTAL
TCA Electrical $124,145.00 $124,145.00
Walker & WhitesideJnc. $1 36,355.00 $1
36,355.00
Precision Approach $1 59,311 .OO $1 59,311 .OO
On the basis of our review of the bids, it
is
recommended that the contract for this project be awarded to
TCA Electrical with a low Bid of $124,145.00.
W. K. DICKSON 8 CO., INC.
Jay Guarino
Item # 9
Bid #07-I 53
Airfield Security & Lighting Improvements
for Augusta Daniel Field Airport
Bid Opening : Monday, July 30,2007 @ 11 :00 a.m.
Additive Bid
Schedule B
$ 62,466.00
Bid ~dd. 1 Schedule
A
- Electrical
Vendors: Bond Base Bid
Walker & Whiteside, Inc.
10 Ramseur Court
Greenville, SC 29607 Yes yes $ 136,355.00
TCA Electrical
2209 Leslie Locke Rd.
Tifton, GA 31794 Yes Yes $ 124,145.00
Precision Approach
172 Sammons Parkway
Eatonton, GA 31024 Yes Yes $ 159,311 .OO
ASAP.
Chattahoochee Valley Installations Yes
2459 Hiiton court, Suite A Cashiers
Gainesvllle, GA 30501 Chedk Yes
Aubrey
Sllvey
Enterprises, Inc. Non-Compliant Vendor did not
917 Alabama Ave. S acknowledge
receipt
of
Bremen, GA 30110 Yes No addendum
Progresshe Fencing
796 Blll Rutledge Rd.
Winder, GA 30680
Boyd Fencing
1942 Atomlc ~d.
Beachlland SC 29842 No Seal Yes
Schedule
B
- Fencing
Base Bid
I
$ 66,804.00
Non-Compliant Faxed
copy of bid bond with no
signatures or seal
Item # 9
CommissionMeetingAgenda
9/4/20072:00PM
AirfieldPerimeterFencingProject
Department:DanielField
caption2:Motionto acceptbidintheamountof$129,270forSecurity
FencingatDanielFieldAirport.(ApprovedbyPublic
ServicesCommitteeAugust27,2007)
Background:DanielFieldhasrecievedFAAGrantsforairport
improvementprojectstoincludesecurityfencing.
Analysis:Theprojecttoreplacesecurityfencinghasbeenbi d.Lowbid
wassubmittedbyChattahoocheeValleyintheamount of
$129,270.
FinancialImpact:FAAGrantswillpay95%oftheproject.Theremaind erwill
comefromstateDOTgrantsandairportreservefund s.
Alternatives:Denyrequest.
Recommendation:AcceptlowbidsubmittedbyChattahoocheeValley.
Fundsare
Availableinthe
Following
Accounts:
552-08-1201-5412110
REVIEWEDANDAPPROVEDBY :
Finance.
Administrator.
ClerkofCommission
Cover Memo
Item # 10
Cover Memo
Item # 10
W. K. DICKSON & CO., INC.
ENGINEERS
TABULATION OF BIDS
August 1,2007
Augusta-Daniel Field
Augusta, Georgia
Airfield Lighting and Signage
CONTRACTORS BASE BID TOTAL PROJECT TOTAL
TCA Electrical $124,145.00 $124,145.00
Walker & WhitesideJnc. $1 36,355.00 $1
36,355.00
Precision Approach $1 59,311 .OO $1 59,311 .OO
On the basis of our review of the bids, it
is
recommended that the contract for this project be awarded to
TCA Electrical with a low Bid of $124,145.00.
W. K. DICKSON 8 CO., INC.
Jay Guarino
Item # 10
Bid #07-I 53
Airfield Security & Lighting Improvements
for Augusta Daniel Field Airport
Bid Opening : Monday, July 30,2007 @ 11 :00 a.m.
Additive Bid
Schedule B
$ 62,466.00
Bid ~dd. 1 Schedule
A
- Electrical
Vendors: Bond Base Bid
Walker & Whiteside, Inc.
10 Ramseur Court
Greenville, SC 29607 Yes yes $ 136,355.00
TCA Electrical
2209 Leslie Locke Rd.
Tifton, GA 31794 Yes Yes $ 124,145.00
Precision Approach
172 Sammons Parkway
Eatonton, GA 31024 Yes Yes $ 159,311 .OO
ASAP.
Chattahoochee Valley Installations Yes
2459 Hiiton court, Suite A Cashiers
Gainesvllle, GA 30501 Chedk Yes
Aubrey
Sllvey
Enterprises, Inc. Non-Compliant Vendor did not
917 Alabama Ave. S acknowledge
receipt
of
Bremen, GA 30110 Yes No addendum
Progresshe Fencing
796 Blll Rutledge Rd.
Winder, GA 30680
Boyd Fencing
1942 Atomlc ~d.
Beachlland SC 29842 No Seal Yes
Schedule
B
- Fencing
Base Bid
I
$ 66,804.00
Non-Compliant Faxed
copy of bid bond with no
signatures or seal
Item # 10
Attachment number 1
Page 3 of 4
Item # 10
Bid #07-153
Airfield Security & Lighting Improvements
for Augusta Daniel
Field Airport
Bid Opening : Monday, July 30,2007 @ 11:OO a.m.
Additive Bid
Schedule 6
$ 62,466.00
Schedule B - Fencing
Base Bid
L
$ 66,804.00
Non-Compliant Faxed
copy of bid bond with no
signatures or seal
Schedule A - Electrical
Base Bid
$ 136,355.00
$ 124,145.00
$ 159,311 .OO
Non-Compliant Vendor did not
acknowledge receipt of
addendum
Vendors:
Walker 8 Whiteside, Inc.
10 Ramseur Court
Greenville, SC 29607
TCA Electrlcal
2209 Lesile Locke Rd.
Tifton, GA 31794
Precision Approach
172 Sammons Parkway
Eatonton, GA 31024
ASAP.
Chattahoochee Valley Installations
2459 Hilton court, Suite A
Gainesville, GA 30501
Aubrey Sihrey Enterprises, Inc.
917 Alabama Ave. S
Bremen, GA 30110
Progressive Fencing
796 Bill Rutledge Rd.
Winder, GA 30680
Boyd Fenclng
1942 Atomic Rd.
Beachlland SC 29842
Bid
Bond
Yes
Yes
Yes
Yes
Cashiers
Chedk
Yes
No Seal
~dd, 1
yes
Yes
Yes
Yes
No
Yes
Item # 10
CommissionMeetingAgenda
9/4/20072:00PM
Beam'sContracting,Inc.ChangeOrderNo.1
Department:AugustaRegionalAirport
caption2:Motionto approveChangeOrderNo.1totheBeam's
Contracting,Inc.contractatAugustaRegionalAirp ort.
(ApprovedbyPublicServicesCommitteeAugust27,
2007)
Background:Thischangeorderreflectstheadjustmentofmateri al
quantitiesneededtocompletetheRunway17/35Safe ty
OverrunImprovementsProject.
Analysis:TheselectionofBeam'sContracting,Inc.fortheR unway
17/35SafetyImprovementsProjectwasapprovedbyt he
AugustaCommissionattheirMarch20,2007meeting.
FinancialImpact:$8,038.91
Alternatives:Denyrequest.
Recommendation:Acceptrequest.
Fundsare
Availableinthe
Following
Accounts:
551081301541111
REVIEWEDANDAPPROVEDBY :
Finance.
Administrator.
ClerkofCommission
Cover Memo
Item # 11
Cover Memo
Item # 11
DISTRIBUTION:
Owner
FAA
Atlanta
ADO
Contractor
LPA - Columbia
CHANGE ORDER
No. One (1)
PROJECT: Augusta Regional Airport
Augusta,
Georgia
OWNER: Augusta Aviation Commission
(Name, 1501 Aviation Way
Address) Augusta,
Georgia
30906
DATE OF ISSUANCE: July 5,2007
CONTRACTOR: Beam's Contracting,
Inc.
OWNER'S
Project
No.
2335 Atomic Road
Beech
Island,
SC 29842 ENGINEER: THE LPA GROUP INCORPORATED
P.O. Box 5805
CONTRACT FOR: F.A.A. A.I.P. Project No. 3-1 3-001 1-26 Columbia, SC 29250
Runway 17-35 Safety
Overrun Improvements Project
ENGINEER'S Project
No.
CC209026.4e
You are directed
to make the following changes in the Contract Documents.
Description: See Attachment 'A'
Purpose
of
Change Order: See Attachment 'A'
Attachments:
(List documents supporting change)
Attachment 'A',
Summary of Final Quantities
CHANGE
IN CONTRACT
PRICE:
Original
Contract price
Previous Change Orders
No.
0 to No. 0
CHANGE IN CONTRACT TIME:
Original
Contract Time
55 Calendar Days
days or date
Net change from
previous
Change Orders
55 Calendar Days
Contract
Price prior to this Change Order
days
Contract
Time Prior to this
Change Order
$ 8,038.91 I 0 Calendar Days
Net
lncrease
(-1 of
this Change Order
Net
lncrease (decrease) of this
Change Order
APPROVED:
by
Contract
Price with all approved
Change Orders
Eneineer
days
Contract
Time with all approved
Change Orders
DATE: ?A/* Owner
DATE: DATE: 7/@/07
Attachment number 1
Page 1 of 3
Item # 11
ATTACHMENT "A"
CHANGE ORDER NO. 1
Augusta Regional Airport
F.A.A. A.I.P. Project No. 3-13-001 1-26
Runway 17-35 Safety Overrun Improvements Project
The purpose of this change order is to adjust all quantities to
reflect
the as-built final quantities as paid in the final pay
request and as shown on the attached Summary of Final Quantities
SUMMARY OF CONSTRUC'I'ION COSTS
Original Contract Amount
Change Order No. 1 Final Quantity Adjustment Amount
FINAL AS-BUILT CONTRACT AMOUNT
TOTAL INCREASE DLlE TO CHANGE ORDER NO. 1 $8,038.91
Attachment number 1
Page 2 of 3
Item # 11
. . 4%
OWNER
AUGUSTA-RICHMOND COUNTY AND AGUSTA AVIATION
COMMISSION
1501
AVIATION
WAY
AUGUSTA. GEORGIA 30906 FINAL QUANTITIES
ITEM I ITEM
DESCRIPTION
I CONTRACT AND DESCRIPTION I CONTRACTOR AND ADDRESS RUNWAY 17-35 SAFETY OVERRUN
IMPROVEMENTS
PROJECT
Mobilization
Supplementary
Insurance Provisions
Barricades
Asphalt
Pavement Removal
Storm
Drain
Pipe (1 5" - 18") Removal
Remove
Existing
MALSR Equipment
Unclassified
Excavation
Unclassified
Excavation
- WASTE
Crushed
Aggregate Base Course
24" Class Ill RCP
Type Ill Rip Rap
Temporary Silt Fence
Temporary Erosion
Control Matting
Grassing
and Mulching
Onsite
Topsoil
BEAM'S CONTRACTING, INC.
2335 ATOMIC ROAD
BEECH ISLAND. SC 29842
UNlT
AUGUSTA REGIONAL AIRPORT
THE COUNTY OF AUGUSTA-RICHMOND
FAA AIP
3-13-001 1-26-2003
L.S.
L.S.
L.S.
S.Y.
L.F.
L.S.
C.Y.
C.Y.
C.Y.
L.F.
TON
L.F.
S.Y.
ACRE
C.Y.
ESTIMATED
QUANTITY UNIT PRICE
FINAL FINAL %
QUANTITY AMOUNT I COMP I
ORIGINAL CONTRACT AMOUNT $355,996.75
QUANTITY OVERRUN $8,038.99
Attachment number 1
Page 3 of 3
Item # 11
CommissionMeetingAgenda
9/4/20072:00PM
FurniturePurchaseforNewTerminal
Department:AugustaRegionalAirport
caption2:Motiontoapprovethenot-to-exceedamountof$350,000for
thepurchaseofnewfurniturefortheNewTerminal Project
atAugustaRegionalAirport.(ApprovedbyPublicServices
CommitteeAugust27,2007)
Background:Thecurrentfurnitureintheterminalhasbeeninp lacefor
severalyearsandhasbeguntoshowseriouswearan dtear.
Thefurniturethatcanberefurbishedisbeingdone whilethe
majoritymustbereplaced.
Analysis:TheAugustaAviationCommission,attheirJuly26,2007
meeting,establishedanot-to-exceedamountof$350 ,000for
thepurchsaseoffurniture(publicspacesandoffic espaces)
forthenewterminal.
FinancialImpact:Not-to-exceed$350,000.
Alternatives:Denyrequest.
Recommendation:Approverequest.
Fundsare
Availableinthe
Following
Accounts:
5510813015413130
REVIEWEDANDAPPROVEDBY :
Finance.
Cover Memo
Item # 12
Administrator.
ClerkofCommission
Cover Memo
Item # 12
CommissionMeetingAgenda
9/4/20072:00PM
GBIInvestigation
Department:
caption2:UpdatefromtheAdministrtorregardingtheGBI
investigationoftheAugustaRecreationDepartment/RCCI
incidents.(RequestedbyCommissionerMarion
Williams)
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 13
CommissionMeetingAgenda
9/4/20072:00PM
MotiontoApproveContractwithGoldMechforHVAC RenovationstotheAugustaMuseumof
History
Department:Administration
caption2:Motionto approveexpenditureofSPLOSTfundsfor
Design-BuildcontractwithGoldMechInc.,torehab ilitate
andmodifyexistingHVACandfireprotectionsystem satthe
AugustaMuseumofHistorysubjecttothepresentati onofthe
warantyinformationfortheequipment.(Approvedby
PublicServicesCommitteeAugust27,2007)
Background:TheAugustaMuseumofHistorycontinuestobeplag uedby
aninadequateHVACsystemthatrecentlysufferedas erious
mechanicalproblem,leavingtheMuseum’scollection in
jeopardy.Anewchillerhasbeeninstalledtopreve ntalossof
museumairconditioning,butotherremainingworkh asyet
tobedone.WiththehelpofHeery,RFP07-187sp ecified
correctivemeasures,identifyingthescopeofwork and
performancerequirementsofthenewsystems,witht hegoal
ofprocuringDesign/Buildproposals.GoldMech’sresponse
toRFP07-187hasbeenreviewed,clarifiedandnego tiatedto
apointthatbothCIPMandGoldMecharesatisfied withthe
provisions.Workincludespumpsandaccessoriesass ociated
withanew90-tonair-cooledchiller,newcontrols,valves,
dampers,humidifiers,fireprotectionsystemsando ther
associatedwork
Analysis:Effectiveenvironmentalcontroliscrucialformuse ums,in
ordertoprotecttheirvaluableartifactsfrommois tureand
thermodynamicdegradation.Absentthisremedialwor k,the
Museumwillcontinuetosufferfromextremelypoor
temperatureandhumiditycontrol,whichwillaggrav ate
growingproblemswithdeterioratedartifacts.Itwi llalsolack
adequatefireprotectionintheAnnex.Negotiations ,
includingincreaseddefinitionofthescopeofneed edwork,
havebeenongoingwithGoldMechoverthelast10w eeks.
Costshavebeentrimmedbyover$200,000duringtha ttime.
Cover Memo
Item # 14
FinancialImpact:TheGuaranteedMaximumPrice(Not-to-Exceedcost)o fthe
projectis$799,750.63,whichfallswithinthebudg eted
amount.
Alternatives:1.Re-advertiseRFP2.Donothing.
Recommendation:ApprovecontractwithGoldMechInc.forDesign-Bui ld
servicestorenovatetheAugustaMuseumofHistory’s
HVACsystems.Alternativenumber1isnotlikelyto result
inasignificantlybetteroutcomeandwilllikelyd elayremedy
oftheMuseum’sproblemsforatleastanother5or 6months.
Alternativenumber2islikelytoleadtoevenmore serious
mold,mildewandthermodynamicdamagetotheMuseum
anditsartifacts.
Fundsare
Availableinthe
Following
Accounts:
FundsarevaialbleinSPLOSTaccounts:GL–324-06-4310;
JL–206054002
REVIEWEDANDAPPROVEDBY :
Administrator.
ClerkofCommission
Cover Memo
Item # 14
Agreement 1
Guaranteed Maximum Price Agreement
Between
Owner and Design-Builder
This document has important legal consequences. Consultation with
an attorney is recommended with respect to its completion or modification.
This AGREEMENT is made as of the day of September in the year of 2007, by and between the
following parties, for services in connection with the Project identified below:
OWNER:
Augusta Georgia, a political subdivision of the State of Georgia, acting by and though
the Richmond County Commission (Hereinafter referred to as: OWNER)
DESIGN-BUILDER:
Gold Mech, Inc.
1559 Broad Street
Augusta, GA 30904
PROJECT:
HVAC and Fire Protection Renovations to the Augusta Museum of History
RFP Number 07-087
In consideration of the mutual covenants and obligations contained herein, Owner and Design-Builder agree as
set forth herein.
Attachment number 1
Page 1 of 15
Item # 14
Agreement 2
Article 1
Scope of Work
1.1 Design-Builder shall perform all design and construction services, and provide all material, equipment,
tools and labor, necessary to complete the Work described in and reasonably inferable from the Contract
Documents.
Article 2
Contract Documents
2.1 The Contract Documents are comprised of the following:
.1 All written modifications, amendments (including, as applicable, the GMP Exhibit referenced in
Section 6.5.1.1 hereof or the GMP Proposal accepted by Owner in accordance with Section 6.5.2
hereof) and change orders to this Agreement issued in accordance with DBIA Document No. 535,
Standard Form of General Conditions of Contract Between Owner and Design-Builder (1998
Edition) (“General Conditions of Contract”);
.2 This Agreement, including the following exhibits and attachments:
a. Exhibit A – Guaranteed Maximum Price (GMP)
b. Exhibit B – Schedule
c. Exhibit C – Contract Documents Project Manual, dated August 1, 2007
.3 Written Special Conditions, if any, to the General Conditions of Contract;
.4 The General Conditions of Contract;
.5 Construction Documents prepared and approved in accordance with Section 2.4 of the General
Conditions of Contract;
.6 Owner’s Project Criteria, as defined by RFP 07-087 and its attachments and addenda thereto;
and
.7 The following other documents, if any: (List, for example, Unit Price Schedules, Design-Builder's allowances,
Performance Standard Requirements, Owner’s Permit List and any other document Owner and Design-Builder elect to make a
Contract Document)
Article 3
Interpretation and Intent
3.1 The Contract Documents are intended to permit the parties to complete the Work and all obligations
required by the Contract Documents within the Contract Time(s) for the Contract Price. The Contract Documents
are intended to be complementary and interpreted in harmony so as to avoid conflict, with words and phrases
interpreted in a manner consistent with construction and design industry standards. In the event of any
inconsistency, conflict, or ambiguity between or among the Contract Documents, the Contract Documents shall
take precedence in the order in which they are listed in Section 2.1 hereof.
3.2 Terms, words and phrases used in the Contract Documents, including this Agreement, shall have the
meanings given them in the General Conditions of Contract.
Attachment number 1
Page 2 of 15
Item # 14
Agreement 3
3.3 The Contract Documents form the entire agreement between Owner and Design-Builder and by
incorporation herein are as fully binding on the parties as if repeated herein. No oral representations or other
agreements have been made by the parties except as specifically stated in the Contract Documents.
Article 4
Ownership of Work Product
4.1 Work Product. All drawings, specifications and other documents and electronic data furnished by
Design-Builder to Owner under this Agreement (“Work Product”) are deemed to be instruments of service and
Design-Builder shall retain the ownership and property interests therein, including the copyrights thereto.
4.2 Owner’s Limited License Upon Payment in Full. Upon Owner’s payment in full for all Work performed
under the Contract Documents, Design-Builder shall grant Owner a limited license to use the Work Product in
connection with Owner’s occupancy of the Project, conditioned on Owner’s express understanding that its use of
the Work Product is at Owner’s sole risk and without liability or legal exposure to Design-Builder or anyone
working by or through Design-Builder, including Design Consultants of any tier (collectively the “Indemnified
Parties”).
4.3 Owner’s Limited License Upon Owner’s Termination for Convenience or Design-Builder’s Election
to Terminate. If Owner terminates the Project for its convenience as set forth in Article 8 hereof, or if Design-
Builder elects to terminate this Agreement in accordance with Section 11.4 of the General Conditions of Contract,
Design-Builder shall, upon Owner’s payment in full of the amounts due Design-Builder under the Contract
Documents, grant Owner a limited license to use the Work Product to complete the Project and subsequently
occupy the Project, conditioned on the following:
.1 Use of the Work Product is at Owner’s sole risk without liability or legal exposure to any
Indemnified Party; and
.2 Owner agrees to pay Design-Builder the additional sum of
Dollars ($ ) as compensation for the right to use the Work Product in accordance
with this Article 4 if Owner resumes the Project through its employees, agents, or third parties.
4.4 Owner’s Limited License Upon Design-Builder's Default. If this Agreement is terminated due to
Design-Builder's default pursuant to Section 11.2 of the General Conditions of Contract and (i) it is determined
that Design-Builder was in default and (ii) Owner has fully satisfied all of its obligations under the Contract
Documents, Design-Builder shall grant Owner a limited license to use the Work Product in connection with
4.5 Owner’s Indemnification for Use of Work Product. If Owner uses the Work Product under any of the
circumstances identified in this Article 4, Owner shall defend, indemnify and hold harmless the Indemnified
Parties from and against any and all claims, damages, liabilities, losses and expenses, including attorneys’ fees,
arising out of or resulting from the use of the Work Product.
Attachment number 1
Page 3 of 15
Item # 14
Agreement 4
Article 5
Contract Time
5.1 Date of Commencement. The Work shall commence within five (5) days of Design-Builder’s receipt of
Owner’s Notice to Proceed (“Date of Commencement”) unless the parties mutually agree otherwise in writing.
5.2 Substantial Completion and Final Completion
5.2.1 Substantial Completion of the entire Work shall be achieved no later than 210 calendar days following
Notice to Proceed.
(“Scheduled Substantial Completion Date”).
5.2.2 Interim milestones and/or Substantial Completion of identified portions of the Work shall be achieved as
follows: (Insert any interim milestones for portions of the Work with different scheduled dates for Substantial Completion)
5.2.3 Final Completion of the Work or identified portions of the Work shall be achieved on or before
____________
5.2.4 All of the dates set forth in this Article 5 (“Contract Time(s)”) shall be subject to adjustment in accordance
with the General Conditions of Contract.
5.3 Time is of the Essence. Owner and Design-Builder mutually agree that time is of the essence with
respect to the dates and times set forth in the Contract Documents.
5.4 Consequential Damages. Design-Builder understands that if Substantial Completion is not attained by
the Scheduled Substantial Completion Date, Owner will suffer and incur actual and consequential damages due
to any delay in achieving Substantial Completion. Design-Builder agrees that it will be responsible for and shall
pay Owner all damages, costs, judgments, losses, expenses, claims, occupancy charges, rents, losses of use,
and penalties, whether special or consequential, of whatsoever nature, that are incurred by Owner and
occasioned by any delay in achieving Substantial Completion.
5.5 Early Completion Bonus. If Substantial Completion is attained on or before
( ) days before the Scheduled Substantial Completion Date (the “Bonus Date”), Owner shall pay Design-
Builder at the time of Final Payment under Section 7.3 hereof an early completion bonus of Dollars
($ ) for each day that Substantial Completion is attained earlier than the Bonus Date. (If a GMP is not established
upon execution of this Agreement, the parties should consider setting the early completion bonus after GMP negotiations. If an early completion bonus is
applicable to any dates set forth in Section 5.2.2 hereof, this Section 5.5 will need to be modified accordingly.)
Article 6
Contract Price
6.1 Contract Price
6.1.1 Owner shall pay Design-Builder in accordance with Article 6 of the General Conditions of Contract a
contract price (“Contract Price”) equal to Design-Builder’s Fee (as defined in Section 6.2 hereof) plus the Cost of
the Work (as defined in Section 6.3 hereof), subject to any GMP established in Section 6.5 hereof and any
adjustments made in accordance with the General Conditions of Contract.
6.1.2 For the specific Work set forth below, Owner agrees to pay Design-Builder, as part of the Contract Price,
on the following basis: (This is an optional section intended to provide the parties with flexibility to identify and price limited preliminary services,
such as a lump sum or cost-plus arrangement for preliminary design, programming, or services necessary to enable Design-Builder to furnish Owner with a
GMP before execution of this Agreement.)
Attachment number 1
Page 4 of 15
Item # 14
Agreement 5
6.2 Design-Builder’s Fixed Fee and Fixed General Conditions Price
6.2.1 Design-Builder’s Fee, inclusive of General Conditions, shall be: ONE HUNDRED SIXTY THOUSAND
DOLLARS
($160,000.00)
6.2.2 Design-Builder’s Fee will be adjusted as follows for any changes in the Work: (Insert financial arrangements for
adjustments)
6.3 Cost of the Work. The term Cost of the Work shall mean costs reasonably incurred by Design-Builder in
the proper performance of the Work. The Cost of the Work shall include only the following:
.1 Wages of direct employees of Design-Builder other than office and field management and
supervision performing the Work at the Site or, with Owner’s agreement, at locations off the Site,
provided, however, that the costs for those employees of Design-Builder performing design
services shall be included within the fixed General Conditions costs and not otherwise charged to
Owner.
.2 Wages or salaries of Design-Builder's personnel engaged in the performance of the Work and
who are located at the Site or working off-Site to assist in the production or transportation of
material and equipment necessary for the Work.
.3 Wages or salaries of Design-Builder's personnel stationed at Design-Builder’s principal or branch
offices and performing the following functions. The reimbursable costs of personnel stationed at
Design-Builder’s principal or branch offices shall include a
percent ( %) markup to compensate Design-Builder for the Project-related overhead
associated with such personnel. (Insert the names, job description or job title of personnel
.4 Costs incurred by Design-Builder for employee benefits, premiums, taxes, insurance,
contributions and assessments required by law, collective bargaining agreements, or which are
customarily paid by Design-Builder, to the extent such costs are based on wages and salaries
paid to employees of Design-Builder covered under Sections 6.3.1 through 6.3.3 hereof.
.5 The reasonable portion of the cost of travel, accommodations and meals for Design-Builder’s
personnel necessarily and directly incurred in connection with the performance of the Work; in
accordance with established Augusta Richmond County per diem rates.
.6 Payments properly made by Design-Builder to Subcontractors and Design Consultants for
performance of portions of the Work, including any insurance and bond premiums incurred by
Subcontractors and Design Consultants.
.7 Costs incurred by Design-Builder in repairing or correcting defective, damaged or nonconforming
Work, provided that such defective, damaged or nonconforming Work was beyond the
reasonable control of Design-Builder, or caused by the ordinary mistakes or inadvertence, and
not the negligence, of Design-Builder or those working by or through Design-Builder. If the costs
associated with such defective, damaged or nonconforming Work are recoverable from
insurance, Subcontractors or Design Consultants, Design-Builder shall exercise best efforts to
obtain recovery from the appropriate source and credit Owner if recovery is obtained.
.8 Costs, including transportation, inspection, testing, storage and handling, of materials, equipment
and supplies incorporated or reasonably used in completing the Work.
Attachment number 1
Page 5 of 15
Item # 14
Agreement 6
.9 Costs less salvage value of materials, supplies, machinery, equipment and hand tools not
customarily owned by the workers that are not fully consumed in the performance of the Work
and which remain the property of Design-Builder, including the costs of transporting, inspecting,
testing, handling, installing, maintaining, dismantling and removing such items.
.10 Costs of removal of debris and waste from the Site, if generated in conjunction with the Work.
.11 The reasonable costs and expenses incurred in establishing, operating and demobilizing the Site
office, including the cost of facsimile transmissions, long-distance telephone calls, postage and
express delivery charges, telephone service, photocopying and reasonable petty cash expenses.
.12 Rental charges and the costs of transportation, installation, minor repairs and replacements,
dismantling and removal of temporary facilities, machinery, equipment and hand tools not
customarily owned by the workers, which are provided by Design-Builder at the Site, whether
rented from Design-Builder or others, and incurred in the performance of the Work.
.13 Premiums for insurance and bonds required by this Agreement or the performance of the Work.
.14 All fuel and utility costs incurred in the performance of the Work, excluding utilities for temporary
facilities.
.15 Sales, use or similar taxes, tariffs or duties incurred in the performance of the Work.
.16 Legal costs, court costs and costs of mediation and arbitration reasonably arising from Design-
Builder’s performance of the Work, provided such costs do not arise from disputes between
Owner and Design-Builder.
.17 Costs for permits, royalties, licenses, tests and inspections incurred by Design-Builder as a
requirement of the Contract Documents.
.18 The cost of defending suits or claims for infringement of patent rights arising from the use of a
particular design, process, or product required by Owner, paying legal judgments against Design-
Builder resulting from such suits or claims, and paying settlements made with Owner's consent.
.19 Deposits which are lost, except to the extent caused by Design-Builder’s negligence.
.20 Costs incurred in preventing damage, injury or loss in case of an emergency affecting the safety
of persons and property.
.21 Other costs reasonably and properly incurred in the performance of the Work to the extent
approved in writing by Owner.
6.4 Non-Reimbursable Costs
The following shall be excluded from the Cost of the Work:
.1 Compensation for Design-Builder's personnel stationed at Design-Builder’s principal or branch
offices, except as provided for in Sections 6.3.1, 6.3.2 and 6.3.3 hereof.
.2 Overhead and general expenses, except as provided for in Section 6.3 hereof, or which may be
recoverable for changes to the Work.
Attachment number 1
Page 6 of 15
Item # 14
Agreement 7
.3 The cost of Design-Builder’s capital used in the performance of the Work.
.4 If the parties have agreed on a GMP, costs that would cause the GMP, as adjusted in accordance
with the Contract Documents, to be exceeded.
6.5 The Guaranteed Maximum Price
6.5.1 GMP Established Upon Execution of this Agreement
6.5.1.1 Design-Builder guarantees that it shall not exceed the GMP of SEVEN HUNDRED NINETY-NINE
THOUSAND SEVEN HUNDRED AND FIFTY AND SIXTY-THREE HUNDREDTHS DOLLARS ($799,750.63).
Design-Builder does not guarantee any specific line item provided as part of the GMP, but agrees that it will be
responsible for paying all costs of completing the Work which exceed the GMP, as adjusted in accordance with
the Contract Documents. Documents used as a basis for the GMP shall be identified in an exhibit to this
Agreement (“GMP Exhibit”).
6.5.1.2 The GMP includes a Contingency in the amount of FORTY-NINE THOUSAND NINE HUNDRED
TWENTY-FIVE DOLLARS ($ 49,925.00) which is available for Design-Builder’s exclusive use for costs that are
incurred in performing the Work that are not included in a specific line items. or the basis for a Change Order
under the Contract Documents. By way of example, and not as a limitation, such costs include trade buy-out
differentials, overtime, acceleration, costs in correcting defective, damaged or nonconforming Work, design errors
or omissions and Subcontractor defaults. The Contingency is not available to Owner for any reason, including
changes in scope or any other item which would enable Design-Builder to increase the GMP under the Contract
Documents. Design-Builder shall provide Owner with notice of all anticipated charges against the Contingency.
6.5.2 GMP Established after Execution of this Agreement
6.5.2.1 GMP Proposal. If requested by Owner, Design-Builder shall submit a GMP Proposal to Owner which
shall include the following, unless the parties mutually agree otherwise:
.1 A proposed GMP, which shall be the sum of:
i. Design-Builder's Fee as defined in Section 6.2.1 hereof;
ii. the estimated Cost of the Work as defined in Section 6.3 hereof, inclusive of any Design-
Builder's Contingency as defined in Section 6.5.1.2 hereof; and
iii. if applicable, any prices established under Section 6.1.2 hereof.
.2 A list of the drawings and specifications, including all addenda, used as the basis for the GMP
proposal;
.3 A list of the assumptions and clarifications made by Design-Builder in the preparation of the GMP
Proposal, which list is intended to supplement the information contained in the drawings and
specifications;
.4 The Scheduled Substantial Completion Date upon which the proposed GMP is based, to the
extent said date has not already been established under Section 5.2 hereof, and a schedule
upon which the Scheduled Substantial Completion Date is based;
.5 If applicable, a list of allowances and a statement of their basis;
.6 If applicable, a schedule of alternate prices;
Attachment number 1
Page 7 of 15
Item # 14
Agreement 8
.7 If applicable, a schedule of unit prices;
.8 If applicable, a statement of Additional Services; and
.9 The time limit for acceptance of the GMP Proposal.
6.5.2.2 Review and Adjustment to GMP Proposal. After submission of the GMP Proposal, Design-Builder and
Owner shall meet to discuss and review the GMP Proposal. If Owner has any comments regarding the GMP
Proposal, or finds any inconsistencies or inaccuracies in the information presented, it shall promptly give written
notice to Design-Builder of such comments or findings. If appropriate, Design-Builder shall, upon receipt of
Owner's notice, make appropriate adjustments to the GMP Proposal.
6.5.2.3 Acceptance of GMP Proposal. If Owner accepts the GMP Proposal, as may be amended by Design-
Builder, the GMP and its basis shall be set forth in an amendment to this Agreement.
6.5.2.4 Failure to Accept the GMP Proposal. If Owner rejects the GMP Proposal, or fails to notify Design-
Builder in writing on or before the date specified in the GMP Proposal that it accepts the GMP Proposal, the GMP
Proposal shall be deemed withdrawn and of no effect. In such event, Owner and Design-Builder shall meet and
confer as to how the Project will proceed, with Owner having the following options:
.1 Owner may suggest modifications to the GMP Proposal, whereupon, if such modifications are
accepted in writing by Design-Builder, the GMP Proposal shall be deemed accepted and the
parties shall proceed in accordance with Section 6.5.2.3 above;
.2 Owner may authorize Design-Builder to continue to proceed with the Work on the basis of
reimbursement as provided in Section 6.1 hereof without a GMP, in which case all references in
this Agreement to the GMP shall not be applicable; or
.3 Owner may terminate this Agreement for convenience in accordance with Article 8 hereof;
provided, however, in this event, Design-Builder shall not be entitled to the payment provided for
in Section 8.2 hereof.
If Owner fails to exercise any of the above options, Design-Builder shall have the right to (i) continue with the
Work as if Owner had elected to proceed in accordance with Item .2 above, and be paid by Owner accordingly,
unless and until Owner notifies it in writing to stop the Work, or (ii) suspend performance of Work in accordance
with Section 11.3.1 of the General Conditions of Contract, provided, however, that in such event Design-Builder
shall not be entitled to the payment provided for in Section 8.2 hereof.
6.5.3 Savings
6.5.3.1 If the sum of the actual Cost of the Work and Design-Builder’s Fee (and, if applicable, any prices
established under Section 6.1.2 hereof) is less than the GMP, as such GMP may have been adjusted over the
course of the Project, the difference (“Savings”) shall be shared as follows:
(Choose one of the following:)
twenty percent ( 20%) to Design-Builder and eighty (80%) percent to Owner.
The first Dollars ($ ) of Savings shall be provided to (choose
either Design-Builder or Owner) , with the balance of Savings, if any,
shared percent ( %) to Design-Builder and percent
( %) to Owner.
Attachment number 1
Page 8 of 15
Item # 14
Agreement 9
6.5.3.2 Savings shall be substantiated through supporting documentation and calculated and paid as part of Final
Payment under Section 7.3 hereof, with the understanding that to the extent Design-Builder incurs approved costs
after Final Completion which would have been payable to Design-Builder as a Cost of the Work, Design-Builder
shall be entitled to payment from Owner for that portion of such costs that were distributed to Owner as Savings.
Article 7
Procedure for Payment
7.1 Progress Payments
7.1.1 Design-Builder shall submit to Owner on the first (1st) day of each month, beginning with the first month
after the Date of Commencement, Design-Builder’s Application for Payment in accordance with Article 6 of the
General Conditions of Contract.
7.1.2 Owner shall make payment within ten (10) thirty (30) days after Owner’s receipt of each properly
submitted and accurate Application for Payment in accordance with Article 6 of the General Conditions of
Contract, but in each case less the total of payments previously made, and less amounts properly withheld under
Section 6.3 of the General Conditions of Contract.
7.1.3 If Design-Builder’s Fee under Section 6.2.1 hereof is a fixed amount, the amount of Design-Builder’s Fee
to be included in Design-Builder’s monthly Application for Payment and paid by Owner shall be proportional to the
percentage of the Work completed, less payments previously made on account of Design-Builder’s Fee.
7.2 Retainage on Progress Payments
7.2.1 Owner will retain ten percent (10%) of each Application for Payment provided, however, that when fifty
percent (50%) of the Work has been completed by Design-Builder, Owner will not retain any additional amounts
from Design-Builder’s subsequent Applications for Payment. Owner will also reasonably consider reducing
retainage for Subcontractors completing their work early in the Project.
7.3.1 Documentation of Costs
7.3.1 Cost of Work, as defined by Section 6.3, shall be substantiated through supporting documentation, such as
the Schedule of Values, and attached to Design-Builder’s Applications for Payment.
Article 8
Termination for Convenience
8.1 Upon ten (10) days’ written notice to Design-Builder, Owner may, for its convenience and without cause,
elect to terminate this Agreement. In such event, Owner shall pay Design-Builder for the following:
.1 All Work executed and for proven loss, cost or expense in connection with the Work;
.2 The reasonable costs and expenses attributable to such termination, including demobilization
costs and amounts due in settlement of terminated contracts with Subcontractors and Design
Consultants; and
.3 (Choose one of the following:)
The fair and reasonable sums for overhead and profit on the sum of items .1 and .2 above.
or
Attachment number 1
Page 9 of 15
Item # 14
Agreement 10
Overhead and profit in the amount of seven percent (7%) on the sum of items .1 and .2 above.
8.2 In addition to the amounts set forth in Section 8.1 above, Design-Builder shall be entitled to receive one of
the following as applicable:
.1 If Owner terminates this Agreement prior to commencement of construction, Design-Builder shall
be paid percent ( %) of the remaining balance of the Contract Price or, if a GMP
has not been established, the remaining balance of the most recent estimated Contract Price.
.2 If Owner terminates this Agreement after commencement of construction, Design-Builder shall be
paid percent ( %) of the remaining balance of the Contract Price or, if a GMP
has not been established, the remaining balance of the most recent estimated Contract Price.
8.3 If Owner terminates this Agreement pursuant to Section 8.1 above and proceeds to design and construct
the Project through its employees, agents or third parties, Owner’s rights to use the Work Product shall be as set
forth in Section 4.3 hereof.
(The following Article 9 should only be used if the Owner and Design-Builder agree to establish
their respective representatives at the time the Agreement is executed rather than during the performance of the Project.)
Article 9
Representatives of the Parties
9.1 Owner’s Representatives
9.1.1 Owner designates the individual listed below as its Senior Representative ("Owner’s Senior
Representative"), which individual has the authority and responsibility for avoiding and resolving disputes under
Section 10.2.3 of the General Conditions of Contract: (Identify individual’s name, title, address and telephone numbers)
Mr. Fred Russell, Administrator
Augusta Richmond County
530 Greene Street, RM. 801
Augusta, GA 30911
706-821-2400
9.1.2 Owner designates the individual listed below as its Owner’s Representative, which individual has the
authority and responsibility set forth in Section 3.4 of the General Conditions of Contract: (Identify individual’s name, title,
address and telephone numbers)
Heery International, Inc.
Mr. Robert T. Munger, AIA, CCM
501 Greene Street, Suite 313
Augusta, GA 30901
706-842-5543
9.2 Design-Builder’s Representatives
9.2.1 Design-Builder designates the individual listed below as its Senior Representative ("Design-Builder’s
Senior Representative"), which individual has the authority and responsibility for avoiding and resolving disputes
under Section 10.2.3 of the General Conditions of Contract: (Identify individual’s name, title, address and telephone numbers)
9.2.2 Design-Builder designates the individual listed below as its Design-Builder’s Representative, which
individual has the authority and responsibility set forth in Section 2.1.1 of the General Conditions of Contract:
(Identify individual’s name, title, address and telephone numbers)
Attachment number 1
Page 10 of 15
Item # 14
Agreement 11
Article 10
Bonds and Insurance
10.1 Insurance. Design-Builder shall procure in accordance with Article 5 of the General Conditions of
Contract the following insurance coverage’s: (Attach Insurance Schedule indicating the required coverage, amount of required coverage,
duration of coverage, required rating of insurance carriers and any other insurance requirements required of the parties)
Design-Builder shall purchase and maintain all insurance as is required and specified in the General Conditions,
in Appendix B to the Agreement (Insurance/Bonding Requirements), and in any other Contract Documents. In the
event of any conflict between any insurance requirements of the Contract Documents, Design-Builder shall
provide the more comprehensive and complete coverage and higher limits of liability. All insurance must list
Owner as additional insured, and Design-Builder must provide certificates of all coverage and endorsements
showing the Owner as additional insured prior to commencement of Work and as a condition precedent to any
payment otherwise due to Design-Builder.
Insurance Descriptions Minimum Required Coverage
a. Workman’s Compensation Statutory
b. Commercial General Liability $1,000,000 per occurrence
- Bodily Injury: Each Person $100,000
- Bodily Injury: Each Accident $200,000
- Property Damage: Each Accident $100,000
c. Automobile Liability & Property Damage $1,000,000 Combined Limit
- Bodily Injury: Each Person $100,000
- Bodily Injury: Each Accident $200,000
- Property Damage: Each Accident $100,000
d. Professional Liability
a. (Design Consultant) $1,000,000 per Loss/Claim
e. Builder’s Risk
10.1.1 Evidence of such insurance shall be furnished to the Owner, and the Owner shall receive thirty (30) days
prior written notice of any cancellation, non-renewal or reduction of coverage of any of the policies. Upon notice of
such cancellation, non-renewal or reduction, the Design-Builder shall procure substitute insurance so as to assure
the Owner that the minimum limits of coverage are maintained continuously throughout the period of this
Agreement.
10.2 Bonds and Other Performance Security. Design-Builder shall provide the following performance bond
and labor and material payment bond or other performance security: (Indicate the amount of bonds and any other conditions of
the bonds or other security)
Design-Builder shall furnish a Performance Bond and a Labor and Material Payment Bond each in the penal
amount of at least the Fixed Contract Price. The bonds must meet all applicable statutory requirements, be
provided substantially in the forms included in the Contract Documents, and must be issued by a Surety that is
reasonably acceptable to Owner and licensed in the State of Georgia. Design-Builder shall provide the bonds to
Owner prior to commencement of Work and as a condition precedent to any payment that otherwise due to
Design-Builder.
Attachment number 1
Page 11 of 15
Item # 14
Agreement 12
Article 11
Dispute Resolution
11.1 Should mediation of disputes prove unsuccessful, the parties to this Agreement agree that the matter(s)
in question will be decided in the Superior Court of Richmond County, Georgia. By signing this Agreement, the
Design Consultant waives any right to contest the venue in the Superior Court of Richmond County, Georgia.
Article 12
Successors and Assigns
12.1 This Agreement shall inure to the benefit of and be binding on the heirs, successors, assigns, trustees
and personal representatives of the Owner, as well as the permitted assigns and trustees of the Design Builder.
12.2 The Design Builder shall not assign, sublet or transfer its interest in this Agreement without the written
consent of the other, except that the Environmental Consultant may assign accounts receivable to a commercial
bank or financial institution for securing loans, without prior approval of the Owner.
Article 13
Other Provisions
13.1 Other provisions, if any, are as follows: (Insert any additional provisions)
In executing this Agreement, Owner and Design-Builder each individually represents that it has the necessary
financial resources to fulfill its obligations under this Agreement, and each has the necessary corporate approvals
to execute this Agreement, and perform the services described herein.
OWNER: DESIGN-BUILDER:
Augusta, Georgia, a political Gold Mech, Inc.
Subdivision of the State of Georgia
Acting by and through the
Augusta Richmond County Commission
By:_______________________________ By:__________________________________
(Signature) (Signature)
Deke S. Copenhaver
Mayor (Title)
Date: Date:
Attest:__________________________ Attest:________________________
Attachment number 1
Page 12 of 15
Item # 14
Exhibit A 1
EXHIBIT A
GUARANTEED MAXIMUM PRICE (GMP)
TASK
NO. ABBREVIATED DESCRIPTION
COST OF WORK
(w/ contingency)
TOTAL COST
Including Fees
07-087-1
Complete remaining work associated with installation of
Owner-provided replacement chiller, as described by Project
Manual Section 01010.
$31,486.00 $39,357.50
07-087-2
Replace or modify leaking boiler vent caps on East end of
roof, seal and insulate louver openings in main museum hall,
as described by Project Manual Section 01010.
$26,531.79 $33,164.74
07-087-3
Add humidifiers for winter humidity control, new water
piping, mechanical room hose bibs and associated electrical
systems, as described by Project Manual Section 01010.
$170,770.40 $213,463.00
07-087-
4a
Replace existing HVAC electronic controls with new direct
digital control (DDC) system, as described by Project Manual
Section 01010.
$150,399.25 $187,999.06
07-087-
4b
Integrate existing Johnson Control “Metasys” DDC controls
system in Annex Building, as described by Project Manual
Section 01010.
$7744.00 $9680.00
07-087-5 Replace existing AHU Coil isolation valves and flow balance
stations, as described by Project Manual Section 01010. $23,243.28 $29,054.10
07-087-6 Full test and balance on air and water distribution systems, as
described by Project Manual Section 01010. $38,139.20 $47,674.00
07-087-7
Replace mold contaminated duct insulation in AHU-3
Mechanical Room as described by Project Manual Section
01010.
$31,475.20 $39,344.00
07-087-8
Commission new DDC controls and equipment to verify
specified operation as described by Project Manual Section
01010.
$15,121.32 $18,972.80
07-087-9 Add supplemental heat to offices as described by Project
Manual Section 01010. $4,734.68 $5,909.55
07-087-10 Relocate return and outside air duct to allow access to AHU-
5 for filter replacement and coil cleaning as described by
Project Manual Section 01010.
$21,749.79 $27,187.24
07-087-
11
Install fire sprinklers in Museum’s Annex Building as
described by Project Manual Section 01010. $118,355.71 $147,944.64
Total Cost of Work Including Contingency: $639,750.63 n/a
Fixed Fee and General Conditions Cost $160,000.00 n/a
Total Guaranteed Maximum Price: $799,750.63 $799,750.63
Attachment number 1
Page 13 of 15
Item # 14
Page H-1 of 1
EXHIBIT B
SCHEDULE
Design-Build NTP: September 5, 2007
Submit 50% Design Documents October 1, 2007
Complete 50% Design Document Review October 15, 2007
Submit 100% Design Documents November 14, 2007
Complete 100% Design Review November 28, 2007
Substantial Completion: March 19, 2008
Complete Commissioning and Closeout: April 18, 2008
Note: Actual Notice to Proceed date may vary. All subsequent dates will adjust accordingly,
relative to the actual Notice To Proceed date.
Attachment number 1
Page 14 of 15
Item # 14
3
EXHIBIT C
CONSTRUCTION DOCUMENTS PROJECT MANUAL
The Contract Documents Project Manual associated with RFP #07-087, entitled “HVAC
Renovations and New Fire Protection Service for the Augusta Museum of History,”
prepared by Heery International and last dated August 1, 2007, is attached by
reference.
Attachment number 1
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CommissionMeetingAgenda
9/4/20072:00PM
TSAReimbursableAgreement
Department:ClerkofCommission
caption2:Motiontoapproverequesttoaccepttheassistancea ward
fromtheDepartmentofHomelandSecurity-Transpor tation
SecurityAdministration.(ApprovedbyPublicServices
CommitteeAugust27,2007)
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 15
Attachment number 1
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CommissionMeetingAgenda
9/4/20072:00PM
FinanceandHR
Department:
caption2:UppdatefromtheAdministratorregardingthehiring of
FinanceandHumanResourcesDirectors.(Requestedby
CommissionerMarionWilliams)
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 16
CommissionMeetingAgenda
9/4/20072:00PM
VanessaFlournoy
Department:
caption2:Discussthere-instatementofAttorneyVanessaFlou rnoy.
(RequestedbyCommissionerMarionWilliams)
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 17
CommissionMeetingAgenda
9/4/20072:00PM
Presentation,Sound,andVotingSystemforCommissi onChambers
Department:InformationTechnology
caption2:Motionto approve theselectionofStageFrontPresentations
SystemsforRFPItem#07-129,CommissionPresentati on
System.(ApprovedbyPublicSafetyCommitteeAugust
27,2007)
Background:ThePresentation,Sound,andVotingSystemcurrentl y
installedintheCommissionchambersareantiquated and
cannotbeupgraded.Thevotingsystemwasinstalled in1998
asatemporarysolutionandhasfarexceededitsus efullife
expectations.Supportandreplacementpartsforthe se
systemsareunavailable.Thesoundsystemwasinsta lledin
1993.Theexistingsystemswillnotintegratewith eachother.
Wheninformationispresentedtheattendeesarereq uiredto
turnaroundandviewtheinformationonthewallbe hind
themmakingpresentationsdifficulttoread.
Analysis:Sinceupgradingtheexistingsystemsiscostprohib itive,a
totalreplacementisrequested.Anewintegratedsy stemwill
providecompletecontroltotheClerkofCommission .The
informationpresentedtoandbytheCommissionersa nd
Mayorwillbeeasiertoview,andmanipulate.Meeti ng
attendeeswillbepresentedinformationinaprofes sionaleasy
toreadformat.Allequipmentpurchasedtosupport these
systemscanberelocatedtoanewfacilitywithmin imal
downtimeandexpense.Aselectioncommitteewasfor medto
evaluateresponsestoRFPItem#07-129,Commission
PresentationSystem.StageFrontPresentationsSyst emswas
theonlycompanytorespond.Theselectioncommitte e
agreesthatStageFrontPresentationsSystemsisth ebest
bidder.
FinancialImpact:Thetotalfinancialimpactis$131,460.
Cover Memo
Item # 18
Alternatives:Continuetoutilizetheexistingsystemsthatarei nplace.
Recommendation:ApprovetheselectionofStageFrontPresentations Systems
asthevendorofchoiceRFPItem#07-129,Commissio n
PresentationSystem,pendingcontractreview.
Fundsare
Availableinthe
Following
Accounts:
$26,682isavailablein272011310-5424120$104,778 is
availablein272015410-5426110
REVIEWEDANDAPPROVEDBY :
Finance.
Administrator.
ClerkofCommission
Cover Memo
Item # 18
CommissionMeetingAgenda
9/4/20072:00PM
MichaelDunbar
Department:ClerkofCommission
caption2:Motionto approvearequestfromMichaelDunbarof2823
CrosscreekRoadforarefundofoverpaidpropertyt axes.
(ApprovedbyFinanceCommitteeAugust27,2007)
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 19
Attachment number 1
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CommissionMeetingAgenda
9/4/20072:00PM
PublicSafetyCameras
Department:Finance,FleetManagement,RonCrowden-FleetManage r
caption2:Motionto approverequestforthepurchaseof21Digital
CameraUnitsforinstallationinSheriff'sOfficeR oadPatrol
andTrafficCars.(ApprovedbyFinanceCommittee
August27,2007)
Background:EachyearRiskManagementbudgetsforcamerasystem sto
bepurchasedandinstalledinRoadPatrolandTraff iccarsof
theSheriff'sOffice.Priorto2004,camerasyste msuseda
VCRrecordingsystemandinOctober2004theDigita l
systemwasselected.TheSheriff'sOfficehasbeen usingthe
digitalrecordingsystemsince.
Analysis:TheSheriff'sOfficehasbeenreviewing,testingan d
evaluatingvarioussystemsbuttheDigitalsystemo fferedby
KutomSignalsismorecompatible,userfriendly,ec onomical
andperformancepreferredatthistime.RiskManage ment,
FleetManagementandtheSheriff'sOfficearereque stingthis
systembepurchasedandconsideredasasolesource vender.
Ifapprovedthe21systemswillbeshippedtoFleet
Mangement.
FinancialImpact:Eachcamerasystemcosts$5,080.Therequested21s ystems
willcostatotalof$106,680.Therewillbeanadd itiona
$4,725fortheinstallationofthe21systems.This moneywas
budgetedforbyRiskManagementforthe2007budget (611-
01-5211/54.25310).
Alternatives:1.Approvethepurchaseof21systems.2.Approvea reduced
numberofsystems.3.Donotapprovethesystemsfo r
purchase.
Recommendation:
Approvethepurchaseof21digitalcameraunitsat $5,080.00
Cover Memo
Item # 20
each(total:$106,680)fromKustomSignals,Inc.an dthe
installationof21systemstotaling$4,725.00(Sole Source
Vender).
Fundsare
Availableinthe
Following
Accounts:
611-01-5211/54.25310
REVIEWEDANDAPPROVEDBY :
Finance.
Administrator.
ClerkofCommission
Cover Memo
Item # 20
CommissionMeetingAgenda
9/4/20072:00PM
Al-Jon600lease
Department:SolidWaste
caption2:Motionto approveagreementwithAl-Jon,Inc.for
replacementofcurrentcompactorwithanewcompact or
underasimilarleaseagreement.(Approvedby
EngineeringServicesCommitteeAugust27,2007)
Background:TheSolidWasteDepartmentcurrentlyoperatestheA l-Jon
garbagecompactors.Thecompactorisanessentialp ieceof
equipmentfortheefficientoperationofthelandfi llas,with
properoperation,itallowsformaximumcompaction of
garbage.Themoregarbagethatcanbeplacedinto acertain
volume,thegreaterthelengthoftimethelandfill cellwill
remainopen.Also,propercompactionpreventsthe spreadof
odors,preventsblowinglitter,decreasesvectors,a ndmakesa
saferworkingenvironment.
TheAl-Jon600compactorwepurchasedwasthesecon done
everproduced.Augustahashadavarietyofwarran tyrepairs
whichhasledAl-Jontoredesignaseriesofitems.These
redesignshavecreatedabetter,moreconsistentma chine.
Inadiscussion,AugustaaskedwhatAl-Joncoulddo ,asour
machinebecamealearningtooltoimprovetheovera ll
product.Al-Jonrespondedwith,letusreplaceyou rmachine
withanew,likemachineforasimilardealtowhat youhad
previously.
Analysis:WiththeAl-Joncompactorbeinganabsolutenecessi tyfor
landfilloperations,andbecauseAl-Jonprovidesex cellent
customerservice,theyhaveofferedtoreplaceourc urrent
compactorwithanewmachineofthesamesizeandm odel
andundersimilarleasetermsandconditions.
FinancialImpact:
Themonthlypaymentswillbesimilartowhattheya retoday.
Cover Memo
Item # 21
Ourleasetermwillbe60months,whichisthesame termas
theoriginallease.
Alternatives:1.ProceedwithagreementwithAl-Jon,Incforrepl acement
ofcurrentcompactorwithanewcompactorunderas imilar
leaseagreement.2.Keepexistingequipmentuntill ease
termination.
Recommendation:Option1.
Fundsare
Availableinthe
Following
Accounts:
541-04-4210/5224214
REVIEWEDANDAPPROVEDBY :
Finance.
Procurement.
Administrator.
ClerkofCommission
Cover Memo
Item # 21
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CommissionMeetingAgenda
9/4/20072:00PM
ApproveawardofaconstructioncontractforMeadow brookDriveAreaWaterandSewer
Improvements
Department:Utilities
caption2:Motionto approveaconstructioncontracttoBlair
Construction,Inc.whosubmittedalowbidof$2,53 7,304.91
toconstructthesewerandwaterimprovementsinth e
MeadowbrookDriveSewerPocketandsurroundingarea .
(ApprovedbyEngineeringServicesCommitteeAugust
27,2007)
Background:Therearetwopartsofthisproject:A)Installatio nofSewer
andWaterlinesintheMeadowbrookDriveSewerPock et,
andB)TrunkLineSewerExtensiontotheproperties on
BensonRoad.Themajorportionofthisprojectis scheduled
toprovidenewsewerandimprovedwaterserviceto the
MeadowbrookDriveSewerPocket.Thesanitarysewer
improvementswillprovideserviceforapproximately 160
propertiesinthisneighborhoodwhichcurrentlydo nothave
sewerserviceavailable.Duringthedesignphaseof this
projecttheUtilitiesDepartmentidentifiedthenee dforlarger
waterdistributionlinesinthisarea.Thewatersy stem
improvementswillsupplycustomerswithwaterthrou gha
newnetworkof6-inchdiameterwatermains.Thes econd
portionofthisprojectextendsasewertrunkline northfrom
theButlerCreekTrunkSewertothepropertiesalon gBenson
Road.Thesewerlineextensionshouldassistwitht he
developmentalongBensonRoad.Additionally,theso uthern
portionofthislinewillpickupthecollectionli nesassociated
withtheMeadowbrookDriveSewerPocket.
Analysis:BlairConstruction,Inc.hasperformedwellonsewe rand
waterlineprojectsfortheAugustaUtilitiesDepar tmentin
thepast.Acceptingthelowbidfromthiscontractor willallow
theconstructiontobeginonthisproject.
Cover Memo
Item # 22
FinancialImpact:$2,537,304.91fromtheRevenueGeneratedFund(acco unt
number507043420-5425210/80250134-5425210
Alternatives:Rejectthelowbidandre-advertise.
Recommendation:AUDrecommendsapprovingtheconstructioncontract with
BlairConstruction,Inc.whosubmittedalowbidof
$2,537,304.91toconstructtheMeadowbrookAreaUti lity
Improvementproject.
Fundsare
Availableinthe
Following
Accounts:
507043420-5425210/80250134-5425210
REVIEWEDANDAPPROVEDBY :
Finance.
Procurement.
Administrator.
ClerkofCommission
Cover Memo
Item # 22
Attachment number 1
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CommissionMeetingAgenda
9/4/20072:00PM
ApproveProjectFrameworkAgreementforSR28atLa neyWalkerBlvd&RiverfrontDrfor
Utilityrelocation
Department:Utilities
caption2:Motionto approveProjectFrameworkAgreementforSR28
atLaneyWalkerBlvd&RiverfrontDr.forUtilityr elocation.
(ApprovedbyEngineeringServicesCommitteeAugust
27,2007)
Background:GeorgiaDepartmentofTransportation(DOT)andAugu sta
plantoperformroadandintersectionimprovements atLaney
WalkerBoulevardandRiverfrontDr.TheDOThasas ked
AugustaUtilitiestoprepareaProjectFrameworkAg reement
fortheprojecttoestablishhowtheutilityreloca tion,if
required,shouldbepaid.
Analysis:ThisAgreementmustbesignedinordertoproceedw iththe
project.ThethreecopiesoftheAgreementwillbep resented
totheMayoraftertheagreementhasbeenapproved bythe
Commission.
FinancialImpact:Thereisnofinancialimpactatthistime.
Alternatives:None.
Recommendation:WerecommendapprovingtheProjectFramework
AgreementforSR28atLaneyWalkerBlvd&Riverfro ntDr
forUtilityrelocation
Fundsare
Availableinthe
Following
Accounts:
None
Cover Memo
Item # 23
REVIEWEDANDAPPROVEDBY :
Finance.
Procurement.
Administrator.
ClerkofCommission
Cover Memo
Item # 23
CommissionMeetingAgenda
9/4/20072:00PM
AwardofPurchaseoftwoBullDozersfortheSolid WasteDepartmenttoYanceyBrothers
Equipment.
Department:SolidWaste
caption2:Motionto award ofpurchaseoftwobulldozersfortheSolid
WasteDepartmenttoYanceyBrothersEquipment.
(ApprovedbyEngineeringServicesCommitteeAugust
27,2007)
Background:TheAugustaSolidWasteDepartmentcurrentlyoperat esone
D6Bulldozer.Thisdozerhasbeeninoperationfor nine
years,andhasreceivedallofitsregularlyschedu led
maintenance.Itisnearingtheendofitsusefull ife,andwill
soonrequireadditionalcriticalmaintenanceinord erto
maintainitscurrentlevelofoperation.Inadditi onto
maintenanceandrepairissues,withtheexpansiono fthe
landfillcells,theSolidWasteDepartmentisinne edtotwo
smallerdozers,oneofwhichisequippedwithaGPS system
toensurethatthelandfillareaswillbeconstruct edperthe
EPDapprovedDesignandOperationPlans.
Analysis:ThesmallerD6bulldozerswillallowforgreater
maneuverabilityonthelandfillslopesaswellass tillremain
functionalonthelandfillactivedumpingareas.In thepast,
landfilloperationswouldrequirethefrequentserv icesofa
licensedsurveyor.Withthepurchaseofthebulldoz er
equippedwithGPStechnologyourstaffwillbeable toknow
onadailybasisthatthelandfillisbeingconstru cted
correctly.TheSolidWasteDepartmentreceivedtwo bidsin
responsetobiditem07-133,LandfillTrackedTract ors.Only
oneofthetwobidswasconsideredcompliantbythe
ProcurementDepartment.Theotherbidthatwasrece ived
wasincompliancewithallbiditemandProcurement
Departmentrequirements.
FinancialImpact:
AdequatefundsareavailablebyusingtheGMAleasi ng
Cover Memo
Item # 24
program.Augustaexpectstopayfortheassetsover 5years
atanestimatedcostof$94,685peryear.
Alternatives:1.Recommendpurchaseofthetwobulldozerspersub mitted
bid.2.Donotapprovetheaward.
Recommendation:Alternative1
Fundsare
Availableinthe
Following
Accounts:
541-04-4210/6111631
REVIEWEDANDAPPROVEDBY :
Finance.
Procurement.
Administrator.
ClerkofCommission
Cover Memo
Item # 24
Attachment number 1
Page 1 of 1
Item # 24
CommissionMeetingAgenda
9/4/20072:00PM
BayStreetLeaseAmendmentII
Department:Utilities
caption2:Motionto approvetheleaseof304squarefeetofadditional
officespacefortheEngineeringSectionoftheAug usta
UtilitiesDepartmentonthefirstfloorofTheNewS outh
Building,360BayStreet.(ApprovedbyEngineering
ServicesCommitteeAugust27,2007)
Background:TheEngineeringSectionoftheAugustaUtilitiesDe partment
hasmaximizeditspresentfloorspaceandrequiresa dditional
officespaceforUtilitiesProjectdocumentationan d
EngineeringSupportDrawings.Thisvitalhistoric
documentationiscurrentlylocatedattheMunicipal Building
inmultipleseparatelocationsandoutsidethedire ctcontrol
oftheUtilitiesDepartment.ThePublicServicesEn gineering
Departmenthasagreedtotransfercontrolofthesed ocuments
anddrawingstotheUtilitiesDepartmentinconjunc tionwith
theirmovetoanewlocation.
Analysis:Thefundingandanalysisfortheconstructionofth eAugusta
UtilitiesAdministrationComplexisstillpending.Withthe
ongoingdelayofthenewcomplex,AUDhastheoptio nto
expanditscurrentfloorspaceattheNewSouthBui ldingat
360BaySt.
FinancialImpact:TheRexGrouphasquotedthecostfortheadditiona l304
squarefeetat$340.48permonthor$1.12persq.f t.Funds
areavailableunderaccountnumber506043110-522411 1
Alternatives:Nonerecommended.
Recommendation:Approvetheadditionof304squarefeetofleasedo fficeat
360BayStreet.
Cover Memo
Item # 25
Fundsare
Availableinthe
Following
Accounts:
506043110-5224111
REVIEWEDANDAPPROVEDBY :
Finance.
Procurement.
Administrator.
ClerkofCommission
Cover Memo
Item # 25
CommissionMeetingAgenda
9/4/20072:00PM
Condemnation-Day
Department:CountyAttorney-StephenE.Shepard,Attorney
caption2:Motionto authorize condemnationofaportionofProperty
#139-0-279-00-03812KarleenRoad,whichisownedb y
MaryAnnDayandRonellM.Day,for6,322SquareFe etof
PermanentEasementand2,893SquareFeetofTempora ry
Easement.AUDProject:HorsepenSanitarySewer,Ph ase
2.(ApprovedbyEngineeringServicesCommitteeAugust
13,2007)
Background:Theappraisedvalueoftheeasementis$1,653.00.Dueto
unsuccessfulnegotiationattemptswiththeowners,itis
necessarytopursuecondemnation.
Analysis:Condemnationisrequiredinordertoacquiretheea sement.
FinancialImpact:Thenecessarycostswillbecoverdbytheprojectb udget.
Alternatives:Denytheauthorizationtocondemn.
Recommendation:Approvetheauthorizationtocondemn.
Fundsare
Availableinthe
Following
Accounts:
G/L510043420-5411120J/L80250202-5411120
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 26
Cover Memo
Item # 26
Attachment number 1
Page 1 of 1
Item # 26
CommissionMeetingAgenda
9/4/20072:00PM
Condemnation-Day(2)
Department:CountyAttorney-StephenE.Shepard,Attorney
caption2:Motionto authorizecondemnationofaportionofProperty
#139-0-278-00-03810KarleenRoad,whichisownedb y
MaryAnnDayandRonellM.Day,for207SquareFeet of
TemporaryEasementand71SquareFeetofPermanent
Easement.AUDProject:HorsepenSanitarySewer,Ph ase2.
(ApprovedbyEngineeringServicesCommitteeAugust
13,2007)
Background:Theappraisevalueoftheeasementis$23.00.Due to
unsuccessfulattemptstonegotiatewiththeowners,itis
necessarytopursuecondemnation.
Analysis:Condemantionisrequiredinordertoacquiretheea sement.
FinancialImpact:Thenecessarycostswillbecoveredbytheprojectb udget.
Alternatives:Denytheauthorizationtocondemn.
Recommendation:Approvetheauthorizationtocondemn.
Fundsare
Availableinthe
Following
Accounts:
G/L510043420-5411120J/L80250202-5411120
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 27
Cover Memo
Item # 27
Attachment number 1
Page 1 of 1
Item # 27
CommissionMeetingAgenda
9/4/20072:00PM
Condemnation-EstesExpressLines
Department:CountyAttorney-StephenE.Shepard,Attorney
caption2:Motionto authorizecondemnationofaportionofproperty
#099-0-068-00-0NixonRoad,whichisownedbyEstes
ExpressLines,for7,672SquareFeetofPermanentE asement
and7,229SquareFeetofTemporaryEasement.AUD
Project:DougBarnardParkwayWaterMain.(Approvedby
EngineeringServicesCommitteeAugust13,2007)
Background:Theappraisedvalueoftheeasementis$2,279.00.Dueto
unsuccessfulattemptstonegotiatewiththeowners,itis
neccessarytopursuecondemenation.
Analysis:Condemantionisrequiredinordertoacquiretheea sement.
FinancialImpact:Thenecessarycostswillbecoveredbytheprojectb udget.
Alternatives:Denytheauthorizationtocondemn.
Recommendation:Approvetheauthorizationtocondemn.
Fundsare
Availableinthe
Following
Accounts:
G/L510043420-5411120J/L80250202-5411120
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 28
Attachment number 1
Page 1 of 2
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Page 2 of 2
Item # 28
CommissionMeetingAgenda
9/4/20072:00PM
Condemnation-MaryAnnDay
Department:CountyAttorney-StephenE.Shepard,Attorney
caption2:Motionto authorizecondemnationofaportionofProperty
#139-0-280-00-03814KarleenRoad,whichisownedb y
MaryAnnDay,for748SquareFeetofPermanentEase ment
and677SquareFeetofTemporaryEasement.AUDPro ject:
HorsepenSanitarySewer,Phase2.(Approvedby
EngineeringServicesCommitteeAugust13,2007)
Background:Theappraisedvalueoftheeasementis$265.00.Du eto
unsuccessfulattemptstonegotiatewiththeowner,itis
necessarytopursuecondemnation.
Analysis:Condemnationisrequiredinordertoacquiretheea sement.
FinancialImpact:Thenecessarycostswillbecoveredbytheprojectb udget.
Alternatives:Denytheauthorizationtocondemn.
Recommendation:Approvetheauthorizationtocondemn.
Fundsare
Availableinthe
Following
Accounts:
G/L510043420-5411120J/L80250202-5411120
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 29
Attachment number 1
Page 1 of 1
Item # 29
CommissionMeetingAgenda
9/4/20072:00PM
Condemnation-McNeal
Department:CountyAttorney-SyephenE.Shepard,Attorney
caption2:Motionto authorize condemnationofaportionofProperty
#129-0-003-01-0TobaccoRoad,whichisownedbyFre d
McNeal,for4,229SquareFeetofPermanentEasement and
4,437SquareFeetofTemporaryEasement.AUDProje ct:
HorsepenSanitarySewer,Phase2.(Approvedby
EngineeringServicesCommitteeAugust13,2007)
Background:Theappraisedvalueoftheeasementis$1,535.00.Dueto
unsuccessfulnegotiationattemptswiththeowner,i tis
necessarytopursuecondemnation.
Analysis:Condemnationisrequiredinordertoacquiretheea sement.
FinancialImpact:Thenecessarycostswillbecoveredbytheproject budget.
Alternatives:Denytheauthorizationtocondemn.
Recommendation:Approvetheauthorizationtocondemn.
Fundsare
Availableinthe
Following
Accounts:
G/L510043420-5411120J/L80250202-5411120
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 30
Attachment number 1
Page 1 of 1
Item # 30
CommissionMeetingAgenda
9/4/20072:00PM
Condemnation-Starette(2)
Department:CountyAttorney-StephenE.Shepard,Attorney
caption2:Motiontoauthorizecondemnationofaportionofpr operty#
053-0-086-01-01745BartonChapelRoad,whichisow ned
byStaretteTruckingCompany,for18,485squarefee tof
temporaryeasement.AUDProject:630WaterMain,P hase
2.(ApprovedbyEngineeringServicesCommitteeAugust
13,2007)
Background:Theappraisedvalueoftheeasementis$370.00.Du etotime
constraintsandunsuccessfulattemptstocommunicat ewith
theowners,itisnecessarytopursuecondemnation.
Analysis:COndemnationisrequiredinordertoacquiretheea sement.
FinancialImpact:Thenecessarycostswillbecoveredbytheprojectb udget.
Alternatives:Denytheauthorizationtocondemn.
Recommendation:Approvetheauthorizationtocondemn.
Fundsare
Availableinthe
Following
Accounts:
G/L511043410-5411120J/L80310151-5411120
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 31
Attachment number 1
Page 1 of 2
Item # 31
Attachment number 1
Page 2 of 2
Item # 31
CommissionMeetingAgenda
9/4/20072:00PM
Condemnation-StaretteTruckingCo.
Department:CountyAttorney-StephenE.Shepard,Attorney
caption2:Motionto authorizecondmenationofaportionofproperty
#067-0-044-00-02315GordonHighway,whichisowned by
StaretteTruckingCompany,Inc.,for44,596Square Feetof
PermanentEasementand30,086SquareFeetofTempor ary
Easement.AUDProject:630WaterMain,Phase2.
(ApprovedbyEngineeringServicesCommitteeAugust
13,2007)
Background:Theappraisedvalueoftheeasementis$5,061.00.Dueto
failedattemptstocontacttheownerandtimeconst raints,itis
necessarytopursuecondemnation.
Analysis:Condemnationisrequiredinordertoacquiretheea sement.
FinancialImpact:Thenecessarycostswillbecoveredbytheprojectb udget.
Alternatives:Denytheauthorizationtocondemn.
Recommendation:Approvetheauthorizationtocondemn.
Fundsare
Availableinthe
Following
Accounts:
G/L511043410-5411120J/L80310151-5411120
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 32
Cover Memo
Item # 32
Attachment number 1
Page 1 of 2
Item # 32
Attachment number 1
Page 2 of 2
Item # 32
CommissionMeetingAgenda
9/4/20072:00PM
Condemnation-ValleyParkofAugusta,Inc.
Department:CountyAttorney-StephenE.Shepard,Attorney
caption2:Motionto authorize condemnationofaportionofproperty
#055-1-031-00-03196RiverOakRoad,whichisowned by
ValleyParkofAugusta,Inc.,for4,325SquareFeet of
PermanentEasementand4,330SquareFeetofTempora ry
Easement.AUDProject:630WaterMain,Phase2.
(ApprovedbyEngineeringServicesCommitteeAugust
13,2007)
Background:Theappraisedvalueoftheeasementis$1,298.00.Dueto
failedattemptstonegotiatewiththeowners,itis necessaryto
pursuecondemnation.
Analysis:Condemnationisrequiredinordertoacquiretheea sement.
FinancialImpact:Thenecessarycostswillbecoveredbytheprojectb udget.
Alternatives:Denytheauthorizationtocondemn.
Recommendation:Approvetheauthorizationtocondemn.
Fundsare
Availableinthe
Following
Accounts:
G/L511043410-5411120J/L80310151-5411120
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 33
Cover Memo
Item # 33
Attachment number 1
Page 1 of 1
Item # 33
CommissionMeetingAgenda
9/4/20072:00PM
Enviromentalcleanups
Department:
caption2:Discusstheenviromentalcleanupeffortsrelative tothe
PensionPropertyandtheHydeParkCommunity.
(RequestedbyCommissionerMarionWilliams)
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 34
CommissionMeetingAgenda
9/4/20072:00PM
Motiontodemolishhouseat2441RiverlookDrive
Department:CountyAttorney-StephenE.Shepard,Attorney
caption2:Motionto demolish houseat2441RiverlookDrive,Owner:
Augusta,Georgia.(ApprovedbyEngineeringServices
CommitteeAugust27,2007)
Background:AUDpurchasedthishousein1999asaresultofit being
floodedtwicebya42"watermainownedbyAugusta.Asa
result,thehomehasmajordamageandmoldissues.The42"
watermainhasbeenoutofservice,however,itwil lbeput
backintoserviceinthenearfuture.
Analysis:Basedonthehistoryofthewatermainandtheloca tionand
topographyofthelotinconjunctionwiththatoft hewater
main,alongwiththecurrentconditionofthehouse ,the
houseshouldbedemolished,thepoolfilledinand ano-build
easementbeplacedontheproperty.
FinancialImpact:FundsareavailableintheUtilitiesDepartmentbud get.
Alternatives:Donotdemolishthehouse.
Recommendation:Demolishhouse.
Fundsare
Availableinthe
Following
Accounts:
AugustaUtilityDepartmentbudget.
REVIEWEDANDAPPROVEDBY :
Cover Memo
Item # 35
Administrator.
ClerkofCommission
Cover Memo
Item # 35
CommissionMeetingAgenda
9/4/20072:00PM
ResurfacingofHephzibah-McBeanRoad
Department:EngineeringDepartment,AbieL.LadsonDirector
caption2:Motionto approvetheawardofconstructioncontractto
BlairConstruction,Inc.intheamountof$329,331.31forthe
resurfacingofHephzibah-McBeanRoad,subjecttoreceiptof
signedcontractsandproperbondsfortheEngineeri ng
Department.(ApprovedbyEngineeringServices
CommitteeAugust27,2007)
Background:Thisprojectincludesthepatching,milling,leveli ng,
resurfacing,andstripingofHephzibah-McBeanRoad from
U.S.25(PeachOrchardRoad)toapproximately300f eet
southeastofMimsRoad.Thisprojectisfunded$135 ,000of
GeorgiaDepartmentofTransportation(GDOT)State-A id
funds.
Analysis:BidswerereceivedonAugust2,2007;withBlair
Construction,Inc.beingthelowestbidder.TheBid resultis
presentedbelow:CONTRACTORSBIDBlairConstruction ,
Inc.$329,331.31
FinancialImpact:FundsareavailablethroughGDOTState-Aid($135,00 0),
andtheSPLOSTResurfacingContingencyPhaseIII
($195,000).
Alternatives:1)ApprovetheawardofconstructioncontracttoBl air
Construction,Inc.intheamountof$329,331.31for the
resurfacingofHephzibah-McBeanRoad,subjecttoreceiptof
signedcontractsandproperbondsfortheEngineeri ng
Department.2)Donotapproveandnotconstructthe project
Recommendation:ApproveAlternativeNumberOne.
Fundsare
Cover Memo
Item # 36
Availableinthe
Following
Accounts:
GL-323-04-1110(195,000.00)JL-204823300
(195,000.00)
REVIEWEDANDAPPROVEDBY :
Finance.
Procurement.
Administrator.
ClerkofCommission
Cover Memo
Item # 36
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby adopted:
Section 1: The funding for this project includes the patching, milling, leveling,
resurfacing, and striping of Hephzibah-McBean Road from US 25 (Peach
Orchard Road) to approximately 300 feet southeast of Mims Road.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
Special 1% Sales Tax, Phase III 195,000$
GDOT 135,000$
330,000$
Section 3: The following amounts are appropriated for the project:
By Basin By District
Varies $330,000 Varies $330,000
Section 4: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
Honorable Deke Copenhaver, Mayor
CAPITAL PROJECT BUDGET
RESURFACING HEPHZIBAH - MCBEAN ROAD
1 of 2
Attachment number 1
Page 1 of 2
Item # 36
Augusta-Richmond County, Georgia
CAPITAL PROJECT BUDGET
RESURFACING HEPHZIBAH - MCBEAN ROAD
CPB AMOUNT CPB NEW
SOURCE OF FUNDS CPB CHANGE CPB
SALES TAX, PHASE III CONTINGENCY
323-04-1110-204823300 $195,000 $195,000
GDOT FUNDING $135,000 $135,000
TOTAL SOURCES: $330,000 $330,000
USE OF FUNDS
CONSTRUCTION
323-04-1110-5414110- $330,000 $330,000
TOTAL USES: $330,000 $330,000
2 of 2
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Item # 36
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Page 1 of 1
Item # 36
CommissionMeetingAgenda
9/4/20072:00PM
WindsorSpringRdImprovementsPhaseIV-GDOTProj ectFrameworkAgreement
Department:EngineeringDepartment,AbieL.LadsonDirector
caption2:Motionto approveexecutionofthethree(3)Project
FrameworkAgreement(PFA)documentsfromthe
GeorgiaDepartmentofTransportation(GDOT)onthe
WindsorSpringRoadPhaseIVprojectfromWillis
ForemanRoadtoTobaccoRoad,CPB#323-04-
299823766.TheagreementstatesthatGDOTwillfund and
acquiretherightsofwayontheWindsorSpringRoa dPhase
IVproject.(ApprovedbyEngineeringServicesCommittee
August27,2007)
Background:ThisGDOTprojectwillwidenandreconstructWindso r
SpringRoadtofour(4)laneswitha20’raised median
fromWillisForemanRoadtoTobaccoRoadandreplac ethe
bridgeoverSpiritCreek.
Analysis:TheEngineeringDepartmenthadoriginallyenteredi ntoan
agreementwithGDOTonApril6,1999toprovidethe
preliminaryengineeringactivities,relocateallpu blicly
ownedutilities,andfund/acquiretherightsofway onthe
WindsorSpringRoadPhaseIVproject.GDOThasagre edto
fundandacquiretherightsofwayontheWindsorS pring
RoadPhaseIVprojectandhassubmittedarevisedP FAto
theCityforexecution.
FinancialImpact:GDOThasestimatedthatthecosttoacquiretherig htsof
wayontheWindsorSpringRoadPhaseIVprojectis
$17,411,000.TherevisedPFArelievestheCityoft his
financialobligation.TherevisedPFAalsodenotes that
GDOTwillberesponsibleforacquiringtherightso fway,
whichisalsoasignificantcostsavingstotheEng ineering
Department.
Alternatives:1)TheEngineeringDepartmentrecommendsthattheC ity
Cover Memo
Item # 37
executethethree(3)ProjectFrameworkAgreement(PFA)
documentsfromtheGeorgiaDepartmentofTransporta tion
(GDOT)ontheWindsorSpringRoadPhaseIVproject,from
WillisForemanRoadtoTobaccoRoad,CPB#323-04-
299823766.TheagreementstatesthatGDOTwillfund and
acquiretherightsofwayontheWindsorSpringRoa dPhase
IVproject.2)Donotapprovetherecommendationth at
wouldcosttheCityatleast$17,411,000sincethe funding
andacquisitionoftherightsofwayontheWindsor Spring
RoadPhaseIVprojectwouldremaintheresponsibili tyofthe
City.
Recommendation:ApproveAlternativeNumberOne.
Fundsare
Availableinthe
Following
Accounts:
N/A________________________________________
REVIEWEDANDAPPROVEDBY :
Finance.
Administrator.
ClerkofCommission
Cover Memo
Item # 37
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CommissionMeetingAgenda
9/4/20072:00PM
DCApassthroughgrants
Department:
caption2:Motionto approve2008GeorgiaDepartmentofCommunity
AffairspassthroughgrantawardsforJosephLamar
BoyhoodHome,MachAcademy,AmericanRedCross,
AugustaStateUnviersity,ARCandLucyC.LaneyMus eum.
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 38
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CommissionMeetingAgenda
9/4/20072:00PM
HistoricPreservationCommission
Department:
caption2:ConsiderappealrequestfromMs.EmilyBeck,1439H eath
StreetrelativetotheHistoricPreservationCommis sion's
denialofaCertificateofAppropriatenessregardin gaPVC
fenceontheproperty.
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 39
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CommissionMeetingAgenda
9/4/20072:00PM
InezWylds
Department:
caption2:ResolutionofcondolencesforformerFirstWardCit y
CouncilwomanInezWylds.
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 40
CommissionMeetingAgenda
9/4/20072:00PM
Minutes
Department:
caption2:Motionto approvetheminutesoftheregularmeetingofthe
CommissionheldAugust21,2007.
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 41
CommissionMeetingAgenda
9/4/20072:00PM
JamesRouse
Department:
caption2:Motionto approvetheappointmentofMr.JamesRouse,
MayoralappointmentasexofficiomemberoftheHous ing
andEconomicDevelopmentCitizensAdvisoryCommitte e.
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 42
Attachment number 1
Page 1 of 2
Item # 42
Attachment number 1
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Item # 42
CommissionMeetingAgenda
9/4/20072:00PM
LicenseAgreementwithGeorgiaPowerCompany
Department:
caption2:Motionto approveandexecutethelicenseagreementfor
access,ingressandegressacrosspropertyofGeorg iaPower
Company(Project:AUDMainInterceptorSewer;
ContractorOscarRenda,Inc.)andratifyauthorizat ionletter
regardingsame.
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 43
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CommissionMeetingAgenda
9/4/20072:00PM
ResolutionImposinga9-1-1ChargeonVoiceOverIn ternetProtocol(VoIP).
Department:CountyAttorney-SteveShepard
caption2:Motionto approve aResolutiontoimposea$1.50permonth
chargeforeachlandlineandVoIP(VoiceoverInter net
Protocol)Serviceforsubscribershavingbillingad dressesin
Augusta,Georgia,alsoknownasAugusta-Richmond
County.
Background:APublicHearingwasheldonSeptember4,2007at1 :45
p.m.(priortoCommissionmeeting)intheAugusta
CommissionChambersontheimpositionoftheabove said
chargeontheVoIPservice.Aresolutiontoimpose said
feeisherewithattachedandtobepresentedandex ecutedby
theMayor.Itisrecommendedthatthischargetake effecton
October1,2007asitisamonthlychargeandavoid a
proratedcharge.Untilthemostrecentsessionoft heGeneral
Assembly,localgovernmentshadalegalauthorityt oimpose
achargeof$1.50permonthperlandlineandwirele ss9-1-1
connectionforsubscriberswhosebillingaddressis withinthe
jurisdictionofAugusta,Georgia(Augusta -Richmond
County),however,Augustalackedthejurisdictiont oimpose
saidfeeontheusingthetechnologyknownasVoice over
InternetProtocoltechnology.TheStateLawamendm ent
confersnewauthoritytoenablelocalgovernmentst ocharge
said$1.50permonthperlandlineandVoIPconnecti on.
Analysis:Thisprovidesanadditionalsourceofrevenuetosu pportthe
E911system.
FinancialImpact:Theresolutionwillimposenoexpenseuponanyexis tingcity
departmentoperationbuwillprovideanadditional sourceof
revenuefotheoperationoftheE911center.
Alternatives:DonotimposesaidchargeonVoIPsubscribers.
Cover Memo
Item # 44
Recommendation:ApproveResolutionimposingtheemergency9-1-1chargeof
$1.50permonthuponeachlandlineandVoIPconnect ionfor
subscribershavingabillingaddressinAugusta-Ric hmond
County.
Fundsare
Availableinthe
Following
Accounts:
n/a
REVIEWEDANDAPPROVEDBY :
Administrator.
ClerkofCommission
Cover Memo
Item # 44
Attachment number 1
Page 1 of 1
Item # 44
Attachment number 1
Page 1 of 1
Item # 44
Attachment number 1
Page 1 of 1
Item # 44
CommissionMeetingAgenda
9/4/20072:00PM
Affidavit
Department:ClerkofCommission
caption2:Motionto approveexecutionbytheMayoroftheaffidavit
ofcompliancewithGeorgia'sOpenMeetingAct.
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 45