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Home My WebLink About2007-08-07-Meeting AgendaCommissionMeetingAgenda CommissionChamber 8/7/2007 2:00PM INVOCATION: ReverendBillDavis,CrawfordAvenueBaptistChurc h. PLEDGEOFALLEGIANCETOTHEFLAGOFTHEUNITEDSTAT ESOFAMERICA. Five(5)minutetimelimitperdelegation DELEGATIONS A.Mr.LeoCharette.REDragStrip Attachments B.Mr.RichardW.DukesRE:DragStrip Attachments C.Mr.RoyE.Salvo.RE:DragStrip Attachments D.Mr.ScottHudson.RE:"FirstSaturdayCrew"Attachments CONSENTAGENDA (Items1-49) PUBLICSERVICES 1.Motionto approve the2008agreementswhichrunfromJuly1, 2007toJune30,2008forSeniorServicesNutrition ,Wellnessand RecreationProgramswithCSRA-RDC.(ApprovedbyPublic ServicesCommitteeJuly30,2007) Attachments 2.Motion to approve New Ownership Application: A. N. 07- 37:requestbyMuhammedS.Mongaforaretailpack age Beer LicensetobeusedinconnectionwithASNA,Inc.locateda t2700 PeachOrchardRd.District2.SuperDistrict9.(Approvedby PublicServicesCommitteeJuly30,2007) Attachments 3.Motion to approve amending budget to provide for expenses regarding the closing of the runway at Daniel Field Airport. (ApprovedbyPublicServicesCommitteeJuly30,200 7) Attachments 4.Motionto approveanOrdinanceprovidingforthedemolitionof certain unsafe and uninhabitable structures in the East Augusta Neighborhood:131McElmurrayDrive,225JaponicaAv enue,423 DupontStreet,434DupontStreet,113CourtlandDri ve,(District 1,SuperDistrict9);ANDWAIVE2NDREADING.(Approved byPublicServicesCommitteeJuly30,2007) Attachments 5.Motion to approve2007-2010 Operating Agreement between Augusta, Georgia and the Augusta Museum of History for the EzekielHarrisHouse.(ApprovedbyPublicServicesCommittee July30,2007) Attachments 6.Motion to pre-approvethe acceptance of a Federal Aviation Administration(FAA)grantandadjustthe2007Budg ettoreflect these monies.(Approved by Public Services Committee July 30,2007) Attachments 7.Motion to approveBid Item #07-091A for the construction of three (3) tennis courts at Fleming Tennis Center to Ammar Construction Company for $157,700.00.(Approved by Public ServicesCommitteeJuly30,2007) Attachments 8.Motion to approvethe 2008 Food Service contract for senior nutrition services with GA Foods, Inc.(Approved by Public ServicesCommitteeJuly30,2007) Attachments 9.Motionto authorizetheAdministratorandRecreationDirectorto makeformalapplicationforgrantfundingthruGeor giaDept.of NaturalResources"GoFishGeorgiaInitiative"for theexpansion ofboatrampfacilitiesatNewSavannahBluffLock andDam- BaurleBoatRamp.(ApprovedbyPublicServicesCommittee July30,2007) Attachments 10.Motion to approveA&E services for park improvements to McBeanParktoJohnson,Laschober&Associatesfor $22,050.00. (ApprovedbyPublicServicesCommitteeJuly30,200 7) Attachments 11.Motionto approveofleaserenewalfrom1July2007through30 June 2027 for the Naval and Marine Corps Reserve Ce nter on CentralAvenue.(ApprovedbyPublicServicesCommitteeJuly 30,2007) Attachments 12.Motion to approve the selection of Campbell and Parris EngineeringastheairportArchitectural,Engineeri ngandPlanning ServicesConsultant.(ApprovedbyPublicServicesCommittee July30,2007) Attachments ADMINISTRATIVESERVICES 13.Motionto approvetherevisiontotheFirstTimeHomebuyer– Down Payment Assistance Program Design.(Approved by AdministrativeServicesCommitteeJuly30,2007) Attachments 14.Motionto approve awardof2007HOMEFundsforCHDOSet- Aside Projects. (Approved by Administrative Services CommitteeJuly30,2007) Attachments 15.Motion to approvetherevision to the Emergency Repair and Homeowner Rehabilitation Programs’ Design.(Approved by AdministrativeServicesCommitteeJuly30,2007) Attachments 16.Motionto approveretirementofMr.SterlingHowellunderthe 1949 Pension Plan. (Approved by Administrative Services CommitteeJuly30,2007) Attachments 17.Motionto approve restructuringofLandBankAuthorityBoard. (Approved by Administrative Services Committee July 30, 2007) Attachments PUBLICSAFETY 18.Motionto approve additionalPurchaseOfServicesGrantFunds. (ApprovedbyPublicSafetyCommitteeJuly30,2007) Attachments 19.MotiontoapprovePropertyLeaseforFireStation#9.(Approved byPublicSafetyCommitteeJuly30,2007) Attachments 20.Motion to ask the Administrator to meet with the Sh eriff and Brenda Durant to determine the location of some des ignated parkingforthemotorcylesduringFirstFridayand comebackwith arecommendationatthenextCommissionmeetingon Tuesday. (ApprovedbyPublicSafetyCommitteeJuly30,2007) Attachments 21.Motionto approvetheSheriff'sOfficepurchaseofnewdigital portableradiostoreplaceoldandobsoleteequipme nt.(Approved byPublicSafetyCommitteeJuly30,2007) Attachments 22.Motionto approve requestfromthe911Centerfortransferof funds to cover Legal Expenses. (Approved by Public Safety CommitteeJuly30,2007) Attachments FINANCE 23.Motionto approverequesttoamendbudgetforFireDepartment grant FG-05019 in the amount of $164,394.(Approved by FinanceCommitteeJuly30,2007) Attachments 24.Motionto approve ofChangeOrder#001forFireStation#3. (ApprovedbyFinanceCommitteeJuly30,2007) Attachments 25.Motion to approvefunding for the new Augusta Tomorrow MasterPlanforAugusta'sUrbanCoreintheapproxi mateamount of$95,000inthe2008withequalplanandfinancia lparticipation from the public and private sectors.(Approved by Finance CommitteeJuly30,2007) Attachments 26.Motionto approve acontributioninanamountupto$1,000in assocationwith4thAnnualBarber'sBalltournment forAngelic Community Resource Development.(Approved by Finance CommitteeJuly30,2007) Attachments 27.Motionto approveannual$25,000contributiontoenableCSRA AlliancetocontinueAugusta-FortGordoneconomicdevelopment andpartnershipefforts .(ApprovedbyFinanceCommitteeJuly 30,2007) Attachments 28.Motionto approvefundingintheamountof$33,300.00forJuly 17, 2007 Special Election Runoff.(Approved by Finance CommitteeJuly30,2007) Attachments 29.Motion to approve refund recommendations from the B oard of Assessors for two (2) accounts.(Approved by Finance CommitteeJuly30,2007) Attachments 30.Motionto approvetheTaxAssessor'srecommendationthatMs. MattieGuyberefundedforyearsof2006and2007e xemptionfor Parcel 129-0-061-00-0 Account 8260.(Approved by Finance CommitteeJuly30,2007) Attachments 31.Motion to authorizethe Administrator permission to seek the professional services of an auctioneer for the sale of certain propertieswhichwillbedeclaredsurplusandwill bepublishedin alistavailabletothepublic.(ApprovedbyFinanceCommittee July30,2007) Attachments 32.Motionto approveProposalforCompensationandClassification Consulting Assistance from Buck Consultants and tas k the AdministratortonegotiatewithBuck Consultantsre gardingthe staffing necessity as an additional component of th e proposal. (Approved by Administrative Services Committee July 30, 2007) Attachments 33.Motion to approverelegating certain uncollectable personal property(business)accountstoinsolventstatus.Theseaccounts havebeendeterminedbytheTaxAssessor'sOfficet obeinactive. Also,effortstocollecttheaccountsbyDTSi(Coll ectionAgency) have resulted in no collections.(Approved by Finance CommitteeJuly30,2007) Attachments 34.Motion to confirm nomination of manager underwriter and co- managerunderwriterfortheissueofAugustaUtilit iesRefunding BondSeries2007.(ApprovedbyFinanceCommitteeJuly30, 2007) Attachments ENGINEERINGSERVICES 35.Motion to abandonan alley known as Telfair Lane to Demarcpoint, LLC.(Approved by Engineering Services CommitteeJuly30,2007) Attachments 36.Motionto approveawardforAdditionalDesignServicesinthe amountof$84,775.00toW.R.TooleEngineers,Inc.(WRTE)in ordertoincorporatechangesindesignrequirements toboththe Doug Barnard Parkway 16inch Water Main and Lumpkin Rd 20inch Water Main Improvements at the 90% stage of design. (ApprovedbyEngineeringServicesCommitteeJuly30,2007) Attachments 37.Motionto approveawardforAdditionalDesignServicesinthe amountof$42,238.00toJohnson,Laschober&Associ ates,P.C. (JLA)inordertoincorporatechangesfromtheorig inalHorsepen PhaseIIdesignrequirementswhicharecurrentlyat 100%stageof design.(ApprovedbyEngineeringServicesCommitteeJuly30 , 2007) Attachments 38.Motion to approve the Engineering Department to aut horize Supplemental Agreement Number Three and Capital Pro ject Budget Change Number Three (CPB# 324-04-203824335) authorizingtheallocationoffundsintheamounto f$29,000.00to W.R.TooleEngineers,Inc.tocompletethedesignf ortheMM Scott Park in the Belair Hills Subdivision.(Approved by EngineeringServicesCommitteeJuly30,2007) Attachments 39.Motion to approvechanging Benson Drive to Benson Road. (ApprovedbyEngineeringServicesCommitteeJuly30 ,2007) Attachments 40.Motionto authorize condemnationofaportionofProperty#052- 0-117-00-0 3906 Carolyn Street, which was owned by the late Jonathan and Christine Edwards, for 1,025 Square Fe et of Permanent Easement and 2,793 Square Feet of Tempora ry Easement. PW Project: Belair Hills Subdivision Impr ovement Project.(Approved by Engineering Services Committee July 30,2007) Attachments 41.Motionto authorizecondemnationofaportionofProperty#051-Attachments 0-220-00-01608HildaAvenueand051-0-221-00-03917Bolton Street,whichareownedbyLeonardM.Gaines,for2 ,000Sq.Feet of Temporary Easement. PW Project: Belair Hills Su bdivision Improvement Project. (Approved by Engineering Services CommitteeJuly30,2007) 42.Motionto authorize condemnationofaportionofProperty#065- 2-003-00-03912PadrickStreet,whichisownedbyLonelland Carol Y. Spurgeon, for 653 Square Feet of Right of Way and 1,802SquareFeetofTemporaryEasement.PWProjec t:Belair Hills Subdivision Improvement Project.(Approved by EngineeringServicesCommitteeJuly30,2007) Attachments 43.Motionto authorize condemnationofaportionofProperty#051- 0-234-00-03946CarolynStreet,whichisownedbyRuthN.Gr ay andThomasD.Gray,for3,805Sq.FeetofPermanent Easement and3,387Sq.FeetofTemporaryEasement.PWProje ct:Belair Hills Subdivision Improvement Project.(Approved by EngineeringServicesCommitteeJuly30,2007) Attachments 44.Motionto approveofutilityitemstobeconstructedbyMabus Brothers Construction, Inc., in the East Boundary D rainage & ImprovementProjectintheamountof$97,148.67.(Approvedby EngineeringServicesCommitteeJuly30,2007) Attachments 45.Motionto approvetheFinancialCloseoutsofSPLOSTprojects that were programmed over 10 years ago for the Engi neering Department andneverdesignedor constructed.Thef unding for theseprojectswillberedirectedbackintotheirr espectiveFund Recapture Account.(Approved by Engineering Services CommitteeJuly30,2007) Attachments 46.Motionto approve thepurchaseofaTrimbleR8GNSSReceiver Kit,DataCollectorandAccessoriesintheamounto f$27,455.75. (ApprovedbyEngineeringServicesCommitteeJuly30 ,2007) Attachments 47.Motionto approve anOptionforRight-of-WaybetweenAugusta, Georgia, as owner and Augusta, Georgia, as optionee , in connection with the St. Sebastian Way Project, for 0.206 acre (8,965.86 sq. ft.) in fee and 0.032 acre (1,410.21 sq. ft.) of permanent construction and maintenance easement for the followingpropertylocatedat1522&1547&1548Br oadStreet for a purchase price of $86,100.00. (Approved by En gineering ServicesCommitteeJuly30,2007) Attachments PETITIONSANDCOMMUNICATIONS 48.Motion to approvetheminutes of the regular meeting of the CommissionheldJuly10,2007andSpecialCalledme etingsheld July26,2007andJuly30,2007. Attachments ATTORNEY 49.Motion to approveRecodification of Augusta Code, 2007 Revision.(ApprovedinJuly10Commissionmeeting-second reading) Attachments ****ENDCONSENTAGENDA**** AUGUSTACOMMISSION 8/7/2007 AUGUSTACOMMISSION REGULARAGENDA 8/7/2007 (Items50-53) PUBLICSERVICES 50.Discussion: A request by the Augusta Richmond Coun ty Commission for a Hearing to consider the possible p robation, supension or revocation of the Alcohol Beverage and Business LicenseheldbyCharlesCummingsforSuperC'sRest aurantand Attachments UpcomingMeetings www.augustaga.gov Loungelocatedat2746TobaccoRoad.ThereisSund aysalesand dance.District4.SuperDistrict9.(NoRecommendationfrom PublicServicesCommitteeJuly30,2007) ATTORNEY 51.ReportfromtheAttorneyregardingresearchofissu esconcerning rolloverconcernsof15passengervans,thelawso ftheStateof GeorgiaforcomplianceandtheregulationsoftheP ublicService Commission. Attachments OTHERBUSINESS 52.Presentation on the Ellis Street Option.(Requested by CommissionerAndyCheek) Attachments LEGALMEETING A.PendingandPotentialLitigation. B.RealEstate. C.Personnel. 53.Motion to approve execution by the Mayor of the aff idavit of compliancewithGeorgia'sOpenMeetingAct. CommissionMeetingAgenda 8/7/20072:00PM Invocation Department: caption2:ReverendBillDavis,CrawfordAvenueBaptistChurc h. Background: Analysis: FinancialImpact: Alternatives: Recommendation: Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 1 CommissionMeetingAgenda 8/7/20072:00PM LeoCharette Department: caption2:Mr.LeoCharette.REDragStrip Background: Analysis: FinancialImpact: Alternatives: Recommendation: Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 2 Attachment number 1 Page 1 of 1 Item # 2 CommissionMeetingAgenda 8/7/20072:00PM RichardW.Dukes Department: caption2:Mr.RichardW.DukesRE:DragStrip Background: Analysis: FinancialImpact: Alternatives: Recommendation: Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 3 Attachment number 1 Page 1 of 1 Item # 3 CommissionMeetingAgenda 8/7/20072:00PM RoyE.Salvo Department: caption2:Mr.RoyE.Salvo.RE:DragStrip Background: Analysis: FinancialImpact: Alternatives: Recommendation: Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 4 Attachment number 1 Page 1 of 1 Item # 4 CommissionMeetingAgenda 8/7/20072:00PM ScottHudson Department: caption2:Mr.ScottHudson.RE:"FirstSaturdayCrew" Background: Analysis: FinancialImpact: Alternatives: Recommendation: Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 5 Attachment number 1 Page 1 of 1 Item # 5 CommissionMeetingAgenda 8/7/20072:00PM AgreementsforSeniorServiceswithCSRA-RDC Department: caption2:Motionto approve the2008agreementswhichrunfromJuly 1,2007toJune30,2008forSeniorServicesNutrit ion, WellnessandRecreationProgramswithCSRA-RDC. (ApprovedbyPublicServicesCommitteeJuly30,200 7) Background:TheRecreationandParksDept.operatesfive(5)Se nior ServiceCentersinAugusta.TheCSRA-RDCadminis ters thestateandfederalgrantfundingforthisprogra masthe pass-throughagency,andAugustaoperatesthemeal program.Thesemealsarebothon-siteattheservi ce centersandhomedeliveryforshutinclients. Analysis:Theseagreementsprovidesforover82,000mealsto senior citizensinAugusta,andalsoprovidewellnessand recreation programstosenioradultscountywide. FinancialImpact:ThetotalgrantfundingprovidedbyCSRA-RDCfor nutritionservicesis$287,188,andAugustacontrib utes $62,003inlocalfundingforthemeals.Thetotalg rant fundingforwellnessandrecreationprogramsis$86 ,681, whichis100%andnomatchingcashfundingisrequi red. Alternatives:1.Todeny,leavingthecitywithoutgrantfunding tooperate theseimportantprogramsforseniorsinAugusta.2.To approve. Recommendation:#2-toapprove. Fundsare Availableinthe Following Accounts: Localfundsavailablewithinacct.#220054322(Foo d ServiceGrant) Cover Memo Item # 6 REVIEWEDANDAPPROVEDBY : Finance. Administrator. ClerkofCommission Cover Memo Item # 6 CommissionMeetingAgenda 8/7/20072:00PM AlcoholApplication Department:ClerkofCommission caption2:Motionto approve NewOwnershipApplication:A.N.07- 37:requestbyMuhammedS.Mongaforaretailpack age BeerLicense tobeusedinconnectionwithASNA,Inc. locatedat2700PeachOrchardRd.District2.Sup erDistrict 9.(ApprovedbyPublicServicesCommitteeJuly30, 2007) Background: Analysis: FinancialImpact: Alternatives: Recommendation: Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 7 Attachment number 1 Page 1 of 4 Item # 7 Attachment number 1 Page 2 of 4 Item # 7 Attachment number 1 Page 3 of 4 Item # 7 Attachment number 1 Page 4 of 4 Item # 7 CommissionMeetingAgenda 8/7/20072:00PM AlcoholApplication Department:ClerkofCommission caption2:Discussion:ArequestbytheAugustaRichmondCoun ty CommissionforaHearingtoconsiderthepossiblep robation, supensionorrevocationoftheAlcoholBeverageand BusinessLicenseheldbyCharlesCummingsforSuper C's RestaurantandLoungelocatedat2746TobaccoRoad. ThereisSundaysalesanddance.District4.Super District9. (NoRecommendationfromPublicServicesCommittee July30,2007) Background:Thisisinresponsetoaseriouseventtakingplace there withinthelastthirtydays. Analysis:TheapplicantmaybeinviolationofCountyCode. FinancialImpact: Alternatives:N/A Recommendation:LicenseandInspectionsrecommendseitherprobation , suspensionorrevocation. Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 8 Cover Memo Item # 8 Attachment number 1 Page 1 of 17 Item # 8 Attachment number 1 Page 2 of 17 Item # 8 Attachment number 1 Page 3 of 17 Item # 8 Attachment number 1 Page 4 of 17 Item # 8 Attachment number 1 Page 5 of 17 Item # 8 Attachment number 1 Page 6 of 17 Item # 8 Attachment number 1 Page 7 of 17 Item # 8 Attachment number 1 Page 8 of 17 Item # 8 Attachment number 1 Page 9 of 17 Item # 8 Attachment number 1 Page 10 of 17 Item # 8 Attachment number 1 Page 11 of 17 Item # 8 Attachment number 1 Page 12 of 17 Item # 8 Attachment number 1 Page 13 of 17 Item # 8 Attachment number 1 Page 14 of 17 Item # 8 Attachment number 1 Page 15 of 17 Item # 8 Attachment number 1 Page 16 of 17 Item # 8 Attachment number 1 Page 17 of 17 Item # 8 CommissionMeetingAgenda 8/7/20072:00PM BudgetAmendment Department:DanielFieldAirport caption2:Motionto approve amendingbudgettoprovideforexpenses regardingtheclosingoftherunwayatDanielField Airport. (ApprovedbyPublicServicesCommitteeJuly30,200 7) Background:TheAugustaUtilitiesDepartmentexpansionoftheH ighland AvenueWaterTreatmentPlantrequirestheuseofcr anesto buildthefacility.Thesizeandlocationofthese cranes requirestheairporttocloserunway05/23duringc rane operations.TherunwayisclosedbyplacinganXon each endoftherunway. Analysis:Theairportdoesnothavethemanningtoplacethe markers anddoesn’thavethefundsbudgetedtocontractthe service. Theconstructionmanagementfirmhasagreedtoreim burse theairportforallexpensesincurredinclosingth erunway. Thecosttoclosetherunwayfortheremainderof2 007 shouldnotexceed$12,000. FinancialImpact:Theairportwillbereimbursedforallexpensesnee dedto closetherunway. Alternatives:DenyRequest. Recommendation:AmendBudget. Fundsare Availableinthe Following Accounts: RevenueObjectCode-552-08-1101-3343113Contract LaborObjectCode-552-08-1101-5239110 Cover Memo Item # 9 REVIEWEDANDAPPROVEDBY : Finance. Administrator. ClerkofCommission Cover Memo Item # 9 Budget Resolution STATE OF GEORGIA 1 AUGUSTA RICHMOND COUNTY AUGUSTA-RICHMOND COUNTY ) COMMISSION .......... BUDGET AMENDMENT NO:. . .I.. ........................ IT IS HEREBY ORDERED that the.. .552.. .Fund Budget for the year ........................... .. 2007 be amended to reflect increased revenue of .12,000.. .misc revenue.. IT IS FURTHER ORDERED that the appropriations be increased by.. .12,000.. ..................... ..for contract labor.. ......... expenditures. REVENUES Amendment 12,000 Total Total APPROPRIATIONS Ori~inal budpet 306,010 Amendment 12,000 318.010 .... Approved this ..... .the day of.. DEKE COPENHAVER, MAYOR AUGUSTA-RICHMOND COUNTY COMMISSION As its mayor Attest: Clerk of Commission Attachment number 1 Page 1 of 1 Item # 9 CommissionMeetingAgenda 8/7/20072:00PM DemolitionofUnsafeStructures Department:License&Inspection caption2:Motionto approveanOrdinanceprovidingforthe demolitionofcertainunsafeanduninhabitablestru cturesin theEastAugustaNeighborhood:131McElmurrayDrive , 225JaponicaAvenue,423DupontStreet,434Dupont Street, 113CourtlandDrive,(District1,SuperDistrict9);AND WAIVE2NDREADING.(ApprovedbyPublicServices CommitteeJuly30,2007) Background:Theapprovalofthisordinancewillprovideforthe demolitionofcertainstructuresthathavebeendet erminedto bedilapidatedbeyondrepairandapublicnuisance.The ownersoftheabovereferencedpropertieshavebeen requestedtocorrectthepropertymaintenanceviola tions.The violationswerenotcorrected.Byapprovingthisor dinance theCitywillhavethestructuresdemolished,recor dalien againstthepropertyintheamountofthecostsinc urred,and sendthepropertyownersabillforpaymentthatis duewithin 30daysofreceipt. Analysis:Continuingtheremovalofdilapidatedstructureswi llsignal tothepublicthatneglected,unsafeanduninhabita ble structureswillnotbeallowedandthatpropertyow nerswill beheldresponsiblefortheirproperties. FinancialImpact:Theaveragetotalcostassociatedwiththedemoliti onofeach propertywillbeapproximately$5,200.00.Thisincl udesthe titlesearch,asbestossurvey,anddemolition. Alternatives:Allowtheunsafestructurestoremainandcontinue tohavea negativeimpactontheneighborhoodsandCity. Recommendation:Approval Cover Memo Item # 10 Fundsare Availableinthe Following Accounts: FUNDSAREAVAILABLEINTHEFOLLOWING ACCOUNT:Account#220072912-5211119 REVIEWEDANDAPPROVEDBY : Finance. Administrator. ClerkofCommission Cover Memo Item # 10 CommissionMeetingAgenda 8/7/20072:00PM EzekielHarrisHouseOperatingAgreement Department:ClerkofCommission caption2:Motionto approve2007-2010OperatingAgreement betweenAugusta,GeorgiaandtheAugustaMuseumof HistoryfortheEzekielHarrisHouse.(ApprovedbyPublic ServicesCommitteeJuly30,2007) Background: Analysis: FinancialImpact: Alternatives: Recommendation: Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 11 Attachment number 1 Page 1 of 5 Item # 11 Attachment number 1 Page 2 of 5 Item # 11 Attachment number 1 Page 3 of 5 Item # 11 Attachment number 1 Page 4 of 5 Item # 11 Attachment number 1 Page 5 of 5 Item # 11 CommissionMeetingAgenda 8/7/20072:00PM FederalAviationAdministrationGrantPre-Approval Department:AugustaRegionalAirport caption2:Motionto pre-approvetheacceptanceofaFederalAviation Administration(FAA)grantandadjustthe2007Budg etto reflectthesemonies.(ApprovedbyPublicServices CommitteeJuly30,2007) Background:TheairporthasreceivedgrantmoniesfromtheFAA in varyingamountstohelpfinancetheNewTerminalPr oject, aswellasotherairportimprovementprojects.Thes emonies consistofdiscretionaryaswellasentitlements.Dueto limitedtimeconstraintssetbytheFAAonacceptin gthe grant,wearerequestingpre-approval. Analysis:Thefundsforthe2.5%Airportmatchforthetermin al portionisprovidedbybondfinancedconstructionf undsand byAirportGeneralRevenue. FinancialImpact:Approximately$3million. Alternatives:DenyRequest. Recommendation:AcceptrequestandadjusttheAirport2007Budgett oreflect thisgrant. Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : Cover Memo Item # 12 Finance. Administrator. ClerkofCommission Cover Memo Item # 12 CommissionMeetingAgenda 8/7/20072:00PM FlemingTennisCenter Department:TomF.Beck,DirectorofRecreationandParksDepar tment caption2:Motionto approveBidItem#07-091Afortheconstruction ofthree(3)tenniscourtsatFlemingTennisCenter toAmmar ConstructionCompanyfor$157,700.00.(Approvedby PublicServicesCommitteeJuly30,2007) Background:TheAugustaCommissionapprovedfundingforpark improvementsatFlemingTennisCenteraspartofth e SPLOSTVreferendumapprovedbythevotersofAugus ta RichmondCounty,Georgia. Analysis:Bidsweresolicitedforthisprojectthroughamand atorypre- bidconferenceinwhichfivevendorswerepresent.T wo(2) firmsrespondedwithbidquoteswithAmmarConstruc tion Companybeingthelowresponsiblebidderthatmet specifications.(SeeAttachments). FinancialImpact:FundsforthisprojectareavailablefromSPLOSTV Fleming TennisandfromSPLOSTVforMACHAcademy. Alternatives:1.ToApprove.2.MoveNoActionthusdelayingthe improvementsrequiredatFlemingTennisCenter. Recommendation:1.ToApprove. Fundsare Availableinthe Following Accounts: FlemingSPLOSTV325061110-206065013$78,212.00 MACHAcademySPLOSTV325061110-206055103 $79,488.00 REVIEWEDANDAPPROVEDBY : Cover Memo Item # 13 Finance. Administrator. ClerkofCommission Cover Memo Item # 13 Attachment number 1 Page 1 of 1 Item # 13 Attachment number 2 Page 1 of 1 Item # 13 Attachment number 3 Page 1 of 1 Item # 13 CommissionMeetingAgenda 8/7/20072:00PM FoodServicecontract-SeniorNutritionProgram Department:RecreationandParks-TomF.Beck,Jr.Director caption2:Motionto approvethe2008FoodServicecontractforsenior nutritionserviceswithGAFoods,Inc.(ApprovedbyPublic ServicesCommitteeJuly30,2007) Background:GAFoodshasbeenthefoodservicevendorthruaco ntract withCSRA-RDCforseniornutritionmealssince20 04.As theoperatorofseniornutritionservicesforRichm ond County,allmealsassociatedwiththegrantfunding mustbe providedbyGAFoods,Inc.forreimbursement. Analysis:GAFoods,Inc.hasprovidedexcellentserviceinpr ovided anddeliveringover98,000mealsannuallyforRicho nd County. FinancialImpact:Mealcostsfor2008willbe$4.25percongregatean dhome deliveredhotmeals.Thereimbursementfortheseme alsin grantfundingis@90%. Alternatives:1.Todeny,leavingAugustawithoutafoodvendorf orthe seniornutritionprogram.2.Toapprove. Recommendation:#2-toapprove Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : Cover Memo Item # 14 Finance. Administrator. ClerkofCommission Cover Memo Item # 14 CommissionMeetingAgenda 8/7/20072:00PM GeorgiaDept.ofNaturalResources"GoFishGeorgia "Initiative Department:RecreationandParks-TomF.Beck,Jr.Director caption2:Motionto authorizetheAdministratorandRecreation Directortomakeformalapplicationforgrantfundi ngthru GeorgiaDept.ofNaturalResources"GoFishGeorgia Initiative"fortheexpansionofboatrampfaciliti esatNew SavannahBluffLockandDam-BaurleBoatRamp. (ApprovedbyPublicServicesCommitteeJuly30,2007 ) Background:GeorgiaDept.ofNaturalResources"GoFishGeorgia Initiative"isGov.Perdue'sstatewidegrantprogra mwiththe purposeofpromotingandenhancingboatingandfish ing tourismbyconstructingorimprovingfacilitiesacr ossthe statetocreatetheGeorgiaBassTrail.Thegoali stoorganize anddevelopfishingtournamentsontheBassTrailt oboost economicimpactacrossthestate.Augustahasbeen targeted asapotentialsitefortheprogram,andstaffhas been workingwithDNRoverthepastseveralmonthstofu rther thispossibility,withtheproposedsiteforimprov ements locatedatNewSavannahBluffLockandDam-Baurle Boat Ramp. Analysis:Thegrantprogramisa50%localmatch,withAugust a's sharecomingfromthevalueofexistingfacilitiesa nd property,in-kindlaborandcash.Toimprovethefa cilitiesat BaurleBoatRampwouldrequireutilizing@14acres ofcity ownedpropertyadjacenttotheexistingramptomee tthe standardsforatournamentsite.Thepreliminaryco st estimateforconstructionofadditionalboatramps,parking, sheltersandrestroomsis$490,000.Augustawouldr equest $370,000ingrantfundsfromDNR. FinancialImpact:Thelocalmatchwouldbeasfollows:Valueof facilities/property:$250,000In-kindlabor(grading):$70,000 Cash(SPLOSTV)$50,000Total:$370,000 Cover Memo Item # 15 Alternatives:1.Todeny,leavingAugustawithoutaGeorgiaBass Trail site.2.Toapprove Recommendation:#2-toapprove Fundsare Availableinthe Following Accounts: LockandDamSPLOSTV325061110206065014($50,000) REVIEWEDANDAPPROVEDBY : Finance. Administrator. ClerkofCommission Cover Memo Item # 15 Go Fish Georgia Initiative The purpose of the Go Fish Georgia Initiative is to promote and enhance boating and fishing tourism and to boost economic development in communities across the state. This initiative will result in a quality fisheries resource statewide, including family friendly fishing and recreation access points that will increase fishing partici- pation in Georgia. Fishing tournaments are a growing economic force in the nation. A single large tournament can contribute several million dollars to a local economy. Currently, all neighboring states except South Carolina, attract more large bass fishing tournaments than Georgia. Georgia is the sixth highest among states in send- ing resident anglers to other states and 21st in attracting non-resident anglers. A better quality fishery would encourage those anglers to spend their dollars here. Georgia is also home to the world record largemouth bass (22 lbs., 4 oz. caught by George W. Perry on June 2, 1932). This catch presents a significant attraction for bass anglers. Resident and non-resident anglers currently spend about $569 million each year on fishing in Georgia. The economic effect of angler spending is about $1.5 billion. There are 10,649 jobs related to sport fishing in Georgia, which generates $15 million in state income taxes, and $19 million in state sales taxes. A major bass fishing tournament can have a $4-5 million economic impact on the local community. A championship event can have a $27 million economic impact. For more information on the Go Fish Georgia Initiative, please contact Dan Forster, Director of DNR’s Wildlife Resources Division at (770) 918-6401. Potential Go Fish Georgia Bass Trail Sites These sites are for discussion purposes only. Colored sites are communities and fishing destinations that DNR thinks are ready to begin active partnerships. GO FISH GEORGIA! Go Fish Georgia is a $30 million initiative that will leverage $19 million in state funds with private donations and financial support from local communities. Georgia attracts fewer bass tournaments than all neighboring states except South Carolina. Publication date: 1/25/2007 Attachment number 1 Page 1 of 2 Item # 15 GOAL 3:IMPROVE QUALITY OF FISHING IN GEORGIA WATERS Improve Fish Stocks *Managing and/or stocking additional forage species in Georgia reservoirs and rivers will increase sport fish growth rates and production. *Improve fishing in the state’s waters through the introduction of species and strains best suited to Georgia fisheries and habitat. The construction of a new, state-of-the-art hatchery/research facility will be required. Improve Habitat *Increase productivity in state-owned lakes through a fertilization program - a current major factor in sustaining high quality angling on state-owned public fishing area lakes. *Improve habitat in publicly owned small impoundments through fertilization, structure and other improvements to increase growth rates of fish. *Improve fish habitat in reservoirs and rivers through the introduction of native aquatic vegetation, other natural habitat components or artificial structures. EC O N O MI C B E N E F I T S Each year,Georgia gains hundreds of thousands of new citizens. Preserving the quality of the environment and recre- ational resources, especially those involving water, are important factors in maintaining a high quality of life and attracting visitors and new residents. GOAL 1:IMPROVE ACCESS TO GEORGIA WATERS Georgia Bass Trail *Develop the Georgia Bass Trail,a system of major event access areas statewide that would be sufficient for conduct- ing organized fishing events as well as supporting normal boating and fishing use. Family Friendly Access *Develop new boating access to water bodies in Georgia where access currently limits fishing and other uses. *Improve access to currently under-utilized smaller reservoirs that have untapped fishing potential. *Add amenities and improve maintenance at existing access sites. Virtual Access Guide *Improve the use of Georgia waters through the development of fishing guides, maps and other products useful to anglers and boaters that are Web-accessible. EC O N O MI C B E N E F I T S Providing access to otherwise inaccessible water bodies can have a clear and measurable effect on use of the water by fishermen and other outdoor enthusiasts. A system of large access sites serving the needs of tournament anglers would have considerable economic impact. GOAL 2: INCREASE FISHING PARTICIPATION BY PROMOTING GEORGIA RESOURCES Go Fish Georgia Center *The Go Fish Georgia Center will benefit local, state and regional economies by promoting fishing opportunities across the state. Constructed in conjunction with a premier fish hatchery,this facility would serve as a family friend- ly tourist destination. Partnerships *Encourage sportfishing and conservation ethics through regular interaction with organized angler groups. ECONO M IC BE NEFI TS Resident and non-resident anglers currently spend about $569 million each year on fishing in Georgia, with an economic impact of $1.5 billion. A 15 percent increase in fishing activity would increase the economic impact by almost $250 million. Existing warm water hatchery facilities are at maximum capacity to support current programs. The research and fish production necessary to improve the quality of fishing in Georgia will require additional production ponds and the construc- tion of a new, state- of-the-art hatchery and research facility. Development of the Georgia Bass Trail will provide a statewide system of large boating access areas capable of supporting large tournament events, and normal boating and fishing activities on major water bodies. The vision for this trail is to have 15 sites, each providing its own unique bass fishing experience. Development of this trail will not require land acquisition in most cases. Sites and facilities will vary in size depending on the size of the water body. The economic impact of individual tournaments range from hundreds of thousands of dollars for a single-day event and up to $27 million for a championship multiple day event. The centerpiece of the efforts to promote fishing and increase participation is the Go Fish Georgia Center. Design plans include a 30,000 square-foot visitors center with aquaria and other exhibits, public fishing ponds, interpretive trails and outdoor classrooms. A similar facility in Texas receives about 65,000 visitors a year, but it is located near a small city and away from major interstate highways. If the Georgia facility is locat- ed centrally on a major interstate, it is expected to attract more than 200,000 visitors per year. Fishing is BIG BUSINESS! Image: Duane Raver/USFWS Attachment number 1 Page 2 of 2 Item # 15 Attachment number 2 Page 1 of 1 Item # 15 Attachment number 3 Page 1 of 1 Item # 15 CommissionMeetingAgenda 8/7/20072:00PM McBeanParkImprovements Department:TomF.Beck,DirectorofRecreationandParksDepar tment caption2:Motionto approveA&Eservicesforparkimprovementsto McBeanParktoJohnson,Laschober&Associatesfor $22,050.00.(ApprovedbyPublicServicesCommitteeJuly 30,2007) Background:TheAugustaCommissionapprovedfundingintheamou ntof $200,000forMcBeanParkaspartoftheSPLOSTV recommendedparkimprovements.Inaddition,abalan ceof fundsremainingforMcBeanParkformSPLOSTPhaseI Vis $95,000. Analysis:Thefirstpaseofparkdevelopmentwascompletedin Decemberof2002andwasfundedbySPLOSTIVdollar sas approvedbytheAugustaCommission.TheDesign ConsultantsofrecordwasthefirmofJohnson,Lasc hober& Associates.Inordertobeconsistentwithotherpar kprojects thatarephased,wearerecommendingtheserviceso f Johnson,Laschober&Associatestodesigntheeleme ntsof Phase2whichwouldincludeacomfortstationwith picnic area,restroomsandadjacentplayscape,theconstr uctionof multi-purposesportscourtsandassociatedsitewor k. FinancialImpact:Theestimatedconstructioncostis$225,000.TheA&Efee proposedis$22,050.00or9.8%ofconstruction.Af und balanceof$275,000isavailablefrombothSPLOSTI Vand V. Alternatives:1.Toapproveaprofessionalservicesagreementwit h Johnson,Laschober&Associatesfordesignservices at McBeanParkintheamountof$22,050.002.Moveno action thusdelayingimprovementsatMcBeanPark. Cover Memo Item # 16 Recommendation:1.Toapprove. Fundsare Availableinthe Following Accounts: 324061110-201068710$95,000325061110-206065012 $180,000 REVIEWEDANDAPPROVEDBY : Finance. Administrator. ClerkofCommission Cover Memo Item # 16 Attachment number 1 Page 1 of 1 Item # 16 Attachment number 2 Page 1 of 1 Item # 16 CommissionMeetingAgenda 8/7/20072:00PM NavalandMarineCorpsCenterLeaseRenewal Department:CountyAttorney caption2:Motionto approveofleaserenewalfrom1July2007 through30June2027fortheNavalandMarineCorps ReserveCenteronCentralAvenue.(ApprovedbyPublic ServicesCommitteeJuly30,2007) Background:TheMayor'sOfficehasbeennotifiedbytheNavyth atthey wishtorenewforoneyearthecurrentleaseNOY-40 225at NavalandMarineCorpsReserveCenter,Augusta,GA, whichexpiredonJune30,2007. Analysis:Nofundsrequired FinancialImpact:N/A Alternatives:N/A Recommendation:Approvetherenewaloftheleaseforoneadditional year from1July2007thru1July2008andinformtheNa vy accordingly. Fundsare Availableinthe Following Accounts: N/A REVIEWEDANDAPPROVEDBY : Administrator. ClerkofCommission Cover Memo Item # 17 Cover Memo Item # 17 Attachment number 1 Page 1 of 6 Item # 17 Attachment number 1 Page 2 of 6 Item # 17 Attachment number 1 Page 3 of 6 Item # 17 Attachment number 1 Page 4 of 6 Item # 17 Attachment number 1 Page 5 of 6 Item # 17 Attachment number 1 Page 6 of 6 Item # 17 CommissionMeetingAgenda 8/7/20072:00PM ProfessionalServicesConsultantSelection Department:AugustaRegionalAirport caption2:Motionto approve theselectionofCampbellandParris EngineeringastheairportArchitectural,Engineeri ngand PlanningServicesConsultant.(ApprovedbyPublic ServicesCommitteeJuly30,2007) Background:AugustaRegionalAirport,incompliancewithAugust a policy,submittedanRFQforArchitectural,Enginee ringand PlanningServicesConsultanttotheProcurement Department.Procurementadvertisedandreceivedpro posals forthisposition.ProposalswerereceivedandaCo mmittee wasformedforreview.Threefirmswereselectedfo r presentationoftheirproposalsandarecommendatio nwas presentedtotheAviationCommissiononJune28,20 07. Analysis:TheAugustaAviationCommissionattheirJune28,2 007 meetingagreedtoenterintoa5yearcontractwith thefirmof CampbellandParrisEngineeringforarchitecturala nd engineeringservices. FinancialImpact:ArchitecturalandEngineeringfeeswillbenegotiat edona project-by-projectbasis. Alternatives:DenyRequest. Recommendation:ApprovetheselectionofCampbellandParrisEngine ering. Fundsare Availableinthe Following Accounts: Cover Memo Item # 18 REVIEWEDANDAPPROVEDBY : Finance. Administrator. ClerkofCommission Cover Memo Item # 18 CommissionMeetingAgenda 8/7/20072:00PM 1stTimeHomebuyer-DPAProgram Department:Housing&CommunityDevelopmentDepartment caption2:Motionto approvetherevisiontotheFirstTimeHomebuyer –DownPaymentAssistanceProgramDesign.(Approvedby AdministrativeServicesCommitteeJuly30,2007) Background:TheHousingandCommunityDevelopmentDepartment administerstheHomeownershipProgramwhichprovide s downpaymentassistancetolowandmoderateincome (LM) first-timehomebuyers.Thepurposeoftheprogrami sto increasethehomeownershiprate,especiallyforLMa nd minorityhouseholdsandtorevitalizeandstabilize the community. Underthepresentpolicy,nodownpaymentisrequi redto participateintheFirstTimeHomebuyers Program.Subsequently,eligibleapplicantscanrece ivea grantofupto$7,500towardthedownpaymentona single familyunit. Weareproposingthattheguidelinesbechangedas outlined below: 1.IndividualswithGrossIncome<50%oftheArea Median Income(AMI)willhavea$500DownPayment 2.IndividualswithGrossIncome>50%AMIwillhav ea $1,000DownPayment Analysis:AccordingtoFHAMortgageLimitsforRichmondCount y,a Four-Familyhouseholdcanpurchaseahomeforupto $384,936.Therealityofthefactis,ifwecontinu ethe programasitis,afamilycanobtaina$384,936ho me withoutpayinganymoneydown.Basedonthepropose d changes,1)Individualswillhaveaninvestmentin the purchaseofahome,2)Adownpaymentof$500ormo re willqualifyapplicantstoparticipateintheGeorg ia Cover Memo Item # 19 DepartmentofCommunityAffairs(DCA)GeorgiaDream HomeownershipProgramandleveragebetween$5,000- $20,000indownPaymentAssistance,and3)Thesetw o programscanbelayeredforapotentialgrosssubsi dyof $27,500($7,500AHCDand$20,000DCA). FinancialImpact:Themaximumdownpaymentassistanceallowedundert he City’sprogramis$7,500.Byrequiringanindividua ltopay $500or$1,000,HCDassistancewillbelessandmor e individualscanbeassisted. Alternatives:Nonerecommended. Recommendation:ApproveRevisiontotheFirstTimeHomebuyer–Down PaymentAssistanceProgramDesignwhichwillrequir e individualstopaybetween$500-$1,000towardthe PurchasePriceofaHome Fundsare Availableinthe Following Accounts: CDBGFunds-$35,000HOMEFunds-$156,596 REVIEWEDANDAPPROVEDBY : Finance. Administrator. ClerkofCommission Cover Memo Item # 19 CommissionMeetingAgenda 8/7/20072:00PM Awardof2007HOMECHDOSet-AsideFunds Department:HousingandCommunityDevelopmentDepartment caption2:Motionto approve awardof2007HOMEFundsforCHDO Set-AsideProjects.(ApprovedbyAdministrativeServices CommitteeJuly30,2007) Background:TheCityofAugustareserves20%ofitsannualHOME allocationfundsforinvestmentinhousingprojects tobe developedby,sponsoredorownedbyCommunityHousi ng DevelopmentOrganizations(CHDOs).InFebruarythe departmentsolicitedprojectfundingapplicationsf romthe CHDOs.ThreeofthefourcertifiedCHDOssubmitted projectapplicationsfor2007HOMEset-asidefunds. CHDOssubmittingapplicationsincludedAntiochMini stries, Inc.,EastAugustaCDCandPromiseLandCDC.Allt hree CHDOssubmiitedapplicationsforprojectsinvolving the constructionofnewsingle-familyhomes. Analysis:Departmentstaffhasreviewedandrankedtheapplic ations basedonthefiveevaluationfactorslistedonthe application. Thefactorsareprojectdescription,projectfeasib ility, financingandleveragefortheproject,milestonesa nd deadlinesfortheproject,housingexperienceand developmentcapacityoftheCHDO.Reviewersevaluat edthe applicationstomakesuretheyclearlydescribedth eproject andansweredallrelevantprojectfeasibilityquest ions. FinancialImpact:Atotalof$253,904in2007HOMEfundsisavailable for awardundertheHOMEset-asideprogram. Alternatives:Nonerecommended Recommendation:Approveawardof2007HOMECHDOSet-AsidetoAntioc h Ministeries$101,561;EastAugustaCDC$76,171.20& Cover Memo Item # 20 PromiseLandCDC$76,171.20foratotalof$253,904 Fundsare Availableinthe Following Accounts: 2007HOMECHDOSet-Asideallocation REVIEWEDANDAPPROVEDBY : Finance. Administrator. ClerkofCommission Cover Memo Item # 20 FU N D I N G R E C O M M E N D A T I O N AU G U S T A H O U S I N G A N D C O M M U N I T Y D E V E L O P M E N T D E P A R T M E N T YE A R 2 0 0 7 H O M E S E T - A S I D E P R O J E C T S B Y C H D O s RA N K RE C I P I E N T (C H D O ) PR O J E C T CO S T AM O U N T RE Q U E S T E D PR O J E C T DE S C R I P T I O N AM O U N T RE C O M M E N D E D 1 A n t i o c h M i n i s t r i e s $ 3 3 5 , 0 0 0 $1 5 0 , 0 0 0 Bl o c k 1 3 0 0 – P e r r y A v e n u e U p l i f t P r o j e c t Co n s t r u c t i o n o f t h r e e ( 3 0 n e w s i n g l e f a m i l y ho m e s $1 0 1 , 5 6 1 . 6 0 2 E a s t A u g u s t a C D C 1 8 0 , 0 0 0 11 5 , 0 0 0 Ma g n o l i a A v e – C o n s t r u c t t w o ( 2 0 s i n g l e fa m i l y h o m e s $ 7 6 , 1 7 1 . 2 0 3 P r o m i s e L a n d C D C 4 4 0 , 0 0 0 15 0 , 0 0 0 Go r d o n W o o d s – c o n s t r u c t f o u r ( 4 0 s i n g l e fa m i l y h o m e s $ 7 6 , 1 7 1 . 2 0 TO T A L $2 5 3 , 9 0 4 . 0 0 Attachment number 1 Page 1 of 1 Item # 20 CommissionMeetingAgenda 8/7/20072:00PM HomeownerRehabilitationProgram Department:Housing&CommunityDevelopment caption2:Motionto approvetherevisiontotheEmergencyRepairand HomeownerRehabilitationPrograms’Design.(Approved byAdministrativeServicesCommitteeJuly30,2007) Background: TheHousingandCommunityDevelopmentDepartment administerstheEmergencyRepairProgramandthe HomeownerRehabilitationProgram.Weareproposing changestothetwo(2)programstoensuretheCity receivean incomestreamcomingfromloansversusnoreturnto the Cityongrants.1.EmergencyRepairProgram Grantsof upto$5,000perunitareprovidedtolowincome homeownersforhousingimprovementslimitedtodang erous conditions.HomeownerswithGrossIncomeof80%or less ofHUD’sAMIreceivesagrantofupto$5,000for emergencyrepairssuchaselectrical,roof,plumbin gand heating/airconditioning.ProposedChangetotheE mergency RepairProgramHomeownerswithGrossIncomeof80%or lessofHUD’sAMIwillreceivegrantsupto$5,000 for emergencyrepairsoftheirhome.However,ifanyof the followingminimumhousingstandardcodesaredefici ent,the Homeownermustborrowthefundstoaddressthe deficienciesforelectrical,roofreplacement,plum bingand heating/airconditioning.Themaximumloanamounti s $10,000.2.HomeownerRehabilitat ionProgram Deferredloansandlowinterestloansupto$35,000 are providedtolowandmoderateincomeowneroccupants of singleunitproperties.Homeowner’swithaGrossIn comeof <50%ofAMIreceivesaConditionalDeferredPayment Loan(CDPL)upto$35,000forrehabilitationofthe ir home.Theloanisconditionalinthattheloanwill graduate intoagrantastheloanmatures.Foreachyearupt othefifth year,aportionoftheloanequally1/20thissubtr actedfrom unpaidbalance.HomeownerswithaGrossIncomeof>50% ofAMIreceiveloanswithestablishedmonthlypayme nts. Cover Memo Item # 21 ProposedChangetotheHomeownerRehabilitationPro gram 1.Individualswhoaretheprimaryownero ftheir propertyandwhoseincomefallswithinand/orbelow HUD’s 50%AMIguidelinewillbeexemptfrommakingmonthl y payments.Thefundsassignedtotheirhomewillbe collected infullatthetimeoftransferand/orsaleofprop erty.Upon deathofthehomeownerortransferorsaleofprope rty,ifthe heirisalowincomefamily,monthlypaymentswill be established.Inaddition,iftheheirdoesnotoccu pythe house,theyhavetheoptiontorenttoalowincome family.Otherwisetheheirwillhavetopayoffthe loan. 2.Individualswhoaretheprimaryownero fthe propertyandwhoseincomeisaboveHUD’s50%AMI,b ut notgreaterthanthe80%willqualifyforafullpa ybackloan atthree(3%)interestandmultipleloantermsof5 ,15and20 years. Analysis:Revisionstotheseprogramsensuresanincomestrea m comingfromloansversusnoreturntotheCityong rants. FinancialImpact:TheCitywillhaveadditionalfundstouseforothe r rehabilitationprojects. Alternatives:Nonerecommended. Recommendation:ApproveRevisionstotheEmergencyRepairand HomeownerRehabilitationPrograms’Design Fundsare Availableinthe Following Accounts: CDBGandHOMEFunds REVIEWEDANDAPPROVEDBY : Finance. Administrator. ClerkofCommission Cover Memo Item # 21 CommissionMeetingAgenda 8/7/20072:00PM PetitionforRetirementofMr.SterlingHowell Department:HumanResources caption2:Motionto approveretirementofMr.SterlingHowellunder the1949PensionPlan.(ApprovedbyAdministrative ServicesCommitteeJuly30,2007) Background:Underthe1949PensionPlan,SheriffandFireDepar tment Employeescanvoluntarilyretireattheageof55a tthe completion25yearsofservice.Otheremployeescan voluntarilyretireattheageof60atthecompleti onof25 yearsofservice.EarlyRetirementDate isthefirstdayofany monthwithinfiveyearsoftheNormalRetirementDa teand afterthecompletionof20yearsofservice. Analysis:Mr.Howell(age60)iscurrentlyaMechanicwithth e AugustaRegionalAirport.Mr.HowellwashiredonA ugust 24,1981;joinedthe49PensionPlanonAugust24,1981. Mr.Howellmeetsboththeageandyearsofservice requirementsforretirementinthe49PensionPlan.His proposedretirementdateisOctober1,2007.Theno rmal retirementbenefitpayabletoMr.Howellwillbe$1 ,762per month(LifeOnly). FinancialImpact:Fundsareavailableinthe49PensionPlan.Employe ehas contributed8%ofhissalarytowardshisretirement since August24,1981. Alternatives:DonotapproveRetirementofMr.SterlingHowellin the 1949PensionPlan. Recommendation:ApproveRetirementofMr.SterlingHowellinthe19 49 PensionPlan. Fundsare Cover Memo Item # 22 Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : Finance. Administrator. ClerkofCommission Cover Memo Item # 22 Attachment number 1 Page 1 of 1 Item # 22 CommissionMeetingAgenda 8/7/20072:00PM ProposedrestructuringofLandBankAuthorityBoard Department:CountyAttorney caption2:Motionto approve restructuringofLandBankAuthority Board.(ApprovedbyAdministrativeServicesCommittee July30,2007) Background: TheAugustaLandBankAuthoritywascreatedbya Resolutionin1997.GeorgiaCoderequirestheBoar dto consistoffour(4)membersappointedbythegovern ing authorityoftheconsolidatedgovernmentforwhich theLand Bankoperatesunder.TheLandBankcurrentlyconsi stsof FredRussell,solongasheservesasAdministrator for Augusta-RichmondCounty;RobSherman,solongashe servesastheDirectorofLicensingandInspection for Augusta-RichmondCounty;PaulDeCampsolongashe servesastheDirectorofHousingandNeighborhood DevelopmentforAugusta-RichmondCounty;andJerry Saul (orhisappointee)solongasheservesastheTax CommissionerofAugusta-RichmondCounty.Included in thisgroupbutnotcountedinthequorum,isone(1 )member oftheAugustaCommissionservinginanexofficio capacity.TheproposedchangesaretheresulttheB oard's desiretocreatecommunityinterestintheLandBan kandto eliminateanypotentialappearancesofconflictbet weenthe CityandtheLandBank.Theproposedchangesarea s follows: 1.DirectorofLicenseandInspectionofAugusta-Richmond County;and 2.TaxCommissioner(FredStallings)ofAuguta-Ri chmond County;and 3.ExecutiveDirectorofPlanningandZoning(Pau l DeCamp)ofAugusta-RichmondCounty;and Cover Memo Item # 23 4.AqualifiedcitizenofRichmondCountyappoint edbythe Augusta-RichmondCountyCommission;and IncludingonememberoftheAugusta-RichmondCounty Commissionservinginanexofficiocapcity. Analysis:SeeBackground FinancialImpact:N/A Alternatives:Donotapprove. Recommendation:Approve Fundsare Availableinthe Following Accounts: N/A REVIEWEDANDAPPROVEDBY : Administrator. ClerkofCommission Cover Memo Item # 23 AMENDED RESOLUTION AMENDED RESOLUTION RESTATING THE AUTHORIZATION OF THE AUGUSTA- RICHMOND COUNTY LAND BANK AUTHORITY; CREATING A NEW COMPOSITION OF THE LAND BANK BOARD WHICH SHALL BE SELECTED BY THE AUGUSTA- RICHMOND COUNTY COMMISSION FROM AMONG ITS MEMBERSHIP; PROVIDING A TERM FOR SAID MEMBERS; PROVIDING FOR RELATED MATTERS; PROVIDING AN EFFECTIVE DATE; TO REPEAL CONFLICTING RESOLUTIONS; AND FOR OTHER PURPOSES. WHEREAS, O.C.G.A. § 48-4-60, et seq., provides that upon adoption of a Resolution by a consolidated government a Land Bank Authority may be established to be a public body corporate and politic with the power to sue and be sued, to accept and issue deeds in its name, and to have other powers necessary and incidental to, carry out the purposes of such Land Bank Authorities; and WHEREAS said Land Bank has been established by an enabling Resolution as adopted by the Augusta Richmond County Commission on July 16, 1997 and readopted on September 6, 2005; and WHEREAS O.C.G.A. § 48-4-62 requires that the Land Bank Board be composed of four members to be appointed by the governing authority of the consolidated government; NOW THEREFORE BE IT RESOLVED BY THE AUGUSTA RICHMOND COUNTY COMMISSION AS FOLLOWS: Section 1 Section 5 of said Resolution as adopted on July 16, 1997 and readopted on September 6, 2005, is deleted in its entirety there from and said section 5 is hereby amended and restated to read: Section 5. MANAGEMENT AND CONTROL OF RICHMOND COUNTY LAND BANK AUTHORITY; COMPOSITION. (a) Said Richmond County Land Bank Authority shall be managed and controlled by a Board composed of four (4) members to be appointed by the Augusta-Richmond County Commission. Said Board shall be composed as follows: Attachment number 1 Page 1 of 2 Item # 23 1. Director of License and Inspection (or his designee) of Augusta-Richmond County; and 2. Tax Commissioner (or his designee) of Augusta-Richmond County; and 3. Executive Director of Planning and Zoning (or his designee) of Augusta- Richmond County; and 4. A qualified citizen of Richmond County appointed by the Augusta- Richmond County Commission. (b) One member of the Augusta-Richmond County Commission, as selected by the Augusta-Richmond County Commission, who shall serve ex officio without voting authority and who shall serve a two (2) year term commencing from the date of his or her appointment and until his or her successor is duly qualified and appointed. Section 2. Duly adopted by the Augusta-Richmond County Commission this _____ day of ________, 2007. Augusta-Richmond County Commission By: ____________________ As its Mayor Attest: ____________________ Clerk of Commission Attachment number 1 Page 2 of 2 Item # 23 CommissionMeetingAgenda 8/7/20072:00PM AdditionalFundingfromJuvenileAccountabilityBlo ckGrant(JABG)program Department:JuvenileCourt caption2:Motionto approve additionalPurchaseOfServicesGrant Funds.(ApprovedbyPublicSafetyCommitteeJuly30, 2007) Background:Thisisanon-goingJuvenileAccountabilityBlockG rant (JABG)programfromtheCouncilofJuvenileCourtJ udges. Analysis:TheJuvenileCourthasbeenreceivingthisgrantsi nce1979. Theadditionalfundswillbeusedforcommunityser vice, educationalprograms,andadditionalcounselingpro grams. FinancialImpact:Thisgrant($5,000)is100%reimbursable. Alternatives:Ifthisgrantfundingisnotapprovedtheadditiona lfundswill belost. Recommendation:ApprovetherequestforAdditionalPurchaseOfServ ices GrantFunds. Fundsare Availableinthe Following Accounts: Noadditonalfundsrequired. REVIEWEDANDAPPROVEDBY : Finance. Administrator. ClerkofCommission Cover Memo Item # 24 Cover Memo Item # 24 CommissionMeetingAgenda 8/7/20072:00PM ApprovalofPropertyLeaseforFireStation#9 Department:Fire,HowardWillis,Chief caption2:MotiontoapprovePropertyLeaseforFireStation#9. (ApprovedbyPublicSafetyCommitteeJuly30,2007) Background:DuetothesizeofthelotthatFireStation#9is constructed on,ithasbeennecessarytousepartoftheUnitar ianChurch parkinglotasameansofsafeentryintothefires tationby thefireapparatus,toavoidbackingintothestati onand blockingtrafficonWaltonWayExtension. Analysis:TheAugustaFireDepartmententeredintoaleasewi ththe UnitarianChurchfortheuseof0.16acresofprope rty necessarytoallowthesafeentranceoffireappara tusintothe Firestation.Thisisneededbecauseoftheincreas edsizeof newerfireapparatus.Theleasewasapprovedbythe Commissionin2005.Itisnowtimeforthisleaset obe renewed.Thenewleaserenewalhasbeenreviewedand approvedbytheCityAttorney. FinancialImpact:Theleaseagreementcallsforamonetarysumof$1,0 00.00 tobepaidannuallyonJanuary1stofeachyear.Th etermsof thenewleaseremainthesameastheoriginallease . Alternatives:Noneatthistime. Recommendation:Approvetherenewaloftheleaseagreement. Fundsare Availableinthe Following Accounts: Fundsareallocatedannuallyforthisleaseinour operating budget.274-03-41105224110 Cover Memo Item # 25 REVIEWEDANDAPPROVEDBY : Finance. Administrator. ClerkofCommission Cover Memo Item # 25 Attachment number 1 Page 1 of 1 Item # 25 Attachment number 1 Page 1 of 1 Item # 25 CommissionMeetingAgenda 8/7/20072:00PM MotorcycleParking Department:ClerkofCommission caption2:MotiontoasktheAdministratortomeetwiththeSh eriffand BrendaDuranttodeterminethelocationofsomedes ignated parkingforthemotorcylesduringFirstFridayand comeback witharecommendationatthenextCommissionmeetin gon Tuesday.(ApprovedbyPublicSafetyCommitteeJuly30, 2007) Background: Analysis: FinancialImpact: Alternatives: Recommendation: Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 26 CommissionMeetingAgenda 8/7/20072:00PM Sheriff'sOfficeCommunicationReplacement Department:Sheriff'sOffice caption2:Motionto approvetheSheriff'sOfficepurchaseofnew digitalportableradiostoreplaceoldandobsolete equipment.(ApprovedbyPublicSafetyCommitteeJuly 30,2007) Background:TheSheriff'sOfficehasbeenutilizingMotorola's 800MHz smartzonesystemfortheirprimarycommunicationsi n Augustasince1993.Thecurrentportableradio'st hatare beingusedbythedeputiesinthefieldhavebeeni nservice since1993.Thereliabilityofthecurrentcommuni cation equipmentisbeginningtodiminishandtheyneedto be replcaedwithnewupdatetodatecommunicationequi pment whithwillbeP25compliant.Thisisthestandard thatall PublicSafetyentitiesaretransitioningtoforint eroperability throughtheUnitedStates.Thesenewportablewill alsobe digitalcapable,allowingtheSheriff'sOfficetom igrateinto thenewradiosystemthatMotorolaisproposingto installin thenextthreetofouryearsatnocosttotheCoun ty.These newportableswillensurethecitizensofRichmond County thattheSheriff'sOfficewillbeusingthemostup todate communicationequipmentonthemarkettodaytoenha nce theabilitytoprovidethehighestlevelofsupport . Analysis:InorderfortheSheriff'sOfficetoreplacetheir currentradio inventoryofobsoletequipment,theywillneedtop urchase thisnewequipmentfromMotorola.Thiswillbeaso lesource purchasesinceweareinacontractuallyagreement with Motorolatoutilizetheir800MHzsmartzonecommunic ation system. FinancialImpact:Thisprojectwillcost$500,000.Thefundsforthis projectare availableandhaveallocatedintheSheriff'sOffic e2007 budget. Cover Memo Item # 27 Alternatives:None.thecommuncationeqipmentis14yearsoldand need tobereplaced. Recommendation:Approvethepurchaseofthenewcommunicationequip ment fortheSheriff'sOffice. Fundsare Availableinthe Following Accounts: Fundsareavailablein2730321105316270and 2780321105316270. REVIEWEDANDAPPROVEDBY : Finance. Administrator. ClerkofCommission Cover Memo Item # 27 CommissionMeetingAgenda 8/7/20072:00PM TransferofFundsfrom911FundReserve Department: caption2:Motionto approve requestfromthe911Centerfortransfer offundstocoverLegalExpenses.(ApprovedbyPublic SafetyCommitteeJuly30,2007) Background:The9-1-1CenterwasnotifiedbyRiskManagementth at therewasinsufficientfundsavailabletocoverleg alexpenses forongoinglitigation.Theirrecommendationwast otransfer $25,000.00tocoverlitigationforthisyear'sbudg et. Analysis:Transfer$25,000.00fromthe911FundReservetoac count 611-01-521355234216(LegalExpenses-9-1-1)toco ver theseongoingcosts. FinancialImpact: Alternatives:None Recommendation:Transfer$25,000.00fromthe911FundReservetoac count 611-01-521355234216(LegalExpenses-9-1-1)toco ver theseongoingcosts. Fundsare Availableinthe Following Accounts: Fundsareavailableinthe911FundReservetoallo wthe transferof$25,000toaccount611-01-521355234216 REVIEWEDANDAPPROVEDBY : Finance. Cover Memo Item # 28 Administrator. ClerkofCommission Cover Memo Item # 28 CommissionMeetingAgenda 8/7/20072:00PM AmendFireDeptGrantFG-05019budget Department:FireDepartment caption2:Motionto approverequesttoamendbudgetforFire DepartmentgrantFG-05019intheamountof$164,394 . (ApprovedbyFinanceCommitteeJuly30,2007) Background:Atyearend2006theFireDeptgrantFG-05019hadf unds remainingandunspent,thatwerenotbudgetedfor2 007. Analysis:TheFireDepartmentonlyhassomuchtimeinwhich to spendthesefunds. FinancialImpact:IncreaserevenueforgrantFG-05019by$164,394and increasetheexpendituresby$164,394. Alternatives:N/A Recommendation:Approvethebudgetresolution. Fundsare Availableinthe Following Accounts: Totalof$164,394in274034115. REVIEWEDANDAPPROVEDBY : Finance. Administrator. ClerkofCommission Cover Memo Item # 29 Resolution STATE OF GEORGIA ) AUGUSTA RICHMOND COUNTY AUGUSTA-RICHMOND COUNTY ) COMMISSION BUDGET AMENDMENT NO:…………… IT IS HEREBY ORDERED that the…Fire Department grant FG-05019……Fund Budget for the year 2007 be amended to reflect increased revenue of ………$164,394…………………….. IT IS FURTHER ORDERED that the appropriations be increased by……$164,394.for ……….. expenditures. REVENUES 274034115/3311110 $159,600 274034115/3351110 $4,794 ______________________ Total ______$164,394________ APPROPRIATIONS Computer Hardware Supplies 274034115/5311915 $9,566 Telephones under $500 274034115/5316120 $124,432 Peripherals less than $5,000 274034115 $2,252 Radios less than $5,000 $28,144 ______________________ Total ________$164,394______ DEKE COPENHAVER, MAYOR Approved this ……the day of……2007 AUGUSTA-RICHMOND COUNTY COMMISSION ______________________________ As its mayor Attest: ________________ Clerk of Commission Attachment number 1 Page 1 of 1 Item # 29 CommissionMeetingAgenda 8/7/20072:00PM ApprovalofChangeOrder#001forFireStation#3 Department:Fire,HowardWillis,Chief caption2:Motionto approve ofChangeOrder#001forFireStation #3.(ApprovedbyFinanceCommitteeJuly30,2007) Background:TherenovationofFireStation#3hasbeencomplete d.The originalcontractpricewas$223,718.00.Theactual Cost aftercompletionis$212,346.42. Analysis:ApprovalofChangeOrder#001willresultinreduci ngthe contractamountto$212,346.42forthisproject. FinancialImpact:ApprovalofChangeOrder#001willresultinrecapt uring $11,371.58fromthisprojectandplaceitbackinto theFire DepartmentFireStationRenovationFundforuseon present andfuturerenovationprojects. Alternatives:None Recommendation:ApproveChangeOrder#001 Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : Finance. Administrator. ClerkofCommission Cover Memo Item # 30 Cover Memo Item # 30 CommissionMeetingAgenda 8/7/20072:00PM AugustaTomorrow Department:ClerkofCommission caption2:Motionto approvefundingforthenewAugustaTomorrow MasterPlanforAugusta'sUrbanCoreintheapproxi mate amountof$95,000inthe2008withequalplanandf inancial participationfromthepublicandprivatesectors.(Approved byFinanceCommitteeJuly30,2007) Background: Analysis: FinancialImpact: Alternatives: Recommendation: Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 31 Attachment number 1 Page 1 of 12 Item # 31 Attachment number 1 Page 2 of 12 Item # 31 Attachment number 1 Page 3 of 12 Item # 31 Attachment number 1 Page 4 of 12 Item # 31 Attachment number 1 Page 5 of 12 Item # 31 Attachment number 1 Page 6 of 12 Item # 31 Attachment number 1 Page 7 of 12 Item # 31 Attachment number 1 Page 8 of 12 Item # 31 Attachment number 1 Page 9 of 12 Item # 31 Attachment number 1 Page 10 of 12 Item # 31 Attachment number 1 Page 11 of 12 Item # 31 Attachment number 1 Page 12 of 12 Item # 31 CommissionMeetingAgenda 8/7/20072:00PM Barber'sBall Department:ClerkofCommission caption2:Motionto approve acontributioninanamountupto$1,000 inassocationwith4thAnnualBarber'sBalltournm entfor AngelicCommunityResourceDevelopment.(Approvedby FinanceCommitteeJuly30,2007) Background: Analysis: FinancialImpact: Alternatives: Recommendation: Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 32 Attachment number 1 Page 1 of 1 Item # 32 CommissionMeetingAgenda 8/7/20072:00PM CSRAAllianceforFortGordon Department:ClerkofCommission caption2:Motionto approveannual$25,000contributiontoenable CSRAAlliancetocontinueAugusta-FortGordonecono mic developmentandpartnershipefforts .(ApprovedbyFinance CommitteeJuly30,2007) Background: Analysis: FinancialImpact: Alternatives: Recommendation: Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 33 Attachment number 1 Page 1 of 1 Item # 33 Attachment number 2 Page 1 of 4 Item # 33 Attachment number 2 Page 2 of 4 Item # 33 Attachment number 2 Page 3 of 4 Item # 33 Attachment number 2 Page 4 of 4 Item # 33 CommissionMeetingAgenda 8/7/20072:00PM FundingforJuly17,2007SpecialElectionRunoff Department:BoardofElections caption2:Motionto approvefundingintheamountof$33,300.00for July17,2007SpecialElectionRunoff.(Approvedby FinanceCommitteeJuly30,2007) Background:ThisisarunofffromtheJune19,2007SpecialEle ctionin CongressionalDistrict10. Analysis: FinancialImpact:$33,300.00 Alternatives:None Recommendation:ApproveFunding Fundsare Availableinthe Following Accounts: GeneralFundContingency101101110/6011110 REVIEWEDANDAPPROVEDBY : Finance. Administrator. ClerkofCommission Cover Memo Item # 34 ELECTION COST WORKSHEET SPECIAL ELECTION RUNOFF 10TH CONGRESSIONAL DISTRICT ITEM TOTAL COST Poll Worker Salary 19,000.00 Poll Worker Training 3,200.00 Cell Phones 500.00 Testing of Equipment 1,700.00 Temporary Employees (Daily) 1,200.00 Election Night Workers and Delivery Crew 1,800.00 Security 300.00 Staff Overtime/Comp Hours 0 Custodial Pay 575.00 Building Rental 1,500.00 Truck Rental 800.00 Printing – Absentee Ballots 1,000.00 Food 200.00 Mileage 100.00 Board Pay 1,000.00 Advertising 40.00 Postage – Absentee/Poll Worker 650.00 TOTAL ESTIMATED COST 33,365.00 Attachment number 1 Page 1 of 1 Item # 34 CommissionMeetingAgenda 8/7/20072:00PM July2007Refunds Department: caption2:MotiontoapproverefundrecommendationsfromtheB oard ofAssessorsfortwo(2)accounts.(ApprovedbyFinance CommitteeJuly30,2007) Background:Seeattachment Analysis:Seeattachment FinancialImpact:Seeattachment Alternatives:None Recommendation:Seeattachment Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : Finance. Administrator. ClerkofCommission Cover Memo Item # 35 JULY 2007 REFUNDS Attachment page 1 of 1 Rice, Travis W. Map 48-1, Parcel 21 Travis W. Rice filed for homestead exemption in 2002. On October 28, 2004 a ½ interest in the property was transferred from Angela Rice to Keisha D. Rice. Travis W. Rice has always retained a ½ interest ownership in the property. The Homestead exemption was removed in error for 2005. Grant refund for 2005 in the total amount of $304.21 (State $2.02, County $87.96; School $148.00; Urban $66.23). Richmond County Board of Education Map 46-3, Parcel 313 Property was purchased on December 30, 2004 from a non-exempt owner. Exempt status was not added to the property. Grant refund for 2005 in the total amount of $37.80 (State $0.25, County $10.86, School $18.60; Urban $8.09). Attachment number 1 Page 1 of 1 Item # 35 CommissionMeetingAgenda 8/7/20072:00PM MattieGuy Department:ClerkofCommission caption2:Motionto approvetheTaxAssessor'srecommendationthat Ms.MattieGuyberefundedforyearsof2006and20 07 exemptionforParcel129-0-061-00-0Account8260. (ApprovedbyFinanceCommitteeJuly30,2007) Background: Analysis: FinancialImpact: Alternatives: Recommendation: Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 36 Attachment number 1 Page 1 of 6 Item # 36 Attachment number 1 Page 2 of 6 Item # 36 Attachment number 1 Page 3 of 6 Item # 36 Attachment number 1 Page 4 of 6 Item # 36 Attachment number 1 Page 5 of 6 Item # 36 Attachment number 1 Page 6 of 6 Item # 36 Attachment number 2 Page 1 of 2 Item # 36 Attachment number 2 Page 2 of 2 Item # 36 CommissionMeetingAgenda 8/7/20072:00PM PropertySale Department:ClerkofCommission caption2:Motionto authorizetheAdministratorpermissiontoseek theprofessionalservicesofanauctioneerforthes aleof certainpropertieswhichwillbedeclaredsurplusa ndwillbe publishedinalistavailabletothepublic.(Approved byFinanceCommitteeJuly30,2007) Background: Analysis: FinancialImpact: Alternatives: Recommendation: Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 37 CommissionMeetingAgenda 8/7/20072:00PM ProposalForCompensationandClassificationConsul ting Department:HumanResources caption2:Motionto approveProposalforCompensationand ClassificationConsultingAssistancefromBuckCons ultants andtasktheAdministratortonegotiatewithBuck Consultantsregardingthestaffingnecessityasana dditional componentoftheproposal.(ApprovedbyAdministrative ServicesCommitteeJuly30,2007) Background:TheAugustaCommissionrequestedthattheAdministr ator seekaConsultanttoconductaCompensationand ClassificationStudy. Analysis:Proposalstoconductthestudywererequestedfrom Buck Consultants,theCarlVinsonInstitute,AugustaSta te UniversityandPaineCollege.Theonlyproposalrec eived wasfromBuckConsultants. FinancialImpact:ThecostoftheProposalForCompensationand CompensationConsultingAssistanceis$50,000. Alternatives:DoNotApproveProposalForCompensationand CompensationConsultingAssistance. Recommendation:ApproveProposalForCompensationandCompensation ConsultingAssistance. Fundsare Availableinthe Following Accounts: GeneralFundContingency101101110/6011110 Cover Memo Item # 38 REVIEWEDANDAPPROVEDBY : Finance. Administrator. ClerkofCommission Cover Memo Item # 38 June 28, 2007 Mr. Robby Burns Human Resources Augusta-Richmond County 530 Greene Street Augusta, GA 30911 Subject: Proposal for Job Classification and Compensation Consulting Assistance Dear Mr. Burns: Thank you for asking Buck Consultants, an ACS Company, to submit this proposal for consideration by Augusta-Richmond County (ARC) to review the current job classification and compensation framework used for salary administration. The issues of market competitiveness and internal equity among various jobs are critical to maintaining a high performing organization that can attract, retain and reward talented employees. For clarity, we have organized our proposal along the following topics: xYour Issues and Needs xProject Objectives and Scope xWork plan, Deliverables and Timeline xFees and Expenses xNext Steps Your Issues and Needs ARC has 2,500 employees in approximately 200 distinct positions. During the past several months it has become clear that for some positions in ARC, salary levels are not commensurate with grade and tenure among current employees. It is highly likely that the one or two identified disparities are not simply isolated occurrences, but rather that similar circumstances could easily emerge upon the next promotion or annual salary increase. ARC’s salary grade system has a salary range corresponding to each grade, but no “step” approach to manage an employee’s progression through the range. Therefore, the Board may seek outside assistance to assess job classification, salary structure and remedial adjustments to incumbent pay to assure compensation is competitive with the relevant external labor market, as well as fair and equitable internally. Attachment number 1 Page 1 of 5 Item # 38 Mr. Robby Burns June 28, 2007 Page 2 Project Objectives and Scope The project work plan is designed to achieve the following objectives: 1. Conduct a custom market survey of benchmark jobs in comparable jurisdictions. Collect salary data, and also the dates when responding municipalities’ salary structures were last updated 2. Recommend updated salary ranges 3. Recommend incumbent salary adjustments 4. Model the financial impact of the recommended changes to range and incumbent pay We anticipate working with you to select up to 70 benchmark positions to survey. You will slot remaining positions into your structure based on the insights gained for the benchmark jobs from the survey. Work Plan, Deliverables and Timeline xProject planning meeting. Buck will plan to spend one-half day at your office to meet with you and review the project timeline, confirm objectives, submit a data request, and agree on respective project roles and responsibilities. The data request will include job descriptions for all benchmark jobs in scope; incumbent level data including job title, department, salary as of June 1, 2007, time in job and tenure. We will provide you with an Excel spreadsheet to organize this data. We will not require any Social Security Numbers or names. xJob classification. You will perform job analysis to confirm that the documented job descriptions are still substantially valid. xBuck will interview ARC’s head of human resources, and the members of the Board of Commissioners. These interviews would be conducted at your location. Our budget assumes they will take place on the same visit as the project-planning meeting, and may require an overnight stay. Interviews that cannot be scheduled during this one or two day period will be conducted by telephone to minimize travel expense, and maintain the project timeline. Buck will review your job analysis findings with you via conference call, and determine whether the job classifications are appropriate or need revision. If so, we will wait for your changes in how jobs are classified and defined to use in the survey. xCustom labor market survey. Using the updated job classifications and/or descriptions, we will conduct a custom labor market survey of selected benchmark jobs at the fully Attachment number 1 Page 2 of 5 Item # 38 Mr. Robby Burns June 28, 2007 Page 3 qualified level. We will work with you to define your relevant comparators in the public sector. We will collect salary data for the named positions, as well as information on when these employers last updated the salary structure data they are reporting, and whether they have actually implemented compensation changes based on their most recent updates. ARC must provide data for the survey as well. Our fee estimates for this component are based on the following assumptions: o Solicitation. The most critical part of a successful survey is to get a sufficient number of good comparators to submit data. Our chances of success are greatly enhanced whenever a client actively supports that effort. That means the appropriate people at ARC would reach out to let the targeted municipalities know Buck is conducting a survey on your behalf, and to ask for their support. It may be necessary for you to follow up periodically to gain agreement to participate. Our team will then take responsibility for contacting the invited participants with the survey materials, and for actual data collection and review. o Number of respondents. You have indicated you would like a survey of at least 10 other counties and/or municipalities in the Southeast, which you will identify as comparators. Our experience is that the response rate for surveys such as this is about 40%, so you should plan to invite 25 to 30 other municipalities. o Check point. After you have conducted solicitation efforts for a reasonable period and have contacted all of your targets, ARC and Buck will have a conference call to assess whether there will be a sufficient number of participants to derive value from completing the survey. If not, we will end the project, and ARC will be billed only for the fees and expenses incurred through this step. o We assume we will collect both salary structure information and incumbent level salary data. This will provide some insight into any areas where actual pay varies from compensation structure. We assume data will be presented in a confidential manner, except for salary structure information that is already publicly available, e.g., salary ranges by grade level, such as you have posted on your website, (http://www.augustaga.gov/departments/human_resources/salary.asp). We will not collect any data on variable pay, bonuses, or benefit contributions made by the employee or employer. xRecommend salary range structure; determine incumbent impact and financial modeling. We will recommend salary ranges based on market data for each of the benchmark positions. We will also recommend multiple ranges for those jobs with multiple levels. These ranges will be assigned based on existing salary structure. We will then review incumbents in the benchmark jobs, and identify those whose salary falls outside the newly defined ranges. We will make recommendations for adjustments to base to reflect single- or multiple-year treatment as needed to bring employees into the appropriate range. We will project the potential incremental impact of our recommendations to ARC Attachment number 1 Page 3 of 5 Item # 38 Mr. Robby Burns June 28, 2007 Page 4 compensation budget. We will state the assumptions used in these projections so the Board of Commissioners can make an informed decision on our recommendations. xMeeting to present recommendations and projections. We will meet with you at your location to review our survey results, incumbent impact analysis and recommendations, and financial modeling. Based on our discussions with you, revisions may be made to the documentation. xSlotting non-benchmark jobs into the structure. You will place the remaining jobs into the updated salary structure, based on the findings from the survey of benchmark jobs. You have elected to do this and the resultant modeling with your own resources, including modeling the incumbent impact and the total financial impact. You can do this modeling using the methodology Buck uses for the benchmark jobs. Following this step, if you recommend it, we will provide an advance copy of our report to the Board of Commissioners so they can prepare for our meeting. xMeeting with the Board of Commissioners. We will join you in meeting with the Board of Commissioners to present our recommendations. We will also assist you in preparing materials for this meeting. xParticipant reports. Buck will produce a report of findings for the labor survey participants in return for their having provided their data. We will also distribute the survey reports to the participants. At this point, the project will be complete. The project deliverables will include: xLabor market survey and application to ARC pay analysis xProposed salary ranges xCost implications of adopting proposed ranges and achieving pay equity among existing incumbents in benchmark jobs We estimate that once the Statement of Work is approved, the project work will take ten to twelve weeks. Fees and Expenses Based on the project defined in this letter, we estimate the fees to be $50,000. Our fees are structured as follows: Attachment number 1 Page 4 of 5 Item # 38 Mr. Robby Burns June 28, 2007 Page 5 Project Phase Fees Assumptions Custom Survey $35,000 Solicit 25 – 30 municipalities with the assistance of ARC; collect data on 70 unique jobs Job Classification (optional) Not in scope August-Richmond County will do this work internally Designing Salary Structure, Reassigning Benchmark Jobs to Appropriate Grades, Determination of Incumbent Impact and Financial Modeling $15,000 For benchmark jobs only Slotting non-benchmark jobs (Optional) Not in scope August-Richmond County will do this work internally Total $50,000 In addition to the fees specified above, Buck will also (i) assess a six percent (6%) technology and infrastructure charge based on the total professional fees invoiced, and (ii) bill all out-of- pocket expenses incurred in connection with the provision of the services including, without limitation, travel, vendor support, etc. If at any point ARC decides to end the engagement, we will bill you for time and expenses incurred through that point. For example, if you are unable to solicit a sufficient number of participants, we will bill for the expenses incurred and the time used to conduct interviews and meetings, develop the questionnaire and survey package. Next Steps Robby, I will be available by phone later today should you have questions or wish to discuss this proposal. I look forward to meeting with you and the Board on July 10. Thank you again for the opportunity to propose on this important work. Sincerely, Kathy Ledford Principal cc: Hamilton Henson, Buck Consultants Larry Reissman, Buck Consultants Attachment number 1 Page 5 of 5 Item # 38 CommissionMeetingAgenda 8/7/20072:00PM Requesttoconsiderconvertinguncollectableaccoun tstoInsolventstatus Department:TaxCommissioner caption2:Motionto approverelegatingcertainuncollectablepersonal property(business)accountstoinsolventstatus.These accountshavebeendeterminedbytheTaxAssessor's Office tobeinactive.Also,effortstocollecttheaccou ntsbyDTSi (CollectionAgency)haveresultedinnocollections . (ApprovedbyFinanceCommitteeJuly30,2007) Background:Theseaccountsconsistofoldyears,accountswhere the assetsofthebusinessarenolongerintheCounty andthose whichhavenotbeenactiveforsometime. Analysis:Theinsolventlistonlytakestheaccountsoffoft heactive files,butdoesnotpreventthecollectioninthee ventthe businessresurfacedatalatertime FinancialImpact:$484,855Countypartofthisamountis$161,618. Alternatives:Leavetheaccountsontheactivefile.(Itmightbe notedthat theStateCodecallsforthisactiononaregularb asis. Recommendation:Agreetoputtheaccountsontheinsolventlist. Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : Cover Memo Item # 39 Finance. Administrator. ClerkofCommission Cover Memo Item # 39 DATE: June 8, 2007 TO: Finance Committee Board of Commissioners FROM: Jerry Saul Tax Commissioner Richmond County RE: Insolvent Accounts The purpose of this letter is to request the Commission to declare certain personal property accounts on the records of this office as insolvent. This is a process that is authorized by the Georgia Revenue Code (OCGA 48-3-23) and recommended to be done every so often by the Commission in order to make the outstanding accounts more indicative of the actual collectibles. This is for the purpose of clearing our active records of accounts that are uncollectible. This does not mean that the accounts are done away with, but rather listed on a separate digest, and are still recorded on the execution docket in the office of the Clerk of Superior Court. These accounts have been selected for insolvency due to not responding to many billings, and, after research by DTSI, have been certified by the Tax Assessor’s Office as not being current accounts. From a tax billing of $177 million dollars, we now have an insolvent amount of $484,855.43. This amount represents County, School and State personal/business taxes for a period of seven (7) years. On the basis of the total amounts billed for the corresponding years, this total represents less than three thousandth (.003) of the collective digests. The County share of the total ($484,855)is one-third, or $161,618. Your prompt attention to this matter would be greatly appreciated. Attachment number 1 Page 1 of 1 Item # 39 CommissionMeetingAgenda 8/7/20072:00PM UtilitiesRefundingBondSeries2007 Department:ClerkofCommission caption2:Motiontoconfirmnominationofmanagerunderwriter and co-managerunderwriterfortheissueofAugustaUti lities RefundingBondSeries2007.(ApprovedbyFinance CommitteeJuly30,2007) Background: Analysis: FinancialImpact: Alternatives: Recommendation: Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 40 Attachment number 1 Page 1 of 2 Item # 40 Attachment number 1 Page 2 of 2 Item # 40 CommissionMeetingAgenda 8/7/20072:00PM AbandonmentofanAlleyknownasTelfairLane Department:CountyAttorney-StephenE.Shepard,Attorney caption2:Motionto abandonanalleyknownasTelfairLaneto Demarcpoint,LLC.(ApprovedbyEngineeringServices CommitteeJuly30,2007) Background:TelfairLaneisa0.05acretractofland,measurin g194.39 feetby12feetandislocatedoffof11thStreet.TelfairLane runsparalleltoand160feetsouthofTelfairStre et,asshown ontheattachedplat.Demarcpoint,LLC,isthecur rentowner oftheadjacentparcellocatedbetweenTelfairLane and WalkerStreet.Demarcpoint,LLC,desirestheaband onment ofthispropertysothatitmayuseitinconjuncti onwithits adjoiningproperty. Analysis:Abandonmentofthepropertywillnotblockegresso raccess toanyadjacentpropertyowner. FinancialImpact:Anappraisalvaluedtheproperty'smarketvalueto be $1,500.00. Alternatives:Approveordenythemotiontoabandonthealleykno wna TelfairLane. Recommendation:ApprovethemotiontoabandonthealleyknownaTel fair Lane. Fundsare Availableinthe Following Accounts: N/A Cover Memo Item # 41 REVIEWEDANDAPPROVEDBY : Administrator. ClerkofCommission Cover Memo Item # 41 Attachment number 1 Page 1 of 1 Item # 41 Attachment number 1 Page 1 of 1 Item # 41 Attachment number 1 Page 1 of 1 Item # 41 CommissionMeetingAgenda 8/7/20072:00PM AwardChangeOrderforDesignContractforAugusta UtilitiesDepartment Department:AugustaUtilitiesDepartment caption2:Motionto approveawardforAdditionalDesignServicesin theamountof$84,775.00toW.R.TooleEngineers,I nc. (WRTE)inordertoincorporatechangesindesign requirementstoboththeDougBarnardParkway16inc h WaterMainandLumpkinRd20inchWaterMain Improvementsatthe90%stageofdesign.(Approvedby EngineeringServicesCommitteeJuly30,2007) Background:TheLumpkinRd20-inchWaterMainImprovementsproj ect involvesthedesignof5,650linearfeetof20-inch diameter ductileironpipefromtheHWY56andLumpkinRd intersectiontoDougBarnardintersection.DougBa rnard Parkway16-inchImprovementsprojectinvolvesthed esign of12,860LFof16-inchdiameterductileironpipe along DougBarnardParkway,startingNorthofI-520toth e intersectionofGordonHWY.Thedesignofbothprop osed 20-inchand16-inchwaterlineisatransmissionmai nthat willallowtheAugustaUtilitiesDepartmenttosupp lysurface waterfromthenewN.MaxHicksTobaccoRoadWater TreatmentPlantintoareasprimarilyservedbythee xisting groundwatersystem. Analysis:BasedonAUD'sHydraulicModelanalysis,itwas determinedthatthecurrentdesignpipesizeof20-inch waterlineonLumpkinRdand16inchwaterlineonDo ug BarnardParkwaydoesnotmeetupcomingprojectedwa ter demands.Inaddition,AUDisunabletoobtainthen ecessary easementforthelastsectionof3,000LFofwaterm ainon DougBarnardParkwaytoGordonHWY.Thereforethis last sectionofpipehastoberedesignedfromtheorigi nally proposedrouteoftheeastsidetothemorefeasibl erouteon thewestsideofDougBarnard.W.R.TooleEngineers ,Inc. submittedanacceptableproposalforadditionaldes ignfees tomodifybothplanswhicharecurrentlyatthe90%design Cover Memo Item # 42 phase.Thestaffoftheutilitiesdepartmenthasre viewedthe proposalandrecommendawardoftheadditionaldesi gnfees. FinancialImpact:Thechangeorderforthisproject$84,775.00.These funds areavailablefromthefollowingaccounts:510043410 - 5212115/80210168-5212115 Alternatives:1.RejectWRTEProposal,whichwoulddelaythedesi gnof theprojectandtheconstructionofthewatermain extension. 2.ApproveWRTEProposalforAdditionalEngineering DesignFeetocompletethedesignofthetwowaterl ine projects. Recommendation:ItisrecommendedtoawardtheAdditionalDesignFe eto W.R.TooleEngineers,Inc.intheamountof$84,775 .00 Fundsare Availableinthe Following Accounts: 510043410-5212115/80210168-5212115 REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 42 Lumpkin Road Water Main Project Plan Revisions Project Limits (Update Existing Design): Professional services will be provided to revise the existing Lumpkin Road Water Main Plans and specifications to reflect changes in the pipe diameter size as requested by AUD. Anticipated Services and Design Issues: The following services will be provided in addition to the original scope of work outlined for the Lumpkin Road Water Main Project: • Update plan/profiles/easement maps and resubmit 90% Preliminary Plans and attend 90% Review Meeting. • Review/update permits as necessary. • Update restrained joint calculations. • Prepare 100% Final Plans and Specifications. • Draft digital “red-line” construction plans. Field notes to be provided by Contractor. Deliverables: The following deliverables were considered for calculation of direct costs and fee estimates: • 90% Preliminary Plans – 8 Sets (Including revised easement maps) • 100% Contract Documents Including Soil Erosion, Sedimentation and Pollution Control Plans– 5 Sets • One hardcopy and one digital copy of “red-lined” construction plans. NOTE: 1 set of Contract Documents will be provided to the Purchasing Department. NOTE: WRTE does not anticipate a 30% or 60% Plan Submittal. Doug Barnard Parkway Water Main Project – Phase I Plan Revisions: Project Limits (Update Existing Design): Professional services will be provided to revise the existing Doug Barnard Parkway Phase I Water Main Plans and specifications to reflect changes in the route and change the pipe diameter size as requested by AUD. The changes in alignment are due to conflicts with a parallel access road located along the east side of Doug Barnard Parkway. Services will include the redesign of approximately 3,000 linear feet of the project beginning near Gordon Highway and continuing south toward Dan Bowles Road. Anticipated Services and Design Issues: The following services will be provided in addition to the original scope of work outlined for the Doug Barnard Parkway Water Main Project: Attachment number 1 Page 1 of 7 Item # 42 • Coordinate with Atlanta Gas Light Company for crossing of gas mains. • Coordinate with Atlanta Gas Light Company for determination of anode beds and potential conflicts with ductile iron water mains. • Assess options for PVC water mains in areas in conflict with anode beds. • Coordinate with Georgia Power Transmission Department for permitting around transmission poles located along Doug Barnard Parkway. • Investigate options for wrapped piped in areas conflicting with anode beds or in areas with corrosive soils. • Develop new field survey required along west side of Doug Barnard Parkway to update existing basemap. • Coordinate with Georgia Department of Transportation for utility permitting in R/W. • Coordinate with Army Corp of Engineers for wetland impacts. • Construction could potentially impact 6 property owners on west side of Doug Barnard Parkway. Additional easement maps will be prepared. • A sub-surface investigation will be prepared. Soil tests will be completed at 500 foot intervals at depths up to 6 feet. Soil PH will be addressed to identify corrosive soils. Additionally, soil borings will be taken in areas proposed for jack and bore construction to determine presence of rock and ground water. • Evaluate wetlands on west side of Doug Barnard Parkway. • Update plan/profiles/easement maps and resubmit 30% Preliminary Plans and attend 30% Review Meeting. • Review/update permits as necessary. • Update restrained joint calculations. • Prepare 90% Preliminary Plans, Final Easement Maps, and attend 90% Review Meeting. • Prepare 100% Final Plans and Specifications. • Draft digital “red-line” construction plans. Field notes to be provided by Contractor. • WRTE anticipates utilizing DIPRA for field testing services. Should design services be necessary then WRTE will utilize CORRPRO Deliverables: The following deliverables were considered for calculation of direct costs and fee estimates: • 30% Preliminary Plans – 8 Sets (Including preliminary easement maps) • Sub-surface investigation report. • 90% Preliminary Plans – 6 Sets (Including final easement maps) • 100% Contract Documents Including Soil Erosion, Sedimentation and Pollution Control Plans– 5 Sets • One hardcopy and one digital copy of “red-lined” construction plans. Attachment number 1 Page 2 of 7 Item # 42 NOTE: 1 set of Contract Documents will be provided to the Purchasing Department. NOTE: WRTE does not anticipate a 60% Preliminary Plan Submittal. Anticipated Permits: The following permits are anticipated for construction: • Approval of Plans by GDOT - Utility Permit • Approval of Plans by Georgia Power – Encroachment Permit • Approval of Plans by Atlanta Gas Light – Encroachment Permit • Approval of Plans by ACOE – Wetlands Nationwide Permit or Individual Permit Professional Services: WRTE will provide all engineering services for this project with in-house personnel. Probable sub-consultant services will include surveying/base mapping, wetland delineation, environmental permitting and soil testing. WRTE has successfully coordinated the professional services noted above with the following professionals: o Surveying/Base mapping: Toole Surveying Company, Inc. (Augusta, GA) o Wetland Delineation/Environmental Permitting: Graves Engineering Services (Augusta, GA) and Sligh Environmental Consultants (Savannah, GA) o Geotechnical Evaluation: Graves Engineering Services (Augusta, GA) Unforeseen Environmental Conditions (Corrosion Engineering) WRTE will coordinate with DIPRA for field testing to determine the need for corrosion testing/protection. Currently, these services are free for ductile iron pipe diameters less than 30”. However, should DIPRA policy change or should there be a need for specialty engineering services, then WRTE will utilize the services of CORRPRO. A lump sum fee has been included for these services. WRTE will not utilize these fees without submitting a separate fee proposal and receiving written authorization from AUD. Attachment number 1 Page 3 of 7 Item # 42 Prime Consultant: Client: Pr i n c i p a l - i n - C h a r g e Pr o j e c t M a n a g e r Se n i o r E n g i n e e r St a f f E n g i n e e r En g i n e e r i n g T e c h Ca d d O p e r a t o r Ad m i n i s t r a t i v e A s s i s t To t a l Phase I - Concept Validation 0 0 0 0 0 0 0 0 Phase II - Database Preparation 0 0 0 0 0 0 0 0 Phase III - Sub-Consultant Services 0 0 0 0 0 0 0 0 Phase IV - 30% Plans 0 8 28 0 30 60 0 126 Phase V - Easement Maps 0 0 0 0 0 0 0 0 Phase VI - 60% Plans 0 0 0 0 0 0 0 0 Phase VII - 90% Plans 0 12 40 0 38 52 0 142 Phase VIII - Final Plans 0 12 40 0 38 52 0 142 Phase IX - Construction 0 0 0 0 0 0 0 0 Totals 0 32 108 0 106 164 0 410 Phase I - Concept Validation Engineering = $32,235.00 Phase II - Database Preparation Surveying = $15,840.00 Phase III - Sub-Consultant Services Environmental = $3,500.00 Phase IV - 30% Plans Geotechnical = $5,500.00 Phase V - Easement Maps Easement Maps = $2,700.00 Phase VI - 60% Plans Corrosion Engineering = $25,000.00 Phase VII - 90% Plans Total = $84,775.00 Phase VIII - Final Plans Phase IX - Construction Doug Barnard /Lumpkin Road Richmond Total Phase Cost Augusta Utilities 2/13/2007 P-06001A W.R. Toole Engineers, Inc. Proposal Number: Project Name: County: Date: Ph a s e D e s c r i p t i o n Ph a s e D e s c r i p t i o n Man-Hour Summary Total Estimated Cost =$84,775.00 Cost Summary By Phase $34,000.00 Total Labor $0.00 Total Direct Cost (Sub-Consultants & Reproduction Costs) $0.00 $0.00 $15,840.00 $2,700.00$0.00 $330.00 $2,700.00 $9,160.00 $9,490.00 $495.00 $0.00 $15,840.00 $0.00 $34,000.00 $0.00 $330.00 Cost Summary By Service $0.00 $0.00 $0.00 $0.00 $11,290.00 $11,455.00 $0.00 $10,960.00 $10,960.00 Percentage of Cost By Service 38.02% 18.68% 4.13% 100.00% 6.49% 3.18% 29.49% Attachment number 1 Page 4 of 7 Item # 42 Task Item/ Task Description Pr i n c i p a l - I n - C h a r g e Pr o j e c t M a n a g e r Se n i o r E n g i n e e r En g i n e e r En g i n e e r i n g T e c h n i c i a n CA D O p e r a t o r Ad m i n i s t r a t o r To t a l % o f T o t a l 1 Water Main Alignments 0 0 2 0 8 16 0 26 20.63% 2 Water Main Profiles 0 0 2 0 8 16 0 26 20.63% 3 Water Main Details 0 0 2 0 2 4 0 8 6.35% 4 Soil Erosion Control Plans 0 0 2 0 4 8 0 14 11.11% 5 Utility Coordinations 0 2 4 0 4 8 0 18 14.29% 6 GDOT Permitting 0 2 4 0 4 8 0 18 14.29% 7 Specifications 0 0 0 0 0 0 0 0 0.00% 8 Site Visits 0 0 0 0 0 0 0 0 0.00% 9 Meetings 0 4 4 0 0 0 0 8 6.35% 10 QA/QC 0 0 8 0 0 0 0 8 6.35% 11 Task 0 0 0 0 0 0 0 0 0.00% 12 Task 0 0 0 0 0 0 0 0 0.00% 13 Task 0 0 0 0 0 0 0 0 0.00% 14 Task 0 0 0 0 0 0 0 0 0.00% 15 Task 0 0 0 0 0 0 0 0 0.00% 16 Task 0 0 0 0 0 0 0 0 0.00% 17 Task 0 0 0 0 0 0 0 0 0.00% 18 Task 0 0 0 0 0 0 0 0 0.00% 19 Task 0 0 0 0 0 0 0 0 0.00% 20 Task 0 0 0 0 0 0 0 0 0.00% 0 0.00% Totals 0 8 28 0 30 60 0 126 100.00% RichmondCounty: Phase IV: 30% Plan Man-Hour Estimates Project Name:Doug Barnard /Lumpkin Road Date:2/13/2007 Project:P-06001A Item # 42 Task Item/ Task Description Pr i n c i p a l - I n - C h a r g e Pr o j e c t M a n a g e r Se n i o r E n g i n e e r En g i n e e r En g i n e e r i n g T e c h n i c i a n CA D O p e r a t o r Ad m i n i s t r a t o r To t a l % o f T o t a l 1 Water Main Alignments 0 0 2 0 8 12 0 22 15.49% 2 Water Main Profiles 0 0 2 0 8 12 0 22 15.49% 3 Water Main Details 0 0 2 0 2 4 0 8 5.63% 4 Soil Erosion Control Plans 0 0 2 0 8 8 0 18 12.68% 5 Utility Coordinations 0 2 8 0 4 8 0 22 15.49% 6 GDOT Permitting 0 2 8 0 4 8 0 22 15.49% 7 Specifications 0 0 2 0 4 0 0 6 4.23% 8 Site Visits 0 0 0 0 0 0 0 0 0.00% 9 Meetings 0 6 6 0 0 0 0 12 8.45% 10 QA/QC 0 2 8 0 0 0 0 10 7.04% 11 Task 0 0 0 0 0 0 0 0 0.00% 12 Task 0 0 0 0 0 0 0 0 0.00% 13 Task 0 0 0 0 0 0 0 0 0.00% 14 Task 0 0 0 0 0 0 0 0 0.00% 15 Task 0 0 0 0 0 0 0 0 0.00% 16 Task 0 0 0 0 0 0 0 0 0.00% 17 Task 0 0 0 0 0 0 0 0 0.00% 18 Task 0 0 0 0 0 0 0 0 0.00% 19 Task 0 0 0 0 0 0 0 0 0.00% 20 Task 0 0 0 0 0 0 0 0 0.00% 0 0.00% Totals 0 12 40 0 38 52 0 142 100.00% Date:2/13/2007 Project:P-06001A Phase VII: 90% Plan Man-Hour Estimates Project Name:Doug Barnard /Lumpkin Road RichmondCounty: Item # 42 Task Item/ Task Description Pr i n c i p a l - I n - C h a r g e Pr o j e c t M a n a g e r Se n i o r E n g i n e e r En g i n e e r En g i n e e r i n g T e c h n i c i a n CA D O p e r a t o r Ad m i n i s t r a t o r To t a l % o f T o t a l 1 Water Main Alignments 0 0 2 0 8 12 0 0 22 15.49% 2 Water Main Profiles 0 0 2 0 8 12 0 0 22 15.49% 3 Water Main Details 0 0 2 0 2 4 0 0 8 5.63% 4 Soil Erosion Control Plans 0 0 2 0 8 8 0 0 18 12.68% 5 Utility Coordinations 0 2 8 0 4 8 0 0 22 15.49% 6 GDOT Permitting 0 2 8 0 4 8 0 0 22 15.49% 7 Specifications 0 0 2 0 4 0 0 0 6 4.23% 8 Site Visits 0 0 0 0 0 0 0 0 0 0.00% 9 Meetings 0 6 6 0 0 0 0 0 12 8.45% 10 QA/QC 0 2 8 0 0 0 0 0 10 7.04% 11 Task 0 0 0 0 0 0 0 0 0 0.00% 12 Task 0 0 0 0 0 0 0 0 0 0.00% 13 Task 0 0 0 0 0 0 0 0 0 0.00% 14 Task 0 0 0 0 0 0 0 0 0 0.00% 15 Task 0 0 0 0 0 0 0 0 0 0.00% 16 Task 0 0 0 0 0 0 0 0 0 0.00% 17 Task 0 0 0 0 0 0 0 0 0 0.00% 18 Task 0 0 0 0 0 0 0 0 0 0.00% 19 Task 0 0 0 0 0 0 0 0 0 0.00% 20 Task 0 0 0 0 0 0 0 0 0 0.00% Totals 0 12 40 0 38 52 0 0 142 100.00% Phase VIII: Final Plan Man-Hour Estimates County: Project Name: Date: Project: 2/13/2007 P-06001A Doug Barnard /Lumpkin Road Richmond Item # 42 CommissionMeetingAgenda 8/7/20072:00PM AwardChangeOrdertotheDesignContractforAugus taUtilitiesDepartment Department:AugustaUtilitiesDepartment caption2:Motionto approveawardforAdditionalDesignServicesin theamountof$42,238.00toJohnson,Laschober& Associates,P.C.(JLA)inordertoincorporatechan gesfrom theoriginalHorsepenPhaseIIdesignrequirements whichare currentlyat100%stageofdesign.(Approvedby EngineeringServicesCommitteeJuly30,2007) Background:TheHorsepenSanitaryImprovementsprojectinvolved the designofsanitarysewerlinestoservicetheSandR idgeArea ofTobaccoRoad.Theseimprovementsprojectisfur ther subdividedintotwoseparatedesignprojects,Phase Iand PhaseII.ThePhaseIIdesigninvolves36,652line arfeetof 8-inchsanitarysewerlinetoservetheSandrigesu bdivision area. Analysis:TheconstructioneffortfortheHorsepenPhaseIde signwas notabletocaptureseveralpropertiesalongCrestD riveand PinnaclePlace.Inaddition,duringthePhaseIIde signeffort to100%stage,alargetractofpropertywassubdiv idedinto5 separateparcels,andtheroutethroughacouplepr operties hadtoberedesignedinordertomeetcurrentstrea mbuffer requirements.AUDhasrequestedJLAtoperformaddi tional designworktomodifycurrentPhaseII100%planst o capturethechangesduetoenvironmentalpermitting andthe threelineextensionstoservetheadditionalprope rties previouslyidentified.JLAsubmittedanacceptable proposal foradditionaldesignfeestomodifythePhaseIId esignplans whichincludesengineeringworkfordesignofaddit ional 3,755LFandpreparationof48additionaleasementp lats.The staffoftheAugustaUtilitiesDepartmenthasrevie wedthe proposalandrecommendawardoftheadditionaldesi gnfees. FinancialImpact: Thechangeorderforthisproject$42,238.00.These funds Cover Memo Item # 43 areavailablefromthefollowingaccounts:510043420 - 5212115/80250202-5212115 Alternatives:1.RejectJLAProposal,whichwoulddelaythedesig nofthe projectandtheconstructionofthewatermainexte nsion.2. ApproveJLAProposalforAdditionalEngineeringDes ign Feetocompletethedesignofthetwowaterlinepro jects. Recommendation:ItisrecommendedtoawardtheAdditionalDesignFe eto JLAintheamountof$42,238.00 Fundsare Availableinthe Following Accounts: 510043420-5212115/80250202-5212115 REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 43 Item # 43 Item # 43 Item # 43 Item # 43 Attachment number 1 Page 5 of 8 Item # 43 Attachment number 1 Page 6 of 8 Item # 43 Attachment number 1 Page 7 of 8 Item # 43 Attachment number 1 Page 8 of 8 Item # 43 CommissionMeetingAgenda 8/7/20072:00PM BelairHillsSubdivisionChangeNumberThree Department:EngineeringDepartment,AbieL.LadsonDirector caption2:MotiontoapprovetheEngineeringDepartmenttoaut horize SupplementalAgreementNumberThreeandCapitalPro ject BudgetChangeNumberThree(CPB#324-04-203824335) authorizingtheallocationoffundsintheamounto f $29,000.00toW.R.TooleEngineers,Inc.tocomplet ethe designfortheMMScottParkintheBelairHillsSu bdivision. (ApprovedbyEngineeringServicesCommitteeJuly30 , 2007) Background:Thisprojectproposestoconsolidatethedirtroads inthe BelairHillsSubdivisionandallowthemtobeconst ructed underoneconstructioncontract.Thisprojectalso fundedby theUtilityDepartment,andtheMMScottPark ImprovementsfundedbytheRecreationDepartment. Analysis:Currently,thedesigntoimprovethestormdrainage anddirt roadsinBelairHillsSubdivisioniscompleted.Al arge portionoftheCity’spropertywhereMMScottislo catedhas beensurveyedanddesignedtoaccommodateanyaddit ional drainage.Foranadditional$29,000,W.R.Toolecan completethesurveyanddesignfortheMMScottwal king trail.Thedesigncompletionisscheduledfor1-1/2 monthsto 2months.TheconstructionofMMScottParkImprove ments willbeincludedintheconstructionbidfortheBe lairHills Subdivisionproject,butfundedthroughtheRecreat ion Department. FinancialImpact:FundsareavailablethroughtheRecreationDepartme ntin account(325061110-5212115/206065006-5212115) Alternatives:1)ApprovetheEngineeringDepartmenttoauthorize SupplementalAgreementNumberThreeandCapitalPro ject BudgetChangeNumberThree(CPB#324-04-203824335) Cover Memo Item # 44 authorizingtheallocationoffundsintheamounto f $29,000.00toW.R.TooleEngineers,Inc.tocomplet ethe designfortheMMScottParkintheBelairHillsSu bdivision. 2)Donotapproveandriskdelayingtheproject. Recommendation:ApproveAlternativeNumberOne. Fundsare Availableinthe Following Accounts: 325061110-5212115/206065006-5212115 REVIEWEDANDAPPROVEDBY : Finance. Administrator. ClerkofCommission Cover Memo Item # 44 Attachment number 1 Page 1 of 7 Item # 44 Attachment number 1 Page 2 of 7 Item # 44 Attachment number 1 Page 3 of 7 Item # 44 Attachment number 1 Page 4 of 7 Item # 44 Attachment number 1 Page 5 of 7 Item # 44 Attachment number 1 Page 6 of 7 Item # 44 Attachment number 1 Page 7 of 7 Item # 44 (SA02 – For changes greater than $20,000) April 2005 AUGUSTA, GEORGIA ENGINEERING DEPARTMENT SUPPLEMENTAL AGREEMENT Project No.: 324-04-203824335 SUPPLEMENTAL AGREEMENT NO.: 3 P.O.: 78600 WHEREAS, We, WR Toole Engineers, Inc. Consultant, entered into a contract with Augusta- Richmond County on April 15, 2003, for engineering design services associated with the Belair Hill Subdivision Improvements, Project No. 324-04-203824335, File Reference No. 06-014 (A), and WHEREAS, certain revisions to the design requested by Augusta, Georgia are not covered by the scope of the original contract, we desire to submit the following Supplemental Agreement to- wit: Additional engineering services to the proposed detention pond located In the center MM Scott Park. It is agreed that as a result of the above modification the contract amount is increased by $28,750.00 from $383,085.74 to a new total of $411,835.74. This agreement in no way modifies or changes the original contract of which it becomes a part, except as specifically stated herein. NOW, THEREFORE, We, WR Toole Engineers, Inc., Consultant, hereby agree to said Supplemental Agreement consisting of the above mentioned items and prices, and agree that this Supplemental Agreement is hereby made a part of the original contract to be performed under the specifications thereof, and that the original contract is in full force and effect, except insofar as it might be modified by this Supplemental Agreement. This 10th day of May, 2007. RECOMMEND FOR APPROVAL: CITY OF AUGUSTA, GEORGIA Fred Russell, Administrator Approved: Date Approved: Date [ATTACHED CORPORATE SEAL] ATTEST: ATTEST: Title: Title: Attachment number 2 Page 1 of 1 Item # 44 CommissionMeetingAgenda 8/7/20072:00PM BensonRoad Department:AugustaUtilitiesDepartment caption2:Motionto approvechangingBensonDrivetoBensonRoad. (ApprovedbyEngineeringServicesCommitteeJuly30 , 2007) Background:OnSeptember2,2003,theAugustaCommissionapprov ed thenameBensonDriveforthenewroadway,located offof RichmondHillRoad,totheproposedPublicWorksan d Utilitiesbuildings.Inadvertently,theroadwayna mewas pickedupasBensonRoadandallplans,plats,cont ractsand otherdocumentsrefertoBensonRoad. Analysis:Forfutureprojects,maintenanceandreference,the reneeds tobeaclearpapertrailonthisroadway.Changing thename onalloftherecordsanddocumentationwouldbea major monetaryexpense,whereasrenamingBensonDriveto BensonRoadwouldbeachangemadeinthemapping system. FinancialImpact: Alternatives:DonotapproverenamingBensonDriveBensonRoadan d reviseallrecordsanddocumentation. Recommendation:ApprovethenamechangefromBensonDrivetoBenson Road. Fundsare Availableinthe Following Accounts: N/A Cover Memo Item # 45 REVIEWEDANDAPPROVEDBY : Finance. Procurement. Administrator. ClerkofCommission Cover Memo Item # 45 CommissionMeetingAgenda 8/7/20072:00PM Condemnation-JonathanandChristineEdwards Department:CountyAttorney-StevenE.Shepard,Attorney caption2:Motionto authorize condemnationofaportionofProperty# 052-0-117-00-03906CarolynStreet,whichwasowned by thelateJonathanandChristineEdwards,for1,025 Square FeetofPermanentEasementand2,793SquareFeetof TemporaryEasement.PWProject:BelairHillsSubdiv ision ImprovementProject.(ApprovedbyEngineeringServices CommitteeJuly30,2007) Background:Theappraisedvalueoftheeasementis$633.00.Du eto inabilitytoverifythatMs.JoyceI.Chandlerist hetrusteeof Mr.JonathanEdwardsandMrs.ChristineEdwardsEst ate. Therefore,itisnecessarytopursuecondemnation. Analysis:Condemnationisrequiredinordertoacquireeaseme nt. FinancialImpact:Thenecessarycostswillbecoveredbytheprojectb udget. Alternatives:Denytheauthorizationtocondemn. Recommendation:Approvetheauthorizationtocondemn. Fundsare Availableinthe Following Accounts: G/L324-04-1110-54.11120J/L203824335-54.11120 REVIEWEDANDAPPROVEDBY : Administrator. Cover Memo Item # 46 ClerkofCommission Cover Memo Item # 46 Attachment number 1 Page 1 of 1 Item # 46 CommissionMeetingAgenda 8/7/20072:00PM Condemnation-LeonardM.Gaines Department:CountyAttorney-StephenE.Shepard,Attorney caption2:Motionto authorizecondemnationofaportionofProperty# 051-0-220-00-01608HildaAvenueand051-0-221-00-0 3917BoltonStreet,whichareownedbyLeonardM.G aines, for2,000Sq.FeetofTemporaryEasement.PWProje ct: BelairHillsSubdivisionImprovementProject.(Approved byEngineeringServicesCommitteeJuly30,2007) Background:Theappraisedvalueofthiseasementis$160.00.D ueto numerousunsuccessfulattemptstocontacttheowner ,itis necessarytopursuecondemnation. Analysis:Condemnationisrequiredinordertoacquiretheea sement. FinancialImpact:Thenecessarycostswillbecoveredbytheprojectb udget. Alternatives:Denytheauthorizationtocondemn. Recommendation:Approvetheauthorizationtocondemn. Fundsare Availableinthe Following Accounts: G/L324-04-1110-54.11120J/L203824335-54.11120 REVIEWEDANDAPPROVEDBY : Administrator. ClerkofCommission Cover Memo Item # 47 Cover Memo Item # 47 Attachment number 1 Page 1 of 1 Item # 47 CommissionMeetingAgenda 8/7/20072:00PM Condemnation-LonellandCarolY.Spurgeon Department:CountyAttorney-StephenE.Shepard,Attorney caption2:Motionto authorize condemnationofaportionofProperty #065-2-003-00-03912PadrickStreet,whichisowned by LonellandCarolY.Spurgeon,for653SquareFeeto fRight ofWayand1,802SquareFeetofTemporaryEasement.PW Project:BelairHillsSubdivisionImprovementProje ct. (ApprovedbyEngineeringServicesCommitteeJuly30 , 2007) Background:Theappraisedvalueoftheeasementis$666.00.Du eto unsuccessfulattemptstoobtainthenecessaryparti alreleases fromtwobanksforthepurchaseoftherightofway ,itis necessarytopursuecondemnation. Analysis:Condemnationisrequiredinordertoacquireright ofway andtemporaryeasement. FinancialImpact:Thenecessarycostswillbecoveredbytheprojectb udget. Alternatives:Denytheauthorizationtocondemn. Recommendation:Approvetheauthorizationtocondemn. Fundsare Availableinthe Following Accounts: G/L324-04-1110-54.11120J/L203824335-54.11120 REVIEWEDANDAPPROVEDBY : Cover Memo Item # 48 Administrator. ClerkofCommission Cover Memo Item # 48 Attachment number 1 Page 1 of 1 Item # 48 CommissionMeetingAgenda 8/7/20072:00PM Condemnation-RuthN.andThomasD.Gray Department:CountyAtotrney-StephenE.Shepard,Attorney caption2:Motionto authorize condemnationofaportionofProperty# 051-0-234-00-03946CarolynStreet,whichisowned by RuthN.GrayandThomasD.Gray,for3,805Sq.Feet of PermanentEasementand3,387Sq.FeetofTemporary Easement.PWProject:BelairHillsSubdivision ImprovementProject.(ApprovedbyEngineeringServices CommitteeJuly30,2007) Background:Theappraisedvalueoftheeasementis$1,793.00.After numerousunsuccessfulattemptstoreachMr.McMulle nof McMullenandAssociates,whorepresentsthepropert y owners,itisinourbestinteresttopursuecondem nation. Analysis:Condemnationisrequiredinordertoacquiretothe easement. FinancialImpact:Thenecessarycostswillbecoveredbytheprojectb udget. Alternatives:Denytheauthorizationtocondemn. Recommendation:Approvetheauthorizationtocondemn. Fundsare Availableinthe Following Accounts: G/L324-04-1110-54.11120J/L203824335-54.11120 REVIEWEDANDAPPROVEDBY : Cover Memo Item # 49 Administrator. ClerkofCommission Cover Memo Item # 49 Attachment number 1 Page 1 of 1 Item # 49 CommissionMeetingAgenda 8/7/20072:00PM EastBoundaryWater&SewerConstruction Department:Utilities caption2:Motionto approveofutilityitemstobeconstructedby MabusBrothersConstruction,Inc.,intheEastBoun dary Drainage&ImprovementProjectintheamountof $97,148.67.(ApprovedbyEngineeringServices CommitteeJuly30,2007) Background:TheEastBoundaryDrainageImprovementProjectis currentlyunderconstructionunderthedirectionof thePublic WorksDepartment.TheprojectlimitsrunsalongEas t BoundaryfromBroadStreettoLaneyWalkerBlvd.During constructionofthenewstormlines,MabusBrothers Constructionfoundthatthereweresanitarysewer connectionstotheoldstormlines.Theflowneeds tobe removedassoonaspossible.Fromthisdiscoveryi thasbeen determinedthatthereisanareaalongEastBoundar ythat currentlyhasnosanitarysewerpipinginplace.Ap provalof thisitemwillallowfortheconstructionof640li nearfeetof sewermain,alongwiththeadditionalservicesthat willtieto thenewmain.Ithasalsobeendeterminedthatther eis approximately525linearfeetofoldACwaterlinea longEast Boundary.ItisthedesireofAUDtoreplacethiso ldline whilethedrainageimprovementprojectisunder construction. Analysis:Theconstructionof640linearfeetofsanitarysew ermain andappurtenanceswillallowforthesanitarysewer flowto beremovedfromthenewstormlinesandwillprovid eforthe neededsewerservicealongEastBoundary.Theconst ruction of525linearfeetofnewwaterlinewillreplaceth eoldAC waterlinewithanewerandmorereliablewaterline. FinancialImpact: Fundsareavailableintherenewal&extensionbudg et 507043420-5425210/80700050-5425210intheamoount of Cover Memo Item # 50 $97,148.67. Alternatives:1)LeavetheexistingwaterlineinplaceandtaskM abus Brotherswiththenewsewerlineonly.2)Obtainpr icing fromothercontractorsfortheconstructionofthe new waterlineand/orthenewsewerline Recommendation:Itisrecommendedto:Approveofutilityitemstob e constructedbyMabusBrothersConstruction,Inc.,i ntheEast BoundaryDrainage&ImprovementProjectintheamou ntof $97,148.67. Fundsare Availableinthe Following Accounts: $97,148.67 REVIEWEDANDAPPROVEDBY : Finance. Procurement. Administrator. ClerkofCommission Cover Memo Item # 50 CommissionMeetingAgenda 8/7/20072:00PM FinancialCloseoutsofSplostProjects Department:AbieL.Ladson,P.E.,DirectorEngineeringDrpartme nt caption2:Motionto approvetheFinancialCloseoutsofSPLOST projectsthatwereprogrammedover10yearsagofor the EngineeringDepartmentandneverdesignedor constructed.Thefundingfortheseprojectswillbe redirected backintotheirrespectiveFundRecaptureAccount. (ApprovedbyEngineeringServicesCommitteeJuly30 , 2007) Background:Belowisalistofprojectsbudgetedover10years ago.No documentationtoinitiateanyactivitytostartthe processof anyoftheseprojectscanbefoundinTheEngineeri ng DepartmentorTheFinanceDepartment.Therefore,in an efforttocontinuetheprogressoffundingcurrent projectsand withthecostsofconstructionrising,weareaskin gtoredirect fundingfromtheseprojectstotheirrespectiveFun d RecapturePhase.YearBudgetedProjectProject#Amount Budgeted1996CraneCreek296812303$150 ,000 1996LaneyWalker@EastBN/A$15,0001 996 MartinL.KingDrImp296812010$273,794 1996 NewSavannahRoad296823120$1,431,0001996 RaesCreekPhII296812305$257,0001996 Third LevelCleaning296812014$491,5061996W illow CreekN/A$40,0001999FuryFerryRoad 296823205$22,0001999WaltonWayExt 299822370$1,385,0001999WashingtonSidewa lkN/A $176,0002000PhinizySwampDrainage2008 23170 $273,8842002RifleRange202824830$ 55,000$4,570,184 Analysis:Whiletheseprojectsarestilldeemedimportant,it willbe beneficialandinthebestinterestofAugusta-Rich mond Countytocontinuewiththeprogressofcurrentpro jects. Cover Memo Item # 51 FinancialImpact:FundswillbetransferredtotherespectiveRecaptu rePhase Accounts. Alternatives:1)ApprovetheFinancialCloseoutsofSPLOSTprojec tsthat wereprogrammedover10yearsagoforTheEngineeri ng Departmentandneverdesignedorconstructed.Thef unding fortheseprojectswillberedirectedbackintothe irrespective FundRecaptureAccount.2)Donotapproveanddisco ntinue projectsduetofundingthatarecurrentlyinprogr ess. Recommendation:ApproveAlternativeNumberOne Fundsare Availableinthe Following Accounts: N/A REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 51 CommissionMeetingAgenda 8/7/20072:00PM GPS/GlonassReceiverandBaseStation Department:Utilities caption2:Motionto approve thepurchaseofaTrimbleR8 GNSSReceiverKit,DataCollectorandAccessoriesi nthe amountof$27,455.75.(ApprovedbyEngineering ServicesCommitteeJuly30,2007) Background:TheAugustaUtilitiesDepartmentmaintainscritical infrastructuretosupportit'sWaterProductionand WastewaterCollectionandDistributionOperations.The EngineeringDepartmenthasdevelopedGIStoolsand utilizes GPSTechnologytoaccuratelylocate,measureandin ventory WaterandSewerassets.Additionally,AUDisconst ructing modificationstothewaterplantatHighlandAvenue andthe JBMesserlyWastewaterPlant.Theexistingroverw illbe assignedtothoseprojectstocapturelocationsof pipingand valvesduringconstruction. Analysis:ThepurchaseoftheR8GNSSUnitwillgreatlyenhan cethe capabilitesofourdatacollectionprocess.Itisa fully integrated,lightweightreceiver,antennaanddatal inkradio thatprovidessubmeteraccuracyandsupportsModern ized GPSL2CandL5signalsaswellasGLONASSL1/L2 signals.TheR8unitiscapableofswitchingfromb aseto roverfunctionstoprovidegreaterflexibilityint hefield. FinancialImpact:$27,455.75fromaccount506043110-5213119 Alternatives:NoAlternatives Recommendation:WerecommendthepurchaseoftheTrimbleR8GNSS GPS/GLONASSunitandenhancedwarrantiesintheamo unt of$27,455.75tosupportourexpandinginfrastructu re, includingFortGordon. Cover Memo Item # 52 Fundsare Availableinthe Following Accounts: 506043110-5213119 REVIEWEDANDAPPROVEDBY : Finance. Procurement. Administrator. ClerkofCommission Cover Memo Item # 52 Quotation R8 GNSS GPS/Glonass eRTK Rover 6/22/07 Bill to: City of Augusta Tom Carpenter tcarpenter@augustaga.gov 360 Bay St Augusta, GA. 30901 Ship to: City of Augusta Tom Carpenter Augusta, GA. 30901 Tel 706-312-4150 Fax 706-312-4129 Qty Catalog #Description Price Total 1 R8200-91-66 Trimble R8 GNSS Receiver Kit with base accessories, Internal UHF Receive Radio $22,258.50 $22,258.50 1 TSC216 TSC2 w/Survey Controller and integrated bluetooth, 802.11b wireless, and 512Mb memory $5,315.25 $5,315.25 1 56044-00 TSC2 GPS Accessory Kit - Pole bracket, cabling $304.00 $304.00 1 48237-00 Discount - R8 GNSS Receiver with Data Collector -$2,500.00 -$2,500.00 1 5129-50 2M Composite Prism Pole Lightweight, mobile, collapsible with fixed height pin $245.00 $245.00 1 5217-04 SECO Bipod Use for control points and site calibration $139.00 $139.00 1 47926-00 Pouch for Cell Phone $29.00 $29.00 Shipping $55.00 Subtotal $25,845.75 1 Year software and firmware updates included with Sales Tax $0.00 purchase. Additional 1 yr update agreements available.Total $25,845.75 1 48811-00 Trade in credit for New Trimble GPS base or rover. 10" or better digital theodolite or 7" or better electronic total station or old survey grade GPS - Offer Valid through Jun 30 2007 -$2,500.00 -$2,500.00 1 48814-50 Trade In of Old Datalogger against new datalogger - Offer Valid through Jun 30 2007 -$1,000.00 -$1,000.00 Additional Warranties 1 EWR8 TRIMBLE R8 Extended Warranty - Covers hardware and firmware $1,030.00 $1,030.00 1 EWTSC2-SC TSC2 w/ Trimble Survey Controller Extended Warranty Extended warranty includes hardware, application software, firmware, and the Windows® CE operating system where applicable. $580.00 $580.00 Quoted prices are valid for 30 days. Thank you for the opportunity to submit this quotation. Signed: Signed: Signed: Signed: Chuck DrouillardChuck DrouillardChuck DrouillardChuck Drouillard Chuck Drouillard Duncan-Parnell 3150 West Montague Ave North Charleston, SC 29418 800-849-7710 Mobile: 843-709-3784 Fax 843-744-8073 chuckd@duncan-parnell.com Attachment number 1 Page 1 of 1 Item # 52 CommissionMeetingAgenda 8/7/20072:00PM Parcel31AcquisitionofRight-of-Way,TaxMap:036-1-140-00-0;036-1-141-00-0;036-1-142-00-0; St.SebastianWay/GreeneSt./15thSt.,GDOTProject No.DE-00MS(389),P.I.26750,ARC ProjectNo.327-04-296812003 Department:CountyAttorney-StephenE.Shepard,Attorney caption2:Motionto approve anOptionforRight-of-Waybetween Augusta,Georgia,asownerandAugusta,Georgia,as optionee,inconnectionwiththeSt.SebastianWay Project, for0.206acre(8,965.86sq.ft.)infeeand0.032 acre (1,410.21sq.ft.)ofpermanentconstructionandma intenance easementforthefollowingpropertylocatedat1522 &1547 &1548BroadStreetforapurchasepriceof$86,100 .00. (ApprovedbyEngineeringServicesCommitteeJuly30 , 2007) Background:Thepropertyownerhasagreedtoconveyaright-of-wayfor theSt.SebastianWayProject. Analysis:Thepurchaseofthereferencedpropertyisnecessar yforthe improvements. FinancialImpact:Thecostsnecessaryforthispurchasewillbecover edunder theprojectbudget.TheCountywilladvancethenec essary fundsforthepurchaseandtheGeorgiaDepartmento f Transportationwillreimbursethefundsadvancedby Augusta,Georgiaafteracquisitionoftheproperty. Alternatives:Denythemotiontoapprovethepurchaseoftherefe renced property. Recommendation:Approvethemotiontopurchasethereferencedprope rty. Fundsare Availableinthe Following WillbereimbursedbyGeorgiaDOT. Cover Memo Item # 53 Accounts: REVIEWEDANDAPPROVEDBY : Administrator. ClerkofCommission Cover Memo Item # 53 Item # 53 Item # 53 Item # 53 Item # 53 CommissionMeetingAgenda 8/7/20072:00PM Minutes Department: caption2:Motionto approvetheminutesoftheregularmeetingofthe CommissionheldJuly10,2007andSpecialCalledme etings heldJuly26,2007andJuly30,2007. Background: Analysis: FinancialImpact: Alternatives: Recommendation: Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 54 CommissionMeetingAgenda 8/7/20072:00PM RecodificationofAugustaCode,2007Revision Department:CountyAttorney caption2:Motionto approveRecodificationofAugustaCode,2007 Revision.(ApprovedinJuly10Commissionmeeting- secondreading) Background:TherevisionoftheAugustaCodewaslastcomprehen sively doneonSeptember2,1997.ThisOrdinanceincorpor atesby referenceallordinancechangessubsequenttoSepte mber3, 1997.IntheCodeof1997,theCommissionersreser vedto itselfthepowertodesignateanewcode-Section 1-1-9. Officialdesignationofthiswilloccurforordinan cesenacted throughthelastmeetinginJune2007. TheCodeisdedicatedtothosepersonswhosenames appear inthelistofcurrentlyservingelectedofficials,former electedofficialsandcurrentlyservingandformerl yserving administratorsandofficialsasshownontheattach ed.The Codeissetoutinappreciationandinthanksfort heirservice toAugusta,Georgiaduringitsfirsteleven(11)ye arsasa consolidatedgovernment. Analysis:N/A FinancialImpact: Alternatives:Nonepractical Recommendation: AdoptthisCodeinbothofficialpaperandofficial electronic formandmaintaintheupdate.________adoptedelec tronic Code,itwillbemucheasiertoperformupdatesand maintenanceontheCodesothatthepublicwillhav ethe officialversionoftheCodeavailableinthemost modern Cover Memo Item # 55 manner-theAugustawebsite. Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 55 Attachment number 1 Page 1 of 2 Item # 55 Attachment number 1 Page 2 of 2 Item # 55 CommissionMeetingAgenda 8/7/20072:00PM Reporton15PassengerVans Department:ClerkofCommission caption2:ReportfromtheAttorneyregardingresearchofissu es concerningrolloverconcernsof15passengervans,thelaws oftheStateofGeorgiaforcomplianceandtheregu lationsof thePublicServiceCommission. Background: Analysis: FinancialImpact: Alternatives: Recommendation: Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 56 CommissionMeetingAgenda 8/7/20072:00PM EllisStreetOption Department: caption2:PresentationontheEllisStreetOption.(Requestedby CommissionerAndyCheek) Background: Analysis: FinancialImpact: Alternatives: Recommendation: Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 57 CommissionMeetingAgenda 8/7/20072:00PM Affidavit Department:ClerkofCommission caption2:MotiontoapproveexecutionbytheMayoroftheaff idavitof compliancewithGeorgia'sOpenMeetingAct. Background: Analysis: FinancialImpact: Alternatives: Recommendation: Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 58