HomeMy WebLinkAbout2007-06-05-Meeting Agenda
Commission Meeting Agenda
6/5/2007 2:00 PM
Dorothy Jones
Department:
Caption:Ms. Dorothy Jones. RE: Concerned citizen regarding the
Augusta-Richmond County Government.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 2
Attachment number 1
Page 1 of 1
Item # 2
Attachment number 1
Page 1 of 1
Item # 3
Attachment number 1
Page 1 of 1
Item # 4
Commission Meeting Agenda
6/5/2007 2:00 PM
Willie J. Battle
Department:
Caption:Mr. Willie J. Battle. RE: Dissatisfied with the amount of
time commissioners are spending working on internal issues,
which are being created by themselves instead of working on
issues for the betterment of the City of Augusta.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 5
Attachment number 1
Page 1 of 1
Item # 5
Commission Meeting Agenda
6/5/2007 2:00 PM
2007 Cooperative Agreement - CSRA RDC
Department:Recreation and Parks Tom F. Beck, Jr, Director
Caption:Motion to approve an amendment to the 2007 Cooperative
Agreement with CSRA Regional Development Center for
nutritional services, adding $8,958.00. (Approved by Public
Services Committee May 29, 2007)
Background:Augusta Recreation and Parks Dept. operates five(5) senior
nutrition sites in Augusta thru funding allocated primarily
thru grants received from CSRA RDC. Over 100,000 meals
are served to senior adults in Augusta, both on-site and home
delivered. The Augusta Commission approved the 2007
Cooperative Agreement in August, 2006.
Analysis:This amendment will add $8,958.00 in funding to the
existing agreement, bringing the total of the grant to
$319,933.00. This additional funding will be allocated for
home delivered meals to additional seniors in Augusta.
Financial Impact:The local match required is $896.00.
Alternatives:1. To approve 2. To deny, which will eliminate additional
seniors to be delivered meals in the program.
Recommendation:#1 - to approve
Funds are
Available in the
Following
Accounts:
220054322 5711110
REVIEWED AND APPROVED BY:
Cover Memo
Item # 6
Finance.
Administrator.
Clerk of Commission
Cover Memo
Item # 6
Attachment number 1
Page 1 of 1
Item # 6
Commission Meeting Agenda
6/5/2007 2:00 PM
Alcohol License Application
Department:License & Inspection
Caption:Motion to approve New Ownership Application: A. N. 07 -
22: A request by Saravanabana P. Pillai for an on premise
consumption Beer & Wine license to be used in connection
with Aromas Restaurant located at 1702 Jenkins St. District
1. Super District 9. (Approved by Public Services Committee
May 29, 2007)
Background:This is a new ownership application. Formerly in the name of
Ranjett Singh.
Analysis:The applicant meet the requirements of the Augusta
Richmond County Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $1210.00
Alternatives:
Recommendation:License & Inspections recommends approval. The
RCSD recommends approval.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Cover Memo
Item # 7
Cover Memo
Item # 7
Attachment number 1
Page 1 of 2
Item # 7
Attachment number 1
Page 2 of 2
Item # 7
Commission Meeting Agenda
6/5/2007 2:00 PM
Alcohol License Application
Department:License & Inspection
Caption:Motion to approve New Ownership Application: A. N. 07 -
23: A request by Ritaben Patel for a retail package Beer &
Wine license to be used in connection with Spring Express
located 1342 Gordon Hwy. District 1. Super District 9.
(Approved by Public Services Committee May 29, 2007)
Background:This is a new ownership application. Formerly in the name of
Ritesh Patel.
Analysis:The applicant meets the requirements of the Augusta
Richmond County Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $1210.00
Alternatives:
Recommendation:License & Inspections recommends approval. The
RCSD recommends approval.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Cover Memo
Item # 8
Cover Memo
Item # 8
Attachment number 1
Page 1 of 2
Item # 8
Attachment number 1
Page 2 of 2
Item # 8
Commission Meeting Agenda
6/5/2007 2:00 PM
Alcohol License Application
Department:License & Inspection
Caption:Motion to approve New Application: A. N. 07 - 24: A
request by Harvey Bryan Mitchell for an on premise
consumption Liquor, Beer and Wine license to be used in
connection with Mitchell Restaurant Group, LLC DBA The
City Club located at 724 Broad St. There will be Dance.
District 1. Super District 9. (Approved by Public Services
Committee May 29, 2007)
Background:This is a new application for a location that has previously
been licensed. The old Word of Mouth Cafe.
Analysis:The applicant meets the requirements of the Augusta
Richmond County Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $4345.00.
Alternatives:
Recommendation:License & Inspections recommends approval. The
RCSD recommends approval
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Administrator.
Cover Memo
Item # 9
Clerk of Commission
Cover Memo
Item # 9
Attachment number 1
Page 1 of 2
Item # 9
Attachment number 1
Page 2 of 2
Item # 9
Commission Meeting Agenda
6/5/2007 2:00 PM
Alcohol License Application
Department:License & Inspection
Caption:Motion to approve request by Bo Y. Chang for a 30-day
extension of time to purchase the Alcohol license to be used
in connection with Bo's Package located at 3001 Peach
Orchard Rd. District 6. Super District 10. (Approved by
Public Services Committee May 29, 2007)
Background:The applicant was approved at the March 6, 2007 Regular
Commission Meeting.
Analysis:The applicant meets the requirements of the Augusta
Richmond County Alcohol Ordinance.
Financial Impact:The applicant will pay $2117.50.
Alternatives:
Recommendation:License & Inspections recommends approval. The
RCSD recimmends approval.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Cover Memo
Item # 10
Cover Memo
Item # 10
Attachment number 1
Page 1 of 1
Item # 10
Commission Meeting Agenda
6/5/2007 2:00 PM
CSRA RDC grants
Department:Recreation and Parks Tom F. Beck, Jr., Director
Caption:Motion to approve an amendment (#2) to the 2007 contract
with CSRA Regional Development Center for Wellness and
Recreation, adding $10, 422.00 to the existing grant.
(Approved by Public Services Committee May 29,2007)
Background:Recreation and Parks operates five(5) full service senior
centers in Augusta, including nutrition, health and wellness
programs which are funded thru grants received thru the
CSRA-RDC. The Augusta Commission approved the initial
grant of $80,861.00, and also approved the 1st amendment
adding $6,000. The approval of the additional funding of
$10,422.00 will bring the total of the Health and Wellness
grant to $97,103.00.
Analysis:The additional funding will be used to offer additional
wellness and recreation programs to the senior population in
Augusta, with a goal to add more seniors to the rolls in
organized activites.
Financial Impact:100% grant funded
Alternatives:1. To approve 2. To deny, giving up much needed funding
for the senior program.
Recommendation:#1 - to approve
Funds are
Available in the
Following
Accounts:
grant
Cover Memo
Item # 11
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Cover Memo
Item # 11
Attachment number 1
Page 1 of 1
Item # 11
Commission Meeting Agenda
6/5/2007 2:00 PM
Diamond Lakes Tennis Complex
Department:Tom F. Beck, Director of Recreation and Parks
Caption:Motion to approve a proposal for surveying and engineering
design of a new tennis complex at Diamond Lakes Regional
Park to Cranston Engineering Group, P.C. for $46,375.00.
(Approved by Public Services Committee May 29, 2007)
Background:The Augusta Commission approved funding for continued
park development at Diamond Lakes Regional Park by the
passage of SPLOST Phase V which allocated $800,000 to
this park. Following the master plan for development for this
park as approved by the Augusta Commission, the next phase
of development that would have a major impact on the park
would be the addition of a tennis facility at this regional park.
Analysis:Cranston Engineering Group was approved by the Augusta
Commission as the the lead consultants on this regional park
in 1997. In order to maintain the cosistency and quality of
design, the department has secured a fee proposal from
Cranston Engineering Group for this additional design work
for a tennis complex. (See attached proposal)
Financial Impact:Funds are in place from SPLOST Phase V as approved by the
Augusta Commission for park improvements and
development at Diamond Lakes Regional Park.
Alternatives:1. To approve an A/E contract from Cranston Engineering
Group for design services in the amount of $46,375.00. 2. To
move no action thus delaying this needed improvement to
Diamond Lakes Regional Park.
Recommendation:1. To approve an A/E contract with Cranston Engineering
Group for $46,375.00.
Cover Memo
Item # 12
Funds are
Available in the
Following
Accounts:
Diamond Lakes Regional Park 325061110-206065007
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Cover Memo
Item # 12
Attachment number 1
Page 1 of 4
Item # 12
Attachment number 1
Page 2 of 4
Item # 12
Attachment number 1
Page 3 of 4
Item # 12
Attachment number 1
Page 4 of 4
Item # 12
Commission Meeting Agenda
6/5/2007 2:00 PM
Golf Cart Lease
Department:Recreation and Parks Tom F. Beck, Jr. Director
Caption:Motion to approve a 24 month lease of fifty (50) golf carts
and one (1) utility vehicle from EZGO Textron, Inc. for
Augusta Municipal Golf Course, per bid item #07-111.
(Approved by Public Services Committee May 29, 2007)
Background:Golf carts are an integral part of golf course operations, with
@60% of all players renting them for their round of golf at
the course. The department has leased golf carts for either 24
or 36 month periods since 1996. The current 24 month lease
was extended on a month to month basis in February, 2007
pending approval of a new lease.
Analysis:The lease for 50 carts and one utility vehicle will enable the
course to provide new, updated equipment to its patrons at
the lowest possible cost. EZGO Textron was the only bidder.
Financial Impact:The lease of 50 carts and one utility vehicle will total
$3,366.46 per month. This amount is included in the 2007
budget for the golf course. The breakdown is as follows: golf
carts $64.00 per cart/month; utility vehicle $166.46 per
month. Golf cart rentals totaled $147,000 in 2006.
Alternatives:1. Not to approve, leaving the golf course without necessary
equipment for its patrons. 2. To approve
Recommendation:#2 - to approve
Funds are
Available in the
Following
Accounts:
566 - 06-1451 5224213
Cover Memo
Item # 13
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Administrator.
Clerk of Commission
Cover Memo
Item # 13
Attachment number 1
Page 1 of 1
Item # 13
Attachment number 2
Page 1 of 1
Item # 13
Attachment number 3
Page 1 of 1
Item # 13
Commission Meeting Agenda
6/5/2007 2:00 PM
2007 Grant Agreements
Department:Housing & Community Development
Caption:Motion to authorize acceptance of Grant Agreements
between the City and the U.S. Department of Housing &
Urban Development for receipt of Year 2007 CDBG,
HOME, ADDI, ESG and HOPWA Funds. (Approved by
Administrative Services Committee May 29, 2007)
Background:Augusta, Georgia, being an entitlement city, receives CDBG,
HOME, ESG and HOPWA funds annually. As a prerequisite
for receipt of these funds, the City must have an approved
Consolidated Plan. The Consolidated Plan is a 5-year plan
that defines the City’s housing, homeless, community and
economic development needs with a detailed strategy for
addressing the high priority needs indicated in the plan.
During Year 2004, the City developed and HUD approved
the City’s 5-year Consolidated Plan for years 2005-2009. For
each year of the 5-Year Consolidated Plan (2005, 2006,
2007, 2008 & 2009), the City must develop an Annual
Action Plan. The Action Plan includes a description of the
activities that will be carried out and how the funds will be
expended in the upcoming year to address the Consolidated
Plan priority needs. On November 9, 2006, the Commission
approved the City’s Year 2007 Annual Action Plan based on
funds we were anticipating receiving for Year 2007.
Subsequently, the City has received an official notification
from HUD that the Annual Action Plan has been approved
with the following grant allocations: - CDBG Program $
2,322,722.00 - HOME Program $ 1,269,523.00 - ADDI $
23,154.00 - ESG Program $ 100,630.00 - HOPWA Program
$ 394,000.00 TOTAL $ 4,110,029.00
Analysis:We initially expected to received $4,112,486. However, the
above awards reflect a reduction of $10,684 in CDBG funds,
$10,226 in HOME, an increase of $453 in ESG and an
increase of $18,000 in HOPWA. Program Anticipated
Cover Memo
Item # 14
Allocation $ Actual Allocation $ Difference CDBG
2,333,406 2,322,722 -10,684 HOME 1,279,749 1,269,523 -
10,226 ADDI 23,154 23,154 0 ESG 100,177 100,630 +453
HOPWA 376,000 394,000 +18,000 TOTAL $4,112,486
$4,110,029 (-2,457) Projects affected by the
reduction/increase are indicated on the attached list and
below: A. Under CDBG Program 1. Housing Rehabilitation
Program budget reduced from $544,325 to $535,778 2.
Administration reduced from $471,081 to $468,944 B. Under
HOME Program 1. HOME Housing Rehabilitation budget
reduced from $160,000 to $153,358 2. CHDO set-aside
budget reduced from $255,950 to $253,904 3. CHDO
Operating Funds budget reduced from $63,987 to $63,476 4.
HOME Administration budget reduced from $151,379 to
$150,352 C. Under ESG Program 1. ESG Administration
budget increased from $3,177 to $3,630 D. Under HOPWA
Program 1. HOPWA Administration budget increased from
$11,280 to $11,820 2. Transfer Resource Identification
$37,460 to St. Stephens Ministry Improvements
Financial Impact:Based on actual allocations, and program income generated
from loan repayments, total funds available for Year 2007 is
approximately $4,566,029. Funds Allocation Program
Income Total CDBG 2,322,722 222,000 2,544,722 HOME
1,269,523 234,000 1,503,523 ADDI 23,154 0 23,154 ESG
100,630 0 100,630 HOPWA 394,000 0 394,000 $4,110,029
$456,000 $4,566,029
Alternatives:None recommended.
Recommendation:Recommend acceptance and execution of the Grant
Agreements for Year 2007 CDBG, HOME, ADDI, ESG and
HOPWA funds so projects funded (attached list) can proceed
in a timely manner.
Funds are
Available in the
Following
Accounts:
2007 CDBG, HOME, ADDI, ESG, HOPWA allocations
from HUD & Program Income from local Rehabilitation
and Economic Development Revolving Loans
REVIEWED AND APPROVED BY:
Finance.
Cover Memo
Item # 14
Administrator.
Clerk of Commission
Cover Memo
Item # 14
1
2007 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
B-07-MC-13-0004
Estimate $ Actual $
Entitlement Grant
Program Income
Total Funds Available
2,333,406
222,000
2,555,406
2,322,722
222,000
2,544,722
IDIS
#
Project
#
PROJECT
PROPOSED
BUDGET $
ACTUAL
BUDGET
Public Facilities & Improvements ($675,000)
07030 Antioch Ministries “LW Enterprise Initiative” 100,000 100,000
07031 Apple Valley – Phase III 60,000 60,000
07032 Augusta Canal Authority Park (9th & Walton Way) 155,000 155,000
07033 Augusta Mini Threatre Improvements 50,000 50,000
07034 Golden Harvest Food Bank (kitchen equipment) 100,000 100,000
07035 Henry Brigham Center Improvements “Tennis Courts”
(Reprogrammed to Henry Brigham Sr Center-4/17/07)
60,000
-60,000
0
07036 McDuffie Woods Center Improvements “Walking Track” 25,000 25,000
07037 MACH Academy Improvements (tennis courts) 125,000 125,000
Clearance & Demolition
07040 Clearance & Demolition (License & Inspection) 200,000 200,000
Public Services ($300,000)
07050 Art Factory 7,525 7,525
07051 Augusta Mini Theatre 20,000 20,000
07052 Augusta Task Force for the Homeless 15,809.01 15,809.01
07053 Augusta Urban Ministries 15,000 15,000
07054 Boys & Girls Club 10,000 10,000
07055 CSRA Economic Opportunity Authority 13,000 13,000
07056 Care Management Consultants 20,000 20,000
07057 Child Enrichment 10,000 10,000
07058 Communities In Schools 8,000 8,000
07059 Coordinated Health Services 20,000 20,000
1487 2007R Coordinated Health Services “Respite Center”
(Reprogrammed 3/20/07)
0.00
+5,000
5,000
0705A Georgia Legal Services 6,500 6,500
0705B Golden Harvest Food Bank “Brown Bag” 25,000 25,000
0705C Hope House 15,000 15,000
0705D JWC Helping Hands 12,800 12,800
0705E Kids Restart 10,000 10,000
0705F Light of the World Neighborhood & ED 5,665.99 5,665.99
0705G Little World of Learning – Housing Authority 20,000 20,000
0705H MACH Academy 15,000 15,000
0705I Miracle Making Ministries “Clinic” 12,000 12,000
0705J Neighborhood Improvement Project 3,700 3,700
0705K New Bethlehem Center 10,000 10,000
0705L Safe Homes 10,000 10,000
0705M Salvation Army 15,000 15,000
Construction of Housing
07120 Bethlehem Revitalization 200,000 200,000
Rehabilitation
Housing Rehabilitation Program
- Admin
- Emergency Grants ($50,000)
- World Changers
- LBP $10,000
544,325 535,778
Code Enforcement
07140 Code Enforcement – License & Inspection 100,000 100,000
Economic Development
07180 Antioch Ministries Micro-Loan Program 25,000 25,000
Program Administration & Planning (20% cap $511,081 – 508,944)
07200 ARC Planning Commission 40,000 40,000
07210 General Administration 471,081 468,944
TOTAL $2,555,406 $2,544,722
Attachment number 1
Page 1 of 2
Item # 14
2
2007 EMERGENCY SHELTER GRANT PROGRAM
S-07-MC-13-0004
Proposed Actual
Entitlement Grant 100,177 100,630
Project #
PROJECT
PROPOSED
BUDGET $
ACTUAL
BUDGET $
071E Augusta Task Force for the Homeless 6,000 6,000
072E Augusta Urban Ministries 5,000 5,000
073E Beulah Grove Resource Center 4,000 4,000
074E Coordinated Health Center “Respite Center” 8,000 8,000
075E CSRA EOA 11,000 11,000
076E Georgia Legal Services 5,000 5,000
077E Golden Harvest Food Bank 11,000 11,000
078E Hope House 11,000 11,000
079E Interfaith Hospitality Network 6,000 6,000
0710E St. Stephens Ministry 7,000 7,000
0711E Safe Homes 9,000 9,000
0712E Salvation Army (Homeless Prevention) 7,000 7,000
0713E Salvation Army (Employment training) 7,000 7,000
0714E ESG Administration (5%) 3,177 3,630
TOTAL $ 100,177 $ 100,630
2007 HOME INVESTMENT PARTNERSHIP PROGRAM
M-07-MC-13-0206
Estimate Actual
Entitlement Grant 1,279,749 1,269,523
Program Income (estimate) 234,000 234,000
Sub-Total 1,513,749 1,503,523
ADDI 23,154 23,154
Total $ 1,536,903 $ 1,526,677
PROJECT
Proposed Budget
Antioch Ministries 200,000 200,000
ANIC 150,000 150,000
Promise Land CDC 150,000 150,000
Sand Hills Urban Development 135,837 135,837
Homeownership Program
- Citywide ($156,596)
- CHDO ($90,000)
246,596 246,596
ADDI 23,154 23,154
Housing Rehabilitation Program 160,000 153,358
CHDO set aside (20%) 255,950 253,904
CHDO Operating Funds (5%) 63,987 63,476
Administration (10%) 151,379 150,352
TOTAL $1,536,903 1,526,677
2007 HOUSING OPPORTUNITIES FOR PERSONS WITH HIV/AIDS
GA-H-07-F002
Proposed Actual
Entitlement Grant 376,000 394,000
PROJECT
PROPOSED BUDGET
$
ACTUAL
BUDGET $
St. Stephens Ministry 244,720 244,720
Hope Health 100,000 100,000
HOPWA Administration (3%) 11,280 11,820
St. Stephens Ministry Resource ID/20,000 37,460
TOTAL $ 376,000 $ 394,000
Attachment number 1
Page 2 of 2
Item # 14
Commission Meeting Agenda
6/5/2007 2:00 PM
Budgeted New Positions in Augusta Utilities
Department:Utilities, N. Max Hicks - Director
Caption:Motion to authorize Augusta Utilities to Add Five New
Customer Service Positions and Two New Water Treatment
Plant Positions. (Approved by Administrative Services
Committee May 29, 2007)
Background:
AUD had been struggling with customer service call volume
for quite some time, as evidenced by several Commissioners
calling with customer complaints of telephone call problems.
We have implemented an IVR system that tracks call volume
and allows customers to obtain simple information about
their accounts by using the keypad on their phone. We were
having numerous complaints about customer calls being
dropped and left on hold for long periods of time. After
reviewing call statistics and discussing these issues with IT,
it was noted that we needed to address staffing issues before
we could properly pinpoint any equipment problems that
may exist. Simply put, we can’t expect our equipment to
handle calls when there are too many calls for our people to
physically handle. At our current permanent staffing levels,
each rep would have had to answer one call every 60 seconds
for eight hours straight every day. With realistic call lengths,
vacation, sick time, lunch and breaks, the situation made
good customer service impossible. Based on industry
standards for our number of customers, we need four more
people to be able to staff our call center efficiently. We also
have experienced a large number of customer calls coming in
during the evening hours as people get home from work and
discover problems or their water is shut off. We need a full-
time employee to perform clerical work relating to work
orders from the day and to handle all customer calls between
the hours of 3 and 11 PM. Water Production is requesting a
Water Treatment Plant Operator and a Laborer. With all the
new facilities being built and expanded currently, there are
several situations where it has become difficult to keep the
Cover Memo
Item # 15
locations fully staffed, so a floating WTP Operator is being
requested. The Hicks plant and the Groundwater Plant do not
have a full-time position assigned for general maintenance
and groundskeeping, so a position to pick up that need is also
being requested. All of these positions were included in the
2007 Budget.
Analysis:The customer service call problems became so significant
that we created a call center ten months ago, so that incoming
calls could go first to the call center. We have staffed it with
temps who are available solely for answering telephone calls.
Previously, all calls were answered by employees who also
had responsibility for handling walk-in customers, which is
much less efficient. This was done to provide a temporary
analysis period to see if this change in call routing would
help with our issues and to see if our estimate of the number
of employees needed was accurate before we created
permanent positions. Since that time, the call volume has
dropped markedly and complaints to Augusta Cares have
decreased significantly. Call volume declines are most likely
due to fewer dropped calls and hang-ups and therefore, fewer
call backs. We are comfortable that this concept is going to
work, and we are now experiencing some turnover with
temps that results in retraining cost and temporary labor
shortages. We have also been using a temp to perform the
evening dispatch function, which has helped considerably by
reducing confusion from calls to the main utility after-hours
dispatch. We would also like to replace this temp with a
permanent position. The estimated annual salary plus
benefits for these positions totals $131,084. The WTP
Operator will act as a floater between ground surface water
plants to ensure smooth operation during shortages such as
position replacement, vacation/sick leave and training. The
Laborer will be used to relieve positions such as maintenance
techs and WTP operators who are currently being used to
perform maintenance and landscaping at the Hicks Plant due
to the large size of the property and the lack of a designated
position at this time. The laborer will also assist with
groundskeeping at the Groundwater Plant. The estimated
salary and benefits for these two positions is estimated to be
$61,873. All job descriptions are attached.
Financial Impact:We budgeted $163,627 for salaries and payroll taxes and
$29,330 for other benefits for a full year in the 2007 budget
in funds 506-10-1110-6011150 and 506-10-1110-5121110,
respectively, to cover the costs of these new employees.
However, the true cost in 2007 is estimated to be a total of
Cover Memo
Item # 15
only $96,479 since the salaries and benefits will be paid for
just six months.
Alternatives:1) Approve this item and provide better customer service and
more efficient Plant operation. 2) Do not approve this item,
leaving customer service and Plant operations as they
currently are with greater administrative requirements and
lesser cost effectiveness.
Recommendation:We recommend the Commission authorize Augusta Utilities
to add five new Customer Service positions and two new
Water Treatment Plant positions which were included in the
2007 Budget.
Funds are
Available in the
Following
Accounts:
506-10-1110-6011150 - $163,627 506-10-1110-5121110 -
$29,330
REVIEWED AND APPROVED BY:
Finance.
Human Resources.
Administrator.
Cover Memo
Item # 15
Util/31
Augusta-Richmond County
Job Description
Approved Title: Customer Services Clerk Job Code:
Title: Customer Services Clerk Overtime: Non-exempt
Department: Utilities Date Prepared: August 25, 1997
Reports to: Property and Maintenance Supervisor I Job Grade: 38
GENERAL SUMMARY: Establishes utility services and provides information within the guidelines of Augusta-Richmond
County ordinances and department policies and procedures. Reports to the Property and Maintenance Supervisor I or other
designated person and works with co-workers, the public, and employees to provide operational support.
PRINCIPAL DUTIES AND RESPONSIBILITIES
1. Accepts and inputs utility contract data into the computer.
2. Processes disconnections, service transfers, and reconnections.
3. Provides account information, resolves problems, and accepts complaints.
4. Maintains contract and reconnection files.
5. Opens and sorts mail.
6. Serves as a resource to subordinate personnel.
REQUIREMENTS
Education: High School diploma, trade school, or equivalent level of education.
Experience: 5+ years in similar position or sufficient experience to perform principal duties and responsibilities, usually
associated with completion of apprenticeship/internship.
Knowledge/Skills/Abilities:
• Considerable knowledge of proper utility contract procedures and basic office and clerical procedures.
• Familiarity with Augusta-Richmond County ordinances and department policies and procedures.
• Proficiency in mathematics and interpersonal relations.
• Mastery of operating standard office equipment, computer, and two-way radio.
• Good communication skills, both oral and written.
• Demonstrated ability to work independently.
Other:
• May supervise and/or train designated subordinate personnel.
PHYSICAL DEMANDS
Intermittent sitting, standing, stooping, crouching, walking, and occasional lifting of light objects. Work is performed in an office.
DISCLAIMER
The preceding job description has been designed to indicate the general nature and level of work performed by employees within
this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and
qualifications required of employees to this job.
REVIEW/APPROVALS
______________________________________________________ ______________________
Human Resources Date
______________________________________________________ ______________________
Line or Staff Management Date
Attachment number 1
Page 1 of 1
Item # 15
Augusta-Richmond County
Job Description
Approved Title: Water Treatment Plant Operator Job Code:
Title: Water Treatment Plant Operator II Overtime: Non-exempt
Department: Utilities Date Prepared: August 25, 1997
Reports to: Water Treatment Plant Supervisor Job Grade: 44
GENERAL SUMMARY: Must possess or obtain (through reciprocity) Class II Georgia Water Treatment Certification.
Fills in for Operator III and supervisor as necessary. Monitors water plants and wells and performs laboratory analysis of water
samples within the guidelines of state and federal drinking water regulations.. Reports to the Water Treatment Plant Supervisor or
other designated person and works with co-workers and the public to provide operational support.
PRINCIPAL DUTIES AND RESPONSIBILITIES
1. Collects water samples, conducts bacteriological tests, performs quality analysis, and records data.
2. Performs secondary test such as corrosion control Fe, MN, CL and taste and odor control
3. Serves as a resource to subordinate and supervisory personnel.
4. Responds to inquiries from the public concerning water system problems.
5. Controls plant processes for human consumption and industrial use, insures water delivered meets or exceeds USEPA/EPD
standards.
6. Operates and controls pumps, valves, and chemicals to regulate the treatment and flow of raw water into and through the
treatment plant.
7. Performs inspections of plant operations.
8. Repairs and maintains machines, equipment, pumps, electrical equipment, and facilities.
9. Prepares monthly reports of bacteria test results, water usage, and chemical inventory.
REQUIREMENTS
Education: High School diploma, GED or higher level of education.
Experience: 2 years in similar position or sufficient experience to perform principal duties and responsibilities usually associated
with completion of apprenticeship/internship.
Knowledge/Skills/Abilities:
• Considerable knowledge of water system operations and handling and application of chemicals necessary to maintain safe
water supply.
• Familiarity with water treatment plant and laboratory operations.
• Proficiency in water plant operation, basic math, and chemistry.
• Mastery of using water analysis equipment and maintenance equipment.
• Good communication skills, both oral and written.
• Demonstrated ability to work independently.
Other:
• May supervise and/or train designated subordinate personnel.
• Possess and maintain a valid driver’s license or any equipment operated.
• Possess or have ability to obtain and maintain HAZMAT certification
PHYSICAL DEMANDS
Intermittent sitting, standing, stooping, crouching, walking, lifting of light and heavy objects, climbing ladders, using tools and
equipment that require a high degree of manual dexterity, and ability to distinguish between shades of colors. Work is
performed, outdoors in various climatic conditions, in an office, laboratory, chemical storeroom, and in electrical and mechanical
rooms with exposure to noise, hazardous chemicals, and machinery with moving parts requiring the use of protective devices.
DISCLAIMER
The preceding job description has been designed to indicate the general nature and level of work performed by employees within
this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and
qualifications required of employees to this job.
REVIEW/APPROVALS
Human Resources
____________________________________________________________ _________________________
Line or Staff Management Date
Attachment number 2
Page 1 of 1
Item # 15
Util/7
Augusta-Richmond County
Job Description
Approved Title: Groundskeeper II Job Code:
Title: Ground Maintenance Worker Overtime: Non-exempt
Department: Utilities Date Prepared: June 30, 1997
Reports to: Superintendent II Job Grade: 36
GENERAL SUMMARY: Cleans and maintains the administrative offices, labs, water production plant, and grounds within the
guidelines of supervisory instructions and work orders. Reports to the Superintendent II or other designated person and works
with co-workers to provide ground maintenance support.
PRINCIPAL DUTIES AND RESPONSIBILITIES
1. Sweeps, mops, waxes, and buffs floors.
2. Cleans restrooms and replenishes supplies; cleans drinking fountains, windows, and walls.
3. Replaces light bulbs, empties trash, and sweeps outside walks.
4. Performs minor maintenance and ground maintenance.
5. Operates a polishing machine and a vacuum cleaner.
6. Moves office equipment furniture and equipment.
7. Serves as a resource to subordinate personnel.
REQUIREMENTS
Education: High School diploma, trade school, or equivalent level of education.
Experience: 0-2 years in similar position or sufficient experience to perform principal duties and responsibilities, usually
associated with completion of apprenticeship/internship.
Knowledge/Skills/Abilities:
• Considerable knowledge of cleaning methods, materials, and equipment and groundskeeping methods and techniques.
• Familiarity with county and department policies and procedures.
• Proficiency in powered lawn maintenance equipment, and ground vehicles, and makes routine building repairs.
• Good communication skills, both oral and written.
• Demonstrated ability to work independently.
Other:
• May supervise and/or train designated subordinate personnel.
PHYSICAL DEMANDS
Intermittent sitting, standing, stooping, crouching, walking, lifting of light and heavy objects, climbing ladders, and using tools
and equipment that require a high degree of manual dexterity. Work is performed indoors and outdoors with exposure to
chemicals, inclement weather, dirt, grease, dust, and machinery with moving parts requiring use of protective devices.
DISCLAIMER
The preceding job description has been designed to indicate the general nature and level of work performed by employees within
this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and
qualifications required of employees to this job.
REVIEW/APPROVALS
______________________________________________________ ______________________
Human Resources Date
______________________________________________________ ______________________
Line or Staff Management Date
Attachment number 3
Page 1 of 1
Item # 15
Commission Meeting Agenda
6/5/2007 2:00 PM
CoC Application
Department:Housing & Economic Development
Caption:Motion to authorize submission of the 2007 Exhibit I
Continuum of Care Application to HUD and grant the Mayor
the authority to execute all forms associated with the
application, which also includes submission of the Follow-up
Technical Submission Application, Renewals and Annual
Progress Reports. (Approved by Administrative Services
Committee May 29, 2007)
Background:Each year the Housing & Community Development
Department apply to HUD for funding through the annual
SuperNOFA Continuum of Care Homeless Assistance. These
funds are used to support the Homeless Information
Management System (HMIS), administrative services,
supplies and provide case management to partner agencies.
These grants renew each year at the same amount from
October 1 to September 30 ($67,517), and May 1 to April 30
($113,510).
Analysis:Approval will allow the city to continue comprehensive
services to the homeless population of Augusta-Richmond
County.
Financial Impact:These are additional funds received from HUD to the city for
continued operation of the Homeless Information
Management System (HMIS) and services.
Alternatives:None recommended.
Recommendation:
Approve Submission of the CoC Application to HUD, and
Grant the Mayor the Authority to Execute all Forms
associated with the Application, which also include
Submission of the Follow-up Technical Submission
Cover Memo
Item # 16
Application, Renewals and Annual Progress Reports
Funds are
Available in the
Following
Accounts:
Funds are dependent upon approval and award of funds in
the application competition.
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Cover Memo
Item # 16
Commission Meeting Agenda
6/5/2007 2:00 PM
Job Description Change and Reclassification
Department:Library
Caption:Motion to approve Job Description and Reclassification for
the Library. (Approved by Administrative Services
Committee May 29, 2007)
Background:We need a developement officer who can work on
developing a plan to get grant and private monies to
supplement the library. We would like to expand a job that
we already have to include these additional responsiblities.
They would devote 60% of their time to current
responsibilities at a branch and 40% to the new tasks. By
asking the rest of the staff at the location to take greater
responsiblity in some areas, we feel we can accomplish this.
Analysis:By changing an existing job to encompass fund rasing
responsibilities we hope to be able to raise funds without
hiring an outside firm or having to create a new position.
Financial Impact:There would be no financial impact to the city's budget. The
additional salary would come from the library's present
allocation, due to savings between hirings on other jobs.
Alternatives:Hire an outside fundrasing firm or create a new position.
Recommendation:Pass the reclassification.
Funds are
Available in the
Following
Accounts:
Libraries allocation.
Cover Memo
Item # 17
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Cover Memo
Item # 17
Librarian I Branch Manager
Augusta-Richmond County
Job Description Draft
Approved Title: Librarian I Job Code: ARL0568002, -001
Title: Librarian--Development Officer-Branch Manager
Diamond Lakes Overtime: Exempt
Department: Library (7000) Date Prepared: April 12, 2007
Reports to: Director & Assistant Director Job Grade: 51
GENERAL SUMMARY: Responsible for developing a fundraising plan and managing and directing the operations of a large branch
library, including personnel management, facilities maintenance, and service on policy and planning committees.
PRINCIPAL DUTIES AND RESPONSIBILITIES
1. Works with the Assistant Director to interview and evaluate staff; trains staff, substitutes, and volunteers.
2. Organizes the daily activities of the branch, including drafting work and training schedules, and arranging public relations activities.
3. Plans, implements adult, children’s programming, and other special programs.
4. Provides circulation, reference, and reader’s advisory services.
5. Assists patrons with the use of the public computers and printers, and photocopiers.
6. Prepares reports, collects statistics, makes bulletin boards, performs library opening routines, and schedules events for meeting rooms.
7. Serves on the Collection Development Committee in rotation and on policy and planning committees.
8. Performs software upgrades and maintenance on staff and public computers under the direction of the Systems Administrator.
9. Performs related duties as required.
10. Works to develop a plan for obtaining funds from foundations and private sources.
11. Works with Director and other staff and boards to determine needs and possible grantors.
12. Identifies potential sources for funds, determines how to approach sources and writes necessary grants.
13. Arranges meeting between Library Board members, staff and donors.
REQUIREMENTS
Education: Masters of Library and Information Science from an ALA-accredited college or university.
Experience: At least two years experience in libraries or equivalent managerial experience as well as success in identifying and securing
grants.
Knowledge/Skills/Abilities:
• Knowledge of grant writing procedures.
• Ability to identify and secure grants and gifts from foundations and private individuals.
• Ability to devise and organized a plan for securing funding from these sources.
• Knowledge of library and information sciences and practices, management, and automated circulation and cataloging systems.
• Familiarity with functions, policies and procedures of the library system, regional library collections, reference sources, and library
branches and services system-wide.
• Proficiency in scheduling, preparing, and presenting programming, operating audiovisual equipment, problem solving and interpersonal
relations.
• Mastery of standard computer and office machinery, word processing and network access software, and computer hardware well enough
to train others in their use
• Skill in patron relations, in dealing with complaints and problem situations, and in interacting with a wide cross-section of people.
• Good communication skills, both oral and written.
• Ability to 'juggle' many tasks, and work with interruptions, keeping cool under pressure.
• Demonstrated ability work independently and ability to “juggle” many task, work with interruptions and remain calm under pressure.
Other:
• Grade G-5 or higher certification from the Georgia State Board for the Certification of Librarians.
• Flexibility to work weekends and evenings as part of regular schedule.
• Possess or have ability to obtain a valid state operator/driver’s license for the type vehicle or equipment operated.
PHYSICAL DEMANDS
Intermittent sitting, standing, stooping, crouching, walking, reaching, and occasional lifting of light objects. Must be able to operate library
vehicles. Work is performed in a library.
DISCLAIMER
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this
classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications
required of employees to this job.
REVIEW/APPROVALS
Attachment number 1
Page 1 of 2
Item # 17
Librarian I Branch Manager
____________________________________________________________ _________________________
Human Resources Date
____________________________________________________________ _________________________
Line or Staff Management Date
LLB347
Attachment number 1
Page 2 of 2
Item # 17
Commission Meeting Agenda
6/5/2007 2:00 PM
Request for Finance Assistant
Department:Tax Commissioner's Office, North Williamson, Chief Deputy
Caption:Motion to approve a request for Assistant to Finance Officer
in Tax Commissioner's Office. (Approved by Administrative
Services and Finance Committees May 29, 2007)
Background:Please refer to attached information. Present job in Tag
Office would be used and upgraded to accomodate the new
position.
Analysis:Present job in Tag Office is Salary grade 37-Entry level
salary ($18,928) New Position (Financial Analyst) would be
at salary grade 52 and starting salary of $47,000. This would
mean upgrading a position, rather than creating a new
position. Also the change from Financial Officer (SG 53) to
Finance Manager (SG 55) is requested to more adequately
reflect the duties of the present Financial Officer.
Financial Impact:For 2007, the additional cost would be $14,000 for the
Financial Analyst. For the upgrade of the Financial Officer,
the cost would be $4,500.
Alternatives:
Recommendation:It is recommended that this request be approved for the
reasons outlined by the Internal Auditor.
Funds are
Available in the
Following
Accounts:
Cover Memo
Item # 18
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 18
Attachment number 1
Page 1 of 1
Item # 18
Attachment number 2
Page 1 of 1
Item # 18
Commission Meeting Agenda
6/5/2007 2:00 PM
Approve replacement of obsolete computer equipment.
Department:Information Technology
Caption:Motion to approve the replacement of obsolete computer
equipment (servers and printers) and the purchase of any
required computer software upgrades.(Approved by Public
Safety Committee May 29, 2007)
Background:In an effort to provide the employees of Augusta Richmond
County with current technology and application support, the
Information Technology Department (IT) schedules
replacement of EOL (end-of-life) devices that, due to their
age and capabilities, are not compatible with current
standards and are unable to support the current application
requirements.
Analysis:Currently there are an estimated 1500 computers and 192
applications running on servers in the city. The life
expectancy of a server is three (3) years. In some cases, these
servers and printers are incapable of processing the software
required by today’s business environment. We have
determined that the Hewlett Packard printer models over five
(5) years old are not capable of printing documents of
acceptable quality. Newer printers are also more economical
to operate. Newer printer models utilize more efficient toner
management and power consumption. These items will be
purchased from state contract. (WSCAII) (A63309-GA)
Financial Impact:The total estimated cost is $119,620. Funds for these
replacements are included in the Information Technology
2007 Capital Budget. By maintaining equipment that is
covered by factory warranties, repair and maintenance costs
are reduced significantly.
Alternatives:Leave existing equipment in place. However, this will
increase the cost of replacements in future budgets, decrease
Cover Memo
Item # 19
productivity, and will affect other technology-related
implementations. Maintenance costs would also possibly be
increased.
Recommendation:Approve the replacement of obsolete computer equipment
(servers and printers) and purchase of any required computer
software upgrades.
Funds are
Available in the
Following
Accounts:
272015410-5316260(Printers) 272015410-5424210(Servers)
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Cover Memo
Item # 19
Commission Meeting Agenda
6/5/2007 2:00 PM
Awarding of Bid Item #07-120 Work Uniforms
Department:Fire Department, Howard Willis, Chief
Caption:Motion to approve Award of Bid Item #07-120 Work
Uniforms for the Fire Department. (Approved by Public
Safety Committee May 29, 2007)
Background:The Augusta Fire Department and the procurement
Department have concluded the bid process for work
uniforms for the Augusta Fire Department. Proposals were
received from Command Uniforms by John and Artistic
Design& Promotions.
Analysis:A review committee from the Augusta Fire Department
evaluated the bids of both vendors. A side by side
comparisons of the sample items provided by both vendors
was performed by the review committee and the results were
as follows. Several of the items provided by Artistic Design
& Promotions failed to meet the specifications of the
bid. The color of the blue work shirts and the color of some
other items did not match the uniforms currently used by the
fire department. The cost of the bid and bid samples, when
evaluated by the Fire Department and Procurement found
that Command Uniforms by John was the best bid.
Financial Impact:Funding for Bid Item # 07-120, Work Uniforms for the
Augusta Fire Department, is allocated int he Fire Department
2007 operating budget
Alternatives:None at this time.
Recommendation:Award Bid Item # 07-120, Work Uniforms for the Augusta
Fire Department, to Command Uniforms by John as the best
bid.
Cover Memo
Item # 20
Funds are
Available in the
Following
Accounts:
274-03-4110 53.11410
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Cover Memo
Item # 20
May 7, 2007
Dear Geri Sams,
Subject: 2007 Uniform Bid
After reviewing the samples from the two vendors, we have the following
recommendation for awarding of Bid Item #07-120 based on the following points.
The samples of several items provided by Artistic Design were not compatible with the
color of uniform items now being worn by the Augusta Fire Department personnel. This
was very apparent in the blue work shirts and wind shirt and wind vest. The lightweight
wind breaker provided by Artistic Design did not meet specifications. While the majority
of the samples provided by Artistic Design met the minimum specifications, it was the
opinion of our inspection committee that the majority of the samples provided by
Command Uniforms were of a better quality and compatible with our present uniforms.
In respect to pricing, Artistic Design, in an item by item single was approximately
$205.96 dollars less than Command Uniforms. However, Artistic Design is charging for
all embroidery on sweatpants, sweatshirts and uniform shirt badge. They are also
charging for sleeve braid and Maltese cross emblems on dress uniform coats. These same
items are being provided by Command Uniforms as part of the item cost, not as an
additional cost. This more than makes up for the $205.96 difference in the item by item
cost comparison.
Therefore, based on the information provided above, it is our recommendation that
Command Uniforms by John be awarded Bid Item #07-120, Work Uniforms for the
Augusta Fire Department as best bid.
Respectfully,
Howard Willis
Chief, Augusta Fire Department
mr
cc: Phyllis Mills
Attachment number 1
Page 1 of 1
Item # 20
Attachment number 2
Page 1 of 1
Item # 20
Commission Meeting Agenda
6/5/2007 2:00 PM
Capacity Agreement FY2008
Department:Richmond County Correctional Institution - Robert Leverett,
Director
Caption:Motion to approve Capacity Agreement FY2008 for state
inmates being housed in the Richmond County Correctional
Institution. (Approved by Public Safety Committee May 29,
2007)
Background:Augusta-Richmond County contracts with the state of
Georgia to house two hundred fifteen (215) non-violent
inmates to perform skilled/non-skilled labor in City
Departments.
Analysis:The Department of Corrections pays the City a per diem of
twenty ($20.00) dollars per day per inmate.
Financial Impact:The revenue received from the Department of Corrections is
approximately forty-five (45%) percent of the institution's
annual budget.
Alternatives:None
Recommendation:Approve the Capacity Agreement for FY2008 to house two
hundred fifteen (215) non-violent inmates.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 21
Finance.
Administrator.
Clerk of Commission
Cover Memo
Item # 21
Attachment number 1
Page 1 of 3
Item # 21
Attachment number 1
Page 2 of 3
Item # 21
Attachment number 1
Page 3 of 3
Item # 21
Commission Meeting Agenda
6/5/2007 2:00 PM
Two-Channel Title III Intercept System
Department:Richmond County Sheriff's Office, Ronald Strength / Sheriff
Caption:Motion to approve the purchase of one Two-Channel Title III
Intercept System for the Richmond County Sheriff’s Office
for $65,000.00, Option #2 (Lowest bid off on bid #07-116).
(Approved by Public Safety Committee May 29, 2007)
Background:The Richmond County Sheriff’s Office requests the
acquisition of a Two-Channel Title III Intercept System to
conduct electronic surveillances (Wiretaps). This agency
does not currently have the capabilities to conduct electronic
surveillance on modern communications technologies to
include, cellular phones, digital phones, push to talk
communication etc... This type of investigative tool is used to
combat criminal enterprises when more traditional
investigative tactics have failed. Criminals use the many
types of communication devices to further their criminal
activity and having the ability to eavesdrop on their
communications would greatly enhance this agency's ability
to combat crime.
Analysis:The Richmond County Sheriff’s Office submitted a request
for bids through the Procurement Department utilizing the
Demand Star electronic bid system which offers nationwide
bid coverage. The procurement Department received quotes
from two vendors. A review of the bids received shows that
Pen-Link, Ltd of Lincoln Nebraska submitted the lowest bid.
The following was the results of the bids received: Pen-Link,
Ltd. Lincoln, Nebraska (Option #2) = $65,000, SyTech
Alexandria, Virginia = Incomplete bid, JSI Telecom Sterling,
Virginia = did not submit a proposal. (Note: The Sheriff’s
Office chose Option #2 on the Pen-Link proposal because it
covers all of the communication types that the agency will
attempt to intercept.)
Cover Memo
Item # 22
Financial Impact:Funding for this purchase will come from fund
#2730326095426110. This requested piece equipment was a
submitted item on a federal funding award (USDOJ Award
2005DBX1031). The agency will submit a request for
reimbursement for this purchase and place the funds back
into fund #.
Alternatives:1. Approve the award to the lowest bidder, Pen-Link, Ltd. Of
Lincoln, Nebraska 2. Do Not Approve the request
Recommendation:Approve the purchase of one Two-Channel Title III Intercept
System from Pen-Link, Ltd of Lincoln, Nebraska for
$65,000.00 (Option #2). (Lowest bid offer on bid 07-116)
Funds are
Available in the
Following
Accounts:
Account fund# 2730326095426110
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Cover Memo
Item # 22
Commission Meeting Agenda
6/5/2007 2:00 PM
Award Contract for Repair to Broad Street Median Intersections
Department:Public Services Department - Facilities Management
Division
Caption:Motion to approve award of the contract for RFP 07-121,
“Broad Street Median Repairs” to the low bidder, Horizon
Construction of Evans, Georgia in the amount of $48,000.
(Approved by Finance and Engineering Services Committees
May 29, 2007)
Background:The planters at the intersections of Broad and 6th, 7th, 8th,
9th, and 10th Streets have been significantly damaged by
vehicular traffic over the years. Bid Item #07-121 was issued
to engage a contractor to repair the accumulated damage.
Three responses were received. Horizon Construction is the
lowest responsive bidder.
Analysis:Horizon Construction is the low bid and met the
requirements of the Request for Bids.
Financial Impact:The contract amount is $48,000.
Alternatives:1. Approve award of the contract for RFP 07-121, “Broad
Street Median Repairs” to the low bidder, Horizon
Construction of Evans, Georgia in the amount of $48,000. 2.
Do not award the contract.
Recommendation:#1. Approve award of the contract for RFP 07-121, “Broad
Street Median Repairs” to the low bidder, Horizon
Construction of Evans, Georgia in the amount of $48,000.
Funds are
Available in the
Following
Accounts:
SPLOST Phase III Urban GL 327-04-1110, JL 296-81-2030
Cover Memo
Item # 23
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 23
Commission Meeting Agenda
6/5/2007 2:00 PM
Central Savannah River Land Trust
Department:Clerk of Commission
Caption:Motion to approve a request from the Central Savannah
River Land Trust regarding the restoration of an unpaid
portion of their contract funds from 2006. (Approved by
Finance Committee May 29, 2007)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 24
Attachment number 1
Page 1 of 1
Item # 24
Commission Meeting Agenda
6/5/2007 2:00 PM
Consider reduction of taxes to reflect S-4 exemption
Department:Tax Commissioner, North Williamson, Chief Deputy Tax
Commissioner
Caption:Motion to approve a request to consider reducing taxes on
Map/Parcel 071-4-090-00-0 to the amount normally reflected
by an S-4 homsestead exemption, as well as relief from
penalty and/or interest. (Approved by Finance Committee
May 29, 2007)
Background:Please refer to attachment from taxpayer. Also, taxpayer filed
bankruptcy beginning 8/03 and was discharged 1/06. The
Tax Commissioner was not listed as a creditor.
Analysis:
Financial Impact:$2,313.68
Alternatives:
Recommendation:This is definitely a hardship situation and some relief should
be granted.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Cover Memo
Item # 25
Clerk of Commission
Cover Memo
Item # 25
Attachment number 1
Page 1 of 1
Item # 25
Commission Meeting Agenda
6/5/2007 2:00 PM
DDA Holiday Decorations
Department:Clerk of Commission
Caption:Motion to approve holiday decorations for Laney Walker
Blvd. and Broad Street subject to Administrator identifing
funding source. (Approved by Finance Committee May 29,
2007)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 26
Attachment number 1
Page 1 of 1
Item # 26
Commission Meeting Agenda
6/5/2007 2:00 PM
Fire Insurance Tax Premium Adjustment
Department:Fire Department, Howard Willis Chief
Caption:Motion to approve request to adjust the Fire Department
2007 budget by $452,120.00 to reflect an increase in the Fire
Insurance Premium Tax. (Approved hy Finance Committee
May 29, 2007)
Background:The Fire Department was made aware on 10/13/06 by the
Finance Department that there is additional revenue from the
Fire District Insurance Premium Tax, amounting to
$452,120.00, available for the Fire Department’s 2007
operating budget. The projected amount of revenue from this
tax was $9,775,390.00. The final figures now reflect revenue
amounting to $10,227,508.00. We are requesting that the
operating budget for 2007 be amended to reflect this
additional revenue.
Analysis:The requested budgetary amendment will result in an
increase of $452,120.00 in our 2007 operating budget. This
funding could be used to assist in replacing antiquated radio
and alarm systems that Information Technology has informed
us are no longer supported by Motorola and need to be
replaced. It will also allow for preliminary work to begin on
our training tower that is mandated by the I.S.O.
Financial Impact:Approval of this budgetary resolution will increase the Fire
Department operating budget by $452,120.00. This will
allow for funding of the approved items mentioned above
and allow for flexibility in addressing other Departmental
needs.
Alternatives:None at this time.
Recommendation:
Approve the budgetary amendment request and amend the
Cover Memo
Item # 27
2007 Fire Department budget to reflect an additional
$452,120.00 as shown in the attached correspondence.
Funds are
Available in the
Following
Accounts:
274000000/3162110
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Cover Memo
Item # 27
RECEIVED OCT 1 7 20fl6
OFFICE OF
INSURANCE AND SAFETY FIRE COMMISSIONER
JOHN W. OXENDINE
COMMISSIONER OF INSURANCE
SAFETY FIRE COMMISSIONER
INDUSTRIAL LOAN COMMISSIONER
COMPTROLLER GENERAL
Chairman/Mayor
Augusta city
City Council of Augusta, & Rm 806, Municipal
Augusta, GA 30911-
Dear Sir or Madam:
A transfer in the amount of $10,227,508.70 was made to your bank account on October 13, 2006. This
amount represents your county's/municipality's share of the 2006 distribution of the 2005 Local
Premium Tax collected.
If you have any questions regarding this transfer, please contact the Premium Tax Unit of the Georgia
Insurance Department at 404-656-7553.
Sincerely,
M. Linda Brooks
Director, Insurance Premium Tax
SEVENTH FLOOR, WEST TOWER
FLOYD BUILDING
2 MARTIN LUTHER KING, JR. DRIVE
ATLANTA, GEORGIA 30334
(404) 656-2056
www.gainsurance.org
RECEIVED
Mayor's •
Augusta-Richmond County
October 13,2006
Attachment number 1
Page 1 of 1
Item # 27
Commission Meeting Agenda
6/5/2007 2:00 PM
Historic Preservation Fund Grant Award
Department:Planning Commission
Caption:Motion to approve a Budget Resolution and a contract with
the Georgia Department of Natural Resources (DNR) for the
Downtown Augusta Walking Tour Brochures Project.
(Approved by Finance Committee May 29, 2007)
Background:On January 16, 2007, the Augusta Commission authorized
submission of a grant application to DNR to help finance
development of Web-based walking tour brochures for
downtown Augusta. The grant application was prepared and
submitted to DNR on Febraury 1, 2007. In a letter dated
March 15, 2007, DNR notified Mayor Deke Copenhaver that
the City of Augusta had been awarded a Historic
Preservation Fund (HPF) matching grant, in the amount of
$8,580.00, to develop the brochures Over the years HPF
program has funded a variety of projects in Augusta,
including historic resource surveys, the Augusta-Richmond
County Historic Preservation Plan, National Register
nominations, and design guidelines for local historic districts.
Analysis:The project involves hiring a qualified historic preservation
consultant to develop 4-6 walking tour brochures covering
parts of downtown Augusta. The Planning Commission staff
will be responsible for overall management of the project and
provide some of the required local in-kind match. Others
providing cash and in-kind donations to the project include
the Augusta Convention and Visitors Bureau, the Augusta
Downtown Development Authority, the Augusta-Richmond
County Historic Preservation Commission and Ms. Anne
Hinton.
Financial Impact:
This is a reimbursable grant program. As a result, the city
will have to make periodic payments to the project consultant
and then request reimbursement from DNR. The maximum
Cover Memo
Item # 28
temporary cost to the City is $8,580.00. The project budget is
as follows – HPF Grant - $ 8,580.00 Local Match - $
5,720.00 TOTAL- $14,300.00
Alternatives:No alternatives recommended.
Recommendation:Approve Budget Resolution and Execution of the Project
Contract
Funds are
Available in the
Following
Accounts:
Project account number to be assigned by Fiance Department
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Cover Memo
Item # 28
Budget Resolution
STATE OF GEORGIA ) AUGUSTA RICHMOND COUNTY
AUGUSTA-RICHMOND COUNTY ) COMMISSION
BUDGET AMENDMENT NO:……………
IT IS HEREBY ORDERED that the General Fund Budget for the year 2007 be amended to
reflect increased revenue of $14,300.00 resulting from federal grant income of $14,300.00
IT IS FURTHER ORDERED that the appropriations be increased by $14,300.00 for payment of
the Downtown Augusta Walking Tour Brochures Project. The total budget for the project is $14,300.00.
REVENUES
Grant from Georgia DNR $ 8,580.00
Local Match (In-Kind & Cash) $ 5,720.00
Total $14,300.00
APPROPRIATIONS
Grant from Georgia DNR $ 8,580.00
Local Match (In-Kind & Cash) $ 5,720.00
Total $14,300.00
DEKE COPENHAVER, MAYOR
Approved this ……the day of…… 2007 AUGUSTA-RICHMOND COUNTY
COMMISSION
______________________________
As its mayor
Attest:
________________
Clerk of Commission
Attachment number 1
Page 1 of 1
Item # 28
Help save Georgia’s special places - support Historic Preservation.
HISTORIC PRESERVATION DIVISION
34 Peachtree St., NW, Suite 1600, Atlanta, GA 30303
Phone 404-656-2840, fax 404-657-1638
www.gashpo.org
________________________________________________________
Georgia’s State Historic Preservation Office
March 15, 2007
The Honorable Deke Copenhaver
Mayor, City of Augusta
530 Greene Street, Room 806
Augusta, Georgia 30911
Dear Mayor Copenhaver:
I am pleased to inform you that the Historic Preservation Division of the Department of Natural Resources has
approved the award of a Federal Fiscal Year 2007 Historic Preservation Fund (HPF) grant in the amount of $8,580 to
the City of Augusta to produce web-based walking tour brochures of downtown Augusta. A copy of the press release
announcing this award is enclosed for your information to send to your local media.
The HPF Grant Administration Workshop will be offered next month on April 12 from 10:30 a.m. to 12:30
p.m. at our office. We are located in the heart of downtown Atlanta at 34 Peachtree Street, Suite 1600, right at Five
Points. A map and directions are attached to help you find us, or you can visit our website at www.gashpo.org.
In order to ensure a successful grant project, it is important that the designated project manager and/or
financial manager for your project should attend this workshop. The contract and grant paperwork/requirements will
be given to your project manager at this workshop. You will also have the opportunity to meet with HPD staff who will
be advising/reviewing your project. Please call our Grants Coordinator, Carole Moore, by Monday, April 9, to let
her know who will be attending the workshop. She can be reached at 404-463-8434 or e-mail at
carole_moore@dnr.state.ga.us.
We are very pleased to be able to fund this important community historic preservation project at this time, and
the Historic Preservation Division looks forward to working with you in the weeks and months to come.
Sincerely,
W. Ray Luce
Director, Historic Preservation Division
WRL:cm
Enclosures
cc: U.S. Representative John Barrow
Mr. Hampton Tucker, NPS
Mr. Noel Holcomb, DNR Commissioner
Ms. Anne Floyd, Central Savannah River Area RDC
Ms. Julia Jackson, Historic Augusta
Attachment number 2
Page 1 of 1
Item # 28
Commission Meeting Agenda
6/5/2007 2:00 PM
Hyde Park Subcommittee Meeting Update
Department:Clerk of Commission
Caption:Motion to approve the proposal to ask the Administrator to
appoint a liaison for the Hyde Park Neighborhood
Association and work with the various agencies who
attended the meeting last Thursday. (Approved by Finance
Committee May 29, 2007).
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 29
Commission Meeting Agenda
6/5/2007 2:00 PM
June 2007 Refunds
Department:Tax Assessor - Calvin Hicks, Chief Appraiser
Caption:Motion to approve June, 2007 refunds as outlined in the
attachment. (Approved by Finance Committee May 29,
2007)
Background:See attachment
Analysis:See attachment
Financial Impact:See attachment
Alternatives:None
Recommendation:See attachment
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Cover Memo
Item # 30
JUNE REFUNDS
Attachment page 1 of 4
Middleton, Brenda Joyce
Map 73-1, Parcel 80
Homestead exemption was dropped in error; refund is to be applied to outstanding taxes owed.
Grant refund for 2003 in the total amount of $265.30 (State $2.06; County $96.98; School
$166.26).
Wilkins, Thomas R Jr.
Map 41, Parcel 60.01 and
Homestead dropped in error. Payment of $2,748.09, which included penalties and interest, for
years 2000 through 2004 was received July 26, 2005.
Grant refund for years 2000 – 2004 as follows:
$999.05 to be applied to outstanding taxes owed for 2005 and 2006 after homestead is
reinstated.
The remainder of $1,230.95 to be refunded to the taxpayer.
Attachment number 1
Page 1 of 4
Item # 30
JUNE REFUNDS
Attachment page 2 of 4
Attachment number 1
Page 2 of 4
Item # 30
JUNE REFUNDS
Attachment page 3 of 4
Attachment number 1
Page 3 of 4
Item # 30
JUNE REFUNDS
Attachment page 4 of 4
Attachment number 1
Page 4 of 4
Item # 30
Commission Meeting Agenda
6/5/2007 2:00 PM
Lock and Dam Audit Report
Department:Clerk of Commission
Caption:Discuss the Internal Auditor report regarding the Lock and
Dam Audit Report. (Requested by Commissioner Marion
Williams)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 31
Attachment number 1
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Item # 31
Attachment number 1
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Item # 31
Attachment number 1
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Item # 31
Attachment number 1
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Item # 31
Commission Meeting Agenda
6/5/2007 2:00 PM
New Utilities Bank Account
Department:Utilities, N. Max Hicks - Director
Caption:Motion to authorize Augusta Utilities to open a new bank
account with Georgia Bank & Trust for direct payments from
customers.(Approved by Finance Committee May 29, 2007)
Background:AUD Customer Service has fielded numerous requests
recently from our largest and best customers and third party
payers who pay for several of our customers to allow FTP
payments on water & sewer accounts. FTP payments are
electronically transferred payments directly into our bank
account without the use of checks. AUD currently processes
10 payments from the VA hospital (US Treasury) in this
way. We have contacted GB & T and they offered a new,
deposit-only, zero-balance account that would have no
minimum balance and no service charges. The funds from
this account would be swept from this account daily into our
main interest-bearing account. AUD would use this account
only for FTP payments. The “addenda” line on the
documentation of the FTP transfer contains the customer
account number to allow AUD to appropriately apply the
credit. Signature authorization on this account would be
maintained by the Finance Department and the AUD
Cashiering Supervisor and Senior Cashier at the Municipal
Building would have access to the activity in order to
reconcile the account daily.
Analysis:Although AUD currently accepts some FTP payments from
the VA, we are hesitant to offer access to our bank accounts
to a large number of customers due to the large amount of
money that is in the main bank account on a daily basis. This
option would provide a great customer service option for our
customers giving them the ability to make payments very
quickly, on specific dates, without relying on the mail service
and estimated time delays to get the payment to us in order to
avoid late fees. Most customers would prefer not to take
Cover Memo
Item # 32
advantage of our automatic ACH service that withdraws the
money directly out of their account on the due date because
they would rather maintain control of the payment date. This
option gives AUD added security since it is a deposit-only
account and gives us a central location for all payments of
this type for ease of recording and reconciliation.
Financial Impact:Since the funds will be swept into the interest-bearing
account daily, there will be no loss of income on funds, and
with no minimum balance and no service charges, there is no
cost to AUD at all. Overall we expect to save some
administrative time in reconciliation since these transactions
will be in a separate account and more easily analyzed.
Alternatives:1) Approve this item and provide better customer service and
more efficient reconciliation of electronic payments. 2) Do
not approve this item, leaving electronic payment options the
way they currently are.
Recommendation:We recommend the Commission authorize Augusta Utilities
to Open a New Bank Account with Georgia Bank &
Trust for Direct Payments from Customers.
Funds are
Available in the
Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Cover Memo
Item # 32
Commission Meeting Agenda
6/5/2007 2:00 PM
Potential Reprogramming SPLOST 1 Projects
Department:Administrator's Office
Caption:Motion to reprogram $1.2 million dollars in unexpended
SPLOST I for the following list of capital improvements: •
Renovations to the Fulcher Property $ 92,000 • General
Upgrades to Riverwalk $ 60,000 • Amphitheater Upgrades $
50,000 • Downtown Fountains $ 50,000 • Health Department
– North Leg $ 200,000 • Additional dense pack shelving -
Records Retention $ 185,000 • Pendleton King Park $
50,000 • Maintenance Storage and Warehouse $ 100,000 •
Sidewalk improvements – Downtown $ 200,000 • Ezekiel
Harris House $ 35,000 • Decommissioned Fire Stations $
20,000 • Lumpkin Road Tag Office $ 10,000 • License and
Inspection Roof $ 20,000 • Christmas lights $ 75,000 • ANIC
Building Conversion to Tag Office $ 25,000 • Additional
Security Equipment for LEC $ 28,000 TOTAL $1,200,000
(Approved by Finance Committee May 29, 2007)
Background:This list of potential capital projects represents current
immediate capital needs that are not funded through the
general fund, are not in the current SPOST list. These
projects help preserve the useful life of existing capital
assets.
Analysis:This work is for much needed upgrades to preserve long
lived capital assets. There is no other funding source for this
work at this time. Postponing action will result in higher cost
later.
Financial Impact:
Alternatives:1. Approve the reprogramming of $1.2 million dollars of
Phase I SPLOST for the following projects: • Renovations to
the Fulcher Property $ 92,000 • General Upgrades to
Riverwalk $ 60,000 • Amphitheater Upgrades $ 50,000 •
Cover Memo
Item # 33
Downtown Fountains $ 50,000 • Health Department – North
Leg $ 200,000 • Additional dense pack shelving - Records
Retention $ 185,000 • Pendleton King Park $ 50,000 •
Maintenance Storage and Warehouse $ 100,000 • Sidewalk
improvements – Downtown $ 200,000 • Ezekiel Harris
House $ 35,000 • Decommissioned Fire Stations $ 200,000 •
Lumpkin Road Tag Office $ 10,000 • License and Inspection
Roof $ 20,000 • Christmas lights $ 75,000 • ANIC Building
Conversion to Tag Office $ 25,000 • Additional Security
Equipment for LEC $ 28,000 TOTAL $1,200,000 2.
Approve the reprogramming of $1.2 million dollars of Phase
I SPLOST for a revised list of projects. 3. Do not reprogram
the dollars and seek funding elsewhere.
Recommendation:Approve the reprogramming of $1.2 million dollars of Phase
I SPLOST for the following projects.
Funds are
Available in the
Following
Accounts:
SPLOST Phase I.
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Cover Memo
Item # 33
Commission Meeting Agenda
6/5/2007 2:00 PM
Revised Board of Assessors Funding Request
Department:Board of Assessors, Charles Smith, Chairman
Caption:Consider revised Board of Assessors funding request. (No
recommendation from the Finance Committee May 29,
2007)
Background:See attachments
Analysis:See attachments
Financial Impact:See below and attachments
Alternatives:See below and attachments
Recommendation:See attachments
Funds are
Available in the
Following
Accounts:
There are no funds available in the department. We are
requesting funds be allocated from contingency.
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Cover Memo
Item # 34
Attachment number 1
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Commission Meeting Agenda
6/5/2007 2:00 PM
Utilities 2004 Bond Swap Update
Department:Utilities, N. Max Hicks - Director
Caption:Motion to approve the recommendations of the Financial
Advisor relative to bond refunding and swap terminations.
(No recommendation from Finance Committee May 29,
2007)
Background:In June of 2006, The Commission voted to enter into a basis
swap on the Utilities 2004 Bond Issue. The Finance
Committee has requested a quarterly update of the cash flow
and value of the Swap.
Analysis:The analysis of the results of the Swap since inception is
attached.
Financial Impact:See attached
Alternatives:N/A
Recommendation:None. For information purposes only.
Funds are
Available in the
Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Administrator.
Cover Memo
Item # 35
Clerk of Commission
Cover Memo
Item # 35
Augusta Utilities
Recap of Current Results of 2004 Bond Swap
Finance Committee – May 29, 2007
DerivActiv Cash Flow Summary
This schedule is calculated and accrued monthly to show the amount owed to/by Augusta
from the Swap. It is based on the daily average of the indices that are a part of the Swap
agreement. Actual payments are transacted semi-annually on 4/1 and 10/1 each year.
This schedule shows the results of those calculations since inception.
The first period reported is from inception in June of 2006 until 10/1/06. The payment
column is the amount agreed to be paid by Augusta to Deutsche Bank. It is calculated as
$160 million times the average BMA rate (the industry average for municipal bonds)
during the period. The receipt column is $160 million times 72.05% of the 5-year
LIBOR rate (a common measure of corporate debt rates) during the period. Since the
latter amount was greater for the period noted, Augusta received a wire for $177,479.37
at 10/1/06 and $44,261.40 at 4/1/07.
The remaining period is the monthly calculation that is being accrued, the net of which
will be paid at 4/1/07. After one month that net amount is a payment DUE by Augusta of
($16,473.03), for a total amount in Augusta’s favor of $205,269.64 since inception.
The amount we have earned since inception is considerably less than the average amount
as estimated by the investment advisor, which was an average of about $1 million per
year. This is most likely for two reasons:
1) The estimate was a 30 year average and over a 30 year period, fluctuations can be
very great.
2) We received a higher % of LIBOR and a longer term LIBOR rate than common
Swaps, which generally tend to be projected at 67% of LIBOR using the one-
month LIBOR rate. The reason we were able to get the more favorable rates was
due to a compression of LIBOR rates at the time of the Swap that made the one-
month LIBOR rate and the 5-year LIBOR rate much closer than they would be
during an average period. Having a higher % of a traditionally higher rate is more
favorable to us, especially in the long run when longer term LIBOR rates go back
to more normal ranges. However, at this time there remains a similar
compression in these rates that has not changed drastically. While the rates
remain compressed as they are now, our payout may remain small. However,
once rates return to a more normal yield curve, we should expect to see larger
payouts.
MTM (Mark to Market) Valuation updated as of 4/30/07
This report is a market value estimate of our Swap based on our terms and current interest
rates. It is intended to give us the market value of the Swap if we were to try to dissolve
it at the date noted. This amount would not include the fees we would have to pay to
financial advisors and legal counsel we would need to hire in order to do this. The
estimate of this value is favorable in the amount of $1,661,551.53 at 4/30/07.
Attachment number 1Page 1 of 1
Item # 35
MTM Valuation updated as of 4/30/07
Description Initial Notional Counterparty Type MTM
$160M CMS Swap $160,000,000.00 Deutsche Bank Basis Swap $1,661,551.53
Due to inherent delays which occur in the transmission of such data to DerivActiv and DerivActiv's subsequent calculation utilizing such data, it is likely that the valuation, price and quotation information available on
DerivActiv will not reflect up-to-the minute market pricing. Thus information available on DerivActiv is for information purposes and should not be used to make final decisions regarding valuation or pricing of
transactions. Additionally, the valuations, prices and quotations provided through the service are mid-market fair value estimates, and thus reflect the mid-point between the "bid" and "offer" side of the market. When
using the service, you must use your own judgment and expertise to evaluate and assess the value of the information presented for its particular purposes. You acknowledge and agree that the service is a tool to be
used by you in the course of exercising your professional judgment. The service cannot be substituted for the proper exercise of independent business judgment and analysis.
Augusta, City of
DerivActiv Disclaimer
DerivActiv does not control the sources of the data used on the service and does not represent that such data are accurate.DerivActiv obtains some or all of the data used on the service from other sources and,
although it believes such sources to be accurate, DerivActiv cannot and does not independently verify the accuracy of such data. DerivActiv disclaims all warranties regarding theaccuracy of the content or other data
posted on the service. Further DerivActiv cannot and does not represent that the values, prices or quotations noted on this web site will represent the levels at which specific transactions would take place. The data
which DerivActiv utilizes to provide value, price and quotation information is extremely time and market sensitive and thus is subject to frequent change based on market conditions.
Attachment number 2
Page 1 of 1
Item # 35
DerivActiv Cash Flow Summary - Augusta, GA
Trade Description: $160M BMA Constant Maturity Basis Swap
Counterparty: Deutsche Bank
Payment Dates: Semi-annual - 4/1 and 10/1 commencing 10/1/06
Period Payment Receipt Net Payment/Receipt
6/1/06-10/1/06 ($1,919,120.83)$2,096,602.10 $177,481.27
10/1/06-4/1/07 ($2,862,509.59)$2,906,770.99 $44,261.40
4/01/07-5/01/07 ($490,214.14)$473,741.11 ($16,473.03)
Total Since Inception: $205,269.64
*Monthly Accrual
DerivActiv Disclaimer
DerivActiv does not control the sources of the data used on the service and does not represent that such data are accurate. DerivActiv obtains some or all of the data used on the service from other sources and, although it believes
such sources to be accurate, DerivActiv cannot and does not independently verify the accuracy of such data. DerivActiv disclaims all warranties regarding the accuracy of the content or other data posted on the service. Further
DerivActiv cannot and does not represent that the values, prices or quotations noted on this web site will represent the levels at which specific transactions would take place. The data which DerivActiv utilizes to provide value, price
and quotation information is extremely time and market sensitive and thus is subject to frequent change based on market conditions.
Due to inherent delays which occur in the transmission of such data to DerivActiv and DerivActiv's subsequent calculation utilizing such data, it is likely that the valuation, price and quotation information available on DerivActiv will not
reflect up-to-the minute market pricing. Thus information available on DerivActiv is for information purposes and should not be used to make final decisions regarding valuation or pricing of transactions. Additionally, the valuations,
prices and quotations provided through the service are mid-market fair value estimates, and thus reflect the mid-point between the "bid" and "offer" side of the market. When using the service, you must use your own judgment and
expertise to evaluate and assess the value of the information presented for its particular purposes. You acknowledge and agree that the service is a tool to be used by you in the course of exercising your professional judgment. The
service cannot be substituted for the proper exercise of independent business judgment and analysis.
Attachment number 3
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Commission Meeting Agenda
6/5/2007 2:00 PM
Acquisition of Right of Way St. Sebastian Project No. 9 036-3-101-04-0
Department:County Attorney - Stephen E. Shepard, Attorney
Caption:Motion to approve acquisition of right-of-way and easement
between Melaver/Enterprise Mill, LLC, as Owner, and
Augusta, Georgia, in connection with the St. Sebastian Way
Project for 0.143 acre in fee and 0.250 acre (10,907.65 sq. ft.)
of permanent construction and maintenance easement for the
following property located at 1450 Greene Street for a
purchase price of $132,960.00. (Approved by Engineering
Services Committee May 29, 2007)
Background:The property owner has agreed to convey a certain right-of-
way and permanent construction and maintenance easement
to Augusta, Georgia, for the St. Sebastian project.
Analysis:The purchase of the referenced property is necessary for the
project.
Financial Impact:The costs necessary for this purchase will be covered under
the project budget. The County will advance the necessary
funds for the purchase and the Georgia Department of
Transportation will reimburse the funds advanced by
Augusta, Georgia after acquisition of the property.
Alternatives:Deny the motion to approve the purchase of the referenced
property.
Recommendation:Approve the motion to purchse the referenced property.
Funds are
Available in the
Following
Accounts:
Will be reimbursed by Georgia DOT.
Cover Memo
Item # 36
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Cover Memo
Item # 36
Item # 36
Item # 36
Commission Meeting Agenda
6/5/2007 2:00 PM
Acquisition of Right-of-Way and Easement St. Sebastian Parcel No. 30 Tax Map 036-3-032-00-0
Department:County Attorney - Stephen E. Shepard, Attorney
Caption:Motion to approve the acquisition of a right-of-way and
easement from Georgia Power Company, as owner, and
Augusta, Georgia, in connection with the St. Sebastian Way
Project for 0.994 acre(43,283.75 sq. ft.) in fee and 0.277 acre
(12,046 sq. ft.) of permanent construction and maintenance
easement for the following property located at Fifteenth
Street for a purchase price of $562,256.00. (Approved by
Engineering Services Committee May 29, 2007)
Background:The property owner has agreed to convey a certain right-of-
way and permanent construction and maintenance easement
to Augusta, Georgia for the St. Sebastian project.
Analysis:The purchase of the referenced property is necessary for the
project.
Financial Impact:The costs necessary for this purchase will be covered under
the project budget. The County will advance the necessary
funds for the purchase and the Georgia Department of
Transportation will reimburse the funds advanced by
Augusta, Georgia after acquisition of the property.
Alternatives:Deny the motion to approve the purchase of the referenced
property.
Recommendation:Approve the motion to purchase the referenced property.
Funds are
Available in the
Following
Accounts:
Will be reimbursed by Georgia DOT.
Cover Memo
Item # 37
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
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Item # 37
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Commission Meeting Agenda
6/5/2007 2:00 PM
Award of Construction of Deans Bridge Road MSW Landfill Phase III, Stage I, Cell 2A to
Cooper, Barnette and Page, Inc.
Department:Solid Waste
Caption:Motion to approve award of construction of Deans Bridge
Road MSW Landfill Phase III, Stage I, Cell 2A to Cooper,
Barnette and Page, Inc. (Approved by Engineering Services
Committee May 29, 2007)
Background:In the past few years the Solid Waste Department has seen a
gradual increase the amount of trash brought to the landfill.
With this ongoing stream of incoming waste the landfill
requires expansion and construction of a new landfill cell. It
is for this reason that the Solid Waste Department released
for bid the construction of what is known as Phase III, Stage
I, Cell 2A. This is a lengthy process that should begin soon
so that there is enough time to get all of the necessary state
inspections and approvals.
Analysis:The expansion of the landfill was permitted by the Georgia
Environmental Protection Division a few years ago as the
capacity of the older landfill cells approached capacity. As
Augusta has begun filling the active landfill cell with
garbage, it is necessary to expand the active area to the
neighboring cell and begin preparing it to receive trash.
About the time that construction is complete on the new cell,
2A, the current cell will be at a stage where tie-in to those
slopes will be both easiest and safest for our staff. Also, once
the newly constructed cell is approved by Georgia
Environmental Protection Division to receive trash the
current construction schedule allows us adequate time to
select loads of trash that meet the rather stringent criteria for
placement on the floor of the cell. These items must be
chosen and placed carefully to form the floor so that the
drainage layers and liner are protected from punctures or
damage. The Solid Waste Department received five
proposals in response to RFP#07-122, Deans Bridge Road
Cover Memo
Item # 38
MSW Landfill Phase III, Stage I, Cell 2A Construction. One
of the five was considered to be “noncompliant” due to lack
of the requested number of copies and a missing Conflict of
Interest form. The remaining four proposals were evaluated
in accordance with Procurement Department requirements,
and Cooper, Barnette & Page, Inc. provided the lowest
cost bid for the requested work.
Financial Impact:Adequate funds are available for the amount of
$3,941,719.00 which includes $3,583,380.91 for construction
and $358,338.09 (10%) for project contingency.
Alternatives:1. Recommend awarding the contract to Cooper, Barnette
& Page. 2. Do not approve the award and limit the
landfill’s current life to the space remaining in the active cell.
Recommendation:Alternative 1
Funds are
Available in the
Following
Accounts:
543-04-4210/54.12110
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Administrator.
Clerk of Commission
Cover Memo
Item # 38
Attachment number 1
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Item # 38
Attachment number 2
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Item # 38
Commission Meeting Agenda
6/5/2007 2:00 PM
Award Stand-by Engineering Contract for the Augusta Solid Waste Department to Atlantic Coast
Consulting
Department:Solid Waste
Caption:Motion to approve award of Stand-by Engineering Contract
for the Augusta Solid Waste Department to Atlantic Coast
Consulting. (Approved by Engineering Services Committee
May 29, 2007)
Background:The Solid Waste Department has historically required a
variety of consultants to handle everything from landfill
design, permitting, environmental testing, and surveying to
the more specialized areas of expertise, including waste
analysis, construction management, construction quality
assurance, and landfill gas testing. It is very challenging to
have different consultants on site for each different project.
Plus, it is very time-consuming to have to bid each project
and take the time to get the consultant up to speed on the
various site conditions and project history. With this in mind,
we have prepared and bid a Stand-by Engineering contract to
facilitate this process.
Analysis:In order to run the Solid Waste Department and Landfill at
peak efficiency and also remain in compliance with the
variety of environmental regulations a landfill must
constantly wade through, it is our opinion, and industry
practice, to have one consultant under contract that can
handle a variety of tasks. This will ultimately save Augusta
both time and money, and allow for greater overall staff
productivity. Over the coming few years, the Solid Waste
Department will be required to undertake a number of
operational milestones. We will formally close a landfill cell.
This cell – known as 2C – will require design of a closure
plan, design and placement of a cap, construction quality
assurance of that cap, vegetation management, and final
Georgia Environmental Protection Division inspection and
approval. The Department is also building a new cell –
Cover Memo
Item # 39
known as Phase III, Stage I, Cell 2A – which will also
require design, construction quality assurance, leachate
system installation, and other geotechnical services. The
landfill has various ongoing environmental requirements
which include semi-annual groundwater/surface water/storm
water monitoring and reporting, air permitting and reporting,
constant gas system monitoring and “tuning”, and gas system
expansion, to list only a few. Some of those environmental
requirements are more stringent due to our recent listing on
Georgia EPD’s Hazardous Site Inventory, making it
imperative that the environmental testing is performed at a
highly professional level. The Solid Waste Department
received two proposals in response to RFP#07-097, Stand-By
Engineering Services for the Augusta Solid Waste
Department. Those two proposals were evaluated in
accordance with Procurement Department requirements, and
Atlantic Coast Consulting provided both the highest overall
score (most qualified) and the lowest cost for the requested
work package.
Financial Impact:Adequate funds are available. We have estimated the annual
cost by looking ahead at upcoming tasks and projecting those
amounts. It is our recommendation that encumbering
$625,000 annually will be adequate at this time.
Alternatives:1. Recommend awarding the contract to Atlantic Coast
Consulting. 2. Do not approve the award and force the Solid
Waste Department to bid each project separately causing
project delays and additional costs.
Recommendation:Alternative 1
Funds are
Available in the
Following
Accounts:
541-04-4210/52.5212115 in an amount of $285,000 with the
remained coming from 541-10-1110/60.11110 ($340,000)
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Administrator.
Clerk of Commission
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Attachment number 1
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Item # 39
Attachment number 2
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Item # 39
Commission Meeting Agenda
6/5/2007 2:00 PM
Charlie Ivey Jr.
Department:Clerk of Commission
Caption:Motion to approve including a flyer with the water bills
reminding residents to move their garbage containers from
the street after the garbage is collected and that citations will
be issued if they do not comply. (Approved by Engineering
Services committee May 29, 2007)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
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Item # 40
Attachment number 1
Page 1 of 1
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Commission Meeting Agenda
6/5/2007 2:00 PM
Condemnation - Frank T. Delley
Department:County Attorney - Stephen E. Shepard, Attorney
Caption:Motion to authorize condemnation of a portion of Property #
051-0-038-03-0 1643 Saybrook Drive, which is owned by
Frank T. Delley, for 1,151 Sq. Feet of Temporary Easement.
PW Project Belair Hills Project.(Approved by Engineering
Services Committee May 29, 2007)
Background:The appraised value of the easement is $492.00. Due to
unsuccessful negotiations with Mr. Delley, it is necessary to
pursue condemnation.
Analysis:Condemnation is required in order to acquire easement.
Financial Impact:The necessary costs will be covered by the project budget.
Alternatives:Deny the authorization to condemn.
Recommendation:Approve the authorization to condemn.
Funds are
Available in the
Following
Accounts:
G/L 324-04-1110-54.11120 J/L 203824335-54.11120
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
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Item # 41
Attachment number 1
Page 1 of 1
Item # 41
Commission Meeting Agenda
6/5/2007 2:00 PM
Condemnation - Lisa Norwood and Margaret M. Brodie
Department:County Attorney - Stephen E. Shepard, Attorney
Caption:Motion to authorize a portion of Property # 052-0-092-00-0
Barrett Street, which is owned by Lisa B. Norwood and
Margaret M. Brodie, for 1,008 Sq. Feet of Temporary
Easement. PW Project Belair Hills Subdivision Improvement
Project. (Approved by Engineering Services Committee May
29, 2007)
Background:The appraised value of the easement is $81.00. Due to an
unjustifiable counter offer proposed by the owners, a
negotiation has not been possible.
Analysis:Condemnation is required to acquire the easement.
Financial Impact:The necessary costs will be covered by the project budget.
Alternatives:Deny the authorization to condemn.
Recommendation:Approve the authorization to condemn.
Funds are
Available in the
Following
Accounts:
G/L 324-04-1110-54.11120 J/L 203824335-54.11120
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
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Attachment number 1
Page 1 of 1
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Commission Meeting Agenda
6/5/2007 2:00 PM
Condemnation - Mattie Bell Harper Long
Department:County Attorney - Stephen E. Shepard, Attorney
Caption:Motion to authorize condemnation of a portion of property
052-0-112-00-0 3916 Carolyn Street, which is owned by
Mattie Bell Harper Long, for 3,800 Sq. Feet of Permanent
Easement and 1,325 Sq. Feet of Temporary Easement. PW
Project Belair Hills Subdivision Improvement Project.
(Approved by Engineering Services Committee May 29,
2007)
Background:The appraised value of the easement is $1,626.00. Due to
unsuccessful attempts to contact both the property owner and
the property manager regarding this matter, a negotiation has
not been reached.
Analysis:Condemnation is required in order to acquire the easement.
Financial Impact:The necessary costs will be covered by the project budget.
Alternatives:Deny the authorization to condemn.
Recommendation:Approve the authorization to condemn.
Funds are
Available in the
Following
Accounts:
G/L 324-04-1110-54.11120 J/L 203824335.11120
REVIEWED AND APPROVED BY:
Administrator.
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Item # 43
Clerk of Commission
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Item # 43
Attachment number 1
Page 1 of 1
Item # 43
Commission Meeting Agenda
6/5/2007 2:00 PM
Condemnation - Mattie Bell Harper Long
Department:County Attorney - Stephen E. Shepard, Attorney
Caption:Motion to authorize condemnation of a portion of property #
052-0-110-00-0 3920 Carolyn Street, which is owned by
Mattie Bell Harper Long, for 1,999.03 Sq. Feet of Temporary
Easement. PW Project Belair Hills Subdivision Improvement
Project. (Approved by Engineering Services Committee May
29, 2007)
Background:The appraised value of the easement is $160.00. Due to
unsuccessful attempts to contact both the property owner and
the property manager regarding this matter, a negotiation has
not been reached.
Analysis:Condemnation is required in order to acquire the easement.
Financial Impact:The necessary costs will be covered by the project budget.
Alternatives:Deny the authorization to condemn.
Recommendation:Approve the authorization to condemn.
Funds are
Available in the
Following
Accounts:
G/L 324-04-1110-54.11120 J/L 203824335.11120
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
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Attachment number 1
Page 1 of 1
Item # 44
Commission Meeting Agenda
6/5/2007 2:00 PM
Condemnation - Mattie Bell Harper Long
Department:County Attorney - Stephen E. Shepard, Attorney
Caption:Motion to authorize condemnation of a portion of Property #
052-0-111-00-0 3918 Carolyn Street, which is owned by
Mattie Bell Harper Long, for 3,900 Sq. Feet of Permanent
Easement and 1,750 Sq. Feet of Temporary Easement. PW
Project Belair Hills Subdivision Improvement Project.
(Approved by Engineering Services Committee May 29,
2007)
Background:The appraised value of the easement is $1,700.00. Due to
unsuccessful attempts to contact both the property owner and
the property manager regarding this matter, a negotiation has
not been reached.
Analysis:Condemnation is required in order to acquire the easement.
Financial Impact:The necessary costs will be covered by the project budget.
Alternatives:Deny the authorization to condemn.
Recommendation:Approve the authorization to condemn.
Funds are
Available in the
Following
Accounts:
G/L 324-04-1110-54.11120 J/L 203824335.11120
REVIEWED AND APPROVED BY:
Administrator.
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Item # 45
Clerk of Commission
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Item # 45
Attachment number 1
Page 1 of 1
Item # 45
Commission Meeting Agenda
6/5/2007 2:00 PM
Condemnation - MJ Properties of Augusta, LLC
Department:County Attorney - Stephen E. Shepard, Attorney
Caption:Motion to authorize condemnation of a portion of Property #
012-0-092-01-0 2860 Washington Road, which is owned by
MJ Properties of Augusta, LLC, for 917.09 Sq. Feet of Right
of Way, 1,334.37 Sq. Feet of Permanent Easement, and
435.28 Sq. Feet of Temporary Easement. PW Project
Washington Road Intersection Improvements Project.
(Approved by Engineering Services Committee May 29,
2007)
Background:The appraised value of the right of way and easement is
$16,437.00. Due to time constraints, the condemnation must
be started in the event a negotiation cannot be settled.
Analysis:Condemnation is required in order to acquire the easement.
Financial Impact:The necessary costs will be covered by the project budget.
Alternatives:Deny the authorization to condemn.
Recommendation:Approve the authorization to condemn.
Funds are
Available in the
Following
Accounts:
G/L 324-04-1110-54.11120 J/L 201824371-54.11120
REVIEWED AND APPROVED BY:
Administrator.
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Item # 46
Clerk of Commission
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Attachment number 1
Page 1 of 2
Item # 46
Attachment number 1
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Commission Meeting Agenda
6/5/2007 2:00 PM
Condemnation - Stephen and Terry Waters
Department:County Attorney - Stephen E. Shepard, Attorney
Caption:Motion to authorize condemnation of a portion of Property #
051-0-242-00-0 3947 Barrett Street, which is owned by
Stephen and Terry Waters, for 2,938 Sq. Feet of Permanent
Easement and 850 Sq. Feet of Temporary Easement. PW
Project Belair Hills Subdivision Improvement Project.
(Approved by Engineering Services Committee May 29,
2007)
Background:The appraised value of the easement is $1,243.00. Due to
conditions made by the owners, which we cannot meet, we
are unable to continue negotiations.
Analysis:Condemnation is required in order to acquire the easement.
Financial Impact:The necessary costs will be covered by the project budget.
Alternatives:Deny the authorization to condemn.
Recommendation:Approve the authorization to condemn.
Funds are
Available in the
Following
Accounts:
G/L 324-04-1110-54.11120 J/L 203824335-54.11120
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
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Item # 47
Attachment number 1
Page 1 of 1
Item # 47
Commission Meeting Agenda
6/5/2007 2:00 PM
Condemnation - Willie L. and Carol Roundtree
Department:County Attorney - Stphen E. Shepard, Attorney
Caption:Motion to authorize condemnation on a portion of Property #
052-0-125-00-0 3919 Barrett Street, which is owned by
Willie L. and Carol Roundtree, for 1,988 Sq. Feet of
Permanent Easement and 994 Sq. Feet of Temporary
Easement. PW Project Belair Hills Subdivision Improvement
Project. (Approved by Engineering Services Committee May
29, 2007)
Background:The appraised value of the easement is $1,375.00. Due to
unsuccessful negotiations with Mr. Roundtree, it is necessary
to pursue condemnation.
Analysis:Condemnation is required in order to acquire the easement.
Financial Impact:The necessary costs will be covered vy the project budget.
Alternatives:Deny the authorization to condemn.
Recommendation:Approve the authorization to condemn.
Funds are
Available in the
Following
Accounts:
G/L 324-04-1110-54.11120 J/L 203824335-54.11120
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Cover Memo
Item # 48
Cover Memo
Item # 48
Attachment number 1
Page 1 of 1
Item # 48
Commission Meeting Agenda
6/5/2007 2:00 PM
Highland Ave. Water Treatment Plant Project - Materials Testing Contract
Department:Utilities
Caption:Motion to authorize award and execution of a contract with
MC Squared Inc. to provide and materials testing services for
the Highland Ave. Water Treatment Plant Project in the
amount not to exceed $241,130.
Background:The Utilities Department is overseeing the Highland Ave
Water Treatment Plant Improvements Project. One common
component on a construction project of this magnitude and
complexity is to have a materials testing program to ensure
proper materials and installation methods are being used. The
Utilities Department is using this standard on all our bond
projects. The Procurement Department issued Request for
Qualifications Item # 07-102. RFQ’s were received from
three firms. A review committee included the Procurement
Dept. and the Utilities Dept. was established and the RFQ’s
were reviewed. The recommendation is discussed in the
Analysis.
Analysis:The Purchasing Department recently received RFQ’s on the
Materials Testing for the Highland Ave. Project. Listed
below is a tabulation of the RFQ’s received. MC Squared
Inc. $241,130.00 Qore $261,377.50 CSRA Testing RFQ
rejected due to non-conformance The Procurement Dept. and
the Utilities Dept. reviewed the RFQ’s submitted and
recommend MC Squared be awarded the Materials Testing
Contract.
Financial Impact:Funds for the project are included in the 2004 Bond Issue,
under account number 511043410-5213119 80120100-
5213119.
Alternatives:No alternatives are recommended.
Cover Memo
Item # 49
Recommendation:We recommend the Commission authorize the award and
execution of a contract with MC Squared Inc. to provide and
materials testing services for the Highland Ave. Water
Treatment Plant Project in the amount not to exceed
$241,130.
Funds are
Available in the
Following
Accounts:
511043410-5213119
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Administrator.
Clerk of Commission
Cover Memo
Item # 49
Attachment number 1
Page 1 of 1
Item # 49
Commission Meeting Agenda
6/5/2007 2:00 PM
James B. Messerly Water Pollution Control Master Plan Implementation Phase 1 Project pre-
purchase of Multi-Stage Centrifugal Blower Equipment (Bid Item 06-154).
Department:Utilities
Caption:Motion to approve award of bids for Pre-purchase of Multi-
Stage Centrifugal Blower Equipment (Bid Item 06-154) for
the James B. Messerly Water Pollution Control Plant Master
Plan Implementation Phase 1 Project to the lowest responsive
bidder.
(Approved by Engineering Services Committee May 29,
2007)
Background:The Augusta Utilities Department, in order to take advantage
of Augusta's tax-exempt status, has prepared nine (9) bid
packages for various significant equipment items for the
James B. Messerly WPCP Master Plan Implementation
Phase 1 Project. The Procurement Department has used those
bid packages to solicit bids through the normal bidding
process. Seven of these packages have previously been
awarded by the Commission. This item is a request for
approval of award for one of the remaining packages. The
following bids were received in response to our procurement
process for Multi-Stage Centrifugal Blower Equipment (Bid
Item 06-154): Houston Service Industries, Inc.
$1,277,650.00; Continental Blower $1,604,620.00; Gardner-
Denver $1,955,000.00; Turblex $1,938,233.00.
Analysis:Our design engineers have reviewed the bids received for
completeness and conformance to the specifications. Based
on this review we have determined that the low bidder,
Houston Service Industries, Inc. meets the requirements of
the specifications and has demonstrated their ability to
provide the system as specified.
Financial Impact:$1,277,650.00 from 2004 bond funds (Account 511043420-
5425210/80280130-5425210).
Cover Memo
Item # 50
Alternatives:No alternatives recommended
Recommendation:We recommend that the Commission authorize the award of
the Multi-Stage Centrifugal Blower Equipment (Bid Item 06-
154) to the lowest responsive bidder, Houston Service
Industries, Inc. at a price of $1,277,650.00.
Funds are
Available in the
Following
Accounts:
511043420-5425210/80280130-5425210
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Administrator.
Clerk of Commission
Cover Memo
Item # 50
Attachment number 1
Page 1 of 2
Item # 50
06-154 Multi-stage Centrifugal Blowers
HSI Continental Blower Gardner Denver Turblex
Quantity Unit Cost Total Quantity Unit Cost Total Quantity Unit Cost Total Quantity Unit Cost Total
A. Design & Engineering 1 $13,766 $13,766 1 $195,000 $195,000
B. Material/Equipment
1. Equipment/Materials 1 $6,118 $6,118 1 $0 $0
a. 3-BLW-1300 Package 1 $53,770 $53,770 1 $90,675 $90,675
b. 3-BLW-2300 Package 1 $73,599 $73,599 1 $129,000 $129,000
c. 3-BLW-3300 Package 1 $75,740 $75,740 1 $151,000 $151,000
d. 3-BLW-6300 Package 1 $153,282 $153,282 1 $225,000 $225,000
e. MCP 3LCP0200 Pacakge 1 $297,315 $297,315 (6) (7)1 $262,000 $262,000
f. AB 1&2 Field Inst 1 $0 $0 (1)1 $159,075 $159,075
C. Spare Parts
1. Construction Spares 1 $16,825 $16,825 1 $21,500 $21,500
2. Start-up & testing spares 1 $46,498 $46,498 1 $0 $0
D. Guarantee
1. Warranty 1 $0 $0 1 $28,000 $28,000
E. Taxes & Duties 1 $0 $0 1 $0 $0
SUBTOTAL (A-E)$736,913 $1,261,250
F. Delivery & On-Site Services
1. Freight 1 $9,653 $9,653 1 $5,000 $5,000
2. Site technical Representative 1 $0 $0 (2)1 $62,500 $62,500
3. Relocate 3-BLW-5300 Package 1 $30,000 $30,000 1 $37,500 $37,500
4. Relocate 3-BLW-7300 Package 1 $32,000 $32,000 1 $3,000 $3,000
5. Relocate 3-BLW-8300 Package 1 $35,000 $35,000 1 $3,000 $3,000
6. Relocate 3-BLW-9300 Package 1 $38,123 $38,123 1 $3,000 $3,000
7. Inlet Filter Silencer 1 $91,387 $91,387 1 $16,750 $16,750
8. Blower MCP 3LCP0100 1 $304,574 $304,574 (6) (7)1 $267,000 $267,000
9. AB 3-6 Field Inst Package 1 $0 $0 (3)1 $296,000 $296,000
SUBTOTAL F $540,737 $693,750
TOTAL $1,277,650 (4) $1,604,620 (5) $1,955,000 (8) $1,938,233
(1) Vendor indicates this item included in B.1(e)
(2) Vendor indicates this item included in C.2
(3) Vendor indicates this item included in F.8
(4) Vendor did not provide unit prices. Vendor also states that F.4, F.5 & F.6 items are not included in Lump Sum Price
(5) Vendors proposal indicates total as $1,950,000 (math error)
(6) Controls supplier used in the bid package was a substitution to the spec. The information provided cannot confirm their experience requirements
(7) Controls and instrumentation seems low compared to quotes obtain individually from instrumentation manufacturers. Based on preliminary quotes the
DO, ORP, NH3, and control valves total $490,000 (excluding control panels and all labor for integrating the system) The HSI total for all instrumenation, control
panels, and system integration labor is $601,000.
(8) Vendor did not provide unit prices
Item # 50
Commission Meeting Agenda
6/5/2007 2:00 PM
James B. Messerly WPCP Master Plan Implementation Phase 1 - Resolution of Issues Relating to
MWH Constructors Agreement.
Department:Utilities
Caption:Motion to approve resolution of various issues related to
termination of MWH Constructors' involvement in James B.
Messerly WPCP Master Plan Implementation Phase 1
Project. (No recommendation from Engineering Services
Committee May 29, 2007)
Background:
The Augusta-Richmond County Commission, in their
meeting on September 6, 2005, approved the selection of
MWH Constructors, Inc. (MWH) as Construction Manager at
Risk for the Messerly Improvements Project. As a part of that
approval the Commission also authorized "the Utilities
Department to negotiate with the other firms in the order of
their ranking if we are unable to reach an agreement with the
top-ranked firm." The Utilities Department had successfully
negotiated and accepted a task order (Task Order 1) with
MWH to complete preliminary construction activities at the
project site and that work is complete. We continued to
negotiate with MWH for the major portion of the project
construction work but were unable to reach a mutual
agreement on the price for the project. After it became
evident that we were not going to reach an agreement we
consulted with Augusta Procurement Director Geri Sams.
Ms. Sams notified MWH that we were ceasing negotiations
with them and opening discussions with the next highest
ranked firm. There are three issues that need to be resolved
before we can move to begin final closure of our agreement
with MWH: 1) an outstanding purchase order from MWH to
Eutek Systems, Inc. for grit removal equipment to be
purchased under Task Order 1 but installed under the major
construction task order; 2) a three-year lease between MWH
and Acton Mobile Industries for trailers installed at the
construction site to be used by the construction manager and
Augusta Utilities Department staff during construction
Cover Memo
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activities; and 3) leases for copier services between MWH
and IKON Office Solutions.
Analysis:1) Grit Removal Equipment: MWH was to purchase the grit
removal equipment as part of Task Order 1 to allow for
earlier delivery and installation of this system during Task
Order 2. The equipment was ordered through a purchase
order from MWH to Eutek Systems, Inc. at a total cost of
$694,020.00 plus tax. The Utilities Department would like to
cover this purchase through a new purchase order issued by
Augusta to relieve MWH of their liability for payment. This
would actually save us the cost of sales tax and the markup to
be applied by MWH to the cost of the equipment. Both
MWH and Eutek Systems, Inc. are agreeable to this change.
2) Construction Trailers: Under Task Order 1 MWH leased
and set up construction office trailers for use by the
construction manager and Augusta during the construction
project. The Utilities Department would like to transfer the
trailer leases to Augusta for the term of the construction
project. The monthly lease cost would be $3,172.00 for
approximately 36 months. This would also save us the cost of
markup to be applied by MWH to the cost of the lease
payments. Both MWH and Acton Mobile Industries are
agreeable to this change. 3) Copier Leases: MWH has
entered into three-year leases with IKON Office Solutions
for two copiers for the site. These commercial leases are not
directly transferable to Augusta since leases with government
entities are different than commercial leases. We are in the
process of working out a solution to the copier lease with
IKON at this time but we expect that the cost of either
leasing the copiers or purchasing the copiers if necessary
would not exceed $35,000.00. We will choose the approach
that offers the most benefit to Augusta.
Financial Impact:$843,212.00 from 2004 bond funds (Account 511043420-
5425210/80280130-5425210).
Alternatives:No alternatives are readily identified. We would need to
negotiate alternatives with MWH.
Recommendation:Approve this request to take the following actions: 1) Issue
an Augusta purchase order to Eutek Systems, Inc. to cover
the remaining cost of Grit Removal Equipment in the amount
of $694,020.00; 2) Enter into a lease agreement with Acton
Mobile Industries for lease of the trailers set up on site at a
cost of $3,172.00 per month for 36 months; 3) Either
Cover Memo
Item # 51
purchase or lease the copiers from IKON Office Solutions for
a cost not to exceed $35,000.00.
Funds are
Available in the
Following
Accounts:
511043420-5425210/80280130-5425210
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Administrator.
Clerk of Commission
Cover Memo
Item # 51
Commission Meeting Agenda
6/5/2007 2:00 PM
Norfolk Southern (Central of GA) Easement Deeds
Department:Augusta Utilities Department
Caption:Motion to approve and accept two Norfolk Southern (Central
of Georgia) Easement Deeds for Project 60115 - Main
Interceptor Upgrade. (Approved by Engineering Services
Committee May 29, 2007)
Background:AUD is currently constructing Project 60115, the Main
Interceptor Upgrade. Two additional easements are needed
for the project. Both parcels are owned by Norfolk Southern.
Analysis:One easement is a track crossing, the other is across the
adjacent unimproved lot. The negotiated payment for both
easements is $7,000.
Financial Impact:$7,000
Alternatives:
Recommendation:Approve and accept the two Norfolk Southern (Central of
Georgia) Easement Deeds.
Funds are
Available in the
Following
Accounts:
509043420-5411120 80160115-5411120
REVIEWED AND APPROVED BY:
Finance.
Procurement.
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Item # 52
Administrator.
Clerk of Commission
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Commission Meeting Agenda
6/5/2007 2:00 PM
Option Agreement for Transit Facility Modifications
Department:Clerk of Commission
Caption:Approve option agreement for state reimbursement for
Transit Facility Modifications St. Sebastian Way/Greene
Street/15th Street Project DE-00MS(389). (Requested by the
Attorney)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
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Item # 53
Commission Meeting Agenda
6/5/2007 2:00 PM
Resurfacing Roads using County Forces
Department:Public Services Department-Maintenance Division
Caption:Motion to approve list of County roads to resurface, using
County Forces and funding from SPLOST III (County Forces
Resurfacing). (Approved by Engineering Services Commitee
May 29, 2007)
Background:This Department strives to ensure a safe roadway system free
of obstructions caused by deterioration. Many of the roads
have suffered numerous potholes and alligator cracking.
Although the holes and cracking have been repaired, it is
essential that the roads be resurfaced to ensure a safe and
effective roadway system for all vehicles throughout the
County.
Analysis:Any corrections required to the base material will be
performed prior to resurfacing.
Financial Impact:The total cost to complete the resurfacing is estimated at
$141,500.00. We anticipate assistance from the GDOT
Asphalt Plant, which will lower the total estimated cost.
Alternatives:1) Approve list of County roads to resurface, using County
Forces, and funding from SPLOST III (County Forces
Resurfacing). 2) Allow the roads to continue to deteriorate.
Recommendation:Alternative #1 - Approve list of County roads to resurface,
using County Forces, and funding from SPLOST III (County
Forces Resurfacing).
Funds are
Available in the
Following
Accounts:
SPLOST III - GL 323041110/ JL 296823082 (County Forces
Resurfacing).
Cover Memo
Item # 54
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Cover Memo
Item # 54
Commission Meeting Agenda
6/5/2007 2:00 PM
Tree Pruning/Removal
Department:Public Services Department - Maintenance Division - Trees
Caption:Motion to approve low bid from Empire Tree & Turf in
amount of $26,375.00 for tree pruning/removal. (Approved
by Engineering Services Committee May 29, 2007)
Background:This Department strives to ensure safe travel for both
motorists and pedestrians by pruning/removing hazardous
trees. Many of the trees are diseased and could potentially be
a hazard for pedestrians and motorists.
Analysis:Diseased trees become hazard/safety issues if not
pruned/removed as needed.
Financial Impact:The total cost to complete the tree pruning/removal will be
$26,375.00. $20,000.00 will come from Risk Management's
budget and $6,375 from Trees & Landscape's budget.
Alternatives:1- Approve low bid from Empire Tree & Turf in amount
of $26,375.00 for tree pruning/removal. 2- Allow the trees to
deteriorate and risk potential hazard/safety issues.
Recommendation:1- Approve low bid from Empire Tree & Turf in amount
of $26,375.00 for tree pruning/removal.
Funds are
Available in the
Following
Accounts:
Account # 611-015211-53.11730 (Risk Management)
Account # 101-064211-53.11730 (Trees & Landscape)
REVIEWED AND APPROVED BY:
Cover Memo
Item # 55
Finance.
Procurement.
Administrator.
Clerk of Commission
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Item # 55
Attachment number 1
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Item # 55
Commission Meeting Agenda
6/5/2007 2:00 PM
Winchester Subdivision Drainage Improvements
Department:Abie L. Ladson, P.E., Director Engineering Department
Caption:Motion to approve award of construction contract to Blair
Construction, Inc. in the amount of $241,225.45 for the
Winchester Subdivision Drainage Improvements Project,
subject to receipt of signed contracts and proper bonds.
(Approved by Engineering Services Committee May 29,
2007)
Background:The proposed drainage project is located in the Winchester
Subdivision, adjacent to Meadowbrook Drive and
Rollingwood Drive. Residents along Rollingwood Drive are
currently experiencing severe drainage and erosion problems
in their backyards, causing it to be unstable. On June 6, 2006,
the Augusta-Richmond County Commission approved to
fund the construction and right-of-way while design activities
would be performed in-house by county staff.
Analysis:Bids were received on April 19, 2007 with Augusta
Transport & Land Clearing being the low bidder. Bid
results are as follow: CONTRACTORS BID 1. Augusta
Transport $189,000.00 2. Blair Construction, Inc.
$241,225.45 3. Vastec/United Utilities $267,906.53 4.
Jeffery Harris Trucking & Const. $332,096.00 5. Mabus
Brothers Const. Co., Inc. $628,443.91 It is the Engineering
Department recommendation not to award this project to the
low bidder for the following reasons: • The Line Item for
Temporary Fencing was not acknowledged in the final bid
package. • The low bidder estimate was 45% lower than the
Engineer’s Estimate. • The low bidder contractor provided no
prior experience on similar projects. • It is also the
recommendation of the Engineering Department to award
this project to the next low bidder (Blair Construction, Inc).
Financial Impact:A total of $338,000 is available in the budget for construction
Cover Memo
Item # 56
Alternatives:1) Approve award of Construction Contract to Blair
Construction, Inc. in the amount of $241,225.45 for the
Winchester Subdivision Drainage Improvements Project,
subject to receipt of signed contracts and proper bonds. 2) Do
not approve and select low bidder
Recommendation:Approve Alternative Number One.
Funds are
Available in the
Following
Accounts:
32204-206822651/5414710-206822651
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Administrator.
Clerk of Commission
Cover Memo
Item # 56
Attachment number 1
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Item # 56
Commission Meeting Agenda
6/5/2007 2:00 PM
Minutes
Department:Clerk of Commission
Caption:Motion to approve the minutes of the regular meeting of the
Augusta Commission held May 15, 2007.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 57
Commission Meeting Agenda
6/5/2007 2:00 PM
Appointment Fourth District
Department:
Caption:Motion to approve the appointments of Fran Stewart to the
Augusta Canal Authority and Willie Wright to the Zoning
Appeals Board representing District 4.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
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Item # 58
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Item # 58
Commission Meeting Agenda
6/5/2007 2:00 PM
Amendment to County Ordinance #6321
Department:Clerk of Commission
Caption:Motion to approve an amendment to Augusta-Richmond
County Ordinance #6321. (Approved by the Commission
May 15, 2007 - second reading)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
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Item # 59
Commission Meeting Agenda
6/5/2007 2:00 PM
Approve amended and restated 1977 Pension Plan Ordinance in the form approved by the
Internal Revenue Service
Department:Attorney
Caption:Approve amended and restated 1977 Pension Plan
Ordinance in the form approved by the Internal Revenue
Service (Requested by Commissioner Don Grantham)
Background:IRS approval is now in hand and this will enable the pension
plan merger process to move forward. Attorney to furnish
text of new ordinance.
Analysis:N/A
Financial Impact:N/A
Alternatives:None if merger of plans is to proceed.
Recommendation:Approve amended and restated Ordinance
Funds are
Available in the
Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Cover Memo
Item # 60
Commission Meeting Agenda
6/5/2007 2:00 PM
Approve Local Small Business Opportunity Assistance Program Ordinance
Department:Attorney
Caption:Approve Local Small Business Opportunity Assistance
Program Ordinance (Requested by Commissioner Don
Grantham)
Background:To amend and replace the Disadvantaged Business
Enterprises Ordinance. Attorney will furnish text of
Ordinance following conferences with Procurement
Director, LSBOAP Coordinator (formerly DBE Director)
and others on May 31, 2007.
Analysis:Amendment and restatement of this Ordinance responds to
the deficiencies found by the Federal Court in the DBE
Ordinance and particularly it removes from said Ordinance,
references to race and gender. This Ordinance also requests
authorization and appropriation of funds for a disparities
study subject to the choosing of a qualified professional firm
through the Procurement process.
Financial Impact:N/A
Alternatives:None
Recommendation:Pass Ordinance as restated.
Funds are
Available in the
Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Cover Memo
Item # 61
Administrator.
Clerk of Commission
Cover Memo
Item # 61
Commission Meeting Agenda
6/5/2007 2:00 PM
Censure
Department:
Caption:Discuss the Commission's censure of Commissioner Calvin
Holland. (Requested by Commissioner Marion Williams)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 62
Commission Meeting Agenda
6/5/2007 2:00 PM
County Attorney
Department:
Caption:Discuss the County Attorney's breach of the confidentiality
of a city employee's EEO complaint. (Requested by
Commissioner MarionWilliams)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 63
Commission Meeting Agenda
6/5/2007 2:00 PM
Intellectual Property
Department:
Caption:Discuss the unauthorized release of intellectual property.
(Requested by Commissioner Andy Cheek)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 64
Commission Meeting Agenda
6/5/2007 2:00 PM
Legal Meeting
Department:Clerk of Commission
Caption:Motion to go into a Legal Meeting.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 65
Commission Meeting Agenda
6/5/2007 2:00 PM
Reschedule Commission/committee meetings
Department:
Caption:Discuss the rescheduling of the Commission/committee
meetings for the months of June and July. (Requested by
Commissioner Don Grantham)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 66
Commission Meeting Agenda
6/5/2007 2:00 PM
Terminate employment of General Counsel
Department:
Caption:Motion for the City to exercise its right to terminate the
probationary employment of Mr. Eugene Jessup, the General
Counsel and Director of Augusta-Richmond County Legal
Department.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 67
Commission Meeting Agenda
6/5/2007 2:00 PM
Affidavit
Department:Clerk of Commission
Caption:Motion to approve the execution by the Mayor of the
affidavit of compliance with Georgia's Open Meeting Act.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 68