HomeMy WebLinkAbout2007-03-28-Meeting Agenda
Commission Meeting Agenda
Commission Chamber
3/28/2007
2:00 PM
INVOCATION: Rev. Mark S. Pierson, Pastor, Bethel AME Church
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
PRESENTATION(S)
A. Mr. Wayne Hawkins. RE: Presentation of Mayor's Master
Reception pins to the Commission.
Attachments
Five (5) minute time limit per delegation
DELEGATIONS
B. Ms. Taneka A. Heard. RE: City's support for National Spoken
Word Week.
Attachments
C. Rev. James Williams, Jr. RE: Concerns about actions taken on
certain personnel.
Attachments
CONSENT AGENDA
(Item 1)
PETITIONS AND COMMUNICATIONS
1. Motion to approve the mintues of the regular meeting of the
Augusta Commission held March 20, 2007.
Attachments
****END CONSENT AGENDA****
AUGUSTA COMMISSION
3/28/2007
AUGUSTA COMMISSION
REGULAR AGENDA
3/28/2007
(Items 2-21)
PUBLIC SERVICES
2. Approve Professional Services Agreement - General Advisory
Airport Consulting Services Agreement with Moroney &
Associates.
Attachments
3. New Ownership Application: A. N. 07 - 13: A request by Kwi Suk
Han for a retail package Beer & Wine license to be used in
connection with C & J Market located at 1565 Fifteenth St.
District 2. Super District 9.
Attachments
4. New Ownership Application: A. N. 07 - 14: A request by Kyung
R. Han for a retail package Beer & Wine license to be used in
connection with Coliseum located at 801 Walton Way. District 1.
Super District 9.
Attachments
5. New Ownership Application: A. N. 07 - 15: A request by Linda
Jones for an on premise consumption Liquor, Beer & Wine license
to be used in connection with the 3020 Restaurant & Lounge
located 3054 Damascus Rd. There will be Dance. District 5. Super
District 9.
Attachments
6. New Ownership Application: A. N. 07 - 12: A request by Im S. Yu
for a retail package Beer & Wine license to be used in connection
with One Stop Convenience Store locted at 2382 Barton Chapel
Rd. District 5. Super District 9.
Attachments
7. New Ownership Application: A. N. 07 - 16: A request by Bradley
Usry for an on premise consumption Beer & Wine license to be
used in connection with The Grill At Forest Hills located at 1500
Comfort Rd. There will be Sunday Sales. District 5. Super District
10.
Attachments
8. Approve Terminal Area Improvements Change Order No. 13 -
Concessions Up-fit for non-secure area.
Attachments
ADMINISTRATIVE SERVICES
9. Approve Resolution designating the week of April 9-April 15,
2007 in observance of National Community Development Week.
Attachments
ENGINEERING SERVICES
10. Approve award of construction contract in the amount of
$1,052,708.95 to Beam’s Construction Co. for the Tobacco Road
20” Water Main. Bid item #07-060.
Attachments
11. Approve Water Line Agreement to construct a 16” water line and
8” water line along Powell Rd. and Old Gordon highway to serve
Willhaven and additional growth in the Upper Butler area.
Attachments
12. Motion to approve the termination of the CH2MHill's contract and
place OMI on notice that they are in breach of their contract.
(Approved by Engineering Services Committee March 12, 2007)
Attachments
13. Authorize execution of the lighting agreement with the Georgia
Department of Transportation (GDOT) for the I-20 and
Washington Road (SR 28) interchange. The estimated annual cost
of $70,000 to cover operations and maintenance will be funded
from Street Light account 276041610/53.12310.
Attachments
14. 1) Approve award to Eagle Utility for emergency contract to repair
the Laney Walker 24” sewer line between 2nd Street to East
Boundary in the amount of $964,341.00. 2) Approve and ratify the
actions of AUD in directing Blair Construction to perform point
repairs to the Laney Walker 24” sewer line in the amount of
$63,348.20, for a total repair cost of $1,027,689.20 for both items.
Attachments
15. Approve additional funding in the amount of $136,187.60 for the
12” waterline relocation along Hwy 25, in conjunction with the
GADOT, Peach Orchard Road Widening Project.
Attachments
PETITIONS AND COMMUNICATIONS
16. Consider a request from the Georgia Youth Advocate Program,
Inc. for a Letter of Consent to be a direct recipient of grant funds
from the Georgia Children and Youth Coordinating Council.
Attachments
OTHER BUSINESS
17. Update from administration on the clearing of the second and third
levels of the canal. (Requested by Commissioner Andy Cheek)
Attachments
18. Adopt a Resolution requesting the Augusta Canal Authority use
grant funds from the Depot Project for the Third Level Canal
Improvements and $50,000 of the grant for a feasibility and
engineering study for white water course on the second and third
level of the canal. (Requested by Commissioner Andy Cheek)
Attachments
19. Resolution of Support to the Georgia Department of
Transportation Board of Directors requesting the transfer of TEA
grant from Depot Project to the Canal Authority. (Requested by
Commissioner Andy Cheek)
Attachments
20. Adopt Resolution requesting recommendations from the Augusta
Canal Authority for the restoration method for repairs to the
Attachments
Upcoming Meetings
www.augustaga.gov
Augusta Canal Tow Path between the Augusta Pumping Station
and I-20. (Requested by Commissioner Andy Cheek)
LEGAL MEETING
A. Pending and Potential Litigation.
B. Real Estate.
C. Personnel.
21. Motion to authorize execution by the Mayor of an affidavit of
compliance with Georgia's Open Meeting Act.
Commission Meeting Agenda
3/28/2007 2:00 PM
Invocation
Department:Clerk of Commission
Caption:Rev. Mark S. Pierson, Pastor, Bethel AME Church
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
3/28/2007 2:00 PM
Masters Reception
Department:
Caption:Mr. Wayne Hawkins. RE: Presentation of Mayor's Master
Reception pins to the Commission.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
3/28/2007 2:00 PM
National Spoken Word Week
Department:
Caption:Ms. Taneka A. Heard. RE: City's support for National
Spoken Word Week.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
3/28/2007 2:00 PM
Rev. James Williams
Department:
Caption:Rev. James Williams, Jr. RE: Concerns about actions taken
on certain personnel.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
3/28/2007 2:00 PM
Airport Professional Services Agreement - Moroney & Associates
Department:Augusta Regional Airport
Caption:Approve Professional Services Agreement - General
Advisory Airport Consulting Services Agreement with
Moroney & Associates.
Background:Moroney & Associates has been the General Advisory
Airport Consultant since September 2005. They have been
instrumental in assisting the Airport with transitioning into
the New Terminal Facility. This includes but is not limited to
negotiating and implementing concession agreements,
development of public parking capital plan, rate setting for
Airlines, and strategic planning. Mr. Moroney has assisted
the Airport with terminal financing and continues to aid staff
with bond rating and facilitating covenants as dictated by the
bond indenture.
Analysis:It is important to maintain the continuity with the airlines,
rental car agencies and bond rating agencies until all
negotiations are complete. The Augusta Aviation
Commission is requesting the Professional Services
Agreement - General Advisory Airport Consulting Services
Agreement with Moroney & Associates be approved for two
years with a one year option to extend the agreement.
Financial Impact:Per work authorization.
Alternatives:Deny request.
Recommendation:Approve request
Funds are
Available in the
Following
551 08 1101-5211110
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Page 1 of 3
March 7, 2007
AMEMDMENT 2007 ņ A
PROFESSIONAL SERVICES AGREEMENT
GENERAL ADVISORY AIRPORT CONSULTING SERVICES
AUGUSTA REGIONAL AIRPORT
Reference is made to the Professional Services Agreement (hereinafter referred to as the
"AGREEMENT") entered into as of August 20, 2002 by and between Michael G. Moroney &
Associates (MGM ASSOCIATES - the Assignee of Black & Veatch Corporation and Ricondo &
Associates) and the Augusta Aviation Commission (hereinafter referred to as "COMMISSION"),
WITNESSETH:
WHEREAS, the COMMISSION has undertaken the development of a new passenger terminal building
complex at the Airport that will be completed in the 2007-2008 timeframe; and
WHEREAS, the passenger terminal building complex was financed through the sale of Airport
Revenue Bonds issue under the auspices the County’s Airport Revenue Bond Resolution which requires
that certain services be performed each year by a nationally recognized Airport Financial Consultant ;
and
WHEREAS, the first few years after the completion of a major Airport terminal building project are
the most financially sensitive and is the period of greatest need for advise and recommendations to the
Commission on financial operations; and
WHEREAS, the COMMISSION has retained an airport consultant to assist with business and financial
planning, Bond Resolution compliance, Bond Rating Agency (Moody’s Investor Service and Fitch
Ratings) coordination, and to assist with the economic development and strategic planning for the
Airport; and
PROFESSIONAL SERVICES AGREEMENT – AMENDMENT 2007 A
General Advisory Airport Consulting Services
Augusta Regional Airport
Page 2 of 3
March 7, 2007
WHEREAS, the COMMISSION has authority to contract for such professional services and wishes to
extend the term of this Agreement to continue the services of MGM ASSOCIATES during an important
period of time; and;
NOW, THEREFORE, for and in consideration for the promises, conditions and covenants contained
herein, COMMISSION and MGM ASSOCIATES hereby agree as follows:
The purpose of this amendment is to extend the term of this Agreement. Therefore, the language in
Section 2 ņ TERM is hereby amended to revise the expiration date of the Agreement from May 31,
2007 to May 31, 2009. Consequently, the terms, conditions of this Agreement and the responsibilities
of MGM ASSOCIATES will remain in effect until May 31, 2009.
At its option, the COMMISSION may extend the Term of this through May 31, 2010. During this
option period the terms, conditions of this Agreement and the responsibilities of MGM ASSOCIATES
will remain in effect until May 31, 2010. This option may be exercised at anytime by the
COMMISSION providing MGM ASSOCIATES written notice.
Except as amended above all other terms and conditions remain in full force and effect and unchanged.
* * * * * *
PROFESSIONAL SERVICES AGREEMENT – AMENDMENT 2007 A
General Advisory Airport Consulting Services
Augusta Regional Airport
Page 3 of 3
March 7, 2007
IN WITNESS WHEREOF, the parties hereto have caused this AGREEMENT to be signed and intend
to be legally bound hereby.
ATTEST: AUGUSTA AVIATION COMMISSION:
By: ___________________________ By: ____________________________
Title: _________________________ Title: __________________________
Date: _________________________ Date: __________________________
APPROVED AS TO FORM: AUGUSTA, GEORGIA
By: ___________________________
By: ___________________________
Title: __________________________ Title: __________________________
Date: __________________________ Date: __________________________
ATTEST: MICHAEL G. MORONEY & ASSOCIATES:
By :___________________________ By:___________________________
Title:__________________________ Title:__________________________
Date:__________________________ Date:__________________________
Commission Meeting Agenda
3/28/2007 2:00 PM
Alcohol License Application
Department:License & Inspections
Caption:New Ownership Application: A. N. 07 - 13: A request by
Kwi Suk Han for a retail package Beer & Wine license to be
used in connection with C & J Market located at 1565
Fifteenth St. District 2. Super District 9.
Background:This is a new ownership application. Formerly in the name of
Chae S. Grover.
Analysis:The applicant meets the requirements of the Augusta
Richmond County Alcohol Ordinance
Financial Impact:The applicant will pay a fee of $1210.00.
Alternatives:
Recommendation:License & Inspections recommends approval. The RCSD
recommends approval.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Commission Meeting Agenda
3/28/2007 2:00 PM
Alcohol License Application
Department:License & Inspections
Caption:New Ownership Application: A. N. 07 - 14: A request by
Kyung R. Han for a retail package Beer & Wine license to be
used in connection with Coliseum located at 801 Walton
Way. District 1. Super District 9.
Background:This is a new ownership application. Formerly in the name of
Jinsul Ha.
Analysis:The applicant meets the requirements of the Augusta
Richmond County Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $1210.00.
Alternatives:
Recommendation:License & Inspections recommends approval. The RCSD
recommends approval.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Commission Meeting Agenda
3/28/2007 2:00 PM
Alcohol License Application
Department:License & Inspections
Caption:New Ownership Application: A. N. 07 - 15: A request by
Linda Jones for an on premise consumption Liquor, Beer &
Wine license to be used in connection with the 3020
Restaurant & Lounge located 3054 Damascus Rd. There will
be Dance. District 5. Super District 9.
Background:The applicant had a license in 2006 at another location and is
moving to 3054 Damascus Rd.
Analysis:The appplication meets the requirements of the Augusta
Richmond County Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $4345.00.
Alternatives:
Recommendation:License & Inspections recommends approval. The RCSD
recommends approval.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Commission Meeting Agenda
3/28/2007 2:00 PM
Alcohol License Application
Department:License & Inspections
Caption:New Ownership Application: A. N. 07 - 12: A request by Im
S. Yu for a retail package Beer & Wine license to be used in
connection with One Stop Convenience Store locted at 2382
Barton Chapel Rd. District 5. Super District 9.
Background:This is a new ownership application. Formerly in the name of
Shin Kang.
Analysis:The applicant meets the requirements of the Augusta
Richmond County Alcohol Ordinance.
Financial Impact:The applicant will pay a fee od $1210.00.
Alternatives:
Recommendation:License & Inspections recommends approval. The RCSD
recommends approval.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Commission Meeting Agenda
3/28/2007 2:00 PM
Alcohol License Application
Department:License & Inspections
Caption:New Ownership Application: A. N. 07 - 16: A request by
Bradley Usry for an on premise consumption Beer & Wine
license to be used in connection with The Grill At Forest
Hills located at 1500 Comfort Rd. There will be Sunday
Sales. District 5. Super District 10.
Background:This is a new ownership application. Formerly in the name of
Betty Tharpe.
Analysis:The applicant meets the requirements of the Augusta
Richmond County Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $2420.00.
Alternatives:
Recommendation:License & Inspections recommends approval. The RCSD
recommends approval.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Commission Meeting Agenda
3/28/2007 2:00 PM
Terminal Area Improvements Change Order No. 13 – Concessions Up-fit
Department:Augusta Regional Airport
Caption:Approve Terminal Area Improvements Change Order No. 13
- Concessions Up-fit for non-secure area.
Background:The concessions up-fit costs were not included in the original
construction contract because the Concessionaire had not yet
been selected and their needs were not yet known. Upon
selection of the Concessionaire, the concession areas, both on
the secure and non-secure side, were reviewed.
Analysis:The desired recommendations were made and a cost analysis
done. At this time the Augusta Aviation Commission is
requesting approval of the change order for the non-secure
concessions area.
Financial Impact:$97,657.37. Please see attachement for cost breakdown.
Alternatives:Deny request.
Recommendation:Approve request.
Funds are
Available in the
Following
Accounts:
551-081301-5413130
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Augusta Regional Airport - - Terminal Area improvements
PR-69 IN-38 Concessions Upfit Area B B Rev. 2 2 December 18,2OQ6
4 4 5% OHBP 694.16
McKnight Total 5,321.91
Total Change Order 97,657.37
Commission Meeting Agenda
3/28/2007 2:00 PM
Approve Resolution designating the week of April 9-April 15, 2007 in observance of National
Community Development Week
Department:Housing and Community Development Department
Caption:Approve Resolution designating the week of April 9-April
15, 2007 in observance of National Community
Development Week.
Background:The City of Augusta has been a recipient of Community
Development Block Grant funds since the approval of the
program by Congress in 1974. This program has been
instrumental in providing federal funds to cities specifically
for low and moderate income persons and areas. Annually,
National Community Development Week is observed
throughout the United States focusing on the benefits and
recipients of the program. Congress has designated the week
of April 9-April 15, 2007, as National Community
Development Week. On a local basis, the Housing and
Community Development Department is planning activities
during this week to highlight projects and activities funded
with Federal funds administered by the City. Therefore, we
are asking the Mayor and Commission to officially designate
the week of April 9-April 15, 2007 in observance of National
Community Development Week.
Analysis:Not Applicable
Financial Impact:None
Alternatives:None Recommended
Recommendation:Approve Resolution Designating the Week of April 9-April
15, 2007 in Observance of National Community
Development Week
Funds are
Available in the
Following
Accounts:
Not Applicable
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
RESOLUTION DESIGNATING APRIL 9-15, 2007 AS NATIONAL COMMUNITY DEVELOPMENT
WEEK.
WHEREAS, the week of April 9-15, 2007 has been designated as National Community
Development Week and the City of Augusta, Georgia is a participant in the Community
Development Block Grant (CDBG) program which funds a myriad of social service, economic
development and housing programs in this community, and
WHEREAS, in Augusta, Georgia and in communities throughout the nation, thirty-three
years of Community Development Block Grant program funding has developed a strong working
network of relationships between this local government, residents of neighborhoods and the many
nonprofit agencies which provide services and help make possible our commitment to those
neighborhoods, and
WHEAREAS, Augusta, Georgia recognizes that the Community Development Block Grant
program is a partnership of Federal, state and local government, business, nonprofit and community
efforts, and that the services funded by the Federal CDBG program, administered by the local
government and often delivered by local nonprofit organizations, relies heavily on the dedication and
goodwill of our combined efforts,
THEREFORE, BE IT RESOLVED, that during National Community Development Week
2007, Augusta, Georgia will give special thanks and recognition to participants whose hard work and
devotion to the neighborhoods and their low and moderate income residents help insure the quality
and effectiveness of the Community Development Block Grant program, and
BE IT FURTHER RESOLVED, that the Mayor and the Commission of Augusta-Richmond
County join in designating April 9-15, 2006, as our "National Community Development Week", and
hereby call upon the citizens of Augusta to observe this week celebrating the Community
Development Block Grant Program.
ATTEST: AUGUSTA, GEORGIA
S E A L
BY:_____________________________________
David S. Copenhaver
Mayor
___________________________________
Lena J. Bonner
Clerk of Commission
CERTIFICATION
I, Lena J. Bonner , Clerk of the Commission, hereby certify that the above is a true and correct
copy of a Resolution as adopted by said AUGUSTA-RICHMOND COUNTY COMMISSION in the
meeting held on March 28, 2007.
S E A L
__________________________________
Clerk of the Commission
Commission Meeting Agenda
3/28/2007 2:00 PM
Approve construction award for AUD bond project Tobacco Road 20" Water Main
Department:Augusta Utilities Department
Caption:Approve award of construction contract in the amount of
$1,052,708.95 to Beam’s Construction Co. for the Tobacco
Road 20” Water Main. Bid item #07-060.
Background:The Tobacco Road 20” Water Main project begins in the area
of the Tobacco Road Tank. The project will be installed
along the right-of-way of Tobacco Road and connect to the
Morgan Road tank stub-out along Morgan Road. The total
length of the 20” water main will be approximately 8,600
linear feet. The purpose for the project is to provide an
additional capacity to the Morgan Road Tank and connecting
water systems. This addition to the total water distribution
system of Augusta will help assure the requirements of the
Augusta/Ft. Gordon Water/Wastewater contract are met.
Analysis:Beam’s Construction Co. submitted an acceptable
qualifications package and was the lowest qualified bidder.
The AUD engineering staff and ZEL Engineers, the design
engineer for the project, recommended award to this
contractor.
Financial Impact:The bid submitted for this project was $1,052,708.95. These
funds are available from account 80310174/5425110.
Alternatives:1. Reject all bids which would delay the project and
construction of the 20” water main. 2. Award the contract to
Beam’s Construction Co.
Recommendation:It is recommended to award the construction contract to
Beam’s Construction Co.
Funds are
Available in the
Following
Accounts:
80310174/5425110
REVIEWED AND APPROVED BY:
Clerk of Commission
Invitation To Bid
Sealed bids will be received at this office until 3:00 p.m., Tuesday, February 27, 2007.
Bid Item #07-060 Tobacco road – 20” Water Main for Augusta Utilities
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30911
706-821-2422
Bid documents may be examined at the office of the Augusta, GA Procurement Department, 530 Greene Street – Room
605, Augusta, GA 30911. Plans and specifications for the project can be made available upon request to Augusta
Blue Print. The fees for the plans and specifications which are non-refundable is $100.00
Documents may also be examined during regular business hours at the Augusta Builders Exchange, 1262 Merry Street,
Augusta, GA 30904; F. W. Dodge Plan Room, 1281 Broad Street, Augusta, GA 30901. It is the wish of the Owner that
all businesses are given the opportunity to submit on this project. To facilitate this policy, the Owner is providing the
opportunity to view plans online (www.augustablue.com) at no charge through Augusta Blueprint (706-722-6488)
beginning Thursday, January 18, 2007. Bidders are cautioned that submitting a package without Procurement of a
complete set are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with
other work that is material to the successful completion of the project. Bidders are cautioned that sequestration of
documents through any other source is not advisable. Acquisition of documents from unauthorized sources places the
bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
A Mandatory Pre-Bid Conference will be held on Friday, February 9, 2007 @ 10:00 a.m. in Room 605 of the
Procurement Department. All questions must be submitted in writing to the office of the Procurement
Department by fax at 706-821-2811 or by mail. No bid will be accepted by fax, all must be received by mail or
hand delivered. The last day to submit questions is Tuesday, February 13, 2007 by 4:00 p.m.
The local bidder preference program is applicable to this project. To be approved as a local bidder and receive
bid preference on an eligible local project, the certification statement as a local bidder and all supporting
documents must be submitted to the Procurement Department with your bonafide bid package.
It is the wish of the Owner that minority businesses are given the opportunity to submit on the various parts of the work.
This desire on the part of the Owner is not intended to restrict or limit competitive bidding or to increase the cost of the
work. The Owner supports a healthy free market system that seeks to include responsible businesses and provide ample
opportunity for business growth and development.
No Bid may be withdrawn for a period of 60 days after time has been called on the date of opening. A 10% Bid bond is
required to be submitted in a separate envelope so marked along with the bidders’ qualifications; a 100%
performance bond and a 100% payment bond will be required for award.
Bidders will please note that the number of copies requested; all supporting documents including financial statements and
references and such other attachments that may be required by the bid are material conditions of the package. Any
package found incomplete or submitted late shall be rejected by the Procurement Office. Any bidder allegedly
contending that he/she has been improperly disqualified from bidding due to an incomplete bid submission shall have the
right to appeal to the appropriate committee of the Augusta Commission. Please mark Bid number on the outside of the
envelope.
Augusta has a Link Deposit program designed to provide loans to eligible local Small, Minority and Women Owned
Businesses. For more information about this program contact the Office of the Disadvantage Business Enterprise @
706-821-2406
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle January 18, 25, February 1, 8, 2007
Augusta Focus January 25, 2007
cc: Tameka Allen Interim Deputy Administrator
Max Hicks Augusta Utilities
Wes Byne Augusta Utilities
Yvonne Gentry DBE
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User: Carerra, Betty Organization: City of Augusta, GA Logout | Help
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Member Name City of Augusta, GA
Bid Number ITB-07-060-0-2007/PJM
Bid Name Tobacco Road - 20" Water Main
1 Document(s) found for this bid
Supplier Name Phone Fax Doc Count Attributes Programs Actions
Construction
Journal, Ltd. 8007855165 8005817204 1 Documents
O'Brien & Gere 7065484881 7065484697 1 1. Small
Business Documents
Onvia - Content 2062825170 2063738961 1 Documents
Reed Construction
Data 8009018687 8775633534 1 Documents
Reiss
Environmental, Inc. 4076795358 4076795003 1 1. Small
Business Documents
Vastec Group Inc 7068286502 7068286505 1
1. African
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3. Veteran
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Commission Meeting Agenda
3/28/2007 2:00 PM
Approve funds for Cost Sharing Agreement for Powell Rd. 16" Water Main
Department:Augusta Utilities Department
Caption:Approve Water Line Agreement to construct a 16” water line
and 8” water line along Powell Rd. and Old Gordon highway
to serve Willhaven and additional growth in the Upper Butler
area.
Background:Augusta Utilities is making a major effort to increase the
water capacity of the Upper Butler, Powell Road, Jimmy
Dyess Parkway and Gordon Highway areas. This additional
capacity is needed to support the accelerated residential
construction of the corridors. Bonded projects are currently
in design to support the areas with 12”, 16” and 24” water
lines. To loop these systems in the future approximately 2060
linear feet of 16” water line from the Flagler Road/Powell
Road intersection to the Old Gordon Highway/Powell Road
intersection and 1130 linear feet of 8” water line up Old
Gordon Highway must be constructed (see attachment). The
development of the Willhaven Subdivision located between
Powell Road and Gordon Highway allows AUD the
opportunity to cost share with the developer, R & B
Construction, Inc. The described construction (see
attachment) must be completed to provide water services to
Willhaven.
Analysis:AUD has reviewed the developer’s projected cost ($246,765)
for labor and material for the construction of the required 16”
and 8” water lines and associated components, and found it
to be consistent with the average pricing information AUD
retains for bid analysis. AUD proposes to cost share by
paying the material cost ($114,371) of the project. The
proposed work executed by the developer would be per AUD
approved plans/specifications that meet required standards.
The design effort will be at the developer’s expense.
Financial Impact:Approximately $114,371 from the Renewal and Extension
funds (xxxxxxx) would be used to pay for the construction
material
Alternatives:There is no reasonable alternative.
Recommendation:Approve Water Line Agreement to pay the material cost of
$114,371 for the 2060 L.F of 16” water line and 1130 L.F. of
8” water line and associated components.
Funds are
Available in the
Following
Accounts:
xxxxxxxxxx
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
3/28/2007 2:00 PM
CH2MHill Contract
Department:Clerk of Commission
Caption:Motion to approve the termination of the CH2MHill's
contract and place OMI on notice that they are in breach of
their contract. (Approved by Engineering Services
Committee March 12, 2007)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
3/28/2007 2:00 PM
I-20 Widening & Reconstruction Lighting Agreement
Department:Engineering Department-Abie L. Ladson, P.E. Interim
Director
Caption:Authorize execution of the lighting agreement with the
Georgia Department of Transportation (GDOT) for the I-20
and Washington Road (SR 28) interchange. The estimated
annual cost of $70,000 to cover operations and maintenance
will be funded from Street Light account
276041610/53.12310.
Background:GDOT has an upcoming project to widen I-20 to 3 lanes in
each direction from the Warren Road Overpass to just west
of the Augusta Canal. The project will involve the I-
20/Washington Road interchange which will include the
addition of street lighting for the interchange. The project is
scheduled to be let to contract in calendar year 2007. The I-
20/Riverwatch Parkway interchange will also have street
lighting installed at it and the City Commission approved the
lighting agreement for it on October 15, 2002.
Analysis:The attached Lighting Agreement will cause high mast
interchange lighting to be installed as part of the GDOT
project. Augusta-Richmond County would be responsible for
providing energy plus future operation and maintenance of
the lighting system.
Financial Impact:The annual operating and maintenance cost has been
estimated to be $70,000. If the lighting system is installed per
the agreement, funding would come from the Street Lighting
account 276041610/53.12310.
Alternatives:1) Authorize execution of the lighting agreement with the
Georgia Department of Transportation (GDOT) for the I-20
and Washington Road (SR 28) interchange. The estimated
annual cost of $70,000 to cover operations and maintenance
will be funded from Street Light account
276041610/53.12310. 2) Do not approve and deny the
opportunity to improve the level of service for the traveling
public.
Recommendation:Approve Alternative Number One.
Funds are
Available in the
Following
Accounts:
276041610/53.12310
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Commission Meeting Agenda
3/28/2007 2:00 PM
Laney Walker Emergency Sewer Replacement
Department:Utilities
Caption:1) Approve award to Eagle Utility for emergency contract to
repair the Laney Walker 24” sewer line between 2nd Street
to East Boundary in the amount of $964,341.00. 2) Approve
and ratify the actions of AUD in directing Blair Construction
to perform point repairs to the Laney Walker 24” sewer line
in the amount of $63,348.20, for a total repair cost of
$1,027,689.20 for both items.
Background:The Laney Walker 24” sewer line has begun failing in many
locations between 2nd Street and Lovers Lane. These failures
are the result of a chemical reaction between the sewage
flowing in the pipe and the pipe material. The sewer line is a
24” concrete pipe that is located approximately 17 to 20 feet
deep. The pipe has been failing on the top causing the
subsurface material to fall into the pipe, eventually
manifesting itself as a large sink hole at the roadway surface.
The total problem area is located between Columbia
Nitrogen Drive and the 2nd Street Lift Station, which is
approximately 9,000 feet in length. To date approximately
2,600 feet of the sewer line has been replaced. This agenda
item is to address some point repairs that have been
performed, as well as a construction contract to replace an
additional 1,600 feet of the sewer line. This 1,600 foot
section of sewer line between East Boundary and 2nd Street
is a location that is completely under the asphalt pavement,
twenty feet deep, and in high ground water. Because of these
conditions, it was decided to let a contract for this section
alone, and then address the remaining sections after further
evaluation. It is believed that the remaining sections may be
such that the sewer line can be televised, and alternate repair
methods employed so as to minimize roadway impacts and
construction costs.
Analysis:Eagle Utility was the low bidder in the amount of
$964,341.00. This will allow for the road to be opened at the
earliest possible time and provide for a good sewer line in
place under a properly constructed roadway.
Financial Impact:$1,027,689.20 for both items.
Alternatives:None Recommended
Recommendation:It is recommended to: 1) Approve award to Eagle Utility for
emergency contract to repair the Laney Walker 24” sewer
line between 2nd Street to East Boundary in the amount of
$964,341.00 and; 2) Approve and ratify the actions of AUD
in directing Blair Construction to perform point repairs to the
Laney Walker 24” sewer line in the amount of $63,348.20,
for a total repair cost of $1,027,689.20 for both items.
Funds are
Available in the
Following
Accounts:
507043420-5425210 / 80500020-5425210
REVIEWED AND APPROVED BY:
Clerk of Commission
Emergency Invitation To Bid
Emergency Sealed bids will be received at this office until Friday, February 23, 2007 @ 11:00 a.m.
Emergency Bid Item #07-105 Laney Walker 24” Sewer Replacement
Emergency BID’s will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices
of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30911
706-821-2422
Emergency BID documents may be obtained at the office of Augusta, GA Procurement Department, 530 Greene Street
– Room 605, Augusta, GA 30911. All questions must be submitted in writing to the office of the Procurement
Department by Fax at 706-821-2811 or by mail. No bid will be accepted by fax, all must be received by mail or hand
delivered. A mandatory Pre-Bid Conference will be conducted at the Municipal Building on Monday, February
19, 2007 @ 3: 00 p.m. at the conference room of the Procurement Department, 530 Greene Street, Room 605,
Augusta GA, 30909.
The local bidder preference program is applicable to this project. To be approved as a local bidder and receive
bid preference on an eligible local project, the certification statement as a local bidder and all supporting
documents must be submitted to the Procurement Department with your bonafide bid package.
It is the wish of the Owner that minority businesses are given the opportunity to BID on the various parts of the work.
This desire on the part of the Owner is not intended to restrict or limit competitive bidding or to increase the cost of the
work. The Owner supports a healthy free market system that seeks to include responsible businesses and provide ample
opportunity for business growth and development.
No Emergency BID may be withdrawn for a period of 60 days after time has been called on the date of opening. A
10% Bid Bond is required to be submitted in a separate envelope so marked along with the bidder’s
qualifications’ a 100% performance bond and a 100% payment bond will be required for award.
Bidders will please note that the number of copies requested; all supporting documents including financial statements
and references and such other attachments that may be required by the bid invitation are material conditions of the bid.
Any package found incomplete or submitted late shall be rejected by the Procurement Office. Any bidder allegedly
contending that he/she has been improperly disqualified from bidding due to an incomplete bid submission shall have
the right to appeal to the appropriate committee of the Augusta commission. Please mark Emergency BID number on
the outside of the envelope.
Bidders are cautioned that sequestration of Emergency BID documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of Emergency BID documents from unauthorized sources
placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
cc: Tameka Allen Interim Deputy Administrator
Max Hicks Augusta Utilities
Vendor Bid Amount Bid Bond Addendum 1
Beam's Construction
2335 Atomic Road
Beech Island, SC 29842
$ 1,124,832.90 X X
Eagle Utilities
1550 Branch Rd.
Bishop, GA 30604
$ 964,341.00 X X
Blair Construction
P.O. Box 770
Evans, GA 30809
$ 1,215,923.19 X X
Oscar Renda Contracting
522 Benson Lane
Roanike, TN 76262
$ 2,242,000.00 X X
Emergency Bid Item #07-105
Laney Walker 24" Sewer Replacement
Friday, February 23, 2007 @ 11:00 a.m.
Commission Meeting Agenda
3/28/2007 2:00 PM
Waterline Replacement on DOT Project
Department:Utilities
Caption:Approve additional funding in the amount of $136,187.60 for
the 12” waterline relocation along Hwy 25, in conjunction
with the GADOT, Peach Orchard Road Widening Project.
Background:On October 5, 2004 the Commission approved an agenda
item, in the amount of $1,581,897.85, for the relocation of
the 12” waterline on US Hwy 25, in conjunction with the
GADOT construction project. The project, from Hwy 88 to
the Burke County line, has been under construction over the
last two years. In the course of construction it became
apparent that the waterline, running along Hwy 25, needed to
be adjusted in order to place a storm drainage ditch that was
added to the project. The total cost for this waterline
adjustment was $136,187.60. The purpose of this agenda
item is to request approval for this supplementary item to the
GADOT contract.
Analysis:The $136,187.60 figure is the reimbursement cost to the
GADOT for their incurred expense.
Financial Impact:$136,187.60
Alternatives:None Recommended.
Recommendation:It is recommended to approve additional funding in the
amount of $136,187.60 for the 12” waterline relocation along
Hwy 25, in conjunction with the GADOT, Peach Orchard
Road Widening Project.
Funds are
Available in the
Following
509043410-5425110 / 80110275-5425110
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
3/28/2007 2:00 PM
Ga. Youth Advocate Program
Department:
Caption:Consider a request from the Georgia Youth Advocate
Program, Inc. for a Letter of Consent to be a direct recipient
of grant funds from the Georgia Children and Youth
Coordinating Council.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
3/28/2007 2:00 PM
Minutes
Department:
Caption:Motion to approve the mintues of the regular meeting of the
Augusta Commission held March 20, 2007.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
3/28/2007 2:00 PM
Clearing 2nd & 3rd level of Canal
Department:
Caption:Update from administration on the clearing of the second and
third levels of the canal. (Requested by Commissioner Andy
Cheek)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
3/28/2007 2:00 PM
Resolution Canal Authority
Department:
Caption:Adopt a Resolution requesting the Augusta Canal Authority
use grant funds from the Depot Project for the Third Level
Canal Improvements and $50,000 of the grant for a
feasibility and engineering study for white water course on
the second and third level of the canal. (Requested by
Commissioner Andy Cheek)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
3/28/2007 2:00 PM
Resolution of Support
Department:
Caption:Resolution of Support to the Georgia Department of
Transportation Board of Directors requesting the transfer of
TEA grant from Depot Project to the Canal Authority.
(Requested by Commissioner Andy Cheek)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
3/28/2007 2:00 PM
Resolution Tow Path
Department:
Caption:Adopt Resolution requesting recommendations from the
Augusta Canal Authority for the restoration method for
repairs to the Augusta Canal Tow Path between the Augusta
Pumping Station and I-20. (Requested by Commissioner
Andy Cheek)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
3/28/2007 2:00 PM
Affidavit
Department:Clerk of Commission
Caption:Motion to authorize execution by the Mayor of an affidavit
of compliance with Georgia's Open Meeting Act.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission