HomeMy WebLinkAbout2007-02-20-Meeting Agenda
Commission Meeting Agenda
Commission Chamber
2/20/2007
2:00 PM
INVOCATION: Pastor D.J. Daly, Southpointe Christian Center
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
PRESENTATION(S)
A. Skills-USA Organization of T.W. Josey High School presentation
to Mayor Deke Copenhaver.
Attachments
RECOGNITION(S)
Employee of the Month Award
B. Mr. Marty Lick, Client Support Specialist, Information
Technology.
Attachments
RETIREMENTS
C. Mr. Larry White, employed with Augusta Utilities Department
with thirty years of service as a heavy equipment operator.
Attachments
Five (5) minute time limit per delegation
DELEGATIONS
D. Mr. Jonavon Stephens, AquariusVision. RE: Ben Troupe Celebrity
Weekend & Kids Camp.
Attachments
CONSENT AGENDA
(Items 1-31)
PLANNING
1. FINAL PLAT – MAGNOLIA VILLAS, PHASE I-B – S-694-I-B
– A request for concurrence with the Augusta-Richmond County
Planning Commission to APPROVE a petition by Southern Land
Surveyors, on behalf of Paul McElmurray, requesting final plat
approval for Magnolia Villas Phase I-B. This residential
subdivision is located adjacent to Magnolia Villas Phase I.
Attachments
2. Z-07-19 – A request for concurrence with the Augusta-Richmond
County Planning Commission to APPROVE a petition by
Blanchard & Calhoun Commercial, on behalf of Mary Drigotas et
al, requesting a modification of the condition of a 1987 B-1
(Neighborhood Business) zoning case that limited the use of the
property to an interior decorating shop and to allow a carpet
cleaning business to be added to B-1 by Resolution per Section
21-1 (d) of the Comprehensive Zoning Ordinance for Augusta-
Richmond County affecting property containing approximately .48
acres and is known under the present numbering system as 112
Pleasant Home Road. (Tax Map 010 Parcel 059) DISTRICT 7
Attachments
3. Z-07-20 – A request for concurrence with the Augusta-Richmond
County Planning Commission to APPROVE a petition by Lee
Ellen Carroll requesting a change of zoning from Zone A
(Agriculture) to Zone R-3B (Multiple-family Residential)
affecting property containing approximately 3.07 acres and is
known under the present numbering system as 1721 Hephzibah-
McBean Road. (Tax Map 333 Parcel 004) DISTRICT 8
Attachments
4. Z-07-21 – A request for concurrence with the Augusta-Richmond
County Planning Commission to APPROVE a petition by Wayne
Schultz, on behalf of Bob Richards, requesting a change of zoning
from Zone B-2 (General Business) with conditions to Zone R-3B
(Multiple-family Residential) affecting property containing
approximately 6.7 acres and is known as 2125 Bayvale Road (Part
of Tax Map 055 Parcel 006-01) DISTRICT 5
Attachments
5. FINAL PLAT – THE RESERVES, PHASE II – S-659-II – A
request for concurrence with the Augusta-Richmond County
Planning Commission to APPROVE a petition by James G. Swift
and Associates, on behalf of Peter Budwick, requesting final plat
approval for The Reserves, Phase II. This residential townhome
development is located on Reserve Lane, adjacent to The
Reserves, Phase I.
Attachments
6. FINAL PLAT – BELMONT LANDING (FKA MAGNOLIA
VILLAS) – S-694 – A request for concurrence with the Augusta-
Richmond County Planning Commission to APPROVE a petition
by Southern Land Surveyors, on behalf of Re/Max, requesting
final plat approval for Belmont Landing. This residential
subdivision is located on Roy Road at terminus.
Attachments
7. FINAL PLAT – WISTERIA HILL, REVISION – S-702-FP-REV
– A request for concurrence with the Augusta-Richmond County
Planning Commission to APPROVE a petition by H. Lawson
Graham and Associates, on behalf of Tommy McBride, requesting
final plat approval for Wisteria Hill. This revision show the utility
easements that were omitted from the original final plat.
Attachments
8. Z-07-16 – A request for concurrence with the Augusta-Richmond
County Planning Commission to APPROVE with the following
conditions 1) no visible changes made to the structure and 2) all
parking shall be in the rear yard; a petition by Carla Noah
requesting a change of zoning From R-2 (Two-family Residential)
to P-1 (Professional) with a Special Exception to utilize the
property for residential purposes per Section 20-2 (b) of the
Comprehensive Zoning Ordinance for Augusta-Richmond County
affecting property containing .21 acres and is known under the
present numbering system as 1840 Wrightsboro Road. (Tax Map
045-3 Parcel 352) DISTRICT 2
Attachments
9. Z-07-17 – A request for concurrence with the Augusta-Richmond
County Planning Commission to APPROVE a petition by Victor
Dukes, on behalf of James Dukes, requesting a change of zoning
from Zone HI (Heavy Industry) to Zone R-MH (Manufactured
Attachments
Home Residential) affecting property containing .68 acres and is
known under the present numbering system as 3915 Karleen Road.
(Part of Tax Map 151 Parcel 007) DISTRICT 8
10. Z-07-18 – A request for concurrence with the Augusta-Richmond
County Planning Commission to APPROVE a petition by Laudess
Lewis, on behalf of Elizabeth Inez Williams et al, requesting a
change of zoning from Zone A (Agriculture) to Zone B-2 (General
Business) affecting property containing 1.19 acres and is known as
3600 Belair Road. (Tax Map 053 Parcel 050) DISTRICT 3
Attachments
11. Z-07-22 – A request for concurrence with the Augusta-Richmond
County Planning Commission to APPROVE a petition by Om
Duggal, on behalf of Diplomat Hospitality and Trade Inc.,
requesting a change of zoning from Zone A (Agriculture) and
Zone R-MH (Manufactured Home Residential) to Zone R-1B
(One-family Residential) affecting property containing
approximately 21 acres and located on the southeast right-of-way
line of Deans Bridge Road, 2,670 feet, more or less, southwest of
Old Karleen Road. (Part of Tax Map 139 Parcel 005-03)
DISTRICT 8
Attachments
PUBLIC SERVICES
12. Motion to approve a New Ownership Application: A. N. 07 - 05:
request by Tae Ho Ji for a retail package Beer & Wine license to
be used in connection with ValueGrocery located at 3224 Deans
Bridge Rd. District 5. Super District 9. (Approved by Public
Services Committee February 12, 2007)
Attachments
13. Motion to approve a request by Harenderjit Singh for an extension
of time to purchase the Alcohol License used in connection with
Stevens Creek Hospitality located at 1075 Stevens Creek Rd.
There will be Sunday Sales. District 7. Super District 10.
(Approved by Public Services Committee February 12, 2007)
Attachments
14. Motion to approve a New Application: A. N. 07 - 07: request by Attachments
Permlia Clifton for an on premise consumption Liquor, Beer &
Wine license to be used in connection with Cabana Willy's located
at 231 Furys Ferry Rd. There will be Sunday Sales. District 7.
Super District 10. (Approved by Public Services Committee
February 12, 2007)
15. Motion to approve an amendment to the mothball ordinance
concerning the time period that a house can remain boarded up.
(Approved by Public Services Committee February 12, 2007)
Attachments
16. Motion to Approve Bid Item #06-198, Henry Brigham Senior
Center Improvements and Drainage Improvements, to Ammar
Construction Company, Inc. in the amount of $250,000.
(Approved by Public Services Commtitee February 12, 2007)
Attachments
17. Motion to approve a request by Shujun Guo for a Therapeutic
Massage license to be used in connection with Relax Station
located at 3450 Wrightsboro Rd (Augusta Mall). District 3. Super
District 10. (Approved by Public Services Committee February 12,
2007)
Attachments
18. Motion to approve a request by Angela Quigley for a Therapeutic
Massage license to be used in connection with The Balanced Body
located at 2323 Washington Rd. District 7. Super District 10.
(Approved by Public Services Committee February 12, 2007)
Attachments
19. Motion to approve the recommendation of the Administrator to
change the status of this facility to a facility for lease only.
(Approved by Public Services February 12, 2007)
Attachments
ADMINISTRATIVE SERVICES
20. Motion to approve 2007 Cost-of-Living Allowance for retirees.
(Approved by Administrative Services Committee February 15,
2007)
Attachments
21. Motion to approve an Ordinance providing for the demolition of
certain unsafe and uninhabitable structures in the Turpin Hill
Neighborhood: 1634 Emory Street, 1724 Douglas Street, 1522
Bleakley Street, 1026 Eighth Avenue, 1111 Eighth Avenue, 1915
Grand Boulevard, (District 2, Super District 9); South Augusta
Neighborhood: 334 Sims Avenue, (District 2, Super District 9);
Bethlehem Neighborhood:1126 Grant Street, (District 2, Super
District 9) AND WAIVE 2ND READING. pproved by
Administrative Services Committee February 15, 2007)
Attachments
22. Motion to approve the Ordinance designating a portion of the Olde
Town Neighborhood as a Local Historic District. (Approved by
the Commission February 6, 2007 - second reading)
Attachments
23. Motion to approve the petition for Non Employment Related
Disability Retirement of Mr. Larry White under the 1949 Pension
Plan. (Approved by Administrative Services Committee February
15, 2007)
Attachments
FINANCE
24. Motion to authorize release of all county liens on property at 2459
Sumac Drive. (Approved by Finance Committee February 12,
2007)
Attachments
25. Motion to approve a request from the Augusta Metro Chamber of
Commerce for city sponsorship through the purchase of tickets for
the Annual Meeting on February 22, 2007. (Approved by Finance
Committee February 12, 2007)
Attachments
26. Motion to auhorize Administrator to sign letter of engagement
with Cherry, Bekaert & Holland to perform 2006 financial audit
and to prepare required reports. (Approved by Finance Committee
February 12, 2007)
Attachments
27. Motion to authorize the addition of final grant funds in the 2007
Budget for the EPA Brownfield Grant. (Approved by Finance
Committee February 12, 2007)
Attachments
28. Motion to approve a request from the Garden City Rescue Mission
for an abatement of 2006 property taxes. (Approved by Finance
Committee February 12, 2007)
Attachments
29. Motion to approve the replacement of 5 Marshal’s Department
sedans for $24,717.00 each from Bobby Jones Ford of Augusta,
Georgia (Lowest bid offer on bid 06-192). (Approved by Finance
Committee February 12, 2007)
Attachments
30. Motion to approve Excess Worker’s Compensation Insurance with
Safety National Casualty, for $155,066 with $600,000 SIR (Self
Insured Retention; otherwise, known as the deductible).
(Approved by Finance Committee February 12, 2007)
Attachments
PETITIONS AND COMMUNICATIONS
31. Motion to approve the minutes of the regular meeting of the
Commission held February 6, 2007 and Special Called Meeting
held February 9, 2007.
Attachments
****END CONSENT AGENDA****
AUGUSTA COMMISSION
2/20/2007
AUGUSTA COMMISSION
REGULAR AGENDA
2/20/2007
(Items 32-55)
PUBLIC SERVICES
32. Discuss the Medical College of Georgia (MCG) recommendation
of an extended campus in Athens, Ga. (Requested by
Commissioenr Don Grantham)
Attachments
ADMINISTRATIVE SERVICES
33. Motion to approve the recommendation to offer Ms. Diana Downs
the position of Animal Services Director.
Attachments
34. Discuss personnel. (Requested by Administrative Services
Committee)
Attachments
PUBLIC SAFETY
35. Status report regarding the bid process and contract negotiation
status of Augusta’s Commission Chamber Audio, Voting and
Presentation System.
Attachments
36. Motion to approve replacement of the current obsolete fire alerting
system.
Attachments
37. Approve the interdepartmental transfer of operating funds within
the Information Technology Department.
Attachments
ENGINEERING SERVICES
38. Motion to approve an Option for Right-of-Way between William
S. Roberts, as owner, and Augusta, Georgia, as optionee, in
connection with the St. Sebastian Way Project, for property
located at 209 and 209A Fifteenth Street (036-3-018-00-0 & 036-
3-017-00-0) consisting of 0.207 acre (9,002.09 sq. ft.) in fee and
0.014 acre (608.59 sq. ft.) of permanent construction &
maintenance easement for a total purchase price of $43,800.00.
Attachments
39. Motion to approve an Option for Right-of-Way between William
S. Roberts, as owner, and Augusta, Georgia, as optionee, in
connection with the St. Sebastian Way Project, for property
located at Fifteenth Street (036-3-033-00-0) consisting of 0.127
acre (5,545.64 sq. ft.) in fee and 2,440.9 sq. ft. of permanent
construction and maintenance easement for a purchase price of
$39,800.00.
Attachments
40. Discuss the CH2MHill Contract. (Requested by Commissioner
Marion Williams)
Attachments
41. Approve a request for a permanent easement from GDOT on
Phinizy Road at the crossline that drains the detention basin from
the Charles B. Webster Detention Center to prevent water backup
on Phinizy Road.
Attachments
42. Authorize the execution of an agreement with Georgia Power for
Emergency Generators and Distribution System for the Highland
Ave. Surface Water Treatment Plant in an amount estimated not to
exceed $1,924,903.
Attachments
43. Authorize award of bids for Pre-purchased of Equipment for the
James B. Messerly Water Pollution Control Plant Master Plan
Implementation Phase 1 Project to the lowest responsive bidders.
Attachments
44. Presentation by Mr. Joe Jones of Jay's Car Wash & Supply
regarding compensation for his loss of business resulting from
roadway improvements on Barton Chapel Road.
Attachments
45. Report from the Judicial Center Sub-Committee regarding
questions concerning the Judicial Center Project relating to the
sub-committee's composition, the retention of the current
architectural firm and the contract extension with that firm if they
Attachments
are retained.
46. Update from the Administrator on the race track. (Requested by
Commissioner Williams)
Attachments
47. Receive Utilities Engineering 2006 Report to be presented at the
meeting.
Attachments
48. Motion to approve revisions to the membership of the NPDES
Oversight Committee and revisions to the membership section of
the NPDES Committee's Charter to add a thirteenth member to the
Committee, a member with CPESC Certification.
Attachments
PETITIONS AND COMMUNICATIONS
49. Motion to approve a Letter of Consent for MACH Academy to be
the direct recipient of grant funds from the 2007 Juvenile Justice
Grant from the Georgia Children and Youth Coordinating Council.
Attachments
APPOINTMENT(S)
50. Consider the recommendation of the Richmond County
Department of Family and Children Services to appoint Kathy
Schofe to serve the unexpired term of Ms. Bernice Hankerson.
Attachments
51. Motion to approve the reappointment of Brad Owens to the
Downtown Development Authority. Steven Kendricks and
Cassandra Brinson (Requested by Commissioner J.R. Hatney)
(Deferred from the February 6, 2007 meeting)
Attachments
52. Consider the recommendations of the CSRA Economic
Opportunity Authority, Inc. to reappoint the following for a four-
year term on the Authority: Marion Barnes, Chairperson, Imogene
Ford, V-Chair, Sara Leiden and Archie Shepherd and receive a
report from the organization relating to their goals and objectives
Attachments
Upcoming Meetings
www.augustaga.gov
for 2006 and 2007. (Deferred from the February 6, 2007 meeting)
OTHER BUSINESS
53. Resolution of Condolences for U. S. Representative Charles W.
Norwood, Jr.
Attachments
54. Discuss Watermark/Pension Property. (Requested by
Commissioner Don Grantham)
Attachments
LEGAL MEETING
A. Pending and Potential Litigation.
B. Real Estate.
C. Personnel.
55. Motion to authorize execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Commission Meeting Agenda
2/20/2007 2:00 PM
Invocation
Department:
Caption:Pastor D.J. Daly, Southpointe Christian Center
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
2/20/2007 2:00 PM
T.W. Josey High School
Department:
Caption:Skills-USA Organization of T.W. Josey High School
presentation to Mayor Deke Copenhaver.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
2/20/2007 2:00 PM
Employee of the Month Award
Department:
Caption:Mr. Marty Lick, Client Support Specialist, Information
Technology.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
2/20/2007 2:00 PM
RETIREMENTS
Department:
Caption:Mr. Larry White, employed with Augusta Utilities
Department with thirty years of service as a heavy equipment
operator.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
2/20/2007 2:00 PM
Ben Troupe Celebrity Weekend
Department:
Caption:Mr. Jonavon Stephens, AquariusVision. RE: Ben Troupe
Celebrity Weekend & Kids Camp.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
2/20/2007 2:00 PM
Planning Commission
Department:Planning Commission
Caption:FINAL PLAT – MAGNOLIA VILLAS, PHASE I-B – S-
694-I-B – A request for concurrence with the Augusta-
Richmond County Planning Commission to APPROVE a
petition by Southern Land Surveyors, on behalf of Paul
McElmurray, requesting final plat approval for Magnolia
Villas Phase I-B. This residential subdivision is located
adjacent to Magnolia Villas Phase I.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
2/20/2007 2:00 PM
Planning Commission
Department:Planning Commission
Caption:Z-07-19 – A request for concurrence with the Augusta-
Richmond County Planning Commission to APPROVE a
petition by Blanchard & Calhoun Commercial, on behalf of
Mary Drigotas et al, requesting a modification of the
condition of a 1987 B-1 (Neighborhood Business) zoning
case that limited the use of the property to an interior
decorating shop and to allow a carpet cleaning business to be
added to B-1 by Resolution per Section 21-1 (d) of the
Comprehensive Zoning Ordinance for Augusta-Richmond
County affecting property containing approximately .48 acres
and is known under the present numbering system as 112
Pleasant Home Road. (Tax Map 010 Parcel 059) DISTRICT
7
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
2/20/2007 2:00 PM
Planning Commission
Department:Planning Commission
Caption:Z-07-20 – A request for concurrence with the Augusta-
Richmond County Planning Commission to APPROVE a
petition by Lee Ellen Carroll requesting a change of zoning
from Zone A (Agriculture) to Zone R-3B (Multiple-family
Residential) affecting property containing approximately
3.07 acres and is known under the present numbering system
as 1721 Hephzibah-McBean Road. (Tax Map 333 Parcel
004) DISTRICT 8
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
2/20/2007 2:00 PM
Planning Commission
Department:Planning Commission
Caption:Z-07-21 – A request for concurrence with the Augusta-
Richmond County Planning Commission to APPROVE a
petition by Wayne Schultz, on behalf of Bob Richards,
requesting a change of zoning from Zone B-2 (General
Business) with conditions to Zone R-3B (Multiple-family
Residential) affecting property containing approximately 6.7
acres and is known as 2125 Bayvale Road (Part of Tax Map
055 Parcel 006-01) DISTRICT 5
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
2/20/2007 2:00 PM
Planning Commission
Department:Planning Commission
Caption:FINAL PLAT – THE RESERVES, PHASE II – S-659-II – A
request for concurrence with the Augusta-Richmond County
Planning Commission to APPROVE a petition by James G.
Swift and Associates, on behalf of Peter Budwick, requesting
final plat approval for The Reserves, Phase II. This
residential townhome development is located on Reserve
Lane, adjacent to The Reserves, Phase I.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
2/20/2007 2:00 PM
Planning Commission
Department:Planning Commission
Caption:FINAL PLAT – BELMONT LANDING (FKA MAGNOLIA
VILLAS) – S-694 – A request for concurrence with the
Augusta-Richmond County Planning Commission to
APPROVE a petition by Southern Land Surveyors, on behalf
of Re/Max, requesting final plat approval for Belmont
Landing. This residential subdivision is located on Roy Road
at terminus.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
2/20/2007 2:00 PM
Planning Commission
Department:Planning Commission
Caption:FINAL PLAT – WISTERIA HILL, REVISION – S-702-FP-
REV – A request for concurrence with the Augusta-
Richmond County Planning Commission to APPROVE a
petition by H. Lawson Graham and Associates, on behalf of
Tommy McBride, requesting final plat approval for Wisteria
Hill. This revision show the utility easements that were
omitted from the original final plat.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
2/20/2007 2:00 PM
Planning Commission
Department:Planning Commission
Caption:Z-07-16 – A request for concurrence with the Augusta-
Richmond County Planning Commission to APPROVE with
the following conditions 1) no visible changes made to the
structure and 2) all parking shall be in the rear yard; a
petition by Carla Noah requesting a change of zoning From
R-2 (Two-family Residential) to P-1 (Professional) with a
Special Exception to utilize the property for residential
purposes per Section 20-2 (b) of the Comprehensive Zoning
Ordinance for Augusta-Richmond County affecting property
containing .21 acres and is known under the present
numbering system as 1840 Wrightsboro Road. (Tax Map
045-3 Parcel 352) DISTRICT 2
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
2/20/2007 2:00 PM
Planning Commission
Department:Planning Commission
Caption:Z-07-17 – A request for concurrence with the Augusta-
Richmond County Planning Commission to APPROVE a
petition by Victor Dukes, on behalf of James Dukes,
requesting a change of zoning from Zone HI (Heavy
Industry) to Zone R-MH (Manufactured Home Residential)
affecting property containing .68 acres and is known under
the present numbering system as 3915 Karleen Road. (Part of
Tax Map 151 Parcel 007) DISTRICT 8
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
2/20/2007 2:00 PM
Planning Commission
Department:Planning Commission
Caption:Z-07-18 – A request for concurrence with the Augusta-
Richmond County Planning Commission to APPROVE a
petition by Laudess Lewis, on behalf of Elizabeth Inez
Williams et al, requesting a change of zoning from Zone A
(Agriculture) to Zone B-2 (General Business) affecting
property containing 1.19 acres and is known as 3600 Belair
Road. (Tax Map 053 Parcel 050) DISTRICT 3
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
2/20/2007 2:00 PM
Planning Commission
Department:Planning Commission
Caption:Z-07-22 – A request for concurrence with the Augusta-
Richmond County Planning Commission to APPROVE a
petition by Om Duggal, on behalf of Diplomat Hospitality
and Trade Inc., requesting a change of zoning from Zone A
(Agriculture) and Zone R-MH (Manufactured Home
Residential) to Zone R-1B (One-family Residential) affecting
property containing approximately 21 acres and located on
the southeast right-of-way line of Deans Bridge Road, 2,670
feet, more or less, southwest of Old Karleen Road. (Part of
Tax Map 139 Parcel 005-03) DISTRICT 8
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
2/20/2007 2:00 PM
Alcohol License Application
Department:License & Inspections
Caption:Motion to approve a New Ownership Application: A. N. 07 -
05: request by Tae Ho Ji for a retail package Beer & Wine
license to be used in connection with ValueGrocery located
at 3224 Deans Bridge Rd. District 5. Super District 9.
(Approved by Public Services Committee February 12, 2007)
Background:This is a new ownership application. Formerly RaceTrac
Petroleum.
Analysis:The applicant meets the requirements of the Augusta
Richmond County Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $1210.00
Alternatives:
Recommendation:License & Inspections recommends approval. The RCSD
recommends approval.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
2/20/2007 2:00 PM
Alcohol License Application
Department:License & Inspections
Caption:Motion to approve a request by Harenderjit Singh for an
extension of time to purchase the Alcohol License used in
connection with Stevens Creek Hospitality located at 1075
Stevens Creek Rd. There will be Sunday Sales. District 7.
Super District 10. (Approved by Public Services Committee
February 12, 2007)
Background:This location has an Alcohol License for a number of years.
The owners are building two new hotels on the old site.
Analysis:The applicant can be granted and extension under the
provisions of the Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $5445.00.
Alternatives:
Recommendation:License & Inspections recommends approval. The RCSD
recommends approval.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Commission Meeting Agenda
2/20/2007 2:00 PM
Alcohol License Application
Department:License & Inspections
Caption:Motion to approve a New Application: A. N. 07 - 07: request
by Permlia Clifton for an on premise consumption Liquor,
Beer & Wine license to be used in connection with Cabana
Willy's located at 231 Furys Ferry Rd. There will be Sunday
Sales. District 7. Super District 10. (Approved by Public
Services Committee February 12, 2007)
Background:This is a new application for the former Palooza's Restaurant.
Analysis:The applicants meets the requirements of the Augusta
Richmond County Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $5445.00.
Alternatives:
Recommendation:License & Inspections recommends approval. The RCSD
recommends approval.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Commission Meeting Agenda
2/20/2007 2:00 PM
Burned Out Structures
Department:Clerk of Commission
Caption:Motion to approve an amendment to the mothball ordinance
concerning the time period that a house can remain boarded
up. (Approved by Public Services Committee February 12,
2007)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
2/20/2007 2:00 PM
Henry Brigham Senior Center Improvements
Department:Tom F. Beck, Director of Recreation and Parks Department
Caption:Motion to Approve Bid Item #06-198, Henry Brigham Senior
Center Improvements and Drainage Improvements, to
Ammar Construction Company, Inc. in the amount of
$250,000. (Approved by Public Services Commtitee
February 12, 2007)
Background:Funding was secured from the Housing and Community
Development Department's CDBG program and from the
SPLOST V recommended projects approved by the Augusta
Commission for improvements to the Henry Brigham Senior
Center. Due to the expanded senior program, a building
expansion was needed along with associated site work.
Analysis:A total of (3) three firms were present at the mandatory pre-
bid conference held on December 15, 2006. A total of (2)
firms submitted bids for this project. The low bidder who met
specifications was Ammar Construction Company, Inc. for a
total of $277,000. Upon several meetings with staff,
contractor and Architect, the project was value engineered
down to a recommended award of $250,000.
Financial Impact:Funding is in place from a CDBG grant with a balance of
$173,000 remaining and from funds avalable form SPLOST
V with a balance remaining of $113,000 for a total of
$286,000 available.
Alternatives:1. To Approve 2. Move No Action thus delaying the
expansion needed at the Brigham Senior Center.
Recommendation:1. To Approve
Funds are
Available in the
Following
Accounts:
SPLOST Phase V - 325061110-207065017 CDBG -
221073221-5211119
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Disadvantaged Business Enterprise.
Administrator.
Clerk of Commission
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Invitation To Bid
Sealed bids will be received at this office until 3:00 p.m., Thursday, January 4, 2007.
Bid Item #06-198 Henry Brigham Senior Center Improvements & Drainage Improvements for Housing &
Community Development
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30911
706-821-2422
Bid documents may be examined at the office of the Augusta, GA Procurement Department, 530 Greene Street – Room
605, Augusta, GA 30911. Plans and specifications for the project can be made available upon request to Digital
Blue Print. The fees for the plans and specifications which are non-refundable is $50.00
Documents may also be examined during regular business hours at the Augusta Builders Exchange, 1262 Merry Street,
Augusta, GA 30904; F. W. Dodge Plan Room, 1281 Broad Street, Augusta, GA 30901. It is the wish of the Owner that
all businesses are given the opportunity to submit on this project. To facilitate this policy, the Owner is providing the
opportunity to view plans online (www.digblue.com) at no charge through Digital Blueprint (706-821-0405) beginning
Thursday, November 30, 2006. Bidders are cautioned that submitting a package without Procurement of a complete set
are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that
is material to the successful completion of the project. Bidders are cautioned that sequestration of documents through
any other source is not advisable. Acquisition of documents from unauthorized sources places the bidder at the risk of
receiving incomplete or inaccurate information upon which to base his qualifications.
A Mandatory Pre-Bid Conference will be held on Friday, December 15, 2006 @ 10:00 a.m. in Room 605 of the
Procurement Department. All questions must be submitted in writing to the office of the Procurement
Department by fax at 706-821-2811 or by mail. No bid will be accepted by fax, all must be received by mail or
hand delivered. The last day to submit questions is Tuesday, December 19, 2006 by 4:00 p.m.
The local bidder preference program is applicable to this project. To be approved as a local bidder and receive
bid preference on an eligible local project, the certification statement as a local bidder and all supporting
documents must be submitted to the Procurement Department with your bonafide bid package.
It is the wish of the Owner that minority businesses are given the opportunity to submit on the various parts of the work.
This desire on the part of the Owner is not intended to restrict or limit competitive bidding or to increase the cost of the
work. The Owner supports a healthy free market system that seeks to include responsible businesses and provide ample
opportunity for business growth and development.
No Bid may be withdrawn for a period of 60 days after time has been called on the date of opening. A 10% Bid bond is
required to be submitted in a separate envelope so marked along with the bidders’ qualifications; a 100%
performance bond and a 100% payment bond will be required for award.
Bidders will please note that the number of copies requested; all supporting documents including financial statements and
references and such other attachments that may be required by the bid are material conditions of the package. Any
package found incomplete or submitted late shall be rejected by the Procurement Office. Any bidder allegedly
contending that he/she has been improperly disqualified from bidding due to an incomplete bid submission shall have the
right to appeal to the appropriate committee of the Augusta Commission. Please mark Bid number on the outside of the
envelope.
Augusta has a Link Deposit program designed to provide loans to eligible local Small, Minority and Women Owned
Businesses. For more information about this program contact the Office of the Disadvantage Business Enterprise @
706-821-2406
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle November 30, December 5, 7, 14, 2006
Metro Courier December 6, 2006
cc: Tameka Allen Interim Deputy Administrator
Paul DeCamp Housing Economic Development
Belinda Brown Housing Economic Development
Yvonne Gentry DBE
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Member Name City of Augusta, GA
Bid Number ITB-06-198-0-2006/PJM
Bid Name Henry Brigham Senior Center Improvements & Drainage
Improvements
Supplier Name City State Phone Fax
1st Global Industrial Services La Porte TX 2814712600 2814711522
McGraw-Hill Construction Dodge Fort Myers FL 2399392525 2399392331
O'Brien & Gere Athens GA 7065484881 7065484697
Reed Construction Data Norcross GA 8009018687 8775633534
Vastec Group Inc Augusta GA 7068286502 7068286505
Page 1 of 1
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Disadvantaged Business Enterprise
Yvonne Gentry
DBE Coordinator
Disadvantaged Business Enterprise Department
501 Greene Street – Suite 304 - Augusta, GA 30901
(706) 821-2406 – Fax (706) 821-4228
WWW.AUGUSTAGA.GOV
TO: Tom Beck
Director, Recreation and Parks Department
Geri Sams
Director, Procurement Department
FROM: Yvonne Gentry, Coordinator
Disadvantaged Business Enterprise Department
SUBJECT: DBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOALDBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOALDBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOALDBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOAL
Bid ItemBid ItemBid ItemBid Item ####00006666----198 198 198 198 –––– Henry Brigham Senior Center Improvements Henry Brigham Senior Center Improvements Henry Brigham Senior Center Improvements Henry Brigham Senior Center Improvements
DATE: February 7, 2007
This memo is to transmit the review and concurrence of the recommended DBE
Utilization goal of (100%) for the above referenced project. The goal-setting
methodology considered the following factors based on good faith efforts of the
contractor:
• The project’s total estimated cost is $$$$250,000.00250,000.00250,000.00250,000.00.
• There is 100% ($250,000.00) value of the scope of work where minority/minority/minority/minority/
women businesses women businesses women businesses women businesses availability exists.
• There is 0% value of the scope of work where small businesses small businesses small businesses small businesses
availability exists.
• There is 0% value of the scope where local businesses local businesses local businesses local businesses availability
exists.
The contractor must prepare their proposed DBE Utilization Form submittal based on
the total dollar value of their base bid. No further adjustments should be made.
The above recommendation is based on information provided at the time of review.
If you have any questions, please feel free to contact me at (706) 821-2406.
YG:glw
Commission Meeting Agenda
2/20/2007 2:00 PM
Massage Application
Department:License & Inspections
Caption:Motion to approve a request by Shujun Guo for a
Therapeutic Massage license to be used in connection with
Relax Station located at 3450 Wrightsboro Rd (Augusta
Mall). District 3. Super District 10. (Approved by Public
Services Committee February 12, 2007)
Background:This is a new application.
Analysis:The applicant meets the requirements of the Augusta
Richmond County Ordinance regulating Therapeutic
Massage.
Financial Impact:The applicant will pay a fee of $193.00.
Alternatives:
Recommendation:License & Inspection recommends approval. The RCSD
recommends approval.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Commission Meeting Agenda
2/20/2007 2:00 PM
Massage Application
Department:License & Inspections
Caption:Motion to approve a request by Angela Quigley for a
Therapeutic Massage license to be used in connection with
The Balanced Body located at 2323 Washington Rd. District
7. Super District 10. (Approved by Public Services
Committee February 12, 2007)
Background:There is already an existing Massage business with an
Operators license at this location.
Analysis:The applicant meets the requirements of the Augusta
Richmond County Ordinance regulating Therapeutic
Massage.
Financial Impact:The applicant will pay a fee of $193.00.
Alternatives:
Recommendation:License & Inspection recommends approval. The RCSD
recommends approval.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Commission Meeting Agenda
2/20/2007 2:00 PM
Medical College
Department:
Caption:Discuss the Medical College of Georgia (MCG)
recommendation of an extended campus in Athens, Ga.
(Requested by Commissioenr Don Grantham)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
2/20/2007 2:00 PM
Operation of Hephzibah Park/Carroll Community Center
Department:Recreation and Parks Tom F. Beck, Jr. Director
Caption:Motion to approve the recommendation of the Administrator
to change the status of this facility to a facility for lease only.
(Approved by Public Services February 12, 2007)
Background:Hephzibah Park/Carroll Community Center, owned by
Augusta-Richmond County and operated by Augusta
Recreation and Parks, has been recommended to be closed as
a staffed recreation site as a part of the 2007 budget
reductions. The full time employee at the site will be
eliminated. This facility was recommended due to serving
fewer citizens with programs and activities than other
recreation centers across the park system. To attempt to keep
services on-going at the center, discussions were initiated
with the City of Hephzibah to discuss options of keeping the
facilities open.
Analysis:After discussions between staff and City of Hephzibah
officials, the City of Hephzibah has submitted a proposal to
take over all operations at the park, including staffing,
program management, building and park maintenance and
payment of all utilities. Their proposal is requesting that
Augusta deed the property(18.74 acres) to the City of
Hephzibah for this purpose. Discussions also included that
should the property be deeded, the property could be used
solely for public recreation purposes and should that
discontinue, the property would revert back to Augusta.
Financial Impact:Should this proposal be accepted, the savings in operational
costs to Augusta would be @$40,000 annually.
Alternatives:1. To approve, keeping recreation services on-going in
Hephzibah with the City of Hephzibah operating the park,
with Augusta saving @$40,000 in operational costs,
including eliminating one full time position. 2. Close the
facility as an active recreation site and turn into a rental
building only. Full time employee would be eliminated and
building would be booked out of administrative office of
Recreation and Parks. No recreation programs would be
offered. Total savings would be @25,000. 3. Keep the
operation as is, operated as an active recreation site by
Augusta Recreation and Parks, with a net cost of @$40,000
annually.
Recommendation:
Funds are
Available in the
Following
Accounts:
Hephzibah/Carroll Community Center budget is 101061322.
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
2/20/2007 2:00 PM
2007 Cost-of-Living Allowance For Retirees
Department:Human Resources
Caption:Motion to approve 2007 Cost-of-Living Allowance for
retirees. (Approved by Administrative Services Committee
February 15, 2007)
Background:Each retirement plan provides for a Cost-of-Living
Allowance for Retirees effective January 1 for City 1945
Pensioners, March 1 for County 1945 & County 1977
Pensioners and April 1 for City 1949 Pensioners each year.
The City 1949, County 1945, and County 1977 plans Cost-
of-Living Allowances are calculated based upon the previous
year’s Consumer Price Index (CPI) compiled by the Federal
Department of Labor Bureau of Labor Statistics,
http://stats.bls.gov/cpi/. The City 45-plan Cost-of-Living
Allowance is based upon the current salary of the position
they held prior to retirement or the CPI, whichever is greater.
Analysis:The CPI for 2006 is 2.5%. Therefore each retiree under the
City 1949, County 1945, and County 1977 plans will be
adjusted based on the 2.5% CPI. The City 1945 retiree will
be adjusted based on the CPI this year since there were no
changes to the salaries of the positions they held prior to
retirement since the last retiree COLA.
Financial Impact:$12,781.87 annual increase for the City 1945 Plan. All other
retirement funds will fund the Allowances based on CPI.
Alternatives:Do not approve 2007 Cost-of-Living Allowance for Retirees.
Recommendation:Approve 2007 Cost-of-Living Allowance for Retirees.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Commission Meeting Agenda
2/20/2007 2:00 PM
Animal Services Director Position
Department:Administrator
Caption:Motion to approve the recommendation to offer Ms. Diana
Downs the position of Animal Services Director.
Background:This position has been sufficiently advertised. Ms. Downs
was the only responsive qualified candidate for the position.
Analysis:Ms. Downs adequately meets the qualifications for the
position.
Financial Impact:N/A
Alternatives:Do not approve the request.
Recommendation:Approve the action as set forth in the caption.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Commission Meeting Agenda
2/20/2007 2:00 PM
Demolition Ordinance
Department:License & Inspection
Caption:Motion to approve an Ordinance providing for the demolition
of certain unsafe and uninhabitable structures in the Turpin
Hill Neighborhood: 1634 Emory Street, 1724 Douglas Street,
1522 Bleakley Street, 1026 Eighth Avenue, 1111 Eighth
Avenue, 1915 Grand Boulevard, (District 2, Super District
9); South Augusta Neighborhood: 334 Sims Avenue,
(District 2, Super District 9); Bethlehem Neighborhood:1126
Grant Street, (District 2, Super District 9) AND WAIVE
2ND READING. pproved by Administrative Services
Committee February 15, 2007)
Background:The approval of this ordinance will provide for the
demolition of certain structures that have been determined to
be dilapidated beyond repair and a public nuisance. The
owners of the above referenced properties have been
requested to correct the property maintenance violations. The
violations were not corrected. By approving this ordinance
the City will have the structures demolished, record a lien
against the property in the amount of the costs incurred, and
send the property owners a bill for payment that is due within
30 days of receipt.
Analysis:Continuing the removal of dilapidated structures will signal
to the public that neglected, unsafe and uninhabitable
structures will not be allowed and that property owners will
be held responsible for their properties.
Financial Impact:The average total cost associated with the demolition of each
property will be approximately $5,200.00. This includes the
title search, asbestos survey, and demolition.
Alternatives:Allow the unsafe structures to remain and continue to have a
negative impact on the neighborhoods and City.
Recommendation:Approval
Funds are
Available in the
Following
Accounts:
Account # 220072912 - 5211119
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Commission Meeting Agenda
2/20/2007 2:00 PM
Olde Town Historic Designation
Department:Planning Commission
Caption:Motion to approve the Ordinance designating a portion of the
Olde Town Neighborhood as a Local Historic District.
(Approved by the Commission February 6, 2007 - second
reading)
Background:The Designation of Olde Town as an Historic District was
initiated by the Olde Town Neighborhood and approved by
the Historic Presevation Commission. The designation was
finalized on December 19, 2006. A telephone call received
on December 20, 2006 revealed that the notices of the public
hearing required at 7-4-15 (c) were improperly mailed by the
company that did the mail out. Owners and occupants were
required by law to receive the notices, but the mail out went
only to the occupants. As a result, the procedure
requirements were violated and the whole process must be
redone. The company that did the original mail out has
agreed to cover all costs,. Correct notices are being sent out
and a public hearing will be held by the Historic Preservation
Commission at their January 25, 2007 meetring. The issue
will be on the February 12, 2007 committee agenda and it
will go back to the Augusta Commission on February 20,
2007.
Analysis:The designation was done improperly and it must be undone
and redone properly. The proposed action is to rescind the
designation so that this process can start over.
Financial Impact:None
Alternatives:Really none
Recommendation:
Rescind the Designation of the Olde Town Neighborhood as
a Local Historic District.
Funds are
Available in the
Following
Accounts:
n/a
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
2/20/2007 2:00 PM
Personnel
Department:Clerk of Commission
Caption:Discuss personnel. (Requested by Administrative Services
Committee)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
2/20/2007 2:00 PM
Petition for Non Employment Related Disability Retirement of Mr. Larry White
Department:Human Resources
Caption:Motion to approve the petition for Non Employment Related
Disability Retirement of Mr. Larry White under the 1949
Pension Plan. (Approved by Administrative Services
Committee February 15, 2007)
Background:Disability Retirement Benefit is the accrued benefit reduced
by Workers' Compensation, payable for life beginning on the
Disability Retirement Date. If the disability occurred in the
line of duty, there is a minimum benefit of 50% of average
monthly compensation.
Analysis:Mr. Larry White (age 49) is currently a Heavy Equipment
Operator for the Utilities Department. Mr. Larry White was
hired on November 7, 1977; he joined the 1949 Pension Plan
on November 7, 1977. Mr. White meets all requirements of
Disability Retirement for the 49 Plan. His proposed
retirement date is February 28, 2007. The disability
retirement benefit payable to Mr. White will be $1,437.92
per month (Life only).
Financial Impact:Funds are available in the 1949 Pension Plan. Employee has
contributed 5% of his salary towards his retirement since
November 7, 1977.
Alternatives:Do not approve Disability Retirement of Mr. Larry White
under the 1949 Pension Plan.
Recommendation:Approve Disability Retirement of Mr. Larry White under the
1949 Pension Plan.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Commission Meeting Agenda
2/20/2007 2:00 PM
Commission Chamber Audio, Voting and Presentation System Update
Department:Information Technology
Caption:Status report regarding the bid process and contract
negotiation status of Augusta’s Commission Chamber Audio,
Voting and Presentation System.
Background:Information Technology installed an in-house voting system
to assist the Clerk of Commission with the process of
counting votes. The system was installed in 1998 and is
currently nine (9) years old. No repair, troubleshooting or
configuration support exists for this system. The existing
audio system was installed in 1993 and is fourteen (14) years
old. The unreliability and age of this system has necessitated
a complete replacement. A presentation system does not
currently exist. Often Augusta’s Commission has a need to
receive information from the public, businesses, staff or other
Commissioners. Without a system to view and manipulate
this information, it is difficult to follow presentations and
review information presented for accuracy. Information
Technology was instructed, by Commission, to locate and
install a new Audio, Voting and Presentation system for
Augusta’s Commission Chamber. This need was identified
due to the unreliability and age of our existing audio and
voting systems along with the complete absence of a
presentation system.
Analysis:At the request of Augusta’s Commission, Information
Technology published a Request for Proposals (RFP) to
locate the most cost effective solution for an Audio, Voting
and Presentation System. After receiving responses from two
(2) companies, a committee was formed to complete this
selection. The committee selected Corporate Presentation
Systems (CPS) as the vendor or choice. Following this
selection contract negotiations were initiated. Information
Technology and CPS were in contract negotiations for eight
(8) months. During this time, CPS became unresponsive and
unwilling to clarify their position regarding important
contract issues. After further investigation, Information
Technology learned the CPS had been acquired by another
company and had relocated to Virginia. In December of
2007, CPS informed Information Technology that they did
not have a desire to install the previously specified systems
or to continue contract negotiations. Information Technology
has modified the original RFP to include some requested
changes and is currently in the process of soliciting bids on a
system to address all issues outlined in the background of
this agenda item. Once bids are received, our original
committee will be reconvened and a replacement vendor
selected. Once selected a new agenda item will be submitted
for your approval. If approval is received, contract
negotiations will commence. Following contract
negotiations, Information Technology will work with the
selected vendor to install the systems as designed and
complete this process.
Financial Impact:
Alternatives:
Recommendation:Receive as information.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Commission Meeting Agenda
2/20/2007 2:00 PM
Fire Station Alerting System
Department:Augusta Fire Department, Howard Willis, Chief
Caption:Motion to approve replacement of the current obsolete fire
alerting system.
Background:The Augusta Fire Department currently uses a Motorola Fire
Alerting System. This system alerts the different fire stations
throughout the County when they have a call in their area.
The 911 center initiates the call to the different fire stations
which in turn sends an alert tone. Once the tone is received, a
speaker is activated and the station hears the call. In the event
the call is at night, the lights are turned on in the sleeping
quarters and in the engine bay.
Analysis:The current Motorola Fire Alerting System is approximately
fifteen (15) years old. Due to the age of this system,
Motorola can no longer provide support or maintenance.
Repair parts are not available and this system has been
deemed obsolete by Motorola. In order for the 911 center to
effectively alert the different fire stations a new system needs
to be purchased. Motorola has an updated version of the Fire
Alerting System which will be similar to the one that is
currently in place. Richmond County currently utilizes
Motorola for its communication system and equipment. By
using Motorola in this configuration we would stay
compliant with the current communication system, service
provider. Due to the fact that we are using Motorola for our
entire communication system, we need to remain with the
same vendor in order to maintain system integrity and
interoperability. The equipment is on state contract, and will
be installed and maintained by Motorola factory approved
personnel.
Financial Impact:The cost of this project is $425,000.00. Funds are available in
the Fire Department approved 2007 capital budget.
Alternatives:N/A
Recommendation:Approve the agenda item.
Funds are
Available in the
Following
Accounts:
274034110 5426110
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Commission Meeting Agenda
2/20/2007 2:00 PM
IT Interdepartmental Transfer for Temp
Department:Information Technology
Caption:Approve the interdepartmental transfer of operating funds
within the Information Technology Department.
Background:Currently the Information Technology Department has an
employee that has been called to serve active duty in the
military. This employee holds the Help Desk I position. By
law, we are obligated to have a position for this employee
upon their return and this employee's salary has to continue
to be budgeted in the Information Technology budget. The
funding for this position can be transferred within the budget
to allow for a temporary employee to serve in this capacity
until the employee returns.
Analysis:Currently the Help Desk receives an average of over 7,000
calls per year and there is only 1 other Help Desk position to
handle these calls. Approving this agenda item will allow for
the Information Technology Department to continue to have
two technicians available to assist our users in a more timely
manner.
Financial Impact:There is no financial impact. The funds currently allocated in
the Personnel line item of the budget for this employee will
be transferred to the Temporary line item to cover the cost.
Alternatives:Do not approve.
Recommendation:Approve the interdepartmental transfer of operating funds
within the Information Technology Department.
Funds are
Available in the
Following
101015410-5111110
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Commission Meeting Agenda
2/20/2007 2:00 PM
2459 Sumac Drive
Department:County Attorney - Stephen E. Shepard, Attorney
Caption:Motion to authorize release of all county liens on property at
2459 Sumac Drive. (Approved by Finance Committee
February 12, 2007)
Background:Property was sold by Land Bank on January 19, 2007 to
CYT, LLC in the amount of $8,944.00. Of that amount,
$1,794.00 was paid to the County for liens specifically for
that property. Remaining County liens attached to the
property are from other properties owned by the Land Bank.
Releasing said property from liens will not remove the liens
from other Land Bank properties.
Analysis:N/A
Financial Impact:N/A
Alternatives:Do not remove liens.
Recommendation:Remove liens to complete sale.
Funds are
Available in the
Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Commission Meeting Agenda
2/20/2007 2:00 PM
Chamber of Commerce
Department:Clerk of Commission
Caption:Motion to approve a request from the Augusta Metro
Chamber of Commerce for city sponsorship through the
purchase of tickets for the Annual Meeting on February 22,
2007. (Approved by Finance Committee February 12, 2007)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
2/20/2007 2:00 PM
Enter Agreement with Auditors for 2006 Audit
Department:Finance Department
Caption:Motion to auhorize Administrator to sign letter of
engagement with Cherry, Bekaert & Holland to perform
2006 financial audit and to prepare required reports.
(Approved by Finance Committee February 12, 2007)
Background:Augusta Richmond County is required to have an annual
financial audit done for each fiscal year and to submit the
report to the State of Georgia Department of Audits no later
than 180 days after the end of our fiscal year. The report is
due June 30, 2007.
Analysis:The local firm of Cherry Bekaert & Holland has submitted a
proposal to perform the required audits and prepare related
reports. This firm is familiar with the various funds and
reporting entities that comprise the government, having
performed the audit for the past few years and has the
available resources to devote to an audit of this size and
scope within these time constraints.
Financial Impact:Funds for the audit are budgeted. Failure to submit a timely
report to the state could result in withholding of state funding
for projects and grants.
Alternatives:Request proposals from other firms and qualify through the
selection process.
Recommendation:
Enter agreement with Cherry Beckaert and Holland. They
have been qualified through prior selection processes and this
would be an extension of the prior agreement. Additionally
there are time savings to be recognized by utilizing the
services of a firm that is already familiar with the structure
and processes of the multi-faceted Augusta Richmond
County government.
Funds are
Available in the
Following
Accounts:
101-015120-5212113 for General Fund 506-043110-
5212113 for W & S 551-081102- 5212113 for Airport
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Commission Meeting Agenda
2/20/2007 2:00 PM
EPA Brownfield Grant
Department:Finance Department, Donna Williams, Interim Finance
Director
Caption:Motion to authorize the addition of final grant funds in the
2007 Budget for the EPA Brownfield Grant. (Approved by
Finance Committee February 12, 2007)
Background:The EPA Brownfield Grant was scheduled to be completed
by the end of 2006 so nothing was included in the 2007
Budget.
Analysis:Funds were approved by the Commision on March 2, 2004 in
the amount of $200,00. The activity in the grant is now
substanially complete but an invoices for approximately
$38,764 was not received until 2007. Additional minor
expenses may be incurred to close out the grant.
Financial Impact:Grant funds will be collected in 2007.
Alternatives:(1) Approve (2) Disapprove
Recommendation:Approve the addition of funds in the 2007 Budget.
Funds are
Available in the
Following
Accounts:
Funds will be paid by Federal EPA Brownfield Cooperative
Agreement.
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Commission Meeting Agenda
2/20/2007 2:00 PM
Garden City Rescue Mission
Department:Clerk of Commission
Caption:Motion to approve a request from the Garden City Rescue
Mission for an abatement of 2006 property taxes. (Approved
by Finance Committee February 12, 2007)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
2/20/2007 2:00 PM
Marshal's Cars 07
Department:Finance, Fleet Management, Ron Crowden, Fleet Manager
Caption:Motion to approve the replacement of 5 Marshal’s
Department sedans for $24,717.00 each from Bobby Jones
Ford of Augusta, Georgia (Lowest bid offer on bid 06-192).
(Approved by Finance Committee February 12, 2007)
Background:The Marshal’s Department has 24 active road vehicles used
to support the Civil and Magistrates Court and Clerk of Court
in serving court papers, providing security for the Airport,
Municipal and JLEC buildings and other public safety
functions. An assessment of the condition of all vehicles 6
years old or older resulted in 8 vehicles meeting or exceeding
the replacement criteria approved by the Commission in
2004. Fleet Management has been informed by the local
dealer that orders for police vehicle must be in by mid-March
in order to receive cars in 2007. The Commission approved 4
cars for the Marshal in 2006 but one was refused by Fleet
Management when it was delivered because it was the wrong
model. The new cut-off date by Ford is based on Ford
Manufacturing reorganizing and down sizing. Orders for
police vehicles will not be taken after the cut-off. Available
funds from the capital outlay will support the replacement of
5 vehicles. The assessments of each vehicle is attached for
review. Vehicle number 984100 was involved in an accident
on December 19, 2006 when a vehicle pulled out in front of
his vehicle.
Analysis:The following was the results of the bids received: Bobby
Jones Ford = $24,717.00 –Lowest and only Bid Offer.
Financial Impact:
The total projected debt service payments will total
$123,585.00 for the 5 vehicles over a three year period . The
annual principal of $41,195.00 will be funded by the GMA
lease program. Funding is available in the 2007 Capital
Outlay.
Alternatives:1.Approve the award to the lowest bidder, Bobby Jones ford
of Augusta, Georgia. 2. Do not approve the request.
Recommendation:Approve the replacement of Marshal’s Department sedans
for $24,717.20 each from Bobby Jones Ford of Augusta,
Georgia (Lowest bid offer on bid 06-192) and declare the 5
"turn-ins" as surplus.
Funds are
Available in the
Following
Accounts:
631-00-0000/54.99631
REVIEWED AND APPROVED BY:
Clerk of Commission
Disadvantaged Business Enterprise
Yvonne Gentry
DBE Coordinator
Disadvantaged Business Enterprise Department
501 Greene Street – Suite 304 - Augusta, GA 30901
(706) 821-2406 – Fax (706) 821-4228
WWW.AUGUSTAGA.GOV
TO: Ron Crowden
Director, Fleet Management
Geri Sams
Director, Procurement Department
FROM: Yvonne Gentry, Coordinator
Disadvantaged Business Enterprise Department
SUBJECT: DBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOALDBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOALDBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOALDBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOAL
Bid Item #06Bid Item #06Bid Item #06Bid Item #06----192 192 192 192 –––– C C C Crown Victoria P71 Automobilerown Victoria P71 Automobilerown Victoria P71 Automobilerown Victoria P71 Automobile
DATE: December 29, 2006
This memo is to transmit the review and concurrence of the recommended DBE
Utilization goal of zero(0%)for the above referenced project. The procurement
opportunities are direct purchases from manufactures sales representative with no sub-
contracting or second tier opportunities. The goal-setting methodology considered the
following factors based on good faith efforts of the contractor:
• The project’s total estimated cost of $$$$123,585.00123,585.00123,585.00123,585.00 (5 vehicles @ $24,717.00 each)
• There is 0% value of the scope of work where minority/women minority/women minority/women minority/women
businessesbusinessesbusinessesbusinesses availability exists.
• There is 0% value of the scope of work where small small small small local businesses local businesses local businesses local businesses
availability exists.
• There is 100% value of the scope of work where locallocallocallocal
busbusbusbusinesses inesses inesses inesses availability exists.
The contractor must prepare their proposed DBE Utilization Form submittal based on
the total dollar value of their base bid. No further adjustments should be made.
The above is recommended based on information provided at the time of review. If you
have any questions, please feel free to contact me at (706)826-1325.
YG:glw
Bobby Jones Ford
P. O. Box 15398
Augusta, GA 30919
Brand Ford
Model Crown Victoria
Delivery Date 90 - 120 day ARO
5.01 Administrative pkg.22,697.00$
5.02 Civil Pkg.23,487.00$
5.03 Fugitive Pkg.23,612.00$
5.04 Marshal Pkg.24,717.00$
5.05 Patrol Pkg.25,815.00$
5.06 Traffic Pkg.25,659.00$
6.01 Whelen LL288000 1,520.00$
6.02 Sho-Me 217680 130.00$
6.03 Whelen CSP690 130.00$
6.04 Pro-Copper CC-1050 283.00$
6.05 Sho-Me 05.6040 80.00$
6.06 Outlet Receptacle 43.00$
6.07 2 Toggle Swiches 11.00$
6.08 Floor Mats 45.00$
6.09 Jumper Cable Con.140.00$
6.10 Whelen UHF2150 65.00$
6.11 Whelen UBF5150 190.00$
6.12 Corner Lighting 330.00$
6.13 Sho-Me 11.2710B/B 290.00$
6.14 Sho-Me 11.2715B/A/B 333.00$
6.15 Whelen 295HF100 232.50$
6.16 Federal Signal AS124 167.50$
6.17 Motorola Battery Charger 335.00$
6.18 Setina #10-SL 400.00$
6.19 Full Lower Ext. Plate 55.00$
6.20 Rear Door Panels 140.00$
6.21 Rear Sert 345.00$
6.22 Floor Pan 176.00$
6.23 Shotgun Mount & Lock 290.00$
6.24 Shotgun Mount 40.00$
6.25 #35 Window Tint film 115.00$
6.26 Fire Extinguisher 38.00$
6.27 Auto Fire Suppression Sys.2,936.00$
Bid Item #06-192
Crown Victoria P71 Automobile
Augusta Fleet Department
Bid Due: Wednesday, November 22, 2006 @ 11:00 a.m.
Invitation To Bid
Sealed bids will be received at this office until 11:00 a.m. Wednesday, November 22, 2006
Bid Item #06-192 Crown Victoria P71 Automobile for Augusta Fleet Department
BID’s will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30911
706-821-2422
BID documents may be obtained at the office of Augusta, GA Procurement Department, 530 Greene Street – Room 605,
Augusta, GA 30911. Documents may be examined during regular business hours at the offices of Augusta, GA Procurement
Department. All questions must be submitted in writing to the office of the Procurement Department by Fax at 706-821-
2811 or by mail. No bid will be accepted by fax, all must be received by mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid
preference on an eligible local project, the certification statement as a local bidder and all supporting documents must
be submitted to the Procurement Department with your bonafide bid package.
It is the wish of the Owner that minority businesses are given the opportunity to BID on the various parts of the work. This
desire on the part of the Owner is not intended to restrict or limit competitive bidding or to increase the cost of the work. The
Owner supports a healthy free market system that seeks to include responsible businesses and provide ample opportunity for
business growth and development.
No BID may be withdrawn for a period of 30 days after time has been called on the date of opening.
Bidders will please note that the number of copies requested; all supporting documents including financial statements and
references and such other attachments that may be required by the bid invitation are material conditions of the bid. Any package
found incomplete or submitted late shall be rejected by the Procurement Office. Any bidder allegedly contending that he/she
has been improperly disqualified from bidding due to an incomplete bid submission shall have the right to appeal to the
appropriate committee of the Augusta commission. Please mark BID number on the outside of the envelope.
Bidders are cautioned that sequestration of BID documents through any source other than the office of the Procurement
Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of
receiving incomplete or inaccurate information upon which to base his qualifications.
Augusta has a Link Deposit program designed to provide loans to eligible local Small, Minority and Women Owned
Businesses. For more information about this program contact the Office of the Disadvantage Business Enterprise at 706-821-
2406.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle October 19, 26, November 2, 9, 2006
Metro Courier October 25, 2006
cc: Tameka Allen Interim Deputy Administrator
Ron Crowden Fleet Management
Yvonne Gentry DBE Coordinator
My DemandStar
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Account Info
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6 Planholder(s) found.
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Member Name City of Augusta, GA
Bid Number ITB-06-192-0-2006/km
Bid Name Crown Victoria P71 Automobile
1 Document(s) found for this bid
Supplier Name Phone Fax Doc Count Attributes Programs Actions
Asia Motors Inc. 3127331777 3127331745 1 1. Small
Business Documents
Bill Currie Ford 8133576783 8135545363 1 Documents
Ford - Kip Killmon's
Tysons Ford 7034427410 7034480512 1 1. Small
Business Documents
Mears Motor
Leasing 4072982982 4075784924 1 Documents
Mike Albert Leasing
Inc 5135542878 5139562878 1 Documents
Nelson Dodge
GMC 2187392283 2187396021 1 Documents
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Commission Meeting Agenda
2/20/2007 2:00 PM
Renewal Excess Worker's Compensation Insurance
Department:Finance / Risk Management Division
Caption:Motion to approve Excess Worker’s Compensation Insurance
with Safety National Casualty, for $155,066 with $600,000
SIR (Self Insured Retention; otherwise, known as the
deductible). (Approved by Finance Committee February 12,
2007)
Background:Excess Workers Compensation coverage (a per occurrence
policy) has been purchased in the past as a measure to cap
any potential catastrophic loss against Augusta-Richmond
County. Knowing that this area of the industry is still quite
volatile and premiums continue to rise, Georgia
Administrative Services (G.A.S.) our W.C. Third Party
Administrator, was asked to obtain quotes from at least 3
insurance companies. G.A.S. has received the responses from
A or A+ companies and an overview is attached.
Analysis:
Financial Impact:Augusta would assume all financial responsibility up to the
SIR limit of $600,000 for each occurrence. There is an
additional exposure if a single incident generates a claim cost
which exceeds $25,000,000 (claim cost above $25,000,000
would revert to Augusta for any future payments).
Alternatives:Drop coverage accepting full exposure/cost of any
catastrophic injury.
Recommendation:Approve coverage with Safety National Casualty
Corporation with a Self Insured retention of $600,000 with
an insurance limit of $25,000,000, for a premium of
$155,066..
Funds are
Available in the
Following
Accounts:
621-01-5233
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
AUGUSTA/RICHMOND COUNTY
EXCESS WORKER’S COMPENSATION INSURANCE QUOTES
PERIOD MARCH 1, 2007 TO MARCH 1, 2008
OPTION 1
CARRIER SPECIFIC LIMITS DEPOSIT PREMIUM
Safety National Casualty
Corporation
$25,000,000 WC
$1,000,000 Employer Liab
$600,000 Self-Insured
Retention
$152,025
$3,041 Insolvency Pool*
ACE Insurance Co $25,000,000 WC
$1,000,000 Employer Liab
$600,000 SIR
(except police/fire)
$1,000,000 SIR
(Police/Fire)
OPTION 2
$550,000
$11,000 Insolvency Pool*
CARRIER SPECIFIC LIMITS DEPOSIT PREMIUM
Safety National Casualty
Corporation
Statutory
$1,000,000 Employers Liab
$600,000 SIR
$174,829
$3,497 Insolvency Pool*
Midwest Employer
Casualty Company
Statutory
$1,000,000 Employers Liab
$600,000 SIR
$196,028
$3,921 Insolvency Pool*
Midwest Employer
Casualty Company
Statutory
$1,000,000 Employers Liab
$750,000 SIR
$157,008
$3,140 Insolvency Pool*
NOTE: Statutory = no cap on coverage above retention
SIR = Self Insured Retention
* Effective 01/02/07, the Georgia Insolvency Pool allows insurers who have paid
their assessment to the Georgia Insolvency Pool Worker’s Compensation Account
to recoup such assessments by a surcharge in the amount of 2% on premiums
charged.
Commission Meeting Agenda
2/20/2007 2:00 PM
Acquisition of Right-of-Way and Easement St. Sebastian Way/Greene St./15th St.
Department:County Attorney-Stephen E. Shepard, Attorney
Caption:Motion to approve an Option for Right-of-Way between
William S. Roberts, as owner, and Augusta, Georgia, as
optionee, in connection with the St. Sebastian Way Project,
for property located at 209 and 209A Fifteenth Street (036-3-
018-00-0 & 036-3-017-00-0) consisting of 0.207 acre
(9,002.09 sq. ft.) in fee and 0.014 acre (608.59 sq. ft.) of
permanent construction & maintenance easement for a total
purchase price of $43,800.00.
Background:The property owner has agreed to convey the referenced
right-of-way and easement for a total of $43,800.00.
Analysis:The purchase of the referenced right-of-way and easement is
necessary for the project.
Financial Impact:The costs necessary for this purchase will be covered uder
the project budget. The County will advance the necessary
funds for the purchase and the Georgia Department of
Transportation will reimburse the funds advanced by
Augusta, Georgia after acquisition of the property.
Alternatives:Deny the motion to approve the purchase of the referenced
right-of-way and easement.
Recommendation:Approve the motion to purchase the referenced right-of-way
and easement.
Funds are
Available in the
Following
Accounts:
Will be reimbursed by Georgia DOT
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
2/20/2007 2:00 PM
Acquisition of Right-of-Way Easement - St. Sebastian Way/Greene St./ 15th Street
Department:County Attorney - Stephen E. Shepard, Attorney
Caption:Motion to approve an Option for Right-of-Way between
William S. Roberts, as owner, and Augusta, Georgia, as
optionee, in connection with the St. Sebastian Way Project,
for property located at Fifteenth Street (036-3-033-00-0)
consisting of 0.127 acre (5,545.64 sq. ft.) in fee and 2,440.9
sq. ft. of permanent construction and maintenance easement
for a purchase price of $39,800.00.
Background:The property owner has agreed to convey the referenced
right-of-way and easement for a total of $39,800.00
Analysis:The purchase of the referenced right-of-way and easement is
necessary for the project
Financial Impact:The costs necessary for this purchase will be covered under
the project budget. The County will advance the necessary
funds for the purchase and the Georgia Department of
Transportation will reimburse the funds advanced by
Augusta, Georgia after the acquisition of the property.
Alternatives:Deny the motion to approve the purchase of the referenced
right-of-way and easement.
Recommendation:Approve the motion to purchase the referenced right-of-way
and easement.
Funds are
Available in the
Following
Accounts:
Will be reimbured by Georgia DOT
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Commission Meeting Agenda
2/20/2007 2:00 PM
CH2MHILL Contract
Department:
Caption:Discuss the CH2MHill Contract. (Requested by
Commissioner Marion Williams)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
2/20/2007 2:00 PM
Drainage Easement
Department:Public Services Department-Maintenance Division
Caption:Approve a request for a permanent easement from GDOT on
Phinizy Road at the crossline that drains the detention basin
from the Charles B. Webster Detention Center to prevent
water backup on Phinizy Road.
Background:This easement is crucial to the prevention of flooding and for
maintenance on Phinizy Road.
Analysis:Without this critical easement, it would be difficult for the
Maintenance Division to prevent the possible flooding of
Phinizy Road.
Financial Impact:None - GDOT to donate easement
Alternatives:Alternative #1 - Approve request for a permanent easement
from GDOT, on Phinizy Road at the crossline that drains the
detention basin from the Charles B. Webster Detention
Center, to prevent water backup on Phinizy Road.
Alternative #2 - Risk flooding and roadway failure.
Recommendation:Recommend Alternative #1
Funds are
Available in the
Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Commission Meeting Agenda
2/20/2007 2:00 PM
Highland Ave. Surface Water Treatment Plant Emergency Generators and Distribution System
Department:Utilities
Caption:Authorize the execution of an agreement with Georgia Power
for Emergency Generators and Distribution System for the
Highland Ave. Surface Water Treatment Plant in an amount
estimated not to exceed $1,924,903.
Background:During the design process of the Highland Ave. Surface
Water Treatment Plant, the Utilities Department planned for
emergency generators at the treatment plant. The generators
would serve as an automatic backup in the event of an
electrical power outage. With the new generator in place, we
also have the ability to consider using “peak shaving”
techniques as an energy management tool. We contacted
Georgia Power to consult with their industrial experts about
what we were planning. We found that Georgia Power had a
program in place to provide emergency generators and
distribution system for their industrial customers and they
strongly supported the concept of peak shaving.
Analysis:The Utilities Department had planned for emergency
generators as part of the plant original design concept. When
we learned of Georgia Power’s program of providing the
emergency generators and distribution system to their
industrial customers, we pursued the idea of having Ga.
Power provide both our normal operating power and
emergency power needs. With the equipment in place, we
can take advantage peak shaving energy management
methods.
Financial Impact:
Funds for the payments for the generators and distribution
system will be included in the annual operating budgets
under the account 506 04 3520 5312310. The amount of
payments will be computed contingent upon discussions with
the Finance Department, the Utilities Department and Ga.
Power. The monthly estimate for the payment is less than
$20,000 for ten years.
Alternatives:No alternatives are recommended.
Recommendation:We recommend the Commission authorize execution of the
agreement with Georgia Power for Emergency Generators
and Distribution System for the Highland Ave. Surface
Water Treatment Plant in an amount not to exceed
$1,924,903. This recommendation is contingent upon
reaching contract terms mutually agreeable with the
Administrator, City Attorney, and Ga. Power.
Funds are
Available in the
Following
Accounts:
506 04 3520 5312310
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Disadvantaged Business Enterprise.
Administrator.
Clerk of Commission
DRAFT CONTRACT – FOR REVIEW ONLY
Highland Avenue - Distribution Project Agreement 1.31.07 1
DISTRIBUTION PROJECT AGREEMENT
This Distribution Project Agreement (the “Agreement”) is made and entered into this
___day of ___________, 2006 by and between Georgia Power Company (“Georgia Power”) and
City of Augusta (“Customer”).
BACKGROUND
WHEREAS, the Customer owns and operates a system for the distribution of electric
power located at the premises set forth on Schedule A attached hereto (the “Distribution
System”); and
WHEREAS, the Customer desires to obtain and purchase from Georgia Power, and
Georgia Power desires to provide to the Customer certain equipment and related services with
respect to the Distribution System, upon the terms and conditions set forth herein;
NOW, THEREFORE, in consideration of the mutual promises contained herein and
other good and valuable consideration, the receipt and sufficiency of which are hereby
acknowledged, and intending to be legally bound hereby, Georgia Power and the Customer
hereby agree as follows:
1. Project.
(a) The Customer hereby engages Georgia Power to provide to Customer and
agrees to purchase the equipment and/or services set forth on Schedule A attached hereto
and incorporated by reference herein with respect to the Distribution System (collectively,
the “Project”), in accordance with the terms and conditions set forth in this Agreement.
(b) Georgia Power hereby accepts such engagement.
2. Customer Obligations.
(a) The Customer shall provide reasonable cooperation, assistance and support
to Georgia Power in connection with its performance of the Project.
(b) To the extent that access to the Distribution System or other property or
facilities of the Customer, or to the personnel of the Customer, is at any time reasonably
necessary or appropriate in connection with the performance of the Project, the Customer
agrees to grant such access to Georgia Power and its subcontractors and representatives.
Georgia Power shall not be responsible for any loss, damage, fine, penalty, cost, expense,
delay, interruption, breach, non-performance or other failure with respect to the Project
arising out of or in connection with any failure by the Customer to provide access to its
property or facilities or personnel in connection with the performance of the Project.
Highland Avenue - Distribution Project Agreement 1.31.07 2
3. Georgia Power Obligations.
(a) Georgia Power will perform the Project in a professional and workmanlike
manner with a reasonable degree of care, skill and diligence and in accordance with all
applicable laws, rules and regulations and the terms of this Agreement.
(b) If the performance of any portion of the Project fails to comply with the
standard of care set forth in paragraph (a) of this Section 3, and the Customer gives
written notice of such failure to Georgia Power not later than one (1) month following
completion of the Project, then, to the extent necessary to cure such failure, Georgia
Power shall reperform such portion of the Project at no additional cost to the Customer.
(c) THE ONLY WARRANTY CONCERNING THE PROJECT (OR
ANY GOODS, EQUIPMENT, MATERIALS OR SERVICES INCLUDED
THEREIN) IS SET FORTH IN PARAGRAPH (a) OF THIS SECTION 3. ALL
OTHER WARRANTIES, EXPRESS OR IMPLIED, ARE HEREBY
SPECIFICALLY AND EXPLICITLY EXCLUDED, INCLUDING WITHOUT
LIMITATION ANY WARRANTY ARISING FROM COURSE OF DEALING OR
USEAGE OF TRADE OR ANY WARRANTY AS TO NONINFRINGEMENT.
GEORGIA POWER SHALL HAVE NO OBLIGATION OR RESPONSIBILITY
FOR OR WITH RESPECT TO ANY WARRANTY PROVIDED BY THE
MANUFACTURER OR THIRD PARTY SUPPLIER OF ANY EQUIPMENT,
PARTS OR OTHER MATERIALS PROVIDED PURSUANT TO THIS
AGREEMENT.
(d) WITHOUT LIMITING THE GENERALITY OF THE
FOREGOING, GEORGIA POWER DOES NOT MAKE AND EXPRESSLY
DISCLAIMS ANY IMPLIED WARRANTY, INCLUDING, WITHOUT
LIMITATION, ANY IMPLIED WARRANTY OF MERCHANTABILITY,
FITNESS FOR A PARTICULAR PURPOSE OR APPLICATION, OR
OTHERWISE, WITH RESPECT TO THE PROJECT OR ANY EQUIPMENT OR
OTHER GOODS OR MATERIALS FURNISHED PURSUANT TO THIS
AGREEMENT.
(e) Georgia Power may, in its sole discretion, subcontract all or any portion of
the Project to suitably qualified and experienced subcontractors. For purposes of this
Agreement, no contractual relationship will exist between the Customer and any such
subcontractor. Notwithstanding the foregoing, no such subcontracting by Georgia Power
will relieve Georgia Power of its obligation to perform the Project as set forth herein, and
Georgia Power will be responsible for the management of its subcontractors in their
performance of any portion of the Project.
(f) The Customer acknowledges and agrees that the estimated start date and
completion date for the Project, if any, set forth on Schedule A are good faith estimates
Highland Avenue - Distribution Project Agreement 1.31.07 3
only, and that Georgia Power makes no warranty or guaranty that the Project will
commence or be completed on the dates or within the time period so estimated.
(g) Georgia Power may, if requested by the Customer and agreed to in writing
by Georgia Power in its sole discretion, assist the Customer in seeking a capital lease
arrangement or other financing arrangement with a third party to finance all or a portion
of the Project. The availability of such financing arrangement will be subject to the
requirements and credit approval of such third party, and Georgia Power shall have no
obligation to provide such financing arrangement, or to guarantee the payment or
performance of the Customers obligations under such financing arrangement. To the
extent that the Customer is unable to obtain any such third party financing, such
Customer shall nevertheless remain obligated to pay and perform all of its obligations
under this Agreement. The obligations of the Customer hereunder are not contingent in
any respect upon the Customer obtaining any such financing.
To the extent that the Customer is able to obtain such third party financing, Georgia
Power may, if requested by the Customer and agreed to in writing by Georgia Power in its
sole discretion, act as servicer for such third party. In such capacity, Georgia Power
would bill and collect amounts owing under such financing arrangement for the benefit of
the third party. Any such arrangement shall be on terms and conditions satisfactory to
Georgia Power.
4. Compensation; Title and Risk of Loss.
(a) As consideration for the Project, the Customer shall pay to Georgia Power
the amounts set forth on Schedule A. The Customer shall deliver such payments by
check or wire transfer of immediately available funds to an account designated in writing
by Georgia Power.
(b) Payment to Georgia Power for the Project in the amount(s) set forth on
Schedule A shall be made by the Customer within thirty (30) days after the Customer’s
receipt of an invoice with respect thereto. If the Customer fails to pay any amount when
due, it shall pay interest on such amount at a rate equal to the lesser of eighteen percent
(18%) or the highest rate of interest permitted by applicable law, accruing until paid.
(c) To secure the payment in full of all amounts payable by the Customer
hereunder, the Customer hereby grants to Georgia Power a purchase money security
interest in and security title to all equipment, parts and other materials provided or
installed by Georgia Power pursuant to this Agreement and all proceeds from their sale or
disposition. The Customer agrees to execute such financing statements and other
documentation as may be requested by Georgia Power in order to protect and perfect the
security interest granted herein. The Customer further authorizes Georgia Power to file
any financial statements and other documentation in order to protect or perfect such
security interest with or without the Customer’s signature.
Highland Avenue - Distribution Project Agreement 1.31.07 4
(d) Any applicable federal, state and local sales, excise, ad valorem, use or
similar taxes, if any, imposed in connection with the Project, except for federal and state
income taxes payable by Georgia Power based on net income, will be reimbursed by the
Customer.
(e) In the event that Georgia Power encounters any conditions on or with
respect to the Distribution System or the premises thereof which could not have been
reasonably foreseen by Georgia Power (“Adverse Conditions”), and such conditions
materially increase the cost to be incurred by Georgia Power in performing the Project,
then Georgia Power shall so notify the Customer and the parties shall negotiate in good
faith to equitably increase the amount to be paid for the Project by the Customer under
Section 4 hereof in light of the increased cost.
(f) Risk of loss associated with equipment or other goods furnished to the
Customer hereunder shall transfer to the Customer upon delivery of such equipment or
other goods to the Customer. Any claim against Georgia Power for non-delivery or
shortages in delivery or shipments shall be made in writing to Georgia Power within
thirty (30) days after receipt of shipment. Title to equipment or other goods purchased by
the Customer hereunder shall transfer to the Customer only upon receipt of payment
therefor by Georgia Power in accordance with this Agreement.
5. Term and Termination.
(a) The term of this Agreement (the “Term”) shall commence as of the date of
this Agreement and shall continue until the completion of the Project.
(b) This Agreement may be terminated at any time upon the mutual written
consent of Georgia Power and the Customer.
(c) Notwithstanding anything to the contrary set forth in this Agreement, (i)
either party hereto may, by written notice to the other, effective immediately, terminate
this Agreement if the other party materially breaches any of its obligations under this
Agreement (including, without limitation, any failure by the Customer to remit any
payment when due) and fails to cure such breach within thirty (30) days following receipt
of written notice of such breach from the non-breaching party (or, if the breach is such
that its cure is possible but will take longer than thirty (30) days, fails to commence to
cure such breach and proceed diligently therewith until cured); and (ii) Georgia Power
may, by written notice to the Customer, effective immediately, terminate this Agreement
if, after a period of ten (10) days following the Customer’s receipt of notice of any
Adverse Condition, the parties have been unable to reach agreement on any price increase
contemplated by Section 4 hereof. In the event this Agreement is terminated pursuant to
this subsection prior to completion of the Project, the Customer shall pay to Georgia
Power, in full satisfaction of its payment obligations under this Agreement (except as set
forth in Section 7), an amount equal to the out of pocket expenses incurred by Georgia
Power for all materials, equipment and labor in performing the Project through the
Highland Avenue - Distribution Project Agreement 1.31.07 5
effective date of such termination plus a reasonable allowance for overhead and profit
charged by Georgia Power in light of the percentage of the completion of the Project and
any taxes payable by the Customer under Section 4(c).
(d) Sections 3(b), 4, 5(c), 6, and 7, and any provisions of Sections 8-19 which
by implication would be applicable following the expiration or termination of this
Agreement, shall survive any expiration or termination of this Agreement.
6. Limitation of Liability.
(a) The re-performance of any portion of the Project pursuant to Section 3(b)
shall be the Customer’s sole remedy with respect to any faulty or improper performance
of the Project, except in the case of the gross negligence or willful misconduct of Georgia
Power or its agents or employees in performance of the Project. In no event shall Georgia
Power be liable to the Customer for any liabilities, losses, claims, damages or expenses
incurred by the Customer arising, directly or indirectly, from or in connection with the
Distribution System or the operation, use, malfunction, failure or defect thereof or the
performance of the Project hereunder, including without limitation damages resulting
from claims of third parties, outages of electric current or damage to property or
equipment, except to the extent such liability, loss, claim, damage or expense is caused by
the willful misconduct or gross negligence of Georgia Power or its agents or employees in
the performance of the Project.
(b) This Agreement is completely separate from, and shall have no effect
whatsoever on, any other contract, agreement or arrangement, including but not limited to
(i) any Georgia Public Service Commission (“GPSC”) tariff or any GPSC rules or
regulations governing the provision of electric service by Georgia Power, or (ii) any
agreement for the provision of electric power between Georgia Power and the Customer,
or any of its various divisions and affiliates. In no event will Georgia Power be
responsible, liable or accountable (x) for any increase in the Customer’s electric power
rates or costs arising, directly or indirectly, from or in connection with the performance of
the Project or the use, malfunction, failure or defect of the Distribution System or (y) for
any interruption or discontinuance of electric power services.
(c) Notwithstanding anything else set forth herein to the contrary, in no event
shall Georgia Power be liable to the Customer (i) for any special, incidental,
consequential or punitive damages, including loss of business or profits, arising, directly
or indirectly, from or in connection with this Agreement or the performance of the Project
hereunder, whether based upon breach of warranty, breach of contract, negligence, strict
liability, tort or any other legal theory, and whether or not Georgia Power has been
advised of the possibility of such damages, or (ii) for any liabilities, losses, claims,
damages or expenses, arising, directly or indirectly, from or in connection with this
Agreement or the performance of the Project hereunder in excess of the amount paid or
payable to Georgia Power under Section 4 of this Agreement.
Highland Avenue - Distribution Project Agreement 1.31.07 6
7. Indemnification.
To the fullest extent permitted by law, the Customer shall indemnify, defend and
hold harmless Georgia Power and its officers, directors, employees, contractors, agents, affiliates,
successors and assigns (collectively, the “Indemnitees”) from and against any and all losses,
liabilities, claims, damages and expenses (including costs of investigation and defense and
reasonable attorneys' fees) incurred or suffered by any Indemnitee, whether or not involving third
party claims and whether or not caused in part by the active or passive negligence of any
Indemnitee (collectively, “Damages”), arising, directly or indirectly, from or in connection with
the Distribution System or the operation, use, malfunction, failure or defect thereof or the
Project, except for any Damages arising out of bodily injury to person or damage to property
caused by or resulting from the sole negligence or willful misconduct of any applicable
Indemnitees or their agents or employees in the performance of the Project.
8. Notices.
All notices and other communications hereunder shall be in writing and shall be
deemed given the earlier of (i) when received; (ii) when delivered personally; (iii) one (1)
business day after being delivered by facsimile transmission; (iv) one (1) business day after being
deposited with a recognized overnight courier service; or (v) four (4) days after being deposited
in the United States mail, First Class with postage prepaid, to the recipient party at its address (or
at such other address or facsimile number for a party as shall be specified by like notice;
provided, however, that notices of a change of address shall be effective only upon receipt
thereof):
If to Georgia Power: Georgia Power Company
Bin 79510
6711 Londonderry Way
Union City, Georgia 30291
Attn: Joe Lawrence
Telecopy: 770-969-6615
If to the Customer:
Attn:
Telecopy
9. Assignment.
Neither Georgia Power nor the Customer may assign this Agreement without the
prior written consent of the other party, which consent shall not be unreasonably withheld;
provided however, that (a) Georgia Power may, without the consent of the Customer, (i) assign
Highland Avenue - Distribution Project Agreement 1.31.07 7
any or all of its rights or obligations under this Agreement to any subsidiary or other affiliate of
Georgia Power, or (ii) assign any or all of its rights or obligations under this Agreement in
connection with the sale or transfer of all or substantially all of its assets; and (b) the Customer
may assign its rights and obligations hereunder to a lender or finance lessor in connection with a
leasing or other financing arrangement approved by Georgia Power, provided that no such
assignment to a lender or finance lessor shall relieve the Customer of any of its obligations
hereunder.
10. Governing Law.
This Agreement shall be governed by and construed in accordance with the laws
of the State of Georgia (without giving effect to conflicts of law principles) as to all matters,
including but not limited to matters of validity, construction, effect, performance and remedies.
11. Interpretation.
This Agreement shall not be construed more strongly against either party hereto
regardless of which party is responsible for its preparation, it being agreed that this Agreement
was fully negotiated by both parties.
12. Force Majeure.
In no event shall Georgia Power be deemed to be in default of any provision of
this Agreement or liable for delays or interruptions in the completion of the Project arising out of
or in connection with acts or events beyond the reasonable control of Georgia Power. Such acts
or events include acts of God, acts of civil or military authority, civil disturbance, war, strikes,
fires, other catastrophes, storms, ice, computer system failures, utility service failures, acts of
third parties, and other events of similar or dissimilar nature beyond Georgia Power’s reasonable
control.
13. Entire Agreement.
This Agreement, including Schedule A hereto, contains the entire agreement and
understanding concerning the subject matter hereof between the parties hereto and supersedes all
prior agreements or understandings.
14. Independent Contractors.
The parties hereto acknowledge and agree that in the performance of its duties and
obligations hereunder Georgia Power is acting as independent contractor of the Customer, and
neither Georgia Power nor the Customer shall represent that an employer/employee, partnership,
joint venture, or agency relationship exists between them, nor shall either party have the power
nor will either party represent that it has the power to bind the other party hereto to any contract
or agreement.
Highland Avenue - Distribution Project Agreement 1.31.07 8
15. Waiver.
No waiver, amendment, termination or discharge of this Agreement or any of the
terms or provisions hereof shall be binding upon either party unless confirmed in writing. No
waiver by either party of any term or provision of this Agreement or of any default hereunder
shall affect such party’s right thereafter to enforce such term or provision or to exercise any right
or remedy in the event of any other default, whether or not similar.
16. Severability.
If any provision of this Agreement shall be held void, voidable, invalid or
inoperative, no other provision of this Agreement shall be affected as a result thereof, and
accordingly, the remaining provisions of this Agreement shall remain in full force and effect as
though such void, voidable or inoperative provision had not been contained herein.
17. Counterparts.
This Agreement may be executed in one or more counterparts, each of which shall
be deemed to be an original, but all of which together shall constitute the same Agreement. Any
signature page of any such counterpart, or any electronic facsimile thereof, may be attached or
appended to any other counterpart to complete a fully executed counterpart of this Agreement,
and any telecopy or other facsimile transmission of any signature shall be deemed an original and
shall bind such party.
18. Further Assurances.
Upon the reasonable request of the other party, each party hereto agrees to take
any and all actions necessary or appropriate to give effect to the terms set forth in this
Agreement.
19. Binding Effect.
This Agreement shall be binding upon and shall inure to the benefit of the parties
hereto and their respective successors and permitted assigns.
[Signatures on Next Page]
Highland Avenue - Distribution Project Agreement 1.31.07 9
IN WITNESS WHEREOF, Georgia Power and the Customer have caused this Agreement
to be signed by their respective duly authorized officers as of the date first above written.
By:
Name:
Title:
GEORGIA POWER COMPANY
By:
Name:
Title:
Highland Avenue - Distribution Project Agreement 1.31.07 10
Schedule A
Project Description
Scope of Work
The following electrical distribution and back up generation infrastructure will be installed at the
site of Augusta Utilities located at Highland Avenue, Augusta, GA.
Distribution Scope:
I. Project Description
Georgia Power Company-Power Services will install (8) 7’-10” x 10’-10” pre-cast concrete
manholes, (1) S&C Vista Model 422 Switchgear, (2) 2000 kVA 3ø pad mounted
transformers, (2) 3750 kVa 3ø pad mounted transformers, 3ø -500 KCMIL shielded copper
5kV MV-90 primary power cable throughout loop and for main service from Utility
Substation, 3ø -4/0 AWG shielded copper 5kV MV-90 XLPE power cable to transformers
and generators, 3ø 250 KCMIL shielded copper 5kV MV-90 XLPE power cable to main
transformers, and 24 strand, 36 strand, and 48 strand fiber optic communication cables in
3000# concrete-encased reinforced distribution underground duct as specified with portions
of the communications cable direct buried in conduit as shown on drawings E9, E10, E11.
Power cables shall be installed throughout the loop feeding the Old Filter Building, the
New Filter Building, and the UV/Pump Station Building (including feeding MSG-UAB,
GEN-UA, and manholes EMH-3, EMH-4, EMH-5, EMH-7, EMH-9, EMH-10, EMH-11,
and EMH-13 and tying to the Utility Substation).
Communications cables shall be installed around the West and East Holding Basins and
throughout the loop feeding the Old Filter Building, the New Filter Building, and the
UV/Pump Station Building (including feeding MSG-UAB and manholes EMH-3, EMH-4,
EMH-5, EMH-7, EMH9, EMH-10, EMH-11, and EMH-13).
All grounding and lightning protection will be based on Georgia Power philosophy for the
isokeraunic level for the area.
II. Points of Demarcation
The points of demarcation for communications cable are at the patch panel on the north
side of the holding basins labeled as FOPP-HBN and patch panel FOPP 302 at the main
switchgear building. Fiber optic cable and conduits to patch panels FOPP 302, FOPP 232,
FOPP HBS, FOPP HBN, FOPP 407, and FOPP 406 are included. Connections from these
patch panels to other panels and equipment are by others, as are FOC terminations.
The point of demarcation for the power equipment shall be the load side of the feeder
breakers and the line side of the utility and generator breakers located in switchgear MSG-
Highland Avenue - Distribution Project Agreement 1.31.07 11
UAB. All primary cables, transformers, manholes, concrete encased ductbank, and rigid
conduit installed are included. Cable between generator, GEN-UA and MSG-UAB and
from the Utility Substation to MSG-UAB is also included.
III. Scope of Work
This new system will include the following:
a. Install two-way manholes at locations EMH-3, EMH-4, EMH-5, EMH-7, EMH9,
EMH-10, EMH-11, and EMH-13 as shown on drawings E-10 and E-11.
b. Install 4-way loop interrupter switchgear at location NSW-N (S&C Vista Model
422 Switchgear) as shown on drawing E-29.
c. Install 2-2000 kVA 3ø pad mounted transformers at locations XF-UA2 and XF-
UA3 as shown on drawing E-54.
d. Install 2-3750 kVA 3ø pad mounted transformers at locations XF-UA1 and XF-
UB1 as shown on drawing E-53.
e. Install 3ø -500 shielded copper 5kV MV-90 power cable for manhole/ductbank
system in 3000# concrete-encased reinforced distribution underground duct as
shown on drawings E-53 and E-54.
f. Install 3ø -2x500 shielded copper 5kV MV-90 power cable in 3000# concrete-
encased reinforced distribution underground duct to tie to Utility Substation as
shown on drawing E-53.
g. Install 3ø -4/0 shielded copper 5kV MV-90 power cable to XF-UA2 and XF-UA3
in 3” rigid galvanized steel conduits as shown on drawings E-54.
h. Install 3ø -4/0 shielded copper 5kV MV-90 power cable to GEN-UA in 3000#
concrete-encased reinforced distribution underground duct as shown on drawings
E-53.
i. Install 24 strand, 36 strand, and 48 strand fiber optic communication cables
(shown on drawing SS2) in 3000# concrete-encased reinforced distribution
underground duct with 3-1” innerduct conduits (approximately 3500’ shall be
installed in direct buried 1 1/2” rigid aluminum conduit) as noted on drawings E9
and E10).
j. Install #4 rebar in ductbank as described in Note 11 on drawing E-76.
k. Test power cable after installation, splicing, and termination.
l. Test cables and apparatus per specifications.
IV. Deviations and Exceptions
The following are deviations from the specifications and drawings provided:
a. Switchgear for location NSW-N shown on drawing E-54 as Cooper model
KPTMT9BT32 with 300E fuses (maximum offering 125E fuses) has been quoted
as S & C Vista model 422 switchgear with two 600A three phase loadbreak
switches and two 600A vacuum fault interrupters..
b. Transformers for locations XF-UA2 and XF-UA3 shown on drawing E-54 have
been quoted as 2000 kVA 4160/480Y single rated, mineral oil insulated,
padmounted equipment with 300A LBOR primary switches.
Highland Avenue - Distribution Project Agreement 1.31.07 12
c. Transformers for locations XF-UA1 and XF-UB1 shown on drawing E-53 have
been quoted as 3750 kVA 4160/480Y single-rated mineral oil insulated,
padmounted equipment.
d. Manholes shown on drawing E-80 to be 6’x 6’ Newbasis pre-cast concrete
manholes have been quoted as Old Castle 7’ 10” x 10’ 10” pre-cast concrete
manholes.
e. Terminations of fiber optic cables at patch panels throughout the project shall be
performed by others.
f. Rigid conduit inside Old Filter Building and New Filter Building will be by
Others and will terminate 5’ outside the foundation of each building – power and
communications cables will be installed in conduits as installed by Others
g. Medium Voltage equipment connections have been proposed as follows:
i. 5 kV transformer terminations – live terminations due to loading in excess
of 200A loadbreak elbow design limits
ii. 5 kV pad-mounted switchgear terminations – bolted, non-loadbreak 600A
apparatus elbows
iii. Generator terminations – live terminations, as is industry standard
iv. Main metal-clad switchgear terminations – live terminations as is industry
standard
V. Deliverables
GPC-Power Services will deliver:
• Completed work per this proposal
• Project Schedule
• Submittals as required by specification
• Test Reports as required by specification
• Drawings as follows:
1 As Built Drawing
2 New system one-line diagram
VI. Assumptions and Limitations
Services will be in accordance with the following assumptions and limitations:
• Scope is limited to that described in Sections I, II, III, and IV above
• Deliverables are limited to those described in Section V above
• Estimate assumes that all distribution work will be preformed in unobstructed
pathways
• Estimate assumes that excavation will not involve anything in excess of incidental
rock – rock excavation will be performed on a time and materials basis
• Proposal assumes that Highland Water Treatment plant personnel will be available to
provide access to electrical areas and other construction spaces during construction
Highland Avenue - Distribution Project Agreement 1.31.07 13
• This estimate does not provide for temporary power or electrical “work-arounds” – it
is assumed that these tasks will be managed by Others
• All parties involved will discuss and agree on project schedule
Notes:
This is a turnkey quote as of 1/31/07.
Transformer and wire quotes are good for 90 days from above date.
Quoted lead times on transformers is currently 38 weeks.
Rock, obstruction and delay adder will be billed at $120.00 / man-hour if required.
Change orders may be quoted or billed hourly as customer desires.
Quote is based on standard ductbank construction at no greater than five foot depth.
Customer is responsible for locating private underground facilities.
Customer is responsible for damage to unlocated / mismarked underground facilities.
Labor (Design & installation)/ Equipment/ Materials/overheads & profit (except
Transformers/switchgear): $818,521.00
Transformers/Switchgear: $140,482.00
Total: $959,003.00
Payment Schedule: TBD based on start dates and construction schedule
Generator scope:
I. Project Description/schedule
Georgia Power will provide all equipment necessary for interconnection of the IDG
System on the existing secondary service from Georgia Power.
Georgia Power will deliver the IDG® System project, as described in this Exhibit on a
complete turnkey basis including:
1. Engineering/Design
2. Generation Equipment (provided by AUD)
3. Transfer Switch Equipment
4. IDG® System Installation
5. Equipment and Installation Warranties
6. In-service Training
Georgia Power will deliver the project in the following estimated timeframe:
Milestone Completion (Week No)
Highland Avenue - Distribution Project Agreement 1.31.07 14
Agreement Signing 0
Receipt of IDG® System Submittal 20
Equipment Shipping Date to Site 60
Substantial Completion of Installation 62
Final Commissioning/Start-up 65
Customer pays for all fuel including initial fill.
II. Engineering/Design Services
A. Georgia Power will provide all engineering and design services necessary to
complete construction documents for this project in accordance with the State of
GA.
B. Georgia Power will prepare construction documents signed and sealed by a
Registered Professional Engineer of Record in GA.
III. Basic System Description
A. Re-locate 2,000KW Option : The pricing in Exhibit B for the new re-locate
2,000KW option includes:
1. Disconnecting Existing 2MW Generator that AUD owns
2. Re-Programming of Existing Switchgear at location where 2MW unit
will be removed
3. Crane and Transportation to Relocate existing generator
4. New Concrete Pad for Generator at New Location
5. Power Wiring from the generator to the new main 4160V Switchgerar
Lineup (E53 – 52 –G1). All other wiring to be provided by others.
6. New 4160V Main Switchgear Lineup
IV. 4160V Main Switchgear Lineup
A. We will provide the main switchgear lineup shown on E53 in the drawings. The
lineup will be “NexGear” brand and will provide the similar functionality as in the
drawings, but is not based on a “spec build”.
V. IDG® System Installation
A. Georgia Power will combine our in-house IDG® Project Management staff with a
reputable local licensed electrical contractor or utilize our in house licensed
electrical construction group to provide a fully coordinated high quality
installation.
Highland Avenue - Distribution Project Agreement 1.31.07 15
B. The Georgia Power Project Manager will serve as the single point interface with
AUD and Georgia Power during construction/start-up and will be present on-site
for all critical activities and key construction milestones.
VI. Equipment and Installation Warranties
A. The entire system will be warranted for One Year.
VII. In-Service Training
Georgia Power will provide onsite in-service training on the operation and
maintenance of the IDG® System.
Re-locate 2MW and 4160V Switchgear* $ 965,900
Optional Re-location of 500KW* $ 337,600
Payment Schedule: TBD based on start dates and construction schedule
Disadvantaged Business Enterprise
Yvonne Gentry
DBE Coordinator
Disadvantaged Business Enterprise Department
501 Greene Street – Suite 304 - Augusta, GA 30901
(706) 821-2406 – Fax (706) 821-4228
WWW.AUGUSTAGA.GOV
TO: Max Hicks
Director, Utilities Department
Geri Sams
Director, Procurement Department
FROM: Yvonne Gentry, Coordinator
Disadvantaged Business Enterprise Department
SUBJECT: DBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOALDBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOALDBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOALDBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOAL
Ga PowerGa PowerGa PowerGa Power----Highland AveHighland AveHighland AveHighland Avenue Contractnue Contractnue Contractnue Contract
DATE: February 7, 2007
This memo is to validate the Disadvantaged Business Enterprise department was not
involved with the Procurement process of this project. Therefore, the department can
not verify the goal-setting methodology or the good faith efforts of the contractor. If you
have any questions, please contact me at (706) 821-2406.
YG:glw
Commission Meeting Agenda
2/20/2007 2:00 PM
James B. Messerly Water Pollution Control Master Plan Implementation Phase 1 Project pre-
purchase of selected equipment.
Department:Utilities
Caption:Authorize award of bids for Pre-purchased of Equipment for
the James B. Messerly Water Pollution Control Plant Master
Plan Implementation Phase 1 Project to the lowest responsive
bidders.
Background:The Augusta Utilities Department, in order to take advantage
of Augusta's tax-exempt status, has prepared nine (9) bid
packages for various significant equipment items for the
James B. Messerly WPCP Master Plan Implementation
Phase 1 Project. The Procurement Department has used those
bid packages to solicit bids through the normal bidding
process.
Analysis:Our design engineers have reviewed the bids received for
completeness and conformance to the specifications. We are
ready to make a recommendation of award for seven (7) of
the packages. Below is a list of these packages and the lowest
responsive bidders: 06-153 Submersible Recirculation Pumps
KSB, Inc. $440,707.00 06-155 Fine Bubble Disc Diffusers
Sanitaire, Inc. $547,300.00 06-156 Biofilter Odor Control
Equipment Shaw Environmental, Inc. $959,200.00 06-157
Floating Mixers Siemens, Inc. $474,208.00 06-158 Sodium
Hypochlorite Generator Carter & Verplank $1,166,540.00
06-159 Butterfly Valves Henry Pratt Company $29,382.00
06-160 Slide Gates Golden Harvest $409,000.00 A bid
tabulation showing all of the bids for these packages and the
design engineer's recommendations are attached to this
agenda item for review. For bid item 06-161, Removable
Tank Cover System, we only received one bid which was
approximately $350,000 over our estimated cost for this
item. Based on the cost of this item and the lack of a second
bid for comparison we would like to reject the bid for item
06-161, modifiy our specification to attract more bidders, and
rebid this item. Bid item 06-154, Multistage Centrifugal
Blowers, is a complex blower and control system that is still
being evaluated by our design engineers for full compliace
with the project requirements. We will bring a
recommendation on this item forward when the evaluation is
complete.
Financial Impact:$4,026,337.00 from 2004 bond funds (Account 511043420-
5425210/80280130-5425210).
Alternatives:No alternatives recommended
Recommendation:We recommend that the Commission authorize the award of
the seven bid items listed above to the lowest responsive
bidders. We further recommend that the single bid received
for item 06-161, Tank Cover System, be rejected due to
being significantly over the budgeted amount and the
package be re-bid after modification of the specifications.
Funds are
Available in the
Following
Accounts:
511043420-5425210/80280130-5425210
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Disadvantaged Business Enterprise.
Administrator.
Clerk of Commission
Invitation To Bid
Sealed bids will be received at this office until 3:00 p.m., Thursday, November 9, 2006.
Bid Item #06-153 Submersible Recirculating Pumps for Augusta Utilities
Bid Item #06-154 Centrifugal Multi-Stage Blowers for Augusta Utilities Department
Bid Item #06-155 Fine Bubble Disc Diffusers for Augusta Utilities Department
Bid Item #06-156 Odor Treatment System Equipment for Augusta Utilities Department
Bid Item #06-157 Floating Mixers for Augusta Utilities Department
Bid Item #06-158 Sodium Hypochlorite System for Augusta Utilities Department
Bid Item #06-159 Butterfly Valves for Augusta Utilities Department
Bid Item #06-160 SS Slide Gate Valves for Augusta Utilities Department
Bid Item #06-161 Tank Cover Systems for Augusta Utilities Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30911
706-821-2422
Bid documents may be examined at the office of the Augusta, GA Procurement Department, 530 Greene Street – Room 605, Augusta,
GA 30911. Plans and specifications for the project can be made available upon request to Augusta Blue Print. The fees for the
plans and specifications which are non-refundable are as follows:
Bid Item #06-153 Submersible Recirculating Pumps for Augusta Utilities $20.00
Bid Item #06-154 Centrifugal Multi-Stage Blowers for Augusta Utilities Department $20.00
Bid Item #06-155 Fine Bubble Disc Diffusers for Augusta Utilities Department $20.00
Bid Item #06-156 Odor Treatment System Equipment for Augusta Utilities Department $20.00
Bid Item #06-157 Floating Mixers for Augusta Utilities Department $20.00
Bid Item #06-158 Sodium Hypochlorite System Augusta Utilities Department $20.00
Bid Item #06-159 Butterfly Valves for Augusta Utilities Department $20.00
Bid Item #06-160 SS Slide Gate Valves for Augusta Utilities Department $20.00
Bid Item #06-161 Tank Cover Systems for Augusta Utilities Department $20.00
Documents may also be examined during regular business hours at the Augusta Builders Exchange, 1262 Merry Street, Augusta, GA
30904; F. W. Dodge Plan Room, 1281 Broad Street, Augusta, GA 30901. It is the wish of the Owner that all businesses are given the
opportunity to submit on this project. To facilitate this policy, the Owner is providing the opportunity to view plans online
(www.augustablue.com) at no charge through Augusta Blueprint (706-722-6488) beginning Thursday, October 12, 2006. Bidders are
cautioned that submitting a package without Procurement of a complete set are likely to overlook issues of construction phasing,
delivery of goods or services, or coordination with other work that is material to the successful completion of the project. Bidders are
cautioned that sequestration of documents through any other source is not advisable. Acquisition of documents from unauthorized
sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference
on an eligible local project, the certification statement as a local bidder and all supporting documents must be submitted to the
Procurement Department with your bonafide bid package.
The last day to submit questions is Thursday, October 26, 2006 by 4:00 p.m. No Bid will be accepted by fax, all must be
received by mail or hand delivered.
It is the wish of the Owner that minority businesses are given the opportunity to submit on the various parts of the work. This desire
on the part of the Owner is not intended to restrict or limit competitive bidding or to increase the cost of the work. The Owner
supports a healthy free market system that seeks to include responsible businesses and provide ample opportunity for business growth
and development.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening. Please submit one (1) original
and six (6) copies of your bid package.
Bidders will please note that the number of copies requested; all supporting documents including financial statements and references
and such other attachments that may be required by the bid are material conditions of the package. Any package found incomplete or
submitted late shall be rejected by the Procurement Office. Any bidder allegedly contending that he/she has been improperly
disqualified from bidding due to an incomplete bid submission shall have the right to appeal to the appropriate committee of the
Augusta Commission. Please mark Bid number on the outside of the envelope.
Bidders are cautioned that sequestration of Bid documents through any source other than the office of the Procurement Department is
not advisable. Acquisition of Bid documents from unauthorized sources places the bidder at the risk of receiving incomplete or
inaccurate information upon which to base his qualifications.
Augusta has a Link Deposit program designed to provide loans to eligible local Small, Minority and Women Owned Businesses. For
more information about this program contact the Office of the Disadvantage Business Enterprise @ 706-821-2406
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle October 12 17, 19, 24, 2006
Augusta Focus October 19, 2006
cc: Tameka Allen Interim Deputy Administrator
Max Hicks Utilities Department
Wes Byne Utilities Department
Bob Harmon CH2M Hill
Yvonne Gentry DBE
Vendor Original Six (6) Copies Addendum 1
Power & Pumps, Inc., 803 North
Myrtle Ave., Jacksonville FLA
32204 Yes Yes Yes
Carolina Rigging 2052-B Gordon
Hwy, Augusta, GA 30909 Yes No Yes
Non-compliant for
not submitting six
copies of bid quote
per invitation to bid
KSB, Inc.,/EcoTech, 4415 Savellen
Rd., Richmond VA 23231 Yes Yes Yes
Bid Item #06-153
Submersible Recirculating Pumps
Augusta Utilities Department
Bid Due: Tuesday, November 14, 2006 @ 3:00 p.m.
Vendor Original Six (6) Copies Addendum 1
ITT-Advanced Water Treatment,
9333 N 49th St., Brown Deer, WI
53223 Yes Yes Yes
Siemens Water Technologies, P
O Box 1604, 1901 S. Prairie Ave.,
Wankesha NJ 53189 Yes Yes Yes
Bid Item #06-155
Fine Bubble Disc Diffusers
Augusta Utilities Department
Bid Due: Tuesday, November 14, 2006 @ 3:00 p.m.
Vendor Original Six (6) Copies Addendum 1
Shaw Environmental, 17 Princess
Rd., Lawrenville NJ 08648 Yes Yes Yes
Bio-Rem/Ecotech Technologies,
7496 Wellington Rd 34, RR# 3,
Guelph, ON NIH 6H9 Yes Yes Yes
Bid Item #06-156
Odor Treatment System Equipment
Augusta Utilities Department
Bid Due: Tuesday, November 14, 2006 @ 3:00 p.m.
Vendor Original Six (6) Copies Addendum 1 Remarks
Siemens Water Technologies, Aqua-
Lator Systems and Svcs, 11765
Main St., Rocre IL 61073 Yes Yes Yes
Aqua Aerobic Systems, Inc., 6306,
North Alpine Rd., Rockford, Illinois
61111 Yes Yes Yes
Non-complaint
for not
completing and
returning
required DBE
forms and not
acknowledging
receipt of
Addendum # 1
dated Nov 6 06
Bid Item #06-157
Floating Mixers
Augusta Utilities Department
Bid Due: Tuesday, November 14, 2006 @ 3:00 p.m.
Vendor Original Six (6) Copies Addendum 1
Carter-Verplank, 4918 West Grace
St., Tampa FL 33607 Yes Yes Yes
Bid Item #06-158
Sodium Hypochlorite System
Augusta Utilities Department
Bid Due: Tuesday, November 14, 2006 @ 3:00 p.m.
Vendor Original Six (6) Copies Addendum 1 Remarks
Sartel Water Controls/EcoTech, 250
Riverside Ave. No. Sartell MN 56377 Yes Yes Yes
Tyco Valves and Controls LP, 6185-
F Jimmy Carter Blvd., Norcross, GA
30071 Yes Yes Yes
Henry Pratt, 401 South Highland
Ave., Aurora, Illinois 60506-5563 Yes Yes Yes
Valve-Matic Valve and
Manufacturing Company, 905
Riverside Dr., Elmhurst, IL 60126 Yes No Yes
Non-compliant
for not
purchasing set of
plans from
Augusta
Blueprint and for
not submitting
required six
copies
Bid Item #06-159
Butterfly Valves
Augusta Utilities Department
Bid Due: Tuesday, November 14, 2006 @ 3:00 p.m.
Vendor Original Six (6) Copies Addendum 1 Remarks
Golden Harvest Inc., Post Office
Box 287, Burlington, WA 9823 Yes Yes Yes
WACO Products Inc., 1330 Knicht
Ave., Baltimore MD, 21229-5511 Yes Yes Yes
Whipps, Inc., 370 South Althor Rd,
Athol, MA Yes Yes No
Non-compliant for not
purchasing a set of
plans from Augusta
BluePrint and not
acknowledging receipt
of Addendum
Rodney Hunt Co., 46 Mill St.,
Orange MA 01364 Yes Yes Yes
Non-compliant for not
completing and
returning required DBE
forms
Bid Item #06-160
SS Slide Gate Valves
Augusta Utilities Department
Bid Due: Tuesday, November 14, 2006 @ 3:00 p.m.
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Member Name City of Augusta, GA
Bid Number ITB-06-153-0-2006/PJM
Bid Name Submersible Recirculating Pumps
Supplier Name City State Phone Fax
Apex Pinnacle Port Crane NY 6076485889 6076485172
Globe Electric Supply Co. Inc. Houston TX 2819330909 2819331001
Godwin Pumps Of America, Inc. Bridgeport NJ 8564673636 8564674428
Hertz Equipment Rental Park Ridge NJ 2013075158 8667779470
McGraw-Hill Construction Dodge Fort Myers FL 2399392525 2399392331
Mody Pumps, Inc. Bakersfield CA 6613927600 6613927601
Power & Pumps, Inc. Jacksonville FL 9043565881 9043568717
USA Blue Book Waukegan IL 8005481234 8476893030
Western Oilfields Supply Company d/b/a Rain for
Rent Bakersfield CA 6613999124 6613931542
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Member Name City of Augusta, GA
Bid Number ITB-06-155-0-2006/PJM
Bid Name Fine Bubble Disc Diffusers
Supplier Name City State Phone Fax
Siemens Water Technologies Corp. Sarasota FL 9413552971 9413514756
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Member Name City of Augusta, GA
Bid Number ITB-06-156-0-2006/PJM
Bid Name Odor Treatment System Equipment
Supplier Name City State Phone Fax
Chemrite, Inc. Buford GA 7702715576 7702715576
NORIT Americas Inc. MARSHALL TX 9039354794 9039389701
Siemens Water Technologies Corp. Sarasota FL 9413552971 9413514756
Simple Solutions Dist LLC WEST MILFORD NJ 9738467817 9738467817
The Shaw Group Lawrenceville NJ 2015660627 2015660627
US Peroxide, LLC Laguna Niguel CA 9496616713 9496616649
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Member Name City of Augusta, GA
Bid Number ITB-06-157-0-2006/PJM
Bid Name Floating Mixers
Supplier Name City State Phone Fax
Multi-Source Port Washington NY 5167674200 5167674280
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Member Name City of Augusta, GA
Bid Number ITB-06-158-0-2006/PJM
Bid Name Sodium Hypochlorite System
Supplier Name City State Phone Fax
Allied Universal Corporation Miami FL 3058882623 3054638369
Basic Chemical Solutions, LLC Morrisville PA 2153379529 2152955629
Leslie's Swimming Pool Supplies/Leslies's Poolmart,
Inc Phoenix AZ 6023663999 6023663939
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Member Name City of Augusta, GA
Bid Number ITB-06-159-0-2006/PJM
Bid Name Butterfly Valves
Supplier Name City State Phone Fax
A & L PLUMBING & SEPTIC SUPPLIES
INC
PORT
CHARLOTTE FL 9418153480 9418700709
Best Plumbing Specialties, Inc. Myersville MD 8004486710 8007002378
Movalve Services Inc. Orange Park FL 9047109540 9042138294
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Member Name City of Augusta, GA
Bid Number ITB-06-160-0-2006/PJM
Bid Name SS Slide Gate Valves
<< Return
Disadvantaged Business Enterprise
Yvonne Gentry
DBE Coordinator
Disadvantaged Business Enterprise Department
501 Greene Street – Suite 304 - Augusta, GA 30901
(706) 821-2406 – Fax (706) 821-4228
WWW.AUGUSTAGA.GOV
TO: Max Hicks
Director, Utilities Department
Geri Sams
Director, Procurement Department
FROM: Yvonne Gentry, Coordinator
Disadvantaged Business Enterprise Department
SUBJECT: DBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOALDBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOALDBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOALDBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOAL
Bid Item Bid Item Bid Item Bid Item ####06060606----153153153153 –––– Submersible Recirculation Pumps (KSB, Inc.) Submersible Recirculation Pumps (KSB, Inc.) Submersible Recirculation Pumps (KSB, Inc.) Submersible Recirculation Pumps (KSB, Inc.)
DATE: February 6, 2007
This memo is to transmit the review and concurrence of the recommended DBE
Utilization goal of zero (0%) for the above referenced project. The goal-setting
methodology considered the following factors based on good faith efforts of the
contractor:
• The project’s total estimated cost is $$$$440,707.00440,707.00440,707.00440,707.00.
• There is 0% value of the scope of work where minority/women minority/women minority/women minority/women
businesses businesses businesses businesses availability exists.
• There is 0% value of the scope of work where small businesses small businesses small businesses small businesses
availability exists.
• There is 0% value of the scope where local businesses local businesses local businesses local businesses availability
exists.
The contractor must prepare their proposed DBE Utilization Form submittal based on
the total dollar value of their base bid. No further adjustments should be made.
The above recommendation is based on information provided at the time of review.
If you have any questions, please feel free to contact me at (706) 821-2406.
YG:glw
Disadvantaged Business Enterprise
Yvonne Gentry
DBE Coordinator
Disadvantaged Business Enterprise Department
501 Greene Street – Suite 304 - Augusta, GA 30901
(706) 821-2406 – Fax (706) 821-4228
WWW.AUGUSTAGA.GOV
TO: Max Hicks
Director, Utilities Department
Geri Sams
Director, Procurement Department
FROM: Yvonne Gentry, Coordinator
Disadvantaged Business Enterprise Department
SUBJECT: DBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOALDBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOALDBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOALDBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOAL
Bid Item Bid Item Bid Item Bid Item ####06060606----155155155155 –––– Fine Bubble Disc Diffusers (Sanitaire, Inc.) Fine Bubble Disc Diffusers (Sanitaire, Inc.) Fine Bubble Disc Diffusers (Sanitaire, Inc.) Fine Bubble Disc Diffusers (Sanitaire, Inc.)
DATE: February 6, 2007
This memo is to transmit the review and concurrence of the recommended DBE
Utilization goal of zero (0%) for the above referenced project. The goal-setting
methodology considered the following factors based on good faith efforts of the
contractor:
• The project’s total estimated cost is $$$$547,300547,300547,300547,300.00.00.00.00.
• There is 0% value of the scope of work where minority/women minority/women minority/women minority/women
businesses businesses businesses businesses availability exists.
• There is 0% value of the scope of work where small businesses small businesses small businesses small businesses
availability exists.
• There is 0% value of the scope where local businesses local businesses local businesses local businesses availability
exists.
The contractor must prepare their proposed DBE Utilization Form submittal based on
the total dollar value of their base bid. No further adjustments should be made.
The above recommendation is based on information provided at the time of review.
If you have any questions, please feel free to contact me at (706) 821-2406.
YG:glw
Disadvantaged Business Enterprise
Yvonne Gentry
DBE Coordinator
Disadvantaged Business Enterprise Department
501 Greene Street – Suite 304 - Augusta, GA 30901
(706) 821-2406 – Fax (706) 821-4228
WWW.AUGUSTAGA.GOV
TO: Max Hicks
Director, Utilities Department
Geri Sams
Director, Procurement Department
FROM: Yvonne Gentry, Coordinator
Disadvantaged Business Enterprise Department
SUBJECT: DBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOALDBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOALDBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOALDBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOAL
Bid Item Bid Item Bid Item Bid Item ####06060606----156156156156 –––– Biofilter Odor Control Equipment Biofilter Odor Control Equipment Biofilter Odor Control Equipment Biofilter Odor Control Equipment
(Shaw Environmental, Inc.)(Shaw Environmental, Inc.)(Shaw Environmental, Inc.)(Shaw Environmental, Inc.)
DATE: February 6, 2007
This memo is to transmit the review and concurrence of the recommended DBE
Utilization goal of zero (0%) for the above referenced project. The goal-setting
methodology considered the following factors based on good faith efforts of the
contractor:
• The project’s total estimated cost is $$$$959,200959,200959,200959,200.00.00.00.00.
• There is 0% value of the scope of work where minority/women minority/women minority/women minority/women
businesses businesses businesses businesses availability exists.
• There is 0% value of the scope of work where small businesses small businesses small businesses small businesses
availability exists.
• There is 0% value of the scope where local businesses local businesses local businesses local businesses availability
exists.
The contractor must prepare their proposed DBE Utilization Form submittal based on
the total dollar value of their base bid. No further adjustments should be made.
The above recommendation is based on information provided at the time of review.
If you have any questions, please feel free to contact me at (706) 821-2406.
YG:glw
Disadvantaged Business Enterprise
Yvonne Gentry
DBE Coordinator
Disadvantaged Business Enterprise Department
501 Greene Street – Suite 304 - Augusta, GA 30901
(706) 821-2406 – Fax (706) 821-4228
WWW.AUGUSTAGA.GOV
TO: Max Hicks
Director, Utilities Department
Geri Sams
Director, Procurement Department
FROM: Yvonne Gentry, Coordinator
Disadvantaged Business Enterprise Department
SUBJECT: DBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOALDBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOALDBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOALDBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOAL
Bid Item Bid Item Bid Item Bid Item ####06060606----157 157 157 157 –––– Floating Mixers (Siemans, Inc.) Floating Mixers (Siemans, Inc.) Floating Mixers (Siemans, Inc.) Floating Mixers (Siemans, Inc.)
DATE: February 6, 2007
This memo is to transmit the review and concurrence of the recommended DBE
Utilization goal of zero (0%) for the above referenced project. The goal-setting
methodology considered the following factors based on good faith efforts of the
contractor:
• The project’s total estimated cost is $$$$474,208.00474,208.00474,208.00474,208.00.
• There is 0% value of the scope of work where minority/women minority/women minority/women minority/women
businesses businesses businesses businesses availability exists.
• There is 0% value of the scope of work where small businsmall businsmall businsmall businesses esses esses esses
availability exists.
• There is 0% value of the scope where local businesses local businesses local businesses local businesses availability
exists.
The contractor must prepare their proposed DBE Utilization Form submittal based on
the total dollar value of their base bid. No further adjustments should be made.
The above recommendation is based on information provided at the time of review.
If you have any questions, please feel free to contact me at (706) 821-2406.
YG:glw
Disadvantaged Business Enterprise
Yvonne Gentry
DBE Coordinator
Disadvantaged Business Enterprise Department
501 Greene Street – Suite 304 - Augusta, GA 30901
(706) 821-2406 – Fax (706) 821-4228
WWW.AUGUSTAGA.GOV
TO: Max Hicks
Director, Utilities Department
Geri Sams
Director, Procurement Department
FROM: Yvonne Gentry, Coordinator
Disadvantaged Business Enterprise Department
SUBJECT: DBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOALDBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOALDBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOALDBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOAL
Bid Item Bid Item Bid Item Bid Item ####06060606----158 158 158 158 –––– Sodium Hypochlorite Generator (Carter & Verplank) Sodium Hypochlorite Generator (Carter & Verplank) Sodium Hypochlorite Generator (Carter & Verplank) Sodium Hypochlorite Generator (Carter & Verplank)
DATE: February 6, 2007
This memo is to transmit the review and concurrence of the recommended DBE
Utilization goal of zero (0%) for the above referenced project. The goal-setting
methodology considered the following factors based on good faith efforts of the
contractor:
• The project’s total estimated cost is $$$$1,166,540.001,166,540.001,166,540.001,166,540.00.
• There is 0% value of the scope of work where minority/women minority/women minority/women minority/women
businesses businesses businesses businesses availability exists.
• There is 0% value of the scope of work where small businesses small businesses small businesses small businesses
availability exists.
• There is 0% value of the scope where local businesses local businesses local businesses local businesses availability
exists.
The contractor must prepare their proposed DBE Utilization Form submittal based on
the total dollar value of their base bid. No further adjustments should be made.
The above recommendation is based on information provided at the time of review.
If you have any questions, please feel free to contact me at (706) 821-2406.
YG:glw
Disadvantaged Business Enterprise
Yvonne Gentry
DBE Coordinator
Disadvantaged Business Enterprise Department
501 Greene Street – Suite 304 - Augusta, GA 30901
(706) 821-2406 – Fax (706) 821-4228
WWW.AUGUSTAGA.GOV
TO: Max Hicks
Director, Utilities Department
Geri Sams
Director, Procurement Department
FROM: Yvonne Gentry, Coordinator
Disadvantaged Business Enterprise Department
SUBJECT: DBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOALDBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOALDBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOALDBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOAL
Bid Item Bid Item Bid Item Bid Item ####06060606----159 159 159 159 –––– Butterfly Valves (Henry Pratt Company) Butterfly Valves (Henry Pratt Company) Butterfly Valves (Henry Pratt Company) Butterfly Valves (Henry Pratt Company)
DATE: February 6, 2007
This memo is to transmit the review and concurrence of the recommended DBE
Utilization goal of zero (0%) for the above referenced project. The goal-setting
methodology considered the following factors based on good faith efforts of the
contractor:
• The project’s total estimated cost is $$$$29,382.0029,382.0029,382.0029,382.00.
• There is 0% value of the scope of work where minority/women minority/women minority/women minority/women
businesses businesses businesses businesses availability exists.
• There is 0% value of the scope of work where smallsmallsmallsmall businesses businesses businesses businesses
availability exists.
• There is 0% value of the scope where local businesses local businesses local businesses local businesses availability
exists.
The contractor must prepare their proposed DBE Utilization Form submittal based on
the total dollar value of their base bid. No further adjustments should be made.
The above recommendation is based on information provided at the time of review.
If you have any questions, please feel free to contact me at (706) 821-2406.
YG:glw
Disadvantaged Business Enterprise
Yvonne Gentry
DBE Coordinator
Disadvantaged Business Enterprise Department
501 Greene Street – Suite 304 - Augusta, GA 30901
(706) 821-2406 – Fax (706) 821-4228
WWW.AUGUSTAGA.GOV
TO: Max Hicks
Director, Utilities Department
Geri Sams
Director, Procurement Department
FROM: Yvonne Gentry, Coordinator
Disadvantaged Business Enterprise Department
SUBJECT: DBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOALDBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOALDBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOALDBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOAL
Bid Item Bid Item Bid Item Bid Item ####06060606----160 160 160 160 –––– Slide Gates (Golden Harvest) Slide Gates (Golden Harvest) Slide Gates (Golden Harvest) Slide Gates (Golden Harvest)
DATE: February 6, 2007
This memo is to transmit the review and concurrence of the recommended DBE
Utilization goal of zero (0%) for the above referenced project. The goal-setting
methodology considered the following factors based on good faith efforts of the
contractor:
• The project’s total estimated cost is $$$$409,000.00409,000.00409,000.00409,000.00.
• There is 0% value of the scope of work where minority/women minority/women minority/women minority/women
businesses businesses businesses businesses availability exists.
• There is 0% value of the scope of work where small businesssmall businesssmall businesssmall businesses es es es
availability exists.
• There is 0% value of the scope where local businesses local businesses local businesses local businesses availability
exists.
The contractor must prepare their proposed DBE Utilization Form submittal based on
the total dollar value of their base bid. No further adjustments should be made.
The above recommendation is based on information provided at the time of review.
If you have any questions, please feel free to contact me at (706) 821-2406.
YG:glw
Commission Meeting Agenda
2/20/2007 2:00 PM
Jay's Car Wash & Supply
Department:Clerk of Commission
Caption:Presentation by Mr. Joe Jones of Jay's Car Wash & Supply
regarding compensation for his loss of business resulting
from roadway improvements on Barton Chapel Road.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
2/20/2007 2:00 PM
Judicial Center Sub-Committee
Department:Clerk of Commission
Caption:Report from the Judicial Center Sub-Committee regarding
questions concerning the Judicial Center Project relating to
the sub-committee's composition, the retention of the current
architectural firm and the contract extension with that firm if
they are retained.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
2/20/2007 2:00 PM
Race Track
Department:Clerk of Commission
Caption:Update from the Administrator on the race track. (Requested
by Commissioner Williams)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
2/20/2007 2:00 PM
Receive Utilities Engineering 2006 Report
Department:Utilities
Caption:Receive Utilities Engineering 2006 Report to be presented at
the meeting.
Background:AUD is constructing many projects, and has reviewed and
inspected many projects in 2006.
Analysis:AUD will present a summary report of construction projects
from 2006.
Financial Impact:None
Alternatives:None.
Recommendation:Receive Utilities Engineering 2006 Report
Funds are
Available in the
Following
Accounts:
No Funds are Required.
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
2/20/2007 2:00 PM
Revsions to NPDES Oversight Committee
Department:Planning Commission
Caption:Motion to approve revisions to the membership of the
NPDES Oversight Committee and revisions to the
membership section of the NPDES Committee's Charter to
add a thirteenth member to the Committee, a member with
CPESC Certification.
Background:Augusta, Georgia under mandate by the State of Georgia has
been collecting National Pollution Discharge Elimination
System (NPDES) fees for use by the Local Issuing Authority
(Augusta, GA) in monitoring storm water runoff and
enforcing regulations related to storm water runoff.
Analysis:It was the consensus of the Departments involved with
regulations and enforcement that an Oversight Committee be
developed to: (a) Serve in an advisory capacity to the
Commission and the Local Issuing Authority on matters
pertaining to The Augusta Georgia Soil Erosion and
Sediment Control Ordinance (Ord. #04-6705, June 15, 2004);
(b) Establish field inspection procedures, inspector training
and certification standards, reporting requirements, program
enforcement protocol, and community outreach programs; (c)
Conduct mediation hearings to recommend to the Mayor
resolution of differences of opinions in the interpretation of
all soil erosion and sediment control codes in force in
Augusta, GA; (d) Make recommendations to the Mayor
concerning unresolved matters in interpretation of
Ordinances, rules, or policies inspection procedures, and
enforcement protocol; (e) The Committee will not make any
changes to the adopted Ordinances, rules, or policies. If it is
felt that any Ordinance, rule or policy does not meet
Augusta, GA’s needs, a proposal to modify such may be
submitted to the Commission; (f) Serve as a liaison between
Augusta, GA and builders, developers, engineers, design
professionals, and other disciplines involved in the building
and development industries with regard to issues involving
soil erosion and sediment control and NPDES. This duty
includes dissemination of information such as adoption of
new codes and changes in policies to these groups and the
general public; (g) Manage the disposition of funds collected
in conjunction with NPDES permit fees, bond forfeitures,
and civil penalties under the direction of the Commission. It
is further the recommendation that the NPDES Committee
shall be composed of: (a) Two (2) personnel from the Public
Works and Engineering Department Specifically, Robert
Oliver and Steve Lucas (replaces Lori Videtto) (b) Two (2)
personnel from the Utilities Department Specifically, Joe
(JR) Holland and Gerald Wall (c) Two (2) personnel from
the Augusta-Richmond County Planning Commission
Specifically, George Patty and Terri Turner (d) Two (2)
personnel from the Department of License and Inspections
Specifically, Rob Sherman and Marshall Masters (e) One (1)
Developer Specifically, Nathan Youngblood of Nordahl
Homes (f) One (1) member of the Home Builders
Association Specifically, Oliver Owens of Southern
Specialties (g) One (1) member of the Neighborhood
Association Alliance (h) One (1) representative of Local
Industry Specifically, Bobby Scott of Weylchem (replaces
Holly Niebert of Weylchem) And a new position (i) One (1)
representative from the Augusta-Richmond County staff, or
if someone from the staff is not available one representative
from the local community, that has a CPESC Certification,
Specifically, Lori Videtto
Financial Impact:There will be no financial impact to the City from an
expenditure basis. One of the duties of the NPDES Oversight
Committee will be to manage the disposition of funds
collected in conjunction with NPDES permit fees, bond
forfeitures, and civil penalties.
Alternatives:Since, NPDES fees must be used specifically for the purpose
they are collected for, which is storm water management, not
having an Oversight Committee to regulate expenditures may
put the Local Issuing Authority in jeopardy if the funds are
not expended in a manner consistent with State regulations.
Recommendation:It is recommended that the membership of the NPDES
Oversight Committee be revised to replace lost members and
that the NPDES Oversight Committee Charter be approved
to add a thirteenth member to the Committee, a member with
CPESC Certification..
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
CREATED.
There is hereby created by the Augusta Commission (Commission) the Augusta-
Richmond County National Pollution Discharge Elimination System (NPDES) Oversight
Committee (Committee), which shall consist of thirteen (13) members.
COMPOSITION
The Committee shall be composed of the following:
(a) Two (2) personnel from the Public Works and Engineering Department
(b) Two (2) personnel from the Utilities Department
(c) Two (2) personnel from the Augusta-Richmond County Planning Commission
(d) Two (2) personnel from the Department of License and Inspections
(e) One (1) Developer
(f) One (1) member of the Home Builders Association
(g) One (1) member of the Neighborhood Association Alliance
(h) One (1) representative of Local Industry
(i) One (1) representative from the Augusta-Richmond County staff, or if someone
from the staff is not available one representative from the local community, that
has a CPESC Certification
Members, other than the initial members, shall be appointed for terms of four (4) years.
Vacancies shall be filled for an unexpired term in the amount of which the original
appointments are required to be made. Continued absence of any member from regular
meetings of the Committee shall, at the discretion of the Commission, render any such
member liable to immediate removal from office.
At its initial meeting and the first meeting of each calendar year, the NPDES Committee
shall elect one (1) of its members as Chairman and one (1) of its members as Vice-
Chairman to serve during the calendar year and until his/her successor has been elected
and qualified for office. The Chairman shall preside at meetings of the Committee. In the
absence of the Chairman, the Vice-Chairman shall preside at meetings. To take any
action, a quorum of at least a majority of the voting members of the Committee must be
present at the duly called meeting. A vote of a majority of the voting members present at
the duly called meeting at which a quorum is present shall be required to adopt or
approve any proposed actions of the Committee. The Committee shall meet quarterly, on
the second Thursday in each of the following months: January, April, July, and October.
Special meetings may be called by the Chairman, or Vice-Chairman, as he/she deems
necessary.
DUTIES
The NPDES Committee shall adopt such reasonable rules and regulations as are
necessary for the conduct of its affairs and shall, when needing legal advice, consult with
the Augusta, GA attorney. It shall be the duties of the NPDES Committee to:
(a) Serve in an advisory capacity to the Commission and the Local Issuing Authority
on matters pertaining to The Augusta Georgia Soil Erosion and Sediment Control
Ordinance (Ord. #04-6705, June 15, 2004);
(b) Establish field inspection procedures, inspector training and certification
standards, reporting requirements, program enforcement protocol, and community
outreach programs;
(c) Conduct mediation hearings to recommend to the Mayor resolution of differences
of opinions in the interpretation of all soil erosion and sediment control codes in
force in Augusta, GA;
(d) Make recommendations to the Mayor concerning unresolved matters in
interpretation of Ordinances, rules, or policies inspection procedures, and
enforcement protocol;
(e) The Committee will not make any changes to the adopted Ordinances, rules, or
policies. If it is felt that any Ordinance, rule or policy does not meet Augusta,
GA’s needs, a proposal to modify such may be submitted to the Commission;
(f) Serve as a liaison between Augusta, GA and builders, developers, engineers,
design professionals, and other disciplines involved in the building and
development industries with regard to issues involving soil erosion and sediment
control and NPDES. This duty includes dissemination of information such as
adoption of new codes and changes in policies to these groups and the general
public;
(g) Manage the disposition of funds collected in conjunction with NPDES permit
fees, bond forfeitures, and civil penalties under the direction of the Commission.
Commission Meeting Agenda
2/20/2007 2:00 PM
Mach Academy, Inc.
Department:
Caption:Motion to approve a Letter of Consent for MACH Academy
to be the direct recipient of grant funds from the 2007
Juvenile Justice Grant from the Georgia Children and Youth
Coordinating Council.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
2/20/2007 2:00 PM
Minutes
Department:
Caption:Motion to approve the minutes of the regular meeting of the
Commission held February 6, 2007 and Special Called
Meeting held February 9, 2007.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
2/20/2007 2:00 PM
Appointment
Department:
Caption:Consider the recommendation of the Richmond County
Department of Family and Children Services to appoint
Kathy Schofe to serve the unexpired term of Ms. Bernice
Hankerson.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
2/20/2007 2:00 PM
DDA Appointment
Department:
Caption:Motion to approve the reappointment of Brad Owens to the
Downtown Development Authority. Steven Kendricks and
Cassandra Brinson (Requested by Commissioner J.R.
Hatney) (Deferred from the February 6, 2007 meeting)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
2/20/2007 2:00 PM
EOA Appointments
Department:
Caption:Consider the recommendations of the CSRA Economic
Opportunity Authority, Inc. to reappoint the following for a
four-year term on the Authority: Marion Barnes,
Chairperson, Imogene Ford, V-Chair, Sara Leiden and
Archie Shepherd and receive a report from the organization
relating to their goals and objectives for 2006 and 2007.
(Deferred from the February 6, 2007 meeting)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
2/20/2007 2:00 PM
Charles W. Norwood
Department:Clerk of Commission
Caption:Resolution of Condolences for U. S. Representative Charles
W. Norwood, Jr.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
2/20/2007 2:00 PM
Pension Property
Department:
Caption:Discuss Watermark/Pension Property. (Requested by
Commissioner Don Grantham)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
2/20/2007 2:00 PM
Affidavit
Department:Clerk of Commission
Caption:Motion to authorize execution by the Mayor of the affidavit
of compliance with Georgia's Open Meeting Act.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission