The URL can be used to link to this page

Home My WebLink About2007-02-06-Meeting Agenda Commission Meeting Agenda Commission Chamber 2/6/2007 2:00 PM INVOCATION: Pastor Kenneth Clay, New Creation Christian Church PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA. PRESENTATION(S) A. Donation in the amount of $2,000.00 presented by Johnny Beard, President and J.R. Smalls, Vice President of the Buffalo Soldiers Augusta Chapter. Attachments B. Mr. Charles "Chuck" Williamson, CEO of Serenity Behavioral Health System. RE Resolution of Support to the ARC Legislative Delegation. Attachments RECOGNITION(S) Trendsetter Award C. Presentation to Operational Partners associated with the Trendsetter Award given by Georgia Trend Magazine. Sand Ridge Community Association (Jamestown Community Center), Summerville Neighborhood Association (Hickman Park), MACH Academy, (Fleming Tennis Center), 30901 Development Corporation (W.T. Johnson Community Center) and East Augusta Neighborhood Association (Eastview Community Center). Attachments Five (5) minute time limit per delegation DELEGATIONS D. Mr. Ryan B. RE: Community Involvement. Attachments E. Mr. Tony Wilson. RE: Building pay recorders at the James Brown statue that narrate his life. Attachments CONSENT AGENDA (Items 1-33) PLANNING 1. Z-07-07 A Motion to change the conditions placed on this agenda item at the January 16, 2007 meeting to read "SECTION II. This amendment to the Comprehensive Zoning Maps for Augusta- Richmond County is subject to the following condition: That development of the site must substantially conform to the concept plan filed with the Planning Commission. (Approved by Augusta Commission January 16, 2007 - revised conditions) Attachments PUBLIC SERVICES 2. Motion to approve a New Ownership Application: A. N. 07 - 04: request by Maria G. Lopez for an on premise consumption Liquor, Beer and Wine license to be used in connection with Victoria's Casina Mexicana Restaurant located at 3714 Mike Padgett Hwy. There will be Sunday Sales. District 8. Super District 10. (Approved by Public Services Committee January 29, 2007) Attachments 3. Motion to approve a New Ownership Application: A. N. 07 - 06: request by Yue Hong Zheng for an on premise consumption Beer to be used in connection with New Peking Restaurant of Augusta located at 2737 Washington Rd. District 7. Super District 10. (Approved by Public Services Committee January 29, 2007) Attachments 4. Motion to approve the Fifth Amendment to the Lease at Augusta Soccer Park between Augusta Arsenal Gunners Soccer Club and Augusta, Ga. (Approved by Public Services Committee January 29, 2007) Attachments 5. Motion to approve a recommendation to continue the city's operations of the Municipal Golf Course as it is currently done and suspend efforts toward privatization. (Approved by Public Services Committee January 29, 2007) Attachments 6. Motion to approve directing the Attorney to work on amending the mothball ordinance to place a time limit on how long a house can remain boarded up and bring back to the next committee. (Approved by Public Services Committee January 29, 2007) Attachments 7. Motion to approve the appointment of the following individuals to serve on the Construction Advisory Board: Mr. Steve Dukes - Electrical Contractor (four years) Mr. Larry Jones * - Master Plumber (two years) Mr. Larry Babbitt * - HVAC Contractor (four years) (Vacant) - General Contractor (three years) Ms. Doris Harrison - Residential Contractor (four years) Mr. Chris Booker - Architect (three years) Ashley Paulk * - Electrical Engineer (two years) Mr. Bob Harmon - Consulting Engineer (Vacant) - Consumer Member / Super District # 9 (Vacant) - Consumer Member / Super District # 10 (*former CAB member) (Approved by Public Services Committee January 29, 2007) Attachments 8. Motion to approve the extension of the current lease with EZGO Textron, Inc. for golf carts at the Augusta Municipal Golf Course on a month to month basis. (Approved by Public Services Committee January 29, 2007) Attachments 9. Motion to approve the renewal of two (2) lease agreements for operation of the Augusta Marinas and the Riverfront Marine Warehouse. (Approved by Public Services Committee January 29, 2007) Attachments 10. Motion to approve a request by Elena Johnson for a Therapeutic Massage Operator's license to be used in connection with Elena's Attachments Therapeutic Massage located at 309 E Martintown Rd., North Augusta, SC to be able to do Massage on an OutCall basis in Augusta Richmond County. District 1 thru 8. Super District 9 & 10. (Approved by Public Services Committee January 29, 2007) 11. Motion to approve a request by David Troup for a Therapeutic Massage license to be used in connection with Bella Salon located at 3124 Washington Rd. District 7. Super District 10. (Approved by Public Services Committee January 29, 2007) Attachments 12. Motion to approve a request by Richard Herrera for a Therapeutic Massage license to be used in connection with Spice of Life Salon & Spa located at 712 Bohler Ave. District 1. Super District 9. (Approved by Public Services Committee January 29, 2007) Attachments ADMINISTRATIVE SERVICES 13. Motion to approve award of a consulting contract for Phase I of the City Center/South Augusta Initiative Project to F. A. Johnson Consulting Group under RFQ 06-166 which opened on August 31, 2006 @ 3:00 p.m. after a careful evaluation by the Evaluation Committee conformed for this purpose. (Approved by Administrative Services Committee January 29, 2007) Attachments 14. Motion to approve identifying funding to cover the cost of operating the the Economic Development Ombudsman Program from the end of the last contract through the coming year. (Approved by Administrative Services Committee January 29, 2007) Attachments 15. Motion to approve the modification to the Housing & Community Development (HCD) Action Plan, the reassignment of current staff, and the Intergovernmental Agreement between the Augusta Land Bank Authority and Augusta. (Approved by Administrative Services Committee January 29, 2007) Attachments 16. Motion to approve limiting the scope of the Ordinance designating the Olde Town neighborhood to both sides ofTelfair Street only at this time as a historic district. (Approved by Administrative Services Committee January 29, 2007) Attachments 17. Motion to approve setting the qualifying fee for Augusta Commission Districts 2, 4, 6, 8, and 10. (Approved by Administrative Services Committee January 29, 2007) Attachments FINANCE 18. Motion to approve extending the lease with Mr. Chance for five years and in the event that the Commission elects to sell the property that the lease be set up to become null and void at that time and that Mr. Chance be given an opportunity to bid for purchase of property located at 4 Fifth Street. (Approved by Finance Committee January 29, 2007) Attachments 19. Motion to approve a request from the Augusta Richmond County Neighborhood Associations Alliance, Inc. for city sponsorship through the purchase of tickets for the 11th Annual Banquet. (Approved by Finance Committee January 29, 2007) Attachments 20. Motion to approve an action to reduce the transit budget to more closely reflect actual operating figures for 2006 and show the anticipated contribution from the General Fund to cover shortages for the year. (Approved by Finance Committee January 29, 2007) Attachments 21. Motion to authorize expenditures for EEO Office setup fees in the total amount of $4,970.04.funded from Administrator's budget. (Approved by Finance Comnmittee January 29, 2007) Attachments 22. Motion to approve accepting the final audit report from Cherry, Bekaert and Holland. (Approved by Finance Committee January 29, 2007) Attachments 23. Motion to approve the recommendation of the Tax Assessor for the request from Ms. Kaye Foote - that for the years 2004 through 2006 the homestead exemption be granted on this property and the refund be calculated based on the amount of taxes that were removed. (Approved by Finance Committee January 29, 2007) Attachments 24. Motion to authorize to establish the budget for Lisa Williams' supplemental salary for 2007 through the Land Bank Authority. (Approved by Finance Committee January 29, 2007) Attachments 25. Motion to approve the replacement of 5 Marshal’s Department sedans for $24,717.00 each from Bobby Jones Ford of Augusta, Georgia (Lowest bid offer on bid 06-192). (Approved by Finance Committee January 29, 2007) Attachments 26. Motion to approve the acquisition of three tandem axle dump trucks for the Public Services Department- Maintenance Division from Mays International Trucks of Augusta for $85,595.00 each (lowest bid offer on bid 06-200). (Approved by Finance Committee January 29, 2007) Attachments 27. Motion to approve the recommedation of the Tax Assessor to remove the value of the improvement of the building on the property, recalculate the taxes and grant a refund based on that difference in value and go against the outstanding lien on the property located at 1033 15th Avenue as requested by Velma Scott. (Approved by Finance Committee January 29, 2007) Attachments 28. Motion to authorize the transfer of unspent grant funds for the Serious Violent Offender Reentry Initiative (SVORI) Discretionary grant from the 2006 budget to the 2007 budget. (Approved by Finance Committee January 29, 2007) Attachments 29. Motion to approve the purchase of public safety vehicles for the Sheriff’s Office for 2007. (Approved by FInance Committee January 29, 2007) Attachments 30. Motion to approve the replacement of one (1) Harley Davidson for the Sheriff’s Office from Augusta Harley Davidson of Augusta, Georgia, for $15,434.65 (lowest bid offer for bid 06-117A). (Approved by Finance Committee January 29, 2007) Attachments 31. Motion to approve the recommendation of the Tax Assessor to deny the request from Tom Simpson of Motofino USA, Inc. for credit for the freeport exemption in 2006 due to the failure to file for the exemption in a timely manner. (Approved by Finance Committee January 29, 2007) Attachments 32. Motion to approve a request from the Augusta South Rotary for city sponsorship through the purchase of tickets for a spaghetti dinner benefiting the Youth Challenge Academy. (Approved by Finance Committee January 29, 2007) Attachments PETITIONS AND COMMUNICATIONS 33. Motion to approve the minutes of the regular meeting of the Commission held January 16, 2007 and Special Called meeting held January 29, 2007. Attachments ****END CONSENT AGENDA**** AUGUSTA COMMISSION 2/6/2007 AUGUSTA COMMISSION REGULAR AGENDA 2/6/2007 (Items 34-73) PLANNING 34. Z-06-113 – A request for concurrence with the Augusta-Richmond County Planning Commission to DENY a petition by Brenda Hammond Baxter, on behalf of Lawrence Minor, requesting a Special Exception to establish a Family Personal Care Home per Section 26-1 (H) of the Comprehensive Zoning Ordinance for Augusta-Richmond County affecting property that contains .17 acres and is known under the present numbering system as 2911 Wheeler Road. (Tax Map 025-4 Parcel 085) DISTRICT 7 (Tabled at the January 16, 2007 meeting) Attachments 35. Z-07-13 – A request for concurrence with the Augusta-Richmond County Planning Commission to DENY a petition by George H. Anderson Jr. requesting a change of zoning from Zone B-1 (Neighborhood Business) to Zone B-2 (General Business) affecting property containing .17 acres and known under present numbering system 1439 and 1441 Twelfth Street. (Tax Map 059-1 Parcel 428) DISTRICT 2 (Approved by the Commission January 16, 2007) Attachments PUBLIC SAFETY 36. Discuss the hiring practices of the Augusta Fire Department. (Requested by Commissioner Williams) Attachments 37. Motion to enter into a contract with Medical College of Georgia Health, Inc. through the Augusta Fire Department for Medical Director services. Attachments FINANCE 38. Motion to approve reprogramming of SPLOST funds for procurement of a Design/Build firm to replace and repair existing HVAC systems at the Augusta Museum of History. (Approved by Finance Committee - No recommedation from Public Services Committee January 29, 2007) Attachments 39. Motion to approve the transfer of monies within the Risk Management Department. Attachments ENGINEERING SERVICES 40. Approve Supplemental Agreement Number Four (4) as requested by the Engineering Department with Cranston Engineering Group in the amount of $86,680 for additional engineering services as required to design street lighting plans, design retaining walls to minimize impacts to properties, provide re-evaluations of the approved environmental document and attend monthly meetings with City Officials and Developers concerning the improvements to Alexander Drive, CPB #323-04-296823215. Funds are available in SPLOST Phase III Recapture Account. Attachments 41. Approve Construction Fees for Mabus Brothers for sanitary sewer installation to FJL LLC property and surrounding properties on Doug Barnard Parkway based on the cost-sharing agreement agreed to by the Commission in December 2005. Attachments 42. Approve a proposal from Stevenson & Palmer Engineering, Inc. in the amount of $159,438 for inspection services associated with the Main Interceptor Upgrade and the Industrial Force Main. Attachments 43. Approve a proposal from W.K. Dickson in the amount of $73,652.00 to improve GIS Services to the Augusta Utilities Department. Attachments 44. Approve Water Line Agreement to construct a 12” water line through Fairington subdivision to serve additional growth along Tobacco and Windsor Spring Rds. Attachments 45. Authorize the execution of an agreement with FERC, Georgia State Historic Preservation Office, and the South Carolina Historic Attachments Preservation Office. 46. Approve a proposal from Cranston Engineering Group in the amount of $72,640.00 to split the 36" design contract into two phases. Attachments 47. Authorize Option Year 1 of Amendment No. 7 to the existing Program Management Services Contract with CH2M HILL, INC. to provide Program Management Services for the 2004 Series Bond Capital Improvements Program approved by Commission 02/01/2005. Option Year 1 budget is $1,350,000. Attachments 48. Motion to authorize condmenation of a portion of Tax Map 18, Parcel 364-0, which is owned by Jim Davis Company for a permanent easement of 25,463 feet and a temporary easement of 17,602 feet. Public Works Project: Pointe West Subdivision Drainage Improvement Project. Attachments 49. Motion to authorize condemnation of a portion of property #140- 0-505-00-0, 3863 Crest Drive, which is owned by Mary E. and George L. Cassels, III for 1,910 square feet for a permanent easement and 1,914 square feet of temporary easement. AUD Project: Horsepen Sanitary Sewer, Phase II Attachments 50. Motion to authorize condemnation of a portion of property #140- 0-500-00-0, 3873 Crest Drive, which is owned by Philanna M. Peterson for 2,181 square feet for a permanent easement and 2,180 square feet of temporary easement. AUD Project: Horsepen Sanitary Sewer, Phase II Attachments 51. Authorize the Engineering Department to extend the current agreement with Jordan, Jones & Goulding (JJG) for one year to provide project management support via staff augmentation in an amount not to exceed $160,000 to be funded from SPLOST Phase V Administration lapsed salaries (325-04.1197-5111110) upon Attachments receipt and review of executed documents. 52. Discuss the enhancement of the James Brown Statue. (Requested by Commissioner Williams) Attachments 53. Presentation by Mr. Joe Jones of Jay's Car Wash & Supply regarding compensation for his loss of business resulting from roadway improvements on Barton Chapel Road. Attachments 54. Report from the Judicial Center Sub-Committee regarding questions concerning the Judicial Center Project relating to the sub-committee's composition, the retention of the current architectural firm and the contract extension with that firm if they are retained. Attachments 55. Ratify and approve the actions of AUD to repair and replace the Laney Walker sanitary sewer main between Laney Walker Court and Lover’s Lane through a second change order to the existing Laney Walker Sewer Emergency Repair Project in the amount of $80,214.31 for a total budget of $545,214.31. Attachments 56. Motion to approve and accept an Easement Deed from Jan G. Munn to correct an oversight made during the Stratford Drive Sanitary Sewer Project, constructed in 1978. Attachments 57. Approve CPB #322-04-203822642 Change Number Three in the amount of $49,000.00 to be funded from the project contingency to be allocated for project construction. Also, approve award of construction contract to Blair Construction, Inc. in the amount of $641,111.12 for the Pinnacle Place Subdivision Erosion & Drainage Improvements Project, subject to receipt of signed contracts and proper bonds. Bid Item # 06-190 Attachments 58. Receive Utilities Engineering 2006 Report to be presented at the meeting. Attachments 59. Motion to approve the recommendation of Mr. Abie Ladson to the position of Engineering Director. Attachments 60. Motion to approve Soil Erosion and Sedimentation Control Ordinance. Attachments 61. Approve award of design contract in the amount of $59,790.00 to W.K. Dickson & Co. Inc. for sanitary sewer replacement of the Mid-City replacement at Chafee Park. Attachments 62. Report from staff regarding the paving of Lamar Road. Attachments 63. Update from the Administrator and City Engineer on the repairs to the Willis Foreman Bridge. (Requested by Commissioner Bernard Harper) Attachments PETITIONS AND COMMUNICATIONS 64. Consider a request from the Board of Tax Assessor for a Reolution of Support to the ARC Legislative Delegation regarding a revised return period January 1 thru March 1. Attachments SUBCOMMITTEE General Counsel 65. Motion to approve the compensation agreement for W. Eugene Jessup, General Counsel, which was approved by the Commission January 2, 2007. Attachments APPOINTMENT(S) 66. Appoint and/or reappoint members of the Richmond County Sheriff's Merit Board. Attachments 67. Motion to approve the reappointment of Brad Owens to the Downtown Development Authority. (Requested by Commissioner Andy Cheek) Attachments 68. Consider the recommendations of the CSRA Economic Opportunity Authority, Inc. to reappoint the following for a four- year term on the Authority: Marion Barnes, Chairperson, Imogene Ford, V-Chair, Sara Leiden and Archie Shepherd. Attachments OTHER BUSINESS 69. Discussion of banners for the City Marina. (Requested by Commissioner Andy Cheek) Attachments 70. Establish a budget for the relocation of the Hyde Park residents. (Requested by Commissioner Marion Williams) Attachments 71. Resolution of Consolences for former City of Augusta's Mayor Charles A. DeVaney Attachments 72. Discuss revising the vehicle replacement policy. (Requested by Commissioner Marion Williams) Attachments LEGAL MEETING A. Pending and Potential Litigation. B. Real Estate. C. Personnel. Upcoming Meetings www.augustaga.gov 73. Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Commission Meeting Agenda 2/6/2007 2:00 PM Invocation Department: Caption:Pastor Kenneth Clay, New Creation Christian Church Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 2/6/2007 2:00 PM Buffalo Soldiers Presentation Department:Recreation and Parks Department Caption:Donation in the amount of $2,000.00 presented by Johnny Beard, President and J.R. Smalls, Vice President of the Buffalo Soldiers Augusta Chapter. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Administrator. Clerk of Commission Commission Meeting Agenda 2/6/2007 2:00 PM Serenity Behavioral Health Systems Department: Caption:Mr. Charles "Chuck" Williamson, CEO of Serenity Behavioral Health System. RE Resolution of Support to the ARC Legislative Delegation. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 2/6/2007 2:00 PM Trendsetter Award Department: Caption:Presentation to Operational Partners associated with the Trendsetter Award given by Georgia Trend Magazine. Sand Ridge Community Association (Jamestown Community Center), Summerville Neighborhood Association (Hickman Park), MACH Academy, (Fleming Tennis Center), 30901 Development Corporation (W.T. Johnson Community Center) and East Augusta Neighborhood Association (Eastview Community Center). Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 2/6/2007 2:00 PM Ryan B Department: Caption:Mr. Ryan B. RE: Community Involvement. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 2/6/2007 2:00 PM Tony Wilson Department: Caption:Mr. Tony Wilson. RE: Building pay recorders at the James Brown statue that narrate his life. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 2/6/2007 2:00 PM Planning Commission Department:Planning Commission Caption:Z-07-07 A Motion to change the conditions placed on this agenda item at the January 16, 2007 meeting to read "SECTION II. This amendment to the Comprehensive Zoning Maps for Augusta-Richmond County is subject to the following condition: That development of the site must substantially conform to the concept plan filed with the Planning Commission. (Approved by Augusta Commission January 16, 2007 - revised conditions) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission January 23, 2007 Lena Bonner Clerk of Commission 530 Greene St. Augusta GA RE: Agenda item #53 on the January 16, 2007 Augusta Commission Regular Agenda (Z-07-07) Dear Lena: At the January 16, 2007 Augusta Commission meeting an item that I had placed on the Regular Agenda was moved to the Consent Agenda at the beginning of the meeting. I did not act quickly enough to assure that the proper condition went along with the agenda item, and the result is that the rezoning was approved with a condition that would prohibit the proposed use. This rezoning request was for a major development at the Richmond County/Columbia County line. At the January 3, 2007 Planning Commission meeting the petitioner did not have a concept plan and the Planning Commission was reluctant to approve the request without a plan. They subsequently approved the petition with a condition that staff would meet with the petitioners and review a concept plan which the rezoning would then reference. The meeting took place and staff was agreeable to the plan. The Ordinance which was sent with the agenda packet referenced the language in the Planning Commission’s decision. The intent, however, was to substitute at the Augusta Commission meeting a condition that the rezoning be approved subject to substantial conformance to the concept plan. When it got switched from the Regular Agenda to the Consent Agenda the change didn’t get made. To resolve this problem this item needs to come back up at the next Augusta Commission meeting (February 6, 2007) as a consent agenda item and the Ordinance needs to be changed so that Section II reads as follows: This amendment to the Comprehensive Zoning Maps for Augusta Richmond County is subject to the following conditions: That development of the site must substantially conform to the concept plan filed with the Planning Commission. Attached you will find a corrected ordinance. If you have any questions please feel free to contact me. Sincerely, George A. Patty Executive Director Enc. ORDINANCE NO._____ An Ordinance to amend the Comprehensive Zoning Ordinance adopted by the Augusta- Richmond County Commission effective September 16, 1997 (Ordinance No. 5960) together with all amendments which have been approved by either the Augusta- Richmond County Commission as authorized under the Home Rule Provisions of the Comprehensive Zoning Map from Constitution of the State of Georgia" by changing the zoning from Zone A (Agriculture), Zone LI (Light Industry) and Zone HI (Heavy Industry) to Zone B-2 (General Business) affecting property located with Tract A being at a point located on the south right-of-way line of Scott Nixon Memorial Drive where the Columbia County/ Richmond County boundary line intersects and Tract B being at a point located on the north right-of-way line of the off-ramp of Interstate 20, 535 feet, more or less, east of Wheeler Road; and for the repeal of ordinances in conflict herewith and for other purposes: THE AUGUSTA-RICHMOND COUNTY COMMISSION HEREBY ORDAINS: SECTION I. That the Comprehensive Zoning Ordinance adopted by the Board of Commissioners of Richmond County on the 15th day of November, 1983, the caption of which is set out above, is amended by changing the Comprehensive Zoning Map from Zone A (Agriculture), Zone LI (Light Industry) and Zone HI (Heavy Industry) to Zone B-2 (General Business) affecting property as follows: Tract A Beginning at a point located on the south right-of- way line of Scott Nixon Memorial Drive where the Columbia County/ Richmond County boundary line intersects; thence, in an easterly direction along the south right-of-way line of Scott Nixon Memorial Drive a distance of 590 feet, more or less, to a point; thence, in a southeasterly direction a distance of 670 feet, more or less, to a point; thence, in a westerly direction a distance of 1,370 feet, more or less, to a point; thence, in a northwesterly direction a distance of 45 feet, more or less, to a point; thence, in a northerly direction a distance of 410 feet, more or less, to a point located on the Columbia County/Richmond County boundary line; thence, in a northeasterly direction along the Columbia County/Richmond County boundary line a distance of 705 feet, more or less, to the point of beginning. This property contains approximately 15 acres. (Tax Map 022 Parcels 010- 02, 010-03, 010-14, & 010-13) Tract B Beginning at a point located on the north right-of- way line of the off-ramp of Interstate 20, 535 feet, more or less, east of Wheeler Road; thence, in a northerly direction a distance of 393 feet, more or less, to a point; thence, in an easterly direction a distance of 786 feet, more or less, to a point; thence, in a southerly direction a distance of 426 feet, more or less, to a point located on the north right-of-way lien of Interstate 20; thence, in a westerly direction along the north right-of-way line of the off-ramp of Interstate 20 a distance of 880 feet, more or less, to the point of beginning. This property contains approximately 6.5 acres. (Tax Map 022 Parcel 026) SECION II. This amendment to the Comprehensive Zoning Maps for Augusta-Richmond County is subject to the following condition: That development of the site must substantially conform to the concept plan filed with the Planning Commission. SECTION III. All Ordinances or parts of Ordinances in conflict with this Ordinance are hereby repealed. Done in Open Meeting under the Common Seal thereof this day of , 2007. APPROVED THIS , 2007. ________________________________ Mayor ATTEST: ________________________________ This petition was published in the Augusta Chronicle, Thursday, December 14, 2006, by the Planning Commission for public hearing on Wednesday, January 3, 2007. Commission Meeting Agenda 2/6/2007 2:00 PM Planning Commission Department:Planning Commission Caption:Z-06-113 – A request for concurrence with the Augusta- Richmond County Planning Commission to DENY a petition by Brenda Hammond Baxter, on behalf of Lawrence Minor, requesting a Special Exception to establish a Family Personal Care Home per Section 26-1 (H) of the Comprehensive Zoning Ordinance for Augusta-Richmond County affecting property that contains .17 acres and is known under the present numbering system as 2911 Wheeler Road. (Tax Map 025-4 Parcel 085) DISTRICT 7 (Tabled at the January 16, 2007 meeting) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 2/6/2007 2:00 PM Planning Commission Department:Planning Commission Caption:Z-07-13 – A request for concurrence with the Augusta- Richmond County Planning Commission to DENY a petition by George H. Anderson Jr. requesting a change of zoning from Zone B-1 (Neighborhood Business) to Zone B-2 (General Business) affecting property containing .17 acres and known under present numbering system 1439 and 1441 Twelfth Street. (Tax Map 059-1 Parcel 428) DISTRICT 2 (Approved by the Commission January 16, 2007) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 2/6/2007 2:00 PM Alcohol License Application Department:License & Inspections Caption:Motion to approve a New Ownership Application: A. N. 07 - 04: request by Maria G. Lopez for an on premise consumption Liquor, Beer and Wine license to be used in connection with Victoria's Casina Mexicana Restaurant located at 3714 Mike Padgett Hwy. There will be Sunday Sales. District 8. Super District 10. (Approved by Public Services Committee January 29, 2007) Background:This is a new ownership application. Formerly in the name of Ana Lila Diaz-Adames. Analysis:The applicant meets the requirements of the Augusta Richmond County Alcohol Ordinance. Financial Impact:The applicant will pay a fee of $5445.00 Alternatives: Recommendation:License & Inspections recommends approval. The RCSD recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Commission Meeting Agenda 2/6/2007 2:00 PM Alcohol License Application Department:License & Inspections Caption:Motion to approve a New Ownership Application: A. N. 07 - 06: request by Yue Hong Zheng for an on premise consumption Beer to be used in connection with New Peking Restaurant of Augusta located at 2737 Washington Rd. District 7. Super District 10. (Approved by Public Services Committee January 29, 2007) Background:This is a new ownership application. Formerly in the name of Wen Zhou. Analysis:The applicant meets the requirements of the Augusta Richmond County Alcohol Ordinance. Financial Impact:The applicant will pay a fee of $605.00 Alternatives: Recommendation:License & Inspections recommends approval. The RCSD recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Commission Meeting Agenda 2/6/2007 2:00 PM Amendment to Soccer Park Lease Department:Recreation and Parks Department, Tom F. Beck, Jr., Director Caption:Motion to approve the Fifth Amendment to the Lease at Augusta Soccer Park between Augusta Arsenal Gunners Soccer Club and Augusta, Ga. (Approved by Public Services Committee January 29, 2007) Background:Augusta Soccer Park, owned by Augusta, Ga. and a facility in the Recreation and Parks system, has been leased for operation to the Auugsta Arsenal Soccer Club since 1996. The Soccer Club has done an outstanding job operating the facility during this timeframe, and in 2005 all operations of the park were turned over to the Soccer Club, including maintenance, upkeep, repairs and payment of utilities. The city has made a $50,000 allocation of funds to the Soccer Club in 2005 and 2006. Analysis:The 2007 allocation is being recommended for$43,000, with the reduction being part of the overall budget cuts in Recreation. The reduction of $7,000 will result in some areas of park maintenance being cut at the park. Financial Impact:$43,000 allocation to the Soccer Club, which is a 2007 budgeted item. Alternatives:1. Deny, placing all maintenance back to the Recreation and Parks staff, which would place an additional burden on an already understaffed maintenance division. 2. To approve. Recommendation:#2 - to approve Funds are Available in the Following 101-06-1473-5711110 Accounts: REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission STATE OF GEORGIA ) ) COUNTY OF AUGUSTA-RICHMOND ) Fifth Amendment to Lease This amendment to lease, effective this ______ day of _______________, 2007 is entered into between AUGUSTA GEORGIA, a political subdivision of the State of Georgia, hereinafter referred to as (Lessor), and AUGUSTA ARSENAL SOCCER CLUB, INC., a Georgia Corporation, hereinafter referred to as (Lessee). Lessor and Lessee shall sometimes be referred to as (Parties). Witnesseth: WHEREAS, On October 1, 1996 Lessor and Lessee entered into a long term lease agreement, attached hereto as Exhibit “A”, to provide Lessee with the right to operate certain property owned by Lessor for recreational, educational, and other purposes (“Lease Agreement”); and WHEREAS, On September 4, 2001 said Lease Agreement was amended in writing by an Amendment to Lease, attached hereto as Exhibit “B” to provide for the construction and use of a multi-purpose building (“Amendment to Lease”). WHEREAS, on September 11, 2002 said Lease Agreement was amended in writing by a Second Amendment to Lease, attached hereto as Exhibit “C” to provide for the installation of field lighting (Second Amendment to Lease). WHEREAS, on January 18, 2005 said Lease Agreement was amended in writing by a Third Amendment to lease, attached hereto as Exhibit “D” to provide for maintenance and operation to the property (Third Amendment to Lease). WHEREAS, on January 20, 2006 said Lease Agreement was amended in writing by a fourth amendment to lease, attached hereto as Exhibit E, to provide for maintenance and operations to the property (Fourth Amendment to Lease) NOW, THEREFORE, in consideration of the October 1, 1996 Lease Agreement, the September 4, 2001 Amendment to Lease, the September 11, 2002 Second Amendment to Lease, the January 18, 2005 Third Amendment to Lease, the January 20, 2006 Fourth Amendment to Lease and the mutual benefits of maintenance and operation of said leased property, the Parties hereby amend said Lease Agreement by adding the following new provision thereto: 1. The term of this amendment shall be one (1) year, beginning January 1, 2007 and terminating December 31, 2007. 2. Lessor shall allocate to the lessee the amount of $43,000 for the purpose of providing all maintenance, upkeep and all other operational costs associated with the leased property. These operational responsibilities shall include, but not be limited to, all electrical, water sewer, janitorial, field preparation and maintenance building repairs and bleacher maintenance and repairs. 3. Lessor shall be responsible for field lighting maintenance and upkeep, including but not limited to, replacement of bulbs and fixtures as needed, pole maintenance and repairs, electrical wiring repairs and redirection of lights as necessary. 4. Lessor shall provide a minimum of thirty (30) working days of one (1) inmate crew consisting of a Correctional Officer and six (6) inmates for the purpose of providing grounds maintenance services at the leased property. Work requests associated with this stipulation shall be directed by the lessee. 5. Lessor agrees to provide the grounds maintenance equipment as outlined in attachment 1 to the lessee for the term of this agreement. The Lessor shall provide such equipment in good working order at the commencement of this agreement, and the Lessee agrees to return said equipment in good working order at the conclusion of this agreement, minus normal wear and tear associated with it’s use. 6. The payment schedule from the Lessor to the Lessee shall be as follows: $12,500.00 – payable by February 15th, 2007 $12,500.00 – payable by April 15, 2007 $12,500.00 – payable by July 15, 2007 $ 5,500.00 – payable by October 15, 2007 7. Except as amended herein the terms of the October 1, 1996 Lease Agreement remain in full force and effect and govern the responsibilities between the Lessor and Lessee. IN WITNESS WHEREOF, Lessor and Lessee executed, signed, sealed, and delivered this amendment to lease agreement in duplicate effective the day and year first written above. Augusta Arsenal Soccer Club, Inc. Augusta Georgia, __________________________ _______________________ President Mayor Deke Copenhaver Attest:____________________ Attest:_________________ Secretary Clerk Commission Meeting Agenda 2/6/2007 2:00 PM Augusta Municipal Golf Course Department: Caption:Motion to approve a recommendation to continue the city's operations of the Municipal Golf Course as it is currently done and suspend efforts toward privatization. (Approved by Public Services Committee January 29, 2007) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 2/6/2007 2:00 PM Burned Out Structures Department:Clerk of Commission Caption:Motion to approve directing the Attorney to work on amending the mothball ordinance to place a time limit on how long a house can remain boarded up and bring back to the next committee. (Approved by Public Services Committee January 29, 2007) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 2/6/2007 2:00 PM Construction Advisory Board Department:LIcense & Inspection Caption:Motion to approve the appointment of the following individuals to serve on the Construction Advisory Board: Mr. Steve Dukes - Electrical Contractor (four years) Mr. Larry Jones * - Master Plumber (two years) Mr. Larry Babbitt * - HVAC Contractor (four years) (Vacant) - General Contractor (three years) Ms. Doris Harrison - Residential Contractor (four years) Mr. Chris Booker - Architect (three years) Ashley Paulk * - Electrical Engineer (two years) Mr. Bob Harmon - Consulting Engineer (Vacant) - Consumer Member / Super District # 9 (Vacant) - Consumer Member / Super District # 10 (*former CAB member) (Approved by Public Services Committee January 29, 2007) Background:The terms of the former Construction Advisory Board members have expired. In accordance with the City ordinance the Board will be composed of ten members, eight of whom are involved in the building industry, and two consumer members. Of the ten members initially appointed, four will be appointed for a term of two years, three for a term of three years, and three for a period of four years. The proposed individuals have expressed interest in serving on the Board. The three remaining vacant positions will be filled as soon as possible. Analysis:The Construction Advisory Board serves in an advisory capacity on matters pertaining to construction. It will conduct mediation hearings to resolve differences of opinions in the interpretation of all construction codes and inspection procedures. The Board will also serve as a liaison between the City of Augusta and builders, developers, design professionals and other disciplines involved in the building industry. Financial Impact:N/A Alternatives:N/A Recommendation:Approve Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Commission Meeting Agenda 2/6/2007 2:00 PM Golf Cart Lease Department:Recreation and Parks - Tom F. Beck, Jr. Director Caption:Motion to approve the extension of the current lease with EZGO Textron, Inc. for golf carts at the Augusta Municipal Golf Course on a month to month basis. (Approved by Public Services Committee January 29, 2007) Background:The Augusta Commission approved a two(2) year lease with EZGO Textron, Inc. for golf carts(55) that is scheduled to end February 15, 2007. With the RFP that has been issued for possible lease of the golf course, it is not in the best interest of Augusta to go out for a new bid, award a new contract for carts and potentially have to terminate the contract and pay penalty costs. There is no guarantee that, should the course be leased for operation, the private vendor would accept the lease agreements entered into by Augusta. A private vendor should have the opportunity to make their own arrangements for golf carts. Analysis:EZGO Textron, Inc. has agreed to continue the current lease on a month to month basis at the same rate - $3,135/month. Specifications have been prepared to immediately go out for bid for a new golf cart lease, should the Augusta Commission decide to continue in-house operation of the golf course. Financial Impact:Funds are budgeted for 2007 - acct.# 566-06-1451 5224213. Alternatives:1. To approve 2. Deny, leaving the golf course without carts for rent. Recommendation:#1 - to approve. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Commission Meeting Agenda 2/6/2007 2:00 PM Lease Agreements - Augusta Ports Authority Department:Augusta Ports Authority, Trent Mercer Chairman Caption:Motion to approve the renewal of two (2) lease agreements for operation of the Augusta Marinas and the Riverfront Marine Warehouse. (Approved by Public Services Committee January 29, 2007) Background:The Augusta Marinas have been leased under an initial two (2) year term since January, 2005 to Mobile Marine, Inc. for operation of both the 5th St. Marina and the Riverfront Marina. Mobile Marine, Inc. has fulfilled the obligations set forth under the previous lease and are being recommended for a five(5) year renewal. In addition, the Riverfront Marine Warehouse, located on Prep Phillips Dr. and owned by the City of Augusta, has been leased to Mobile Marine, Inc. for boat storage and repair services since December, 2001 under an initial five(5) year term, and is being recommended for a five(5) year renewal. Analysis:The outsourcing of both of these operations has provided on going services to the citizens of Augusta, along with providing a positive cash flow of revenues back to the City of Augusta. Financial Impact:The Marinas lease will result in $18,000 in annual lease payments to the city. The Warehouse lease will result in $14,400 in annual lease payments to the city. Alternatives:1. To deny, which will result in the city taking over operations or closing the facilities. 2. To approve. Recommendation:#2 - to approve Funds are Available in the Following Accounts: N/A - lease payments will be received by the city. REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission STATE OF GEORGIA ) ) COUNTY OF RICHMOND ) MARINA OPERATOR AGREEMENT THIS MARINA OPERATOR AGREEMENT, made and entered into, effective the 1st day of January, 2007 by Augusta, Georgia, hereinafter called “City”, and Mobile Marine Inc., a corporation organized and existing under the laws of Georgia, hereinafter called “Operator”. W I T N E S S E T H: WHEREAS, the City is the owner of the Riverwalk Marina, operated through the Augusta Port Authority, consisting of that parcel of land with improvements thereon, as shown in exhibit “A” on the Savannah River, whose address is #1 Fifth Street, Augusta, Richmond County, Georgia, and extends from the point of which Norfolk-Southern Railroad Bridge Crosses the levee and extending down-river until the Gordon Highway Bridge; and, the Riverfront Marina; all that parcel of land with improvements thereon, as shown in Exhibit “B“ address is 103 Riverfront Drive, Augusta, Richmond County, Georgia, hereinafter called the “Riverfront Marina”. Said Riverfront Marina being situate, lying and being upriver from the Boathouse and extending up-river until the point at which the extended East Boundary right-of-way intersects the Savannah River; and a select parcel __________________thereon as shown on Exhibit “C”, _______________________, being known as the Tenth Street Bulkhead docking facilities. The City Marinas shall also include any changes, additions, alterations, modifications, and/or improvements on or to the City Marinas premises made in accordance with this Marina Operation Agreement. WHEREAS, the City wishes Operator to operate, and Operator wishes to operate, the City Marinas; NOW THEREFORE, the parties hereto, for and in consideration of the mutual promises herein contained, and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged. DO HEREBY AGREE, each for itself and successors and assigns, as follows: 1. CITY MARINAS. Defined. The City, by this duly approved authorization, does hereby grant unto Operator, authority to operate the City Marinas; and, Operator does hereby accept the authority to operate said City Marinas including the Riverwalk docking and passenger loading facilities at the Tenth Street Bulkhead. That the operational rights at the Tenth Street Bulkhead shall only include the right to dock tour boats at said Tenth Street Bulkhead facility and load and unload passengers. 2. TERM. City hereby grants authority to operate City Marinas, and Operator hereby accepts authority to operate City Marinas, for consideration and upon and subject to the terms 2 and conditions set forth herein, for a renewal term of five (5) years, commencing upon the execution of this Agreement by all parties. Operator shall have the first option to renew this Agreement for an additional five (5) year term. 3. CONSIDERATION. As consideration for authority to operate City Marinas, Operator agrees to compensate City in the amount of FIFTEEN HUNDRED ($1,500) per month for the initial term, with the first monthly payment being due January 31, 2007, and the last day of each month thereafter during the term of this agreement. Any payment not made by the 5th of the month next following shall be subject to a five per cent (5%) late charge. In addition to the rent herein reserved, operator agrees to pay a fuel flow charge of THREE (3) cents per gallon of fuel delivered by the wholesale supplier to the Marina facilities, payable on the 1st of each month for the month immediately preceding. Said fee shall be imposed on said deliveries beginning with the month of January, 2005, and the first remittance to the City shall be due February 1, 2007. Any payment not made by the 5th of the month next following shall be subject to a five per cent (5%) late charge. 4. UTILITIES and LANDSCAPING. City will continue to provide and maintain Utilities and Landscaping for Common Areas used by the General Public at large. Common Areas Utilities include: street and sidewalk lighting, fountains, garbage, water, and sewer service. Operator will be responsible for Utilities in connection with the operation of the store, fuel station, docks, and individual boat slips. 5. REPAIRS and MAINTENANCE. Operator shall perform daily maintenance repair, and upkeep of docks, store, boat ramps, parking areas and restrooms. A marina maintenance checklist will be abided by on a daily bases. Operator shall keep the City Marinas neat, clean, free of trash and in good and well maintained condition with an attractive appearance. City to keep in good repair the roof, foundations, exterior walls, underground utility and sewer pipes of City Marinas. City Facility Maintenance Technicians will be made available for repair of city owned property in the event of a situation beyond Operators capabilities. The operator must seek approval from the Augusta Ports Authority for repairs over $500 per occurance 6. CHANGES, ADDITIONS, ALTERATIONS, MODIFICATIONS, IMPROVEMENTS. Operator shall not without prior written consent of the Augusta Port Authority, make any changes, additions, alterations, modifications and/or improvements, structural or otherwise, including fees charged for services, in or upon any part of the City Marinas. Operator agrees to submit any and all plans for any changes, additions, alterations, modifications and/ or improvements to the City Marinas to Augusta Port Authority for approval before said alterations, changes, or additions are begun. City shall not unreasonably withhold its approval of said plans. The fee schedule to begin the initial lease shall follow the rates as found in Exhibit C. 7. INSPECTION BY CITY. City shall have the right to enter upon the City Marinas to make inspections during regular business hours when a representative of the Operator is present, or at any time in case of an emergency to determine whether Operator had complied with and is complying with the terms and conditions of this agreement; provided, however, that said inspection shall in no event unduly disrupt or interfere with the marina operation. Any 3 deficiencies noted during the inspection shall be corrected in thirty (30) days. Inspections shall be conducted on a semiannual basis by representatives of the Augusta Port Authority, Augusta Recreation And Parks, and Augusta Risk Management Department. Quarterly progress reports shall be submitted to the Augusta Port Authority no later than April 30th , July 30, October 30th, and January 30th of each year. 8. RULES AND REGULATIONS. Operator agrees that operation of City Marinas shall be conducted in compliance with all local, state and federal laws, environmental laws, and the ordinances of Augusta, Georgia. Any changes additions or modifications to rules and regulations in place at the time of the execution of this agreement must be approved by the Augusta Port Authority. Operator further agrees to endeavor to conduct its business in such a manner as will develop and maintain the good will and active interest of the general public. 9. INDEMNITY; INSURANCE. Operator agrees to maintain City Marinas with an emphasis on safety and cleanliness, and will focus on limiting liability while holding marina users accountable for their actions. Operator agrees that its operations shall be conducted in compliance with all federal, state, local, and environmental laws, rules and regulations, and agrees to indemnify and hold harmless the City, from and against any claims, actions, demands or liabilities of any kind arising out of or relating to Operators operation of the City Marinas. Operator further agrees to maintain at all times during this agreement, at Operators expense, general public liability insurance coverage against claims for personal injury, death and/or property damage occurring in connection with the use and occupancy of the City Marinas or arising out of Operators improvement, repair or alteration of the City Marinas, with limits of coverage of not less than ONE MILLION ($1,000,000) per occurrence. The Augusta Port Authority and the City of Augusta Georgia shall be named as co-insured on this policy. 10. DEFAULT. In the event that Operator should fail to observe any of its covenants and obligations as herein expressed or cease to operate the City Marinas for the purposes set out herein, then upon the happening of such event, City shall give Operator thirty (30) days notice to comply with the provisions of this Marina Operator Agreement, or if the conditions cannot be remedied within said thirty (30) days period, to commence the remedy, and diligently pursue it to completion; and should operator fail to do so, city shall have the option to declare this Agreement terminated and at once take possession of the City Marinas. 11. QUIET ENJOYMENT, INGRESS AND EGRESS. City covenants and warrants that Operator, so long as it shall perform the duties and obligations herein agreed to be performed by it, shall peaceably and quietly have, hold and occupy and shall have the exclusive use and enjoyment to operate the City Marinas during the term of this Agreement and any extensions thereof. Operator, in cooperation with the United States Coast Guard Auxiliary and The Savannah Riverkeeper Inc. shall have full access to the small Port Authority Building located in the Riverfront Marina adjacent to the public boat ramp, to help facilitate 24 hour emergency capability, marina security, boating safety, and Savannah River environmental education and protection, offered to the general public. Any river events, such as boat races and rowing regattas shall have access to available dock space within the leased area to accommodate adequate river safety and use. 4 12. CITY MARINAS ACCEPTED “AS-IS”. Together, with all appurtenances, Operator acknowledges and agrees that it has inspected the City Marinas, its equipment and inventory, prior to the execution of this Agreement, that it is aware of the condition of the City Marinas and property thereof, as of the date of the execution of this Agreement, and Operator does accept the City Marinas inventory, equipment, and marina related property “as-is.” 13. GOVERNING LAW; VENUE This agreement shall be governed and interpreted by the laws of the state of Georgia. All claims, disputes and other matters in question between all parties arising out of or relating to this Agreement, shall be decided in the Superior Court of Richmond County Georgia. 14. NOTICES. All notices, demands and requests which may or are required to be given by either City or Operator to the other shall be in writing and shall be deemed to have been properly given when postage sent prepaid by registered or certified mail (with return receipt requested) addressed as follows: If intended for Operator: Mobile Marine Inc 298 Prep Phillips Drive Augusta, Georgia 30901 If intended for City: Augusta Port Authority #1 5th Street Augusta, Georgia 30901 And Augusta, Georgia Attn: Administrator 530 Greene Street Augusta, Georgia 30911 __________________________________ 15. Time is of the essence in this Agreement. 16. ENTIRE AGREEMENT This Agreement contains the entire Agreement of the parties, and no representations, inducements, promises or agreements, oral or otherwise, between the parties not embodied herein shall be of any force or effect. No failure of either party of any obligation hereunder, and no custom or practice of the parties at variance with the terms hereof shall constitute a waiver of either party’s right to demand exact compliance with the terms hereof. 5 IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed, the day and year first above written. Augusta, Georgia ____________________________________ As Its Mayor Attest: Clerk of Commission (SEAL) Signed, sealed and delivered in the presence of Mobile Marine, Inc. _______________________________ ____________________________________ Notary Public By: Michael D Stacy My commission expires ___________ As Its: STATE OF GEORGIA ) COUNTY OF RICHMOND ) LEASE AGREEMENT THIS LEASE AGREEMENT, made and entered into, effective the ______ day of ____________, ______, by AUGUSTA PORTS AUTHORITY, hereinafter called “Lessor,” and MOBILE MARINE SERVICE, INC., a corporation organized and existing under the laws of Georgia, hereinafter called “Lessee.” W I T N E S S E T H: WHEREAS, Lessor is the owner of a building and real property more particularly described in Exhibit “A” attached hereto and incorporated herein by reference, which is located at One Levee Road in Augusta, Richmond County, Georgia; and WHEREAS, Lessor wishes to lease to Lessee, and Lessee desires to lease from Lessor, said building and property; NOW THEREFORE, the parties hereto, for and in consideration of the mutual promises herein contained, and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, DO HEREBY AGREE, each for itself and its successors and assigns, as follows: 1. LEASED PREMISES. Lessor, duly authorized, does hereby lease unto Lessee, and the Lessee does hereby lease and obtain for the purposes herein set forth from the Lessor, for Lessee’s exclusive use, except as herein provided in Paragraph 15, the area described in the attached Exhibit “A” (hereinafter called the “Leased Premises.”) “Leased Premises” shall also include any changes, additions, alterations, modifications and/or improvements on or to the Leased Premises made in accordance with this Lease Agreement. Said property and improvements thereon being shown on a sketch attached hereto as Exhibit “A”, which are commonly known as the “Old Georgia Ports Authority Building”. 2. Term. Lessor hereby rents, leases and lets unto Lessee, and Lessee hereby rents and leases from Lessor, the Leased Premises, for the rental and upon and subject to the terms and conditions set forth herein, for an initial term of five (5) years, commencing December 1, 2006. Lessee shall have the first option to renew this lease for an additional five (5) year term, subject to the parties reaching agreement upon the rental for said renewal term. Said option shall expire on or before September 30, 2011. This Lease shall create a usufruct only and not an estate for years. 3. RENTAL. During the term of this Agreement, Lessee agrees to pay Lessor monthly rental of One Thousand Two Hundred Dollars ($1,200.00) beginning December 1, 2006, for the entire initial term hereof, payable in advance. The rental for any renewal term shall be negotiated by parties. 4. Utilities. Lessee shall pay all charges for electricity, gas, water, sewer service, sewer treatment, telephone and any other communication or utility service used in or rendered or supplied to the Leased Premises throughout the term of this Agreement and shall indemnify Lessor and hold it forever harmless against any and all liability or damages related thereto. Lessee acknowledges there are no bathrooms on the premises and shall solely be responsible for renting and maintaining port-a-let facilities. 5. Use of the Leased Premises. Lessee shall use the Leased Premises only for the purpose of a boat repair service and other services incident to the marine business. 6. Repairs and Maintenance. Lessee shall maintain the exterior surfaces of the Leased Premises, including any changes, additions, alterations, modifications and/or improvements made by Lessee as provided in Section 8 hereof, normal wear and tear excepted. The Lessee shall keep the Premises net, clean, free of trash and in good and well maintained condition with an attractive appearance. 7. Changes, Additions, Alterations, Modifications, Improvements. Lessor agrees to construct, or have constructed, a security fence in the back of the building, provided, however, such fence shall not be greater than 100 fee in length. Lessee shall not without prior written consent of Lessor, make any changes, additions, alterations, modifications and/or improvements, structural or otherwise, in or upon any part of the Leased Premises. The foregoing shall not apply to any exterior signs, notices, placement of machinery or equipment either attached or placed outside of the Leased Premises. Lessee agrees to submit any and all plans for any changes, additions, alterations, modifications and/or improvements to the Leased Premises to Lessor for approval before said alterations, changes or additions are begun. Lessor shall not unreasonably withhold its approval of said plans. 8. Title to Changes, Additions, Alterations, Modifications, Improvements. It is mutually understood and agreed that title to any changes, additions, alterations, modifications and/or improvements, whether existing on the Leased Premises at the effective date of this Agreement or added to the Leased Premises during the term of this Agreement, and to all of the building and structures and all other improvements of a permanent character that may be built upon the Leased Premises by the Lessee during the term of the Agreement shall remain the property of the Lessor and that fee simple title to the same shall be vested in Lessor. 9. Inspection by Lessor. Lessor, its authorized agents or representatives shall have the right to enter upon the Leased premises to make inspections during regular business hours when a representative of the Lessee is present, or at any time in case of an emergency to determine whether Lessee had complied with and is complying with the terms and conditions of this Agreement; provided, however, that said inspection shall in no event unduly disrupt or interfere with the operation of Lessee. Any deficiencies noted during the inspection shall be corrected in thirty (30) days. 10. Taxes. Lessee shall pay any and all personal property taxes that may be assessed against its equipment, merchandise, or other property located on or about the Leased Premises and any franchise fees or other taxes which may be imposed or assessed against Lessee or its leasehold interest. 11. Rules and Regulations. Lessee agrees that use of the Leased Premises shall be conducted in compliance with all local, state and federal laws, the ordinances of Augusta, Georgia, and the rules and regulations of the Augusta-Richmond County Commission and the Augusta Ports Authority. Lessee further agrees to endeavor to conduct its business in such a manner as will develop and maintain the good will and active interest of the general public. Lessee specifically agrees that its operations shall be conducted in compliance with all federal, state and local environmental laws, rules and regulations, and agrees to indemnify and hold harmless Lessor (and each of Lessor’s elected officials, officers, agents, employees and representatives), from and against any claims, actions, demands or liabilities of any kind arising out of or relating to Lessee’s use of the Leased Premises. 12. Indemnity; Insurance. Lessee agrees to indemnify and hold harmless Lessor from any and all claims in any way related to or arising out of any failure of Lessee to perform its obligations hereunder or related to or arising out of any damage or injury to property or persons, occurring or allegedly occurring in, on or about the Leased Premises during the period from the date of this Agreement to the end of the Lease Term, including reasonable attorney’s fees and expenses of litigation incurred by Lessor in connection therewith. Lessee further agrees that the foregoing Agreement to indemnify and hold harmless applies to any claims for damage or injury to itself and/or any individuals employed or retained by it in connection with any changes, additions, alterations, modifications and/or improvements made to the Leased Premises, and hereby releases Lessor from liability in connection with any such claims. Without limiting the foregoing, Lessee further agrees to maintain at all times during said period, at Lessee’s expense, comprehensive and general public liability insurance coverage against claims for personal injury, death and/or property damage occurring in connection with the use and occupancy of the Leased Premises or arising out of their ownership, improvement, repair or alteration of the Leased Premises with limits of coverage of not less than $500,000 per occurrence. Lessee shall also purchase and maintain in effect during the term of this Lease Agreement, any extension or renewal of this Lease Agreement, policies of insurance written by a company or companies qualified to do business in the State of Georgia, providing insurance coverage against fire and casualty to the Leased Premises, which policies shall be in an amount equal and sufficient, subject to approval by Lessor, to cover the value of the Leased Premises. Lessee shall increase such property damages insurance coverage in an amount equal and sufficient to cover the value of any additional changes, additions, alterations, modifications and/or improvements, structural or otherwise, on the Leased Premises, should such changes, additions, alterations, modifications, and/or improvements be made during the term, or any extension or renewal of, this Lease Agreement. The cost of premiums for all policies of insurance required by this Lease Agreement shall be paid by Lessee. Policies shall be jointly in the names of Lessor and Lessee, and duplicate copies of the policies shall be delivered to Lessor. All policies providing insurance coverage required to be maintained by Lessee hereunder shall list Lessor, the Augusta Ports Authority, Lessee and their officers, agents, members, employees and successors as named insureds, as their interests may appear, and shall be issued by an insurance carrier or carriers licensed to do business in the State of Georgia and reasonably acceptable to Lessor. All such policies shall provide that no act or omission of Lessee or its agents, servants, or employees shall in any way invalidate any insurance coverage for the other named insureds. No insurance policy providing any insurance coverage required to be provided by Lessee hereunder shall be cancelable without at least 15 days advance written notice to Lessor. All insurance policies required hereunder, or copies thereof, shall be provided to Lessor by Lessee. 13. Assignments. Lessee shall not, without the prior written consent of the Lessor, assign this Lease or any interest thereunder, sublet the Leased Premises or any part thereof or permit the use of the Leased Premises by any party other than Lessee. Any consent to one assignment or sublease shall not destroy or waive this provision, and all later assignments and subleases shall likewise be made only upon prior written consent of the Lessor. Subtenants or assignees shall become liable directly to the Lessor for all obligations of Lessee, without relieving Lessee’s liability. 14. Default. In the event that Lessee should fail to observe any of its covenants and obligations as herein expressed or should Lessee abandon the Premises or cease to operate the premises for the purposes set out herein, then upon the happening of such event, Lessor shall give Lessee thirty (30) days notice to comply with the provisions of this Lease Agreement, or if the conditions cannot be remedied with said thirty (30) days period to commence the remedy within said thirty (30) day period and diligently pursue it to completion; and should Lessee fail to do so, Lessor shall have the option to declare this Lease Agreement terminated and at once take possession of the Leased Premises. The rights and options given to Lessor under this Paragraph 14 shall not be construed to in lieu of, nor restrictive of, any other rights which Lessor may have under the law for the enforcement of this Lease Agreement. The failure of Lessor avail itself of any remedy which it may have hereunder shall at no time be construed to waiver of Lessor’s rights. 15. Quiet Enjoyment, Ingress and Egress. Lessor covenants and warrants that Lessee, so long as it shall perform the duties and obligations herein agreed to be performed by it, shall peaceably and quietly have, hold and occupy and shall have the exclusive use and enjoyment of the Leased Premises during the term of this Lease Agreement and any extensions thereof; provided however, (a) The outside paved areas of the building would be available for utilization by the Augusta Southern National competition. The outside paved area between the Augusta Ports Building and the river would be available for use for the Head of the South Regatta during the South Regatta to be held in the fall annually; (b) Two (2) no-wake buoys will be installed in front of the property; (c) Augusta Southern Nationals will be allowed to store equipment in the Augusta Ports Building for a small rental fee under the lease of Mobile Marine Service, Inc. if the Augusta Southern Nationals Committee provides appropriate security measures for the stored equipment; this does not apply to any materials deemed chemical or hazardous that may affect the insurance liability of Mobile Marine Service. Augusta Southern Nationals will provide 10 tickets for the event. 16. Leased Premises accepted “as-is”. Lessee acknowledges and agrees that it has inspected the Leased Premises prior to its execution of this Lease Agreement, that it is aware of the condition of the Leased Premises as of the date of execution of this Lease Agreement, and Lessee leases the Leased Premises “as-is.” 17. Miscellaneous. 17.1 Notices. All notices, demands, and requests which may or are required to be given by either Lessor or Lessee to the other shall be in writing and shall be deemed to have been properly given when sent postage pre-paid by registered or certified mail (with return receipt requested) addressed as follows: If intended for Lessee: MOBILE MARINE SERVICE, INC. 298 PREP PHILLIPS DRIVE AUGUSTA, GA 30901 If intended for Lessor: AUGUSTA PORTS AUTHORITY AUGUSTA, GA 30901 Either party may change the address and name of addressee to which subsequent notices are to be sent by notice to the other given as aforesaid. 17.2 Exculpation; Indemnity. Wherever in this Agreement Lessor’s liability is limited, modified or exculpated or Lessee agrees to indemnify or hold Lessor harmless or have Lessor named as an additional insured, the term Lessor shall mean and include the Augusta Ports Authority and its members, officer, elected officials, agents, servants, employees and successors in office. 17.3 Covenants Bind and Benefit Successors and Assigns. The provisions of this Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective successors and permitted assigns; provided, however, that no one shall have any benefit or acquire any rights under this Agreement pursuant to any conveyance, transfer, or assignment in violation of any of its provisions. 17.4 Governing Law. This Agreement shall be governed and interpreted by the laws of the State of Georgia. 17.5 Venue. All claims, disputes and other matters in questions between all parties arising out of or relating to this Agreement, or the breach thereof, shall be decided in the Superior Court of Richmond County, Georgia. All parties, by executing this Agreement, specifically consent to venue and jurisdiction in the Richmond County and waive any right to contest venue in the Superior Court of Richmond County, Georgia. 18. Entire Agreement. This Agreement contains the entire Agreement of the parties, and no representations, inducements, promises or agreements, oral or otherwise, between the parties not embodied herein shall be of any force or effect. No failure of either party of any obligations hereunder, and no custom or practice of the parties at variance with the terms hereof shall constitute a waiver of either party’s right to demand exact compliance with the terms hereof. IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed, the day and year first above written. Sworn to and subscribed before AUGUSTA PORTS AUTHORITY me this day of , ______. By: Chairman Notary Public Attest: My commission expires Sworn to and subscribed before MOBILE MARINE SERVICE me this day of , ______. By: As Its President Notary Public My commission expires AUGUSTA PORTS AUTHORITY January 16, 2007 The Honorable Deke Copenhaver The Augusta Commission REF: Renewal of Warehouse Lease and Marina Operating Agreement Dear Mr. Mayor and Commissioners, The Augusta Port Authority voted at it's December 13, 2006 meeting to renew the Warehouse Lease and the Marina Operating Agreement as recommended by the subcommittee. Both renewals are extentions of agreements already in place. Combined, these agreements generate $2,700.00 per month for the City of Augusta. Listed below are the highlights of each agreement. Warehouse Lease - Pertains to the Old Ports building located on the river just below the Boathouse. Lease agreement is for the Ports Warehouse Building and is a 5-year extension of the previous lease which expired November 30, 2006. The only exception is we left the lease payment at $1,200 per month instead of upping to $1,500 per month. Marina Operating Agreement - Pertains to the operating of the Riverwalk and Riverfront Marinas by outside company. The Marina Agreement is for operating the Augusta Marinas. It is a 5-year extension to the agreement that expired Dec 31, 2006. The Ports Authority voted to keep the payment at $1,500 per month instead of upping it to $1,700. We also added the 10th Street Dock to the agreement as we have a tour boat interested in using that dock. Nothing else in the agreement changed. I apologize for the delay in bringing this matter to the commission. Being extentions of existing agreements, there was some discussion as to what approval was needed. On the advice of Mr. Shepard, we request that the commission approval of both agreements. Should you have any questions regarding these agreements please feel free to contact me at 706-339-0944. Sincerely, Trent Mercer as Chairman Commission Meeting Agenda 2/6/2007 2:00 PM Massage Application Department:License & Inspections Caption:Motion to approve a request by Elena Johnson for a Therapeutic Massage Operator's license to be used in connection with Elena's Therapeutic Massage located at 309 E Martintown Rd., North Augusta, SC to be able to do Massage on an OutCall basis in Augusta Richmond County. District 1 thru 8. Super District 9 & 10. (Approved by Public Services Committee January 29, 2007) Background:The applicant has a therapeutic massage license in Augusta. Analysis:The applicant meets the requirements of the Ordinance regulating Therapeutic Massage. Financial Impact:The applicant will pay a regulatory fee of $110.00. Alternatives: Recommendation:License & Inspections recommends approval. The RCSD rrecommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Commission Meeting Agenda 2/6/2007 2:00 PM Massage Application Department:License & Inspections Caption:Motion to approve a request by David Troup for a Therapeutic Massage license to be used in connection with Bella Salon located at 3124 Washington Rd. District 7. Super District 10. (Approved by Public Services Committee January 29, 2007) Background:This is a new application. Analysis:The applicant meets the requirements of the Augusta Richmond County Ordinance regulating Therapeutic Massage. Financial Impact:The applicant will pay a fee of $193.00 Alternatives: Recommendation:License & Inspections recommends approval. The RCSD recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Commission Meeting Agenda 2/6/2007 2:00 PM Massage Application Department:License & Inspections Caption:Motion to approve a request by Richard Herrera for a Therapeutic Massage license to be used in connection with Spice of Life Salon & Spa located at 712 Bohler Ave. District 1. Super District 9. (Approved by Public Services Committee January 29, 2007) Background:This is a new application. The location has an operators license. Analysis:The applicant meets the requirements of the Augusta Richmond County Ordinance regulating Therapeutic Massage. Financial Impact:The applicant will pay a fee of $193.00 Alternatives: Recommendation:License & Inspections recommends approval. The RCSD recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Commission Meeting Agenda 2/6/2007 2:00 PM City Center/South Augusta Initiative Department:Procurement Caption:Motion to approve award of a consulting contract for Phase I of the City Center/South Augusta Initiative Project to F. A. Johnson Consulting Group under RFQ 06-166 which opened on August 31, 2006 @ 3:00 p.m. after a careful evaluation by the Evaluation Committee conformed for this purpose. (Approved by Administrative Services Committee January 29, 2007) Background:In August 2006 a Request for Qualifications (RFQ) was issued for development of the City Center/South Augusta Initiative. The selected consultant would help the city establish a private, community-based non-profit organization that would guide and manage redevelopment activities in a target area in the City Center/South Augusta area. In addition to establishing the non-profit corporation, the consultant would also help create a financing pool for use on redevelopment projects and develop and implement “catalyst” projects in the target area. Analysis:The city received one complete qualifications statement in response to RFQ 06-166, which was submitted by the F.A. Johnson Consulting Group. The consultant selection committee evaluated the qualifications of the firm and the firm’s proposed approach to the project. Given the scope of the initiative, city staff negotiated an agreement with the firm to limit the initial contract to Phase I tasks. Phase I tasks will include establishing the non-profit organization that will guide the initiative and execution of a preliminary partnership agreement among the non-profit , the city of Augusta and the owners of property encompassing the former Regency Mall site. The former Regency Mall site is considered a key to redevelopment efforts that are part of the initiative. Should additional phases of the initiative be authorized and funded, they would include the following activities by the consultant: • Phase II – Develop a pre- development/construction work program for the former Regency Mall site • Phase III – Identify catalyst projects for the neighborhoods surrounding Rocky Creek • Phase IV – Provide recommendations and coordination regarding project financing, government affairs, property title examinations and the use of restrictive covenants an zoning overlays in the target area. Financial Impact:The contract amount for Phase I activities is $75,000 Alternatives:None recommended Recommendation:RECOMMENDATION: Approve the award of a consulting contract for Phase I of the City Center / South Augusta Initiative Project Funds are Available in the Following Accounts: R-UDAG REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Vendor Original Five (5) Copies F. A. Johnson 1520 Senate Street Suite 177 Columbia, SC 29201 Yes Yes Cranston Robertson 452 Ellis Street Augusta, GA 30901 Johnson Laschober 1296 Broad Street Augusta, GA 30901 W. R. Toole 349 Greene Street Augusta, GA 30901 Mr. Skip Smith 3214 Montpeller Dr. Augusta, GA 30909 Janie Peel 753 Broad St. Suite 504 Augusta, GA 30901 Helen Blocker-Adams 3140 Augusta Tech Dr. Augusta, GA 30906 RFQ #06-166 City Center/South Augusta Development Initiative Housing Economic Development RFQ Due: Thursday, August 31, 2006 @ 3:00 p.m. Request for Qualifications RFQ’s will be received at this office until Thursday, August 31, 2006 @ 3:00 p.m. RFQ Item #06-166 City Center/South Augusta Development Initiative for Housing Economic Development RFQ’s will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams Procurement Department 530 Greene Street - Room 605 Augusta, Georgia 30911 706-821-2422 The proposed City Center/South Augusta Development Initiative, Inc. (hereinafter “CCSA”) will be a private community based non-profit corporation. The CITY OF AUGUSTA is requesting qualifications from professional individuals/firms who are experienced in administrative and management/Development services for non-profit community development corporations. The City of Augusta is specifically looking for a single source of responsibility for all disciplines related to the administrative operation of the CCSA. This includes the creation of a Private/Public Partnership through a Community Development Corporation, as well as the Master Planning and/or Pre-Development of A Catalyst Project. Services to be provided include the development of a funding mechanism, financing pool, a creative financing methodology for implementing specific redevelopment projects, and implementation/development of initial catalyst project(s). The consulting services will begin August 2006. Geri A. Sams with the Augusta-Richmond County Procurement Department at 630 Greene Street Augusta, Georgia 30911 shall accept sealed Qualifications with six -(6) copies clearly marked “Response To Request For Qualifications” until 3:00 p.m. Eastern Standard Time, Thursday August 31, 2006. Qualifications shall not be accepted after the above date and time. Qualification information packages may be obtained by contacting the procurement official at the above address. The last day to submit questions is Friday, August 25, 2006 @ 4:00 p.m. in the Procurement Department @ 706-821-2811. The selected qualifier is required to make a good faith effort to aid the CITY OF AUGUSTA in accomplishing its goals of thirty (30%) percent by entering into subcontracts or joint ventures with Local and Minority businesses. The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference on an eligible local project, the certification statement as a local bidder and all supporting documents must be submitted to the Procurement Department with your bonafide RFQ package. No RFQ may be withdrawn for a period of 120 days after time has been called on the date of opening. Bidders will please note that the number of copies requested; all supporting documents including financial statements and references and such other attachments that may be required by the bid invitation are material conditions of the bid. Any package found incomplete or submitted late shall be rejected by the Procurement Office. Any bidder allegedly contending that he/she has been improperly disqualified from bidding due to an incomplete RFQ submission shall have the right to appeal to the appropriate committee of the Augusta Commission. Please mark RFQ number on the outside of the envelope. Bidders are cautioned that sequestration of RFQ documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFQ documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Augusta has a Link Deposit program designed to provide loans to eligible local Small, Minority and Women Owned Businesses. For more information about this program contact the Office of Disadvantage Business Enterprise at 706-821-2406. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle Sunday, August 13 and August 17, 22, 24, 2006 Augusta Focus August 24, 2006 cc: Tameka Allen Interim Deputy Administrator Paul DeCamp Housing Economic Development Calvin Holland Commissioner Yvonne Gentry DBE Coordinator Commission Meeting Agenda 2/6/2007 2:00 PM Economic Development Ombudsman Initiative Department:Augusta Housing & Community Development Department Caption:Motion to approve identifying funding to cover the cost of operating the the Economic Development Ombudsman Program from the end of the last contract through the coming year. (Approved by Administrative Services Committee January 29, 2007) Background:The Economic Development Ombudsman Program was established in 2004. Project consultants performed a variety of services to identify and assist existing and new businesses in the city. Examples of services provided include collaborating with existing economic development organizations, meeting one-on-one with business owners and developers, and conducting Economic Development Workshops, Roundtables and Forums. Initially separate contracts were awarded to Prime Commercial Properties, Inc. and the HBA Group, Inc. to provide services under the program. The principal objective of this "planning phase" of the program was to improve collaboration among economic development organizations and develop a coordinated economic development strategy. On June 21, 2005 the Augusta Commission approved a second contract with Prime Commercial PropertiesPrperties, Inc. for the implementation phase of the program. A third contract with Prime Commercial Properties was approved on February 22, 2006. The consultant continued with implementation activities until the contract expired in October 2006. Analysis:Ms. Peel will provide information regarding the effectiveness of the Economic Development Ombudsman Program. Financial Impact:None Alternatives:None recommended Recommendation:This is a discussion item to be received as information. Funds are Available in the Following Accounts: Not applicable REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Commission Meeting Agenda 2/6/2007 2:00 PM Modification to the Housing & Community Development (HCD) Action Plan Department:Administrator's Office Caption:Motion to approve the modification to the Housing & Community Development (HCD) Action Plan, the reassignment of current staff, and the Intergovernmental Agreement between the Augusta Land Bank Authority and Augusta. (Approved by Administrative Services Committee January 29, 2007) Background: On August 15, 2006, the Commission approved the Housing & Community Development Action Team to proceed with their agenda. As part of the Action Plan, during the review process, the action team received resumes from all staff members and conducted interviews. Based on these meetings and our assessment, the action team is ready to proceed with reassigning the current staff. As stated in the plan, each employee will receive a letter assigning them to their respective position. The reassignment will also include one HCD employee being transferred to the Land Bank Authority in the Executive Director’s position. On August 16, 2005, the Commission approved two positions for the Land Bank Authority. The position of Executive Director of the Land Bank Authority will be funded 50 % by CDBG funding and the remaining 50% by Land Bank property sales. We would like to evaluate the progress of the land sales and provide the Executive Director the opportunity to establish some procedures and guidelines prior to filling the other position. Administrative assistance will still be provided by the Law Department as it is currently. Attached is the Intergovernmental Agreement between the Augusta Land Bank Authority and Augusta for approval. During this process the team also made note that the position of Senior Housing Inspector (Grade 49) should be reclassified to a Housing Inspector I (Grade 47) position and the previous Housing Inspector I positions will be Housing Inspector II’s (Grade 45). There are also some positions in which the exemption status will need to be modified. Please find attached a new organization plan and the list of positions outlining their exemption status for approval. (Please see attached documentation) Analysis:The overall goal is to develop a department that is conducive to the local government and the citizens of Augusta; a department that provides citizens with the means to enhance the community. The need to take a close look at HCD grew out of concerns about the department’s activities and performance over the past 2 – 3 years. The Action Team was asked to thoroughly review this department and present recommendations. An assessment was performed by the team and this should be the last action item to be addressed. Financial Impact:N/A Alternatives:None recommended. Recommendation:Approve the agenda item. Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Administrator. Clerk of Commission File Name Augusta-Richmond County Job Description Approved Title: Housing Inspector I Job Code: Title: Housing Inspector I Overtime: Non - Exempt Department: Augusta Housing and Community Development Date Prepared: August 2006 Reports to: Housing Manager Job Grade: 47 GENERAL SUMMARY: Develops and implements programs, projects, and special affordable housing initiatives that comply with HUD regulations. Reports to and assists the Housing Manager and works with County staff, homeowners, bankers, and community agencies and other external partners to develop and expand public-private partnerships in the implementation of the affordable housing programs in the Augusta-Richmond County area. PRINCIPAL DUTIES AND RESPONSIBILITIES 1. Coordinates construction projects as assigned. 2. Trains and supervises subordinate inspectors. Sets work schedules and project priorities 3. Assists with the procurement of design professionals and contractors needed to implement housing programs. 4. Establishes construction specifications and standards, quality control procedures, and inspection criteria. 5. Performs project quality control inspections and ensures compliance with all federal, state, and city codes and ordinances. 6. Coordinates and prepares required reports, write-ups, and cost estimates for eligible projects. 7. Coordinates the Lead-Based Paint testing, hazard reduction, and clearance activities for all Department and sub-recipient rehabilitation projects. 8. Other duties as assigned. REQUIREMENTS Education: Associate’s Degree, Technical School, or equivalent level of education. Experience: 5+ years in similar position or sufficient experience to perform principal duties and responsibilities. Knowledge/Skills/Abilities: • Considerable knowledge of housing and development programs and corresponding affordable housing programs. • Proficiency in interpreting and comprehending complex local, state, and federal regulations. • Considerable knowledge of construction and general contracting. • Excellent verbal and written communication skills. • Proficiency in computer software programs. Other: • Possess or have the ability to obtain state certifications for required inspections. • May supervise and/or train designated subordinate personnel. PHYSICAL DEMANDS Intermittent sitting, standing, stooping, crouching, walking, and occasional lifting of light objects. Work is performed in an office. DISCLAIMER The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job. REVIEW/APPROVALS ______________________________________________________ ______________________ Human Resources Date ______________________________________________________ ______________________ Line or Staff Management Date File Name Augusta-Richmond County Job Description Approved Title: Housing Inspector II Job Code: Title: Housing Inspector II Overtime: Non-exempt Department: Augusta Housing and Community Development Date Prepared: August 2006 Reports to: Housing Manager Job Grade: 45 GENERAL SUMMARY: Conducts on-site inspections of residential and commercial properties within the guidelines of local, state, and federal regulations. Determines what repairs to the property are needed and prepares work write-ups and specifications to be used in bidding and construction. Reports to the Senior Housing Inspector or other designated personnel and works with homeowners, contractors, engineers, fire officials, attorneys, zoning officials, insurance adjusters architects, and the public to ensure quality and safety in construction. PRINCIPAL DUTIES AND RESPONSIBILITIES 1. Performs initial inspections of residential and commercial property for code violations and other needed work. 2. Performs project inspections to ensure local, state, and federal compliance. 3. Coordinates reports, walk-throughs, write-ups, costs, and cost estimates for eligible projects. 4. Receives sealed bids and oversees bid process, pre-construction conference, and contract signing. 5. Oversees construction projects while ensuring adherence to contractual provisions. 6. Performs final inspections and executes final project documents. 7. Maintains records, including project folders, licensing and insurance documents, and warranties. 8. Other duties as assigned. REQUIREMENTS Education: High School diploma or GED. Experience: 3-5 years in similar position or sufficient experience to perform principal duties and responsibilities. Knowledge/Skills/Abilities: • Considerable knowledge of construction and general contracting principles. • Familiarity with local, state, and federal hosing and building codes. • Proficiency in construction cost estimating, specification writing, and inspection techniques. • Excellent oral and written communication skills. • Demonstrated ability to work independently. Other: • Possess or have the ability to obtain state certification for required inspections. • May supervise and/or train designated subordinate personnel. PHYSICAL DEMANDS Intermittent sitting, standing, stooping, crouching, walking, and occasional lifting of light objects. Work is performed in an office and outdoors on construction sites with exposure to cold/inclement weather, dust, dirt, construction machinery, and noise. DISCLAIMER The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job. REVIEW/APPROVALS ______________________________________________________ ______________________ Human Resources Date ______________________________________________________ ______________________ Line or Staff Management Date INTERGOVERNMENTAL AGREEMENT BETWEEN THE AUGUSTA LAND BANK AUTHORITY AND AUGUSTA THIS INTERGOVERNMENTAL AGREEMENT entered into this day of January , 2007 between the LAND BANK AUTHORITY ("LBA"), a public body corporate and politic under the laws of the State of Georgia and AUGUSTA, GEORGIA , (Augusta") a political subdivision of the State of Georgia. WHEREAS, the Authority is hiring an Executive Director (the "Director") and an Acquisition Coordinator and desires for the Augusta to pay the Director and Acquisition Coordinator and provide the fringe benefits therefor as well as paying withholding tax, FICA taxes and other similar items; and WHEREAS, the Augusta is willing to undertake these obligations on behalf of LBA; and NOW THEREFORE, in consideration of the premise and the mutual covenants herein contained, the adequacy of which is acknowledged by each party, it is agreed as follows: 1. Payment of Director: Augusta shall pay to the Director all salary, automobile allowance, expense reimbursement, and other amounts due to the Director as approved by LBA. LBA will provide written detail of the compensation for the Director. On behalf of LBA, Augusta will provide the Director with all fringe benefits provided to employees of Augusta in positions comparable to the Director's position. LBA shall reimburse Augusta for all amounts paid by Augusta to or on behalf of the Director under the terms of the employment whether through direct payment, indemnification, employer's contribution to FICA, retirement, health coverage, worker's compensation coverage or otherwise. 2. Payment of Land Acquisition Coordinator: Augusta shall pay to the Land Acquisition Coordinator all salary and other amounts due as a full- time employee. On behalf of LBA, Augusta will provide the Land Acquisition Coordinator with all fringe benefits provided to employees of Augusta in comparable positions. LBA shall reimburse Augusta for all amounts paid by Augusta to or on behalf of the Acquisition Coordinator under the terms of employment whether through direct payment, indemnification, employer's contribution to FICA, retirement, health coverage, worker's compensation coverage or otherwise. 3. To the extent allowed by law, the Authority shall indemnify and hold Augusta harmless against all expenses (including attorney's fees), damages, judgments, fines and amounts paid in settlement actually or reasonable incurred by Augusta as a result of acts or omissions of the said Employees. 4. No Joint Venture: This Agreement shall not constitute the parties hereto as joint ventures or partners and neither party shall be deemed to be an agent of the other. 5. Term: This Agreement shall be for a term of one year and shall be automatically renewed for additional one (1) year periods unless either party shall at least 180 days prior to the termination of this Agreement or the current term give notice that it will not renew the term upon its expiration. There may be three such one year extensions. IN WITNESS WHEREOF, the parties hereto have caused their duly authorized officers to execute this Intergovernmental Agreement. Augusta, Georgia By: _____________________________ Its Mayor Attest: ___________________________ Its Clerk [SEAL] Augusta Land Bank Authority By: ________________________________ Its Chairman Attest: ______________________________ Its Secretary [AUTHORITY SEAL] ORGANIZATIONAL CHART HOUSING & COMMUNITY DEVELOPMENT DEPARTMENT Director Assistant Director / Compliance Officer Finance Officer Administrative Assistant Secretary / Receptionist Program Planning & Real Estate (3 positions) Housing Production And Assistance (5 positions) Community Development & Special Projects (4 positions) Administrative Division Director Finance Officer Assistant Director Administrative Assistant Secretary / Receptionist Administrative Division • Management of day-to-day operations • Administrative and clerical support to other divisions • Financial management for the department • Payroll and related employee matters • Answer routine inquiries and direct public to appropriate staff members • Assure compliance with applicable laws and regulations. Housing Production and Assistance Division HOUSING MANAGER Housing Coordinator I Housing Inspector I Housing Inspector II Housing Inspector II Housing Production and Assistance Division • Staff includes a manager, a housing coordinator and three inspectors • Programs / Activities – CHDO Projects – Other Housing Production Projects – Housing Rehabilitation Program – Façade Rehabilitation Program – Paint Program – Downpayment Assistance Program – Demolition / Rebuild Program – Sewer Connection Program – HOPWA Program Community Development & Special Projects Division Community Development Manager Community Development Coordinator I Community Development Coordinator II Community Development Coordinator II Community Development and Special Projects Division • Staff includes a manager and three coordinators • Programs / Activities – Public Service Subrecipients / Projects – Public Facility Subrecipients / Projects – Homeless Assistance Program (ESG Subrecipients) – Economic Development Loan Programs – Section 108 Loans – Citizens Advisory Committee Program Planning and Real Estate Division Program Planning Manager Program Coordinator I Program Coordinator II Program Planning and Real Estate Division • Staff includes a manager and two coordinators • Programs / Activities – Neighborhood Plans / Special Studies – Consolidated Plan / Action Plan – Consolidated Annual Performance and Evaluation Report – Acquisition and Relocation Activities – Housing Trust Fund – Project Delivery Team – Land Bank Authority – Environmental Review for all department projects – Work with any subcommittees appointed by the City Commission AUGUSTA HOUSING AND COMMUNITY DEVELOPMENT DEPARTMENT DEPARTMENT REORGANIZATION POSITION, SALARY GRADE AND EXEMPTION STATUS AS UPDATED JANUARY 19, 2007 POSITION SALARY GRADE Director 59 Assistant Director 57 Program Planning Manager 53 Community Development Manager 53 Housing Manager 53 Finance Officer 53 Community Development Coordinator I 47 Program Coordinator I 47 Community Development Coordinator II 45 Housing Coordinator I 47 Housing Inspector I 47 Housing Inspector II 45 Housing Inspector II 45 Program Coordinator II 45 Community Development Coordinator II 45 Administrative Assistant II 44 Secretary / Receptionist 39 AUGUSTA HOUSING AND COMMUNITY DEVELOPMENT DEPARTMENT EXEMPTION STATUS / CLASS EXEMPT EXEMPT EXEMPT EXEMPT EXEMPT EXEMPT NON-EXEMPT NON-EXEMPT NON-EXEMPT NON-EXEMPT NON-EXEMPT NON-EXEMPT NON-EXEMPT NON-EXEMPT NON-EXEMPT NON-EXEMPT NON-EXEMPT Commission Meeting Agenda 2/6/2007 2:00 PM Olde Town Ordinance Department:Planning Commission Caption:Motion to approve limiting the scope of the Ordinance designating the Olde Town neighborhood to both sides ofTelfair Street only at this time as a historic district. (Approved by Administrative Services Committee January 29, 2007) Background:The proposed designation was finalized on December 19, 2006 but it had to be rescinded on January 18, 2007 because of an error made by a mailing company regarding notice required at 7-4-15(c). Correct notice has since been given and a public hearing was held by the Historic Preservation Commission at their January 25 meeting. Based on the results of the public hearing, the HPC recommends that the Olde Town neighborhood be designated as a Local Historic District with the same boundaries as the Pinched Gut (a.k.a. Olde Town) National Register District. See attached Resolution from the HPC and Ordinance. Analysis:The HPC recognizes the concerns of some citizens and Commissioners and recommends Approval, but recognizes that strict adherence to the Guidelines cannot be expected in certain parts of the District. Financial Impact:None. Alternatives:Approve or Deny. Recommendation:Approve the designation. Funds are Available in the Following N/A Accounts: REVIEWED AND APPROVED BY: Clerk of Commission RESOLUTION A RESOLUTON TO THE AUGUSTA-RICHMOND COUNTY COMMISSION THAT OLDE TOWN (AKA PINCHED GUT) BE DESIGNATED A LOCAL HISTORIC DISTRICT PURSUANT TO THE CITY OF AUGUSTA HISTORIC PRESERVATION ORDINANCE FOUND AT TITLE 7-4 OF THE AUGUSTA CODE. WHEREAS, the Historic Preservation Commission initiated the designation process for a proposed Olde Town Local Historic District on September 28, 2006. WHEREAS, the Historic Preservation Commission has prepared a report including a physical description, statement of significance, location map, and representative photographs of the proposed downtown historic district. WHEREAS, on January 25, 2007, at 6:30 P.M. in the Augusta-Richmond County Municipal Building, the Historic Preservation Commission held a public hearing on the proposed historic district designation. WHEREAS, during the public hearing information was presented on the proposed historic district and the impact of such a designation, questions were answered regarding the Preservation Commission and the designation, and comments were received both for and against the designation. WHEREAS, at its regular meeting on January 25, 2007 the Historic Preservation Commission, a quorum being present, evaluated the information and comments received at the public hearing and through the mail regarding the designation, debated the merits of the designation, and concluded by voting to recommend that Olde Town be designated as a local historic district under the Augusta-Richmond County Historic Preservation Ordinance. NOW, THEREFORE BE IT RESOLVED that the Historic Preservation Commission hereby recommends that Olde Town, the boundaries of which are more fully described in the attached draft ordinance, be established as a local historic district pursuant to Title 7-4 of the Augusta Code. This 25th day of January, 2007. ___________________________________________ CHAIRMAN, CITY OF AUGUSTA HISTORIC PRESERVATION COMMISSION ATTEST: ______________________________________ SECRETARY, CITY OF AUGUSTA HISTORIC PRESERVATION COMMISSION Commission Meeting Agenda 2/6/2007 2:00 PM Set Qualifying Fees Department:Board of Elections Caption:Motion to approve setting the qualifying fee for Augusta Commission Districts 2, 4, 6, 8, and 10. (Approved by Administrative Services Committee January 29, 2007) Background:These offices will appear on the November 6, 2007 General Election Ballot. It is required by law (O.C.G.A. 21-2-131(a) (1) that the local governing authority set the qualifying fee prior to February 1 of the year of the election. Analysis:Once approved by the Augusta Commission the Board of Elections will publish ad advertisement pursuant to law. Financial Impact:$20.00 to publish advertisement Alternatives:None Recommendation:Approval Funds are Available in the Following Accounts: 101-01-4110-52.33111 REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission NOVEMBER 6, 2007 GENERAL MUNICIPAL ELECTION INFORMATION Offices to Appear on Ballot • Augusta Commission– Districts 2, 4, 6, 8, and 10 (District 10 is a Super District composed of districts 3, 6, 7, and 8) Qualifying Period • Opens: Monday, August 27, 2007 at 8:30 AM • Closes: Friday, August 31, 2007 at 4:30 PM Qualifying Fee: The qualifying fees are listed below for offices to appear on the November 6, 2007 General Municipal Election and are based on 3% of the base salary of the office: • Augusta Commission: District 2 - $360.00 District 4 - $360.00 District 6 - $360.00 District 8 - $360.00 *District 10 - $360.00 *District 10 is a Super District made up of single member districts 3, 6, 7, and 8. Commission Meeting Agenda 2/6/2007 2:00 PM Fire Department Hiring Practices Department:Clerk of Commission Caption:Discuss the hiring practices of the Augusta Fire Department. (Requested by Commissioner Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 2/6/2007 2:00 PM Medical Director for Augusta Fire Department Department:County Attorney - Stephen E. Shepard, Attorney Caption:Motion to enter into a contract with Medical College of Georgia Health, Inc. through the Augusta Fire Department for Medical Director services. Background:The Augusta Fire Department conducts training exercises on a routine basis to maintain the skill set of its employees who are exposed to serious hazards in course of fighting fires. The Fire Department has developed a proposal for Medical College of Georgia Health, Inc. (MCGHI) to have one of its medical staff serve as the "Medical Director" for the Augusta Fire Department. Analysis:See Background Financial Impact:The expense to be charged to the Fire Department budget. Alternatives: Recommendation:Enter contract with MCGHI through the Augusta Fire Department for medical director services to be provided by MCGHI at a cost of $30.00 per house for professional time expended by an employee of MCGHI with a $7,500.00 annual cap on the expenses. Annual fee of $7,500.00 subject to proration by quarter. If approved by Commission, agreement to be put in form acceptable to legal counsel Funds are Available in the Following Accounts: Fire Department budget. REVIEWED AND APPROVED BY: Administrator. Clerk of Commission Commission Meeting Agenda 2/6/2007 2:00 PM 4 Fifth Street Department:County Attorney - Stephen E. Shepard, Attorney Caption:Motion to approve extending the lease with Mr. Chance for five years and in the event that the Commission elects to sell the property that the lease be set up to become null and void at that time and that Mr. Chance be given an opportunity to bid for purchase of property located at 4 Fifth Street. (Approved by Finance Committee January 29, 2007) Background:Property is currently owned by Augusta, Georgia and is currently being leased to Calvin Chance, Attorney at Law. Property was appraised by Tri-State Appraisal Services and valued at $119,000.00. Mr Chance is interested in either renewing his lease at $750.00 per month or purchasing said property. Analysis:Renew lease with Mr. Chance; sell property to Mr. Chance; or sell property through public bid. Financial Impact:N/A Alternatives:See Analysis Recommendation:N/A Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Administrator. Clerk of Commission Commission Meeting Agenda 2/6/2007 2:00 PM ARC Neighborhood Associations Alliance Department:Clerk of Commission Caption:Motion to approve a request from the Augusta Richmond County Neighborhood Associations Alliance, Inc. for city sponsorship through the purchase of tickets for the 11th Annual Banquet. (Approved by Finance Committee January 29, 2007) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 2/6/2007 2:00 PM Budget Adjustment for Transit Department:Finance Caption:Motion to approve an action to reduce the transit budget to more closely reflect actual operating figures for 2006 and show the anticipated contribution from the General Fund to cover shortages for the year. (Approved by Finance Committee January 29, 2007) Background:In the past the Transit Department budget has reflected the total amount of grant funds available to be earned whether or not those funds were expected to be earned in the current accounting year. Because the grants are written to cover multiple years and overlap each other in terms of our annual budget, including all grants available each year has resulted in more than doubling the total amount of funds budgeted as compared to the total actually expected to be spent in any given annual budget. Analysis:A budget that reflects more accurately what the true anticipated revenue and expenses are for each budget year makes it much easier to understand and to anticipate the results of operations for the Transit Department. This was the concept used in developing the 2007 budget and we now wish to apply this approach for 2006. Financial Impact:By observing the attached unadjusted financial report for the Transit Department for the year 2006, the anticipated loss for the year is approximately $1,250,000. We need your approval to cover the loss for 2006 with a General Fund appropriation in order to avoid audit findings on this issue. Alternatives: Recommendation: Approve a reduction in the 2006 budget for the Transit Department of $6,065,000 resulting in a budget of $4,794,110 to more accurately reflect actual results of operations for the year and approve a transfer from the General Fund of up to $1,250,000 to cover operating shortages in the Transit Department for the year. Funds are Available in the Following Accounts: Funds are availiable in the General Fund, fund balance. REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Commission Meeting Agenda 2/6/2007 2:00 PM EEO Office Setup Department:Clerk of Commission Caption:Motion to authorize expenditures for EEO Office setup fees in the total amount of $4,970.04.funded from Administrator's budget. (Approved by Finance Comnmittee January 29, 2007) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 2/6/2007 2:00 PM Final Audit Report Department: Caption:Motion to approve accepting the final audit report from Cherry, Bekaert and Holland. (Approved by Finance Committee January 29, 2007) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 2/6/2007 2:00 PM Kaye Foote Department:Clerk of Commission Caption:Motion to approve the recommendation of the Tax Assessor for the request from Ms. Kaye Foote - that for the years 2004 through 2006 the homestead exemption be granted on this property and the refund be calculated based on the amount of taxes that were removed. (Approved by Finance Committee January 29, 2007) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 2/6/2007 2:00 PM Land Bank Authority Department:Finance Department, Donna Williams Interim Director Caption:Motion to authorize to establish the budget for Lisa Williams' supplemental salary for 2007 through the Land Bank Authority. (Approved by Finance Committee January 29, 2007) Background:In 2006, the Commission approved allocation of these funds. 85 % of her base salary is charged to the Law Department. 15% of her salary would be charged to the Land Bank Authority for handling of Land Bank activities. Analysis:Transfer $ 7,130 from Land Bank Fund Balance Approriation to Salary and Wages. Financial Impact:If revenues are not produced by the Land Bank in 2007, then the the Fund Balance will be reduced by $ 7,130. Alternatives:(1) Approve (2) Disapprove Recommendation:Approve the establishment of the budget through Land Bank Fund Balance Appropriation for the Land Bank portion of Lisa Williams's supplement for 2007. Funds are Available in the Following Accounts: Land Bank Authority Fund Balance Appropriation. 201-00- 0000-3952110 REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Commission Meeting Agenda 2/6/2007 2:00 PM Marshal's Cars 07 Department:Finance, Fleet Management, Ron Crowden, Fleet Manager Caption:Motion to approve the replacement of 5 Marshal’s Department sedans for $24,717.00 each from Bobby Jones Ford of Augusta, Georgia (Lowest bid offer on bid 06-192). (Approved by Finance Committee January 29, 2007) Background:The Marshal’s Department has 24 active road vehicles used to support the Civil and Magistrates Court and Clerk of Court in serving court papers, providing security for the Airport, Municipal and JLEC buildings and other public safety functions. An assessment of the condition of all vehicles 6 years old or older resulted in 8 vehicles meeting or exceeding the replacement criteria approved by the Commission in 2004. Fleet Management has been informed by the local dealer that orders for police vehicle must be in by mid-March in order to receive cars in 2007. The Commission approved 4 cars for the Marshal in 2006 but one was refused by Fleet Management when it was delivered because it was the wrong model. The new cut-off date by Ford is based on Ford Manufacturing reorganizing and down sizing. Orders for police vehicles will not be taken after the cut-off. Available funds from the capital outlay will support the replacement of 5 vehicles. The assessments of each vehicle is attached for review. Vehicle number 984100 was involved in an accident on December 19, 2006 when a vehicle pulled out in front of his vehicle. Analysis:The following was the results of the bids received: Bobby Jones Ford = $24,717.00 –Lowest and only Bid Offer. Financial Impact: The total projected debt service payments will total $123,585.00 for the 5 vehicles over a three year period . The annual principal of $41,195.00 will be funded by the GMA lease program. Funding is available in the 2007 Capital Outlay. Alternatives:1.Approve the award to the lowest bidder, Bobby Jones ford of Augusta, Georgia. 2. Do not approve the request. Recommendation:Approve the replacement of Marshal’s Department sedans for $24,717.20 each from Bobby Jones Ford of Augusta, Georgia (Lowest bid offer on bid 06-192) and declare the 5 "turn-ins" as surplus. Funds are Available in the Following Accounts: 631-00-0000/54.99631 REVIEWED AND APPROVED BY: Finance. Procurement. Disadvantaged Business Enterprise. Administrator. Clerk of Commission Disadvantaged Business Enterprise Yvonne Gentry DBE Coordinator Disadvantaged Business Enterprise Department 501 Greene Street – Suite 304 - Augusta, GA 30901 (706) 821-2406 – Fax (706) 821-4228 WWW.AUGUSTAGA.GOV TO: Ron Crowden Director, Fleet Management Geri Sams Director, Procurement Department FROM: Yvonne Gentry, Coordinator Disadvantaged Business Enterprise Department SUBJECT: DBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOALDBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOALDBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOALDBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOAL Bid Item #06Bid Item #06Bid Item #06Bid Item #06----192 192 192 192 –––– C C C Crown Victoria P71 Automobilerown Victoria P71 Automobilerown Victoria P71 Automobilerown Victoria P71 Automobile DATE: December 29, 2006 This memo is to transmit the review and concurrence of the recommended DBE Utilization goal of zero(0%)for the above referenced project. The procurement opportunities are direct purchases from manufactures sales representative with no sub- contracting or second tier opportunities. The goal-setting methodology considered the following factors based on good faith efforts of the contractor: • The project’s total estimated cost of $$$$123,585.00123,585.00123,585.00123,585.00 (5 vehicles @ $24,717.00 each) • There is 0% value of the scope of work where minority/women minority/women minority/women minority/women businessesbusinessesbusinessesbusinesses availability exists. • There is 0% value of the scope of work where small small small small local businesses local businesses local businesses local businesses availability exists. • There is 100% value of the scope of work where locallocallocallocal busbusbusbusinesses inesses inesses inesses availability exists. The contractor must prepare their proposed DBE Utilization Form submittal based on the total dollar value of their base bid. No further adjustments should be made. The above is recommended based on information provided at the time of review. If you have any questions, please feel free to contact me at (706)826-1325. YG:glw Bobby Jones Ford P. O. Box 15398 Augusta, GA 30919 Brand Ford Model Crown Victoria Delivery Date 90 - 120 day ARO 5.01 Administrative pkg.22,697.00$ 5.02 Civil Pkg.23,487.00$ 5.03 Fugitive Pkg.23,612.00$ 5.04 Marshal Pkg.24,717.00$ 5.05 Patrol Pkg.25,815.00$ 5.06 Traffic Pkg.25,659.00$ 6.01 Whelen LL288000 1,520.00$ 6.02 Sho-Me 217680 130.00$ 6.03 Whelen CSP690 130.00$ 6.04 Pro-Copper CC-1050 283.00$ 6.05 Sho-Me 05.6040 80.00$ 6.06 Outlet Receptacle 43.00$ 6.07 2 Toggle Swiches 11.00$ 6.08 Floor Mats 45.00$ 6.09 Jumper Cable Con.140.00$ 6.10 Whelen UHF2150 65.00$ 6.11 Whelen UBF5150 190.00$ 6.12 Corner Lighting 330.00$ 6.13 Sho-Me 11.2710B/B 290.00$ 6.14 Sho-Me 11.2715B/A/B 333.00$ 6.15 Whelen 295HF100 232.50$ 6.16 Federal Signal AS124 167.50$ 6.17 Motorola Battery Charger 335.00$ 6.18 Setina #10-SL 400.00$ 6.19 Full Lower Ext. Plate 55.00$ 6.20 Rear Door Panels 140.00$ 6.21 Rear Sert 345.00$ 6.22 Floor Pan 176.00$ 6.23 Shotgun Mount & Lock 290.00$ 6.24 Shotgun Mount 40.00$ 6.25 #35 Window Tint film 115.00$ 6.26 Fire Extinguisher 38.00$ 6.27 Auto Fire Suppression Sys.2,936.00$ Bid Item #06-192 Crown Victoria P71 Automobile Augusta Fleet Department Bid Due: Wednesday, November 22, 2006 @ 11:00 a.m. Invitation To Bid Sealed bids will be received at this office until 11:00 a.m. Wednesday, November 22, 2006 Bid Item #06-192 Crown Victoria P71 Automobile for Augusta Fleet Department BID’s will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams Procurement Department 530 Greene Street - Room 605 Augusta, Georgia 30911 706-821-2422 BID documents may be obtained at the office of Augusta, GA Procurement Department, 530 Greene Street – Room 605, Augusta, GA 30911. Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing to the office of the Procurement Department by Fax at 706-821- 2811 or by mail. No bid will be accepted by fax, all must be received by mail or hand delivered. The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference on an eligible local project, the certification statement as a local bidder and all supporting documents must be submitted to the Procurement Department with your bonafide bid package. It is the wish of the Owner that minority businesses are given the opportunity to BID on the various parts of the work. This desire on the part of the Owner is not intended to restrict or limit competitive bidding or to increase the cost of the work. The Owner supports a healthy free market system that seeks to include responsible businesses and provide ample opportunity for business growth and development. No BID may be withdrawn for a period of 30 days after time has been called on the date of opening. Bidders will please note that the number of copies requested; all supporting documents including financial statements and references and such other attachments that may be required by the bid invitation are material conditions of the bid. Any package found incomplete or submitted late shall be rejected by the Procurement Office. Any bidder allegedly contending that he/she has been improperly disqualified from bidding due to an incomplete bid submission shall have the right to appeal to the appropriate committee of the Augusta commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that sequestration of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Augusta has a Link Deposit program designed to provide loans to eligible local Small, Minority and Women Owned Businesses. For more information about this program contact the Office of the Disadvantage Business Enterprise at 706-821- 2406. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle October 19, 26, November 2, 9, 2006 Metro Courier October 25, 2006 cc: Tameka Allen Interim Deputy Administrator Ron Crowden Fleet Management Yvonne Gentry DBE Coordinator My DemandStar Buyers Account Info Log Bid [View Bids] View Quotes Supplier Search Build Broadcast List Reports Planholders List 6 Planholder(s) found. Add Planholder DemandStar is a product of Onvia, Inc. (c) 1997-2007. All rights reserved. | Terms of Use | Privacy User: Carerra, Betty Organization: City of Augusta, GA Logout | Help Onvia DemandStar Member Name City of Augusta, GA Bid Number ITB-06-192-0-2006/km Bid Name Crown Victoria P71 Automobile 1 Document(s) found for this bid Supplier Name Phone Fax Doc Count Attributes Programs Actions Asia Motors Inc. 3127331777 3127331745 1 1. Small Business Documents Bill Currie Ford 8133576783 8135545363 1 Documents Ford - Kip Killmon's Tysons Ford 7034427410 7034480512 1 1. Small Business Documents Mears Motor Leasing 4072982982 4075784924 1 Documents Mike Albert Leasing Inc 5135542878 5139562878 1 Documents Nelson Dodge GMC 2187392283 2187396021 1 Documents Page 1 of 1 Format for Printing No Search << Return Export to Excel Commission Meeting Agenda 2/6/2007 2:00 PM PS-Tandum Dump Trucks Department:Finance, Fleet Management, Ron Crowden, Fleet Manager Caption:Motion to approve the acquisition of three tandem axle dump trucks for the Public Services Department- Maintenance Division from Mays International Trucks of Augusta for $85,595.00 each (lowest bid offer on bid 06-200). (Approved by Finance Committee January 29, 2007) Background:On December 5, 2006 the Augusta Commission approved the purchase of 3 tandem axle dump trucks. The approval is attached for review. The trucks were delivered in September and upon inspection of the trucks it was determined they did not meet the bid specifications and were therefore rejected. The need for the trucks still remains. A second bid was published through the Procurement Department and the Public Services Department is requesting to purchase the trucks. The original agenda indicated the trucks are to replace older model trucks, a 1988 model trandum dump truck and 2- 1995 model dump trucks as indicated on the original agenda. Analysis:Fleet Management submitted a request for bids through the Procurement Department utilizing the Demand Star electronic bid system which offers nationwide bid coverage. The Procurement Department received quotes back from one local (1) vendor. The following is the results of the bid received: Mays International Trucks= $ 85,595.00 (LOWEST and ONLY BIDDER). Financial Impact:The units will be purchased for $85,595.00 each for a total of $256,785.00. Funding for the procurement of this equipment will be provided by the Public Services-Maintenance Division. These funds were approved in the Phase IV of the SPLOST, County Forces, and are available for this purchase. Alternatives:(1.) Approve the award to the lowest and only bidder, Mays International Trucks of Augusta, Georgia (2.) Do not approve the request. Recommendation:Approve the acquisition of three tandem axle dump trucks for the Public Services-Maintenance Division from Mays International Trucks of Augusta for $85,595.00 each, (lowest bid offer on bid 06-200). Funds are Available in the Following Accounts: 324-04-1110.54-22210 // 201-82-4010.54-22210 REVIEWED AND APPROVED BY: Finance. Procurement. Disadvantaged Business Enterprise. Administrator. Clerk of Commission TA N D E M D U M P T R U C K P/ S M A I N T E N A N C E - S / T - T A N D E M D U M P T R U C K - B I D O P E N I N G J A N U A R Y 5 , 2 0 0 7 @ 1 1 : 0 0 Bi d 0 6 - 2 0 0 M a y s In t e r n a t i o n a l Ye a r 20 0 8 Ma k e In t e r n a t i o n a l Mo d e l 75 0 0 De l i v e r y 90 D a y s Pr i c e $ 8 5 , 5 9 5 . 0 0 9. 0 0 O p t i o n a l I t e m 9. 0 1 A u t o m a t i c T r a n s m i s s i o n $7 , 3 9 7 . 0 0 Invitation To Bid Sealed bids will be received at this office until 11:00 a.m. Friday, January 5, 2007 Bid Item #06-200 Tandem Axle Dump Truck for Augusta Fleet Department BID’s will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams Procurement Department 530 Greene Street - Room 605 Augusta, Georgia 30911 706-821-2422 BID documents may be obtained at the office of Augusta, GA Procurement Department, 530 Greene Street – Room 605, Augusta, GA 30911. Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing to the office of the Procurement Department by Fax at 706-821- 2811 or by mail. No bid will be accepted by fax, all must be received by mail or hand delivered. The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference on an eligible local project, the certification statement as a local bidder and all supporting documents must be submitted to the Procurement Department with your bonafide bid package. It is the wish of the Owner that minority businesses are given the opportunity to BID on the various parts of the work. This desire on the part of the Owner is not intended to restrict or limit competitive bidding or to increase the cost of the work. The Owner supports a healthy free market system that seeks to include responsible businesses and provide ample opportunity for business growth and development. No BID may be withdrawn for a period of 30 days after time has been called on the date of opening. Bidders will please note that the number of copies requested; all supporting documents including financial statements and references and such other attachments that may be required by the bid invitation are material conditions of the bid. Any package found incomplete or submitted late shall be rejected by the Procurement Office. Any bidder allegedly contending that he/she has been improperly disqualified from bidding due to an incomplete bid submission shall have the right to appeal to the appropriate committee of the Augusta commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that sequestration of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Augusta has a Link Deposit program designed to provide loans to eligible local Small, Minority and Women Owned Businesses. For more information about this program contact the Office of the Disadvantage Business Enterprise at 706-821- 2406. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle December 14 19, 28, 2006 Augusta Focus December 21, 2006 cc: Tameka Allen Interim Deputy Administrator Ron Crowden Fleet Management Yvonne Gentry DBE Coordinator Home My DemandStar Buyers Suppliers Account Info Planholders List Your search returned no results. DemandStar is a product of Onvia, Inc. (c) 1997-2007. All rights reserved. | Terms of Use | Privacy Login | Register | Help Onvia DemandStar Member Name City of Augusta, GA Bid Number ITB-06-200-0-2006/PJM Bid Name Tandem Axle Dump Truck << Return Disadvantaged Business Enterprise Yvonne Gentry DBE Coordinator Disadvantaged Business Enterprise Department 501 Greene Street – Suite 304 - Augusta, GA 30901 (706) 821-2406 – Fax (706) 821-4228 WWW.AUGUSTAGA.GOV TO: Ron Crowden Fleet Management Geri Sams Director, Procurement Department FROM: Yvonne Gentry, Coordinator Disadvantaged Business Enterprise Department SUBJECT: DBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOAL Bid Item #06-200 Tandem Axle Dump Truck DATE: January 10, 2007 This memo is to transmit the review and concurrence of the recommended DBE Utilization goal of zero(0%)for the above referenced project. The procurement opportunities are direct purchases from manufactures sales representative with no sub-contracting or second tier opportunities. The goal-setting methodology considered the following factors based on good faith efforts of the contractor: • The project’s total estimated cost of $256,785.00. • There is 0% value of the scope of work where minority/women businesses availability exists. • There is 0% value of the scope of work where small businesses availability exists. • There is 100% (3 @ 85,595.00 each) value of the scope of work where local businesses availability exists. The contractor must prepare their proposed DBE Utilization Form submittal based on the total dollar value of their base bid. No further adjustments should be made. The above is recommended based on information provided at the time of review. If you have any questions, please feel free to contact me at (706)826-1325. YG:glw Commission Meeting Agenda 2/6/2007 2:00 PM Reprogram SPLOST funds for HVAC Renovations to the Augusta Museum of History Department:Administration Caption:Motion to approve reprogramming of SPLOST funds for procurement of a Design/Build firm to replace and repair existing HVAC systems at the Augusta Museum of History. (Approved by Finance Committee - No recommedation from Public Services Committee January 29, 2007) Background:The Augusta Museum of History continues to be plagued by an inadequate HVAC system that has recently suffered a serious mechanical problem, leaving the Museum’s collection in jeopardy. Funding of a professional engineering assessment of the Museum's HVAC systems was approved at the November 9, 2006 Commission Meeting. This recently- completed assessment has defined the scope of work needed, which includes replacement of a 90-ton air-cooled chiller, new controls, valves, dampers, pumps, humidifiers and other associated work. Absent this remedial work, the Museum will continue to suffer from extremely poor temperature and humidity control, which will aggravate growing problems with deteriorated artifacts. Analysis:Effective environmental control is crucial for museums, in order to protect their valuable artifacts. Due to the urgency of the matter, it is vital that the corrective measures be undertaken prior to the summer of 2007. As a follow-up to the engineering assessment, it is recommended that the services of a Design/Build firm be procured to expedite corrective measures. Heery’s staff is producing a detailed RFP which will specify corrective measures, identifying the scope of work and performance requirements of the new systems. This will be used to procure Design/Build proposals. A separate, early-award RFP is also recommended to facilitate Owner-purchase of the new chiller, thus minimizing the schedule impact of the equipment’s expected 6-8 week delivery lag time. This will enable expedited installation by the selected design-build contractor. Financial Impact:The estimated total cost of the project is $1,050,000, which includes all soft costs such as project management, design and installation. Alternatives:1. Procure conventional engineering design services independent of the construction contract, after which a separate, independent construction contractor would be procured. 2. Do nothing. Recommendation:Approve reprogramming of SPLOST funds for procurement and execution of Design-Build services to renovate the Augusta Museum of History’s HVAC systems. Alternative number 1 will not allow corrective measures to be taken prior to the critical summer months, and is likely to lead to serious mold and mildew damage to both the Museum’s valuable artifacts and to the facility itself. Alternative number 2 is likely to lead to even more serious mold, mildew and thermodynamic damage to the Museum and its artifacts. Funds are Available in the Following Accounts: SPLOST IV interest account. REVIEWED AND APPROVED BY: Administrator. Clerk of Commission ID Task Name Start Finish 1 Commiss. Approval/ Notice To Proceed 11/9/06 11/9/06 2 Project Launch Meeting 11/13/06 11/13/06 3 Inspections & Analysis 11/14/06 12/11/06 4 Approve Findings/commence Bridging Docs 12/12/06 1/9/07 5 Produce Design-Build RFP 1/10/07 1/25/07 6 Review 1/26/07 2/1/07 7 Finalize RFP 2/2/07 2/6/07 8 Bid/Award/Contract (Design/Build)2/7/07 5/29/07 9 Design/Construct 5/30/07 9/4/07 10 Chiller installation 6/5/07 6/5/07 11 Closeout 9/5/07 9/25/07 12 13 Commission Approval/ Notice To Proceed 2/6/07 2/6/07 14 Procure Chiller (expedited process)2/6/07 4/16/07 15 Delivery Lag time 4/17/07 6/4/07 11/9 11/13 6/5 2/6 Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Qtr 4, 2006 Qtr 1, 2007 Qtr 2, 2007 Qtr 3, 2007 Task Split Progress Milestone Summary Project Summary External Tasks External Milestone Deadline HEERY AMH - MASTER SCHEDULE - DESIGN-BUILD DATE: 1/16/07 Page 1 Project: Date: 1/17/07 Augusta Museum of History Building HVAC System Renovation Study January 4, 2007 Prepared for: Augusta Museum of History, 560 Reynolds Street Augusta, GA by HEERY Heery International, Inc. 999 Peachtree Street NE Atlanta, Georgia 30367 AUGUSTA MUSEUM OF HISTORY HVAC RENOVATION STUDY Heery International i Table of Contents I Executive Summary............................................................................................................................................................1 Purpose.............................................................................................................................................................................1 Background.......................................................................................................................................................................1 Table 1.1 – List of Immediate HVAC Needs and FP in Annex and Budget Cost Estimates ........................................2 Table 1.2 – List of Future HVAC Needs and Budget Cost Estimates...........................................................................3 Methodology.....................................................................................................................................................................3 Conclusions.......................................................................................................................................................................3 II Existing Conditions...........................................................................................................................................................5 Existing HVAC Systems...................................................................................................................................................5 Mechanical / Electrical:................................................................................................................................................5 Existing Fire Protection....................................................................................................................................................7 Main Museum Building:...............................................................................................................................................7 Annex Building:............................................................................................................................................................7 III Recommendations..........................................................................................................................................................11 Summer and Winter Temperature and Humidity Setpoints ............................................................................................11 Summer Cooling and Dehumidifying Problems .............................................................................................................12 Winter Humidity Problems.............................................................................................................................................12 Controls and Equipment Maintenance Issues .................................................................................................................13 AHU Access Problems ...................................................................................................................................................14 New Annex Fire Protection Requirements......................................................................................................................14 IV Appendix........................................................................................................................................................................A A. Cost Estimates.............................................................................................................................................................A Table of Figures Figure 1 – Photo of Crowded AHU-5 Mechanical Room.....................................................................................................8 Figure 2 – Photo of Mold on AHU-3 Mech Room Duct ......................................................................................................8 Figure 3 – Photo of East side of Museum (Annex on Left) and Vent Caps at Top...............................................................9 Figure 4 – Photo of 90 Ton Chiller.......................................................................................................................................9 Figure 5 – Photo of Existing Main Building Sprinkler Control Valve Riser......................................................................10 AUGUSTA MUSEUM OF HISTORY HVAC RENOVATION STUDY Heery International Page - 1 I Executive Summary Purpose The purpose of this study is to determine the deficiencies and needed work to correct HVAC problems at the Augusta Museum of History. The proposed repairs are organized into a list of individual scope tasks and prioritized with the most critical and needed work at the top of the list. That list is presented in the following Table 1.1. A second list of HVAC needs that is not immediate but will be required within the next 5 to 10 years is presented in Table 1.2. Since construction costs could vary considerably over the next 5 to 10 year period budget numbers have not been assigned to the tasks in Table 1.2. Background The main building containing the entry lobby, museum store, individual exhibit rooms, offices, conference room and the main exhibit hall was designed in 1992 by Cheatham, Fletcher, Scott and Sears Architects. The 46,000 square foot building was completed and occupied by the museum by 1994. It appears that some of the designed HVAC functions and controls were not provided. It is not clear whether this was from budget reduction or was simply not provided by the Contractor. An example of this is the four sets of 5 ft by 3 ft exterior wall louvers high in the northwest wall of the main exhibit hall. These louvers were indicated on mechanical plans to have operable dampers and motorized actuators. Instead they were left fully open to the outside – essentially 4 -15 SF holes in the building. Within Contractor warranty one of the two compressors in the 90 ton air cooled water chiller failed and was replaced. According to the museum facilities people another chiller compressor failed within a year or two of Contractor warranty expiration and was never replaced or repaired. Since that time the Museum has been operating with one-half of its original cooling capacity. This has resulted in numerous problems with humidity and temperature control in summer months. The original design did not provide winter humidification for the exhibit areas resulting in drying damage to some of the exhibits. There is significant warping shrinkage of exhibit photos and materials from the wide ranges of humidity from summer to winter. The mechanical room for AHU-3 has significant mold growth on most of the exterior of duct insulation. It is possible this mold growth was partially caused by water leaks coming from the overhead exterior decorative chimney vent cap. Mold growth was not observed to be significant in other mechanical rooms and over conditioned spaces although a detailed inspection of all ductwork was not conducted. Other HVAC comfort problems stem from the older style of electronic controls which have no documentation on site and have significant number of control devices either malfunctioning or disconnected due to malfunction. Also a number of isolation valves in the chilled water and hot water systems are no longer operable due to age. Maintenance of the air handlers is hampered by very limited access to coils for cleaning and in particular AHU-5 which is almost inaccessible for filter changes. Some AHU dampers are stiff or frozen (particularly the return damper on AHU-4) and have numerous non-functional and disconnected control actuators. Aside from the poor access, damper operation and control problems the air handling units appear to be in fair to good condition for their age and are not in immediate need of replacement. AUGUSTA MUSEUM OF HISTORY HVAC RENOVATION STUDY Heery International Page - 2 In 2003 a 9,000 square foot Annex building, attached to the main building, was completed and occupied. This building was constructed with its own chiller, boiler, humidifiers, and a new direct digital control system with a central monitor and control computer. There appears to be no problems with the HVAC systems in this new structure, other than very restricted maintenance access to the computer control workstation. Access to the highly secured area where these controls are located must be accompanied by curatorial staff which prevents the day to day use of this control computer. This structure was not required by building code to be fully sprinkled according to the local fire marshal. The original main museum building is fully sprinkled, and a mezzanine classroom addition to the main building added as part of the same project was sprinkled. The museum director stressed that the installation of sprinklers in the new Annex building is vitally important to the protection of the museum’s collection. Table 1.1 – List of Immediate HVAC Needs and FP in Annex and Budget Cost Estimates Immediate HVAC and FP Listed in Priority Order Est. Cost 1. Replace existing 90 ton, air cooled HVAC chiller with new 90 ton chiller. $ 124,600 2. Replace or modify leaking boiler vent cap on east end of roof and seal and insulate louver openings in main museum hall. $ 28,200 3. Add humidifiers to existing air handlers for winter humidity control. New water piping and mechanical room hose bibs are included in this estimate. $ 335,300 4. Replace existing HVAC electronic controls with new BACnet direct digital control (DDC) system and integrate existing Johnson Control “Metasys” DDC control system in Annex building. AHU dampers repaired and new controls interface computer is included for main building maintenance shop. $ 178,900 5. Replace existing AHU coil isolation valves and flow balance stations. $ 9,900 6. Full test and balance on air and water distribution systems $ 25,100 7. Replace mold contaminated duct insulation in AHU-3 mechanical room $ 79,600 8. Commission new DDC controls to verify proper operation. $ 25,700 9. Add two fan powered VAV, electric reheat temperature zone control box to offices on east and west exterior. $ 30,200 10. Relocate return and outside air duct and provide a crossover ladder to allow access to AHU-5 for filter replacement and coil cleaning. Controls will be moved under item #4. $28,500 11. (Alternate#1) Install sprinklers in Museum’s Annex Building. $ 151,000 Total Project Budget Cost for Immediate HVAC Needs & FP Annex (1st Qtr ’08 $) $1,017,100 AUGUSTA MUSEUM OF HISTORY HVAC RENOVATION STUDY Heery International Page - 3 Table 1.2 – List of Future HVAC Needs and Budget Cost Estimates Future Expected Equipment Replacements (within 5 to 10 years) Est. Cost 12. Replace MZ AHU- 3 at the end of its life. TBD 13. Replace MZ AHU-4 at the end of its life. TBD 14. Replace MZ AHU-5 at the end of its life. TBD 15. Replace small AHU-1 and AHU-2 at the end of their life. TBD 16. Replace hot water boiler, gas fired boiler and hot water circulating pump. TBD On September 20th and again on November 21st and 22nd 2006 Heery visited the Augusta Museum and interviewed the director, Nancy Glaser and head of maintenance Ken Fanning. We were briefed on the long standing problems with humidity and temperature control, as well as other issues, and taken on a tour of the facility and mechanical spaces. Methodology Schematic Design & Cost Estimate: A load calculation using Trane Trace 700 software was performed on all rooms of the main museum to confirm if designed loads were adequate and to determine winter humidity loads. Additionally a schematic design scope list was assembled to address the problems identified. The load calculation determined that the HVAC system’s original designed capacity is adequate. The HVAC component capacities were de-rated from their original scheduled capacities because of antifreeze in the chilled water piping – but additional air handler capacity will not be necessary to satisfy air conditioning, heating and ventilation loads. A review of HVAC comfort zoning revealed that some of the comfort problems in the two offices on outside walls could be from the fact that they do not have their own thermostat controlled zone that is separate from adjoining interior office space. A scope item was included to add two VAV terminal boxes to provide these offices with their own thermostat. Humidity loads from the calculation were used to size electric humidifiers at each air handler, similar to the units now installed on the Annex air handlers. Impact and Phasing: The known problems and associated needs were grouped into a list of separable tasks. Those tasks were then assigned a priority based on Heery’s understanding of priority, with the most significant problems to be solved first. The list was then divided into two groups: Table 1.1 representing necessary or badly needed work to done as soon as possible, and Table 1.2 work that is not immediately necessary but will be needed within the near future. Conclusions Table 1.1 is an attempt to prioritize the needs identified by this investigation. The intent is that the projects be executed in the order they are listed. If funds are limited the projects should be completed as far down the list as available funs allow and remaining items completed at a later time or not at all. AUGUSTA MUSEUM OF HISTORY HVAC RENOVATION STUDY Heery International Page - 4 The priority ranking of the list is not absolute. The Owner may rearrange items as needed based on their perception of importance; however the first two items (chiller and roof leak repair with sealing of open exhibit hall louvers) are necessary if benefit is expected from the lower ranked tasks. The higher priority items should be addressed first in order to have the most significant impact on solving current HVAC problems at the museum. The remaining lower priority items are still recommended however they may be executed in different order or in following years, with the exception of testing and balancing and commissioning which should be done within Contractor warranty period of associated chiller and controls work. AUGUSTA MUSEUM OF HISTORY HVAC RENOVATION STUDY Heery International Page - 5 II Existing Conditions Existing HVAC Systems Mechanical / Electrical: The main building containing the entry lobby, museum store, individual exhibit rooms, offices, conference room and the main exhibit hall was designed in 1992 by Cheatham, Fletcher, Scott and Sears Architects. The 46,000 square foot building was completed and occupied by the museum by 1994. It appears that some of the designed HVAC functions and controls were not provided. It is not clear whether this was from budget reduction or was simply not provided by the Contractor. The following differences were noted between the Construction Documents and the existing installation: 1. Outside air ductwork on plans is fairly large and may have originally been designed for 100% outside air economizer cycle for free cooling, however the control specifications only indicate economizer controls for the two smaller AHU’s 1 and 2 serving the first floor conference room and the museum store. Oddly these two AHU’s are shown on plans with outside air duct too small for an economizer cycle. There are no indications on the final plan schedules or control specifications requiring economizer cycle controls for the three larger air handlers. None of the AHU’s appear to be equipped with economizer, 100% outside air, free cooling, controls. 2. Possibly from the earlier economizer design the plans require four sets of 5 ft by 3 ft exterior wall louvers high in the northwest wall of the main exhibit hall. These louvers were indicated on mechanical plans to have operable dampers and motorized actuators, possibly for relief of economizer air. Instead the louvers were left fully open to the outside – essentially 4 -15 SF holes in the building. 3. AHU-5 is indicated on plans to have two 3 foot by 5 foot outside air intake louvers and a relief louver 1 foot by 3 foot in the high northeast wall over the entry portion of the building. Only one smaller intake louver was built with a considerably smaller duct connection to carry outside air to AHU-5. This duct appears to be adequate for required minimum ventilation air. 4. The original contract documents were laid out using Trane air handlers as basis for design. The design documents provided for filter access but not coil pull clearances. The installed air handlers by McQuay were slightly larger causing the mechanical rooms to be more crowded than designed. AHU-5 mechanical room is considerably more crowded with no easy access for filter changes, motor compartment or control devices. Maintenance workers have to climb over AHU- 5 to the back wall before they can get to the available 2 foot clearance needed to open the filter box door. See Figure 1 for photo. 5. There is no mention in the contract documents regarding glycol in the chilled water system. It is necessary, however, to prevent freezing of exposed components at the outside air cooled chiller without the use of heat tape, which is not always dependable. I was informed by maintenance that the system does contain glycol, antifreeze although it may have been diluted since its original fill. The problem with glycol is, due to higher viscosity and lower specific heat, it de- rates the capacity of cooling coils and decreases flow from pumps if they were not originally sized to compensate. If the system is filled with 25% glycol then there is a chance that air handler capacity is only 75% of its water-only rating. AUGUSTA MUSEUM OF HISTORY HVAC RENOVATION STUDY Heery International Page - 6 According to maintenance personnel at the museum there is no maintenance and operation manuals, no as-built documentation on controls or equipment and no test and balance report to be found. This begs the question whether the systems were ever adjusted or balanced within the requirements of the construction documents. Within Contractor warranty period one of the two compressors in the 90 ton air cooled water chiller failed and was replaced. According to Ken Fanning another chiller compressor failed within a year or two after the Contractor warranty expiration and was never replaced or repaired. Since that time, probably 10 years, the Museum has been operating with one-half of its original cooling capacity. See Figure 4 for photo of this chiller. Since the chiller only has half the capacity it cannot cool chilled water to design point of 45 degrees F during warmer summer months. If chilled water is not at design temperature, air cannot cool to the leaving coil design temperature of 55 degrees F and it is not dehumidified. Indeed, facilities stated that there is considerably lower volume of cooling coil condensate from the main building air handlers than that seen from the newer Annex building air handlers. This has resulted in numerous problems with humidity and temperature control in summer months. During extreme heat and humid summer conditions this capacity reduction just makes the space more damp and humid. According to interviewed museum personnel this high summer humidity has caused warping of mounted photos, artifacts and books. This is in agreement with predicted effects in documentation on humidity control in museums. Very high humidity can also increase the potential for mold growth. Additionally the elevated temperatures can potentially increase the deterioration of chemically unstable artifacts. There is significant mold growth on most of the duct insulation in AHU-3 mechanical room (serving the main exhibit hall) that will require replacement. Mold growth was not observed to be significant in other mechanical rooms and over conditioned spaces although a detailed inspection of all ductwork was not conducted. Whenever visible mold occurs, however, there is the possibility for concealed mold contamination behind wall board. Mold was not observed on visible wall board to the extent that it occurred on the ductwork. See following Figure 2 for photo of mold on duct insulation. It is possible the AHU-3 mold growth was partially caused by water leaks coming from the overhead exterior decorative chimney vent cap. According to the building maintenance manager the annular space between the boiler vent pipe and the surrounding decorative chimney structure was not covered or sealed with a thimble as is normally done leaving the chimney space open at the top for rain to blow into the building. As a temporary fix, the boiler stack is covered with a plastic garbage bag during summer months when the boiler is not in operation, in order to keep rain out. See following Figure 3 for photo of location of this chimney vent. The original design did not provide winter humidification for the exhibit areas and has resulted in drying damage to some of the exhibits. There is significant warping shrinkage of exhibit photos and materials from the wide ranges of humidity from summer to winter. Other HVAC comfort problems stem from the older style of electronic controls which have no documentation on site and reportedly have significant number of control devices either malfunctioning or disconnected due to malfunction or need to override controls. Also a number of isolation valves in the chilled water and hot water systems are no longer operable due to age. Maintenance of the air AUGUSTA MUSEUM OF HISTORY HVAC RENOVATION STUDY Heery International Page - 7 handlers is hampered by very limited access to coils for cleaning and in particular AHU-5 which is almost inaccessible for filter changes. Aside from their access problems the air handling units appear to be in fair to good condition for their age and are not in immediate need of replacement. Existing Fire Protection Main Museum Building: The existing museum building is fully sprinkled including the small classroom mezzanine added with the Annex building. See following Figure 5 for photo of the exiting main building sprinkler control valve riser. Annex Building: In 2003 a 9,000 square foot Annex building, attached to the main building, was completed and occupied. This building was constructed with its own chiller, boiler, humidifiers, and a new direct digital control system with a central monitor and control computer. There appears to be no problems with the HVAC systems in this new structure. However, this structure was constructed and apparently permitted for occupancy without sprinklers since it fell below the code requirements for sprinklers. The local Fire Marshal has verified that sprinklers are not required for the Annex building. The original main museum building is fully sprinkled, and a mezzanine classroom addition to the main building added as part of the same project was sprinkled, again largely due to occupancy classification and size. The museum director stressed that the installation of sprinklers in the new Annex building is vitally important to the protection of the museum’s collection. Therefore a budget item has been included for full sprinkler installation in the Annex building. AUGUSTA MUSEUM OF HISTORY HVAC RENOVATION STUDY Heery International Page - 8 Figure 1 – Photo of Crowded AHU-5 Mechanical Room Figure 2 – Photo of Mold on AHU-3 Mech Room Duct Figure 1 illustrates the lack of filter access in the AHU-5 mechanical room that serves upper rotunda areas and north exhibit areas. Only 14 inches clearance from wall is available and filter access doors can’t be opened. Maintenance must use the chairs to climb over the AHU to get to 28” clearance on other side to change filters. Figure 2 Shows degree of mold found on surface of canvas covered duct insulation throughout this mechanical room. One potential cause of higher level of moisture intrusion may be leaks from the decorative vent caps shown in following Figure 3. AUGUSTA MUSEUM OF HISTORY HVAC RENOVATION STUDY Heery International Page - 9 Figure 3 – Photo of East side of Museum (Annex on Left) and Vent Caps at Top Figure 3 shows vent caps at top of roof ridge. Left one is covered with plastic bag when boiler is not in operation to reduce water leakage into building. Figure 4 – Photo of 90 Ton Chiller Figure 4 Shows existing chiller. One of its two compressors has been off line for approximately 10 years and has contributed to chronic temperature and humidity problems in the museum. AUGUSTA MUSEUM OF HISTORY HVAC RENOVATION STUDY Heery International Page - 10 Figure 5 – Photo of Existing Main Building Sprinkler Control Valve Riser Figure 5 shows existing main museum building sprinkler valve riser with Siamese connections. Since the total connected square footage with the new Annex building would exceed code limits, a second set of control valves would be required for the addition of sprinklers to the entire Annex building. The second valve set could be installed in this room and make use of the same supply connection. AUGUSTA MUSEUM OF HISTORY HVAC RENOVATION STUDY Heery International Page - 11 III Recommendations Summer and Winter Temperature and Humidity Setpoints Museum Guidelines and References: According to the 2003 ASHRAE Handbook, chapter 21, temperature control should be determined by individual museum curators based on requirements of the specific collections. The maximum seasonal range of temperature for class “AA” or “A” museum collection space must be controlled at a fixed temperature between 59° and 77°F, but not fluctuate more than ± 4°F over daily short term periods. Seasonally temperature setpoints can change less than ± 9°F up or down. Humidity should generally be controlled at 50% RH with short term (daily) fluctuations less than ± 5%, with seasonal adjustments less than ± 10%, or short term (daily) fluctuations less than ± 10% if no seasonal humidity setpoint change is made. Class “AA” to “A” control is intended to minimize risk with small to no risk to highly vulnerable artifacts and no mechanical (shrinkage or expansion) risk to most artifacts, paintings, photographs and books. ASHRAE lists other classes of control from “B” down to “D” but with increasing risk from moderate to high risk of damage to artifacts. These lower classes of control with wider fluctuations in temperature and humidity are not recommended for Augusta Museum of History. The Smithsonian Center for Materials Research and Education issued Environmental Guidelines in October 2003, submitted by Marion F. Mecklenburg and Charles S. Tumosa, stating that the temperature in a museum should be maintained at 70 degrees F +/- 4 degrees and that the RH should be at 45% +/- 8% as the maximum in daily fluctuations (page 48). In the American Institute for Conservation of Historic and Artistic Works publication Basic Guidelines for the Care of Special Collections, it is stated that RH levels should be maintained at 50% +/- 5%. American National Standards Institute with the National Information Standards Organization published the paper Environmental Conditions for Exhibiting Library and Archival Material in March 2001 (ANSI/NISO 239.79-2001). Section 4.2 reads “The relative humidity for the object’s environment shall be a set value between 35-50% inclusive. The maximum acceptable total relative humidity variation shall be 5% on either side of the set point. Therefore relative humidity should not go above 55% or below 30%; and should not exceed 5% variation per month.” (page 7) Section 5.1 reads “Temperature of the object’s environment shall be set at a value not to exceed 72 degrees F. For preservation cooler temperatures are recommended.” (page 8) Section 5.2 reads “A temperature range of 5 degrees F on either side of set point shall be the maximum acceptable total temperature variation. The temperature shall not go above 77 degrees F.” (page 8) Recommended temperature and humidity setpoints for Augusta Museum of History: With input from the director, the recommended setpoints are for 24 hour-a-day, year-round temperature and humidity control with winter setpoint no less than 68°F and summer setpoint no higher than 72°F with short term (daily or hourly) fluctuations less than ± 5°F. Humidity should be set for 50% RH year-round with short term fluctuations less than ± 10%. AUGUSTA MUSEUM OF HISTORY HVAC RENOVATION STUDY Heery International Page - 12 This will require that the building openings be sealed, existing HVAC equipment be restored to full working order, existing controls replaced with new DDC controls and the addition of steam humidifiers to AHU’s serving all exhibit spaces. Summer Cooling and Dehumidifying Problems Although measurements were not taken, from occupant descriptions it is likely the space conditions within this museum have varied from less than 10% RH in winter to over 80%RH in summer. According to occupants temperatures have gotten well into the 80’s on peak summer days. As an absolute minimum the chiller should be replaced with a new chiller with full designed 90 ton capacity. The existing chiller, with only 45 tons (half capacity), cannot dehumidify the museum space, nor satisfy cooling loads on hot days. Because there is no standby pump and the existing pump is well past half of its life, a new pump should be provided and sized to compensate for the glycol content of the chilled water system. The existing pump can remain and be used as a backup pump during maintenance or failure of the primary pump. Moisture intrusion from the vent cap leak above the AHU-3 mechanical room is thought to be a heavy contributor to the high moisture levels experienced in that room. This is a likely reason that a significant amount of mold is present in this mechanical room. This is also a high priority fix along with the chiller replacement. The mold contaminated duct insulation is not likely to be cleanable and should be replaced with new insulation soon after the roof leak at the vent is corrected. The budget for duct insulation replacement also includes an allowance for drywall replacement if it is not cleanable, and if concealed mold damage is found. Another high priority item is to seal over and insulate the four large open louvers at the top of the main exhibit hall. These represent a 60 SF hole in the building which allows heat to escape in the winter and allows heat and moisture to enter in summer, especially if wind is blowing against them. This would be relatively low cost and can be done with the roof repairs. Winter Humidity Problems The original design of the main museum did not include humidifiers for winter humidity control as can be found in the recently built Annex building. Without humidifiers the relative humidity in the building can go below 10% relative humidity in winter months, even if outside air is reduced. This is causing significant damage from shrinkage and distortion of artifacts, photos and books. Outside air should not be reduced below the minimum ventilation rate for museum occupants. It is strongly recommended that humidifiers be added to the existing air handling system. Optimum control could be achieved with individual zone control, however a slightly less expensive approach with similar results can be achieved with a humidifier at each air handler. These humidifiers will add significant electrical load since they generate steam from electricity to humidify the space. It is estimated that the added electrical load will be approximately 250KW which may exceed the existing transformer and main panel capacity. If a gas AUGUSTA MUSEUM OF HISTORY HVAC RENOVATION STUDY Heery International Page - 13 fired humidifier is used for the largest air handling unit, AHU-3, this electrical load could be cut in half. There is an available vent over the AHU-3 mechanical room, one of the three decorative vents shown in Figure 3 that is not currently used. This vent could be used for the small steam boiler needed for AHU-3 humidification. Unfortunately there are no easy vent paths for the other AHU’s serving exhibit space that are not in proximity to outside air intakes or would be highly visible on the outside of the building. Controls and Equipment Maintenance Issues New DDC Control System: The existing electric controls in the building are very difficult to adjust and understand. Given their age it is likely that the components that remain functional are out of calibration. Contrasted with the new direct digital control system in the new Annex building the existing controls are very difficult to monitor, correct and troubleshoot. This is made even more difficult by the complete lack of documentation, operation and maintenance manuals for the original HVAC control system. Without properly functioning controls the new chiller, humidifiers and other corrective actions are not likely to solve the comfort and humidity problems. It is strongly recommended that a new DDC control system with a central monitor computer replace the existing antiquated controls. Given the current state of the art, these new controls can be of the open BACnet type which will allow different controls vendor to supply components in future repairs or upgrades. Currently there is very little, if any premium cost for the BACnet protocol option. Additionally controls should be accessible through a “web based interface” which will allow more than one computer to monitor and control building systems through internet web page software, without additional licenses. The existing Annex controls should be connected with a gateway to the new control system to allow monitoring and control of the Annex along with the new building. Since the existing controls computer in the Annex facility is over 3 years old it is not practical to try to relocate it. A new computer is recommended for installation in the main building maintenance shop with the available IP network connections to allow connection to any other computer in the building. Finally it is recommended that the existing lighting control system be interfaced with the new DDC controls for more complete control of the museum. Add Zone Temperature Control for Exterior Offices: One potential cause of comfort problems in the two offices with exterior walls and windows is that they are cooled and heated by a large temperature control zone that covers a number of other rooms with no exterior exposure. These rooms should be placed on a different zone with more exterior exposure and given their own fan powered VAV terminal boxes with heating coils for increased level of comfort. Replace Chilled Water Isolation and Balancing Valves: Due to age a number of isolation valves on the chilled water system and some of the valves on the hot water system cannot be moved or used to close and isolate the equipment. No balancing valves were seen on the chilled water system. It is recommended that all of these faulty valves be replaced with newer disk type valves and flow balancing devices be added. Test and Balance and Controls Commissioning: Finally to ensure the system is in proper working order, the entire system should be balanced to design flows of air and water. Also the equipment and controls system should be fully commissioned to ensure that all equipment is performing and controls are AUGUSTA MUSEUM OF HISTORY HVAC RENOVATION STUDY Heery International Page - 14 operating as designed. These services are listed as separate cost items to emphasize that they should be performed by parties independent from the installing Contractors. AHU Access Problems The access to the existing air handlers will be difficult to correct without significant wall movement and sacrifice of exhibit space. Some of the problems with accessing coils for cleaning are problems with the way the air handlers themselves were assembled and cannot be corrected without replacing the air handlers. These air handlers are estimated to have 5 to 10 years of life remaining and any modifications to space should be addressed with the new AHU’s that will likely have different dimensions. Meanwhile the most problematic air handler, AHU-5, could have access improved by installing flush panels or doors in the adjoining exhibit wall that would allow access to coils and filter doors. New Annex Fire Protection Requirements The Annex building was permitted for construction and occupancy without being fully sprinkled in a similar manner to the main museum since its size and occupancy type did not appear to require sprinklers under Code. It is our understanding that the director strongly desires that this building be sprinkled to protect historical collections stored there in the highly restricted areas. This will be a potentially difficult project because many of the spaces, particularly on the second floor, have gypsum board ceilings that would likely require extensive patch and repair. It is hoped that this can be minimized by accessing the truss space at isolated points and minimizing repairs needed in the second floor ceilings. The square footage for both buildings exceeds the code allowed 52,000SF for area served by one sprinkler control valve. A second control valve will be necessary to serve the Annex building. This control valve can be installed in the same room as the existing valve and use the existing water service. A new sprinkler pipe can be routed through the Annex connector bridge stair area. This approach should minimize the impact of lost square footage to the new sprinkler system since it will not require a valve riser room in the Annex building. AUGUSTA MUSEUM OF HISTORY HVAC RENOVATION STUDY Heery International Appendix - A IV Appendix A. Cost Estimates The following table on the next page represents the prioritized tasks and final total project costs to be budgeted for each task. The task budgets are accumulated down the list to indicate total cost of tasks to that point. AUGUSTA MUSEUM OF HISTORY HVAC RENOVATION STUDY Heery International Appendix - A Augusta History Museum: Prioritized List of Needed Repairs and Upgrades to Address Temperature and Humidity Problems Priority Scope of Work Estimated Total Project Budget Cost (in 1st QTR 2008) Cummulative When Needed Notes 1 Replace air cooled chiller with new 90 ton air cooled scroll type chiller and replace 240 gpm @ 80 FtHd, 10 HP chilled water pump. Keep existing pump as standby. Use same circuit with transfer switch and new starter. 124,600$ 124,600$ Immediate Use existing electrical connections site and piping connections. Replace 30% glycol CHW 400 Gallons of new solution. 2 Replace Vent Cap at chimney with sealed cap to prevent rain leakage down shaft into building. Seal over and insulate the 4-3'x5' louvers high in the main hall. 28,200$ 152,800$ Immediate Bob Munger to provide Owner approved sketch: Probably will require custom decorative sheet metal work at top of chimney to create and seal closure around flue penetration down into building. Seal 4- 3'x5' louvers over with sheet metal+ 3" ridgid insulation. 3 Add humidifiers to existing 5 AHU's to provide winter humidity control. Estimate includes adding water lines to each mechanical room for humidifyer supply and for hose bibbs for AHU cleaning and maintenance. 335,300$ 488,100$ Immediate 5 Humidifiers: AHU-1: 19lb/hr, AHU-2: 19lb/hr, AHU- 3: 385 lb/hr, AHU-4: 157 lb/hr, AHU-5: 150 lb/hr plus high&low limit humidity sensors and dispersion panel and controller panel with BACnet interface at each AHU. Note if all humidifiers are electr 4 Replace existing building Electronic controls, actuators and control valves with new electric, DDC, BACnet controls with web based interface. Control OA damper at AHU's with CO2 control to save energy and increase OA from minimum when large crowds occur in a room. Includes reworking or replacing existing AHU dampers. 178,900$ 667,000$ Immediate 5 AHU's each with CHW valve, start/stop/status, freestats & isolation dampers plus: 14 hot water control valves, 14 thermostat zones & sensors, 14 multizone damper actuators, 5 OA dampers on modulating actuators, 14 CO2 sensors, 14 humidity sensors, 5 mod 5 Replace existing AHU and hot water coil isolation gate valves with new ball or disk valves. 9,900$ 676,900$ Immediate 1-3",2-2", 2-1-1/4", 10-3/4", 4-1-1/4" isolation valves, plus equal number of circuit setters w/ shutoff and memory stops. 6 Test and balance entire facility air and water side. 25,100$ 702,000$ Immediate 50,000 SF faciltiy(main museum and annex), 2- single zone AHUs, 3-MZ AHU's with 12 zones. 7 Replace duct wrap insulation in AHU-3 mechanical room contaminated with mold. 79,600$ 781,600$ Immediate Includes $25,000 allowance for any drywall replacement, or other concealed mold damage repair 8 Commission Controls and HVAC systems to verify fully functional.25,700$ 807,300$ Immediate 50,000SF main museum and annex. 9 Add two fan powered electric reheat terminal boxes to two offices to improve zone temperature control.30,200$ 837,500$ Immediate 2- 12" boxes with 4KW heaters in each, approx 200LF of 12" round duct with insulating wrap. 10 Revise ductwork at rear of AHU to allow clearance for a crossover ladder to access west side of AHU- 5.28,500$ 866,000$ Immediate 11 Bid Alternate#1 to add new valve riser to sprinkler supply system in main building to sprinkle new Annex building and connecting bridge, 9,000 SF, Ordinary Light Hazard, per NFPA13. 151,100$ 1,017,100$ Immediate Existing building plus Annex is 55,000 and exceeds the 52,000 SF maximum for one sprinkler valve riser. Will require 50 LF of 3" to bridge, served overhead in 1st floor ceiling. Allow significant paint patch and repair budget for gyp board and accoustical tile ceilings Commission Meeting Agenda 2/6/2007 2:00 PM Scott Vick Heirs by Cora Department:Clerk of Commission Caption:Motion to approve the recommedation of the Tax Assessor to remove the value of the improvement of the building on the property, recalculate the taxes and grant a refund based on that difference in value and go against the outstanding lien on the property located at 1033 15th Avenue as requested by Velma Scott. (Approved by Finance Committee January 29, 2007) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 2/6/2007 2:00 PM Serious Violent Offender Reentry Grant Department:Finance Department, Donna Williams, Interim Finance Director Caption:Motion to authorize the transfer of unspent grant funds for the Serious Violent Offender Reentry Initiative (SVORI) Discretionary grant from the 2006 budget to the 2007 budget. (Approved by Finance Committee January 29, 2007) Background:Funds approved by Mayor Deke Copenhaver on December 1, 2006 for the SVORI grant. The funds were not expended in 2006. The contract period for the grant is November 1, 2006 throught June 30, 2007. We are requesting transfer of funds to the 2007 budget. Analysis:Transfer $90,692 to the Serious Violent Offender Reentry Initiative (SVORI) discretionary grant for 2007. No matching funds required. Financial Impact:No financial Impact. Alternatives:(1) Approve (2) Disapprove Recommendation:Approve the transfer of $90,692 from the 2006 to the 2007 SVORI grant. approve the budget amendment for 2007. Funds are Available in the Following Accounts: Funds are available in the 220-02-2450 org key. REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Commission Meeting Agenda 2/6/2007 2:00 PM Sheriff's 2007 Vehicles Department:Finance Department, Fleet Management, Ron Crowden, Fleet Manager Caption:Motion to approve the purchase of public safety vehicles for the Sheriff’s Office for 2007. (Approved by FInance Committee January 29, 2007) Background: Consistent with the provisions of the Fleet Replacement Policy, 101 eligible pursuit vehicles, 6 motorcycles of the Road Patrol and 16 vehicles of the Civil/Fugitive Division were reviewed for replacement. Individual assessments were completed on the vehicles of the Road Patrol and the Civil and Fugitive Division in accordance with the Replacement Policy and met the replacement criteria established in the policy (Please see the enclosed consolidated evaluation sheet). The Road Patrol has 60 – 1999 (year model) pursuit cars (7 years old) and 34 -2000 (year model) pursuit vehicles (6 years old) that exceed the “life expectancy” of 4 years for pursuit vehicles. Of theses 94 vehicles, 84 pursuit vehicles range from 100,019 miles to 140,149 miles with the remaining vehicles ranging from 91,567 miles to 99,362 miles. Maintenance requirements are growing with the accumulated miles and that is affecting the daily operating budget of the Sheriff’s Office. 7 Motorcycles of Road Patrol were assessed and 5 meet the replacement criteria. Two 1997 model motorcycles are recommended for replacement. The Civil/Fugitive Division has the responsibility for extradition and transportation of prisoners and typically they will accumulate a significantly large amount of highway miles. Two vehicles are recommended for replacement, with the vehicles to be replaced having logged 195,411 miles and 188,274 miles. Evaluations for all vehicles have been attached for review. The Administrator has established a replacement limit based on the availability of the Capital Outlay for the divisions and the Capital Outlay will support the acquisition (using GMA leasing program) of the 35 - Road Patrol cars, 5 -Traffic cars, 2-motorcycles and 2- Civil/Fugitive “transport” cars. Analysis:Fleet Management submitted a request for bids (06-192) through the Procurement Department utilizing the Demand Star electronic bid system which offers nationwide bid coverage. The Procurement Department received quotes back from only one vendor, Bobby Jones Ford. The following bids were provided on Bid 06-192: (1) Road Patrol Beat Car = $25,815.00, (2) Road Patrol Traffic car = $25,659.00, (3) Civil/Fugitive = $ 23,487.00. The motorcycle = $15,434.00 (see pricing letter from Augusta Harley Davidson).. Financial Impact:The total projected debt service payments will total $1.109,663.30 for the vehicles over a three year period. The annual principal of $369,887.77 will be funded by the GMA lease program. The annual principal will be divided between Road Patrol ($354,229.77) and Civil Fugitive ($15,658.00). Funding is available in Capital Outlay. Alternatives:1. Approve the recommendation as stated. 2. Approve the recommendation in part 3. Disapprove the recommendation.. Recommendation:Approve the purchase and replacement of 35- public safety road patrol pursuit vehicles , 5- public safety traffic cars, 2- traffic motor cycles and 2 public safety transport sedans (Civil/Fugitive) for the Sheriff’ Office. Funds are Available in the Following Accounts: 631-00-0000-54.99631 REVIEWED AND APPROVED BY: Finance. Procurement. Disadvantaged Business Enterprise. Administrator. Clerk of Commission Disadvantaged Business Enterprise Yvonne Gentry DBE Coordinator Disadvantaged Business Enterprise Department 501 Greene Street – Suite 304 - Augusta, GA 30901 (706) 821-2406 – Fax (706) 821-4228 WWW.AUGUSTAGA.GOV TO: Ron Crowden Director, Fleet Management Geri Sams Director, Procurement Department FROM: Yvonne Gentry, Coordinator Disadvantaged Business Enterprise Department SUBJECT: DBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOALDBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOALDBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOALDBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOAL Bid Item #06Bid Item #06Bid Item #06Bid Item #06----192 192 192 192 –––– SSSSheriff’s Vehiclesheriff’s Vehiclesheriff’s Vehiclesheriff’s Vehicles Bid Item #06Bid Item #06Bid Item #06Bid Item #06----117A 117A 117A 117A ---- Harley Davidson Harley Davidson Harley Davidson Harley Davidson DATE: January 17, 2007 This memo is to transmit the review and concurrence of the recommended DBE Utilization goal of zero (0%) for the above referenced project. The procurement opportunities are direct purchases from manufactures sales representative with no sub- contracting or second tier opportunities. The goal-setting methodology considered the following factors based on good faith efforts of the contractor: • The project’s total estimated cost of $$$$1,109,663.301,109,663.301,109,663.301,109,663.30 • There is 0% value of the scope of work where minority/women minority/women minority/women minority/women businessesbusinessesbusinessesbusinesses availability exists. • There is 0% value of the scope of work where small small small small local businesses local businesses local businesses local businesses availability exists. • There is 100% value of the scope of work where locallocallocallocal busbusbusbusinesses inesses inesses inesses availability exists. The contractor must prepare their proposed DBE Utilization Form submittal based on the total dollar value of their base bid. No further adjustments should be made. The above is recommended based on information provided at the time of review. If you have any questions, please feel free to contact me at (706)826-1325. YG:glw Disadvantaged Business Enterprise Yvonne Gentry DBE Coordinator Disadvantaged Business Enterprise Department 501 Greene Street – Suite 304 - Augusta, GA 30901 (706) 821-2406 – Fax (706) 821-4228 WWW.AUGUSTAGA.GOV Bobby Jones Ford P. O. Box 15398 Augusta, GA 30919 Brand Ford Model Crown Victoria Delivery Date 90 - 120 day ARO 5.01 Administrative pkg.22,697.00$ 5.02 Civil Pkg.23,487.00$ 5.03 Fugitive Pkg.23,612.00$ 5.04 Marshal Pkg.24,717.00$ 5.05 Patrol Pkg.25,815.00$ 5.06 Traffic Pkg.25,659.00$ 6.01 Whelen LL288000 1,520.00$ 6.02 Sho-Me 217680 130.00$ 6.03 Whelen CSP690 130.00$ 6.04 Pro-Copper CC-1050 283.00$ 6.05 Sho-Me 05.6040 80.00$ 6.06 Outlet Receptacle 43.00$ 6.07 2 Toggle Swiches 11.00$ 6.08 Floor Mats 45.00$ 6.09 Jumper Cable Con.140.00$ 6.10 Whelen UHF2150 65.00$ 6.11 Whelen UBF5150 190.00$ 6.12 Corner Lighting 330.00$ 6.13 Sho-Me 11.2710B/B 290.00$ 6.14 Sho-Me 11.2715B/A/B 333.00$ 6.15 Whelen 295HF100 232.50$ 6.16 Federal Signal AS124 167.50$ 6.17 Motorola Battery Charger 335.00$ 6.18 Setina #10-SL 400.00$ 6.19 Full Lower Ext. Plate 55.00$ 6.20 Rear Door Panels 140.00$ 6.21 Rear Sert 345.00$ 6.22 Floor Pan 176.00$ 6.23 Shotgun Mount & Lock 290.00$ 6.24 Shotgun Mount 40.00$ 6.25 #35 Window Tint film 115.00$ 6.26 Fire Extinguisher 38.00$ 6.27 Auto Fire Suppression Sys.2,936.00$ Bid Item #06-192 Crown Victoria P71 Automobile Augusta Fleet Department Bid Due: Wednesday, November 22, 2006 @ 11:00 a.m. Invitation To Bid Sealed bids will be received at this office until 11:00 a.m. Wednesday, November 22, 2006 Bid Item #06-192 Crown Victoria P71 Automobile for Augusta Fleet Department BID’s will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams Procurement Department 530 Greene Street - Room 605 Augusta, Georgia 30911 706-821-2422 BID documents may be obtained at the office of Augusta, GA Procurement Department, 530 Greene Street – Room 605, Augusta, GA 30911. Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing to the office of the Procurement Department by Fax at 706-821- 2811 or by mail. No bid will be accepted by fax, all must be received by mail or hand delivered. The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference on an eligible local project, the certification statement as a local bidder and all supporting documents must be submitted to the Procurement Department with your bonafide bid package. It is the wish of the Owner that minority businesses are given the opportunity to BID on the various parts of the work. This desire on the part of the Owner is not intended to restrict or limit competitive bidding or to increase the cost of the work. The Owner supports a healthy free market system that seeks to include responsible businesses and provide ample opportunity for business growth and development. No BID may be withdrawn for a period of 30 days after time has been called on the date of opening. Bidders will please note that the number of copies requested; all supporting documents including financial statements and references and such other attachments that may be required by the bid invitation are material conditions of the bid. Any package found incomplete or submitted late shall be rejected by the Procurement Office. Any bidder allegedly contending that he/she has been improperly disqualified from bidding due to an incomplete bid submission shall have the right to appeal to the appropriate committee of the Augusta commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that sequestration of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Augusta has a Link Deposit program designed to provide loans to eligible local Small, Minority and Women Owned Businesses. For more information about this program contact the Office of the Disadvantage Business Enterprise at 706-821- 2406. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle October 19, 26, November 2, 9, 2006 Metro Courier October 25, 2006 cc: Tameka Allen Interim Deputy Administrator Ron Crowden Fleet Management Yvonne Gentry DBE Coordinator My DemandStar Buyers Account Info Log Bid [View Bids] View Quotes Supplier Search Build Broadcast List Reports Planholders List 6 Planholder(s) found. Add Planholder DemandStar is a product of Onvia, Inc. (c) 1997-2007. All rights reserved. | Terms of Use | Privacy User: Carerra, Betty Organization: City of Augusta, GA Logout | Help Onvia DemandStar Member Name City of Augusta, GA Bid Number ITB-06-192-0-2006/km Bid Name Crown Victoria P71 Automobile 1 Document(s) found for this bid Supplier Name Phone Fax Doc Count Attributes Programs Actions Asia Motors Inc. 3127331777 3127331745 1 1. Small Business Documents Bill Currie Ford 8133576783 8135545363 1 Documents Ford - Kip Killmon's Tysons Ford 7034427410 7034480512 1 1. Small Business Documents Mears Motor Leasing 4072982982 4075784924 1 Documents Mike Albert Leasing Inc 5135542878 5139562878 1 Documents Nelson Dodge GMC 2187392283 2187396021 1 Documents Page 1 of 1 Format for Printing No Search << Return Export to Excel Au g u s t a Ha r l e y - D a v i d s o n # 10 1 9 , 4 2 0 0 B e l a i r Fr o n t a g e R d . , Au g u s t a , G A 3 0 9 0 9 Mo t o r c y c l e B i d Q u o t e $ 1 5 , 3 7 6 . 7 0 Th r e e K e y s 1 8 Fi r e E x t i n g u i s h e r 3 9 . 9 5 De l i v e r y D a t e M a y / J u n e 2 0 0 6 Re - B i d I t e m # 0 6 - 1 1 7 A Po l i c e M o t o r c y c l e Au g u s t a F l e e t M a n a g e m e n t Bi d D u e : F r i d a y , A p r i l 2 1 , 2 0 0 6 @ 1 1 : 0 0 a . m . Invitation To Bid Sealed bids will be received at this office until 11:00 a.m. Friday, April 21, 2006 Re-Bid Item #06-117A Police Motorcycle for Augusta Fleet Department BID’s will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams Procurement Department 530 Greene Street - Room 605 Augusta, Georgia 30911 706-821-2422 BID documents may be obtained at the office of Augusta, GA Procurement Department, 530 Greene Street – Room 605, Augusta, GA 30911. Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing to the office of the Procurement Department by Fax at 706-821-2811 or by mail. No bid will be accepted by fax, all must be received by mail or hand delivered. It is the wish of the Owner that minority businesses are given the opportunity to BID on the various parts of the work. This desire on the part of the Owner is not intended to restrict or limit competitive bidding or to increase the cost of the work. The Owner supports a healthy free market system that seeks to include responsible businesses and provide ample opportunity for business growth and development. No BID may be withdrawn for a period of 30 days after time has been called on the date of opening. Bidders will please note that the number of copies requested; all supporting documents including financial statements and references and such other attachments that may be required by the bid invitation are material conditions of the bid. Any package found incomplete or submitted late shall be rejected by the Procurement Office. Any bidder allegedly contending that he/she has been improperly disqualified from bidding due to an incomplete bid submission shall have the right to appeal to the appropriate committee of the Augusta commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that sequestration of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Augusta has a Link Deposit program designed to provide loans to eligible local Small, Minority and Women Owned Businesses. For more information about this program contact the Human Resources Department at 706-821-2303. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle March 30, April 6, 13, 2006 Metro Courier April 5, 2006 cc: Tameka Allen Interim Deputy Administrator Ron Crowden Fleet Management Yvonne Gentry DBE Coordinator FAX TRANSMISSION AUGUSTA-RICHMOND COUNTY CONSOLIDATED GOVERNMENT 530 Greene Street - Room 605 Augusta, Georgia 30911 706 821-2422 Fax: 706 821-2811 To: Metro Courier Date: March 22, 2006 Fax #: 706 724-8432 Pages: From: Geri A. Sams 2, including this cover sheet. Subject: LEGAL NOTICES FOR RE-BID ITEM: #06-117A COMMENTS: Please print the above Bid Item(s) on the following dates: April 5, 2006 REQUISITION #57094B Please send an affidavit of publication. Home My DemandStar Buyers Suppliers Account Info Planholders List 10 Planholder(s) found. DemandStar is a product of Onvia, Inc. (c) 1997-2006. All rights reserved. | Terms of Use | Privacy Login | Register | Help Onvia DemandStar Member Name City of Augusta, GA Bid Number ITB-06-117A-0-2006/PJM Bid Name Police Motorcycle Supplier Name City State Phone Fax AAGE Palm Beach Gardens FL 5616914341 5616914391 Aurora DNV Springdale AR 8002069572 4797518085 Combined Tactical Systems Jamestown PA 7249322177 7249322166 Harley-Davidson Motor Company Milwaukee WI 4143438603 4143438781 Law Enforcement Supply Co Inc Panama City FL 8507699678 8507639031 Morovision Night Vision, Inc. Dana Point CA 9494883855 9494883361 Popular Leasing USA Green Cove Springs FL 9042843520 9042843522 Renegade Harley-Davidson Alexandria LA 3184481509 3184481597 Setcom Corp Mountain View CA 6509658020 6509651193 Tactical & Survival Specialties Inc Harrisonburg VA 5404348974 5404347796 Page 1 of 1 Format for Printing No Search << Return Commission Meeting Agenda 2/6/2007 2:00 PM Sheriff-Motorcycle Department:Finance-Fleet Management-Ron Crowden, Fleet Manager Caption:Motion to approve the replacement of one (1) Harley Davidson for the Sheriff’s Office from Augusta Harley Davidson of Augusta, Georgia, for $15,434.65 (lowest bid offer for bid 06-117A). (Approved by Finance Committee January 29, 2007) Background:On November 11, 2006 while performing traffic control duties for a procession of motorcycles involved with the Veteran’s Day parade, T-35 was struck by a privately owned motorcycle pushing it into T-41, another patrol motorcycle. T-41 sustained only minor damage but T-35 a 2003 Harley Davidson was totaled. The insurance company has compensated Augusta for its losses in the accident and Fleet Management is requesting to purchase a replacement motorcycle using the settlement funds. This request has been coordinated with Risk Management. Analysis:Fleet Management submitted a request for bids through the Procurement Department utilizing the Demand Star electronic bid system which offers nationwide bid coverage. The Procurement Department received quotes back from one vendor; Augusta Harley Davidson at $15,434.65 each. Financial Impact:The motorcycle will be purchased for $15,434.65 from the Risk Management Department’s recovery account. Alternatives:1.Approve the award for the Road Patrol motorcycle to the only bidder, Augusta Harley Davidson of Augusta, Georgia. 2. Do not approve the request. Recommendation: Approve the acquisition of one (1) Harley Davidson for the Sheriff’s Office from Augusta Harley Davidson of Augusta, Georgia, for $15,434.65 (lowest bid offer for bid 06-117A) and declare F02328 (T-35) surplus. Funds are Available in the Following Accounts: 611-01-5214/55.22273 REVIEWED AND APPROVED BY: Finance. Procurement. Disadvantaged Business Enterprise. Administrator. Clerk of Commission Disadvantaged Business Enterprise Yvonne Gentry DBE Coordinator Disadvantaged Business Enterprise Department 501 Greene Street – Suite 304 - Augusta, GA 30901 (706) 821-2406 – Fax (706) 821-4228 WWW.AUGUSTAGA.GOV TO: Ron Crowden Fleet Management Geri Sams Director, Procurement Department FROM: Yvonne Gentry, Coordinator Disadvantaged Business Enterprise Department SUBJECT: DBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOAL Bid Item #06-117A DATE: January 3, 2007 This memo is to transmit the review and concurrence of the recommended DBE Utilization goal of zero(0%)for the above referenced project. The procurement opportunities are direct purchases from manufactures sales representative with no sub-contracting or second tier opportunities. The goal-setting methodology considered the following factors based on good faith efforts of the contractor: • The project’s total estimated cost of $15,434.65. • There is 0% value of the scope of work where minority/women businesses availability exists. • There is 0% value of the scope of work where small businesses availability exists. • There is 100% value of the scope of work where local businesses availability exists. The contractor must prepare their proposed DBE Utilization Form submittal based on the total dollar value of their base bid. No further adjustments should be made. The above is recommended based on information provided at the time of review. If you have any questions, please feel free to contact me at (706)826-1325. YG:glw Au g u s t a Ha r l e y - D a v i d s o n # 10 1 9 , 4 2 0 0 B e l a i r Fr o n t a g e R d . , Au g u s t a , G A 3 0 9 0 9 Mo t o r c y c l e B i d Q u o t e $ 1 5 , 3 7 6 . 7 0 Th r e e K e y s 1 8 Fi r e E x t i n g u i s h e r 3 9 . 9 5 De l i v e r y D a t e M a y / J u n e 2 0 0 6 Re - B i d I t e m # 0 6 - 1 1 7 A Po l i c e M o t o r c y c l e Au g u s t a F l e e t M a n a g e m e n t Bi d D u e : F r i d a y , A p r i l 2 1 , 2 0 0 6 @ 1 1 : 0 0 a . m . Home My DemandStar Buyers Suppliers Account Info Planholders List 10 Planholder(s) found. DemandStar is a product of Onvia, Inc. (c) 1997-2006. All rights reserved. | Terms of Use | Privacy Login | Register | Help Onvia DemandStar Member Name City of Augusta, GA Bid Number ITB-06-117A-0-2006/PJM Bid Name Police Motorcycle Supplier Name City State Phone Fax AAGE Palm Beach Gardens FL 5616914341 5616914391 Aurora DNV Springdale AR 8002069572 4797518085 Combined Tactical Systems Jamestown PA 7249322177 7249322166 Harley-Davidson Motor Company Milwaukee WI 4143438603 4143438781 Law Enforcement Supply Co Inc Panama City FL 8507699678 8507639031 Morovision Night Vision, Inc. Dana Point CA 9494883855 9494883361 Popular Leasing USA Green Cove Springs FL 9042843520 9042843522 Renegade Harley-Davidson Alexandria LA 3184481509 3184481597 Setcom Corp Mountain View CA 6509658020 6509651193 Tactical & Survival Specialties Inc Harrisonburg VA 5404348974 5404347796 Page 1 of 1 Format for Printing No Search << Return Commission Meeting Agenda 2/6/2007 2:00 PM Tom Simpson Department:Clerk of Commission Caption:Motion to approve the recommendation of the Tax Assessor to deny the request from Tom Simpson of Motofino USA, Inc. for credit for the freeport exemption in 2006 due to the failure to file for the exemption in a timely manner. (Approved by Finance Committee January 29, 2007) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 2/6/2007 2:00 PM Transfer of Monies within the Risk Management Department Department:County Attorney - Stephen E. Shepard, Attorney Caption:Motion to approve the transfer of monies within the Risk Management Department. Background:Risk Management has determined that a transfer is required from the Risk Management fund balance to the Risk Management settlement account. In view of new estimates for attorney and expert witness fees will exceed budgeted expenses. Analysis:See Background. Financial Impact:Transfer $50,000.00 from the Risk Management fund balance and deposit into the Risk Management settlement account. Alternatives:None Recommendation:Follow Director's recommendation Funds are Available in the Following Accounts: Risk Management fund balance. REVIEWED AND APPROVED BY: Administrator. Clerk of Commission Commission Meeting Agenda 2/6/2007 2:00 PM Youth Challenge Academy Department:Clerk of Commission Caption:Motion to approve a request from the Augusta South Rotary for city sponsorship through the purchase of tickets for a spaghetti dinner benefiting the Youth Challenge Academy. (Approved by Finance Committee January 29, 2007) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 2/6/2007 2:00 PM Alexander Drive from Washington Road to Riverwatch Parkway Department:Abie L. Ladson, P.E., Interim Director Engineering Department Caption:Approve Supplemental Agreement Number Four (4) as requested by the Engineering Department with Cranston Engineering Group in the amount of $86,680 for additional engineering services as required to design street lighting plans, design retaining walls to minimize impacts to properties, provide re-evaluations of the approved environmental document and attend monthly meetings with City Officials and Developers concerning the improvements to Alexander Drive, CPB #323-04-296823215. Funds are available in SPLOST Phase III Recapture Account. Background:This is a Georgia Department of Transportation (GDOT) project that will widen and widen and reconstruct Alexander Drive to 4 lanes with a 20’ raised median from Washington Road to Riverwatch Parkway Augusta Engineering is responsible for development of the Preliminary Engineering activities and hired Cranston Engineering Group to accomplish these activities. The estimated construction cost is $7.4 million and GDOT has identified construction funds for fiscal year 2007. Analysis:Cranston Engineering Group entered into an agreement with Augusta-Richmond County on November 13, 1998 to provide the engineering and design services to improve Alexander Drive. The design of the street lighting plans was not included as part of the original agreement. GDOT requires that the approved environmental document must be re-evaluated and approved before the right of way acquisition can begin and the project can be let to contract. This is an additional cost that was not included in the original contract agreement. GDOT has approved the use of retaining walls in the vicinity of the Kroger shopping center parking lot along Alexander Drive. These walls will reduce the impact to the Kroger parking lot, which will result in an overall savings to the City since the City is responsible for funding and acquiring the right of way. Design for the retaining walls was not included as part of the original agreement Representatives from the Engineering Department, GDOT, and Cranston Engineering Group are meeting monthly with the developers of the shopping complex on Riverwatch Parkway. These meetings were not included as part of the original agreement. Financial Impact:Cranston Engineering Group has proposed a total cost of $86,680 for these additional services. $68,400 for the design of the street lighting plans $5,800 for the design of the retaining walls, $7,920 for the re-evaluations of the approved environmental document and $4,560 for the additional meetings. Alternatives:1)Approve Supplemental Agreement Number Four (4) as requested by the Engineering Department with Cranston Engineering Group in the amount of $86,680 for additional engineering services as required to design street lighting plans, design retaining walls to minimize impacts to properties, provide re-evaluations of the approved environmental document and attend monthly meetings with City officials and developers concerning the improvements to Alexander Drive, CPB #323-04-296823215. Funds are available in SPLOST Phase III Recapture Account. 2)Do not approve the request and jeopardize the progress of this important project to Augusta. Recommendation:Approve Alternative Number One. Funds are Available in the Following Accounts: 323-04.1110-6011111/296823333-6011111 REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Commission Meeting Agenda 2/6/2007 2:00 PM Approve Construction Fees for Mabus Brothers for FJL LLC and the Augusta Auto Auction Property Department:Utilities Caption:Approve Construction Fees for Mabus Brothers for sanitary sewer installation to FJL LLC property and surrounding properties on Doug Barnard Parkway based on the cost- sharing agreement agreed to by the Commission in December 2005. Background:In Fall 2005, AUD and FJL LLC met and proposed a cost- sharing to install a sanitary sewer line to service properties on Doug Barnard Parkway. Based on the area to be served by the line, it was determined that AUD would cost-share to pay 60% of the cost, not to exceed $260,000.00. This was approved in concept by the Commission on December 5, 2005. FJL and their construction manager, Kuhlke Construction & Associates, submitted plans through the review process and were approved. Per the conditions of the agreement, Kuhlke and FJL conducted a bid process and determined Mabus Brothers was the apparent qualified low bidder. Subsequently, the scope of the original concept changed, and the original development was split into several smaller developments. The amount of property to be served by the sewer line did not change. Subsequently, Kuhlke and FJL negotiated the revised scope with Mabus Brothers to develop a new cost. AUD reviewed the pricing submitted from this negotiation and determined it to be consistent with AUD’s historical average cost data. Analysis:The final submitted price for the sewer line was $305,988.00. Because that scope of work includes approximately 60% of the project total, FJL asked AUD to pay for that scope of work in its entirety. AUD agreed, provided that all of the sanitary sewer line is installed prior to full payment. Based on the cost estimates, the $260,000.00 is less than than 60% of the project total. Financial Impact:$260,000.00 from Renewal and Extension Account 507043420-5425210 / 80700010-5425210. Alternatives:None Given. Recommendation:We recommend approving the Construction Fees for Mabus Brothers for sanitary sewer installation to FJL LLC property and surrounding properties on Doug Barnard Parkway based on the cost-sharing agreement agreed to by the Commission in December 2005. Funds are Available in the Following Accounts: 507043420-5425210 / 80700010-5425210 REVIEWED AND APPROVED BY: Finance. Procurement. Disadvantaged Business Enterprise. Administrator. Clerk of Commission Disadvantaged Business Enterprise Yvonne Gentry DBE Coordinator Disadvantaged Business Enterprise Department 501 Greene Street – Suite 304 - Augusta, GA 30901 (706) 821-2406 – Fax (706) 821-4228 WWW.AUGUSTAGA.GOV TO: Max Hicks Director, Utilities Department Geri Sams Director, Procurement Department FROM: Yvonne Gentry, Coordinator Disadvantaged Business Enterprise Department SUBJECT: DBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOALDBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOALDBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOALDBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOAL Approve Construction Approve Construction Approve Construction Approve Construction Fees for Mabus BrothersFees for Mabus BrothersFees for Mabus BrothersFees for Mabus Brothers DATE: January 24, 2007 This memo is to validate the Disadvantaged Business Enterprise department was not involved with the Procurement process of this project. Therefore, the department can not verify the goal-setting methodology or the good faith efforts of the contractor. This request is to extend $260,000.00 for Mabus Brothers (approved 12/05). If you have any questions, please contact me at (706) 821-2406. YG:glw Commission Meeting Agenda 2/6/2007 2:00 PM Approve Construction Inspection Proposal for the Main Interceptor Upgrade Phase 1 Department:Augusta Utilities Department Caption:Approve a proposal from Stevenson & Palmer Engineering, Inc. in the amount of $159,438 for inspection services associated with the Main Interceptor Upgrade and the Industrial Force Main. Background:The Utilities Department is in the process of awarding two construction contracts dealing with specialty pipe. Both projects were designed by Stevenson & Palmer Engineering over the past several years. The Industrial Force Main Project is already approved and includes the installation of several thousand feet of HDPE pipe. The other project is the replacement of the existing Main Interceptor from Dan Bowles Road to Laney Walker. As noted above, both projects include the installation of specialty pipe fairly new to Augusta, but widely accepted as excellent sanitary sewer conveyance pipe. Analysis:The Utilities Department has many projects under construction at this time and the in-house inspection staff is already spread quite thin. Stevenson & Palmer Engineering has an experienced inspector available with good background utilizing these types of piping materials. Financial Impact:$159,438 from the 2002 Bond Issue, under account number 511043420-5213119 / 80160115-5213119. Alternatives:Reject the proposal and either: (1) seek other qualified inspection service providers; or (2) obtain the proper training for an in-house inspector and have this person inspect the projects. Recommendation: We recommend approving the proposal from Stevenson & Palmer, Inc. in the amount of $159,438 for the inspection services associated with the Main Interceptor Upgrade Phase 1. Funds are Available in the Following Accounts: 511043420-5213119 / 80160115-5213119. REVIEWED AND APPROVED BY: Finance. Procurement. Disadvantaged Business Enterprise. Administrator. Clerk of Commission Disadvantaged Business Enterprise Yvonne Gentry DBE Coordinator Disadvantaged Business Enterprise Department 501 Greene Street – Suite 304 - Augusta, GA 30901 (706) 821-2406 – Fax (706) 821-4228 WWW.AUGUSTAGA.GOV TO: Max Hicks Director, Utilities Department Geri Sams Director, Procurement Department FROM: Yvonne Gentry, Coordinator Disadvantaged Business Enterprise Department SUBJECT: DBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOALDBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOALDBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOALDBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOAL Construction InspecConstruction InspecConstruction InspecConstruction Inspection Proposation Proposation Proposation Proposal l l l for for for for the Main Interceptor Upgrade the Main Interceptor Upgrade the Main Interceptor Upgrade the Main Interceptor Upgrade PhasePhasePhasePhase One One One One –––– Stevenson & Palmer Engineering Stevenson & Palmer Engineering Stevenson & Palmer Engineering Stevenson & Palmer Engineering DATE: January 5, 2007 This memo is to validate the Disadvantaged Business Enterprise department was not involved with the Procurement process of this project. Therefore, the department can not verify the goal-setting methodology or the good faith efforts of the contractor. If you have any questions, please contact me at (706) 821-2406. YG:glw Commission Meeting Agenda 2/6/2007 2:00 PM Approve Consulting Fees for WK Dickson to provide GIS Services to Augusta Utilities Department:Utilities Caption:Approve a proposal from W.K. Dickson in the amount of $73,652.00 to improve GIS Services to the Augusta Utilities Department. Background:The Augusta Utilities Engineering Division has significantly invested in GIS technology to support its daily operations. This investment includes computer hardware and software applications for both field and office personnel. The long term goals of Augusta Utilities is to build a seamless field editing solution for both water and sewer GIS data sets and to integrate our current work order management software (GBA) with our GIS data and provide field access to both. Analysis:Accepting this proposal will allow for the development of the tools and data sets required to take full advantage of the available technology to enhance our GIS water and sewer models, and provide field viewing and editing for work order management and GIS data. It will also provide the opportunity to develop an efficient geodatabase maintenance workflow process, provide customized programming when required and hands on training of AUD personnel. Financial Impact:$73,652.00 from account 511043420-5425210/ 80399999- 5425210 Alternatives:Do not approve the fees and delay progress to achieving the Benchmark 2010 goals. Recommendation:We recommend approving the proposal from W.K. Dickson in the amount of $73,652.00 to provide GIS consulting services in association with reaching our Benchmark 2010 goals. Funds are Available in the Following Accounts: 511043420-5425210/ 80399999-5425210 REVIEWED AND APPROVED BY: Finance. Procurement. Disadvantaged Business Enterprise. Administrator. Clerk of Commission Disadvantaged Business Enterprise Yvonne Gentry DBE Coordinator Disadvantaged Business Enterprise Department 501 Greene Street – Suite 304 - Augusta, GA 30901 (706) 821-2406 – Fax (706) 821-4228 WWW.AUGUSTAGA.GOV TO: Max Hicks Director, Utilities Department Geri Sams Director, Procurement Department FROM: Yvonne Gentry, Coordinator Disadvantaged Business Enterprise Department SUBJECT: DBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOALDBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOALDBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOALDBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOAL Consulting Fees forConsulting Fees forConsulting Fees forConsulting Fees for WK Dickson WK Dickson WK Dickson WK Dickson DATE: January 12, 2007 This memo is to validate the Disadvantaged Business Enterprise department was not involved with the Procurement process of this project. Therefore, the department can not verify the goal-setting methodology or the good faith efforts of the contractor. If you have any questions, please contact me at (706) 821-2406. YG:glw Commission Meeting Agenda 2/6/2007 2:00 PM Approve Water Line Construction to improve service along Tobacco Rd Corridor Department:Utilities Caption:Approve Water Line Agreement to construct a 12” water line through Fairington subdivision to serve additional growth along Tobacco and Windsor Spring Rds. Background: Augusta Utilities has approximately $1.25 million in funding in the Windsor Spring Rd splost account to construct a 12” waterline and improve a sewerline in the right-of-way when Windsor Spring Rd is widened. As residential development has accelerated in that corridor, the need for additional waterlines has developed. The area is served by two different pressure systems, and the higher pressure system is required to provide sufficient water supply to the area. AUD has developed an approach to construct this line in three phases that would provide this water line to the corridor at a reasonable price to Augusta, and ahead of the current construction schedule. Nordahl Homes, Inc. submitted a residential development plan which was only partially approved due to lack of Augusta water infrastructure and capability in the development. As AUD worked to develop a plan to bring infrastructure to the area ahead of the Windsor Spring Rd project, AUD and Nordahl met and discussed a cost-sharing approach to install the waterlines. The proposed waterline route would utilize a new utility corridor, donated by Nordahl and a separate property owner, and cost-sharing in areas where they had currently proposed to install waterlines. The route would begin at the Tobacco Rd tank, and travel overland to Kevin Dr in Fairington subdivision, and then proceed through the new utility corridor, through Nordahl’s development to Diamond Lakes Park. The line would be constructed in three phases: the first from the Tobacco Rd tank to the edge of Fairington neighborhood, the second through the new utility corridor, and the third through the proposed residential development. Nordahl worked with their utility contractor, Haire Utilities, Inc., and submitted an estimate for the construction of approximately 1600 feet of 12” ductile iron (DIP) water line and associated valves, fittings, testing, and erosion control through the new utility corridor. This construction contract will bring the higher pressure system from Fairington subdivision to Diamond Lakes park. Additionally, Southern Partners has been tasked with providing an engineering route to connect the Tobacco Rd tank with this water line, and AUD will solicit pricing to complete that portion of the line once the design is complete. Additionally, Nordahl, Inc. and AUD propose to cost-share to construct the portion of the line through their residential development. The two remaining sections of water line will be approved under future agenda items. This will provide improved water service to the Windsor Spring Rd area between Tobacco and Willis Foreman Rds ahead of the currently proposed schedule. Analysis:AUD has reviewed the proposed pricing and found it to be consistent with the average pricing information that AUD retains for bid analysis. The items are within 10% of the average price for all projects. Financial Impact:Approximately $64,989.00 from the SPLOST Fund, under account number 324-04-3510/202-63-4766 would be used to pay for the construction of this phase of the water line. Alternatives:There is no alternative. Recommendation:Approve Water Line Agreement to Construct a 12” water line through Fairington subdivision to serve additional growth along Tobacco and Windsor Spring Rds. Funds are Available in the Following Accounts: 324-04-3510/202-63-4766 REVIEWED AND APPROVED BY: Finance. Procurement. Disadvantaged Business Enterprise. Administrator. Clerk of Commission Disadvantaged Business Enterprise Yvonne Gentry DBE Coordinator Disadvantaged Business Enterprise Department 501 Greene Street – Suite 304 - Augusta, GA 30901 (706) 821-2406 – Fax (706) 821-4228 WWW.AUGUSTAGA.GOV TO: Max Hicks Director, Utilities Department Geri Sams Director, Procurement Department FROM: Yvonne Gentry, Coordinator Disadvantaged Business Enterprise Department SUBJECT: DBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOALDBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOALDBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOALDBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOAL Water Line Cost ShaWater Line Cost ShaWater Line Cost ShaWater Line Cost Sharing Agreement to Construct a 12” Water Line ring Agreement to Construct a 12” Water Line ring Agreement to Construct a 12” Water Line ring Agreement to Construct a 12” Water Line DATE: January 12, 2007 This memo is to validate the Disadvantaged Business Enterprise department was not involved with the Procurement process of this project. Therefore, the department can not verify the goal-setting methodology or the good faith efforts of the contractor. If you have any questions, please contact me at (706) 821-2406. YG:glw Commission Meeting Agenda 2/6/2007 2:00 PM Augusta Canal FERC Licensing Process - SHPO Agreement Department:Utilities Caption:Authorize the execution of an agreement with FERC, Georgia State Historic Preservation Office, and the South Carolina Historic Preservation Office. Background:Augusta is in the process on having the Augusta Canal licensed through the Federal Energy Regulatory Commission. This process may include agreements with varies state agencies, federal agencies and independent environmental focus groups. This agenda item is such a proposed agreement between Augusta, FERC, Georgia State Historic Preservation Office, and the South Carolina Historic Preservation Office. Attached to the agenda item as backup is the agreement which has been provided through FERC. The Augusta Canal is listed on the National Registrar as a Historic Landmark District. Being that Augusta Canal FERC License 11810 project area is within the Historic Landmark District, the attached agreement is required by the license process. The agreement includes principles and procedures of historic properties. Analysis:Attached to the agenda item is an agreement between Augusta, FERC, Georgia State Historic Preservation office, and the South Carolina Historic Preservation Office. Financial Impact:No funds are required for this agenda item. Alternatives:No alternatives are recommended. Recommendation:We recommend the Commission authorize the execution of the agreement between FERC, Georgia State Historic Preservation Office, and the South Carolina Historic Preservation Office. Funds are Available in the Following Accounts: No funds are required for this agenda item. REVIEWED AND APPROVED BY: Finance. Procurement. Disadvantaged Business Enterprise. Administrator. Clerk of Commission Disadvantaged Business Enterprise Yvonne Gentry DBE Coordinator Disadvantaged Business Enterprise Department 501 Greene Street – Suite 304 - Augusta, GA 30901 (706) 821-2406 – Fax (706) 821-4228 WWW.AUGUSTAGA.GOV TO: Max Hicks Director, Utilities Department Geri Sams Director, Procurement Department FROM: Yvonne Gentry, Coordinator Disadvantaged Business Enterprise Department SUBJECT: DBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOALDBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOALDBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOALDBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOAL Augusta Canal FERC LiAugusta Canal FERC LiAugusta Canal FERC LiAugusta Canal FERC Licensing Agreementcensing Agreementcensing Agreementcensing Agreement DATE: January 18, 2007 This memo is to validate the Disadvantaged Business Enterprise department was not involved with the Procurement process of this project. Therefore, the department can not verify the goal-setting methodology or the good faith efforts of the contractor. If you have any questions, please contact me at (706) 821-2406. YG:glw Commission Meeting Agenda 2/6/2007 2:00 PM C/O for 630 Water System-36" Water Main Department:Augusta Utilities Department Caption:Approve a proposal from Cranston Engineering Group in the amount of $72,640.00 to split the 36" design contract into two phases. Background:Cranston Engineering Group has submitted a proposal for splitting the proposed water line project into two separate engineering contracts. The first phase of the project will run from Iris Drive to a point on the western edge of the Augusta State University complex. AUD asked for the design to be split in order to expedite the construction of the line and prepare for more robust service to western Augusta. Analysis:Splitting the project design into two phases will allow construction of approximately 9,000 linear feet of 36-inch water main in phase one that will bolster the water supply and pressure to Fort Gordon for the peak summer demand. Financial Impact:$72,640.00 from the Bond Issue, under account number 511043410/54212115 80310150/54212115 Alternatives:Rejection of the submittal will delay the project and we will not meet the required water pressure needed to supply Fort Gordon water system. Recommendation:We recommend approving the proposal from Cranston Engineering Group in the amount of $72,640.00 for splitting the project design into two phases. Funds are Available in the Following Accounts: 511043410/5212115 80310150/54212115 REVIEWED AND APPROVED BY: Finance. Procurement. Disadvantaged Business Enterprise. Administrator. Clerk of Commission Disadvantaged Business Enterprise Yvonne Gentry DBE Coordinator Disadvantaged Business Enterprise Department 501 Greene Street – Suite 304 - Augusta, GA 30901 (706) 821-2406 – Fax (706) 821-4228 WWW.AUGUSTAGA.GOV TO: Max Hicks Director, Utilities Department Geri Sams Director, Procurement Department FROM: Yvonne Gentry, Coordinator Disadvantaged Business Enterprise Department SUBJECT: DBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOALDBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOALDBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOALDBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOAL C/O for 630 Water SysC/O for 630 Water SysC/O for 630 Water SysC/O for 630 Water System tem tem tem –––– 36” Water Main 36” Water Main 36” Water Main 36” Water Main DATE: January 24, 2007 This memo is to transmit the review and concurrence of the recommended DBE Utilization goal of 0% for the above referenced project. The goal-setting methodology considered the following factors based on good faith efforts of the contractor: • The project’s total estimated cost is not to exceed $$$$72,640.0072,640.0072,640.0072,640.00. • There is 0% value of the scope of work where minority/women minority/women minority/women minority/women businesses businesses businesses businesses availability exists. • There is 0% value of the scope of work where small businesses small businesses small businesses small businesses availability exists. • There is 100% ($72,640.00) value of the scope where local local local local businesses businesses businesses businesses availability exists. The contractor must prepare their proposed DBE Utilization Form submittal based on the total dollar value of their base bid. No further adjustments should be made. The above recommendation is based on information provided at the time of review. If you have any questions, please feel free to contact me at (706) 821-2406. YG:glw Commission Meeting Agenda 2/6/2007 2:00 PM CH2M Hill Contract Amendment No. 7, Option Year 1 Department:Utilities Caption:Authorize Option Year 1 of Amendment No. 7 to the existing Program Management Services Contract with CH2M HILL, INC. to provide Program Management Services for the 2004 Series Bond Capital Improvements Program approved by Commission 02/01/2005. Option Year 1 budget is $1,350,000. Background:CH2M HILL, INC. has been providing Program and Contract Management Services for the Augusta Utilities Department Master Plan 2000 implementation program. To cover the continuing services needed for the 2004 Series Bond Capital Improvements Program an amendment to the existing contract, Amendment No. 7, was approved by Commission 02/01/2005. In this Amendment No. 7 tasks were selected to provide contract management services as well as program management including approximately 20% subcontract services with local, MBE/WBE firms. The firms currently furnishing field support services are Khafra Engineering, Inc. (Augusta) and Management Analysis and Utilization (Augusta), others will be added as needed. CH2M HILL, INC. will continue to provide the DBE Coordinator with a monthly update on local, MBE/WBE utilization under their contract. CH2M HILL, INC. will not furnish design or construction services for the projects funded by this program. The initial term of Amendment No. 7 was for two years with three additional one year options. Attachment B from Amendment No. 7 is attached for reference regarding the approved compensation amounts for each option year. Option Year 1 will begin 02/01/2007. Analysis:Approving this authorization will allow the 2004 Series Bond Capital Improvements Program to progress in a timely and cost efficient manner. Financial Impact:Funds for this authorization can be charged to the 2004 Series Capital Improvement Program: $1,350,000 funded by account number: 511043490-5212115/80390900-5212115 Alternatives:No alternatives. Recommendation:We recommend the Commission approve Authorization of Option Year 1 defined in Amendment No. 7 to the existing contract with CH2M HILL, INC. for additional Program Management Services associated with the 2004 Series Bond Capital Improvements program in the amount of $1,350,000. Funds are Available in the Following Accounts: 511043490-5212115/80390900-5212115 REVIEWED AND APPROVED BY: Finance. Procurement. Disadvantaged Business Enterprise. Administrator. Clerk of Commission ATTACHMENT B – COMPENSATION ARTICLE 2. COMPENSATION Compensation by OWNER to PROGRAM MANAGER will be as follows: A. COST REIMBURSABLE-PER DIEM (TIME AND EXPENSE) No Changes B. BUDGET A budgetary amount of $8,250,000 (Eight Million, Two Hundred and Fifty Thousand Dollars), excluding taxes, is hereby established for the Amendment 7 additional services defined in Attachment A. The budget amount for any additional services not listed in ARTICLE 1 will be established by further amendment to this AGREEMENT. The initial term of this Amendment 7 is for two (2) years. There are three (3) additional one (1) year options to be exercised at the discretion of the Owner. The estimated budgeted breakdown is as follows: Initial term (2 years) $4,600,000 Option Year 1 (1 year) $1,350,000 Option Year 2 (1 year) $1,300,000 Option Year 3 (1 year) $1,000,000 PROGRAM MANAGER will make reasonable efforts to complete the work within the budget and will keep OWNER informed of progress toward that end so that the budget or work effort can be adjusted if found necessary. PROGRAM MANAGER is not obligated to incur costs beyond the indicated budgets, as may be adjusted, nor is OWNER obligated to pay PROGRAM MANAGER beyond these limits. C. PER DIEM RATES No Changes D. DIRECT EXPENSES No Changes Disadvantaged Business Enterprise Yvonne Gentry DBE Coordinator Disadvantaged Business Enterprise Department 501 Greene Street – Suite 304 - Augusta, GA 30901 (706) 821-2406 – Fax (706) 821-4228 WWW.AUGUSTAGA.GOV TO: Max Hicks Director, Utilities Department Geri Sams Director, Procurement Department FROM: Yvonne Gentry, Coordinator Disadvantaged Business Enterprise Department SUBJECT: DBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOALDBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOALDBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOALDBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOAL CH2MHill Contract ACH2MHill Contract ACH2MHill Contract ACH2MHill Contract Amendment No. 7mendment No. 7mendment No. 7mendment No. 7 DATE: January 12, 2007 This memo is to validate the Disadvantaged Business Enterprise department was not involved with the Procurement process of this project. Therefore, the department can not verify the goal-setting methodology or the good faith efforts of the contractor. If you have any questions, please contact me at (706) 821-2406. YG:glw Commission Meeting Agenda 2/6/2007 2:00 PM Condemnation - Jim Davis Company Department:County Attorney - Stephen E. Shepard, Attorney Caption:Motion to authorize condmenation of a portion of Tax Map 18, Parcel 364-0, which is owned by Jim Davis Company for a permanent easement of 25,463 feet and a temporary easement of 17,602 feet. Public Works Project: Pointe West Subdivision Drainage Improvement Project. Background:The appraised value of the easement is $11,593.00. In order to timely acquire access, condemnation will be necessary. Analysis:Condemnation is required in order to acquire the easement. Financial Impact:The necessary costs will be covered by project budget. Alternatives:Deny the authorization to condemn. Recommendation:Approve the authorization to condemn. Funds are Available in the Following Accounts: G/L 323041110-54.11120 J/L 203823372-54.11120 REVIEWED AND APPROVED BY: Administrator. Clerk of Commission Commission Meeting Agenda 2/6/2007 2:00 PM Condemnation - Mary E. and George L. Cassels, III Department:County Attorney - Stephen E. Shepard, Attorney Caption:Motion to authorize condemnation of a portion of property #140-0-505-00-0, 3863 Crest Drive, which is owned by Mary E. and George L. Cassels, III for 1,910 square feet for a permanent easement and 1,914 square feet of temporary easement. AUD Project: Horsepen Sanitary Sewer, Phase II Background:Appraisal value of the easement is $688.00. Unable to contact property owners. In order to acquire timely access, condemnation will be necessary. Analysis:Condemnation is required in order to acquire the easement. Financial Impact:The necessary costs will be covered by project budget. Alternatives:Deny the authorization to condemn. Recommendation:Approve the authorization to condemn. Funds are Available in the Following Accounts: G/L 510043420-5411120 J/L 80250202-5411120 REVIEWED AND APPROVED BY: Administrator. Clerk of Commission Commission Meeting Agenda 2/6/2007 2:00 PM Condemnation - Philanna M. Peterson Department:County Attorney - Stephen E. Shepard, Attorney Caption:Motion to authorize condemnation of a portion of property #140-0-500-00-0, 3873 Crest Drive, which is owned by Philanna M. Peterson for 2,181 square feet for a permanent easement and 2,180 square feet of temporary easement. AUD Project: Horsepen Sanitary Sewer, Phase II Background:Appraisal value of the easement is $785.00. Unable to contact property owner. In order to acquire timely access, condemnation will be necessary. Mr. Peterson is the daughter of the former owner Berry J. Williams - plat shows owner as Berry J. Williams. Analysis:Condemnation is required in order to acquire the easement Financial Impact:The necessary costs will be covered by project budget. Alternatives:Deny the authorization to condemn. Recommendation:Approve the authorization to condemn. Funds are Available in the Following Accounts: G/L 510043420-5411120 J/L 80250202-5411120 REVIEWED AND APPROVED BY: Administrator. Clerk of Commission Commission Meeting Agenda 2/6/2007 2:00 PM Extension of Staff Augmentation Agreement with JJ&G-01/11/07 Department:Abie L. Ladson, P.E., Interim Director Engineering Department Caption:Authorize the Engineering Department to extend the current agreement with Jordan, Jones & Goulding (JJG) for one year to provide project management support via staff augmentation in an amount not to exceed $160,000 to be funded from SPLOST Phase V Administration lapsed salaries (325-04.1197-5111110) upon receipt and review of executed documents. Background:Augusta-Richmond County (ARC) is responsible for Pre- construction activities on several GDOT projects including St. Sebastian, Windsor Spring Road, Alexander Drive and Wrightsboro Road. These projects are in various stages of development and require efficient and effective interaction and coordination between GDOT, ARC and the respective design consultants. Analysis:On June 7, 2005, the Commission approved the initial agreement with JJG for David Griffith to provide staff support as Project Manager. This agreement has proven to be very effective and beneficial to the Engineering Department. His knowledge of the GDOT processes and understanding of how to request assistance on projects has resulted in saving the Engineering Department millions of dollars. He has also been successful in finding and securing funds for projects after the original funds for these projects had been reallocated to other projects. Financial Impact:Adequate funds exist in the SPLOST Phase administration account to support this activity. Alternatives:1) Authorize the Engineering Department to extend the current agreement with Jordan, Jones & Goulding (JJG) for one year to provide project management support via staff augmentation in an amount not to exceed $160,000 to be funded from SPLOST Phase V Administration lapsed salaries (325-04.1197-5111110) upon receipt and review of executed documents. 2) Deny and acknowledge that ARC managed GDOT projects may experience delays. Recommendation:Approve Alternative Number One. Funds are Available in the Following Accounts: 325-04.1197-5111110 REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Commission Meeting Agenda 2/6/2007 2:00 PM James Brown Statue Enhancement Department:Clerk of Commission Caption:Discuss the enhancement of the James Brown Statue. (Requested by Commissioner Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 2/6/2007 2:00 PM Jay's Car Wash & Supply Department:Clerk of Commission Caption:Presentation by Mr. Joe Jones of Jay's Car Wash & Supply regarding compensation for his loss of business resulting from roadway improvements on Barton Chapel Road. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 2/6/2007 2:00 PM Judicial Center Sub-Committee Department:Clerk of Commission Caption:Report from the Judicial Center Sub-Committee regarding questions concerning the Judicial Center Project relating to the sub-committee's composition, the retention of the current architectural firm and the contract extension with that firm if they are retained. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 2/6/2007 2:00 PM Laney Walker Sewer Replacement Department:Utilities Caption:Ratify and approve the actions of AUD to repair and replace the Laney Walker sanitary sewer main between Laney Walker Court and Lover’s Lane through a second change order to the existing Laney Walker Sewer Emergency Repair Project in the amount of $80,214.31 for a total budget of $545,214.31. Background: The Laney Walker sewer line is an 18” & 24” concrete sewer line that was installed approximately forty years ago. This sewer line is located at a depth of 14 to 18 feet, and is parallel to the storm ditch which runs in the median of Laney Walker. This sanitary sewer line carries all of the industrial waste from Columbia Nitrogen Drive to the Second Street lift station. The industrial waste is such that it reacts in a negative manner with the concrete pipe causing the top portion to erode and fail. The sewer line failures ultimately manifest themselves into large holes from the pipe to the ground surface. AUD has a sewer project that has been awarded for construction called the Industrial Force-Main. This project entails running a pressurized sewer line from Columbia Nitrogen Drive to the Messerly Wastewater Treatment Plant. It was the plan of AUD to get this sewer force-main in service to remove the industrial waste from the Laney Walker sewer line. After the industrial waste was removed the sewer line in Laney Walker was to be evaluated, repaired, and replaced with a much reduced sewer flow. The Laney Walker sewer line has begun failing sooner than was anticipated. Over the past year several point repairs have been performed to patch the failing line by way of an emergency contract with Blair Construction. On June 7, 2005 the Commission approved a budget of $250,000 for emergency repairs to the Laney Walker Sewer line. $135,500 of this was for Blair Construction for various point repairs to the sewer line. On October 17, 2006 the Commission approved the first change order to the mentioned emergency contract, bringing the total budget to $465,500. This action was the result of an agenda item brought forth by AUD seeking ratification for actions taken to repair the series of additional collapses occurring along the Laney Walker 24” sewer line. Analysis:We have repaired and replaced parts of the 24” sewer line under the items as described in the Background. We constructed a new 18” line along Laney Walker from Hayes Street to Lovers Lane and abandoned the 24” line which had numerous collapses. In October 2006, when AUD requested the first change order, the emergency nature of the project dictated that the new 18” line be put in place expeditiously without collecting soil borings. The soil conditions where such that a much larger amount of select backfill was needed that anticipated, and consequently the cost was underestimated by approximately $80,000. This request will provide the additional funding in the amount of $80,214.31 for a total budget of $545,214.31. This line carries the wastewater from our largest customers and it was essential to restore this line to a dependable condition. Financial Impact:$80,214.31 Alternatives:None Rrecommended Recommendation:It is recommended to ratify and approve the actions of AUD to repair and replace the Laney Walker sanitary sewer main between Laney Walker Court and Lover’s Lane through a second change order to the existing Laney Walker Sewer Emergency Repair Project in the amount of $80,214.31 for a total budget of $545,214.31. Funds are Available in the Following Accounts: 507043420-5425210 / 80500020-5425210 REVIEWED AND APPROVED BY: Finance. Procurement. Disadvantaged Business Enterprise. Administrator. Clerk of Commission Disadvantaged Business Enterprise Yvonne Gentry DBE Coordinator Disadvantaged Business Enterprise Department 501 Greene Street – Suite 304 - Augusta, GA 30901 (706) 821-2406 – Fax (706) 821-4228 WWW.AUGUSTAGA.GOV TO: Max Hicks Director, Utilities Department Geri Sams Director, Procurement Department FROM: Yvonne Gentry, Coordinator Disadvantaged Business Enterprise Department SUBJECT: DBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOALDBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOALDBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOALDBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOAL Laney Walker Sewer ReLaney Walker Sewer ReLaney Walker Sewer ReLaney Walker Sewer Replacementplacementplacementplacement DATE: January 18, 2007 This memo is to validate the Disadvantaged Business Enterprise department was not involved with the Procurement process of this project. Therefore, the department can not verify the goal-setting methodology or the good faith efforts of the contractor. If you have any questions, please contact me at (706) 821-2406. YG:glw Commission Meeting Agenda 2/6/2007 2:00 PM Motion to Accept Easement Deed to Correct Oversite on Stratford Drive Project Department:Augusta Utilities Department Caption:Motion to approve and accept an Easement Deed from Jan G. Munn to correct an oversight made during the Stratford Drive Sanitary Sewer Project, constructed in 1978. Background:During the constrution of the sanitary sewer pipeline, rock was struck. The pipeline was moved to go around the rock. No corrective easement, showing the new location of the pipeline, was acquired. In the course of discovery, it was found that a house behind the Munn's had been missed. Analysis:Mrs. Munn is donating the easement to Augusta. The Deed covers the existing pipieline and the easement needed to connect the missed house to the system. The acceptance and recording of the Easement Deed will rectify documentation issues. Financial Impact:None Alternatives:Not approve the Easement Deed. Recommendation:Accept and approve the Easement Deed. Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Finance. Procurement. Disadvantaged Business Enterprise. Administrator. Clerk of Commission Disadvantaged Business Enterprise Yvonne Gentry DBE Coordinator Disadvantaged Business Enterprise Department 501 Greene Street – Suite 304 - Augusta, GA 30901 (706) 821-2406 – Fax (706) 821-4228 WWW.AUGUSTAGA.GOV TO: Max Hicks Director, Utilities Department Geri Sams Director, Procurement Department FROM: Yvonne Gentry, Coordinator Disadvantaged Business Enterprise Department SUBJECT: DBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOALDBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOALDBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOALDBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOAL Easement Deed from JaEasement Deed from JaEasement Deed from JaEasement Deed from Jan G. Munn n G. Munn n G. Munn n G. Munn –––– Stratford Drive Sanitary Sewer Stratford Drive Sanitary Sewer Stratford Drive Sanitary Sewer Stratford Drive Sanitary Sewer ProjectProjectProjectProject DATE: January 18, 2007 This memo is to validate the Disadvantaged Business Enterprise department was not involved with the Procurement process of this project. Therefore, the department can not verify the goal-setting methodology or the good faith efforts of the contractor. If you have any questions, please contact me at (706) 821-2406. YG:glw Commission Meeting Agenda 2/6/2007 2:00 PM Pinnacle Place Subdivision Change Number 3 /Contract Award Department:Abie L. Ladson, P.E., Interim Director Engineering Department Caption:Approve CPB #322-04-203822642 Change Number Three in the amount of $49,000.00 to be funded from the project contingency to be allocated for project construction. Also, approve award of construction contract to Blair Construction, Inc. in the amount of $641,111.12 for the Pinnacle Place Subdivision Erosion & Drainage Improvements Project, subject to receipt of signed contracts and proper bonds. Bid Item # 06-190 Background:This project proposes to address drainage and erosion control issues in the southwest area of the Pinnacle Place Subdivision. This project will include enclosed drainage and swales. The Pinnacle Place Subdivision project was funded in November 2003 through Phase I and II Recapture of the Special 1% Sales Tax. Analysis:Bids were received on December 1, 2006 with Blair Construction, Inc. being the low bidder. Bid results are as follow: CONTRACTORS BID 1. Blair Construction, Inc. $641,111.12 2. Mabus Brothers Construction Co., Inc. $831,814.25 No DBE subcontractor(s) are being used by Blair Construction, Inc. on this project. DBE SUBCONTRACTORS AMOUNT TOTAL: $0.00 DBE %: 0% Financial Impact:Funds are available to complete this project Alternatives:1) Approve CPB #322-04-203822642 Change Number Three in the amount $49,000.00 to be funded from the project contingency to be allocated for project construction. Also, approve award of construction contract to Blair Construction, Inc. in the amount of $641,111.12 for the Pinnacle Place Subdivision Erosion & Drainage Improvements Project, Bid Item # 06-190 subject to receipt of signed contracts and proper bonds. 2) Do not approve and not construct the project. Recommendation:Approve Alternative Number One Funds are Available in the Following Accounts: 322-041110-6011110/203822642 REVIEWED AND APPROVED BY: Finance. Procurement. Disadvantaged Business Enterprise. Administrator. Clerk of Commission Vendor Bid Bond Total Bid Reeves Construction P. O. Box 1129 Augusta, GA 30903 Eagle Utility, 1350 Branch Rd., Bishop, GA 30621 Blair Construction P. O. Box 770 Evans, GA 30809 Yes 641,111.12$ Mabus Bros. 920 Molly Pond Road Augusta, GA 30901 Yes 831,814.25$ Bid Item #06-190 Pinnacle Place Subdivision Erosion & Drainage Improvement Engineering Department Bid Due: Friday, December 1, 2006 @ 11:00 a.m. Invitation To Bid Sealed bids will be received at this office until 11:00 a.m. on Friday, December 1, 2006: Bid #06-190 Pinnacle Place Subdivision Erosion & Drainage Improvement for Engineering Department BID’s will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams Procurement Department 530 Greene Street - Room 605 Augusta, Georgia 30911 706-821-2422 Bidding documents may be examined at the following locations: Office of the Owner; Augusta, GA Procurement Department, 530 Greene Street – Room 605, Augusta, GA 30911. Plans and specifications for the project can be made available upon request to Imaging Technologies. The fees for the plans and specifications which are non-refundable is $50.00 Documents may also be examined during regular business hours at F. W. Dodge Room, 1281 Broad Street, Augusta, GA 30901 and Augusta Builders Exchange, 1262 Merry Street, Augusta, GA 30904. It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy, the Owner is providing the opportunity to view plans online (www.itrepro.com) at no charge through Imaging Technologies (706-724-7924) beginning Thursday, October 12, 2006. Bidders are cautioned that submitting a package without review or procurement of a complete set are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is material to the successful completion of the project. Bidders are cautioned that sequestration of documents through any other source is not advisable Acquisition of documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. A Mandatory Pre-Bid Conference will be held on Friday, November 3, 2006 at 10:00 am in Room 605 of the Procurement Department.. All questions must be submitted in writing to the office of the Procurement Department by fax at 706-821-2811 or by mail. No bid will be accepted by fax, all must be received by mail or hand delivered. The last day to submit questions is Tuesday, November 7, 2006 by 4:00 p.m. The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference on an eligible local project, the certification statement as a local bidder and all supporting documents must be submitted to the Procurement Department with your bonafide bid package. It is the wish of the Owner that minority businesses are given the opportunity to BID on the various parts of the work. This desire on the part of the Owner is not intended to restrict or limit competitive bidding or to increase the cost of the work. The Owner supports a healthy free market system that seeks to include responsible businesses and provide ample opportunity for business growth and development. No BID may be withdrawn for a period of 90 days after time has been called on the date of opening. A 10% Bid bond is required to be submitted in a separate envelope so marked along with the bidders’ qualifications; a 100% performance bond and a 100% payment bond will be required for award. Bidders will please note that the number of copies requested; all supporting documents including financial statements and references and such other attachments that may be required by the bid are material conditions of the package. Any bid package found incomplete or submitted late shall be rejected by the Procurement Office. Any bidder allegedly contending that he/she has been improperly disqualified from bidding due to an incomplete bid submission shall have the right to appeal to the appropriate committee of the Augusta Commission. Please mark BID number on the outside of the envelope. Augusta has a Link Deposit program designed to provide loans to eligible local Small, Minority and Women Owned Businesses. For more information about this program contact the Office of the Disadvantage Business Enterprise at 706-821-2406. GERI A. SAMS, Purchasing Director Publish: Augusta Chronicle October 12, 19, 26, November 3, 2006 Augusta Focus October 19, 2006 Cc: Tameka Allen Interim Deputy Administrator Abie Ladson Engineering Department Yvonne Gentry DBE Home My DemandStar Buyers Suppliers Account Info Planholders List 10 Planholder(s) found. DemandStar is a product of Onvia, Inc. (c) 1997-2007. All rights reserved. | Terms of Use | Privacy Login | Register | Help Onvia DemandStar Member Name City of Augusta, GA Bid Number ITB-06-190-0-2006/PJM Bid Name Pinnacle Place Subdivision Erosion & Drainage Improvement Supplier Name City State Phone Fax Applied Technology & Management Inc Gainesville FL 3523758700 3523750995 Construction Journal, Ltd. Stuart FL 8007855165 8005817204 HDR Engineering, Inc. Atlanta GA 6787754800 6787754848 McGraw-Hill Construction Dodge Fort Myers FL 2399392525 2399392331 McMillan Golf Inc. richmond hill GA 9127568446 9127568115 Reed Construction Data Norcross GA 8009018687 8775633534 RLK Inc Duluth MN 8005203824 0000000000 Tar Heel Specialties Inc. Linden NC 9108926133 9108926219 Transportation Systems Design, Inc. Sandy SPrings GA 4042552220 4042552206 Vastec Group Inc Augusta GA 7068286502 7068286505 Page 1 of 1 Format for Printing No Search << Return Disadvantaged Business Enterprise Yvonne Gentry DBE Coordinator Disadvantaged Business Enterprise Department 501 Greene Street – Suite 304 - Augusta, GA 30901 (706) 821-2406 – Fax (706) 821-4228 WWW.AUGUSTAGA.GOV TO: Abe Ladsen Engineering Department Geri Sams Director, Procurement Department FROM: Yvonne Gentry, Coordinator Disadvantaged Business Enterprise Department SUBJECT: DBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOALDBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOALDBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOALDBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOAL Bid Item Bid Item Bid Item Bid Item ####06060606----190 Pinnacle 190 Pinnacle 190 Pinnacle 190 Pinnacle Place Subdivision Erosion & Drainage Place Subdivision Erosion & Drainage Place Subdivision Erosion & Drainage Place Subdivision Erosion & Drainage Improvements ProjectImprovements ProjectImprovements ProjectImprovements Project DATE: January 12, 2007 This memo is to transmit the review and concurrence of the recommended DBE Utilization goal of zero (0%) for the above referenced project. The goal-setting methodology considered the following factors based on good faith efforts of the contractor: • The project’s total estimated cost is $$$$641,111.12 • There is 0% value of the scope of work where minority/women businesses minority/women businesses minority/women businesses minority/women businesses availability exists. • There is 0% value of the scope of work where small businesses small businesses small businesses small businesses availability exists. • There is 0% value of the scope where local businesses local businesses local businesses local businesses availability exists. No subcontractors will be needed for this project. It will be 100% self performed by Blair Construction. The contractor must prepare their proposed DBE Utilization Form submittal based on the total dollar value of their base bid. No further adjustments should be made. The above recommendation is based on information provided at the time of review. If you have any questions, please feel free to contact me at (706) 821-2406. YG:glw Commission Meeting Agenda 2/6/2007 2:00 PM Receive Utilities Engineering 2006 Report Department:Utilities Caption:Receive Utilities Engineering 2006 Report to be presented at the meeting. Background:AUD is constructing many projects, and has reviewed and inspected many projects in 2006. Analysis:AUD will present a summary report of construction projects from 2006. Financial Impact:None Alternatives:None. Recommendation:Receive Utilities Engineering 2006 Report Funds are Available in the Following Accounts: No Funds are Required. REVIEWED AND APPROVED BY: Administrator. Clerk of Commission Commission Meeting Agenda 2/6/2007 2:00 PM Recommendation for Engineering Director Position Department:Administrator's Office Caption:Motion to approve the recommendation of Mr. Abie Ladson to the position of Engineering Director. Background:This position has been sufficiently advertised and has been vacant since. Mr. Ladson was the only responsive qualified candidate for the position. Analysis:Mr. Ladson meets the qualifications for the position. (Please see the attached resume.) Financial Impact:N/A Alternatives:Do not approve the request. Recommendation:Approve the action as set forth in the caption. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Administrator. Clerk of Commission Commission Meeting Agenda 2/6/2007 2:00 PM Resolution to adopt Revised Soil and Erosion and Sedimentaion Control Ordinance Department:Planning and Zoning Caption:Motion to approve Soil Erosion and Sedimentation Control Ordinance. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission 1 Soil Erosion and Sedimentation Control Ordinance NOW, THEREFORE, BE IT ORDAINED, BY THE AUGUSTA COMMISSION, AND IT IS HEREBY ORDAINED BY AUTHORITY OF SAME AS FOLLOWS SECTION I TITLE This Ordinance will be known as "Augusta Georgia Soil Erosion and Sedimentation Control Ordinance.” SECTION II DEFINITIONS The following definitions shall apply in the interpretation and enforcement of this Ordinance, unless otherwise specifically stated: 1. Best Management Practices (BMP’s): A collection of structural practices and vegetative measures which, when properly designed, installed and maintained, will provide effective erosion and sedimentation control. The term “properly designed" means designed in accordance with the hydraulic design specifications contained in the “Manual for Erosion and Sediment Control in Georgia” specified in O.C.G.A. 12-7-6 subsection (b). 2. Board: The Board of Natural Resources. 3. Buffer: The area of land immediately adjacent to the banks of state waters in its natural state of vegetation, which facilitates the protection of water quality and aquatic habitat. 4. Commission: The State Soil & Water Conservation Commission. 5. Cut: A portion of land surface or area from which earth has been removed or will be removed by excavation; the depth below original ground surface to excavated surface. Also known as “excavation”. 6. Department: The Department of Natural Resources. 7. Developer: Refers to the person or persons, corporation, or other business applying for a permit to undertake land-disturbing activity and performing development within the scope of this Ordinance. 8. Development: Refers to any activity which would alter the elevation of the land, remove or destroy plant life, cause structure of any kind to be installed, erected, or removed, or a change of any kind from conditions existing as of the effective date of this Ordinance unless such activity is exempted under §7-3-33. 2 9. Director: The Director of the Environmental Protection Division of the Department of Natural Resources. 10. District: The Brier Creek Soil and Water Conservation District. 11. Division: The Environmental Protection Division of the Department of Natural Resources. 12. Drainage Structure: A device composed of a virtually nonerodible material such as concrete, steel, plastic or other such material that conveys water from one place to another by intercepting the flow and carrying it to a release point for stormwater management, drainage control, or flood control purposes. 13. Existing Grade: The vertical location of the existing ground surface prior to cutting or filling. 14. Erosion: The process by which land surface is worn away by the action of wind, water, ice or gravity. 15. Erosion and Sedimentation Control Plan: A plan for the control of soil erosion and sedimentation resulting from a land- disturbing activity. Also known as the “plan”. 16. Fill: A portion of land surface to which soil or other solid material has been added; the depth above the original ground. 17. Finished Grade: The final elevation and contour of the ground after cutting or filling and conforming to the proposed design. 18. Grading: Altering the shape of ground surfaces to a predetermined condition; this includes stripping, cutting, filling, stockpiling and shaping or any combination thereof and shall include the land in its cut or filled condition. 19. Ground Elevation: The original elevation of the ground surface prior to cutting or filling. 20. Land-Disturbing Activity: Any activity which may result in soil erosion from water or wind and the movement of sediments into state waters or onto lands within the state, including, but not limited to, clearing, dredging, grading, excavating, transporting, and filling of land but not including agricultural practices as described in Section III, Paragraph 5. 21. Larger Common Plan of Development or Sale: A contiguous area where multiple separate and distinct construction activities are occurring under one plan of development or sale. For the purposes of this paragraph, “plan” means an announcement; piece of documentation such as a sign, public notice or hearing, sales pitch, advertisement, 3 drawing, permit application, zoning request, or computer design; or physical demarcation such as boundary signs, lot stakes, or surveyor markings, indicating that construction activities may occur on a specific plot. 22. Local Issuing Authority: The governing authority of any county or municipality which is certified pursuant to subsection (a) O.C.G.A. 12-7-8. The LIA in Augusta is the Executive Director of the Augusta-Richmond County Planning Commission and the Public Works and Engineering Department is an extension of the LIA with respect to plan review and enforcement. 23. Metropolitan River Protection Act (MRPA): A state law referenced as O.C.G.A. 12-5-440 et.seq, which addresses environmental and developmental matters in certain metropolitan river corridors and their drainage basins. 24. Mulching: Refers to the application of plant or other suitable materials in the soil surface to conserve moisture, hold soil in place, and aid in establishing plant cover. 25. Natural Ground Surface: The ground surface in its original state before any grading, excavation or filling. 26. Nephelometric Turbidity Units (NTU): Numerical units of measure based upon photometric analytical techniques for measuring the light scattered by finely divided particles of a substance in suspension. This technique is used to estimate the extent of turbidity in water in which colloidally dispersed particles are present. 27. One Hundred Year Flood Plain: Land in the floodplain subject to a one (1) percent or greater statistical occurrence probability of flooding in any given year. 28. Operator: The party or parties that have: (A) operational control of construction project plans and specifications, including the ability to make modifications to those plans and specifications; or (B) day-to-day operational control of those activities that are necessary to ensure compliance with a storm-water pollution prevention plan for the site or other permit conditions, such as a person authorized to direct workers at a site to carry out activities required by the storm-water pollution prevention plan or to comply with other permit conditions. 29. Permit: The authorization necessary to conduct a land-disturbing activity under the provisions of this Ordinance. 30. Person: Any individual, partnership, firm, association, joint venture, public or private corporation, trust, estate, commission, board, public or private institution, utility, cooperative, state agency, municipality or other political subdivision of this State, any interstate body or any other legal entity. 31. Planning Commission: The Augusta-Richmond County Planning Commission. 4 32. Project: The entire proposed development project regardless of the size of the area of land to be disturbed. 33. Qualified Personnel: Any person who meets or exceeds the education and training requirements of O.C.G.A. 12-7-19. 34. Roadway Drainage Structure: A device such as a bridge, culvert, or ditch, composed of a virtually nonerodible material such as concrete, steel, plastic, or other such material that conveys water under a roadway by intercepting the flow on one side of a traveled way consisting of one or more defined lanes, with or without shoulder areas, and carrying water to a release point on the other side. 35. Sediment: Solid material, both organic and inorganic, that is in suspension, is being transported, or has been moved from its site of origin by air, water, ice, or gravity as a product of erosion. 36. Sedimentation: The process by which eroded material is transported and deposited by the action of water, wind, ice or gravity. 37. Soil and Water Conservation District Approved Plan: An erosion and sedimentation control plan approved in writing by the Brier Creek Soil and Water Conservation District. 38. Soil Erosion and Sediment Control Measures: Refers to mechanical measures used to reshape the land to intercept, divert, convey, retard, or otherwise control runoff, including, but not limited to, land grading, bench terraces, subsurface drains, diversions, berms, storm sewers, outlets, waterway stabilization structures, lines channels, sediment and debris basin, and stream channel and bank stabilization; and vegetative measures to provide temporary cover to help control erosion during construction and permanent cover to stabilize the site after construction is complete. 39. Soil Erosion and Sediment Control Plan or Plans: Refers to the plan for the control of soil erosion and sedimentation resulting from land disturbing activities. 409. Stabilization: The process of establishing an enduring soil cover of vegetation by the installation of temporary or permanent structures for the purpose of reducing to a minimum the erosion process and the resultant transport of sediment by wind, water, ice or gravity. 41. State General Permit: The National Pollution Discharge Elimination System general permit or permits for stormwater runoff from construction activities as is now in effect or as may be amended or reissued in the future pursuant to the state’s authority to implement the same through federal delegation under the Federal Water Pollution Control Act, as amended, 33 U.S.C. Section 1251, et seq., and subsection (f) of Code Section 12-5-30. 5 42. State Waters: Any and all rivers, streams, creeks, branches, lakes, reservoirs, ponds, drainage systems, springs, wells, and other bodies of surface or subsurface water, natural or artificial, lying within or forming a part of the boundaries of the State which are not entirely confined and retained completely upon the property of a single individual, partnership, or corporation. 43. Structural Erosion and Sedimentation Control Practices: Practices for the stabilization of erodible or sediment producing areas by utilizing the mechanical properties of matter for the purpose of either changing the surface of the land or storing, regulating or disposing of runoff to prevent excessive sediment loss. Examples of structural erosion and sediment control practices are riprap, sediment basins, dikes, level spreaders, waterways or outlets, diversions, grade stabilization structures, sediment traps and land grading, etc. Such practices can be found in the publication Manual for Erosion and Sediment Control in Georgia. 44. Trout Streams: All streams or portions of streams within the watershed as designated by the Game and Fish Division of the Georgia Department of Natural Resources under the provisions of the Georgia Water Quality Control Act, O.C.G.A. 12- 5-20 et. seq. Streams designated as primary trout waters are defined as water supporting a self- sustaining population of rainbow, brown or brook trout. Streams designated as secondary trout waters are those in which there is no evidence of natural trout reproduction, but are capable of supporting trout throughout the year. First order trout waters are streams into which no other streams flow except springs. 45. Vegetative Erosion and Sedimentation Control Measures: Measures for the stabilization of erodible or sediment producing areas by covering the soil with: a. Permanent seeding, sprigging or planting, producing long-term vegetative cover; or b. Temporary seeding, producing short-term vegetative cover; or c. Sodding, covering areas with a turf of perennial sod forming grass. Such measures can be found in the publication Manual for Erosion and Sediment Control in Georgia. 46. Watercourse: Any natural or artificial watercourse, stream, river, creek, channel, ditch, canal, conduit, culvert, drain, waterway, gully, ravine, or wash in which water flows either continuously or intermittently and which has a definite channel, bed and banks, and including any area adjacent thereto subject to inundation by reason of overflow or floodwater. 47. Wetlands: Those areas that are inundated or saturated by surface or ground water at a frequency and duration sufficient to support, and that under normal circumstances do support a prevalence of vegetation typically adapted for life in saturated soil conditions. Wetlands generally include swamps, marshes, bogs, and similar areas. 6 SECTION III EXEMPTIONS This Ordinance shall apply to any land disturbing activity undertaken by any person on any land except for the following: 1. Surface mining, as the same is defined in O.C.G.A. 12-4-72, "Mineral Resources and Caves Act"; 2. Granite quarrying and land clearing for such quarrying; 3. Such minor land-disturbing activities as home gardens and individual home landscaping, repairs, maintenance work, fences, and other related activities which result in minor soil erosion; 4. The construction of single-family residences, when such construction disturbs less than one acre and is not a part of a larger common plan of development or sale with a planned disturbance of equal to or greater than one acre and not otherwise exempted under this paragraph; provided, however, that construction of any such residence shall conform to the minimum requirements as set forth in Section IV of this Ordinance and this paragraph. For single-family residence construction covered by the provisions of this paragraph, there shall be a buffer zone between the residence and any state waters classified as trout streams pursuant to Article 2 of Chapter 5 of the Georgia Water Quality Control Act. In any such buffer zone, no land-disturbing activity shall be constructed between the residence and the point where vegetation has been wrested by normal stream flow or wave action from the banks of the trout waters. For primary trout waters, the buffer zone shall be at least 50 horizontal feet, and no variance to a smaller buffer shall be granted. For secondary trout waters, the buffer zone shall be at least 50 horizontal feet, but the Director may grant variances to no less than 25 feet. Regardless of whether a trout stream is primary or secondary, for first order trout waters, which are streams into which no other streams flow except for springs, the buffer shall be at least 25 horizontal feet, and no variance to a smaller buffer shall be granted. The minimum requirements of Section IV of this Ordinance and the buffer zones provided by this section shall be enforced by the Local Issuing Authority; 5. Agricultural operations as defined in O.C.G.A. 1-3-3, "definitions", to include raising, harvesting or storing of products of the field or orchard; feeding, breeding or managing livestock or poultry; producing or storing feed for use in the production of livestock, including but not limited to cattle, calves, swine, hogs, goats, sheep, and rabbits or for use in the production of poultry, including but not limited to chickens, hens and turkeys; producing plants, trees, fowl, or animals; the production of aqua culture, horticultural, dairy, livestock, poultry, eggs and apiarian products; farm buildings and farm ponds; 6. Forestry land management practices, including harvesting; provided, however, that when such exempt forestry practices cause or result in land-disturbing or other activities otherwise prohibited in a buffer, as established in paragraphs (15) and (16) of Section IV 7 C. of this Ordinance, no other land-disturbing activities, except for normal forest management practices, shall be allowed on the entire property upon which the forestry practices were conducted for a period of three years after completion of such forestry practices; 7. Any project carried out under the technical supervision of the Natural Resources Conservation Service of the United States Department of Agriculture; 8. Any project involving less than one acre of disturbed area; provided, however, that this exemption shall not apply to any land-disturbing activity within a larger common plan of development or sale with a planned disturbance of equal to or greater than one acre or within 200 feet of the bank of any state waters, and for purposes of this paragraph, “State Waters” excludes channels and drainageways which have water in them only during and immediately after rainfall events and intermittent streams which do not have water in them year- round; provided, however, that any person responsible for a project which involves less than one acre, which involves land-disturbing activity, and which is within 200 feet of any such excluded channel or drainageway, must prevent sediment from moving beyond the boundaries of the property on which such project is located and provided, further, that nothing contained herein shall prevent the Local Issuing Authority from regulating any such project which is not specifically exempted by paragraphs 1, 2, 3, 4, 5, 6, 7, 9 or 10 of this section; 9. Construction or maintenance projects, or both, undertaken or financed in whole or in part, or both, by the Department of Transportation, the Georgia Highway Authority, or the State Tollway Authority; or any road construction or maintenance project, or both, undertaken by any county or municipality; provided, however, that construction or maintenance projects of Department of Transportation or State Tollway Authority which disturb one or more contiguous acres of land shall be subject to provisions of O.C.G.A. 12-7-7.1; except where the Department of Transportation, the Georgia Highway Authority, or the State Road and Tollway Authority is a secondary permittee for a project located within a larger common plan of development or sale under the state general permit, in which case a copy of a notice of intent under the state general permit shall be submitted to the Local Issuing Authority, the Local Issuing Authority shall enforce compliance with the minimum requirements set forth in O.C.G.A. 12-7-6 as if a permit had been issued, and violations shall be subject to the same penalties as violations by permit holders; 10. Any land-disturbing activities conducted by any electric membership corporation or municipal electrical system or any public utility under the regulatory jurisdiction of the Public Service Commission, any utility under the regulatory jurisdiction of the Federal Energy Regulatory Commission, any cable television system as defined in O.C.G.A. 36- 18-1, or any agency or instrumentality of the United States engaged in the generation, transmission, or distribution of power; except where an electric membership corporation or municipal electrical system or any public utility under the regulatory jurisdiction of the Public Service Commission, any utility under the regulatory jurisdiction of the Federal Energy Regulatory Commission, any cable television system as defined in O.C.G.A. 36- 8 18-1,or any agency or instrumentality of the United States engaged in the generation, transmission, or distribution of power is a secondary permittee for a project located within a larger common plan of development or sale under the state general permit, in which case the Local Issuing Authority shall enforce compliance with the minimum requirements set forth in O.C.G.A. 12-7-6 as if a permit had been issued, and violations shall be subject to the same penalties as violations by permit holders; and 11. Any public water system reservoir. SECTION IV MINIMUM REQUIREMENTS FOR EROSION AND SEDIMENTATION CONTROL USING BEST MANAGEMENT PRACTICES A. GENERAL PROVISIONS Excessive soil erosion and resulting sedimentation can take place during land-disturbing activities. Therefore, plans for those land-disturbing activities which are not exempted by this Ordinance shall contain provisions for application of soil erosion and sedimentation control measures and practices. The provisions shall be incorporated into the erosion and sedimentation control plans. Soil erosion and sedimentation control measures and practices shall conform to the minimum requirements of Section IV B. & C. of this Ordinance. The application of measures and practices shall apply to all features of the site, including street and utility installations, drainage facilities and other temporary and permanent improvements. Measures shall be installed to prevent or control erosion and sedimentation pollution during all stages of any land disturbing activity. B. MINIMUM REQUIREMENTS/BMPs 1. Best management practices as set forth in Section IV B. & C. of this Ordinance shall be required for all land-disturbing activities. Proper design, installation, and maintenance of best management practices shall constitute a complete defense to any action by the Director or to any other allegation of noncompliance with paragraph (2) of this subsection or any substantially similar terms contained in a permit for the discharge of stormwater issued pursuant to subsection (f) of O.C.G.A. 12-5-30, the "Georgia Water Quality Control Act". As used in this subsection the terms "proper design” and “properly designed” mean designed in accordance with the hydraulic design specifications contained in the “Manual for Erosion and Sediment Control in Georgia” specified in O.C.G.A. 12-7-6 subsection (b). 2. A discharge of stormwater runoff from disturbed areas where best management practices have not been properly designed, installed, and maintained shall constitute a separate violation of any land disturbing permit issued by a Local Issuing Authority or of any state general permit issued by the Division pursuant to subsection (f) of O.C.G.A. 12-5-30, the "Georgia Water Quality Control Act", for each day on which such discharge results in the turbidity of receiving waters being increased by more than 25 nephelometric turbidity units for waters supporting warm water fisheries or by more than ten nephelometric turbidity units for waters classified as trout waters. The turbidity of the receiving waters 9 shall be measured in accordance with guidelines to be issued by the Director. This paragraph shall not apply to any land disturbance associated with the construction of single family homes which are not part of a larger common plan of development or sale unless the planned disturbance for such construction is equal to or greater than five acres. 3. Failure to properly design, install, or maintain best management practices shall constitute a violation of any land- disturbing permit issued by a Local Issuing Authority or of any state general permit issued by the Division pursuant to subsection (f) of Code Section 12- 5-30, the "Georgia Water Quality Control Act", for each day on which such failure occurs. 4. The Director may require, in accordance with regulations adopted by the Board, reasonable and prudent monitoring of the turbidity level of receiving waters into which discharges from land disturbing activities occur. C. The rules and regulations, ordinances, or resolutions adopted pursuant to this chapter for the purpose of governing land- disturbing activities shall require, as a minimum, protections at least as stringent as the state general permit; and best management practices, including sound conservation and engineering practices to prevent and minimize erosion and resultant sedimentation, which are consistent with, and no less stringent than, those practices contained in the Manual for Erosion and Sediment Control in Georgia published by the Georgia Soil and Water Conservation Commission as of January 1 of the year in which the land-disturbing activity was permitted, as well as the following: 1. Stripping of vegetation, regrading and other development activities shall be conducted in a manner so as to minimize erosion; 2. Cut-fill operations must be kept to a minimum; 3. Development plans must conform to topography and soil type so as to create the lowest practical erosion potential; 4. Whenever feasible, natural vegetation shall be retained, protected and supplemented; 5. The disturbed area and the duration of exposure to erosive elements shall be kept to a practicable minimum; 6. Disturbed soil shall be stabilized as quickly as practicable; 7. Temporary vegetation or mulching shall be employed to protect exposed critical areas during development; 8. Permanent vegetation and structural erosion control practices shall be installed as soon as practicable; 10 9. To the extent necessary, sediment in run-off water must be trapped by the use of debris basins, sediment basins, silt traps, or similar measures until the disturbed area is stabilized. As used in this paragraph, a disturbed area is stabilized when it is brought to a condition of continuous compliance with the requirements of O.C.G.A. 12-7-1 et. seq.; 10. Adequate provisions must be provided to minimize damage from surface water to the cut face of excavations or the sloping of fills; 11. Cuts and fills may not endanger adjoining property; 12. Fills may not encroach upon natural watercourses or constructed channels in a manner so as to adversely affect other property owners; 13. Grading equipment must cross flowing streams by means of bridges or culverts except when such methods are not feasible, provided, in any case, that such crossings are kept to a minimum; 14. Land-disturbing activity plans for erosion and sedimentation control shall include provisions for treatment or control of any source of sediments and adequate sedimentation control facilities to retain sediments on-site or preclude sedimentation of adjacent waters beyond the levels specified in Section IV B. 2. of this Ordinance 15. Except as provided in paragraph (16) of this subsection, there is established a 25 foot buffer along the banks of all state waters, as measured horizontally from the point where vegetation has been wrested by normal stream flow or wave action, except where the Director determines to allow a variance that is at least as protective of natural resources and the environment, where otherwise allowed by the Director pursuant to O.C.G.A. 12-2-8, or where a drainage structure or a roadway drainage structure must be constructed, provided that adequate erosion control measures are incorporated in the project plans and specifications, and are implemented; provided, however, the buffers of at least 25 feet established pursuant to part 6 of Article 5, Chapter 5 of Title 12, the "Georgia Water Quality Control Act", shall remain in force unless a variance is granted by the Director as provided in this paragraph. The following requirements shall apply to any such buffer: a. No land-disturbing activities shall be conducted within a buffer and a buffer shall remain in its natural, undisturbed state of vegetation until all land disturbing activities on the construction site are completed. Once the final stabilization of the site is achieved, a buffer may be thinned or trimmed of vegetation as long as a protective vegetative cover remains to protect water quality and aquatic habitat and a natural canopy is left in sufficient quantity to keep shade on the stream bed; provided, however, that any person constructing a single family residence, when such 11 residence is constructed by or under contract with the owner for his or her own occupancy, may thin or trim vegetation in a buffer at any time as long as protective vegetative cover remains to protect water quality and aquatic habitat and a natural canopy is left in sufficient quantity to keep shade on the stream bed; and b. The buffer shall not apply to the following land-disturbing activities, provided that they occur at an angle, as measured from the point of crossing, within 25 degrees of perpendicular to the stream; cause a width of disturbance of not more than 50 feet within the buffer; and adequate erosion control measures are incorporated into the project plans and specifications and are implemented: (i) Stream crossings for water lines; or (ii) Stream crossings for sewer lines; and 16. There is established a 50 foot buffer as measured horizontally from the point where vegetation has been wrested by normal stream flow or wave action, along the banks of any state waters classified as "trout streams" pursuant to Article 2 of Chapter 5 of Title 12, the "Georgia Water Quality Control Act", except where a roadway drainage structure must be constructed ; provided, however, that small springs and streams classified as trout streams which discharge an average annual flow of 25 gallons per minute or less shall have a 25 foot buffer or they may be piped, at the discretion of the landowner, pursuant to the terms of a rule providing for a general variance promulgated by the Board, so long as any such pipe stops short of the downstream landowner’s property and the landowner complies with the buffer requirement for any adjacent trout streams. The Director may grant a variance from such buffer to allow land-disturbing activity, provided that adequate erosion control measures are incorporated in the project plans and specifications and are implemented. The following requirements shall apply to such buffer: a. No land-disturbing activities shall be conducted within a buffer and a buffer shall remain in its natural, undisturbed, state of vegetation until all land disturbing activities on the construction site are completed. Once the final stabilization of the site is achieved, a buffer may be thinned or trimmed of vegetation as long as a protective vegetative cover remains to protect water quality and aquatic habitat and a natural canopy is left in sufficient quantity to keep shade on the stream bed: provided, however, that any person constructing a single– family residence, when such residence is constructed by or under contract with the owner for his or her own occupancy, may thin or trim vegetation in a buffer at any time as long as protective vegetative cover remains to protect water quality and aquatic habitat and a natural canopy is left in sufficient quantity to keep shade on the stream bed; and b. The buffer shall not apply to the following land-disturbing activities, provided that they occur at an angle, as measured from the point of crossing, within 25 degrees of perpendicular to the stream; cause a width of disturbance of not 12 more than 50 feet within the buffer; and adequate erosion control measures are incorporated into the project plans and specifications and are implemented: (i) Stream crossings for water lines; or (ii) Stream crossings for sewer lines. D. Nothing contained in this chapter shall prevent any Local Issuing Authority from adopting rules and regulations, Ordinances, or resolutions which contain stream buffer requirements that exceed the minimum requirements in Section IV B. & C. of this Ordinance. E. The fact that land-disturbing activity for which a permit has been issued results in injury to the property of another shall neither constitute proof of nor create a presumption of a violation of the standards provided for in this Ordinance or the terms of the permit. SECTION V APPLICATION/PERMIT PROCESS A. GENERAL The property owner, developer and designated planners and engineers shall review the general development plans and detailed plans of the Local Issuing Authority that affect the tract to be developed and the area surrounding it. They shall review the Zoning Ordinance, Stormwater Management Ordinance, Subdivision Ordinance, Flood Damage Prevention Ordinance, this Ordinance, and other ordinances which regulate the development of land within the jurisdictional boundaries of the Local Issuing Authority. However, the operator is the only party who may obtain a permit. B. APPLICATION REQUIREMENTS 1. No person shall conduct any land disturbing activity within the jurisdictional boundaries of Augusta Georgia without first obtaining a permit from the Augusta-Richmond County Planning Commission to perform such activity. 2. The application for a permit shall be submitted to the Augusta Richmond County Planning Commission and must include the applicant’s erosion and sedimentation control plan with supporting data, as necessary. Said plans shall include, as a minimum, the data specified in Section V C. of this Ordinance. Soil erosion and sedimentation control plans shall conform to the provisions of Section IV B. & C. of this Ordinance. Applications for a permit will not be accepted unless accompanied by (6) copies of the applicant’s soil erosion and sedimentation control plans. All applications shall contain a certification stating that the plan preparer or the designee thereof visited the site prior to creation of the plan or that such a visit was not required in accordance with rules and regulations established by the board. 3. In addition to the local permitting fees, fees will also be assessed pursuant to paragraph (5) subsection (a) of O.C.G.A. 12-5-23, provided that such fees shall not exceed $80.00 per acre of land disturbing activity, and these fees shall be calculated and paid by the primary permittee as defined in the state general permit for each acre of land-disturbing activity included in the planned development or each phase of development. All 13 applicable fees shall be paid prior to issuance of the land disturbance permit. In a jurisdiction that is certified pursuant to subsection (a) of O.C.G.A. 12-7-8 half of such fees levied shall be submitted to the division; except that any and all fees due from an entity which is required to give notice pursuant to paragraph (9) or (10) of O.C.G.A. 12- 7-17 shall be submitted in full to the division, regardless of the existence of a Local Issuing Authority in the jurisdiction. 4. Immediately upon receipt of an application and plan for a permit, the Local Issuing Authority shall refer the application and plan to the District for its review and approval or disapproval concerning the adequacy of the erosion and sedimentation control plan. A District shall approve or disapprove a plan within 35 days of receipt. Failure of a District to act within 35 days shall be considered an approval of the pending plan. The results of the District review shall be forwarded to the Local Issuing Authority. No permit will be issued unless the plan has been approved by the District, and any variances required by Section IV C. 15. & 16 and bonding, if required as per Section V B.5. (b), have been obtained. Such review will not be required if the Local Issuing Authority and the District have entered into an agreement which allows the Local Issuing Authority to conduct such review and approval of the plan without referring the application and plan to the District. 5. If a permit applicant has had two or more violations of previous permits, this Ordinance section, or the Erosion and Sedimentation Act, as amended, within three years prior to the date of filing of the application under consideration, the Local Issuing Authority may deny the permit application. 6. The Local Issuing Authority may require the permit applicant to post a bond in the form of government security, cash, irrevocable letter of credit, or any combination thereof up to, but not exceeding, $3,000.00 per acre or fraction thereof of the proposed land- disturbing activity, prior to issuing the permit. If the applicant does not comply with this Ordinance or with the conditions of the permit after issuance, the Local Issuing Authority may call the bond or any part thereof to be forfeited and may use the proceeds to hire a contractor to stabilize the site of the land-disturbing activity and bring it into compliance. These provisions shall not apply unless there is in effect an ordinance or statute specifically providing for hearing and judicial review of any determination or order of the Local Issuing Authority with respect to alleged permit violations. C. PLAN REQUIREMENTS 1. Plans must be prepared to meet the minimum requirements as contained in Section IV B. & C. of this Ordinance. Conformance with the minimum requirements may be attained through the use of design criteria in the current issue of the Manual for Erosion and Sediment Control in Georgia, published by the State Soil and Water Conservation Commission as a guide; or through the use of more stringent, alternate design criteria which conform to sound conservation and engineering practices. The Manual for Erosion and Sediment Control in Georgia is hereby incorporated by reference into this Ordinance. The plan for the land-disturbing activity shall consider the interrelationship of the soil types, geological and hydrological characteristics, topography, watershed, vegetation, proposed permanent structures including roadways, 14 constructed waterways, sediment control and storm water management facilities, local ordinances and State laws. 2. Data Required for Site Plan a. Narrative or notes, and other information: Notes or narrative to be located on the site plan in general notes or in erosion and sediment control notes. b. Description of existing land use at project site and description of proposed project. c. Name, address, and phone number of the property owner. d. Name and phone number of 24-hour local contact who is responsible for erosion and sedimentation controls. e. Size of project, or phase under construction, in acres. f. Activity schedule showing anticipated starting and completion dates for the project. Include the statement in bold letters, that “the installation of erosion and sedimentation control measures and practices shall occur prior to or concurrent with land disturbing activities.” g. Stormwater and sedimentation management systems-storage capacity, hydrologic study, and calculations, including off-site drainage areas. h. Vegetative plan for all temporary and permanent vegetative measures, including species, planting dates, and seeding, fertilizer, lime, and mulching rates. The vegetative plan should show options for year-round seeding. i. Detail drawings for all structural practices. Specifications may follow guidelines set forth in the Manual for Erosion and Sediment Control in Georgia. j. Maintenance statement - “Erosion and sedimentation control measures will be maintained at all times. If full implementation of the approved plan does not provide for effective erosion and sediment control, additional erosion and sediment control measures shall be implemented to control or treat the sediment source.” 3. Maps, drawings, and supportive computations shall bear the signature/seal of a registered or certified professional in engineering, architecture, landscape architecture, land surveying, or erosion and sedimentation control. After December 31, 2006, all persons involved in land development design, review, permitting, construction, monitoring, or inspection or any land-disturbing activity shall meet the education and training certification requirements as developed by the commission pursuant to O.C.G.A. 12-7- 20. The certified plans shall contain: 15 a. Graphic scale and north point or arrow indicating magnetic north. b. Vicinity maps showing location of project and existing streets. c. Boundary line survey. d. Delineation of disturbed areas within project boundary. e. Existing and planned contours, with an interval in accordance with the following: Map Scale Ground Slope Contour Interval, ft. 1 inch = 100 ft. Flat 0-2% 0.5 or 1 or larger scale Rolling 2-8% 1 or 2 Steep 8% + 2, 5 or 10 f. Adjacent areas and feature areas such as streams, lakes, residential areas, etc. which might be affected should be indicated on the plan. g. Proposed structures or additions to existing structures and paved areas. h. Delineate the 25-foot horizontal buffer adjacent to state waters and the specified width in MRPA areas. i. Delineate the specified horizontal buffer along designated trout streams, where applicable. j. Location of erosion and sedimentation control measures and practices using coding symbols from the Manual for Erosion and Sediment Control in Georgia, Chapter 6. 4. Maintenance of all soil erosion and sedimentation control practices, whether temporary or permanent, shall be at all times the responsibility of the property owner. 5. Plot plans for single family homes on individual lots shall illustrate the best management practices the contractor will implement during construction to prevent soil erosion and damage to adjoining properties as a result of erosion; the plot plan shall illustrate positive storm water drainage to an existing storm water structure; and the plot plan shall illustrate the method for permanently stabilizing the disturbed soil upon completion of construction. The following shall be illustrated on residential plot plans. a. Contractors name. b. Street name and property address c. Lot dimensions drawn to scale d. All drainage and utility easements 16 e. Existing drainage swales f. Footprint of building g. Building setback dimensions h. Best management practices to be implemented: 1. Sediment barriers 2. Proposed drainage swales 3. Construction exit 4. Maintenance i. Positive storm water drainage from the lot to an existing storm water structure. direction of flow to be indicated by arrows. Existing storm water structure includes paved streets, drainage structure inlets, drainage ditches, and swales. j. How disturbed soils will be permanently stabilized. k. 100-Year floodplain data l. Existing structures on property. m. Wetlands data n. Distance to any stream, creek or water body on or adjacent to (within 200 feet of) the proposed site. o. Delineate 25 feet state water buffer, as applicable. D. PERMITS 1. Permits shall be issued or denied as soon as practicable but in any event not later than forty-five (45) days after receipt by the Local Issuing Authority of a completed application, providing variances and bonding are obtained, where necessary. 2. No permit shall be issued by the Local Issuing Authority unless the erosion and sedimentation control plan has been approved by the District and the Local Issuing Authority has affirmatively determined that the plan is in compliance with this Ordinance, any variances required by Section IV C. 15. & 16 are obtained, bonding requirements, if necessary, as per Section V B. 5. (b) are met and all ordinances and rules and regulations in effect within the jurisdictional boundaries of the Local Issuing 17 Authority are met. If the permit is denied, the reason for denial shall be furnished to the applicant. 3. If the tract is to be developed in phases, then a separate permit shall be required for each phase. 4. The permit may be suspended, revoked, or modified by the Local Issuing Authority, as to all or any portion of the land affected by the plan, upon finding that the holder or his successor in the title is not in compliance with the approved erosion and sedimentation control plan or that the holder or his successor in title is in violation of this Ordinance. A holder of a permit shall notify any successor in title to him as to all or any portion of the land affected by the approved plan of the conditions contained in the permit. 5. No permit shall be issued unless the applicant provides a statement by the Richmond County Tax Commissioner certifying that all ad valorem taxes levied against the property and due and owing have been paid. SECTION VI INSPECTION AND ENFORCEMENT A. As an extension of the LIA the Augusta Public Works and Engineering Department will periodically inspect the sites of land-disturbing activities for which permits have been issued to determine if the activities are being conducted in accordance with the plan and if the measures required in the plan are effective in controlling erosion and sedimentation. Also, the Local Issuing Authority shall regulate both primary and secondary permittees as such terms are defined in the state general permit. Primary permitees shall be responsible for installation and maintenance of best management practices where the primary permitee is conducting land-disturbing activities. Secondary permitees shall be responsible for installation and maintenance of best management practices where the secondary permittee is conducting land-disturbing activities. If, through inspection, it is deemed that a person engaged in land-disturbing activities as defined herein has failed to comply with the approved plan, with permit conditions, or with the provisions of this Ordinance, a written notice to comply shall be served upon that person. The notice shall set forth the measures necessary to achieve compliance and shall state the time within which such measures must be completed. If the person engaged in the land-disturbing activity fails to comply within the time specified, he shall be deemed in violation of this Ordinance. 1. Residential Construction of Individual Lots: The License and Inspection Department will inspect for compliance with this Ordinance for residential construction on individual lots. If a project is deemed not to be in compliance with the approved plot plan, the contractor will be issued a written notice to comply with the approved plot plan. The notice shall set forth the measures necessary to achieve compliance and shall state the time within which such measures must be completed. If the contractor engaged in the land disturbing activity fails to comply within the time specified, he shall be deemed 18 in violation of this chapter. B. The Augusta Public Works and Engineering Department as an extension of the LIA shall have the power to conduct such investigations as it may reasonably deem necessary to carry out duties as prescribed in this Ordinance, and for this purpose to enter at reasonable times upon any property, public or private, for the purpose of investigation and inspecting the sites of land-disturbing activities. C. No person shall refuse entry or access to any authorized representative or agent of the Local Issuing Authority, the Commission, the District, or Division who requests entry for the purposes of inspection, and who presents appropriate credentials, nor shall any person obstruct, hamper or interfere with any such representative while in the process of carrying out his official duties. D. The Districts or the Commission or both shall periodically review the actions of counties and municipalities which have been certified as Local Issuing Authorities pursuant to O.C.G.A. 12-7-8 (a). The Districts or the Commission or both may provide technical assistance to any county or municipality for the purpose of improving the effectiveness of the county’s or municipality’s erosion and sedimentation control program. The Districts or the Commission shall notify the Division and request investigation by the Division if any deficient or ineffective local program is found. E. The Board, on or before December 31, 2003, shall promulgate rules and regulations setting forth the requirements and standards for certification and the procedures for decertification of a Local Issuing Authority. The Division may periodically review the actions of counties and municipalities which have been certified as Local Issuing Authorities pursuant to Code Section 12-7-8 (a). Such review may include, but shall not be limited to, review of the administration and enforcement of a governing authority’s Ordinance and review of conformance with an agreement, if any, between the District and the governing authority. If such review indicates that the governing authority of any county or municipality certified pursuant to O.C.G.A. 12-7-8 (a) has not administered or enforced its ordinances or has not conducted the program in accordance with any agreement entered into pursuant to O.C.G.A. 12-7-7 (e), the Division shall notify the governing authority of the county or municipality in writing. The governing authority of any county or municipality so notified shall have 30 days within which to take the necessary corrective action to retain certification as a Local Issuing Authority. If the county or municipality does not take necessary corrective action within 30 days after notification by the Division, the Division may revoke the certification of the county or municipality as a Local Issuing Authority. SECTION VII PENALTIES AND INCENTIVES A. FAILURE TO OBTAIN A PERMIT FOR LAND-DISTURBING ACTIVITY If any person commences any land disturbing activity requiring a land disturbing permit as prescribed in this Ordinance without first obtaining said permit, the person shall be subject to 19 revocation of his business license, work permit or other authorization for the conduct of a business and associated work activities within the jurisdictional boundaries of the Local Issuing Authority. B. STOP-WORK ORDERS 1. For the first violation of the provisions of this Ordinance, the Director or the Local Issuing Authority shall issue a written warning to the violator. The violator shall have five days to correct the violation. If the violation is not corrected within five days, the Director or the Local Issuing Authority shall issue a Stop-Work Order requiring that land-disturbing activities be stopped until necessary corrective action or mitigation has occurred; provided, however, that, if the violation presents an imminent threat to public health or waters of the state or if the land-disturbing activities are conducted without obtaining the necessary permit, the Director or the Local Issuing Authority shall issue an immediate Stop-Work Order in lieu of a warning; 2. For a second and each subsequent violation, the Director or the Local Issuing Authority shall issue an immediate Stop-Work Order; and; 3. All Stop-Work Orders shall be effective immediately upon issuance and shall be in effect until the necessary corrective action or mitigation has occurred. 4. When a violation in the form of taking action without a permit, failure to maintain a stream buffer, or significant amounts of sediment, as determined by the Local Issuing Authority or by the Director or his or her designee, have been or are being discharged into state waters and where best management practices have not been properly designed, installed, and maintained, a stop work order shall be issued by the Local Issuing Authority or by the Director or his or her designee. All such stop work orders shall be effective immediately upon issuance and shall be in effect until the necessary corrective action or mitigation has occurred. Such stop work orders shall apply to all land-disturbing activity on the site with the exception of the installation and maintenance of temporary or permanent erosion and sediment controls. C. BOND FORFEITURE If, through inspection, it is determined that a person engaged in land-disturbing activities has failed to comply with the approved plan, a written notice to comply shall be served upon that person. The notice shall set forth the measures necessary to achieve compliance with the plan and shall state the time within which such measures must be completed. If the person engaged in the land-disturbing activity fails to comply within the time specified, he shall be deemed in violation of this Ordinance and, in addition to other penalties, shall be deemed to have forfeited his Performance Bond, if required to post one under the provisions of Section V B. 5. (b). The Local Issuing Authority may call the bond or any part thereof to be forfeited and may use the proceeds to hire a contractor to stabilize the site of the land-disturbing activity and bring it into compliance. 20 D. MONETARY PENALTIES 1. Any person who violates any provisions of this Ordinance, or any permit condition or limitation established pursuant to this Ordinance, or who negligently or intentionally fails or refuses to comply with any final or emergency order of the Director issued as provided in this Ordinance shall be liable for a civil penalty not to exceed $2,500.00 per day. For the purpose of enforcing the provisions of this Ordinance, notwithstanding any provisions in any City charter to the contrary, municipal courts shall be authorized to impose penalty not to exceed $2,500.00 for each violation. Notwithstanding any limitation of law as to penalties which can be assessed for violations of county ordinances, any magistrate court or any other court of competent jurisdiction trying cases brought as violations of this Ordinance under county ordinances approved under this Ordinance shall be authorized to impose penalties for such violations not to exceed $2,500.00 for each violation. Each day during which violation or failure or refusal to comply continues shall be a separate violation. 2. Under provision of this section, any person who continues to violate, knowingly and intentionally becoming a habitual violator on the same or different site will be liable for a civil penalty not to exceed $2,500.00 per day. 3. Penalties, less court costs, shall be returned to the Local Issuing Authority and deposited into the NPDES account. SECTION VIII EDUCATION AND CERTIFICATION After December 31, 2006, all persons involved in land development design, review, permitting, construction, monitoring, or inspection or any land disturbing activity shall meet the education and training certification requirements, dependent on their level of involvement with the process, as developed by the Commission in consultation with the Division and the Stakeholder Advisory Board created pursuant to O.C.G.A. 12-7-20. SECTION IX ADMINISTRATIVE APPEAL JUDICIAL REVIEW A. ADMINISTRATIVE REMEDIES The suspension, revocation, modification or grant with condition of a permit by the Local Issuing Authority upon finding that the holder is not in compliance with the approved erosion and sediment control plan; or that the holder is in violation of permit conditions; or that the holder is in violation of any Ordinance; shall entitle the person submitting the plan or holding the permit to a hearing before the Augusta Commission within thirty (30) days after receipt by the Local Issuing Authority of written notice of appeal. B. JUDICIAL REVIEW 21 Any person, aggrieved by a decision or order of the Local Issuing Authority, after exhausting his administrative remedies, shall have the right to appeal denovo to the Superior Court of Richmond County, Georgia. SECTION X EFFECTIVITY, VALIDITY AND LIABILITY A. EFFECTIVITY This Ordinance shall become effective on the 1st day of August 2004; all Ordinances or parts of Ordinances in conflict with this Ordinance are hereby repealed. B. VALIDITY If any section, paragraph, clause, phrase, or provision of this Ordinance shall be adjudged invalid or held unconstitutional, such decisions shall not effect the remaining portions of this Ordinance. C. LIABILITY 1. Neither the approval of a plan under the provisions of this Ordinance, nor the compliance with provisions of this Ordinance shall relieve any person from the responsibility for damage to any person or property otherwise imposed by law nor impose any liability upon the Local Issuing Authority or District for damage to any person or property. 2. The fact that a land-disturbing activity for which a permit has been issued results in injury to the property of another shall neither constitute proof of nor create a presumption of a violation of the standards provided for in this Ordinance or the terms of the permit. 3. No provision of this Ordinance shall permit any persons to violate the Georgia Erosion and Sedimentation Act of 1975, the Georgia Water Quality Control Act or the rules and regulations promulgated and approved thereunder or pollute any Waters of the State as defined thereby. 22 WHEREAS, the SESC Ordinance was revised in 2004 to reflect the State Model Ordinance; WHEREAS, several definitions and SESC Measures pertinent to Augusta Richmond County were left out of the 2004 Ordinance; WHEREAS, for effective SESC monitoring and enforcement these items need to be added back into the SESC Ordinance; WHEREAS, the Engineering Department has required additions to Section V-C-3-Application Process-Maps and Drawings; THEREFORE; it is determined to delete the former SESC Ordinance and adopt this new version in its entirety. ATTEST: Signature____________________________ Signature____________________________ Effective____________________________ Commission Meeting Agenda 2/6/2007 2:00 PM Sanitary Sewer Replacement Department:Augusta Utilities Department Caption:Approve award of design contract in the amount of $59,790.00 to W.K. Dickson & Co. Inc. for sanitary sewer replacement of the Mid-City replacement at Chafee Park. Background:The Mid-City sanitary sewer main begins at the confluence of the Rae's Creek and Rock Creek sewer mains. The Mid- City travels through downtown to the intersection of Laney Walker and New Savannah Rd. The existing line was bypassed with a siphon several years ago to ensure proper sanitary service, however the existing sewer has several areas which require maintenance or replacement. The section adjacent to the Canal at Chafee Park and Broad Street is an area that requires maintenance. Inside the line, several layers of brick and debris have built up from collapsing manholes and pipe in the vicinity. The current line is the bypass line for the sewer siphon, and still serves the Pearl Avenue sewer line. The line needs to be replaced in order to provide proper service. The existing line lies approximately 125 feet from the banks of the canal, and is approximately 20 feet deep. Under a separate contract, AUD inserted a sewer camera into the sewer line to videotape its’ condition. Several of those photos are attached. The proposed replacement of the sanitary sewer main will consist of approximately 1,700 LF of 36” diameter ductile iron pipe. Analysis:W.K. Dickson is a recently established local firm that was selected for a small waterline project in the 2004 bond issue. They are a regional firm with a surveying branch. AUD and WK Dickson met on-site to review the scope of the project, and subsequently WK Dickson submitted a proposal to develop a plan to replace that section of line. The estimated construction cost of the replacement line is approximately $460,000.00. The engineering fees of $59,790.00 constitute approximately 13% of the estimated construction cost. Financial Impact:The bid submitted for this project was $59,790.00. These funds are available from the AUD Renewal and Extension fund in the following accounts: 507043420-5212115 / 80700005-5212115 Alternatives:No alternative is proposed. Recommendation:We recommend Approve award of design contract in the amount of $59,790.00 to W.K. Dickson & Co. Inc. for sanitary sewer replacement of the Mid-City replacement at Chafee Park. Funds are Available in the Following Accounts: 507043420-5212115 / 80700005-5212115 REVIEWED AND APPROVED BY: Finance. Procurement. Disadvantaged Business Enterprise. Administrator. Clerk of Commission 1 OF 10 REVISION DATE: June 2006 ATTACHMENT A – SCOPE OF SERVICES PROJECT DESCRIPTION: This project involves Professional Engineering Services related to the design and construction of the Mid-City Interceptor Replacement at Chaffee Park for the Augusta Utilities Department. W.K. Dickson & Co., Inc. (WKD) proposes to provide professional land surveying and engineering services for the described project. The proposed sanitary sewer main project will consist of approximately 1,700 LF of 36” diameter ductile iron pipe that will connect at one end to an existing manhole east of the intersection of Division Street and Pearl Avenue and connect to the opposite end to an existing manhole located west of the Augusta Canal and north of Broad Street. The proposed sanitary sewer main will be located west of the Augusta Canal on property owned by the City of Augusta, Georgia. Said main will generally parallel the Augusta Canal approximately 125’ from the edge of the canal. Due to the condition of the line it is expected that the new outfall line will be installed further from the canal to facilitate laying conditions. DESIGN OBJECTIVES: The CONSULTANT proposes to provide the following scope of services for the fees listed under the “Cost Proposal”. A. Design Surveys and Mapping CONSULTANT proposes to complete field surveys (both topographic and physical) and related mapping for the proposed sanitary sewer main replacement. From data provided by the Augusta Utilities Department (work sheets from AUD survey crew, easement plats, and agreement with Georgia Power Company regarding GPC transmission lines), W K Dickson will provide a strip topographic map of the area showing existing contours (1’ interval) and existing utilities within the described area. The described area would be approximately 1,400 ‘in length and a width of 150’ more or less (4.8 ac). It should be noted that existing manholes range in depth of 15’-22’. Therefore, “confined space entry” will be employed to determine the invert elevation of the existing manholes. These existing manholes will act as “tie-in” points for the proposed replacement main. AUD has identified several control points which are referenced horizontally to the geographic coordinate system of the North American 1983 Datum. The design survey will use information previously prepared by AUD and then augment with additional topographics and property location needed for construction documents. -Establishing horizontal and vertical control for the proposed improvements. -Survey physical and topographical conditions at the existing project site. -Locate visible above ground and subsurface utilities. We will attempt to locate available information regarding underground utilities such as water, sewer, and Stormwater with the assistance of Augusta Utilities Department and will map other underground utilities (such as gas, telephone, cable and power) as marked in the field by utility location firms. -WK Dickson will subcontract private location of underground utilities to supplement utility locations by utilities providers -Since the depth of the sanitary sewer main is a major factor in the design, WK Dickson has requested the services of Qore Property Sciences. Qore will provide geotechnical services to perform subsurface exploration of the site. WK Dickson will review the scope of services for Qore with AUD prior to subcontracting the work and bill as a reimbursable expense at a cost plus 15%. -It is anticipated that WKD will prepare a new easement plat for the relocated line and the construction thereof as part of the project. This plat will be prepared during the design phase of the project and submitted to AUD for review and acceptance. It is anticipated that only one property will be effected and that all easements can be done on one plat. B. Waters of the US Delineation WK Dickson does not anticipate any waters of the U.S. in the project area. Therefore, mitigation is not anticipated at this time and mitigation planning is not included in the cost estimate. C. Engineering Design Utilizing the design surveying and mapping, final plans and specifications will be developed for the proposed project with the anticipation of a high water table and the depth of the manholes, special structures will be considered for the proposed manholes. Work in this phase will include the following: -Finalize horizontal and vertical geometry. -Meet with Utilities Department to define phases. -Prepare plans and detail sheets for the phase. Additions to the Augusta Utilities Department “Standard s and Specifications” will be made to adjust for the special structures. -Show the necessary erosion control measures for the entire project and prepare erosion control details. -Prepare technical specifications on materials and workmanship. Prepare technical specifications on materials and workmanship to comply with the results of the subsurface exploration. -Submit Plans, Specifications and Permit Applications to Augusta Utilities Department for review. This will include applications to Erosion Control EPD. -Prepare construction cost estimates at each review stage 30%, 70%, 100% and with the submittal of final documents. D. CONSTRUCTION BIDDING Upon receiving the approvals from the regulatory agencies and the OWNER, the CONSULTANT will proceed with the Construction Bidding portion of the project consisting of the following tasks: - Coordinate with the City Procurement Department to advertise the project. - Fax bid information to City - Attend mandatory pre-bid meeting as a technical reference to the CITY for the project. - Prepare letter of recommendation for award of the contract. - Develop conformed contract documents and forward to the CITY for execution. - Attend the pre-construction meeting as a technical reference to the CITY. - Provide clarification related to the plans/specifications throughout design and construction. E. CONSTRUCTION ADMINISTRATION - Provide record drawings at completion of the project electronically, per the Utilities Design Standards and Specifications (latest version). This will be based on red line drawings from the construction inspector - Provide Services During Construction as follows: - Attend Project meetings as scheduled by the CITY (anticipating eight (8) project meetings). - Recommend design changes as field conflicts arise (site visits may be required) - Review and approval of pay requests from the construction Contractor (line of Communication will be construction contractor to resident observer to CONSULTANT to CITY). - Provide clarification and specifications throughout construction. - Revise/update plans and / or easement plats as changes occur that require submittal to DOT/other agencies. ATTACHMENT B - COMPENSATION The CITY shall compensate the CONSULTANT for services, which have been authorized by the CITY under the terms of this Agreement. The CONSULTANT may submit to the CITY a monthly invoice, in a form acceptable to the CITY and accompanied by all support documentation requested by the CITY, for payment for the services, which were completed during the billing period. The CITY shall review for approval said invoices. The CITY shall have the right to reject payment of any invoice or part thereof if not properly supported, or if the costs requested or a part thereof, as determined solely by the CITY, are unreasonably in excess of the actual phase of completion of each phase. The CITY shall pay each such invoice or portion thereof as approved, provided that the approval or payment of any such invoice shall not considered to be evidence of performance by the CONSULTANT to the point indicted by such invoice, or of receipt of acceptance by the CITY of the service covered by such invoice. The CITY shall pay any undisputed items contained in such invoices. Each invoice shall be accompanied by a letter progress report describing the total work accomplished for each phase and any problems, which have been encountered, which may inhibit execution of the work. The CONSULTANT shall also submit an accurate updated schedule, and an itemized description of the percentage of total work completed for each phase during the billing period. When the CITY authorizes the CONSULTANT to proceed with the work authorized in a Task Order, it agrees to pay the CONSULTANT for work completed, on the basis of the standard billing rates shown in Attachment B to the Contract of those principals and employees engaged directly on the work. Compensation for design services shall be invoices based on the sum of all actual costs incurred in the performance of the work, including all direct, payroll, overall and profit cost in an amount not-to-exceed the compensation set forth in the terms of the Agreement or any authorized Task Order. All invoices submitted by the CONSULTANT shall be detailed to reflect incurred expenses, labor hours and costs by authorized Task. Overtime may be performed at the discretion of the CONSULTANT, but the premium time portion of the overtime will not be billed to the CITY unless the CONSULTANT has requested acceleration of the scheduled work in writing. ATTACHMENT B-1 BASIS OF COMPENSATION 1. Basic Services: The OWNER shall pay the CONSULTANT for services set forth in Attachment A., Scope of Services, Lump Sum Fees as show below. - 30% Route Evaluation $ 4,200.00 - Geotechnical Exploration ( reimburseable) $ 2,800.00 - Route Survey $ 11,000.00 - 70% Design $16,500.00 - 100% Design $13,000.00 - Bidding and Contracting $2,500.00 - Construction Services $8,390.00 - Expenses (Printing & Local Mileage, N.T.E.) $1,400.00 Total $59,790.00 A percentage of the Lump Sum Fee will be billed on the last day of each month. The percentage billed will be the percentage of work estimated to be complete as of the day of billing. 2. Additional Services: The OWNER shall pay the CONSULTANT for additional services, which are not specifically called for in Attachment A, Scope of Services as negotiated and ordered in writing by the owner. 6 OF 10 REVISION DATE: June 2006 ATTACHMENT C – LISTING OF KEY PERSONNEL CONSULTANT shall provide qualified personnel to perform its work. The list of key personnel below, including a designated Program Manager will not change or be reassigned without the written approval of the CITY. Those personnel committed for this work are as follows: William G. Wingate “Trey”, III, PE Vice President WK Dickson - Augusta Joseph L. Holley, Jr., LS, PE Project Manager WK Dickson - Augusta Kenneth A. Sharp, PE Design Engineer WK Dickson – Augusta Robert Tate Horton, LS Land Surveyor WK Dickson - Augusta Patricia A. Weatherman Administrative WK Dickson - Augusta Russell Barnes Civil Designer WK Dickson – Augusta ATTACHMENT D – SCHEDULE FOR PERFORMANCE WK Dickson will work on or as soon as practicable after the date of execution of this Contract and all work as set forth in the Scope of Services shall be completed as follows: (See attached chart) It is anticipated that construction contract will be no more than one hundred eighty (180) day contract. We anticipate at least twelve (12) progress meetings and six (6) pay requests to be required. CONSULTANT SERVICES As a part of this Agreement the CONSULTANT agrees to furnish the following checked items (CONSULTANT to initial in the space provided acknowledging responsibility to furnish said item). Prior to Authorization To Proceed: _____ Detailed Scope of Services based upon Schedule A of this Agreement to be submitted with Cost Proposal clearly defining the CONSULTANT’S understanding of the project limits, design objectives and CONSULTANT’S services to be provided. _____ Cost Proposal that will include cost of surveying, design, preparation of construction plans and specifications, and other services requested in the CITY’s Request for Proposal. _____ Schedule for submittal of review documents at 30%, 70%, and 100% completion; and final documents. Prior to submitting 30% review documents: _____ Locate all existing utilities using available information collected by the CONSULTANT. The CITY will furnish available information on water and sewer locations however the CONSULTANT must verify to CITY’S satisfaction. _____ Provide CITY with information on the project site(s), including the following: • Past and present use of the land (specifically identify any landfilling activities in the area); identify any nearby designated wetlands • Soil type(s) • Boring results when required by CONSULTANT for new facilities or where depth of line and existing site conditions warrant. • Brief description of the area (e.g., residential, commercial, industrial) including general slope of the land, and whether trees, signs, etc. will be in conflict with the new facilities. Include number of properties affected and number of easements required with property owners identified • Identification of potential problems in meeting design objectives. _____ Site Plan (If Required) Throughout project: _____ Prepare printed responses to comments received from the CITY following reviews. _____ Provide the necessary plats for easement acquisition and DOT/other permit application. _____ Prepare Public Works/DOT/Other permit applications for signature by the CITY. _____ Prepare and submit plans to EPD for review and approval when required. _____ Prepare plans and specifications, using Augusta Utilities Design Standards and Specifications (latest version). Specifications must mirror that provided by the CITY. _____ Prepare construction cost estimates at each review stage, 30%, 70%, 100%, and with the submittal of Final documents. Provide cost breakdown for any items to be lump sum in the construction contract. Upon completion of design: _____ Coordinate with the City Procurement Department to advertise the project. _____ Fax bid information to CITY. _____ Attend the Pre-Bid Meeting as a technical reference to the CITY. _____ Prepare letter of recommendation for award of the contract. _____ Develop conformed contract documents and forward to the CITY for execution. _____ Attend the pre-construction meeting as a technical reference to the CITY. _____ Provide clarification related to the plans/specifications throughout design and construction. _____ Provide record drawings at completion of the project electronically, per the Utilities Design Standards and Specifications (latest version). _____ Provide Services During Construction as follows: • Attend project meetings as scheduled by the CITY • Recommend design changes as field conflicts arise (site visits may be required) • Review and approval of pay requests from the construction Contractor (line of communication will be construction contractor to resident observer to CONSULTANT to CITY) • Provide clarification of plans and specifications throughout construction • Revise/update plans and/or easement plats as changes occur that require resubmittal to DOT/other agencies. AUGUSTA UTILITIES DEPARTMENT CONSULTANT BY: BY: PRINTED NAME: PRINTED NAME: William G. Wingate, III TITLE: DIRECTOR TITLE: Vice President DATE: DATE: ADDITIONAL SERVICES: 1. Revisions to the plans/contract documents to extend the limits of the project after this AGREEMENT has been executed by the CITY. 2. Revisions due to incorrect locations of existing utilities by the CONSULTANT (i.e., correct location given by CITY, incorrectly marked on plans by engineer) will be the responsibility of the CONSULTANT. Other revisions required by the CITY, DOT, EPD, or other government agency at their request will be considered an additional service. 3. Out-of-town meetings or conferences required of the CONSULTANT by the CITY. 4. Other not described above, as approved by the CITY. NOTE: It is the responsibility of the CONSULTANT as contracted by the CITY to provide professional surveying and engineering services. It is expected that such professionals will operate in a manner which assures the interests of the common welfare, rather than in a manner which promotes their own financial gain. It is expected that such professionals will act as a faithful agent for the CITY as a client. It is the duty of the CONSULTANT to protect the safety, health and welfare of the public in the performance of their professional duties. Ch a f f e e P a r k MO N T H 1 R o u t e A s s e s s m e n t 2 F i e l d R o u t e E v a l u a t i o n 3 P r e l i m i n a r y S k e t c h e s ( B a s e d o n G I S ) 4 M e e t i n g w i t h A U D 5 C o s t E s t i m a t e s 6 E x i s t i n g U t i l i t y L o c a t i o n 7 E a s e m e n t A s s e s s m e n t 8 R o u t e S u r v e y a n d M a p p i n g 9 G e o t e c h n i c a l E x p 10 30 % S u b m i t t a l 11 AU D R e v i e w P e r i o d 3 0 d a y s 12 U t i l i t y C o o r d i n a t i o n 13 P r e l i m i n a r y E a s e m e n t P l a t s 14 P l a n , D e t a i l & S p e c i f i c a t i o n s P r e p a r a t i o n 15 C o s t E s t i m a t e s 16 70 % S u b m i t t a l 17 AU D R e v i e w P e r i o d 2 w e e k s 18 A d d r e s s A U D 6 0 % C o m m e n t s 19 P r e p a r e C o s t E s t i m a t e s 20 F i n a l P l a t s 21 10 0 % S u b m i t t a l 22 P r e p a r e B i d P a c k a g e 23 B i d d i n g 24 M a n d i t o r y P r e - B i d 25 O w n e r A w a r d 26 C o n t r a c t a n d B o n d P r e p a r a t i o n 27 N o t i c e t o P r o c e e d t o C o n t r a c t o r 28 Co n s t r u c t i o n P e r i o d 29 Pr o j e c t C l o s e O u t s a n d F i n a l P r o j e c t F i l i n g s 14 T A S K 10 1 1 1 2 4 16 13 6 17 Au g u s t a U t i l i t i e s D e p a r t m e n t - M i d - C i t y I n t e r c e p t o r R e p l a c e m e n t 20 0 6 - 2 0 0 7 P r o p o s e d S c h e d u l e 1/ 1 1 / 2 0 0 7 5 7 3 8 15 9 12 !∀#∃%&∋#(∋∋#)∃(#∗∃%∋!(+&∋∃)∀∃,#∗∀−.∋∃%/!)!+ 0 !∀#∃%&∋#(∋∋#)∃(#∗∃%∋!(+&∋∃)∀∃,#∗∀−.∋∃%/!)!+ )#∋()!+ (∋∋∀1∃∃.∀ 23!4∋∀!(∋+−3−#∋.#∃5367#−%%76/87#4!796476−/#76)4 : 1 ; ∃,#∗∃%&∋#!∀#∃%∋!(+&∋ )#∋()!+ (∋∋∀1∃∃.∀ 23!4∋∀!(∋+−3−#∋.#∃5367#−%%76/87#4!796476−/#76)4 )#∋(−∃(∃<)∀#(∋!3−)∋ ;6∀#(∋!3−)∋8#∋(−∃( ∃,#∗∃%&∋#!∀#∃%∋!(+#∀∃,#∗∀−.∋∃%/!)!+ )#∋()!+ (∋∋∀1∃∃.∀ 23!4∋∀!(∋+−3−#∋.#∃5367#−%%76/87#4!796476−/#76)4 8#∋(−∃(−)∋,#4∃−)4 −)∋)/∃3−)4 )#∋(−∃( 00 ∃,#∗∃%&∋#(∋∋#!∀#∃%∋!(+# )#∋()!+ (∋∋∀1∃∃.∀ 23!4∋∀!(∋+−3−#∋.#∃5367#−%%76/87#4!796476−/#76)4 8#∋(−∃()#∋(−∃( −)∋)/∃3−)4 −)∋)/∃3−)4 )#∋()!+ 23!4∋∀!(∋+−3−#∋.#∃5367#−%%76/87#4!796476−/#76)4 : )#∋()!+ 23!4∋∀!(∋+−3−#∋.#∃5367#−%%76/87#4!796476−/#76)4 : 23!4∋∀!(∋+−3−#∋.#∃5367#−%%76/87#4!796476−/#76)4 Disadvantaged Business Enterprise Yvonne Gentry DBE Coordinator Disadvantaged Business Enterprise Department 501 Greene Street – Suite 304 - Augusta, GA 30901 (706) 821-2406 – Fax (706) 821-4228 WWW.AUGUSTAGA.GOV TO: Max Hicks Director, Utilities Department Geri Sams Director, Procurement Department FROM: Yvonne Gentry, Coordinator Disadvantaged Business Enterprise Department SUBJECT: DBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOALDBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOALDBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOALDBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOAL Sanitary Sewer ReplacSanitary Sewer ReplacSanitary Sewer ReplacSanitary Sewer Replacementementementement DATE: January 19, 2007 This memo is to validate the Disadvantaged Business Enterprise department was not involved with the Procurement process of this project. Therefore, the department can not verify the goal-setting methodology or the good faith efforts of the contractor. If you have any questions, please contact me at (706) 821-2406. YG:glw Commission Meeting Agenda 2/6/2007 2:00 PM Travon Wright Department:Clerk of Commission Caption:Report from staff regarding the paving of Lamar Road. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 2/6/2007 2:00 PM Willis Foreman Bridge Department: Caption:Update from the Administrator and City Engineer on the repairs to the Willis Foreman Bridge. (Requested by Commissioner Bernard Harper) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 2/6/2007 2:00 PM Board of Tax Assessors Department: Caption:Consider a request from the Board of Tax Assessor for a Reolution of Support to the ARC Legislative Delegation regarding a revised return period January 1 thru March 1. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 2/6/2007 2:00 PM Minutes Department: Caption:Motion to approve the minutes of the regular meeting of the Commission held January 16, 2007 and Special Called meeting held January 29, 2007. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 2/6/2007 2:00 PM General Counsel Department: Caption:Motion to approve the compensation agreement for W. Eugene Jessup, General Counsel, which was approved by the Commission January 2, 2007. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 2/6/2007 2:00 PM Appointment Sheriff's Merit Board Department: Caption:Appoint and/or reappoint members of the Richmond County Sheriff's Merit Board. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 2/6/2007 2:00 PM DDA Appointment Department: Caption:Motion to approve the reappointment of Brad Owens to the Downtown Development Authority. (Requested by Commissioner Andy Cheek) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 2/6/2007 2:00 PM EOA Appointments Department: Caption:Consider the recommendations of the CSRA Economic Opportunity Authority, Inc. to reappoint the following for a four-year term on the Authority: Marion Barnes, Chairperson, Imogene Ford, V-Chair, Sara Leiden and Archie Shepherd. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 2/6/2007 2:00 PM Banners Department: Caption:Discussion of banners for the City Marina. (Requested by Commissioner Andy Cheek) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 2/6/2007 2:00 PM Hyde Park Department: Caption:Establish a budget for the relocation of the Hyde Park residents. (Requested by Commissioner Marion Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 2/6/2007 2:00 PM Resolution of Condolences Department: Caption:Resolution of Consolences for former City of Augusta's Mayor Charles A. DeVaney Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 2/6/2007 2:00 PM Vehicle Replacement Policy Department: Caption:Discuss revising the vehicle replacement policy. (Requested by Commissioner Marion Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 2/6/2007 2:00 PM Affidavit Department:Clerk of Commission Caption:Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission