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Home My WebLink About2006-12-19-Meeting Agenda Commission Meeting Agenda Commission Chamber 12/19/2006 2:00 PM INVOCATION: Reverend Duane Otto, Pastor Lakemont Presbyterian Church. PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA. RECOGNITION(S) Employee of the Month Award A. November EOM Ms. Michele Pearman, GIS Analyst, Information Technology Deparment. Attachments Proclamation B. Augusta Neighborhood Improvement Corporation (ANIC) Attachments RETIREMENTS C. Lt. William Manecke, Richmond County Sheriff's Department 36 years of service. Attachments ELECTION OF OFFICER(S) D. Elect Mayor Pro Tem for 2006. (Requested by Commissioner Jerry Brigham) Attachments Five (5) minute time limit per delegation DELEGATIONS E. Berine S. Davis. RE: Qualified Domestic Relations Order. Attachments F. Lester Schelin. RE: Cemeteries and bonus' for employees. (Requested by Commissioner Joe Bowles) Attachments CONSENT AGENDA (Items 1-30) PLANNING 1. Motion to approve the recommendations from the Historic Preservation Commission to designate Olde Town as a Local Historic District. (Approved by Commission November 21, 2006 - second reading) Attachments 2. Z-06-124 - A request for concurrence with the Augusta-Richmond County Planning Commission to APPROVE a petition by Keystone Homes Inc. requesting a Special Exception to establish a sales/construction office in a model home in Granite Hill Section II per Section 8-1 (f) of the Comprehensive Zoning Ordinance for Augusta-Richmond County affecting property containing .35 acres and is known under the present numbering system as 3234 Lexington Way. (Tax Map and Parcel not yet assigned by Augusta-Richmond County Tax Office) DISTRICT 3 Attachments 3. Z-06-125 - A request for concurrence with the Augusta-Richmond County Planning Commission to APPROVE a petition by Cecilia K. Urch, on behalf of Cecilia K. Urch, et al, requesting a Special Exception to establish a Church per Section 26-1 (A) of the Comprehensive Zoning Ordinance for Augusta-Richmond County affecting property containing 3.65 acres and is known under the present numbering system as 3970 Belair Road. (Tax Map 038 Parcel 041) DISTRICT 3 Attachments 4. Z-06-126 - A request for concurrence with the Augusta-Richmond County Planning Commission to APPROVE a petition by, Mills Briggs, on behalf of Rebecca Rice, requesting a change of zoning Attachments from Zone R-1A (One-family Residential) and Zone B-2 (General Business) to Zone R-1A affecting property containing 1.37 acres and is known under the present numbering system as 1927 George Road. (Tax Map 071-3 Parcel 050) DISTRICT 5 5. Z-06-127 - A request for concurrence with the Augusta-Richmond County Planning Commission to APPROVE with the following conditions 1) the only use of the property shall be a concrete plant, or those uses permitted in the LI (Light Industry) zone; 2) if the property ceases to be used for a concrete plant for 2 years or more, the zoning shall revert to LI.; a petition by Raymond O. Barton, on behalf of American Concrete Inc., requesting a change of zoning from Zone LI (Light Industry) to Zone HI (Heavy Industry) affecting property containing approximately 1.74 acres and is known under the present numbering system as 619 Thirteenth Street and 1310 Walker Street. (Tax Map 046-2 Parcels 087 and 088) DISTRICT 1 Attachments 6. Z-06-128 - A request for concurrence with the Augusta-Richmond County Planning Commission to APPROVE a petition by Leon Barton, on behalf of Leon Barton and Melvin Barton, requesting a change of zoning from Zone R-1A (One-family Residential) to Zone R-1D (One-family Residential) affecting property containing .34 acres and is known under the present numbering system as 2413 and 2415 Oakridge Street. (Tax Map 084-4 Parcel 161) DISTRICT 5 Attachments 7. Z-06-129 - A request for concurrence with the Augusta-Richmond County Planning Commission to APPROVE with the condition that only one manufactured home be allowed on this parcel; a petition by Ben Lord, on behalf of Richard Lord, requesting a change of zoning from Zone B-2 (General Business) to Zone A (Agriculture) affecting property containing 1.93 acres and is known under the present numbering system as 4004 Belair Road. (Tax Map 038 Parcel 035) DISTRICT 3 Attachments 8. Z-06-130 - A request for concurrence with the Augusta-Richmond County Planning Commission to APPROVE a petition by New Attachments Savannah Social Services Inc. requesting a change of zoning from Zone R-1C (One-family Residential) to Zone P-1 (Professional) affecting property containing approximately .19 acres and is known under the present numbering system as 1686 Old Savannah Road. (Tax Map 059-3 Parcel 524) DISTRICT 2 9. FINAL PLAT – WALKER HILL, PHASE 2 – S-739-II – A request for concurrence with the Augusta-Richmond County Planning Commission to APPROVE a petition by James G. Swift and Associates, on behalf of Prather Construction Co., requesting final plat approval for Walker Hill, Phase 2. This residential subdivision is located on Storey Mill Road, northeast of Patiller Road and contains 30 lots. Attachments 10. FINAL PLAT – HILL HAVEN – S-722 – A request for concurrence with the Augusta-Richmond County Planning Commission to APPROVE a petition by Southern Land Surveyors, on behalf of Randy Gilbert, requesting final plat approval for Hill Haven Subdivision. This residential subdivision is located on Powell Road, south of Jimmie Dyess Parkway and contains 11 lots. Attachments 11. Z-06-119 – A request for concurrence with the Augusta-Richmond County Planning Commission to APPROVE a petition by Crowell & Company, Inc., requesting a change of zoning from Zone A (Agriculture) to Zone R-1A (One-family Residential) affecting property that contains approximately 6.65 acres and is located on the southeast right-of-way line of Dennis Road, 400 feet, more or less, northeast of Parker Street. (Part of Tax Map 004 Parcel 002) Attachments 12. Z-06-123 - A request for concurrence with the Augusta-Richmond County Planning Commission to APPROVE with the condition that no further work be done at this site until an approved soil erosion and site plan is completed; a petition by Buddy Werts requesting a Special Exception in an Agriculture zone to establish sand mining excavation per Section 7-2 of the Comprehensive Zoning Ordinance for Augusta-Richmond County affecting approximately 5 acres of property of a total of 55 acres located in Attachments two parcels and the new address recently assigned for the mining operation is 1240 McCoy Road. (Tax Map 280 part of Parcels 011 and 022) DISTRICT 8 PUBLIC SERVICES 13. Motion to approve a New Ownership Application: A. N. 06 - 61: request by Parvinderjit Singh Aneja for a retail package Beer & Wine license to be used in connection with Aneja, LLC dba RaceWay # 703 located at 3309 Peach Orchard Rd. District 6. Super District 10. (Approved by Public Services Committee December 11, 2006) Attachments ADMINISTRATIVE SERVICES 14. Motion to approve recommendation from the Lyman/Dover Streets Subcommittee regarding the implementation of the redevelopment plans for the Dover Street area subject to Commission's approval of the final design plans. (Approved by Administrative Services Committee December 11, 2006) Attachments 15. Motion to approve a Facade Rehabilitation Grant Application affecting property located 1301 12th Street (corner Florence St.). (Approved by Administrative Services Committee December 11, 2006) Attachments PUBLIC SAFETY 16. Motion to authorize the Mayor to sign MOA to respond to local public health emergencies resulting in the deployment of the Strategic National Stockpile. (Approved by Public Safety Committee December 11, 2006) Attachments 17. Motion to approve contract agreement between the State Court of Richmond County and Sentinel Offender Services, LLC. (Approved by Public Safety Committee December 11, 2006) Attachments FINANCE 18. Motion to approve a request from Catherine Verdery Ryan, Attorney for A. B Verdery, Jr., regarding a refund of taxes for property at 2933 Henry Street in the amount of $16,755.99. (Approved by Finance Comnmittee December 11, 2006) Attachments 19. Motion to approve stopping the accumulation of penalty and interest charges on taxes of Mr. Altaf Hussain business at this point, allow him to pay off the taxes and then come back and forgive the approximate $1,700 in penalty and interest charges after the taxes have been paid off. (Approved by Finance Committee December 11, 2006) Attachments 20. Motion to approve a request from Morris Communications Company regarding an overpayment of 2005 taxes in the amount of $88,212.01. (Approved by Finance Comnmittee December 11, 2006) Attachments 21. Motion to approve a request from the NAACP regarding the purchase of tickets for the 33rd Annual Freedom Fund Banquet. (Approved by Finance Committee December 11, 2006) Attachments 22. Motion to approve a request from Silvercrest Baptist Church regarding the abatement of 2005 and 2006 taxes in the total amount of $840.16. (Approved by Finance Committee December 11, 2006) Attachments 23. Motion to approve allocating funds to each individual commissioner on a percentage basis for travel. (Approved by Finance Committee December 11, 2006) Attachments ENGINEERING SERVICES 24. Motion to abandon 0.07 tract of land off of Augusta Avenue to Macuch Steel Products, Inc. (Approved by Engineering Services Attachments Committee December 11, 2006) 25. Motion to approve developing a policy for exemptions from solid waste. (Approved by Engineering Services Committee December 11, 2006) Attachments 26. Motion to approve funds in the amount of $253,500 for 145 additional sewer tie-ins and unforeseen roadway conditions associated with the Belair Hills Subdivision Sanitary Sewer System project. (Approved by Engineering Services Committee December 11, 2006) Attachments 27. Motion to authorize condemnation of a portion of Property #051- 0-216-01-0 3929 Bolton Street, which is owned by Pearline G. Tate, Robert E. Tate and Moy-A Bey for 6,526 sq. ft. of permanent easement area. Public Works Project: Pointe West Subdivision Drainage Improvement Project. (Approved by Engineering Services Committee December 11, 2006) Attachments 28. Motion to authorize condemnation of a portion of Property #051- 0-057-00-0 at 3958 Scott Street, which is owned by Cleo Preston Tutt, for 321 sq. ft. of permanent easement area and 3,683 sq. ft. of temporary construction easement area. Public Works Project: Belair Hills Subdivision (Approved by Engineering Services Committee December 11, 2006) Attachments 29. Motion to authorize condemnation of a portion of Property # 128- 0-110-00-0 3640 on New Karleen Road, which is owned by Katrina B. Whitfield and Horace Whitfield, for 1,700 Sq. Feet for a Permanent Easement and 850 Sq. Feet for a Temporary Easement. AUD Project: Horsepen Sanitary Sewer – Phase 2. (Approved by Engineering Services Committee December 11, 2006) Attachments PETITIONS AND COMMUNICATIONS 30. Motion to approve the minutes of the regular meetings of the Commission held November 21, December 5 and Special Called meeting held December 11, 2006. Attachments ****END CONSENT AGENDA**** AUGUSTA COMMISSION 12/19/2006 AUGUSTA COMMISSION REGULAR AGENDA 12/19/2006 (Items 31-41) PLANNING 31. Z-06-112 – A request for concurrence with the Augusta-Richmond County Planning Commission to DENY a petition by Sonya Mixon, on behalf of Edward Frazier, requesting a Special Exception to establish a Family Personal Care Home per Section 26-1 (H) of the Comprehensive Zoning Ordinance for Augusta- Richmond County affecting property that contains .45 acres and is known under the present numbering system as 2235 Basswood Drive (Tax Map 167 Parcel 442) Attachments 32. Z-06-113 – A request for concurrence with the Augusta-Richmond County Planning Commission to DENY a petition by Brenda Hammond Baxter, on behalf of Lawrence Minor, requesting a Special Exception to establish a Family Personal Care Home per Section 26-1 (H) of the Comprehensive Zoning Ordinance for Augusta-Richmond County affecting property that contains .17 acres and is known under the present numbering system as 2911 Wheeler Road. (Tax Map 025-4 Parcel 085) Attachments 33. Z-06-131 - A request for concurrence with the Augusta-Richmond County Planning Commission to DENY a petition by Lorraine Willis and Ella Matthias, on behalf of Ella Matthias, requesting a Attachments change of zoning from Zone R-1 (One-family Residential) to Zone B-1 (Neighborhood Business) affecting property containing .49 acres and is known under the present numbering system as 2664 Tobacco Road. (Tax map 140 Parcel 195) DISTRICT 4 FINANCE 34. Request to consider abatement of taxes on property known as Map 59-1, Parcel 38. (No recommendation from Finance Committee December 11, 2006) Attachments ENGINEERING SERVICES 35. Discuss the Phase II environmental site assessment relative to the soil contamination of the Hyde Park Neighborhood. (Requested by Mayor Pro Tem Marion Williams) Attachments 36. Discuss solid waste billing system. Attachments SUBCOMMITTEE Law Department/EEO Study Subcommittee 37. Motion to approve recommendations from the Law Study Subcommittee relative to filling the positions of General Counsel and Staff Attorney. Attachments ATTORNEY 38. Renewal Pinetucky Lease. Attachments 39. Renewal of Lease for 4th Fifth Street. Attachments OTHER BUSINESS 40. Motion to approve a Resolution supporting Partnership for Working Toward Inclusive Communities. (Requested by Attachments Upcoming Meetings www.augustaga.gov Commissioner Betty Beard) LEGAL MEETING A. Pending and Potential Litigation. B. Real Estate. C. Personnel. 41. Motion to authorize the Mayor to execute the affidavit of compliance with Georgia's Open Meeting Act. Commission Meeting Agenda 12/19/2006 2:00 PM Invocation Department: Caption:Reverend Duane Otto, Pastor Lakemont Presbyterian Church. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 12/19/2006 2:00 PM Employee of the Month Award Department: Caption:November EOM Ms. Michele Pearman, GIS Analyst, Information Technology Deparment. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 12/19/2006 2:00 PM Proclamation Department: Caption:Augusta Neighborhood Improvement Corporation (ANIC) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 12/19/2006 2:00 PM RETIREMENTS Department: Caption:Lt. William Manecke, Richmond County Sheriff's Department 36 years of service. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 12/19/2006 2:00 PM Mayor Pro Tem Department: Caption:Elect Mayor Pro Tem for 2006. (Requested by Commissioner Jerry Brigham) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 12/19/2006 2:00 PM Berine Davis Department: Caption:Berine S. Davis. RE: Qualified Domestic Relations Order. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 12/19/2006 2:00 PM Lester Schlein Department: Caption:Lester Schelin. RE: Cemeteries and bonus' for employees. (Requested by Commissioner Joe Bowles) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 12/19/2006 2:00 PM Olde Town Historic Preservation Designation Department:Augusta-Richmond County Planning Commission Caption:Motion to approve the recommendations from the Historic Preservation Commission to designate Olde Town as a Local Historic District. (Approved by Commission November 21, 2006 - second reading) Background:The Augusta Code at 7-4-12 through 7-4-15 provides a process for designation of local historic districts. The Olde Town Neighborhood Association requested that the Historic Preservarion Commission (HPC) consider such designation for the Olde Town Neighborhood in July 2006. That process was initiated by the HPC in August when a moratorium was declared by the Augusta Commission. Surveys were then conducted and the notification process began in October. A Public Hearing was held on October 26 at which time many residents voiced the opinion that Augusta's oldest neighborhood needs the protection provided by Historic status. The HPC passed the enclosed resolution in favor of the designation and offers the enclosed Ordinance for your consideration. Analysis:The neighborhood, which is currently a National Register district, certainly qualifies for protection, and it has strong neighborhood support. Assurance have been given by the HPC and the leaders of the Neighborhood Association that they would not be over zealous in their approach to the portions of the neighborhood where property owners may not be able to afford repairs or improvements that strictly conform to the Guidelines. Designation would prevent demolitions or developments that would change the character of Olde Town, and sustain the improvements made in that neighborhood in the last 20 years. Financial Impact: No significant expenditures would be required. Tax revenue would probably increase as a result of the protection. It could result in a hardship in isolated situations for residents. Alternatives:Approve, deny, or remand back to the HPC to resolve differences. Recommendation:Approve. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission ORDINANCE AN ORDINANCE TO DESIGNATE CERTAIN PROPERTY IN THE CITY OF AUGUSTA AS A HISTORIC PROPERTY, TO DESCRIBE THE HISTORIC PROPERTY, TO SET FORTH THE NAMES OF THE OWNERS OF THE HISTORIC PROPERTY, TO REQUIRE THAT A CERTIFICATE OF APPROPIATENESS BE OBTAINED BEFORE THE CITY OF AUGUSTA HISTORIC PRESEREVATION COMMISSION PRIOR TO ANY MATERIAL CHANGE IN THE APPEARANCE OF THE DESIGNATED PROPERTY, TO REQUIRE THAT THE PROPERTY BE IDENTIFIED AS A HISTORIC PROPERTY ON THE OFFICIAL ZONING MAP OF AUGUSTA-RICHMOND COUNTY, GEORGIA PURSUANT TO THE CITY OF AUGUSTA HISTORIC PRESERVATION ORDINANCE, ORDINANCE NO. 5648 ADOPTED FEBRUARY 3, 1992 BY THE CITY COUNCIL OF AUGUSTA, GEORGIA. THE AUGUSTA COMMISSION OF AUGUSTA GEORGIA HEREBY ORDAINS: SECTION I. That the following described property be designated a historic district pursuant to the City of Augusta Historic Preservation Ordinance, Ordinance 5648: Beginning at a point being at the intersection of the Savannah River with the Gordon Highway, being the point of beginning; running generally south along the right-of-way of the Gordon Highway, approximately 2900 feet to a point at the intersection of Gordon Highway and Watkins Street; running generally south along the right-of-way of the Gordon Highway approximately 740 feet to a point at the intersection of the Gordon Highway and Walton Way; turning and running east approximately 1260 feet to the intersection of Walton Way and Lincoln (3rd) Street; turning and running south approximately 2140 feet to the intersection of Lincoln (3rd) Street and Laney-Walker Boulevard; turning and running east approximately 1660 feet to a point on Houston Street adjacent to the rear of a city cemetery which fronts on Watkins Street; turning and running east approximately 1040 feet to a point at the intersection of East Boundary adjacent to the rear line of the property known as # 1 Taylor Street; turning and running north approximately 3900 feet to a point at the Savannah River and the intersection of an imaginary line which is a northward extension of East Boundary; turning and running west along the Savannah River approximately 2800 feet to the point of beginning. SECTION II. That the following is the list of the owners of the designated properties as shown on the official tax records: SECTION III. That compliance with Code Section 7-4 entitled “Historic Preservation” shall be required within the area described in Section I of this Ordinance. SECTION IV. That the properties described herein be identified as a local historic district on the official zoning maps of Augusta-Richmond County, Georgia. SECTION V. That all Ordinances or parts of Ordinances in conflict with this Ordinance are hereby repealed. Done in Open Meeting under the Common Seal thereof this ____ day of ______________, 2006. ATTEST: __________________________________ ____________________________________ Clerk of Commission Mayor, City of Augusta Richmond County RESOLUTION A RESOLUTON TO THE AUGUSTA-RICHMOND COUNTY COMMISSION THAT OLDE TOWN (AKA PINCHED GUT) BE DESIGNATED A LOCAL HISTORIC DISTRIUCT PURSUANT TO THE HISTORIC PRESERVATION ORDINANCE, ORDINANCE NUMBER 5648 ADOPTED FEBRUARY 3, 1993. WHEREAS, the Historic Preservation Commission initiated the designation process for a proposed Olde Town Local Historic District on September 28, 2006. WHEREAS, the Historic Preservation Commission has prepared a report including a physical description, statement of significance, location map, and representative photographs of the proposed downtown historic district. WHEREAS, on October 26, 2006, at 6:30 P.M. in the Augusta-Richmond County Municipal Building, the Historic Preservation Commission held a public hearing on the proposed historic district designation. WHEREAS, during the public hearing information was presented on the proposed historic district and the impact of such a designation, questions were answered regarding the Preservation Commission and the designation, and comments were received both for and against the designation. WHEREAS, at its regular meeting on October 26, 2006 the Historic Preservation Commission, a quorum being present, evaluated the information and comments received at the public hearing and through the mail regarding the designation, debated the merits of the designation, and concluded by voting to recommend that Olde Town be designated as a local historic district under the Augusta-Richmond County Historic Preservation Ordinance. NOW, THEREFORE BE IT RESOLVED that the Historic Preservation Commission hereby recommends that Olde Town, the boundaries of which are more fully described in the attached draft ordinance, be established as a local historic district pursuant to the Augusta-Richmond County Historic Preservation Ordinance, Ordinance Number 5648 adopted February 3, 1993. This 26th day of October, 2006. ___________________________________________ CHAIRMAN, CITY OF AUGUSTA HISTORIC PRESERVATION COMMISSION ATTEST: ______________________________________ SECRETARY, CITY OF AUGUSTA HISTORIC PRESERVATION COMMISSION Commission Meeting Agenda 12/19/2006 2:00 PM Planning Commission Department:Planning Commission Caption:Z-06-124 - A request for concurrence with the Augusta- Richmond County Planning Commission to APPROVE a petition by Keystone Homes Inc. requesting a Special Exception to establish a sales/construction office in a model home in Granite Hill Section II per Section 8-1 (f) of the Comprehensive Zoning Ordinance for Augusta-Richmond County affecting property containing .35 acres and is known under the present numbering system as 3234 Lexington Way. (Tax Map and Parcel not yet assigned by Augusta-Richmond County Tax Office) DISTRICT 3 Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 12/19/2006 2:00 PM Planning Commission Department:Planning Commission Caption:Z-06-125 - A request for concurrence with the Augusta- Richmond County Planning Commission to APPROVE a petition by Cecilia K. Urch, on behalf of Cecilia K. Urch, et al, requesting a Special Exception to establish a Church per Section 26-1 (A) of the Comprehensive Zoning Ordinance for Augusta-Richmond County affecting property containing 3.65 acres and is known under the present numbering system as 3970 Belair Road. (Tax Map 038 Parcel 041) DISTRICT 3 Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 12/19/2006 2:00 PM Planning Commission Department:Planning Commission Caption:Z-06-126 - A request for concurrence with the Augusta- Richmond County Planning Commission to APPROVE a petition by, Mills Briggs, on behalf of Rebecca Rice, requesting a change of zoning from Zone R-1A (One-family Residential) and Zone B-2 (General Business) to Zone R-1A affecting property containing 1.37 acres and is known under the present numbering system as 1927 George Road. (Tax Map 071-3 Parcel 050) DISTRICT 5 Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 12/19/2006 2:00 PM Planning Commission Department:Planning Commission Caption:Z-06-127 - A request for concurrence with the Augusta- Richmond County Planning Commission to APPROVE with the following conditions 1) the only use of the property shall be a concrete plant, or those uses permitted in the LI (Light Industry) zone; 2) if the property ceases to be used for a concrete plant for 2 years or more, the zoning shall revert to LI.; a petition by Raymond O. Barton, on behalf of American Concrete Inc., requesting a change of zoning from Zone LI (Light Industry) to Zone HI (Heavy Industry) affecting property containing approximately 1.74 acres and is known under the present numbering system as 619 Thirteenth Street and 1310 Walker Street. (Tax Map 046-2 Parcels 087 and 088) DISTRICT 1 Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 12/19/2006 2:00 PM Planning Commission Department:Planning Commission Caption:Z-06-128 - A request for concurrence with the Augusta- Richmond County Planning Commission to APPROVE a petition by Leon Barton, on behalf of Leon Barton and Melvin Barton, requesting a change of zoning from Zone R- 1A (One-family Residential) to Zone R-1D (One-family Residential) affecting property containing .34 acres and is known under the present numbering system as 2413 and 2415 Oakridge Street. (Tax Map 084-4 Parcel 161) DISTRICT 5 Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 12/19/2006 2:00 PM Planning Commission Department:Planning Commission Caption:Z-06-129 - A request for concurrence with the Augusta- Richmond County Planning Commission to APPROVE with the condition that only one manufactured home be allowed on this parcel; a petition by Ben Lord, on behalf of Richard Lord, requesting a change of zoning from Zone B-2 (General Business) to Zone A (Agriculture) affecting property containing 1.93 acres and is known under the present numbering system as 4004 Belair Road. (Tax Map 038 Parcel 035) DISTRICT 3 Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 12/19/2006 2:00 PM Planning Commission Department:Planning Commission Caption:Z-06-130 - A request for concurrence with the Augusta- Richmond County Planning Commission to APPROVE a petition by New Savannah Social Services Inc. requesting a change of zoning from Zone R-1C (One-family Residential) to Zone P-1 (Professional) affecting property containing approximately .19 acres and is known under the present numbering system as 1686 Old Savannah Road. (Tax Map 059-3 Parcel 524) DISTRICT 2 Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 12/19/2006 2:00 PM Planning Commission Department:Planning Commission Caption:FINAL PLAT – WALKER HILL, PHASE 2 – S-739-II – A request for concurrence with the Augusta-Richmond County Planning Commission to APPROVE a petition by James G. Swift and Associates, on behalf of Prather Construction Co., requesting final plat approval for Walker Hill, Phase 2. This residential subdivision is located on Storey Mill Road, northeast of Patiller Road and contains 30 lots. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 12/19/2006 2:00 PM Planning Commission Department:Planning Commission Caption:FINAL PLAT – HILL HAVEN – S-722 – A request for concurrence with the Augusta-Richmond County Planning Commission to APPROVE a petition by Southern Land Surveyors, on behalf of Randy Gilbert, requesting final plat approval for Hill Haven Subdivision. This residential subdivision is located on Powell Road, south of Jimmie Dyess Parkway and contains 11 lots. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 12/19/2006 2:00 PM Planning Commission Department:Planning Commission Caption:Z-06-119 – A request for concurrence with the Augusta- Richmond County Planning Commission to APPROVE a petition by Crowell & Company, Inc., requesting a change of zoning from Zone A (Agriculture) to Zone R-1A (One- family Residential) affecting property that contains approximately 6.65 acres and is located on the southeast right-of-way line of Dennis Road, 400 feet, more or less, northeast of Parker Street. (Part of Tax Map 004 Parcel 002) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 12/19/2006 2:00 PM Planning Commission Department:Planning Commission Caption:Z-06-123 - A request for concurrence with the Augusta- Richmond County Planning Commission to APPROVE with the condition that no further work be done at this site until an approved soil erosion and site plan is completed; a petition by Buddy Werts requesting a Special Exception in an Agriculture zone to establish sand mining excavation per Section 7-2 of the Comprehensive Zoning Ordinance for Augusta-Richmond County affecting approximately 5 acres of property of a total of 55 acres located in two parcels and the new address recently assigned for the mining operation is 1240 McCoy Road. (Tax Map 280 part of Parcels 011 and 022) DISTRICT 8 Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 12/19/2006 2:00 PM Planning Commission Regular Agenda Department:Planning Commission Caption:Z-06-112 – A request for concurrence with the Augusta- Richmond County Planning Commission to DENY a petition by Sonya Mixon, on behalf of Edward Frazier, requesting a Special Exception to establish a Family Personal Care Home per Section 26-1 (H) of the Comprehensive Zoning Ordinance for Augusta-Richmond County affecting property that contains .45 acres and is known under the present numbering system as 2235 Basswood Drive (Tax Map 167 Parcel 442) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 12/19/2006 2:00 PM Planning Commission Regular Agenda Department:Planning Commission Caption:Z-06-113 – A request for concurrence with the Augusta- Richmond County Planning Commission to DENY a petition by Brenda Hammond Baxter, on behalf of Lawrence Minor, requesting a Special Exception to establish a Family Personal Care Home per Section 26-1 (H) of the Comprehensive Zoning Ordinance for Augusta-Richmond County affecting property that contains .17 acres and is known under the present numbering system as 2911 Wheeler Road. (Tax Map 025-4 Parcel 085) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 12/19/2006 2:00 PM Planning Commission Regular Agenda Department:Planning Commission Caption:Z-06-131 - A request for concurrence with the Augusta- Richmond County Planning Commission to DENY a petition by Lorraine Willis and Ella Matthias, on behalf of Ella Matthias, requesting a change of zoning from Zone R-1 (One-family Residential) to Zone B-1 (Neighborhood Business) affecting property containing .49 acres and is known under the present numbering system as 2664 Tobacco Road. (Tax map 140 Parcel 195) DISTRICT 4 Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 12/19/2006 2:00 PM Alcohol License Application Department:License & Inspections Caption:Motion to approve a New Ownership Application: A. N. 06 - 61: request by Parvinderjit Singh Aneja for a retail package Beer & Wine license to be used in connection with Aneja, LLC dba RaceWay # 703 located at 3309 Peach Orchard Rd. District 6. Super District 10. (Approved by Public Services Committee December 11, 2006) Background:This is a new ownership application. Formerly in the name of Padi Reddy. Analysis:The applicant meets the requirements of the Augusta- Richmond County Alcohol Ordinance. Financial Impact:The applicant will pay a pro-rated fee of $550.00. Alternatives: Recommendation:License & Inspection recommends approval. The RCSD recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Administrator. Clerk of Commission Commission Meeting Agenda 12/19/2006 2:00 PM Dover Street Redevelopment Department:Clerk of Commission Caption:Motion to approve recommendation from the Lyman/Dover Streets Subcommittee regarding the implementation of the redevelopment plans for the Dover Street area subject to Commission's approval of the final design plans. (Approved by Administrative Services Committee December 11, 2006) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 12/19/2006 2:00 PM Facade Grant Program Application Department:Housing & Community Development Department Caption:Motion to approve a Facade Rehabilitation Grant Application affecting property located 1301 12th Street (corner Florence St.). (Approved by Administrative Services Committee December 11, 2006) Background:The Facade Rehabilitation Grant Program is designed to improve the appearance of commercial structures located primarily in the City of Augusta’s Central Business District (CBD), the Central City Revitalization District and other commercial neighborhoods that are severely blighted and in disrepair. The purpose of the program is to stimulate private investment in these structures, and make these commercial neighborhoods more attractive to business. Analysis:The structure located at 1301 12th Street meets the preliminary requirements of the Facade Rehabilitation Grant Program and would support the ongoing work to improve business within the Central City Revitalization District. The applicant will create one full-time job for a low-to-moderate income person as part of the project. Financial Impact:The project would result in the expenditure of up to $30,000 in CDBG funds Alternatives:None recommended Recommendation:Approve up to $30,000 for the Commercial Revitalization Facade Grant affecting property at 1301 12th Street. The project will leverage private investment in a commercial structure located in the Central City Revitalization District. Funds are Available in the Following Accounts: CDBG Project # 04160 REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission COMMERICAL REVATIALIZATION FACADE GRANT PROGRAM APPLICATION OWNER'SNAME/CORPORATION:_Charles Tennison & Shannor Trotty_____ _________________ MAILING ADDRESS 2917 (Street) _Eidson Dr._____________ (City/State) Augusta,_GA ___ (Zip) 30909 TELEPHONE___(706) 799-7476_______ _______________________________ DATE__________________________________________________________________________ RE: 1301 12th Street (Building Location) Present Use of Property: Restaurant Future Use of Property: Rest \Store\Office Space hereby request that the above referenced structure be considered for participation in the Commercial Revitalization Façade Grant and/or Loan Program, which is financed with Community Development Block Grant funds and administered by the Housing and Economic Development Department of Augusta, Georgia. __√√√√_ Tier #2. FACADE REHABILITATION GRANT I understand that the facade of the building will be rehabilitated directly by Augusta, Georgia in an amount not to exceed $30,000 per structure. I further understand that if the above building is selected for this program, I must then grant a facade easement, security deed, and promissory note in the amount of the grant to Augusta, Georgia. I understand that the issue of building codes must be addressed in two ways. First, any work done to the facade of the building will have to meet all applicable codes. Second, major systems such as structural, electrical, and plumbing for the area to be occupied will have to be improved to a condition that is safe, sanitary, and hazard free, that poses no danger to the public. This may not require the area to be occupied to meet all current applicable codes, but it will have to meet the approval of the Chief Building Inspector based on the criteria set forth above. Any portion of the building that is not to be occupied is not subject to consideration as part of the facade grant project. I hereby agree that in the event I do not commence the specified work within ninety (90) days after approval of the architect's design, plans and specifications by the State of Georgia, Department of Natural Resources, OR I do not complete the specified work in a satisfactory manner within the agreed upon time limit, I agree to reimburse, indemnify and hold harmless Augusta, Georgia for and from all funds expended, and for all fees, and expenses incurred by reason of this application, including all attorneys fees necessary in the enforcement and collection of this agreement. I hereby certify that I have received a copy of the program guidelines, and requirements. I understand that the buildings selected for the program is those which best meet the established criteria. Signature On File Owner's Signature _______________________ Date Approved/Disapproved $__________________________ Approval Amount Commission Meeting Agenda 12/19/2006 2:00 PM MOA to Local Public Health Department:Emergency Management Caption:Motion to authorize the Mayor to sign MOA to respond to local public health emergencies resulting in the deployment of the Strategic National Stockpile. (Approved by Public Safety Committee December 11, 2006) Background:This is an agreement we have responded to in the past in order to distribute supplies to the Citizens of Augusta in the event of a Community wide disaster. Analysis:EMA would act as coordinating agency with East Central Health Director and The City of Augusta. Financial Impact:None Alternatives:None Recommendation:Sign the agreement. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Office of the Mayor Administrator Administrator MEMORANDUM OF AGREEMENT TO FORM A NETWORK TO RESPOND TO LOCAL PUBLIC HEALlH EMERGENCIES RESULTING IN DEPLOYMENT OF THE STRA TEGIG NATIONAL STOCKPILE I. Parties This agreement is between Citv of Auausta, Augusta / Richmond County Emergency Management Agency, and East Central Health District, Georgia Division of Public Health. JJ. Purpose The purpose oHhe Memorandum of Agreement is to create a formal agreement between the above three parties in supporting an effective response plan and network.. Individuals, as designated by their employer the CitY of Auausta, would be available tQ r.espond· to a local. public health emergef.lCY upon the request of the Mayor of Augusta, Augusta I Richmond County EMA Director and East Central Health Director. This response plan and network witi remain in effect for the duration of this agreement. III. Governance Auausta /Richmond County EMA agrees to maintain this list and to keep it current. AUGusta / Richmond County EMA also agrees to contact designated employees upon request to respond as dtrected for training and assignmenUo the receiving, storage, staging, and distribution site (RSS site) in an emergency requiring the deployment of the Strategic National Stockpile (SNS) to the focal community. Augusta /Richmond County Emergency Management Agency and the Georgia Division of Public Health, o The East Central Health District, agree to provide necessary training to all employees in both general 1 .. 'volunteer response practices and task specmc practices forthe emergency at hand, as welt as provide needed supplies and volunteer oversight. IV. Duration of Agreement The duration of the agreement shall continue as indefinitely as necessary unless either party chooses to terminate the agreement. Either party Shall have the right to Cancel and terminate this agreement by giving written notice to the other party of such canceHation at least sixty (60) days prior to the desired cancellation date .. By Title: Date: Witness tl1& f< By: Title: Date: MEMORANDUM OF AGREEMENT . TO FORM A NETWORK TO RESPOND TO LOCAL PUBLIC HEALTH EMERGENCIES RESULTING IN DEPLOYMENT OF THE STRATEGIC NATIONAL SOTCKPILE I. Parties This agreement is between the City of Augusta, Augusta/Richmond County Emergency Management Agency and the East Central Health District, Division of Public Health. II. Purpose The purpose of the Memorandum of Agreement is to create a formal agreement between the above three parties in supporting an effective response plan and network. Individuals, as designated by their employer, the City of Augusta, would be available to respond to a local Public Health emergency upon the request of the Mayor of Augusta, the Augusta/Richmond County EMS Director and the East Central Health District Director. This response plan and network will remain in effect for the duration of this agreement. III. Governance Augusta/Richmond County EMA agrees to maintain this list and to keep it current. Augusta/Richmond County EMA also agrees to contact designated employees, upon request, to respond as directed for training and assignment to the receiving, storage, staging and distribution site (RSS site) in an emergency requiring the deployment of the Strategic National Stockpile (SNS) to the local community. Augusta/Richmond County Emergency management Agency and the Georgia Division of Public Health, The East Central Health District, agree to provide necessary training to all employees hi both general volunteer response practices and task-specific practices for the emergency at hand, as well as provide needed supplies and volunteer oversight. IV. Duration of Agreement The duration of the agreement shall continue as indefinitely as necessary unless either party chooses to terminate the agreement. Either party shall have the right to cancel and terminate this agreement by giving written notice to the other party of such cancellation at least sixty (60) days prior to the desired cancellation date. Witness the following signatures: By: ________________________________________________ Date: _________________________ Deke Copenhaver, Title: _______________________________________________ Mayor, City of Augusta By: ________________________________________________ Date: ________________________ Cassandra Youmans, MD,MPH, MS-HCM, FMP Title: _________________________________________________ District Health Director Commission Meeting Agenda 12/19/2006 2:00 PM Sentinel Offender Services Department:Clerk of Commission Caption:Motion to approve contract agreement between the State Court of Richmond County and Sentinel Offender Services, LLC. (Approved by Public Safety Committee December 11, 2006) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 12/19/2006 2:00 PM A. B. Verdery, Jr. Tax Refund Department:Clerk of Commission Caption:Motion to approve a request from Catherine Verdery Ryan, Attorney for A. B Verdery, Jr., regarding a refund of taxes for property at 2933 Henry Street in the amount of $16,755.99. (Approved by Finance Comnmittee December 11, 2006) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 12/19/2006 2:00 PM Altaf Hussain Department:Clerk of Commission Caption:Motion to approve stopping the accumulation of penalty and interest charges on taxes of Mr. Altaf Hussain business at this point, allow him to pay off the taxes and then come back and forgive the approximate $1,700 in penalty and interest charges after the taxes have been paid off. (Approved by Finance Committee December 11, 2006) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 12/19/2006 2:00 PM Morris Communications Company Taxes Department:Clerk of Commission Caption:Motion to approve a request from Morris Communications Company regarding an overpayment of 2005 taxes in the amount of $88,212.01. (Approved by Finance Comnmittee December 11, 2006) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 12/19/2006 2:00 PM NAACP Annual Freedom Fund Banquet Department:Clerk of Commission Caption:Motion to approve a request from the NAACP regarding the purchase of tickets for the 33rd Annual Freedom Fund Banquet. (Approved by Finance Committee December 11, 2006) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 12/19/2006 2:00 PM Request to abate taxes on BOE property Department:Tax Commissioner's Office - North Williamson, Chief Deputy Tax Commissioner Caption:Request to consider abatement of taxes on property known as Map 59-1, Parcel 38. (No recommendation from Finance Committee December 11, 2006) Background:The Board of Education acquired this parcel as part of the Laney-Walker High School gymnasium project. Taxes were outstanding for the years 1999-2005. Analysis:N/A Financial Impact:1999 - $47.07 2004 - $48.01 2000 - 47.01 2005 - 43.20 2001 - 47.00 2002 - 46.10 Total impact: $325.61 2003 - 47.22 Alternatives:None Recommendation:Abate the account. Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Commission Meeting Agenda 12/19/2006 2:00 PM Silvercrest Baptist Church Department:Clerk of Commission Caption:Motion to approve a request from Silvercrest Baptist Church regarding the abatement of 2005 and 2006 taxes in the total amount of $840.16. (Approved by Finance Committee December 11, 2006) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 12/19/2006 2:00 PM Travel Funds for Commissioners Department:Clerk of Commission Caption:Motion to approve allocating funds to each individual commissioner on a percentage basis for travel. (Approved by Finance Committee December 11, 2006) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 12/19/2006 2:00 PM Abandonment - Augusta Avenue Department:County Attorney - Stephen E. Shepard, Attorney Caption:Motion to abandon 0.07 tract of land off of Augusta Avenue to Macuch Steel Products, Inc. (Approved by Engineering Services Committee December 11, 2006) Background:The 0.07 tract of land is located off of Augusta Avenue, between Augusta Avenue’s intersections with Woodson Lane and Anderson Avenue, as shown on the attached plat. Macuch Steel is the current owner of all of the properties surrounding this tract of land which is currently paved with asphalt. Macuch Steel desires the abandonment of this property so that it may use it in conjunction with its adjoining property. Analysis:Because a single owner owns all of the adjacent property, there is no concern that abandonment will block egress or access to any property owner. Financial Impact:An appraisal valued the property’s market value to be $1000.00. Alternatives:Either approve or deny the motion to abandon the 0.07 tract of land off of Augusta Avenue. Recommendation:Approve the motion to abandon the 0.07 tract of land off of Augusta Avenue. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Administrator. Clerk of Commission RESOLUTION FINDING THE AUGUSTA AVENUE TRACT AS HAVING CEASED TO BE USED FOR PUBLIC PURPOSES AND FOR ABANDONMENT OF SAME WHEREAS, the Augusta-Richmond County Commission has been petitioned to consider the 0.07 acre tract of Augusta Avenue, a tract measuring 23.24 feet by 140.69 feet, being designated as the “Augusta Avenue Tract,” and as shown on the plat attached hereto as Exhibit A; WHEREAS, O.C.G.A. § 32-7-2 setting forth the procedure for such abandonment first requires that there be a determination that the Augusta Avenue Tract for which abandonment is sought has, for any reason, ceased to be used by the public to the extent that no substantial public purpose is served by it, and the Augusta-Richmond County Commission has so determined; NOW, THEREFORE, it is hereby resolved as follows: 1. It is hereby determined that the 0.07 acre tract of Augusta Avenue, a tract measuring 23.24 feet by 140.69 feet, and as shown on the map attached as Exhibit "A", has ceased to be used by the public to the extent that no substantial public purpose is served by it; 2. The property owner surrounding the tract for which abandonment is sought shall be notified of such determination and request for abandonment, pursuant to O.C.G.A. § 32-7-2(b)(1); 3. Notice of such determination of the proposed cessation of public use and request for abandonment shall be published in the Augusta Chronicle, the newspaper in which the Sheriff's advertisements for the County are published, once a week for a period of two weeks, pursuant to O.C.G.A. § 32-7-2(b)(1); and 4. A public hearing on such issue shall be conducted at 10:00 a.m. in the Chambers of the Augusta-Richmond County Commission on _________________. This Resolution and applicable subsequent Resolutions relative to the abandonment of the 0.07 acre tract of Augusta Avenue, a tract measuring 23.24 feet by 140.69 feet, shall be recorded on the minutes of the Augusta-Richmond County Commission, accompanied by the attached map. Duly adopted by the Augusta-Richmond County Commission, Georgia this ____ day of ____________, 2006. AUGUSTA-RICHMOND COUNTY COMMISSION By:_________________________________ As its Mayor ATTEST: ___________________________ Clerk of Commission (Seal) AGENDA ITEM ______________ EDITION ______________ Page 1 of 2 DATE: TO: Andy Cheek, Chairman, Engineering Services Committee THROUGH: Fred Russell, Administrator FROM: Stephen E. Shepard, County Attorney SUBJECT: Augusta Ave. Tract, containing 0.07 acres CAPTION: Motion to abandon to Macuch Steel Products, Inc., (“Macuch Steel”), a the Augusta Avenue Tract, consisting of 0.07 acres, more or less, and measuring 23.24 feet by 140.69 feet. BACKGROUND: Macuch Steel is the current owner of all of the properties surrounding the Augusta Avenue Tract, as shown on the attached plat. This tract has not been used for public access in many years. Macuch Steel desires the abandonment of this property so that it may use the tract in conjunction with its adjoining property. ANALYSIS: Because a single owner owns all of the adjacent property, there is no concern that abandonment will block egress or access to any property owner. FINANCIAL IMPACT: An appraisal valued the property’s market value to be $1000.00 ALTERNATIVES: Either approve or deny the motion to abandon the Augusta Avenue Tract. RECOMMENDATION: Approve the motion to abandon the Augusta Avenue Tract. AGENDA ITEM ______________ EDITION ______________ Page 2 of 2 AGENDA DATE: Engineering Services Committee: _______________ Commission: ______________ DEPARTMENT DIRECTORS: FUNDS AVAILABLE IN THE FOLLOWING ACCOUNT(S): G/L No._________________ J/L No._________________ ADMINISTRATOR: DATED: FINANCE COMMITTEE ACTION: Commission Meeting Agenda 12/19/2006 2:00 PM Amendment to the Solid Waste Resolution Department:Solid Waste Caption:Motion to approve developing a policy for exemptions from solid waste. (Approved by Engineering Services Committee December 11, 2006) Background:On December 19, 2005 a resolution was passed by the Commission which defined a unit as a single family dwelling with utilities. By doing so, it identified who must be included in the solid waste collections program. Analysis:Since implementing the new sections of the solid waste collection area, several unanticipated issues have arisen. The largest of which is flag pole lots. Many customers with flag pole lots, must bring their cans to the right of way for services under our contracts. Previously, their private hauler would go collect from the back door of the residence. Forcing the residents to move the can back and forth to the right of way, in some cases over a half mile, has become unrealistic. Working with the County Attorney, we have identified several items where the Solid Waste Department suggests the flexibility to offer exemptions and develop policies for such. They include: a. Distance customer (owner or occupier) must move his/her solid waste cart to the public right of way. b. Damage to and/or potential damage to private property. c. Issues and/or potential issues with life and safety. d. Health, disability and/or medical issues. e. Consent of Solid Waste Department. Financial Impact:Limited as we pay our contracts by the unit. Alternatives:1. Approve an amendment to “A resolution defining a unit of service for solid waste collections”. 2. Keep the existing policy in effect. Recommendation:Option 1 Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission CAPTION: Approve an amendment to “A resolution defining a unit of service for solid waste collections”. BACKGROUND: On December 19, 2005 a resolution was passed by August which defined a unit. By doing so, it identified who must be included in the solid waste collections program. ANALYSIS: Since implementing the new sections of the solid waste collection area, several unanticipated issues have arisen. The largest of which is flag pole lots. Many customers with flag pole lots, must bring their cans to the right of way for services under our contracts. Previously, their private hauler would go collect from the back door of the residence. Forcing the residents to move the can back and forth to the right of way, in some cases over a half mile, has become unrealistic. Working with the County Attorney, we have identified several items where the Solid Waste Department suggests the flexibility to offer exemptions and develop policies for such. They include; a. Distance customer (owner or occupier) must move his/her solid waste cart to the public right of way. b. Damage to and/or potential damage to private property. c. Issues and/or potential issues with life and safety. d. Health, disability and/or medical issues. e. Consent of Solid Waste Department. FINANCIAL IMPACT: Limited as we pay our contracts by the unit. ALTERNATIVES: 1. Approve an amendment to “A resolution defining a unit of service for solid waste collections”. 2. Keep the existing policy in effect. Commission Meeting Agenda 12/19/2006 2:00 PM Approve funds for additional sanitary sewer service tie-ins/Unforeseen roadway conditions at Belair Hills Subdivision Department:Utilities Engineering Caption:Motion to approve funds in the amount of $253,500 for 145 additional sewer tie-ins and unforeseen roadway conditions associated with the Belair Hills Subdivision Sanitary Sewer System project. (Approved by Engineering Services Committee December 11, 2006) Background:The Butler Creek-Belair Hills Subdivision Sanitary Sewer System project was awarded to Chandler Construction Services, Inc. for $4,135,310 on March 13, 2006. The project, currently underway, will install approximately 34,000 linear feet of sanitary sewer in the subdivision.The original design required the contractor to provide 260 sewer tie-ins.The design was based on existing housing and uncertain development plans for the area.In addition the existing roadways were assumed to have been constructed to minimum standards. Soil borings were taken in deep cut areas per normal engineering practice. The design of routine roadway repairs after installation of new sewer line was provided in the contract. Analysis:The Belair Hills Subdivision is developing at a faster rate than projected. To provide sewer service for all future property owners and to avoid long term re-construction in areas/streets where new housing is just beginning, AUD needs to provide an additional 145 sewer tie-ins. This involves extending the currently contracted for sewer line a total of 1,315 linear feet in addition to the piping for the new tie-ins. The cost for this effort is $166,830. The Belair Hills Subdivision streets of Ruth, Murray and Hilda were discovered during the installation of new sewer line to have to have substandard construction. The roadway' subgrade contained stumps,tree trunks, and muck. The pavement thickness was discovered to be 1/2" to 3/4" in most areas of these roads. The cost to rebuild these streets to acceptable construction standards is $86,670. Financial Impact:The cost to modify the contract for the additional sewer services and unforeseen roadway repairs is $253,500 Alternatives:The alternatives are: 1. Do not fund the modifications and install the original 260 sewer services. Delete the length of the sewer line contracted to be install to pay for the mandatory roadway repairs. 2. Proceed with the recommendation to fund the additional 145 sewer services and unforeseen roadway repairs. Recommendation:Approve funding in the amount of $253,500 for the additional 145 sewer tie-ins and unforeseen roadway repairs at Belair Hills Subdivision. Funds are Available in the Following Accounts: 510043420-5425210 80150130-5425210 REVIEWED AND APPROVED BY: Finance. Procurement. Disadvantaged Business Enterprise. Administrator. Clerk of Commission Belair Hills Subdivision: Locations currently identified requiring sewer service adjustments/Other Costs under the Chandler Construction Contract Location Design Change Estimated Cost (1) Padrick Street Extend MH #28A, 110’ $6,960 (2) Ruth Street Adjust service to parcel 96 $11,850 (3) Ruth Street Extend MH #16B,100’ $7,300 (4) Ruth Street Provide service to Park restroom $810 (5) Grape Street Raise sewer line, Add line in rear $17,500 (Credit) (6) Murray Street Extend MH #9B,150’ $9,400 (7) Bolton Street Extend MH #42A, 35’ $1920 (8) Barrett Street Extend MH #44A, 125’ $8,200 (9) Barrett Street Extend/Add MH# 12B5, 305’ $19,100 (10) Grape Avenue Extend MH 40A , 140, $8,300 Additional Costs (1) 145 additional sewer services @ $810 $117,450 (2) Repair 435’ of Murray Street $43,900 (3) Additional Milling @ Ruth,Hilda, & Murray $15,500 (4) Foundation Backfill Adjustment @ $21/CY $27,300 Total $253,530 Ve n d o r T o t a l B i d B i d B o n d A d d e n d u m 1 Bl a i r C o n s t r u c t i o n 4, 9 1 1 , 9 3 4 . 3 0 $ Y e s Y e s Ch a n d l e r C o n s t r u c t i o n 4, 1 1 8 , 6 8 5 . 0 0 $ Y e s Y e s Ma b u s B r o t h e r s 4, 3 4 5 , 8 8 5 . 0 0 $ Y e s Y e s Bi d I t e m # 0 6 - 0 9 7 B u t l e r C r e e k C o l l e c t o r S a n i t a r y S e w e r E x t e n s i o n Au g u s t a U t i l i t i e s D e p a r t m e n t Bi d D u e : T u e s d a y , F e b r u a r y 2 8 , 2 0 0 6 @ 3 : 0 0 p . m . Invitation To Bid Bids will be received at this office until 3:00 p.m., Tuesday, February 28, 2006 Bid Item #06-097 Butler Creek Collector Sanitary Sewer Extension for Augusta Utilities Department Bid’s will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams Procurement Department 530 Greene Street - Room 605 Augusta, Georgia 30911 706-821-2422 Bid documents may be examined at the office of the Augusta, GA Procurement Department, 530 Greene Street – Room 605, Augusta, GA 30911. Plans and specifications for the project can be made available upon request to Digital Blue Print. The fees for the plans and specifications which are non-refundable is $175.00 Documents may also be examined during regular business hours at the Augusta Builders Exchange, 1262 Merry Street, Augusta, GA 30904; F. W. Dodge Plan Room, 1281 Broad Street, Augusta, GA 30904. It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy, the Owner is providing the opportunity to view plans online (www.digblueprint.com) at no charge through Digital Blueprint (706-821-0405) beginning Thursday, January 12, 2006. Bidders are cautioned that submitting a package without review or Procurement of a complete set are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is material to the successful completion of the project. Bidders are cautioned that sequestration of documents through any other source is not advisable. Acquisition of documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. A Mandatory pre bid conference will be held on Tuesday, February 7, 2006 from 10:00 a.m. in the conference room of the Procurement Department. All questions must be submitted in writing to the office of the Procurement Department by fax at 706-821-2811 or by mail. The last day to submit questions is Friday, February 10, 2006 by 4:00 p.m. No bid will be accepted by fax, all must be received by mail or hand delivered. It is the wish of the Owner that minority businesses are given the opportunity to submit on the various parts of the work. This desire on the part of the Owner is not intended to restrict or limit competitive bidding or to increase the cost of the work. The Owner supports a healthy free market system that seeks to include responsible businesses and provide ample opportunity for business growth and development. No bid may be withdrawn for a period of 60 days after time has been called on the date of opening. A 10% Bid bond is required to be submitted in a separate envelope so marked along with the bidder’s qualifications; a 100% performance bond and a 100% payment bond will be required for award. Bidders will please note that the number of copies requested; all supporting documents including financial statements and references and such other attachments that may be required by the bid are material conditions of the package. Any bid package found incomplete or submitted late shall be rejected by the Procurement Office. Any bidder allegedly contending that he/she has been improperly disqualified from bidding due to an incomplete bid submission shall have the right to appeal to the appropriate committee of the Augusta Commission. Please mark bid number on the outside of the envelope. Bidders are cautioned that sequestration of bid documents through any source other than the office of the Procurement Department is not advisable. Acquisition of bid documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Augusta has a Link Deposit program designed to provide loans to eligible local Small, Minority and Women Owned Businesses. For more information about this program contact the Office of the Disadvantage Business Enterprise at 706-821-2406 GERI A. SAMS, Procurement Director Publish: Augusta Chronicle January 12, 19, 26, February 2, 2006 Metro Courier January 18, 2006 cc: Tameka Allen Interim Deputy Administrator Yvonne Gentry DBE Coordinator Max Hicks Utilities Department Wes Byne Utilities Department Commission Meeting Agenda 12/19/2006 2:00 PM Condemnation - Tate, Robert Department:County Attorney - Stephen E. Shepard, Attorney Caption:Motion to authorize condemnation of a portion of Property #051-0-216-01-0 3929 Bolton Street, which is owned by Pearline G. Tate, Robert E. Tate and Moy-A Bey for 6,526 sq. ft. of permanent easement area. Public Works Project: Pointe West Subdivision Drainage Improvement Project. (Approved by Engineering Services Committee December 11, 2006) Background:The appraised value of the permanent easement is $4,242.00. The parties are unable to reach an agreed settlement amount. In order to timely acquire access, condemnation will be necessary. Analysis:Condemnation is required in order to acquire the easement area. Financial Impact:The necessary costs will be covered by project budget. Alternatives:Deny the authorization to condemn. Recommendation:Approve the authorization to condemn. Funds are Available in the Following Accounts: G/L - 324041110-5411120 J/L - 203824335-5411120 REVIEWED AND APPROVED BY: Administrator. Clerk of Commission Commission Meeting Agenda 12/19/2006 2:00 PM Condemnation - Tutt, Cleo Preston Department:County Attorney - Stephen E. Shepard, Attorney Caption:Motion to authorize condemnation of a portion of Property #051-0-057-00-0 at 3958 Scott Street, which is owned by Cleo Preston Tutt, for 321 sq. ft. of permanent easement area and 3,683 sq. ft. of temporary construction easement area. Public Works Project: Belair Hills Subdivision (Approved by Engineering Services Committee December 11, 2006) Background:The appraised value of the permanent easement is $552.00. The subject property owner is not willing or interested in participating in this project. In order to timely acquire access, condemnation will be necessary. Analysis:Condemnation is required in order to acquire the easement area. Financial Impact:The necessary costs will be covered by project budget. Alternatives:Deny the authorization to condemn. Recommendation:Approve the authorization to condemn. Funds are Available in the Following Accounts: G/L - 323041110-5411120 J/L - 203824335-5411120 REVIEWED AND APPROVED BY: Administrator. Clerk of Commission Commission Meeting Agenda 12/19/2006 2:00 PM Condemnation - Whitfield, Horace and Katrina Department:County Attorney - Stephen E. Shepard, Attorney Caption:Motion to authorize condemnation of a portion of Property # 128-0-110-00-0 3640 on New Karleen Road, which is owned by Katrina B. Whitfield and Horace Whitfield, for 1,700 Sq. Feet for a Permanent Easement and 850 Sq. Feet for a Temporary Easement. AUD Project: Horsepen Sanitary Sewer – Phase 2. (Approved by Engineering Services Committee December 11, 2006) Background:The appraised value of the easement is $446.00. In order to timely acquire access, condemnation will be necessary. Analysis:Condemnation is required in order to acquire the easement. Financial Impact:The necessary costs will be covered by project budget. Alternatives:Deny the authorization to condemn. Recommendation:Approve the authorization to condemn. Funds are Available in the Following Accounts: G/L 510043420-5411120 J/L 80250202-5411120 REVIEWED AND APPROVED BY: Administrator. Clerk of Commission Commission Meeting Agenda 12/19/2006 2:00 PM Hyde Park Department: Caption:Discuss the Phase II environmental site assessment relative to the soil contamination of the Hyde Park Neighborhood. (Requested by Mayor Pro Tem Marion Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 12/19/2006 2:00 PM Solid Waste Billing Department:Solid Waste Caption:Discuss solid waste billing system. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 12/19/2006 2:00 PM Minutes Department: Caption:Motion to approve the minutes of the regular meetings of the Commission held November 21, December 5 and Special Called meeting held December 11, 2006. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 12/19/2006 2:00 PM Law Department/EEO Study Subcommittee Department: Caption:Motion to approve recommendations from the Law Study Subcommittee relative to filling the positions of General Counsel and Staff Attorney. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 12/19/2006 2:00 PM Pinetucky Lease Renewal Department: Caption:Renewal Pinetucky Lease. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 12/19/2006 2:00 PM Renewal of Lease for 4 Fifth Street Department: Caption:Renewal of Lease for 4th Fifth Street. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 12/19/2006 2:00 PM Resolution Department: Caption:Motion to approve a Resolution supporting Partnership for Working Toward Inclusive Communities. (Requested by Commissioner Betty Beard) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 12/19/2006 2:00 PM Affidavit Department:Clerk of Commission Caption:Motion to authorize the Mayor to execute the affidavit of compliance with Georgia's Open Meeting Act. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission