HomeMy WebLinkAbout2006-12-05-Meeting Agenda
Commission Meeting Agenda
Commission Chamber
12/5/2006
2:00 PM
INVOCATION: Pastor Willie James, First Shiloh Baptist Church.
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
PRESENTATION(S)
A. Dr. Terrence Cook Richmond County Medical Society. RE Project
Access
Attachments
Five (5) minute time limit per delegation
DELEGATIONS
B. Mr. Billy Hatcher. RE: Fiesta South Project
Attachments
CONSENT AGENDA
(Items 1-16)
PUBLIC SERVICES
1. Motion to approve a request by Peter Brown for an on premise
consumption Liquor and Beer license to be used in connection
with The Frosty Shop located at 3156 Wrightsboro Rd. District 5.
Super District 9. (Approved by Public Services Committee
November 27, 2006)
Attachments
2. Motion to approve New Ownership Application A. N. 06 - 59:
request by Rajiv Bhardwaj for an on premise consumption Liquor,
Beer & Wine license to be used in connection with the Honky
Attachments
Tonk located at 1602 Gordon Hwy. There will be Dance. District
5. Super District 9. (Approved by Public Services Committee
November 27, 2006)
3. Motion to approve New Ownership: A. N. 06 - 60: request by
Timothy D. Pirtle for an on premise consumption Liquor, Beer &
Wine license to be used in connection with the Econo Lodge
Lounge located at 2051Gordon Hwy. There will be Sunday Sales.
District 5. Super District 9. (Approved by Public Services
Committee November 27, 2006)
Attachments
4. Motion to approve a request by the Augusta-Richmond County
License & Inspection Department to renew all existing Alcohol
Beverage Licenses in Augusta-Richmond County, including Adult
Entertainment with the exception of MLK Lounge and
Milledgeville Road Spirits. There will be Dance. There will be
Sunday Sales. Districts 1 thru 8. Super Districts 9 & 10.
Attachments
ADMINISTRATIVE SERVICES
5. Motion to approve renewal of lease for office space at 925 Laney
Walker Blvd. for the Housing and Community Development
Department. (Approved by Administrative Services Committee
November 27, 2006)
Attachments
6. Motion to approve a request from Citizens Advisory Committee
for the Mayor to add an Ex-Officio Member to the CAC.
(Approved by Administrative Services Committee November 27,
2006)
Attachments
PUBLIC SAFETY
7. Motion to approve the acquisition of 14 console workstations from
Wright-Line Furniture for the Augusta 911 Center. (Approved by
Public Safety Committee November 27, 2006)
Attachments
FINANCE
8. Motion to approve the replacement of one compact pick-up truck
for Utilities-Customer Service for $13,684, low bid offer on Bid
Item 06-177. (Approved by Finance Committee November 27,
2006)
Attachments
9. Motion to approve, pursuant to the Redevelopment Powers Act,
sale of portions of property commonly known as Map and Parcel
018-0-001-00-1 and Map and Parcel 018-0-001-00-0 to
Dunnington Development, LLC, or its assignee, for $25,000.00
per acre and to authorize the Mayor and Clerk of Commission to
execute such documents as necessary to consummate the
transaction, all in form as approved by the County Attorney.
(Approved by Finance Committee November 27, 2006)
Attachments
10. Motion to approve, pursuant to the Redevelopment Powers Act,
sale of property commonly known as Map and Parcel 022-0-010-
14-0 and Mapr and Parcel 022-0-026-00-0 to McKnight
Properties, Inc., or its assignee, for $30,000.00 per acre and to
authorize the Mayor and Clerk of Commission to execute such
documents as necessary to consummate the transaction, all in form
as approved by the County Attorney. (Approved by Finance
Committee November 27, 2006)
Attachments
11. Motion to approve abatement of tax balances on two parcels of
property acquired by the City. (Approved by Finance Committee
November 27, 2006)
Attachments
ENGINEERING SERVICES
12. Motion to approve a change order to Atlantic Coast Consulting in
an amount of $400,000 for additional professional services for the
solid waste department. (Approved by Engineering Services
Committee November 27, 2006)
Attachments
13. Motion to approve the lease of 1,981 square feet of additional Attachments
office space for the Engineering Section of the Augusta Utilities
Department on the second floor of The New South Building, 360
Bay Street. (Approved by Engineering Services Committee
November 27, 2006)
14. Motion to approve award to Blair Construction for the installation
of waterlines under the daily rate for equipment and personnel for
Waterline Replacement, Phase I, in the amount of $200,000.
(Approved by Engineering Services Committee November 27,
2006)
Attachments
15. Motion to approve hiring two (2) people as temporary employees
in calendar year 2007 to assist the Land Acquisition Staff in
meeting the demands of their workload. (Approved by
Engineering Services Committee November 27, 2006)
Attachments
APPOINTMENT(S)
16. Motion to approve the appointment of Willie Law, IV to the
Coliseum Authority representing District 4.
Attachments
****END CONSENT AGENDA****
AUGUSTA COMMISSION
12/5/2006
AUGUSTA COMMISSION
REGULAR AGENDA
12/5/2006
(Items 17-22)
PUBLIC SERVICES
17. Motion to approve a request by Chris D. Kuneman for an on
premise consumption Beer license to be used in connection with
Rack & Grill II located at 3801 Mike Padgett Hwy. District 8.
Attachments
Super District 10. (No recommendation from Public Services
Committee November 27, 2006)
FINANCE
18. Consider a tax appeal from Jennifer Rucker regarding Peach
Orchard Plaza, 2708 Peach Orchard Road. (Map 098-3-245-00-0)
(Deferred from the Novemer 21, 2006 Commission meeting)
Attachments
ENGINEERING SERVICES
19. Motion to approve bid award of Construction Contract for Fort
Gordon Gate 1 Water Main to BRI Construction for $999,370.10.
(No recommendation from Engineering Services Committee
November 27, 2006)
Attachments
20. Motion to approve award of construction in the amount of
$2,181,453.00 to Garney Companies, Inc. for the Industrial (CN)
Wastewater Force Main project. Bid item #06-172. (No
recommendation from Engineering Services Committee November
27, 2006)
Attachments
ATTORNEY
21. Proposed editorial and technical changes in anticipation of the
recodification of the Augusta-Richmond County Code, 2006
Edition.
Attachments
LEGAL MEETING
A. Pending and Potential Litigation.
B. Real Estate.
C. Personnel.
22. Motion to approve execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Upcoming Meetings
www.augustaga.gov
Commission Meeting Agenda
12/5/2006 2:00 PM
Invocation
Department:
Caption:Pastor Willie James, First Shiloh Baptist Church.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
12/5/2006 2:00 PM
Project Access
Department:
Caption:Dr. Terrence Cook Richmond County Medical Society. RE
Project Access
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
12/5/2006 2:00 PM
Fiesta South
Department:
Caption:Mr. Billy Hatcher. RE: Fiesta South Project
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
12/5/2006 2:00 PM
Alcohol License Application
Department:License & Inspections
Caption:Motion to approve a request by Peter Brown for an on
premise consumption Liquor and Beer license to be used in
connection with The Frosty Shop located at 3156
Wrightsboro Rd. District 5. Super District 9. (Approved by
Public Services Committee November 27, 2006)
Background:This a new application for a new location.
Analysis:The applicant meets the requirements of the Augusta
Richmond County Alcohol Ordinance.
Financial Impact:The applicant will pay a pro-rated fee of $1650.00.
Alternatives:
Recommendation:License & Inspections recommends approval. The RCSD
recommends approval.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Commission Meeting Agenda
12/5/2006 2:00 PM
Alcohol License Application
Department:License & Inspections
Caption:Motion to approve a request by Chris D. Kuneman for an on
premise consumption Beer license to be used in connection
with Rack & Grill II located at 3801 Mike Padgett Hwy.
District 8. Super District 10. (No recommendation from
Public Services Committee November 27, 2006)
Background:This is new application at a new location.
Analysis:The applicant meets the requirements of the Augusta
Richmond County Ordinance.
Financial Impact:The applicant will pay a pro-rated fee of $275.00.
Alternatives:
Recommendation:License & Inspections recommends approval. The RCSD
recommends approval.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Commission Meeting Agenda
12/5/2006 2:00 PM
Alcohol License Application
Department:License & Inspections
Caption:Motion to approve New Ownership Application A. N. 06 -
59: request by Rajiv Bhardwaj for an on premise
consumption Liquor, Beer & Wine license to be used in
connection with the Honky Tonk located at 1602 Gordon
Hwy. There will be Dance. District 5. Super District 9.
(Approved by Public Services Committee November 27,
2006)
Background:This is a new ownership application. Formerly in the name of
Tim Pirtle.
Analysis:The applicant meets the requirements of the Augusta
Richmond County Alcohol Ordinance.
Financial Impact:The applicant will pay a pro-rated fee of $2025.00.
Alternatives:
Recommendation:License & Inspections recommends approval. The RCSD
recommends approval.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Commission Meeting Agenda
12/5/2006 2:00 PM
Alcohol License Application
Department:License & Inspections
Caption:Motion to approve New Ownership: A. N. 06 - 60: request by
Timothy D. Pirtle for an on premise consumption Liquor,
Beer & Wine license to be used in connection with the Econo
Lodge Lounge located at 2051Gordon Hwy. There will be
Sunday Sales. District 5. Super District 9. (Approved by
Public Services Committee November 27, 2006)
Background:This is a new ownership application. Formerly in the name of
John Bridges.
Analysis:The applicant meets the requirements of the Augusta
Richmond County Alcohol Ordinance.
Financial Impact:The applicant will pay a pro-rated fee of $3025.00.
Alternatives:
Recommendation:License & Inspection recommends approval. The RCSD
recommends approval.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Commission Meeting Agenda
12/5/2006 2:00 PM
Alcohol License Application
Department:License & Inspections
Caption:Motion to approve a request by the Augusta-Richmond
County License & Inspection Department to renew all
existing Alcohol Beverage Licenses in Augusta-Richmond
County, including Adult Entertainment with the exception of
MLK Lounge and Milledgeville Road Spirits. There will be
Dance. There will be Sunday Sales. Districts 1 thru 8. Super
Districts 9 & 10.
Background:This is the yearly renewal of all alcohol licenses. The
renewals reflect the alcohol licenses as they were originally
approved by Commission.
Analysis:All applicants for renewal have met the requirements of the
Augusta-Richmond County Alcohol Oridinance
Financial Impact:There is a significant amount of revenue generated from the
renewal of these licenses - approximately $1,000,000.00.
Alternatives:
Recommendation:License & Inspections & RCSD recommend that these
licenses be renewed for 2007.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Commission Meeting Agenda
12/5/2006 2:00 PM
Renewal of Lease for Office Space at 925 Laney Walker Blvd.
Department:Housing and Community Development
Caption:Motion to approve renewal of lease for office space at 925
Laney Walker Blvd. for the Housing and Community
Development Department. (Approved by Administrative
Services Committee November 27, 2006)
Background:On February 18, 2003 the City of Augusta entered into an
agreement with the Augusta Neighborhood Improvement
Corporation (ANIC) to lease office space at 925 Laney
Walker Blvd. for use by the Housing and Community
Development Department. The department occupies the
entire second floor of the building and three offices on the
third floor, a total of 5,330 net rentable square feet of space.
The original lease expired after 3 years and the attached lease
is proposed to replace it.
Analysis:The new lease would terms would be similar to the original
lease. The same amount of space would be leased from
ANIC. The lease would be for a period of three (3) years.
The beginning rent would be $7,068.25 per month, or
$84,819.00 annually. This is the same as the current monthly
rent. Rent includes utilities, general cleaning and janitorial
services. There will be a 3% annual increase in rent,
commencing on April 1st of each year.
Financial Impact:Building rent and related operating costs are included in the
administrative budgets for the CDBG and HOME programs.
Alternatives:None recommended
Recommendation:Approve renewal of the lease for office space at 925 Laney
Walker Blvd. for the Housing and Community Development
Department.
Funds are
Available in the
Following
Accounts:
CDBG and HOME Program Administrative Budgets
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
LEASE AGREEMENT
Suite Numbers 20, 330, 331 and 332; The ANIC Office Building
THIS LEASE AGREEMENT is made and entered into on the day of , ______, by and between Augusta
Neighborhood Improvement Corporation, as lessor (the "Lessor") and Augusta, Georgia as lessee (the "Lessee").
IN CONSIDERATION of the promises and covenants contained herein and for other good and valuable considerations, the
sufficiency and receipt of which are hereby acknowledged, the parties agree as follows:
1. PREMISES. Lessor hereby leases to Lessee and Lessee hereby leases from Lessor, for the term and upon the terms and
conditions contained herein, those certain premises (the "Premises") shown on the floor plan attached hereto as Exhibit "A" and
incorporated herein by reference, containing approximately 5,330 net rentable square feet and located in the building (the "Building")
in the ANIC Office Building (the "Project") at 925 Laney-Walker Blvd, Augusta, Georgia 30901. No easement for light, air or view is
included.
2. TERM. The term of this Lease shall be for 3 years, and shall commence on the date the Premises are ready for occupancy
by Lessee or the date Lessee shall first occupy the Premises, whichever shall first occur, provided that should the term of this Lease
commence on a day other than the first day of the calendar month, the term of this Lease shall continue for 3 year from the first day
of the calendar month following said "date of commencement", but in no event shall said date of commencement be later than 30 days
after the date of the Certificate of Occupancy. If Lessor for any reason whatsoever cannot prepare the Premises for occupancy on or
before such date, this Lease shall not be void or voidable, but Lessee shall not be liable to Lessor for any rent hereunder until the
premises are ready for occupancy. However, Lessor shall pay the penalty on the lease for the other premises until the “date of
commencement” hereunder. Lessee agrees to confirm the date of commencement in writing if and when requested to do so by Lessor.
This lease may be extended on a month to month basis for the same rent and upon the same conditions so long as the monthly
extensions, plus the primary term, do not exceed 5 years.
3. RENT. (a) Beginning Rent. Lessee shall pay to Lessor as rent, in legal tender, without setoff or counterclaim at 925 Laney-
Walker Blvd., Augusta, Georgia, 30901 or other such place as Lessor shall designate in writing an annual rental of Eighty-Four
Thousand Eight Hundred Nineteen Dollars and 00/100 ($84,819.00), payable monthly in equal installments of Seven Thousand Sixty-
Eight Dollars and 25/00 ($7,068.25 ), each in advance on the first day of every calendar month during the term of this Lease. If the term
of this Lease shall commence on a day other than the first day of a calendar month, the rental payment for such month shall be
proportionately reduced. There will be a 5 % late fee on rents received after the 5th day of the month. All checks returned by the bank
and not paid as shown on its face will be subject to a $30.00 returned check fee plus late fee and bank charges.
(b) Increase in rents. There shall be a 3 % annual increase for each year of the Lease. (April 1st of each year).
4. USE. The Premises shall be used for general office purpose and for no other purposes. Lessee shall not do or permit to be
done in or about the premises, nor bring or keep or permit to be brought or kept therein, anything which is prohibited by or will in any
way conflict with any law, statute, ordinance or governmental rule or regulation now or hereafter in force, or which is prohibited by the
standard form of fire insurance policy or will in any way increase the existing rate of or affect any fire or other insurance upon the
Project or Building or any part thereof or any of its contents. Lessee shall not do or permit anything to be done in or about the Premises
which will in any way obstruct or interfere with the rights of other tenants of the Project, or injure or annoy them, or use or allow the
Premises to be used for any improper, immoral, unlawful or objectionable purpose, nor shall Lessee cause, maintain or permit any
nuisance in, on or about the Premises.
5. ALTERATIONS AND IMPROVEMENTS. Lessee will not make or suffer to be made any alterations, additions, or
improvements to or of the Premises or any part thereof, or attach any fixture, equipment or signs thereto, without first obtaining Lessor's
written consent. All alterations, additions and improvements, whether temporary or permanent in character, made in or upon the
Premises either by Lessee or Lessor (other than Lessee's movable office furniture or other items put in at Lessor's expense and identified
by Lessor and Lessee as Personalty) shall, at the termination or expiration of this Lease, for whatever reason, become Lessor's property
and remain on the Premises without compensation to Lessee, unless there is a written agreement between the parties providing for such
removal.
6. LIENS. Lessee shall keep the Premises, the Building, the Project and the property upon which the Project is situated free
from any liens or claims of lien arising out of work performed, materials furnished or obligations incurred by, for or at the instance of
Lessee, its assignees or subtenants. Should any such lien or claim of lien be filed or recorded, Lessee shall bond against or discharge the
same within ten days after written request of Lessor; provided that the Lessee shall have the right to contest the validity of any lien or
claim if the Lessee shall first have posted a bond to insure that upon final determination of the validity of such lien or claim the Lessee
shall immediately pay any judgment rendered against it with all proper costs and charges, and shall have such lien released without costs
to the Lessor.
Nothing contained in this Lease shall be deemed or construed as constituting the consent or request of Lessor, express or
implied, to any contractor, subcontractor, laborer, mechanic or materialman for the performance of any labor or the furnishing of any
materials for any specific improvement, alteration or repair of or to the Premises or any part thereof, nor as giving Lessee a right, power
or authority to contract for or permit the rendering of any services or the furnishing of any materials that would give rise to the filing of
any mechanic's or materialman's lien or claim of lien against the Premises or the Lessee's interest therein, the Building, the Project or the
property upon which the Project is located.
7. REPAIR. Lessee shall, at all times during the terms hereof and at Lessee's sole cost and expense, keep the Premises in good
and sanitary condition and repair, damage thereto by fire, earthquake, act of God or the elements, or defects in construction, excepted.
Lessee hereby waives all rights to make repairs at the expense of Lessor as provided by any law, statute or ordinance now or hereafter in
effect. Lessee shall at the end of the term hereof surrender to Lessor the Premises and all alterations, additions and improvements thereto
in the same condition as when received, ordinary wear and tear and damage by fire, earthquake, act of God or the elements excepted.
Lessor shall make any structural repairs necessary for safety and tenantability and necessary repairs of the Building's fixtures and
electrical, heating, cooling and plumbing systems in the Premises unless the damage to be repaired is attributable to any act or neglect of
Lessee, its agents, employees or visitors, in which event Lessee shall be responsible for repairing such damage. Lessee shall at once
report in writing to Lessor any defective condition known to it which Lessor may be required to repair and failure to so report shall make
Lessee responsible and liable for damages resulting from any such defective condition.
8. SERVICES. Lessor agrees to provide Lessee, as Lessor deems reasonably necessary and subject to limitations contained in
any governmental controls now or hereafter imposed or matters beyond Lessor's control and subject to cessation for reasonable necessity
the following services:
(a) General cleaning and janitorial service including trash removal.
(b) Heating and air-conditioning service daily on Mondays through Fridays inclusive (national holidays excepted), from 8:00
a.m. to 6:00 p.m., and on Saturdays, if not a holiday, from 8:00 a.m. to 1:00 p.m. Without the express written consent of Lessor, Lessee
shall not install or use heat generating machines and similar equipment or supplementary air-conditioning equipment. In the event Lessor
consents to such installation the costs of operation and maintenance of such equipment shall be paid by Lessee to Lessor on the monthly
rental payment dates at such rates as are established by Lessor. Should Lessee desire either heating or air-conditioning at times when
such services are not furnished by Lessor under the terms of the lease, Lessor will furnish such services as requested by Lessee, at
Lessee's expense and at such hourly charge as is from time to time determined by Lessor, which charges Lessee shall promptly pay on
being billed by Lessor.
(c) Reasonable facilities for furnishing light and electric power for the operation of primary office equipment such as
typewriters, lamps, adding machines, and calculators, dictating equipment, and clocks. Lessee shall bear the cost of electrical current
required to operate any other equipment, which costs shall be reasonably determined by Lessor.
(d) Water and sewer costs for water reasonably used in the Premises.
(e) Elevator service during reasonable hours, 7 day per week.
(f) Lessor shall, when advised or requested by Lessee, provide and replace fluorescent tubes or incandescent bulbs for fixtures
in the Premises.
9. Telephone and data transmission lines reasonably necessary, but limited to category 5 labeling.
10. PEACEFUL POSSESSION. So long as the Lessee shall observe and perform the covenants and agreements binding on it
hereunder, the Lessee shall at all times during the term of this Lease peacefully and quietly have and enjoy possession of the Premises.
11. LIABILITY OF LESSOR AND LESSEE. Lessor shall not be liable to Lessee in any manner whatsoever for failure to
furnish or delay in furnishing any service provided for in this Lease and no such failure or delay shall constitute an actual or constructive
eviction of Lessee nor shall any such failure or delay operate to relieve Lessee from the prompt and punctual performance of each and all
the covenants to be performed herein by Lessee. Lessor shall not be liable to Lessee from damage to person or property caused by defects
in the cooling, heating, electric, water or other system or apparatus or by water discharged from sprinkler systems, if any, in the Building
or from any water pipes nor for the theft, mysterious disappearance, or loss of any property of Lessee whether from the Premises or any
part of the Building or property adjoining the Building. Lessor agrees to make reasonable effort to protect Lessee from interference or
disturbance by third persons including other tenants. Lessor shall not, however, be liable for any such interference or disturbance
whether caused by another tenant or tenants of Lessor or other persons, nor shall Lessee be relieved from any obligation herein because
of such interference, disturbance or breach.
Lessor shall not be liable, responsible or in any way accountable for any loss, injury, death or damage to persons or property
which at any time may be suffered or sustained by Lessee or by any person who may at any time be using or occupying or visiting the
Premises, the Building or the Project or be in, on or about the same, whether such loss, injury, death or damage shall be caused by or in
any way result from or arise out of any act, omission or negligence of Lessee or of any occupant, tenant, visitor or user of any portion of
the Premises, the Building or the Project, except those arising by reason of the gross negligence or willful act of Lessor, its agents or
employees. Lessee shall defend, hold and save Lessor free and harmless of, from and against any and all claims, liabilities, actions,
expenses, losses or damages whatsoever on account of or in connection with any such loss, injury, death or damage, occurring within the
Premises, except those arising by reason of the gross negligence or willful act of Lessor, its agents or employees. Lessee hereby waives
all claims against Lessor for damages to the furniture, furnishings and other property of Lessee in, upon or about the Premises, and for
injuries to persons or property in or about the Premises, the Building or the Project, from any cause arising at any time, except those
arising by reason of the gross negligence or willful act of Lessor, its agents or employees.
12. ASSIGNMENT AND SUBLETTING. Lessee shall not, without the prior written consent of Lessor, (which consent shall
not be unreasonably withheld) assign, transfer, mortgage, pledge, hypothecate or encumber this Lease or any interest herein or sublet the
Premises or any part thereof, or permit the use of the Premises by any party other than Lessee.
If Lessee is a close corporation and at any time during the term of this Lease all or any part of the shares of Lessee shall be
issued or transferred so as to result in a change in the effective voting control of Lessee as of the date of execution hereof, Lessor shall
have the right to treat such event as an event of default hereunder, and also may terminate the lease term at any time after notice of such
change in control by giving Lessee thirty (30) days prior written notice of such termination. Lessee shall give Lessor written notice of any
such change in control immediately upon the occurrence thereof.
13. SUBORDINATION OF LEASE. The rights of the Lessee under this Lease shall be and are subject and subordinate at all
time to the lien of any and all mortgages, security deeds, deeds to secure debt or loan deeds in any amount or amounts whatsoever now or
hereafter placed on Lessor's interest in the Project or the Building, or both, and to all advances made or hereafter to be made upon the
security thereof. Although such subordination shall be selfoperative, the Lessee shall execute such further instruments confirming such
subordination as may be requested by the Lessor. If any such mortgage, security deed, deed to secure debt or loan deed shall be
foreclosed, upon request to the mortgagee or the purchaser on foreclosure, the Lessee will recognize as the Lessor and new owner of the
Building the purchaser on foreclosure sale thereunder (or purchaser by deed in lieu of foreclosure) and will execute such instruments as
may be necessary or appropriate to evidence such attornment. Notwithstanding any of the above, Lessee agrees that Lessor or his
successor in interest shall have the right to declare this Lease prior and superior to any such mortgage, security deed, deed to secure debt
or loan deed and Lessee agrees, upon request, to execute any instrument or instruments requested by Lessor or such first mortgagee to
confirm same. Lessee hereby irrevocably appoints the Lessor as attorney-in-fact for the Lessee with full power and authority to execute
and deliver, in the name of Lessee, any instrument or instruments required to be delivered by Lessee under the provisions of this
paragraph.
14. INSPECTIONS. Lessor may enter the Premises at reasonable hours to (a) inspect the Premises, (b) exhibit the Premises to
prospective purchasers or tenants, (c) determine whether Lessee is complying with all its obligations hereunder, (d) supply any service to
be provided by Lessor to Lessee hereunder, (e) post "For Lease" signs of reasonable size upon or within the Premises during the last
ninety (90) days of the term hereof and during any period of hold over by Lessee, and (f) make repairs required of Lessor under the terms
hereof or repairs to any adjoining space or utility services or make repairs, alterations or additions of any other portion of the Building,
provided, however, that all such work shall be done as promptly as reasonably possible and so as to cause as little interference to Lessee
as reasonably possible.
15. DAMAGE AND DESTRUCTION. In case the Premises or the Building of which the Premises are a part are so injured or
damaged by fire or other casualty so as to render the Premises untenantable, Lessor shall have the right, at its option, within sixty (60)
days of such fire or other casualty, to repair and restore so as to cause the Premises to be in a tenantable condition, and the rent shall
abate during the period the Premises are untenantable. Should the repairs or restoration not be completed for any reason within ninety
(90) days from the date of said fire or other casualty, Lessor may (and Lessee may, if the fire or other casualty was not the fault of
Lessee) terminate this Lease by giving the other party written notice to terminate given not later that 100 days after the fire or other
casualty. In the event of partial destruction or damage to the Premises, so as to render the Premises partially, but not wholly untenantable,
this Lease shall not terminate but the annual rental rate shall be reduced in proportion to the area of the Premises which cannot be used
or occupied by Lessee as a result of such fire or other casualty. Lessor shall, in the event of such partial damage or destruction, and
within a reasonable time after said fire or other casualty, subject to matters beyond Lessor's control and to the extent and availability of
insurance proceeds, restore the Premises to as near the same structural condition as existed prior to said fire or other casualty, but without
prejudice to Lessee's responsibility therefor should the fire or other casualty have resulted from the act, negligence, or fault of Lessee or
its representatives, agents, or invitees. In the event of partial damage or destruction of the premises (not caused by act, negligence, or
fault of Lessee or its representatives, agents or invitees) which renders the remainder of the Premises impractical for use during
restoration, the whole of the rent shall abate during the restoration period. In no event shall Lessee have any option to terminate nor shall
rent abate if the fire or other casualty be the result of the act, negligence or fault of Lessee, or its representatives, agents employees or
invitees.
16. EMINENT DOMAIN. (a) If title to any part of the Premises is taken for any public or quasi-public use by eminent domain
or by private purchase in lieu thereof, or if title to so much of the Building is taken that a reasonable amount of reconstruction thereof
will not, in Lessor's sole discretion, result in the Premises of the Building being a practical improvement and reasonably suitable for use
for the purpose for which they are designed, then, in either event, this Lease shall terminate at the option of Lessor on the date that the
condemning authority actually takes possession to the part condemned. If title to the whole of the Premises is taken by eminent domain
then this Lease shall terminate as of the date possession of the Premises is taken by the condemning authority.
(b) If this Lease is terminated under the provisions of this Paragraph 15, rent shall be apportioned and adjusted as of the date of
termination.
(c) If there is a partial taking of the Premises or the Building and this Lease is not thereby terminated under the provision of this
Paragraph 15, then this Lease shall remain in full force and effect, and Lessor shall, within a reasonable time thereafter, repair and
restore the remaining portion of the Premises, should they be affected, to the extent necessary to render the same tenantable and shall
repair or reconstruct the remaining portion of the Building to the extent necessary to make the same a complete structural unit; provided
that Lessor shall not be required to expend more than the net proceeds of the condemnation award which are paid to Lessor in complying
with its obligations hereunder and its similar obligations to other tenants of other portions of the Building.
(d) All compensation awarded or paid upon a total or partial taking of the Premises, the Land of the Building shall belong to
and be the property of Lessor without any participation by Lessee. Nothing herein shall be construed to preclude Lessee from prosecuting
any claim directly against the condemning authority for loss of business, damage to, and cost of removal of trade fixtures, furniture and
other personal property belonging to Lessee; provided, however, that no such claim shall diminish or adversely affect Lessor's award.
(e) After any partial taking of the Premises which does not result in a termination of this Lease, the Base Annual Rental for the
remainder of the Lease Terms shall be reduced by the same percentage as the rentable area of the space taken bears to the total rentable
area originally in the Premises.
17. HOLDING OVER. If Lessee remains in possession of the Premises after expiration of the term of this Lease, with Lessor's
acquiescence and without any express agreement of the parties, Lessee shall be a tenant at will at a rental rate equal to one and one-half
times the rental rate, adjusted pursuant to paragraph 3 (b), in effect at the end of this Lease and there shall be no renewal of this Lease by
operation of law.
18. RULES AND REGULATIONS. Lessee shall faithfully observe and comply with the rules and regulations attached as
Exhibit "B" to this Lease and all reasonable modifications of and additions thereto of general application from time to time put into
effect by Lessor. Lessor shall not be responsible to Lessee for the nonperformance by any other tenant or occupant of the Project or the
Building of any of said rules and regulations.
19. DEFAULTS. The following shall constitute events of Default hereunder:
(a) Failure by the Lessee to pay any rent or other sum payable hereunder on or before the date due;
(b) Default by Lessee in the observance or performance of any of the other terms, covenants, agreements of conditions
contained herein or in the rules and regulations incorporated herein;
(c) Filing by the Lessee or any guarantor or surety with respect to this Lease of a voluntary petition in bankruptcy or a voluntary
petition or answer seeking reorganization, arrangement, readjustment of its debts or for any other relief under the Bankruptcy Act, as
amended, or under any other insolvency act or law, state or federal, now or hereafter existing, or any action by the Lessee or any
guarantor or surety with respect to this Lease indicating its consent to, approval of or acquiescence in, any such petition or proceeding;
the application by the Lessee or any guarantor surety with respect to this Lease for or the appointment by consent or acquiescence of a
receiver or trustee of the Lessee or any guarantor or surety with respect to this Lease or for all or a substantial part of its property; the
making by the Lessee or any guarantor or surety with respect to this Lease or any assignment for the benefit of its creditors; or the
inability of the Lessee or any guarantor or surety with respect to this Lease, or the admission by the Lessee or any guarantor or surety
with respect to this Lease of its inability to pay its debts as they mature;
(d) The filing of any involuntary petition against Lessee or any guarantor or surety with respect to this Lease in bankruptcy or
seeking reorganization, arrangement, readjustment of its debts or for any other relief under the Bankruptcy Act, as amended, or under any
other insolvency act or law, state or federal, now or hereafter existing, or the involuntary appointment of a receiver or trustee of the
Lessee or any guarantor or surety with respect to this Lease or for all of a substantial part of its property; or the issuance of attachment,
execution or other similar process against any substantial part of the property of the Lessee or any guarantor or surety with respect to this
Lease and the continuation of any of such for a period of thirty (30) days undismissed, unbonded or undischarged;
(e) The insolvency of Lessee or any guarantor or surety with respect to this Lease; or the withdrawal or revocation of any
guaranty or suretyship agreement regarding this Lease;
(f) The desertion, vacation or abandonment of the Premises by Lessee, even though Lessee continues to pay the required rent;
Upon the occurrence or existence of any Event of Default, Lessor shall have the option to exercise any or all of the following
remedies:
(1) Terminate this Lease, in which event Lessee shall immediately surrender the Premises to Lessor, but if Lessee shall fail to
do so, Lessor may, without further notice and without prejudice to any other remedy Lessor may have for possession or arrearages in rent
or damages for breach of contract, enter upon the Premises and expel or remove Lessee and its effects, by force if necessary, without
being liable for prosecution or any claim for damages therefor;
(2) Enter the Premises as the agent of the Lessee on Lessee's account, by force if necessary, without being liable for prosecution
or any claim for damages therefor, and relet the Premises as the agent of the Lessee, and receive the rent therefor, and the Lessee shall
pay the Lessor any deficiency that may arise by reason of such reletting, on demand at any time and from time to time at the office of
Lessor. This reletting is for the benefit of the Lessee and does not relieve him of his obligations under the Lease whether or not notice of
the reletting is given to the Lessee. It is hereby agreed that this may be done without effecting a surrender of the Premises;
(3) Refuse to accept a surrender of the Premises in which event the Lessor may allow the premises to remain idle and hold the
Lessee for rent, or, in the alternative the Lessor may sue for breach of contract before the expiration of the term;
(4) Rerent the Premises, calculate the amount by which the rent for the rerented Premises is less than that provided by this
Lease and immediately be entitled to such difference reduced to its the present value.
The foregoing remedies of Lessor shall not be exclusive by shall be cumulative and in addition to all other remedies now or
hereafter allowed by law or elsewhere provided for. Nothing herein contained shall limit or prejudice Lessor's right to prove and obtain
as liquidated damages arising out of any default or termination of this Lease the maximum amount allowed by law.
20. LESSEE'S PERSONALTY. The Lessee shall, on or before the expiration of the Lease term, surrender the Leased Premises
and the keys and mailbox keys thereto to the Lessor free of subtenancies, together with alterations, additions, and improvements which
may have been made upon the Premises, except movable furniture, movable personal property, or movable trade fixtures put in at the
expense of the Lessee, subject, however, to the subsequent provisions hereof. All of the property removable pursuant to the provisions of
this paragraph shall be removed by the Lessee on or before the expiration of the Lease term, and all property not so removed shall be
deemed abandoned by the Lessee. Lessor may remove and immediately dispose of such property in a manner set forth below at Lessee's
expense.
Lessee hereby irrevocably appoints Lessor as agent and attorney in fact of Lessee to enter upon the Premises, upon the occurrence or
existence of any Event of Default, and to remove any personal property situated upon the Premises and place such property in storage for
the account of and at the expense of Lessee. In the event that Lessee shall not claim such property and pay the cost of storing such
property after the property has been stored for a period of thirty (30) days or more, Lessor may sell any or all of such property at public
or private sale in such manner and at such times and places as Lessor in its sole discretion may deem proper without notice to Lessee or
any demand upon Lessee for the payment of any part of such charges or the removal of any of such property, and shall apply the
proceeds of such sale: first, to the cost and expense of such sale, including reasonable attorney's fees actually incurred; second, to the
payment of the costs of or charges for storing any such property; third, to the payment of any other sums of money which may then or
thereafter be due to Lessor from Lessee under any of the terms hereof; and fourth, the balance, if any, to Lessee. Lessee hereby waives all
claims for damages that may be caused by Lessor's re-entering and taking possession of the Premises or removing and storing furniture or
property, as herein provided, and will save Lessor harmless from loss, costs or damages occasioned Lessor thereby, and no such re-entry
shall be considered or construed to a forcible entry.
21. ATTORNEY'S FEES. In the event any sums payable to Lessor hereunder are collected at law or through any attorney at
law, Lessee shall pay, in addition to such sums, fifteen percent (15%) thereof for attorney's fees. Lessee shall pay all attorney's fees and
expenses Lessor incurs in enforcing any other obligation of Lessee hereunder, or in connection with any litigation or negotiations in
which Lessor shall, without its fault, become involved through or on account of this Lease.
22. NOTICES. All notices and demands permitted or required to be given by either party to the other hereunder shall be
deemed to have been fully given when in writing and deposited in the United States mail, certified or registered, postage prepaid, and
addressed as follows:
(a) to Lessee at Room 801 Municipal Building, 530 Greene Street, Augusta, GA 30911, Attn: Administrator, or to such other
place as Lessee may from time to time designate in a written notice to Lessor;
(b) to Lessor at 925 Laney-Walker Blvd, Augusta, Georgia, 30901, or to such other place as Lessor may from time to time
designate in a notice to Lessee.
23. NO ESTATE. This contract and Lease shall create the relationship of landlord and tenant between Lessor and Lessee; no
estate shall pass out of Lessor; and Lessee shall have only a usufruct which is not subject to levy and sale.
24. BINDING EFFECT. The provisions of this Lease shall bind and inure to the benefit of Lessor and Lessee, and their
respective successors, heirs, legal representatives and permitted assigns; it being understood that the term "Lessor", as used in this Lease,
means only the owner for the time being of the Building of which the Premises are a part, so that in the event of any sale or sales of said
Building or of any lease for years thereof, the Lessor named herein shall be and hereby is entirely freed and relieved of all covenants and
obligations of Lessor hereunder accruing thereafter, and it shall be deemed without further agreement that the purchaser, or the tenant for
years, of or from Lessor, as the case may be, has assumed and agreed to carry out any and all covenants and obligations of Lessor
hereunder during the period such party has possession of the Building. Should the entire Building be severed from the Land as to
ownership by sale and/or lease, then the owner of the entire Building or tenant for years of the entire Building that has the right to lease
space in the Building to other tenants shall be deemed the "Lessor". Lessee shall be bound to any succeeding party of Lessor for all the
terms, covenants and conditions hereof and shall execute any attornment agreement not in conflict herewith at the request of any
succeeding party of "Lessor" or Lessor.
25. ESTOPPEL CERTIFICATES. Lessee shall, from time to time, and upon ten (10) days prior written request by Lessor or by
a holder of a deed to secure debt on the Building ("Mortgagee") execute, acknowledge and deliver, in recordable form, to Lessor or as
Lessor may direct or to a Mortgagee, as the case may be, a written statement certifying that this Lease is unmodified and in full force and
effect (or if there have been modifications that the same is in full force and effect as modified and stating the modifications), the date of
commencement of this Lease, the dates to which annual rental, additional rental, and the charges have been paid, that this Lease is in full
force and effect, that Lessee is in possession of the Premises paying the full lease rental, that no rental payments have been made in
advance except as stated in the Lease, and whether, to the best knowledge of Lessee, Lessor is in default hereunder (and if so, specifying
the nature of the default and the steps, if any, being taken to cure same), it being intended that any such statement delivered pursuant to
this paragraph may be relied upon by any person dealing with Lessor with respect to Lessor's interest in the Premises.
26. RENT CONTROL. Lessee hereby waives the benefits of all existing and future Rent Control Legislation and similar
government regulations (which may be applicable with respect to this Lease, or Lessee's right hereunder), whether in time of war or not,
to the extent not prohibited by law.
27. OWNER AND MANAGER. Lessor gives to Lessee and Lessee acknowledges having the following information:
(a) the name of the owner of record of the Building in which the Premises are located is Augusta Neighborhood Improvement
Corporation, and their address is 925 Laney-Walker Blvd, Augusta Georgia, 30901.
(b) the names of the persons authorized to manage the Building in which the Premises are located is Augusta Neighborhood
Improvement Corporation, and their address is 925 Laney-Walker Blvd, Suite 302, Augusta Georgia 30901.
28. APPLICATION OF LESSEE'S PAYMENTS. Lessor may accept any and all payments by or for the account of Lessee,
without prejudice to the claims of Lessor; and Lessor may apply the same to or for the account of Lessee in such manner, order or
priority as Lessor may determine in Lessor's sole discretion notwithstanding any designation by Lessee of application to the contrary or
whether a different amount than that demanded, claimed or anticipated by Lessor.
29. WAIVER OF CERTAIN RIGHTS. Lessee waives the rights and benefits of Section VI of Georgia Laws 1970, page 968 at
page 972 (which section provides that tender of rents and costs within seven days of service of a dispossessory summons is a defense to
said summons), and any amendments thereto.
30. MISCELLANEOUS.
(a) The words "Lessor" and "Lessee" as used herein shall include the plural as well as the singular. Words used in masculine
gender include the feminine and neuter and words used in the neuter include the masculine and feminine. If there be more than one
Lessee, the obligations hereunder imposed upon Lessee shall be joint and several.
(b) The paragraph headings of this Lease are for reference convenience only, and are not a part of this Lease and shall have no
effect upon the construction or interpretation of any part hereof.
(c) Time is of the essence of this Lease and each and all of its provisions.
(d) Submission of this instrument for examination or signature by Lessee does not constitute a reservation of or option to lease,
and it is not effective as a lease or otherwise until execution and delivery by both Lessor and Lessee.
(e) The terms, covenants, agreements and conditions herein contained, shall, subject to the provisions as to assignment and
subletting, apply to and bind the heirs, successors, executors, administrators, assigns and subtenants of the parties hereto, unless
otherwise provided herein.
(f) This Lease is made and entered into in the State of Georgia, relates to premises located and duties to be performed in the
State of Georgia, and shall, in all respects, be interpreted in accordance with the laws of the State of Georgia.
(g) This Lease represents the entire understanding and agreement between the parties relating to the subject matter hereof and
supersedes all prior negotiations and agreements relative thereto. The language in all parts of this Lease shall in all cases be construed as
a whole according to its fair meaning and not strictly for or against either Lessor or Lessee.
(h) This Lease may be executed in counterparts, each of which, when fully executed, shall be deemed an original, and all of
which shall be but one Agreement. In the event of any conflict between any of such counterparts, the original or copy hereof held by
Lessor, including all exhibits thereto, shall control.
(i) If any term, covenant or condition of this Lease of the application thereof to any person or circumstance shall, to any extent,
be invalid or unenforceable, the remainder of this Lease, or the application of such term, covenant or condition to any other person or
circumstance, shall not be affected thereby and each term covenant or condition of this Lease shall be valid and enforceable to the fullest
extent permitted by law.
(j) No failure or delay of Lessor to exercise any right or power given it herein or to insist upon strict compliance by Lessee of
any obligation imposed upon it herein and no course of dealing or custom or practice of either party hereto at variance with any term
hereof shall constitute a waiver or a modification of the terms hereof by Lessor or its right to demand strict compliance with the terms
hereof by Lessee.
31. SPECIAL STIPULATIONS. The following Special Stipulations are hereby made a part of this Lease and shall control in
the event they conflict with any of the foregoing provisions of the Lease:
(a) Attention is directed to Exhibits A, B, & C attached hereto and by reference made a part hereof.
IN WITNESS WHEREOF, the parties have executed this Lease on the day and year first above written.
LESSOR: Augusta Neighborhood Improvement Corp.
SIGNATURE:
TITLE: President and CEO
LESSEE: Augusta, Georgia
BY:
SIGNATURE:
TITLE:
(Corporate Seal)
ATTEST:
TITLE:
Personal Guaranty (per attached guaranty Agreement)
By:
AGENT:
Augusta Neighborhood Improvement Corp.
By:
For office location only
Not to scale
EXHIBIT “A”
EXHIBIT "B"
RULES AND REGULATIONS
1. No sign, picture, advertisement or notice of any kind shall be displayed on Premises, or on any part of the Building
unless the same is first approved by Lessor.
2. Lessee shall have the right to be furnished with two keys for every lock on doors in the Premises, however, additional keys
must be made at Lessee's expense. No additional locks shall be placed upon any doors of the Premises, and upon termination of the
Lease, Lessee shall surrender to Lessor all keys to the Premises.
3. Lessor, its agents and employees, shall be permitted in the Premises at all reasonable hours for the purpose of making any
repairs, and for any other reasonable purposes.
4. No electric current shall be used by the Lessee except that furnished or approved by the Lessor, nor shall electric or other
wires be brought into the Premises except upon the written approval of Lessor, and any electric current in excess of that considered by
Lessor to be normal for all Lessees in the Building shall be paid for by Lessee, under such rates as are established by Lessor.
5. Lessee shall not without first obtaining Lessor's written consent, employ or contract with any person to do cleaning or
perform janitorial services in the Premises.
6. The sidewalks, entrances, passages, halls and stairways shall not be obstructed in any way by Lessee, its agents or
employees, or used by them for purposes other than ingress to and egress from the Premises.
7. All equipment, furnishings or other heavy articles used by the Lessee in Premises shall be carried into Premises only at such
times and in such manner as shall be prescribed by Lessor. Any damage done to the Building or any part thereof by moving or removing
said articles or from overloading any floor in any way shall be paid by Lessee. Defacing or damaging any part of the Premises or
Building in any way by Lessee, its agents or employees shall be repaired at Lessee's expense.
8. No animals, birds, bicycles or other vehicles shall be brought into the offices, halls or elsewhere in the Building by Lessee,
its agents or employees.
9. Restrooms and other water facilities shall be used for any purpose other than those for which they are intended and any
damage resulting to them from misuse shall be repaired at Lessee's expense.
10. In the event Lessor provides venetian blinds or draperies in the office space used by Lessee, Lessee shall use such care and
diligence to protect them as may be required by Lessor.
11. Outside windows in the Premises shall not be covered or obstructed by Lessee in any way without first obtaining Lessor's
written consent.
12. The Lessee at its sole expense shall comply with all laws, orders, and regulations of federal, state, and municipal
authorities, and with any direction of any public officer, pursuant to law, which shall impose any duty upon the Lessor or the Lessee with
respect to the leased property. The Lessee, at its sole expense, shall obtain all licenses or permits which may be required for the conduct
of its business within the terms of this Lease, or for the making of repairs, alterations, improvements, or additions, and the Lessor, where
necessary, will join with the Lessee in applying for all such permits or licenses.
13. The Lessor reserves the right to make such other and further reasonable Rules and Regulations as in the Lessor's judgement
may from time to time be needed for the safety, care and cleanliness of the Building and Project and for the preservation of good order
therein and such other or further Rules and Regulations shall be binding upon Lessor and Lessee the same as if they had been inserted
herein at time of execution of the Lease Agreement into which these Rules and Regulations are incorporated.
EXHIBIT "C"
Special Stipulations to the Lease dated , between, Augusta Neighborhood
Improvement Corp. LESSOR, and The City of Augusta . , LESSEE.
30 (A) Paragraph 18 (f) (5) is amended to add: "Declare immediately due and payable all rentals,
increased rentals, additional rentals and other charges and assessments against Lessee due or to
become due under this Lease".
30 (B) Door Sign: Lessor at Lessor's expense will provide and install one door sign at the entrance
of said offices and one Lobby Directory strip. Door sign to include company name only. All other
individual and company signs requested by Lessee shall be at Lessee's expense and approved in
advance by Lessor.
30 (C) Permissible Uses: The premises shall be used solely as business offices for the Lessee.
Residential use of any area of the premises is forbidden by fire code. Lessor assumes that Lessee will
have a reasonable number of visitors which will not interfere with the building's operation or the
business of other tenants.
30 (D) Compliance with Laws: The Lessee hereby covenants and agrees to comply with all the rules
and regulations of the Board of Fire Underwriters, Officers or Boards of the City, County or State
having jurisdiction over the leased Premises, and with all ordinances and regulations of
governmental authorities wherein the leased Premises are located, at Lessee's sole cost and expense,
but only insofar as any of such rules, ordinances and regulations pertain to the manner in which the
Lessee shall use the leased Premises; the obligation to comply in every other case, and also all cases
where such rules, regulations and ordinances require repairs, alterations, changes or additions to the
building (including the leased premises) or building equipment, or any part of either, being hereby
expressly assumed by Lessor and Lessor covenants and agrees promptly and duly to comply with all
such rules, regulations and ordinances with which Lessee has not herein expressly agreed to comply.
30 (E) Interruption of Service: Notwithstanding the foregoing, if such services remain interrupted
for a period of fifteen (15) days or more, from any cause whatsoever, including and force majeure
events, Lessee shall have the option of immediately voiding this Lease in order to secure alternative
space. In any event, Lessee shall be entitled to full abatement of rent during such period when such
services are interrupted. Lessor agrees to use its best efforts to minimize any such interference.
30 (F) Indemnity: Notwithstanding the foregoing, (i) Lessee shall have no obligation to indemnify
Lessor with regard to any amount against when the Lessor has been effectively insured, any amounts
for which Lessor has the right of compensation of indemnification by any other party, or for any
claims to the extent they arise from the negligent or intentional acts or omissions of Lessor, its
agents, employees, or contractors; (ii) Lessee shall be liable for the negligence of misconduct of its
agents and employees only if they were acting within the course and scope of their agency or
employment; (iii) Lessee shall only be liable for claims or damages that arise during the term of this
Lease; and (iv) Lessee shall be liable for the negligence or misconduct of any visitor, invitee,
licensee, concessionaire, or of any other person entering the Leased Premises under the express or
implied invitation of Lessee only if such negligence of misconduct occurred within the Leased
Premises.
Further, Lessor agrees to indemnify, defend and hold Lessee harmless from and against any
and all loss, liability, and expense by any person arising out of either injury or damage in the
"Common Areas" of the Building, arising out of Lessor's default in its obligations under this Lease or
arising out of Lessor's negligent acts or that of its agents, employees, or contractors, which result in
injury or damage within the Premises.
30 (G) Assignment Clause: Notwithstanding the foregoing, Lessee shall have the right to assign its
interest under this Lease to its subsidiaries, affiliates, or successor legal entities without notice or
consent.
30 (H) Partial or Total Destruction: If, as a result of any partial or total destruction or damage the
demised premises shall be rendered untenantable for the purposes stated herein, and if in Lessee's
reasonable opinion such untenantable condition is likely to persist for sixty (60) days or more, Lessee
may, by written notice to Lessor, terminate this Lease as of the date of such destruction or damage.
30 (I) Lessor Default: In the event Lessor shall default in the performance of any of the covenants,
obligations or agreements of this Lease and such default shall continue for thirty (30) days after
receipt of written notice setting forth such default, and Lessor is not engaged in diligently pursuing to
cure such default, Lessee shall have the right to cure such default and to recover all costs of curing
said default from Lessor, or Lessee shall have the right to terminate this Lease.
30 (J) Notices: All correspondence and notices are to be sent to:
The City of Augusta. (Lessee)
___________________
Augusta, GA 30901
30 (K) Environmental Liability:
(a) Lessor shall and does hereby agree to indemnify, defend and hold harmless Lessee, its
successors and assigns, from and against any and all liability, loss, or expense, including attorneys'
fees, whether now existing or arising, in connection with any federal or state statute, law, ordinance,
regulation of judgement related to the existence, disposal or release of contaminants or pollutants on
said Premises. This covenant shall survive termination of this Lease.
(b) Lessor hereby warrants and represents that, no waste materials, no hazardous materials,
including asbestos, and no hazardous substances have been disposed of or placed on the property
except for minor spills incidental to normal operations. Lessor further warrants and represents that all
underground tanks on the property were properly registered with the appropriate governmental
agency and that such tanks are not leaking. This covenant shall survive termination of this Lease.
(c) Lessee shall and does hereby agree to defend and hold harmless Lessor, its successors and
assigns, from and against any and all liability, loss or expense, including attorney's fees, whether now
existing or arising in connection with any federal or state statute, law, ordinance, regulation or
judgement related to the existence, disposal or release of contaminants or pollutants brought onto
said premises by the Lessee. This covenant shall survive termination of this Lease.
30 (L)Additional Stipulations:
Commission Meeting Agenda
12/5/2006 2:00 PM
Request from Citizens Advisory Committee
Department:Housing and Community Development
Caption:Motion to approve a request from Citizens Advisory
Committee for the Mayor to add an Ex-Officio Member to
the CAC. (Approved by Administrative Services Committee
November 27, 2006)
Background:On August 15, 2006 the Augusta Commission adopted by-
laws applicable the Citizens Advisory Committee for
Housing and Community Development. In a meeting on
August 24th, the CAC discussed the possibility of the Mayor
appointing a member to the committee as a way of ensuring
that a quorum would be present at any given meeting. On
November 16th, the CAC voted to send the attached memo to
the Mayor and Commissioners requesting that the Mayor
appoint an ex-officio member to the committee.
Analysis:Membership on the CAC is currently set at 10 members, one
from each of the voting districts in the city. Each member is
nominated by the Commissioner representing the applicable
voting district. The CAC is requesting that the by-laws be
amended to allow the Mayor to appoint an ex-officio member
to the committee.
Financial Impact:Not applicable
Alternatives:None recommended
Recommendation:Approve an amendment to Article III of the CAC by-laws to
allow the Mayor to appoint one ex-officio member to the
committee.
Funds are
Available in the
Following
Accounts:Not applicable
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Housing & Community Development Department
Paul DeCamp, Interim Director
Housing and Community Development Department
925 Laney Walker Blvd., 2nd Floor – Augusta, Georgia 30901
(706) 821-1797 – Fax (706) 821-1784 −TDD (706) 821-1783
www.augustaga.gov
MEMORANDUM
To: Honorable Deke Copenhaver, Mayor
Calvin Holland, Sr., Chairman, Administrative Services Committee
Members of the Commission
From: Irma Williams, Chair, Citizen’s Advisory Committee
Members of the Citizen’s Advisory Committee
Date: November 16, 2006
Subject: Membership – Citizen’s Advisory Committee
________________________________________________________________________
The new by-laws for the Citizen’s Advisory Committee (CAC) were presented at the CAC
meeting on August 24, 2006. In the ensuing discussion one issue was brought up that we would
like you to respond to.
(1) Would the Mayor be willing to appoint someone to serve as an ex-officio member of the
CAC? If so, the CAC voted to recommend that one of the following former members of
the CAC be appointed by the Mayor: Mr. James Rouse or Mr. Joseph Vignati. It is
understood that the ex-officio member would only vote if needed to make a quorum at
any CAC meeting.
We would respectfully request your consideration of this issue at the next meeting of the
Administrative Services Committee.
Thank you.
Commission Meeting Agenda
12/5/2006 2:00 PM
New Console Furniture
Department:Augusta 9-1-1 Communication Center
Caption:Motion to approve the acquisition of 14 console workstations
from Wright-Line Furniture for the Augusta 911 Center.
(Approved by Public Safety Committee November 27, 2006)
Background:The Augusta 9-1-1 Center requests the acquisition of 14
Console Workstations to replace the existing console
workstations currently in use. The current workstations have
been in place and in use 24 hours a day, seven days a week
since June 1996. To accommodate today's technology, the
currently used workstations need replacing with
contemporary workstations that meet ergonomic,
technological, and ADA standards. The new workstations are
designed to accommodate existing equipment and
accompanying necessities that will allow the communication
officers to better carry out their daily functions. Funding for
this project was approved by the Commission during the
spring of 2006 and funding is available.
Analysis:The Augusta 9-1-1 Center submitted a request for proposals
through the Procurement Department. The Procurement
Department received proposals from five vendors and
Wright-Line submitted the proposal best suited to fit our
needs. The evaluation of each proposal was made by 9-1-1
staff, Information Technology staff, and the Procurement
Department. The evaluation process identified two vendors
for site visits by 9-1-1 and Information Technology staff.
Upon return from the site visits, Wright-Line was selected as
the vendor most suitable for providing the workstation
consoles that meet the rigorous needs of the center.
Financial Impact:
The workstations will be purchased for a cost not to exceed
$150,000.00, final cost will be determined based on final
configuration of optional equipment. Funding for this
equipment will be taken from 216-03-7110/54.23110.
Alternatives:1. Approve this request 2. Do not approve this request
Recommendation:Approve the acquistion of 14 console workstations from
Wright-Line Furniture.
Funds are
Available in the
Following
Accounts:
216-03-7110/54.23110
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Disadvantaged Business Enterprise.
Administrator.
Clerk of Commission
Disadvantaged Business Enterprise
Yvonne Gentry
DBE Coordinator
Disadvantaged Business Enterprise Department
501 Greene Street – Suite 304 - Augusta, GA 30901
(706) 821-4206 – Fax (706) 821-4228
WWW.AUGUSTAGA.GOV
TO: Geri Sams
Director, Procurement Department
Phil Wasson
Director - 911 Emergency Services
FROM: Yvonne Gentry, Coordinator
Disadvantaged Business Enterprise Department
SUBJECT: DBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOALDBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOALDBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOALDBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOAL
Bid Item Bid Item Bid Item Bid Item #06#06#06#06----143143143143 –––– Workstation Furniture for the Augusta 911 Emergency Workstation Furniture for the Augusta 911 Emergency Workstation Furniture for the Augusta 911 Emergency Workstation Furniture for the Augusta 911 Emergency
ServicesServicesServicesServices
DATE: October 26, 2006
This memo is to transmit the review and concurrence of the recommended DBE
Utilization goal of 9.3% for the above referenced project. The goal-setting methodology
considered the following factors based on good faith efforts of the contractor:
• The project’s total estimated cost is $$$$13,900.0013,900.0013,900.0013,900.00.
• There is 9.3% value of the scope of work where minority/women minority/women minority/women minority/women
businesses businesses businesses businesses availability exists.
• There is 0% value of the scope of work where small businesses small businesses small businesses small businesses
availability exists.
• There is 0% value of the scope where local businesses local businesses local businesses local businesses availability
exists.
The contractor must prepare their proposed DBE Utilization Form submittal based on
the total dollar value of their base bid. No further adjustments should be made.
The above recommendation is based on information provided at the time of review.
If you have any questions, please feel free to contact me at (706) 821-2406.
YG:glw
Request for Proposal
RFP’s will be received at this office until Wednesday, August 16, 2006 @ 3:00 p.m.
RFP Item #06-143 Workstation Furniture for Augusta 9-1-1 Emergency Communications
Center
RFP’s will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30911
706-821-2422
RFP documents may be obtained at the office of Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30911. Documents may be examined during regular
business hours at the offices of Augusta, GA Procurement Department. All questions must be
submitted in writing to the office of the Procurement Department by Fax at 706-821-2811 or by
mail. No bid will be accepted by fax, all must be received by mail or hand delivered. A
mandatory Pre-Bid Conference will be conducted at the Municipal Building on Wednesday, July
19, 2006 @ 10: 00 a.m. at the conference room of the Procurement Department, 530 Greene Street,
Room 605, Augusta GA, 30911. The last day to submit questions is Monday, July 24, 2006 @ 4:00
p.m. in the Procurement Department @ 706-821-2811.
The local bidder preference program is applicable to this project. To be approved as a local bidder
and receive bid preference on an eligible local project, the certification statement as a local bidder
and all supporting documents must be submitted to the Procurement Department with your
bonafide RFP package.
It is the wish of the Owner that minority businesses are given the opportunity to BID on the various parts
of the work. This desire on the part of the Owner is not intended to restrict or limit competitive bidding
or to increase the cost of the work. The Owner supports a healthy free market system that seeks to
include responsible businesses and provide ample opportunity for business growth and development.
No RFP may be withdrawn for a period of 90 days after time has been called on the date of opening.
Bidders will please note that the number of copies requested; all supporting documents including financial
statements and references and such other attachments that may be required by the bid invitation are
material conditions of the bid. Any package found incomplete or submitted late shall be rejected by the
Procurement Office. Any bidder allegedly contending that he/she has been improperly disqualified from
bidding due to an incomplete RFP submission shall have the right to appeal to the appropriate committee
of the Augusta Commission. Please mark RFP number on the outside of the envelope.
Bidders are cautioned that sequestration of RFP documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources
placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his
qualifications.
Augusta has a Link Deposit program designed to provide loans to eligible local Small, Minority and
Women Owned Businesses. For more information about this program contact the Office of Disadvantage
Business Enterprise at 706-821-2406.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle June 22, 29, July 6, 13, 2006
Augusta Focus June 29, 2006
cc: Tameka Allen Interim Deputy Administrator
Phil Wasson Augusta 9-1-1 Center
Yvonne Gentry DBE Coordinator
RFP # 06-143
Workstation Furniture
Augusta 911 Emergency Communications Center, Wednesday August 16, 2006 @ 3:00 p.m.
Original Eight (8) copies Fee
Addendum 1-
3
Watson Furniture Group, 26246
Twelve Trees Ln., Paulsbo, WA
98370 x x x x
XYBIX Systems, 8060 Blakeland
Dr., Littleton, CO 80120 x x x x
Viking Acoustical, 21480 Heath
Ave., Lakeville, MN 55044 x x x x
Wrightline, P O Box 2133, Irco,
SC 29063 x x x x
Dimensional Marketing Inc., 4022
Calypso Dr., Augusta, GA 30909
King Carter & Associates, P O
Box 307, Matthews, NC 28106
Corporate Studio, 8th St # 20,
Augusta, GA 30901
MBS, 1445 Greene St., Augusta,
GA , 30901 x x x x
DC Interiors, Hampton, VA 23666
Carter Blanchard, 4268E Belair
Rd., Augusta, GA 30904
Commission Meeting Agenda
12/5/2006 2:00 PM
Customer Service Ranger
Department:Finance, Fleet Management, Ron Crowden, Fleet Manager
Caption:Motion to approve the replacement of one compact pick-up
truck for Utilities-Customer Service for $13,684, low bid
offer on Bid Item 06-177. (Approved by Finance Committee
November 27, 2006)
Background:The Augusta Utilities Department – Customer Service
Division is requesting to purchase a Compact Pick-Up truck
to replace a Ranger Pick Up truck that has “blown” an
engine. The vehicle to be replaced is used by a meter reader,
is a 1998 Ford Ranger with 121,868 miles on it. An
evaluation sheet is attached for review. This vehicle had
previously been evaluated for the 2007 budget – Capital
Outlay and met replacement criteria for replacement in 2007.
Analysis:Fleet Management submitted a request for bids through the
Procurement Department utilizing the Demand Star
electronic bid system which offers nationwide bid coverage.
The Procurement Department received quotes back from two
venders; Legacy Ford = $13,648.00 and Bobby Jones Ford =
$14,184.00 (See attached tab sheet). The Bobby Jones Ford
bid is within the 5% range of the “Local Vender Preference”
policy so if this request is approved for purchase, Bobby
Jones Ford will be invited to match Legacy Ford’s bid
Financial Impact:The unit will be purchased for 13,648.00 from the Utilities
capital account (Enterprise Funds).
Alternatives:1.Disapprove the purchase. 2.Approve the purchase from
Legacy Ford 3.Approve the purchase from Bobby Jones Ford
contingent on Bobby Jones Ford matching the low price
offered by Legacy Ford.
Recommendation:Approve the purchase of one compact pick-up truck for
$13,648.00 (lowest bid offer on bid item 06-177) offering the
local vender preference option to Bobby Jones Ford.
Funds are
Available in the
Following
Accounts:
506-04-3210/54.22210
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Disadvantaged Business Enterprise.
Administrator.
Clerk of Commission
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Invitation To Bid
Sealed bids will be received at this office until 11:00 a.m. Friday, October 20, 2006.
Bid Item #06-176 Full Size Vans with Accessories for Augusta Fleet Department
Bid Item #06-177 Compact Pickup Truck with Accessories for Augusta Fleet Department
Bid Item #06-178 6,000 GVW Pickup Truck with Accessories for Augusta Fleet Department
BID’s will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30911
706-821-2422
BID documents may be obtained at the office of Augusta, GA Procurement Department, 530 Greene Street – Room 605,
Augusta, GA 30911. Documents may be examined during regular business hours at the offices of Augusta, GA Procurement
Department. All questions must be submitted in writing to the office of the Procurement Department by Fax at 706-821-
2811 or by mail. No bid will be accepted by fax, all must be received by mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid
preference on an eligible local project, the certification statement as a local bidder and all supporting documents must
be submitted to the Procurement Department with your bonafide bid package.
It is the wish of the Owner that minority businesses are given the opportunity to BID on the various parts of the work. This
desire on the part of the Owner is not intended to restrict or limit competitive bidding or to increase the cost of the work. The
Owner supports a healthy free market system that seeks to include responsible businesses and provide ample opportunity for
business growth and development.
No BID may be withdrawn for a period of 30 days after time has been called on the date of opening.
Bidders will please note that the number of copies requested; all supporting documents including financial statements and
references and such other attachments that may be required by the bid invitation are material conditions of the bid. Any package
found incomplete or submitted late shall be rejected by the Procurement Office. Any bidder allegedly contending that he/she
has been improperly disqualified from bidding due to an incomplete bid submission shall have the right to appeal to the
appropriate committee of the Augusta commission. Please mark BID number on the outside of the envelope.
Bidders are cautioned that sequestration of BID documents through any source other than the office of the Procurement
Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of
receiving incomplete or inaccurate information upon which to base his qualifications.
Augusta has a Link Deposit program designed to provide loans to eligible local Small, Minority and Women Owned
Businesses. For more information about this program contact the Office of the Disadvantage Business Enterprise at 706-821-
2406.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle September 21, 28, October 5, 12, 2006
Augusta Focus September 28, 2006
cc: Tameka Allen Interim Deputy Administrator
Ron Crowden Fleet Management
Yvonne Gentry DBE Coordinator
Home
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Member Name City of Augusta, GA
Bid Number ITB-06-177-0-2006/PJM
Bid Name Compact Pickup Truck with Accessories
Supplier Name City State Phone Fax
Government Sales Garland TX 2142151028 9726592303
Legacy Ford Inc. McDonough GA 7709142800 7709142635
Mike Albert Leasing Inc Cincinatti OH 5135542878 5139562878
Page 1 of 1
Format for Printing No
Search << Return
Disadvantaged Business Enterprise
Yvonne Gentry
DBE Coordinator
Disadvantaged Business Enterprise Department
501 Greene Street – Suite 304 - Augusta, GA 30901
(706) 821-4206 – Fax (706) 821-4228
WWW.AUGUSTAGA.GOV
TO: Geri Sams
Director, Procurement Department
Ron Crowden
Director, Fleet Management Department
FROM: Yvonne Gentry, Coordinator
Disadvantaged Business Enterprise Department
SUBJECT: DBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOALDBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOALDBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOALDBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOAL
Bid ItemBid ItemBid ItemBid Item ####06060606----177 177 177 177 –––– Compact Pickup Truck with Accessories Compact Pickup Truck with Accessories Compact Pickup Truck with Accessories Compact Pickup Truck with Accessories
DATE: November 10, 2006
This memo is to transmit the review and concurrence of the recommended DBE
Utilization goal of 0% for the above referenced project. The procurement opportunities
are direct purchases from manufactures sales representative with no sub-contracting or
second tier opportunities. The goal-setting methodology considered the following
factors based on good faith efforts of the contractor:
• The project’s total estimated cost is $$$$13,64813,64813,64813,648.00.00.00.00.
• There is 0% value of the scope of work where minority/women minority/women minority/women minority/women
businesses businesses businesses businesses availability exists.
• There is 0% value of the scope of work where small businesses small businesses small businesses small businesses
availability exists.
• There is 100% ($13,648) value of the scope where local businesses local businesses local businesses local businesses
availability exists.
The contractor must prepare their proposed DBE Utilization Form submittal based on
the total dollar value of their base bid. No further adjustments should be made.
The above recommendation is based on information provided at the time of review.
If you have any questions, please feel free to contact me at (706) 821-2406.
YG:glw
Commission Meeting Agenda
12/5/2006 2:00 PM
Dunnington Development LLC
Department:Clerk of Commission
Caption:Motion to approve, pursuant to the Redevelopment Powers
Act, sale of portions of property commonly known as Map
and Parcel 018-0-001-00-1 and Map and Parcel 018-0-001-
00-0 to Dunnington Development, LLC, or its assignee, for
$25,000.00 per acre and to authorize the Mayor and Clerk of
Commission to execute such documents as necessary to
consummate the transaction, all in form as approved by the
County Attorney. (Approved by Finance Committee
November 27, 2006)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
12/5/2006 2:00 PM
Jennifer Rucker
Department:Clerk of Commission
Caption:Consider a tax appeal from Jennifer Rucker regarding Peach
Orchard Plaza, 2708 Peach Orchard Road. (Map 098-3-245-
00-0) (Deferred from the Novemer 21, 2006 Commission
meeting)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
12/5/2006 2:00 PM
McKnight Properties Inc.
Department:Clerk of Commission
Caption:Motion to approve, pursuant to the Redevelopment Powers
Act, sale of property commonly known as Map and Parcel
022-0-010-14-0 and Mapr and Parcel 022-0-026-00-0 to
McKnight Properties, Inc., or its assignee, for $30,000.00 per
acre and to authorize the Mayor and Clerk of Commission to
execute such documents as necessary to consummate the
transaction, all in form as approved by the County Attorney.
(Approved by Finance Committee November 27, 2006)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
12/5/2006 2:00 PM
Request to abate tax balance on Map 46-1, Parcels 10.01 and 10.04
Department:Tax Commissioner's Office - North Williamson, Chief
Deputy Tax Commissioner
Caption:Motion to approve abatement of tax balances on two parcels
of property acquired by the City. (Approved by Finance
Committee November 27, 2006)
Background:The City acquired a portion of the above tracts of land for
right of ways. Therefore, the taxes on the portions of land
acquired were prorated and the City share was as follows:
Parcel 10.01 $274.12 Parcel 10.04 $122.84
Analysis:N/A
Financial Impact:$396.96
Alternatives:None
Recommendation:Abate the amounts indicated.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Commission Meeting Agenda
12/5/2006 2:00 PM
Approve Construction Contract for Fort Gordon Gate 1
Department:Utilities
Caption:Motion to approve bid award of Construction Contract for
Fort Gordon Gate 1 Water Main to BRI Construction for
$999,370.10. (No recommendation from Engineering
Services Committee November 27, 2006)
Background:Augusta and Fort Gordon signed an agreement for water and
wastewater services earlier this year. This is the first
construction contract required to meet the conditions of that
services contract, and consists of approximately 9,000 linear
feet of ductile iron water main. This project includes all
valves and fittings shown on the plans and which are
required to connect the new line to the existing system.
Analysis:The water main project was competitvely bid, and BRI
construction was the apparent low bidder in the amount of
$999,370.10. Stevenson and Palmer Engineers extended the
bid tabs for the companies that submitted a bid, and
determined that BRI's bid package appeared acceptable and
numerically correct. S&P also contacted three references
provided to ensure that the contractor had a good working
history with other municipalities. S&P then recommended
award to BRI construction.
Financial Impact:$999,370.10 from 511043410-5425110 / 80310801-5425110
Alternatives:There is no alternative.
Recommendation:Award Construction Contract for Fort Gordon Gate 1 Water
Main to BRI Construction for $999,370.10.
Funds are
Available in the
Following
Accounts:511043410-5425110 / 80310801-5425110
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Disadvantaged Business Enterprise.
Administrator.
Clerk of Commission
Invitation to Bid
Sealed bids will be received at this office until Thursday, November 2, 2006 @ 3:00 p.m.
BID ITEM #06-188 Fort Gordon Gate One Connection for Augusta Utilities Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30911
706-821-2422
Bid documents may be examined at the office of the Augusta, GA Procurement Department, 530 Greene Street-Room 605, Augusta, GA 30911.
Plans and specifications for the project can be made available upon request to Digital Blue Print. The fees for the plans and
specifications which are non-refundable are $100.00.
Documents may be examined during regular business hours at the Augusta Builders Exchange, 1262 Merry Street, Augusta, GA 30904; F. W.
Dodge Plan Room, 1281 Broad Street, Augusta, GA 30904. It is the wish of the Owner that all businesses are given the opportunity to submit
on this project. To facilitate this policy, the Owner is providing the opportunity to view plans online (www.digblueprint.com) at no charge
through Digital Blue Print (706-821-0405) beginning Thursday, October 5, 2006. Bidders are cautioned that submitting a package without
procurement of a complete set are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other
work that is material to the successful completion of the project. Bidders are cautioned that sequestration of documents through any other source
is not advisable. Acquisition of documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate
information upon which to base his bid. No BID’s will be accepted by fax, all must be received by mail or hand delivered.
A mandatory pre-bid conference will be held on Friday, October 20, 2006 @ 10:00 am. in the conference room of the Procurement
Department. All questions must be submitted in writing to the office of the Procurement Department by fax at 706-821-2888 or by mail.
The last day to submit questions is Tuesday, October 24, 2006 by 4:00 p.m.
The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference on an
eligible local project, the certification statement as a local bidder and all supporting documents must be submitted to the Procurement
Department with your bonafide bid package.
It is the wish of the Owner that minority businesses are given the opportunity to submit on the various parts of the work. This desire on the part
of the Owner is not intended to restrict or limit competitive bidding or to increase the cost of the work. The Owner supports a healthy free
market system that seeks to include responsible businesses and provide ample opportunity for business growth and development.
No BID’S may be withdrawn for a period of 60 days after time has been called on the date of opening. A 10% Bid Bond is required to be
submitted in a separate envelope so marked along with the bidder’s qualifications; a 100% performance bond and a 100% payment bond
will be required for award. All bid responses will be retained as property of Augusta Richmond County.
Bidders will please note that the number of copies requested; all supporting documents including financial statements and references and such
other attachments that may be required by the bid invitation are material conditions of the BID. Any package found incomplete or submitted late
shall be rejected by the Procurement Office. Any bidder allegedly contending that he/she has been improperly disqualified from bidding due to
an incomplete BID submission shall have the right to appeal to the appropriate committee of the Augusta Commission. Please mark BID
number on the outside of the envelope.
Augusta has a Link Deposit program designed to provide loans to eligible local Small, Minority and Women Owned Businesses. For more
information about this program contact the Office of Disadvantage Business Enterprise at 706-821-2406.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle October 5, 10, 12, 19, 2006
Augusta Focus October 12, 2006
cc: Tameka Allen Interim Deputy Administrator
Max Hicks Augusta Utilities
Wes Byne Augusta Utilities
Jim Rush CH2M Hill
Yvonne Gentry DBE Coordinator
Vendor Bid Bond
Addendum
1 Total Bid
Beam's Contracting
2335 Atomic Road
Beech Island, SC 29842 Yes Yes $1,739,463.60
Blair Construction
P. O. Box 770
Evans, GA 30807 Yes Yes $1,117,275.01
D S Utility
1644 Holy Trinity Church Rd.
Little Mountain, SC Yes Yes $1,071,671.75
Mabus Bros. Construction
920 Molly Pond Road
Augusta, GA 30901
BRI Construction, 305 Petty
Road, Suite C, Lawrenville, GA
30043 Yes Yes $999,370.10
United Grading & Excavating,
3546 Hwy 18, Zebulon, GA
30295
Tommy Griffin Plumbing, P O
Box 2346, Macon, GA 31203
Southeast Connections, 19
Weatherby St., Atlanta, GA
30316
Bid Item # 06-188
Fort Gordon Gate One Connection
Augusta Utilities Department
Bid Due: November 2, 2006 @ 3:00
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Member Name City of Augusta, GA
Bid Number ITB-06-188-0-2006/PJM
Bid Name Fort Gordon Gate One Connection
Supplier Name City State Phone Fax
Cross Instrumentation Conyers GA 7709298441 7709298278
Hole Montes, Inc. Naples FL 2392542066 2392542096
McGraw-Hill Construction Dodge Fort Myers FL 2399392525 2399392331
O'Brien & Gere Athens GA 7065484881 7065484697
Vastec Group Inc Augusta GA 7068286502 7068286505
Page 1 of 1
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Disadvantaged Business Enterprise
Yvonne Gentry
DBE Coordinator
Disadvantaged Business Enterprise Department
501 Greene Street – Suite 304 - Augusta, GA 30901
(706) 821-2406 – Fax (706) 821-4228
WWW.AUGUSTAGA.GOV
TO: Max Hicks
Director, Utilities Department
Geri Sams
Director, Procurement Department
FROM: Yvonne Gentry, Coordinator
Disadvantaged Business Enterprise Department
SUBJECT: DBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOALDBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOALDBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOALDBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOAL
Bid Item Bid Item Bid Item Bid Item ####06060606----188 Fo188 Fo188 Fo188 Fort Gordon Gate One Connection for Utilities rt Gordon Gate One Connection for Utilities rt Gordon Gate One Connection for Utilities rt Gordon Gate One Connection for Utilities
DepartmentDepartmentDepartmentDepartment
DATE: November 15, 2006
This memo is to transmit the review and concurrence of the recommended DBE
Utilization goal of 10% for the above referenced project. The goal-setting methodology
considered the following factors based on good faith efforts of the contractor:
• The project’s total estimated cost is $$$$999,370.10999,370.10999,370.10999,370.10.
• There is 10% ($101,446.23) value of the scope of work where minority/minority/minority/minority/
women businesses women businesses women businesses women businesses availability exists.
• There is 0% value of the scope of work where small businesses small businesses small businesses small businesses
availability exists.
• There is 0% value of the scope where local businesses local businesses local businesses local businesses availability exists.
The contractor must prepare their proposed DBE Utilization Form submittal based on
the total dollar value of their base bid. No further adjustments should be made.
The above recommendation is based on information provided at the time of review.
If you have any questions, please feel free to contact me at (706) 821-2406.
YG:glw
Commission Meeting Agenda
12/5/2006 2:00 PM
Atlantic Coast Consulting Change Order
Department:Solid Waste
Caption:Motion to approve a change order to Atlantic Coast
Consulting in an amount of $400,000 for additional
professional services for the solid waste department.
(Approved by Engineering Services Committee November
27, 2006)
Background:The Solid Waste department had entered into a contract with
a consulting company for the semi-annual collection and
analysis of groundwater samples and the quarterly collection
and analysis of surface water samples. At the last
groundwater sampling event, the laboratory results showed a
spike in acetone concentrations, which was determined to be
the result of improper sampling techniques used by the
company currently under contract. The contract is due to
expire in 2007, however, in light of this issue as well as
additional groundwater sampling and analysis due in
November, a change in consultants is needed to ensure
correct sampling procedures are followed as well as accurate
analysis and reporting to EPD is occurring. Further, the
elevated levels of vinyl chloride found during the
groundwater monitoring require additional investigation and
testing. Since the vinyl chloride levels prompted the
Landfill’s inclusion on the state Hazardous Site Inventory
list, additional environmental testing and long-term
monitoring are required by the state. Simply put, we will
need to first determine the extent and source of the vinyl
chloride. For example, is it simply showing up in those wells
or has it migrated to the surrounding soil or groundwater?
Once the extent of it is determined, then the potential impacts
must also be identified. And, if necessary based on all the
data gathered to this point, what cleanup or remediation
activities are feasible or required.
Analysis:In order to remain in compliance with our current permits,
proper sampling and analysis methodologies are key. It is our
intention to use a different consultant to complete the
required sampling and continue this procedure for at least
two years. That would provide us with two (November 2006-
November 2008 or four events) of groundwater data which
can be used to provide greater certainty regarding the source
of the acetone in the wells plus an additional event to
establish any baseline levels. The quantification of the extent
of the vinyl chloride and any potential impacts will require
the services of an engineering firm with such expertise. Plus,
it would be detrimental to the Landfill to change firms in the
middle of such an involved investigation. As part of the
initial investigation into the source and extent of vinyl
chloride an engineering firm has already provided to us a
plan of action for the required investigation and extensive
environmental sampling needed to resolve the Landfill’s
inclusion on the HSI. They further have started the alternate
source demonstration to meet the timelines of the state. This
is a long-term plan which includes not only the groundwater
testing, but also storm water and surface water monitoring
for a two year period, specifically, the plan includes an
Assessment Monitoring Plan, an Alternative Source
Demonstration, groundwater monitoring events, any
additional well installations, and surface and storm water
monitoring events as required by EPD and other professional
engineering services.
Financial Impact:Canceling the current contract would provide a cost savings
of $26,400, and an expense of $320,000 to perform the
above-referenced services. Of that $259,680 is what is the
anticipated cost and the remainder is for contingency.
Alternatives:1. Recommend approving a change order to Atlantic Coast
Consulting in an amount of $320,000 for additional
professional services for the solid waste department. 2. Do
not approve the work and face consent orders from the state.
Recommendation:Option 1
Funds are
Available in the
Following
Accounts:
Post Closure Account
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Disadvantaged Business Enterprise.
Administrator.
Clerk of Commission
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Ρ ΣΥΡΨΛΓΗ ΚΗ ΥΗΤΞΛΥΗΓ ςΗΥΨΛΦΗς Ρ ςΞΦΦΗςςΙΞΟΟ∴ ΦΡ ΠΣΟΗΗ ΚΛς ΣΥΡΜΗΦ ΡΘ ΛΠΗ ΡΘ
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ΣΗΥΙΡΥΠΛΘϑΚΛςΖΡΥΝΥΗΣΥΡΨΛΓΗΓΕΗΟΡΖ
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ΕΗΟΡΖ
7ςΝ″∃ςςΗςςΠΗΘ0ΡΘΛΡΥΛΘϑ3ΟΘ3ΚςΗ,,∃%3ΥΗΣΥΗΘ∃ςςΗςςΠΗΘ0ΡΘΛΡΥΛΘϑ
3ΟΘ ∃03 Ρ ΓΓΥΗςς ΓΗΗΦΛΡΘς ΡΙ ΨΡΟΛΟΗ ΡΥϑΘΛ Φ ΦΡΠΣΡΞΘΓς 92&ς ΛΘ ΙΡΞΥ
ϑΥΡΞΘΓΖΗΥ ΠΡΘΛΡΥΛΘϑ ΖΗΟΟς 7ΚΛς ΣΟΘ ΖΛΟΟ ΗςΕΟ ΛςΚ ΣΥΡΦΗΓΞΥΗ ΙΡΥ ΛΘΛΛΛΘϑ
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3ϑΗ
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ςΠΣΟΗΓΙΡΥΚΗΣΣΥΡΣΥΛΗΣΥΠΗΗΥςΙΡΥ3ΚςΗ,,3ΚςΗ,,,ςΞΥΙΦΗΖΗΥςΠΣΟΛΘϑ
ΣΡΛΘςΦΘΟςΡΕΗςΠΣΟΗΓΛΘΦΡΘΜΞΘΦΛΡΘΖΛΚΚΗς ΗΗΨΗΘςΙΡΥΣΗΥΟΡΦΛΡΘΣΗΥ
ΗΨΗΘΖΚΛΦΚΛςΘΡΛΘΦΟΞΓΗΓΛΘΚΗΡΟΣΥΡΨΛΓΗΓ ΛΘΚΗΕΟΗΕΗΟΡΖ
∃ΘΟ∴ΛΦΟ 6ΗΥΨΛΦΗς ,ΘΦ Θ ΟΗΥΘΗ ΦΦΥΗΓΛΗΓ Θ Ο∴ΛΦΟ ΟΕΡΥΡΥ∴ ΖΛΟΟ ΣΥΡΨΛΓΗ
ςΠΣΟΗΘΟ∴ςΛςςΗΥΨΛΦΗςΙΡΥΚΛςΣΥΡΜΗΦ7ΚΗΞςΗ ΡΙςΗΣΥΗΟΕΡΥΡΥ∴ΙΥΡΠΚΗ
ΡΘΗΞςΗΓΛΘΚΗΣςΖΛΟΟΣΥΡΨΛΓΗΘΞΘΕΛςΗΓΦΡΠΣ ΥΛςΡΘΡΙΣΥΗΨΛΡΞςΥΗςΞΟς)ΛΨΗ
ΖΗΟΟς ΙΡΥ 3ΚςΗ ,,∃% ΖΛΟΟ ΕΗ ςΠΣΟΗΓ ΙΡΥ ∃ΣΣΗΘΓΛ[,, ΣΥΠΗΗΥς ΡΘΗ ΞΣϑΥΓΛΗΘ
×ΕΦΝϑΥΡΞΘΓΖΗΟΟ∝ΘΓΛΠΣΦΗΓΖΗΟΟς
∋ΞΥΛΘϑΦΡΠΣΟΗΛΡΘΡΙΚΗΠΡΘΛΡΥΛΘϑΥΗΣΡΥ∃&&ΖΛΟ ΟΗΨΟΞΗΚΗΘΟ∴ΛΦΟΙΛΗΟΓΓ
ΗΨΟΞΗΘΓΥΗΨΛςΗΚΗςΛςΛΦΟΣΥΡϑΥΠΛΘΡΥΓΗ ΥΡΗΘςΞΥΗΚΙΟςΗΣΡςΛΛΨΗΡΥ
ΘΗϑΛΨΗ6ΛςΛΦΟΟ∴6ΛϑΘΛΙΛΦΘ,ΘΦΥΗςΗς66,•ς ΥΗΨΡΛΓΗΓΣΥΗΣΥΗϑΥΡΞΘΓΖΗΥ
ΙΟΡΖΦΟΦΞΟΛΡΘςΘΓΣΡΗΘΛΡΠΗΥΛΦςΞΥΙΦΗΠΣς ΘΓςΞΠΠΥΛ]ΗΚΗΙΛΘΓΛΘϑςΠΝΗ
ΥΗΦΡΠΠΗΘΓΛΡΘςΙΡΥΚΗΠΡΘΛΡΥΛΘϑΣΥΡϑΥΠΙΡΥΚΗ ΙΦΛΟΛ∴
7ςΝ″6ΡΥΠΖΗΥςΠΣΟΛΘϑ %ςΗΓΡΘΦΡΘΨΗΥςΛΡΘςΖΛΚ∃5&ΖΗΞΘΓΗΥςΘΓ
Κ ςΡΥΠ ΖΗΥ ΓΛςΦΚΥϑΗς ΙΥΡΠ ΚΗ ΙΦΛΟΛ∴ Ρ Θ ΞΘΛΠΣΛΥΗΓ ςΥΗΠ 7ΚΗΥΗΙΡΥΗ
ΤΞΥΗΥΟ∴ ΨΛςΞΟ ΛΘςΣΗΦΛΡΘς ΘΓ ΘΘΞΟ ςΡΥΠ ΖΗΥ ςΠΣΟΛΘϑ ςΚΡΞΟΓ ΕΗ ςΞΙΙΛΦΛΗΘ
ΓΗΣΗΘΓΛΘϑΡΘΨΛςΞΟΛΘςΣΗΦΛΡΘΥΗςΞΟςΡΠΛΘΛ ΘΦΡΠΣΟΛΘΦΗΖΛΚΚΗΘΗΖΣΗΥΠΛ
∃ΘΘΞΟςΠΣΟΗςΖΛΟΟΕΗΗςΗΓΙΡΥΚΗΘΟ∴ΗςΛΓΗΘ ΛΙΛΗΓΛΘΚΗΘΗΖΣΗΥΠΛ7ΚΗΘΘΞΟ
ςΠΣΟΛΘϑΘΓΤΞΥΗΥΟ∴ΛΘςΣΗΦΛΡΘςΖΛΟΟΕΗΦΡΠΣΟΗΗ ΓΙΡΥ3ΚςΗ,,ΘΓΓΓΛΛΡΘΟ
ΗςΛΠΗΓΦΡςΙΡΥ3ΚςΗ,,,ΕςΗΓΡΘΞΘΛΥΗΡ ΙΙΡΥΘΘΞΟςΠΣΟΛΘϑΘΓ
ΙΡΥ ΙΡΞΥ ΤΞΥΗΥΟ∴ ΛΘςΣΗΦΛΡΘς ΣΗΥ ΟΡΦΛΡΘ ΣΗΥ ∴ΗΥ 7ΚΗ ΘΗΖ ςΡΥΠ ΖΗΥ
0Υ0ΥΝ−ΡΚΘςΡΘ
2ΦΡΕΗΥ
3ϑΗ
ΣΗΥΠΛΥΗΤΞΛΥΗςΚΘΘΞΟςΠΣΟΗςΕΗΦΡΟΟΗΦΗΓΖΛ ΚΛΘΠΛΘΞΗςΡΥΘΡΟΡΘϑΗΥΚΘ
ΡΘΗΚΡΞΥΙΗΥΚΗΤΞΟΛΙ∴ΛΘϑΓΛςΦΚΥϑΗΡΦΦΞΥς,Θ ΡΥΓΗΥΡΦΦΡΠΣΟΛςΚΚΛςΞΡΠΛΦ
ςΠΣΟΗΥςΠΞςΕΗΞςΗΓΡΦΣΞΥΗΚΗςΠΣΟΗς∃&&Ζ ΛΟΟΠΡΘΛΡΥΥΛΘΙΟΟςΗΞΣΚΗ
ΞΡΠΛΦςΠΣΟΗΥςΡΦΣΞΥΗΚΗςΠΣΟΗΘΓΥΗΞΥΘ ΡΦΡΟΟΗΦΚΗςΠΣΟΗςΙΗΥ
ΦΣΞΥΗ :Η ςςΞΠΗ Κ ∃5& ΖΛΟΟ ΗΛΚΗΥ ΣΥΡΨΛΓΗ ΚΗ ΞΡςΠΣΟΗΥς ΡΥ ΣΥΡΨΛΓΗ Θ
ΟΟΡΖΘΦΗΙΡΥ∃&&ΡΥΗΘΚΗΠ3ΟΗςΗΘΡΗΚ ΤΞΟΛΙ∴ΛΘϑΥΛΘΙΟΟΗΨΗΘΠ∴ΘΡ
ΥΗςΞΟΛΘΓΛςΦΚΥϑΗΙΥΡΠΚΗΙΦΛΟΛ∴∃&&ΖΛΟΟΚ ΨΗΡΥΗΟ∴ΡΘΦΡΡΣΗΥΛΡΘΙΥΡΠΙΦΛΟΛ∴
ΣΗΥςΡΘΘΗΟΡςςΛςΛΘΓΗΗΥΠΛΘΛΘϑΦΞΟΓΛςΦΚΥϑΗ ΗΨΗΘς
7ςΝ″:ΗΟΟ,ΘςΟΟΛΡΘς ∃&&ΖΛΟΟΞςΗΘΣΣΥΡΣΥΛΗΟ∴ΕΡΘΓΗΓΓΥΛΟΟΛΘϑΦΡΘ ΥΦΡΥΡ
ΛΘςΟΟΡΘΗΞΣϑΥΓΛΗΘΖΗΟΟ3ΚςΗ,,∃%ΡΓΗΟΛ ΘΗΗΚΗΗ[ΗΘΡΙΛΠΣΦΛΘΚΗ
ΞΣϑΥΓΛΗΘΥΗΡΙΚΗΙΦΛΟΛ∴7ΚΛςΖΗΟΟΖΛΟΟΕΗ ΥΗΤΞΛΥΗΓΕ∴(3∋ςΚΗΙΦΛΟΛ∴ΠΡΨΗς
ΚΥΡΞϑΚΚΗ∃ςςΗςςΠΗΘΘΓ∃ςςΗςςΠΗΘΡΙ&ΡΥΥΗΦΛΨΗ 0ΗςΞΥΗςΣΥΡϑΥΠς∃Θ∃&&
3ΥΡΙΗςςΛΡΘΟ∗ΗΡΟΡϑΛςΖΛΟΟςΞΣΗΥΨΛςΗΘΓΓΡΦΞΠΗΘ ΚΗΛΘςΟΟΛΡΘΡΙΚΗΖΗΟΟ7ΚΗ
ΖΗΟΟΖΛΟΟΕΗΓΗΨΗΟΡΣΗΓςΠΣΟΗΓΘΓςΞΥΨΗ∴ΗΓΕ∴5ΗϑΛςΗΥΗΓ/ΘΓ6ΞΥΨΗ∴ΡΥΙΗΥ
ΛΘςΟΟΛΡΘ∃&&ΖΛΟΟΣΥΗΣΥΗΘΛΘςΟΟΛΡΘΥΗΣΡ ΥΛΘΦΦΡΥΓΘΦΗΖΛΚ(3∋ΥΗϑΞΟΛΡΘς
ΡΓΡΦΞΠΗΘΚΗςΗΦΛΨΛΛΗς)ΡΥΦΡςΗςΛΠΛΘϑΣ ΞΥΣΡςΗςΖΗΗςΛΠΗΚΡΟΡΙ
ΟΛΘΗΥΙΗΗΡΙΓΥΛΟΟΛΘϑΖΛΟΟΕΗΥΗΤΞΛΥΗΓΡΛΘς ΟΟΚΗΖΗΟΟΛΘΡΚΗΞΣΣΗΥΠΡςΤΞΛΙΗΥ
,ΘΡΥΓΗΥΡΓΥΛΟΟΡΚΛςΓΗΣΚΠΞΓΥΡΥ∴ΓΥΛΟΟΛΘ ϑΗΦΚΘΛΤΞΗςΖΛΟΟΕΗΞΛΟΛ]ΗΓ
∃ΘΓΓΛΛΡΘΟΦΡςΗςΛΠΗΟΛΘΗΛΗΠΛςΣΥΡΨΛΓΗΓΙ ΡΥΠΛςΦΗΟΟΘΗΡΞςΓΥΛΟΟΛΘϑΦΛΨΛΛΗς
ΨΥΛΡΞςΣΚςΗςΡΙΚΗΙΦΛΟΛ∴:ΗΞΘΓΗΥςΘΓΚ ΠΗΚΘΗΠΡΘΛΡΥΛΘϑΖΗΟΟΖΛΟΟΘΗΗΓ
ΡΕΗΕΘΓΡΘΗΓΘΓΥΗΣΟΦΗΓΘΓΚΣΣΥΡ[ΛΠΗΟ∴ΖΡΣΛΗ]ΡΠΗΗΥςΖΛΟΟΘΗΗΓΡΕΗ
ΕΘΓΡΘΗΓ ,Θ ΡΥΓΗΥ Ρ ΗςΛΠΗ ΚΗ ΦΡςς ΙΡΥ ΚΗςΗ ΛΗΠς ΖΗ ΞςΗΓ ΣΣΥΡ[ΛΠΗ
ΓΥΛΟΟΛΘϑΓΗΣΚςΡΙΙΗΗΙΡΥΚΗΠΗΚΘΗΖΗΟΟ ΘΓΙΗΗΗΦΚΙΡΥΚΗΣΛΗ]ΡΠΗΗΥ
ΕΘΓΡΘΠΗΘς:ΗΖΛΟΟΓΜΞςΚΗΦΡςΗςΛΠΗΦΦΡ ΥΓΛΘϑΟ∴ΡΘΦΗΚΗΦΞΟΓΗΣΚς
ΥΗΝΘΡΖΘ∃ΣΣΥΡΣΥΛΗΓΡΦΞΠΗΘΛΡΘΖΛΟΟΕΗΦΡΠΣΗΗ ΓΙΡΥΗΦΚΛΗΠ
7ςΝ ″ 0ΛςΦΗΟΟΘΗΡΞς 3ΥΡΙΗςςΛΡΘΟ 6ΗΥΨΛΦΗς ∃&& ΖΛΟΟ ΣΥΡΨΛΓΗ ΠΛςΦΗΟΟΘΗΡΞς
ΦΡΘςΞΟΛΘϑςΗΥΨΛΦΗςΙΡΥΚΗςΞΣΣΡΥΡΙΚΗΖΡΥΝΛΗΠ ςΓΛςΦΞςςΗΓΕΡΨΗΘΓΡΚΗΥςς
ΥΗΤΞΗςΗΓΡΘΘΚΡΞΥΟ∴ΕςΛς7ΚΛςΖΡΞΟΓΛΘΦΟΞΓΗ∃&&ΣΥΗΣΥΛΡΘΡΙΠΗΥΛΟςΙΡΥ
ΘΓΣΥΛΦΛΣΛΡΘΛΘΠΗΗΛΘϑς∃5&ΘΓΡΥ(3∋7 ΚΗΙΗΗΙΡΥΚΛςςΝΛςΗςΛΠΗΓ
ΘΓΖΛΟΟΕΗΓΜΞςΗΓΡΠΦΚΚΗΦΞΟΟΕΡΥΗΙΙΡ ΥΥΗΤΞΛΥΗΓΡΘςΝςΣΗΦΛΙΛΦΕςΛς
6ΦΚΗΓΞΟΗ6ΦΚΗΓΞΟΗ6ΦΚΗΓΞΟΗ6ΦΚΗΓΞΟΗ
∃&&ΖΛΟΟΛΘΛΛΗΚΗΦΡΠΣΟΗΛΡΘΡΙΚΗ3ΟΘςΘΓς ΦΚΗΓΞΟΗΚΗΙΛΗΟΓΖΡΥΝΛΠΠΗΓΛΗΟ∴
ΞΣΡΘΥΗΦΗΛΣΡΙΖΥΛΗΘΡΥΨΗΥΕΟΘΡΛΦΗΡΣΥΡΦΗΗΓ :ΗΗςΛΠΗΚΡΟΡΙ
Γ∴ςΡΙΙΛΗΟΓΖΡΥΝΖΛΟΟΕΗΥΗΤΞΛΥΗΓΙΡΥΗΦΚϑΥΡΞΘΓΖ ΗΥςΠΣΟΛΘϑΙΛΗΟΓΗΙΙΡΥΚΗΙΛΥς
ΡΙΖΚΛΦΚΖΡΞΟΓΕΗςΦΚΗΓΞΟΗΓΙΡΥ1ΡΨΗΠΕΗΥ7ΚΗΠΡΘΛ ΡΥΛΘϑΥΗΣΡΥΖΛΟΟΕΗΣΥΗΣΥΗΓ
ΘΓΣΥΡΨΛΓΗΓΡ∃5&ΙΡΥΥΗΨΛΗΖΖΛΚΛΘΓ∴ςΡΙΥΗ ΦΗΛΣΡΙΚΗΘΟ∴ΛΦΟΓ7ΚΗ
∃6∋ΘΓ∃03ΖΛΟΟΕΗΦΡΠΣΟΗΗΓΣΥΛΡΥΡΛΘΛΛΛΡΘΡ ΙΚΗςΠΣΟΛΘϑΗΨΗΘΛΘ1ΡΨΗΠΕΗΥ
7ΚΗΓΥΛΟΟΛΘϑΦΛΨΛΛΗςΖΛΟΟΕΗςΦΚΗΓΞΟΗΓΞΣΡΘΥΗΤΞ ΗςΕ∴∃5&ΘΓΣΣΥΡ[ΛΠΗΟ∴ΖΡ
ΖΗΗΝς ΡΙ ΙΛΗΟΓ ΖΡΥΝ ΥΗ ΘΛΦΛΣΗΓ ΙΡΥ ΦΡΠΣΟΗΛΡΘ 7 ΚΗ ΖΗΟΟ ΛΘςΟΟΛΡΘ ΘΓ
0Υ0ΥΝ−ΡΚΘςΡΘ
2ΦΡΕΗΥ
3ϑΗ
ΕΘΓΡΘΠΗΘΥΗΣΡΥςΖΛΟΟΕΗΣΥΡΨΛΓΗΓΡ∃5&ΙΡΥΥΗΨ ΛΗΖΖΛΚΛΘΓ∴ςΡΙ∃&&ΥΗΦΗΛΣ
ΡΙΚΗςΞΥΨΗ∴Γ
&Ρς&Ρς&Ρς&Ρς
∃&&•ςΗςΛΠΗΓΦΡςΡΦΡΠΣΟΗΗΚΗΖΡΥΝΓΗςΦΥΛΕΗΓ ΕΡΨΗΛςΣΥΡΨΛΓΗΓΣΗΥςΝΛΘΚΗ
ΙΡΟΟΡΖΛΘϑΕΟΗ7ΚΗςΦΡΣΗΡΙςΗΥΨΛΦΗςΖΛΟΟΕΗΣΥΡΨ ΛΓΗΓΛΘΦΦΡΥΓΘΦΗΖΛΚΚΗΥΗς
ΘΓΗΥΠςΣΥΡΨΛΓΗΓΛΘΡΞΥΦΞΥΥΗΘΗΠΗΥϑΗΘΦ∴ςΗΥΨΛΦΗ ςϑΥΗΗΠΗΘ
∃ΞϑΞς∃ΞϑΞς∃ΞϑΞς∃ΞϑΞς 5ΛΦΚΠΡΘΓ&ΡΞΘ∴∗ΥΡΞΘΓΖΗΥ6ΗΥ5ΛΦΚΠΡΘΓ&ΡΞΘ∴∗ΥΡΞΘΓΖΗΥ6ΗΥ5ΛΦΚΠΡΘΓ&ΡΞΘ∴∗ΥΡΞΘΓΖΗΥ6ΗΥ5ΛΦΚΠΡΘΓ&ΡΞΘ∴∗ΥΡΞΘΓΖΗΥ6ΗΥΨΛΦΗς ΨΛΦΗςΨΛΦΗςΨΛΦΗς
7ςΝ7ςΝ7ςΝ7ςΝ ∋ΗςΦΥΛΣΛΡΘ∋ΗςΦΥΛΣΛΡΘ∋ΗςΦΥΛΣΛΡΘ∋ΗςΦΥΛΣΛΡΘ ∃&&∃&&∃&&∃&&
/ΕΡΥ/ΕΡΥ/ΕΡΥ/ΕΡΥ
2∋&•ς2∋&•ς2∋&•ς2∋&•ς 6ΞΕΦΡΘΥΦΡΥ6ΞΕΦΡΘΥΦΡΥ6ΞΕΦΡΘΥΦΡΥ6ΞΕΦΡΘΥΦΡΥ
)ΗΗ)ΗΗ)ΗΗ)ΗΗ
6ΞΕΡΟ6ΞΕΡΟ6ΞΕΡΟ6ΞΕΡΟ
3ΚςΗ,,∃3ΚςΗ,,∃3ΚςΗ,,∃3ΚςΗ,,∃%∃03%∃03%∃03%∃03
3ΚςΗ,,&3ΚςΗ,,&3ΚςΗ,,&3ΚςΗ,,&″″″″∃6∋∃6∋∃6∋∃6∋
ΕΕΕΕ 3ΚςΗ,,&3ΚςΗ,,&3ΚςΗ,,&3ΚςΗ,,&″″″″∃03∃03∃03∃03
∗ΥΡΞΘΓ∗ΥΡΞΘΓ∗ΥΡΞΘΓ∗ΥΡΞΘΓ6ΞΥΙΦΗ:ΗΥ6ΞΥΙΦΗ:ΗΥ6ΞΥΙΦΗ:ΗΥ6ΞΥΙΦΗ:ΗΥ
0ΡΘΛΡΥΛΘϑ0ΡΘΛΡΥΛΘϑ0ΡΘΛΡΥΛΘϑ0ΡΘΛΡΥΛΘϑ (ΨΗΘς(ΨΗΘς(ΨΗΘς(ΨΗΘς″″″″3ΚςΗ3ΚςΗ3ΚςΗ3ΚςΗ
,,∃%,,∃%,,∃%,,∃%&3ΚςΗ,,,&3ΚςΗ,,,&3ΚςΗ,,,&3ΚςΗ,,,ςΞΥΙΦΗςΞΥΙΦΗςΞΥΙΦΗςΞΥΙΦΗ
ΖΗΥΠΡΘΛΡΥΛΘϑΙΡΥ3ΚςΗ,,ΖΗΥΠΡΘΛΡΥΛΘϑΙΡΥ3ΚςΗ,,ΖΗΥΠΡΘΛΡΥΛΘϑΙΡΥ3ΚςΗ,,ΖΗΥΠΡΘΛΡΥΛΘϑΙΡΥ3ΚςΗ,,ΡΘΟ∴ΡΘΟ∴ΡΘΟ∴ΡΘΟ∴
6ΡΥΠ:ΗΥ6ΠΣΟΛΘϑ6ΡΥΠ:ΗΥ6ΠΣΟΛΘϑ6ΡΥΠ:ΗΥ6ΠΣΟΛΘϑ6ΡΥΠ:ΗΥ6ΠΣΟΛΘϑ
3ΚςΗ,,ΡΘΟ∴3ΚςΗ,,ΡΘΟ∴3ΚςΗ,,ΡΘΟ∴3ΚςΗ,,ΡΘΟ∴
8ΣϑΥΓΛΗΘ:ΗΟΟ8ΣϑΥΓΛΗΘ:ΗΟΟ8ΣϑΥΓΛΗΘ:ΗΟΟ8ΣϑΥΓΛΗΘ:ΗΟΟ
,ΘςΟΟΛΡΘ,ΘςΟΟΛΡΘ,ΘςΟΟΛΡΘ,ΘςΟΟΛΡΘ
ΕΕΕΕ 0ΛςΦ∋ΥΛΟΟΛΘ0ΛςΦ∋ΥΛΟΟΛΘ0ΛςΦ∋ΥΛΟΟΛΘ0ΛςΦ∋ΥΛΟΟΛΘϑ∃ΦΛΨΛΛΗςϑ∃ΦΛΨΛΛΗςϑ∃ΦΛΨΛΛΗςϑ∃ΦΛΨΛΛΗς
0ΛςΦ+ΡΞΥΟ∴6ΗΥΨΛΦΗς0ΛςΦ+ΡΞΥΟ∴6ΗΥΨΛΦΗς0ΛςΦ+ΡΞΥΟ∴6ΗΥΨΛΦΗς0ΛςΦ+ΡΞΥΟ∴6ΗΥΨΛΦΗςΛΘ ΛΘΛΘΛΘ
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Disadvantaged Business Enterprise
Yvonne Gentry
DBE Coordinator
Disadvantaged Business Enterprise Department
501 Greene Street – Suite 304 - Augusta, GA 30901
(706) 821-2406 – Fax (706) 821-4228
WWW.AUGUSTAGA.GOV
TO: Mark Johnson
Solid Waste Department
Geri Sams
Director, Procurement Department
FROM: Yvonne Gentry, Coordinator
Disadvantaged Business Enterprise Department
SUBJECT: DBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOALDBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOALDBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOALDBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOAL
Atlantic Coast ConsultinAtlantic Coast ConsultinAtlantic Coast ConsultinAtlantic Coast Consultingggg
DATE: November 16, 2006
This memo is to transmit the review and concurrence of the recommended DBE
Utilization goal of 100% for the above referenced project. The goal-setting methodology
considered the following factors based on good faith efforts of the contractor:
• The project’s total estimated cost is $$$$320,000320,000320,000320,000.
• There is 100% ($32,000) value of the scope of work where minority/women minority/women minority/women minority/women
businesses businesses businesses businesses availability exists.
• There is 0% value of the scope of work where small businesses small businesses small businesses small businesses
availability exists.
• There is 0% value of the scope where local businesses local businesses local businesses local businesses availability
exists.
The contractor must prepare their proposed DBE Utilization Form submittal based on
the total dollar value of their base bid. No further adjustments should be made.
The above recommendation is based on information provided at the time of review.
If you have any questions, please feel free to contact me at (706) 821-2406.
YG:glw
Commission Meeting Agenda
12/5/2006 2:00 PM
Bay Street Lease Amendment
Department:Utilities
Caption:Motion to approve the lease of 1,981 square feet of additional
office space for the Engineering Section of the Augusta
Utilities Department on the second floor of The New South
Building, 360 Bay Street. (Approved by Engineering
Services Committee November 27, 2006)
Background:The Engineering Section of the Augusta Utilities Department
has grown beyond its present floor space and requires
additional office space for current personnel, projects and
future staff personnel. AUD’s EDMS project to consolidate
all project documentation requires an increase in storage
capacity. The current inspection staff of 9 occupies a single
office without sufficient space to complete daily reports and
inspection records.
Analysis:The proposed construction of the Augusta Utilities and
Administration Complex on Benson Rd. has been delayed
until budget and funding analyses have been completed. With
the delay of the new complex, AUD has an option to expand
it’s current floor space at the New South Building at 360 Bay
St.
Financial Impact:The Rex Group has quoted the cost for the additional 1,981
square feet at $2,218 per month or $1.12 per sq. ft. Funds are
available under account number 506043110-5224111
Alternatives:None recommended.
Recommendation:Approve the addition 1,981 square feet of leased office space
at 360 Bay Street.
Funds are
Available in the
Following
Accounts:
506043110-5224111
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Disadvantaged Business Enterprise.
Administrator.
Clerk of Commission
Commission Meeting Agenda
12/5/2006 2:00 PM
Daily Rate for Equipment & Personnel, Phase I
Department:Utilities
Caption:Motion to approve award to Blair Construction for the
installation of waterlines under the daily rate for equipment
and personnel for Waterline Replacement, Phase I, in the
amount of $200,000. (Approved by Engineering Services
Committee November 27, 2006)
Background:
AUD has identified many waterlines throughout the city that
are in need of replacement or upgrade. These areas have been
tabulated and included in the AUD Waterline Replacement
Program. AUD also has areas along the outer limits of the
water system where the waterlines need to be extended to
cover the limits of the Augusta water district. Two such areas
that AUD is requesting to include in this Phase I project are,
Deans Bridge Road at Blythe and Guy Maddox Road, which
is off Maddox Road. Once these areas are completed, AUD
will exhaust the remaining of the $200,000 funds on the
waterline replacement list. Many of the needed water
improvements are in areas that require straightforward
engineering and planning, consequently the design has been
assumed by AUD. AUD also has a significant supply of
small size waterline material in stock that can be used to
upgrade the existing waterlines. Considering the
straightforward engineering and the available materials,
AUD installed the Raborn Road waterline, which was in the
waterline replacement program, under the Daily Rate for
Equipment & Personnel (DREP) concept. Blair Construction
was the low bidder for DREP for Raborn Road. Considering
historical pricing for projects such as this, AUD requested a
budget of $173,000 for the Raborn Road waterline. The
actual realized cost for the Raborn Road waterline was
$59,060.60, or $12.84 per linear foot. Although AUD
provided the materials, which is an additional cost
consideration, the total cost of the waterline construction is
still much less than is being realized on the standard AUD
waterline projects. Blair has again emerged as the low bidder
for DREP Phase I of the Waterline Replacement Program
with the same daily rate as was bid on the Raborn Road
waterline, $2,875.00 per day.
Analysis:Considering that the daily rate is the same as that for the
construction of the Raborn Road waterline, and considering
that the project construction will be in areas that are very
comparable to Raborn Road, it is not unrealistic to expect
that at least 10,000 feet of waterline replacement and
extension could be put in place with the requested budget of
$200,000. This cost is much less than can be realized under
the traditional method of project construction. The upgrades
will also result in reduced maintenance costs associated with
the replaced waterlines.
Financial Impact:Funds are available in the renewal extension fund
507043410-5425110 / 80600040-5425110 in the amount of
$200,000.
Alternatives:Do not award DREP Phase I to Blair Construction, and begin
replacing the waterlines at a later date.
Recommendation:It is recommended to approve Award to Blair Construction
for the Installation of Waterlines under the Daily Rate for
Equipment and Personnel for Waterline Replacement, Phase
I, in the amount of $200,000.
Funds are
Available in the
Following
Accounts:
Funds are available in the renewal extension fund
507043410-5425110 / 80600040-5425110.
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Disadvantaged Business Enterprise.
Administrator.
Clerk of Commission
Disadvantaged Business Enterprise
Yvonne Gentry
DBE Coordinator
Disadvantaged Business Enterprise Department
501 Greene Street – Suite 304 - Augusta, GA 30901
(706) 821-2406 – Fax (706) 821-4228
WWW.AUGUSTAGA.GOV
TO: Max Hicks
Director, Utilities Department
Geri Sams
Director, Procurement Department
FROM: Yvonne Gentry, Coordinator
Disadvantaged Business Enterprise Department
SUBJECT: DBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOALDBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOALDBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOALDBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOAL
Bid Item Bid Item Bid Item Bid Item ####06060606----189 189 189 189 –––– Daily Rates for Equipment & Personnel for Waterline Daily Rates for Equipment & Personnel for Waterline Daily Rates for Equipment & Personnel for Waterline Daily Rates for Equipment & Personnel for Waterline
Replacement Phase IReplacement Phase IReplacement Phase IReplacement Phase I
DATE: November 16, 2006
This memo is to transmit the review and concurrence of the recommended DBE
Utilization goal of zero (0%) for the above referenced project. The goal-setting
methodology considered the following factors based on good faith efforts of the
contractor:
• The project’s total estimated cost is $$$$2,875.002,875.002,875.002,875.00.
• There is 0% value of the scope of work where minority/women minority/women minority/women minority/women
businesses businesses businesses businesses availability exists.
• There is 0% value of the scope of work where small businesses small businesses small businesses small businesses
availability exists.
• There is 0% value of the scope where local businesses local businesses local businesses local businesses availability
exists.
The contractor must prepare their proposed DBE Utilization Form submittal based on
the total dollar value of their base bid. No further adjustments should be made.
The above recommendation is based on information provided at the time of review.
If you have any questions, please feel free to contact me at (706) 821-2406.
YG:glw
Daily Rates for Equipment & Personnel for Waterline Replacement Phase I
Total Daily Rate
Mabus Bros. Const
920 Molly Pond Road
Augusta, GA 30901
W. L. Hailey
2971 Draft Drive
Nashville, TN 37204
Southern Services
P. O. Box 5549
Augusta, GA 30906
L & J Construction
2802 Fairmount St.
Augusta, GA 30906
Mason's Lawn & Home
Main. Ser.
2165 Faircrest Ave.
Augusta, GA 30906
Blair Construction
P. O. Box 770
Evans, GA $2,875.00
Eagle Utility
1550 Branch Road
Bishop, GA
Bid Item #06-189
Augusta Utilities Department
Bid Due: Tuesday, November 7, 2006 @ 3:00 p.m.
Invitation To Bid
Sealed bids will be received at this office until 3:00 p.m. Tuesday, November 7, 2006
Bid Item #06-189 Daily Rates for Equipment & Personnel for Waterline Replacement
Phase I for Augusta Utilities Department
BID’s will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30911
706-821-2422
BID documents may be obtained at the office of Augusta, GA Procurement Department, 530 Greene Street –
Room 605, Augusta, GA 30911. Documents may be examined during regular business hours at the offices of
Augusta, GA Procurement Department. All questions must be submitted in writing to the office of the
Procurement Department by Fax at 706-821-2811 or by mail. No bid will be accepted by fax, all must be
received by mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder and
receive bid preference on an eligible local project, the certification statement as a local bidder and all
supporting documents must be submitted to the Procurement Department with your bonafide bid
package.
It is the wish of the Owner that minority businesses are given the opportunity to BID on the various parts of the
work. This desire on the part of the Owner is not intended to restrict or limit competitive bidding or to increase
the cost of the work. The Owner supports a healthy free market system that seeks to include responsible
businesses and provide ample opportunity for business growth and development.
No BID may be withdrawn for a period of 60 days after time has been called on the date of opening. All
bid responses will be retained as property of Augusta Richmond County.
Bidders will please note that the number of copies requested; all supporting documents including financial
statements and references and such other attachments that may be required by the bid invitation are material
conditions of the bid. Any package found incomplete or submitted late shall be rejected by the Procurement
Office. Any bidder allegedly contending that he/she has been improperly disqualified from bidding due to an
incomplete bid submission shall have the right to appeal to the appropriate committee of the Augusta
commission. Please mark BID number on the outside of the envelope.
Bidders are cautioned that sequestration of BID documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed
the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
Augusta has a Link Deposit program designed to provide loans to eligible local Small, Minority and Women
Owned Businesses. For more information about this program contact the Office of Disadvantage Business
Enterprise at 706-821-2406.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle October 5, 12, 19, 26, 2006
Metro Courier October 11, 2006
cc: Tameka Allen Interim Deputy Administrator
Max Hicks Augusta Utilities
Russell Thies Augusta Utilities
Yvonne Gentry DBE
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Member Name City of Augusta, GA
Bid Number ITB-06-189-0-2006/PJM
Bid Name Daily Rates fro Equipment & Personnel for Waterline Replaacement
Phase I
Supplier Name City State Phone Fax
Hertz Equipment Rental Park Ridge NJ 2013075158 8667779470
McGraw-Hill Construction Dodge Fort Myers FL 2399392525 2399392331
Sunbeltrentals Pump & Power Services Covington GA 6783429869 6783429871
Vastec Group Inc Augusta GA 7068286502 7068286505
Page 1 of 1
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Commission Meeting Agenda
12/5/2006 2:00 PM
Industrial (CN) Wastewater Force Main
Department:Utilities
Caption:Motion to approve award of construction in the amount of
$2,181,453.00 to Garney Companies, Inc. for the Industrial
(CN) Wastewater Force Main project. Bid item #06-172. (No
recommendation from Engineering Services Committee
November 27, 2006)
Background:The Industrial Wastewater Force Main project is located in
Augusta, Georgia along Lovers Lane. Beginning at the
NutraSweet/Searle Plants and ending at the James B.
Messerly Wastewater treatment Plant. The project will
involve the installation of 23,218 linear feet of sewer line.
Analysis:Garney Companies, Inc. submitted an acceptable bid package
and was the lowest bidder who was qualified. The staff of the
utilities department met with the design engineering firm,
Stevenson & Palmer engineering for the bid tabulations and
it was recommended that the award go to Garney Companies,
Inc.
Financial Impact:The bid submitted for this project was $2,181,453.00. These
funds are available from the following account;510043420-
5425210/80160115-5425210.
Alternatives:1. Reject all bids, which would delay the project and the
construction of the sewer force main project. 2. Award the
contract to Garney Companies, Inc.
Recommendation:It is recommended to award the contract to Garney
Companies, Inc. in the amount of $2,181,453.00.
Funds are
Available in the
Following
Accounts:510043420-5425210/80160115-5425210
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Disadvantaged Business Enterprise.
Administrator.
Clerk of Commission
Vendor Bid Bond
Addendum
1 - 2 Total Bid
Beam's Contracting
2335 Atomic Road
Beech Island, SC YES YES 3,329,660.60$
Eagle Utility
1350 Branch Rd.
Bishop, GA YES YES 3,289,089.60$
D S Utility
1644 Holy Trinity Church Rd.
Little Mountain, SC YES YES
$ 2,629,020.00 + 75,000.00 =
$2,704,020.00
Garney
2001 Westside Pkwy
Alpharetta, GA 30040 YES YES 2,181,453.00$
Benton-Georgia
P. O. Box 838
Douglasville, GA YES YES 3,056,073.00$
Blair Construction
P. O. Box 770
Evans, GA 30807 YES YES 3,187,427.28$
Bid Item #06-172
Industrial (CN) Wastewater Force Main
Augusta Utilities Department
Bid Due: Wednesday, October 25, 2006 @ 3:00 p.m.
Invitation To Bid
Bids will be received at this office until Wednesday, October 25, 2006 @ 3:00 p.m.
Bid Item #06-172 Industrial CN Wastewater Force Main for Augusta Utilities Department
Bid’s will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30911
706-821-2422
Bid documents may be examined at the office of the Augusta, GA Procurement Department, 530 Greene Street – Room 605, Augusta,
GA 30911. Plans and specifications for the project can be made available upon request to Imaging Technologies. The fees for the
plans and specifications which are non-refundable is $100.00
Documents may also be examined during regular business hours at the Augusta Builders Exchange, 1262 Merry Street, Augusta, GA
30904; F. W. Dodge Plan Room, 1281 Broad Street, Augusta, GA 30904. It is the wish of the Owner that all businesses are given the
opportunity to submit on this project. To facilitate this policy, the Owner is providing the opportunity to view plans online
(http://main.oceplancenter.com) no charge through Imaging Technologies (706-724-7924) beginning Thursday, September 7, 2006.
Bidders are cautioned that submitting a package without Procurement of a complete set are likely to overlook issues of construction
phasing, delivery of goods or services, or coordination with other work that is material to the successful completion of the project.
Bidders are cautioned that sequestration of documents through any other source is not advisable. Acquisition of documents from
unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his
qualifications.
A Mandatory pre bid conference will be held on Friday, September 29, 2006 from 10:00 a.m. in the conference room of the
Procurement Department. All questions must be submitted in writing to the office of the Procurement Department by fax at
706-821-2811 or by mail. The last day to submit questions is Tuesday, October 3, 2006 by 4:00 p.m. No bid will be accepted by
fax, all must be received by mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference
on an eligible local project, the certification statement as a local bidder and all supporting documents must be submitted to the
Procurement Department with your bonafide bid package.
It is the wish of the Owner that minority businesses are given the opportunity to submit on the various parts of the work. This desire
on the part of the Owner is not intended to restrict or limit competitive bidding or to increase the cost of the work. The Owner
supports a healthy free market system that seeks to include responsible businesses and provide ample opportunity for business growth
and development.
No bid may be withdrawn for a period of 60 days after time has been called on the date of opening. A 10% Bid bond is required to
be submitted in a separate envelope so marked along with the bidder’s qualifications; a 100% performance bond and a 100%
payment bond will be required for award. All bid responses will be retained as property of Augusta-Richmond County.
Bidders will please note that the number of copies requested; all supporting documents including financial statements and references
and such other attachments that may be required by the bid are material conditions of the package. Any bid package found incomplete
or submitted late shall be rejected by the Procurement Office. Any bidder allegedly contending that he/she has been improperly
disqualified from bidding due to an incomplete bid submission shall have the right to appeal to the appropriate committee of the
Augusta Commission. Please mark bid number on the outside of the envelope.
Augusta has a Link Deposit program designed to provide loans to eligible local Small, Minority and Women Owned Businesses. For
more information about this program contact the Office of the Disadvantage Business Enterprise at 706-821-2406
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle September 7, 14, 21, 28, 2006
Augusta Focus September 14, 2006
cc: Tameka Allen Interim Deputy Administrator
Max Hicks Augusta Utilities
Wes Byne Augusta Utilities
J. R. Holland Augusta Utilities
Yvonne Gentry DBE Coordinator
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Member Name City of Augusta, GA
Bid Number ITB-06-172-0-2006/PJM
Bid Name Industrial (CN) Wastewater Force Main
Supplier Name City State Phone Fax
BRI Utility Construction Inc. Lawrenceville GA 7702378990 6782254067
Construction Bulletin Jacksonville FL 9043880336 9043880109
McGraw-Hill Construction Dodge Fort Myers FL 2399392525 2399392331
Onvia - Content Seattle WA 2062825170 2063738961
Reed Construction Data Norcross GA 8009018687 8775633534
Southern Utility Supply Co. Greenville SC 8642777989 8642777991
USFilter Sarasota FL 9413552971 9413514756
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Disadvantaged Business Enterprise
Yvonne Gentry
DBE Coordinator
Disadvantaged Business Enterprise Department
501 Greene Street – Suite 304 - Augusta, GA 30901
(706) 821-2406 – Fax (706) 821-4228
WWW.AUGUSTAGA.GOV
TO: Max Hicks
Director, Utilities Department
Geri Sams
Director, Procurement Department
FROM: Yvonne Gentry, Coordinator
Disadvantaged Business Enterprise Department
SUBJECT: DBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOALDBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOALDBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOALDBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOAL
Bid Item Bid Item Bid Item Bid Item ####06060606----172 172 172 172 –––– Industrial (CN) Wastewater Force Main Industrial (CN) Wastewater Force Main Industrial (CN) Wastewater Force Main Industrial (CN) Wastewater Force Main
DATE: November 16, 2006
This memo is to transmit the review and concurrence of the recommended DBE
Utilization goal of 3.6 % for the above referenced project. The goal-setting methodology
considered the following factors based on good faith efforts of the contractor:
• The project’s total estimated cost is $$$$2,181,453.002,181,453.002,181,453.002,181,453.00.
• There is 3.6% ($80,000) value of the scope of work where minority/minority/minority/minority/
women businesses women businesses women businesses women businesses availability exists.
• There is 0% value of the scope of work where small businesses small businesses small businesses small businesses
availability exists.
• There is 0% value of the scope where local businesses local businesses local businesses local businesses availability
exists.
The contractor must prepare their proposed DBE Utilization Form submittal based on
the total dollar value of their base bid. No further adjustments should be made.
The above recommendation is based on information provided at the time of review.
If you have any questions, please feel free to contact me at (706) 821-2406.
YG:glw
Commission Meeting Agenda
12/5/2006 2:00 PM
Temporary Employees for Land Acquisition Section
Department:Engineering Department-Abie L. Ladson, P.E., Interim
Director
Caption:Motion to approve hiring two (2) people as temporary
employees in calendar year 2007 to assist the Land
Acquisition Staff in meeting the demands of their workload.
(Approved by Engineering Services Committee November
27, 2006)
Background:The Land Acquisition staff consists of the Manager, two
Negotiators and an Administrative Assistant. The staff is
responsible for acquiring the rights of way on local projects
and GDOT funded projects. This consists of, but is not
limited to, preparation of cost estimates, preliminary title
work, negotiations, preparation of negotiation records and
closing of parcels. The projects that receive GDOT funding
must follow the state and federal acquisition guidelines or
you risk losing the funds allocated for these projects.
Analysis:The following projects are ongoing or scheduled to begin
during the first 6 months of calendar year 2007. (1)
Alexander Drive: federally funded project, 53 parcels
(involves 5 relocations) to acquire and activities are currently
underway. The project is scheduled to receive bids in
October, 2007. (2) Belair Hills Subdivision Improvements:
local project and approximately 30% of the parcels remain to
be acquired. (3) Marvin Griffin Road: local project,
scheduled to begin in calendar year 2007 and 28 parcels to
acquire. (4) Old Savannah Road/Twiggs Street
Improvements: local project, scheduled to begin in calendar
year 2007 and 167 parcels to acquire. (5) SR 4/15th Street at
Central Avenue: federally funded project, 2 parcels to
acquire and activities are underway. The project is currently
scheduled to receive bids in March, 2007. (6) St. Sebastian
Street/Greene Street/15th Street: federally funded project and
Jim Williamson is managing the consultant that is acquiring
for the Engineering Department. Approximately 30% of the
parcels remain to be acquired and the project is currently
scheduled to receive bids in March, 2007. (7) Washington
Road Intersection Improvements: local project, acquisition is
underway with 30% of the parcels remaining to acquire. (8)
Wilkinson Garden Area Road & Drainage Improvement:
local project, scheduled to begin in calendar year 2007 and
approximately 150 parcels to acquire. (9) Winchester
Subdivision Drainage Improvements: local project, right-of-
way activities scheduled to begin in calendar year 2006 and 9
parcels to acquire. (10) Windsor Spring Road Phase V:
federally funded project, scheduled to begin in calendar year
2007 and 130 parcels to acquire. The project is currently
scheduled to receive bids in March, 2009. (11) Wrightsboro
Road Widening Phase I (Augusta West Parkway to Marks
Church Rd): local project, scheduled to begin in calendar
year 2007 and approximately 5 parcels to acquire. (12)
Paving Various Roads, Phase IX: local project, scheduled to
begin in calendar year 2007 and approximately 20 parcels to
acquire. The Engineering Department and GDOT are focused
on program delivery. Failure to deliver these projects on
schedule could jeopardize funding that is allocated for these
projects and delay much needed transportation projects in
Augusta.
Financial Impact:Each employee will be paid up to $40,000 for a total of
$80,000. The funds are available in account 325041197-
5111110.
Alternatives:1) The Engineering Department requests approval to hire two
(2) people as temporary employees in calendar year 2007 to
assist the Land Acquisition Staff in meeting the demands of
their workload. The employees that are hired will be
knowledgeable of the GDOT State/Federal Acquisition
guidelines and will be utilized as directed by Jim
Williamson, Land Acquisition Manager. The employees will
be paid up to $40,000 each for 12 months (total of $80,000)
and will be responsible for providing their own expenses
associated with this work. The employees will report to the
Engineering Office located at Marvin Griffin Road on a daily
basis. Funds are available in account 325041197-5111110. 2)
Do not approve the request and risk delaying the federal and
state funds that are allocated for these projects.
Recommendation:Approve Alternative Number One
Funds are
Available in the
Following
Accounts:
325-04-1197-5111110
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Commission Meeting Agenda
12/5/2006 2:00 PM
Appointment Fourth District
Department:
Caption:Motion to approve the appointment of Willie Law, IV to the
Coliseum Authority representing District 4.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
12/5/2006 2:00 PM
Ordinance - Editorial Changes to the Code
Department:County Attorney - Stephen E. Shepard, Attorney
Caption:Proposed editorial and technical changes in anticipation of
the recodification of the Augusta-Richmond County Code,
2006 Edition.
Background:The first recodification since publication of the Augusta-
Richmond County Code since 1997 is nearing completion.
During the course of updating the Code, certain
inconsistencies have come to the attention of this office.
Analysis:It will be most efficient to make review these proposed
changes and enact such changes as are deemed appropriate
now, prior to the publishing of the Code. Executive summary
of the proposed changes to be provided as additional
information.
Financial Impact:None.
Alternatives:None.
Recommendation:Approve the Editorial and Technical Changes to the
Augusta-Richmond County Code as recommended.
Funds are
Available in the
Following
Accounts:
None.
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Ordinance No. ___
ORDINANCE TO AMEND VARIOUS TITLES OF THE AUGUSTA-
RICHMOND COUNTY CODE TO PROVIDE FOR TECHNICAL AND
EDITORIAL CHANGES IN THE AUGUSTA CODE; TO PROVIDE FOR
SEVERALABILITY; TO PROVIDE AN EFFECTIVE DATE AND FOR
OTHER LAWFUL PURPOSES.
NOW, THEREFORE, BE IT ORDAINED BY THE AUGUSTA-RICHMOND
COUNTY COMMISSION AND IS HEREBY ORDAINED BY THE
AUTHORITY OF THE SAME, AS FOLLOWS:
SECTION 1. PURPOSE
The purpose of this ordinance is to provide for
editorial and technical changes in the course of the
re-codification of the Augusta-Richmond County Code,
2006 Edition.
SECTION 2. The Augusta-Richmond County Code, Section
3-1-1 et seq., and Section 1-3-43 are hereby amended by
deleting all references in said Sections to “Bush
Field” or “Bush Field Municipal Airport” and replacing
the same with the name, “Augusta Regional Airport at
Bush Field;”
SECTION 3. The Augusta-Richmond County Code, Title 1,
Article 2.1, § 1-4-15, is hereby amended to delete the
word “six” in the last sentence of said section and
2
substitute therefore the word “four” so that said
§ 1-4-15 when amended reads as follows:
Sec. 1-4-15. Creation; board of
directors—Composition, terms of
members.
The Downtown Development
Authorities Law (Ga. Laws 1981,
page 1744 et seq., as amended,
codified as Chapter 36-42-4, Ga. Code
Ann.) (The “Act”), which was enacted
by the General Assembly of the State
of Georgia, creates for every
municipal corporation in the State of
Georgia a public body corporate and
politic to be known as the Downtown
Development Authorities law of such
municipal corporation, which will
consist of a board of seven directors
to be appointed by the governing body
of such municipal corporation for
initial terms of two, four, and
six years and thereafter for staggered
terms of four years.
SECTION 4. The Augusta-Richmond County Code, Section
1-4-56(b) shall be amended by deleting therefrom said
section, in its entirety, and replacing it with the
following:
(b) Five (5) persons of the county
shall be appointed as commis-
sioners of the Housing Authority,
such appointees to be appointed
for the terms and for the purposes
as set out in the Housing
3
Authorities Laws of Georgia of
1937. The Quality Housing and
Work Responsibility Act of 1998
requires The Board of each public
housing agency to contain no less
than one member who is directly
assisted by the public housing
agency. O.C.G.A. § 8-3-1 et seq.
(as amended), relating to Housing
Authorities, provides for the
appointment of one or two
additional commissioners who shall
be known as resident commissioner
of said City, County and Regional
Housing Authorities in compliance
with Federal Law.
SECTION 5. The Augusta-Richmond County Code, Section
§ 1-4-65 is hereby deleted in its entirety and is
amended by replacing the same with the following:
One trustee and the successors of
that trustee shall be appointed by the
Commission among the Commissioners and
shall serve for a term the shorter of
4 years or until no longer a
Commissioner. Appointment of all
other successor trustees shall be made
by the Commission as hereinafter
provided from the names of three
(3) persons submitted by the County
Hospital Authority to the Commission;
however, the name of no person shall
be submitted by the Hospital Authority
for consideration for appointment to
the Board of Trustees unless and
except that the person whose name is
being submitted for membership shall
4
have been personally consulted with by
the Hospital Authority, and has agreed
to serve in the event of his
appointment; and all shall be
residents of the county.1
1 See O.C.G.A. § 31-7-72(c); 1985 Ga.
Laws 3892-3894.
SECTION 6. § 1-4-66 of the Code of Augusta is hereby
amended by striking the same in its entirety and
substituting in lieu thereof, the following:
§ 1-4-66 Same - Advisors and their
selection and qualifications
In addition to the regular members
of the Board of Trustees of Hospital
Authority, the Volunteer Board of the
University Hospital shall have the
right to appoint one of its members as
an advisor to the Board of Trustees,
but such advisor shall not be a member
of the Board of Trustees, shall have
no voting power in matters handled by
such Board and such advisor’s services
shall be advisory only in all matters.
SECTION 7. The Augusta-Richmond County Code,
§ 1-4-105 is hereby amended by inserting “and” after
“branch libraries” and before “deposits,” and by
striking from said section the following: “and
bookmobile service.”
5
SECTION 8. The Augusta-Richmond County Code, Title 1,
§ 1-4-106 (a) is hereby stricken in its entirety and
there is substituted therefore the following:
(a) The governing body of the Augusta-
Richmond County Public Library
shall be a board of trustees
composed of ten (10) members, one
appointed by each Augusta
Commissioner with the possibility
of two additional members
appointed by the Richmond County
Legislative Delegation.
(1) Members shall be appointed for
a four (4) year term beginning
on April 1 of the year in which
the appointing Commissioner
assumes office and until their
successors are appointed. If a
member of the board resigned or
is removed for cause, a new
member will be appointed to
fill the unexpired term.
(2) Should the Richmond County
Legislative Delegation choose
to appoint two (2) members as
provided in the Consolidation
Act, such members shall serve
for a term of four (4) years.
§ 1-4-106 (c) is hereby stricken in its
entirety and there is substituted therefore the
following:
6
(c) Committees of the board of trustees
may be appointed from time to time by
the president as needed.
SECTION 9. The Augusta-Richmond County Code § 2-2-28
is hereby amended to delete therefrom the reference to
“P.O. Box 1477, Augusta, Georgia 30903,” and substitute
in lieu thereof, the following: “P.O. Box 9270,
Augusta, Georgia 30903.”
SECTION 10. The Augusta-Richmond County Code, § 2-2-32
is hereby amended so as to delete all references to
“Metropolitan” in said section so that all references
to the “Augusta Metropolitan Convention and Visitors
Bureau, Inc.,” are changed to “Augusta Convention and
Visitors Bureau, Inc.”
SECTION 11. The Augusta-Richmond County Code § 2-4-4
and § 2-4-6 is hereby amended by deleting from said
sections all references to the “Housing and
Neighborhood Development Department” and there is
substituted therefore the following: “The Housing and
Community Development Department.”
7
SECTION 12. The Augusta-Richmond County Code is hereby
amended by striking § 7-4-64 in its entirety; and,
§ 7-1-16 of the Augusta-Richmond County Code, Title 7
is hereby amended as follows:
deleted is the “Standard Building Code, 2000
Edition” and in substitution therefore there is hereby
inserted the “International Building Code, 2006
Edition;”
deleted are all references to the “Standard
Plumbing Code, 2000 Edition” and there is substituted
therefore the “International Plumbing Code, 2006
Edition”;
deleted are all references to the “Standard Gas
Code, 2006 Edition” and there is substituted therefore
the “International Fuel Gas Code, 2006 Edition”;
deleted are all references to the “Standard
Mechanical Code, 1994 Edition” and there is substituted
therefore the “International Mechanical Code, 2006
Edition”;
8
deleted are all references to the “National
Electrical Code, 1996 Edition” and there is substituted
therefore the “National Electrical Code, 2005 Edition”;
deleted are all references to the “Standard Fire
Prevention Code, 2000 Edition” and there is substituted
therefore the “International Fire Code, 2006 Edition”;
deleted are all references to “CABO 1 and 2 Family
Dwelling Code, 2000 Edition” and there is substituted
therefore the “International Residential Code, 2006
Edition”;
deleted are all references to the “CABO Model
Energy Code, 1995 Edition” and there is substituted
therefore the “International Energy Conservation Code,
2000 Edition”; and,
deleted are all references to the “Standard Housing
Code, 2003 Edition” and there is substituted therefore
the “International Property Maintenance Code, 2003
Edition.”
SECTION 13. The Augusta-Richmond County Code
§ 7-3-46(i)(1) is hereby amended to strike therefrom
9
the reference to “Article 5, Chapter 4 of Title 48 of
the O.C.G.A.” and is substituted therefore the
following: “O.C.G.A. § 41-2-12.”
SECTION 14. Sub-sections (b) and (c) in Section 1-10-
71, “Major Purchase Contracts” are hereby deleted from
the Code of Augusta and are re-stated in their entirety
as follows:
(b) Major purchase contracts. Capital equip-
ment, construction and all services
purchase contracts with a value of twenty
thousand dollars ($20,000.00) or more must
have:
(1) Specific project concept approval by
the Commission;
(2) Specific budget approval (listed in
budget) or special funding authori-
zation by the Commission;
(3) Commission approval of the source
selection method and award of
contract; and
(4) Contract to be signed by the Mayor.
(c) Standard purchase contracts. Goods and
services purchase contracts with a value
less than twenty thousand dollars
($20,000.00)but more than one thousand
five hundred dollars ($1,500.00) must
have:
(1) General project concept approval by
the Commission and/or Augusta-
Richmond County Administrator;
(2) General budget approval (e.g. could
be unspecified within a larger ac-
10
count) by the Commission and specific
budget approval of the Administrator,
or special funding authorization by
the Commission or the Administrator
(if the transfer of funds is
necessary and general project concept
not approved previously by the
Commission);
(3) Administrator approval of source se-
lection method and award of contract;
and
(4) Contract to be signed by the Mayor.
SECTION 15. Subsections (c)(30) and(80) in Section 5-
3-1, “General provisions” are hereby deleted from the
Code of Augusta and are re-stated in their entirety as
follows:
(30) Flow Proportioned. A composite sample
that is collected continuously or
discreetly. Discreet sampling may be
flow-proportioned by varying the time
interval between each aliquot. All
composites must be flow-proportioned
to each stream flow at time of
collection of aliquot or to the total
flow since the previous aliquot.
(80) Upset. An exceptional incident in
which there is unintentional and tem-
porary noncompliance with categorical
Pretreatement Standards because of
factors beyond the control of the
industrial user. An upset does not
include noncompliance to the extent
caused by operational error, impro-
perly designed treatment facilities,
11
lack of preventive maintenance, or
careless or improper operation.
SECTION 16. Sections 1-10-1 through 1-10-95 Chapter
10, “Purchasing” are hereby modified by deleting every
occurrence of the word “purchasing” and substituting
the word “procurement” therefor.
SECTION 17. All ordinances and parts of ordinances in
conflict herewith are hereby repealed.
SECTION 18. This ordinance shall be able to become
effective upon its adoption.
SECTION 19. If any section, provision or clause of any
part of this ordinance is declared invalid or
unconstitutional or if the provisions of any part of
this ordinance as applied to any particular situation
or set of circumstances be declared invalid or
unconstitutional such invalidity shall not be construed
to affect portions of this ordinance not so held to be
invalid.
Duly adopted this _____ day of _______________,
2006.
12
Mayor
Seal
Attest:
Clerk of Commission
First reading: ___________________
Second reading: ___________________
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Commission Meeting Agenda
12/5/2006 2:00 PM
Affidavit
Department:Clerk of Commission
Caption:Motion to approve execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission