HomeMy WebLinkAbout2006-11-09-Meeting Agenda
Commission Meeting Agenda
Commission Chamber
11/9/2006
2:00 PM
INVOCATION: Reverend Kenneth Martin, Pastor Antioch Baptist Church
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
PRESENTATION(S)
A. Board of Trustees, Augusta-Richmond County Public Library. RE:
Presentation/Update on new headquarters with design plan.
Attachments
RECOGNITION(S)
Proclamation
B. National Hospice Month. Ms. Angela Whitesell, Community
Service Liason, Alliance Hospice.
Attachments
Five (5) minute time limit per delegation
DELEGATIONS
C. Augusta Arts Alliance and Imperial Theatre. RE: Economic
Impact of the Arts in Augusta.
Attachments
CONSENT AGENDA
(Items 1-27)
ADMINISTRATIVE SERVICES
1. Motion to approve Final Version of Year 2007 Annual Action
Plan for Community Development Block Grant (CDBG),
Attachments
Emergency Shelter Grant (ESG), HOME Investment Partnership
and Housing for Persons with AIDS (HOPWA) Funds with the
adjustment that funding of $100,000 from the Economic
Development Loan Program be moved to the Clearance and
Demolition category for a total of $200,000 and that the
contingency funding of $50,000 be earmarked for demolition and
clearance at the site of the new Augusta Mini Theatre. (Approved
by Administrative Services Committee October 30, 2006)
2. Motion to approve Amendment to 2006 CDBG Contract with
Georgia Legal Services. (Approved by Administrative Services
Committee October 30, 2006)
Attachments
3. Motion to approve the reprogramming of $10,000 from the
Aragon Park Housing Project and Award to Care Management
Consultants, Inc. (Approved by Administrative Services
Committee October 30, 2006)
Attachments
4. Motion to approve an Ordinance providing for the demolition of
certain unsafe and uninhabitable structures in the Bethlehem
Neighborhood:1539 Twelfth Street, 1613 Twelfth Street, (District
2, Super District 9); South Augusta Neighborhood: 3232
Milledgeville Road, (District 5, Super District 9); AND WAIVE
2ND READING. (Approved by Administrative Services
Committee October 30, 2006)
Attachments
5. Motion to approve the use of $4,000 in R-UDAG funds for one
12-week session of Micro Loan Business Development Training.
(Approved by Administrative Services Committee October 30,
2006)
Attachments
6. Motion to approve Retirement of Mr. Ronnie Joyner under the
1949 Pension Plan. (Approved by Administrative Services
Committee October 30, 2006)
Attachments
7. Motion to approve Work Related Disability Retirement of Mr.
David Pugh under the 1977 Pension Plan. (Approved by
Administrative Services Committee October 30, 2006)
Attachments
8. Motion to approve Resolution Authorizing Submission Year 2007
Annual Action Plan for Community Development Block Grant
(CDBG), Emergency Shelter Grant (ESG), HOME Investment
Partnerships and Housing Opportunities for Persons with AIDS
Funds. (Approved by Administrative Services Committee October
30, 2006)
Attachments
PUBLIC SAFETY
9. Motion to approve proposal from Working Buildings for Building
Commissioning Consulting in conjunction with the expansion of
the Webster Detention Center. (Approved by Public Safety
Committee October 30, 2006)
Attachments
10. Motion to award the contract for Bid Item 06-149, the demolition
and construction of Fire Station #6, to the low bidder, the Vastec
Group. (Approved by Public Safety Committee October 30, 2006)
Attachments
11. Motion to approve in concept the support of a public/private
partnership with the Hill Baptist Church to pursue grants for
funding and provide oversight for the use of Old Fire Station #7
and to allow the use of the building for some community events in
the meantime. (Approved by Public Safety Committee October 30,
2006)
Attachments
12. Motion to approve Grant Award of $31,775.00 from Georgia
Emergency Management. (Approved by Public Safety Committee
October 30, 2006)
Attachments
13. Motion to approve award of Bid Item #06-168 for Firefighter
Protective Clothing to NAFECO as the best bid. (Approved by
Attachments
Public Safety Committee October 30, 2006)
14. Motion to approve the acceptance of funding from Governor
Sonny Perdue’s Wireless Communities Georgia Program and the
Memorandum of Understanding. (Approved by Public Safety
Committee October 30, 2006)
Attachments
FINANCE
15. Motion to approve Wayne Evans Auction Company, Inc of
Columbus, Georgia as the auction service for the sale of
excess/surplus government property at a public auction (RFQ #
06-174). (Approved by Finance Committee October 30, 2006)
Attachments
16. Motion to approve tasking the Administrator to develop a process
for internal audits based on separation of individuals who have
responsiblility of handling cash and/or other types of financial
items and significant inventory. (Approved by Finance Committee
October 30, 2006)
Attachments
17. Motion to approve the execution of documents regarding the
refinancing of 2002 bonds.(Approved by Finance Committee
October 30, 2006)
Attachments
18. Motion to approve reprogramming of SPLOST funds for
procurement of a professional assessment of HVAC problems at
the Augusta Museum of History, and professional engineering
documents for competitive bidding of needed rehabilitative work.
(Approved by Finance Committee October 30, 2006)
Attachments
ENGINEERING SERVICES
19. Motion to approve change order to Municipal Building’s exterior
renovations consultant to include replacement of existing windows
with energy efficient, insulated glass windows. (Approved by
Engineering Services Committee October 30, 2006)
Attachments
20. Motion to authorize execution of agreement between Augusta and
Standard Textile Augusta, Inc. aka King Mill for the delivery of
water from the Augusta Canal.(Approved by Engineering Services
Committee October 30, 2006)
Attachments
21. Motion to approve CPB #324-04-201824117 Change Number 4 in
the amount of $1,750,000.00 with funding of $450,000.00 from
the GDOT State Aid Contract, $300,000.00 from CDBG Funds,
and $1,000,000.00 from Phase II SPLOST Contingency to be
allocated for Project Construction. Also, approve award of
Construction Contract to Mabus Brothers Construction Company,
Inc. in the amount of $3,298,091.23 for the East Boundary Street
and Drainage Improvements Project, subject to receipt of signed
contracts and proper bonds. (Approved by Engineering Services
Committee October 30, 2006)
Attachments
22. Motion to approve and accept Georgia Power Company
Governmental Encroachment Agreement for Easement No. 30877.
(Approved by Engineering Services Committee October 30, 2006)
Attachments
23. Motion to approve an Option for Right-of-Way between The
Richmond County Hospital Authority, as owner, and Augusta,
Georgia, as optionee, in connection with the St. Sebastian Way
Project, for 0.016 acre (5042.65 sq. ft) in fee and 0.110 acre
(4370.56 sq. ft.) of permanent construction & maintenance
easement and one temporary driveway easement for the following
property located at 1350 Walton Way for a purchase price of
$105,200.00. (Approved by Engineering Services Committee
October 30, 2006)
Attachments
24. Motion to approve a resolution requested by the Augusta Fire
Department to change the name of the road known as Cambridge
Road to Cambridge Court. (Approved by Engineering Services
Committee October 30, 2006)
Attachments
25. Motion to approve Capital Project Budget #324-04-201824371
Change Number 3 in the amount of $145,000.00 for the
Washington Road Intersection Improvement Project funded from
Special One Percent Sales Tax, Phase II Recapture. (Approved by
Engineering Services Committee October 30, 2006)
Attachments
26. Motion to approve Supplemental Agreement Number Two (2)
with Jordan, Jones & Goulding (JJG) in the amount of $543,851 to
realign Travis Road with Spirit Creek Road, signal warrant study
& traffic update, revisions based upon revised traffic study,
additional design beyond the original scope of the project, update
survey, database & property information, additional erosion
control plan requirements, revisions to the environmental approval
guidelines, project management and escalation due to schedule
delays (see attachment for detailed information concerning each of
these tasks) for the Windsor Spring Road improvement projects,
phase IV & V (CPB #323-04-202824766 & 323-04-203824768) as
requested by the Engineering Department. Funds are available in
SPLOST Phase IV in the Windsor Spring Road Phase IV project
right of way account. Funds from the Phase IV project right of
way account will be transferred in the amount of $271,925.50 to
each project engineering account. (Approved by Engineering
Services Committee October 30, 2006)
Attachments
PETITIONS AND COMMUNICATIONS
27. Motion to approve the minutes of the regular meeting of the
Commission October 17, 2006 and Special Called meeting held
October 30, 2006)
Attachments
****END CONSENT AGENDA****
AUGUSTA COMMISSION
11/9/2006
AUGUSTA COMMISSION
REGULAR AGENDA
11/9/2006
(Items 28-44)
PUBLIC SERVICES
28. Discuss burn-out properties on 12th Street from MLK Blvd. to
Wrightsboro Road and the abandoned structure at 1961 Barnes
Road (Requested by Mayor Pro Tem Williams)
Attachments
29. Discussion: A request by Jan Scholer for a One Day Special Event
License Beer for November 11, 2006 to be used in connection
with Wild Wings located at 3035 Washington Rd. (Outside Event
in the parking lot) District 7. Super District 10.
Attachments
30. New Ownership Application: A. N. 06 - 54: A request by Carolyn
Marie Beard for an on premise consumption Liquor & Beer
license to be used in connection with the Hayloft Sports Bar &
Grill located at 3179 Gordon Hwy. There will Be Dance. District
3. Super District 10.
Attachments
31. New Ownership Application: A. N. 06 - 55: A request by Jung S.
Farrar for a retail package Beer & Wine license to be used in
connection with C. T. Market located at 4127 Windsor Spring Rd.
District 4. Super District 9.
Attachments
32. Motion to approve the denial of the renewal of the business license
for Mr. Eddie Trimble, d/b/a Trimble Construction. (Referred from
October 9 Public Services)
Attachments
33. Discuss Old Fire Station #7. (Requested by Commissioner
Grantham and Chief Howard Willis)
Attachments
FINANCE
34. Motion to approve Flex Repo contracts.
Attachments
ENGINEERING SERVICES
35. Motion to approve award of construction contract for the Augusta
Utilities Department “Roadway Improvements for Benson Road”
to the lowest responsive bidder in the amount of $2,339,655.45.
(Approved by Engineering Services Committee October 9, 2006)
(Referred from October 17 Commission meeting)
Attachments
36. Motion to approve request from JM Wilkinson Neighborhood for
closure of Wilkinson Circle. Also, approve funding from the
Traffic Engineering Capital Outlay funds in the amount of $500.00
or less. (No recommendation from the Engineering Services
Committee October 30, 2006)
Attachments
PETITIONS AND COMMUNICATIONS
37. Adopt Resolution of Support of U.S. Department Of Energy
streamlining its R & D and Production Facilities, which will result
in the building of a new Consolidated Plutonium Center at the
Savannah River Site.
Attachments
SUBCOMMITTEE
EEOC Appointment:
38. Motion to approve the recommendation of the EEOC
Subcommittee relative to the appointment of the Equal
Employment Opportunity Coordinator.
Attachments
ADMINISTRATOR
39. Receive update from the Administrator on the race track.
Attachments
ATTORNEY
40. Consider Financial Advisor's recommendations regarding the 2006 Attachments
Upcoming Meetings
www.augustaga.gov
Refunding Bond Issue; Resolution from Bond Counsel.
41. Attorney's statements for period ending September 25, 2006 and
October 25, 2006, submitted as required by Commission.
(Deferred from the Special Called meeting October 30, 2006)
Attachments
42. Motion to approve Option for Acquisition of Easement by
BellSouth (Revised November 1, 2006).
Attachments
OTHER BUSINESS
43. Ratify letter of authorization of bid award to J & B Construction &
Services for the demolition of the Candy Factory.
Attachments
LEGAL MEETING
A. Pending and Potential Litigation.
B. Real Estate.
C. Personnel.
44. Motion to authorize the Mayor to execute the affidavit of
compliance with Georgia's Open Meeting Act.
Commission Meeting Agenda
11/9/2006 2:00 PM
Invocation
Department:
Caption:Reverend Kenneth Martin, Pastor Antioch Baptist Church
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
11/9/2006 2:00 PM
Library
Department:
Caption:Board of Trustees, Augusta-Richmond County Public
Library. RE: Presentation/Update on new headquarters with
design plan.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
11/9/2006 2:00 PM
Proclamation
Department:
Caption:National Hospice Month. Ms. Angela Whitesell, Community
Service Liason, Alliance Hospice.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
11/9/2006 2:00 PM
Augusta Arts Alliance
Department:
Caption:Augusta Arts Alliance and Imperial Theatre. RE: Economic
Impact of the Arts in Augusta.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
11/9/2006 2:00 PM
Abandoned/Burn-out structures
Department:
Caption:Discuss burn-out properties on 12th Street from MLK Blvd.
to Wrightsboro Road and the abandoned structure at 1961
Barnes Road (Requested by Mayor Pro Tem Williams)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
11/9/2006 2:00 PM
Alcohol License Application
Department:License & Inspections
Caption:Discussion: A request by Jan Scholer for a One Day Special
Event License Beer for November 11, 2006 to be used in
connection with Wild Wings located at 3035 Washington Rd.
(Outside Event in the parking lot) District 7. Super District
10.
Background:The applicant has had these events before and we have had
no reports of problems.
Analysis:The applicant meets the requirements of the Augusta
Richmond County Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $50:00.
Alternatives:
Recommendation:License & Inspections recommends approval. The RCSD
recommends approval.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Commission Meeting Agenda
11/9/2006 2:00 PM
Alcohol License Application
Department:License & Inspections
Caption:New Ownership Application: A. N. 06 - 54: A request by
Carolyn Marie Beard for an on premise consumption Liquor
& Beer license to be used in connection with the Hayloft
Sports Bar & Grill located at 3179 Gordon Hwy. There will
Be Dance. District 3. Super District 10.
Background:This is a new ownership application. Formerly in the name of
Dwayne Green.
Analysis:The applican tmeets the requirements of the Augusta
Richmond County Alcohol Ordinance.
Financial Impact:The applicant will pay a pro-rated fee of $1750.00
Alternatives:
Recommendation:License & Inspections recommends approval. The RCSD
recommends approval.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Commission Meeting Agenda
11/9/2006 2:00 PM
Alcohol License Application
Department:License & Inspections
Caption:New Ownership Application: A. N. 06 - 55: A request by
Jung S. Farrar for a retail package Beer & Wine license to be
used in connection with C. T. Market located at 4127
Windsor Spring Rd. District 4. Super District 9.
Background:This is a new ownership application. Formerly in the name of
Kyong Seo.
Analysis:The applicant meets the requirements of the Augusta
Richmond County Alcohol Ordinance.
Financial Impact:The applicant will pay a pro-rated fee of $550.00
Alternatives:
Recommendation:License & Inspections recommends approval. The RCSD
recommends approval.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Commission Meeting Agenda
11/9/2006 2:00 PM
Deny Business Tax Certificate (business license)
Department:License & Inspection Department
Caption:Motion to approve the denial of the renewal of the business
license for Mr. Eddie Trimble, d/b/a Trimble Construction.
(Referred from October 9 Public Services)
Background:In 2005, two claims for code violations were submitted
against Mr. Trimble's surety bond. Both claims were
approved and paid. Mr. Trimble could not renew his business
license for 2006 until he renewed the surety bond. He
submitted the renewed bond on July 21, 2006. However, the
business license was not renewed at that time because of an
active complaint against Mr. Trimble, and the business
license has yet to be issued because of continued complaints
against Mr. Trimble.... On June 22, 2006 I received a
complaint against Mr. Trimble for not completing a building
project that he was paid for, and that he started without a
permit. On July 24, 2006 I received complaints against Mr.
Trimble from two property owners who claimed they paid
Mr. Trimble for work (removal of trees) that he did not
complete. On August 23, 2006 I received a complaint against
Mr. Trimble from a property owner who claimed she paid
him for work (removal of trees) that he did not complete. On
August 25, 2006 I received a complaint against Mr. Trimble
from a property owner who also claimed he paid Mr. Trimble
for work (removal of trees) that was not completed.
Analysis:In accordance with Augusta-Richmond County Code § 2-1-
38, a business license may be denied, suspended, or revoked
only after a hearing before the Commission.... The business
license is recommended to be denied for the following
reason. § 2-1-38(5) The applicant or holder of the certificate
during the twelve (12) months next preceding has engaged in
misrepresentation of facts, whether through advertisement or
through any form of direct communication, oral or written,
which is intended to mislead the public or any party with
whom the holder of the certificate deals in pursuance of the
registered business. The term misrepresentation of fact as
used herein shall embrace not only express
misrepresentations, but also misrepresentations arising by
virtue of the conduct of the holder of this certificate,
including acts of omissions. By way of illustration only, and
without limiting the scope of this subsection, due cause as
herein defined shall consist of any act or practice designated
as unlawful in sections 393(b)(1) through (b)(29) of the Fair
Business Practices Act found in O.C.G.A. § 10-1-390 et seq.
Financial Impact:N/A
Alternatives:Renew the business license.
Recommendation:Deny the business license.
Funds are
Available in the
Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
11/9/2006 2:00 PM
Old Fire State #7
Department:
Caption:Discuss Old Fire Station #7. (Requested by Commissioner
Grantham and Chief Howard Willis)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
11/9/2006 2:00 PM
2007 Annual Action Plan
Department:Housing & Community Development Department
Caption:Motion to approve Final Version of Year 2007 Annual
Action Plan for Community Development Block Grant
(CDBG), Emergency Shelter Grant (ESG), HOME
Investment Partnership and Housing for Persons with AIDS
(HOPWA) Funds with the adjustment that funding of
$100,000 from the Economic Development Loan Program be
moved to the Clearance and Demolition category for a total
of $200,000 and that the contingency funding of $50,000 be
earmarked for demolition and clearance at the site of the new
Augusta Mini Theatre. (Approved by Administrative
Services Committee October 30, 2006)
Background:
The City of Augusta, being an entitlement city, receives
entitlement grants annually for CDBG, ESG and HOME
funds from the U.S. Department of Housing and Urban
Development (HUD). For receipt of these federal funds, they
must develop and follow an approved Consolidated Plan
(CP). On March 29, 2005, the Commission approved the
City’s 5-year CP for years 2005-2009. This plan contains the
City’s housing and community development needs and
strategies for addressing those needs over the 5-year period.
Each year, the City must develop a one-year plan of action
(Action Plan) indicating what the City intends to do to carry
out the goals and objectives in its 5-year CP. The Action Plan
is also the City’s application for CDBG, ESG and HOME
funds for which funds are applied for and received. On
September 5, 2006, the Commission approved the Proposed
Year 2007 Annual Action Plan. As required by HUD, the
Action Plan was presented to the public for a 30-day review
period commencing September 9, 2006 with the deadline for
comments being October 9, 2006. Public notices were
published in the Augusta Chronicle and Metro Courier. In
addition, a public hearing was held September 7, 2006. We
are required to submit the citizens’ comments to the
Commission for consideration and a summary of the
comments to HUD after approval of the final Action Plan.
The Commission may accept the comments as information or
revise the Action Plan based on the comments received. The
citizen comments received are indicated on Attachment #2.
Analysis:Approval and submittal of the Action Plan will enable the
City to receive CDBG, ESG, HOME and HOPWA
entitlement funds for Year 2007 to carry out much needed
projects for benefit of low income persons and low income
areas of the City.
Financial Impact:: It is anticipated the City will receive and have available the
following funds for Year 2007: Program Estimated
Entitlement Allocation $’s Program Income $’s Total $’s
CDBG 2,333,406 222,000 2,555,406 ESG 100,177 0 100,177
HOME 1,279,749 234,000 1,513,749 ADDI 23,154 0 23,154
HOPWA 376,000 0 376,000 Total $4,112,486 $456,000
$4,568,486
Alternatives:1. Approve Year 2007 budgets as recommended and accept
citizen’s comments as information [Attachment #1 – 2007
Budgets and Attachment #2 – Citizens comments). 2. Revise
budgets taking into consideration the citizen’s comments.
Recommendation:Staff recommends that the attached Year 2007 CDBG, ESG,
HOME & HOPWA be approved and submitted to HUD as
the City’s Year 2007 Annual Action Plan.
Funds are
Available in the
Following
Accounts:
Funds to be received from the U.S. Department of Housing
and Urban Development in 2007.
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Attachment #1: 2007 Annual Action Plan Budgets
2007 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
B-07-MC-13-0004
Estimate $ Actual $
Entitlement Grant
Program Income
Total Funds Available
2,333,406
222,000
2,555,406
PROJECT
PROPOSED
BUDGET $
ACTUAL
BUDGET
Public Facilities & Improvements
Antioch Ministries “LW Enterprise Initiative” 100,000
Apple Valley – Phase III 60,000
Augusta Canal Authority Park (9th & Walton Way) 155,000
Golden Harvest Food Bank (kitchen equipment) 100,000
Henry Brigham Center Improvements “Tennis Courts” 60,000
McDuffie Woods Center Improvements “Walking Track” 25,000
MACH Academy Improvements (tennis courts) 125,000
Clearance & Demolition
Clearance & Demolition (License & Inspection) 100,000
Public Services
Art Factory 7,525
Augusta Mini Theatre 20,000
Augusta Task Force for the Homeless 15,809.01
Augusta Urban Ministries 15,000
Boys & Girls Club 10,000
CSRA Economic Opportunity Authority 13,000
Care Management Consultants 20,000
Child Enrichment 10,000
Communities In Schools 8,000
Coordinated Health Services 20,000
Georgia Legal Services 6,500
Golden Harvest Food Bank “Brown Bag” 25,000
Hope House 15,000
JWC Helping Hands 12,800
Kids Restart 10,000
Light of the World Neighborhood & ED 5,665.99
Little World of Learning – Housing Authority 20,000
MACH Academy 15,000
Miracle Making Ministries “Clinic” 12,000
Neighborhood Improvement Project 3,700
New Bethlehem Center 10,000
Safe Homes 10,000
Salvation Army 15,000
Rehabilitation
Housing Rehabilitation Program 744,325
Code Enforcement
Code Enforcement – License & Inspection 100,000
Economic Development
Antioch Ministries Micro-Loan Program 25,000
Economic Development Loan Program 100,000
Program Administration & Planning (20% cap $511,081)
ARC Planning Commission 40,000
General Administration 471,081
Unprogrammed Funds
Contingency (for project overruns) 50,000
TOTAL $2,555,406
2007 EMERGENCY SHELTER GRANT PROGRAM
S-07-MC-13-0004
Proposed Actual
Entitlement Grant 100,177
Project #
PROJECT
PROPOSED
BUDGET $
ACTUAL
BUDGET $
Augusta Task Force for the Homeless 6,000
Augusta Urban Ministries 5,000
Beulah Grove Resource Center 4,000
Coordinated Health Center “Respite Center” 8,000
CSRA EOA 11,000
Georgia Legal Services 5,000
Golden Harvest Food Bank 11,000
Hope House 11,000
Interfaith Hospitality Network 6,000
St. Stephens Ministry 7,000
Safe Homes 9,000
Salvation Army (Homeless Prevention) 7,000
Salvation Army (Employment training) 7,000
ESG Administration 3,177
TOTAL $ 100,177
2007 HOME INVESTMENT PARTNERSHIP PROGRAM
M-07-MC-13-0206
Estimate Actual
Entitlement Grant 1,279,749
Program Income (estimate) 234,000
Sub-Total 1,513,749
ADDI 23,154
Total $ 1,536,903
PROJECT
Proposed Budget
Antioch Ministries 200,000
ANIC 150,000
Promise Land CDC 150,000
Sand Hills Urban Development 135,837
Homeownership Program
- Citywide ($156,596)
- CHDO ($90,000)
246,596
ADDI 23,154
Demolition/Rebuild Program 160,000
CHDO set aside (20%) 255,950
CHDO Operating Funds (5%) 63,987
Administration (10%) 151,379
TOTAL $1,536,903
2007 HOUSING OPPORTUNITIES FOR PERSONS WITH HIV/AIDS
GAH-07-F002
Proposed Actual
Entitlement Grant 376,000
PROJECT
PROPOSED BUDGET
$
ACTUAL
BUDGET $
St. Stephens Ministry 244,720
Hope Health 100,000
Resource Identification 20,000
HOPWA Administration (3%) 11,280
TOTAL $ 376,000
Attachment #2: 2007 Citizen’s Comments
CITIZEN’S COMMENTS ON THE 2007 ANNUAL ACTION PLAN
#
Comments/Questions/Concerns
Staff Response/Recommendations
1. Agency: Augusta Mini Theatre
Requests reconsideration of its 2007 CDBG
application for $278,200
Use: Demolition/Asbestos Removal, paving &
fencing of structure next to planned
Community Arts Theatre – 2546 Deans Bridge
Road.
Staff’s primary concern has been the agency
delays in getting this project underway. Staff has
received the plans and specifications and a list of
committed funding resources. It appears that the
agency is ready to bid the school portion of the
project pending a bid date from Procurement.
If the Commission deems it necessary to fund this
new project, $50,000 from contingency can be
allocated. Also, funds from any of the other
projects listed in the 2007 Action Plan can be
reduced and redistributed to this project.
2. Agency: ARC Health Department
Comment: A Case Manager observed that
most of the non-working clients they serve are
dependent on subsidized housing, believe
working clients should not be dependent on
subsidized housing and services.
Accept comment as information.
3. Hope House, Inc.
Concerns:
i) Lack of Permanent Housing for the
Homeless individuals with disabilities. When
does the City plan to provide the 142 units to
the homeless as indicated in the 5-year
Consolidated Plan
ii) Explain why approximately $256,000 in
HOME funds were set aside for CHDOs
iii) What process is used to distribute the funds
to the seven CHDOs?
iv) Why were HOME funds offered through the
competitive basis to non-CHDOs this year and
not earlier?
i) Housing projects require an enormous amount
of funds that the City and local agencies do not
have available. Local agencies depend on the
City to fully fund development projects which is
not feasible.
Each year the City solicits for Homeless
Permanent Housing applications as part of its
Continuum of Care process. The City has been
unsuccessful in its efforts in getting viable
projects.
Currently, the City has $210,000 in 2005 HOME
funds allocated. The City will be soliciting for
Proposals in the next six (6) months.
ii) It is a statutory requirement of the HOME
regulations [24CFR90.300 (a)(1)] that the City
(PJ) must reserve not less than 15% of its HOME
allocation for investment only in housing to be
developed, sponsored or owned by community
housing development organizations (CHDOs).
iii) The set-aside funds are allocated on a
competitive basis to the CHDOs. Only those
certified by the City are eligible for the set aside.
There are six CHDOs in the city, they consist of
30901 Development Corporation, Antioch
Ministries, Inc., East Augusta CDC, Promise Land
CDC, Laney Walker Development Corp., and
Sand Hills Urban Development.
iv) The City decided to make the process for
HOME funds more competitive by allowing other
non profits and for profit organizations to apply
v) Why doesn’t the City recognize state-
designated CHDOs.
for funding. In the past the funds have been
considered as an entitlement only to CHDOs,
which is not true. By allowing other organizations
an opportunity to receive HOME funding, the city
feels that the citizens of Augusta will benefit
more.
v) State and local governments (Participating
Jurisdictions) are governed by separate provisions
of the HOME regulations in administering the
funds that are allocated by HUD.
24 CFR § 92.2001 discusses the Distribution of
Assistance. This section distinguishes between
local participating jurisdiction and state
participating jurisdiction in the distribution of
funds.
As it relates to the local participating jurisdiction,
§ 92.201 A (1) states each local participating
jurisdiction must, insofar as is feasible, distribute
HOME funds geographically within its boundaries
and among different categories of housing need,
according to the priorities of housing need
identified in its approved consolidated plan.
In section § 92.201 (A) 2, it states that the PJ
may only invest its HOME funds in eligible
projects within its boundaries, or in joint projects
within the boundaries of contiguous local
jurisdictions which serve residents from both
jurisdictions.
As it relates to the state participating jurisdiction,
§ 92.201 B (1) states that each state
participating jurisdiction is responsible for
distributing HOME funds throughout the State
according to the State’s Assessment of the
geographical distribution of the housing needs
within the State, as identified in the State’s
approved consolidated plan.
In section § 92.201 (B) 2, states that a state may
carry out its own HOME program without active
participation of units of general local government
or may distribute HOME funds to units of general
local government to carry out HOME programs in
which both the State and all or some of the units
of general local government perform specified
program functions.
States are required to designate CHDOs to fulfill
their obligations with HUD. This also includes the
distribution of set aside funds for their designated
CHDOs. Designations by Participating Jurisdictions
are separate from designations by states.
Participating Jurisdiction such as Augusta, are
required to designate CHDOs in their local areas.
CHDOs are required to have a clearly defined
geographical service area.
The State of Georgia does not recognize a local
CHDO. One must be certified by the state.
vi) $31,280 was set aside in the Action Plan to
administer and coordinate the HOPWA
Program, why weren’t these funds distributed
to agencies that provide supportive services to
persons suffering from AIDS?
vii) For HOPWA funds, why are the same two
(2) agencies awarded funds consistently when
there are other agencies whose programs are
nationally accredited?
viii) What does the City require to recognize
other highly eligible and licensed agencies?
vi) Because the City is the recipient of the
HOPWA funds, it is responsible for the
administration of the grant. Staff is required,
therefore, payment of staff and administrative
expenses related to the HOPWA Program are
eligible costs that the City is justified in utilizing.
vii) St. Stephen’s Ministry and Hope Health are
the only two (2) agencies that responds to the
Request for Proposals (RFP). They have agreed
to take on the responsibility of providing services
to clients residing in the counties indicated
below:
- Hope Health: Edgefield and Aiken Counties
- St. Stephens Ministry: Burke, Columbia,
McDuffie and Richmond Counties
viii) At this time, the City does not offer any
special recognition for highly eligible and licensed
agencies. Agencies responding to the City’s RFP
must respond and address all requirements of the
RFP.
4. Promise Land CDC
Requests reconsideration of its 2007 CDBG
application for $5,500
Use: Housing Counseling Program
Housing Counseling is not included in the City’s 5-
year Consolidated Plan as a priority housing need.
5. Southside Outreach Community Program
Requests reconsideration of its 2007 CDBG
application for $25,000
Use: After-school Tutoring Program
Agency application did not meet the minimum
score of 60 to be considered for an award.
Commission Meeting Agenda
11/9/2006 2:00 PM
Amendment to 2006 CDBG Agreement with Georgia Legal Services
Department:Housing and Community Development Department
Caption:Motion to approve Amendment to 2006 CDBG Contract with
Georgia Legal Services. (Approved by Administrative
Services Committee October 30, 2006)
Background:Georgia Legal Services is requesting an amendment to its
2006 year CDBG contract with the City of Augusta. Under
the contract, Georgia Legal Services is to be reimbursed for
providing legal services to the homeless. Georgia Legal
services is requesting that the contract be amended to extend
the contract period until June 30, 2007, and to accommodate
changes to the project budget. The total project budget
remains unchanged.
Analysis:The requested time extension will enable Georgia Legal
Services to expend all the funds awarded to the agency under
the 2006 contract. The proposed changes to the project
budget would enable the staff attorney assigned to the
homeless to receive needed training.
Financial Impact:Funds are available in the 2006 account established for this
project
Alternatives:None recommended
Recommendation:Approve an amendment to 2006 CDBG Contract with
Georgia Legal Services to extend the contract period until
June 30, 2007 and to make the requested changes to the
project budget.
Funds are
Available in the
Following
CDBG Project #0605B
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
AUGUSTA, REGIONAL OFFICE
1'-1"<::':::> W'._I-..::q-..::t:Jt:Ji:J
.'ENNE,TII J. JONES
"_\ NA(dN(i A'I'r(>~NE\'
C'iNTI/I" L McDOWELL
CMU. G, SCHLUTER ~'()Yc,
!c. SIMS
£TA rr ,\ TTORNEYS
MI'.l.fJln M. COOPER
L.III' ASSISTANT
INO"J."'I.ln~NI'.VI
NON-A TTORi'lr;V Sl'MT
JUANITA G, ~ItNNItR
TK11II1/\ A, ,H;I'<KINS
1,[lClI.L~."'.WRI'alT
P""AI.HiAI..,
CHIIY L, J,\CKSON
OFf/,ll: MANAGER
Rose White
Housing & Economic Development
925 Laney Walker Blvd, 2nd Floor
Augusta, GA 30901
2006 Contract Documents RE:
Dear Ms. White:
Pursuant to our meeting on this date, attached you will find the budget amendment and the listing
of fund codes for the GLSP-Augusta office. As discussed, the budget amendment is not executed
by Phyllis Holmen, GLSP Executive Director. However,] am submitting the aforementioned
document to Ms. Holmen and will provide the original upon receipt. Additionally, I have
requested a copy of the insurance document from Atlanta and will provide same upon receipt
Should you have questions and/or concerns regarding the documents enclosed, please feel free to
contact me at the address or telephone number listed above.
Sine
St:rvc:~ Burke. Columbiil, Gl;u;clJok, Jcfll:rson. Jenkins, Lincu\t1,
McDuffie. Richmond, Scrc:vcn. TaJiafen'o, Warre.n, Washington and Wilkes Cuuntic$
AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMP1,OYER MlFIV/H
n::.IO(.:o.l.'-IO::> ( r . """'/ "'-' I'.~I'L.:U"'IVI,
lJIIWrT(>I!
nOARO 01' DIP.UCTORS
JAMI:~ W. IIC'SWIII..I.. III
I'RSSIDENT
-,"'NIIl 1elIVIN
VICE I'RESIDENT
I.I!'.\CHM<!;
VICE I'HSIDENT
MAnK 5CIIM;FF.R
TI<~ASUIU,R
209 SEVENTH STREET, SUITE 400
P.O. BOX 2 J 85
AUGUSTA, GEORGIA 30903
(706) 721-2327 FAX (706) 72 1-4897
1-800-248-6697 (for clients only)
TDD J -800-255-0056
http://www.gisp.org SABIUN,\ UIlQWN-CLA'
SeCRETARY
TERI'.NCI( .~. DICKS
I\T I..AI'WI
J.~!l:li M "'II,CO
ATL/\RG[
I'ION-A l"J'ONl'lft¥ MAI'I"'(;f:~IKN'I ~T" Ii, TII OM !\S J. ANTI10NY l)m~t.'1'OI! 01'
PI(O(iRAi'1 ()PHRATH)NSI
ASSOCIATE DJR!:CTOR
JACKM, Wf.JI,C DIRnC:'rol< ,11'
FIN"N(:~
October 24,2006
::11
IS.' 11=. -- lj
Reallocation of funds to accommodate change in insurance rate and extension of
contract period until June 30, 2007. The current contract expires on December 31,
2006. The time extension will enable the agency to spend the fuds and assist as
many clients as possible.
;.
Georgia Legal Services Program, Inc. (Augusta Regional Office) . Subrecipient:
TO BE COMPLETED BYAGENCY:
Type of Revision (check below): 1.
X Budget Amendment.
2. Explain Need, for Am
3. For Budget Amendments, provide a Specific and Detailed Explanation for the Budget
Amendment. Generic and Broad Statements will not be accepted.
Georgia Legal Services Program, Inc. malpractice insurance. rate changed effective January 1,
2006 on a statewide basis. The current rate per attorney is $400.00. Initially $500 was allocated
in this line item. Funds in the amount of $100 are requested to be reallocated to
personnel.
..0 Duration of Agreement X Performance Measures
Agreement : ending
1
Commission Recommendation:
J.'-t..::;o [-"OJ I -~'-t-~t:.Jt:.JCJ
(Signature of Agel1CY 's Director Required)
TO BE COMPLETED BY
Staff Recommendation:
(Signature of AHCD Director
... .
Date:
Conditions:
..--
I '-"-' I '-' -' I , . ,-,,~.' '-',~
Date
~ DIRECTOR AHEDD
0 0 Denied Approved
Date Completed
-COMMISSION ACTION -
Approved Denied
2
TOTAL P.05
Commission Meeting Agenda
11/9/2006 2:00 PM
Care Management Consultants, Inc.
Department:Housing and Community Development Department
Caption:Motion to approve the reprogramming of $10,000 from the
Aragon Park Housing Project and Award to Care
Management Consultants, Inc. (Approved by Administrative
Services Committee October 30, 2006)
Background:Care Management Consultants is a non-profit agency that has
been serving the elderly and disabled population for the past
14 years throughout the Central Savannah River Area.
Services provided include transportation, emergency food,
home care, access to benefits, etc. A survey conducted by the
CSRA Partnership for Community Health has identied
transportation for the elderly, frail elderly and disabled as
one of the highest priority needs for this population. This
agency has an existing 2006 CDBG grant in the amount of
$14,000. All funds for this grant will be expended by
October 31, 2006. On October 17, 2006, the Commission
approved a request from Juanita Benjamin for $10,000 to
continue its transportation program. At that time, the source
of funds was not identified. Staff is proposing that the
$10,000 be reprogrammed from the Aragon Park Housing
Project. The Aragon Housing Project was approved by
Commission on July 5, 2005 for $200,000. Since approval of
this project, $180,000 has been either used or reprogrammed
from this project as outlined below: Plans & studies for
Aragon Park $ 52,070.65 Reprogrammed to McDuffie
Woods (6/20/06) $ 39,220.00 Reprogrammed to New
Savannah Police Substation (6/20/06) $ 12,000.00
Reprogrammed to Housing Rehab Program (6/20/06) $
46,709.35 TOTAL used or reprogrammed $180,000.00
Analysis:Because all CDBG funds for Care Management will be
expended by October 2006, transportation for the elderly,
frail elderly and the disabled may not be available during
November and December 2006. To continue the program,
more funds should be awarded for this service.
Financial Impact:$10,000 will be taken from the Aragon Park Housing project
and Care Management will be awarded the funds. This will
leave a balance of $10,000 in the Aragon Park Housing
project.
Alternatives:None recommended.
Recommendation:Approve the reprogramming of $10,000 from the Aragon
Park Housing Project and Award to Care Management
Consultants, Inc.
Funds are
Available in the
Following
Accounts:
Aragon Park Housing Project CDBG #04121
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Commission Meeting Agenda
11/9/2006 2:00 PM
Demolition of Unsafe Structures
Department:License & Inspection
Caption:Motion to approve an Ordinance providing for the demolition
of certain unsafe and uninhabitable structures in the
Bethlehem Neighborhood:1539 Twelfth Street, 1613 Twelfth
Street, (District 2, Super District 9); South Augusta
Neighborhood: 3232 Milledgeville Road, (District 5, Super
District 9); AND WAIVE 2ND READING. (Approved by
Administrative Services Committee October 30, 2006)
Background:The approval of this ordinance will provide for the
demolition of certain structures that have been determined to
be dilapidated beyond repair and a public nuisance. The
owners of the above referenced properties have been
requested to correct the property maintenance violations. The
violations were not corrected. By approving this ordinance
the City will have the structures demolished, record a lien
against the property in the amount of the costs incurred, and
send the property owners a bill for payment that is due within
30 days of receipt.
Analysis:Continuing the removal of dilapidated structures will signal
to the public that neglected, unsafe and uninhabitable
structures will not be allowed and that property owners will
be held responsible for their properties.
Financial Impact:The average total cost associated with the demolition of each
property will be approximately $5,200.00. This includes the
title search, asbestos survey, and demolition.
Alternatives:Allow the unsafe structures to remain and continue to have a
negative impact on the neighborhoods and City.
Recommendation:Approval
Funds are
Available in the
Following
Accounts:
Account # 101072910 - 5212999
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
ORDINANCE N0. ________
ORDINANCE TO PROCEED WITH DEMOLITION AND REMOVAL OF THE
STRUCTURES ON PROPERTY LOCATED AT 1539 TWELFTH STREET, 1613 TWELFTH
STREET, AND 3232 MILLEDGEVILLE ROAD.
TO REPEAL CONFLICTING ORDINANCES; AND FOR OTHER PURPOSES.
BE IT ORDAINED BY THE AUGUSTA-RICHMOND COUNTY COMMISSION AND IT IS
HEREBY ORDAINED BY THE AUTHORITY OF SAME AS FOLLOWS:
Section I. That the following residential properties have been identified by the Director of the
Augusta – Richmond County License and Inspection Department as unfit for human habitation
(or unfit for its current commercial or business use) and the cost of repair, alteration or
improvement of said properties exceeds one-half the value of property and that the said Director
shall cause the structures located on hereinafter described property to be demolished and
removed as ordered by Augusta-Richmond County Magistrate Court; and that said Director
shall cause the costs of such removal and demolition for said property be entered upon the lien
docket maintained in the office of Clerk of Augusta - Richmond County Commission and said
Director shall otherwise proceed to effectuate the purpose of O.C.G.A. SS 41-2-7 through 41-2-
17 with respect to said property, to-wit:
• 1539 TWELFTH STREET, Augusta – Richmond County, Georgia, identified on Augusta-
Richmond County Tax Map 59-3 as Parcel 67.
• 1613 TWELFTH STREET, Augusta – Richmond County, Georgia, identified on Augusta-
Richmond County Tax Map 59-3 as Parcel 153.
• 3232 MILLEDGEVILLE ROAD, Augusta – Richmond County, Georgia, identified on
Augusta-Richmond County Tax Map 69-2 as Parcel 86.
Section II. This Ordinance shall become effective upon adoption.
Section III. That all Ordinances and parts of Ordinances in conflict herewith are hereby
repealed. Duly adopted this _________ day of ____________________, 2006.
MAYOR________________________________
ATTEST:_______________________________
CLERK OF COMMISSION
Commission Meeting Agenda
11/9/2006 2:00 PM
Micro Loan Business Development Training
Department:Housing & Community Development Department
Caption:Motion to approve the use of $4,000 in R-UDAG funds for
one 12-week session of Micro Loan Business Development
Training. (Approved by Administrative Services Committee
October 30, 2006)
Background:The Micro Loan Fund is available to all residents in Augusta,
Georgia who are at least 18 years of age. The focus is on low
to moderate- income individuals seeking to start or expand a
micro business. A micro business is defined as an owner-
operated business with five (5) or fewer employees, needing
less than $35,000 in start- up capital. The Micro Loan Fund
helps micro entrepreneurs strengthen their businesses,
stabilize their incomes, create additional employment and
contribute to the economic revitalization of their
communities. The business development training is design to
introduce tools and techniques necessary for micro
entrepreneurs to successfully start and, or expand their
business.
Analysis:Completing the Micro Loan Business Development Training
course is a prerequisite to qualifying for a Micro Loan of up
to $5,000. Currently there are 15-25 people requesting the
micro loan business development training. The training
provides entrepreneurs with essential tools necessary to
develop successful businesses. 51 percent of applicants
participating in the training will be required to meet HUD
low- to-moderate income guidelines. Antioch Ministries has
provided the training in the past and is prepared to conduct
the proposed 12-week session. The Micro Loan Fund itself
has a balance of $81,781, so the additional training will
increase the pool of potential applicants for these loan funds.
Financial Impact:$4,000 in R-UDAG funds would pay for the training session.
Alternatives:None recommended
Recommendation:Approve use of $4,000 in R-UDAG funds for Antioch
Ministries to provide one 12-week session of Micro Loan
Business Development Training.
Funds are
Available in the
Following
Accounts:
R-UDAG Account
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Commission Meeting Agenda
11/9/2006 2:00 PM
Petition for Retirement of Mr. Ronnie Joyner
Department:Human Resources
Caption:Motion to approve Retirement of Mr. Ronnie Joyner under
the 1949 Pension Plan. (Approved by Administrative
Services Committee October 30, 2006)
Background:Under the 1949 Pension Plan, Sheriff and Fire Department
Employees can voluntarily retire at the age of 55 at the
completion 25 years of service. Other employees can
voluntarily retire at the age of 60 at the completion of 25
years of service. Amount of Retirement Benefit: The
participant is to receive a monthly retirement benefit of an
amount equal to (a) 2.15% of the participants average
earnings multiplied by the number of months of such credited
service (up to a limit of 360 months), plus (b) 1.5% of the
participants average earnings multiplied by the number of
months of such credited service in excess of the 360 month
limit. Payment of Retirement Benefit: The retirement benefit
payable in the event of normal retirement shall be payable on
the first day of each month.
Analysis:Mr. Ronnie Joyner (age 55) was a Sergeant with the Fire
Department. Mr. Joyner was hired on October 28, 1982; he
joined the 49 Pension Plan on October 28, 1982. His
proposed retirement date is November 1, 2006. The normal
retirement benefit payable to Mr. Joyner will be $780.39 per
month (life only). Mr. Joyner received documentation from
the Pension Plan Administrators in 2001 stating “since he is
over 45 years of age and had completed at least 10 years of
service when he terminated his employment, he has a
deferred vested monthly benefit in the amount of $780.39
that is payable at age 55”.
Financial Impact:
Funds are available in the 49 Pension Plan. Employee has
contributed 8% of his salary towards his retirement since
October 28, 1982.
Alternatives:Do not approve Retirement of Mr. Ronnie Joyner under the
1949 Pension Plan.
Recommendation:Approve Retirement of Mr. Ronnie Joyner under the 1949
Pension Plan.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Commission Meeting Agenda
11/9/2006 2:00 PM
Petition for Work Related Disability Retirement of Mr. David Pugh
Department:Human Resources
Caption:Motion to approve Work Related Disability Retirement of
Mr. David Pugh under the 1977 Pension Plan. (Approved by
Administrative Services Committee October 30, 2006)
Background:If an employee is totally and permanently disabled after five
years of Credited Service, said employee may receive a
monthly benefit equal to 1% of Average Earnings multiplied
by years of Credited Service, reduced by any Workers'
Compensation payments. This benefits are payable upon
Commission approval of the petition of retirement.
Analysis:Mr. David Pugh (age 58) is currently a Working Foreman
Skilled with the Utilities Department. Mr. David Pugh was
hired on June 1, 1969; he joined the 1977 Pension Plan on
May 15, 1993. Mr. Pugh meets all requirements of Work
Related Disability Retirement for the 1977 Pension Plan. His
proposed retirement date is October 1, 2006. The disability
retirement benefit payable to Mr. Pugh will be $1,853.56 per
month (Life only).
Financial Impact:Funds are available in the 1977 Pension Plan. Mr. Pugh has
contributed 4% of his salary towards his retirement since
May 15, 1993.
Alternatives:Do not approve Work Related Disability Retirement of Mr.
David Pugh under the 1977 Pension Plan.
Recommendation:Approve Work Related Disability Retirement of Mr. David
Pugh under the 1977 Pension Plan.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Commission Meeting Agenda
11/9/2006 2:00 PM
Resolution Authorizing Submission of Year 2007 Annual Action Plan
Department:Housing & Community Development Department
Caption:Motion to approve Resolution Authorizing Submission Year
2007 Annual Action Plan for Community Development
Block Grant (CDBG), Emergency Shelter Grant (ESG),
HOME Investment Partnerships and Housing Opportunities
for Persons with AIDS Funds. (Approved by Administrative
Services Committee October 30, 2006)
Background:As a prerequisite for receipt of federal entitlement funds, the
City must submit its Annual Action Plan to the U.S.
Department of Housing and Urban Development (HUD) for
approval. This resolution authorizes the submission of the
plan.
Analysis:Approval of this resolution will enable the City to submit the
Plan and receive its Year 2007 entitlement allocations for
CDBG, ESG, HOME and HOPWA funds.
Financial Impact:It is anticipated that the City will receive and have available a
total of $4,568,486 for use in Year 2007. This amount
includes CDBG, ESG, HOME, HOPWA entitlement funds
and program income.
Alternatives:None recommended
Recommendation:Approve attached resolution for submission of the City’s
Year 2007 Annual Action Plan to HUD.
Funds are
Available in the
Following
Accounts:
Not applicable
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
A RESOLUTION AUTHORIZING THE SUBMISSION OF THE ANNUAL ACTION PLAN FOR
YEAR 2007 AND GRANTING THE AUTHORITY TO GIVE ASSURANCES AND
CERTIFICATIONS AS REQUIRED BY THE SECRETARY OF THE U.S. DEPARTMENT OF
HOUSING AND URBAN DEVELOPMENT AND GRANTING THE AUTHORITY TO
EXECUTE THE CONSOLIDATED PLAN AND ACTION PLAN AS APPROVED.
WHEREAS, Augusta-Richmond County has availed itself of the provisions of the Housing
and Community Development Act of 1974, as amended and the Housing and Community
Development Act of 1987; and
WHEREAS, it is necessary to submit a Year 2007 Action Plan as a prerequisite to receiving
Community Development Block Grant (CDBG), HOME Investment Partnerships (HOME),
Emergency Shelter Grants (ESG), and Housing Opportunities for Persons with AIDS (HOPWA)
funds after public hearings have been held and projects suggested by citizens have been given careful
and serious consideration; and
WHEREAS, it order to expedite the orderly execution of the assurances, certifications and
Grant Agreement, the Mayor is hereby given authority to provide such assurances, certifications and
execute the Grant Agreement as required by the Secretary; and
WHEREAS, in order to expedite the federal programs included in the plan, the Housing and
Community Development Department is given authority to carry out the programs as approved by
Augusta-Richmond County Commission.
NOW, THEREFORE, BE IT RESOLVED: That the Mayor and the Housing and Community
Development Department be authorized to prepare and submit the Year 2007 Action Plan and
amendments thereto as well as provide the required assurances, certifications, and execution of the
Grant Agreement; and
BE IT FURTHER RESOLVED: That the Housing and Community Development
Department be authorized to carry out the orderly execution of the Year 2007 Action Plan as
approved by the Augusta-Richmond County Commission in compliance with all applicable law,
rules, and regulations.
ATTEST: AUGUSTA, GEORGIA
BY: ___________________________________
David S. Copenhaver
Mayor
__________________________________
Lena J. Bonner
Clerk of Commission
CERTIFICATION
I, Lena J. Bonner , Clerk of Commission, hereby certify that the above is a true and correct copy of
a Resolution as adopted by said AUGUSTA-RICHMOND COUNTY COMMISSION in meeting
held on November 7, 2006.
S E A L
____________________________________
Lena J. Bonner
Clerk of Commission
Commission Meeting Agenda
11/9/2006 2:00 PM
Approve Proposal for Building Commissioning Consulting Services for the Expansion of the
Webster Detention Center
Department:Richmond County Sheriff's Office, through CIPM
Caption:Motion to approve proposal from Working Buildings for
Building Commissioning Consulting in conjunction with the
expansion of the Webster Detention Center. (Approved by
Public Safety Committee October 30, 2006)
Background:The expansion of the Webster Detention Center is presently
in the preliminary design stage of a $36M capital
improvement program which is expected to roughly double
the size of the existing facility. The Commissioning
Consultant will develop and oversee an extensive quality
assurance and testing program to govern the installation,
start-up and interactive operation of engineered building
systems, such as HVAC, fire alarm systems, security
systems, and electrical systems.
Analysis:The recommended firm was chosen by the Selection
Committee from a competitive process, via RFQ 06-139.
They are specialists in Building Commissioning and their fee
is within budget. Commissioning services are recommended
by the Georgia State Financing and Investment Commission
for all State building projects costing in excess of $2.5M.
The County is expected to benefit through improved
troubleshooting of systems during installation, start-up and
operation, resulting in lower energy and maintenance costs
over the life of the facility. A review of existing building
systems and operations, with recommendations for
improvements, will also be included.
Financial Impact:A fee of $328,420 is proposed. This County is expected to
realize cost savings well in excess of this amount, due to
decreased construction change orders and lower operation,
energy and maintenence costs.
Alternatives:1. Contract with the second place firm. 2. Re-advertise 3. Do
not utilize commissioning
Recommendation:Contract with Working Buildings, LLC, the top-rated
respondent to the RFQ. They are highly qualified, highly-
recommended by supplied references, and include significant
DBE participation.
Funds are
Available in the
Following
Accounts:
325-05-1130 / 206351101
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Commission Meeting Agenda
11/9/2006 2:00 PM
Awarding of Bid Item #06-149
Department:Fire Department
Caption:Motion to award the contract for Bid Item 06-149, the
demolition and construction of Fire Station #6, to the low
bidder, the Vastec Group. (Approved by Public Safety
Committee October 30, 2006)
Background:The Fire Department and the City Procurement Department
have gone through the bid process for this project in
accordance with the City's bid process. After reviewing the
bids received, the Vastec Group was low bid with a bid of
$1,241,822.00.
Analysis:Steve Virgo, our architect for this project, has reviewed the
qualifications of Vastec Group, the low bid at $1,241,822.00,
for this project. Although this is a joint venture with Protech
Contractors Inc. out of Atlanta, Georgia, the break down of
their bid and contractors qualification statements appear to be
in order. Mr. Virgo does have concerns with the fact that
most of the Vastec Group’s experience is in site work and
have no experience in constructing a building. While this is a
concern for both the architect and the Fire Department,
neither the bid documents nor the city’s purchasing code
require experience as a determining factor in awarding this
contract.
Financial Impact:The funds for this project were allocated and are available in
the Fire Department's SPLOST Phase IV Fire Station
Construction and Renovation programs.
Alternatives:Consider the next lowest bid if this recommendation does not
meet with the Commission's approval.
Recommendation:
With reservations by the architectural firm and the Fire
Department, but in accordance to the City’s Purchasing
Codes, the recommendation is to proceed with the awarding
of this contract to the Vastec Group.
Funds are
Available in the
Following
Accounts:
324-03-4510
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Commission Meeting Agenda
11/9/2006 2:00 PM
Fire Station #7
Department:Clerk of Commission
Caption:Motion to approve in concept the support of a public/private
partnership with the Hill Baptist Church to pursue grants for
funding and provide oversight for the use of Old Fire Station
#7 and to allow the use of the building for some community
events in the meantime. (Approved by Public Safety
Committee October 30, 2006)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
11/9/2006 2:00 PM
Grant Award from Georgia Emergency Management
Department:Emergency Management
Caption:Motion to approve Grant Award of $31,775.00 from Georgia
Emergency Management. (Approved by Public Safety
Committee October 30, 2006)
Background:Augusta is in compliance with the established Performance
Partnership Agreement (PPA) quarterly requirements.
Therefore we qualified to receive the Emergency
Management (EMA) allocation for the Federal Fiscal Year
2006.
Analysis:Request authorized Offical to sign the Award Document. To
increase the EMA budget $31,775.00
Financial Impact:Increase the EMA budget $31,775.00
Alternatives:None
Recommendation:To sign the Award Document
Funds are
Available in the
Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Administrator
GEORGIA EMERGENCY MANAGEMENT AGENCY
SONNY PERDUE
GOVERNOR
CHARLEY ENGLISH
DIRECTOR
September 18, 2006
Mr. Howard L. Willis
Director
Augusta-Richmond County Emergency
Management Agency
911 Fourth Street
Augusta, Georgia 30901
Dear Mr. Willis:
Your county is in compliance with the established Performance Partnership Agreement (PP A)
quarterly requirements. Therefore, your agency is qualified to receive the Emergency Management Agency
(EMA) allocation for Federal Fiscal Year 2006 (FFY 2006). Please find an award document specifying the
following: 1) federal award amount and required match; 2) time frame for the grant award; 3) special
conditions of award. Please have the authorized official for your jurisdiction sign the award document and
specified conditions. Please return them to Georgia Emergency Management Agency (GEMA) at P.O. Box
18055, Atlanta, Georgia 30316, Attention: Kaye Adamson, to accept allocation and have payment mailed back
to your jurisdiction.
Your EMA allocation for FFY 2006 is $31,775.00. Reimbursement will be withheld or terminated if
qualifications for EMA funding are not maintained or if specified requirements are not satisfied. Please be .
aware that with receipt of payment will be a Microsoft Office Excel format diskette to report federal and match
expenditures for this period.
Please accept my appreciation for your hard work on behalf of the citizens of your county and all of
Georgia. I look forward to continuing the excellent working relationship with you and your staff. If you have
any questions regarding your payment, please contact Finance Division Director, Joseph W. Hood at 404-635-
7041 or Kaye Adamson at 404-635-7044.
CE/kha
Enclosure
cc: Deke S. Copenhaver, Mayor-Chairman
Augusta-Richmond County Chuck
Ray, Area Field Coordinator
Georgia Emergency Management Agency
Post Office Box 18055 • Atlanta, Georgia 30316-0055
Phone (404) 635-7000 or toll-free in Georgia 1-800-TRY-GEMA • Fax (404) 635-7205
www.gema.state.ga.us
GEORGIA EMERGENCY MANAGEMENT AGENCY
SONNY PERDUE
GOVERNOR
CHARLEY ENGLISI
DIRECTOR
RECIPIENT NAME AND ADDRESS
(Including Zip Code) AWARD NUMBER:
Mr .. Howard L. Willis
Director
Augusta-Richmond County Emergency
Management Agency
911 Fourth Street
Augusta, Georgia 30901
E06-8-124
GRANT PERIOD: FROM: July 01, 2006
TO: September 30, 2007
AWARD DATE:
GRANTEE IRSNENDOR NO.
FEDERAL AWARD AMOUNT
$31,775.00
LOCAL MATCH AMOUNT
$31,775.00
TOTAL AWARD
$63,550.00
SPECIAL CONDITIONS:
THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE
SET FORTH ON THE ATTACHED PAGE(S).
STATUTORY AUTHORITY FOR GRANT:
This project is supported under DHS Appropriations Act of2006 (P.L. 109-90)
TYPE NAME AND TITLE OF APPROVING GEMA
OFFICIAL
TYPE NAME AND TITLE OF
AUTHORIZED GRANTEE OFFICIAL
SIGNATURE OF APPROVING GEMA OFFICIAL SIGNATURE OF
AUTHORIZED RECIPIENT
OFFICIAL
DATE
Post Office Box 18055 • Atlanta, Georgia 30316-0055
Phone (404) 635-7000 or toll-free in Georgia 1-800-TRY-GEMA • Fax (404) 635-7205
www.gema.state.ga.us
Commission Meeting Agenda
11/9/2006 2:00 PM
Recommendation for Awarding Bid #06-168
Department:Fire Department, Howard Willis, Chief
Caption:Motion to approve award of Bid Item #06-168 for Firefighter
Protective Clothing to NAFECO as the best bid. (Approved
by Public Safety Committee October 30, 2006)
Background:The Augusta Fire Department and the City Procurement
Department have completed the bid process for this item in
accordance to the City's bid process. After review of the
proposals, NAFECO provided the best bid.
Analysis:We have reviewed the bids submitted for the protective
clothing and have reached this decision. The two lower
bidders, Axis Fire Supply of and Fireline Inc., both failed to
provide the items requested in the bid specifications without
numerous exceptions. Axis had a total of seven exceptions to
the specifications. When researching the brand that they were
bidding we came upon several negative reports concerning
this brand and a judgment in a law suit concerning a
firefighter fatality resulting in a 2.8 million dollar settlement.
Fireline had thirteen exceptions to the specifications. We can
find no helpful information concerning this brand of
protective clothing and the thirteen exceptions to the
specifications makes their product non-compatible with
present inventories. NAFECO has met all specifications
without exceptions and the items bid are compatible with the
present inventory of protective clothing used by our
department. They have, in the past, been very reliable in
fulfilling contracts with the Fire Department and have stood
behind all warranties. Taking into consideration the safety of
our firefighters, the difference of only $15.74 per set of
protective clothing (pants & coat) it is our recommendation,
based on the information provided, to award Bid Item #06-
168 to NAFECO as the best bid.
Financial Impact:Funding for this purchase is has been allocated in the Fire
Department's 2006 operating budget.
Alternatives:None at this time.
Recommendation:It is the recommendation of the Fire Department to award
Bid Item #06-168 to NAFECO as the best bid.
Funds are
Available in the
Following
Accounts:
274-03-4110 53.11420
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Vendor Coats Pants
Ten 8 Fire Equipment, 2904 59th.
Ave., Dr., E. Bradenton, FL 34203 *non-compliant non-compliant
Axis Fire Supply, 14476 Duval
Place West., Jacksonville, FL
32218**$781.54 each $484.53 each
Fireline Inc., 725 Patrick Ind. Lane,
Winder, GA 30680 $694.00 each
$462.00 each
(suspendors included)
Superior Uniform Group, 10055
Seminole Blvd., Seminole, FL
33772-2539 no bid no bid
NAFECO, 1515 W. Moulton St.,
Decatur AL 35601***$783.00 each
$498.74 ($23.86 ea.
Suspendors)
*Ten 8 Fire non-compliant for not
returning DBE forms
**Axis Fire Supply, exceptions
noted
**Fireline exceptions noted
***NAFECO, No exceptions noted
Bid Item #06-168
Protective Clothing
Augusta Fire Department
Bid Opening: October 6, 2006 @ 11:00 a.m.
Commission Meeting Agenda
11/9/2006 2:00 PM
Wireless Communities Georgia Grant Program
Department:Information Technology
Caption:Motion to approve the acceptance of funding from Governor
Sonny Perdue’s Wireless Communities Georgia Program and
the Memorandum of Understanding. (Approved by Public
Safety Committee October 30, 2006)
Background:On October 8, 2004 Information Technology began the
process of attempting to install a municipal wireless network
in Augusta. Vendors did not respond to the RFP, at that time,
due to the large capital investment required to implement a
project of this size. In the first quarter of 2006 a pilot project
was installed at the Augusta Commons. This pilot has been
very successful in attracting users and has been well received
by the public. Information Technology became aware of
potential funding that would be made available to cities that
could demonstrate an ability to build and operate a wireless
broadband network. In preparation for this opportunity
Information Technology reallocated sufficient funds within
the approved 2006 Capital Budget to cover the required
monetary 25% match. Once funds were secured, Information
Technology submitted a New Grant Proposal/Application
(see attached) to Finance for approval. After receiving
approval from Administration and Finance, the grant
application was submitted to the Georgia Technology
Authority for consideration. On October 4, 2006 Augusta
was awarded state funding in the amount of $562,500. This
funding level will allow the construction of a broadband
network with an estimated coverage area of five (5) square
miles.
Analysis:The installation of a ubiquitous wireless broadband network
in Augusta is needed to expand educational opportunities,
promote economic development, improve government
efficiencies and increase access to government services. The
program will be managed by the Georgia Technology
Authority and Information Technology. Augusta will work
with the Georgia Technology Authority to determine the best
business model that will provide long term sustainability
with minimal impact to the reoccurring operational expenses
of Augusta. Several models that are currently under
consideration are Full Government Ownership (Free Access),
Partial Government and Vendor/Service Provider Ownership
(Access Based on Fee Structure), Full Vendor/Service
Provider Owned System with Government as Anchor Tenant
(Access Based on a Fee structure/Free Low Speed Access for
All). The model of Full Vendor/Service Provider Owned
System with Government as Anchor Tenant (Access Based
on a Fee structure/Free Low Speed Access for All) has been
selected as the model of preference. However, Information
Technology will investigate the formation of a non-profit
organization or a joint venture ownership. Vendor and
partner selection will be made through the Request for
Proposal and/or Request for Qualifications process. All
vendors will be given the opportunity to participate in this
process. The Georgia Technology Authority has provided a
preliminary Memorandum of Understanding for approval.
Approval, at this stage, is essential due to the short time
frame this project is expected to be completed within. Any
modifications that change the intent or spirit of the
Memorandum of Understanding would be resubmitted for
evaluation.
Financial Impact:The funds are allocated in the 2006 approved Capital Budget.
On July 20, 2006 Finance verified the availability of funds
and approved the submission of Augusta’s Wireless Grant
request. A match of 25% or $140,625 has been dedicated to
this project along with in-kind contributions of $18,750.
Alternatives:N/A
Recommendation:Approve the agenda item.
Funds are
Available in the
Following
Accounts:
272-01-5410-5424220
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Georgia Technology Authority– Memorandum of Understanding Version 1.0 – October 12, 2006
Sample Memorandum of Understanding
For Wireless Communities Georgia
by and between
Georgia Technology Authority
and
AWARD RECIPENT
This Memorandum of Understanding (hereinafter referred to as “MOU”) is
entered into this _____ day of ______________, 2006 (hereinafter referred to as the
"Effective Date"), by and between the Georgia Technology Authority (hereinafter
referred to as "GTA"), and the ___________ (hereinafter referred to as "Recipient").
WHEREAS, GTA is a public corporation and instrumentality created pursuant to
O.C.G.A. § 50-25-1 et seq., with a mission to deliver reliable technology services and to
provide guidance and oversight to State agencies with respect to technology matters;
WHEREAS, GTA has been empowered to administer the Wireless Communities
Georgia initiative, which is intended to achieve the goals of encouraging economic
development, increasing educational access and enhancing the provision of government
services by disbursing funds to Georgia communities to design, develop and deploy
open-air wireless broadband networks (hereinafter referred to as “WCG”);
WHEREAS, Recipient is a county, city, township or other political subdivision of
the State of Georgia, or an authorized authority, community, cooperative organization or
representative thereof, and is selected by GTA as qualified and eligible to receive funds
pursuant to the terms and conditions of the WCG initiative, as set forth in the WCG
Application Packet (hereinafter referred to as “Application Packet”);
WHEREAS, Recipient desires to receive, and GTA desires to provide to
Recipient, funds for the purposes permitted in the Application Packet in support of the
WCG initiative.
Georgia Technology Authority– Memorandum of Understanding Version 1.0 – October 12, 2006
NOW, THEREFORE, in consideration of the mutual covenants and promises
contained herein, the parties agree as follows:
1. Disbursement of Funds.
a. Disbursement Amount. In support of the project described Recipient’s
application for funds under the WCG initiative, GTA agrees to allocate to
Recipient a total amount equal to $______________.00 (hereinafter referred to
as “Disbursement Amount”). Recipient agrees to contribute, at a minimum,
$______.00 as the Recipient’s match for the project. No more than $_____ of
Recipient’s match amount may consist of in-kind contributions.
b. Disbursements. The Disbursement Amount shall be disbursed as follows: GTA
will reimburse Recipient for up to 75% of Recipient’s actual permitted expenses
for the project, based on successful completion and verification of specific
milestones during each phase of the project. The proposed project schedule
for each phase and the expected completion dates are set forth in Exhibit A,
which is attached to this MOU and incorporated herein by reference.
Notwithstanding the foregoing, each disbursement shall not exceed 30% of the
Disbursement Amount. All disbursements shall be made within thirty (30)
calendar days following GTA’s receipt of: (a) written quarterly progress reports
documenting satisfactory performance based on the project milestones and
scope of work outlined in Recipient’s application; and (b) current and complete
accounting requirements. Accounting shall include, at a minimum, a signed
certification by the Recipient’s financial officer containing a summary
description of all major expenditures made with the disbursed funds and their
categories, as well as documentation of cash and in-kind matches.
Disbursements shall be made no more often than quarterly. The final ten
percent (10%) disbursement will be made upon completion of the project and
receipt by GTA of the final close-out analysis report as described in Section 3
below.
c. Advanced Disbursement. Following GTA’s selection of Recipient, GTA may
disburse, in its reasonable discretion, an initial disbursement up to 30 percent
(30%) of the Disbursement Amount within thirty (30) calendar days of receiving
a fully signed MOU and Recipient’s written justification supporting the advanced
disbursement.
d. Use of Funds. Funds disbursed under this MOU shall be used solely for the
activities permitted in the Application Packet and as necessary to complete the
scope of work set forth in Recipient’s application. Such activities may include,
but are not limited to, planning services, technical assistance, purchase of
equipment and software, construction, site preparation and public utilities,
facilities and services. Funds disbursed hereunder shall not be used for the
following activities:
Georgia Technology Authority– Memorandum of Understanding Version 1.0 – October 12, 2006
i. refinancing of existing debt;
ii. excessive administrative, operating or maintenance costs;
iii. customer terminal equipment or inside wiring not owned by the
Recipient;
iv. leases; or
v. motor vehicles.
e. Record Retention and Audit Rights. Recipient shall, and shall cause each of its
service providers under the WCG initiative to, maintain accurate books,
records, documents and other evidence concerning costs, expenses, provision
of equipment and services and receipt and expenditure of funds disbursed
hereunder (collectively, “Records”) for three (3) years following the termination
or expiration of this MOU. Accounting procedures and practices shall conform
to generally accepted accounting principles (“GAAP”) and all expenditures
associated with the disbursement of funds under this MOU shall be readily
ascertainable therefrom. GTA or its representative shall have the right,
exercisable at any reasonable time during normal business hours, to inspect
and audit any Records.
2. Milestones and Scope of Work. Recipient agrees to manage the project and its
selected vendors toward an efficient and effective implementation in accordance
with the milestones described in the scope of work proposed in Recipient’s
application and Project Scope as outlined in Exhibit B.
3. Reporting and Progress Reviews. Recipient shall provide timely quarterly reports to
GTA as required in the Application Packet. In addition, Recipient agrees to
cooperate with GTA in its reporting to the Governor’s office as may be requested by
GTA from time to time, and to participate in regular conference calls and meetings
to assess progress and resolve outstanding issues. Upon completion of the project,
Recipient agrees to provide GTA a document consisting of a close-out analysis of
the project’s activities and lessons learned throughout the project.
4. Term. The “Term” of this MOU shall begin on the Effective Date and end twenty
four (24) months thereafter, or upon completion of the project close-out
documentation, whichever occurs first. The Term may be renewed by mutual
written agreement of the parties on a month-to-month basis. Recipient agrees to
make a written request to GTA of its desire to extend the Term no less than ninety
(90) days prior to the expiration of the Term.
5. Termination. Either party may terminate this MOU for cause. “Cause” shall mean a
breach or default of any material obligation hereunder which default is incapable of
cure, or which, being capable of cure, has not been cured within thirty (30) days
after receipt of notice of such default (or such additional cure period as the non-
defaulting party may authorize). No disbursements of funds shall be made after the
termination or expiration of the Term.
Georgia Technology Authority– Memorandum of Understanding Version 1.0 – October 12, 2006
6. Notices. All notices, requests, or other communications hereunder shall be in
writing and either transmitted via overnight courier, hand delivery or certified or
registered mail, postage prepaid and return receipt requested to the parties at the
following addresses. Notices will be deemed to have been given when received.
To GTA To Recipient
Georgia Technology Authority
100 Peachtree Street, Suite 2300
Atlanta, GA 30303
404-463-2300
Attn: Office of General Counsel
7. LIMITATION OF LIABILITY. GTA’S TOTAL LIABILITY TO RECIPIENT IS LIMITED
TO THE DISBURSEMENT AMOUNT. GTA SHALL NOT HAVE ANY LIABILITY OR
OBLIGATION TO RECIPIENT IF RECIPIENT EXPERIENCES COST OVERRUNS
FOR THE PROJECT. GTA SHALL NOT BE LIABLE TO RECIPIENT FOR ANY
INDIRECT, CONSEQUENTIAL, EXEMPLARY, SPECIAL, INCIDENTAL OR
PUNITIVE DAMAGES, INCLUDING WITHOUT LIMITATION LOSS OF USE OR
LOST BUSINESS, REVENUE, PROFITS, OR GOODWILL, ARISING IN
CONNECTION WITH THIS MOU, UNDER ANY THEORY OF TORT, CONTRACT,
WARRANTY, STRICT LIABILITY OR NEGLIGENCE, EVEN IF GTA KNEW OR
SHOULD HAVE KNOWN OF THE POSSIBILITY OF SUCH DAMAGES. THE
TOTAL LIABILITY OF GTA TO RECIPIENT IN CONNECTION WITH THIS MOU,
FOR ANY AND ALL CAUSES OF ACTIONS AND CLAIMS, INCLUDING,
WITHOUT LIMITATION, BREACH OF CONTRACT, BREACH OF WARRANTY,
NEGLIGENCE, STRICT LIABILITY, MISREPRESENTATION AND OTHER TORTS,
SHALL BE LIMITED TO THE LESSER OF: (A) DIRECT DAMAGES PROVEN BY
RECIPIENT; OR (B) THE PORTION OF THE DISBURSEMENT AMOUNT
ACTUALLY DISBURSED BY GTA TO RECIPIENT PRIOR TO THE DATE THE
CAUSE OF ACTION AROSE. NOTHING IN THIS SECTION SHALL LIMIT GTA’S
LIABILITY: (A) IN TORT FOR ITS WILLFUL OR INTENTIONAL MISCONDUCT; OR
(B) FOR BODILY INJURY OR DEATH PROXIMATELY CAUSED BY GTA’S
GROSS NEGLIGENCE; OR (C) LOSS OR DAMAGE TO REAL PROPERTY OR
TANGIBLE PERSONAL PROPERTY PROXIMATELY CAUSED BY GTA’S GROSS
NEGLIGENCE.
8. Waiver and Severability. The waiver by either party of any breach of any provision
of this MOU shall not be deemed to be a waiver of such provision on any
subsequent breach of the same or any other provision of this MOU. Any such waiver
must be in writing in order to be effective, and no such waiver shall establish a
course of performance between the parties contradictory to the terms hereof. All
provisions of this MOU are severable, and the unenforceability or invalidity of any of
the provisions will not affect the validity or enforceability of the remaining provisions.
The remaining provisions will be construed so as to carry out the full intention of the
parties.
Georgia Technology Authority– Memorandum of Understanding Version 1.0 – October 12, 2006
9. Governing Law. This MOU shall be governed by and interpreted in accordance with
the laws of the State of Georgia.
10. Assignment and Delegation. Recipient shall not assign any of its rights or delegate
the performance of any of its duties under this MOU without GTA’s prior written
consent. Any purported assignment or delegation shall be null and void.
11. Funding. The parties acknowledge that institutions of the State of Georgia are
prohibited from pledging the credit of the State. If the source of payment for the
charges payable hereunder no longer exist or are determined to be insufficient, this
MOU shall terminate without further obligation of GTA or the Recipient as of that
moment.
12. Order of Precedence. The contractual relationship between GTA and Recipient
shall be governed by the following order of precedence: (a) the provisions of this
MOU; (b) the Application Packet; and (c) the Recipient’s application.
13. Entire Agreement. This MOU, including all Exhibits and documents incorporated
hereunder, constitutes the entire agreement between the parties with respect to the
subject matter and supersedes any and all other prior and contemporaneous
agreements and understandings between the parties, whether oral or written. No
amendment to this MOU shall be valid unless made in writing and signed by both
parties.
IN WITNESS WHEREOF the parties have executed this MOU on the date first
written above.
GEORGIA TECHNOLOGY AUTHORITY
RECIPIENT:_______________________
By: ___________________________
By: ___________________________
Name: ___________________________
Name: ___________________________
Title: ___________________________
Title: ___________________________
Date: ___________________________
Date: ___________________________
Georgia Technology Authority– Memorandum of Understanding Version 1.0 – October 12, 2006
EXHIBIT A
Project Schedule
GTA will reimburse Recipient for up to 75% of Recipient’s actual permitted expenses for
the project, based on successful completion and verification of specific milestones as
described in the Recipient’s application for each of the following phases of the project.
The payment schedule shall be based on the expected completion dates set forth above.
The terms and conditions of the MOU shall apply to all disbursements.
PHASE EXPECTED DATE OF
COMPLETION
I. Project Startup
II. Infrastructure Build Out and Verification
III. Network Services Deployment and Verification
IV. Project Close-Out and Verification
Georgia Technology Authority– Memorandum of Understanding Version 1.0 – October 12, 2006
EXHIBIT B
Scope of Work
The following summarizes the scope of work of the Recipient. Recipient pledges to fulfill
the overall program as stated in the Recipient’s WCG Application and any exceptions
are noted below.
In cases of conflict, this Scope of Work document takes precedence over the Recipient’s
WCG Application.
ITEM AGREEMENT
I Name Of Central Point Of Contact And Key
Members Of Project Team
II. Minimum Wi-Fi Network Footprint in Square
Miles
III. Minimum Community Match
IV. Minimum Community Reserve Funds
Exceptions to Recipient’s Wireless Communities Georgia Application:
Commission Meeting Agenda
11/9/2006 2:00 PM
Auctioneer Service
Department:Finance, Fleet Management, Ron Crowden, Fleet Manager
Caption:Motion to approve Wayne Evans Auction Company, Inc of
Columbus, Georgia as the auction service for the sale of
excess/surplus government property at a public auction (RFQ
# 06-174). (Approved by Finance Committee October 30,
2006)
Background:Augusta has accumulated a large amount of surplus and
excess equipment. These items have been declared surplus
and excess to the needs of the Government and available for
public auction at the Commission meeting of September 19,
2006 (Item # 27). Concurrent with the above mentioned
action, a Request for Qualifications was published by the
Procurement Department in early September. Proposals were
submitted to the Procurement Department by 4 companies
and opened on October 4, 2006. Auctions Unlimited, Inc. of
Turnerville, Georgia was determined to be non-compliant
since it did not complete all the necessary forms required by
the Request for Qualifications. Three other companies did
provide complete proposals. It is anticipated that Augusta
will conduct a public auction in early December. Based on
past auction activity Fleet Management does not anticipate
selling all items at a local auction. Typically communications
equipment, such as computers, telephones, faxes do not sell
at local auction. Again, past history shows that Fleet
Management must destroy these items and have them hauled
to the Landfill. For those items that do not sell at this next
auction, Fleet Management would like to use and internet
auction service that caters specifically to government entities,
GovDeals.com, which is used by State offices, and other
Georgia counties.
Analysis:The three companies providing proposals are: Wayne Evans
Auction Company, Inc. from Columbus Georgia, Rebel
Auction Company, Inc. from Hazlehust, Georgia and First
Costal Auction and Realty Company from Jacksonville,
Florida. There were no local companies submitting
proposals. Each proposal was evaluated for its overall
presentation, content and references (see attached evaluation
sheet). All proposals met the minimum requirements of the
RFQ. The proposal by Wayne Evans Auction Company was
measurably better in presentation, content and references.
The Auction Service will be paid for from a “Bidders
Premium”. A bidder’s premium of 10% will be added to the
sale of each item to pay for the auction service. This provides
a motivation for the auctioneer to sell the item for as much as
he can get.
Financial Impact:Revenues generated are expected to be approximately
$400,000.00
Alternatives:1.Select Rebel Auction Company. 2.Use an internet auction
service for the disposal of surplus items.
Recommendation:Approve Wayne Evans Auction Company, Inc. from
Columbus, Georgia to be approved as the auction service for
the Augusta Commission, and to hold a public auction as
soon as practical. Any surplus items not sold will be offered
for sale using an internet auction service as directed by the
Administrator.
Funds are
Available in the
Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Disadvantaged Business Enterprise.
Administrator.
Clerk of Commission
Wayne Evans
Columbus, GA
Rebel Auction
Hazlehurst, GA
First Coast
Jacksonville, FL
Licensed in the State of Georgia Yes-Evans/Evans Yes-Davis/Foskey Yes-T.Gardner
License is Current 2/28/2008 2/28/2008 2/28/2008
Insurance Requirements
General Aggrigate $1,000,000 OK OK OK
Personal Injury-$1,000,000 OK OK OK
Personal Inj-each occ $50,000 OK OK OK
Fire Damage- $1,000,000 OK OK NO
Fire-each occ-$50,000 OK NO
Workers Comp Insurance OK OK Exempt
Last 3 Major Auctions
Date OK-see blow OK-See Below OK- See Below
Location
POC 3 Given 3 Given 2 Given
Gross
List of Personnel to be provided & Resumes Yes- Yes
List Support Items
Signs Detailed Description OK Not specific
Rest room facilities Detailed Description OK Not specific
Equipment Detailed Description OK Not specific
Concessions Detailed Description OK Not specific
Tents Detailed Description Not specific Not specific
Security Detailed Description OK Not addressed
Trucks Detailed Description OK Not specific
Fee Structure:10% BP 7%BP 10% BP
Overall Proposal Most Professional Professional Least Professional
GA-Dept of Admin Svc
Americus, GA
$261,686.00
Sunbelt Rentals
Jacksonville
$1,343,205
Leon Cty BOCC
FLA- $557,230
City of Atl
$682,255
Lasurens BOC
Dublin GA
$285,234
Walton Cty BOCC
FL- $1,262,320
Forsyth Cty GA
$373,226
Farm
Warner Robbins
$744,914
City of Orlando
Fla-$439,002.50
Intro ltr Intro ltr No intro letter
Bound in note book Bound Paperclipped packet
Vendor Original
Six (6)
Copies
Auctioneer
Evaluation
Sheet in
separate
sheet
Wayne Evans Auction
Company, 5344 Kolb
Avenue, Columbus, GA
31904-5774 x x x
Rebel Auction, 1175 Bell,
Telephone Road,
Hazlehurst, GA 31539 x x x
Auctions Unlimited, 302
Orchard Lane, Clarkesville,
GA 30523-1354*nc nc nc
First Coast Auction and
Realty, 3329 Waller St.,
Jacksonville, FL 32254-
4215 x x x
Auctions Unlimited, non-
compliant (nc) for non-
submittal of DBE
information
RFQ Due: Wednesday, October 4, 2006 @ 11:00 a.m.
RFQ #06-174
Auctioneer of Surplus Equipment
Fleet Management
Request for Qualification
RFQ’s will be received at this office until Wednesday, October 4, 2006 @ 11:00 a.m.
RFQ Item #06-174 Auctioneer of Surplus Equipment for Augusta Fleet Management
RFQ’s will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30911
706-821-2422
RFQ documents may be obtained at the office of Augusta, GA Procurement Department, 530 Greene Street – Room
605, Augusta, GA 30911. Documents may be examined during regular business hours at the offices of Augusta, GA
Procurement Department. All questions must be submitted in writing to the office of the Procurement Department by
Fax at 706-821-2811 or by mail. No bid will be accepted by fax, all must be received by mail or hand delivered.
The last day to submit questions is Friday, September 22, 2006 @ 4:00 p.m. in the Procurement Department @
706-821-2811.
The local bidder preference program is applicable to this project. To be approved as a local bidder and receive
bid preference on an eligible local project, the certification statement as a local bidder and all supporting
documents must be submitted to the Procurement Department with your bonafide RFQ package.
It is the wish of the Owner that minority businesses are given the opportunity to BID on the various parts of the work.
This desire on the part of the Owner is not intended to restrict or limit competitive bidding or to increase the cost of the
work. The Owner supports a healthy free market system that seeks to include responsible businesses and provide ample
opportunity for business growth and development.
No RFQ may be withdrawn for a period of 60 days after time has been called on the date of opening.
Bidders will please note that the number of copies requested; all supporting documents including financial statements
and references and such other attachments that may be required by the bid invitation are material conditions of the bid.
Any package found incomplete or submitted late shall be rejected by the Procurement Office. Any bidder allegedly
contending that he/she has been improperly disqualified from bidding due to an incomplete RFQ submission shall have
the right to appeal to the appropriate committee of the Augusta Commission. Please mark RFQ number on the outside
of the envelope.
Bidders are cautioned that sequestration of RFQ documents through any source other than the office of the Procurement
Department is not advisable. Acquisition of RFQ documents from unauthorized sources places the bidder at the risk of
receiving incomplete or inaccurate information upon which to base his qualifications.
Augusta has a Link Deposit program designed to provide loans to eligible local Small, Minority and Women Owned
Businesses. For more information about this program contact the Office of Disadvantage Business Enterprise at 706-
821-2406.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle September 7, 14, 19, 21, 2006
Augusta Focus September 13, 2006
cc: Tameka Allen Interim Deputy Administrator
Ron Crowden Fleet Management
Yvonne Gentry DBE Coordinator
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Member Name City of Augusta, GA
Bid Number RFQ-06-174-0-2006/PJM
Bid Name Auctioneer of Surplus Equipment
Supplier Name City State Phone Fax
Rebel Auction Co., Inc. Hazlehurst GA 9123753491 9123757384
Wayne Evans Auction Co. Columbus GA 7063240344 7063240354
Page 1 of 1
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Disadvantaged Business Enterprise
Yvonne Gentry
DBE Coordinator
Disadvantaged Business Enterprise Department
501 Greene Street – Suite 304 - Augusta, GA 30901
(706) 821-4206 – Fax (706) 821-4228
WWW.AUGUSTAGA.GOV
TO: Geri Sams
Director, Procurement Department
Ron Crowden
Fleet Management
FROM: Yvonne Gentry, Coordinator
Disadvantaged Business Enterprise Department
SUBJECT: DBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOALDBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOALDBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOALDBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOAL
Bid Item #06Bid Item #06Bid Item #06Bid Item #06----174 174 174 174 –––– Auction Auction Auction Auctioneer of Surplus Equipmenteer of Surplus Equipmenteer of Surplus Equipmenteer of Surplus Equipment
DATE: October 19, 2006
This memo is to transmit the review and concurrence of the recommended DBE
Utilization goal of 0% for the above referenced project. The procurement opportunities
are direct purchases from manufactures sales representative with no sub-contracting or
second tier opportunities. The goal-setting methodology considered the following
factors based on good faith efforts of the contractor:
• There is 0% value of the scope of work where minority/women minority/women minority/women minority/women
businessesbusinessesbusinessesbusinesses availability exists.
• There is 0% value of the scope of work where small businesses small businesses small businesses small businesses
availability exists.
• There is 0% value of the scope where local businesses local businesses local businesses local businesses availability
exists.
The contractor must prepare their proposed DBE Utilization Form submittal based on
the total dollar value of their base bid. No further adjustments should be made.
The above recommendation is based on information provided at the time of review.
If you have any questions, please feel free to contact me at (706) 821-2406.
YG:glw
Commission Meeting Agenda
11/9/2006 2:00 PM
Flex Repo contracts
Department:County Attorney - Stephen E. Shepard, Attorney
Caption:Motion to approve Flex Repo contracts.
Background:My office has received documents thru our financial advisor,
Dianne McNabb at A.G. Edwards for investment of the
proceeds from the sale of the SPLOST GO Bonds pending
their draw down for use on the Exhibition Hall and Webster
Detention Center projects.
Analysis:The Flex Repo contracts allow for the investment of the
SPLOST GO Bond funds at a higher interest rate than the
account which they are deposited in at present. The contracts
lock in a higher rate for Augusta, which is not available
under the present contracts. The contracts also provide
flexibility for draw down when the money is needed to
construction of the Webster Detention Center or the
Exhibition Hall.
Financial Impact:To be submitted by Dianne McNabb, financial advisor.
Alternatives:Leave money in account bearing a lower interest rate.
Recommendation:Approve Flex Repo contracts.
Funds are
Available in the
Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Commission Meeting Agenda
11/9/2006 2:00 PM
Internal Audit Procedure
Department:
Caption:Motion to approve tasking the Administrator to develop a
process for internal audits based on separation of individuals
who have responsiblility of handling cash and/or other types
of financial items and significant inventory. (Approved by
Finance Committee October 30, 2006)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
11/9/2006 2:00 PM
Refinancing of 2002 Bonds
Department:
Caption:Motion to approve the execution of documents regarding the
refinancing of 2002 bonds.(Approved by Finance Committee
October 30, 2006)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
11/9/2006 2:00 PM
Reprogram SPLOST funds for Remediation of HVAC problems at the Augusta Museum of
History
Department:Administrator
Caption:Motion to approve reprogramming of SPLOST funds for
procurement of a professional assessment of HVAC
problems at the Augusta Museum of History, and
professional engineering documents for competitive bidding
of needed rehabilitative work. (Approved by Finance
Committee October 30, 2006)
Background:The Augusta Museum of History continues to be plagued by
an inadequate HVAC system that has recently suffered a
serious mechanical problem, leaving the Museum’s
collection in jeopardy. During the first week of September,
the existing 90-ton air-cooled chiller lost one of its two
compressors. The lone, remaining compressor is now
overburdened and in jeopardy of an accelerated failure. Once
that happens, the primary air conditioning system for the
Museum will be non-functional. This will likely lead to mold
and mildew damage to both the Museum’s valuable artifacts
and to the facility itself. Other ongoing problems with the
Museum’s HVAC system, which have existed for years, are
non-functional controls, actuators and valves, leaving very
poor temperature and humidity control. The Museum
Director has also been told by HVAC professionals that the
existing chiller is undersized for the facility. A recently-
added portion of the Museum also lacks a fire-protection
system. The Fire Chief has notified the Museum Director that
the main building’s fire protection system must be extended
to include the addition.
Analysis:Effective environmental control is crucial for museums, in
order to protect their valuable artifacts. The existing systems
have a number of problems, which have festered for years.
Due to the urgency of the matter, it is recommended that
Heery’s staff produce an engineering assessment of the
building systems, following which a detailed, on-target RFP
and scope of work will be written to procure proposals for
mechanical and fire protection engineering.
Financial Impact:The combined cost of the assessment and engineering design
will not exceed $47,000. The financial impact of the
rehabilitative work will be determined later, following
assessment and during engineering design of the
improvements
Alternatives:1. Skip initial assessment and produce RFP for final design
engineering 2. Do nothing.
Recommendation:Approve reprogramming of SPLOST funds for professional
assessment of existing HVAC problems and procurement of
professional engineering consultants for final design (bid
documents) allowing competitive bidding of needed
rehabilitative work. Alternative number 1 is likely to result in
a poorly-defined RFP, leading to design change orders and/or
inappropriate remedies. Alternative number 2 is likely to lead
to mold and mildew damage to both the Museum’s valuable
artifacts and to the facility itself.
Funds are
Available in the
Following
Accounts:
SPLOST IV interest account.
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Commission Meeting Agenda
11/9/2006 2:00 PM
Approve Design Change Order to Replace Windows in the Municipal Building
Department:Administration
Caption:Motion to approve change order to Municipal Building’s
exterior renovations consultant to include replacement of
existing windows with energy efficient, insulated glass
windows. (Approved by Engineering Services Committee
October 30, 2006)
Background:The exterior renovations consultant, Stafford Consulting
Engineers, was hired to analyze the Municipal Building’s
exterior envelope, including roofing, cladding and windows.
Their contract includes design and specification of re-roofing
assemblies and replacement of sealant joints in the exterior
cladding. The roofing and sealant rehabilitation consulting
work includes production of bidding documents and
construction observation. The contact also includes a
feasibility analysis of replacing the existing windows, but not
a complete set of construction and bidding documents for
their replacement. The feasibility study has determined that
replacement of the windows simultaneously with the
resealing of the cladding is likely more cost-effective than
performing the work separately; and enhances the likelihood
of a watertight installation.
Analysis:When the RFP for this work was written, the prevailing
opinion was that the windows would not be replaced until the
building’s HVAC systems were upgraded to a 4-pipe system,
at which time fixed, insulating glass units would be installed.
The feasibility study has concluded that replacement with
new, operable, insulated glass units, simultaneous with the
cladding work, has several advantages. These include: 1.
Cost sharing of scaffolding and lift equipment 2. Single
source responsibility for any installation-related leakage 3.
Sooner realization (perhaps by as much as a decade) of the
benefits of replacement, including lower energy usage,
enhanced occupant comfort, better dampening of unwanted
noise (trains, etc.), less condensation and moisture
penetration.
Financial Impact:The added cost to include final design and bidding
documents for the window replacement work is $36,600. The
replacement of all of the Municipal Building’s windows is
expected to cost on the order of $1 million dollars.
Alternatives:1. Skip window replacement and limit work to roofing and
sealant replacement
Recommendation:Approve change order to include replacement of existing
windows with operable, insulated glass windows. Alternative
number 1 is likely to cost more in the long run, increases the
likelihood of damaging envelope leaks, and delays the
realization of the benefits of insulated glass windows.
Funds are
Available in the
Following
Accounts:
323-04-6211 296050050
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Commission Meeting Agenda
11/9/2006 2:00 PM
Augusta Canal Water Agreement with Standard Textile Augusta Inc.
Department:Utilities
Caption:Motion to authorize execution of agreement between
Augusta and Standard Textile Augusta, Inc. aka King Mill
for the delivery of water from the Augusta Canal.(Approved
by Engineering Services Committee October 30, 2006)
Background:Augusta owns and operates the Augusta Canal and the
Augusta Diversion Dam at the head of the Canal. Standard
Textiles aka King Mill operates a mill located adjacent to the
Canal. Standard Textiles recently contacted Augusta and
advised they would be making a significant investment in the
King Mill Plant. Standard Textiles wanted to update the
delivery of water agreements through the Augusta Canal.
Analysis:The attached agreement provides for the delivery of water to
the King Mill for a period ending December 31, 2011. The
agreement for the delivery of water to the various users of the
canal is one of the many advantages of having the Augusta
Canal as a local resource.
Financial Impact:Funds from this agreement will continue to benefit the
programs of the Augusta Canal Authority in the same manner
the current revenues are being used.
Alternatives:No alternatives are recommended.
Recommendation:We recommend the Commission authorize the execution of
the agreement between Augusta and Standard Textile
Augusta, Inc. aka King Mill for the delivery of water from
the Augusta Canal.
Funds are
Available in the
Following
Accounts:N/A
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Disadvantaged Business Enterprise.
Administrator.
Clerk of Commission
Commission Meeting Agenda
11/9/2006 2:00 PM
Award Benson Road Contract
Department:Utilities
Caption:Motion to approve award of construction contract for the
Augusta Utilities Department “Roadway Improvements for
Benson Road” to the lowest responsive bidder in the amount
of $2,339,655.45. (Approved by Engineering Services
Committee October 9, 2006) (Referred from October 17
Commission meeting)
Background:The new Benson Road will provide access to the proposed
site of an Augusta Utilities Department Complex intended to
consolidate customer service, administration, operations, and
maintenance functions at a central Augusta location.
Consolidation of AUD facilities will reduce current operating
costs with elimination of office leasing and allow improved
resource management of employees, equipment and material.
This new roadway and water main, along with planned sewer
improvements, will also allow future economic development
of the surrounding area.
Analysis:Blair Construction Company submitted an acceptable bid
package and was the lowest qualified bidder for this project.
Financial Impact:The current bid amount of $2,339,655.45 is budgeted from
account numbers 507043410-5425110/80190110-5425110.
Alternatives:Reject the contract bid. Return to design firms for project
redesign to reduce costs. Issue new contract bid package of
new project design.
Recommendation:We recommend approval of the contract award to Blair
Construction Company. Proceeding now will guarantee
current price quotes and avoid future inflationary costs that
would be incurred during a redesign and new bidding phase.
Funds are
Available in the
Following
Accounts:
507043410-5425110/80190110-5425110
REVIEWED AND APPROVED BY:
Clerk of Commission
Vendor Bid Bond
Addendum
1 - 4 Bid Total
Vastec Group
701 Greene Street
Suite 100
Augusta, GA 30901
Mabus Brothers
920 Molly Pond Road
Augusta, GA 30901 Yes Yes 2,699,966.00$
APAC
P. O. Box 1129
Augusta, GA 30903 Yes Yes 3,108,150.70$
Construction Perfected
587 Cherry Avenue
North Augusta, SC 29841 Yes Yes 2,815,048.94$
Blair Construction
4308 Evans to Lock Rd.
Evans, GA 30809 Yes Yes 2,339,655.45$
Beam's Construction
2335 Atomic Road
Beech Island, SC 29842 Yes Yes 2,906,202.95$
Reeves Construction Co.
167 Knox-Rivers Rd. NW
Thomson, GA 30824 Yes Yes 2,746,720.50$
Bid Item #06-145
Roadway Improvements for Benson Road
Augusta Utilities
Bid Due: Thursday, August 31, 2006 @ 3:00 p.m.
Invitation To Bid
Bids will be received at this office until 3:00 p.m., Tuesday, August 8, 2006.
Bid Item #06-145 Roadway Improvements for Benson Road for Augusta Utilities Department
Bid’s will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30911
706-821-2422
Bid documents may be examined at the office of the Augusta, GA Procurement Department, 530 Greene Street – Room 605, Augusta,
GA 30911. Plans and specifications for the project can be made available upon request to Digital Blue Print. The fees for the
plans and specifications which are non-refundable is $150.00.
Scope: This project consist of construction of approximately 5000 LF of two lanes asphalt roadway extending from Richmond Hill
Road to the proposed Augusta Utilities Department Complex site. Also includes the widening and restriping of approximately 1000
LF of Richmond Hill Road. The project will include construction of a regional stormwater detention basin, a new water main, and
storm drainage.
Documents may also be examined during regular business hours at the Augusta Builders Exchange, 1262 Merry Street, Augusta, GA
30904; F. W. Dodge Plan Room, 1281 Broad Street, Augusta, GA 30904. It is the wish of the Owner that all businesses are given the
opportunity to submit on this project. To facilitate this policy, the Owner is providing the opportunity to view plans online
(www.digblueprint.com) at no charge through Digital Blueprint (706-821-0405) beginning Thursday, June 22, 2006. Bidders are
cautioned that submitting a package without review or Procurement of a complete set are likely to overlook issues of construction
phasing, delivery of goods or services, or coordination with other work that is material to the successful completion of the project.
Bidders are cautioned that sequestration of documents through any other source is not advisable. Acquisition of documents from
unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his
qualifications.
A Mandatory pre bid conference will be held on Tuesday, July 18, 2006 @ 10:00 a.m. in the conference room of the
Procurement Department. All questions must be submitted in writing to the office of the Procurement Department by fax at
706-821-2811 or by mail. The last day to submit questions is Friday, July 21, 2006 by 4:00 p.m. No bid will be accepted by fax,
all must be received by mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference
on an eligible local project, the certification statement as a local bidder and all supporting documents must be submitted to the
Procurement Department with your bonafide bid package.
It is the wish of the Owner that minority businesses are given the opportunity to submit on the various parts of the work. This desire
on the part of the Owner is not intended to restrict or limit competitive bidding or to increase the cost of the work. The Owner
supports a healthy free market system that seeks to include responsible businesses and provide ample opportunity for business growth
and development.
No BID may be withdrawn for a period of 60 days after time has been called on the date of opening. A 10% Bid bond is required to
be submitted in a separate envelope so marked along with the bidders’ qualifications; a 100% performance bond and a 100%
payment bond will be required for award.
Bidders will please note that the number of copies requested; all supporting documents including financial statements and references
and such other attachments that may be required by the bid are material conditions of the package. Any package found incomplete or
submitted late shall be rejected by the Procurement Office. Any bidder allegedly contending that he/she has been improperly
disqualified from bidding due to an incomplete bid submission shall have the right to appeal to the appropriate committee of the
Augusta Commission. Please mark bid number on the outside of the envelope.
Augusta has a Link Deposit program designed to provide loans to eligible local Small, Minority and Women Owned Businesses. For
more information about this program contact the Office of the Disadvantage Business Enterprise at 706-821-2406
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle June 22, 29, July 6, 13, 2006
Metro Courier June 28, 2006
cc: Tameka Allen Interim Deputy Administrator
Max Hicks Utilities Department
Wes Byne Utilities Department
Clifford Carey CH2M Hill
Yvonne Gentry DBE
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Onvia DemandStar
Member Name City of Augusta, GA
Bid Number ITB-06-145-0-2006/PJM
Bid Name Roadway Improvements for Benson Road
Number of Documents
for this bid 1
Supplier Name Phone Fax Doc Count Attributes Programs Actions
Construction
Journal, Ltd. 8007855165 8005817204 1 Documents
Delta Milling
Company 3523268689 3527873476 1 Documents
ECOSCAPE
CREATING
LANDSCAPE
SOLUTIONS
8136334300 8136330170 1 1. Small
Business Documents
Reed Construction
Data 8009018687 8775633534 1 Documents
Total Traffic Inc. 7278489757 7274997951 1 Documents
Page 1 of 1
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Disadvantaged Business Enterprise
Yvonne Gentry
DBE Coordinator
Disadvantaged Business Enterprise Department
501 Greene Street – Suite 304 - Augusta, GA 30901
(706) 821-4206 – Fax (706) 821-4228
WWW.AUGUSTAGA.GOV
TO: Geri Sams
Director, Procurement Department
Max Hicks
Director, Utilities Department
FROM: Yvonne Gentry, Coordinator
Disadvantaged Business Enterprise Department
SUBJECT: DBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOALDBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOALDBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOALDBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOAL
Bid Item #06Bid Item #06Bid Item #06Bid Item #06----145 145 145 145 –––– Roadway Improvements for Benson Road Roadway Improvements for Benson Road Roadway Improvements for Benson Road Roadway Improvements for Benson Road
DATE: September 26, 2006
This memo is to transmit the review and concurrence of the recommended DBE
Utilization goal of 4.3% for the above referenced project. The goal-setting methodology
considered the following factors based on good faith efforts of the contractor:
• The project’s total estimated cost is $$$$2,339,655.452,339,655.452,339,655.452,339,655.45.
• There is 4.3% value of the scope of work where minority/women minority/women minority/women minority/women
businesses businesses businesses businesses availability exists.
• There is 0% value of the scope of work where smallsmallsmallsmall businesses businesses businesses businesses
availability exists.
• There is 95.7% value of the scope where local businesses local businesses local businesses local businesses availability
exists.
The contractor must prepare their proposed DBE Utilization Form submittal based on
the total dollar value of their base bid. No further adjustments should be made.
The above recommendation is based on information provided at the time of review.
If you have any questions, please feel free to contact me at (706) 821-2406.
YG:glw
Commission Meeting Agenda
11/9/2006 2:00 PM
East Boundary St and Drainage Change Order 4
Department:Engineering
Caption:Motion to approve CPB #324-04-201824117 Change
Number 4 in the amount of $1,750,000.00 with funding of
$450,000.00 from the GDOT State Aid Contract,
$300,000.00 from CDBG Funds, and $1,000,000.00 from
Phase II SPLOST Contingency to be allocated for Project
Construction. Also, approve award of Construction Contract
to Mabus Brothers Construction Company, Inc. in the
amount of $3,298,091.23 for the East Boundary Street and
Drainage Improvements Project, subject to receipt of signed
contracts and proper bonds. (Approved by Engineering
Services Committee October 30, 2006)
Background:This project proposes to address drainage related issues in the
general area from Laney Walker Blvd to Broad Street. This
project will also include roadway improvements to include
resurfacing, adding curb, gutter, and sidewalks. The East
Boundary project is funded through Phase IV of the Special
1% Sales Tax. This project is also receiving State Aid in the
amount of $450,000 from Georgia Department of
Transportation, and $300,000 from CDBG funds.
Analysis:Bids were received on September 29, 2006 with Mabus
Construction Co., Inc. being the low bidder. Bid results are
as follow: CONTRACTORS BID 1. Mabus Construction
Co., Inc. $3,298,091.00 2. Beams Construction Co.
$4,099,212.25 No DBE subcontractor(s) are being used by
Mabus Construction Company on this project. DBE
SUBCONTRACTORS AMOUNT TOTAL: $0.00 DBE %:
Financial Impact:Funds are available to complete this project.
Alternatives:1)Approve CPB #324-04-201824117 Change Number 4 in
the amount of $1,750,000.00 with funding of $450,000.00
from the GDOT State Aid Contract, $300,000.00 from
CDBG Funds, and $1,000,000.00 from Phase II SPLOST
Contingency to be allocated for Project Construction. Also,
approve award of Construction Contract to Mabus Brothers
Construction Company, Inc. in the amount of $3,298,091.23
for the East Boundary Street and Drainage Improvements
Project, subject to receipt of signed contracts and proper
bonds. 2)Do not approve and risk losing GDOT, CDBG
funds, and prolong constructing the project.
Recommendation:Approve Alternative Number One
Funds are
Available in the
Following
Accounts:
32204-1110-6011110//292822444-6011110
REVIEWED AND APPROVED BY:
Procurement
Disadvantaged Business Enterprise / Equal Opportunity
Finance
Invitation To Bid
Bids will be received at this office until 11:00 a.m., Friday, September 22, 2006
Bid Item #06-169 East Boundary Street and Drainage Improvement for Augusta Engineering Department
Bid’s will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30911
706-821-2422
Bid documents may be examined at the office of the Augusta, GA Procurement Department, 530 Greene Street – Room 605, Augusta,
GA 30911. Plans and specifications for the project can be made available upon request to Augusta Blue Print. The fees for the plans
and specifications which are non-refundable is $125.00
Documents may also be examined during regular business hours at the Augusta Builders Exchange, 1262 Merry Street, Augusta, GA
30904; F. W. Dodge Plan Room, 1281 Broad Street, Augusta, GA 30904. It is the wish of the Owner that all businesses are given the
opportunity to submit on this project. To facilitate this policy, the Owner is providing the opportunity to view plans online
(www.augustablue.com) at no charge through Augusta Blue Print (706-722-6488) beginning Thursday, August 31, 2006. Bidders
are cautioned that submitting a package without review or Procurement of a complete set are likely to overlook issues of construction
phasing, delivery of goods or services, or coordination with other work that is material to the successful completion of the project.
Bidders are cautioned that sequestration of documents through any other source is not advisable. Acquisition of documents from
unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his
qualifications.
A Mandatory pre bid conference will be held on Wednesday, September 13, 2006 from 10:00 a.m. in the conference room of the
Procurement Department. All questions must be submitted in writing to the office of the Procurement Department by fax at
706-821-2811 or by mail. The last day to submit questions is Friday, September 15, 2006 by 4:00 p.m. No bid will be accepted
by fax, all must be received by mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference
on an eligible local project, the certification statement as a local bidder and all supporting documents must be submitted to the
Procurement Department with your bonafide bid package.
It is the wish of the Owner that minority businesses are given the opportunity to submit on the various parts of the work. This desire
on the part of the Owner is not intended to restrict or limit competitive bidding or to increase the cost of the work. The Owner
supports a healthy free market system that seeks to include responsible businesses and provide ample opportunity for business growth
and development.
No bid may be withdrawn for a period of 60 days after time has been called on the date of opening. A 10% Bid bond is required to
be submitted in a separate envelope so marked along with the bidder’s qualifications; a 100% performance bond and a 100%
payment bond will be required for award.
Bidders will please note that the number of copies requested; all supporting documents including financial statements and references
and such other attachments that may be required by the bid are material conditions of the package. Any bid package found incomplete
or submitted late shall be rejected by the Procurement Office. Any bidder allegedly contending that he/she has been improperly
disqualified from bidding due to an incomplete bid submission shall have the right to appeal to the appropriate committee of the
Augusta Commission. Please mark bid number on the outside of the envelope.
Bidders are cautioned that sequestration of bid documents through any source other than the office of the Procurement Department is
not advisable. Acquisition of bid documents from unauthorized sources places the bidder at the risk of receiving incomplete or
inaccurate information upon which to base his qualifications.
Augusta has a Link Deposit program designed to provide loans to eligible local Small, Minority and Women Owned Businesses. For
more information about this program contact the Office of the Disadvantage Business Enterprise at 706-821-2406
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle August 31, September 7, 12, 2006
Augusta Focus September 7, 2006
cc: Tameka Allen Interim Deputy Administrator
Abie Ladson Engineering Department
Robert Oliver Engineering Department
Anthony Williams Engineering Department
Yvonne Gentry DBE Coordinator
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Member Name City of Augusta, GA
Bid Number ITB-06-169-0-2006/PJM
Bid Name East Boundary Street and Drainage Improvements
Supplier Name City State Phone Fax
Ferguson Enterprises-Waterworks Division Augusta GA 7068602233 7068557204
McGraw-Hill Construction Dodge Fort Myers FL 2399392525 2399392331
O'Brien & Gere Athens GA 7065484881 7065484697
southern concrete finishing Augusta GA 7063940718 0000000000
Vastec Group Inc Augusta GA 7068286502 7068286505
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Vendor Bid Bond
Addendum
1 - 5 Bid Total
Blair Construction
P. O. Box 770
Evans, GA 30809
APAC
#1 APAC Ind. Drive
Augusta, GA 30907
Beam's
2335 Atomic Road
Beech Island, SC 29842 X X $4,099.212.25
Mabus Bros. Construction
920 Molly Pond Road
Augusta, GA 30901 X X 3,298.091.23
Vastec Group
701 Greene Street
Suite 100
Augusta, GA 30901
Bid Item #06-169
East Boundary Street and Drainage Improvement
Augusta Engineering Department
Bid Opening: Friday, September 29, 2006 @ 11:00 a.m.
Commission Meeting Agenda
11/9/2006 2:00 PM
Georgia Power Encroachment Agreement 30877
Department:Augusta Utilities Department, Max Hicks Director
Caption:Motion to approve and accept Georgia Power Company
Governmental Encroachment Agreement for Easement No.
30877. (Approved by Engineering Services Committee
October 30, 2006)
Background:During the construction of AUD Project No. 1022, Highway
56 20-Inch Water Main, an easement belonging to the
Georgia Power Company will need to be crossed.
Analysis:This is the standard agreement between the Georgia Power
Company and Augusta for an encroachment.
Financial Impact:None
Alternatives:
Recommendation:Approve and accept Georgia Power Company Governmental
Encroachment Agreement for Easement No. 30877
Funds are
Available in the
Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Disadvantaged Business Enterprise.
Administrator.
Clerk of Commission
Commission Meeting Agenda
11/9/2006 2:00 PM
Richmond County Hospital Authority Easement
Department:County Attorney - Stephen E. Shepard, Attorney
Caption:Motion to approve an Option for Right-of-Way between The
Richmond County Hospital Authority, as owner, and
Augusta, Georgia, as optionee, in connection with the St.
Sebastian Way Project, for 0.016 acre (5042.65 sq. ft) in fee
and 0.110 acre (4370.56 sq. ft.) of permanent construction &
maintenance easement and one temporary driveway
easement for the following property located at 1350 Walton
Way for a purchase price of $105,200.00. (Approved by
Engineering Services Committee October 30, 2006)
Background:The property owner has agreed to convey a certain right-of-
way and easement to Augusta, Georgia, for the St. Sebastian
project.
Analysis:The purchase of the referenced property is necessary for the
improvements.
Financial Impact:The costs necessary for this purchase will be covered under
the project budget. The County will advance the necessary
funds for the purchase and the Georgia Department of
Transportation will reimburse the funds advanced by
Augusta, Georgia after acquisition of the property.
Alternatives:Deny the motion to approve the purchase of the referenced
property.
Recommendation:Approve the motion to purchase the referenced property.
Funds are
Available in the
Following
Accounts:
Will be reimbursed by Georgia DOT
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Commission Meeting Agenda
11/9/2006 2:00 PM
Road name change Resolution
Department:Planning Commission
Caption:Motion to approve a resolution requested by the Augusta Fire
Department to change the name of the road known as
Cambridge Road to Cambridge Court. (Approved by
Engineering Services Committee October 30, 2006)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
RESOLUTION
WHEREAS: Michael C Beckham of the Augusta Fire Department initiated a request for
a Road Name Change of a cul-de-sac known as Cambridge Road to Cambridge Court.
WHEREAS: The existing road name of Cambridge Road does appear to have
significance in the area, being the access road for the cul-de-sac, but having the cul-de-sac named
Cambridge Road as well, could cause confusion with E-911 and emergency responders.
WHEREAS: It is proposed that the entire portion of the cul-de-sac known as
Cambridge Road will be named Cambridge Court.
WHEREAS: The road name change is acceptable to the minimum requirement of 66%
of the property owners (75% have approved the name change) along the subject road. Jack Key
with E-911 collected the necessary signatures from the residents.
NOW THEREFORE, BE IT RESOLVED BY THE AUGUSTA COMMISSION:
THEREFORE: Let it be known that Augusta, Georgia does hereby adopt the road
name change of a cul-de-sac known as Cambridge Road to Cambridge Court. Traffic
Engineering should be notified of the road name change and road signs should be erected
accordingly.
______________________________ ______________________________
Lena Bonner, Clerk of Commission Bob Young, Mayor
CERTIFICATE
The undersigned qualified and acting Clerk of the Augusta Commission certifies that the
foregoing is a true and correct copy of a resolution adopted at a legally convened meeting of the
Augusta Commission held on ________________________.
______________________________
Lena Bonner, Clerk of Commission
______________________________
Date
Commission Meeting Agenda
11/9/2006 2:00 PM
Washington Rd Inters. Change No 3
Department:Engineering Department-Abie L. Ladson, P.E., Interim
Director
Caption:Motion to approve Capital Project Budget #324-04-
201824371 Change Number 3 in the amount of $145,000.00
for the Washington Road Intersection Improvement Project
funded from Special One Percent Sales Tax, Phase II
Recapture. (Approved by Engineering Services Committee
October 30, 2006)
Background:The additional amount is needed to restore contingency and
to complete the acquisition of right-of-way and easements.
Analysis:An unexpected number of condemnations have been
necessary on this project. These funds are needed to replace
contingency funds used to date for right-of-way activities and
to complete the complex acquisitions.
Financial Impact:Funds in the amount of $145,000.00 are available in the
Special One Percent Sales Tax, Phase II Recapture Account.
Alternatives:1. Approve Capital Project Budget #324-04-201824371
Change Number 3 in the amount of $145,000.00 for the
Washington Road Intersection Improvement Project to be
funded from Special One Percent Sales Tax, Phase II
Recapture. 2. Do not approve and delay construction of a
much needed project.
Recommendation:Approve Alternative Number One.
Funds are
Available in the
Following
Accounts:
322041110-6011110 292822333-6011110
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby adopted:
Section 1: The project authorized is for CPB#324-04-201824371. This project is to provide
improvement at the intersection of Washington Road and Boy Scout Road/Center
West Parkway. Additional funding is needed to complete the acquisition of
Right of Way and easements.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
Special 1% Sales Tax, Phase IV 100,000$
Special 1% Sales Tax, Phase IV 652,000$
Special 1% Sales Tax, Phase II 145,000$
897,000$
Section 3: The following amounts are appropriated for the project:
By Basin By District
Raes Creek $897,000 7th 897,000$
Section 4: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Public Works
Copy-Finance Department
Copy-Purchasing Department
Honorable Deke Copenhaven, Mayor
CPB#324-04-201824371
CAPITAL PROJECT BUDGET
WASHINGTON ROAD INTERSECTION IMPROVEMENTS
CHANGE NUMBER THREE
(Boy Scout Road to Center West Parkway)
1 of 2 10/16/2006
Augusta-Richmond County, Georgia CPB#324-04-201824371
CAPITAL PROJECT BUDGET
WASHINGTON ROAD INTERSECTION IMPROVEMENTS
CHANGE NUMBER THREE
(Boy Scout Road to Center West Parkway)
CPB AMOUNT CPB NEW 2006 G/L
SOURCE OF FUNDS CPB CHANGE CPB AMOUNT
SPECIAL 1% SALES TAX, PHASE IV
324-04-1110-0000000-000000000 ($752,000)$0 ($752,000)$0
SPECIAL 1% SALES TAX, PHASE II
322-04-1110-0000000-000000000 ($145,000)($145,000)($145,000)
TOTAL SOURCES:($752,000)($145,000)($897,000)($145,000)
USE OF FUNDS
ADVERTISING
324041110-5233119-201824371 $2,000 $2,000 $0
ENGINEERING
324041110-5212115-201824371 $98,000 $98,000 $0
RIGHT OF WAY
324041110-5411120-201824371 $126,000 $145,000 $271,000 $145,000
CONSTRUCTION
324041110-5414110-201824371 $487,000 $487,000 $0
CONTINGENCY
324041110-6011110-201824371 $39,000 $39,000 $0
TOTAL USES:$752,000 $145,000 $897,000 $145,000
2 of 2 10/16/2006
Commission Meeting Agenda
11/9/2006 2:00 PM
Wilkinson Circle Closure
Department:Abie L. Ladson, P.E., Interim Director Engineering
Department
Caption:Motion to approve request from JM Wilkinson
Neighborhood for closure of Wilkinson Circle. Also, approve
funding from the Traffic Engineering Capital Outlay funds in
the amount of $500.00 or less. (No recommendation from the
Engineering Services Committee October 30, 2006)
Background:Wilkinson Circle is a two-lane residential street that runs
north-south between Gordon Highway and Milledgeville
Road. The total length of Wilkinson Circle is less than ¼
mile and the speed limit is 25 mph. In June 2006, Abie
Ladson and Steve Cassell of the Augusta Richmond County
Engineering Department met with several neighborhood
residents at the home of Ms. Christa Ehrlich to discuss issues
regarding speeding vehicles along Wilkinson Circle.
According to these residents, Wilkinson Circle has been
plagued by speeding and cut-through traffic from vehicles
trying to bypass congestion along Gordon Highway. In July
2006, a petition was received from the residents of the JM
Wilkinson neighborhood requesting closure of Wilkinson
Circle. This petition contained 29 signatures. However, after
discussion with some of the neighbors, it was agreed to
create a new petition that included only the property owners.
To that end, a petition from property owners in the JM
Wilkinson Neighborhood was received in September 2006.
This petition represented at least 75% concurrence from
property owners for closure of the Wilkinson Circle.
Analysis:A volume and speed study was performed along Wilkinson
Circle in June 2006. The results of this study revealed a 24-
hour bi-directional volume along Wilkinson Circle of 305
vehicles. The directional split was shown to be
approximately 85% of these vehicles originating from the
north towards Gordon Highway, with the remaining 15%
originating from the south. The 85th percentile speed
recorded along Wilkinson Circle was 37.2 mph, with highest
recorded speed being 50 mph. Closure of Wilkinson Circle
can be accomplished using jersey barriers or bollards that are
available and may be installed by Augusta-Richmond County
personnel.
Financial Impact:Funds in the amount of $500.00 or less are required to
support the procurement of bollards or barrier and necessary
paraphernalia. Funds are available in the Traffic Engineering
Capital Outlay.
Alternatives:1) Motion to approve request from JM Wilkinson
Neighborhood for closure of Wilkinson Circle. Also, approve
funding from the Traffic Engineering Capital Outlay funds in
the amount of $500.00 or less. 2) Do not approve and
Wilkinson Circle will remain open to through traffic.
Recommendation:
Funds are
Available in the
Following
Accounts:
272041710-5316210
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Commission Meeting Agenda
11/9/2006 2:00 PM
Windsor Spring SA #2 Task 1 - 9
Department:Abie L. Ladson, P.E., Interim Director Engineering
Department
Caption:Motion to approve Supplemental Agreement Number Two
(2) with Jordan, Jones & Goulding (JJG) in the amount of
$543,851 to realign Travis Road with Spirit Creek Road,
signal warrant study & traffic update, revisions based upon
revised traffic study, additional design beyond the original
scope of the project, update survey, database & property
information, additional erosion control plan requirements,
revisions to the environmental approval guidelines, project
management and escalation due to schedule delays (see
attachment for detailed information concerning each of these
tasks) for the Windsor Spring Road improvement projects,
phase IV & V (CPB #323-04-202824766 & 323-04-
203824768) as requested by the Engineering Department.
Funds are available in SPLOST Phase IV in the Windsor
Spring Road Phase IV project right of way account. Funds
from the Phase IV project right of way account will be
transferred in the amount of $271,925.50 to each project
engineering account. (Approved by Engineering Services
Committee October 30, 2006)
Background:This is a Georgia Department of Transportation (GDOT)
project that will widen and reconstruct Windsor Spring Road
to 4 lanes with a 20’ raised median from State Route 88 in
Hephzibah to Tobacco Road and replace the bridges over
Norfolk Southern Railroad and Spirit Creek. Augusta
Engineering Department is responsible for development of
the Preliminary Engineering activities and hired JJG to
accomplish these activities. The estimated construction cost
is $20.5 million and construction funds are identified for
Phase IV in fiscal year 2010 and for Phase V in Long Range.
Analysis:JJG entered into an agreement with Augusta-Richmond
County on June 27, 2001 to provide engineering and design
services for the Windsor Spring Road corridor from State
Route 88 in Hephzibah to Tobacco Road. On January 6, 2003
at a meeting with JJG, GDOT & Augusta Engineering
representatives it was agreed to extend the project limits
approximately 1,500 feet south of the Windsor Spring
Road/State Route 88 intersection in Hephzibah. Since JJG
received the Notice to Proceed on July 3, 2001, work on the
project has been delayed because of concept revisions and
environmental issues. Numerous changes have occurred
along the Windsor Spring Road corridor and these changes
need to be incorporated by updating the survey and property
owner information databases. GDOT now requires a stand-
alone set of Erosion Control plans for each stage of
construction, which is a significant addition to the original
scope of work. GDOT and other federal regulatory agencies
have updated their environmental requirements and policies.
Longitudinal stream encroachments, stream buffer variances,
more extensive ecology studies, and more extensive public
outreach have been added to the original scope of the
environmental work. The changes concerning the impacts to
wetlands/streams have mandated that an Individual 404
Permit is now required from the Army Corps of Engineers.
Over 5,000 flyers were published and distributed to the
community in an effort to meet the mandates to increase
public awareness and involvement. On October 18, 2005, a
Public Information Open House Meeting was held to satisfy
the environmental requirements. After the meeting, GDOT
advised that an updated traffic study and signal warrant study
was needed. The original contract stated that 4 intersections
would be reviewed for signal warrants. GDOT advised that 6
additional intersections would need to be studied which
brings the total to 10 intersections. GDOT also advised that
the design year traffic should be updated to the year 2031.
The traffic studies have been completed and additional
operational improvements will have to be incorporated into
the preliminary plans as a result of revisions to the guidelines
since the NTP was issued on July 3, 2001. On July 31, 2006,
the Engineering Department asked JJG to revisit the design
of the intersections at Travis Road and Spirit Creek Road.
This is out of concern for the new school that has opened in
this vicinity. JJG was instructed to develop 3 alignments and
present them to the Engineering Department for
consideration. This revision to the alignment in this area will
impact an Environmental Justice area, which will require
additional environmental analysis and another public
information meeting. The original schedule for these projects
called for the work to be completed in March, This request is
also asking for compensation for the additional project
management time and cost escalation due to schedule delays.
Financial Impact:JJG has proposed a total cost of $543,851 (see attachment for
the cost associated with each individual task) and funds are
available in SPLOST Phase IV Windsor Spring Road Phase
IV project right of way account. GDOT has agreed to fund
and acquire the right of way on Phase IV so the $1,500,000
already identified for this work can be redirected to other
places.
Alternatives:1) Approve Supplemental Agreement Number Two (2) with
Jordan, Jones & Goulding (JJG) in the amount of $543,851
to realign Travis Road with Spirit Creek Road, signal warrant
study & traffic update, revisions based upon revised traffic
study, additional design beyond the original scope of the
project, update survey, database & property information,
additional erosion control plan requirements, revisions to the
environmental approval guidelines, project management and
escalation due to schedule delays (see attachment for detailed
information concerning each of these tasks) for the Windsor
Spring Road improvement projects, phase IV & V (CPB
#323-04-299823766 & 323- 04-299823786) as requested by
the Engineering Department. Funds are available in SPLOST
Phase IV in the Windsor Spring Road Phase IV project right
of way account. Funds from the Phase IV project right of
way account will be transferred in the amount of $271,925.50
to each project engineering account. 2) Do not approve the
request and jeopardize the progress of these important
projects to south Augusta.
Recommendation:Approve Alternative Number One.
Funds are
Available in the
Following
Accounts:
324041110-5411120, 299823766-5411120 & 299823786-
5411120
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Commission Meeting Agenda
11/9/2006 2:00 PM
Minutes
Department:
Caption:Motion to approve the minutes of the regular meeting of the
Commission October 17, 2006 and Special Called meeting
held October 30, 2006)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
11/9/2006 2:00 PM
Resolution
Department:
Caption:Adopt Resolution of Support of U.S. Department Of Energy
streamlining its R & D and Production Facilities, which will
result in the building of a new Consolidated Plutonium
Center at the Savannah River Site.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
11/9/2006 2:00 PM
EEOC Appointment:
Department:
Caption:Motion to approve the recommendation of the EEOC
Subcommittee relative to the appointment of the Equal
Employment Opportunity Coordinator.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
11/9/2006 2:00 PM
Report on Race Track
Department:Administrator
Caption:Receive update from the Administrator on the race track.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Commission Meeting Agenda
11/9/2006 2:00 PM
2006 Refunding Bond Issue
Department:County Attorney - Stephen E. Shepard, Attorney
Caption:Consider Financial Advisor's recommendations regarding the
2006 Refunding Bond Issue; Resolution from Bond Counsel.
Background:The Commission has hired Dianne McNabb of A.G.
Edwards, as Financial Advisor on the SPLOST General
Obligation Bonds and expended the scope of her engagement
to provide recommendations for structuring the 2006
Refunding Bond Issue for the Augusta Utilities Department.
Her recommendations were presented to the Finance
Committee on October 30, 2006 and will be put into a
written report and be made available as additional
information to the full Commission. Recommendations will
be submitted with an intial resolution, drafted by Bond
Counsel, authorizing the refunding of the 2004, 2000, 1997
and 1996 Water and Sewer Bonds.
Analysis:To be provided by Ms. McNabb in her supplemental written
report.
Financial Impact:To be included in Financial Advisor's report.
Alternatives:Do not refund outstanding Bond Issues and do not save
interest expense.
Recommendation:Approve recommendations of Financial Advisor in order to
reduce debt service and/or create cash flow to finance
improvements to third level canal.
Funds are
Available in the
Following
Accounts:
Through sale of Bonds as recommended by Financial
Advisor.
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Commission Meeting Agenda
11/9/2006 2:00 PM
Attorney's Fees through October 25, 2006
Department:County Attorney - Stephen E. Shepard, Attorney
Caption:Attorney's statements for period ending September 25, 2006
and October 25, 2006, submitted as required by Commission.
(Deferred from the Special Called meeting October 30, 2006)
Background:Attorney submits September and October as requried by
action of the Commission.
Analysis:N/A
Financial Impact:Attorney's account is without sufficient funds to pay for
professional services rendered and a transfer from the
General Fund Contingency Account is required in the
amounts charged to the General Fund. Bill have been
submitted for approval to the Administrator. Approved
amounts to be submitted as additional information by
Administrator.
Alternatives:None.
Recommendation:Pay in amount approved by Administrator.
Funds are
Available in the
Following
Accounts:
General Fund Contingency Account/Fund Balance
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Commission Meeting Agenda
11/9/2006 2:00 PM
BellSouth Easement
Department:County Attorney - Stephen E. Shepard, Attorney
Caption:Motion to approve Option for Acquisition of Easement by
BellSouth (Revised November 1, 2006).
Background:In May, 2006 BellSouth approached the County Attorney’s
office offering Augusta $3,000.00 for an option to acquire an
easement for locating additional telephone equipment on
property owned by the City on Wheeler Road at Peachtree
Road. The additional property will allow additional
telephone service equipment to be located on the site. The
easement has been accurately surveyed since the item was
approved by the Commission on May 2, 2006. The survey
shows that the requested easement is mostly on the property
of the Land Bank Authority. The Land Bank Authority
members are unwilling to grant Bellsouth an easement of the
size presently surveyed (900 sq. ft.) due to the small size of
the Land Bank property (50x150= 7500 sq. ft.). Bellsouth
wants the 900 sq. ft. of easement for truck access to the site.
Truck access is available on the right-of-way of Peachtree
Road. Therefore, a smaller encroachment by easement on the
Land Bank property is satisfactory to the Land Bank
members. I have had the Land Bank Authority title updated
to the October 20, 2006. Therefore, I recommend that this
easement be granted not only by the City but by the Land
Bank and that the two entities divide the proceeds.
Analysis:See Background.
Financial Impact:Reallocate division of the proceeds between the Land Bank
Authority of Augusta and Augusta.
Alternatives:Not Applicable.
Recommendation:Authorize smaller size easement to be granted by both the
Land Bank Authority of Augusta and Augusta because there
is an encroachment of the BellSouth concrete pad onto the
City right-of-way on Peachtree Road as shown on the plat
which is attached to this agenda item. The Land Bank
Authority members have agreed to a reduced easement area
to include the concrete pad which encroaches on the Land
Bank property but not the 900 sq. ft. requested by Bellsouth.
Request authority to negotiate a smaller easement area
satisfactory to the Land Bank and reallocate easement
purchase money between the Land Bank Authority of
Augusta and the City of Augusta.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Commission Meeting Agenda
11/9/2006 2:00 PM
Demolition Candy Factory
Department:
Caption:Ratify letter of authorization of bid award to J & B
Construction & Services for the demolition of the Candy
Factory.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
11/9/2006 2:00 PM
Affidavit
Department:Clerk of Commission
Caption:Motion to authorize the Mayor to execute the affidavit of
compliance with Georgia's Open Meeting Act.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission