HomeMy WebLinkAbout2006-09-05-Meeting Agenda
Commission Meeting Agenda
Commission Chamber
9/5/2006
2:00 PM
INVOCATION: Minister Cecelia Butler Johnson
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
PRESENTATION(S)
A. Cecelia Butler Johnson. RE Presentation of literary publications.
Attachments
CONSENT AGENDA
(Items 1-42)
PLANNING
1. Motion to approved revisions to Ordinance 6903 due to the
correction of technical errors.
Attachments
2. ZA-R-177 – A request for concurrence with the Augusta-
Richmond County Planning Commission to APPROVE an
amendment to the Comprehensive Zoning Ordinance for Augusta-
Richmond County to modify Section 8-1 by adding Section (f)
relating to the use of sales offices in residential structures in
subdivisions under development. (Approved by the Commission
August 15, 2006 - second reading)
Attachments
PUBLIC SERVICES
3. Motion to approve a request by Vijay Patel for a retail package
Beer & Wine license to be used in connection with First Stop
Attachments
Tobacco Rd located at 2762 Tobacco Rd. District 4. Super District
9. (Approved by Public Services Committee August 28, 2006)
4. Motion to approve a request by Robert J. Pierson, Sr. for an on-
premise consumption Liquor, Beer & Wine license to be used in
connection with Coach's Place located at 1721 Gordon Highway.
There will be Sunday Sales. District 5. Super District 9.
(Approved by Public Services Committee August 28, 2006)
Attachments
5. Motion to approve a request by Bradley Usry for an on-premise
consumption Beer & Wine license to be used in connection with
Fat Man's Discovery Deli located at #1 Seventh St District 1.
Super District 9. (Approved by Public Services Committee August
28, 2006)
Attachments
6. Motion to approve a request by Falguni Patel for a retail package
Beer & Wine license to be used in connection with JB Foodmart
located at 3104 Wrightsboro Rd. District 5. Super District 9.
(Approved by Public Services Committee AUgust 28, 2006)
Attachments
7. Motion to approve a request by Douglas Joiner for an on-premise
consumption Liquor, Beer & Wine license to be used in
connection with Le Chat Noir, LLC located at 304 8th St. District
1. Super District 9. (Approved by Public Services Committee
August 28, 2006)
Attachments
8. Motion to approve a request by Urvesh Patel for a retail package
Beer & Wine license to be used in connection Neesha & Bansi, Inc
located at 545 Sand Bar Ferry Rd. District 1. Super District 9.
(Approved by Public Services Committee August 28, 2006)
Attachments
9. Motion to approve a request by Eduardo D. Rivera for an on-
premise consumption Liquor, Beer & Wine license to be used in
connection with the Tropicabana located at 1251 Broad St. There
will be Dance. District 1. Super District 9. (Approved by Public
Attachments
Services Committee August 28, 2006)
10. Motion to approve a request by Saleem Gaulani for a retail
package Beer & Wine License to be used in connection with
Wally's of Hephzibah located at 4250 Windsor Spring Rd. District
6. Super District 10. (Approved by Public Services Committee
August 28, 2006)
Attachments
11. Motion to approve a request by J. Russell Krueger for an on
premise consumption Beer license to be used in connection with
the Blue Horse Music Hall located at 985 Broad St. There will be
Sunday Sales,. District 1. Super District 9. (Approved by Public
Services Comiittee August 28, 2006)
Attachments
12. Motion to approve Proposal from J & B Construction & Services,
Inc. to demolish the Candy Factory. (Approved by Public Services
Committee August 28, 2006)
Attachments
13. Motion to approve amendments to Augusta-Richmond County
Code Section 6-2, Alcoholic Beverages, so as to increase the
application fee, and to increase the alcohol license fees by 5%.
(Approved by Public Services Committee August 28, 2006)
Attachments
14. Motion to approve amendments to Augusta-Richmond County
Code Section 2-1 Business Tax Certificate, so as to increase the
administrative fee and regulatory fees, to increase the business tax,
and to increase the business tax for professionals by 10%.
(Approved by Public Services Committee August 28, 2006)
Attachments
15. Motion to approve a request by Michael C. Provenzano for a
Therapeutic Massage and Operators license to be used in
connection with Mikes Massage located at 2704 Peach Orchard
Rd. District 2. Super District 9. (Approved by Public Services
Committee August 28, 2006)
Attachments
16. Motion to approve a request by Kimberly Wood for a Therapeutic
Massage Operators License to be used in connection with The
Balanced Body located at 2323 Washington Rd. District 7. Super
District 10. (Approved by Public Services Committee August 28,
2006)
Attachments
17. Motion to approve Implementation of Para-transit Certification
Software and Mapping Enhancements at Augusta Public Transit.
(Approved by Public Services Committee Auust 26, 2006)
Attachments
ADMINISTRATIVE SERVICES
18. Motion to approve a request from Augusta Neighborhood
Improvement Corporation regarding approval of professional
services for the engineering of the Enclaves Project. (Approved by
Administrative Services Committee August 28, 2006)
Attachments
19. Motion to approve the Dover Lyman Area Redevelopment Project.
(Approved by Administrative Services Committee August 28,
2006)
Attachments
20. Motion to approve a moratorium on demolition of structures in the
Olde Town Neighborhood until January 1, 2007, except for those
specifically approved by the Augusta Commission. (Approved by
Administrative Services Committee August 28,2006)
Attachments
21. Motion to approve Retirement of Ms. Elvie Nicholson under the
1977 Pension Plan. (Approved by Administrative Services
Committee August 28, 2006)
Attachments
22. Motion to approve Year 2007 Proposed Annual Action Plan for
CDBG, ESG, HOME and HOPWA Funds. (Approved by
Administrative Services Committee August 28, 2006)
Attachments
PUBLIC SAFETY
23. Motion to approve KSGW-led team's Proposal for Design Services
for expansion of the Webster DC. (Approved by Public Safety
Committee August 28, 2006)
Attachments
24. Motion to approve proposal from QORE Property Sciences to
perform geotechnical engineering services associated with the
Webster Detention Center Expansion. (Approved by Public Safety
Committee August 28, 2006)
Attachments
25. Motion to approve a two (2) year contract extension with Motorola
for the Mobile Data and Voice Systems currently being utilized by
Augusta departments. (Approved Public Safety Committee August
28, 2006)
Attachments
FINANCE
26. Motion to approve funding for the August 8, 2006 General
Primary Runoff. (Approved by Finance Committee August 28,
2006)
Attachments
27. Motion to approve the transfer of existing funds within the
Augusta Municipal Golf Course budget. (Approved by Finance
Committee August 28, 2006)
Attachments
28. Motion to deny the purchase of an ad in the October '06 issue of
the Georgia County Government Magazine "Family Album". full
page $600; 2/3 page $450;1/2 page $400 (Approved by Finance
Committee August 28, 2006)
Attachments
29. Motion to authorize the Mayor to execute an amendment to the
loan agreement between the U. S. Housing and Urban
Development and Augusta, Ga. on behalf of the Partridge Inn
Project for a fixed interest rate. (Approved by Finance Committee
Attachments
August 28, 2006)
30. Motion to approve the sale of property at 819 Camellia Road.
(Approved by Finance Committee August 28, 2006)
Attachments
31. Motion to approve the sale of property on Damascus Road to
Augusta State University. (Approved by Finance Committee
August 28, 2006)
Attachments
32. Motion to approve Administrator/staff recommendation (all or
none) regarding State-paid County-reimbursement for employees
in the District Attorney's Office. (Approved by Finance
Committee August 28, 2006)
Attachments
ENGINEERING SERVICES
33. Motion to abandon a portion of Walker Street containing 0.05
acres beginning at the intersection of Beech Street. (Approved by
Engineering Services Committee August 28, 2006)
Attachments
34. Motion to approve and accept an Option and Easement Deed from
Boral Bricks, Inc. for the Industrial Wastewater Force Main.
(Approved by Engineering Services Comnmittee August 28, 2006)
Attachments
35. Motion to authorize condemnation of a portion of Property #012-
0-018-00-0 2907 Washington Road, which is owned by the
Washington Plaza for .015 acres taking and 506 sq. ft. of
permanent drainage, utility and maintenance easement, more or
less. Public Works Project: Washington Road Intersection
Improvements Project 324-04-201824371. (Approved by
Engineering Services Committee August 28, 2006)
Attachments
36. Motion to approve the recommendation of the Interim Director of
Engineering regarding the resolution of the problem of Gwyn
Attachments
Toole concerning the regrading or changing of the contour of the
easement adjacent to her home in order to redirect rainwater away
from her residence to prevent further damage to the home.
(Approved by Engineering Sevices Committee August 28, 2006)
37. Motion to approve and accept the Phinizy Swamp Access Road
Construction and Maintenance Easement. (Approved by
Engineering Services Committee August 28, 2006)
Attachments
38. Motion to approve the Purchase of Server, Operating Software,
Set-up and Maintenance for Utilities. (Approved by Engineering
Services Committee August 28, 2006)
Attachments
39. Motion to approve the Engineering Department to secure funding
for the proposed storm pipe replacement at Good News Baptist
Church in the amount of $54,164.00 for construction and
$2,708.00 for project contingency. Funds are available SPLOST
Phase II Recapture. (Approved by Engineering Services
Committee August 28, 2006)
Attachments
40. Motion to approve a request to waive tipping fees at the Landfill
for a volunteer waterways cleanup day on Saturday, October 21,
2006. (Approved by Engineering Services Committee August 28,
2006)
Attachments
41. Motion to approve CPB #322-04-204822378 Change Number One
in the amount of $161,040.00 with fundings of $104,163.00 from
the GDOT State Aid Contract and $56,877.00 from SPLOST
Phase II Recapture for project construction. Also, transfer
$90,000.00 from project Contingency for project construction on
the Walton Way Extension Storm Drainage Project. Also, approve
award of construction contract to Topcor Augusta, LLC in the
amount of $600,738 .00 for Walton Way Extension Storm
Improvements as requested by the Engineering Department.
Subject to receipt of signed contract and proper bonds. (Approved
by Engineering Services Committee August 28, 2006)
Attachments
PETITIONS AND COMMUNICATIONS
42. Motion to approve the minutes of the regular meeting of the
Commission held August 15, 2006 and Special Called Meeting
held August 28, 2006.
Attachments
****END CONSENT AGENDA****
AUGUSTA COMMISSION
9/5/2006
AUGUSTA COMMISSION
REGULAR AGENDA
9/5/2006
(Items 43-60)
PLANNING
43. Z-06-83 – A request for concurrence with the Augusta-Richmond
County Planning Commission to APPROVE with the following
conditions; 1) a 6 foot solid board fence shall be placed 10 feet
inside the rear property line; 2) and an undisturbed natural buffer
shall be maintained between the fence and the property line; the
use of this property shall be limited a micro-distillery or those uses
allowed in a B-1 (Neighborhood Business) zone; a petition by
Gerald Blount, on behalf of Little Red Dog Distillery, requesting a
change of zoning from Zone B-1 (Neighborhood Business) to
Zone LI (Light Industry) affecting property containing
approximately .32 acres and is known under the present
numbering system as 214 Sand Bar Ferry Road. (Tax Map 048-3
Parcel 105) DISTRICT 1 (Deferred from August 15 Commission
meeting)
Attachments
44. Z-06-84 – A request for concurrence with the Augusta-Richmond
County Planning Commission to APPROVE a petition by Louise
M. Swan, on behalf of Swan Construction Inc., requesting a
change of zoning from Zone R-1C (One-family Residential) to
Attachments
Zone R-2 (Two-family Residential) affecting property
containing .15 acres and is known under the present numbering
system as 1648 Hicks Street. (Tax Map 035-2 Parcel 538)
DISTRICT 1 (Referred from August 15 Commission meeting)
PUBLIC SERVICES
45. Discuss issuance of a license to Phillip Barrett to drive a taxi cab.
(No recommendation from Public Services Committee August 28,
2006)
Attachments
PUBLIC SAFETY
46. Motion to approve the lease between Augusta, Ga. and Title Max
for the lease of improvements located on the Deans Bridge Road
proeprty that was purchased for the use of the fire department.
Attachments
FINANCE
47. Motion to received as information to authorize Sutherland, Asbill
to Act as Bond Counsel for and Merrill Lynch to Underwrite and
prepare a Bond Purchase Agreement for the Refunding Bonds
from the Swaption Agreement Entered into on June 2, 2004 and
bring back recommendation to September 5, 2006 meeting.
Attachments
48. Discuss/approve the development of a policy concerning
commissoners' travel to national conferences. (Requested by
Commissioner Jerry Brigham)
Attachments
49. Discuss process for homestead exemptions. (Referred to
Commission by the Finance Committee August 28, 2006)
Attachments
50. Discuss the membership and cost of various organizations and
associations for each commissioner. (membership dues, fees, etc.)
(No recommendation from Finance Committee August 28, 2006)
Attachments
ENGINEERING SERVICES
51. Discuss drainage issues of the Greater St. John Baptist Church -
Ellis Street. (Requested by Mayor Pro Tem Marion Williams)
Attachments
52. Motion to approve the Engineering Department to secure funding
for the Rock Creek/Warren Lake Restoration Project in the amount
of $1,200,000.00 for de-silting and stormwater quality
improvements with the intention of reducing flooding along the
Rock Creek drainage basin. Funds are available in SPLOST Phase
II Contingency Account (322041110-6011110/292822444-
6011110). (No recommendation from the Engineering Services
Committee August 28, 2006)
Attachments
53. Accept Trade, Exhibit and Event Center Taskforce
recommendation for site and operational agreement. (No
recommendation from the Engineering Services Committee
August 28, 2006)
Attachments
PETITIONS AND COMMUNICATIONS
54. Consider a request from the Augusta Serious and Violent Offender
Reentry Initiative Steering Committee for Augusta, Ga. to act as
fiscal agent for the Augusta SVOR Initiative grant award.
Attachments
55. Motion to approve accepting the pass-through grant in the amount
of $25,000 from the Georgia Department of Community Affairs
for the Augusta Youth Center.
Attachments
56. Consider a request from the SRS Community Reuse Organization
for a letter of endorsement in assocaiton with their submittal to the
Department of Engergy relative to the Global Nuclear Engergy
Partnership.
Attachments
APPOINTMENT(S)
57. Motion to approve the appointment of Mr. Brian J. Nozolino as Attachments
Upcoming Meetings
www.augustaga.gov
Trustee for the James Brice White Foundation.
OTHER BUSINESS
58. Discuss Diamond Lakes Way in assocation with Manchester
Subdivision. (Requested by Mayor Pro Tem Marion Williams)
Attachments
59. Motion to approve the reprogramming of $2.5M from Phase IV
SPLOST (Interest Account) to the Laney Stadium Project as
approved by the Commission August 31, 2005. (Requested by
Commissioner J.R. Hatney)
Attachments
LEGAL MEETING
A. Pending and Potential Litigation.
B. Real Estate.
C. Personnel.
60. Motion to approve authorization for the Mayor to execute the
affidavit of compliance with Georgia's Open Meeting Act.
Commission Meeting Agenda
9/5/2006 2:00 PM
Invocation
Department:
Caption:Minister Cecelia Butler Johnson
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
9/5/2006 2:00 PM
Cecelia Johnson
Department:
Caption:Cecelia Butler Johnson. RE Presentation of literary
publications.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
9/5/2006 2:00 PM
Ordinance 6903
Department:
Caption:Motion to approved revisions to Ordinance 6903 due to the
correction of technical errors.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
9/5/2006 2:00 PM
Planning Commission
Department:Planning Commission
Caption:ZA-R-177 – A request for concurrence with the Augusta-
Richmond County Planning Commission to APPROVE an
amendment to the Comprehensive Zoning Ordinance for
Augusta-Richmond County to modify Section 8-1 by adding
Section (f) relating to the use of sales offices in residential
structures in subdivisions under development. (Approved by
the Commission August 15, 2006 - second reading)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
9/5/2006 2:00 PM
Planning Commission
Department:Planning Commission
Caption:Z-06-83 – A request for concurrence with the Augusta-
Richmond County Planning Commission to APPROVE with
the following conditions; 1) a 6 foot solid board fence shall
be placed 10 feet inside the rear property line; 2) and an
undisturbed natural buffer shall be maintained between the
fence and the property line; the use of this property shall be
limited a micro-distillery or those uses allowed in a B-1
(Neighborhood Business) zone; a petition by Gerald Blount,
on behalf of Little Red Dog Distillery, requesting a change of
zoning from Zone B-1 (Neighborhood Business) to Zone LI
(Light Industry) affecting property containing
approximately .32 acres and is known under the present
numbering system as 214 Sand Bar Ferry Road. (Tax Map
048-3 Parcel 105) DISTRICT 1 (Deferred from August 15
Commission meeting)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
9/5/2006 2:00 PM
Planning Commission Regular Agenda
Department:Planning Commission
Caption:Z-06-84 – A request for concurrence with the Augusta-
Richmond County Planning Commission to APPROVE a
petition by Louise M. Swan, on behalf of Swan Construction
Inc., requesting a change of zoning from Zone R-1C (One-
family Residential) to Zone R-2 (Two-family Residential)
affecting property containing .15 acres and is known under
the present numbering system as 1648 Hicks Street. (Tax
Map 035-2 Parcel 538) DISTRICT 1 (Referred from August
15 Commission meeting)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
9/5/2006 2:00 PM
Alcohol License Application
Department:License & Inspections
Caption:Motion to approve a request by Vijay Patel for a retail
package Beer & Wine license to be used in connection with
First Stop Tobacco Rd located at 2762 Tobacco Rd. District
4. Super District 9. (Approved by Public Services Committee
August 28, 2006)
Background:This is a new ownership application. Formerly in the name of
Milin Trulin.
Analysis:The applicant meets the requirements of the Augusta
Richmond County Alcohol Ordinance.
Financial Impact:The applicant will pay a pro rated fee of $550.00
Alternatives:
Recommendation:License & Inspections recommends approval. The RCSD
recommends approval.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Commission Meeting Agenda
9/5/2006 2:00 PM
Alcohol License Application
Department:License & Inspections
Caption:Motion to approve a request by Robert J. Pierson, Sr. for an
on-premise consumption Liquor, Beer & Wine license to be
used in connection with Coach's Place located at 1721
Gordon Highway. There will be Sunday Sales. District 5.
Super District 9. (Approved by Public Services Committee
August 28, 2006)
Background:This is a new application.
Analysis:The application meets the requirements of the Augusta-
Richmond County Alcohol Ordinance.
Financial Impact:The applicant will pay a pro-rated fee of $3025.00
Alternatives:
Recommendation:License & Inspection recommends approval. The RCSD
recommends approval.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Commission Meeting Agenda
9/5/2006 2:00 PM
Alcohol License Application
Department:License & Inspections
Caption:Motion to approve a request by Bradley Usry for an on-
premise consumption Beer & Wine license to be used in
connection with Fat Man's Discovery Deli located at #1
Seventh St District 1. Super District 9. (Approved by Public
Services Committee August 28, 2006)
Background:This is a new application.
Analysis:The applicant meets the requirements of the Augusta-
Richmond County Alcohol Ordinance.
Financial Impact:The applicant will pay a pro rated fee of $550.00
Alternatives:
Recommendation:License & Inspection recommends approval. The RCSD
recommends approval.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Commission Meeting Agenda
9/5/2006 2:00 PM
Alcohol License Application
Department:License & Inspections
Caption:Motion to approve a request by Falguni Patel for a retail
package Beer & Wine license to be used in connection with
JB Foodmart located at 3104 Wrightsboro Rd. District 5.
Super District 9. (Approved by Public Services Committee
AUgust 28, 2006)
Background:This is a new ownership application. Formerly in the name of
Kyung A. Kye.
Analysis:The applicant meets the requirements of the Augusta-
Richmond County Alcohol Ordinance.
Financial Impact:The applicant will pay a pro rated fee of $550.00
Alternatives:
Recommendation:License & Inspection recommends approval. The RCSD
recommends approval.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Commission Meeting Agenda
9/5/2006 2:00 PM
Alcohol License Application
Department:License & Inspections
Caption:Motion to approve a request by Douglas Joiner for an on-
premise consumption Liquor, Beer & Wine license to be
used in connection with Le Chat Noir, LLC located at 304
8th St. District 1. Super District 9. (Approved by Public
Services Committee August 28, 2006)
Background:This is a new application.
Analysis:The applicant meets the requirements of the Augusta-
Richmond County Alcohol Ordinance.
Financial Impact:The applicant will pay a pro rated fee of $1925.oo
Alternatives:
Recommendation:License & Inspection recommends approval. The RCSD
recommends approval.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Commission Meeting Agenda
9/5/2006 2:00 PM
Alcohol License Application
Department:License & Inspections
Caption:Motion to approve a request by Urvesh Patel for a retail
package Beer & Wine license to be used in connection
Neesha & Bansi, Inc located at 545 Sand Bar Ferry Rd.
District 1. Super District 9. (Approved by Public Services
Committee August 28, 2006)
Background:This is a new ownership application. Formerly in the name of
Ritaben S. Patel.
Analysis:The applicant meets the requirements of the Augusta-
Richmond County Alcohol Ordinance.
Financial Impact:The applicant will pay a pro rated fee of &550.00
Alternatives:
Recommendation:License & Inspection recommends approval. The RCSD
recommends approval.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Commission Meeting Agenda
9/5/2006 2:00 PM
Alcohol License Application
Department:License & Inspections
Caption:Motion to approve a request by Eduardo D. Rivera for an on-
premise consumption Liquor, Beer & Wine license to be
used in connection with the Tropicabana located at 1251
Broad St. There will be Dance. District 1. Super District 9.
(Approved by Public Services Committee August 28, 2006)
Background:This is a new application. This location is the old Blind Pig
Bar.
Analysis:The applicant meets the requirements of the Augusta-
Richmond County Alcohol Ordinance.
Financial Impact:The applicant will pay a pro rated fee of $2025.00
Alternatives:
Recommendation:License & Inspection recommends approval. The RCSD
recommends approval.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Commission Meeting Agenda
9/5/2006 2:00 PM
Alcohol License Application
Department:License & Inspections
Caption:Motion to approve a request by Saleem Gaulani for a retail
package Beer & Wine License to be used in connection with
Wally's of Hephzibah located at 4250 Windsor Spring Rd.
District 6. Super District 10. (Approved by Public Services
Committee August 28, 2006)
Background:This is an existing location but has never had a beer & wine
license.
Analysis:The applicant meets the requirements of the Augusta-
Richmond County Alcohol Ordinance.
Financial Impact:The applicant will pay a pro rated fee of $550.00.
Alternatives:
Recommendation:License & Inspection recommends approval. The RCSD
recommends approval
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Commission Meeting Agenda
9/5/2006 2:00 PM
Alcohol License Application
Department:License & Inspections
Caption:Motion to approve a request by J. Russell Krueger for an on
premise consumption Beer license to be used in connection
with the Blue Horse Music Hall located at 985 Broad St.
There will be Sunday Sales,. District 1. Super District 9.
(Approved by Public Services Comiittee August 28, 2006)
Background:This is a new application and also a new classification, This
is the first application to fall under the new Entertainment
Venue Ordinance.
Analysis:The applicant meets the requirements of the Augusta
Richmond County Alcohol and the Entertainment Venue
Ordinance..
Financial Impact:The applicant will pay a pro rated fee of $1350.00.
Alternatives:
Recommendation:License & Inspections recommends approval. The RCSD
recommends approval.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Commission Meeting Agenda
9/5/2006 2:00 PM
Approve Proposal to Demolish the Candy Factory
Department:Library, Through Capital Improvements
Caption:Motion to approve Proposal from J & B Construction &
Services, Inc. to demolish the Candy Factory. (Approved by
Public Services Committee August 28, 2006)
Background:Augusta recently purchased the old Hollingsworth Candy
Factory in the 800 block of Telfair Street, for the purpose of
razing it to provide a building site for the new main library.
An RFP process resulted in the receipt of six responsive
proposals to demolish the factory and prepare the site for
new construction.
Analysis:The Selection Committee reviewed and ranked the six
Respondents to RFP #06-135. Criteria included bid price,
qualifications, references, local participation and DBE
participation. The Committee Members ranked J & B
Construction & Services, Inc. the highest.
Financial Impact:A firm, fixed price of $692,892 is proposed.
Alternatives:1. Re-bid 2. Lump the demolition work in with the general
contract for library construction
Recommendation:Approve Proposal from J & B Construction & Services, Inc.
to Demolish the Candy Factory. Both stated alternatives
would likely negatively impact the project by delaying
construction and increasing construction cost escalation.
Funds are
Available in the
Following
Accounts:
SPLOST 324-05-1120; 202150320
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Commission Meeting Agenda
9/5/2006 2:00 PM
Increase Alcohol License Fees
Department:License & Inspection
Caption:Motion to approve amendments to Augusta-Richmond
County Code Section 6-2, Alcoholic Beverages, so as to
increase the application fee, and to increase the alcohol
license fees by 5%. (Approved by Public Services Committee
August 28, 2006)
Background:As part of the budgetary process, it is proposed that there be
an increase in the alcohol license fees. The fees were last
increased in December 2000.
Analysis:The proposed increase in fees will provide for an additional
10 % in revenue. The proposed fees will be comparable to
the alcohol license fees for Athens, Columbia County,
Columbus, and Savannah.
Financial Impact:The proposed Ordinance amendment will provide for an
estimated $141,283 in additional revenue.
Alternatives:Do not adjust fees.
Recommendation:Approval
Funds are
Available in the
Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
ORDINANCE NO. ___________
AN ORDINANCE TO AMEND AUGUSTA-RICHMOND COUNTY CODE SECTION 6-2-59
(c) SO AS TO INCREASE THE ALCOHOL LICENSE APPLICATION FEE; TO AMEND
AUGUSTA-RICHMOND COUNTY CODE SECTION 6-2-67 (a) SO AS TO INCREASE AND
ESTABLISH ALCOHOL LICENSE FEES; TO PROVIDE AND EFFECTIVE DATE; AND
FOR OTHER PURPOSES.
BE IT ORDAINED BY THE AUGUSTA-RICHMOND COUNTY COMMISSIONERS AND
IT IS HEREBY ORDAINED BY THE AUTHORITY OF SAME AS FOLLOWS:
Section 1. Augusta-Richmond County Code Section 6-2-59 (c) is hereby amended to increase
and establish application fee by deleting in its entirety, and substituting in lieu thereof the
following, to wit:
(c) Fee. Every such application, excluding renewals and transfers, shall be accompanied
by a non-refundable application fee in the amount of one hundred ten dollars
($110.00), said fee to be paid by certified check, cashier's check or money order
made payable to the Augusta-Richmond County Commission, as applicable.
Section 2. Augusta-Richmond County Code Section 6-2-67 (a) is hereby amended to increase
and establish alcohol license fees by deleting in its entirety, and substituting in lieu thereof the
following, to wit:
(a) When due and payable. When a license has been approved and granted, the same
shall be paid for by certified check, cashier's check or money order for the full
amount of the license fee.
Amount. Each applicant shall pay a license fee as set out herein:
(1) Class A: Consumption on premises beer $605
(2) Class B: Retail beer $605
(3) Class C: Consumption on premises wine $605
(4) Class D: Retail wine $605
(5) Class E: Consumption on premises liquor $3,025
(6) Class F: Retail liquor $3,025
(7) Class G: Brewer, Manufacturer of Malt Beverages $605
(8) Class H: Brewpub Operator $605
(9) Wholesale liquor $5,500
(10) Wholesale beer $605
(11) Wholesale wine $120
(12) Sunday sales $1,210
Section 3. This ordinance shall become effective upon adoption.
Section 4. All ordinances or parts of ordinances in conflict herewith are hereby repealed.
Duly adopted by the Augusta-Richmond County Commission this _________ day of
______________, 2006.
AUGUSTA-RICHMOND COUNTY COMMISSION
By:________________________________________
As its Mayor
ATTEST:
____________________________
Clerk
First Reading: __________________
Second Reading: ________________
Commission Meeting Agenda
9/5/2006 2:00 PM
Increase Business License Fees
Department:License & Inspection
Caption:Motion to approve amendments to Augusta-Richmond
County Code Section 2-1 Business Tax Certificate, so as to
increase the administrative fee and regulatory fees, to
increase the business tax, and to increase the business tax for
professionals by 10%. (Approved by Public Services
Committee August 28, 2006)
Background:As part of the budgetary process, it is proposed that there be
an increase in the business license fees. The fees were last
increased in December 2000.
Analysis:The proposed increase in fees will provide for an additional
10 % in revenue. The proposed fees will be less than the
current business license fees for Athens, Columbia County,
Columbus, and Savannah.
Financial Impact:The proposed Ordinance amendment will provide for an
estimated $198,339 in additional revenue.
Alternatives:Do not adjust fees.
Recommendation:Approval
Funds are
Available in the
Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
ORDINANCE NO. __________
AN ORDINANCE TO AMEND AUGUSTA-RICHMOND COUNTY CODE SECTION 2-1-3(a)(b)(c) SO AS
TO INCREASE AND ESTABLISH THE ADMINISTRATIVE AND REGULATORY FEE STRUCUTURE;
TO AMEND AUGUSTA-RICHMOND COUNTY CODE SECTION 2-1-4(b)(2)b SO AS TO INCREASE
AND ESTABLISH THE BUSINESS TAX; TO AMEND AUGUSTA –RICHMOND COUNTY CODE
SECTION 2-1-9(b) SO AS TO INCREASE AND ESTABLISH THE BUSINESS TAX FOR
PROFESSIONALS; TO PROVIDE AN EFFECTIVE DATE; TO REPEAL CONFLICTING ORDINANCES;
AND FOR OTHER PURPOSES.
BE IT ORDAINED BY THE AUGUSTA-RICHMOND COUNTY COMMISSION, AND IT IS HEREBY
ORDAINED BY AUTHORITY OF SAME AS FOLLOWS:
Section 1. Augusta-Richmond County Code § 2-1-3(a)(b)(c), is hereby amended by deleting said subsection
in its entirety, and substituting in lieu thereof the following, to-wit:
a. A non-prorated, nonrefundable administrative fee of seventy-nine dollars ($80) shall be required on
all businesses and occupation tax accounts for the initial start-up, renewal, or reopening of those
accounts.
b. A regulatory fee will be imposed as provided under O.C.G.A. § 48-13-9 on those applicable
businesses. A regulatory fee may not include an administrative fee.
c. The regulatory fee schedule for persons in occupations and professions shall be as set below, and
may amended from time to time:
Adult Entertainment Establishments $2750.00 per year
Adult Entertainment (live) $110.00 per day
Amusement Parks $550.00 per year
Arcades $275.00 per year
Craft Show Promoters $330.00 per year
Dance Halls $110.00 per year
Entertainment Venue: $275.00 per year
Flea Markets
1 through 10 rental spaces $330.00 per year
ll or more rental spaces $550.00 per year
Fortune Tellers $550.00 per year
Going Out of Business Sales $110.00 per 90 days
(May be renewed for 60 days) $110.00
Massage Therapists $110.00 per year
Second Hand Goods $110.00 per year
Street Vendors $ 39.00 per day
Temporary and Transient Vendors $138.00 per day
Vehicles for Hire (per vehicle)
Wreckers $ 28.00 per year
Taxicabs $ 28.00 per year
Limousines $28.00 per year
Vending Machines (per machine) $ 6.00 per year.
Section 2. Augusta-Richmond County Code § 2-1-4(b) (2) b, is hereby amended by deleting said subsection
in its entirety, and substituting in lieu thereof the following, to-wit:
b. The business tax amounts, exclusive of regulatory fees, for the various gross receipt brackets or
ranges by tax class are shown below:
BRACKET GROSS RECEIPTS TAX CLASSES
1 2 3 4 5 6
1 $1 - $30,000 $81 $81 $83 $83 $84 $84
2 $30,001 - $$100,000 $87 $89 $92 $95 $97 $99
3 $100,001 - $200,000 $97 $103 $109 $116 $121 $128
4 $200,001 - $300,000 $109 $119 $130 $140 $149 $160
5 $300,001 - $500,000 $128 $143 $160 $176 $191 $208
6 $500,001 - $750,000 $155 $179 $205 $230 $255 $281
7 $750,001 - $1,000,000 $185 $220 $255 $290 $326 $361
8 $1,000,001 - $2,000,000 $261 $321 $382 $442 $503 $563
9 $2,000,001 - $4,000,000 $442 $563 $684 $805 $926 $1,047
10 $4,000,001 - $6,000,000 $684 $886 $1,087 $1,289 $1,491 $1,692
11 $6,000,001 - $8,000,000 $938 $1,208 $1,491 $1,773 $2,055 $2,338
12 $8,000,001 - $10,000,000 $1,168 $1,531 $1,894 $2,257 $2,620 $2,983
13 $10,000,001 - $12,000,000 $1,410 $1,853 $2,297 $2,741 $3,185 $3,628
14 $12,000,001 - $15,000,000 $1,713 $2,257 $2,802 $3,346 $3,891 $4,435
15 $15,000,001 - $20,000,000 $2,197 $2,902 $3,608 $4,314 $5,019 $5,726
16 $20,000,001 - $30,000,000 $3,104 $4,112 $5,121 $6,129 $7,137 $8,146
17 $30,000,001 - AND OVER $4,314 $5,726 $7,137 $8,549 $9,961 $11,372
Section 3. Augusta-Richmond County Code § 2-1-9(b), is hereby amended by deleting said subsection in its
entirety, and substituting in lieu thereof the following, to-wit:
b. A fee of three hundred sixty-three dollars ($365) per practitioner who is licensed to provide the
service, such tax to be paid at the practitioner’s office or location; provided, however, that a
practitioner paying according to this paragraph shall not be required to provide information to the
local government relating to the gross receipts of the business or practitioner. The per-practitioner
fee applies to each person in the business who qualifies as a practitioner under the state’s regulatory
guidelines and framework.
Section 4. This ordinance shall become effective upon adoption.
Section 5. All ordinances or parts of ordinances in conflict herewith are hereby repealed.
Duly adopted by the Augusta-Richmond County Commission this _________ day of ______________, 2006.
AUGUSTA-RICHMOND COUNTY COMMISSION
By:________________________________________
As its Mayor
ATTEST:
____________________________
Clerk
First Reading: __________________
Second Reading: ________________
Commission Meeting Agenda
9/5/2006 2:00 PM
Massage Application
Department:License & Inspections
Caption:Motion to approve a request by Michael C. Provenzano for a
Therapeutic Massage and Operators license to be used in
connection with Mikes Massage located at 2704 Peach
Orchard Rd. District 2. Super District 9. (Approved by Public
Services Committee August 28, 2006)
Background:This is a new application and location.
Analysis:The applicant meets the requirements of the Augusta
Richmond County Ordinance regulating Therapeutic
Massage.
Financial Impact:The applicant will pay a fee of $175.00
Alternatives:
Recommendation:License & Inspections recommends approval. The RCSD
recommends approval.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Commission Meeting Agenda
9/5/2006 2:00 PM
Massage Application
Department:License & Inspections
Caption:Motion to approve a request by Kimberly Wood for a
Therapeutic Massage Operators License to be used in
connection with The Balanced Body located at 2323
Washington Rd. District 7. Super District 10. (Approved by
Public Services Committee August 28, 2006)
Background:Ms Woods has already been approved as a Therapist she is
now opening her own business.
Analysis:The applicant meets the requirements of the Augusta
Richmond County Ordinance regulating Massage Therapy.
Financial Impact:The applicant will pay a fee of $175.00
Alternatives:
Recommendation:License & Inspections recommends approval. The RCSD
recommends approval.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Commission Meeting Agenda
9/5/2006 2:00 PM
PASS CERT SOFTWARE
Department:Augusta Public Transit
Caption:Motion to approve Implementation of Para-transit
Certification Software and Mapping Enhancements at
Augusta Public Transit. (Approved by Public Services
Committee Auust 26, 2006)
Background:Augusta Richmond Transit is planning an addition to their
existing Trapeze-PASS para-transit software scheduling
package that will automatically enable the department to
manage their client certification process, from the initial
request for an application and/or information to final
approval or denial of service, including appeal processes.
This is a capability that is handled currently handled by
office staff using manual processes. The Trapeze-CERT
(CERT) add-on module will allow Augusta Richmond
Transit to capitalize on the data contained within the core
transit system when certifying and re-certifying para-transit
clients. There are numerous advanced functions and features
in CERT that are not offered by PASS alone. With CERT,
the client certification process can be closely monitored.
Interviews and appeals can be tracked and automated notices
of deadlines can be received. CERT provides customized
notification letters to clients and automates the expiration
process. In summary, CERT provides enhanced
manageability of the para-transit certification process from
original application all the way through expiration.
Analysis:Transit currently owns licenses for Trapeze para-transit
management software. The additional functionality provided
by the CERT module will provide for more efficient
management of the para-transit Program operated by the
Transit Department. Some of the benefits of this are: The
CERT software will reduce the amount of time and
paperwork needed to comply with Federal guidelines,
making the office more productive. Implementation will
expedite the application process and help office staff to
maintain current passenger information for citizens that
apply. CERT integrates simply and seamlessly with the
existing Trapeze–PASS software. CERT was designed
specifically as an add-on product to PASS in order to provide
greater functionality of the certification and eligibility
processes. The software ensures full compliance with the
regulations imposed by the Americans with Disabilities Act
(ADA). CERT offers enhanced features of security and
detailed tracker logs so that all changes and/or adjustments in
the system can be monitored. CERT is accessible within the
Trapeze -PASS workstation, so there is no need for new
workstations or for additional hardware. There is also no
need for an additional server in order for this module to run –
it will be supporting by the existing Transit server located at
IT. This contract also includes the purchase of the
MAPMAKER program, which will enable Transit to
integrate Augusta’s own internally-maintained maps with the
software rather than paying Trapeze to do the work. Mapping
provides additional capability where verification of address
and vehicle routing is concerned. Augusta’s IT-GIS Division
will manage this process in cooperation with the Transit
Department.
Financial Impact:This project total is $43,550 ($28,750 for the PASS-CERT
Module and $14,800 for the MAPMAKER module). The
PASS-CERT module and MAPMAKER software will be
funded from a Georgia DOT grant and Federal Grant funds.
FTA pays 80% of the cost and GDOT pays 10% of the
capital cost.
Alternatives:None
Recommendation:Approve Implementation of Para-transit Certification
Software and Mapping Enhancements at Augusta Public
Transit.
Funds are
Available in the
Following
Accounts:
54609-1205-54-24420
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Commission Meeting Agenda
9/5/2006 2:00 PM
Phillip Barrett
Department:Clerk of Commission
Caption:Discuss issuance of a license to Phillip Barrett to drive a taxi
cab. (No recommendation from Public Services Committee
August 28, 2006)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
9/5/2006 2:00 PM
Augusta Neighborhood Improvement Corp.
Department:Clerk of Commission
Caption:Motion to approve a request from Augusta Neighborhood
Improvement Corporation regarding approval of professional
services for the engineering of the Enclaves Project.
(Approved by Administrative Services Committee August
28, 2006)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
9/5/2006 2:00 PM
Dover Lyman Area Redevelopment Project
Department:Clerk of Commission
Caption:Motion to approve the Dover Lyman Area Redevelopment
Project. (Approved by Administrative Services Committee
August 28, 2006)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
9/5/2006 2:00 PM
Old Towne Demo Moratorium
Department:Administrative Services
Caption:Motion to approve a moratorium on demolition of structures
in the Olde Town Neighborhood until January 1, 2007,
except for those specifically approved by the Augusta
Commission. (Approved by Administrative Services
Committee August 28,2006)
Background:The Old Towne Neighborhood is moving toward designation
as a local historic district as provided for at 7-4-15 of the
Augusta-Richmond County Code. Historic Guidelines are
being drafted. The Historic Preservation Commission will
hold a public hearing on the designation about September 15,
2006, and with consent of the Augusta Commission, the
designation could be finalized as soon as October 17. The
geographic area being considered is the same as the Pinched
Gut national Register Historic District. Designation is a grass
roots movement initiated by the neighborhood and facilitated
by the Historic Preservation Commission, Historic Augusta,
and the Planning Commission. At thier July 27 meeting, the
HPC was asked by the neighborhood to declare a limited
moratorium as provided for in the Code at 7-4-15 (i) to
prevent unwanted demolitions prior ot the designation. Such
moratoriums have been upheld by the Georgia Courts when
they are for a specific purpose and for a limited time period.
Analysis:
Financial Impact:None
Alternatives:Approve or deny the moratorium.
Recommendation:
Approve the moratorium on demolitions except in those
cases where they are specifically approved by the Augusta
Commission, until November 30, 2006.
Funds are
Available in the
Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
9/5/2006 2:00 PM
Petition for Retirement of Ms. Elvie Nicholson
Department:Human Resources
Caption:Motion to approve Retirement of Ms. Elvie Nicholson under
the 1977 Pension Plan. (Approved by Administrative
Services Committee August 28, 2006)
Background:Normal retirement under the 1977 Pension Plan is the first
day of the month following his/her 65th birthday or attaining
62 yrs. of age and completing 25 years of credited services.
The monthly benefit is 1% of the participants average
earnings multiplied by his/ her years of credited service.
Analysis:Ms. Elvie Nicholson is currently a Administrative Assistant
III in the Probate Judge’s Office. Ms. Nicholson was hired on
September 19, 1994; she joined the 77 Pension Plan on
September 19, 1994. Ms. Nicholson meets both the age and
years of service requirements of the 77 Plan. Her proposed
retirement date is October 1, 2006. The normal retirement
benefit payable to Ms. Nicholson will be $255 per month
(Life only).
Financial Impact:Funds are available in the 77 Pension Plan. Employee has
contributed 4% of her salary towards his retirement since
September 19, 1994.
Alternatives:Do not approve the retirement of Ms. Elvie Nicholson under
the 1977 Pension Plan.
Recommendation:Approve the retirement of Ms. Elvie Nicholson under the
1977 Pension Plan.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Commission Meeting Agenda
9/5/2006 2:00 PM
Year 2007 Proposed Annual Action Plan
Department:Housing & Economic Development Department
Caption:Motion to approve Year 2007 Proposed Annual Action Plan
for CDBG, ESG, HOME and HOPWA Funds. (Approved by
Administrative Services Committee August 28, 2006)
Background:
The City of Augusta receives entitlement grants annually for
CDBG, ESG, HOME and HOPWA funds from the U.S.
Department of Housing and Urban Development (HUD). For
receipt of these federal funds, the City must develop and
follow an approved Consolidated Plan for use of the funds.
On March 29, 2005, the Commission approved the City’s 5-
year Consolidated Plan (CP) that includes the years 2005-
2009. This plan contained the City’s housing and community
development needs and a strategy for addressing those needs
over the 5-year period. Each year, the City must develop a
one-year plan of action (Annual Action Plan) indicating how
the City intends to carry out the goals and objectives in its 5-
year CP. This Annual Action Plan is also the city’s
application for CDBG, ESG, HOME and HOPWA funds
with an outline of the City’s intended use of the funds.
During February 2006, the Housing and Economic
Development (HED) Department held one public hearing,
one public meeting and one application workshop. The
purpose of the public hearing and meeting was to obtain
citizens input concerning their needs and to solicit for
applications for Year 2007 CDBG and ESG funds. HED also
issued separate RFPs soliciting project proposals for the use
of 2007 HOME and HOPWA funds. HED received fifty-
seven (57) applications for CDBG funds, sixteen (16)
applications for ESG funds, eight (8) for HOME funds and
two (2) for HOPWA funds. HED staff reviewed all the
CDBG, HOPWA and ESG applications. A separate review
committee evaluated and ranked the HOME applications.
The Citizen’s Advisory Committee provided assistance in
reviewing the applications and making funding
recommendations. As a result of this work, the HED staff
recommends the attached Year 2007 Proposed Action Plan.
Attached is a two-page table summarizing the proposed
action plan. Also attached are separate tables of projects
submitted under each program, with a breakdown of the
applicants, description of proposed project, amount requested
and the amount recommended for each. If the 2007 Proposed
Action Plan is approved, in accordance with federal
requirements, we must hold a second Public Hearing and
publish the Action Plan in the newspaper for a 30-day period
to give citizens of Augusta an opportunity to comment on the
activities. The public hearing is scheduled for Thursday
September 7, 2006, 6:00 p.m. in the Commission Chambers.
At the end of the comment period, a summary of all
comments received will be presented to Commission for
consideration.
Analysis:Approval will enable the City to hold the required public
hearing and give the public an opportunity to review and
comment on the projects included in the draft Action Plan.
Any public comments received will be presented to the
Augusta Commission along with the 2007 Final Action Plan.
Financial Impact:It is anticipated that the City will receive and have available
the following funds for Year 2007: PROGRAM
ENTITLEMENT PROGRAM TOTAL AMOUNT INCOME
CDBG $ 2,333,406 $ 222,000 $ 2,555,406 ESG $ 100,177 $
0 $ 100,177 HOME $ 1,279,749 $ 234,000 $ 1,513,749
ADDI $ 23,154 $ 0 $ 23,154 HOPWA $ 376,000 $ 0 $
376,000 TOTAL $ 4,112,486 $ 456,000 $ 4,568,486 TOTAL
FUNDS AVAILABLE FOR USE IN YEAR 2007
$4,568,486
Alternatives:None recommended.
Recommendation:Approve Year 2007 Proposed Annual Action Plan for receipt
of CDBG, ESG, HOME and HOPWA funds. This will
trigger the 30-day public review and comment period on the
2007 Proposed Action Plan.
Funds are
Available in the
Following
Accounts:
Estimated 2007 HUD allocations the City anticipate
receiving.
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
1
2007 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
B-07-MC-13-0004
Estimate $ Actual $
Entitlement Grant
Program Income
Total Funds Available
2,333,406
222,000
2,555,406
PROJECT
PROPOSED
BUDGET $
ACTUAL
BUDGET
Public Facilities & Improvements
Antioch Ministries “LW Enterprise Initiative” 100,000
Apple Valley – Phase III 60,000
Augusta Canal Authority Park (9th & Walton Way) 155,000
Golden Harvest Food Bank (kitchen equipment) 100,000
Henry Brigham Center Improvements “Tennis Courts” 60,000
McDuffie Woods Center Improvements “Walking Track” 25,000
MACH Academy Improvements (tennis courts) 125,000
Clearance & Demolition
Clearance & Demolition (License & Inspection) 100,000
Public Services
Art Factory 7,525
Augusta Mini Theatre 20,000
Augusta Task Force for the Homeless 15,809.01
Augusta Urban Ministries 15,000
Boys & Girls Club 10,000
CSRA Economic Opportunity Authority 13,000
Care Management Consultants 20,000
Child Enrichment 10,000
Communities In Schools 8,000
Coordinated Health Services 20,000
Georgia Legal Services 6,500
Golden Harvest Food Bank “Brown Bag” 25,000
Hope House 15,000
JWC Helping Hands 12,800
Kids Restart 10,000
Light of the World Neighborhood & ED 5,665.99
Little World of Learning – Housing Authority 20,000
MACH Academy 15,000
Miracle Making Ministries “Clinic” 12,000
Neighborhood Improvement Project 3,700
New Bethlehem Center 10,000
Safe Homes 10,000
Salvation Army 15,000
Rehabilitation
Housing Rehabilitation Program 744,325
Code Enforcement
Code Enforcement – License & Inspection 100,000
Economic Development
Antioch Ministries Micro-Loan Program 25,000
Economic Development Loan Program 100,000
Program Administration & Planning (20% cap $511,081)
ARC Planning Commission 40,000
General Administration 471,081
Unprogrammed Funds
Contingency (for project overruns) 50,000
TOTAL $2,555,406
2
2007 EMERGENCY SHELTER GRANT PROGRAM
S-07-MC-13-0004
Proposed Actual
Entitlement Grant 100,177
Project #
PROJECT
PROPOSED
BUDGET $
ACTUAL
BUDGET $
Augusta Task Force for the Homeless 6,000
Augusta Urban Ministries 5,000
Beulah Grove Resource Center 4,000
Coordinated Health Center “Respite Center” 8,000
CSRA EOA 11,000
Georgia Legal Services 5,000
Golden Harvest Food Bank 11,000
Hope House 11,000
Interfaith Hospitality Network 6,000
St. Stephens Ministry 7,000
Safe Homes 9,000
Salvation Army (Homeless Prevention) 7,000
Salvation Army (Employment training) 7,000
ESG Administration 3,177
TOTAL $ 100,177
2007 HOME INVESTMENT PARTNERSHIP PROGRAM
M-07-MC-13-0206
Estimate Actual
Entitlement Grant 1,279,749
Program Income (estimate) 234,000
Sub-Total 1,513,749
ADDI 23,154
Total $ 1,536,903
PROJECT
Proposed Budget
Antioch Ministries 200,000
ANIC 150,000
Promise Land CDC 150,000
Sand Hills Urban Development 135,837
Homeownership Program
- Citywide ($156,596)
- CHDO ($90,000)
246,596
ADDI 23,154
Demolition/Rebuild Program 160,000
CHDO set aside (20%) 255,950
CHDO Operating Funds (5%) 63,987
Administration (10%) 151,379
TOTAL $1,536,903
2007 HOUSING OPPORTUNITIES FOR PERSONS WITH HIV/AIDS
GAH-07-F002
Proposed Actual
Entitlement Grant 376,000
PROJECT
PROPOSED BUDGET
$
ACTUAL
BUDGET $
St. Stephens Ministry 244,720
Hope Health 100,000
Resource Identification 20,000
HOPWA Administration (3%) 11,280
TOTAL $ 376,000
3
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Commission Meeting Agenda
9/5/2006 2:00 PM
Approve Architect’s Proposal for Design Services for Expansion of the Webster DC
Department:Sheriff's Office through Capital Improvements
Caption:Motion to approve KSGW-led team's Proposal for Design
Services for expansion of the Webster DC. (Approved by
Public Safety Committee August 28, 2006)
Background:Qualifications statements pursuant to RFQ #06-134 have
been evaluated by the Selection Committee. A joint venture
team led by KSGW Architects, including Johnson, Laschober
& Associates and Schenkle Shultz, received the highest
scores and is the Committee’s recommendation.
Analysis:The recommended design team was deemed the most
qualified by the Committee, following evaluations conducted
in accordance with the RFQ’s published criteria. The
Committee’s initial evaluations of nine submissions resulted
in a highest score by the recommended design team. The
three highest-rated teams were short-listed and interviewed,
after which the KSGW-led team again came out on top. Only
the recommended team included both local and DBE
participation. Their proposed fee is within budget.
Financial Impact:A total, lump sum fee of $2,218,475 is proposed.
Alternatives:Disapprove Committee recommendation.
Recommendation:Approve KSGW-led team's Proposal for Design Services for
Expansion of the Webster DC
Funds are
Available in the
Following
Accounts:
Funds will be availble upon receipt of General Obligation
bonds, expeceted no later than 9/1/06.
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
AUGUSTA RICHMOND COUNTY CAPITAL IMPROVEMENTS
HEERY INTERNATIONAL, INC., PROGRAM MANAGER
501 Greene Street Suite 313 Augusta, GA 30901
(706) 842-5543
July 6, 2006
Ms. Geri Sams
Director of Procurement
Augusta Richmond County
530 Greene Street, Room 605
Augusta, GA 30911
RE: RFP #06-134; Architect for the Webster D.C. Expansion
Dear Ms. Sams:
Pursuant to the agreement reached by the Selection Committee at today’s meeting, it is our
recommendation that the referenced architectural services contract be negotiated with KSGW
Architects, Inc.
Following the Selection Committee’s initial ratings of the seven firms that submitted
qualifications statements, the top three were short-listed and interviewed. The initial ratings were
scored in accordance with the criteria published within the RFQ. KSGW came out on top
following both the initial rating process and subsequent to the interviews.
The Committee’s decision to select KSGW was based on their strong qualifications and
experience in detention centers, commendable references, strong local participation and their
status as a DBE firm. Furthermore, the lead architect with KSGW has a proven track record of
working with Augusta Richmond County Jail Administration.
It is the Committee’s recommendation that Augusta Richmond County commence contract
negotiations with the KSGW-led design team, which includes Schenkel-Shultz and Johnson
Laschober, as soon as possible. Delaying to do so will negatively impact the completion date of
the jail expansion.
If there are any questions, please don’t hesitate to contact me.
Cordially,
Bob Munger, AIA, LEEDAP
HEERY
Program Manager
ARC Capital Improvements
C: Fred Russell, Charles Toole, Bill Reeves, Yvonne Gentry
Attachments: Technical Evaluation Forms
RFQ #06-134 - Expansion of WDC for ARC - Architect Selection Committee 6/20/06
# Lead Firm Ch
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1 Pieper, O'Brien Herr 84 67 85 236 4
2 Rosser 88 78 94 260 3
3 McCall & Assoc. 77 55 73 205 7
4 Carter, Goble Lee 81 61 73 215 6
5 KSGW 96 82 93 271 1
6 Chasm 91 69 65 225 5
7 PRAD Group 93 75 94 262 2
Shortlisted Firms:
KSGW, PRAD, Rosser
COMMITTEE TOTALS
Commission Meeting Agenda
9/5/2006 2:00 PM
Approve Geotechnical Engineering Proposal for Expansion of Webster DC
Department:Sheriff's Office through Capital Improvements
Caption:Motion to approve proposal from QORE Property Sciences
to perform geotechnical engineering services associated with
the Webster Detention Center Expansion. (Approved by
Public Safety Committee August 28, 2006)
Background:Qualifications Statements pursuant to RFQ #06-128 have
been evaluated by the Selection Committee. QORE received
the highest scores and is the Committee’s recommendation.
Analysis:Geotechnical engineering is required in support of design and
construction of the expansion to Webster Detention Center.
The architect will need the geotechnical engineer’s soils
analysis and foundation recommendations prior to design
completion. The recommended firm was deemed the most
qualified by the Committee, and was the only firm to include
both local and DBE participation. Their proposed fee is
within budget.
Financial Impact:A total, lump sum fee of $20,000 is proposed.
Alternatives:Disapprove Committee recommendation.
Recommendation:Approve Proposal from QORE Property Sciences to perform
geotechnical engineering services associated with the
Webster Detention Center Expansion.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
AUGUSTA RICHMOND COUNTY CAPITAL IMPROVEMENTS
HEERY INTERNATIONAL, INC., PROGRAM MANAGER
501 Greene Street Suite 313 Augusta, GA 30901
(706) 842-5543
July 6, 2006
Ms. Geri Sams
Director of Procurement
Augusta Richmond County
530 Greene Street, Room 605
Augusta, GA 30911
RE: RFP #06-128; Geotechnical Engineering Services for the Webster D.C. Expansion
Dear Ms. Sams:
Pursuant to the agreement reached by the Selection Committee at yesterday’s meeting, it is our
recommendation that the referenced engineering contract be awarded to QORE Property
Sciences.
In addition to scoring highest in the qualifications category of the evaluation criteria, they also
were the only local firm. Their DBE participation is excellent, with over 50% of the fee going to a
DBE firm. They have a proven track record of working in Augusta and their references are very
good.
Their total, fixed fee of $20,000 is reasonable and within the established budget.
It is our recommendation that Augusta Richmond County enter into a professional services
contract with QORE, for the referenced work, as soon as possible. Delaying to do so may
negatively impact the completion date of the jail expansion.
If there are any questions, please don’t hesitate to contact me.
Cordially,
Bob Munger, AIA, LEEDAP
HEERY
Program Manager
ARC Capital Improvements
C: Fred Russell, Charles Toole, Bill Reeves, Yvonne Gentry
Attachments: Technical Evaluation Forms
RFQ Item #06-128
Reviewer: P. Mills Date:
Criteria Category Evaluation Weight
Qualifications 40%
References 30%
Proximity to Project 15%
DBE Participation 15%
Total 100%
CERM ECS Southeast QORE
Qualifications
5 10 10
0 8 10
5 9 9
3.33 9.00 9.67
5 5 15
0 15 15
Summary of Scores
Non-Cost Factors
Qualifications 40%1.33 3.60 3.87
References 30%0.00 0.00 0.00
Proximity to Project 15%0.75 0.75 2.25
DBE Participation 15%0.00 2.25 2.25
Total Score 2.08 6.60 8.37
Notes:
TECHNICAL CONSULTANT PROPOSAL EVALUATION FORM
RFP #06-128; Geotechnical Engineering Services for the WDC Expansion
Evaluation Criteria
7/5/2006
Bidders
DBE Scores
Length/Depth of Experience (general/corporate)
Reference Scores
Proximity Scores
Length/Depth of Experience (bldg-type-specific)
Average Firm Qualification Scores
Length/Depth of Experience (Augusta-specific)
RFQ Item #06-128
Reviewer: Munger Date:
Criteria Category Evaluation Weight
Qualifications 40%
References 30%
Proximity to Project 15%
DBE Participation 15%
Total 100%
Qore ECS CERM
Qualifications
8 8 5
7 7 7
9 4 6
8 8 7
8.00 6.75 6.25 0.00 0.00
8 7 5
10 7 7
15 15 15
Summary of Scores
Non-Cost Factors
Qualifications 40%3.20 2.70 2.50 0.00 0.00
References 30%2.40 2.10 1.50 0.00 0.00
Proximity to Project 15%1.50 1.05 1.05 0.00 0.00
DBE Participation 15%2.25 2.25 2.25 0.00 0.00
Total Score 9.35 8.10 7.30 0.00 0.00
Notes:
ECS had little or no experience in Augusta indicated. 9 borings
Qore's is only local firm and has good references and ample comparable experience. 15 borings proposed, in 2 phases
Qore received very good references from Joe Johnson and Dr. Kathy Hamrick (ASU)
Role of CERM vs. ATC wasn't clear. ATC is much more experienced/qualified. ATC not a DBE, so claim of 100% DBE participation is incorrect..
CERM proposes 12 borings. Scope of work is vague
TECHNICAL CONSULTANT PROPOSAL EVALUATION FORM
WDC Expansion Geotechnical Engineer
Evaluation Criteria
6/22/2006
Bidders
DBE Scores
Length/Depth of Experience (general/corporate)
Reference Scores
Proximity Scores
Length/Depth of Experience (bldg-type-specific)
Length/Depth of Experience (Augusta-specific)
Average Firm Qualification Scores
Training
Commission Meeting Agenda
9/5/2006 2:00 PM
Motorola Contract Extension for Mobile Data and Voice Communications
Department:Information Technology
Caption:Motion to approve a two (2) year contract extension with
Motorola for the Mobile Data and Voice Systems currently
being utilized by Augusta departments. (Approved Public
Safety Committee August 28, 2006)
Background:Augusta currently has approximately 1700 communication
devices that utilize Motorola’s Mobile Data and Voice
Systems. These devices allow interoperability between
Public Safety and non-Public Safety employees. They also
provide additional saving to Augusta by enabling
management to contact staff in the field for project updates
and additional assignments. These systems are used by
Public Safety in dispatching Fire, EMS, and Law
Enforcement. The Sheriff’s Office and Marshal’s Office also
use the Mobile Data System to run driver license, car tags,
warrants, and stolen items in the field. This greatly reduces
the time required to receive vital information before an
officer approaches a vehicle or location. This allows instant
feedback to the deputies in the field, so they are aware of any
potentially dangerous situations that may arise allowing them
to better protect themselves and the citizens of Augusta. The
contract extension will begin January 6, 2007 at the same rate
that is currently in effect. The contract extension will be for a
period of two (2) years. The existing Mobile Data Agreement
will continue until such time to allow both contracts to begin
and end conterminously.
Analysis:Currently, Augusta is utilizing a Mobile Data and Voice
System owned by Motorola. These systems have been in
place and operational since 1996. Motorola has made several
upgrades and enhancements that have improved the overall
operation and performance of the systems. Information
Technology has investigated the possibility of purchasing our
own system. The capital outlay was $25,000,000 with an
annual reoccurring cost of $500,000. To consider alternatives
to the existing systems would require Augusta to purchase all
new end user equipment which would cost approximately
$4,000,000. The most economically solution for Augusta is
to remain on the existing systems by approving the contract
extension.
Financial Impact:Reoccurring annual operating expenses will continue at the
current rate which has not changed in the last ten (10) years.
Currently approved radio operating expenses will not be
negatively impacted.
Alternatives:N/A
Recommendation:Approve Agenda Item
Funds are
Available in the
Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Commission Meeting Agenda
9/5/2006 2:00 PM
Title Max
Department:
Caption:Motion to approve the lease between Augusta, Ga. and Title
Max for the lease of improvements located on the Deans
Bridge Road proeprty that was purchased for the use of the
fire department.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
9/5/2006 2:00 PM
8/8/06 Runoff Funding
Department:Board of Elections
Caption:Motion to approve funding for the August 8, 2006 General
Primary Runoff. (Approved by Finance Committee August
28, 2006)
Background:Runoff is required by law as a continuation of the July 18,
2006 General Primary.
Analysis:State Mandate that must be funded.
Financial Impact:$55,000
Alternatives:None
Recommendation:Approve funding in the amount of $55,000
Funds are
Available in the
Following
Accounts:
This is a non budgeted item. Funding will have to be secured
from Contingency Account (101101110/6011110).
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
ELECTION COST WORKSHEET
AUGUST 8, 2006
GENERAL PRIMARY RUNOFF
ITEM TOTAL COST
Poll Worker Salary 39,000.00
Poll Worker Training
Technical Support 160.00
Testing of Equipment 300.00
Temporary Employees (Daily)
Election Night Workers
and Delivery Crew
2750.00
Security 650.00
Staff Overtime/Comp Hours
Custodial Pay 200.00
Building Rental 3000.00
Truck Rental 2000.00
Printing – Absentee Ballots 5000.00
Food 250.00
Mileage 150.00
Miscellaneous Supplies 500.00
Advertising 40.00
Postage – Absentee/Poll Worker 1000.00
TOTAL ESTIMATED COST 55,000.00
Commission Meeting Agenda
9/5/2006 2:00 PM
Authorize Bond Counsel and Underwrite and Bond Purchase Agreement
Department:Utilities, N. Max Hicks, Director
Caption:Motion to received as information to authorize Sutherland,
Asbill to Act as Bond Counsel for and Merrill Lynch to
Underwrite and prepare a Bond Purchase Agreement for the
Refunding Bonds from the Swaption Agreement Entered into
on June 2, 2004 and bring back recommendation to
September 5, 2006 meeting.
Background:The Commission entered into an agreement with Merrill
Lynch Capital Services on June 2, 2004 to enter into a
Swaption on the 1996 and 1997 Water & Sewer Revenue
Bonds. One-third of Bond Counsel fees on behalf of Augusta
were already paid for work in preparing the initial agreement.
The agreement provided for payments to Augusta Utilities
totaling $2,121,000 starting with $121,000 on June 16, 2004
and $500,000 annually on October first of each year from
2004 through 2007. This payment sold an option to Merrill
Lynch to enter into a swap with Augusta on the call date of
the bonds, which is 10/1/06. Merrill Lynch had a one-time
opportunity to exercise that option, by 8/3/06, which would
result in Augusta issuing variable rate refunding bonds. That
option was officially exercised on 8/3/06. Augusta needs to
name the Bond Counsel and Underwriter for the refunding
issue and to authorize a Bond Purchase Agreement with the
Underwriter.
Analysis:Augusta entered into this transaction two years ago and has
the obligation to issue refunding Bonds and make Swap
payments per the agreement. Approximately one-third of the
Bond Counsel fees were already paid to Sutherland, Asbill to
perform the requirements in 2004, and Merrill Lynch is
familiar with Augusta and has underwritten the last three
Bond issues for Utilities. Since this transaction and
applicable financial information has to be compiled before
the issue, scheduled for October 2, 2006, it would be most
effective to use Sutherland, Asbill to finish as Bond Counsel
and Merrill Lynch as Underwriter.
Financial Impact:There will be no out-of-pocket costs up-front for this
transaction, however the true cost of the Swaption is the
difference, if any, between the $2.1 million scheduled
payments and any surplus or deficit in the swap payments to
Merrill Lynch.
Alternatives:1) Approve this item and provide for a timely bond issuance.
2) Do not approve this item, which would delay the
refunding bond issue which could result in extra costs due to
market fluctuations.
Recommendation:We recommend the Commission authorize the Administrator
to engage Sutherland, Asbill as Bond Counsel and Merrill
Lynch as Underwriter and approve the execution of a Bond
Purchase Agreement with Merrill Lynch, pursuant to which
Merrill Lynch will underwrite the Refunding Bonds from the
Swaption Agreement entered into on June 2, 2004.
Funds are
Available in the
Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Disadvantaged Business Enterprise.
Administrator.
Clerk of Commission
Commission Meeting Agenda
9/5/2006 2:00 PM
Budget transfer - Golf Course
Department:Recreation and Parks - Tom F. Beck, Jr. Director
Caption:Motion to approve the transfer of existing funds within the
Augusta Municipal Golf Course budget. (Approved by
Finance Committee August 28, 2006)
Background:The golf course operates as an enterprise fund to pay for all
expenses related to the golf course, including charges for
water to irrigate the course, paid to the Augusta Utilities
Dept. The golf course has been charged, as of August 10,
2006, $54,215 for water for golf course irrigation, which is
necessary to maintain the course. The budgeted amount for
2006 for water charges was $45,000.
Analysis:Based on projections for water use/charges thru the end of
the year, another $35,000 needs to be transferred to that
account. Funds are available in part time salaries within the
approved golf course account that are being requested to be
shifted over to pay for these necessary water charges to
Augusta Utilities. No part time time employees will be laid
off as a result of this transfer.
Financial Impact:transfer: $35,000 from 566-06-1451 5112110(part time
salaries) $35,000 to 566-06-1451 5312110(water charges)
Alternatives:1. To deny, resulting in a lack of funds to irrigate the golf
course properly. 2. To approve
Recommendation:#2 - to approve
Funds are
Available in the
Following
Accounts:
566-06-1451 5112110(part time salaries)
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Commission Meeting Agenda
9/5/2006 2:00 PM
Commission Travel
Department:
Caption:Discuss/approve the development of a policy concerning
commissoners' travel to national conferences. (Requested by
Commissioner Jerry Brigham)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
9/5/2006 2:00 PM
Georgia County Government Magazine
Department:Clerk of Commission
Caption:Motion to deny the purchase of an ad in the October '06 issue
of the Georgia County Government Magazine "Family
Album". full page $600; 2/3 page $450;1/2 page $400
(Approved by Finance Committee August 28, 2006)
Background:Since 1999 Augusta Richmond County has participated in
the Family Album issue of the Association of County
Commissioners of Georgia (ACCG)-Georgia County
Government Magazine.
Analysis:
Financial Impact:Full page $600, 2/3 page $450 or 1/2 page $400
Alternatives:Disapprove purchase of ad.
Recommendation:Approve purchase of ad and fund from Commission "Other"
account or Publication Quarterly account.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
9/5/2006 2:00 PM
Homestead Exemption
Department:Clerk of Commission
Caption:Discuss process for homestead exemptions. (Referred to
Commission by the Finance Committee August 28, 2006)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
9/5/2006 2:00 PM
Organization Membership and Costs
Department:Clerk of Commission
Caption:Discuss the membership and cost of various organizations
and associations for each commissioner. (membership dues,
fees, etc.) (No recommendation from Finance Committee
August 28, 2006)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
9/5/2006 2:00 PM
Partridge Inn
Department:Clerk of Commission
Caption:Motion to authorize the Mayor to execute an amendment to
the loan agreement between the U. S. Housing and Urban
Development and Augusta, Ga. on behalf of the Partridge Inn
Project for a fixed interest rate. (Approved by Finance
Committee August 28, 2006)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
9/5/2006 2:00 PM
Property at 819 Camellia Road
Department:Clerk of Commission
Caption:Motion to approve the sale of property at 819 Camellia Road.
(Approved by Finance Committee August 28, 2006)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
9/5/2006 2:00 PM
Property on Damascus Road
Department:Clerk of Commission
Caption:Motion to approve the sale of property on Damascus Road to
Augusta State University. (Approved by Finance Committee
August 28, 2006)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
9/5/2006 2:00 PM
State-Paid, County-Reimbursed Employees
Department:District Attorney's Office - Daniel J. Craig, District Attorney
Caption:Motion to approve Administrator/staff recommendation (all
or none) regarding State-paid County-reimbursement for
employees in the District Attorney's Office. (Approved by
Finance Committee August 28, 2006)
Background:On July 31st, one of my highest paid secretaries in the office
advised she was leaving to go to work for the Public
Defender's Office for substantially more money. Her annual
salary is $30,904 and she will be making a lateral move
insofar as the job description at the Public Defender's Office.
She also noted that the position for which she has been hired,
like all staff positions in the Public Defender's Office, is State
paid, meaning it entitles the employee to participate in the
more generous, State-administered Employees' Retirement
System of Georgia (ERS). The County presently pays the
employer's portion of the cost of such participation.
Analysis:The secretary referenced has worked in this office for 19.5
years. This occurrence is evidence of the problems with the
Public Defender's Office being allocated an unrestricted sum
of money without an accountability to Human Resources or
any limination on compensation per position. Without such
restrictions, the Commission can now see the unfairness that
we predicted two years ago. Since the employees of each
office are "similarly situated" within the contemplation of the
equal protection provisions of the constitution, the County is
vulnerable to any claim by my employees for disparate pay
and benefits. This is especially true in light of the willingness
of the Prosecuting Attorneys' Council to administer their pay
and benefits with reimbursement from the County.
Financial Impact:
The cost of transferring the administration of my employees'
pay and benefits to the Prosecuting Attorneys' Council will
increase the aggregate cost by approximately 3%, offset by
the cost savings to the County for not performing that
function.
Alternatives:None
Recommendation:Proceed with State-paid, County-reimbursement for every
employee who desires this change. We are currently awaiting
data from the Prosecuting Attorneys' Council which specifies
the employer cost. A Resolution requires consenting
signatures from each county in the circuit after which time, a
Contract will be drawn up. We anticipate this transition to
occur by October 2006.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Commission Meeting Agenda
9/5/2006 2:00 PM
Abandonment - Walker St.
Department:County Attorney - Stephen E. Shepard, Attorney
Caption:Motion to abandon a portion of Walker Street containing
0.05 acres beginning at the intersection of Beech Street.
(Approved by Engineering Services Committee August 28,
2006)
Background:The Salvation Army plans to pave the back of its property
located on Beech Street in order to install a portable
classroom and to construct a playground for children staying
at the shelter. In connection with the construction of such
improvements a survey was preformed and it was discovered
that the Salvation Army was utilizing a portion of Walker
Street for its operations and had been doing so for over thirty
years. The portion of Walker Street in question is unopened
and is not used as a public right of way. A public hearing was
held on July 17, 2006 regarding the abandonment and no
objections were made. The property has been appraised for
$1,000.00.
Analysis:The property consists of .05 acres, more or less, as shown on
the complied map for The Salvation Army, Inc. The subject
property has been in use by the Salvation Army for over 30
years under the assumption that it owned the property and is
needed for the proposed improvements.
Financial Impact:The property is appraised for $1,000.00.
Alternatives:Either approve or deny the motion to abandon Walker Street.
Recommendation:
Approve the motion to abandon a portion of Walker Street,
containing 0.05 acres (2,134 sq ft), beginning at its
intersection with Beech Street and running east along the
northern “old property line” of property now or formerly of
The Salvation Army, Inc. a distance of 88.87 feet and
running east along the southern “old property line” of now or
formerly of The Salvation Army, Inc. a distance of 124.51
feet, all as shown on a compiled map prepared by Toole
Surveying Company, Inc. for The Salvation Army, Inc. dated
March 29, 2006.
Funds are
Available in the
Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Commission Meeting Agenda
9/5/2006 2:00 PM
Boral Brick, Inc. Option and Easement Deed
Department:Augusta Utilities Department, Max Hicks Director
Caption:Motion to approve and accept an Option and Easement Deed
from Boral Bricks, Inc. for the Industrial Wastewater Force
Main. (Approved by Engineering Services Comnmittee
August 28, 2006)
Background:The Augusta Utilities Department will be constructing the
Industrial Wastewater Force Main in the very near future. In
order to do this project, an easement is needed for Boral
Bricks.
Analysis:Agreement has been reached with Boral Bricks on the
amount to be paid for the easement and underlying clay.
Agreement has also been reached that AUD will comply with
federal regualtions regarding work performed on a mine site.
Financial Impact:$50,000
Alternatives:N/A
Recommendation:Approve and accept the Boral Bricks Option and Easement
Deed.
Funds are
Available in the
Following
Accounts:
G/L 510043420/5411120 J/L 80250230/5411120
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Disadvantaged Business Enterprise.
Administrator.
Clerk of Commission
Commission Meeting Agenda
9/5/2006 2:00 PM
Condemnation - Washington Plaza
Department:County Attorney - Stephen E. Shepard, Attorney
Caption:Motion to authorize condemnation of a portion of Property
#012-0-018-00-0 2907 Washington Road, which is owned by
the Washington Plaza for .015 acres taking and 506 sq. ft. of
permanent drainage, utility and maintenance easement, more
or less. Public Works Project: Washington Road Intersection
Improvements Project 324-04-201824371. (Approved by
Engineering Services Committee August 28, 2006)
Background:The appraised value for the temporary and permanent
easement is $3,233.00. The subject property owner made a
counteroffer of $9,500.00, which is $6,267.00 above the
appraised value. In order to timely acquire access,
condemnation will be necessary.
Analysis:Condemnation is required in order to acquire the easement.
Financial Impact:The necessary costs will be covered by project budget.
Alternatives:Deny the authorization to condemn.
Recommendation:Approve the authorization to condemn.
Funds are
Available in the
Following
Accounts:
G/L 324-04-1110-54.11120 J/L 201824371-54.11120
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Commission Meeting Agenda
9/5/2006 2:00 PM
Greater St. John Baptist Church
Department:
Caption:Discuss drainage issues of the Greater St. John Baptist
Church - Ellis Street. (Requested by Mayor Pro Tem Marion
Williams)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
9/5/2006 2:00 PM
Gwyn Toole - Easement
Department:Clerk of Commission
Caption:Motion to approve the recommendation of the Interim
Director of Engineering regarding the resolution of the
problem of Gwyn Toole concerning the regrading or
changing of the contour of the easement adjacent to her home
in order to redirect rainwater away from her residence to
prevent further damage to the home. (Approved by
Engineering Sevices Committee August 28, 2006)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
9/5/2006 2:00 PM
Phinizy Swamp Access Road Deed
Department:Augusta Utilities Department, Max Hicks Director
Caption:Motion to approve and accept the Phinizy Swamp Access
Road Construction and Maintenance Easement. (Approved
by Engineering Services Committee August 28, 2006)
Background:The Phinizy Swamp Access Road had to be rerouted, due to
the expansion of Plant Messerly. GDOT has signed the
agreement for this new route.
Analysis:The original routing for the relocation of the Phinizy Swamp
Access Road was designed to cut through a stand of old
growth trees. In order to save these trees, the road was
redesigned to go around them. This new Deed is for the
redesign.
Financial Impact:None
Alternatives:
Recommendation:Approve and accept the Phinizy Swamp Access Road
Construction and Maintenance Easement
Funds are
Available in the
Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Disadvantaged Business Enterprise.
Administrator.
Clerk of Commission
Commission Meeting Agenda
9/5/2006 2:00 PM
Purchase of Utilities Server
Department:Utilities - N. Max Hicks, Director
Caption:Motion to approve the Purchase of Server, Operating
Software, Set-up and Maintenance for Utilities. (Approved
by Engineering Services Committee August 28, 2006)
Background:At the Commission meeting on December 12, 2005, the
Commission approved Customer Service billing software
upgrade and reporting enhancements. In that agenda item it
was noted that Utilities would require new hardware to
handle increased capabilities and that Utilities would work
with the software vendor and IT to determine the proper
requirements to make these enhancements work most
efficiently. We have done so and request Commission
approval for a new server, operating software for the server,
server set-up and a three year maintenance agreement at a
total cost of $82,514.99.
Analysis:AUD and IT have worked very hard to get the best server for
our needs at the most reasonable price, and at the
recommendation of IT, have selected that server. It is
imperative that we get approval for this hardware and the
applicable set-up costs so that we can move forward and
meet our go-live goal of the end of September for the
software upgrade and reporting enhancements.
Financial Impact:The total cost is $82,514.99 and funds are available as
follows: $63,199.80 - 506043210/5424210; $8,682.30 –
506043210/5424220; $10,632.89 – 506043210/5223110.
Alternatives:1) Approve this item and provide for a timely upgrade. 2) Do
not approve this item, which would delay or put a halt to the
upgrade and potentially create a liability to the software
vendor without any working software enhancements.
Recommendation:We recommend the Commission approve the purchase of the
server, operating software, set-up and maintenance for
Utilities.
Funds are
Available in the
Following
Accounts:
$63,199.80 - 506043210/5424210; $8,682.30 –
506043210/5424220; $10,632.89 – 506043210/5223110.
REVIEWED AND APPROVED BY:
Procurement.
Disadvantaged Business Enterprise.
Information Technology.
Finance.
Administrator.
Clerk of Commission
Commission Meeting Agenda
9/5/2006 2:00 PM
Rock Creek/Warren Lake Restoration
Department:Abie L. Ladson, P.E., Interim Director Engineering
Department
Caption:Motion to approve the Engineering Department to secure
funding for the Rock Creek/Warren Lake Restoration Project
in the amount of $1,200,000.00 for de-silting and stormwater
quality improvements with the intention of reducing flooding
along the Rock Creek drainage basin. Funds are available in
SPLOST Phase II Contingency Account (322041110-
6011110/292822444-6011110). (No recommendation from
the Engineering Services Committee August 28, 2006)
Background:Warren Lake is a 12-acre lake located between Riverwatch
Parkway and Interstate 20. The lake is the receiving source of
stormwater runoff from a 1600-acre drainage basin located
downstream of Rock Creek. As development has occurred
within the basin, flow from Rock Creek into the lake has
increased with the placement of sedimentation consequently
reducing the overall function of the lake as a storage facility
and the positive conveyance of Rock Creek. With the
accumulation of siltation within the lake, stormwater runoff
from Rock Creek, which flows through the lake, poses a
siltation threat to the Augusta Canal and Augusta Utilities
Department Water Intake Facility downstream of Rock Creek
and Warren Lake.
Analysis:1) The Rock Creek/Warren Lake Restoration Project will
require an Individual Permit from the United States Army
Corps of Engineers. 2) The flows from Rock Creek must
have a controlled discharge before entering the Augusta
Canal. 3) Sediments transported by Rock Creek must be
removed prior to discharge into Warren Lake.
Financial Impact:Funds are available in SPLOST II contingency account.
Alternatives:1) Approve the Engineering Department to secure funding
for the Rock Creek/Warren Lake Restoration Project in the
amount of $1,200,000.00 for de-silting and stormwater
quality improvements with the intention of reducing flooding
along the Rock Creek drainage basin. Funds are available in
SPLOST Phase II Contingency Account (322041110-
6011110/292822444-6011110). 2) Do not approve.
Recommendation:Approve Alternative Number One.
Funds are
Available in the
Following
Accounts:
3220411106011110/ 928224446011110
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Commission Meeting Agenda
9/5/2006 2:00 PM
Storm Pipe Replacement at Good News Baptist Church
Department:Abie L. Ladson, P.E., Interim Director Engineering
Department
Caption:Motion to approve the Engineering Department to secure
funding for the proposed storm pipe replacement at Good
News Baptist Church in the amount of $54,164.00 for
construction and $2,708.00 for project contingency. Funds
are available SPLOST Phase II Recapture. (Approved by
Engineering Services Committee August 28, 2006)
Background:Currently, there is an existing 30” corrugated metal pipe that
extends from the Warren Road right-of-way through the
parking lot of Good News Baptist Church and terminates at
the Georgia Department of Transportation (GDOT) right-of-
way. The existing pipe and subgrade is currently failing and
causing the church parking lot to sink and fail. The existing
30” pipe is currently receiving at least 75% of the stormwater
from Augusta-Richmond County’s stormwater facilities. The
proposed improvements will alleviate the drainage and
subgrade problem.
Analysis:The portion of pipe that needs to be replaced is
approximately 250 feet. The Engineering Department is
proposing to perform minor engineering design and
surveying in-house.
Financial Impact:Funds are available in SPLOST Phase II Recapture. The total
estimated project cost is $56,872.00
Alternatives:1) Approve the Engineering Department to secure funding
for the proposed storm pipe replacement at Good News
Baptist Church in the amount of $54,164.00 for construction
and $2,708.00 for project contingency. Funds are available in
SPLOST Phase II Recapture. 2) Do not approve.
Recommendation:Approve Alternative Number One.
Funds are
Available in the
Following
Accounts:
322041110-6011110/292822333-6011110
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
GOOD NEWS BAPTIST CHURCH DRAINAGE ESTIMATE
BID ITEM DESCRIPTION UNIT QUANTITY UNIT PRICE
001-1000 Force Account LS 1.00 $4,000.00 $4,000.00
171-0030 Temp. Silt Fence, TP C LF 240.00 $3.75 $900.00
201-1500 Clearing & Grubbing LS 1.00 $1,500.00 $1,500.00
207-0203 Backfill Material, TP 2 CY 250.00 $52.00 $13,000.00
210-0100 Grading Complete LS 1.00 $2,000.00 $2,000.00
402-3131
Recycled Asph. Conc. 19 MM Superpave,
GP 2 Only, Incl.TN 86.00 $59.00 $5,074.00
310-5080 Graded Aggregate Base, 6 in SY 775.00 $10.50 $8,137.50
550-1240 Storm Drain Pipe, 30 in, H 1-10 LF 250.00 $57.00 $14,250.00
Junction Box EA 2.00 $2,000.00 $4,000.00
652-2501 Solid Traffic Stripe, 5 in, White LF 1,200.00 $1.00 $1,200.00
700-6910 Permanent Grassing AC 0.10 $1,020.00 $102.00
TOTAL:$54,163.50
ENGINEERING SURVEYING COST:$0.00
IN-HOUSE DESIGN:$0.00
LAND ACQUISITION COST:$0.00
5% CONTINGENCY:$2,708.18
TOTAL COST:$56,871.68
FUNDS REQUESTING
Engineering $0
Land Acquisition $0
Construction $54,164
Contingency $2,708
TOTAL: $56,872
Commission Meeting Agenda
9/5/2006 2:00 PM
Trade, Exhibit and Event Center
Department:Clerk of Commission
Caption:Accept Trade, Exhibit and Event Center Taskforce
recommendation for site and operational agreement. (No
recommendation from the Engineering Services Committee
August 28, 2006)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
9/5/2006 2:00 PM
Waiver of Fees for Cleanup
Department:Clerk of Commission
Caption:Motion to approve a request to waive tipping fees at the
Landfill for a volunteer waterways cleanup day on Saturday,
October 21, 2006. (Approved by Engineering Services
Committee August 28, 2006)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
9/5/2006 2:00 PM
Walton Way Extension Storm Drainage Improvements Change #1
Department:Abie L. Ladson, P.E., Interim Director Engineering
Department
Caption:Motion to approve CPB #322-04-204822378 Change
Number One in the amount of $161,040.00 with fundings of
$104,163.00 from the GDOT State Aid Contract and
$56,877.00 from SPLOST Phase II Recapture for project
construction. Also, transfer $90,000.00 from project
Contingency for project construction on the Walton Way
Extension Storm Drainage Project. Also, approve award of
construction contract to Topcor Augusta, LLC in the amount
of $600,738 .00 for Walton Way Extension Storm
Improvements as requested by the Engineering Department.
Subject to receipt of signed contract and proper bonds.
(Approved by Engineering Services Committee August 28,
2006)
Background:On May 9, 2005, the Augusta-Richmond County
Commission approved the Walton Way Extension Storm
Drainage Improvements Project. This project consists of
repairing a failing 84-inch pipe by method of shotcreting.
This project extends from Scott Nixon Memorial Drive to
Crane Creek (approximately 1,800 LF).
Analysis:ANALYSIS: Bids were received on March 14, 2006 with
Topcor Augusta, LLC being the only bidder. Bid results are
as follow: CONTRACTORS BID 1. Topcor Augusta, LLC
$600,738.00 Blair Construction will be using the following
DBE subcontractor(s): DBE SUBCONTRACTORS
AMOUNT 1. Dorsey Construction $5,600.00 TOTAL:
$5,600.00 DBE %: .93%
Financial Impact:Funds are available to complete the project
Alternatives:1)Approve CPB #322-04-204822378 Change Number One in
the amount of $161,040.00 with fundings of $104,163.00
from the GDOT State Aid Contract and $56,877.00 from
SPLOST Phase II Recapture for project construction. Also,
transfer $90,000.00 from project Contingency for project
construction on the Walton Way Extension Storm Drainage
Project. Also, approve award of construction contract to
Topcor Augusta, LLC in the amount of $600,738.00 for
Walton Way Extension Storm Improvements as requested by
the Engineering Department. Subject to receipt of signed
contracts and proper bonds. 2) Do not approve and not
construct project.
Recommendation:Approve Alternative Number One.
Funds are
Available in the
Following
Accounts:
322-041110-6011110/292822333-6011110
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Commission Meeting Agenda
9/5/2006 2:00 PM
Augusta SVORI Reentry Program
Department:
Caption:Consider a request from the Augusta Serious and Violent
Offender Reentry Initiative Steering Committee for Augusta,
Ga. to act as fiscal agent for the Augusta SVOR Initiative
grant award.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
9/5/2006 2:00 PM
Augusta Youth Center
Department:
Caption:Motion to approve accepting the pass-through grant in the
amount of $25,000 from the Georgia Department of
Community Affairs for the Augusta Youth Center.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
9/5/2006 2:00 PM
GNEP
Department:
Caption:Consider a request from the SRS Community Reuse
Organization for a letter of endorsement in assocaiton with
their submittal to the Department of Engergy relative to the
Global Nuclear Engergy Partnership.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
9/5/2006 2:00 PM
Minutes
Department:Clerk of Commission
Caption:Motion to approve the minutes of the regular meeting of the
Commission held August 15, 2006 and Special Called
Meeting held August 28, 2006.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
9/5/2006 2:00 PM
James Brice White
Department:
Caption:Motion to approve the appointment of Mr. Brian J. Nozolino
as Trustee for the James Brice White Foundation.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
9/5/2006 2:00 PM
Diamond Lakes Way
Department:
Caption:Discuss Diamond Lakes Way in assocation with Manchester
Subdivision. (Requested by Mayor Pro Tem Marion
Williams)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
9/5/2006 2:00 PM
Laney Stadium
Department:
Caption:Motion to approve the reprogramming of $2.5M from Phase
IV SPLOST (Interest Account) to the Laney Stadium Project
as approved by the Commission August 31, 2005.
(Requested by Commissioner J.R. Hatney)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
9/5/2006 2:00 PM
Affidavit
Department:Clerk of Commission
Caption:Motion to approve authorization for the Mayor to execute the
affidavit of compliance with Georgia's Open Meeting Act.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission