HomeMy WebLinkAbout2006-08-01-Meeting Agenda
Commission Meeting Agenda
Commission Chamber
8/1/2006
2:00 PM
INVOCATION: Reverend Matthew Nelson, Pastor Asbury United Methodist Church.
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
PRESENTATION(S)
A. Mr. Forrest Robinson - Operation Foundation, Inc.
Attachments
RECOGNITION(S)
MAYOR FOR THE DAY:
B. Miss Alisa Atkins, 5th grader at McBean Elementary School.
Attachments
Five (5) minute time limit per delegation
DELEGATIONS
C. Alvin D. Mason. RE: The qualifications of Commissioner C. Keith
Brown to serve as Fourth District Commissioner.
Attachments
D. Dr. Robetta D. McKenzie, Ed.D, Executive Director of the
Augusta-Richmond County Community Partnership for Children
and Families, Inc. RE:Children's Week September 29 - October 4,
2006.
Attachments
E. Earl L. Ishmal,III, Co-Owner of the Augusta Blaze Ladies Semi-
Pro-Basketball Team. RE Introduction of the team.
Attachments
F. Mr. Tony Wilson. RE: A welcome to Augusta, Ga. billboard - The
Home of the Godfather of Soul James Brown.
Attachments
CONSENT AGENDA
(Items 1-38)
PLANNING
1. ZA-R-175 – An request for concurrence with the Augusta-
Richmond County Planning Commission to APPROVE an
amendment to modify Section 15-2 (a) Two-family Residence (R-
2), Section 16-2 (b) Multiple-family Residence (R-3A), Section
17-1 (b) Multiple-family Residence (R-3B), and Section 18-1 (b)
Multiple-family Residence (R-3C) of the Comprehensive Zoning
Ordinance for Augusta-Richmond County that allows single-
family attached dwellings and condominiums by right or by
Special Exception. This amendment would thereby eliminate the
allowed single-family attached dwellings and condominium
density provision which is less than the multi-family unit density
in the same zoning classification. (Second reading - approved by
Commission July 18, 2006)
Attachments
2. ZA-R-176 – An request for concurrence with the Augusta-
Richmond County Planning Commission to APPROVE an
amendment to the Comprehensive Zoning Ordinance for Augusta-
Richmond County to modify Section 26-2 Special Exceptions
relating to the use initiation time period. Special Exceptions for
churches or church related activities granted per Section 26-1 shall
initiate a use within five (5) years of the granting, or the Special
Exception shall no longer be valid. (Second reading - Approved by
the Commission July 18, 2006)
Attachments
PUBLIC SERVICES
3. Motion to approve allowing the petitioner to withdraw with
prejudice the New Ownership Application: A.N. 06-30: A request
by Yong Pyo Hong for an on premise consumption Beer license to
be used in connection with MLK Lounge located at 2238 Martin
Attachments
Luther King Blvd. District 2. Super District 9. (Approved by
Public Services Committee July 24, 2006)
4. Motion to approve allowing the petitioner to withdraw with
prejudice the New Ownership: A. N. 06 - 28: A request by Yong
Pyo Hong for a retail package Liquor, Beer & Wine license to be
used in connection with Milledgeville Spirit Center located at
2238 Martin Luther King Jr Blvd. District 2. Super District 9.
(Approved by Public Services Committee July 24, 2006)
Attachments
5. Motion to approve second reading of Ordinances regarding a
regulatory fee for entertainment venues and alcohol sales at
entertainment venues. (Approved by the Commission July 18,
2006)
Attachments
6. Motion to approve the FY 2007 Cooperative Agreement with
CSRA-RDC for nutrition services for Augusta-Richmond County,
Ga. (Approved by Public Services Committee July 24, 2006)
Attachments
7. Motion to approve the renewal of a food service provider contract
with G.A. Food Service, Inc. for Senior Nutrition programs for
Augusta, Ga. (Approved by Public Services Committee July 24,
2006)
Attachments
ADMINISTRATIVE SERVICES
8. Motion to approve Budget Adjustment to the Community
Development Block Grant Program. (Approved by Administrative
Services Committee July 24, 2006)
Attachments
9. Motion to approve the solicitation of proposals for the Center City
South Augusta Development Initiative. (Approved by
Administrative Services Committee July 24, 2006)
Attachments
10. Motion to approve the reprogramming of $30,000 from the
Aragon Park Housing Project and award to Light of the World
Neighborhood and Economic Development, Inc. (Approved by
Administrative Services Committee July 24, 2006)
Attachments
11. Motion to approve the deferred retirement of Ms. Maxine Powell
under the 1977 Pension Plan. (Approved by Administrative
Services Committee July 24, 2006)
Attachments
12. Motion to approve retirement of Mr. Frank Farris under the 1977
Pension Plan. (Approved by Administrative Services Committee
July 24, 2006)
Attachments
13. Motion to approve the reprogramming of CDBG funds to aid in
the spend down of grant funds. (Approved by Administrative
Services Committee July 24, 2006)
Attachments
FINANCE
14. Motion to approve tasking the Attorney to issue a demand letter
for payment to the Department of Family and Children Services
regarding the rental of their building and pursue the route of
litigation if that request is unsuccessful; Approve tasking the
Administrator to write the Legislative Delegation concerning the
failure of the Department of Family and Children Services to pay
rent for their building; Approve the Administrator's
recommendations to address the 2006 Budget shortfall. (Approved
by the Finance Committee July 24, 2006)
Attachments
15. Motion to deny a request from the Hispanic American Cultural
Association of the CSRA for assistance from the City regarding
the use of the Augusta Commons venue and funding for security
for the 14th Annual Hispanic Festival on October 14, 2006 and
task the Administrator to develop a written policy regarding such
requests. (Approved by Finance Committee July 24, 2006)
Attachments
16. Motion to approve the transfer of city owned properties requested
by Silver Sheet Metal and McKnight Construction Company to the
Land Bank Authority for a negotiated sale. (Approved by the
Finance Committee July 24, 2006)
Attachments
17. Motion to approve the Administrator's recommended policy and
procedures for the sale of City property. (Approved by Finance
Comnmittee July 24, 2006)
Attachments
ENGINEERING SERVICES
18. Motion to approve the purchase of two Volvo dump trucks which
are currently being rented from ASC Construction Equipment,
USA, Inc. (Approved by the Engineering Services Committee July
24, 2006)
Attachments
19. Motion to approve the deeds of dedication, maintenance
agreements, and road resolution submitted by the Engineering, and
Augusta Utilities Departments for Cambridge Subdivision, Section
Eight. (Approved by Engineering Services Committee July 24,
2006)
Attachments
20. Motion to approve the deeds of dedication, maintenance
agreements, and road resolution submitted by the Engineering, and
Augusta Utilities Departments for Cambridge Subdivision, Section
11. (Approved by Engineering Services Committee July 24, 2006)
Attachments
21. Motion to approve the deeds of dedication, maintenance
agreements, and road resolutions submitted by the Engineering,
and Augusta Utilities Departments for Cameron Subdivision,
Section I. (Approved by Engineering Services Committee July 24,
2006)
Attachments
22. Motion to approve and accept the CSX Crossing Agreement for
the Main Interceptor Project. (Approved by Engineering Services
Attachments
Committee July 24, 2006)
23. Motion to approve proposal from B&E Jackson for $118,000 for
an engineering design of 7,000 feet of sixteen inch (16”) water
main along Jimmy Dyess Parkway as part of the 630 system
improvements. (Approved by Engineering Services Committee
July 24, 2006)
Attachments
24. Motion to approve the deeds of dedication, maintenance
agreements, and road resolutions submitted by the Engineering,
and Augusta Utilities Departments for Evergreen Subdivision,
Section Two. (Approved by Engineering Servces Committee July
24, 2006)
Attachments
25. Motion to allow the Administrator to cover landfill fees associated
with Georgia Department of Transportation (GDOT) from the
general fund. (Approved by Engineering Services Committee July
24, 2006)
Attachments
26. Motion to approve an Option for Right-of-Way between W.
Rodger Giles and W. Rodger Giles, Inc. Profit Sharing Plan, as
owners, and Augusta, Georgia, as optionee, in connection with the
St. Sebastian Way Project, for 0.29 acres (12,707.72 sq. ft) in fee
and 0.113 acres (4,926.73 sq. ft.) of "Temporary Construction
Easement" and also one (1) "Temporary Driveway Easement" for
the following property located at 1399 Walton Way for a purchase
price of $255,800.00. (Approved by Engineering Services
Committee July 24, 2006)
Attachments
27. Motion to approve an Option for Right-of-Way between W.
Rodger Giles, as owner, and Augusta, Georgia, as optionee, in
connection with the St. Sebastian Way Project, for 0.159 acres
(6,915.40 sq. ft) in fee and 0.067 acres (2,920.46 sq. ft.) of
Temporary Construction Easement for the following property
located at Young Street for a purchase price of $191,000.00.
(Approved by Engineering Services Committee July 24, 2006)
Attachments
28. Motion to allow the Administrator to negotiate with the Augusta
Housing Authoirty to cover collection fees associated with solid
waste services. (Approved by Engineering Services Committee
July 24, 2006)
Attachments
29. Motion to approve the deeds of dedication, maintenance
agreements, and road resolutions submitted by the Engineering,
and Augusta Utilities Departments for Pinehurst, Section Six,
Phase One. (Approved by Engineering Services Committee July
24, 2006)
Attachments
30. Motion to approve and accept the Option Agreement and
Easement Deed from Proctor & Gamble on the Highway 56 24
Inch Water Main Project. (Approved by Engineering Services
Committee July 24, 2006)
Attachments
31. Motion to allow the Administrator to identify funds from the
general fund to cover landfill fees and solid waste collection fees
associated with the Salvation Army. (Approved by Engineering
Services Comnmittee July 24, 2006)
Attachments
32. Motion to approve the deeds of dedication, maintenance
agreements, and road resolutions submitted by the Engineering,
and Augusta Utilities Departments for Sanderling Subdivision,
Phase Two. (Approved by Engineering Services Committee July
24, 2006)
Attachments
33. Motion to approve the deeds of dedication, maintenance
agreements, and road resolutions submitted by the Engineering,
and Augusta Utilities Departments for Walton Acres Subdivision,
Section IV. (Approved by Engineering Services Committee July
24, 2006)
Attachments
34. Motion to approve the deeds of dedication, maintenance
agreements, and road resolutions submitted by the Engineering,
and Augusta Utilities Departments for Walton Acres Subdivision,
Section VII. (Approved by Engineering Services Committee July
24, 2006)
Attachments
35. Motion to approve the deeds of dedication, maintenance
agreements, and road resolutions submitted by the Engineering,
and Augusta Utilities Departments for Walton Hills Subdivision
Section VI. (Approved by Engineering Services Committee July
24, 2006)
Attachments
36. Motion to allow the Administrtor to begin negotiations regarding
the Walton Way Project and determine if a better deal can be
arranged concerning the cost allocations to cover landfill fees
associated with the second level canal improvements. (Approved
by Engineering Services Committee July 24, 2006)
Attachments
PETITIONS AND COMMUNICATIONS
37. Motion to approve the minutes of the regular meeting of the
Commission held July 18, 2006 and the Special Called Meeting
held July 24, 2006.
Attachments
APPOINTMENT(S)
38. Motion to approve the appointment of Mr. Mike Askew to the
Human Relations Board representing District 10.
Attachments
****END CONSENT AGENDA****
AUGUSTA COMMISSION
8/1/2006
AUGUSTA COMMISSION
REGULAR AGENDA
8/1/2006
(Items 39-49)
ADMINISTRATIVE SERVICES
39. Motion to approve disability retirement of Mr. Robert Harrison
under the 1977 Pension Plan. (Deleted from the July 18, 2006
agenda - Requested by Commissioenr Jimmy Smith)
Attachments
40. Motion to approve disability retirement of Mr. Thomas A. Alley
under the 1977 Pension Plan. (Deleted from the July 18, 2006
agenda - Requested by Commissioner Jimmy Smith)
Attachments
41. Address Thompson Building and Wrecking Protest as it relates to
a bid bond requirement not submitted with the original proposal as
required by the specifications set forth in the Request for Proposal.
Attachments
PUBLIC SAFETY
42. Motion to approve bid award of Bid Item #06-131 to Continental
Construction as low bid for the renovation of Fire Station #3.
(Approved by Public Safety Committee July 10, 2006 - no action
vote by the Commission July 18, 2006 requested by Chief Willis)
Attachments
ENGINEERING SERVICES
43. Approve award of construction in the amount of $1,774,450.00 to
Vastec Group Inc. for the Highway 56 - 24inch Water Main
Extension Project. Bid Item No. 06-138.
Attachments
PETITIONS AND COMMUNICATIONS
44. Motion to approve the renewal of the Lease Agreement between
Augusta, Ga. and the Augusta Youth Center.
Attachments
Upcoming Meetings
www.augustaga.gov
45. Consider request for change of designation of Main Street Augusta
a Georgia Main Street/Better Hometown City to the Office of
Downtown Development Affiliate Program.
Attachments
46. Consider a request from the Richmond County Mosquito Control
for additional funding in the amount of $35, 916.00 for the 2006
program year.
Attachments
OTHER BUSINESS
47. Discuss the relocation of office space for Ms. Melinda Moody in
Augusta Recreation Department. (Requested by Mayor Pro Tem
Marion Williams
Attachments
48. Consider approval of a Resolution requesting Georgia Department
of Transportation not to build the proposed barrier on Moore Road
at Highway 56. (Requested by Commissioner Jimmy Smith)
Attachments
LEGAL MEETING
A. Pending and Potential Litigation.
B. Real Estate.
C. Personnel.
49. Motion to approve authorization for the Mayor to execute affidavit
of compliance with Georgia's Open Meeting Act.
Commission Meeting Agenda
8/1/2006 2:00 PM
Invocation
Department:
Caption:Reverend Matthew Nelson, Pastor Asbury United Methodist
Church.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
8/1/2006 2:00 PM
Proclamation
Department:
Caption:Mr. Forrest Robinson - Operation Foundation, Inc.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
8/1/2006 2:00 PM
MAYOR FOR THE DAY:
Department:
Caption:Miss Alisa Atkins, 5th grader at McBean Elementary School.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
8/1/2006 2:00 PM
A.D. Mason
Department:
Caption:Alvin D. Mason. RE: The qualifications of Commissioner C.
Keith Brown to serve as Fourth District Commissioner.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
8/1/2006 2:00 PM
ARC Partnership
Department:
Caption:Dr. Robetta D. McKenzie, Ed.D, Executive Director of the
Augusta-Richmond County Community Partnership for
Children and Families, Inc. RE:Children's Week September
29 - October 4, 2006.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
8/1/2006 2:00 PM
Augusta Blaze
Department:
Caption:Earl L. Ishmal,III, Co-Owner of the Augusta Blaze Ladies
Semi-Pro-Basketball Team. RE Introduction of the team.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
8/1/2006 2:00 PM
Tony Wilson
Department:
Caption:Mr. Tony Wilson. RE: A welcome to Augusta, Ga. billboard
- The Home of the Godfather of Soul James Brown.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
8/1/2006 2:00 PM
Planning Commission
Department:Planning Commission
Caption:ZA-R-175 – An request for concurrence with the Augusta-
Richmond County Planning Commission to APPROVE an
amendment to modify Section 15-2 (a) Two-family
Residence (R-2), Section 16-2 (b) Multiple-family Residence
(R-3A), Section 17-1 (b) Multiple-family Residence (R-3B),
and Section 18-1 (b) Multiple-family Residence (R-3C) of
the Comprehensive Zoning Ordinance for Augusta-
Richmond County that allows single-family attached
dwellings and condominiums by right or by Special
Exception. This amendment would thereby eliminate the
allowed single-family attached dwellings and condominium
density provision which is less than the multi-family unit
density in the same zoning classification. (Second reading -
approved by Commission July 18, 2006)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Commission Meeting Agenda
8/1/2006 2:00 PM
Planning Commission
Department:Planning Commission
Caption:ZA-R-176 – An request for concurrence with the Augusta-
Richmond County Planning Commission to APPROVE an
amendment to the Comprehensive Zoning Ordinance for
Augusta-Richmond County to modify Section 26-2 Special
Exceptions relating to the use initiation time period. Special
Exceptions for churches or church related activities granted
per Section 26-1 shall initiate a use within five (5) years of
the granting, or the Special Exception shall no longer be
valid. (Second reading - Approved by the Commission July
18, 2006)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Commission Meeting Agenda
8/1/2006 2:00 PM
Alcohol License Application
Department:Clerk of Commission
Caption:Motion to approve allowing the petitioner to withdraw with
prejudice the New Ownership Application: A.N. 06-30: A
request by Yong Pyo Hong for an on premise consumption
Beer license to be used in connection with MLK Lounge
located at 2238 Martin Luther King Blvd. District 2. Super
District 9. (Approved by Public Services Committee July 24,
2006)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
8/1/2006 2:00 PM
Alcohol License Application
Department:License & Inspections
Caption:Motion to approve allowing the petitioner to withdraw with
prejudice the New Ownership: A. N. 06 - 28: A request by
Yong Pyo Hong for a retail package Liquor, Beer & Wine
license to be used in connection with Milledgeville Spirit
Center located at 2238 Martin Luther King Jr Blvd. District
2. Super District 9. (Approved by Public Services Committee
July 24, 2006)
Background:This is a new ownership application. Formerly in the name of
Mohommed Aslami.
Analysis:The applicant meets the minimum requirements of the
Augusta Richmond County Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of &3850.00
Alternatives:
Recommendation:License & Inspections recommends approval.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
8/1/2006 2:00 PM
Alcohol Ordinances Modifications
Department:County Attorney - Stephen E. Shepard, Attorney
Caption:Motion to approve second reading of Ordinances regarding a
regulatory fee for entertainment venues and alcohol sales at
entertainment venues. (Approved by the Commission July
18, 2006)
Background:On first reading of the Ordinance on July 18, 2006; section 6-
2-52(b) was amended to strike therefrom the limitation of the
Ordinance to the "Downtown Business District." The
Ordinance if adopted will now apply County-wide.
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
DRAFT ORDINANCE N0. ________
AN ORDINANCE TO AMEND AUGUSTA-RICHMOND COUNTY CODE SECTION 6-
2-15 TO ALLOW ALCOHOL SALES ON SUNDAY AT ENTERTAINMENT VENUES;
TO AMEND AUGUSTA-RICHMOND COUNTY CODE SECTION 6-2-19 (F) SO AS
NOT TO PROHIBIT INDIVIDUALS UNDER THE AGE OF 21 FROM BEING IN A
QUALIFIED ENTERTAINMENT VENUE; TO AMEND AUGUSTA-RICHMOND
COUNTY CODE SECTION 6-2-52 TO DEFINE AN ENTERTAINMENT VENUE AS AN
ESTABLISHMENT ELIGIBLE TO SELL ALCOHOLIC BEVERAGES FOR ON-
PREMISE CONSUMPTION; TO PROVIDE AN EFFECTIVE DATE; AND FOR OTHER
PURPOSES.
BE IT ORDAINED BY THE AUGUSTA-RICHMOND COUNTY COMMISSION AND IT
IS HEREBY ORDAINED BY THE AUTHORITY OF SAME, AS FOLLOWS:
Section 1. Augusta-Richmond County Code Section 6-2-15 is hereby amended to include
allowing Entertainment Venues to sell alcohol on Sundays, by deleting in its entirety, and
substituting in lieu thereof the following, to wit:
Section 6-2-15: SUNDAY SALES
The sale of alcoholic beverages is authorized for consumption on-premises in
eating establishments, or inns, as defined herein, on Sundays between the hours of 12:30
p.m. and 2:00 a.m. Monday; provided, further that the area where alcoholic beverages are
being sold and/or served shall be vacated of all persons, including employees, by no later
than 3:00 a.m. Where the sale of alcoholic beverages is in conjunction with the sale of
food, the aforesaid hours of sale shall be applicable only to the sale of alcoholic
beverages and not applicable to the sale of food; provided, however, no alcoholic
beverage shall be allowed to remain on any bars, tables, or be in possession of patrons
after 2:30 a.m. Monday, and the inventory of alcoholic beverages must be secured as
described in § 6-2-17 of this Ordinance. For the purpose of this subsection, eating
establishment shall mean an establishment which is licensed to sell alcoholic beverages
for consumption on the premises and which derives at least fifty (50) percent of its
total annual gross food and beverages sales from the sale of prepared meals or food,
and shall further mean a restaurant meeting criteria for license eligibility provided in
§ 6-2-52. For the purpose of this subsection, inn means an establishment which is
licensed to sell alcoholic beverages and which derives at least fifty (50) percent of its
total annual gross income from the rental of rooms for overnight lodging.
The sale of alcoholic beverages is authorized for consumption on-premises in
entertainment venues as defined herein, on Sundays between the hours of 12:30 p.m. and
11:00 p.m. provided, further that the area where alcoholic beverages are being sold
and/or served shall be vacated of all persons, including employees, by no later than
12:00 midnight. No alcoholic beverage shall be allowed to remain on any bars, tables, or
be in possession of patrons after 12:00 midnight. For the purpose of this subsection,
entertainment venue shall mean an establishment which is licensed to sell alcoholic
beverages for consumption on the premises and which derives at least fifty (50) percent
of its total annual gross entertainment and beverages sales from the sale of entertainment
admission tickets, and shall further mean an entertainment venue meeting criteria for
license eligibility provided in § 6-2-52.
Section 2: Augusta-Richmond County Code Section 6-2-19 (f) is hereby amended so as not to
prohibit individuals under the age of 21 from being in a qualified entertainment venue, by
deleting in its entirety, and substituting in lieu thereof the following, to wit:
Section 6-2-19(f) FURNISHING TO MINORS –PROHIBITED:
No person who holds a license or is responsible for the day-to-day operation of an
establishment holding a license permitting the sale of alcoholic beverages for on-
premises consumption shall allow any individual under the age of 21 to be in, frequent or
loiter about the licensed premises unless such individual is accompanied by a parent or
legal guardian except as provided herein. This prohibition shall apply regardless of
whether or not said establishment on said date or time is operating for the purpose of the
sale of alcoholic beverages for on-premises consumption, and regardless of what other
type of license or business tax certificate said establishment may have. This section shall
not prohibit individuals under the age of 21 from being in a qualified eating establishment
or entertainment venue as defined in this Ordinance or attending a special event for
which a license for a single event is issued pursuant to this Ordinance, and does not apply
to such individuals who are employees of the licensee with assigned duties in the licensed
premises.
Section 3: Augusta-Richmond County Code Section 6-2-52 is hereby amended so as to define an
entertainment establishment venue as an establishment eligible to sell alcoholic beverages for on-
premise consumption, by deleting in its entirety, and substituting in lieu thereof the following, to
wit:
Section 6-2-52. LICENSE FOR EATING ESTABLISHMENT and ENTERTAINMENT
VENUE; AUTHORITY TO SELL FOR CONSUMPTION ON THE PREMISES
(a) For an eating establishment to be eligible to sell alcoholic beverages for
consumption on the premises, it must be a public place kept, used, maintained, advertised
and held out to the public as a place where substantial meals are served and where
substantial meals are actually and regularly served, such place being provided with
adequate and sanitary kitchen and dining room equipment and a seating capacity of at
least forty (40) people, having employed therein a sufficient number and kind of
employees to prepare, cook and serve suitable meals for its guests as a bona fide eating
establishment operation. The serving of such meals shall be the principal business
conducted, with the serving of distilled spirits to be consumed on the premises as only
incidental thereto, and to qualify as an eating establishment under this section, such
establishment must derive at least fifty percent (50%) of its total annual gross food and
beverage sales from the sales of prepared meals and foods. The Director of License &
Inspection, upon receiving an application from an eating establishment to sell alcoholic
beverages for consumption on the premises, shall inspect the restaurant to determine if
the applicant is in compliance with the above requirements for a restaurant and shall
advise the Commission the determination of his/her inspection. (Ord. # 5961, October 7,
1997)
(b) For an entertainment venue to be eligible to sell alcoholic beverages for
consumption on the premises; it must have a minimum seating capacity of 200 fixed
seats; and it must be a public place kept, used, maintained, advertised and held out to the
public as an entertainment venue. Entertainment shall be the principal business
conducted, with the serving of alcoholic beverages to be consumed on the premises as
only incidental thereto, and to qualify as an entertainment venue under this section, such
establishment must derive at least fifty percent (50%) of its total annual gross
entertainment and beverage sales from the sales of entertainment admission tickets.
The Director of License & Inspection, upon receiving an application from an
entertainment venue to sell alcoholic beverages for consumption on the premises, shall
inspect the location to determine if the applicant is in compliance with the above
requirements for an entertainment venue and shall advise the Commission the
determination of his/her inspection.
(c)Any business operating as an entertainment venue as defined in this code
shall be required to have a Business Tax Certificate. The requirements for obtaining,
renewing and maintaining such Certificate shall be governed by the applicable
provisions of the Augusta-Richmond County Code, Title 2, Chapter 2. The regulatory fee
for a Business Tax Certificate issued to any entertainment venue shall be as set forth in §
2-1-3(c).
(d) Upon renewal of an alcoholic beverage license at a premise where an eating
establishment or entertainment venue is in operation, verified records of sales of food or
admission tickets as they relate to the total sales of food and beverages or admissions
shall be furnished. Verifications must be submitted by both the license holder and the
management of the establishment. The Director of License & Inspection may cause an
audit of the books of a qualifying eating establishment or entertainment venue to be made
at any time. Failure of a licensee which is a qualifying eating establishment or
entertainment venue to cooperate in the execution of the audit shall be a violation of this
Ordinance.
Section 4. This ordinance shall become effective upon its adoption in accordance with applicable
laws.
Section 5. All ordinances or parts of ordinances in conflict with this ordinance are repealed.
Section 6. The provisions of this Ordinance are severable. If any part of this Ordinance is held to
be invalid by a court of competent jurisdiction, the remaining provisions of this ordinance shall
remain in full force and effect.
Duly adopted this ________ day of ___________, 2006.
Augusta, Georgia
By:_____________________________________
Mayor
ATTEST:_____________________
Clerk
First Reading: _____________________
Second Reading: ___________________
DRAFT ORDINANCE NO. _______
AN ORDINANCE TO AMEND AUGUSTA-RICHMOND COUNTY CODE SECTION 2-
1-3 (c) SO AS TO ADD A REGULATORY FEE FOR ENTERTAINMENT VENUE; TO
PROVIDE AN EFFECTIVE DATE; AND FOR OTHER PURPOSES.
BE IT ORDAINED BY THE AUGUSTA-RICHMOND COUNTY COMMISSION AND IT
IS HEREBY ORDAINED BY THE AUTHORITY OF SAME, AS FOLLOWS:
Section 1. Augusta-Richmond County Code Section 2-1-3 (c) is hereby amended so as to
provide a regulatory fee for entertainment venues, to wit:
(c) The regulatory fee schedule for persons in occupations and professions shall
be as set below, and may be amended from time to time:
Adult Entertainment Establishments $2500.00 per year
Adult Entertainment (live) $100.00 per day
Amusement Parks $500.00 per year
Arcades $250.00 per year
Contractors $ 50.00 per year
Craft Show Promoters $300.00 per year
Dance Halls $100.00 per year
Entertainment Venue: $250.00 per year
Flea Markets
1 through 10 rental spaces $300.00 per year
ll or more rental spaces $500.00 per year
Fortune Tellers $500.00 per year
Going Out of Business Sales $100.00 per 90 days
(May be renewed for 60 days) $100.00
Massage Therapists $100.00 per year
Second Hand Goods $100.00 per year
Street Vendors $ 35.00 per day
Temporary and Transient Vendors $125.00 per day
Vehicles for Hire (per vehicle)
Wreckers $ 25.00 per year
Taxicabs $ 25.00 per year
Limousines $25.00 per year
Vending Machines (per machine) $ 5.00 per year.
Section 2. This ordinance shall become effective upon its adoption in accordance with applicable
laws.
Section 3. All ordinances or parts of ordinances in conflict with this ordinance are repealed.
Section 4. The provisions of this Ordinance are severable. If any part of this Ordinance is held to
be invalid by a court of competent jurisdiction, the remaining provisions of this ordinance shall
remain in full force and effect.
Duly adopted this ________ day of ___________, 2006.
Augusta, Georgia
By:_____________________________________
Mayor
ATTEST:_____________________
Clerk
First Reading: _____________________
Second Reading: ___________________
Commission Meeting Agenda
8/1/2006 2:00 PM
Cooperative Agreement - CSRA-RDC
Department:Recreation and Parks Tom F. Beck, Jr Director
Caption:Motion to approve the FY 2007 Cooperative Agreement with
CSRA-RDC for nutrition services for Augusta-Richmond
County, Ga. (Approved by Public Services Committee July
24, 2006)
Background:CSRA-RDC, thru the Area Agency on Aging, manages and
distributes state and federal grant funds to area counties for
nutrition services for senior adults, including Richmond
County. These funds, which will total $313,362.91 for FY
2007(July 1, 2006 - June 30, 2007), contribute @80% of the
total cost of providing 98,695 meals to seniors in Richmond
County. The Augusta Recreation and Parks Dept. has
operated the countywide nutrition program since 2004.
Analysis:The program serves meals to over 270 seniors daily at five(5)
sites in Augusta, including Carrie J. Mays Family Life
Center, Henry Brigham Senior Center, Sand Hills
Community Center, Blythe Area Recreation Center and
McBean Community Center. The program also includes
homebound delivery of meals to another 200 seniors daily.
Recreational and wellness activities are also an integral part
of the daily program to enhance the quality of life to the
senior population in Augusta, Ga.
Financial Impact:The matching funds are currently budgeted for 2006 which
total $118,000, and $126,000 has been requested in the 2007
budget to meet the grant obligations.
Alternatives:1. To approve 2. Deny, eliminating the senior nutrition
program in Augusta, Ga.
Recommendation:1. To approve
Funds are
Available in the
Following
Accounts:
220-05-4322 3351110 and 3351112
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Commission Meeting Agenda
8/1/2006 2:00 PM
Food service contract - Senior Nutrition Program
Department:Recreation and Parks Tom F. Beck, Jr. Director
Caption:Motion to approve the renewal of a food service provider
contract with G.A. Food Service, Inc. for Senior Nutrition
programs for Augusta, Ga. (Approved by Public Services
Committee July 24, 2006)
Background:Augusta Recreation and Parks has operated Richmond
County's Senior Nutrition Program, thru grant funds allotted
to Augusta by CSRA-RDC, since 2004. The grant funds
cover @80% of the cost of 98,675 meals served annually.
CSRA-RDC administers the bidding and selects the food
service provider, G.A. Foods, Inc., and Augusta as the
operator of the program reimburses with grant funds for
meals provided for the program. G.A. Food Service has been
the food service provider for the past three years, and has
been an excellent contractor to work with.
Analysis:G.A. Food Service, Inc. has maintained the meals prices at
2006 levels, which will ensure the same number of seniors
will be served in 2007.
Financial Impact:Augusta's local match and share of the food costs for this
service period(July 1, 2006 thru June 30, 2007) will be
$128,000. Funding for the remainder of 2006 is currently
budgeted, and the balance has been requested in the 2007
budget.
Alternatives:1. To approve 2. Deny, which will result in eliminating the
senior nutrition program.
Recommendation:To approve
Funds are
Available in the
Following
Accounts:
220-05-4355 5313110
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Commission Meeting Agenda
8/1/2006 2:00 PM
Budget Adjustment for CDBG Program
Department:Housing and Economic Development
Caption:Motion to approve Budget Adjustment to the Community
Development Block Grant Program. (Approved by
Administrative Services Committee July 24, 2006)
Background:The City has a goal of spending Community Development
Block Grant (CDBG) funds in a more timely manner in order
to avoid possible sanctions by the U.S. Department of
Housing and Urban Development (HUD). The goal is to
spend approximately $3,671,474.00 in CDBG funds in by
November of this year.
Analysis:When the HED Department's 2006 was originally developed
last year, the budget line item for CDBG projects was set at
$1,850,729. Through July 7th, the department has spent
$1,890,572 in CDBG funds, or more than the amount
budgeted for the entire year. The requested adjustment would
increase the CDBG budget by $2,320,745.00, thereby
making the new CDBG budget total $4,171,474.00. This
would ensure that sufficient funds are in the budget to meet
the spending goal and cover CDBG expenditures through the
end of the calendar year. The budget adjustment also would
aid in the timely expenditure of CDBG funds and enable
HED and Finance Department personnel to continue to
process CDBG project pay requests without delay.
Financial Impact:Sufficient funds are in the City's CDBG letter-of-credit with
HUD to cover this budget adjustment.
Alternatives:None recommended
Recommendation:
Approve adjustment to HED Department's 2006 budget by
increasing both CDBG revenue and expenses by
$2,320,745.00.
Funds are
Available in the
Following
Accounts:
CDBG letter-of-credit with HUD
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Commission Meeting Agenda
8/1/2006 2:00 PM
Center City South Augusta Development Initiative
Department:Clerk of Commission
Caption:Motion to approve the solicitation of proposals for the Center
City South Augusta Development Initiative. (Approved by
Administrative Services Committee July 24, 2006)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
8/1/2006 2:00 PM
Light of the World
Department:Housing & Economic Development
Caption:Motion to approve the reprogramming of $30,000 from the
Aragon Park Housing Project and award to Light of the
World Neighborhood and Economic Development, Inc.
(Approved by Administrative Services Committee July 24,
2006)
Background:The non-profit agency, Light of the World Neighborhood and
Economic Development, Inc. is requesting $30,000. This
agency is located at 1882 Alabama Road and operates an
After-School Tutorial Program, Senior Citizen Brown Bag
Program and provide transportation for seniors to doctor
appointments and the pharmacy. The proposed use of the
funds is for improvements to the building where the
programs are administered. The improvements include: • 2
storm doors (front & rear) • Carpet for two (2) rooms •
Handicapped Ramp • Heating system • Van to transport
students to Tutorial Program
Analysis:Approval of the reprogramming will allow the agency to
make improvements to the building and serve its clients in a
more suitable environment. Previously, CDBG funds were
used to purchase a van. The purchase of the second van will
allow the agency to provide transportation for students from
the Richmond County Alternative School Program. These
students will participate in the Tutoring Program at Light of
the World.
Financial Impact:Approval of this request will help the City with it’s spend
down of existing CDBG funds.
Alternatives:None recommended
Recommendation:Approve the Reprogramming of $30,000 from the Aragon
Park Housing Project and Award to Light of the World
Neighborhood and Economic Development, Inc.
Funds are
Available in the
Following
Accounts:
Aragon Park Housing Project – CDBG #04121 - $50,000
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Commission Meeting Agenda
8/1/2006 2:00 PM
Petition for Deferred Retirement of Ms. Maxine Powell
Department:Human Resources
Caption:Motion to approve the deferred retirement of Ms. Maxine
Powell under the 1977 Pension Plan. (Approved by
Administrative Services Committee July 24, 2006)
Background:Normal retirement under the 1977 Pension Plan is the first
day of the month following his/her 65th birthday or attaining
62 yrs. of age and completing 25 years of credited service.
The monthly benefit is 1% of the participants average
earnings multiplied by his/ her years of credited service. The
1977 Pension Plan allows you to retire as early as age 50
after completing 15 years of service. The early retirement
benefit is 5/12% for each month by which the retirement date
of the participant precedes his normal retirement date.
Employees may choose to take a Delayed Retirement; the
monthly benefit amount is computed in the same manner as
Normal Retirement Benefit but based on average earnings
and credited service as of actual retirement date.
Analysis:Ms. Maxine Powell (age 65) was employed as a Recreation
Specialist with the Recreation and Parks Department. Ms.
Powell was hired on December 2, 1996; he joined the 77
Pension Plan on December 2, 1996. Ms. Powell meets the
requirements for a retirement under the 1977 Plan. Her
proposed benefit commencement date is August 1, 2006. The
retirement benefit payable to Ms. Powell is $227.34 per
month (Life Only).
Financial Impact:Funds are available in the 1977 Pension Plan. Employee has
contributed 4% of her salary towards retirement since
December 2, 1996.
Alternatives:Do not approve the deferred retirement of Ms. Powell under
the 1977 Pension Plan.
Recommendation:Approve the deferred retirement of Ms. Powell under the
1977 Pension Plan.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Commission Meeting Agenda
8/1/2006 2:00 PM
Petition for Retirement of Mr. Frank Farris
Department:Human Resources
Caption:Motion to approve retirement of Mr. Frank Farris under the
1977 Pension Plan. (Approved by Administrative Services
Committee July 24, 2006)
Background:Normal retirement under the 1977 Pension Plan is the first
day of the month following his/her 65th birthday or attaining
62 yrs. of age and completing 25 years of credited service.
The monthly benefit is 1% of the participants average
earnings multiplied by his/ her years of credited service.
Analysis:Frank Farris (age 65) is currently a Maintenance Worker with
Traffic Engineering. Mr. Farris was hired on April 8, 1991;
he joined the 1977 Pension Plan on April 8, 1991. Mr. Farris
meets the requirements for a normal retirement under the
1977 Plan. His proposed retirement date is August 1, 2006.
The normal retirement benefit payable to Mr. Farris is $276
per month (Life Only).
Financial Impact:Funds are available in the 1977 Pension Plan. Employee has
contributed 4% of his salary towards retirement since April
8, 1991.
Alternatives:Do not approve the retirement of Mr. Frank Farris under the
1977 Pension Plan.
Recommendation:Approve the retirement of Mr. Frank Farris under the 1977
Pension Plan.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Commission Meeting Agenda
8/1/2006 2:00 PM
Petition for Worked Related Disability Retirement of Mr. Robert R. Harrison
Department:Human Resources
Caption:Motion to approve disability retirement of Mr. Robert
Harrison under the 1977 Pension Plan. (Deleted from the
July 18, 2006 agenda - Requested by Commissioenr Jimmy
Smith)
Background:If an employee is totally and permanently disabled after five
years of Credited Service, said employee may receive a
monthly benefit equal to 1% of Average Earnings multiplied
by years of Credited Service. This benefit is payable upon
Commission approval of the petition of retirement.
Employment Connected Disability: If totally and
permanently disabled, a monthly benefit equal to 50% of
Average Earnings, reduced by Workers' Compensation
payment, payable beginning as soon as payment is approved
by Commission and continuing as long as the disability does.
Analysis:Mr. Robert Harrison (age 56) is currently a Deputy with the
Sheriff’s Office. Mr. Robert Harrison was hired on
December 18, 1979; he joined the 1977 Pension Plan in
January 1, 1980. Mr. Harrison claims his disability is work
related and has requested admission into the 77 Pension Plan
under work related disability. Mr. Harrison has been under
his physician’s care since October 21, 2003. The work
related disability retirement benefit payable to Mr. Harrison
would be $1,450.89 per month (Life only). Mr. Harrison
applied for Worker’s Compensation benefits. Those benefits
have been denied by Worker’s Compensation as not
compensable.
Financial Impact:Funds are available in the 77 Pension Plan. Mr. Harrison has
contributed 4% of his salary towards his retirement since
January 1, 1980.
Alternatives:Accepting this retirement under work related disability
without supporting confirmation through Worker’s
Compensation would open the door for anyone to claim work
related stress as the main contributing factor to their
disability.
Recommendation:Do not approve Work Related Disability Retirement of Mr.
Harrison until it is accepted through the Worker’s
Compensation system. Approve instead the Non-Work
Related Disability Retirement of Mr. Robert Harrison under
the 1977 Pension Plan for the amount of $739.95 monthly.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
8/1/2006 2:00 PM
Petition for Worked Related Disability Retirement of Mr. Thomas A. Alley
Department:Human REsources
Caption:Motion to approve disability retirement of Mr. Thomas A.
Alley under the 1977 Pension Plan. (Deleted from the July
18, 2006 agenda - Requested by Commissioner Jimmy
Smith)
Background:If an employee is totally and permanently disabled after five
years of Credited Service, said employee may receive a
monthly benefit equal to 1% of Average Earnings multiplied
by years of Credited Service. This benefit is payable upon
Commission approval of the petition of retirement.
Employment Connected Disability: If totally and
permanently disabled, a monthly benefit equal to 50% of
Average Earnings, reduced by Workers' Compensation
payment, payable beginning as soon payment is approved by
Commission and continuing as long as the disability does
Analysis:Mr. Thomas A. Alley (age 59) is currently a Deputy with the
Sheriff’s Office. Mr. Thomas A. Alley was hired on October
20, 1996; he joined the 1977 Pension Plan in November 1,
1996. Mr. Alley claims his disability is work related and has
requested admission into the 77 Pension Plan under work
related disability. Mr. Alley has been under his physician’s
care since November 29, 2004. The work related disability
retirement benefit payable to Mr. Alley would be $1,341.18
per month (Life only).
Financial Impact:Funds are available in the 77 Pension Plan. Mr. Thomas A.
Alley has contributed 4% of his salary towards his retirement
since November 1, 1996.
Alternatives:Accepting this retirement under work related disability
without supporting confirmation through Worker’s
Compensation would open the door for anyone to claim work
related stress as the main contributing factor to their
disability.
Recommendation:Do not approve Work Related Disability Retirement of Mr.
Harrison until it is accepted through the Worker’s
Compensation system. Approve instead the Non–Work
Related Disability Retirement of Mr. Alley under the 1977
Pension Plan in the amount of $230.24 monthly.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
8/1/2006 2:00 PM
Reprogramming of CDBG Funds
Department:Housing and Economic Development
Caption:Motion to approve the reprogramming of CDBG funds to aid
in the spend down of grant funds. (Approved by
Administrative Services Committee July 24, 2006)
Background:HUD regulations require grantees to spend Community
Development Block Grant (CDBG) funds in a timely
manner. Grantees are allowed to have a balance no greater
than 1.5 times their annual grant remaining in their line-of-
credit 60 days prior to the end of each program year. The
City of Augusta was in non-compliance with this standard in
both 2004 and 2005. As a result, the City faced the possible
reduction of its 2006 CDBG award by $1,159,076. Augusta
officials attended an informal consultation with HUD
officials on January 31, 2006 to discuss reasons why the City
might qualify for an exception to the timeliness policy.
Following the consultation, HUD granted the City an
exception to the timeliness policy and did not reduce the
2006 CDBG award. However, HUD expects the City to be in
full compliance with the standard for timely expenditure of
CDBG funds by November 1, 2006 or the City is almost
certain to lose 100% of the grant funds exceeding the 1.5
standard.
Analysis:Through the first 6 months of 2006, the City has spent
$1,834,353 or 50% of the estimated $3,671,474 in CDBG
funds that need to be spent by November 1, 2006. With only
4 months left to reach the spend down goal, the department is
recommending that additional funds be reprogrammed from
slow-moving projects to projects that will result in quick
expenditure of funds. The attached tables shows the proposed
source and use of funds involved in the recommended
reprogramming. The reprogramming will reduce the amount
of CDBG funds budgeted for selected projects (e.g. code
enforcement, utility connection, etc.), but will allow each of
the programs to continue to function through the remainder
of the current program year and, in some cases, into the 2007
program year. Abel Disabled, Inc. and Catholic Social
Services have declined the use of CDBG funds for their
respective projects. The new projects recommended for
funding are ones that are either ready to be bid out (the East
Boundary Road and Drainage Improvements) or can be
implemented by the November deadline (see the Recreation
Department projects). All represent improvements to
facilities located in and benefitting low and moderate income
neighborhoods. The 3 new vans for the Meals-on-Wheels
Program will benefit senior citizens. Any reprogramming of
CDBG funds is subject to a 30-day public review and
comment period as outlined in the City's Citizen Participation
Plan for HUD-financed programs. New projects are also
subject to compliance with a number of federal laws and
regulations.
Financial Impact:The recommended reprogramming represent a shifting of
existing CDBG funds from existing projects to new projects.
The funds are available in several project accounts.
Alternatives:None recommended
Recommendation:Approve the reprogramming of CDBG funds, as
recommended in the attached tables, to aid in the spend down
of grant funds.
Funds are
Available in the
Following
Accounts:
Code Enforcement - #03150 and #04150 Utility Connection -
#01110, #02110 and #05110 Fair Housing - #02211, #03211
and #04211 Economic Development Loan - #96181, #98181,
#20181 and #05181 Bethlehem Housing - #04123 Able
Disabled - #06051 Catholic Social Services - #06058
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
RECOMMENDED SOURCE OF REPROGRAMMED CDBG FUNDS
Monday, July 03, 2006
PROJECT CURRENT
RECOMMENDED
FOR REVISED
BALANCE REPROGRAMMING BALANCE
Code Enforcement $237,665.93 $137,665.93 $100,000.00
Utility Connection $250,895.00 $150,895.00 $100,000.00
Fair Housing $34,906.32 $24,906.32 $10,000.00
Economic Development Loan $241,751.86 $141,751.86 $100,000.00
Bethlehem - Housing $125,000.00 $68,000.00 $57,000.00
Able Disabled $7,000.00 $7,000.00 $0.00
Catholic Social Services $10,000.00 $10,000.00 $0.00
TOTAL $907,219.11 $540,219.11 $367,000.00
RECOMMENDED USE OF REPROGRAMMED CDBG FUNDS
Monday, July 03, 2006
PROJECT TYPE OF RESPONSIBLE RECOMMENDED
PROJECT DEPARTMENT FUNDING
East Boundary Road and Drainage
Improvements Public Facility Engineering $300,000.00
Purchase 3 Vans for Meals-on-Wheels
Program Public Service Recreation $90,000.00
Carrie Mays Park - Property Acquisition /
Parking Property Acquisition Recreation $100,000.00
Doughty Park - Property Acquisition / Parking Property Acquisition Recreation $30,000.00
Brigham Senior Center - Kitchen Equipment Public Facility Recreation $20,000.00
TOTAL $540,000.00
Commission Meeting Agenda
8/1/2006 2:00 PM
RFP 06-135 Demolition of Candy Factory Protest Thompson Wrecking
Department:Procurement
Caption:Address Thompson Building and Wrecking Protest as it
relates to a bid bond requirement not submitted with the
original proposal as required by the specifications set forth in
the Request for Proposal.
Background:Mr. Hiram Thompson delivered a protest letter dated July 13,
2006 along with bid bond the day after the Request for
Proposal opening. The Procurement Department received
seven submittals, six submitted the required bid bonds.
Analysis:Stay of procurement during protests. In the event of a timely
protest under subsection (b) of this Section, the Purchasing
Director shall not proceed further with the solicitation or
award of the contract until all administrative remedies have
been exhausted or until the Augusta-Richmond County
Administrator or Commission makes a determination on the
record that the award of the contract without delay is
necessary to protect the interests of Augusta-Richmond
County.
Financial Impact:Fees have not been opened.
Alternatives:Allow the Procurement Department to accept the non-
compliant submittal thus causing a precedent to be set for
future bids who are found to be non-compliant or uphold
ARC Policy Article 5, 1-10-37 (c) Bid Bonds (c) Rejection of
bids/noncompliance with bid bond requirement. When the
Invitation for Bids requires bid security, any bid submitted
without such security shall be rejected and returned to the
bidder with a written explanation of the action taken.
Recommendation:
That the Commission receive and review the protest in
accordance to the Augusta Richmond County Code to
resolve this issue of concern in order to proceed with the
evaluation of the submittals that are in compliance according
to the ARC Code.
Funds are
Available in the
Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Commission Meeting Agenda
8/1/2006 2:00 PM
Award of Bid Item #06-131
Department:Fire, Howard Willis, Chief
Caption:Motion to approve bid award of Bid Item #06-131 to
Continental Construction as low bid for the renovation of
Fire Station #3. (Approved by Public Safety Committee July
10, 2006 - no action vote by the Commission July 18, 2006
requested by Chief Willis)
Background:The Augusta Fire Department and the Procurement
Department have completed the bid process for the
renovation of Fire Station #3 in accordance to City policy.
Continental Construction Company was low bid with a bid of
$223,718.00.
Analysis:After review of the bid quotes and review of their credentials
by our architect, Continental Construction Company is low
bid and meets all requirements of the bid package without
exceptions.
Financial Impact:The funds for this project have been allocated in the Phase IV
SPLOST.
Alternatives:None recommended at this time.
Recommendation:It is our recommendation to award this contract to
Continental Construction as low bid.
Funds are
Available in the
Following
Accounts:
324-03-4510 / 54-21150
REVIEWED AND APPROVED BY:
Clerk of Commission
From: R. Steven Virgo [rsvirgo@virgogambill.com]
Sent: Tuesday, May 30, 2006 4:02 PM
To: Michael Rogers
Subject: Fire Station #3
Mike,
The bids for renovating station # 3 were good. Continental Construction was low bidder at $223,718.00. Our
estimate was $240,800.00. They were the contractor for station # 8. All their paper work appears to be in order. I
will have them execute a contract for your review and use. I will also provide you a letter recommending them for
the award as we have done before. If you have any questions just let me know…
Thanks,
Steve
R. Steven Virgo AIA, ASID
Virgo Gambill Architects
Suite 200
2531 Center West Parkway
Augusta, Ga. 30909
work 706-736-3661
fax 706-736-4552
cell 706-373-1453
Commission Meeting Agenda
8/1/2006 2:00 PM
2006 Budget
Department:Administrator's Office
Caption:Motion to approve tasking the Attorney to issue a demand
letter for payment to the Department of Family and Children
Services regarding the rental of their building and pursue the
route of litigation if that request is unsuccessful; Approve
tasking the Administrator to write the Legislative Delegation
concerning the failure of the Department of Family and
Children Services to pay rent for their building; Approve the
Administrator's recommendations to address the 2006 Budget
shortfall. (Approved by the Finance Committee July 24,
2006)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Commission Meeting Agenda
8/1/2006 2:00 PM
Hispanic American Cultural Association
Department:Clerk of Commission
Caption:Motion to deny a request from the Hispanic American
Cultural Association of the CSRA for assistance from the
City regarding the use of the Augusta Commons venue and
funding for security for the 14th Annual Hispanic Festival on
October 14, 2006 and task the Administrator to develop a
written policy regarding such requests. (Approved by
Finance Committee July 24, 2006)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
8/1/2006 2:00 PM
Purchase of City Property
Department:Clerk of Commission
Caption:Motion to approve the transfer of city owned properties
requested by Silver Sheet Metal and McKnight Construction
Company to the Land Bank Authority for a negotiated sale.
(Approved by the Finance Committee July 24, 2006)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
8/1/2006 2:00 PM
Sale of City Property
Department:Administrator's Office
Caption:Motion to approve the Administrator's recommended policy
and procedures for the sale of City property. (Approved by
Finance Comnmittee July 24, 2006)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Commission Meeting Agenda
8/1/2006 2:00 PM
40 ton articulated dump truck purchase
Department:Solid Waste
Caption:Motion to approve the purchase of two Volvo dump trucks
which are currently being rented from ASC Construction
Equipment, USA, Inc. (Approved by the Engineering
Services Committee July 24, 2006)
Background:Augusta Richmond County currently owns two Moxy 40-ton
dump trucks. We have operated these trucks for 4 years. At
this point, these vehicles have become maintenance intensive
and one of them has been down for more than 2 months. At
any given point one of them is usually non-operational. In
fact, they are both currently inoperable and will require
major, costly repairs to make them fully operational. When
these Moxy trucks had both been down for over 2 weeks we
were beginning to face some environmental compliance
issues because we could not move dirt. Since this condition
was unacceptable we were forced to rent two dump trucks.
The Landfill Operations Manager called three vendors,
Yancey, Metrac, and ASC Construction Equipment, USA,
Inc. The first two vendors stated that they did not have any
dump trucks, which met our size request, available to rent.
ASC did have some and were able to deliver a pair of Volvo
dump trucks within 3 days. After coordination with the
Administrator’s Office and the Procurement Department we
were able to rent the Volvo trucks. We are finding that the
Volvo trucks are significantly better quality and extremely
more reliable than the Moxy trucks which have become a
financial and operational burden to us. We are very pleased
with the performance of the Volvo trucks and the timely
responsiveness and outstanding customer service provided by
the vendor.
Analysis:ASC is offering us a valuable opportunity to purchase the
rented Volvo trucks. The actual purchase price of these
trucks is $446,704 each. This price includes all additional
features such as tailgate, added sideboards, as well as a “full
equipment” warranty for 5 years. The vendor is willing to
offer us $100,000 per truck for our used Moxy trucks. This
would bring the purchase price down to $346,704 each.
Furthermore, the vendor is willing to apply our accrued
rental fees towards the purchase price of the trucks. We have
now been renting the units for four months and have paid a
total rental fee of $52,000 per truck. This amount can be
subtracted from the purchase price. Then, the actual out of
pocket funds would only be $294,704 for each truck. We
would like to work with the Procurement Department to
procure these assets from ASC. By not purchasing these
units, it would be wasting in excess of $100,000 in rent
payments.
Financial Impact:Taking into account all of ASC’s proposed discounts
outlined above, we could save at least $152,000 per truck
(total savings of $304,000 for both trucks). Since the Moxys
are chronically inoperable and could cause us to be out of
environmental compliance, they are a financial drain and an
operational hazard. It is reasonable to replace them. The offer
we have from ASC makes the purchase of the Volvo trucks a
significant value for Augusta. The cost of each truck would
be $294,704. The Solid Waste Department would
recommend funding this purchase with a GMA lease over 5
years.
Alternatives:1. Approve the purchase two Volvo dump trucks which are
currently being rented from ASC Construction Equipment,
USA, Inc. 2. Continue renting the trucks while we spend
extra money and time to fix the Moxys. 3. Return the Volvos
after the six month rent whether the Moxys are fixed or not.
Recommendation:Approve Alternative 1.
Funds are
Available in the
Following
Accounts:
541-10-1110/6011110
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Commission Meeting Agenda
8/1/2006 2:00 PM
Award Construction Contract for Augusta Utilities Department
Department:Utilities
Caption:Approve award of construction in the amount of
$1,774,450.00 to Vastec Group Inc. for the Highway 56 -
24inch Water Main Extension Project. Bid Item No. 06-138.
Background:The Highway 56 24inch water main extension project
involves the installation of 11,000 linear feet of 24-inch
diameter ductile iron pipe along Highway 56, between
Tobacco Rd and the existing 24inch line by I-520. The
proposed 24-inch waterline is a transmission main that will
allow the Augusta Utilities Department to supply surface
water from the new N. Max Hicks Tobacco Road Water
Treatment Plant into areas primarily served by the existing
ground water system.
Analysis:Vastec Group, Inc. submitted an acceptable bid package and
was determined the lowest bidder. The staff of the utilities
department met with the design engineering firm, Johnson,
Laschober and Associates for the bid tabulations and
determined that based in the bid documents provided, Vastec
Group, Inc. with a joint venture with Protech Contractors,
Inc. is recommended for award of the construction contract.
Financial Impact:The bid submitted for this project was $1,774,450.00. These
funds are available from the following account: 511043410-
5425110/80210120-5425110
Alternatives:1. Reject all bids, which would delay the project and the
construction of the water main extension. 2. Award the
contract to Vastec Group Inc.
Recommendation:It is recommended to award the contract to Vastec Group,
Inc. in the amount of $1,774,450.00
Funds are
Available in the
Following
Accounts:
511043410-5425110/80210120-5425110
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Disadvantaged Business Enterprise.
Administrator.
Clerk of Commission
12 ,7(0 81,7 47<81,735,&( 727∃/35,&( 47< 81,735,&( 727∃/35,&( 47< 81,735,&( 727∃/35,&( 47< 81,735,&( 727∃/35,&( 47< 81,735,&( 727∃/35,&( 47< 81,735,&( 727∃/35,&(
W-1A Line Item Not Applicable LF 0.00 0.00 0.00 0.00 0.00 0.00
W-1B Line Item Not Applicable LF 0.00 0.00 0.00 0.00 0.00 0.00
W-1C Line Item Not Applicable LF 0.00 0.00 0.00 0.00 0.00 0.00
W-1D Line Item Not Applicable LF 0.00 0.00 0.00 0.00 0.00 0.00
W-1E Line Item Not Applicable LF 0.00 0.00 0.00 0.00 0.00 0.00
W-1F Line Item Not Applicable LF 0.00 0.00 0.00 0.00 0.00 0.00
W-1G Line Item Not Applicable LF 0.00 0.00 0.00 0.00 0.00 0.00
W-1H Line Item Not Applicable LF 0.00 0.00 0.00 0.00 0.00 0.00
W-1I Line Item Not Applicable LF 0.00 0.00 0.00 0.00 0.00 0.00
W-1J Line Item Not Applicable LF 0.00 0.00 0.00 0.00 0.00 0.00
W-2A Line Item Not Applicable LF 0.00 0.00 0.00 0.00 0.00 0.00
W-2B Line Item Not Applicable LF 0.00 0.00 0.00 0.00 0.00 0.00
W-2C Line Item Not Applicable LF 0.00 0.00 0.00 0.00 0.00 0.00
W-2D Line Item Not Applicable LF 0.00 0.00 0.00 0.00 0.00 0.00
W-2E Line Item Not Applicable LF 0.00 0.00 0.00 0.00 0.00 0.00
W-2F Line Item Not Applicable LF 0.00 0.00 0.00 0.00 0.00 0.00
W-2G Line Item Not Applicable LF 0.00 0.00 0.00 0.00 0.00 0.00
W-2H Line Item Not Applicable LF 0.00 0.00 0.00 0.00 0.00 0.00
W-2I 24” diameter ductile iron water transmission main Class
300, standard joint
LF
8000 89.39 715,120.00 8000 114.00 912,000.00 8000 150.00 1,200,000.00 8000 73.23 585,840.00 8000 79.00 632,000.00 8000 79.00 632,000.00
W-2J Line Item Not Applicable LF 0.00 0.00 0.00 0.00 0.00 0.00
W-3A Line Item Not Applicable LF 0.00 0.00 0.00 0.00 0.00 0.00
W-3B Line Item Not Applicable LF 0.00 0.00 0.00 0.00 0.00 0.00
W-3C Line Item Not Applicable LF 0.00 0.00 0.00 0.00 0.00 0.00
W-3D 12” diameter ductile iron water transmission main Class
350, restrained joint
LF
70 78.54 5,497.80 70 110.00 7,700.00 70 95.00 6,650.00 70 72.90 5,103.00 70 65.00 4,550.00 70 60.00 4,200.00
W-3E 14” diameter ductile iron water transmission main Class
350, restrained joint
LF
180 85.10 15,318.00 180 115.00 20,700.00 180 120.00 21,600.00 180 83.35 15,003.00 180 70.00 12,600.00 180 65.00 11,700.00
W-3F Line Item Not Applicable LF 0.00 0.00 0.00 0.00 0.00 0.00
W-3G 18” diameter ductile iron water transmission main Class
300, restrained joint
LF
20 118.73 2,374.60 20 150.00 3,000.00 20 150.00 3,000.00 20 83.73 1,674.60 20 120.00 2,400.00 20 75.00 1,500.00
W-3H Line Item Not Applicable LF 0.00 0.00 0.00 0.00 0.00 0.00
W-3I 24” diameter ductile iron water transmission main Class
300, restrained joint
LF
2100 129.35 271,635.00 2100 153.00 321,300.00 2100 175.00 367,500.00 2100 98.90 207,690.00 2100 105.00 220,500.00 2100 99.00 207,900.00
W-3J Line Item Not Applicable LF 0.00 0.00 0.00 0.00 0.00 0.00
W-4A Jack & Bore No. 1: Jack and Bore 36” diameter steel
casing. Minimum wall thickness O.375 inch, with 24”
diameter, Class 300, restrained joint ductile iron carrier
pipe, end seals, included.
LF
120 500.60 60,072.00 120 700.00 84,000.00 120 575.00 69,000.00 120 557.48 66,897.60 120 400.00 48,000.00 120 825.00 99,000.00
HIGHWAY 56 - 24 INCH WATER MAIN BID ITEM #06-138 JLA 42.0303
GARNEY CONSTRUCTION
WATER MAIN
MABUS BROTHERSBLAIR CONSTRUCTION GARY'S GRADING & PIPELINE W.L. HALEY & COMPANYVASTEC PROTECH
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12 ,7(0 81,7 47<81,735,&( 727∃/35,&( 47< 81,735,&( 727∃/35,&( 47< 81,735,&( 727∃/35,&( 47< 81,735,&( 727∃/35,&( 47< 81,735,&( 727∃/35,&( 47< 81,735,&( 727∃/35,&(
HIGHWAY 56 - 24 INCH WATER MAIN BID ITEM #06-138 JLA 42.0303
GARNEY CONSTRUCTION MABUS BROTHERSBLAIR CONSTRUCTION GARY'S GRADING & PIPELINE W.L. HALEY & COMPANYVASTEC PROTECH
W-4B Jack & Bore No. 2: Jack and Bore 36” diameter steel
casing. Minimum wall thickness O.375 inch, with 24”
diameter, restrained joint ductile iron carrier pipe, end
seals, Class 300, & polyethylene wrap included
LF
130 815.20 105,976.00 130 700.00 91,000.00 130 825.00 107,250.00 130 555.65 72,234.50 130 400.00 52,000.00 130 825.00 107,250.00
W-4C Direction Bore # 1: Directional Bore 24” diameter
ductile iron restrained joint carrier pipe, drilling fluid
included.
LF
490 335.61 164,448.90 490 700.00 343,000.00 490 500.00 245,000.00 490 430.25 210,822.50 490 300.00 147,000.00 490 825.00 404,250.00
W-5 Select backfill, GA DOT Type I, Class I & II (Sand/Clay)
– Measured by in-place volume
CY
2500 7.44 18,600.00 2500 0.01 25.00 2500 25.00 62,500.00 2500 25.00 62,500.00 2500 12.00 30,000.00 2500 20.00 50,000.00
W-6 Miscellaneous pipe fittings and connections LBS 38000 2.90 110,200.00 38000 0.01 380.00 38000 3.50 133,000.00 38000 6.75 256,500.00 38000 2.00 76,000.00 38000 0.01 380.00
W-7 Line Item Not Applicable EA 0.00 0.00 0.00 0.00 0.00 0.00
W-8 Fire hydrant, installed complete with valve, fittings
(tees), lead pipe, joint restraint, and blocking
EA
12 5,032.42 60,389.04 12 4,000.00 48,000.00 12 5,250.00 63,000.00 12 5,800.76 69,609.12 12 2,500.00 30,000.00 12 5,000.00 60,000.00
W-9A Line Item Not Applicable EA 0.00 0.00 0.00 0.00 0.00 0.00
W-9B Line Item Not Applicable EA 0.00 0.00 0.00 0.00 0.00 0.00
W-9C Line Item Not Applicable EA 0.00 0.00 0.00 0.00 0.00 0.00
W-9D Line Item Not Applicable EA 0.00 0.00 0.00 0.00 0.00 0.00
W-9E 14” in-line butterfly valve, including valve box, installed,
complete, open left
EA
1 1,899.68 1,899.68 1 4,500.00 4,500.00 1 2,500.00 2,500.00 1 2,945.77 2,945.77 1 2,000.00 2,000.00 1 2,000.00 2,000.00
W-9F Line Item Not Applicable EA 0.00 0.00 0.00 0.00 0.00 0.00
W-9G Line Item Not Applicable 0.00 0.00 0.00 0.00 0.00 0.00
W-9H Line Item Not Applicable EA 0.00 0.00 0.00 0.00 0.00 0.00
W-9I 24” in-line butterfly valve, including valve box, installed,
complete, open left.
EA
7 4,561.42 31,929.94 7 8,000.00 56,000.00 7 6,250.00 43,750.00 7 8,675.00 60,725.00 7 4,500.00 31,500.00 7 8,500.00 59,500.00
W-9J Line Item Not Applicable EA 0.00 0.00 0.00 0.00 0.00 0.00
W-10A Line Item Not Applicable EA
0.00 0.00 0.00 0.00 0.00 0.00
W-10B Line Item Not Applicable EA
0.00 0.00 0.00 0.00 0.00 0.00
W-10C Line Item Not Applicable EA
0.00 0.00 0.00 0.00 0.00 0.00
W-10D 12” in-line gate valve, including valve box, installed,
complete, open left.
EA
1 1,982.76 1,982.76 1 4,000.00 4,000.00 1 2,250.00 2,250.00 1 1,875.00 1,875.00 1 2,000.00 2,000.00 1 1,500.00 1,500.00
W-10E Line Item Not Applicable EA
0.00 0.00 0.00 0.00 0.00 0.00
W-10F Line Item Not Applicable EA
0.00 0.00 0.00 0.00 0.00 0.00
W-10G Line Item Not Applicable EA
0.00 0.00 0.00 0.00 0.00 0.00
W-10H Line Item Not Applicable EA
0.00 0.00 0.00 0.00 0.00 0.00
W-10I Line Item Not Applicable EA 0.00 0.00 0.00 0.00 0.00 0.00
W-10J Line Item Not Applicable EA 0.00 0.00 0.00 0.00 0.00 0.00
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12 ,7(0 81,7 47<81,735,&( 727∃/35,&( 47< 81,735,&( 727∃/35,&( 47< 81,735,&( 727∃/35,&( 47< 81,735,&( 727∃/35,&( 47< 81,735,&( 727∃/35,&( 47< 81,735,&( 727∃/35,&(
HIGHWAY 56 - 24 INCH WATER MAIN BID ITEM #06-138 JLA 42.0303
GARNEY CONSTRUCTION MABUS BROTHERSBLAIR CONSTRUCTION GARY'S GRADING & PIPELINE W.L. HALEY & COMPANYVASTEC PROTECH
W-11A 3" Combination air/vacuum valve @ Sta. 15+70
including in-line tee, fittings isolation valve, precast
vault, installed, complete per Detail 7/C3.2.
EA
1 11,229.44 11,229.44 1 20,000.00 20,000.00 1 8,550.00 8,550.00 1 11,169.00 11,169.00 1 9,000.00 9,000.00 1 12,000.00 12,000.00
W-11B 3" Combination air/vacuum valve @ Sta. 83+20
including in-line tee, fittings isolation valve, precast
vault, installed, complete per Detail 7/C3.2.
EA
1 11,229.44 11,229.44 1 20,000.00 20,000.00 1 8,550.00 8,550.00 1 11,169.00 11,169.00 1 9,000.00 9,000.00 1 12,000.00 12,000.00
W-12 Line Item Not Applicable EA 0.00 0.00 0.00 0.00 0.00 0.00
W-13A 12" x 12" (MJ) Tapping Sleeve and Valve, open left,
including valve box.
EA
1 7,570.20 7,570.20 1 15,000.00 15,000.00 1 10,500.00 10,500.00 1 8,426.75 8,426.75 1 7,000.00 7,000.00 1 6,000.00 6,000.00
W-13B 14" x 14" (MJ) Tapping Sleeve and Valve, open left,
including valve box.
EA
1 13,705.72 13,705.72 1 20,000.00 20,000.00 1 15,500.00 15,500.00 1 12,997.57 12,997.57 1 12,000.00 12,000.00 1 7,000.00 7,000.00
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12 ,7(0 81,7 47<81,735,&( 727∃/35,&( 47< 81,735,&( 727∃/35,&( 47< 81,735,&( 727∃/35,&( 47< 81,735,&( 727∃/35,&( 47< 81,735,&( 727∃/35,&( 47< 81,735,&( 727∃/35,&(
HIGHWAY 56 - 24 INCH WATER MAIN BID ITEM #06-138 JLA 42.0303
GARNEY CONSTRUCTION MABUS BROTHERSBLAIR CONSTRUCTION GARY'S GRADING & PIPELINE W.L. HALEY & COMPANYVASTEC PROTECH
W-13C 20" x 18" (MJ) Tapping Sleeve and Valve, open left,
including valve box.
EA
1 23,784.44 23,784.44 1 25,000.00 25,000.00 1 32,500.00 32,500.00 1 25,570.00 25,570.00 1 22,000.00 22,000.00 1 21,000.00 21,000.00
W-14 16" Pressure Reducing Valve A Sta. 82+60 including
bypass w/ plug valve & box, fittings (tees and reducers),
concrete vault complete per Detail 13/C3.2.
EA
1 70,062.48 70,062.48 1 100,000.00 100,000.00 1 37,500.00 37,500.00 1 75,620.00 75,620.00 1 67,500.00 67,500.00 1 65,000.00 65,000.00
W-15 Line Item Not Applicable EA 0.00 0.00 0.00 0.00 0.00 0.00
W-16 Line Item Not Applicable EA 0.00 0.00 0.00 0.00 0.00 0.00
W-17 Polyethylene wrap of ductile iron water main LF 500 5.00 2,500.00 500 2.00 1,000.00 500 4.00 2,000.00 500 11.25 5,625.00 500 5.00 2,500.00 500 3.00 1,500.00
W-18A Tie-in to existing 12" line EA
1 3,534.00 3,534.00 1 15,000.00 15,000.00 1 1,500.00 1,500.00 1 8,426.75 8,426.75 1 2,500.00 2,500.00 1 5,000.00 5,000.00
W-18B Line Item Not Applicable EA
0.00 20,000.00 0.00 0.00 0.00 0.00 0.00
W-18C Line Item Not Applicable EA
0.00 25,000.00 0.00 0.00 0.00 0.00 0.00
W-18D Tie-in to existing 24" line EA
2 3,689.00 7,378.00 2 8,000.00 16,000.00 2 3,500.00 7,000.00 2 33,626.37 67,252.74 2 3,000.00 6,000.00 2 5,000.00 10,000.00
W-19 Line Item Not Applicable EA 0.00 0.00 0.00 0.00 0.00 0.00
W-20 Line Item Not Applicable EA 0.00 0.00 0.00 0.00 0.00 0.00
W-21 Miscellaneous Class A Concrete CY 100 154.60 15,460.00 100 120.00 12,000.00 100 525.00 52,500.00 100 150.00 15,000.00 100 150.00 15,000.00 100 125.00 12,500.00
0.00 0.00
P-1 Asphalt overlay, type F, 1 ½ “ thick minimum per Detail
5/C3.1.
SY
700 8.77 6,139.00 700 13.00 9,100.00 700 25.00 17,500.00 700 15.00 10,500.00 700 10.00 7,000.00 700 6.00 4,200.00
P-2 Graded aggregate base, 10 ½ ” thick, 7’ wide and
asphalt patch 2 ½ ” thick, including removal of 2 ½ ”
GAB and placement of bituminous tack coat per Detail
5/C3.1.
SY
100 45.78 4,578.00 100 80.00 8,000.00 100 75.00 7,500.00 100 45.00 4,500.00 100 42.00 4,200.00 100 75.00 7,500.00
P-3 Line Item Not Applicable Tons 0.00 0.00 0.00 0.00 0.00 0.00
P-4 Milling, 0 – 1.5"”SY 200 6.51 1,302.00 200 35.00 7,000.00 200 10.00 2,000.00 200 33.75 6,750.00 200 20.00 4,000.00 200 6.00 1,200.00
P-5 Line Item Not Applicable SY 0.00 0.00 0.00 0.00 0.00 0.00
P-6 6” thick concrete driveways, replace in kind, 3000 psi
mix
SY
50 38.56 1,928.00 50 75.00 3,750.00 50 55.00 2,750.00 50 40.00 2,000.00 50 40.00 2,000.00 50 30.00 1,500.00
P-7 2” asphalt pavement driveway & parkig lot replacement
per Detail 10/C3.1.
SY
500 28.86 14,430.00 500 20.00 10,000.00 500 75.00 37,500.00 500 20.00 10,000.00 500 24.00 12,000.00 500 65.00 32,500.00
P-8 Line Item Not Applicable LF 0.00 0.00 0.00 0.00 0.00 0.00
P-9 24” concrete curb and/or gutter removal placement (as
appropriate and necessary)
LF
300 28.11 8,433.00 300 20.00 6,000.00 300 25.00 7,500.00 300 22.00 6,600.00 300 16.00 4,800.00 300 25.00 7,500.00
P-9 Asphalt curb removal placement (as appropriate and
necessary)
LF
100 15.50 1,550.00 100 8.00 800.00 100 25.00 2,500.00 100 25.00 2,500.00 100 12.00 1,200.00 100 15.00 1,500.00
MISCELLANEOUS 0.00 0.00 0.00
M-1 Flowable Fill CY 100 124.00 12,400.00 100 120.00 12,000.00 100 125.00 12,500.00 100 150.00 15,000.00 100 150.00 15,000.00 100 100.00 10,000.00
M-2 Rock excavation CY 100 62.00 6,200.00 100 75.00 7,500.00 100 75.00 7,500.00 100 85.00 8,500.00 100 75.00 7,500.00 100 0.01 1.00
PAVEMENT STRUCTURES
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12 ,7(0 81,7 47<81,735,&( 727∃/35,&( 47< 81,735,&( 727∃/35,&( 47< 81,735,&( 727∃/35,&( 47< 81,735,&( 727∃/35,&( 47< 81,735,&( 727∃/35,&( 47< 81,735,&( 727∃/35,&(
HIGHWAY 56 - 24 INCH WATER MAIN BID ITEM #06-138 JLA 42.0303
GARNEY CONSTRUCTION MABUS BROTHERSBLAIR CONSTRUCTION GARY'S GRADING & PIPELINE W.L. HALEY & COMPANYVASTEC PROTECH
M-3 Foundation backfill, GA DOT Type II, for additional
unclassified excavation
CY
1000 21.08 21,080.00 1000 25.00 25,000.00 1000 1.00 1,000.00 1000 28.56 28,560.00 1000 35.00 35,000.00 1000 35.00 35,000.00
M-4 Clearing and Grubbing ACRE 3 5,952.00 17,856.00 3 15,000.00 45,000.00 3 5,250.00 15,750.00 3 10,000.00 30,000.00 3 12,000.00 36,000.00 3 6,000.00 18,000.00
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12 ,7(0 81,7 47<81,735,&( 727∃/35,&( 47< 81,735,&( 727∃/35,&( 47< 81,735,&( 727∃/35,&( 47< 81,735,&( 727∃/35,&( 47< 81,735,&( 727∃/35,&( 47< 81,735,&( 727∃/35,&(
HIGHWAY 56 - 24 INCH WATER MAIN BID ITEM #06-138 JLA 42.0303
GARNEY CONSTRUCTION MABUS BROTHERSBLAIR CONSTRUCTION GARY'S GRADING & PIPELINE W.L. HALEY & COMPANYVASTEC PROTECH
M-5 Fence Removal and Replacement, New, Replaced in
Kind along Procter & Gamble Property.
LF
2000 8.68 17,360.00 2000 5.00 10,000.00 2000 25.00 50,000.00 2000 6.60 13,200.00 2000 5.00 10,000.00 2000 5.00 10,000.00
M-6 Rip Rap Ditch Repair (GA DOT Type 3) 12" min.
thickness, stone plain rip rap. Rip rap installed on filter
fabric.
SY
300 38.75 11,625.00 300 65.00 19,500.00 300 30.00 9,000.00 300 60.00 18,000.00 300 20.00 6,000.00 300 90.00 27,000.00
M-7 Crusher Run material for 6" thick surfacing of existing
dirt driveway crossings.
SY
300 6.01 1,803.00 300 30.00 9,000.00 300 20.00 6,000.00 300 8.15 2,445.00 300 9.00 2,700.00 300 10.00 3,000.00
0.00
LS-1 Lump sum construction (Includes but is not limited to
the listing continued below)
LS
1 160,090.20 160,090.20 1 180,000.00 180,000.00 1 175,000.00 175,000.00 1 191,150.00 191,150.00 1 184,000.00 184,000.00 1 78,000.00 78,000.00
COMPUTED TOTAL BID 2,018,671.64 2,492,255.00 2,857,100.00 2,210,381.90 SEE NOTE 1,774,450.00 2,030,081.00
ENGINEERING CERTIFICATE
RICHARD J. LASCHOBER, P.E.
JOHNSON, LASCHOBER & ASSOCIATES, PC
DATE
To the best of my knowledge the enclosed bids are mathematically correct.
DEBORAH M. TAYLOR, NOTARY
LUMP SUM
Commission Expires January 09, 2009
computed total bid was adjusted by
difference (+$13,500) from $1,760,960
to $1,774,450.
NOTE: The product of Qty x unit
entered as $1,500 in lieu of $15,000
price for Bid Item M-1 was incorrectly
in the Total Price Column. The
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C:\Program Files\Neevia.Com\Document Converter\temp\Agenda.PDFConvert.2440.doc
DRAFT
July 26, 2006
Mr. Justo Chacon,
Augusta Utilities Department
360 Bay Street, Suite 180
Augusta, GA 30901
Re: Bid Item #03-0606-138
Highway 56 -24” Water Main
Bond Item 10120
JLA No: 42.0303
Letter No: 005
Dear Mr. Chacon:
We have reviewed the bid documents and bidder qualification information provided to
us by the Augusta-Richmond County Purchasing Department. Based on the
information provided, we have prepared the attached Certified Bid Tabulation.
Vastec/Protech has fulfilled the bid requirements with respect to their submittal of the
completed bid form and bid bond and bidder qualification information. The bid
tabulation shows Vastec/Protech Joint Venture as the lowest qualified bid at a
corrected total bid of $1,774,450.00.
Consequently, we recommend that the contract be award to Vastec/Protech Joint
Venture.
Please call if you have any questions.
Sincerely,
JOHNSON, LASCHOBER & ASSOCIATES, P.C.
Richard J. Laschober, P.E.
Project Manager
Attachments: Certified Bid Tabulation (4 Pages; 2 copies)
cc: Jim Rush, CH2MHill
Disadvantaged Business Enterprise
Yvonne Gentry
DBE Coordinator
Disadvantaged Business Enterprise Department
501 Greene Street – Suite 304 - Augusta, GA 30901
(706) 821-4206 – Fax (706) 821-4228
WWW.AUGUSTAGA.GOV
TO: Geri Sams
Director, Procurement Department
Max Hicks
Director, Utilities Department
FROM: Yvonne Gentry, Coordinator
Disadvantaged Business Enterprise Department
SUBJECT: DBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOALDBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOALDBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOALDBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOAL
Bid Item Bid Item Bid Item Bid Item ####06060606----138 138 138 138 –––– Highway 56 Highway 56 Highway 56 Highway 56 –––– 24” Water Main 24” Water Main 24” Water Main 24” Water Main
DATE: July 26, 2006
This memo is to transmit the review and concurrence of the recommended DBE
Utilization goal of 100% for the above referenced project. The procurement
opportunities are direct purchases from manufacturer sales representative with no sub-
contracting or second tier opportunities. The goal-setting methodology considered the
following factors based on good faith efforts of the contractor:
• The project’s total estimated cost is $$$$1,1,1,1,774,450774,450774,450774,450.00.00.00.00.
• There is 100% value of the scope of work where minority/women minority/women minority/women minority/women
businesses businesses businesses businesses availability exists.
• There is 0% value of the scope of work where small businesses small businesses small businesses small businesses
availability exists.
• There is 100% value of the scope where local businesses local businesses local businesses local businesses availability
exists.
The contractor must prepare their proposed DBE Utilization Form submittal based on
the total dollar value of their base bid. No further adjustments should be made.
The above recommendation is based on information provided at the time of review.
If you have any questions, please feel free to contact me at (706) 821-2406.
YG:glw
Vendor Total Bid Addendum # 1 Bid Bond
Shockley Plumbing Company, 1749
Habersham Ch Rd, Perkins, GA GA
30822
Kemi Construction, 2920
Campbellton Road, Atlanta, GA
30311
Mabus Brothers Construction Co.,
920 Molly pond Rd., Augusta, GA
30901 2,210,381.90$ Yes Yes
W. L. Haley and Company, 2971
Kraft Drive, Nashville, TN 37204 2,030,081.00$ Yes Yes
Blair Constrution, P. O. Box 770,
Evans GA 30809 2,118,671.64$ Yes Yes
Vastec Group, Inc., 701 Greene St.,
Suite 100, Augusta, GA 30901 1,760,950.00$ Yes Yes
Garney Construction, 2001 Westside
Parkway, Suite 125, Alpharetta, GA
30004 2,492,255.00$ Yes Yes
Gary's Grading and Pipeline, 7434
Hwy 81, Monroe, GA 30656 2,857,100.00$ Yes Yes
Bid Item #06-138
Highway 56 - 24" Water Main
Augusta Utilities Department
Bid Due: Tuesday, June 20, 2006 @ 3:00 p.m.
Invitation To Bid
Bids will be received at this office until 3:00 p.m., Tuesday, June 20, 2006
Bid Item #06-138 Highway 56 - 24 Inch Water Main for Augusta Utilities
Bid’s will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30911
706-821-2422
Bid documents may be examined at the office of the Augusta, GA Procurement Department, 530 Greene Street – Room 605, Augusta,
GA 30911. Plans and specifications for the project can be made available upon request to Imaging Technologies. The fees for the
plans and specifications which are non-refundable is $150.00
Documents may also be examined during regular business hours at the Augusta Builders Exchange, 1262 Merry Street, Augusta, GA
30904; F. W. Dodge Plan Room, 1281 Broad Street, Augusta, GA 30904. It is the wish of the Owner that all businesses are given the
opportunity to submit on this project. To facilitate this policy, the Owner is providing the opportunity to view plans online
(www.itrepro.com) at no charge through Imaging Technologies (706-724-7924) beginning Thursday, May 4, 2006. Bidders are
cautioned that submitting a package without review or Procurement of a complete set are likely to overlook issues of construction
phasing, delivery of goods or services, or coordination with other work that is material to the successful completion of the project.
Bidders are cautioned that sequestration of documents through any other source is not advisable. Acquisition of documents from
unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his
qualifications.
A Mandatory pre bid conference will be held on Tuesday, May 30, 2006 at 10:00 a.m. in the conference room of the
Procurement Department. All questions must be submitted in writing to the office of the Procurement Department by fax at
706-821-2811 or by mail. The last day to submit questions is Friday, June 2, 2006 by 4:00 p.m. No bid will be accepted by fax,
all must be received by mail or hand delivered.
It is the wish of the Owner that minority businesses are given the opportunity to submit on the various parts of the work. This desire
on the part of the Owner is not intended to restrict or limit competitive bidding or to increase the cost of the work. The Owner
supports a healthy free market system that seeks to include responsible businesses and provide ample opportunity for business growth
and development.
No bid may be withdrawn for a period of 60 days after time has been called on the date of opening. A 10% Bid bond is required to
be submitted in a separate envelope so marked along with the bidder’s qualifications; a 100% performance bond and a 100%
payment bond will be required for award.
Bidders will please note that the number of copies requested; all supporting documents including financial statements and references
and such other attachments that may be required by the bid are material conditions of the package. Any bid package found incomplete
or submitted late shall be rejected by the Procurement Office. Any bidder allegedly contending that he/she has been improperly
disqualified from bidding due to an incomplete bid submission shall have the right to appeal to the appropriate committee of the
Augusta Commission. Please mark bid number on the outside of the envelope.
Bidders are cautioned that sequestration of bid documents through any source other than the office of the Procurement Department is
not advisable. Acquisition of bid documents from unauthorized sources places the bidder at the risk of receiving incomplete or
inaccurate information upon which to base his qualifications.
Augusta has a Link Deposit program designed to provide loans to eligible local Small, Minority and Women Owned Businesses. For
more information about this program contact the Office of the Disadvantage Business Enterprise at 706-821-2406
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle May 4, 11, 18, 25, 2006
Metro Courier May 10, 2006
cc: Tameka Allen Interim Deputy Administrator
Yvonne Gentry DBE Coordinator
Max Hicks Director Augusta Utilities
Wes Byne Augusta Utilities
Sean Barr Augusta Utilities
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Member Name City of Augusta, GA
Bid Number ITB-06-138-0-2006/PJM
Bid Name Highway 56 - 24 Inch Water Main
Supplier Name City State Phone Fax
Applied Technology & Management Inc Gainesville FL 3523758700 3523750995
Construction Bulletin Jacksonville FL 9043880336 9043880109
Construction Journal, Ltd. Stuart FL 8007855165 8005817204
PRAD Group, Inc. Atlanta GA 4049793300 4049793310
Reiss Environmental, Inc. Orlando FL 4076795358 4076795003
Reynolds, Inc. Fairburn GA 7709694040 7709694363
Southwest Underground Inc. port charlotte FL 9416282899 9416131249
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Member Name City of Augusta, GA
Bid Number ITB-06-138-0-2006/PJM
Bid Name Highway 56 - 24 Inch Water Main
Supplier Name City State Phone Fax
Applied Technology & Management Inc Gainesville FL 3523758700 3523750995
Construction Bulletin Jacksonville FL 9043880336 9043880109
Construction Journal, Ltd. Stuart FL 8007855165 8005817204
PRAD Group, Inc. Atlanta GA 4049793300 4049793310
Reiss Environmental, Inc. Orlando FL 4076795358 4076795003
Reynolds, Inc. Fairburn GA 7709694040 7709694363
Southwest Underground Inc. port charlotte FL 9416282899 9416131249
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Commission Meeting Agenda
8/1/2006 2:00 PM
Cambridge, Section Eight
Department:Engineering Department- Abie L. Ladson, P.E., Interim
Director
Caption:Motion to approve the deeds of dedication, maintenance
agreements, and road resolution submitted by the
Engineering, and Augusta Utilities Departments for
Cambridge Subdivision, Section Eight. (Approved by
Engineering Services Committee July 24, 2006)
Background:The final plat was approved by the Commission on
December 21, 2004 . The subdivision design and plat,
including the storm drain system, have been reviewed and
accepted by our engineering staff and the construction has
been reviewed by our inspectors. The Utilities Department
has inspected and reviewed the water and sanitary sewer
installations, and hereby requests acceptance of the utility
deed and maintenance agreement of same.
Analysis:This section meets all codes, ordinances and standards. There
are no wetlands or 100-year flood plain boundaries involved
in this section. Acceptance of said utility deed shall dedicate,
as required, the water and sanitary sewer mains along with
the applicable easements to Augusta, Georgia, for operation
and maintenance.
Financial Impact:By accepting this road, water and sanitary sewer installations
into the County system and after the 18-month maintenance
warranty by the developer/contractor has expired, all future
maintenance and associated costs will be borne by Augusta,
Georgia. By acceptance of the utility deed and maintenance
agreement, positive revenue will be generated from the sale
of water and sanitary sewer taps and monthly billing of same.
Alternatives:1. Approve the deeds of dedication, maintenance agreements,
and road resolution submitted by the Engineering, and
Augusta Utilities Departments for Cambridge Subdivision,
Section Eight. 2. Do not approve and risk litigation.
Recommendation:Approve Alternative Number One.
Funds are
Available in the
Following
Accounts:
Not required at this time.
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Commission Meeting Agenda
8/1/2006 2:00 PM
Cambridge, Section Eleven
Department:Engineering Department-Abie L. Ladson, P.E., Interim
Director
Caption:Motion to approve the deeds of dedication, maintenance
agreements, and road resolution submitted by the
Engineering, and Augusta Utilities Departments for
Cambridge Subdivision, Section 11. (Approved by
Engineering Services Committee July 24, 2006)
Background:The final plat was approved by the Commission on August
16, 2005 . The subdivision design and plat, including the
storm drain system, have been reviewed and accepted by our
engineering staff and the construction has been reviewed by
our inspectors. The Utilities Department has inspected and
reviewed the water and sanitary sewer installations, and
hereby requests acceptance of the utility deed and
maintenance agreement of same.
Analysis:This section meets all codes, ordinances and standards. There
are no wetlands or 100-year flood plain boundaries involved
in this section. Acceptance of said utility deed shall dedicate,
as required, the water and sanitary sewer mains along with
the applicable easements to Augusta, Georgia, for operation
and maintenance.
Financial Impact:By accepting this road, water and sanitary sewer installations
into the County system and after the 18-month maintenance
warranty by the developer/contractor has expired, all future
maintenance and associated costs will be borne by Augusta,
Georgia. By acceptance of the utility deed and maintenance
agreement, positive revenue will be generated from the sale
of water and sanitary sewer taps and monthly billing of same.
Alternatives:1. Approve the deeds of dedication, maintenance agreements,
and road resolution submitted by the Engineering, and
Augusta Utilities Departments for Cambridge Subdivision,
Section 11. 2. Do not approve and risk litigation.
Recommendation:Approve Alternative Number One.
Funds are
Available in the
Following
Accounts:
Not required at this time.
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Commission Meeting Agenda
8/1/2006 2:00 PM
Cameron, Section I
Department:Engineering Department-Abie L. Ladson, P.E., Interim
Director
Caption:Motion to approve the deeds of dedication, maintenance
agreements, and road resolutions submitted by the
Engineering, and Augusta Utilities Departments for Cameron
Subdivision, Section I. (Approved by Engineering Services
Committee July 24, 2006)
Background:The final plat was approved by the Commission on April 19,
2005 . The subdivision design and plat, including the storm
drain system, have been reviewed and accepted by our
engineering staff and the construction has been reviewed by
our inspectors. The Utilities Department has inspected and
reviewed the water and sanitary sewer installations, and
hereby requests acceptance of the utility deed and
maintenance agreement of same.
Analysis:This section meets all codes, ordinances and standards. There
are no wetlands or 100-year flood plain boundaries involved
in this section. Acceptance of said utility deed shall dedicate,
as required, the water and sanitary sewer mains along with
the applicable easements to Augusta, Georgia, for operation
and maintenance.
Financial Impact:By accepting these roads, water and sanitary sewer
installations into the County system and after the 18-month
maintenance warranty by the developer/contractor has
expired, all future maintenance and associated costs will be
borne by Augusta, Georgia. By acceptance of the utility deed
and maintenance agreement, positive revenue will be
generated from the sale of water and sanitary sewer taps and
monthly billing of same.
Alternatives:1. Approve the deeds of dedication, maintenance agreements,
and road resolutions submitted by the Engineering, and
Augusta Utilities Departments for Cameron Subdivision,
Section I. 2. Do not approve and risk litigation.
Recommendation:Approve Alternative Number One.
Funds are
Available in the
Following
Accounts:
Not required at this time.
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Commission Meeting Agenda
8/1/2006 2:00 PM
CSX Crossing Agreement - Main Interceptor
Department:Augusta Utilities Department, Max Hicks Director
Caption:Motion to approve and accept the CSX Crossing Agreement
for the Main Interceptor Project. (Approved by Engineering
Services Committee July 24, 2006)
Background:AUD will be upgrading the Main Interceptor Sanitary Sewer,
which requires that the pipeline cross under a railroad track
owned by CSX.
Analysis:AUD and CSX negotiated terms, conditions and
renumeration, as set forth in the agreement.
Financial Impact:$4750.00 ($4,000 for the crossing and $750.00 for Railroad
Protective Liability Insurance)
Alternatives:None.
Recommendation:Approve and accept the agreement.
Funds are
Available in the
Following
Accounts:
G/L 510043420-5411120 J/L 80360115-5411120
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Commission Meeting Agenda
8/1/2006 2:00 PM
Engineering Fee Proposal for Jimmy Dyess Pkwy Water Line
Department:Utilities
Caption:Motion to approve proposal from B&E Jackson for $118,000
for an engineering design of 7,000 feet of sixteen inch (16”)
water main along Jimmy Dyess Parkway as part of the 630
system improvements. (Approved by Engineering Services
Committee July 24, 2006)
Background:The Master Plan identified areas that require infrastructure
for water and sewer in western Augusta, along Gordon
Highway. This project is part of an extensive capital
improvements phase to bring water to the undeveloped areas
of Augusta. This water line will be installed along Jimmy
Dyess Parkway from Gordon Highway to Belair Rd. This
line will reinforce the infrastructure along the Belair Rd
corridor.
Analysis:Accepting this proposal will allow for the design of water
main to provide redundancy to the residents of western
Augusta. This line will reinforce the infrastructure along the
Belair Rd corridor and loop the system in that location. This
line consists of approximately 7,000 feet of 16” DIP water
main.
Financial Impact:B&E Jackson has proposed a base fee of $99,000.00 to
perform this work, along with additional professional
services not to exceed $19,000.00. The estimated
construction cost is $525,000, and this fee represents
approximately 22.4% of the project’s estimated construction
cost. These funds are available from the 2004 Bond Issue,
under account number 510043410/5212115-
80310157/5212115.
Alternatives:Do not approve the proposal and delay infrastructure
development in western Augusta.
Recommendation:It is recommended to approve the proposal from B&E
Jackson for $118,000 for an engineering design of 7,000 feet
of sixteen inch (16”) water main along Jimmy Dyess
Parkway as part of the 630 system improvements.
Funds are
Available in the
Following
Accounts:
510043410/5212115-80310157/5212115
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Disadvantaged Business Enterprise.
Administrator.
Clerk of Commission
Disadvantaged Business Enterprise
Yvonne Gentry
DBE Coordinator
Disadvantaged Business Enterprise Department
501 Greene Street – Suite 304 - Augusta, GA 30901
(706) 821-4206 – Fax (706) 821-4228
WWW.AUGUSTAGA.GOV
TO: Geri Sams
Director, Procurement Department
Max Hicks
Director, Utilities Department
FROM: Yvonne Gentry, Coordinator
Disadvantaged Business Enterprise Department
SUBJECT: DBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOALDBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOALDBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOALDBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOAL
Engineering Fee PEngineering Fee PEngineering Fee PEngineering Fee Proposal for Jimmy Dyess Parkwayroposal for Jimmy Dyess Parkwayroposal for Jimmy Dyess Parkwayroposal for Jimmy Dyess Parkway
DATE: July 7, 2006
This memo is to transmit the review and concurrence of the recommended DBE
Utilization goal of 100% for the above referenced project. The goal-setting methodology
considered the following factors based on good faith efforts of the contractor:
• The project’s total estimated cost is $$$$118,000118,000118,000118,000.
• There is 100% value of the scope of work where minority/women minority/women minority/women minority/women
businesses businesses businesses businesses availability exists.
• There is 0% value of the scope of work where small businesses small businesses small businesses small businesses
availability exists.
• There is 0% value of the scope where local businesses local businesses local businesses local businesses availability
exists.
The contractor must prepare their proposed DBE Utilization Form submittal based on
the total dollar value of their base bid. No further adjustments should be made.
The above recommendation is based on information provided at the time of review.
If you have any questions, please feel free to contact me at (706) 821-2406.
YG:glw
AGENDA.PDFCONVERT.2342.DOC PAGE 1 OF 2
To: B&E Jackson & Associates, Inc.
Attn: Birdel F. Jackson
International Tower, Suite 300
229 Peachtree Street
Atlanta, GA 30303
Re: RFQ #05-087
Qualified Engineering Firms on 2004 Bond Issue Projects
From: Geri Sams
Date: February 17, 2006
Project Number: 10157
Project Name: Jimmy Dyess Parkway 16-inch Water Main
The Augusta Program Management Team has completed a review of your Statement of
Qualifications submitted in response to RFQ #05-087 issued March 7, 2005 and received April
12, 2005. Based upon a series of criteria involving your preferences, capabilities, past
performance with the Augusta Utilities Department, and the Program needs, your firm has
been selected to complete the engineering design for the Jimmy Dyess Parkway 16-inch Water
Main. Included within this memorandum is the preliminary project scope. A meeting will be
set up by the Program Management Team to discuss the project your firm has been assigned
and clarify expectations of the program. Tentatively, these meetings will be scheduled to begin
in late February. Following preparation of your proposal a second meeting will be arranged to
begin contract negotiations. The Augusta Utilities Department looks forward to working with
you on this project. We request that any correspondence regarding this particular project
includes the above noted project number and name.
Preliminary Project Scope
• Design a pipeline extension along Jimmy Dyess Parkway for the Augusta water distribution
system that will extend from Gordon Highway to the existing water main on Belair Road.
Refer to the attached location figure for a general overview of the project area. The proposed
water main project will consist of approximately 7,000 feet of 16-inch diameter ductile iron
pipe that will connect the new 24-inch water main on Gordon Highway to an existing
pipeline on Belair Road.
AGENDA.PDFCONVERT.2342.DOC PAGE 2 OF 2
During the first meeting be prepared to discuss the cost of route analysis, surveying, easement
plat preparation, design standards, bid package preparation, bid phase support, construction
phase support and optional services during construction/resident observation for this project.
Should you have any questions prior to the first meeting please contact the Augusta Program
Management Office at 706-303-2426 or submit questions to the Program Manager at
larry.scott@ch2m.com.
Sincerely,
Geri Sams
Director Procurement
COPIES: Max Hicks/Utilities Dept. Director
Wes Byne/Utilities Dept. Assistant Director
Clifford Goins/Utilities Dept. Assistant Director
Allen Saxon/Utilities Dept. Assistant Director
Russell Thies/Utilities Dept. Assistant Director
Larry Scott/Program Manager
Bob Davis/Program Construction Manager
James Rush/Program Project Engineer
Vendor Original
Five
Copies Vendor Original
Five
Copies
EMC Engineering Yes Yes Cheatham, Fletcher, Scott & Sears
Black & Veatch Yes Yes Lowe & Associates
Prad Group Yes Yes Nicholas Dickinson & Assoc
MacTec Engineering & Consulting Yes Yes The Woodhurst Partnership
Jordan Jones & Goulding Yes Yes URS Greiner Woodward Clyde
Gannett Fleming Yes Yes The LPA Group
Stantec Consulting Yes Yes KBJ Architects, Inc.
Arcadis Yes Yes Phillips & Jordan, Inc.
W. R. Toole Engineering, Inc. Yes Yes Goldie & Associates, Inc.
HDR Yes Yes H. Lawson Graham
James G. Swift & Associates Yes Yes Kimley-Horn & Assoc
Cranston, Robertson & Whitehurst Yes Yes QK4
W. K. Dickson Yes Yes R. W. Armstrong & Assoc
Johnson, Laschober & Assoc Yes Yes Scott Godefroy & Assoc
Stevenson & Palmer Yes Yes Stevens & Wilkinson
Williams-Russell & Johnson Yes Yes T3 Design Associates, Inc.
Zimmerman, Evans & Leopold Yes Yes Hobbs, Upchurch & Assoc.
RTW Yes Yes Grice & Associates
Environmental Services Group Yes Yes Pharr Engineering
B & E Jackson Yes Yes Heath & Lineback Engineers
Malcolm Pirnie Gresham Smith & partners
Southern Partners USInfrastructure, Inc.
Montgomery, Watson, Harza Volkert & Associates
Greenhorne & O'Mara Rochester & Associates
Clark Patterson Virgo Gambill Architects
Camp Dresser & McKee Parson Engineering
PM & A Consulting
RFQ #05-087 Qualified Engineering Firms on 2004 Bond Issue Projects
Augusta Utilities
RFQ Due: Tuesday, April 12, 2005 @ 3:00 p.m.
Commission Meeting Agenda
8/1/2006 2:00 PM
Evergreen Section Two Dedication
Department:Engineering Department-Abie L. Ladson, P.E., Interim
Director
Caption:Motion to approve the deeds of dedication, maintenance
agreements, and road resolutions submitted by the
Engineering, and Augusta Utilities Departments for
Evergreen Subdivision, Section Two. (Approved by
Engineering Servces Committee July 24, 2006)
Background:The final plat was approved by the Commission on August
17, 2004 . The subdivision design and plat, including the
storm drain system, have been reviewed and accepted by our
engineering staff and the construction has been reviewed by
our inspectors. The Utilities Department has inspected and
reviewed the water and sanitary sewer installations, and
hereby requests acceptance of the utility deed and
maintenance agreement of same.
Analysis:This section meets all codes, ordinances and standards.
Portions of this subdivision lie within the jurisdiction
boundaries of the Corps of Engineers wetlands, which are
noted on the final plat. Acceptance of said utility deed shall
dedicate, as required, the water and sanitary sewer mains
along with the applicable easements to Augusta, Georgia, for
operation and maintenance.
Financial Impact:By accepting these roads, water and sanitary sewer
installations into the County system and after the 18-month
maintenance warranty by the developer/contractor has
expired, all future maintenance and associated costs will be
borne by Augusta, Georgia. By acceptance of the utility deed
and maintenance agreement, positive revenue will be
generated from the sale of water and sanitary sewer taps and
monthly billing of same.
Alternatives:1. Approve the deeds of dedication, maintenance agreements,
and road resolutions submitted by the Engineering, and
Augusta Utilities Departments for Evergreen Subdivision,
Section Two. 2. Do not approve and risk litigation.
Recommendation:Approve Alternative Number One.
Funds are
Available in the
Following
Accounts:
Not required at this time.
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Commission Meeting Agenda
8/1/2006 2:00 PM
GDOT funding
Department:Solid Waste
Caption:Motion to allow the Administrator to cover landfill fees
associated with Georgia Department of Transportation
(GDOT) from the general fund. (Approved by Engineering
Services Committee July 24, 2006)
Background:Augusta and GDOT have a long standing relationship which
intertwines state functions and county functions. Augusta’s
general fund has typically budgeted funds to cover GDOT
expenses associated with litter collection along the roadways,
dead animal removal, etc. Traditionally, the Solid Waste
Department would request an intergovernmental transfer of
funds to cover the cost of fees incurred by GDOT. However,
since the 2006 budget does not include an appropriation for
GDOT fees, the Solid Waste Department’s
intergovernmental transfer requests regarding these fees are
consistently being denied due to the unavailability of the
needed funds.
Analysis:Over the last 5 months, GDOT has spent in excess of $4,739
dollars disposing of more than 174 tons of litter and waste at
the landfill. This averages out to about $950 per month. At
current spending and providing for the same rate of service
on our part, GDOT will owe the landfill approximately
$11,400 by years end. When usage of GDOT’s vehicles and
labor are factored into the equation, it is clear that the true
value of GDOT’s roadway litter collection and animal
removal efforts actually exceeds the cost of fees incurred.
Furthermore, in helping to keep Augusta area roadways clean
and litter free, GDOT is not only providing a valuable service
to all of our citizens, but is actively supporting our goal of a
“Beautiful” Augusta.
Financial Impact:
By not funding the program, Augusta is shorting the Solid
Waste Department an estimated $11,400 per year while
jeopardizing an established, valuable intergovernmental
relationship.
Alternatives:1. Identify and approve funds to cover landfill fees incurred
by Georgia Department of Transportation (GDOT) roadway
litter pickup and dead animal removal services. 2. Coordinate
in kind services with GDOT that would benefit the Solid
Waste Department and alleviate the financial burden of not
securing associated fees.
Recommendation:Option 1
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Commission Meeting Agenda
8/1/2006 2:00 PM
Giles, Rodger - Parcel 5
Department:County Attorney - Stephen E. Shepard, Attorney
Caption:Motion to approve an Option for Right-of-Way between W.
Rodger Giles and W. Rodger Giles, Inc. Profit Sharing Plan,
as owners, and Augusta, Georgia, as optionee, in connection
with the St. Sebastian Way Project, for 0.29 acres (12,707.72
sq. ft) in fee and 0.113 acres (4,926.73 sq. ft.) of "Temporary
Construction Easement" and also one (1) "Temporary
Driveway Easement" for the following property located at
1399 Walton Way for a purchase price of $255,800.00.
(Approved by Engineering Services Committee July 24,
2006)
Background:The property owners have agreed to convey a certain right-
of-way and easements to Augusta, Georgia, for the St.
Sebastian project.
Analysis:The purchase of the referenced property is necessary for the
improvements.
Financial Impact:The costs necessary for this purchase will be covered under
the project budget. The County will advance the necessary
funds for the purchase and the Georgia Department of
Transportation will reimburse the funds advanced by
Augusta, Georgia after acquisition of the property.
Alternatives:Deny the motion to approve the purchase of the referenced
property.
Recommendation:Approve the motion to purchase the referenced property.
Funds are
Available in the
Following
Will be reimbursed by Georgia DOT
Accounts:
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Commission Meeting Agenda
8/1/2006 2:00 PM
Giles, Rodger - Parcel 6
Department:County Attorney - Stephen E. Shepard, Attorney
Caption:Motion to approve an Option for Right-of-Way between W.
Rodger Giles, as owner, and Augusta, Georgia, as optionee,
in connection with the St. Sebastian Way Project, for 0.159
acres (6,915.40 sq. ft) in fee and 0.067 acres (2,920.46 sq. ft.)
of Temporary Construction Easement for the following
property located at Young Street for a purchase price of
$191,000.00. (Approved by Engineering Services Committee
July 24, 2006)
Background:The property owner has agreed to convey a certain right-of-
way and easements to Augusta, Georgia, for the St. Sebastian
project.
Analysis:The purchase of the referenced property is necessary for the
improvements.
Financial Impact:The costs necessary for this purchase will be covered under
the project budget. The County will advance the necessary
funds for the purchase and the Georgia Department of
Transportation will reimburse the funds advanced by
Augusta, Georgia after acquisition of the property.
Alternatives:Deny the motion to approve the purchase of the referenced
property.
Recommendation:Approve the motion to purchase the referenced property.
Funds are
Available in the
Following
Accounts:
Will be reimbursed by Georgia DOT
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Commission Meeting Agenda
8/1/2006 2:00 PM
Housing Authority Funding
Department:Solid Waste
Caption:Motion to allow the Administrator to negotiate with the
Augusta Housing Authoirty to cover collection fees
associated with solid waste services. (Approved by
Engineering Services Committee July 24, 2006)
Background:Augusta and the Housing Authority have a long standing
relationship. Augusta has typically budgeted and
appropriated a portion of the Urban Services Fund to cover
expenses associated with solid waste collection and disposal
from the Housing Authority areas. Previously, this
appropriation has been $106,920 per year, even though the
actual cost of the service was not accurately determined..
Last year, in a streamlining effort, the Solid Waste
Department requested permission to separate the dumpster
contract portion of the solid waste collection program and
combine it with the dumpster contract for all other county
services. This enabled the Solid Waste Department to award
a single contract for all commercial dumpster services. The
contract was awarded to Advanced Disposal. Currently, by
contract, the Solid Waste Department gets billed by
Advanced Disposal for dumpster collection services for all
local government agencies, including the Housing Authority.
The Solid Waste Department then back charges the
appropriate departments, via intergovernmental funds
transfer action, for the services they use. When the Solid
Waste Department went to back charge the Housing
Authority, there was not an established intergovernmental
account. When we called the Housing Authority to identify
how they wanted billed, they provided us with a copy of a
contract exempting them from paying for waste services.
Analysis:It costs Augusta approximately $19,286 per month ($231,432
annually) to provide the current level of solid waste
collection services to the Housing Authority. Because no
funds are currently being transferred to the Solid Waste
Department to offset these contractually obligated fees, the
Solid Waste Department is being forced to secure funding for
an obligation which it did not incur. Without a funding
source, the Solid Waste Department has no way to pay these
fees. Since, in this case, the Solid Waste Department is
simply a conduit to ensure the garbage is collected and
disposed of properly, appropriations should be applied from
the Urban Services Fund or the General Fund to cover the
cost of this program.
Financial Impact:The Solid Waste Department faces a shortfall estimated at
$231,432 per year if this program is not funded properly.
Alternatives:1. Identify and approve funds to cover collection fees
associated with the Housing Authority. 2. Pay for services
from the Urban Services Fund 3. Renegotiate the contract
with the Housing Authority.
Recommendation:Option 1
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Commission Meeting Agenda
8/1/2006 2:00 PM
Pinehurst, Section Six, Phase One
Department:Engineering Department- Abie L. Ladson, P.E., Interim
Director
Caption:Motion to approve the deeds of dedication, maintenance
agreements, and road resolutions submitted by the
Engineering, and Augusta Utilities Departments for
Pinehurst, Section Six, Phase One. (Approved by
Engineering Services Committee July 24, 2006)
Background:The final plat was approved by the Commission on April 19,
2005 . The subdivision design and plat, including the storm
drain system, have been reviewed and accepted by our
engineering staff and the construction has been reviewed by
our inspectors. The Utilities Department has inspected and
reviewed the water and sanitary sewer installations, and
hereby requests acceptance of the utility deed and
maintenance agreement of same.
Analysis:This section meets all codes, ordinances and standards. There
are no wetlands or 100-year flood plain boundaries involved
in this section. Acceptance of said utility deed shall dedicate,
as required, the water and sanitary sewer mains along with
the applicable easements to Augusta, Georgia, for operation
and maintenance.
Financial Impact:By accepting these roads, water and sanitary sewer
installations into the County system and after the 18-month
maintenance warranty by the developer/contractor has
expired, all future maintenance and associated costs will be
borne by Augusta, Georgia. By acceptance of the utility deed
and maintenance agreement, positive revenue will be
generated from the sale of water and sanitary sewer taps and
monthly billing of same.
Alternatives:1. Approve the deeds of dedication, maintenance agreements,
and road resolutions submitted by the Engineering, and
Augusta Utilities Departments for Pinehurst, Section Six,
Phase One. 2. Do not approve and risk litigation.
Recommendation:Approve Alternative Number One.
Funds are
Available in the
Following
Accounts:
Not required at this time.
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Commission Meeting Agenda
8/1/2006 2:00 PM
Proctor & Gamble Easement
Department:Augusta Utilities Department, Max Hicks Director
Caption:Motion to approve and accept the Option Agreement and
Easement Deed from Proctor & Gamble on the Highway 56
24 Inch Water Main Project. (Approved by Engineering
Services Committee July 24, 2006)
Background:AUD will be constructing a 24 inch water main along
Highway 56, from Tobacco Road to Marvin Griffin Road.
This entails securing an easement along the front of P&G,
running the full length of the plant. P&G has requested that
they be able to have the restoration work done, instead of
AUD's contractor.
Analysis:The estimate of the restoration work is $11,340.00. The area
covered is completely landscaped. In addition to the sod
within the easement areas, the construction will require that
some trees and shrubs be cut down. AUD will pay this sum
by separate check to P&G. This will be a one time only
payment and will allow P&G to control the performance of
the landscaper to its satisfaction.
Financial Impact:$20,566 (Easement Area = $9,226 Restoration = $11,340)
Alternatives:Reject motion to approve and accept the Option Agreement
and Easement Deed and disallow P&G the money to have
their own landscaper perform the restoration. This would
result in requiring the winning contractor to subcontract the
landscaping work and thereby make Augusta responsible for
the restoration work, and P&G's satisfaction with it.
Recommendation:Approve and accept the Option Agreement and Easement
Deed from Proctor & Gamble.
Funds are
Available in the
Following
Accounts:
G/L 510043410-5411120 J/L 80210120-5411120
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Commission Meeting Agenda
8/1/2006 2:00 PM
Salvation Army Funding
Department:Solid Waste
Caption:Motion to allow the Administrator to identify funds from the
general fund to cover landfill fees and solid waste collection
fees associated with the Salvation Army. (Approved by
Engineering Services Comnmittee July 24, 2006)
Background:Augusta and Salvation Army entered an agreement where in
exchange for placing a shelter at a particular location, the city
would exempt the Salvation Army for its waste. This was
included in a contract. To cover the fees, Augusta treated this
as an intergovernmental charge. Augusta budgeted monies
for the Salvation Army and the general fund picked up the
expense. In the 2006 budget, monies were not appropriated
for the Salvation Army.
Analysis:Over the last 5 months the Salvation Army has spent in
excess of $3,309 dollars at the landfill. This averages out to
about $661 per month. At current spending, the Salvation
Army will owe the landfill approximately $7,930 by the end
of the year. This is provided service stays about the same.
Further, the Salvation Army has an 8 yard dumpster which is
paid for by the general fund. No funds were appropriated for
this expense as well. Their current cost is $150.67 per month
or $1808.04 per year.
Financial Impact:By not funding the program, shorts the Solid Waste
Department an estimated $9,738 per year.
Alternatives:1. Identify and approve funds to cover Solid Waste fees
associated with Salvation Army. 2. Do not renew the contract
with the Salvation Army for the Shelter.
Recommendation:Option 1
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Commission Meeting Agenda
8/1/2006 2:00 PM
Sanderling, Phase Two, Dedication
Department:Engineering Department- Abie L. Ladson, P.E., Interim
Director
Caption:Motion to approve the deeds of dedication, maintenance
agreements, and road resolutions submitted by the
Engineering, and Augusta Utilities Departments for
Sanderling Subdivision, Phase Two. (Approved by
Engineering Services Committee July 24, 2006)
Background:The final plat was approved by the Commission on Oct. 19,
2004 . The subdivision design and plat, including the storm
drain system, have been reviewed and accepted by our
engineering staff and the construction has been reviewed by
our inspectors. The Utilities Department has inspected and
reviewed the water and sanitary sewer installations, and
hereby requests acceptance of the utility deed and
maintenance agreement of same.
Analysis:This section meets all codes, ordinances and standards. There
are no wetlands or 100-year flood plain boundaries involved
in this section. Acceptance of said utility deed shall dedicate,
as required, the water and sanitary sewer mains along with
the applicable easements to Augusta, Georgia, for operation
and maintenance.
Financial Impact:By accepting these roads, water and sanitary sewer
installations into the County system and after the 18-month
maintenance warranty by the developer/contractor has
expired, all future maintenance and associated costs will be
borne by Augusta, Georgia. By acceptance of the utility deed
and maintenance agreement, positive revenue will be
generated from the sale of water and sanitary sewer taps and
monthly billing of same.
Alternatives:1. Approve the deeds of dedication, maintenance agreements,
and road resolutions submitted by the Engineering, and
Augusta Utilities Departments for Sanderling Subdivision,
Phase Two. 2. Do not approve and risk litigation.
Recommendation:Approve Alternative Number One.
Funds are
Available in the
Following
Accounts:
Not required at this time.
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Commission Meeting Agenda
8/1/2006 2:00 PM
Walton Acres, Section IV Dedication
Department:Engineering Department- Abie L. Ladson, P.E., Interim
Director
Caption:Motion to approve the deeds of dedication, maintenance
agreements, and road resolutions submitted by the
Engineering, and Augusta Utilities Departments for Walton
Acres Subdivision, Section IV. (Approved by Engineering
Services Committee July 24, 2006)
Background:The final plat was approved by the Commission on Sept. 17,
2002 . The subdivision design and plat, including the storm
drain system, have been reviewed and accepted by our
engineering staff and the construction has been reviewed by
our inspectors. The Utilities Department has inspected and
reviewed the water and sanitary sewer installations, and
hereby requests acceptance of the utility deed and
maintenance agreement of same.
Analysis:This section meets all codes, ordinances and standards. There
are no wetlands or 100-year flood plain boundaries involved
in this section. Acceptance of said utility deed shall dedicate,
as required, the water and sanitary sewer mains along with
the applicable easements to Augusta, Georgia, for operation
and maintenance. Acceptance of said utility deed shall
dedicate, as required, the water and sanitary sewer mains
along with the applicable easements to Augusta, Georgia, for
operation and maintenance.
Financial Impact:
By accepting these roads, water and sanitary sewer
installations into the County system and after the 18-month
maintenance warranty by the developer/contractor has
expired, all future maintenance and associated costs will be
borne by Augusta, Georgia. By acceptance of the utility deed
and maintenance agreement, positive revenue will be
generated from the sale of water and sanitary sewer taps and
monthly billing of same.
Alternatives:1. Approve the deeds of dedication, maintenance agreements,
and road resolutions submitted by the Engineering, and
Augusta Utilities Departments for Walton Acres Subdivision,
Section IV. 2. Do not approve and risk litigation.
Recommendation:Approve Alternative Number One.
Funds are
Available in the
Following
Accounts:
Not required at this time.
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Commission Meeting Agenda
8/1/2006 2:00 PM
Walton Acres, Section VII
Department:Engineering Department-Abie L. Ladson, P.E., Interim
Director
Caption:Motion to approve the deeds of dedication, maintenance
agreements, and road resolutions submitted by the
Engineering, and Augusta Utilities Departments for Walton
Acres Subdivision, Section VII. (Approved by Engineering
Services Committee July 24, 2006)
Background:The final plat was approved by the Commission on
November 16, 2004 . The subdivision design and plat,
including the storm drain system, have been reviewed and
accepted by our engineering staff and the construction has
been reviewed by our inspectors. The Utilities Department
has inspected and reviewed the water and sanitary sewer
installations, and hereby requests acceptance of the utility
deed and maintenance agreement of same.
Analysis:This section meets all codes, ordinances and standards. There
are no wetlands or 100-year flood plain boundaries involved
in this section. Acceptance of said utility deed shall dedicate,
as required, the water and sanitary sewer mains along with
the applicable easements to Augusta, Georgia, for operation
and maintenance.
Financial Impact:By accepting this road, water and sanitary sewer installations
into the County system and after the 18-month maintenance
warranty by the developer/contractor has expired, all future
maintenance and associated costs will be borne by Augusta,
Georgia. By acceptance of the utility deed and maintenance
agreement, positive revenue will be generated from the sale
of water and sanitary sewer taps and monthly billing of same.
Alternatives:1. Approve the deeds of dedication, maintenance agreements,
and road resolutions submitted by the Engineering, and
Augusta Utilities Departments for Walton Acres Subdivision,
Section VII. 2. Do not approve and risk litigation.
Recommendation:Approve Alternative Number One.
Funds are
Available in the
Following
Accounts:
Not required at this time.
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Commission Meeting Agenda
8/1/2006 2:00 PM
Walton Hills, Section VI, Dedication
Department:Engineering - Abie L. Ladson, P.E., Interim Director
Caption:Motion to approve the deeds of dedication, maintenance
agreements, and road resolutions submitted by the
Engineering, and Augusta Utilities Departments for Walton
Hills Subdivision Section VI. (Approved by Engineering
Services Committee July 24, 2006)
Background:The final plat was approved by the Commission on
November 16, 2004 . The subdivision design and plat,
including the storm drain system, have been reviewed and
accepted by our engineering staff and the construction has
been reviewed by our inspectors. The Utilities Department
has inspected and reviewed the water and sanitary sewer
installations, and hereby requests acceptance of the utility
deed and maintenance agreement of same.
Analysis:This section meets all codes, ordinances and standards. There
are no wetlands or 100-year flood plain boundaries involved
in this section. Acceptance of said utility deed shall dedicate,
as required, the water and sanitary sewer mains along with
the applicable easements to Augusta, Georgia, for operation
and maintenance.
Financial Impact:By accepting these roads, water and sanitary sewer
installations into the County system and after the 18-month
maintenance warranty by the developer/contractor has
expired, all future maintenance and associated costs will be
borne by Augusta, Georgia. By acceptance of the utility deed
and maintenance agreement, positive revenue will be
generated from the sale of water and sanitary sewer taps and
monthly billing of same.
Alternatives:1. Approve the deeds of dedication, maintenance agreements,
and road resolutions submitted by the Engineering, and
Augusta Utilities Departments for Walton Hills Subdivision,
Section VI. 2. Do not approve and risk litigation.
Recommendation:Approve Alternative Number One.
Funds are
Available in the
Following
Accounts:
Not required at this time.
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Commission Meeting Agenda
8/1/2006 2:00 PM
Walton Way/Canal level two funding
Department:Solid Waste
Caption:Motion to allow the Administrtor to begin negotiations
regarding the Walton Way Project and determine if a better
deal can be arranged concerning the cost allocations to cover
landfill fees associated with the second level canal
improvements. (Approved by Engineering Services
Committee July 24, 2006)
Background:In the negotiations leading to the contract involving the 2nd
level canal improvements to alleviate downtown flooding, it
was recognized that the bridges at 8th and 9th streets and the
culvert at 9th and Fenwick would have to be replaced. As
part of the agreed upon cost sharing for the civil work,
Augusta agreed not to charge tipping fees on the debris
resulting from the demolition of the existing bridges and
culverts.
Analysis:The balance owed as of May 31, 2006 was $149,814.15. This
amount includes $139,910.97 of actual disposal and
$9,903.18 of finance charge.
Financial Impact:By not funding this contractually agreed-upon program, the
Solid Waste Department is shorted an estimated $149,814.15
thus far.
Alternatives:1. Identify and approve funds to cover landfill fees associated
with the second level canal improvements. 2. Make a
financial adjustment to the Landfills “in lieu of tax” line item
in the budget, reducing the amount by at least $149,814.15.
Recommendation:Option 1
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Commission Meeting Agenda
8/1/2006 2:00 PM
Augusta Youth Center
Department:
Caption:Motion to approve the renewal of the Lease Agreement
between Augusta, Ga. and the Augusta Youth Center.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
8/1/2006 2:00 PM
Main Street Augusta
Department:
Caption:Consider request for change of designation of Main Street
Augusta a Georgia Main Street/Better Hometown City to the
Office of Downtown Development Affiliate Program.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
8/1/2006 2:00 PM
Minutes
Department:
Caption:Motion to approve the minutes of the regular meeting of the
Commission held July 18, 2006 and the Special Called
Meeting held July 24, 2006.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
8/1/2006 2:00 PM
Richmond County Mosquito Control
Department:
Caption:Consider a request from the Richmond County Mosquito
Control for additional funding in the amount of $35, 916.00
for the 2006 program year.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
8/1/2006 2:00 PM
Appointment Tenth District
Department:
Caption:Motion to approve the appointment of Mr. Mike Askew to
the Human Relations Board representing District 10.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
8/1/2006 2:00 PM
Melinda Moody
Department:
Caption:Discuss the relocation of office space for Ms. Melinda
Moody in Augusta Recreation Department. (Requested by
Mayor Pro Tem Marion Williams
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
8/1/2006 2:00 PM
Resolution DOT
Department:
Caption:Consider approval of a Resolution requesting Georgia
Department of Transportation not to build the proposed
barrier on Moore Road at Highway 56. (Requested by
Commissioner Jimmy Smith)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
8/1/2006 2:00 PM
Affidavit of Compliance
Department:Clerk of Commission
Caption:Motion to approve authorization for the Mayor to execute
affidavit of compliance with Georgia's Open Meeting Act.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission