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Home My WebLink About2006-06-20-Meeting Agenda Commission Meeting Agenda Commission Chamber 6/20/2006 2:00 PM INVOCATION: Reverend Nedenia Barber, Chaplain, Augusta Youth Development Center. PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA. RECOGNITION(S) Employee of the Month Award A. Mr. Chris Scheuer, Athletic Supervisor, Augusta Recreation Department. Attachments Information Technology B. Recognition of Information Technology employees who have served the organization for 20 years or more. Attachments Recognition of Appreciation to Mr. R. Joseph Vignati C. Recognition of Mr. R. Joseph Vignati for his service on the AHEDD Citizens Advisory Committee Attachments Five (5) minute time limit per delegation DELEGATIONS D. Ms. Sandy Lawrence, Foxhall Subdivision. RE: Forum Development Attachments E. Ms,. Annette Santiago, Hope for Humanity. RE: Redevelopment of East Augusta. Attachments F. Mr. Patrick Walton. RE: Concerns with License and Inspections Department Attachments G. Mr. A. Earl Thompkins, Chairman of ARC Citizens Small Business Advisory Board. RE: Disparity Study. Attachments CONSENT AGENDA (Items 1-44) PLANNING 1. Z-06-54 - A request for concurrence with the Augusta-Richmond County Planning Commission to APPROVE a petition by Michael Jones, on behalf of Charles Bartholomew, requesting a Special Exception to establish a Family Personal Care Home in a P-1 (Professional) Zone per Section 26-1 (H) of the Comprehensive Zoning for Augusta-Richmond County containing .17 acres and is known under the present numbering system as 1345 Druid Park Avenue. (Tax Map 045-4 Parcel 096) DISTRICT 1 Attachments 2. FINAL PLAT – MANCHESTER, SECTION 1, PHASE 1 – S- 742-II – A request for concurrence with the Augusta-Richmond County Planning Commission to APPROVE a petition by Southern Partners Inc., on behalf of Nordahl & Co., Inc., requesting final plat approval for Manchester, Section 1, Phase 1. This residential subdivision is located on Diamond Lakes Way, adajcent to Diamond Lakes Park and contains 27 lots. Attachments 3. FINAL PLAT – CAMBRIDGE, SECTION 14 – S-721 - A petition by Southern Partners Inc., on behalf of Nordahl & Co. Inc., requesting final plat approval for Cambridge, Section 14. This residential subdivision is located on Bansbury Place and Oxford Road, adjacent to Cambridge, Section 11 and contains 27 lots. (This subdivision is bonded) Attachments 4. FINAL PLAT – NATIONAL HILLS WEST, PHASE 2 (CONTAINING LOTS 1-9 (TRACT B-1) & TRACTS A, B, B-2) – S-747 – A petition by Southern Land Surveyors, Inc., on behalf of Randy Gilbert requesting final plat approval for National Hills West, Phase 2. This residential subdivision is located on Springwood Drive, adjacent to National Hills West, Phase 1 and contains 12 lots. Attachments 5. FINAL PLAT – WALTON ACRES, SECTION 9 – S-745 – A petition by James G. Swift & Associates on behalf of Southern Specialty Development Corp., requesting final plat approval for Walton Acres, Section 9. This residential subdivision is located on Walton Loop, adjacent to Walton Acres, Section 7 and contains 50 lots. Attachments 6. FINAL PLAT – WALTON HILLS, SECTION 8, PHASE 1 – S- 744 – A petition by James G. Swift & Associates on behalf of Southern Specialty Development Corp., requesting final plat approval for Walton Hills, Section 8, Phase 1. This residential subdivision is located on Isaac Way, adjacent to Walton Hills , Section 7 and contains 29 lots. Attachments 7. FINAL PLAT - WHEELER LAKE TOWNHOMES, PHASE 3 – S-608 – A petition by Southern Partners Inc., on behalf of ATC Developmenht Co., requesting final plat approval for Wheeler Lake Townhomes, Phase 3. This residential subdivision is located on West Wheeler Parkway Ext, adjacent to Wheeler Lake Townhomes, Phase 1, Section 2 and contains 32 lots. Attachments 8. FINAL PLAT – WALKER HILL, PHASE 1 – S-739-I – A petition by James G. Swift & Associates, on behalf of Prather Construction Co. Inc., requesting final plat approval for Walker Hill, Phase 1. This residential subdivision is located on Storey Mill Road, north of the centerline of Patiller Road and contains 10 lots. (Subject to final Health Department approval for lot 10) Attachments 9. FINAL PLAT – WALDEN PLACE – S-711- A petition by George L. Godman & Associates, on behalf of L P B Properties, Inc., requesting final plat approval for Walden Place. This residential subdivision is located off Walden Drive, adjacent to Whitney Pointe Subdivision and contains 38 lots. Attachments 10. Z-06-52- A request for concurrence with the Augusta-Richmond County Planning Commission to APPROVE a petition by Pakmerica LLC requesting a Special Exception to establish an extended stay hotel in a B-2 (General Business) zone and to modify a previous condition (Z-96-109) to allow the serving of alcohol in the guest lounge of one of two hotel proposals per Section 22-2 (d) of the Comprehensive Zoning Ordinance for Augusta-Richmond County affecting property containing 3.76 acres and is known under the present numbering system as 1052 Claussen Road. (Tax Map 012 Parcel 014-07) DISTRICT 7 Attachments 11. Z-06-53 - A request for concurrence with the Augusta-Richmond County Planning Commission to APPROVE with the condition that no houses may be constructed with less than 1500 square feet of heated floor area; a petition by James G. Swift and Associates, on behalf of Willis Foreman Development LLC, requesting a Special Exception to establish a conservation subdivision where one or more of the lots are 60% or less than the minimum lot size permitted in an R-1 (One-family Residential) Zone per Section 28D-2 of the Comprehensive Zoning Ordinance for Augusta- Richmond County; also variances are being requested from Section 28D 5, 7, 8 & 9 concerning technical requirements involving the amount of greenspace, lot density and building setbacks, and the 30 foot perimeter buffer strip that is required for conservation subdivisions adjacent to a single-family residential zone; affecting property containing 30.84 acres and is known in the present numbering system as 2249 Willis Foreman Road. (Tax map 195 Parcel 002-01) DISTRICT 8 Attachments 12. Z-06-55 - A request for concurrence with the Augusta-Richmond County Planning Commission to APPROVE a petition by Phin Hitchcock, on behalf of Augusta Capital, LLC, requesting a Attachments Special Exception to establish a Private School per Section 26-1 (b) of the Comprehensive Zoning Ordinance for Augusta- Richmond County affecting property containing 1.97 acres and is known under the present numbering system as 333 Greene Street. (Tax Map 047-2 Parcel 264) DISTRICT 1 13. Z-06-57 - A request for concurrence with the Augusta-Richmond County Planning Commission to APPROVE with the condition that a concept plan be submitted to the Planning Commission and an engineered soil erosion plan be submitted to all the appropriate agencies and departments; a petition by VFW Post 3200 requesting a Special Exception to establish an inert fill area per Section 26-1 (o) of the Comprehensive Zoning Ordinance for Augusta-Richmond County affecting property containing approximately 6 acres and is known under the present numbering system as 2901 Gun Club Road. (Tax Map 008 Parcel 002) DISTRICT 7 Attachments 14. Z-06-60 - A request for concurrence with the Augusta-Richmond County Planning Commission to APPROVE a petition by Phillip Hibbard, Attorney at Law, on behalf of Lydia B. Davis requesting a plan modification of an existing R-1E development for the construction of an additional residence per Section 13-12 of the Comprehensive Zoning Ordinance for Augusta-Richmond County Zoning Ordinance affecting property containing 2.06 acres and is known as Reid Place Subdivision. (Tax Map 032-4 Parcel 067) DISTRICT 3 Attachments 15. Z-06-61 - A request for concurrence with the Augusta-Richmond County Planning Commission to APPROVE a petition by Roger Garvin, on behalf of Jackie C. Garvin and Gretchen Detwiler, requesting a change of zoning from Zone R-1A (One-family Residential) to Zone B-1 (Neighborhood Business) affecting property containing .5 acres and consists of three tax parcels that are known as 2105, 2107, & 2109 Reedale Avenue. (Tax Map 110-3 Parcels 034, 035 & part of 036) DISTRICT 6 Attachments 16. Z-06-62 – A request for concurrence with the Augusta-Richmond Attachments County Planning Commission to APPROVE with the condition that the property be used as an in-home therapy office as described by the petitioner or those uses allowed in an R-1C zone; a petition by Pat L. Estep, Jr., on behalf of the estate of Burnett Julia Wallace, requesting a change of zoning from Zone R-1C (One- family Residential) to Zone P-1 (Professional) affecting property containing .1 acre and is known under the present numbering system as 801 Crawford Avenue. (Tax Map 035-4 Parcel 435) DISTRICT 1 17. Z-06- 64 - A request for concurrence with the Augusta-Richmond County Planning Commission to APPROVE a petition by Glenda W. Snively requesting a change of zoning from zone P-1 (Professional) to Zone R-1E (One-family Residential) affecting property containing .17 acres and is known under the present numbering system as 1862 Central Avenue and 1301 Wilson Street. (Tax Map 045-3 Parcel 115) DISTRICT 1 Attachments 18. Z-06-65 – A request for concurrence with the Augusta-Richmond County Planning Commission to APPROVE with the following conditions 1) that parking for all professional uses shall be in the rear yards and 2) that any new driveways shall be shared by multiple properties; a petition by Kathleen Thompkins, on behalf of Kathleen Thompkins, et al, requesting a change of zoning from Zone R-1C (One-family Residential) and Zone B-2 (General Business) to Zone P-1 (Professional) affecting property containing 1.31 acres and is known under the present numbering system as 2710, 2712, 2714, 2716, 2718, and 2720 Wheeler Road,. (Tax Map 033-2 Parcels 095 thru 100 and 381) DISTRICT 1 Attachments 19. Z-06-66 – A request for concurrence with the Augusta-Richmond County Planning Commission to APPROVE a petition by Land South Communities, LLC requesting a plan modification of an approved development plan in an R-1E (One-family Residential) Zone for The Enclaves at Raes Creek per Section 13-12 of the Comprehensive Zoning Ordinance for Augusta-Richmond County affecting property located on the north right-of-way line of Amli Way (private), 420 feet, more or less, west of the northwest corner of the intersection of Amli Way and Augusta West Parkway. (Tax Attachments Map 040 Parcels 044, 045, 046-01, 046-02 and 046-03) DISTRICT 3 20. ZA-R-174- A request for concurrence with the Augusta-Richmond County Planning Commission to APPROVE an amendment to the Comprehensive Zoning Ordinance for Augusta-Richmond County by deleting Section 29-4 (b) in its entirety and replacing it with a new Section 29-4 (b): Eave or canopy: An eave, canopy, or other similar architectural feature may extend into any required yard not more than three (3) feet. Attachments PUBLIC SERVICES 21. Motion to approve a request by David E. Greenfield for an on- premise consumption Liquor, Beer & Wine license to be used in connection with Helga's Lounge located at 2015 Central Ave. District 1. Super District 9. (Approved by Public Services Committee June 12, 2006) Attachments 22. Motion to approve proposal by Working Buildings, LLC to provide building commissioning services for the new downtown Augusta Library. (Approved by Public Services Committee June 12, 2006) Attachments 23. Motion to approve Augusta Public Transit 2006 grant application to the Federal Transit Administration (FTA) and to the Georgia Department of Transportation (GDOT) for capital and planning funds. (Approved by Public Services Committee June 12, 2006) Attachments ADMINISTRATIVE SERVICES 24. Motion to approve Department recommendation for Award of 2006 HOME Set-Aside Funds. (Approved by Administrative Services Committee June 12, 2006) Attachments 25. Motion to approve the reprogramming of $147,929.35 from the Attachments Aragon Park Project and award to McDuffie Woods Recreation Center, New Savannah Road Police Sub-Station and Housing Rehabilitation Program. (Approved by Administrative Services Committee June 12, 2006) 26. Motion to approve the reprogramming of $4,000 from R-UDAG Funds and award to Belle Terrace Community Neighborhood Association, Inc. (Approved by Administrative Servcies Committee June 12, 2006) Attachments 27. Motion to approve a change in the design of the Homeownership Assistance Program. (Approved by Administrative Services June 12, 2006) Attachments 28. Motion to approve Early Retirement of Mr. Curtis Etterlee under the 1977 Pension Plan. (Approved by Administrative Services Committee June 12, 2006) Attachments FINANCE 29. Motion to request that the Board of Tax Assessors give the Commission a review once the final digest for 2006 is completed. (Approved by the Finance Committee June 12, 2006) Attachments 30. Motion to approve tasking the Administrator to make recommendations to the Finance Committee regarding reduction of the budget deficit without using fund balance and report back at the end of July. (Approved by Finance Committee June 12, 2006) Attachments 31. Motion to approve Cherry, Bekaert and Holland filing a request for an extention for the 2005 Audit and distributing the last three years' management letters to all members of the Commission (Approved by Finance Committee June 12, 2006) Attachments 32. Motion to approve Resolution of Support for the CSRA Regional Development Center to continue to manage and administer the Coordinated Transportation System for Augusta, Ga. 2006-2007. (Approved by Finance Committee June 12, 2006) Attachments ENGINEERING SERVICES 33. Motion to approve proposal from JG Swift & Associates for an engineering design of a sixteen inch (16”) water main along Gordon Highway as part of the 630 system improvements. (Approved by Engineering Services Committee June 12, 2006) Attachments 34. Motion to approve proposal from JG Swift & Associates for an engineering design of a twenty-four inch (24”) water main along Gordon Highway as part of the 630 system improvements. (Approved by Engineering Services Committee June 12, 2006) Attachments 35. Motion to approve proposal from W.K. Dickson for an engineering design of a twelve inch (12”) water main along Gordon Highway as part of the 630 system improvements. (Approved by Engineering Services Committee June 12, 2006) Attachments 36. Motion to approve proposal fees in the amount of $677,674.52 for the design of a 48" sanitary sewer main to replace the easternmost portion of the Butler Creek Sewer main. (Approved by Engineering Services Committee June 12, 2006) Attachments 37. Motion to approve proposal from Williams Russell and Johnson for an engineering design of a thirty-inch (30”) water main along Gordon Highway as part of the 630 system improvements. (Approved by Engineering Services Committee June 12, 2006) Attachments 38. Motion to authorize the Engineering Department to extend the current agreement with Jordan, Jones & Goulding (JJG) to provide project management support via staff augmentation in an amount Attachments not to exceed $70,000 to be funded from One Percent Sales Tax Phase IV Administration lapsed salaries upon receipt and review of executed documents. (Approved by Engineering Services Committee June 12, 2006) 39. Motion to approve solicitation to Fort Gordon to provide a municipal water supply commodity and a wastewater treatment service commodity. (Approved by Engineering Services Committee June 12, 2006) Attachments 40. Motion to authorize execution of an Amendment to Zimmerman Evans and Leopold’s (ZEL Engineers) professional services contract for the design of the Auxiliary High Service Pumping Station Upgrade Project in the amount of $79,747. (Approved by Engineering Services Committee June 12, 2006) Attachments 41. Motion to approve entering into an agreement with Thompson Building Wrecking Co, Inc. in the amount of $64,440.00 for the demolition of 2 buildings and their parking areas on the St. Sebastian Way/Greene Street/15th Street project, CPB#327-04- 0296812003. The buildings and their parking areas must be removed for the purpose of doing the fieldwork associated with the mitigation of the African-American archaeological site. Funding is available in SPLOST Phase IV Project Engineering Account 324041110-5212115/202824003-5212115. (Approved by Engineering Services Committee June 12, 2006) Attachments PETITIONS AND COMMUNICATIONS 42. Motion to approve the minutes of the regular meeting of the Commission held June 6, 2006. Attachments APPOINTMENT(S) 43. Motion to approve the appointment of Clyde Lester to the Riverfront Development Board representing District 10. Attachments OTHER BUSINESS 44. Motion to approve the recommendtion of the Pension Committee to reject the proposal to amend the Investment Committee membership. (Approved by the Pension Connmittee June 13, 2006) Attachments ****END CONSENT AGENDA**** AUGUSTA COMMISSION 6/20/2006 AUGUSTA COMMISSION REGULAR AGENDA 6/20/2006 (Items 45-52) PLANNING 45. Z-06-51 - A request for concurrence with the Augusta-Richmond County Planning Commission to APPROVE with the conditions listed below, a petition by Forum Development Group, on behalf of Nixon Trusts and Roger Graham, requesting a change of zoning from Zone R-1 (One-family Residential) and Zone R-1A (One- family Residential) to Zone B-1 (Neighborhood Business) with a Special Exception to have a group of retail buildings which would exceed 15,000 gross square feet of area per Section 21-2 (a) affecting property located on the northeast corner of the intersection of Walton Way Extension and Interstate 20 consisting of six land parcels totaling 44.8 acres. (Tax map 16 Parcels 55, 52.2, 52.1, 52, 51.1, and 51) DISTRICT 7 1. There shall be no development or other encroachment in the 100 year floodplain except for connections to sewer lines if necessary; 2. The only access to the property shall be a new intersection on Walton Way Extension in the vicinity of Hebron Court to be paid for by the developer of the subject property. This intersection shall also provide access to the apartment complex across Walton Way Extension. The intersection shall be signalized and the cost of equipment and installation shall be borne by the developer of the Attachments subject property. If the new signalized intersection is determined not to conform to the AASHTO standards, then the new zoning classification shall revert back to the previous classification. 3. There shall be no access to Walton Way Extension except at the new signalized intersection. If outparcels fronting on Walton Way Extension are created there shall be no access easements placed on plats and deed of such parcels. 4. Illumination at the rear of the complex is a potential impact that can be mitigated by the following: ? A fence, wall or solid vegetative screen shall be located along the entire floodplain at least six (6) feet above the elevation of any retaining wall or fill at that location. ? For building walls facing the floodplain on the creek side of the property, all building wall lights shall be directed down the building, not outward; ? In the rear parking area there shall be full cutoff lighting that does not shine into the floodplain. 5. That the only development of this property other than development allowed in the R-1 and R-1A zones shall be an upscale shopping center consistent with the concept plan in the file. If site plans for such development are not presented within two years of approval of the rezoning then the zoning of this property reverts to R-1A. If development of the property does not begin within three years of approval of the rezoning, then the zoning classification reverts to R-1A; 6. That the Stormwater facility shall be built to accommodate a 100 year storm and release it at no more than 90% of the predevelopment rate. 46. Z-06-59 - A request for concurrence with the Augusta-Richmond County Planning Commission to APPROVE with the condition that this be an owner occupied facility, if not the use reverts to all uses allowed in the existing R-1A zone; a petition by Carrie Burton and Joe Burgess requesting a Special Exception to establish a Family Personal Care Home per Section 26-1 (H) of the Comprehensive Zoning Ordinance for Augusta-Richmond County affecting property containing .46 acres and is known under the present numbering system as 2342 Dorn Road. (Tax Map 070- 3 Parcel 035-01) DISTRICT 5 Attachments 47. Z-06-63 - A request for concurrence with the Augusta-Richmond County Planning Commission to DENY a petition by Thomas J. Drake III, on behalf of Richard R. Gayle requesting a change of Attachments zoning from Zone R-1A (One-family Residential) to Zone R-1B (One-family Residential) with a Special Exception for a detached dwelling subdivision proposal, not to exceed 5 ½ units per acre, developed in accordance with Section 13, and Section 10-2 of the Comprehensive Zoning Ordinance for Augusta-Richmond County affecting property containing 2.47 acres and is known under the present numbering system as 801 Stevens Creek Road. (Tax Map 6 Parcel 13.04) DISTRICT 7 PUBLIC SERVICES 48. New Ownership: A. N. 06 - 28: A request by Yong Pyo Hong for a retail package Liquor, Beer & Wine license to be used in connection with Milledgeville Spirit Center located at 2238 Martin Luther King Jr Blvd. District 2. Super District 9. (Requested by Mayor Pro Tem Marion Williams) Attachments 49. New Application: A. N. 06 - 28: A request by C. H. McTeer for a retail package Beer & Wine license to be used in connection with McTeer Oil Company located at 4150 Windsor Spring Rd. District 6. Super District 10. (No recommendation from Public Services Committee June 12, 2006) Attachments ATTORNEY 50. Approve contract between CSRA Regional Development Authority and Augusta, Ga. in the amount of $12,000 for administration assistance of the City of Augusta's Transportation Enhancement Project, Reynolds Street Depot Community Center. Attachments OTHER BUSINESS 51. Discuss abandoned buildings. (Mayor Pro Tem Marion Williams) Attachments LEGAL MEETING A. Pending and Potential Litigation. B. Real Estate. Upcoming Meetings www.augustaga.gov C. Personnel. 52. Motion to approve authorization for the Mayor to execute affidavit of compliance with Georgia's Open Meeting Act. Commission Meeting Agenda 6/20/2006 2:00 PM Invocation Department: Caption:Reverend Nedenia Barber, Chaplain, Augusta Youth Development Center. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 6/20/2006 2:00 PM Employee of the Month Award Department: Caption:Mr. Chris Scheuer, Athletic Supervisor, Augusta Recreation Department. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 6/20/2006 2:00 PM Information Technology Department: Caption:Recognition of Information Technology employees who have served the organization for 20 years or more. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 6/20/2006 2:00 PM Recognition of Appreciation to Mr. R. Joseph Vignati Department:Housing and Economic Development Caption:Recognition of Mr. R. Joseph Vignati for his service on the AHEDD Citizens Advisory Committee Background:Mr. R. Joseph Vignati has served on the Housing and Economic Development Department's Citizens Advisory Committee from April 2002 to March 2006 and has dedicated his time to the citizens of Augusta-Richmond County. The Housing and Economic Development Department would like to take this opportunity to recognize Mr. Vignati for his dedication and service to the community. Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Commission Meeting Agenda 6/20/2006 2:00 PM Foxhall Department: Caption:Ms. Sandy Lawrence, Foxhall Subdivision. RE: Forum Development Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 6/20/2006 2:00 PM Hope for Humanity Department: Caption:Ms,. Annette Santiago, Hope for Humanity. RE: Redevelopment of East Augusta. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 6/20/2006 2:00 PM Patrick Walton Department: Caption:Mr. Patrick Walton. RE: Concerns with License and Inspections Department Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 6/20/2006 2:00 PM Study Department: Caption:Mr. A. Earl Thompkins, Chairman of ARC Citizens Small Business Advisory Board. RE: Disparity Study. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 6/20/2006 2:00 PM Planning Commission Department:Planning Commission Caption:Z-06-54 - A request for concurrence with the Augusta- Richmond County Planning Commission to APPROVE a petition by Michael Jones, on behalf of Charles Bartholomew, requesting a Special Exception to establish a Family Personal Care Home in a P-1 (Professional) Zone per Section 26-1 (H) of the Comprehensive Zoning for Augusta- Richmond County containing .17 acres and is known under the present numbering system as 1345 Druid Park Avenue. (Tax Map 045-4 Parcel 096) DISTRICT 1 Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Commission Meeting Agenda 6/20/2006 2:00 PM Planning Commission Department:Planning Commission Caption:FINAL PLAT – MANCHESTER, SECTION 1, PHASE 1 – S-742-II – A request for concurrence with the Augusta- Richmond County Planning Commission to APPROVE a petition by Southern Partners Inc., on behalf of Nordahl & Co., Inc., requesting final plat approval for Manchester, Section 1, Phase 1. This residential subdivision is located on Diamond Lakes Way, adajcent to Diamond Lakes Park and contains 27 lots. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Commission Meeting Agenda 6/20/2006 2:00 PM Planning Commission Department:Planning Commission Caption:FINAL PLAT – CAMBRIDGE, SECTION 14 – S-721 - A petition by Southern Partners Inc., on behalf of Nordahl & Co. Inc., requesting final plat approval for Cambridge, Section 14. This residential subdivision is located on Bansbury Place and Oxford Road, adjacent to Cambridge, Section 11 and contains 27 lots. (This subdivision is bonded) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Commission Meeting Agenda 6/20/2006 2:00 PM Planning Commission Department:Planning Commission Caption:FINAL PLAT – NATIONAL HILLS WEST, PHASE 2 (CONTAINING LOTS 1-9 (TRACT B-1) & TRACTS A, B, B-2) – S-747 – A petition by Southern Land Surveyors, Inc., on behalf of Randy Gilbert requesting final plat approval for National Hills West, Phase 2. This residential subdivision is located on Springwood Drive, adjacent to National Hills West, Phase 1 and contains 12 lots. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Commission Meeting Agenda 6/20/2006 2:00 PM Planning Commission Department:Planning Commission Caption:FINAL PLAT – WALTON ACRES, SECTION 9 – S-745 – A petition by James G. Swift & Associates on behalf of Southern Specialty Development Corp., requesting final plat approval for Walton Acres, Section 9. This residential subdivision is located on Walton Loop, adjacent to Walton Acres, Section 7 and contains 50 lots. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Commission Meeting Agenda 6/20/2006 2:00 PM Planning Commission Department:Planning Commission Caption:FINAL PLAT – WALTON HILLS, SECTION 8, PHASE 1 – S-744 – A petition by James G. Swift & Associates on behalf of Southern Specialty Development Corp., requesting final plat approval for Walton Hills, Section 8, Phase 1. This residential subdivision is located on Isaac Way, adjacent to Walton Hills , Section 7 and contains 29 lots. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Commission Meeting Agenda 6/20/2006 2:00 PM Planning Commission Department:Planning Commission Caption:FINAL PLAT - WHEELER LAKE TOWNHOMES, PHASE 3 – S-608 – A petition by Southern Partners Inc., on behalf of ATC Developmenht Co., requesting final plat approval for Wheeler Lake Townhomes, Phase 3. This residential subdivision is located on West Wheeler Parkway Ext, adjacent to Wheeler Lake Townhomes, Phase 1, Section 2 and contains 32 lots. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Commission Meeting Agenda 6/20/2006 2:00 PM Planning Commission Department:Planning Commission Caption:FINAL PLAT – WALKER HILL, PHASE 1 – S-739-I – A petition by James G. Swift & Associates, on behalf of Prather Construction Co. Inc., requesting final plat approval for Walker Hill, Phase 1. This residential subdivision is located on Storey Mill Road, north of the centerline of Patiller Road and contains 10 lots. (Subject to final Health Department approval for lot 10) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Commission Meeting Agenda 6/20/2006 2:00 PM Planning Commission Department:Planning Commission Caption:FINAL PLAT – WALDEN PLACE – S-711- A petition by George L. Godman & Associates, on behalf of L P B Properties, Inc., requesting final plat approval for Walden Place. This residential subdivision is located off Walden Drive, adjacent to Whitney Pointe Subdivision and contains 38 lots. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Commission Meeting Agenda 6/20/2006 2:00 PM Planning Commission Department:Planning Commission Caption:Z-06-52- A request for concurrence with the Augusta- Richmond County Planning Commission to APPROVE a petition by Pakmerica LLC requesting a Special Exception to establish an extended stay hotel in a B-2 (General Business) zone and to modify a previous condition (Z-96-109) to allow the serving of alcohol in the guest lounge of one of two hotel proposals per Section 22-2 (d) of the Comprehensive Zoning Ordinance for Augusta-Richmond County affecting property containing 3.76 acres and is known under the present numbering system as 1052 Claussen Road. (Tax Map 012 Parcel 014-07) DISTRICT 7 Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Commission Meeting Agenda 6/20/2006 2:00 PM Planning commission Department:Planning Commission Caption:Z-06-53 - A request for concurrence with the Augusta- Richmond County Planning Commission to APPROVE with the condition that no houses may be constructed with less than 1500 square feet of heated floor area; a petition by James G. Swift and Associates, on behalf of Willis Foreman Development LLC, requesting a Special Exception to establish a conservation subdivision where one or more of the lots are 60% or less than the minimum lot size permitted in an R-1 (One-family Residential) Zone per Section 28D-2 of the Comprehensive Zoning Ordinance for Augusta- Richmond County; also variances are being requested from Section 28D 5, 7, 8 & 9 concerning technical requirements involving the amount of greenspace, lot density and building setbacks, and the 30 foot perimeter buffer strip that is required for conservation subdivisions adjacent to a single- family residential zone; affecting property containing 30.84 acres and is known in the present numbering system as 2249 Willis Foreman Road. (Tax map 195 Parcel 002-01) DISTRICT 8 Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Commission Meeting Agenda 6/20/2006 2:00 PM Planning Commission Department:Planning Commission Caption:Z-06-55 - A request for concurrence with the Augusta- Richmond County Planning Commission to APPROVE a petition by Phin Hitchcock, on behalf of Augusta Capital, LLC, requesting a Special Exception to establish a Private School per Section 26-1 (b) of the Comprehensive Zoning Ordinance for Augusta-Richmond County affecting property containing 1.97 acres and is known under the present numbering system as 333 Greene Street. (Tax Map 047-2 Parcel 264) DISTRICT 1 Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Commission Meeting Agenda 6/20/2006 2:00 PM Planning Commission Department:Planning Commission Caption:Z-06-57 - A request for concurrence with the Augusta- Richmond County Planning Commission to APPROVE with the condition that a concept plan be submitted to the Planning Commission and an engineered soil erosion plan be submitted to all the appropriate agencies and departments; a petition by VFW Post 3200 requesting a Special Exception to establish an inert fill area per Section 26-1 (o) of the Comprehensive Zoning Ordinance for Augusta-Richmond County affecting property containing approximately 6 acres and is known under the present numbering system as 2901 Gun Club Road. (Tax Map 008 Parcel 002) DISTRICT 7 Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Commission Meeting Agenda 6/20/2006 2:00 PM Planning Commission Department:Planning Commission Caption:Z-06-60 - A request for concurrence with the Augusta- Richmond County Planning Commission to APPROVE a petition by Phillip Hibbard, Attorney at Law, on behalf of Lydia B. Davis requesting a plan modification of an existing R-1E development for the construction of an additional residence per Section 13-12 of the Comprehensive Zoning Ordinance for Augusta-Richmond County Zoning Ordinance affecting property containing 2.06 acres and is known as Reid Place Subdivision. (Tax Map 032-4 Parcel 067) DISTRICT 3 Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Commission Meeting Agenda 6/20/2006 2:00 PM Planning Commission Department:Planning Commission Caption:Z-06-61 - A request for concurrence with the Augusta- Richmond County Planning Commission to APPROVE a petition by Roger Garvin, on behalf of Jackie C. Garvin and Gretchen Detwiler, requesting a change of zoning from Zone R-1A (One-family Residential) to Zone B-1 (Neighborhood Business) affecting property containing .5 acres and consists of three tax parcels that are known as 2105, 2107, & 2109 Reedale Avenue. (Tax Map 110-3 Parcels 034, 035 & part of 036) DISTRICT 6 Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Commission Meeting Agenda 6/20/2006 2:00 PM Planning Commission Department:Planning Commission Caption:Z-06-62 – A request for concurrence with the Augusta- Richmond County Planning Commission to APPROVE with the condition that the property be used as an in-home therapy office as described by the petitioner or those uses allowed in an R-1C zone; a petition by Pat L. Estep, Jr., on behalf of the estate of Burnett Julia Wallace, requesting a change of zoning from Zone R-1C (One-family Residential) to Zone P- 1 (Professional) affecting property containing .1 acre and is known under the present numbering system as 801 Crawford Avenue. (Tax Map 035-4 Parcel 435) DISTRICT 1 Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Commission Meeting Agenda 6/20/2006 2:00 PM Planning Commission Department:Planning Commission Caption:Z-06- 64 - A request for concurrence with the Augusta- Richmond County Planning Commission to APPROVE a petition by Glenda W. Snively requesting a change of zoning from zone P-1 (Professional) to Zone R-1E (One-family Residential) affecting property containing .17 acres and is known under the present numbering system as 1862 Central Avenue and 1301 Wilson Street. (Tax Map 045-3 Parcel 115) DISTRICT 1 Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Commission Meeting Agenda 6/20/2006 2:00 PM Planning Commission Department:Planning Commission Caption:Z-06-65 – A request for concurrence with the Augusta- Richmond County Planning Commission to APPROVE with the following conditions 1) that parking for all professional uses shall be in the rear yards and 2) that any new driveways shall be shared by multiple properties; a petition by Kathleen Thompkins, on behalf of Kathleen Thompkins, et al, requesting a change of zoning from Zone R-1C (One-family Residential) and Zone B-2 (General Business) to Zone P-1 (Professional) affecting property containing 1.31 acres and is known under the present numbering system as 2710, 2712, 2714, 2716, 2718, and 2720 Wheeler Road,. (Tax Map 033-2 Parcels 095 thru 100 and 381) DISTRICT 1 Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Commission Meeting Agenda 6/20/2006 2:00 PM Planning Commission Department:Planning Commission Caption:Z-06-66 – A request for concurrence with the Augusta- Richmond County Planning Commission to APPROVE a petition by Land South Communities, LLC requesting a plan modification of an approved development plan in an R-1E (One-family Residential) Zone for The Enclaves at Raes Creek per Section 13-12 of the Comprehensive Zoning Ordinance for Augusta-Richmond County affecting property located on the north right-of-way line of Amli Way (private), 420 feet, more or less, west of the northwest corner of the intersection of Amli Way and Augusta West Parkway. (Tax Map 040 Parcels 044, 045, 046-01, 046-02 and 046-03) DISTRICT 3 Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Commission Meeting Agenda 6/20/2006 2:00 PM Planning Commission Department:Planning Commission Caption:ZA-R-174- A request for concurrence with the Augusta- Richmond County Planning Commission to APPROVE an amendment to the Comprehensive Zoning Ordinance for Augusta-Richmond County by deleting Section 29-4 (b) in its entirety and replacing it with a new Section 29-4 (b): Eave or canopy: An eave, canopy, or other similar architectural feature may extend into any required yard not more than three (3) feet. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Commission Meeting Agenda 6/20/2006 2:00 PM Planning Commission Regular Agenda Department:Planning Commission Caption:Z-06-51 - A request for concurrence with the Augusta- Richmond County Planning Commission to APPROVE with the conditions listed below, a petition by Forum Development Group, on behalf of Nixon Trusts and Roger Graham, requesting a change of zoning from Zone R-1 (One- family Residential) and Zone R-1A (One-family Residential) to Zone B-1 (Neighborhood Business) with a Special Exception to have a group of retail buildings which would exceed 15,000 gross square feet of area per Section 21-2 (a) affecting property located on the northeast corner of the intersection of Walton Way Extension and Interstate 20 consisting of six land parcels totaling 44.8 acres. (Tax map 16 Parcels 55, 52.2, 52.1, 52, 51.1, and 51) DISTRICT 7 1. There shall be no development or other encroachment in the 100 year floodplain except for connections to sewer lines if necessary; 2. The only access to the property shall be a new intersection on Walton Way Extension in the vicinity of Hebron Court to be paid for by the developer of the subject property. This intersection shall also provide access to the apartment complex across Walton Way Extension. The intersection shall be signalized and the cost of equipment and installation shall be borne by the developer of the subject property. If the new signalized intersection is determined not to conform to the AASHTO standards, then the new zoning classification shall revert back to the previous classification. 3. There shall be no access to Walton Way Extension except at the new signalized intersection. If outparcels fronting on Walton Way Extension are created there shall be no access easements placed on plats and deed of such parcels. 4. Illumination at the rear of the complex is a potential impact that can be mitigated by the following: ? A fence, wall or solid vegetative screen shall be located along the entire floodplain at least six (6) feet above the elevation of any retaining wall or fill at that location. ? For building walls facing the floodplain on the creek side of the property, all building wall lights shall be directed down the building, not outward; ? In the rear parking area there shall be full cutoff lighting that does not shine into the floodplain. 5. That the only development of this property other than development allowed in the R-1 and R-1A zones shall be an upscale shopping center consistent with the concept plan in the file. If site plans for such development are not presented within two years of approval of the rezoning then the zoning of this property reverts to R-1A. If development of the property does not begin within three years of approval of the rezoning, then the zoning classification reverts to R-1A; 6. That the Stormwater facility shall be built to accommodate a 100 year storm and release it at no more than 90% of the predevelopment rate. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Commission Meeting Agenda 6/20/2006 2:00 PM Planning Commission Regular Agenda Department:Planning Commission Caption:Z-06-59 - A request for concurrence with the Augusta- Richmond County Planning Commission to APPROVE with the condition that this be an owner occupied facility, if not the use reverts to all uses allowed in the existing R-1A zone; a petition by Carrie Burton and Joe Burgess requesting a Special Exception to establish a Family Personal Care Home per Section 26-1 (H) of the Comprehensive Zoning Ordinance for Augusta-Richmond County affecting property containing .46 acres and is known under the present numbering system as 2342 Dorn Road. (Tax Map 070-3 Parcel 035-01) DISTRICT 5 Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Commission Meeting Agenda 6/20/2006 2:00 PM Planning Commission Regular Agenda Department:Planning Commission Caption:Z-06-63 - A request for concurrence with the Augusta- Richmond County Planning Commission to DENY a petition by Thomas J. Drake III, on behalf of Richard R. Gayle requesting a change of zoning from Zone R-1A (One-family Residential) to Zone R-1B (One-family Residential) with a Special Exception for a detached dwelling subdivision proposal, not to exceed 5 ½ units per acre, developed in accordance with Section 13, and Section 10-2 of the Comprehensive Zoning Ordinance for Augusta-Richmond County affecting property containing 2.47 acres and is known under the present numbering system as 801 Stevens Creek Road. (Tax Map 6 Parcel 13.04) DISTRICT 7 Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Commission Meeting Agenda 6/20/2006 2:00 PM Alcohol License Application Department:License & Inspections Caption:Motion to approve a request by David E. Greenfield for an on-premise consumption Liquor, Beer & Wine license to be used in connection with Helga's Lounge located at 2015 Central Ave. District 1. Super District 9. (Approved by Public Services Committee June 12, 2006) Background:This is a new ownership application. Formerly in the name of Helga Fried. Analysis:The applicant has met the minimum requirements of the Augusta-Richmond County Alcohol Ordinance. Financial Impact:The applicant will pay a fee of $3850.00. Alternatives: Recommendation:License & Inspections recommends approval. The RCSD recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Commission Meeting Agenda 6/20/2006 2:00 PM Alcohol License Application Department:License & Inspections Caption:New Ownership: A. N. 06 - 28: A request by Yong Pyo Hong for a retail package Liquor, Beer & Wine license to be used in connection with Milledgeville Spirit Center located at 2238 Martin Luther King Jr Blvd. District 2. Super District 9. (Requested by Mayor Pro Tem Marion Williams) Background:This is a new ownership application. Formerly in the name of Mohommed Aslami. Analysis:The applicant meets the minimum requirements of the Augusta Richmond County Alcohol Ordinance. Financial Impact:The applicant will pay a fee of &3850.00 Alternatives: Recommendation:License & Inspections recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Commission Meeting Agenda 6/20/2006 2:00 PM Alcohol License Application Department:License & Inspections Caption:New Application: A. N. 06 - 28: A request by C. H. McTeer for a retail package Beer & Wine license to be used in connection with McTeer Oil Company located at 4150 Windsor Spring Rd. District 6. Super District 10. (No recommendation from Public Services Committee June 12, 2006) Background:This is a new location. The owner wants to build a new store. Analysis:The applicant meets the minimum requirements of the Augusta-Richmond County Alcohol Ordinance. Financial Impact:The appliocant will pay a fee of $1100.00 Alternatives: Recommendation:License & Inspection and the Sheriff's Department recommend approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Commission Meeting Agenda 6/20/2006 2:00 PM Building Commissioning Services for New Main Library Department:Library Caption:Motion to approve proposal by Working Buildings, LLC to provide building commissioning services for the new downtown Augusta Library. (Approved by Public Services Committee June 12, 2006) Background:As recommended by the Georgia State Finance and Investment Commission for a project of the magnitude of the new Library, RFQ advertisements for a building commissioning agent (BCA) were published, resulting in the submission of Qualifications Statements from three firms. The evaluation/selection committee determined that Working Buildings, LLC was the best candidate to provide the consulting service. Analysis:Building commissioning services are now recommended by a majority of Federal and State Agencies, including the GSFIC. The project has received some State funding, so compliance with GSFIC standards is advisable. Commissioning should help reduce construction change orders, improve equipment start-up troubleshooting, improve building maintainability, operability and reliability, and reduce energy consumption and maintenance costs. The commissioning engineers should be brought on as members of the project team during the design phase, so that they can assist the buiding's design engineers in specifying systems that facilitate commisioning and overall quality assurance. All three of the responding firms are from the Atlanta area. The selected firm comes highly recommended from their past clients, and received the highest scores in the evaluation process. Financial Impact:A Best and Final, fixed fee proposal, inclusive of expenses, of $150,400 has been submitted. Alternatives:1. Select the second-highest ranked BCA applicant, for a fee of $139,624. 2. Do nothing (don't utilize building commissioning services). 3. Delay and/or defer approval. Recommendation:Contract with Working Buildings, LLC for professional building commissioning services since they received the highest scores in the evaluation process. They are highly qualified, received the strongest recommendations, and will utilize a DBE partner for approximately 50% of the fee. Since the architect/engineers are already under contract and commencing design, the BCA should be engaged as soon as possible. The additional expense to incluide a BCA is typically repaid in less than five years through reduced energy and maintenance costs alone. Funds are Available in the Following Accounts: 324-05-1120; 202150320 REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission AUGUSTA RICHMOND COUNTY CAPITAL IMPROVEMENTS HEERY INTERNATIONAL, INC., PROGRAM MANAGER 501 Greene Street Suite 313 Augusta, GA 30901 (706) 842-5543 May 18, 2006 Mr. Gary Swint East Central Georgia Regional Library Director 902 Greene Street Augusta, GA 30901 RE: RFQ #06-123; Building Commissioning Services for the Central Library Dear Mr. Swint: I have reviewed the Best and Final proposals from EMC Engineers, Inc. and Working Buildings LLC, for the referenced commissioning services. These two firms were short-listed from the original submissions. Following review and ranking of the two submissions, in accordance with the published criteria and scoring system, Working Buildings finished with a score of 8.0, while EMC had a score of 6.35. Both firms appear qualified. Working Buildings’ higher score is largely the result of their exemplary references and their strong DBE participation. Both firms are from the Atlanta metro area. In submitting their Best & Final proposal, Working Buildings reduced their proposed fee considerably, resulting in a level that is less than 10% higher than EMC’s. To summarize, it is my recommendation that Augusta Richmond County enter into a professional services contract with Working Buildings, LLC, for the referenced work, as soon as possible. Delaying to do so will negatively impact the completion date of the new Library. If there are any questions, please don’t hesitate to contact me. Cordially, Bob Munger, AIA, LEEDAP HEERY Program Manager ARC Capital Improvements C: Fred Russell, Geri Sams, Yvonne Gentry, Rick Acree, Phyllis Mills Attachments: Technical Evaluation Form with supporting notations ATTACHMENT F Reviewer: Munger Date: Criteria Category Evaluation Weight Qualifications 35% References 15% Proximity to Project 15% Submission Quality & Clarity 5% DBE Participation 15% Cost 15% Total 100% EMC TSCX Working Buildings Qualifications 9 3 7 7 5 8 4 1 8 8 2 8 7.00 2.75 7.75 8 1 10 6 6 6 Submission Quality & Clarity 5 5 5 5 5 7 8 5 4 6.00 5.00 5.33 0 10 10 Cost $ 139,624 $ 150,400 Cost Score 10.00 N/A 7.50 Summary of Scores Non-Cost Factors Qualifications 35%2.45 0.96 2.71 References 15%1.20 0.15 1.50 Proximity to Project 15%0.90 0.90 0.90 Submission Quality & Clarity 5%0.30 0.25 0.27 DBE Participation 15%0.00 1.50 1.50 Cost Score 15%1.50 0.00 1.13 Total Score 6.35 n/a 8.00 not short-listed Notes: EMC and Working Buildings were short listed and submitted Best & Final proposals. DBE Scores Average Understanding of project scope Technical Approach Organizational/Legal Approach Years of Comm'g. Experience (Firm) Reference Scores Proximity Scores Experience w/ projects of similar size/complexity Library Experience Average Firm Qualification Scores Years of Experience (Assigned individuals) TECHNICAL CONSULTANT PROPOSAL EVALUATION FORM RFQ #06-123; Building Commissioning Services for the Central Library Evaluation Criteria 5/18/2006 Bidders ARC MAIN LIBRARY COMMISSIONING AGENT EVALUATION NOTES # Firm Qualifications/Experience References Submission Quality & Clarity DBE Participation Proximity Other notes 1 EMC established company; 30-yrs old w/ 8 yrs in commissioning bus.; Good list of project w/ severeal repeat clients 3 successful connections from supplied references - good also 1 good independent reference good none = 0pts Alpharetta-based 2 TSCx 3-yr-old company; (1) PE-elect. --no true HVAC engineer or PE, CIPE = certified plumbing engineer; listed projects are vague as to what eactly they did in the way of commissioning Couldn't connect w/ references listed, independent reference was not famililar w/ good, except roles, who does HVAC vague 100%=15 pts Atlanta-based 3 Working buildings Some experience with library and educational facilities of similar scope; 3 PE's cannot tell how long company has been in business from proposal, website indicates 5 years. Can't tell if the 2 principals have worked together before; Good list of projects Commissionnig is their specialty; 3 connections w/ supplied ref. -all very good also 1 good independent ref. Excellent 50% = 15 PTS 100% Atlanta- based firm seem's somewhat specailized in scientific facilities; Firm 1 Notes: Firm 2 Notes: Firm 3 Notes: EMC Robin Smith -Emory 404.727.2186 called back 5/8/06 -gave good reference Robert DeLaar -GA Southern 912.681.5752 retired, But Bob Boone familiar --good reference, repeat user Fred Dolder -GA Tech 404.894.3666 requested call back double-check commissioning, did well clean-up situation--a little adversarial WorkingBuildings Nick Cimorelli, Charelstn Southern Dtr of Facilities 843.863.7581; New Science Ctr good job, HVAC Fire alrm Oak Ridge Nat'l Laboratory; Mack Lakumb 865.574.9253 left message Tony Putnam, plant engineer MCG 706.721.0199 wrong number Lauara Case, PM for Emory U. 404.727.5543 Excellent reference Mary Hill (Hines) 1180 Peachtree 404.975.4053 Excellent reference TSCx Driggers and Associates Marine Corps logistics Base; 229.432.0569 Thomas, not Michael left message Dawn Dilbeck ; Chevron-Texaco Owner 651.905.5745 generic Voice mail # David Perkins, Const. Manager & Client Hartsfeil Fire/Rescue facilty #33 404.530.5689 different person at that tele # Commission Meeting Agenda 6/20/2006 2:00 PM Transit Grant Application Department:Augusta Public Transit Caption:Motion to approve Augusta Public Transit 2006 grant application to the Federal Transit Administration (FTA) and to the Georgia Department of Transportation (GDOT) for capital and planning funds. (Approved by Public Services Committee June 12, 2006) Background:On October 1st of each year, the FTA apportions capital, planning, and operating funds to the Augusta Metropolitan Area to include Aiken County. With these funds, the Transit Department purchases buses, replacement parts, etc. as is shown on this application. This application is submitted annually along with a capital only grant application to GDOT. Analysis:We will design and build a new South Augusta Transfer Facility and renovate our present facilities. Also APT will be able to reimburse a percentage of our ADA and maintenance costs. FTA pays 80% of the cost and GDOT pays 10% of capital costs. Financial Impact:The impact of approving this application submission will be minimal on operations. The total estimated capital cost will be $3,953,250. This will enable Augusta Public Transit to use capital funds to pay for preventive maintenance, vehicles, ADA costs, etc. as allowed by federal law. Alternatives:None. By not approving this submission of the grant, the City would be taking on all operating and capital costs associated with the Augusta Public Transit. Recommendation:Approve the submission of the grants to FTA and GDOT. These funds have already been approved in our 2006 budget. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Commission Meeting Agenda 6/20/2006 2:00 PM 2006 HOME Set-Aside Application Awards Department:Housing and Economic Development Caption:Motion to approve Department recommendation for Award of 2006 HOME Set-Aside Funds. (Approved by Administrative Services Committee June 12, 2006) Background:Under the HOME program the city of Augusta must reserve not less than 20% of its annual allocation of HOME funds for investment in housing to be developed by, sponsored or owned by Community Housing Development Organizations (CHDOs). In March the department solicited project funding applications from the CHDOs. Four of the six CHDOs submitted applications for 2006 HOME set-aside funds totaling $255,950.00. CHDOs submitting applications included Antioch Ministries, Inc., East Augusta CDC, Promise Land CDC and Sand Hills Urban Development. Analysis:Department staff members have reviewed and ranked the applications based on the five evaluation factors listed on the application. The factors are project description, project feasibility, financing and leverage for the project, milestones and deadlines for the project, and the housing experience and development capacity of the CHDO. Reviewers evaluated the applications to make sure they clearly described the project, answered all relevant project feasibility questions, provided complete and clear information related to project financing and the source and use of funds, included a timeline and milestones for completing the project, and demonstrated that the CHDO has the experience and capacity to complete the project in a timely manner. Financial Impact:A total of $255,950.00 in 2006 HOME funds is available for distribution under the set-aside program. Alternatives:None recommended Recommendation:The staff recommendation for funding is outlined in the table attached to this agenda item. In order to reward the top ranked application, and at the same time provide some funding to all four applicants, the staff recommends the funds be awarded in the following manner: • 1st Place application be awarded 35% of available funds • 2nd Place application be awarded 30% of available funds • 3rd Place application be awarded 20% of available funds • 4th Place application be awarded 15% of available funds Funds are Available in the Following Accounts: Year 2006 HOME Program Account REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission FUNDING RECOMMENDATIONS 2006 HOME SET-ASIDE FUNDS RANK CHDO PROJECT COST AMOUNT REQUESTED PROJECT DESCRIPTION AMOUNT RECOMMENDED* 1 Antioch Ministries $426,596.00 $100,000.00 Brown Street Rejuvenation Project Acquire 3 lots, demolish and clear 2 of the lots, and construct 3 single-family residences. $ 89,582.00 2 Sand Hills Urban Development, Inc. $367,725.00 $80,000.00 Sand Hills Revitalization Project – Construct 3 single family residences $ 76,785.00 3 East Augusta CDC $339,500.00 $90,000.00 12th Street Acquisition and Demolition Purchase 5 lots for future development $ 51,190.00 4 Promise Land CDC $1,400,000.00 $200,000.00 Gordon Woods Phase II Construct 10 single-family residences $ 38,393.00 TOTAL $2,533,821.00 $470,000.00 $255,950.00 *Note: Amount recommended based on the following scale – • 1st Place application be awarded 35% of available funds • 2nd Place application be awarded 30% of available funds • 3rd Place application be awarded 20% of available funds • 4th Place application be awarded 15% of available funds Source: Housing and Economic Development Department, June 5, 2006 Commission Meeting Agenda 6/20/2006 2:00 PM Aragon Park Reprogramming Department:Housing & Economic Development Department Caption:Motion to approve the reprogramming of $147,929.35 from the Aragon Park Project and award to McDuffie Woods Recreation Center, New Savannah Road Police Sub-Station and Housing Rehabilitation Program. (Approved by Administrative Services Committee June 12, 2006) Background:In July 2005, $200,000 was approved for development of housing in the Aragon Park neighborhood. Thus far $52,070.65 has been spent, leaving a balance of $147,929.35 in the project account. It does not appear as if new housing will be constructed in Aragon Park in the near future. Bishop L. A. Green, with Light of the World Neighborhood and Economic Development, met with department staff and requested that $50,000 be reprogrammed for improvements to the Aragon Community Center and the balance, $97,929.35, be released for use on other projects. Based on an evaluation of Bishop Green's request, and the need to complete other pending projects, the staff recommends that the funds be reprogrammed as outlined on the attached table. Analysis:Approval of the reprogramming will allow the recommended projects to proceed to completion and aid in the spend down of Community Development Block Grant (CDBG) funds. Financial Impact:Approval will result in the reprogrammimg of $147,929.35 in year 2004 CDBG funds to the projects listed on the attached table. Alternatives:None recommended. Recommendation: Approve the Reprogramming of $147,929.35 from the Aragon Park Project and award to the Aragon Park Community Center - $50,000, McDuffie Woods Recreation Center - $39,220, New Savannah Road Police Sub-Station - $12,000 and Housing Rehabilitation Program - $46,709.35 Funds are Available in the Following Accounts: Aragon Park Housing Project CDBG #04121- $147,929.35 REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission RECOMMENDED REPROGRAMMING OF FUNDS EARMARKED FOR ARAGON PARK HOUSING, JUNE 2006 Reprogram From: Project Description Amount Aragon Park Housing This project was approved by the Augusta Commission in July 2005 and was designed to pay for predevelopment surveys and studies, consultant contracts, land acquisition and housing construction in the Aragon Park neighborhood. $147,929.35 TOTAL $147,929.35 Reprogram To: Aragon Park Community Center Project would involve making improvements to the community center located at the corner of Alabama Rd. and Wise Dr. in the Aragon Park neighborhood. Aragon neighborhood park is located across the street. $ 50,000 McDuffie Woods Recreation Center at McDuffie Woods Park Project involves establishing a commercial-grade kitchen at the recreation center. Other related improvements to the park are ongoing. $ 39,220 New Savannah Road Police Sub-Station This project involves demolition of an existing structure and construction of a new police sub-station on property located on Old Savannah Road adjacent to Green Grove Missionary Baptist Church. The approved project budget is $75,116.89. Bids were recently opened on the project, and an additional $12,000 is needed to pay for asbestos removal and to cover the lowest responsible bid on the project. Current project budget $75,116.89 Additional Funds $12,000.00 Total $87,116.89 $ 12,000 Housing Rehabilitation Program Funds would be added to the project budget for the owner- occupied housing rehabilitation program $ 46,709.35 TOTAL $147,929.35 Source: Housing and Economic Development Department, June 5, 2006 Commission Meeting Agenda 6/20/2006 2:00 PM Belle Terrace Signs Department:Housing & Economic Development Caption:Motion to approve the reprogramming of $4,000 from R- UDAG Funds and award to Belle Terrace Community Neighborhood Association, Inc. (Approved by Administrative Servcies Committee June 12, 2006) Background:Belle Terrace Neighborhood Association received a $6,000 R-UDAG grant for four (4) neighborhood signs which were placed at: • Jeanne Court • Fir Court • Tara Heights • Belle Meade entrance (one side) The neighborhood association president, George Mitchell, is requesting additional funds to replace wood on the signs at Terrace Manor, Lincoln Terrace, Belle Meade and Glenn Hills entrance. Analysis:Approval of the transfer will allow the replacement of the signs which will beautify the neighborhoods. Financial Impact:The current balance of funds in the R-UDAG account is $21,235.40. It this request is approved ($4,000) the balance will be $17,235.40. Alternatives:None recommended Recommendation:Approve the Reprogramming of $4,000 from R-UDAG Funds and Award to Belle Terrace Community Neighborhood Association, Inc. Funds are Available in the Following Accounts: R-UDAG Account REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Commission Meeting Agenda 6/20/2006 2:00 PM Homeownership Assistance Program (Downpayment Assistance) Department:Housing & Economic Development Caption:Motion to approve a change in the design of the Homeownership Assistance Program. (Approved by Administrative Services June 12, 2006) Background:The homeownership assistance program was established several years ago to provide financial assistance to qualified first-time homebuyers. Funds are used to pay for downpayment assistance and eligible closing costs. Initially, the program was financed with CDBG funds and then with HOME program funds. Additional funds became available beginning in 2003 with the advent of HUD’s American Dream Downpayment Initiative (ADDI) program. Analysis:The program has proven to be very popular, especially since the maximum amount of assistance was raised to $15,000 in 2005. Funds have been reprogrammed twice within the last year to meet the demand and keep the program operating. However, it is obvious that there is a limit to the amount of funds that can be budgeted for the program. As a result the department is recommending that the maximum amount of assistance available to any one applicant be reduced from $15,000 to $7,500. This change will make it possible for more households to be assisted with the funds remaining in this year’s program budget. The attached table compares the basic features of the existing program and the proposed change. A second table shows the increased expenditures under the program in the last year and a half. Financial Impact:The proposed change in program design would make it possible to provide assistance to more households than if the program design remains as it is. Alternatives:None recommended Recommendation:AHED Department recommends approving the reduction in the maximum amount of assistance available to any one applicant from $15,000 to $7,500. No other changes to the program are recommended. Funds are Available in the Following Accounts: $172,329 in reprogrammed HOME funds and $23,154 in Year 2006 ADDI funds. Total funds available = $195,483. REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission HOUSING AND ECONOMIC DEVELOPMENT DEPARTMENT Paul DeCamp Interim Director Housing and Economic Development 925 Laney-Walker Boulevard, Augusta, GA 30901 (706) 821-1797 – Fax (706) 821-1784 www.augustaga.gov HOMEOWNERSHIP ASSISTANCE PROGRAM COMPARISON OF EXISTING AND PROPOSED PROGRAM DESIGN Existing Program Proposed Program Eligible Properties Single family house or condominium located anywhere in Augusta Single family house or condominium located anywhere in Augusta Forgivable Deferred Payment Loans (DPL) Minimum of $1,000 up to a maximum of $2,500. Maximum of $5,000 if property located in one of five project revitalization areas. Minimum of $1,000 up to a maximum of $2,500. Maximum of $5,000 if property located in one of five project revitalization areas. Below-Market Rate Loan - 3% interest rate repayable over 15 years Up to $10,000 if property located in one of five revitalization target areas. Up $12,500 if property located anywhere else in Augusta. Up to $2,500 if property located in one of five revitalization target areas. Up to $5,000 if property located anywhere else in Augusta. Maximum Amount of Assistance (DPL + Loan) $15,000 $ 7,500 Eligible Uses of the Funds Downpayment assistance and closing costs (e.g. financing fees, credit report, title binders and insurance, appraisals, legal fees, recording fees) Downpayment assistance and closing costs (e.g. financing fees, credit report, title binders and insurance, appraisals, legal fees, recording fees) Household Income Limits Household income does not exceed 80% of the median income for the Augusta area as established by HUD Household income does not exceed 80% of the median income for the Augusta area as established by HUD HOMEOWNERSHIP (DOWNPAYMENT) ASSISTANCE PROGRAM SUMMARY OF FUNDS SPENT, 2000 – MAY 2006 FUNDS/YEAR NUMBER OF PARTICIPANTS TOTAL FUNDS EXPENDED MAXIMUM AMOUNT OF ASSISTANCE CDBG- 2000 34 $48,111.58 $2,5000.00 CDBG- 2001 20 $28,459.25 $2,5000.00 CDBG- 2002 HOME- 2002 17 8 25 $21,019.13 $9,890.50 $30,909.63 $2,5000.00 HOME- 2003 20 $34,342.00 $2,5000.00 HOME- 2004* 1 $6,990.00 $15,0000.00 HOME- 2005 42 $266,388.77 $15,0000.00 HOME- 2006** 35 $260,276.00 $15,0000.00 * In 2004 the HOME Program was suspended for a time due to the match issue ** 2006 figures are through May 17, 2006 Source: Augusta Housing and Economic Development Department, June 5, 2006 Commission Meeting Agenda 6/20/2006 2:00 PM Petition for Early Retirement of Mr. Curtis Etterlee Department:Human Resources Caption:Motion to approve Early Retirement of Mr. Curtis Etterlee under the 1977 Pension Plan. (Approved by Administrative Services Committee June 12, 2006) Background:Normal retirement under the 1977 Pension Plan is the first day of the month following his/her 65th birthday or attaining 62 yrs. of age and completing 25 years of credited service. The monthly benefit is 1% of the participants average earnings multiplied by his/ her years of credited service. The 1977 Pension Plan allows you to retire as early as age 50 after completing 15 years of service. The early retirement benefit is 5/12% for each month by which the retirement date of the participant precedes his normal retirement date. Analysis:Mr. Curtis Etterlee (age 63) is currently a Working Foreman with the Public Services Department. Mr. Curtis Etterlee was hired on September 21, 1981; he joined the 77 Pension Plan on September 21, 1981. Mr. Curtis Etterlee meets the requirements for an early retirement under the 1977 Plan. His proposed retirement date is May 31, 2006. The early retirement benefit payable to Mr. Curtis Etterlee is $524 per month (Single Life) Financial Impact:Funds are available in the 1977 Pension Plan. Employee has contributed 4% of his salary towards his retirement since September 21, 1981. Alternatives:Do not approve. Recommendation:Approve the early retirement of Mr. Curtis Etterlee under the 1977 Pension Plan. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Commission Meeting Agenda 6/20/2006 2:00 PM Board of Tax Assessors Department:Clerk of Commission Caption:Motion to request that the Board of Tax Assessors give the Commission a review once the final digest for 2006 is completed. (Approved by the Finance Committee June 12, 2006) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 6/20/2006 2:00 PM Budget Discussion Department:Clerk of Commission Caption:Motion to approve tasking the Administrator to make recommendations to the Finance Committee regarding reduction of the budget deficit without using fund balance and report back at the end of July. (Approved by Finance Committee June 12, 2006) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 6/20/2006 2:00 PM Cherry Bekaert and Holland Department:Clerk of Commission Caption:Motion to approve Cherry, Bekaert and Holland filing a request for an extention for the 2005 Audit and distributing the last three years' management letters to all members of the Commission (Approved by Finance Committee June 12, 2006) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 6/20/2006 2:00 PM Resolution Department: Caption:Motion to approve Resolution of Support for the CSRA Regional Development Center to continue to manage and administer the Coordinated Transportation System for Augusta, Ga. 2006-2007. (Approved by Finance Committee June 12, 2006) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 6/20/2006 2:00 PM Approve proposal fees from JG Swift for 16" water main Department:Utilities Caption:Motion to approve proposal from JG Swift & Associates for an engineering design of a sixteen inch (16”) water main along Gordon Highway as part of the 630 system improvements. (Approved by Engineering Services Committee June 12, 2006) Background:The Master Plan identified areas that require infrastructure for water and sewer in western Augusta, along Gordon Highway. This project is part of an extensive capital improvements phase to bring water to the undeveloped areas of Augusta. This water line will be installed along Gordon Highway from Jimmy Dyess Parkway to Robinson Avenue. Analysis:Accepting this proposal will allow for the design of water main to provide primary service to the Gordon Highway corridor and potentially to Fort Gordon. Financial Impact:JG Swift has proposed a fee of $128,166.40 to perform this work. These funds are available from the 2004 Bond Issue, under account number 510043410/5212115- 80310156/5212115. Alternatives:Do not approve the proposal and delay infrastructure development in western Augusta. Recommendation:It is recommended to approve the proposal fees in the amount of $128,166.40 Funds are Available in the Following Accounts: 510043410/5212115 80310156/5212115 REVIEWED AND APPROVED BY: Finance. Procurement. Disadvantaged Business Enterprise. Administrator. Clerk of Commission Disadvantaged Business Enterprise Department 501 Greene Street, Suite 304 - Augusta, GA 30901 (706) 826-2406 – Fax (706) 821-4228 WWW.AUGUSTAGA.GOV TO: Geri Sams Director, Procurement Department Max Hicks Director, Augusta Utilities Department FROM: Yvonne Gentry, Coordinator Disadvantaged Business Enterprise Department SUBJECT: DBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOAL - Approve Proposal Fees from JG Swift for 16” Water Main DATE: May 24, 2006 This memo is to transmit the review and concurrence of the recommended DBE Utilization goal of zero(0)% for the above referenced project. The goal-setting methodology considered the following factors based on good faith efforts of the contractor: • The project’s total estimated cost is $128,166.40. • There is 0% value of the scope of work where minority/ women businesses availability exists. • There is 0% value of the scope of work where small businesses availability exists. • There is 100% value of the scope of work where local businesses availability exists. The contractor must prepare their proposed DBE Utilization Form submittal based on the total dollar value of their base bid. No further adjustments should be made. The above recommendation is based on information provided at the time of review. If you have any questions, please feel free to contact me at (706) 826-1325. YG:glw AGENDA.PDFCONVERT.2032.DOC PAGE 1 OF 2 To: James G. Swift & Associates Attn: David Hargrove 1206 Interstate Parkway Augusta, GA 30909 Re: RFQ #05-087 Qualified Engineering Firms on 2004 Bond Issue Projects From: Geri Sams Date: February 17, 2006 Project Number: 10156 Project Name: Gordon Highway 16-inch Water Main The Augusta Program Management Team has completed a review of your Statement of Qualifications submitted in response to RFQ #05-087 issued March 7, 2005 and received April 12, 2005. Based upon a series of criteria involving your preferences, capabilities, past performance with the Augusta Utilities Department, and the Program needs, your firm has been selected to complete the engineering design for the Gordon Highway 16-inch Water Main. Included within this memorandum is the preliminary project scope. A meeting will be set up by the Program Management Team to discuss the project your firm has been assigned and clarify expectations of the program. Tentatively, these meetings will be scheduled to begin in late February. Following preparation of your proposal a second meeting will be arranged to begin contract negotiations. The Augusta Utilities Department looks forward to working with you on this project. We request that any correspondence regarding this particular project includes the above noted project number and name. Preliminary Project Scope • Design a pipeline extension along Gordon Highway for the Augusta water distribution system that will extend from the new 24-inch water main on Gordon Highway to Gate 3 into Fort Gordon. Refer to the attached location figure for a general overview of the project area. The proposed water main project will consist of approximately 19,000 feet of 16-inch diameter ductile iron pipe that will connect to a new 24-inch water main on Gordon Highway and an existing pipeline on Fort Gordon. AGENDA.PDFCONVERT.2032.DOC PAGE 2 OF 2 During the first meeting be prepared to discuss the cost of route analysis, surveying, easement plat preparation, design standards, bid package preparation, bid phase support, construction phase support and optional services during construction/resident observation for this project. Should you have any questions prior to the first meeting please contact the Augusta Program Management Office at 706-303-2426 or submit questions to the Program Manager at larry.scott@ch2m.com. Sincerely, Geri Sams Director Procurement COPIES: Max Hicks/Utilities Dept. Director Wes Byne/Utilities Dept. Assistant Director Clifford Goins/Utilities Dept. Assistant Director Allen Saxon/Utilities Dept. Assistant Director Russell Thies/Utilities Dept. Assistant Director Larry Scott/Program Manager Bob Davis/Program Construction Manager James Rush/Program Project Engineer Request for Qualifications RFQ’s will be received at this office until 3:00 p.m., Tuesday, April 12, 2005 RFQ #05-087 Qualified Engineering Firms on 2004 Bond Issue Projects for Augusta Utilities RFQ’s will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams Procurement Department 530 Greene Street - Room 605 Augusta, Georgia 30911 706-821-2422 RFQ documents may be obtained at the office of the Augusta, GA Procurement Department, 530 Greene Street – Room 605, Augusta, GA 30911. All questions must be submitted in writing to the office of the Procurement Department by fax at 706-821- 2811 or by mail. No RFQ will be accepted by fax, all must be received by mail or hand delivered. Bidders are cautioned that sequestration of documents through any other source is not advisable. Acquisition of documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. It is the wish of the Owner that minority businesses are given the opportunity to submit on the various parts of the work. This desire on the part of the Owner is not intended to restrict or limit competitive bidding or to increase the cost of the work. The Owner supports a healthy free market system that seeks to include responsible businesses and provide ample opportunity for business growth and development. No RFQ may be withdrawn for a period of 60 days after time has been called on the date of opening. Bidders will please note that the number of copies requested; all supporting documents including financial statements and references and such other attachments that may be required by the Request of Qualification are material conditions of the package. Any package found incomplete or submitted late shall be rejected by the Procurement Office. Any bidder allegedly contending that he/she has been improperly disqualified from bidding due to an incomplete bid submission shall have the right to appeal to the appropriate committee of the Augusta Commission. Please mark RFQ number on the outside of the envelope. Bidders are cautioned that sequestration of RFQ documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFQ documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Augusta has a Link Deposit program designed to provide loans to eligible local Small, Minority and Women Owned Businesses. For more information about this program contact the Human Resources Department at 706-821-2303. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle March 10, 17, 24, 31, 2005 Augusta Focus March 17, 2005 cc: Tameka Allen Interim Deputy Administrator Yvonne Gentry DBE Coordinator Max Hicks Utilities Department Jim Rush CH2M Hill FAX TRANSMISSION AUGUSTA-RICHMOND COUNTY CONSOLIDATED GOVERNMENT 530 Greene Street - Room 605 Augusta, Georgia 30911 706 821-2422 Fax: 706 821-2811 To: Southeastern Newspaper Date: March 3, 2005 Fax #: 706 823-3588 Pages: From: Geri A. Sams 2, including this cover sheet. Subject: LEGAL NOTICES FOR RFQ ITEM: #05-087 COMMENTS: Please print the above RFQ Item(s) on the following dates: March 10, 17, 24, 31, 2005 REQUISITION #47297A Please send an affidavit of publication. FAX TRANSMISSION AUGUSTA-RICHMOND COUNTY CONSOLIDATED GOVERNMENT 530 Greene Street - Room 605 Augusta, Georgia 30911 706 821-2422 Fax: 706 821-2811 To: Augusta Focus Date: March 3, 2005 Fax #: 706 724-8432 Pages: From: Geri A. Sams 2, including this cover sheet. Subject: LEGAL NOTICES FOR RFQ ITEM: #05-087 COMMENTS: Please print the above RFQ Item(s) on the following dates: March 17, 2005 REQUISITION #47297B Please send an affidavit of publication. Vendor Original Five Copies Vendor Original Five Copies EMC Engineering Yes Yes Cheatham, Fletcher, Scott & Sears Black & Veatch Yes Yes Lowe & Associates Prad Group Yes Yes Nicholas Dickinson & Assoc MacTec Engineering & Consulting Yes Yes The Woodhurst Partnership Jordan Jones & Goulding Yes Yes URS Greiner Woodward Clyde Gannett Fleming Yes Yes The LPA Group Stantec Consulting Yes Yes KBJ Architects, Inc. Arcadis Yes Yes Phillips & Jordan, Inc. W. R. Toole Engineering, Inc. Yes Yes Goldie & Associates, Inc. HDR Yes Yes H. Lawson Graham James G. Swift & Associates Yes Yes Kimley-Horn & Assoc Cranston, Robertson & Whitehurst Yes Yes QK4 W. K. Dickson Yes Yes R. W. Armstrong & Assoc Johnson, Laschober & Assoc Yes Yes Scott Godefroy & Assoc Stevenson & Palmer Yes Yes Stevens & Wilkinson Williams-Russell & Johnson Yes Yes T3 Design Associates, Inc. Zimmerman, Evans & Leopold Yes Yes Hobbs, Upchurch & Assoc. RTW Yes Yes Grice & Associates Environmental Services Group Yes Yes Pharr Engineering B & E Jackson Yes Yes Heath & Lineback Engineers Malcolm Pirnie Gresham Smith & partners Southern Partners USInfrastructure, Inc. Montgomery, Watson, Harza Volkert & Associates Greenhorne & O'Mara Rochester & Associates Clark Patterson Virgo Gambill Architects Camp Dresser & McKee Parson Engineering PM & A Consulting RFQ #05-087 Qualified Engineering Firms on 2004 Bond Issue Projects Augusta Utilities RFQ Due: Tuesday, April 12, 2005 @ 3:00 p.m. Commission Meeting Agenda 6/20/2006 2:00 PM Approve proposal fees from JG Swift for 24" water main along Gordon Highway Department:Utilities Caption:Motion to approve proposal from JG Swift & Associates for an engineering design of a twenty-four inch (24”) water main along Gordon Highway as part of the 630 system improvements. (Approved by Engineering Services Committee June 12, 2006) Background:The Master Plan identified areas that require infrastructure for water and sewer in western Augusta, along Gordon Highway. This project is part of an extensive capital improvements phase to bring water to the undeveloped areas of Augusta. This water line will be installed along Gordon Highway from approximately halfway between Barton Chapel Road and Jimmy Dyess Parkway. Analysis:Accepting this proposal will allow for the design of water main to reinforce the Jimmy Dyess parkway corridor, and provide primary service to the Gordon Highway corridor. Financial Impact:JG Swift has proposed a fee of $135,260.00 to perform this work. These funds are available from the 2004 Bond Issue, under account number 510043410/5212115- 80310153/5212115. Alternatives:Do not approve the proposal and delay infrastructure development in western Augusta. Recommendation:It is recommended to approve the proposal fees in the amount of $135,260.00 Funds are Available in the Following 510043410/521211 80310153/5212115. Accounts: REVIEWED AND APPROVED BY: Finance. Procurement. Disadvantaged Business Enterprise. Administrator. Clerk of Commission Disadvantaged Business Enterprise Department 501 Greene Street, Suite 304 - Augusta, GA 30901 (706) 826-2406 – Fax (706) 821-4228 WWW.AUGUSTAGA.GOV TO: Geri Sams Director, Procurement Department Max Hicks Director, Augusta Utilities Department FROM: Yvonne Gentry, Coordinator Disadvantaged Business Enterprise Department SUBJECT: DBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOAL - Approve Proposal Fees from JG Swift for 24” Water Main DATE: May 24, 2006 This memo is to transmit the review and concurrence of the recommended DBE Utilization goal of zero(0)% for the above referenced project. The goal-setting methodology considered the following factors based on good faith efforts of the contractor: • The project’s total estimated cost is $135,260. • There is 0% value of the scope of work where minority/ women businesses availability exists. • There is 0% value of the scope of work where small businesses availability exists. • There is 100% value of the scope of work where local businesses availability exists. The contractor must prepare their proposed DBE Utilization Form submittal based on the total dollar value of their base bid. No further adjustments should be made. The above recommendation is based on information provided at the time of review. If you have any questions, please feel free to contact me at (706) 826-1325. YG:glw AGENDA.PDFCONVERT.2035.DOC PAGE 1 OF 2 To: James G. Swift & Associates Attn: David Hargrove 1206 Interstate Parkway Augusta, GA 30909 Re: RFQ #05-087 Qualified Engineering Firms on 2004 Bond Issue Projects From: Geri Sams Date: February 17, 2006 Project Number: 10153 Project Name: Gordon Highway Water Main Improvements The Augusta Program Management Team has completed a review of your Statement of Qualifications submitted in response to RFQ #05-087 issued March 7, 2005 and received April 12, 2005. Based upon a series of criteria involving your preferences, capabilities, past performance with the Augusta Utilities Department, and the Program needs, your firm has been selected to complete the engineering design for the Gordon Highway Water Main Improvements. Included within this memorandum is the preliminary project scope. A meeting will be set up by the Program Management Team to discuss the project your firm has been assigned and clarify expectations of the program. Tentatively, these meetings will be scheduled to begin in late February. Following preparation of your proposal a second meeting will be arranged to begin contract negotiations. The Augusta Utilities Department looks forward to working with you on this project. We request that any correspondence regarding this particular project includes the above noted project number and name. Preliminary Project Scope • Design a pipeline extension along Gordon Highway for the Augusta water distribution system that will extend from the existing 18-inch water main feeding Fort Gordon to the existing 16-inch water main on Powell Road. Refer to the attached location figure for a general overview of the project area. The proposed water main project will consist of approximately 5,000 feet of 24-inch diameter ductile iron pipe and 1,000 feet of 16-inch diameter ductile iron pipe that will connect to a new pipeline on Gordon Highway and an existing pipeline on Powell Road. AGENDA.PDFCONVERT.2035.DOC PAGE 2 OF 2 During the first meeting be prepared to discuss the cost of route analysis, surveying, easement plat preparation, design standards, bid package preparation, bid phase support, construction phase support and optional services during construction/resident observation for this project. Should you have any questions prior to the first meeting please contact the Augusta Program Management Office at 706-303-2426 or submit questions to the Program Manager at larry.scott@ch2m.com. Sincerely, Geri Sams Director Procurement COPIES: Max Hicks/Utilities Dept. Director Wes Byne/Utilities Dept. Assistant Director Clifford Goins/Utilities Dept. Assistant Director Allen Saxon/Utilities Dept. Assistant Director Russell Thies/Utilities Dept. Assistant Director Larry Scott/Program Manager Bob Davis/Program Construction Manager James Rush/Program Project Engineer Request for Qualifications RFQ’s will be received at this office until 3:00 p.m., Tuesday, April 12, 2005 RFQ #05-087 Qualified Engineering Firms on 2004 Bond Issue Projects for Augusta Utilities RFQ’s will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams Procurement Department 530 Greene Street - Room 605 Augusta, Georgia 30911 706-821-2422 RFQ documents may be obtained at the office of the Augusta, GA Procurement Department, 530 Greene Street – Room 605, Augusta, GA 30911. All questions must be submitted in writing to the office of the Procurement Department by fax at 706-821- 2811 or by mail. No RFQ will be accepted by fax, all must be received by mail or hand delivered. Bidders are cautioned that sequestration of documents through any other source is not advisable. Acquisition of documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. It is the wish of the Owner that minority businesses are given the opportunity to submit on the various parts of the work. This desire on the part of the Owner is not intended to restrict or limit competitive bidding or to increase the cost of the work. The Owner supports a healthy free market system that seeks to include responsible businesses and provide ample opportunity for business growth and development. No RFQ may be withdrawn for a period of 60 days after time has been called on the date of opening. Bidders will please note that the number of copies requested; all supporting documents including financial statements and references and such other attachments that may be required by the Request of Qualification are material conditions of the package. Any package found incomplete or submitted late shall be rejected by the Procurement Office. Any bidder allegedly contending that he/she has been improperly disqualified from bidding due to an incomplete bid submission shall have the right to appeal to the appropriate committee of the Augusta Commission. Please mark RFQ number on the outside of the envelope. Bidders are cautioned that sequestration of RFQ documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFQ documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Augusta has a Link Deposit program designed to provide loans to eligible local Small, Minority and Women Owned Businesses. For more information about this program contact the Human Resources Department at 706-821-2303. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle March 10, 17, 24, 31, 2005 Augusta Focus March 17, 2005 cc: Tameka Allen Interim Deputy Administrator Yvonne Gentry DBE Coordinator Max Hicks Utilities Department Jim Rush CH2M Hill FAX TRANSMISSION AUGUSTA-RICHMOND COUNTY CONSOLIDATED GOVERNMENT 530 Greene Street - Room 605 Augusta, Georgia 30911 706 821-2422 Fax: 706 821-2811 To: Southeastern Newspaper Date: March 3, 2005 Fax #: 706 823-3588 Pages: From: Geri A. Sams 2, including this cover sheet. Subject: LEGAL NOTICES FOR RFQ ITEM: #05-087 COMMENTS: Please print the above RFQ Item(s) on the following dates: March 10, 17, 24, 31, 2005 REQUISITION #47297A Please send an affidavit of publication. FAX TRANSMISSION AUGUSTA-RICHMOND COUNTY CONSOLIDATED GOVERNMENT 530 Greene Street - Room 605 Augusta, Georgia 30911 706 821-2422 Fax: 706 821-2811 To: Augusta Focus Date: March 3, 2005 Fax #: 706 724-8432 Pages: From: Geri A. Sams 2, including this cover sheet. Subject: LEGAL NOTICES FOR RFQ ITEM: #05-087 COMMENTS: Please print the above RFQ Item(s) on the following dates: March 17, 2005 REQUISITION #47297B Please send an affidavit of publication. Vendor Original Five Copies Vendor Original Five Copies EMC Engineering Yes Yes Cheatham, Fletcher, Scott & Sears Black & Veatch Yes Yes Lowe & Associates Prad Group Yes Yes Nicholas Dickinson & Assoc MacTec Engineering & Consulting Yes Yes The Woodhurst Partnership Jordan Jones & Goulding Yes Yes URS Greiner Woodward Clyde Gannett Fleming Yes Yes The LPA Group Stantec Consulting Yes Yes KBJ Architects, Inc. Arcadis Yes Yes Phillips & Jordan, Inc. W. R. Toole Engineering, Inc. Yes Yes Goldie & Associates, Inc. HDR Yes Yes H. Lawson Graham James G. Swift & Associates Yes Yes Kimley-Horn & Assoc Cranston, Robertson & Whitehurst Yes Yes QK4 W. K. Dickson Yes Yes R. W. Armstrong & Assoc Johnson, Laschober & Assoc Yes Yes Scott Godefroy & Assoc Stevenson & Palmer Yes Yes Stevens & Wilkinson Williams-Russell & Johnson Yes Yes T3 Design Associates, Inc. Zimmerman, Evans & Leopold Yes Yes Hobbs, Upchurch & Assoc. RTW Yes Yes Grice & Associates Environmental Services Group Yes Yes Pharr Engineering B & E Jackson Yes Yes Heath & Lineback Engineers Malcolm Pirnie Gresham Smith & partners Southern Partners USInfrastructure, Inc. Montgomery, Watson, Harza Volkert & Associates Greenhorne & O'Mara Rochester & Associates Clark Patterson Virgo Gambill Architects Camp Dresser & McKee Parson Engineering PM & A Consulting RFQ #05-087 Qualified Engineering Firms on 2004 Bond Issue Projects Augusta Utilities RFQ Due: Tuesday, April 12, 2005 @ 3:00 p.m. Commission Meeting Agenda 6/20/2006 2:00 PM Approve proposal from WK Dickson for engineering services for 12" water line on Powell Rd Department:Utilities Caption:Motion to approve proposal from W.K. Dickson for an engineering design of a twelve inch (12”) water main along Gordon Highway as part of the 630 system improvements. (Approved by Engineering Services Committee June 12, 2006) Background:The Master Plan identified areas that require infrastructure for water and sewer in western Augusta, along Powell Road in the 630 water system. This project is part of an extensive capital improvements phase to bring water to the undeveloped areas of Augusta. This water line will be installed along Powell Road from it’s intersection with Flagler Road in a north-westerly direction to an existing ten inch (10”) water main. Analysis:Accepting this proposal will allow for the design of the water main to reinforce the west end of the water system that serves the Belair Road area, and extend service to many new customers that the Utilities Department has not been able to serve. Financial Impact:W.K. Dickson has proposed a fee of $76,498 to perform this work. These funds are available from the 2004 Bond Issue, under account number 510043410/5212115- 80310166/5212115. Alternatives:Do not approve the proposal and delay infrastructure development in western Augusta. Recommendation:It is recommended to approve the proposal fees in the amount of $76,498. Funds are Available in the Following Accounts: 510043410/5212115 80310166/5212115 REVIEWED AND APPROVED BY: Finance. Procurement. Disadvantaged Business Enterprise. Administrator. Clerk of Commission Disadvantaged Business Enterprise Department 501 Greene Street, Suite 304 - Augusta, GA 30901 (706) 826-2406 – Fax (706) 821-4228 WWW.AUGUSTAGA.GOV TO: Geri Sams Director, Procurement Department Max Hicks Director, Augusta Utilities Department FROM: Yvonne Gentry, Coordinator Disadvantaged Business Enterprise Department SUBJECT: DBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOAL - Approve Proposal from WK Dickson for Engineering Sevices for 12” Water Line on Powell Road DATE: May 24, 2006 This memo is to transmit the review and concurrence of the recommended DBE Utilization goal of zero(0)% for the above referenced project. The goal-setting methodology considered the following factors based on good faith efforts of the contractor: • The project’s total estimated cost is $76,498. • There is 0% value of the scope of work where minority/ women businesses availability exists. • There is 0% value of the scope of work where small businesses availability exists. • There is 100% value of the scope of work where local businesses availability exists. The contractor must prepare their proposed DBE Utilization Form submittal based on the total dollar value of their base bid. No further adjustments should be made. The above recommendation is based on information provided at the time of review. If you have any questions, please feel free to contact me at (706) 826-1325. YG:glw AGENDA.PDFCONVERT.2038.DOC PAGE 1 OF 2 To: WK Dickson & Company, Inc. Attn: William G. Wingate 1450 Greene Street, Suite 225 Augusta, GA 30901 Re: RFQ #05-087 Qualified Engineering Firms on 2004 Bond Issue Projects From: Geri Sams Date: February 17, 2006 Project Number: 10166 Project Name: Powell Road Water Main Extension The Augusta Program Management Team has completed a review of your Statement of Qualifications submitted in response to RFQ #05-087 issued March 7, 2005 and received April 12, 2005. Based upon a series of criteria involving your preferences, capabilities, past performance with the Augusta Utilities Department, and the Program needs, your firm has been selected to complete the engineering design for the Powell Road Water Main Extension. Included within this memorandum is the preliminary project scope. A meeting will be set up by the Program Management Team to discuss the project your firm has been assigned and clarify expectations of the program. Tentatively, these meetings will be scheduled to begin in late February. Following preparation of your proposal a second meeting will be arranged to begin contract negotiations. The Augusta Utilities Department looks forward to working with you on this project. We request that any correspondence regarding this particular project includes the above noted project number and name. Preliminary Project Scope • Design a section of pipeline along Powell Road for the Augusta water distribution system that will extend from Flagler Road to the existing water main on Powell Road. Refer to the attached location figure for a general overview of the project area. The proposed water main project will consist of approximately 7,500 feet of 12-inch diameter ductile iron pipe that will connect to an existing water main at Flagler Road and to the existing water main on Powell Road. AGENDA.PDFCONVERT.2038.DOC PAGE 2 OF 2 During the first meeting be prepared to discuss the cost of route analysis, surveying, easement plat preparation, design standards, bid package preparation, bid phase support, construction phase support and optional services during construction/resident observation for this project. Should you have any questions prior to the first meeting please contact the Augusta Program Management Office at 706-303-2426 or submit questions to the Program Manager at larry.scott@ch2m.com. Sincerely, Geri Sams Director Procurement COPIES: Max Hicks/Utilities Dept. Director Wes Byne/Utilities Dept. Assistant Director Clifford Goins/Utilities Dept. Assistant Director Allen Saxon/Utilities Dept. Assistant Director Russell Thies/Utilities Dept. Assistant Director Larry Scott/Program Manager Bob Davis/Program Construction Manager James Rush/Program Project Engineer Vendor Original Five Copies Vendor Original Five Copies EMC Engineering Yes Yes Cheatham, Fletcher, Scott & Sears Black & Veatch Yes Yes Lowe & Associates Prad Group Yes Yes Nicholas Dickinson & Assoc MacTec Engineering & Consulting Yes Yes The Woodhurst Partnership Jordan Jones & Goulding Yes Yes URS Greiner Woodward Clyde Gannett Fleming Yes Yes The LPA Group Stantec Consulting Yes Yes KBJ Architects, Inc. Arcadis Yes Yes Phillips & Jordan, Inc. W. R. Toole Engineering, Inc. Yes Yes Goldie & Associates, Inc. HDR Yes Yes H. Lawson Graham James G. Swift & Associates Yes Yes Kimley-Horn & Assoc Cranston, Robertson & Whitehurst Yes Yes QK4 W. K. Dickson Yes Yes R. W. Armstrong & Assoc Johnson, Laschober & Assoc Yes Yes Scott Godefroy & Assoc Stevenson & Palmer Yes Yes Stevens & Wilkinson Williams-Russell & Johnson Yes Yes T3 Design Associates, Inc. Zimmerman, Evans & Leopold Yes Yes Hobbs, Upchurch & Assoc. RTW Yes Yes Grice & Associates Environmental Services Group Yes Yes Pharr Engineering B & E Jackson Yes Yes Heath & Lineback Engineers Malcolm Pirnie Gresham Smith & partners Southern Partners USInfrastructure, Inc. Montgomery, Watson, Harza Volkert & Associates Greenhorne & O'Mara Rochester & Associates Clark Patterson Virgo Gambill Architects Camp Dresser & McKee Parson Engineering PM & A Consulting RFQ #05-087 Qualified Engineering Firms on 2004 Bond Issue Projects Augusta Utilities RFQ Due: Tuesday, April 12, 2005 @ 3:00 p.m. Vendor Original Five Copies Vendor Original Five Copies EMC Engineering Yes Yes Cheatham, Fletcher, Scott & Sears Black & Veatch Yes Yes Lowe & Associates Prad Group Yes Yes Nicholas Dickinson & Assoc MacTec Engineering & Consulting Yes Yes The Woodhurst Partnership Jordan Jones & Goulding Yes Yes URS Greiner Woodward Clyde Gannett Fleming Yes Yes The LPA Group Stantec Consulting Yes Yes KBJ Architects, Inc. Arcadis Yes Yes Phillips & Jordan, Inc. W. R. Toole Engineering, Inc. Yes Yes Goldie & Associates, Inc. HDR Yes Yes H. Lawson Graham James G. Swift & Associates Yes Yes Kimley-Horn & Assoc Cranston, Robertson & Whitehurst Yes Yes QK4 W. K. Dickson Yes Yes R. W. Armstrong & Assoc Johnson, Laschober & Assoc Yes Yes Scott Godefroy & Assoc Stevenson & Palmer Yes Yes Stevens & Wilkinson Williams-Russell & Johnson Yes Yes T3 Design Associates, Inc. Zimmerman, Evans & Leopold Yes Yes Hobbs, Upchurch & Assoc. RTW Yes Yes Grice & Associates Environmental Services Group Yes Yes Pharr Engineering B & E Jackson Yes Yes Heath & Lineback Engineers Malcolm Pirnie Gresham Smith & partners Southern Partners USInfrastructure, Inc. Montgomery, Watson, Harza Volkert & Associates Greenhorne & O'Mara Rochester & Associates Clark Patterson Virgo Gambill Architects Camp Dresser & McKee Parson Engineering PM & A Consulting RFQ #05-087 Qualified Engineering Firms on 2004 Bond Issue Projects Augusta Utilities RFQ Due: Tuesday, April 12, 2005 @ 3:00 p.m. Commission Meeting Agenda 6/20/2006 2:00 PM Approve proposal from WR Toole for 48" sanitary sewer main Department:Utilities Caption:Motion to approve proposal fees in the amount of $677,674.52 for the design of a 48" sanitary sewer main to replace the easternmost portion of the Butler Creek Sewer main. (Approved by Engineering Services Committee June 12, 2006) Background:The Butler Creek sewershed serves a suburban area in central Augusta. The sewershed is aging, and has some capacity problems due to development in the basin. As the upper portion of the basin develops, pressures on the service of the sewer line will increase. The sewer line was scheduled for upgrade in three sections, based on history of performance and work orders issued on each section of line. The middle portion of the line was replaced approximately 18 months ago, and the easternmost and westernmost sections will be replaced as the designs are completed. The timely replacement of this section of line is also important to service Fort Gordon's sewer requirements. Analysis:The Butler Creek Interceptor will require additional line capacity to service the entire sewer drainage basin in the future. This upgrade design will ensure efficient and high- quality sewer service for many years. Financial Impact:WR Toole has submitted a proposal for services for this project. The surveying, environmental permitting, and engineering services associated with this project are proposed to be $677,674.52. This is calculated to be 6.74% of the estimated construction cost. Funds are available in 510043420-5212115/80360107-5212115 Alternatives:Do not authorize proposal and delay replacement of the sanitary sewer main in Butler Creek. Recommendation:It is recommended to approve proposal fees in the amount of $677,674.52 for the design of a 48" sanitary sewer main to replace the easternmost portion of the Butler Creek Sewer main. Funds are Available in the Following Accounts: 510043420-5212115 80360107-5212115 REVIEWED AND APPROVED BY: Finance. Procurement. Disadvantaged Business Enterprise. Administrator. Clerk of Commission Disadvantaged Business Enterprise Department 501 Greene Street, Suite 304 - Augusta, GA 30901 (706) 826-2406 – Fax (706) 821-4228 WWW.AUGUSTAGA.GOV TO: Geri Sams Director, Procurement Department Max Hicks Director, Augusta Utilities Department FROM: Yvonne Gentry, Coordinator Disadvantaged Business Enterprise Department SUBJECT: DBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOAL - Approve Proposal from WR Toole for 48” Sanitary Sewer Main DATE: May 24, 2006 This memo is to transmit the review and concurrence of the recommended DBE Utilization goal of zero(0)% for the above referenced project. The goal-setting methodology considered the following factors based on good faith efforts of the contractor: • The project’s total estimated cost is $677,674.52. • There is 0% value of the scope of work where minority/ women businesses availability exists. • There is 0% value of the scope of work where small businesses availability exists. • There is 100% value of the scope of work where local businesses availability exists. The contractor must prepare their proposed DBE Utilization Form submittal based on the total dollar value of their base bid. No further adjustments should be made. The above recommendation is based on information provided at the time of review. If you have any questions, please feel free to contact me at (706) 826-1325. YG:glw AGENDA.PDFCONVERT.2023.DOC PAGE 1 OF 2 To: WR Toole Engineers, Inc. Attn: Erik Hammarlund 349 Greene Street Augusta, GA 30901 Re: RFQ #05-087 Qualified Engineering Firms on 2004 Bond Issue Projects From: Geri Sams Date: February 17, 2006 Project Number: 60107 Project Name: Butler Creek Interceptor Upgrade - East The Augusta Program Management Team has completed a review of your Statement of Qualifications submitted in response to RFQ #05-087 issued March 7, 2005 and received April 12, 2005. Based upon a series of criteria involving your preferences, capabilities, past performance with the Augusta Utilities Department, and the Program needs, your firm has been selected to complete the engineering design for the Butler Creek Interceptor Upgrade - East. Included within this memorandum is the preliminary project scope. A meeting will be set up by the Program Management Team to discuss the project your firm has been assigned and clarify expectations of the program. Tentatively, these meetings will be scheduled to begin in late February. Following preparation of your proposal a second meeting will be arranged to begin contract negotiations. The Augusta Utilities Department looks forward to working with you on this project. We request that any correspondence regarding this particular project includes the above noted project number and name. Preliminary Project Scope • Design a pipeline to replace the eastern section of the Butler Creek Trunk Sewer. Refer to the attached location figure for a general overview of the project area. The project consists of approximately 26,100 feet of 48-inch diameter DIP gravity sewer. The project will extend from the JB Messerly Water Pollution Control Plant to the beginning of the recently completed upgrade project in the vicinity of Lexington Drive. AGENDA.PDFCONVERT.2023.DOC PAGE 2 OF 2 During the first meeting be prepared to discuss the cost of route analysis, surveying, easement plat preparation, design standards, bid package preparation, bid phase support, construction phase support and optional services during construction/resident observation for this project. Should you have any questions prior to the first meeting please contact the Augusta Program Management Office at 706-303-2426 or submit questions to the Program Manager at larry.scott@ch2m.com. Sincerely, Geri Sams Director Procurement COPIES: Max Hicks/Utilities Dept. Director Wes Byne/Utilities Dept. Assistant Director Clifford Goins/Utilities Dept. Assistant Director Allen Saxon/Utilities Dept. Assistant Director Russell Thies/Utilities Dept. Assistant Director Larry Scott/Program Manager Bob Davis/Program Construction Manager James Rush/Program Project Engineer Vendor Original Five Copies Vendor Original Five Copies EMC Engineering Yes Yes Cheatham, Fletcher, Scott & Sears Black & Veatch Yes Yes Lowe & Associates Prad Group Yes Yes Nicholas Dickinson & Assoc MacTec Engineering & Consulting Yes Yes The Woodhurst Partnership Jordan Jones & Goulding Yes Yes URS Greiner Woodward Clyde Gannett Fleming Yes Yes The LPA Group Stantec Consulting Yes Yes KBJ Architects, Inc. Arcadis Yes Yes Phillips & Jordan, Inc. W. R. Toole Engineering, Inc. Yes Yes Goldie & Associates, Inc. HDR Yes Yes H. Lawson Graham James G. Swift & Associates Yes Yes Kimley-Horn & Assoc Cranston, Robertson & Whitehurst Yes Yes QK4 W. K. Dickson Yes Yes R. W. Armstrong & Assoc Johnson, Laschober & Assoc Yes Yes Scott Godefroy & Assoc Stevenson & Palmer Yes Yes Stevens & Wilkinson Williams-Russell & Johnson Yes Yes T3 Design Associates, Inc. Zimmerman, Evans & Leopold Yes Yes Hobbs, Upchurch & Assoc. RTW Yes Yes Grice & Associates Environmental Services Group Yes Yes Pharr Engineering B & E Jackson Yes Yes Heath & Lineback Engineers Malcolm Pirnie Gresham Smith & partners Southern Partners USInfrastructure, Inc. Montgomery, Watson, Harza Volkert & Associates Greenhorne & O'Mara Rochester & Associates Clark Patterson Virgo Gambill Architects Camp Dresser & McKee Parson Engineering PM & A Consulting RFQ #05-087 Qualified Engineering Firms on 2004 Bond Issue Projects Augusta Utilities RFQ Due: Tuesday, April 12, 2005 @ 3:00 p.m. Request for Qualifications RFQ’s will be received at this office until 3:00 p.m., Tuesday, April 12, 2005 RFQ #05-087 Qualified Engineering Firms on 2004 Bond Issue Projects for Augusta Utilities RFQ’s will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams Procurement Department 530 Greene Street - Room 605 Augusta, Georgia 30911 706-821-2422 RFQ documents may be obtained at the office of the Augusta, GA Procurement Department, 530 Greene Street – Room 605, Augusta, GA 30911. All questions must be submitted in writing to the office of the Procurement Department by fax at 706-821- 2811 or by mail. No RFQ will be accepted by fax, all must be received by mail or hand delivered. Bidders are cautioned that sequestration of documents through any other source is not advisable. Acquisition of documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. It is the wish of the Owner that minority businesses are given the opportunity to submit on the various parts of the work. This desire on the part of the Owner is not intended to restrict or limit competitive bidding or to increase the cost of the work. The Owner supports a healthy free market system that seeks to include responsible businesses and provide ample opportunity for business growth and development. No RFQ may be withdrawn for a period of 60 days after time has been called on the date of opening. Bidders will please note that the number of copies requested; all supporting documents including financial statements and references and such other attachments that may be required by the Request of Qualification are material conditions of the package. Any package found incomplete or submitted late shall be rejected by the Procurement Office. Any bidder allegedly contending that he/she has been improperly disqualified from bidding due to an incomplete bid submission shall have the right to appeal to the appropriate committee of the Augusta Commission. Please mark RFQ number on the outside of the envelope. Bidders are cautioned that sequestration of RFQ documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFQ documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Augusta has a Link Deposit program designed to provide loans to eligible local Small, Minority and Women Owned Businesses. For more information about this program contact the Human Resources Department at 706-821-2303. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle March 10, 17, 24, 31, 2005 Augusta Focus March 17, 2005 cc: Tameka Allen Interim Deputy Administrator Yvonne Gentry DBE Coordinator Max Hicks Utilities Department Jim Rush CH2M Hill FAX TRANSMISSION AUGUSTA-RICHMOND COUNTY CONSOLIDATED GOVERNMENT 530 Greene Street - Room 605 Augusta, Georgia 30911 706 821-2422 Fax: 706 821-2811 To: Southeastern Newspaper Date: March 3, 2005 Fax #: 706 823-3588 Pages: From: Geri A. Sams 2, including this cover sheet. Subject: LEGAL NOTICES FOR RFQ ITEM: #05-087 COMMENTS: Please print the above RFQ Item(s) on the following dates: March 10, 17, 24, 31, 2005 REQUISITION #47297A Please send an affidavit of publication. FAX TRANSMISSION AUGUSTA-RICHMOND COUNTY CONSOLIDATED GOVERNMENT 530 Greene Street - Room 605 Augusta, Georgia 30911 706 821-2422 Fax: 706 821-2811 To: Augusta Focus Date: March 3, 2005 Fax #: 706 724-8432 Pages: From: Geri A. Sams 2, including this cover sheet. Subject: LEGAL NOTICES FOR RFQ ITEM: #05-087 COMMENTS: Please print the above RFQ Item(s) on the following dates: March 17, 2005 REQUISITION #47297B Please send an affidavit of publication. Commission Meeting Agenda 6/20/2006 2:00 PM Approve proposal from WRJ for engineering design of a 30" water main Department:Utilities Caption:Motion to approve proposal from Williams Russell and Johnson for an engineering design of a thirty-inch (30”) water main along Gordon Highway as part of the 630 system improvements. (Approved by Engineering Services Committee June 12, 2006) Background:The Master Plan identified areas that require infrastructure for water and sewer in western Augusta, along Gordon Highway in the 630 water system. This project is part of an extensive capital improvements phase to bring water to the undeveloped areas of Augusta. This water line will be installed along Gordon Highway approximately 7,000 feet from Milledgeville Road to an existing eighteen-inch (18”) water main that feeds Fort Gordon and a future twenty four- inch (24”) water main. Analysis:Accepting this proposal will allow for the design of the water main to reinforce the west end of the water system that serves Fort Gordon and the existing customers in the Belair Road area. Financial Impact:Williams Russell and Johnson has proposed a fee of $107,284 to perform this work. These funds are available from the 2004 Bond Issue, under account number 510043410/5212115-80310152/5212115. Alternatives:Do not approve the proposal and delay infrastructure development in western Augusta. Recommendation:It is recommended to approve the proposal fees in the amount of $107,284. Funds are Available in the Following Accounts: 510043410/5212115 80310152/5212115 REVIEWED AND APPROVED BY: Finance. Procurement. Disadvantaged Business Enterprise. Administrator. Clerk of Commission Disadvantaged Business Enterprise Department 501 Greene Street, Suite 304 - Augusta, GA 30901 (706) 826-2406 – Fax (706) 821-4228 WWW.AUGUSTAGA.GOV TO: Geri Sams Director, Procurement Department Max Hicks Director, Augusta Utilities Department FROM: Yvonne Gentry, Coordinator Disadvantaged Business Enterprise Department SUBJECT: DBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOAL - Approve Proposal from William-Russell and Johnson for Engineering Design of a 30” Water Main DATE: May 24, 2006 This memo is to transmit the review and concurrence of the recommended DBE Utilization goal of 100% for the above referenced project. The goal-setting methodology considered the following factors based on good faith efforts of the contractor: • The project’s total estimated cost is $107,284. • There is 100% value of the scope of work where minority/ women businesses availability exists. • There is 0% value of the scope of work where small businesses availability exists. • There is 0% value of the scope of work where local businesses availability exists. The contractor must prepare their proposed DBE Utilization Form submittal based on the total dollar value of their base bid. No further adjustments should be made. The above recommendation is based on information provided at the time of review. If you have any questions, please feel free to contact me at (706) 826-1325. YG:glw AGENDA.PDFCONVERT.2026.DOC PAGE 1 OF 2 To: Williams-Russell and Johnson, Inc. Attn: Charles E. Thomas 771 Spring Street, NW Atlanta, GA 30308 Re: RFQ #05-087 Qualified Engineering Firms on 2004 Bond Issue Projects From: Geri Sams Date: February 17, 2006 Project Number: 10152 Project Name: Gordon Highway 30-inch Water Main The Augusta Program Management Team has completed a review of your Statement of Qualifications submitted in response to RFQ #05-087 issued March 7, 2005 and received April 12, 2005. Based upon a series of criteria involving your preferences, capabilities, past performance with the Augusta Utilities Department, and the Program needs, your firm has been selected to complete the engineering design for the Gordon Highway 30-inch Water Main. Included within this memorandum is the preliminary project scope. A meeting will be set up by the Program Management Team to discuss the project your firm has been assigned and clarify expectations of the program. Tentatively, these meetings will be scheduled to begin in late February. Following preparation of your proposal a second meeting will be arranged to begin contract negotiations. The Augusta Utilities Department looks forward to working with you on this project. We request that any correspondence regarding this particular project includes the above noted project number and name. Preliminary Project Scope • Design a pipeline extension along Gordon Highway for the Augusta water distribution system that will extend from Milledgeville Road to the existing 18-inch water main feeding Fort Gordon. Refer to the attached location figure for a general overview of the project area. The proposed water main project will consist of approximately 7,000 feet of 30-inch diameter ductile iron pipe that will connect to existing pipeline at Milledgeville Road and an existing 18-inch water main on Gordon Highway. AGENDA.PDFCONVERT.2026.DOC PAGE 2 OF 2 During the first meeting be prepared to discuss the cost of route analysis, surveying, easement plat preparation, design standards, bid package preparation, bid phase support, construction phase support and optional services during construction/resident observation for this project. Should you have any questions prior to the first meeting please contact the Augusta Program Management Office at 706-303-2426 or submit questions to the Program Manager at larry.scott@ch2m.com. Sincerely, Geri Sams Director Procurement COPIES: Max Hicks/Utilities Dept. Director Wes Byne/Utilities Dept. Assistant Director Clifford Goins/Utilities Dept. Assistant Director Allen Saxon/Utilities Dept. Assistant Director Russell Thies/Utilities Dept. Assistant Director Larry Scott/Program Manager Bob Davis/Program Construction Manager James Rush/Program Project Engineer Vendor Original Five Copies Vendor Original Five Copies EMC Engineering Yes Yes Cheatham, Fletcher, Scott & Sears Black & Veatch Yes Yes Lowe & Associates Prad Group Yes Yes Nicholas Dickinson & Assoc MacTec Engineering & Consulting Yes Yes The Woodhurst Partnership Jordan Jones & Goulding Yes Yes URS Greiner Woodward Clyde Gannett Fleming Yes Yes The LPA Group Stantec Consulting Yes Yes KBJ Architects, Inc. Arcadis Yes Yes Phillips & Jordan, Inc. W. R. Toole Engineering, Inc. Yes Yes Goldie & Associates, Inc. HDR Yes Yes H. Lawson Graham James G. Swift & Associates Yes Yes Kimley-Horn & Assoc Cranston, Robertson & Whitehurst Yes Yes QK4 W. K. Dickson Yes Yes R. W. Armstrong & Assoc Johnson, Laschober & Assoc Yes Yes Scott Godefroy & Assoc Stevenson & Palmer Yes Yes Stevens & Wilkinson Williams-Russell & Johnson Yes Yes T3 Design Associates, Inc. Zimmerman, Evans & Leopold Yes Yes Hobbs, Upchurch & Assoc. RTW Yes Yes Grice & Associates Environmental Services Group Yes Yes Pharr Engineering B & E Jackson Yes Yes Heath & Lineback Engineers Malcolm Pirnie Gresham Smith & partners Southern Partners USInfrastructure, Inc. Montgomery, Watson, Harza Volkert & Associates Greenhorne & O'Mara Rochester & Associates Clark Patterson Virgo Gambill Architects Camp Dresser & McKee Parson Engineering PM & A Consulting RFQ #05-087 Qualified Engineering Firms on 2004 Bond Issue Projects Augusta Utilities RFQ Due: Tuesday, April 12, 2005 @ 3:00 p.m. Request for Qualifications RFQ’s will be received at this office until 3:00 p.m., Tuesday, April 12, 2005 RFQ #05-087 Qualified Engineering Firms on 2004 Bond Issue Projects for Augusta Utilities RFQ’s will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams Procurement Department 530 Greene Street - Room 605 Augusta, Georgia 30911 706-821-2422 RFQ documents may be obtained at the office of the Augusta, GA Procurement Department, 530 Greene Street – Room 605, Augusta, GA 30911. All questions must be submitted in writing to the office of the Procurement Department by fax at 706-821- 2811 or by mail. No RFQ will be accepted by fax, all must be received by mail or hand delivered. Bidders are cautioned that sequestration of documents through any other source is not advisable. Acquisition of documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. It is the wish of the Owner that minority businesses are given the opportunity to submit on the various parts of the work. This desire on the part of the Owner is not intended to restrict or limit competitive bidding or to increase the cost of the work. The Owner supports a healthy free market system that seeks to include responsible businesses and provide ample opportunity for business growth and development. No RFQ may be withdrawn for a period of 60 days after time has been called on the date of opening. Bidders will please note that the number of copies requested; all supporting documents including financial statements and references and such other attachments that may be required by the Request of Qualification are material conditions of the package. Any package found incomplete or submitted late shall be rejected by the Procurement Office. Any bidder allegedly contending that he/she has been improperly disqualified from bidding due to an incomplete bid submission shall have the right to appeal to the appropriate committee of the Augusta Commission. Please mark RFQ number on the outside of the envelope. Bidders are cautioned that sequestration of RFQ documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFQ documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Augusta has a Link Deposit program designed to provide loans to eligible local Small, Minority and Women Owned Businesses. For more information about this program contact the Human Resources Department at 706-821-2303. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle March 10, 17, 24, 31, 2005 Augusta Focus March 17, 2005 cc: Tameka Allen Interim Deputy Administrator Yvonne Gentry DBE Coordinator Max Hicks Utilities Department Jim Rush CH2M Hill FAX TRANSMISSION AUGUSTA-RICHMOND COUNTY CONSOLIDATED GOVERNMENT 530 Greene Street - Room 605 Augusta, Georgia 30911 706 821-2422 Fax: 706 821-2811 To: Southeastern Newspaper Date: March 3, 2005 Fax #: 706 823-3588 Pages: From: Geri A. Sams 2, including this cover sheet. Subject: LEGAL NOTICES FOR RFQ ITEM: #05-087 COMMENTS: Please print the above RFQ Item(s) on the following dates: March 10, 17, 24, 31, 2005 REQUISITION #47297A Please send an affidavit of publication. FAX TRANSMISSION AUGUSTA-RICHMOND COUNTY CONSOLIDATED GOVERNMENT 530 Greene Street - Room 605 Augusta, Georgia 30911 706 821-2422 Fax: 706 821-2811 To: Augusta Focus Date: March 3, 2005 Fax #: 706 724-8432 Pages: From: Geri A. Sams 2, including this cover sheet. Subject: LEGAL NOTICES FOR RFQ ITEM: #05-087 COMMENTS: Please print the above RFQ Item(s) on the following dates: March 17, 2005 REQUISITION #47297B Please send an affidavit of publication. Commission Meeting Agenda 6/20/2006 2:00 PM Extension of Staff Augmentation Agreement with JJ&G Department:Abie L. Ladson, P.E., Interim Director Engineering Department Caption:Motion to authorize the Engineering Department to extend the current agreement with Jordan, Jones & Goulding (JJG) to provide project management support via staff augmentation in an amount not to exceed $70,000 to be funded from One Percent Sales Tax Phase IV Administration lapsed salaries upon receipt and review of executed documents. (Approved by Engineering Services Committee June 12, 2006) Background:Augusta, GA., Engineering Department is responsible for Pre-construction activities on several GDOT projects including St. Sebastian, Windsor Spring Road, Alexander Drive, and Wrightsboro Road. These projects are in various stages of development and require efficient and effective interaction and coordination between GDOT, ARC and the respective design consultants Analysis:On June 7, 2005 the Commission approved the agreement with JJG for David Griffith to provide staff support as Project Manager. On January 3, 2006 the Commission approved for the contract to be extended and the extension should expire June, 2006. JJG has agreed to extend the contract with no cost increase to the original agreement. This agreement has proven to be very effective and Mr. Griffith’s knowledge of the GDOT processes and projects have been beneficial to the Engineering Department. In addition, Mr. Griffith will be asked to assist in preparing and training for the Design Section as it relates to GDOT funded projects Financial Impact: Adequate funds exist in the SPLOST Phase IV Administration account (324041197-5111110 Salaries) which would be transferred to (324041197-5211110 Consultant Mgmt) in order to support this activity. Alternatives:1) Authorize the Engineering Department to extend the current agreement with Jordan, Jones & Goulding (JJG) to provide project management support via staff augmentation in an amount not to exceed $70,000 to be funded from One Percent Sales Tax Phase IV Administration lapsed salaries upon receipt and review of executed documents. 2) Deny and acknowledge that Augusta, GA., managed GDOT projects may experience delays Recommendation:Approve Alternative Number One Funds are Available in the Following Accounts: GL#324041197/5211110 JL#201824097/5211110 REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Commission Meeting Agenda 6/20/2006 2:00 PM Fort Gordon Water Solicitation Department:Clerk of Commission Caption:Motion to approve solicitation to Fort Gordon to provide a municipal water supply commodity and a wastewater treatment service commodity. (Approved by Engineering Services Committee June 12, 2006) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 6/20/2006 2:00 PM Highland Ave. Improvements Department:Utilities Caption:Motion to authorize execution of an Amendment to Zimmerman Evans and Leopold’s (ZEL Engineers) professional services contract for the design of the Auxiliary High Service Pumping Station Upgrade Project in the amount of $79,747. (Approved by Engineering Services Committee June 12, 2006) Background:ZEL Engineers was retained as the design engineering firm for the Augusta Utilities Department’s Auxiliary High Service Pumping Station Upgrade Project at the Highland Avenue Water Treatment Plant. At the 90% phase, the Augusta Utilities Department (AUD) determined that the project should be merged with the Highland Avenue Water Treatment Plant Improvements Project. The Highland Avenue Water Treatment Plant Improvements Project is being constructed through the “Construction Management at Risk” method rather then the conventional “Design-Bid- Build” method. In early 2005 the AUD retained Parsons Water & Infrastructure as the Construction Manager at Risk on the Highland Avenue Water Treatment Plant Improvements Project. Analysis:ZEL Engineers’ existing professional services contract does not include many of the tasks required under the Preconstruction Phase of the Construction Management at Risk delivery method as outlined in the amendment. For the design engineer to be integrated in the process it is necessary to add these tasks to the existing contract. In addition to the new tasks identified in this amendment, the designer will also be revising the current design documents for constructability and system benefit. These revisions came about through an effort to eliminate specification duplication and determine sensible lines of delineation between the ZEL drawings and the Gannett Fleming Drawings. Financial Impact:$79,747 covered under the 2000 Bond Issue, under account number 509043410-5212115/ 80170300-5212115. Alternatives:No alternatives are recommended. Recommendation:We recommend the Commission authorize execution of the amendment to ZEL Engineers’ professional services contract for the design of the Auxiliary High Service Pump Station Upgrade at the Highland Avenue Water Treatment Plant in the amount of $79,747. Funds are Available in the Following Accounts: 509043410-5212115 80170300-5212115 REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission ZEL ENGINEERS TASK ORDER AMENDMENT TO PROVIDE PROFESSIONAL ENGINEERING SERVICES DURING PRE-CONSTRUCTION PHASE OF CM AT RISK PROCESS Scope of Work We have presented our proposed scope of work and tasks to match those previously presented by Parsons. Task 1 Project Management (Parsons’ tasks 1.1-1.5) ZEL will continue to provide project management from its Augusta office. Jorge Jimenez will continue to serve as Project Manager. This task includes managing staff and budgets and general project coordination with the PMT. We have budgeted 4 hours a week for 7 months (30 weeks) for the Project Manager for this task. We have also included attendance by the Project Manager (Tom Clark), Civil Discipline Manager (Mike Robinson), and Sr. Technical Officer (Jeff Raffensperger) by conference call to attend a 4-hour training session on the use of Primavera Expedition to be put on by Parsons. GF assumes that we will use Expedition to access, view, and print files, but that all postings, changes to Expedition file documents, and system maintenance will be performed by Parsons. Task 2 – Project Meetings Task 2.1 – Kickoff Meeting ZEL Engineers will provide Jorge Jimenez for a one day project kickoff meeting in Augusta among the PMT. We understand this meeting will allow the primary project managers to become acquainted and to establish lines of communications. A brief review of critical project issues and schedule will also be accomplished. Task 3 – Document Review Task 3.3 – Preparation of Final (100%) Plans and Specifications ZEL will prepare final design documents based on the outcome of the VE study. We will submit final design documents in draft form for one final review by AUD, CH2M Hill, and Parsons, and incorporate review comments. Final design documents will be sealed by professional engineers and architects registered in Georgia according to the appropriate engineering disciplines. Task 6 – Partnering ZEL will provide Jorge Jimenez for a one-day partnering workshop in Augusta. We understand Parsons will be using the services of an outside facilitator to lead this partnering session. Task 10 – Pre-bid Conference The ZEL Project Manager will attend the pre-bid conference that Parsons will set up with prospective trade subcontractors and suppliers for bid packages prepared and issued under Task 9.2. ZEL will respond to written questions submitted by the bidders. Task 11 – Bidding Services and Evaluations Under this task Parsons will administer the bid and award process on vendor and subcontractor bids in developing their GMP. ZEL has included effort to respond to any questions from Parsons that could arise during their bidding and award process. We estimate approximately 2 of the bid packages received by Parsons will require addressing. Fee ZEL proposes to complete the services stated above for a not to exceed cost estimate of $79,747 we will continue to bill AUD monthly under our current Consultant Services Agreement. Commission Meeting Agenda 6/20/2006 2:00 PM St Sebastian St/Greene St/15th St Department:Abie L. Ladson, P.E., Interim Director Engineering Department Caption:Motion to approve entering into an agreement with Thompson Building Wrecking Co, Inc. in the amount of $64,440.00 for the demolition of 2 buildings and their parking areas on the St. Sebastian Way/Greene Street/15th Street project, CPB#327-04-0296812003. The buildings and their parking areas must be removed for the purpose of doing the fieldwork associated with the mitigation of the African- American archaeological site. Funding is available in SPLOST Phase IV Project Engineering Account 324041110- 5212115/202824003-5212115. (Approved by Engineering Services Committee June 12, 2006) Background:This is a Georgia Department of Transportation (GDOT) project that will extend St. Sebastian Way on new location from Walton Way to Riverwatch Parkway and provide connectivity to Broad Street. Final design plans are 88% complete, right of way acquisition is underway and the project is currently scheduled to receive bids in November, 2006. Analysis:The Engineering Department is responsible for the acquisition of the right of way on this project with GDOT funding the acquisition cost. The alignment encroaches on 2 buildings and their parking lots that must be removed to conduct the mitigation of the African-American archaeological site. On April 26, 2006, the bid package was submitted to the Procurement Office for advertisement with a deadline of 3 p.m. on May 31, 2006. The advertisement also was published in The Augusta Chronicle for 4 weeks and the Augusta Focus for 1 week. A requirement of the RFP was that all companies had to be prequalified with GDOT as a contractor. Bids were received from 3 companies but only 1 company, Thompson Building Wrecking Co, Inc., was prequalified with GDOT. They submitted a bid of $ 64,440.00. The cost to demolish these buildings and their parking areas is not included in the acquisition cost that GDOT is providing. Financial Impact:Thompson Building Wrecking Co, Inc., submitted the only bid that met all of the bid specifications and has proposed a cost of $64,440.00 to demolish the 2 buildings and their parking lots. The Engineering Department is responsible for this cost. Funds are available in the SPLOST Phase IV Project Engineering Account. Alternatives:1) Approve the Engineering Department’s requests to enter into an agreement with Thompson Building Wrecking Co, Inc. in the amount of $64,440.00 for the demolition of 2 buildings and their parking areas on the St. Sebastian Way/Greene Street/15th Street project, CPB#327-04- 0296812003. The buildings and their parking areas must be removed for the purpose of doing the fieldwork associated with the mitigation of the African-American archaeological site. Funding is available in SPLOST Phase IV Project Engineering Account 324041110-5212115/202824003- 5212115. 2)Do not approve the request, which will delay the mitigation of the African-American archaeological site and jeopardize the federal funds that have been authorized/identified for this project. Recommendation:Approve Alternative Number One Funds are Available in the Following Accounts: 324041110-5212115 202824003-5212115 REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission CITY OF AUGUSTA CONSULTANT SERVICE AGREEMENT Project: St. Sebastian Way/Greene St./15th St. County Richmond P. I. No. # 262750 DE-OOMS (389) This Agreement is made and entered into this ______ day of ________________, 20___, by and between the City of Augusta, hereinafter called the “City” and , authorized to do business in Georgia, hereinafter called the “CONSULTANT.” WHEREAS, the City desires to obtain the services of a qualified and experienced consultant to provide certain services as outlined in Attachment “A,” of this agreement entitled ‘Scope of Work’; said services being related to the Demolition Activities on the above referenced project; and WHEREAS, the QUALIFIED REPRESENTATIVE OF THE CONSULTANT has represented to the City that it is experienced and qualified in these activities as identified in said Attachment “A,” and the City has relied upon such representation; NOW, THEREFORE, in consideration of the mutual promises and covenants herein contained, it is agreed by and between the City and the CONSULTANT (further reference herein to CONSULTANT shall also mean to include CONSULTANT; QUALIFIED REPRESENTATIVE of the CONSULTANT; and, any qualified DESIGNATED REPRESENTATIVE of the CONSULTANT) that: 1. This Consultant Service Agreement may be entered into with either an individual consultant, as a single entity, or with a firm, partnership, corporation or combination thereof. A. If said agreement is entered into with a firm, partnership, corporation or combination thereof, the following regulations will apply: 1. The names of the Consultant’s designated representatives must be identified on Page 5 in this agreement and must be approved by the Georgia Department of Transportation (GDOT) and be fully qualified to perform the required services. 2. The City and the Consultant recognize that continued and uninterrupted performance of the specified services is essential. Therefore, it is further agreed between the parties that in the event a named representative of this agreement leaves the Consultant’s employ, the Consultant shall immediately notify the City and with approval from the City, assign this agreement to an equally qualified representative. B. The representatives designated by a firm, partnership, corporation or combination thereof to perform certain service assignments hereby understand and agree to abide by all requirements and conditions of this agreement as verified by Consultant’s signature. 2. Consultant agrees to begin services as outlined in Attachment “A” upon receipt of the Notice to Proceed issued by the City. 3. It is understood and agreed that the consultant performing any work under this contract will not employ, assign, or use any individual in the performance of this contract who is not prequalified and not previously approved by the GDOT to perform the services outlined in Attachment “A.” 4. This agreement is not assignable by Consultant, either in whole or in part and no portion of the work may be sublet or transferred to any other persons without prior written approval of the City. If it is discovered that such a violation has occurred, the Consultant of record will be subject to suspension for a period of time to be specified by the City. 5. It is fully understood and agreed that in the event the services are not completed within the specified time, a penalty of suspension from all consultant activity for a period of time to be specified by the GDOT may be imposed. However, it is understood that an extension of time may be granted by the City, under extenuating circumstances, if conditions so warrant and the request for such an extension is submitted in writing. 6. The Consultant further warrants that he has not employed or retained any company or person other than an individual solely under his employ to solicit or secure this agreement and that he has not paid or agreed to pay any company or person other than one of his bona fide employees working solely for him any fee, commission, percentage, brokerage fee, gifts, or any other consideration, contingent upon or resulting from the award or making of this agreement. For breach or violation of this warranty, it is understood that the City will have the right to annul this agreement without liability, and in the event conditions or circumstances so warrant, this agreement may, by mutual consent, be adjusted as to time or basis or payment. 7. The Consultant will immediately notify the City of any conflicts of interest which exists or may arise in the Consultant’s or its representatives’ performance of any activity addressed in the scope of services of this agreement. Upon said notification, the City will have the option of either canceling this agreement in its entirety or withdrawing certain service activities as are necessary to eliminate the Consultant’s conflict of interest. 8. The City shall have the right of cancellation for all or any part of the services under the terms of this agreement for any reason by giving notice to the Consultant herein, and shall be liable for services furnished only to the date of receipt of such notice by the Consultant. In the event of cancellation, Consultant shall be paid a proportionate part of the fee for the particular services terminated as set forth above in proportion to the work actually completed at the date of cancellation. It is agreed that if for any reason work under this agreement is terminated, all work actually done by the Consultant to the date of cancellation shall become the property of the City. 9. It is agreed that if a dispute concerning a question of fact in connection with the work not disposed of by this agreement, arises, the decision of the City shall be final. 10. The Consultant agrees to indemnify and save harmless the City, its officers, agents, and employees from any and all claims and loss occurring or resulting to any and all persons, firms, or corporations furnishing work, services, materials or supplies in connection with the performance of this contract, and from any and all claims and losses occurring or resulting to any person, firm, or corporation who may be injured or damaged by the Consultant in the performance of the agreement. 11. The parties hereto agree that the Consultant, and any agent of the Consultant, in the performance of this agreement, shall act in an independent capacity and not as officers, employees or agents of the City. 12. The Consultant agrees to comply with all Federal, State and local laws and all policies and procedures of the City applicable to the work. 13. The Consultant also agrees to comply with Federal regulations relative to non-discrimination in Federally-assisted programs of the U.S. Department of Transportation as herein defined under Appendix “A” below: APPENDIX “A” a. Compliance with Regulations: The contractor shall comply with the Regulations relative to nondiscrimination in Federally-assisted programs of the Department of Transportation, Title 49, Code of Federal Regulations, Part 21, as they may be amended from time to time, (hereinafter referred to as the Regulations), which are herein incorporated by reference and made a part of this contract. b. Non discrimination: The contractor, with regard to the work performed by it during the contract, shall not discriminate on the grounds of race, color or national origin in the selection and retention of contractors, including procurements of materials and leases of equipment. The contractor shall not participate either directly or indirectly in the discrimination prohibited by Section 21.5 of the Regulations, including employment practices when the contract covers a program set forth in Appendix B of the Regulations. c. Solicitations for Subcontractors, Including Procurements of Materials and Equipment: In all solicitation either by competitive bidding or negotiation made by the contractor for work to be performed under a subcontract, including procurements of materials or leases of equipment, such potential subcontractor or supplier shall be notified by the contractor of the contractor’s obligations under this contract and the Regulations relative to nondiscrimination on the grounds of race, color or national origin. d. Information and Reports: The Contractor shall provide all information and reports required by the Regulations, or directives issued pursuant thereto, and shall permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by GDOT or the Federal Highway Administration (FHWA) to be pertinent to ascertain compliance with such Regulations or directives, where any information required of a contractor is in the exclusive possession of another who fails or refuses to furnish this information, the contractor shall so certify to the GDOT or the FHWA, as appropriate, and shall set forth what efforts it has made to obtain the information. e. Sanctions for Noncompliance: In the event of the contractor’s noncompliance with the nondiscrimination provisions of the contract, the City shall impose such contract sanctions as it, GDOT or FHWA may determine to be appropriate, including, but not limited to: 1) withholding of payments to the contractor or under the contract until the contractor complies, and/or 2) cancellations, termination or suspension of the contract, in whole or in part. f. Incorporation of Provisions: The contractor shall include the provisions or paragraphs “a” through “f” in every subcontract, including procurements of materials and leases of equipment, unless exempt by the Regulations, or directives issued pursuant thereto. The contractor shall take such action with respect to any subcontract or procurement as the City, GDOT or FHWA may direct as a means of enforcing such provisions including sanctions for non-compliance: Provided, however, that in the event a contractor becomes involved in, or is threatened with, litigation with a subcontractor or supplier as a result of such direction, the contractor may request the City to enter into such litigation to protect the interest of the City, and, in addition, the contractor may request the GDOT to enter into such litigation to protect the interest of the State and FHWA to enter into such litigation to protect the interest of the United States. DRUG-FREE WORK PLACE CERTIFICATION 14. The undersigned certifies that the provisions of Code Section 50-24-1 through 50-24-6 of the Official Code of Georgia Annotated, relating to the “Drug-free Workplace Act”, have been complied with in full. The undersigned further certifies that: (1) A drug-free workplace will be provided for the contractor’s employees during the performance of the contract; and (2) Each contractor who hires a subcontractor to work in a drug-free workplace shall secure from that subcontractor the following written certifications: “As part of the subcontracting agreement with _______ certifies to the contractor that a drug-free workplace will be provided for the subcontractor’s employees during the performance of this contract pursuant to Paragraph (7) of Subsection (B) of Code Section 50-24-3.” (3) Also, the undersigned further certifies that he will not engage in the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana during the performance of the contract. 15. All information and/or knowledge gained from the performance of this agreement are to be treated as confidential and privileged communication. The Consultant shall take all necessary steps to insure that neither he nor any member of his staff or organization divulges any information gained from the performance of this agreement to anyone other than the proper officials of GDOT or officials of the FHWA until authorized by City Officials to do so, or until the Consultant is required to do so by due process of law or until released from this obligation by having publicly testified as to such findings. 16. It is mutually understood and agreed that no alteration or variation of the terms of this agreement shall be valid unless made in writing and signed by the parties hereto, and that no oral understanding or agreements not incorporated herein, and alterations or variations of the terms hereof, unless made in writing between the parties hereto, shall be binding on any of the parties hereto. 17. See Attachment “A” for Scope of Services under this contract. The undersigned has read all terms and conditions of this Consultant Service Agreement and Attachment “A” Scope of Services and agrees to fully comply with its content. ATTACHMENT “A” SCOPE OF SERVICES Specific tasks included are: 1. Within 14 calendar days of executed Agreement, submit General Work Plan to Owner’s Project Manager, including scheduled completion of all major tasks. 2. Prepare a Safety Plan and submit to Owner’s Project Manager, within 14 days of executed Agreement. Plan should include emergency response procedures, discussion of potential hazards, personal protective equipment, air monitoring, etc. 3. Attend Pre-Demolition Conference with Owner Representatives. 4. Obtain and pay for all required permits, taking into account all applicable laws and regulations. 5. Prior to demolition work, utilize an approved Pest Control Contractor to search for and exterminate rodents found on the property. 6. Cooperate and support environmental engineers in their abatement oversight duties, including air monitoring and abatement compliance inspections. 7. Dispose of all hazardous waste in accordance with Abatement Plan and Local and State regulations. 8. Protect all adjacent properties that may be affected by the demolition work, including historic homes and operating businesses. 9. Install an eight foot high chain link fence with two ten foot gates to secure the site. Fence shall be placed prior to start of Work and shall remain in place until work is Substantially Complete, whereupon it shall be removed by the Contractor. 10. Utilize water-based or other approved dust control methods to reduce migration of dust and debris onto adjoining properties. 11. Completely demolish, remove and properly dispose of all on-site structures, including all concrete and asphalt parking areas. The removal of this concrete or asphalt should be done in such a way as to minimize the impact on the surfaces under these materials. 12. Following demolition, provide topographical survey of site, indicating locations and sizes of all subsurface, residual foundations, including spread footings, pile caps and piles, to a depth of at least 42” below finished floor elevation of the ground floor of the buildings. Provide spot elevations at top of said foundation structures and statement of elevation datum, using National Vertical Geodetic Datum (NVGD) 1929. Give location of benchmark used. 13. Coordinate all utility work with appropriate authorities, including Augusta Utilities, Georgia Power, BellSouth and the natural gas company (Atlanta Gas Light). 14. Provide traffic control as needed. 15. Contact all necessary utility companies for all appropriate disconnections of service and arrange for removal of any utility-owned equipment. 16. Remove all rubble and debris from the property, transport and dispose of in accordance with Local and State regulations. 17. Provide evidence of proper manifests and disposal procedures, including delivery receipts at permitted disposal facilities. Include type of materials, type/location of facility, date of delivery and tipping fee paid. 18. Comply with all Federal, State and Local regulations. All salvageable materials will become the property of the Contractor, unless specifically noted otherwise. SIGNED SEALED AND DELIVERED ______________________________ IN THE PRESENCE OF: Signature of Consultant Address: ______________________________ ____________________________ ______________________________ Notary Public (SEAL): My Commission Expires: ________ SIGNED SEALED AND DELIVERED ______________________________ IN THE PRESENCE OF: Signature of Designated Qualified Representative Address: ______________________________ ____________________________ ______________________________ Notary Public (SEAL): My Commission Expires: ________ Listing of Designated Agents being used and their capacities: _____________________________ ____________________________ _____________________________ ____________________________ See attached for additional Representatives Based on prior field review of the services involved in this contract proposal by the Land Acquisition personnel as to the nature and complexity of the services required and on my knowledge of fees paid for said services of similar contracts, I have determined that the fees as proposed under this contract are reasonable for the services rendered. RECOMMENDED: ACCEPTED: _____________________________ ________________________________ DIRECTOR OF AUGUSTA MAYOR ENGINEERING ATTEST: _______________________________ CITY ADMINISTRATOR ___________________________ CLERK OF COMMISSION WITNESS: WITNESS: _______________________________ ___________________________ NOTARY Commission Meeting Agenda 6/20/2006 2:00 PM Minutes Department: Caption:Motion to approve the minutes of the regular meeting of the Commission held June 6, 2006. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 6/20/2006 2:00 PM Appointment Tenth District Department: Caption:Motion to approve the appointment of Clyde Lester to the Riverfront Development Board representing District 10. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 6/20/2006 2:00 PM RDC Contract Department: Caption:Approve contract between CSRA Regional Development Authority and Augusta, Ga. in the amount of $12,000 for administration assistance of the City of Augusta's Transportation Enhancement Project, Reynolds Street Depot Community Center. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 6/20/2006 2:00 PM Abandoned Building Department: Caption:Discuss abandoned buildings. (Mayor Pro Tem Marion Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 6/20/2006 2:00 PM Pension Department: Caption:Motion to approve the recommendtion of the Pension Committee to reject the proposal to amend the Investment Committee membership. (Approved by the Pension Connmittee June 13, 2006) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 6/20/2006 2:00 PM Affidavit of Compliance Department:Clerk of Commission Caption:Motion to approve authorization for the Mayor to execute affidavit of compliance with Georgia's Open Meeting Act. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission