The URL can be used to link to this page

Home My WebLink About2006-04-18-Meeting Agenda Commission Meeting Agenda Commission Chamber 4/18/2006 2:00 PM INVOCATION: Reverend Gregory Young, Pastor Thankful Baptist Church. PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA. RECOGNITION(S) Employee of the Month Award A. Ms. Dianne Lariscy, Program Coordinator, Augusta Aquatics Center, Augusta Recreation Department. Attachments Five (5) minute time limit per delegation DELEGATIONS B. Ms. Elizabeth Vukovich. RE: Garbage Fees Attachments CONSENT AGENDA (Items 1-21) PLANNING 1. Z-06-27 - A request for concurrence with the Augusta-Richmond County Planning Commission to APPROVE a petition by Mary Rebecca Cibak requesting a Special Exception to establish a Family Day Care Home per Section 26-1 (f) of the Comprehensive Zoning Ordinance for Augusta-Richmond County affecting property containing .30 acres and is known under the present numbering system as 1937 Roys Lane. (Tax Map 133-3 Parcel 120) DISTRICT 6 Attachments 2. Z-06-29 - A request for concurrence with the Augusta-Richmond County Planning Commission to APPROVE a petition by Michelle Hill, on behalf of Mitchell Shaw, Sr., requesting a Special Exception to establish a Family Day Care Home per Section 26-1 (f) of the Comprehensive Zoning Ordinance for Augusta-Richmond County affecting property containing .25 acres and is known under the present numbering system as 2714 Glenn Hills Drive. (Tax Map 96-1 Parcel 134) DISTRICT 5 Attachments 3. Z-06-37 - A request for concurrence with the Augusta-Richmond County Planning Commission to APPROVE a petition by Steve Green requesting a change of zoning from Zone R-1A (One-family Residential) to Zone R-1E (One-family Residential) affecting property containing .36 acres and is known under the present numbering system as 2513 and 2515 Dover Street. (Tax map 97-3 Map 29) DISTRICT 6 Attachments 4. Z-06-39 – A request for concurrence with the Augusta-Richmond County Planning Commission to APPROVE with the condition that a parking plan be submitted and approved by the Planning Commission before a Certificate of Occupancy is issued; a petition by Tara Johnson, on behalf of Donald H. Skinner, requesting a change of zoning from Zone R-1A (One-family Residential) to Zone P-1 (Professional) affecting property containing .4 acres and is known under the present numbering system as 1946 Kissingbower Road (Tax Map 71-3 Parcel 137) DISTRICT 5 Attachments 5. Z-06-40 – A request for concurrence with the Augusta-Richmond County Planning Commission to APPROVE with the condition that there be no access to Simkins Lane; a petition by Jeffery Harris requesting a Special Exception to establish an inert fill area per Section 24-2 (a) (18) of the Comprehensive Zoning Ordinance for Augusta-Richmond County affecting property containing approximately 148 acres known under the present numbering system as 1710 and 1768 Dixon Airline Road and 3650 and 3650- A Simpkins Lane. (Tax Map 145 Parcels 31.07 and 33 and Tax Map 158 Parcels 1 and 4) DISTRICT 8 Attachments 6. FINAL PLAT – ELDERBERRY, SECTION II, PHASE II, - S- 705 - A request for concurrence with the Augusta-Richmond County Planning Commission to APPROVE a petition by James G. Swift & Associates, on behalf of Larry and Connie Force, requesting final plat approval for Elderberry, Section II, Phase II . This residential subdivision is located on Logans Way and Reagans Lane, adjacent to Elderberry, Section II, Phase I and contains 59 lots. (Reviewing agency approval 4-3-06) Attachments 7. Z-06-30 - A request for concurrence with the Augusta-Richmond County Planning Commission to APPROVE a petition by Willie Mae Jackson, on behalf of Susie Jones, requesting a Special Exception to establish a Family Personal Care Home per Section 26-1 (h) of the Comprehensive Zoning Ordinance for Augusta- Richmond County affecting property containing .24 acres and is known under the present numbering system as 2459 Dublin Drive. (Tax Map 94 Parcel 49) DISTRICT 4 Attachments 8. Z-06-31 - A request for concurrence with the Augusta-Richmond County Planning Commission to APPROVE a petition by Mills Briggs, on behalf of Rebecca Rice, requesting a Special Exception to establish a Family Personal Care Home per Section 26-1 (h) of the Comprehensive Zoning Ordinance for Augusta-Richmond County affecting property containing contains .70 acres and is known under the present numbering system as 1927 George Road. (Tax Map 71-3 Part of Parcel 50) DISTRICT 5 Attachments 9. Z-06-33 - A request for concurrence with the Augusta-Richmond County Planning Commission to APPROVE with the condition that no building may take place closer than 185 feet for the right- of-way of Maddox Drive; a petition by ATC Development Corp., on behalf of Mary U. Sheppard, requesting a change of zoning from Zone A (Agriculture) to Zone R-1E (One-family Residential) affecting property containing approximately 4.74 acres located on the east right-of-way line of Maddox Drive, 915 feet, more or less, north of Wrightsboro Road. (Tax Map 40 Parcel 30) DISTRICT 3 Attachments 10. Z-06-35 – A request for concurrence with the Augusta-Richmond County Planning Commission to APPROVE a petition by Channika Daniels, on behalf of James Warren, requesting a change of zoning from Zone R-MH (Manufactured Home Residential) to Zone B-1 (Neighborhood Business) affecting property containing .54 acres and is known under the present numbering system as 2429 Turkey Trail Drive. (Tax Map 166 Parcel 168) DISTRICT 6 Attachments 11. Z-06-36 - A request for concurrence with the Augusta-Richmond County Planning Commission to APPROVE a petition by Jack N. Coley, on behalf of the Curtis Baptist Foundation, requesting a change of zoning from Zone B-1 (Neighborhood Business) to Zone B-2 (General Business) affecting property containing approximately 11.4 acres and is known under the present numbering system as 1128 Marks Church Road. (Tax Map 31 Parcel 4.1) DISTRICT 3 with the following conditions: 1. Use of property limited to uses permitted under the present zoning (B-1 with conditions) or the following uses permitted in the B-2 (General Business) zone: • Golf driving range • Boat dealership • Funeral home • New car dealership with incidental functions; parts sales, service, repair and used • car sales • Mini-warehouses 2. A 50 foot undisturbed natural buffer adjoining Kingston Subdivision with an 8 foot fence or wall constructed of masonry, solid board or chain link (with slats) on the inner side of the buffer; 3. No access to Dominica Drive; 4. The maximum height of any sign on the property shall be 50 feet; 5. Developer to pay for any improvements within the right of way deemed necessary to accommodate development that are not part of the GA DOT project; and 6. Illumination: • All building wall lighting on walls facing Kingston Subdivision shall be directed down the building, no outward; • All freestanding lighting located within 100 feet of Kingston Subdivision shall be full cutoff lighting that does not shine onto Kingston properties. There shall be no more than 5 freestanding lights within 100 feet of Kingston Subdivision; • All other lighting shall be directed away from the area within 100 feet from Kingston Subdivision. Attachments PUBLIC SAFETY 12. Motion to approve GIS Sharing, Mutual Confidentiality, and Attachments Nondisclosure Agreement with AGL Resources (AGLR). (Approved by Public Safety Committee April 10, 2006) 13. Motion to approve the purchase of an HVAC System for Information Technology. (Approved by Public Safety Committee April 10, 2006) Attachments 14. Motion to approve the leasing of Old Fire Station #12 to the Board of Health for the purpose of housing equipment for their misquito control program. (Approved by Public Safety Committee April 10, 2006) Attachments FINANCE 15. Motion to accept and approve the changes and transfers as listed on the schedule including the following to cover the negative cash balances through the end of 2005: $242,000 from General Fund for the Municipal Golf Course, $266,000 from the General Fund for the Newman Tennis Center and $1.2M from Urban Services and $3,130,000 from the General Fund for the Transit Department relative to the 2005 Audit. (Approved by Finance Committee April 10, 2006) Attachments 16. Motion to abate penalty for 2005 taxes, Map 54, Parcel 95.01. (Approved by Finance Committee April 10, 2006) Attachments 17. Motion to approve continuing the route of self funding - Automobile Liability. (Approved by Finance Committee April 10, 2006) Attachments 18. Motion to approve cancellation of tax accounts on Land Bank owned property. (Approved by Finance Committee April 10, 2006) Attachments 19. Motion to approve cancellation of tax accounts for city owned property. (Approved by Finance Committee April 10, 2006) Attachments 20. Motion to approve the acquisition of two mini-excavators for the Utilities Department-Construction Division from Hertz Equipment, Inc. of Augusta, Georgia for $26,708.00 Each (Lowest bid offer on bid 06-118). (Approved by Finance Committee April 10, 2006) Attachments APPOINTMENT(S) 21. Motion to approve the appointment of Mr. Bryan Patterson to the Augusta Ports Authority representing District 3. Attachments ****END CONSENT AGENDA**** AUGUSTA COMMISSION 4/18/2006 AUGUSTA COMMISSION REGULAR AGENDA 4/18/2006 (Items 22-72) PLANNING 22. Z-06-25 – A request for concurrence with the Augusta-Richmond County Planning Commission to DENY a petition by Clyde Ray, requesting a change of zoning from Zone A (Agriculture) and Zone B-2 (General Business) to Zone B-2 affecting property located on the north right-of-way line of Wrightsboro Road, 404 feet, more or less, west of Maddox Road and containing approximately 45 acres. (Tax Map 39 Parcels 3.04, 4, 5, 5.05 and 5.07) DISTRICT 3 Attachments 23. Z-06-28 - A request for concurrence with the Augusta-Richmond Attachments County Planning Commission to APPROVE a petition by Randy Barrs, on behalf of William E. Goss, requesting a Special Exception to establish Transition Housing per Section 26-1 (g) of the Comprehensive Zoning Ordinance for Augusta-Richmond County affecting property containing .31 acres and is known under the present numbering system as 904 and 916 Merry Street. (Tax Map 35-3 Parcel 416 and Tax Map 45-1 Parcel 94) DISTRICT 1 24. Z-06-32 - A request for concurrence with the Augusta-Richmond County Planning Commission to DENY a petition by Reverend Larry Hall and Reverend Roosevelt Walden requesting a change of zoning from Zone LI (Light Industry) to Zone B-2 (General Business) with a Special Exception to establish a temporary housing re-entry program for ex-felons per Section 26-1 (p) of the Comprehensive Zoning Ordinance for Augusta-Richmond County affecting property containing approximately .09 acres and is known under the present numbering system as 1694 Broad Street. (Tax Map 35-2 Parcel 180) DISTRICT 1 Attachments 25. Z-06-34 - A request for concurrence with the Augusta-Richmond County Planning Commission to DENY a petition by Curtis Obannon requesting a change of zoning from Zone B-1 (Neighborhood Business) to Zone B-2 (General Business) affecting property containing approximately .23 acres and is known under the present numbering system as 120 Sand Bar Ferry Road. (Tax map 48-3 Parcel 79.01) DISTRICT 1 Attachments PUBLIC SERVICES 26. New Ownership Application: A. N. 06 -17: A request by Han Kie Min for a retail Beer & Wine license to be used in connection with Walton Way Supermarket located at 1931 Walton Way. District 1. Super District 9. Attachments 27. New Ownership Application: A. N. 06 - 18: A request by Anna E. Murray for a retail package Liquor, Beer & Wine license to be used in connection with Lee Opel, Inc. DBA Big Tree Package Store located at 2525 Washington Rd. District 7. Super District 10. Attachments 28. New Ownership Application: A. N. 06 - 19: A request by Mohammad Javed Abdul Aziz for a retail package Beer license to be used in connection with ASNA, Inc. located at 2700 Peach Orchard Rd. District 2. Super District 9. Attachments 29. New Ownership Application: A. N. 06 - 20: A request by Jinsuk Ha for a retail package Beer & Wine license to be used in connection with Coliseum Amoco located at 801 Walton Way. District 1. Super District 9. Attachments 30. New Ownership Application: A. N. 06 - 21: A request by Kun Kuk Lee for a retail package Beer & Wine License to be used in connection with J. C. Food Mart located at 1635 Gordon Hwy. District 2. Super District 9. Attachments 31. New Ownership Application: A N. 06 - 22: A request by Ini Suk Yu for a retail package Beer & Wine license to be used in connection with Suzy's Place located at 1377 Wrightsboro Rd. District 1. Super District 9. Attachments 32. Motion to approve an amendment to the lease at Lake Olmstead Stadium between Augusta, Ga. and Augusta Professional Baseball, LLC(Ripken Baseball) to provide for the disbursement of SPLOST V funds for stadium improvements. Attachments 33. Discussion: A request by Heather Williams for a Therapeutic Massage License to be used in connection with Augusta Massage Therapy located at 1433 Stovall St. District 1. Super District 9. Attachments 34. Discussion: A request by Donna B. Smith for a Therapeutic Massage license to be used in connection with Augusta Massage Therapy located 1433 Stovall St. District 1. Super District 9. Attachments 35. Discuss contract for taxi cab service at Augusta Regional Airport. (Requested by Commissioner Williams) (Referred from March 29 Commission meeting) Attachments 36. Approve request for Taxiway "C:"/Apron General Aviation Parking Expansion Change Order No. 1 in the amount of $241,542.15. Attachments ADMINISTRATIVE SERVICES 37. Approve authorization to submit application under the 2006 Continuum of Care Process. Attachments 38. Approve Market Validation and Building Programming Services Agreement for Trade, Exhibit and Event Center. Attachments 39. Consider a request from the Augusta Mini Theatre, Inc. regarding the sale of their property at 2253 Martin Luther King, Jr. Boulevard. Attachments 40. Reprogram $22,000 from the Augusta Mini Theatre for the Beulah Grove Resource Center Project. Attachments 41. Approve Resolution designating the week of April 17-April 23, 2006 in observance of National Community Development Week. Attachments 42. Reprogram $6,614.20 in R-UDAG Funds for payment of Continuum of Care Consultants. Attachments 43. Approve the reprogramming of $172,329 in HOME Funds from Attachments the Rental Rehabilitation Program and award to the Homeownership Program. 44. Presentation by Mr. John Allen, III to address the differential rates for city employees to the health fitness organizations. Attachments 45. Motion to approve an Ordinance providing preferences to local businesses doing business with their local government. (Referred from March 29 Commission meeting) Attachments 46. An Ordinance to amend Augusta-Richmond County Code Title 1, Chapter 2, Section 2(a); to provide for an amendment to the monthly schedule for the holding of the regular meeting of the Augusta-Richmond County Commission on the first Tuesday in every month; to provide for the scheduling of the first meeting in April to the last Wednesday of March each year effective with the first regular meeting of the Commission in April, 2007; to repeal conflicting ordinances and for other purposes. Attachments 47. Approve Early Retirement of Mr. James Thomas under the 1977 Pension Plan. Attachments 48. Presentation by Ms. Stella Nunnally regarding the contractors for the home rehabilitation program. Attachments PUBLIC SAFETY 49. Motion to approve the purchase of a new Presentation, Sound and Voting System. (No recommendation from Public Safety Committee April 10, 2006) Attachments 50. Motion to approve the purchase of radar units for the Georgia State Patrol subject to the Administrator identifying a funding source other than contingency. (No recommendation from Public Attachments Safety Committee April 10, 2006) ENGINEERING SERVICES 51. Motion to authorize the purchase and acceptance of property located off of Bennock Mill Road in connection with the 80500 Spirit Creek Collection System and Force Main Project. Attachments 52. Report from staff regarding the funding for a maintenance agreement for the Augusta Canal. (Referred from March 13 Engineering Services) Attachments 53. Motion to authorize condemnation of a portion of Property # 139- 0-231-00-0 3522 Barker Drive, which is owned by Derrick McClusky for 4,171 Sq. Feet for a Permanent Easement and 4,171 Sq. Feet for a Temporary Easement. AUD Project: Horsepen Sanitary Sewer, Phase 2A. Attachments 54. Motion to authorize condemnation of a portion of Property # 139- 0-245-00-0 3102 Blackmon Court, which is owned by Emma Lou Phelps for 4,619 Sq. Feet for a Permanent Easement and 4,666 Sq. Feet for a Temporary Easement. AUD Project: Horsepen Sanitary Sewer, Phase 2A. Attachments 55. Motion to authorize condemnation of a portion of Property # 111- 0-015-00-0 3108 Mike Padgett Hwy and #111-0-017-00-0 3110 Mike Padgett Hwy, which is owned by William A. N. Sweat and Frankie A. Sweat for 1,276.928 Sq. Feet for a Permanent Easement and 975.061 Sq. Feet for a Temporary Easement of # 111-0-015-00-0 3108 Mike Padgett Hwy and 1,479.574 Sq. Feet for a Permanent Easement and 1,104.526 Sq. Feet for a Temporary Easement of #111-0-017-00-0 3110 Mike Padgett Hwy. AUD Project: Horsepen Sanitary Sewer, Phase 2A. Attachments 56. Motion to approve and accept Agreement with Acsential, Inc. for Attachments Corporate Communications Plan for Augusta Utilities Department. 57. Presentation by Mr. Joe Jones of Jay's Carwash & Supply regarding problems at his business due to construction work on Barton Chapel Road. Attachments 58. Presentation by Ms. Lola Waltower regarding a sewer tie in to her home. Attachments 59. Approve Award of Construction Contract to Blair Construction, Inc. in the amount of $427,123.51 to be funded from the project construction account for Paving Dirt Roads Phase VIII, (Contract I: Whisnant Drive and Hauchman Hill Road) CPB # 323-04- 200823808 as requested by the Engineering Department, subject to receipt of signed contracts and proper bonds. Attachments 60. Approve the creation of a top ten list of road and drainage projects for the purposes of tracking and regular status reporting on major work in the city. (Requested by Commissioner Cheek) Attachments 61. Approve CPB# 323-04-200823591 change order number three in the amount of $53,868.00 with Beam’s Contracting, Inc. for the Traffic Engineering Phase II, North Leg & Gordon Highway Project to be funded from the Project Contigency Account as requested by the Engineering Department. Attachments 62. Reauthorize and reappoint the Water Way (Hydrilla) Sub- Committee. (Requested by Commissioner Cheek) Attachments PETITIONS AND COMMUNICATIONS 63. Discuss/receive recommendation(s) from the Augusta Aviation Commission regarding taxicab service at Augusta Regional Airport as approved in the March 29, 2006 Commission meeting. Attachments OTHER BUSINESS 64. Motion to ratify the authorization letter dated March 29, 2006 relative to the execution of the contract between Augusta, Ga. and ANIC for the purchase of Sunset Villa Apartments. Attachments 65. Disscuss/approve Basis Swap Proposal. (Requested by Commissioner Richard Colclough) Attachments 66. Receive report from staff as directed by the Commission in its meeting held March 7, 2006 relative to an inventory of the city's ten most marketable properties. Attachments 67. Consider action taken by the legislative delegation regarding elected officials pay raises. (Deferred from the March 29, 2006 Commission meeting) Attachments 68. Discuss/approve changing start times for the Augusta Commission and Public Safety meetings. (Requested by Commissioner Andy Cheek) Attachments 69. Consider Resolution to reaffirm the necessity of the 911 and enhanced 911 charges. Attachments 70. Motion to approve the minutes of the regular meeting of the Commission held on March 29, 2006 and the called meeting held on April 10, 2006. Attachments 71. Discuss Heery International's work authorization and the associated dollar amount paid to date. (Requested by Commissioner Williams) Attachments Upcoming Meetings www.augustaga.gov LEGAL MEETING A. Pending and Potential Litigation. B. Real Estate. C. Personnel. 72. Motion to approve authorization for the mayor to execute affidavit of compliance with Georgia's Open Meeting Act. Commission Meeting Agenda 4/18/2006 2:00 PM Invocation Department: Caption:Reverend Gregory Young, Pastor Thankful Baptist Church. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 4/18/2006 2:00 PM Employee of the Month Award Department: Caption:Ms. Dianne Lariscy, Program Coordinator, Augusta Aquatics Center, Augusta Recreation Department. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 4/18/2006 2:00 PM Garbage Fees Department: Caption:Ms. Elizabeth Vukovich. RE: Garbage Fees Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 4/18/2006 2:00 PM Planning Commission Department:Planning Commission Caption:Z-06-27 - A request for concurrence with the Augusta- Richmond County Planning Commission to APPROVE a petition by Mary Rebecca Cibak requesting a Special Exception to establish a Family Day Care Home per Section 26-1 (f) of the Comprehensive Zoning Ordinance for Augusta-Richmond County affecting property containing .30 acres and is known under the present numbering system as 1937 Roys Lane. (Tax Map 133-3 Parcel 120) DISTRICT 6 Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Commission Meeting Agenda 4/18/2006 2:00 PM Planning Commission Department:Planning Commission Caption:Z-06-29 - A request for concurrence with the Augusta- Richmond County Planning Commission to APPROVE a petition by Michelle Hill, on behalf of Mitchell Shaw, Sr., requesting a Special Exception to establish a Family Day Care Home per Section 26-1 (f) of the Comprehensive Zoning Ordinance for Augusta-Richmond County affecting property containing .25 acres and is known under the present numbering system as 2714 Glenn Hills Drive. (Tax Map 96-1 Parcel 134) DISTRICT 5 Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Commission Meeting Agenda 4/18/2006 2:00 PM Planning Commission Department:Planning Commission Caption:Z-06-37 - A request for concurrence with the Augusta- Richmond County Planning Commission to APPROVE a petition by Steve Green requesting a change of zoning from Zone R-1A (One-family Residential) to Zone R-1E (One- family Residential) affecting property containing .36 acres and is known under the present numbering system as 2513 and 2515 Dover Street. (Tax map 97-3 Map 29) DISTRICT 6 Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 4/18/2006 2:00 PM Planning Commission Department:Planning Commission Caption:Z-06-39 – A request for concurrence with the Augusta- Richmond County Planning Commission to APPROVE with the condition that a parking plan be submitted and approved by the Planning Commission before a Certificate of Occupancy is issued; a petition by Tara Johnson, on behalf of Donald H. Skinner, requesting a change of zoning from Zone R-1A (One-family Residential) to Zone P-1 (Professional) affecting property containing .4 acres and is known under the present numbering system as 1946 Kissingbower Road (Tax Map 71-3 Parcel 137) DISTRICT 5 Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 4/18/2006 2:00 PM Planning Commission Department:Planning Commission Caption:Z-06-40 – A request for concurrence with the Augusta- Richmond County Planning Commission to APPROVE with the condition that there be no access to Simkins Lane; a petition by Jeffery Harris requesting a Special Exception to establish an inert fill area per Section 24-2 (a) (18) of the Comprehensive Zoning Ordinance for Augusta-Richmond County affecting property containing approximately 148 acres known under the present numbering system as 1710 and 1768 Dixon Airline Road and 3650 and 3650-A Simpkins Lane. (Tax Map 145 Parcels 31.07 and 33 and Tax Map 158 Parcels 1 and 4) DISTRICT 8 Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 4/18/2006 2:00 PM Planning Commission Department:Planning Commission Caption:FINAL PLAT – ELDERBERRY, SECTION II, PHASE II, - S-705 - A request for concurrence with the Augusta- Richmond County Planning Commission to APPROVE a petition by James G. Swift & Associates, on behalf of Larry and Connie Force, requesting final plat approval for Elderberry, Section II, Phase II . This residential subdivision is located on Logans Way and Reagans Lane, adjacent to Elderberry, Section II, Phase I and contains 59 lots. (Reviewing agency approval 4-3-06) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 4/18/2006 2:00 PM Planning Commission Department:Planning Commission Caption:Z-06-25 – A request for concurrence with the Augusta- Richmond County Planning Commission to DENY a petition by Clyde Ray, requesting a change of zoning from Zone A (Agriculture) and Zone B-2 (General Business) to Zone B-2 affecting property located on the north right-of-way line of Wrightsboro Road, 404 feet, more or less, west of Maddox Road and containing approximately 45 acres. (Tax Map 39 Parcels 3.04, 4, 5, 5.05 and 5.07) DISTRICT 3 Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Commission Meeting Agenda 4/18/2006 2:00 PM Planning Commission Department:Planning Commission Caption:Z-06-30 - A request for concurrence with the Augusta- Richmond County Planning Commission to APPROVE a petition by Willie Mae Jackson, on behalf of Susie Jones, requesting a Special Exception to establish a Family Personal Care Home per Section 26-1 (h) of the Comprehensive Zoning Ordinance for Augusta-Richmond County affecting property containing .24 acres and is known under the present numbering system as 2459 Dublin Drive. (Tax Map 94 Parcel 49) DISTRICT 4 Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 4/18/2006 2:00 PM Planning Commission Department:Planning Commission Caption:Z-06-31 - A request for concurrence with the Augusta- Richmond County Planning Commission to APPROVE a petition by Mills Briggs, on behalf of Rebecca Rice, requesting a Special Exception to establish a Family Personal Care Home per Section 26-1 (h) of the Comprehensive Zoning Ordinance for Augusta-Richmond County affecting property containing contains .70 acres and is known under the present numbering system as 1927 George Road. (Tax Map 71-3 Part of Parcel 50) DISTRICT 5 Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 4/18/2006 2:00 PM Planning Commission Department:Planning Commission Caption:Z-06-33 - A request for concurrence with the Augusta- Richmond County Planning Commission to APPROVE with the condition that no building may take place closer than 185 feet for the right-of-way of Maddox Drive; a petition by ATC Development Corp., on behalf of Mary U. Sheppard, requesting a change of zoning from Zone A (Agriculture) to Zone R-1E (One-family Residential) affecting property containing approximately 4.74 acres located on the east right- of-way line of Maddox Drive, 915 feet, more or less, north of Wrightsboro Road. (Tax Map 40 Parcel 30) DISTRICT 3 Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 4/18/2006 2:00 PM Planning Commission Department:Planning Commission Caption:Z-06-35 – A request for concurrence with the Augusta- Richmond County Planning Commission to APPROVE a petition by Channika Daniels, on behalf of James Warren, requesting a change of zoning from Zone R-MH (Manufactured Home Residential) to Zone B-1 (Neighborhood Business) affecting property containing .54 acres and is known under the present numbering system as 2429 Turkey Trail Drive. (Tax Map 166 Parcel 168) DISTRICT 6 Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 4/18/2006 2:00 PM Planning Commission Department:Planning Commission Caption:Z-06-36 - A request for concurrence with the Augusta- Richmond County Planning Commission to APPROVE a petition by Jack N. Coley, on behalf of the Curtis Baptist Foundation, requesting a change of zoning from Zone B-1 (Neighborhood Business) to Zone B-2 (General Business) affecting property containing approximately 11.4 acres and is known under the present numbering system as 1128 Marks Church Road. (Tax Map 31 Parcel 4.1) DISTRICT 3 with the following conditions: 1. Use of property limited to uses permitted under the present zoning (B-1 with conditions) or the following uses permitted in the B-2 (General Business) zone: • Golf driving range • Boat dealership • Funeral home • New car dealership with incidental functions; parts sales, service, repair and used • car sales • Mini-warehouses 2. A 50 foot undisturbed natural buffer adjoining Kingston Subdivision with an 8 foot fence or wall constructed of masonry, solid board or chain link (with slats) on the inner side of the buffer; 3. No access to Dominica Drive; 4. The maximum height of any sign on the property shall be 50 feet; 5. Developer to pay for any improvements within the right of way deemed necessary to accommodate development that are not part of the GA DOT project; and 6. Illumination: • All building wall lighting on walls facing Kingston Subdivision shall be directed down the building, no outward; • All freestanding lighting located within 100 feet of Kingston Subdivision shall be full cutoff lighting that does not shine onto Kingston properties. There shall be no more than 5 freestanding lights within 100 feet of Kingston Subdivision; • All other lighting shall be directed away from the area within 100 feet from Kingston Subdivision. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 4/18/2006 2:00 PM Planning Commission - Regular Agenda Department:Planning Commission Caption:Z-06-28 - A request for concurrence with the Augusta- Richmond County Planning Commission to APPROVE a petition by Randy Barrs, on behalf of William E. Goss, requesting a Special Exception to establish Transition Housing per Section 26-1 (g) of the Comprehensive Zoning Ordinance for Augusta-Richmond County affecting property containing .31 acres and is known under the present numbering system as 904 and 916 Merry Street. (Tax Map 35-3 Parcel 416 and Tax Map 45-1 Parcel 94) DISTRICT 1 Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Commission Meeting Agenda 4/18/2006 2:00 PM Planning Commission - Regular Agenda Department:Planning Commission Caption:Z-06-32 - A request for concurrence with the Augusta- Richmond County Planning Commission to DENY a petition by Reverend Larry Hall and Reverend Roosevelt Walden requesting a change of zoning from Zone LI (Light Industry) to Zone B-2 (General Business) with a Special Exception to establish a temporary housing re-entry program for ex-felons per Section 26-1 (p) of the Comprehensive Zoning Ordinance for Augusta-Richmond County affecting property containing approximately .09 acres and is known under the present numbering system as 1694 Broad Street. (Tax Map 35-2 Parcel 180) DISTRICT 1 Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 4/18/2006 2:00 PM Planning Commission - Regular Agenda Department:Planning Commission Caption:Z-06-34 - A request for concurrence with the Augusta- Richmond County Planning Commission to DENY a petition by Curtis Obannon requesting a change of zoning from Zone B-1 (Neighborhood Business) to Zone B-2 (General Business) affecting property containing approximately .23 acres and is known under the present numbering system as 120 Sand Bar Ferry Road. (Tax map 48-3 Parcel 79.01) DISTRICT 1 Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Commission Meeting Agenda 4/18/2006 2:00 PM Alcohol License Application Department:License & Inspections Caption:New Ownership Application: A. N. 06 -17: A request by Han Kie Min for a retail Beer & Wine license to be used in connection with Walton Way Supermarket located at 1931 Walton Way. District 1. Super District 9. Background:This is new ownership application. Formerly in the name of Hyo Cho. Analysis:The applicant has met all the requirements of the Augusta Richmond County Alcohol Ordinance. Financial Impact:The applicant will pay a fee of $1100.00 Alternatives: Recommendation:License & Inspections recommends approval. The RCSD recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Administrator. Clerk of Commission Commission Meeting Agenda 4/18/2006 2:00 PM Alcohol License Application Department:License & Inspections Caption:New Ownership Application: A. N. 06 - 18: A request by Anna E. Murray for a retail package Liquor, Beer & Wine license to be used in connection with Lee Opel, Inc. DBA Big Tree Package Store located at 2525 Washington Rd. District 7. Super District 10. Background:This is a new ownership application. Formerly in the name Robert Agee. Analysis:The applicant has met all the requiremnets of the Augusta Richmond County Alcohol Ordinance. Financial Impact:The applicant will pay a fee of $3850.00 Alternatives: Recommendation:License & Inspections recommends approval. The RCSD recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Administrator. Clerk of Commission Commission Meeting Agenda 4/18/2006 2:00 PM Alcohol License Application Department:License & Inspections Caption:New Ownership Application: A. N. 06 - 19: A request by Mohammad Javed Abdul Aziz for a retail package Beer license to be used in connection with ASNA, Inc. located at 2700 Peach Orchard Rd. District 2. Super District 9. Background:This is a new ownership application. Formerly in the name of Mohammad Ashfaq. Analysis:The applicant has met all the requirements of the Augusta Richmond County Alcohol Ordinance. Financial Impact:The applicant will pay a fee of $550.00 Alternatives: Recommendation:License & Inspections recommends approval. The RCSD recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Administrator. Clerk of Commission Commission Meeting Agenda 4/18/2006 2:00 PM Alcohol License Application Department:License & Inspections Caption:New Ownership Application: A. N. 06 - 20: A request by Jinsuk Ha for a retail package Beer & Wine license to be used in connection with Coliseum Amoco located at 801 Walton Way. District 1. Super District 9. Background:This is a new ownership application. Formerly in the name of Chansuk Large. Analysis:The applicant has met all the requirements of the Augusta Richmond County Alcohol Ordinance. Financial Impact:The applicant will pay a fee of $1100.00 Alternatives: Recommendation:License & Inspections recommends approval. The RCSD recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Administrator. Clerk of Commission Commission Meeting Agenda 4/18/2006 2:00 PM Alcohol License Application Department:License & Inspections Caption:New Ownership Application: A. N. 06 - 21: A request by Kun Kuk Lee for a retail package Beer & Wine License to be used in connection with J. C. Food Mart located at 1635 Gordon Hwy. District 2. Super District 9. Background:This is a new ownership application. Formerly in the name of Il Sook Lee. Analysis:The applicant has met all the requirements of the Augusta Richmond County Alcohol Ordinance. Financial Impact:The applicant will pay a fee of $1100.00. Alternatives: Recommendation:License & Inspections recommends approval. The RCSD recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Administrator. Clerk of Commission Commission Meeting Agenda 4/18/2006 2:00 PM Alcohol License Application Department:License & Inspections Caption:New Ownership Application: A N. 06 - 22: A request by Ini Suk Yu for a retail package Beer & Wine license to be used in connection with Suzy's Place located at 1377 Wrightsboro Rd. District 1. Super District 9. Background:This is a new ownership application. Formerly in the name of Soon Malsch. Analysis:The applicant has met all the requirements of the Augusta Richmond County Alcohol Ordinance. Financial Impact:The applicant will pay a fee of $1100.00. Alternatives: Recommendation:License & Inspections recommends approval. The RCSD recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Administrator. Clerk of Commission Commission Meeting Agenda 4/18/2006 2:00 PM Lease amendment - Lake Olmstead Stadium Department:Recreation and Parks - Tom F. Beck, Jr. Director Caption:Motion to approve an amendment to the lease at Lake Olmstead Stadium between Augusta, Ga. and Augusta Professional Baseball, LLC(Ripken Baseball) to provide for the disbursement of SPLOST V funds for stadium improvements. Background:Augusta Professional Baseball, LLC, a subsidiary of Ripken Baseball, Inc., was approved by the Augusta Commission in 2005 as the new lessee of Lake Olmstead Stadium owned by Augusta, Ga., to operate the Augusta Green Jackets minor league baseball team. The voters of Augusta, Ga. approved $400,000 in the November, 2005 referendum for improvements to the stadium. In order to expedite and properly coordinate the timely completion of improvement projects for a positive impact on this baseball season, this amendment would allow for the improvements, inspected and approved by the city, to be completed by Augusta professional Baseball, LLC, and Augusta, Ga. would reimburse them up to $400,000 beginning in October, 2006 and completing payments in March, 2007. The approved list of projects are found in Exhibit C. Analysis:This process was also used in 2001 and 2004 at the Augusta Soccer Park with the Soccer Club for improvements with SPLOST IV funds, and was very successful. Financial Impact:N/A Alternatives:1. To approve 2. To deny, which would delay improvements to the stadium. Recommendation:1. To approve Funds are Available in the Following Accounts: $400,000 SPLOST V - available in October, 2006 and March, 2007 REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission 1 c:\program files\neevia.com\document converter\temp\agenda.pdfconvert.1609.rtf STATE OF GEORGIA ) ) COUNTY OF RICHMOND ) Second Amendment to Lease This Second Amendment to Lease (the "Amendment"), effective this _______ day of _______________, 2006 between Augusta, Georgia, successor by consolidation of Board of Commissioners of Richmond County, Georgia and The City Council of Augusta, Georgia, as Lessor and Augusta Professional Baseball LLC, a Georgia limited liability company, as Lessee. Witnesseth: WHEREAS, on April 12, 2004, HWS Baseball, LLC, as Lessee, and Lessor, entered into an Amendment to Public Facilities Lease Agreement, (Exhibit A), to a Public Facility Lease Agreement dated May 9, 1994, (Exhibit B), with a right to operate certain property owned by Lessor through September 30, 2014 (the Public Facility Lease Agreement, as amended, being hereinafter referred to as the "Lease"). This Lease was assigned to Augusta Professional Baseball LLC as Lessee on October 26, 2005. Whereas, the parties now desire to amend the Lease as to provide for improvements of the leased property, the parties hereby amend the Lease by adding the following new provisions thereto: 1. Lessee contemplates making some or all of the capital improvements to the leased premises in accordance with a list of said improvements as attached as Exhibit C, subject to any revisions approved by Lessor. The total estimated cost of improvements is $1,000,000. Lessor shall contribute $400,000 of its own funds toward the cost of the improvements using SPLOST Phase V funds, whensaid funds become available. Lessor’s $400,000 contribution shall be paid in two installments - $100,000 on October 1, 2006 after completion of improvements in that amount as verified through invoices and inspection related to work in Exhibit C; and $300,000 on March 1, 2007 after completion of improvements in that amount as verified through invoices and inspection of the work described in 2 c:\program files\neevia.com\document converter\temp\agenda.pdfconvert.1609.rtf Exhibit C. Lessor and Lessee acknowledge that Lessee shall make such capital improvements solely from funds provided by Lessor and which have been allocated by Lessor for such capital improvements. 2. Lessee shall arrange to commence construction of the improvements, at its own expense, at any time after execution of this Amendment and be reimbursed for the same under the conditions as outlined in Section 1 of this Amendment. 3. Upon completion of the improvements, the operation, use and maintenance of same shall be governed by the terms and conditions of the May 9, 1994 Public Facilities Lease Agreement; provided that Lessee’s obligations for maintenance and repair shall not exceed $25,000 per lease year. 4. Upon completion of the improvements as described in Exhibit C, the new facilities shall become permanent fixtures and improvements to the property owned by Lessor, and Lessee shall have no ownership interest in same or other interest except for the right to use and operate the improvements as provided in the Lease. 5. Sections 3 and 4 of the April 12, 2004 Amendment are hereby deleted and the following is inserted in lieu thereof: A(Sec 3). The Lessor shall use its best efforts to contribute an additional $600,000 of its own funds toward the cost of the improvements. Until such time as Lessor has contributed an aggregate of $1,000,000 toward the cost of the improvements, provided such funds are contributed by December 31, 2011, the additional rent described in subsection B below shall not be applicable. B(Sec. 4). Lessee agrees to pay, as additional rent, the following amounts, provided that the condition set forth in subsection A above have been met: (i) 25% of gross ticket revenue from private hospitality sales (skybox and luxury sales); provided however, that payments under this clause (i) shall terminate once the Lessor has received payments under this clause (i), in the aggregate, equal to the amount of the funds contributed by the Lessor which is allocable to the construction of the improvements for skybox and luxury seats. Within 90 days after the contribution of the $1,000,000, the Lessor and Lessee 3 c:\program files\neevia.com\document converter\temp\agenda.pdfconvert.1609.rtf shall meet to discuss in good faith the portion of the $1,000,000 allocable to the improvements for skybox and luxury seats. (ii) 25% of the ticket sales price for ticket sales in excess of 175,000 tickets for each baseball season ( beginning April 1 through September 30 of a calendar year); provided however, that payments under this clause (ii) shall terminate once the Lessor has received payments under this clause (ii) and under clause (i) aggregating $1,000,000. 6. Except as amended herein, the terms and provisions of the May 9, 1994 lease agreement remain in full force and effect as between Lessor and Lessee. IN WITNESS WHEREOF, Lessor and Lessee have executed, signed, sealed and delivered this Second Amendment to Lease in duplicate effective the day and year first written above. Signed, sealed and delivered in the Augusta, Georgia presence of: ____________________________ _____________________ Deke Copenhaver, Mayor ____________________________ Notary Public My Commission Expires:_________ Attest:________________ Clerk of Commission Signed, sealed and delivered in the Augusta Professional Baseball LLC presence of: ____________________________ By____________________ as it’s Authorized Person ____________________________ Notary Public My Commission Expires:__________ 4 c:\program files\neevia.com\document converter\temp\agenda.pdfconvert.1609.rtf EXHIBIT C List of Approved Uses of SPLOST Funds for Lessee PROJECTS: • Party Pavilion • Batting Cages • Concession Cooking Building • Stadium Painting • New Infield • New Marquee Sign • New Sign on Stadium • Upgrade Press Box • Upgrade Team Store • Pavement Work • Irrigation Upgrades • New PA System • Industrial Fans • Upgrade Locker Rooms • New Padding • New Home Plate Net • New POS System • Windscreening • Improvements to team administrative offices • New Video Board • Video Board Equipment • Upgrade and Repair Seating • Fountain • Upgrade Kids Zone • Left Field Deck • Vent Concession Stands • Turf in Group Area • Putting Green • Box Office Improvements • Clubhouse Improvements • Upgrade Restrooms • Landscaping • New Concession Areas • Stadium Entrance Upgrades • Outfield Repairs • Outfield Wall Repairs/Upgrades • Warning Track Upgrades SPLOST funds will only be applied and recognized for items on this list This “Project” list does not constitute projects that will be started or completed by Lessee. This list is intended to show projects that SPLOST funds can be applied to. Commission Meeting Agenda 4/18/2006 2:00 PM Massage Application Department:License & Inspections Caption:Discussion: A request by Heather Williams for a Therapeutic Massage License to be used in connection with Augusta Massage Therapy located at 1433 Stovall St. District 1. Super District 9. Background:This is a new application. Analysis:The applicant has met all the requirements of the Augusta Richmond County Ordinance regulating massage therapy. Financial Impact:The applicant will pay a fee of $175.00 Alternatives: Recommendation:License & Inspection recommend approval. The RCSD recommend approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Administrator. Clerk of Commission Commission Meeting Agenda 4/18/2006 2:00 PM Massage Application Department:License & Inspections Caption:Discussion: A request by Donna B. Smith for a Therapeutic Massage license to be used in connection with Augusta Massage Therapy located 1433 Stovall St. District 1. Super District 9. Background:This is a new application. Analysis:The applicant has met all requirements of the Audusta Richmond County Ordinance regulating massage therapy. Financial Impact:The applicant will pay a fee of $175.00. Alternatives: Recommendation:License & Inspections recommends approval. The RCSD recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Administrator. Clerk of Commission Commission Meeting Agenda 4/18/2006 2:00 PM Taxi Cab Service Contract Department:Clerk of Commission Caption:Discuss contract for taxi cab service at Augusta Regional Airport. (Requested by Commissioner Williams) (Referred from March 29 Commission meeting) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 4/18/2006 2:00 PM Taxiway "C" Change Order No. 1 Department:Augusta Regional Airport Caption:Approve request for Taxiway "C:"/Apron General Aviation Parking Expansion Change Order No. 1 in the amount of $241,542.15. Background:This project expands general aviation parking and provides additional space for aircraft push back at the new airline passenger terminal. Project is funded with a grant from the FAA. Analysis:During construction, it was discovered that the taxiway “C" pavement section that the new pavement would tie into was inadequate to support aircraft loads. This section was seven (7) feet wide and ran the length of the project. Additional areas of inadequate strength pavement were found under taxiways “B” and “E”. All of this pavement required reconstruction so that the new pavement could be tied into existing pavement. An evaluation of the construction history of the airfield pavements as well as the pre-design geotechnical investigation found nothing to indicate this area existed. The FAA concurred with this analysis and agreed to provide the additional funding. Financial Impact:There is no financial impact to airport. This project is fully funded by FAA grant monies and a $12,077 rebate from construction management services. Alternatives:Deny. Recommendation:Accept request. Funds are Available in the Following Accounts:551-08-1301 5414910 Please see attached budget resolution. REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Resolution STATE OF GEORGIA ) AUGUSTA RICHMOND COUNTY AUGUSTA-RICHMOND COUNTY ) COMMISSION BUDGET AMENDMENT NO: 551-1 IT IS HEREBY ORDERED that the Augusta Regional Airport at Bush Field Budget for the year 2006 be amended to reflect increased revenue of $241,550 – proceeds from Airport Improvement Grant and other revenue IT IS FURTHER ORDERED that the appropriations be increased by $241,550 for infrastructure improvement expenses. REVENUES ______________________ Total ___$46,820,850________ APPROPRIATIONS ______________________ Total ____$46,820,850_________ DEKE S. COPENHAVER, MAYOR Approved this ……the day of……2006 AUGUSTA-RICHMOND COUNTY COMMISSION ______________________________ As its mayor Attest: ________________ Clerk of Commission Commission Meeting Agenda 4/18/2006 2:00 PM 2006 CoC Application Department:Housing & Economic Development Department Caption:Approve authorization to submit application under the 2006 Continuum of Care Process. Background:Annually HUD makes available funds through its Super Notice of Funds Availability (SuperNOFA) for HUD Discretionary Programs. One of the programs is the Continuum of Care Homeless Assistance Program. Because the City is an entitlement city for receipt of Community Development Block Grant funds, we are required to have a Continuum of Care (CoC) plan for addressing the homeless. This plan includes applying for the Supportive Housing Program (SHP), Shelter Plus Care or Section 8 Moderate Rehabilitation Single Room Occupancy funds through the Super NOFA annual competitive solicitation. Through this process, for Year 2005, $448,974 in SHP funds were awarded to the following agencies: • Augusta –Richmond County $ 67,517 • Augusta – Richmond County $113,510 • CSRA Economic Opportunity Authority $119,081 • Goodwill Industries of Middle Georgia $ 90,024 • Hope House, Inc. $ 58,842 The Housing and Economic Development Department on behalf of the City needs authorization to apply for Year 2006 funds. The deadline for the application is May 25, 2006. Analysis:This is an opportunity for the City to obtain additional funds for the homeless. Financial Impact:Additional funds could be forthcoming. Alternatives:None Recommendation: Authorize HED to submit CoC application on behalf of the City. Approved by the Citizen's Advisory Committee March 23, 2006. Funds are Available in the Following Accounts: Not Applicable REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Commission Meeting Agenda 4/18/2006 2:00 PM Agreement for Trade Center Department:Clerk of Commission Caption:Approve Market Validation and Building Programming Services Agreement for Trade, Exhibit and Event Center. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 4/18/2006 2:00 PM Augusta Mini Theatre Department:Clerk of Commission Caption:Consider a request from the Augusta Mini Theatre, Inc. regarding the sale of their property at 2253 Martin Luther King, Jr. Boulevard. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 4/18/2006 2:00 PM Beulah Grove Reprogram Department:Housing & Economic Development Department Caption:Reprogram $22,000 from the Augusta Mini Theatre for the Beulah Grove Resource Center Project. Background:During Year 2003, the Augusta Mini Theatre was approved for a Community Development Block Grant in the amount of $68,100. The purpose of the grant was to assist with the construction of an arts theatre to be located on Deans Bridge Road. To date the Mini Theatre has not had success in obtaining all the necessary funds for the project. Of the $68,100 awarded, $6,880 has been expended for architectural services. The balance remaining is $61,220. HED staff met with Mr. Butler concerning the reprogramming of the $61,220. Because construction of the theatre will not happen in Year 2006, Mr. Butler agreed to allow us to reprogram the funds if we would restore the funds when his project is ready for bid. The Beulah Resource Center is in need of funds to complete its project. During Year 2004, Beulah Grove was awarded $25,000 to be used for the paving of the parking lot and installation of ADA doors at the resource center located at 1446 Lee Beard Way. The project was let and the bids and projects costs exceeded the grant amount by approximately $22,000. Below is a listing of the expenses thus far and funds required to complete the project. ? Status of Beulah Grove current grant: Grant $25,000.00 Expenditures -$ 1,150.56 Balance $23,849.44 ? Bids and Funds required for Project: Bid for Paving and ADA Doors: $42,500.00 Amount Required for contingency (10%) $ 4,250.00 Total Required for Project $45,750.00 Beulah Grove Grant Balance $23,849.44 Additional Funds Required $21,900.56 Total Required for Project $45,750.00 Therefore, we are recommending that $22,000 be reprogrammed from the Augusta Mini Theatre project to the Beulah Grove Resource Center Project. This will leave a balance of $39,220 in the Augusta Mini Theatre project. Analysis:Reprogramming the funds will help facilitate the expenditure of funds and allow the Beulah Grove project to proceed with construction within a month. Financial Impact:If the $22,000 is approved, a balance of $39,220 will remain in the Augusta Mini Theatre project account which can be used for other projects. Alternatives:None recommended. Recommendation:Approve the reprogramming of $22,000 from the Augusta Mini Theatre Project and award it to the Beulah Grove Resource Center Project. Approved by the Citizen's Advisory Committee on March 23, 2006. The Citizen's Advisory Committee did not recommend restoring the funds to the Augusta Mini Theatre. Funds are Available in the Following Accounts: Augusta Mini Theatre CDBG Project #03031 $61,220. REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Commission Meeting Agenda 4/18/2006 2:00 PM CDBG Week Department:Housing and Economic Development Department Caption:Approve Resolution designating the week of April 17-April 23, 2006 in observance of National Community Development Week. Background:The City of Augusta has been a recipient of Community Development Block Grant funds since the approval of the program by Congress in 1974. This program has been instrumental in providing federal funds to cities specifically for low and moderate income persons and areas. Annually, National Community Development Week is observed throughout the United States focusing on the benefits and recipients of the program. Congress has designated the week of April 17, 2006 through April 23, 2006, as National Community Development Week. On a local basis, the Housing and Neighborhood Development is planning activities during this week to highlight projects and activities funded with Federal funds administered by the City. Therefore, we are asking the Mayor and Commission to officially designate the week of April 17 – 23, 2006 in observance of National Community Development Week. Analysis:Not Applicable Financial Impact:None Alternatives:None Recommended Recommendation:Approve Resolution Designating the Week of April 17-April 23, 2006 in Observance of National Community Development Week Funds are Available in the Following Accounts: Not Applicable REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission RESOLUTION DESIGNATING APRIL 17-23, 2006 AS NATIONAL COMMUNITY DEVELOPMENT WEEK. WHEREAS, the week of April 17-23, 2006 has been designated as National Community Development Week and the City of Augusta, Georgia is a participant in the Community Development Block Grant (CDBG) program which funds a myriad of social service, economic development and housing programs in this community, and WHEREAS, in this community and in communities throughout the nation, thirty-two years of Community Development Block Grant program funding has developed a strong working network of relationships between this local government, residents of neighborhoods and the many nonprofit agencies which provide services and help make possible our commitment to those neighborhoods, and WHEAREAS, this community recognizes that the Community Development Block Grant program is a partnership of Federal, state and local government, business, nonprofit and community efforts, and that the services funded by the Federal CDBG program, administered by the local government and often delivered by local nonprofit organizations, relies heavily on the dedication and goodwill of our combined efforts, THEREFORE, BE IT RESOLVED, that during National Community Development Week 2006, this community will give special thanks and recognition to participants whose hard work and devotion to the neighborhoods and their low and moderate income residents help insure the quality and effectiveness of the Community Development Block Grant program, and BE IT FURTHER RESOLVED, that the Mayor and the Commission of Augusta-Richmond County join in designating April 17-23, 2006, as our "National Community Development Week", and hereby call upon the citizens of Augusta to observe this week celebrating the Community Development Block Grant Program. ATTEST: AUGUSTA, GEORGIA S E A L BY:_____________________________________ David S. Copenhaver Mayor ___________________________________ Lena J. Bonner Clerk of Commission CERTIFICATION I, Lena J. Bonner , Clerk of the Commission, hereby certify that the above is a true and correct copy of a Resolution as adopted by said AUGUSTA-RICHMOND COUNTY COMMISSION in the meeting held on APRIL ____, 2006. S E A L __________________________________ Clerk of the Commission RESOLUTION DESIGNATING APRIL 17-23, 2006 AS NATIONAL COMMUNITY DEVELOPMENT WEEK. WHEREAS, the week of April 17-23, 2006 has been designated as National Community Development Week and the City of Augusta, Georgia is a participant in the Community Development Block Grant (CDBG) program which funds a myriad of social service, economic development and housing programs in this community, and WHEREAS, in this community and in communities throughout the nation, thirty-two years of Community Development Block Grant program funding has developed a strong working network of relationships between this local government, residents of neighborhoods and the many nonprofit agencies which provide services and help make possible our commitment to those neighborhoods, and WHEAREAS, this community recognizes that the Community Development Block Grant program is a partnership of Federal, state and local government, business, nonprofit and community efforts, and that the services funded by the Federal CDBG program, administered by the local government and often delivered by local nonprofit organizations, relies heavily on the dedication and goodwill of our combined efforts, THEREFORE, BE IT RESOLVED, that during National Community Development Week 2006, this community will give special thanks and recognition to participants whose hard work and devotion to the neighborhoods and their low and moderate income residents help insure the quality and effectiveness of the Community Development Block Grant program, and BE IT FURTHER RESOLVED, that the Mayor and the Commission of Augusta-Richmond County join in designating April 17-23, 2006, as our "National Community Development Week", and hereby call upon the citizens of Augusta to observe this week celebrating the Community Development Block Grant Program. ATTEST: AUGUSTA, GEORGIA S E A L BY:_____________________________________ David S. Copenhaver Mayor ___________________________________ Lena J. Bonner Clerk of Commission CERTIFICATION I, Lena J. Bonner , Clerk of the Commission, hereby certify that the above is a true and correct copy of a Resolution as adopted by said AUGUSTA-RICHMOND COUNTY COMMISSION in the meeting held on APRIL ____, 2006. S E A L __________________________________ Clerk of the Commission Commission Meeting Agenda 4/18/2006 2:00 PM Grant Writer & Consultant for 2006 CoC Department:Housing & Economic Development Department Caption:Reprogram $6,614.20 in R-UDAG Funds for payment of Continuum of Care Consultants. Background:HED will be submitting a 2006 CoC application to HUD on behalf of the City. Each year the CoC application process becomes more competitive. For this reason we would like to hire two consultants to assist the department. HED requests that one consultant be engaged to assist with writing the grant application, and that a second, HUD CoC consultant, review the existing CoC and provide feedback on the new grant application before submission to HUD. The following quotes were obtained for the services: For Grant Writer: CSRA EOA $4,964.20 Derek Dugan $10,000 Georgia Center for Non-Profits No bid submitted For Application Reviewer: Technical Assistance Collaborative $1,650 Derek Dugan $2,250 We are requesting that CSRA EOA be awarded the contract as Grant Writer in the amount of $4,964.20. We are also requesting that TAC be awarded the contract as Application Reviewer in the amount of $1,650. Analysis:Allowing HED to obtain these services will increase the City’s chances of receiving more funds. Financial Impact:Total amount funds required is $6,614.20. Alternatives:None recommended. Recommendation:Approve the reprogramming of $6,614.20 in R-UDAG funds and award contracts to CSRA EOA for $4,964.20 and TAC for $1,650. Approved by the Citizen's Advisory Committee on March 23, 2006. Funds are Available in the Following Accounts: R-UDAG - $6,614.20 REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Commission Meeting Agenda 4/18/2006 2:00 PM Homeownership Program Reprogram Department:Housing & Economic Development Department Caption:Approve the reprogramming of $172,329 in HOME Funds from the Rental Rehabilitation Program and award to the Homeownership Program. Background:The Homeownership Program has been an essential program administered through the Housing & Economic Development Department. This program has allowed first-time qualified homebuyers the opportunity to purchase a home with the assistance of down payment as well as closing costs if needed. Within the past year the demand for this program has increased in volume tremendously. Currently, we have 26 applications awaiting funding. However, we only have a balance of $3,500 remaining. The HOME Rental Rehabilitation program has not been moving as quickly as we have anticipated for the past two years. We currently have a total of $314,293.50 cumulative from years 1999 through Year 2004: Program Balance 1999 HOME Rental Rehabilitation Program $ 72,329.00 2002 HOME Rental Rehabilitation Program $100,000.00 2003 HOME Rental Rehabilitation Program $ 93,543.00 2004 HOME Rental Rehabilitation Program $ 48,421.50 TOTAL $ 314,293.50 In order to facilitate the use of funds, we are requesting that rental funds from years 1999 and 2002 for a total of $172,329 be reprogrammed from the Rental Rehabilitation Program to the Homeownership Program. Analysis:Approval of this reprogramming of funds will allow the Homeownership Program to continue in operation making homeownership for qualified homebuyers a reality. Financial Impact:Funds for Years 1999 and 2002 will be reprogrammed into the Homeownership Program. Alternatives:None recommended. Recommendation:Approve the reprogramming of Years 1999 and 2002, which totals $172,329, in HOME funds from the Rental Rehabilitation Program to the Homeownership Program. Approved by the Citizen's Advisory Committee on March 23, 2006. Funds are Available in the Following Accounts: 1999 HOME Rental Rehab - $ 72,329 2002 HOME Rental Rehab - $100,000 Total $172,329 REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Commission Meeting Agenda 4/18/2006 2:00 PM John Allen III Department:Clerk of Commission Caption:Presentation by Mr. John Allen, III to address the differential rates for city employees to the health fitness organizations. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 4/18/2006 2:00 PM Local Preferences Ordinance Department:Clerk of Commission Caption:Motion to approve an Ordinance providing preferences to local businesses doing business with their local government. (Referred from March 29 Commission meeting) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 4/18/2006 2:00 PM Ordinance to Permanently reschedule the first Commission meeting in April. Department:County Attorney - Stephen E. Shepard, Attorney Caption:An Ordinance to amend Augusta-Richmond County Code Title 1, Chapter 2, Section 2(a); to provide for an amendment to the monthly schedule for the holding of the regular meeting of the Augusta-Richmond County Commission on the first Tuesday in every month; to provide for the scheduling of the first meeting in April to the last Wednesday of March each year effective with the first regular meeting of the Commission in April, 2007; to repeal conflicting ordinances and for other purposes. Background:The Commission has requested a permanent change in the scheduling of the first Commission meeting in April to eliminate scheduling conflicts with the Masters Tournament. Analysis:See background. Financial Impact:N/A Alternatives:Do not approve proposed Ordinance. Recommendation:Approve proposed Ordinance. Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Administrator. Clerk of Commission ORDINANCE NO. _________ MEETINGS; RESCHEDULING THIS IS AN ORDINANCE TO AMEND GEORGIA LAWS 1931, PAGE 55, SECTION 4, SO AS TO AMEND THE MONTHLY SCHEDULE FOR THE HOLDING OF THE REGULAR MEETING OF THE AUGUSTA- RICHMOND COUNTY COMMISSION ON THE FIRST TUESDAY IN EVERY MONTH; TO PROVIDE FOR THE SCHEDULING OF THE FIRST MEETING IN APRIL TO THE LAST WEDNESDAY OF MARCH EACH YEAR EFFECTIVE WITH THE FIRST REGULAR MEETING OF THE COMMISSION ON MARCH 7, 2007; TO REPEAL CONFLICTING ORDINANCES AND FOR OTHER PURPOSES. NOW THEREFORE BE IT RESOLVED by the AUGUSTA RICHMOND COUNTY COMMISSION as follows: Section 1. Section 4, on page 55 of Georgia Laws 1931, is hereby amended by deleting therefrom the following: "Said commissioners shall hold one session for county purposes at the courthouse on the first Tuesday in every month and at other times as often as in their judgment the powers and duties herein conferred may require." Section 2. Said sentence is hereby amended and restated to read: "Said commissioners shall hold one session for county purposes at the courthouse on the first Tuesday in every month, except the month of April, 2007, and the month of April for each year thereafter, and at other times as often as in their judgment the powers and duties herein conferred may require. " This Ordinance shall be effective as of _________________. All ordinances and parts of Ordinances in conflict with the provisions of this Ordinance are hereby repealed. IN WITNESS WHEREOF, the Augusta-Richmond County Commission has caused this amendment to be duly executed this ______day of ___________, 2006. BY: ________________________________ Mayor David S. Copenhaver ATTEST: _____________________ Lena Bonner (Clerk) AFFIDAVIT OF PUBLICATION STATE OF GEORGIA COUNTY OF RICHMOND Personally appeared before me, _________________, to me known, who being sworn, deposes and says: That he/she is the authorized agent of Southeastern Newspaper; Corporation, a Georgia Corporation, doing business in said county under the trade name: The Augusta Chronicle, a newspaper published in said county; That he/she is authorized to make affidavits of publication on behalf of said publisher: The Augusta Chronicle. That said newspaper is of general circulation in said county and in the area adjacent thereto. That he/she has reviewed the regular editions of said newspapers published on_______________________, and finds that the following advertisement appeared in each of said editions; to-wit: ______________________________ Sworn to and subscribed before me this ______ day of ________________ 2006. ________________________________ Notary Public [SEAL] MY COMMISSION EXPIRES: ______________ PUBLIC NOTICE The public is hereby notified that the County Attorney for Augusta, Georgia, will present to the Augusta-Richmond County Commission, at its regular meeting on April 18, 2006 and on May 2, 2006, an Ordinance to amend the Georgia Laws 1931, page 55, Section 4, relating to the scheduling of the meeting of the Augusta-Richmond County Commission on the first Tuesday in every month so as to permanently except and amend the first meeting of said Commission in the month of April in calendar years 2007 and succeeding years; to repeal conflicting ordinances; and for other purposes. The public is hereby further notified that it is necessary for the Augusta-Richmond County Commission to adopt said Ordinance at Two consecutive meetings held not less than seven nor more than sixty days apart, which Ordinance specifically states the changes to be made in the original Act, the authority to amend the original Act having been granted by O.C.G.A. § 36-35-3, providing for home rule by municipalities and the Constitution of the State of Georgia providing for home rule by counties. The public is further notified that a copy of the proposed Ordinance has been filed with the Clerk of Superior Court of Richmond County, Georgia, City-County Building, 8th Floor, 530 Greene Street, Augusta, Georgia, for public examination and inspection, and copies of same are available with the Clerk of the Commission for any member of the public. ORDINANCE NO. ______ AN ORDINANCE TO AMEND AUGUSTA-RICHMOND COUNTY CODE TITLE 1, CHAPTER 2, SECTION 2(a); TO PROVIDE FOR AN AMENDMENT TO THE MONTHLY SCHEDULE FOR THE HOLDING OF THE REGULAR MEETING OF THE AUGUSTA-RICHMOND COUNTY COMMISSION ON THE FIRST TUESDAY IN EVERY MONTH; TO PROVIDE FOR THE SCHEDULING OF THE FIRST MEETING IN APRIL TO THE LAST WEDNESDAY OF MARCH EACH YEAR EFFECTIVE WITH THE FIRST REGULAR MEETING OF THE COMMISSION IN APRIL, 2007; TO PROVIDE FOR THE DISCRETIONARY RESCHEDULING OF OTHER MEETINGS OF THE COMMISSION AND ITS COMMITTEES ON AN ANNUAL BASIS IN ADVANCE ON OR BEFORE THE FIRST DAY OF JANUARY, 2007 AND EACH YEAR THEREAFTER IN ORDER TO ELIMINATE CONFLICTS BETWEEN REGULARLY SCHEDULED MEETINGS OF THE COMMISSION AND ITS COMMITTEES AND THE MEETINGS OF THE GEORGIA MUNICIPAL ASSOCIATION, ASSOCIATION OF COUNTY COMMISSIONERS OF GEORGIA, NATIONAL LEAGUE OF CITIES AND NATIONAL ASSOCIATION OF COUNTIES; TO REPEAL CONFLICTING ORDINANCES AND FOR OTHER PURPOSES. NOW THEREFORE BE IT ORDAINED BY THE AUGUSTA-RICHMOND COUNTY COMMISSION, AND IT IS HEREBY ORDAINED BY THE AUTHORITY OF THE SAME AS FOLLOWS: Section 1. The Augusta-Richmond County Code Section 1-2-2(a) is hereby amended by deleting said section in its entirety, which section reads as follows: § 1-2-2(a) MEETING – TIME AND PLACE; COMMITTEES (a) All Commission’s regular meetings shall be held on the first Tuesday of each month at 2:00 p.m. on the eighth floor assembly room, and a regular called meeting of the Commission shall be held on the third Tuesday of each month at 2:00 p.m. in said assembly room. and substituting in lieu thereof a new section which shall read as follows: § 1-2-2(a) MEETING – TIME AND PLACE; COMMITTEES (a) All Commission’s regular meetings shall be held on the first Tuesday of each month at 2:00 p.m. on the eighth floor in the assembly room, except for the first meeting in April, 2007 and the first meeting in April in each year thereafter. Said first regular meeting in April is hereby rescheduled to the last Wednesday of March, 2007 and the last Wednesday in March next following. A regular called meeting of the Commission shall be held on the third Tuesday of each month at 2:00 p.m. in said assembly room. The Clerk of Commission is directed to submit to the Commission on or before its first meeting in December, 2006 and the first meeting in December of each year thereafter a proposed schedule for the discretionary rescheduling of other regular meetings of the Commission and its Committees in order to eliminate conflicts between scheduled meetings of the Commission and meetings of the Georgia Municipal Association, Association of County Commissioners of Georgia, National League of Cities and National Association of Counties. Section 2. All laws or ordinance or parts of laws or ordinances in conflict with this ordinance are hereby repealed. Section 3. If any section, provision, or clause of any part of this Ordinance be declared invalid or unconstitutional, or if the provisions of any part of this Ordinance as applied to any particular situation or set of circumstances be declared invalid or unconstitutional, such invalidity shall not be construed to affect portions of this Ordinance not so held to be invalid, or the application of this Ordinance to other circumstances not so held to be invalid. It is hereby declared as the intent that this Ordinance would have been adopted had such invalid portion not been included herein. Section 4. This Ordinance shall become effective upon adoption. Duly adopted this _________day of _____________, 2006. BY: ________________________________ Mayor David S. Copenhaver ATTEST: ______________________________ Lena Bonner (Clerk) First Reading: __________________________ Second Reading: ________________________ Commission Meeting Agenda 4/18/2006 2:00 PM Petition for Early Retirement of Mr. James Thomas Department:Human Resources Caption:Approve Early Retirement of Mr. James Thomas under the 1977 Pension Plan. Background:Normal retirement under the 1977 Pension Plan is the first day of the month following his/her 65th birthday or attaining 62 yrs. of age and completing 25 years of credited service. The monthly benefit is 1% of the participants average earnings multiplied by his/ her years of credited service. The 1977 Pension Plan allows you to retire as early as age 50 after completing 15 years of service. The early retirement benefit is 5/12% for each month by which the retirement date of the participant precedes his normal retirement date. Analysis:Mr. James Thomas (age 64) is currently a Sergeant with the Augusta Richmond County Correctional Institute. Mr. Thomas was hired on February 11, 1991; he joined the 77 Pension Plan on February 11, 1991. Mr. Thomas meets the requirements for an early retirement under the 1977 Plan. His proposed retirement date is March 1, 2006. The early retirement benefit payable to Mr. Thomas is $283 per month (100% Joint and Survivor). Financial Impact:Funds are available in the 1977 Pension Plan. Employee has contributed 4% of his salary towards his retirement since February 11, 1991. Alternatives:Do not approve the early retirement of Mr. James Thomas under the 1977 Pension Plan. Recommendation:Approve the early retirement of Mr. James Thomas under the 1977 Pension Plan. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 4/18/2006 2:00 PM Stella Nunnally Department:Clerk of Commission Caption:Presentation by Ms. Stella Nunnally regarding the contractors for the home rehabilitation program. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 4/18/2006 2:00 PM GIS Data Sharing Agreement between Augusta and AGLR Department:Information Technology Caption:Motion to approve GIS Sharing, Mutual Confidentiality, and Nondisclosure Agreement with AGL Resources (AGLR). (Approved by Public Safety Committee April 10, 2006) Background:Augusta creates and maintains many Geographic Information System (GIS) data layers for features within the city. These layers are made available to public and private customers in printed form (maps) and also in electronic format. This is usually accomplished by virtue of a sale of data, but data is released for free if the customer is working on a city project. Atlanta Gas Light Resources (AGLR) has approached Augusta about exchanging two of Augusta's layers (parcels and roads) for AGLR's gas line layer of the city of Augusta. They have included a contract to form the foundation of this ongoing data exchange, which is why this matter is before the commission instead of being handled like other data transactions. Analysis:This exchange of information has clear benefits for Augusta. Augusta will be able to gain access to a layer that is desirable for use with many departments, including Utilities, Engineering, Public Services, Planning and Zoning, EMA, and the Fire Department. The data layers that Augusta will provide to AGLR (parcels and roads) are already routinely released to engineering firms, developers, etc. that use the information to assist in city-related projects as well as their commercial activities. This transaction of information will be a very low impact on IT Department workload but will yield many benefits city-wide, since this data can be used by so many government agencies for their planning, building, and emergency activities. Financial Impact: There is no financial aspect to this agreement. This is purely an ongoing exchange of data with no cost involved. Alternatives:N/A Recommendation:Approve GIS Sharing, Mutual Confidentiality, and Nondisclosure Agreement between Augusta and AGL Resources. Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Commission Meeting Agenda 4/18/2006 2:00 PM HVAC System for Information Technology Department:Information Technology, Gary Hewett-Assistant Director Caption:Motion to approve the purchase of an HVAC System for Information Technology. (Approved by Public Safety Committee April 10, 2006) Background:The current HVAC System is undersized for the existing environment and has failed several times in the past two (2) years. The current HVAC System was installed in 1999. The age of the system and its inability to meet the increased demands necessitate the purchase of an additional unit for day to day purposes. The existing one can be used as a backup in the event of a total failure. Analysis:Increasing demands for new servers, which require additional environmental conditioning, have exceeded the output ratings of the existing HVAC System. Information Technology has investigated upgrading the existing system and it is cost prohibitive. A complete failure of Information Technology’s HVAC System would have devastating consequences. Few, if any, computer systems would continue to run in the absence of environmental conditioning. Due to the fact that the system is seven (7) years old, the probability of a failure is high. Financial Impact:Funds are available in the 2006 approved budget. The total Financial Impact is $66,780.00. The selected vendor is The Menk Company, Inc. The Menk Company was the only responsive bidder. The Menk Company was selected through a Request for Proposal process (RFP # 06-082). Alternatives:Continue operating the current HVAC System and fund any repairs out of Emergency Maintenance. Recommendation:Approve the purchase of an HVAC System for Information Technology Funds are Available in the Following Accounts: $21,780 available in GL 323046211-5223112 and JL 296050050-5223112 $45,000 available in 272015410- 5425310 REVIEWED AND APPROVED BY: Commission Meeting Agenda 4/18/2006 2:00 PM Lease Agreement for Old Fire Station #12 Department:Fire Department, Howard Willis, Chief Caption:Motion to approve the leasing of Old Fire Station #12 to the Board of Health for the purpose of housing equipment for their misquito control program. (Approved by Public Safety Committee April 10, 2006) Background:With the construction of the new Fire Station #12 at 1151 Hephzibah-McBean Rd., the old fire station located on Old Savannah Rd. in the McBean community, became unoccupied. The Fire Department has no plans for the immediate use of this structure at this time. The Board of Health has requested a formal lease agreement for this property to house their equipment and chemicals for their misquito control project. Analysis:The Board of Health has been allowed to use this facility since June of 2005 to support their misquito control project. They have been responsible for the utility cost and upkeep of this facility since that time. A formal lease agreement was negotiated by former Chief Al Gillespie before his departure and prepared by the city attorney's office but was not pesented to the Commission for approval at that time. We have reviewed the terms of the lease and feel that it is beneficial to all parties to approve this lease. Financial Impact:Approval of this lease agreement will alleviate the cost of utilities to the Fire Department and will help protect the facility from further deteriation and maintain security by being utilized by the Board of Health. Alternatives:None Recommendation:Approval of the lease agreement. Funds are Available in the Following Accounts: Not applicable. REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Commission Meeting Agenda 4/18/2006 2:00 PM Presentation, Sound, and Voting System Department:Information Technology, Gary Hewett-Assistant Director Caption:Motion to approve the purchase of a new Presentation, Sound and Voting System. (No recommendation from Public Safety Committee April 10, 2006) Background:The Presentation, Sound, and Voting Systems currently installed in Commission Chambers are antiquated and can not be upgraded. The Voting System was installed in 1998 as a temporary solution and has far exceeded its useful life expectations. Support and replacement parts for the system are unavailable. The sound system was installed in 1993. The existing systems will not integrate with each other. When information is presented the attendees are required to turn around and view the information on the wall located behind them. Analysis:A new integrated system will provide complete control to the Clerk of Commission. Changes can be made without interruption to the meeting. The information presented to and by Commissioners would be easier to view, manipulate and record. Meeting attendees would be presented information in front of them on the wall behind the Commissioners and Commissioners would view information on the wall behind the attendees. All equipment purchased can be relocated to a new facility with minimal down time and expense. Final approval is pending contract approval by legal council. Financial Impact:A Presentation, Sound, and Voting System Selection Committee was formed to review all bid responses. Corporate Presentation Systems (CPS, Inc.) was selected as the best responsive bidder. CPS, Inc. was selected through a Request For Proposal (RFP) process (RFP # 05-118A). Alternatives:Continue operating the existing systems and fund any repairs from emergency maintenance. Recommendation:Approve the purchase of a new Presentation, Sound and Voting System. Funds are Available in the Following Accounts: $100,707.11 available in 272015410-5425310 $28,500.00 available in 272011310-5424120 REVIEWED AND APPROVED BY: Clerk of Commission The Augusta-Richmond Procurement Department RFP #05-118A Design Option CPS April 4, 2006 1230 Peachtree Street, Suite 2440 / Phone: 404-532-1650 / Fax: 404-532-1071 1 of 43 1. Letter of Transmittal and Table of Contents April 4, 2006 Geri A. Sams The Augusta-Richmond Procurement Department 530 Greene Street – Room 605 Augusta, GA 30911 Re: RFP #05-118A – Alternate Bid Dear Ms. Sams: Please accept the attached proposal to upgrade the audiovisual system in the Lee Beard Commission Chambers, Room 804 of the Municipal Building, 530 Greene Street, Augusta, GA 30911. It is an alternate response to the RFP, with the following change: The 15” LCD panels with touch overlay have been replaced by the integration of 5” Crestron Touch Panels at each commissioner’s seat. This change allows the commissioners to vote via the 5” Crestron touch panels using Crestron’s e- Control technology, and the e-vote software package included with the Crestron control system. Aside from this change, our alternate response to the RFP is identical to our primary response. Our proposal is comprehensive in nature; it, as required by the Request for Proposal, contains the following: 1. Letter of Transmittal 2. Table of Contents 3. Executive Summary 4. Corporate Profile 5. System Overview 6. Services 7. Support 8. Contract Information 9. Locations(s) Information 10. Appendices The Total System Price is $129,207.11. This is a fixed priced quote to provide these services, valid for one hundred- twenty (120) days from today’s date. The period of performance will be within sixty (60) days of contract award. Our proposal includes data that shall not be disclosed outside of The Augusta- Richmond Procurement Department and shall not be duplicated, used, or disclosed – in whole or in part – for any purpose The Augusta-Richmond Procurement Department RFP #05-118A Design Option CPS April 4, 2006 1230 Peachtree Street, Suite 2440 / Phone: 404-532-1650 / Fax: 404-532-1071 2 of 43 other than to evaluate this proposal. If, however, a contract is awarded to this offeror as a result of – or in connection with – the submission of this data, The Augusta-Richmond Procurement Department shall have the right to duplicate, use or disclose the data to the extent provided in the resulting contract. This restriction does not limit the right to use the information contained in this data if it is obtained from another source without restriction. The data subject to this restriction are all pages of this submittal. Please accept our sincerest gratitude for allowing us an opportunity to work with your organization. We stand prepared to commit our resources immediately to accomplish the project objective outlined in your Request for Quote. Respectfully, Jeff Baker Account Manager Corporate Presentation Systems, Inc. The Augusta-Richmond Procurement Department RFP #05-118A Design Option CPS April 4, 2006 1230 Peachtree Street, Suite 2440 / Phone: 404-532-1650 / Fax: 404-532-1071 3 of 43 TABLE OF CONTENTS 1. LETTER OF TRANSMITTAL AND TABLE OF CONTENTS .............................................................................. 1 2. EXECUTIVE SUMMARY......................................................................... ................................................................. 4 3. CORPORATE PROFILE......................................................................... ................................................................... 6 3.1. OFFEROR INFORMATION..................................................................... .................................................................... 6 3.2. COMPANY BACKGROUND...................................................................... ................................................................. 6 3.3. CONTRACTOR REQUIREMENTS ................................................................................ ............................................... 7 3.4. FINANCIAL INFORMATION ................................................................................ ...................................................... 8 3.5. REFERENCE ACCOUNTS ................................................................................ .......................................................... 8 3.6. GENERAL CONTRACT ................................................................................ ........................................................... 27 4. SYSTEM OVERVIEW........................................................................ ...................................................................... 27 4.1. PROJECT OBJECTIVES ................................................................................ ........................................................... 27 4.2. SYSTEM DESCRIPTION ................................................................................ .......................................................... 28 5. SERVICES ................................................................................ ................................................................................ .. 29 5.1. DISPLAY DEVICES ................................................................................ ................................................................ 29 5.2. INTERFACE, SWITCHING, & DISTRIBUTION.................................................................... ........................................ 29 5.3. SOURCE EQUIPMENT....................................................................... ...................................................................... 30 5.4. VIDEO CONFERENCING SYSTEM.......................................................................... ................................................. 31 5.5. AUDIO SYSTEM.......................................................................... ........................................................................... 31 5.6. CONTROL SYSTEM.......................................................................... ...................................................................... 32 5.7. FURNITURE & MISCELLANEOUS ................................................................................ ............................................ 32 5.8. SYSTEM TESTING......................................................................... ......................................................................... 33 5.9. SYSTEM ACCEPTANCE ................................................................................ .......................................................... 33 5.10. SYSTEM TRAINING AND DOCUMENTATION................................................................... ......................................... 34 5.11. SYSTEM WARRANTY ................................................................................ ............................................................ 34 6. SUPPORT ................................................................................ ................................................................................ ... 34 6.1. IMPLEMENTATION PLAN............................................................................ ........................................................... 34 6.2. IMPLEMENTATION SUPPORT ................................................................................ ................................................. 37 6.3. ESCALATION PROCEDURE....................................................................... .............................................................. 37 6.4. CUSTOMER SUPPORT & PROBLEM RESOLUTION...................................................................... .............................. 37 6.5. CUSTOMER SUPPORT – PREVENTATIVE MAINTENANCE INSPECTIONS (PMI) AND SERVICE PLANS ....................... 38 7. CONTRACT INFORMATION..................................................................... ............................................................ 39 8. FOUR PHASES OF SYSTEM IMPLEMENTATION, TIMELINE & PROGRESS PAYMENT BILLING..... 40 9. ACCEPTANCE ................................................................................ .......................................................................... 42 10. BILL OF MATERIAL, LABOR ESTIMATE AND OTHER DIRECT COSTS .............................................. 43 The Augusta-Richmond Procurement Department RFP #05-118A Design Option CPS April 4, 2006 1230 Peachtree Street, Suite 2440 / Phone: 404-532-1650 / Fax: 404-532-1071 4 of 43 2. Executive Summary This section addresses page 14 of the RFP. The following address some of the key elements of our proposal, highlighting major features, functions and areas of support. Crestron e-Control and e-Vote One of the major features of our design is the integration of 5” Crestron Touch Panels at each commissioner’s seat instead of the 15” touch panels as required by the RFP. We made this change after discussion with city government personnel at the pre-bid conference. It is our understanding that the primary function of the 15” touch panels is to provide an interface for commissioners to vote, replacing the current manual system. One of the functions of our control system allows the commissioners to vote via the 5” Crestron touch panels. Using Crestron’s e-Control technology, and the e-vote software package included with the Crestron control system, commissioners are provided the means to cast votes as well as gather, tally and break down the totals. This process is entirely automated and controlled by the software. In addition, each 5” Crestron touch panel provided to the commissioners is a fully functional control system interface. Display System The display system includes two 2700-lumen, XGA projectors and 150” motorized projection screens. The projection screens include extra “drop” material that will allow the screen height from the floor to be lowered. Interface, Switching & Distribution System This system includes an 8x4 audio/video switcher to route computer-based video signals to the display system. An additional 8x4 audio/video switcher is included to route S- Video-based video signals. The system also provides several computer, video, and microphone inputs at each of the lecterns to support laptop computers, DVD players and other video devices, and handheld microphones. Source Equipment This system includes two DVD/VCR combo units that will playback DVDs and VHS tapes that are located in the lecterns. In addition, it includes two Wolfvision VZ-8 XGA document cameras that are located in the lecterns. Mix-Minus Audio System In addition to providing audio from sources and speakers via microphones, the audio system has additional functionality to insure quality reproduction of audio from microphones through the distributed speaker system. The audio system includes a mix-minus processing system that The Augusta-Richmond Procurement Department RFP #05-118A Design Option CPS April 4, 2006 1230 Peachtree Street, Suite 2440 / Phone: 404-532-1650 / Fax: 404-532-1071 5 of 43 automatically prevents interaction between speakers and microphones that can cause feedback and echo. For example, when a commissioner pushes the push-to-talk button on the gooseneck microphone, the gain of the speaker(s) near that microphone location will be lowered or shut off. Control System The control system includes a Crestron AV2 integrated controller that will control the projectors, projection screens, and the audio system. The system includes one control panel: a 10.4” color, wireless touch panel with a docking station. This touch panel will provide the interface to the control system. Control System The control system includes a Crestron AV2 integrated controller that will control the projectors, projection screens, and the audio system. The system includes one control panel: a 10.4” color, wireless touch panel with a docking station. This touch panel will provide the interface to the control system. Furniture Our proposal includes two VFI audiovisual lecterns. Each lectern includes a bay for a computer, keyboard drawer, recessed monitor bay, and a pullout drawer for a document camera. The lecterns are also include a rack system for the rack-mounted AV equipment and are set on casters so they can be moved. 24/7/365 Support Capability CPS offers a full range of service contracts to meet the specific needs of any client. These include Preventative Maintenance, Corrective Maintenance/ Technical Support, and Emergency Maintenance services. Currently, CPS supports several customers with 24/7/365 day service contracts. The details of these service plans are included in Section 6.5 on page 35 and can be customized to meet your specific requirements and budget. The Augusta-Richmond Procurement Department RFP #05-118A Design Option CPS April 4, 2006 1230 Peachtree Street, Suite 2440 / Phone: 404-532-1650 / Fax: 404-532-1071 6 of 43 3. Corporate Profile This section addresses page 14 of the RFP. 3.1. Offeror Information Solicitation number RFP #05-118 Offeror Corporate Presentation Systems, Inc. 1230 Peachtree Street, Suite 2440 Atlanta, GA 30309 Telephone: 404-532-1650 Fax: 404-532-1071 Web: www.cpslink.com Statement of compliance This proposal is 100% compliant with the terms, conditions and provisions included in the request for proposal and we agree to furnish any and all items upon which prices are offered at the price set opposite each item. Corporate personnel authorized to negotiate on offeror’s behalf Jeff Baker Account Manager Telephone: 404-532-1650 x16 Fax: 404-532-1071 Email: jbaker@cpslink.com Corporate personnel authorized to sign proposal Jeff Baker Account Manager Implementation Focal Point Contact Mike Stroble Atlanta Operations Manager 1230 Peachtree Street, Suite 2440 Atlanta, GA 30309 Telephone: 404-532-1650 Fax: 404-532-1071 Email: mstroble@cpslink.com 3.2. Company Background Corporate Presentation Systems, Inc. (CPS), an Audio Visual (AV) systems integrator, has supported corporate, government and educational clients with innovative AV solutions since 1989. Based in Reston, VA, with field offices in Dahlgren, VA, Atlanta, GA and Tampa, FL, CPS is a local company with global reach. Our clients have requested our services from locations as far away as Hawaii, Japan and Germany. The Southeast Regional office is located in the prestigious Mid-town area of Atlanta, GA. With the convenient location to the Metro-Atlanta area and the entire Southeast Region, CPS is able to provide The Augusta-Richmond Procurement Department RFP #05-118A Design Option CPS April 4, 2006 1230 Peachtree Street, Suite 2440 / Phone: 404-532-1650 / Fax: 404-532-1071 7 of 43 The Executive Briefing Center in our Atlanta Technology Center full engineering, installation and system maintenance capabilities as well as maintaining a complete 24/7 maintenance support to our Southeastern customer base. This state-of-the-art facility has been specifically designed to demonstrate various types of communication technology and assist decision makers through the maze of increasing technology choices. End-users are able to test and evaluate system solutions in a controlled environment to make betterinformed buying decisions. With a fully complimented Network Operations Center, Executive Briefing Center with videoconferencing capability, as well as a Situation Analysis Room, CPS showcases its capabilities to provide our customers with the “Cutting Edge” of today’s technology available in the presentation and videoconferencing market. CPS has expanded its commitment to the Southeast market by opening a satellite office in Gulfport, MS. This office has been established to provide full engineering, installation and 24/7 system maintenance support to our Gulf Coast region customer base giving CPS a solid footprint to best serve our diverse clientele. High-ranking government officials at the Department of Defense as well as the State and Executive levels of the US government have recognized the depth and breadth of our experience and capabilities. These branches have trusted CPS to design, install and service audiovisual systems that are being used in mission critical facilities monitoring our country’s security. CPS is available to design, install, operate and maintain a wide range of technologies found in operation centers, boardrooms, auditoriums, conference rooms, and training rooms. We have been praised for our innovative designs, speed of execution, ongoing support and the strong spirit of cooperation we bring to all of our projects. CPS maintains strong relations with our manufacturer partners to bring our clients the latest technologies, qualified factory trained technicians, and competitive pricing. In addition to these manufacturer alliances, we have developed strategic business partners to bring top-drawer support to areas outside our scope of business to ensure the highest quality product for our clients. At each of our offices, CPS supports the demonstration of cutting edge technology to its clients by providing state of the art presentation and videoconferencing facilities. This allows end-users to make better-informed buying decisions by first testing and evaluating system solutions in a controlled environment. CPS is 100% owned by Michael Perch, an African American and has been certified as a Minority owned company by the Georgia Minority Supplier Development Council (GMSDC). 3.3. Contractor Requirements This section addresses pages 6 and 13 of the RFP. The Augusta-Richmond Procurement Department RFP #05-118A Design Option CPS April 4, 2006 1230 Peachtree Street, Suite 2440 / Phone: 404-532-1650 / Fax: 404-532-1071 8 of 43 Technical Expertise, Focus and Experience CPS is regularly engaged in the design, fabrication, installation and service of professional sound and presentation systems. CPS has highly trained and experienced engineers and technicians who will be available for the integration, installation and warranty period requirements of this RFP. CPS is staffed with a team of ICIA Gold level certified technicians and engineers and full time Crestron system programmers. CPS has the highest level training achievable for Extron, Crestron, Sanyo, Draper, Gentner and many other products. Service and Support Facilities CPS Atlanta’s Southeast Regional sales and service facility is a full service 5,000 square facility focused on AV systems integration, demonstration, inventorying equipment, and customer service. The office is located within a 150-mile radius of Augusta, GA. CPS currently maintains a 24/7/365 maintenance agreement with several clients and can easily meet the service and support requirements of this RFP. CPS is a direct dealer for all major products listed on the RFP and our Bill of Materials. 3.4. Financial Information This section addresses page 14 of the RFP. This information has been submitted under separate cover by Michael Perch, President. 3.5. Reference Accounts This section addresses page 14 of the RFP. CPS has a record of superior performance on many projects that are similar in size and scope to the Lee Beard Commission Chambers AV project. CPS is a true match to the needs of this project. We are specialists in AV systems design, integration, installation, integration; and preventative maintenance and repair. Our five references, as required by the RFP, are on the following pages. These projects, although located outside of the state of Georgia, were designed and installed by the technical staff in our Atlanta Southeast Regional Office. Corporate Highlights • Focused on Audio Visual Systems & Integration – 95% of our revenues are audio visual systems integration. • Superior performance on AV projects similar to this RFP. • 5,000 sq-ft full service office in Atlanta, GA. The Augusta-Richmond Procurement Department RFP #05-118A Design Option CPS April 4, 2006 1230 Peachtree Street, Suite 2440 / Phone: 404-532-1650 / Fax: 404-532-1071 9 of 43 Contract Title: Video Teleconferencing/Briefing Auditorium Subcontract Number: 03-0159 (includes three mods) Procuring Company: BAE Systems, Inc. Period of Performance: February 2003 – February 2004 Dollar Value: $2,800,000 Procuring Contracting Officer: Donna M. Merski 8201 Greensboro Drive, Suite 1200 McLean, VA 22102 703-847-5820 Project Manager: Paul Bartman 703/428-4230 Project Summary Corporate Presentation Services, Inc. (CPS) designed and installed a complete turnkey auditorium with dual twelve-foot screens, multiple plasma displays, and the ability to conduct a video teleconference with multiple locations. The auditorium can be used to display a number of computer/laptop sources, document cameras, VCR’s, DVD’s, Sony Betacam SX, cassette player, and several other devices. The system incorporates the latest commercial off the shelf technology and provides the ability to present high impact presentations and video teleconferencing applications. CPS provided hardware design, integration and installation that involved a complete renovation of the conference room to turn it into a modern conference room environment. Video Display Systems CPS installed two Sanyo UXGA 7700 lumen LCD projectors in the rear projection room. CPS installed two new 12’ rear projection screens located at the front of the room. CPS installed five Hitachi 37” plasma display panels throughout the facility for display of video images and to project cable TV feeds. This system allows the users to display graphics and small text on the large projection screen and will allow the use of the plasma display screens for the display of video sources. The dual display system is used for VTC conferences, allowing the display of the far end and near end camera at the same time. The client has the ability to preview both video and computer sources on the touch panel prior to routing them to the projection screen or plasma displays, ensuring that the proper image is being displayed to the audience. Video Teleconferencing/Briefing Auditorium Project Summary The Augusta-Richmond Procurement Department RFP #05-118A Design Option CPS April 4, 2006 1230 Peachtree Street, Suite 2440 / Phone: 404-532-1650 / Fax: 404-532-1071 10 of 43 Matrix Switching Systems CPS installed one Extron 64x64 RGBHV matrix to route the high-resolution sources. CPS installed one Extron 64x64 AV matrix switch to route video and audio sources. The switches control the entire flow of video and high-resolution signals in the auditorium. They are rack-mounted and controlled by a Crestron control system. Audio System CPS installed three Polycom Vortex Audio Mixers/Noise Cancellers for mixing audio sources in the auditorium. CPS installed several Extron digital signal processors to improve the overall quality of the sound output by providing equalization and gain management. CPS installed twelve Shure gooseneck microphones and two lavaliere microphones to provide audio and video conferencing capability using the new sound system. There is also a shotgun microphone. The outputs of the Polycom mixer feed a Crown power amplifier. This amplifier feeds eight custom overhead ceiling speakers that provide a professional quality sound system. Remote Control System CPS installed five 6”, 12” and 15” AMX color touch panels for use at the lectern, control room, principal’s table, facilitator’s table, and in the rack. This system provides control for all source equipment in the room, including source selection and switching, audio/video teleconference dialing and control functions, lighting control for the entire auditorium, and volume level controls. This system incorporates video and computer preview capability at the touch panel. Video Teleconference System The conference room provides state of the art video conferencing utilizing a Tandberg CODEC 6000. The system provides the ability to have a VTC session utilizing ISDN protocol (H.320) or IP protocol (H.323). This connectivity provides the ability to have up to 4 sites in one multi-point call without the use of an external bridging system. The CODEC also provides the ability to transmit high-resolution signals from a computer. The system utilizes four Sony 3-chip video teleconference cameras that have the ability to pan/tilt/zoom/focus and are designed specifically for VTC usage. The videoconference cameras are all controlled by the control system, which provides the ability to preview, switch, and give individual camera control functions for each camera. Video Dubbing and Editing System The video dubbing system has its own control panel and rooming assignment in the video matrix switch, making it virtually a stand-alone system. The Sony dubbing system shares some source equipment and recording equipment with devices used in the editing system. This setup will provide the ability to record in Betacam format, VHS, and S-VHS. The signal processor in the control room system will provide the capability to record high-resolution and video sources with the dubbing system. The video editing system utilizes Sony production quality editing equipment. This system is connected to the matrix switching system, allowing the control room operator to do both live and post-production editing. This system utilizes its own independent set of source and recording equipment that is separate from the dubbing system and the equipment utilized for the main auditorium. The Augusta-Richmond Procurement Department RFP #05-118A Design Option CPS April 4, 2006 1230 Peachtree Street, Suite 2440 / Phone: 404-532-1650 / Fax: 404-532-1071 11 of 43 Assistive Listening System This system is designed for use in assistive listening or simultaneous interpretation applications. The system is offered in infrared (IR) wireless with a single channel to be used for one application at a time . CATV System The CATV system provides five 43” Hitachi plasma screens and two 20” flat panel monitors throughout the facility. CPS connected outputs from the matrix switching system to a CFE cable plant. This allows for the display of any video input at the monitor locations. Control for the channel, volume, and power of the plasma screens is from the operator’s touch panel. User and Technical Training CPS provided training sessions for all onsite personnel to instruct the users on the full functionality and use of the system. CPS provided a detailed instruction manual for reference purposes to ensure that any new users who have not received formal training can review how the system operates. The Augusta-Richmond Procurement Department RFP #05-118A Design Option CPS April 4, 2006 1230 Peachtree Street, Suite 2440 / Phone: 404-532-1650 / Fax: 404-532-1071 12 of 43 Contract Title: Audio Visual System Design, Installation, Operations and Maintenance Support Contract Number and Type: N00178-00-D-2010; Delivery Order Procuring Agency: Fort Detrick, Maryland Contracting Period of Performance: May 2001 – October 2003 Dollar Value: $3,000,000.00 Procuring Contracting Officer: Jennifer Sisco 18385 Frontage Road, Building 1450 Dahlgren, VA 22448(540) 653-3976jsisco@jwac.com Contracting Officer Technical POC: Chief Robert Hayes 18385 Frontage Road Building 1450A Dahlgren, VA 22448-5100 540-653-1607 Relevancy of the contract to the proposed requirement CPS provided end-to-end design/build services for JWAC over a two and a half year period. This consisted of interfacing with the architect, the general contractor, all other building trades, and JWAC personnel in identifying audio/visual considerations for the new 100,000 square foot, three story building. For any contemplated new building designs, this project highlights CPS’ ability to provide end-to-end engineering, design and implementation support. Project Summary Corporate Presentation Services, Inc. (CPS) engineered, designed and installed a complete turnkey audio/visual (AV) system for JWAC at NSWC – Dahlgren in building 1450A. The system incorporates the latest commercial, off the shelf technology and provides the ability to present high impact presentations and videoconferencing applications in seven different conference rooms and command center environments, along with two building wide systems. CPS provided hardware design, integration and installation for a state-of-the-art facility that represents the finest in cutting edge presentation and videoconferencing technology. The following represents the different environments that CPS designed and installed for JWAC: • JWAC Command Center • JWAC VTC Center • JWAC Commanders Conference Room • JWAC Collaborative Meeting Room • JWAC Situation Analysis Room • JWAC Small Conference Room The Augusta-Richmond Procurement Department RFP #05-118A Design Option CPS April 4, 2006 1230 Peachtree Street, Suite 2440 / Phone: 404-532-1650 / Fax: 404-532-1071 13 of 43 • JWAC Building Wide Paging and Sound Masking System • JWAC Closed Circuit Security Monitoring System JWAC Command Center Sub-System Overview JWAC Display System Requirements: • Provide the Command Center with a large screen display in the corner of the room with eight additional plasma displays placed throughout the facility for supplemental viewing. • Ensure that all displays are clearly visible to any participant in the conference center. The display is capable of displaying various combinations of multiple images of any format available in the Command Center. CPS Display System Design Solutions: • CPS furnished and installed two Rear Screen Projection (RPS) systems consisting of two Barco SLM UXGA 5000 lumen projectors mounted in to Draper RPS cradles. The projected images are shown onto a custom nine-foot diagonal screen utilizing the folded optics system. The custom screens are enclosed by a custom façade that also houses the program speakers for the AV system. • CPS furnished and installed eight Pioneer 50” plasma wall mounted displays throughout the facility for supplemental viewing. JWAC VTC System Requirements: • Connect a secured video teleconferencing system to the JWAC T1 network. Participants on the far end of the conference must be able to view the team chief and the room’s participants at various locations, which require multiple camera positions and flexible audio pickup. There can be as many as four locations participating in a VTC at one time. • Provide adequate directed lighting to ensure quality video images are transmitted to far end participants. CPS VTC System Design • CPS furnished and installed one Tandberg CODEC 6000 video conferencing system located in the head end room. This system is connected to a GFE serial video conferencing connection. • CPS furnished and installed two Tandberg color video cameras. These cameras were installed for use at the briefing position and at the center workstation, which covers the two positions from which the presenters would be located. JWAC Source Equipment Requirements: • Install a VCR, DVD, and a document camera in the pullout rack located in the wall adjacent to the main projection screen. Participants need to be able to view and hear content from either device. • The system installed should have the ability to utilize multiple types of media on the projection and audio systems. These include VCR tapes, DVD’s, hard copy documents, transparencies, television programming, CD’s and multiple computer sources. CPS Source Equipment Design: • CPS furnished and installed one new professional JVC SVHS VCR. • CPS furnished and installed one new Philips DVD 175 professional DVD player. This unit provides the ability to play CDs and DVDs and have RS-232 control capability for reliable control system The Augusta-Richmond Procurement Department RFP #05-118A Design Option CPS April 4, 2006 1230 Peachtree Street, Suite 2440 / Phone: 404-532-1650 / Fax: 404-532-1071 14 of 43 interoperability. • CPS furnished and installed ten new Sony DBS receivers, located in the head end room, and connected to a satellite dish. • CPS furnished and installed one new DBS dish on the roof. • CPS furnished and installed one new Elmo HV-5000XG document camera located in a pullout drawer in the rack adjacent to the screen. This unit provides the ability to capture hard copy documents (including transparencies) and display them on the projection screens, as well as, all of the plasma displays. JWAC Interface, Switching and Distribution Requirements: Provide auxiliary connection panels for portable devices that may be brought into the room. Auxiliary panels located near the large screen display and the center of the room will provide flexibility. Each auxiliary panel provides a connection point for computer display, an NTSC video or stereo audio device and user interface. There are 38 work areas in the conference center. Each work area may have up to three PCs each with an individual display. Each work area has a sub- switch to permit display of any one PC or one laptop from that station on the large screen displays. CPS Interface, Switching and Distribution Design: • CPS furnished and installed one new Extron document camera interface where the output of the Elmo document camera was connected. The output of the Elmo was then connected to the routing switch for use on the display system. • CPS furnished and installed 152 new Extron DVI interfaces, four located at each work area. The output of each GFE computer was connected to each interface, which was then connected to the subsystem switch for use on the display system. • CPS furnished and installed two new Extron interfaces. These interfaces are located at the center table to provide a laptop connection. The output of this device was connected to the routing switch for use on the display system. • CPS furnished and installed three new Auxiliary Extron interfaces. These interfaces also contain connection points for an S-video device with audio. The output of these devices where connected to the routing switch for use on the display system. Two auxiliary panels are located adjacent to the podiums. • CPS furnished and installed one new Extron scaler located in the head end room. • CPS furnished and installed thirty-eight new Extron 4x1 RGBHV routing subsystem switches, located at each work area, for all computer and other high-resolution sources. CPS connected the output of this switch to the display system. • CPS furnished and installed one new Extron 64x32 RGBHV matrix routing switch, located in the head end room, for all computer and other high-resolution sources. The output of this switch was connected to the display system, for display on the projection system and plasma screens, and the control system, for computer preview in the equipment room. • Furnished and installed one new Extron 32x32 S-video and audio matrix switch, located in the head end room, for all video sources. CPS connected the output of this switch to the display system, for display on the projection system and plasma screens, and the control system, for video preview in the equipment room and the source equipment for recording video images. • CPS furnished and installed two new Folsom video wall processors. • CPS furnished and installed four new Extron distribution amplifiers to allow the signal to go to both video wall processors. • CPS furnished and installed two new Extron dual S-Video distribution amplifiers to allow the signal to go to both video wall processors. The Augusta-Richmond Procurement Department RFP #05-118A Design Option CPS April 4, 2006 1230 Peachtree Street, Suite 2440 / Phone: 404-532-1650 / Fax: 404-532-1071 15 of 43 • CPS furnished and installed one new Folsom edge blending processor. • CPS furnished and installed four new Opticonx fiber optic patch panels located in the head end room. The panels were connected to the GFE fiber optic plant for signal distribution. Fiber terminations are provided by JWAC. • 14. FCPS furnished and installed two new Optelecom high-resolution RGB receivers rack mounted in the A/V Room. The receivers were connected to the GFE fiber optic plant for reception of RGB signals. • CPS furnished and installed one new Optelecom high-resolution RGB transmitter rack mounted in the A/V Room. The transmitter was connected to the GFE fiber optic plant for transmission of RGB signals. • CPS furnished and installed two new Optelecom video receiver modules in the A/V Room. The receivers were connected to the GFE fiber optic plant for reception of video and audio sources. • CPS furnished and installed one new Optelecom video transmitter modules in the A/V Room. The transmitter was connected to the GFE fiber optic plant for transmission of video and audio sources. JWAC Control System Requirements: Install an electronic control system to provide a user-friendly control interface for the new A/V system. The system should be able to provide five touch panels that will allow the operation of all of the system equipment. From the push of a button, an operator will be able to turn the system on, select which source to display, adjust volume levels, dial VTC calls, and power the system down. There is a need for both limited user controls and an advanced user section. CPS Control System Design: • CPS furnished and installed three new Crestron 15” touch panels. These panels will be located in the following areas: • Head end room with RGB preview • Team Chief station • Head end rack • CPS furnished and installed two new Crestron 6” touch panels with video preview. These panels will be located, one each, on the briefer podiums. • CPS furnished and installed one new Crestron integrated control system, located in the head end room, to operate all system devices. The control system will provide these functions to users: • Power on/off for A/V system device • Routing of computer, video, and audio sources • Volume control for multimedia and microphone audio • Computer and video preview for equipment room only • VCR, DVD, CD & transport controls • Tuner selection and channel selection • Help icon with button explanations JWAC Audio System Requirement: Audio reinforcement of the briefing or any selected source is required within the room. Sound masking music is not required in this space due to the audio/visual system content. The Augusta-Richmond Procurement Department RFP #05-118A Design Option CPS April 4, 2006 1230 Peachtree Street, Suite 2440 / Phone: 404-532-1650 / Fax: 404-532-1071 16 of 43 CPS Audio Systems Design: • CPS furnished and installed two new AKG gooseneck microphones, one at each podium. • CPS furnished and installed four new Shure table microphones for the VTC system, located at the center console. • CPS furnished and installed one new Polycom audio matrix mixer located in the head end room. Furnished and installed two new Rane graphic equalizers located in the head end room. • CPS furnished and installed one new Crown four channel amplifier located in the head end room, which will give power to the speakers. • CPS furnished and installed two new JBL wall mounted speakers recessed in custom enclosures in the wall. • CPS furnished and installed nine new JBL ceiling speakers recessed into the ceiling knee wall. User and Technical Training CPS provided multiple extensive four-hour training sessions for all onsite personnel to instruct the users on the full functionality and use of the system. CPS provided Training Manuals complete with bitmap images of the control panel button layouts and narrative descriptions as to their use. Innovative solutions to problems encountered during contract performance JWAC requested that CPS provide and install a custom metallic façade for RPS system to match the system furniture located in the Command Center. Working closely with our millwork contractor, CPS was able to provide precise fit, form and functionality to JWAC to meet the requirement. CPS also devised an innovative solution to JWAC switching and distribution system that allowed for a 4 x 1, accommodating the display requirements at each workstation. This allowed the matrix switcher to received only one output per workstation gave JWAC a flexible, cost effective method of accommodating all participates within the room without providing individual interfaces to each workstation. Cost growth, number, type, frequency, duration and impact of any quality, delivery or cost problems encountered, and corrective action taken None encountered. Statement as to completion of project on time CPS has completed the contract to the 100% satisfaction of our client. The Augusta-Richmond Procurement Department RFP #05-118A Design Option CPS April 4, 2006 1230 Peachtree Street, Suite 2440 / Phone: 404-532-1650 / Fax: 404-532-1071 17 of 43 Contract Title: Audio Visual System Design, Installation, and Preventative Maintenance Support Contract Number: PO 4500704699 Contract Type/Amount: Fixed Price, $350,717.00 Period of Performance: December 2003 – December 2005 Construction Duration: December 2003 – March 2003 Outcome: Completed On Time – On Budget Procuring Contracting Officer: Bruce Swenson 1710 SAIC Drive Tower 1, 9th Floor McLean, VA 22102 (703) 676-5117 Project Description Science Applications International Corporation (SAIC) is the largest employee- owned research and engineering company in the United States, providing information technology, systems integration and eSolutions to commercial and government customers. Corporate Presentation Systems, Inc. (CPS) is proud to have been chosen to redesign their existing Decision Support Center into a flagship facility that incorporates sleek design, complete flexibility of use, and the latest technology to provide a truly unparalleled company resource. CPS designed this conference room for effective communication. Incorporating 16 computer interfaces, two 61” plasma displays, a complete distribution system with customized control programming, as well as a point-to-point/multipoint video teleconferencing system. This conference room can effectively be used for many applications. SAIC uses this room as a full service training room, briefing room with the ability to video teleconference other locations, as well as an impressive client conference room with the ability to view all types of presentation formats. This is an example of economy and functionality at its finest making it one of the most utilized rooms in the facility. Display System Solutions CPS designed this display system around the concept of complete flexibility. Brighter LCD projectors were installed for professional quality images during all types of lighting conditions. Two 100” tab tensioned electronic projection screens were ceiling recessed at the front of the conference room. CPS provided a customized valance in front of the new screens that matched the current décor for a professional and finished appearance. Two 61” plasma displays were installed to the left and right of the projection screens for improved viewing in the conference room. CPS provided a unique design to emulate a TelePrompTer environment without the high price tag. A 17” LCD monitor was mounted between the projectors to allow the presenter to see the presentation without having to turn around to look at the displays. With this solution, the presentation can be Science Applications International Corporation (SAIC) Project Summary The Augusta-Richmond Procurement Department RFP #05-118A Design Option CPS April 4, 2006 1230 Peachtree Street, Suite 2440 / Phone: 404-532-1650 / Fax: 404-532-1071 18 of 43 viewed by the presenter while still facing the audience. This monitor was installed in the ceiling with an LCD flip down mount for storage when the LCD is not in use and provides a unique combination of functionality, sleek design, and cost economy for a user friendly environment. Video Teleconferencing (VTC) System Solutions CPS designed and implemented a digital teleconferencing system to provide interactive VTC sessions with as many as four locations at one time. Participants on the far end of the conference are able to view the presenter and the room’s participants from one of three Canon video cameras strategically located throughout the room. CPS furnished and installed one Tandberg CODEC 6000 video conferencing system, which allows both ISDN and IP connectivity. A Natural Presenter Package was also supplied to view high-resolution PC images during VTC sessions Source Equipment Solutions CPS designed this system to utilize multiple types of media with the display and audio systems. Source formats included VCR tapes, DVD’s, hard copy documents, transparencies, CD’s and multiple computer sources. This system provides the ability to easily present any format material at a moments notice. All devices have RS-232 control capability for reliable operation from easy to use touch panels. Interface, Switching and Distribution Solutions The distribution system was specifically designed to view any source on any display within the Decision Support Center. Combining the quality features of Extron’s 32x32 RGB and 16x16 S-video switchers, clear images can be displayed from any source. The true versatility of the system is demonstrated with the ability to display one image on all displays devices or simultaneously displaying up to 25 different images on individual monitors. No presenter will be limited by the room design or configuration for years to come regardless of the application. Computer interaction was a critical need for SAIC’s training applications. CPS provided 16 interfaces for workstations located in the conference table, four interfaces mounted in movable tables for laptop portability, and two interfaces strategically located for guest’s laptop connections. CPS provided a distinctive feature to make this a truly state-of-the-art training facility. Control buttons were installed at the side of each workstation located around the conference table. Each user is able to switch between two sources within the system for viewing on their individual monitor screen. The training facilitator controls which sources can be accessed by using a custom programmed control touch panel. This ensures students access appropriate material at the correct time. Control System Solutions CPS designed an electronic control system to provide a user-friendly control interface for the new A/V system. This system includes a 17” touch panel that operates all of the system components from a single location. From the push of a button, an operator can turn the system on, select which source to display, adjust volume levels, dial VTC calls, control VTC camera pan/tilt/zoom, operate the zoned lighting effects, initiate an conference call, select sources for individual computer display, and power the system down. Audio System Solutions Ambient Sound CPS updated the existing audio system to provide professional sound quality re- enforcement especially important to ATC/VTC sessions. Two Polycom audio microphone mixers were installed to The Augusta-Richmond Procurement Department RFP #05-118A Design Option CPS April 4, 2006 1230 Peachtree Street, Suite 2440 / Phone: 404-532-1650 / Fax: 404-532-1071 19 of 43 compensate for weak or strong conference call signals by automatically providing gain control, echo cancellation, feedback elimination and mix-minus functionality without any intervention from the presenter or technical staff. A Polycom telephone hybrid with four (4) microphone inputs supplies local participant audio support. Quality sound could not be simpler with this sophisticated system. Participants frequently need to hear PC based audio files and to speak or record files via NetMeeting or other software connection tools provided by SAIC. Headsets and local microphones were provided for participants to do so without interrupting their neighbor. Each computer station around the main conference table includes phone jacks and volume control for the individual headsets. Microphones selected for this application contain programmable LED buttons and nineteen-inch flexible goosenecks to allow recording from a comfortable sitting position without leaning into the microphone. CPS also furnished ceiling recessed speakers to provide better sound quality as part of the sound reinforcement. The speakers provide better coverage and control without feedback during presentations to complete this professional audio solution. User and Technical Training CPS provided multiple in-depth training sessions for all onsite personnel to instruct the users on the full functionality and use of the system. CPS provided training manuals complete with bitmap images of the control panel button layouts and narrative descriptions as to their use. Relevancy of the contract to the proposed requirement CPS provided a design that not only matched but exceeded SAIC’s initial requirements. As suggestions and alternatives were discussed, SAIC quickly discovered that this room could accomplish multiple training and meeting needs as well as become a venue to “showcase” various technologies to clients. CPS was able to provide above and beyond engineering, installation, and maintenance services to a completely satisfied customer. Innovative solutions to problems encountered during contract performance While control of the AV systems for the room is a common service provided by CPS, providing user control for 16 computer workstations offered an interesting challenge. CPS designed a unique KVM solution that allows the presenter to operate a student’s computer remotely from the presenter’s station. The KVM solution combined with a traditional AV control system, allows the presenter to monitor student progress, select specific files or programs for individual students to access, as well as provide private one-on-one instruction to slower students without disrupting others, which is especially important for adult learners. This CPS design offers a state-of-the- art training environment adaptable to any situation. Cost growth, number, type, frequency, duration and impact of any quality, delivery or cost problems encountered, and corrective action taken None encountered. Because of the superior performance of CPS’ engineering and installation staff, SAIC requested a two-year maintenance contract to ensure the optimal working condition of their new systems. The Augusta-Richmond Procurement Department RFP #05-118A Design Option CPS April 4, 2006 1230 Peachtree Street, Suite 2440 / Phone: 404-532-1650 / Fax: 404-532-1071 20 of 43 Project Summary Contract Title: Audio Visual System Design, Installation and Maintenance Support Contract Number and Type: N00178-01-D-3071 Multiple Delivery Order Contracts Procuring Agency: NSWC-DD Period of Performance: May 2003 – September 2003 Dollar Value: $1,114,564.85 Procuring Contracting Officer: Mr. Don Becker Financial Business Officer NSWC-DD J-Department 17320 Dahlgren Road, Building J08 Dahlgren, Virginia 22448 (540) 653-6897 Relevancy of the contract to the proposed requirement CPS provided end-to end design/build services for J-Department over several months. This consisted of interfacing with the architect, the general contractor, all other building trades, and J-Department personnel in identifying audio/visual considerations for the new multi-story building that went up in early 2003. For any contemplated new building designs, this project highlights CPS’ ability to provide end-to-end engineering, design and implementation support. Project Summary CPS has provided on-going design, installation and maintenance support for the Naval Surface Warfare Center – Dahlgren Division since 1987. The J-Department moved into a brand new building during the early part of 2003 and contracted with CPS to provide them with five state of the art audio visual environments. CPS built the Director’s Conference Room, a Video Teleconferencing (VTC) suite, Mission Assurance Operation Center (MAOC), Decision Support Center (DSC) and the Data Fusion Center (DFC). Director’s Conference Room (JDC) - $127,648.48 Delivery Order 0022 CPS was contracted by the J-Department to build a Director’s Presentation System in Building 1460, room 2217 for the J-Department Director. The room components include: one 61” plasma display, one 37” plasma display, one electronic interactive whiteboard, VCR player, DVD player, document camera, cable/satellite tuner, Crestron integrated control system with 12” touch panel, automatic microphone mixer, six channel amplifier, 8x8 RGBHV matrix switcher, 8x8 S-video and audio matrix switcher, PC/laptop interfaces, custom wood credenza to house the equipment, custom wood lectern that can be used on either side of the room, and custom blackout drapes for the windows. Naval Surface Warfare Center – Dahlgren Division Joint Warfare Applications Department (JWAD) Project Summary The Augusta-Richmond Procurement Department RFP #05-118A Design Option CPS April 4, 2006 1230 Peachtree Street, Suite 2440 / Phone: 404-532-1650 / Fax: 404-532-1071 21 of 43 VTC Suite - $278,027.74 Delivery Order 0021 CPS was contracted by the J-Department to build a state of the art video teleconferencing suite within a SCIF in its new building. The VTC suite was built using theater style seating. Two plasma displays were installed in the front of the room and two plasma displays were installed on each side wall half way to the rear of the suite to allow better viewing for those sitting in the very back of the room. A Tandberg 6000 CODEC provides the VTC capability. Two professional quality 3-chip color video cameras were installed at the front of the room. One camera picks up the meeting participants sitting around the conference table and first few rows while the second camera picks up the rest of the rows. The person operating the VTC system can preview all material shown through the VTC call before it goes out. J-Department has the ability to conduct multi-site calls and can send graphics over the dedicated line to the far end. J-Department is able to show and transmit from many sources – VCR, DVD, document camera, cable/satellite TV tuner, and from multiple laptops/PC’s that can be interfaced into the system. There is a complete audio systems with microphones, speakers, amplifies, noise cancellation devices, mixers, etc. The entire system is controlled through a Crestron Control System and two color 12” touch panels. J-Department has the ability to conduct a JWICS call from this suite. Mission Assurance Operation Center (MAOC) - $172,171.88 Delivery Order 0024 CPS was contracted by the J-Department to provide all necessary labor and materials to install audio video systems and activate the Mission Assurance Operation Center (MAOC) in Building 1460, room 1218 at the Naval Surface Warfare Center, Dahlgren Division (NSWC-DD). This facility is divided into two rooms: The Conference Planning Center (CPC) and the Primary Operations Center (POC). The CPC contains a ceiling mounted projector; eight foot diagonal screen; and an electronic interactive whiteboard for its display devices. The POC has two ceiling mounted high resolution projectors; two eight foot diagonal ceiling recessed motorized screens, two 27” television monitors on ceiling suspended extension poles; and an electronic interactive whiteboard for its display devices. CPS had a custom rolling VTC cart built to allow the MAOC to conduct video teleconference calls from either the CPC or the POC. Other source devices included the ability to display graphics from a PC/laptop, VCR players, DVD player, CD/cassette deck, and document camera. Computer interfaces are located throughout the facility to allow multiple inputs for PC/laptops. Several matrix switchers were installed to handle the routing of source signals to the various displays. There is a complete audio systems with microphones, speakers, amplifies, noise cancellation devices, mixers, etc. The entire system is controlled through a Crestron Control System and two color 12” touch panels. CPS also installed a lighting control system with two zones. Other equipment installed include an Alpha Bright sign with two inch lettering providing information on room status; power conditioners; and a wireless mouse and keyboard system for each room. Decision Support Center (DSC) - $371,716.75 Delivery Order 0023 CPS was contracted by the J-Department to provide a complete state of the art audio visual presentation system for the Decision Support Center that is the largest meeting space within JDepartment. CPS furnished and installed two large venue ceiling mounted projectors; two permanently mounted twelve foot diagonal screens; two 19” UXGA LCD displays; an electronic interactive whiteboard on a mobile cart; VCR players; DVD player; document camera; DSS receiver to allow cable/satellite TV feed to be displayed; two pan, tilt, zoom cameras to record various meetings; PC/laptop interfaces; and several matrix switchers to route signals. There is a complete audio systems with microphones, speakers, amplifies, noise cancellation devices, mixers, etc. The audio system includes a 24 microphone chairman/delegate conferencing system. The entire A/V system is controlled through a Crestron Control System and two color 12” touch panels. CPS furnished and The Augusta-Richmond Procurement Department RFP #05-118A Design Option CPS April 4, 2006 1230 Peachtree Street, Suite 2440 / Phone: 404-532-1650 / Fax: 404-532-1071 22 of 43 installed a directed lighting system over the groupware tables to enhance images being recorded. CPS furnished a custom facilitator’s console and a custom podium. Data Fusion Center (DFC) - $165,000.00 CPS was contracted by the J-Department to provide all necessary labor and materials to install audio/visual systems and activate the Data Fusion Center (DFC) located in Building 1460 at the Naval Surface Warfare Center, Dahlgren Division (NSWC-DD). CPS furnished and installed a ceiling mounted projector; an eight foot diagonal ceiling recessed, motorized screen mounted between two 61” plasma displays furnished and installed by CPS. Using Government Furnished software the JDC is able to “fuse” the data on the two plasma displays onto the drop down screen. The system has a full array of source equipment to include – VCR player, DVD player, document camera and a DSS receiver to allow the display of a cable/satellite feed onto any of the display devices in the room. Several matrix switchers were installed to handle the routing of source signals to the various displays. CPS furnished and installed a two-channel amplifier two wall mounted speakers. The entire A/V system is controlled through a Crestron Control System and one color 6” touch panel. CPS also furnished and installed a custom credenza to house the A/V components and a custom table with two popup PC/laptop interfaces. User and Technical Training CPS provided training on all of the equipment installed in the different environments. A comprehensive user guide was also developed and delivered for each room built by CPS. CPS continues to interface with the Government contractor hired by NAVFAC to provide day to day support for the Command. Cost growth, number, type, frequency, duration and impact of any quality, delivery or cost problems encountered, and corrective action taken None encountered. Statement as to completion of project on time CPS has completed the contract to the 100% satisfaction of our client. The Augusta-Richmond Procurement Department RFP #05-118A Design Option CPS April 4, 2006 1230 Peachtree Street, Suite 2440 / Phone: 404-532-1650 / Fax: 404-532-1071 23 of 43 Contract Title: Audio Visual System Design, Installation, and Maintenance Support Contract Number and Type: Purchase Order: 20-001671O Project Owner: SRI International, Menlo Park, California Period of Performance: July 2004 – August 2004 Dollar Value: $562,036.55 Procuring Contracting Officer: Mr. David Pirogowicz P.O. Box 2203 Menlo Park, CA 94026 (650) 859-2027 Email: davy.pirogowicz@sri.com Technical Contact: Mr. Jerry DeMoney 1100 Wilson Blvd. Arlington, VA 2209-2268 (703) 247-8480 Email: demoney@sri.com General Scope of the Project CPS was contacted and then contracted by SRI International to design and install a presentation/display environment for an SRI project (government client). This project was to utilize state of the art Audio/Visual technology with new IT technology to demonstrate new and innovative ways to process information. The project was to have a very short installation time frame (approximately 30 days) and would require a large effort from both SRI International and CPS to ensure that the desired end product would meet overall expectations. Due to the scope and cutting edge technologies specified for this particular project, both SRI and CPS invested many resources to ensue that it went smoothly. The display environment is still operational and has led to CPS being awarded a separate follow-on service contract to help maintain the system. For any contemplated new building designs, this project highlights CPS’ ability to provide end-to-end engineering, design and implementation support. In addition, it also highlights CPS’s dedication to ensuring customer satisfaction. Role and Work Performed by CPS Prime. Corporate Presentation Services, Inc. (CPS) engineered, designed and installed a complete turnkey audio/visual (A/V) system for SRI International in the Washington DC region. The system incorporates the latest commercial, off the shelf and cutting edge technologies to provide the ability for high impact presentations, information processing, and videoconferencing in both conference room and command center environments. CPS provided hardware design, integration and installation Stanford Research Institute Audio Visual System Design, Installation, and Maintenance Support Project Summary The Augusta-Richmond Procurement Department RFP #05-118A Design Option CPS April 4, 2006 1230 Peachtree Street, Suite 2440 / Phone: 404-532-1650 / Fax: 404-532-1071 24 of 43 for a state-of-the-art facility. This installation show cases cutting edge presentation and videoconferencing technology in addition to new and innovate solutions. Supplemental Information The following are services that CPS provided for this project: Original Award: • Audio/Visual System Contract Modifications: • Custom Consoles/Workstations and Furniture • Custom Façade for Video Wall and Supplemental Displays • Additional Room Modifications • Supplemental LCD Displays • Additional Audio/Visual System Upgrades • Lighting and Control • HVAC • Electrical • UPS • Acoustic Ceiling Tiles SRI International Sub-System Overview Display System Requirements: • Provide the display environment with an 8 million pixel main display solution. Main display is to be controlled via CPU or processor and must have the ability to display multiple images and any given time. • Include two large plasma displays for VTC purposes. • Incorporate two (2) extremely high resolution LCD displays and workstations for collaboration purposes. • Supplemental displays throughout room. • Ensure that all displays are clearly visible to any participant in the conference center. The display solution must be capable of displaying various combinations of multiple images in any format available within the room. CPS Display System Design Solutions: • CPS furnished and installed a 2x3 video wall consisting of six (6) 50” Clarity cubes and a Jupiter Fusion processor. The video wall and processor provided the ability to route and display both computer and video images over a main display and satisfied the 8 million pixel requirement. • CPS furnished and installed two 50” plasma displays that were mounted on either side of the video wall. • CPS furnished and installed two extremely high resolution LCD displays that were mounted and integrated with pull out keyboards into custom facade. Façade housed video cubes, plasma displays and LCD displays. Façade also housed three speakers and two VTC cameras. • CPS furnished and installed three 40” LCD displays. Displays were wall mounted at the rear and side of the room to provide the ability to view additional content. • All displays were easily viewable and were mounted in the custom façade or custom shadow boxes to enhance overall effect of room. The Augusta-Richmond Procurement Department RFP #05-118A Design Option CPS April 4, 2006 1230 Peachtree Street, Suite 2440 / Phone: 404-532-1650 / Fax: 404-532-1071 25 of 43 • Entire display system provided the ability of matrix switching and viewing. Any source could be routed and displayed on any and all display devices. VTC System Requirements: • Connect a secured video teleconferencing system to the JWICS network. Participants on the far end of the conference must be able to view the room’s participants at various locations. Require multiple camera positions and flexible audio pickup. • Provide adequate lighting to ensure quality video images are transmitted to far end participants. CPS VTC System Design: • CPS furnished and installed one Tandberg CODEC 6000 video conferencing system. This system is connected to a GFE network. • CPS furnished and installed three Sony color video cameras. Two of the cameras were installed on either side of the video wall and the third was wall mounted at the rear of the room. The cameras provided adequate viewing of the entire room and participants. • Multiple boundary Shure microphones were installed at the console/workstation locations for participant audio during VTC. Source Equipment Requirements: • Provide for VCR, DVD player/record, and CFE satellite tuner in source rack next to operator’s console. • The system installed should have the ability to utilize multiple types of media on the display and audio systems. These include VCR tapes, DVD’s, television programming, CD’s and multiple computer sources (computer sources are both DVI and analog with a minimum native resolution of 1600x1200). CPS Source Equipment Design: • CPS furnished and installed one new professional JVC SVHS VCR for play back. • CPS furnished and installed one new professional JVC SVHS VCR for record only. • CPS furnished and installed one Panasonic DVD player/recorder with hard drive. Unit provided the capability of playing DVD or CD, burning to media, and recording to hard drive. • CPS installed one CFE RCA satellite receiver connected to a CFE satellite dish. Interface, Switching and Distribution Requirements: • Provide ability for connecting and routing multiple analog computers to the system for display. Each computer will display a minimum resolution of 1600x1200. • Provide the ability of connecting and routing multiple DVI computers to the system for display. Each computer may contain multiple headed video cards and each head will display a minimum resolution of 1600x1200. System must provide the ability to configure display system so that multiple DVI sources can be aligned for one continuous or multiple images (at both local workstation and video wall). • Picture quality and maximum resolution is desired. • System must provide for display/routing computer and video sources. CPS Interface, Switching and Distribution Design: • CPS furnished and installed sixteen (12) Extron universal analog interfaces. Each universal interface allows for both vertical and horizontal picture adjustment. The output of each GFE The Augusta-Richmond Procurement Department RFP #05-118A Design Option CPS April 4, 2006 1230 Peachtree Street, Suite 2440 / Phone: 404-532-1650 / Fax: 404-532-1071 26 of 43 computer was connected to each interface, which was then connected to the subsystem matrix switch fro use in the display system. • CPS furnished and installed sixteen (16) Extron DVI interfaces, four located at each work area. The output of each GFE computer was connected to each interface and connected to the subsystem matrix. • CPS furnished and installed one new Extron Universal Signal Processor for the display system to further adjust signals as needed. • CPS furnished and installed one Extron 32x16 RGBHV matrix routing switch for all computer and other high-resolution sources. The outputs of the switch were connected to the various displays and video wall processor, for display on the plasma displays, LCD displays, video wall processor and the control system (for computer preview on touch panel). • CPS furnished and installed one new Extron MAV S-video and audio matrix switch for all video sources. CPS connected the output of this matrix switch to the displays within the system (see above). • CPS furnished and installed three (3) Extron Universal Signal Processors for scaling images to the three supplemental LCD displays. The processors allow for maximum picture quality while scaling images from 1600x1200 to the displays at their native resolution of 1280 x768. Control System Requirements: • Install an electronic control system to provide a user-friendly control interface for the new A/V system. The system should be able to provide for one central touch panel that will allow the operation of all of the system equipment. From the push of a button, an operator will be able to turn the system on, select which source to display, adjust volume levels, dial VTC calls, and power the system down. There is a need for both limited user controls and an advanced user section. CPS Control System Design: CPS furnished and installed one Crestron 15” color touch panel with Creston control system. The control system was designed to be hot-swap-able to minimize any down time if control system problems were to occur. The panel was mounted at the operator’s location and provided for the following functions via the touch panel: • Power on/off for A/V system and devices • Routing of computer, video, and audio sources • Volume control for multimedia and microphone audio • Computer and video preview on touch panel • VCR, DVD, and Satellite TV tuner transport controls • Lighting presets and dimmer controls • Video wall presets • Help icon with button explanations Audio System Requirements • Audio reinforcement of any selected source and VTC is required within the room. Sound masking music is not required in this space due to white noise being generated outside of the room. CPS Audio Systems Design: • CPS furnished and installed three (3) K-Mack recessed surface speakers for audio reinforcement within the room. Speakers were recessed into custom faced so that the units were not visible. The Augusta-Richmond Procurement Department RFP #05-118A Design Option CPS April 4, 2006 1230 Peachtree Street, Suite 2440 / Phone: 404-532-1650 / Fax: 404-532-1071 27 of 43 • CPS furnished and installed twelve (12) Shure table push to talk microphones for the VTC system. The units were mounted at the consoles/workstations. • CPS furnished and installed two (2) Shure gooseneck microphones for the VTC system. The units were custom mounted to the façade for two collaborative workstations. • CPS furnished and two (2) ClearOne audio mixers. Mixers were calibrated to maximize room and system acoustics. • CPS furnished and installed one (1) Biamp amplifier to power the three newly installed speakers. User and Technical Training CPS provided multiple extensive four-hour training sessions for all onsite personnel to instruct the users on the full functionality and use of the system. CPS provided Training Manuals complete with bitmap images of the control panel button layouts and narrative descriptions as to their use. Innovative solutions to problems encountered during contract performance After contract award, CPS was informed by SRI International that the room originally designated for installation had been changed. CPS modified design to accommodate new room without any delays in installation time line. During this project, CPS was awarded the following contract modifications that included items outside of CPS’s original scope: • Custom Consoles/Workstations and Furniture • Custom Façade for Video Wall and Supplemental Displays • Additional Room Modifications • Supplemental LCD Displays • Additional Audio/Visual System Upgrades • Lighting and Control • HVAC • Electrical • UPS • Acoustic Ceiling Tiles 3.6. General Contract This section addresses page 14 of the RFP. Early Termination CPS has no penalties that apply to early termination of the contract. However, CPS would require payment for all services provided and all services delivered at the time of termination. Option to Terminate CPS agrees that this contract will include an option to terminate the contract within 30 days of written notification. 4. System Overview This section addresses pages 15-18 of the RFP. 4.1. Project Objectives The objectives of this project are: The Augusta-Richmond Procurement Department RFP #05-118A Design Option CPS April 4, 2006 1230 Peachtree Street, Suite 2440 / Phone: 404-532-1650 / Fax: 404-532-1071 28 of 43 1. To provide a presentation system that is easy to use and view material presented by all individuals attending meetings in the Lee Bead Commission Chambers Room 804. 2. To create a system that will allow staff, citizens and vendors to make presentations to Commissioners that is both easy to utilize and read information presented. 3. To facilitate institutional purchases of cost-effective presentation products, services and support. 4. To acquire a contract with one vendor to provide a single point of contact for the purchase of a presentation system, installation, warranty and maintenance issues. The vendor must be capable of providing all services associated with the presentation system. 4.2. System Description CPS will provide an audio visual system with the following features: Display System 1. The display system is capable of displaying sources including DVD, VCR, Computer, and auxiliary video from either of two lecterns. 2. One of the two projectors will display these sources for exhibition to the audience on a motorized screen located behind the commissioners. 3. The other projector will display these sources for exhibition to the commissioners on a motorized screen located behind the audience. 4. Each projector can display the same source image or display two independent source images. Control System 1. The control system will provide each commissioner with the ability to electronically vote and have his or her vote automatically tabulated. 2. In addition, commissioners can be provided with some control over the system, if desired. 3. The control system will control all source devices, projectors, projector screens, and audio. 4. The control system will include a wireless touch panel for control of the system from any location within the room. Audio System 1. The audio system that will automatically input, mix and output audio from microphones and source devices. 2. The audio system includes a mix-minus system that automatically prevents interaction between speakers and microphones that can cause feedback and echo. Distribution System 1. The distribution system provides all the physical connections between source devices, display systems, and audio systems. 2. The distribution system is controlled by the control system for easy operation. The Augusta-Richmond Procurement Department RFP #05-118A Design Option CPS April 4, 2006 1230 Peachtree Street, Suite 2440 / Phone: 404-532-1650 / Fax: 404-532-1071 29 of 43 5. Services This section addresses pages 15-20 of the RFP. 5.1. Display Devices This section addresses page 15, #3 and #4 and #9 of the RFP. 5.1.1. CPS will furnish and install two (2) Sanyo PLC-XT11 2700 Lumen XGA projectors with Wide Shot Lens. The first projector will be positioned to display images for the audience on a projection screen located behind the commissioners. The second projector will be positioned to display images for the commissioners on a projection screen located behind the audience. Each projector will be able to display images from all source devices in the system and will be operated by the control system. The exact locations of these projectors will be determined at the Final Design Review. This section addresses page 15, #6 and #7 of the RFP. 5.1.2. CPS will furnish and install two (2) Draper Access V 150” motorized screens with additional screen drops and low voltage controllers. The first screen will be positioned behind the commissioners to display images for the audience from a projector located behind the audience. The second screen will be positioned behind the audience to display images for the commissioners from a projector located behind the commissioners. Each screen will be operated by the control system. The exact locations of these screens will be determined at the Final Design Review. 5.1.3. CPS will furnish and install all necessary cable kits, hardware, and projector and screen mounts to complete the implementation of a complete display system. 5.2. Interface, Switching, & Distribution This section addresses page 15, #1 of the RFP. 5.2.1. CPS will furnish and install one (1) Extron CrossPoint 300 84, 8x4, RGBHV and stereo audio switcher. This switcher will be installed in one (1) of the two (2) equipment racks located in two (2) custom lecterns. The CrossPoint 300 84 will provide for complete matrix switching of all RGBHV video and stereo audio sources to all display systems and audio systems located within the facility. This section addresses page 15, #1 of the RFP. 5.2.2. CPS will furnish and install one (1) Extron MAV 84 SVA, 8x4 S-Video and stereo audio switcher. This switcher will be installed in one (1) of the two (2) equipment racks located in two (2) custom lecterns. The MAV 84 SVA will The Augusta-Richmond Procurement Department RFP #05-118A Design Option CPS April 4, 2006 1230 Peachtree Street, Suite 2440 / Phone: 404-532-1650 / Fax: 404-532-1071 30 of 43 provide for complete matrix switching of all S-Video and stereo audio sources to all display systems and audio systems located within the facility. This section addresses page 15, #8 of the RFP. 5.2.3. CPS will furnish and install two (2) Extron RGB 192 Universal Computer- Video Interfaces with audio. These interfaces will be installed in each lectern and will provide a dedicated computer interface to the audio and video system for customer-furnished tower PCs. This section addresses page 15, #8, and #17 of the RFP. 5.2.4. CPS will furnish and install two (2) Extron CIA114 Architectural Computer Interfaces with audio and with local monitor output. These interfaces will be mounted on top of each lectern and will provide a dedicated interface to the audio and video system for customer-furnished notebooks PCs. This section addresses page 15, #8 of the RFP. 5.2.5. CPS will furnish and install two (2) custom lectern-mounted composite video with audio and XLR interfaces. These interfaces will allow for the connection of devices with composite video and audio to the audio and video system. They will also provide an interface for two (2) wired, handheld microphones to located at each lectern. This section addresses page 15, #8 of the RFP. 5.2.6. CPS will furnish and install one (1) Extron YVC100N Composite Video to Svideo decoder. This decoder will convert video from the composite video interfaces located at the lecterns to S-video for connection to the S-Video switcher. 5.2.7. CPS will furnish and install all necessary cable kits, hardware, and mounts to complete the implementation of the interface, switching and distribution system. 5.3. Source Equipment This section addresses pages 15-16, #17 of the RFP. 5.3.1. CPS will furnish and install two (2) JVC SR-V101US DVD/VCR combo units. Each DVD/VCR combo will be installed in the two (2) equipment racks located in two (2) custom lecterns. These units are for display of DVD and VCR sources on the display system. This section addresses pages 15-16, #17 of the RFP. 5.3.2. CPS will furnish and install two (2) Wolfvision VZ-8 XGA Document cameras. Each document camera will be installed in the document camera pullout drawers in two (2) custom lecterns. These units are for display of nonelectronic sources (papers, books, etc.) on the display system. The Augusta-Richmond Procurement Department RFP #05-118A Design Option CPS April 4, 2006 1230 Peachtree Street, Suite 2440 / Phone: 404-532-1650 / Fax: 404-532-1071 31 of 43 5.3.3. CPS will furnish and install all necessary cable kits, hardware and mounts to complete the implementation of the source equipment. 5.4. Video Conferencing System 5.4.1. No Video Conferencing System is required for this design. 5.5. Audio System This section addresses page 15, #5 of the RFP. 5.5.1. CPS will furnish and install three (3) Gentner XAP800 Microphone Automixers. These automixers will be installed in one (1) of the two (2) equipment racks located in two (2) custom lecterns. The XAP800 will mix all audio from microphones with audio from other audio sources connected to the system. The XAP800 will also provide a mix-minus system for microphones and speakers to eliminate echo and feedback in the microphone system. The output of the XAP800 will be sent to the volume control in the control system and then to the amplifier and system speakers. This section addresses page 15, #5 of the RFP. 5.5.2. CPS will furnish and install one (1) BiAmp 8-Channel Amplifier. This amplifier will be installed in one (1) of the two (2) equipment racks located in two (2) custom lecterns. The amplifier will provide source audio to up to eight zones for the sixteen speakers in the system This section addresses page 15, #5 of the RFP. 5.5.3. CPS will furnish and install sixteen (16) JBL Control 26CT Ceiling- mounted speakers. These speakers will provide audio from audio source equipment and microphones. The exact locations of these speakers will be determined at the Final Design Review. 5.5.4. CPS will furnish and install sixteen (16) Audio Technica 18” Gooseneck microphones with shock mounts and push-to-talk buttons. These microphones will be installed at each lectern, table, and each commissioner’s seat at the commissioner’s table. These microphones will voice reinforcement through the speakers in the system. 5.5.5. CPS will furnish and install two (2) Shure SM58 Wired Handheld Microphones and microphone stands. These microphones will be installed in each lectern. These microphones will provide voice reinforcement from each lectern to people who are not speaking from the lecterns. This section addresses page 15, #10 of the RFP. 5.5.6. CPS will furnish and install three (3) Shure ULXS14/85 Wireless Lavaliere microphones. The receivers for these speakers will be installed in the The Augusta-Richmond Procurement Department RFP #05-118A Design Option CPS April 4, 2006 1230 Peachtree Street, Suite 2440 / Phone: 404-532-1650 / Fax: 404-532-1071 32 of 43 lecterns. These microphones will provide wireless voice reinforcement for people who are moving around the room as they are speaking. 5.5.7. CPS will furnish and install all necessary cable kits, hardware, and mounts to complete the implementation of the interface, switching and distribution system. 5.6. Control System This section addresses page 15, #3, #13, #14, #15, and #16 of the RFP. 5.6.1. CPS will furnish and install one (1) AV2 Integrated Controller with power supply. The control system will include a volume control interface, a dual Ethernet card, a 1GB flash card for the EVOTE system, and a wireless router. The controller will be installed in one (1) of the two (2) equipment racks located in two (2) custom lecterns. The control system is capable of remote communications and diagnostics. The control system will control the projectors, motorized screens, matrix switchers, automixers, amplifiers, DVD/VCR combo units, touch panels and will provide voting and tabulating capability. This section addresses page 15, #12 of the RFP. 5.6.2. CPS will furnish and install one (1) Crestron TPMC-10 10.4” Wireless Touch panel with docking station. This touch panel will be the graphic interface for system users and will operate the system from anywhere in the room. This section addresses page 16, #18 of the RFP. 5.6.3. CPS will furnish and install fourteen (14) Crestron TPS-2000 5” wired touch panels. These touch panels will be the graphic interface for the commissioners and will be the interface for the voting system. The panels will be installed at each commissioner’s seat at the commissioner’s table. The specific installation location will be determined at the Final Design Review. 5.6.4. CPS will furnish and install all necessary cable kits, hardware and mounts to complete the implementation of all control system equipment. 5.7. Furniture & Miscellaneous This section addresses page 15, #2 and pages 15-16, #17 of the RFP. 5.7.1. CPS will furnish and install two (2) VFI audiovisual lecterns. The lecterns will include: 5.7.1.1. Rack Rails 5.7.1.2. PC Tower Bay 5.7.1.3. Keyboard Drawer 5.7.1.4. Flex Light The Augusta-Richmond Procurement Department RFP #05-118A Design Option CPS April 4, 2006 1230 Peachtree Street, Suite 2440 / Phone: 404-532-1650 / Fax: 404-532-1071 33 of 43 5.7.1.5. Pocket Doors 5.7.1.6. Rear Access Panels 5.7.1.7. Document Camera Pullout Drawer 5.7.1.8. Recessed monitor bay 5.7.1.9. Casters and cutouts for laptop interface and gooseneck microphone This section addresses page 15, #2 and pages 15-16, #17 of the RFP. 5.7.2. CPS will furnish and install two (2) Rack-mount Surgex power conditioners that will be located in each lectern. This section addresses page 15, #2 and pages 15-16, #17 of the RFP. 5.7.3. CPS will furnish and install two (2) Stand-alone Surgex power conditioners that will be located with each projector. This section addresses page 15, #11 of the RFP. 5.7.4. CPS will furnish and install one (1) Logitech Wireless Keyboard and Optical Mouse. 5.7.5. CPS will furnish and install all necessary cables for the connection of all systems included in this proposal. 5.8. System Testing 5.8.1. Within five (5) days after complete installation of the system, CPS will confirm all functionality of the system. 5.8.2. CPS and The August-Richmond Procurement Department will perform a System Acceptance Test as outlined and approved by The Augusta-Richmond Procurement Department during the Final Design Review to confirm that all the required systems work properly. 5.9. System Acceptance 5.9.1. After completion of testing on the system, CPS will request that The Augusta- Richmond Procurement Department submit a written report showing any deficiencies within five (5) days. 5.9.2. If no deficiencies are detected, CPS will request that The Augusta- Richmond Procurement Department provide an acceptance letter for the room being tested. 5.9.3. The absence of any deficiency report within ten (10) days after the completion of the testing period will be regarded as acceptance. The Augusta-Richmond Procurement Department RFP #05-118A Design Option CPS April 4, 2006 1230 Peachtree Street, Suite 2440 / Phone: 404-532-1650 / Fax: 404-532-1071 34 of 43 5.10. System Training and Documentation 5.10.1. System Training in conformity with the outlined format approved during Final Design Review would then be conducted. 5.10.2. CPS will provide at minimum- four, two-hour training sessions on the AV System and room configurations to technological groups. 5.10.3. CPS will provide at minimum- two, half-hour overview sessions on AV System and room configurations to interested The Augusta-Richmond Procurement Department employees. 5.10.4. CPS will provide training materials, including user manuals, which may be duplicated and distributed for usage and future training. 5.10.5. CPS will also allow The Augusta-Richmond Procurement Department to videotape instructional sessions for future training. 5.10.6. System Documentation and As Built drawings would then be delivered to The Augusta-Richmond Procurement Department within five (5) days of the completion of System Training. 5.11. System Warranty 5.11.1. CPS will provide a one-year warranty from the date of acceptance of substantial completion for the room on all installation related cabling and workmanship, and will activate the warranties of all equipment for The Augusta-Richmond Procurement Department. 6. Support This section addresses pages 19-20 of the RFP. 6.1. Implementation Plan The CPS Implementation Plan is designed to satisfy the engineering, integration, installation and training requirements of the RFP and will be comprehensive in nature. It will consist of the following: 6.1.1. After notification of award, CPS will immediately schedule a Final Design Review (FDR) with The Augusta-Richmond Procurement Department as well as other city government personnel that will be involved with this project. At the Final Design Review CPS will discuss and finalize decisions pertaining to the following Proposal Documents and related topics: 6.1.1.1. Review of CPS Bill of Materials The Augusta-Richmond Procurement Department RFP #05-118A Design Option CPS April 4, 2006 1230 Peachtree Street, Suite 2440 / Phone: 404-532-1650 / Fax: 404-532-1071 35 of 43 6.1.1.2. Review of CPS Statement of Work 6.1.1.3. Review of CPS System Drawings 6.1.1.4. Submission of Project Plan for Approval 6.1.1.5. Preliminary (In-House) System Acceptance Test Plan Formal for Approval 6.1.1.6. Final System Test Plan Format for Approval 6.1.1.7. Crestron Control System Panel Layout for Approval 6.1.1.8. System Training Format for Approval 6.1.1.9. System Documentation Format for Approval 6.1.1.10. Optional Preventative Maintenance Discussion 6.1.1.11. CPS Terms and Conditions Discussion 6.1.1.12. Discussion of The Augusta-Richmond Procurement Department Facility Access Procedures 6.1.1.13. Discussion of Coordination with Other Facility Contractors 6.1.2. After completion of the Final Design Review resulting in The Augusta- Richmond Procurement Department signoff, CPS would commence ordering equipment, cables and supplies from the approved Bill of Materials. CPS would immediately notify The Augusta-Richmond Procurement Department of any identified long lead items that may affect the Project Schedule. 6.1.3. Within two weeks of the completion of the Final Design Review and in accordance with the accessibility to the Lee Beard Commission Chambers, Room 804, CPS will dispatch a team of installers to complete the following tasks: 6.1.4. Cable runs from the podiums to all endpoint wiring locations on the reflective ceiling plan. 6.1.5. CPS will de-install all of the current GFE equipment that will not be a part of the final installation. 6.1.6. Prior to that activity, at the CPS facility a team of installers will integrate all of the rack devices into the podiums and complete all inter-rack cabling. All system functionality will be tested to ensure performance within the required system parameters. 6.1.7. Our control system programmer will then install the customprogrammed Crestron control system in conformity with The Augusta- Richmond Procurement Department’s approved panel layout (see Final Design Review). Our programmer will test for complete system controllability and functionality from each of the two panels. The performance test will consist of the following functions: 6.1.7.1. RGB/Video source routing selection for display 6.1.7.2. Source selection mapping location on designated display 6.1.7.3. VCR transport controls 6.1.7.4. DVD transport controls 6.1.7.5. Tuner transport controls The Augusta-Richmond Procurement Department RFP #05-118A Design Option CPS April 4, 2006 1230 Peachtree Street, Suite 2440 / Phone: 404-532-1650 / Fax: 404-532-1071 36 of 43 6.1.7.6. Audio configuration 6.1.7.7. Voting tally system 6.1.7.8. Motorized Screen control 6.1.7.9. Projector control 6.1.8. After completing in-house system testing, CPS will arrange for The Augusta- Richmond Procurement Department as well as other city government personnel that will be involved with this project to test the system in conformity with the approved Preliminary System Acceptance Plan covered during the Final Design Review. This test could either take place at the CPS facility or onsite prior to complete termination of all devices into the central equipment rack. 6.1.9. After approval of complete system functionality, CPS will terminate all cables into the central equipment rack. 6.1.10. Final System Acceptance would then commence in conformity with the Test Plan outlined during the Final Design Review. The warranty period for the system would commence upon The Augusta-Richmond Procurement Department signoff. 6.1.11. System Training in conformity with the outlined format approved during Final Design Review would then be conducted. CPS will provide at minimum – four (4), two-hour training sessions on the AV System and room configurations to technological groups. CPS will provide at minimum – two (2), half-hour overview sessions on AV System and room configurations to interested Augusta-Richmond Procurement Department employees as well as other city government personnel that will be involved with this project. CPS will provide training materials, including user manuals, which may be duplicated and distributed for usage and future training. CPS will also allow The Augusta-Richmond Procurement Department to videotape instructional sessions for future training. 6.1.12. System documentation and as-built drawings would then be delivered to The Augusta-Richmond Procurement Department within five (5) days of the completion of System Training. 6.1.13. CPS anticipates that the approximate time frames associated with each of the above outlined tasks would be as follows: 6.1.13.1. Final Design Review 2 Days after contract award 6.1.13.2. Receipt of Equipment 14 Days after contract award 6.1.13.3. Completion of De-installation 28 Days after contract award 6.1.13.4. Completion of Onsite Cabling 30 Days after contract award 6.1.13.5. Completion of Final System Test 42 Days after contract award The Augusta-Richmond Procurement Department RFP #05-118A Design Option CPS April 4, 2006 1230 Peachtree Street, Suite 2440 / Phone: 404-532-1650 / Fax: 404-532-1071 37 of 43 6.1.13.6. Completion of Training 45 Days after contract award 6.1.13.7. Completion of Deliverables 60 Days after contract award 6.1.13.8. (Documentation, Drawings) 6.1.14. On-Time Completion of the above tasks is tied to variables such as access to the facility, long-lead items from manufactures, project management cooperation with other construction trades, etc. Notwithstanding those identified variables, CPS stands prepared and is confident of its ability to satisfy The Augusta-Richmond Procurement Department ’s schedule for project completion. 6.1.15. During the Project Schedule, CPS will meet with The Augusta-Richmond Procurement Department personnel and other construction trades at regular intervals as required by The Augusta-Richmond Procurement Department. At the conclusion of each meeting a Project Update Report will be issued to promptly identify any and all issues pertaining to maintaining the Project Schedule shown above. 6.1.16. During the final three weeks of the Project Schedule, the CPS Project Manager and a team of installers will be onsite every day to ensure timely provision of all system functionality and System Deliverables. The Project Team will not leave the site until Final System Acceptance is signoff on by The Augusta-Richmond Procurement Department and 100% customer satisfaction is achieved. 6.2. Implementation Support Mike Stroble, CPS Atlanta Operations Manager, will be the focal point for implementation. • Alan Jackson, AV Engineer, will report to Mike Stroble is responsible for the overall design of this system. • Wayne Johnson, CPS Senior Engineer will report to Mike Stroble and will be responsible for programming and testing the Crestron control system 6.3. Escalation Procedure Mike Stroble is the first point of contact to resolve any issues arising during the implementation. Should an issue arise that requires additional company resources, Mike will contact Bob Thornton, CPS General Manager for resolution. Ultimately, Bob Thornton reports to directly to Michael Perch, President of CPS. 6.4. Customer Support & Problem Resolution Account Team Support Dawn Ouwerkerk, Atlanta Regional Sales Manager, is responsible for all sales activities that take place in the Atlanta Southeast Regional Office. All account managers report to her. The Augusta-Richmond Procurement Department RFP #05-118A Design Option CPS April 4, 2006 1230 Peachtree Street, Suite 2440 / Phone: 404-532-1650 / Fax: 404-532-1071 38 of 43 Jeff Baker, Account Manager, is responsible for reviewing the requirements of this RFP, working with engineering to insure that the best design is being offered to The Augusta- Richmond Procurement Department. In addition, he is responsible for preparing this response to the RFP and working with the implementation team to insure that the system is implemented successfully. 6.5. Customer Support – Preventative Maintenance Inspections (PMI) and Service Plans 6.5.1. CPS offers a full range of service contracts to meet the specific needs of any client. These include Preventative Maintenance, Corrective Maintenance/ Technical Support, and Emergency Maintenance services. Each will be described in detail in the following paragraphs and can be customized to meet your specific requirements and budget. 6.5.2. Before a maintenance contract can be finalized, an itemized list of equipment to be serviced must be complied by room and location. This will be used as a basis for the service contract. 6.5.3. Preventative Maintenance Inspection (PMI) service provides up to four (4) periodic operational checks of the equipment to ensure your investment is kept in optimum working order. 6.5.3.1. This includes such services as: cleaning projector lenses and other critical surfaces, lubricating moving parts as recommended by the respective manufacturers, adjusting and aligning parts as needed to maintain optimum registration, color balance and focus. Performance of these services on a regular basis will keep the equipment operating at maximum efficiency and provide additional assurance of quality performance. 6.5.3.2. While it is suggested to schedule PMI’s on a quarterly basis, the number of visits and the associated cost can be modified to meet your requirements and budget. 6.5.4. Corrective Maintenance/Technical Support services provide repair for equipment that is not performing properly between scheduled preventative maintenance inspections. This service is available during normal business hours Monday – Friday. 6.5.4.1. CPS offers remote troubleshooting via help desk phone support or remote access. Response time can be guaranteed as soon as 4 hours depending on your needs and budget. The Augusta-Richmond Procurement Department RFP #05-118A Design Option CPS April 4, 2006 1230 Peachtree Street, Suite 2440 / Phone: 404-532-1650 / Fax: 404-532-1071 39 of 43 6.5.4.2. In the event CPS cannot solve the problem via the telephone or remote access, a field engineer will be dispatched to your location. Upon arrival, the field engineer will diagnose the problem, correct it if possible, and initiate part replacement orders if necessary. 6.5.4.3. If replacement parts are required, the account manager will prepare a Change Order request itemizing associated part and labor costs (if applicable to your service plan) for client approval. 6.5.4.4. After approval from the client has been obtained, the corrective action will be performed. Performance time frame to complete this repair will be customized to meet your need and budget. 6.5.5. Priority Emergency Service provides corrective maintenance and technical support during evening, weekend, and holiday hours for mission critical systems requiring little or no down time. Response time can be as little as two hours depending on your needs and budget constraints. 6.5.6. CPS Service Deliverables 6.5.6.1. Upon completion of a scheduled quarterly PMI or a troubleshooting call, CPS will provide an itemized work order detailing the nature of the problem and corrective actions taken. This document will be submitted for your approval and considered a certificate of completion for the service call. 7. Contract Information This section addresses pages 19-20 of the RFP. 7.1. Basic Terms and Conditions 7.1.1. This proposal is submitted on a firm fixed price basis and will be valid for a period of one hundred-twenty (120) days from the date of submittal unless otherwise renewed in writing by CPS. 7.1.2. The price quoted assumes that all labor is based upon regular working hours, Monday through Friday 8AM – 6PM. CPS is fully aware that access to the room must be done by advance reservation. Labor prices are calculated reflecting continued and unrestricted access (with a valid reservation) to the job site and facility where the work is to take place. Any access restrictions, interruptions, work stoppages or rescheduling of work caused by The Augusta-Richmond Procurement Department may result in additional labor charges. The Augusta-Richmond Procurement Department RFP #05-118A Design Option CPS April 4, 2006 1230 Peachtree Street, Suite 2440 / Phone: 404-532-1650 / Fax: 404-532-1071 40 of 43 7.1.3. Changes to the firm fixed price agreed upon will not be made except through the mutual written agreement of the parties. 7.1.4. The Augusta-Richmond Procurement Department is responsible for providing the following items, as indicated below, prior to the commencement of the work listed in this Proposal. 7.1.4.1. Itemize Government responsibilities including electrical, lighting, etc. 7.1.4.2. Any required escorts needed to gain access to the work area 7.1.4.3. Unlimited access to the work area during scheduled work hours 7.1.4.4. Government Furnished Equipment 8. Four Phases of System Implementation, Timeline and Progress Payment Billing Implementation Action Days After Contract Award Progress Payment Billing Final Design Review Five 50% Preliminary (In House) Sub-System Testing Seventy-Five 0% Delivery of Integrated System Onsite Ninety 40% Final System Testing and System Acceptance and Training One Hundred and Twenty 10% 8.1. Final Design Review – GSI will provide the following deliverables during the Final Design Review: 8.1.1. Review of GSI Bill of Materials 8.1.2. Review of GSI Statement of Work 8.1.3. Review of GSI System Drawings 8.1.4. Review of Client facility drawings 8.1.5. Review of Optional System Upgrades 8.1.6. Submission of Project Plan for Approval 8.1.7. Preliminary (In-House) System Acceptance Test Plan Formal for Approval 8.1.8. Final System Test Plan Format for Approval 8.1.9. Control System Panel Layout for Approval 8.1.10. System Training Format for Approval 8.1.11. System Documentation Format for Approval 8.1.12. Optional Preventative Maintenance Discussion 8.1.13. GSI Terms and Conditions Discussion 8.1.14. Discussion of Client facility access procedures 8.1.15. Discussion of coordination with other facility contractors The Augusta-Richmond Procurement Department RFP #05-118A Design Option CPS April 4, 2006 1230 Peachtree Street, Suite 2440 / Phone: 404-532-1650 / Fax: 404-532-1071 41 of 43 8.2. Preliminary (In House) Sub-System Testing – GSI will provide the following deliverables during the Preliminary (In House) Sub-System Testing: 8.2.1. Testing of Display Sub System Functionality 8.2.2. Testing of Interface Switching and Distribution Sub system Functionality 8.2.3. Testing of all source equipment 8.2.4. Testing of VTC System 8.2.5. Testing of Audio System 8.2.6. Testing of Control System 8.2.7. Inspection of inter-rack cabling 8.3. Delivery of Integrated System Onsite – GSI will provide the following deliverables during the Delivery of Integrated System onsite: 8.3.1. At the GSI location, proper inventorying of all system components to include manufacturer, model number, description and serial number. 8.3.2. Coordination of shipment of Integrated System and various room devices to the Battle Staff location. 8.3.3. Proper coordination of transfer of ownership from GSI to the government. 8.3.4. Final System Testing and System Acceptance, Training, System warranty and Preventative Maintenance - GSI will provide the following deliverables during the Final System Testing and System Acceptance and Training: 8.3.5. Final Testing of Display Sub System Functionality 8.3.6. Final Testing of Interface Switching and Distribution Sub system Functionality 8.3.7. Final Testing of all source equipment 8.3.8. Final Testing of VTC System 8.3.9. Final Testing of Audio System 8.3.10. Final Testing of Control System 8.3.11. System Training to include distribution of User Manual. 8.3.12. Activation of System Warranty and Quarterly Preventative Maintenance Program. 8.4. For payments via electronic funds such as wire transfer, ACH, or EFT to: Branch Banking & Trust 1717 King Street Alexandria, VA 22314 ATTN: Doje Beyene RTG: 056005318 ACCT:5237240016 The Augusta-Richmond Procurement Department RFP #05-118A Design Option CPS April 4, 2006 1230 Peachtree Street, Suite 2440 / Phone: 404-532-1650 / Fax: 404-532-1071 42 of 43 8.5. For payments via check, remit to: Corporate Presentation Systems 12353 Sunrise Valley Drive, Suite A Reston, VA 20191 ATTN: Tracy Groff 9. Acceptance 9.1. City of Augusta ______________________________________________________________________ Printed Name ______________________________________________________________________ Authorized Signature Title Date 9.2. CPS ______________________________________________________________________ Printed Name ______________________________________________________________________ Authorized Signature Title Date The Augusta-Richmond Procurement Department RFP #05-118A Design Option CPS April 4, 2006 1230 Peachtree Street, Suite 2440 / Phone: 404-532-1650 / Fax: 404-532-1071 43 of 43 10. Bill of Material, Labor Estimate and Other Direct Costs The Bill of Material, Labor Estimate and Other Direct Costs can be found on the following page. To: Qty. Model # Manufacturer Description Price Each Price Total 2 PLC-XT11 Sanyo 2700 Lumen True XGA Projector $3,503.50 $7,007.00 2 LNS-W10 Sanyo Wide shot lens for PLC-XT11 projector $1,943.50 $3,887.00 2 RPA-140 Chief Projector mount $181.09 $362.18 2 CMA-365 Chief Truss Ceiling adapter $44.59 $89.18 2 CMA-0305 Chief 3' - 5' extension column $117.39 $234.78 2 Custom CPS Projector mounting hardware $65.00 $130.00 2 CCPROJ CPS Projector cable kit $156.00 $312.00 2 102205 Draper Access / Series V 150" diagonal motorized screen $2,572.70 $5,145.40 2 121057 Draper LVCIII Low voltage controller w LVS switch $189.80 $379.60 1 60-219-16 Extron Crosspoint 300 84HVA Matrix Switcher $2,333.50 $2,333.50 1 60-554-22 Extron MAV Plus $780.00 $780.00 2 60-486-01 Extron RGB192 Computer Interface $422.50 $845.00 2 60-597-12 Extron CIA114 Computer interface plate $526.50 $1,053.00 1 60-558-02 Extron YVC 100N composite video to s-video decoder $123.50 $123.50 4 CCINT CPS Computer Interface cable kit $97.50 $390.00 2 Custom CPS Lectern Wall plate $97.50 $195.00 www.cpslink.com Date: April 4, 2006 Project: RFP #05-118A – Alternate Bid Gary A. Hewett, Technical Manager The Augusta-Richmond IT Dept. Augusta, GA 30911 Phone: 706-821-2525 Fax: 706-821-2530 Bill of Materials 1230 Peachtree Street, NE Suite 2440 Atlanta, GA 30309 Fax: 404-532-1071 3.2 Interface, Switching and Distribution Annex 101 E-Mail: jbaker@cpslink.com From: Jeff Baker Phone: 678-249-8217 3.1 Display Devices E-Mail: hewett@augustaga.gov 530 Greene Street RFP #05-118A – Alternate Bid Proprietary Information Page 1 of 3 Qty. Model # Manufacturer Description Price Each Price Total 2 CFE CFE Laptop computer CFE CFE 2 CFE CFE Dedicated computer with 15" monitor, keyboard, mouse CFE CFE 2 SR-V101US JVC DVD/VCR combo $195.00 $390.00 2 RSH4A3S SRV101US Middle Atlantic Custom DVD/VCR Rack shelf $121.60 $243.20 2 CCDVDVCR CPS DVD/VCR combo cable kit $390.00 $780.00 2 VZ-8Plus Wolfvision XGA Document camera $3,448.90 $6,897.80 2 CCDOC CPS Document camera cable kit $130.00 $260.00 None Required 3 910-151-101 Gentner Automixer $4,812.60 $14,437.80 3 CCMIX CPS Automixer cable kit $39.00 $117.00 1 MCA-8050 BiAmp 8-Channel amplifier $986.70 $986.70 1 CCAMP CPS Amplifier cable kit $26.00 $26.00 16 Control 26CT JBL Ceiling speakers $130.26 $2,084.16 16 CCSPK CPS Speaker cable kit $19.50 $312.00 17 ES917S/C Audio Technica 18" Gooseneck microphone with shock mount and PTT button $280.80 $4,773.60 17 A400SM Shure Gooseneck shock mount adapter $22.06 $375.02 2 SM58 Shure Handheld microphone $127.40 $254.80 2 MS-10C Shure Mic stand $66.89 $133.78 3 ULXS14/85 Shure Wireless microphone lavaleire combo kit $708.76 $2,126.28 22 CCMIC CPS Microphone cable kit $26.00 $572.00 1 AV2 Crestron Integrated controller $1,755.00 $1,755.00 4 CNPWS-75 Crestron Power supply $292.50 $1,170.00 1 TPMC-10 Crestron 10.4" wireless control touch panel $2,470.00 $2,470.00 1 TPMC-10-DS Crestron Docking station for TPMC-10 touch panel $325.00 $325.00 14 TPS-2000 Crestron 5" control touch panel $1,235.00 $17,290.00 2 C2N-VEQ4 Crestron Volume control interface $520.00 $1,040.00 1 C2ENET-2 Crestron Dual port ethernet card for AV2 $845.00 $845.00 1 S153-2044 Sandisk 1 Gigabyte compact flash for AV2 controller (EVOTE functionality) $103.99 $103.99 1 F5D8230-4 Belkin Pre-N router for TPMC-10 wireless control touch panel $175.02 $175.02 1 CCCONTROL CPS Control system cable kit $195.00 $195.00 3.3 Source Equipment 3.4 VTC System 3.5 Audio System 3.6 Control System RFP #05-118A – Alternate Bid Proprietary Information Page 2 of 3 Qty. Model # Manufacturer Description Price Each Price Total 2 PD3002 VFI Audiovisual lectern with rack rails, pc tower bay, keyboard drawer, $2,598.70 $5,197.40 rear access panel(s), document camera pullout drawer, casters 2 SX1115RT SurgeX Rack mount power strip / conditioner $475.80 $951.60 2 SA15 SurgeX Standalone power conditioner $284.70 $569.40 1 Cordless MX-3100 Logitech Cordless Keyboard/Optical mouse $221.00 $221.00 1 MHR-5 CPS 1000' roll RGBHV cable $1,235.00 $1,235.00 1 MHR-2 CPS 500' roll S-Video cable $312.00 $312.00 1 RG-59 CPS 500' roll composite video cable $208.00 $208.00 1 AUD/Control CPS 1000' roll Audio / control cable $234.00 $234.00 2 Mic cable CPS 1000' roll microphone cable $522.60 $1,045.20 $93,379.89 $35,827.22 $129,207.11 $0.00 $129,207.11 3.7 Furniture and Miscellaneous Equipment Total System Price with Sales Tax Sales Tax @ 0% Total System Price Engineering, Implementation, Shipping and ODC's Total Materials RFP #05-118A – Alternate Bid Proprietary Information Page 3 of 3 Commission Meeting Agenda 4/18/2006 2:00 PM Radar for Ga. State Patrol Department:Clerk of Commission Caption:Motion to approve the purchase of radar units for the Georgia State Patrol subject to the Administrator identifying a funding source other than contingency. (No recommendation from Public Safety Committee April 10, 2006) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 4/18/2006 2:00 PM 2005 Audit Department:Administrator's Office Caption:Motion to accept and approve the changes and transfers as listed on the schedule including the following to cover the negative cash balances through the end of 2005: $242,000 from General Fund for the Municipal Golf Course, $266,000 from the General Fund for the Newman Tennis Center and $1.2M from Urban Services and $3,130,000 from the General Fund for the Transit Department relative to the 2005 Audit. (Approved by Finance Committee April 10, 2006) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Administrator. Clerk of Commission Commission Meeting Agenda 4/18/2006 2:00 PM Abatement of penalty and interest (54; 95.01) Department:Tax Commissioner's Office - North Williamson, Chief Deputy Tax Commissioner Caption:Motion to abate penalty for 2005 taxes, Map 54, Parcel 95.01. (Approved by Finance Committee April 10, 2006) Background:See attachment Analysis: Financial Impact:Penalty - $2,060.63 Interest - $ 618.18 Alternatives:1. Abate penalty but not interest. 2. Deny request. Recommendation:Ths might be favorably considered by the Commission due to incorrect address on file. Taxpayer did not receive bill in timely manner. Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 4/18/2006 2:00 PM Auto Liability Options Department:Finance / Risk Management Division Caption:Motion to approve continuing the route of self funding - Automobile Liability. (Approved by Finance Committee April 10, 2006) Background:Changes in Georgia Laws necessitate the Commission review options for covering risks associated with operating government vehicles on the public highways. The Attorney in collaboration with the Risk Manager will present options for consideration. Analysis:To be determined Financial Impact:To be determined Alternatives:None recommended at this time Recommendation:Receive the presentation. Funds are Available in the Following Accounts: Not applicable REVIEWED AND APPROVED BY: Administrator. Clerk of Commission Commission Meeting Agenda 4/18/2006 2:00 PM Cancellation of tax Accounts Department:Tax Commissioner's Office - North Williamson, Chief Deputy Tax Commissioner Caption:Motion to approve cancellation of tax accounts on Land Bank owned property. (Approved by Finance Committee April 10, 2006) Background:Ciy acquired property during 2005. Outstanding taxes are for the years 2002-2005. Analysis: Financial Impact:Map 59-3, Parcel 361 Map 59-1, Parcel 569 2002----$202.18 2002----$124.88 2003----$207.17 2003----$127.97 2004---- $210.61 2004----$130.08 2005----$189.55 2005----$117.08 Total $809.51 Total $500.01 Alternatives:Bill the land bank. Recommendation:Cancel the tax accounts. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Commission Meeting Agenda 4/18/2006 2:00 PM Cancellation of Tax Accounts Department:Tax Commissioner's Office - North Williamson, Chief Deputy Tax Commissioner Caption:Motion to approve cancellation of tax accounts for city owned property. (Approved by Finance Committee April 10, 2006) Background:These are properties acquired by the City during 2005. The subject properties are Map 142-4, Parcel 145, Map 39-4, Parcel 7 and Map 213, Parcel 2.14. Analysis: Financial Impact:Map 142-4, Parcel 145 - 2005 tax - $24.26 Map 213, Parcel 2.14 - 2002 tax - $143.01 Map 39-4, Parcel 7 - 2005 tax - $ 6.06 2003 tax - $147.51 2004 tax - $150.60 2005 tax - $136.75 Total $577.87 Alternatives:City would pay the tax. Recommendation:Cancel the accounts Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Commission Meeting Agenda 4/18/2006 2:00 PM Utilities-Mini Excavator Department:Finance Department, Fleet Management-Ron Crowden, Fleet Manager Caption:Motion to approve the acquisition of two mini-excavators for the Utilities Department-Construction Division from Hertz Equipment, Inc. of Augusta, Georgia for $26,708.00 Each (Lowest bid offer on bid 06-118). (Approved by Finance Committee April 10, 2006) Background:The Utilities Department – Construction Division requests the acquisition of two mini excavators (picture attached) to be utilized in restricted construction areas throughout the city and county. In many instances, excavation is required on small residential properties and the standard backhoes are unable to get into these areas. Therefore, the majority of the digging must be done by hand. This requires a tremendous amount of labor and man hours. Also, in situations where the larger machines can actually get into a jobsite, they create quite a bit of yard damage entering, working and exiting the job sites. The smaller mini excavators can easily get into and work efficiently in the tightest of spots. Also, since it is light and is equipped with rubber tracks, it minimizes damage to the property. The mini-excavators will enable the crews to be more time and labor efficient. Analysis:Fleet Management submitted a request for bids through the Procurement Department utilizing the Demand Star electronic bid system which offers nationwide bid coverage. The Procurement Department received 6 quotes back from four vendors. Review of bids received shows that Hertz Equipment of Augusta, Georgia, submitted the lowest bid. The following was the results of the bids received: Hertz Equipment-$ 26,708.00 Each -LOWEST BIDDER, ASC Equipment, Inc $33,934.00, ASC Equipment, Inc-Alternate Bid = $ 28,475.00, United Rentals, Inc. = $27,891.00, U.S. Equipment = $30,841.75, U.S. Equipment-Alternate Bid=$27,488.78 Financial Impact:This unit will be purchased for $26,708.00 each for a total purchase of $53,416.00 using the Utilities-Construction Division capital account. Alternatives:1.Approve the award to the lowest bidder, Hertz. Equipment, Inc. of Augusta, Georgia. 2. Do not approve the request. Recommendation:Approve the purchase of two mini-excavators for the Utilities Department-Construction Division from Hertz Equipment, Inc. of Augusta, Georgia, for $26,708.00 Each (Lowest bid offer on bid 06-118). Funds are Available in the Following Accounts: 506-04-3410 / 54.22510 REVIEWED AND APPROVED BY: Finance. Procurement. Disadvantaged Business Enterprise. Administrator. Clerk of Commission Ve n d o r Ad d e n d u m # 1 Ye a r B r a n d Mo d e l B i d Q u o t e E a c h T o t a l B i d Q u o t e D e l i v e r y AS C C o n s t r u c t i o n E q u i p m e n t , U S A In c . , 4 0 2 5 M i k e P a d g e t H w y . , Au g u s t a G A 3 0 9 0 6 N o 20 0 6 V o l v o E C 3 5 B 3 3 , 9 3 4 . 0 0 $ 6 7 , 8 6 8 . 0 0 $ 6 0 d a y s A R O AS C C o n s t r u c t i o n E q u i p m e n t , U S A In c . , 4 0 2 5 M i k e P a d g e t H w y . , Au g u s t a G A 3 0 9 0 6 (A L T E R N A T E ) No 20 0 6 V o l v o E C 2 5 B 2 8 , 4 7 5 . 0 0 $ 5 6 , 9 5 0 . 0 0 $ 6 0 d a y s A R O U. S . E q u i p m e n t , 4 3 1 8 W h e e l e r * * Ro a d , M a r t i n e z G A Y e s 20 0 6 Y a n m a r V i o 2 7 - 3 2 7 , 4 8 8 . 7 8 $ 5 4 , 9 7 7 . 5 6 $ 6 0 d a y s f r o m co n t r a c t d a t e U. S . E q u i p m e n t , 4 3 1 8 W h e e l e r * * Ro a d , M a r t i n e z G A (A L T E R N A T E ) Ye s 20 0 6 Y a n m a r V i o 3 5 - 3 3 0 , 8 4 1 . 7 5 $ 6 1 , 6 8 3 . 5 0 $ 6 0 d a y s f r o m co n t r a c t d a t e Tr a c t o r a n d E q u i p m e n t C o m p a n y , 38 0 9 M i k e P a d g e t H w y . , A u g u s t a , GA 3 0 9 0 6 N O B I D NO B I D N O B I D N O B I D N O B I D N O B I D NO B I D He r t z C o r p o r a t i o n , 2 2 5 B r a e B l v d . , Pa r k R i d g e , N J 0 7 6 5 6 Y e s 2 0 0 6 T a k e u c h i T B 1 2 5 $ 2 6 , 7 0 8 . 0 1 $ 5 3 , 4 1 6 . 0 2 8 w e e k s A R O Un i t e d R e n t a l s , 4 3 1 6 B e l a i r Fr o n t a g e R d . , A u g u s t a G A 3 0 9 0 9 Y e s 20 0 6 T a k e u c h i T B 1 2 5 2 7 , 8 9 1 . 0 0 $ 5 5 , 7 8 2 . 0 0 $ 7- 9 w e e k s ** D B E f o r m s n o t f i l l e d o u t Bi d I t e m # 0 6 - 1 1 8 Hy d r a u l i c a l l y O p e r a t e d M i n i E x c a v a t o r ( 6 , 0 0 0 p o u n d c l a s s ) Bi d O p e n i n g D a t e : T u e s d a y , M a r c h 2 1 , 2 0 0 6 @ 1 1 : 0 0 a m Invitation To Bid Sealed bids will be received at this office until 11:00 a.m. Tuesday, March 21, 2006 Bid Item #06-118 Hydraulically Operated Mini Excavator for Augusta Fleet Department BID’s will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams Procurement Department 530 Greene Street - Room 605 Augusta, Georgia 30911 706-821-2422 BID documents may be obtained at the office of Augusta, GA Procurement Department, 530 Greene Street – Room 605, Augusta, GA 30911. Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing to the office of the Procurement Department by Fax at 706-821-2811 or by mail. No bid will be accepted by fax, all must be received by mail or hand delivered. It is the wish of the Owner that minority businesses are given the opportunity to BID on the various parts of the work. This desire on the part of the Owner is not intended to restrict or limit competitive bidding or to increase the cost of the work. The Owner supports a healthy free market system that seeks to include responsible businesses and provide ample opportunity for business growth and development. No BID may be withdrawn for a period of 30 days after time has been called on the date of opening. Bidders will please note that the number of copies requested; all supporting documents including financial statements and references and such other attachments that may be required by the bid invitation are material conditions of the bid. Any package found incomplete or submitted late shall be rejected by the Procurement Office. Any bidder allegedly contending that he/she has been improperly disqualified from bidding due to an incomplete bid submission shall have the right to appeal to the appropriate committee of the Augusta commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that sequestration of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Augusta has a Link Deposit program designed to provide loans to eligible local Small, Minority and Women Owned Businesses. For more information about this program contact the Human Resources Department at 706-821-2303. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle February 16, 23, March 2, 9, 2006 Metro Courier February 22, 2006 cc: Tameka Allen Interim Deputy Administrator Ron Crowden Fleet Management Yvonne Gentry DBE Coordinator FAX TRANSMISSION AUGUSTA-RICHMOND COUNTY CONSOLIDATED GOVERNMENT 530 Greene Street - Room 605 Augusta, Georgia 30911 706 821-2422 Fax: 706 821-2811 To: Metro Courier Date: February 8, 2006 Fax #: 706 724-8432 Pages: From: Geri A. Sams 2, including this cover sheet. Subject: LEGAL NOTICES FOR BID ITEM: #06-118 COMMENTS: Please print the above Bid Item(s) on the following dates: February 22, 2006 REQUISITION #57084B Please send an affidavit of publication. Home My DemandStar Buyers Suppliers Account Info Planholders List 8 Planholder(s) found. DemandStar is a product of Onvia, Inc. (c) 1997-2006. All rights reserved. | Terms of Use | Privacy Login | Register | Help Onvia DemandStar Member Name City of Augusta, GA Bid Number ITB-06-118-0-2006/PJM Bid Name Hydraulically Operated Mini Excavator Supplier Name City State Phone Fax Caterpillar, Inc. Peoria IL 3094941109 3096751044 Construction Journal, Ltd. Stuart FL 8007855165 8005817204 McGraw-Hill div. FW Dodge Ft. Meyers FL 2399392525 2399392331 U.S. Equipment, Inc. Martinez GA 7068685560 7068552830 United Rentals - McClanahan Aurora CO 3033666629 1111111111 United Rentals - Ritz Boston MA 7818382663 7813940305 US Shoring & Equipment Orlando FL 4078880754 4078882937 Wade Tractor & Equipment, Inc. Griffin GA 7702272011 7702271206 Page 1 of 1 Format for Printing No Search << Return Disadvantaged Business Coordinator Yvonne Gentry DBE Coordinator Disadvantaged Business Enterprise 501 Greene Street, Suite 304 - Augusta, GA 30901 (706) 826-2406 – Fax (706) 821-4228 WWW.AUGUSTAGA.GOV TO: Geri Sams Procurement Department Ron Crowden Fleet Management Department FROM: Yvonne Gentry Disadvantaged Business Enterprise Department SUBJECT: DBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOAL Bid Item #06-118 DATE: March 29, 2006 This memo is to transmit the review and concurrence of the recommended DBE Utilization goal of zero(0%)for the above referenced projects. The procurement opportunities are direct purchases from manufactures sales representative with no sub- contracting or second tier opportunities. The goal-setting methodology considered the following factors based on good faith efforts of the contractor: • The project’s total estimated cost of $53,416. • There is 0% value of the scope of work where minority / women businesses availability exists. • There is 0% value of the scope of work where small local businesses availability exists. • There is 100% value of the scope of work where Local businesses availability exists. The 100% goal is applicable to the entire cost of the project. The contractor must prepare their proposed DBE Utilization Form submittal based on the total dollar value of their base bid. No further adjustments should be made. The above is recommended based 100% purchase with a local business according to the information provided at the time of review. If you have any questions, please feel free to contact me at (706) 721-1325. YG:glw Commission Meeting Agenda 4/18/2006 2:00 PM 1115 Bennock Mill Road Department:County Attorney - Stephen E. Shepard, Attorney Caption:Motion to authorize the purchase and acceptance of property located off of Bennock Mill Road in connection with the 80500 Spirit Creek Collection System and Force Main Project. Background:In connection with the 80500 Spirit Creek Collection System and Force Main Project, Augusta Utilities Department needs to acquire 804 Square Feet (0.02 acre), more or less, from Emily J. Purvis, as owner. Analysis:The property is necessary for the project. Financial Impact:Owner has agreed to sell the property at issue to Augusta, Georgia for $282.00 and the funds will come from the project budget. Alternatives:Approve or deny the motion for conveyance and acceptance of property located off of Bennock Mill Road. Recommendation:Approve the motion for conveyance and acceptance of property located off of Bennock Mill Road. Funds are Available in the Following Accounts: G/L: 510043420-5411120 J/L: 80280500-5411120 REVIEWED AND APPROVED BY: Administrator. Clerk of Commission Commission Meeting Agenda 4/18/2006 2:00 PM Augusta Canal Maint. Agreement Department:Clerk of Commission Caption:Report from staff regarding the funding for a maintenance agreement for the Augusta Canal. (Referred from March 13 Engineering Services) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 4/18/2006 2:00 PM Condemnation - Derrick McCluskey Department:County Attorney - Stephen E. Shepard, Attorney Caption:Motion to authorize condemnation of a portion of Property # 139-0-231-00-0 3522 Barker Drive, which is owned by Derrick McClusky for 4,171 Sq. Feet for a Permanent Easement and 4,171 Sq. Feet for a Temporary Easement. AUD Project: Horsepen Sanitary Sewer, Phase 2A. Background:The appraised value of the easement is $1,147.00. In order to timely acquire access, condemnation will be necessary. Analysis:Condemnation is required in order to acquire the easement. Financial Impact:The necessary costs will be covered by project budget. Alternatives:Deny the authorization to condemn. Recommendation:Approve the authorization to condemn. Funds are Available in the Following Accounts: G/L 510043420-5411120 J/L 80250202-5411120 REVIEWED AND APPROVED BY: Administrator. Clerk of Commission Commission Meeting Agenda 4/18/2006 2:00 PM Condemnation - Emma Lou Phelps Department:County Attorney - Stephen E. Shepard, Attorney Caption:Motion to authorize condemnation of a portion of Property # 139-0-245-00-0 3102 Blackmon Court, which is owned by Emma Lou Phelps for 4,619 Sq. Feet for a Permanent Easement and 4,666 Sq. Feet for a Temporary Easement. AUD Project: Horsepen Sanitary Sewer, Phase 2A. Background:The appraised value of the easement is $1,272.00. In order to timely acquire access, condemnation will be necessary. Analysis:Condemnation is required in order to acquire the easement. Financial Impact:The necessary costs will be covered by project budget. Alternatives:Deny the authorization to condemn. Recommendation:Approve the authorization to condemn. Funds are Available in the Following Accounts: G/L 510043420-5411120 J/L 80250202-5411120 REVIEWED AND APPROVED BY: Administrator. Clerk of Commission Commission Meeting Agenda 4/18/2006 2:00 PM Condemnation - William A. N. Sweat and Frankie A. Sweat Department:County Attorney - Stephen E. Shepard, Attorney Caption:Motion to authorize condemnation of a portion of Property # 111-0-015-00-0 3108 Mike Padgett Hwy and #111-0-017-00- 0 3110 Mike Padgett Hwy, which is owned by William A. N. Sweat and Frankie A. Sweat for 1,276.928 Sq. Feet for a Permanent Easement and 975.061 Sq. Feet for a Temporary Easement of # 111-0-015-00-0 3108 Mike Padgett Hwy and 1,479.574 Sq. Feet for a Permanent Easement and 1,104.526 Sq. Feet for a Temporary Easement of #111-0-017-00-0 3110 Mike Padgett Hwy. AUD Project: Horsepen Sanitary Sewer, Phase 2A. Background:The appraised value of the easement is $1,104.00 for # 111- 0-015-00-0 3108 Mike Padgett Hwy and $1,276.00 for #111- 0-017-00-0 3110 Mike Padgett Hwy, for a total of $2,380.00. In order to timely acquire access, condemnation will be necessary. Analysis:Condemnation is required in order to acquire the easement. Financial Impact:The necessary costs will be covered by project budget. Alternatives:Deny the authorization to condemn. Recommendation:Approve the authorization to condemn. Funds are Available in the Following Accounts: G/L 510043420-5411120 J/L 80250202-5411120 REVIEWED AND APPROVED BY: Administrator. Clerk of Commission Commission Meeting Agenda 4/18/2006 2:00 PM Corporate Communications Plan for Augusta Utilities Department Department:Utilities Department Caption:Motion to approve and accept Agreement with Acsential, Inc. for Corporate Communications Plan for Augusta Utilities Department. Background:On February 22, 2006, the Commission approved the recommended bid award for Corporate Communication Plan, RFQ# 06-016, to Acsential, Inc. and authorized the Augusta Utilities Department, the Administrator, and the Attorney to negotiate a final contract with Acsential subject to approval by the Commission. AUD met with Acsential and Acsential agreed to the same contract form and language used in our prior contract for the same services provided by another firm. The form and language of the prior contract have been approved previously by the Administrator and Attorney. Analysis:Approving this contract will allow work to proceed on several communications projects. Financial Impact:Acsential will work on various projects including the production of the AUD Newsletter. Each project will be based on the amount set forth in the contract. The total amount for the contract is $68,012.00 Alternatives:1. Approve the contract with Acsential, Inc. as presented. 2. Do not approve contract. Recommendation:Approve and accept the Agreement with Acsential, Inc. for the Corporate Communication Plan for Augusta Utilities Department in the amount of $68,012.00. Funds are Available in the Following Accounts:506043110-5233112 and 506043120-5233112 REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Commission Meeting Agenda 4/18/2006 2:00 PM Jay's Carwash & Supply Department:Clerk of Commission Caption:Presentation by Mr. Joe Jones of Jay's Carwash & Supply regarding problems at his business due to construction work on Barton Chapel Road. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 4/18/2006 2:00 PM Lola Waltower Department:Clerk of Commission Caption:Presentation by Ms. Lola Waltower regarding a sewer tie in to her home. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 4/18/2006 2:00 PM Paving Various Rds Phase VIII (Contract I) Department:Abie L. Ladson, P.E., Interim Director Engineering Department Caption:Approve Award of Construction Contract to Blair Construction, Inc. in the amount of $427,123.51 to be funded from the project construction account for Paving Dirt Roads Phase VIII, (Contract I: Whisnant Drive and Hauchman Hill Road) CPB # 323-04- 200823808 as requested by the Engineering Department, subject to receipt of signed contracts and proper bonds. Background:Whisnant Drive and Hauchman Hill Road are among the list of roads in the Paving Dirt Roads Program that is funded through Phase VI of the 1% Sales Tax. This project will consist of improving drainage and paving the existing dirt roads. The contract time is 180 calendar days Analysis:Bids were received on March 16, 2006 with Blair Construction, Inc. being the low bidder. Bid results are as follow: CONTRACTOR BID 1. Blair Construction, Inc $427,123.51 2. APAC-Southeast, Inc $534,820.60 3. MaBus Brothers Construction $692,808.85 Blair Construction will be using the following DBE subcontractors. DBE SUBCONTRACTORS AMOUNT 1. B/E Electrical Contractors $8,075.00 2. Southern Utility Supply $20,200.00 3. Tucker Grading & Hauling $26,755.00 TOTAL: $55,030.00 DBE%: 12.88% Financial Impact:Funds are available in the project construction account. Alternatives:1) Approve Award of Construction Contract to Blair Construction, Inc. in the amount of $427,123.51 to be funded from the project construction account for Paving Dirt Roads Phase VIII, (Contract I: Whisnant Drive and Hauchman Hill Road) CPB # 323-04- 200823808 as requested by the Engineering Department, subject to receipt of signed contracts and proper bonds. 2) Do not approve and not construct project. Recommendation:Approve Alternative Number One Funds are Available in the Following Accounts: 323-04-200823808/5415414110 REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Commission Meeting Agenda 4/18/2006 2:00 PM Road and Drainage Projects List Department:Clerk of Commission Caption:Approve the creation of a top ten list of road and drainage projects for the purposes of tracking and regular status reporting on major work in the city. (Requested by Commissioner Cheek) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 4/18/2006 2:00 PM Traffic Engineering Phase II (Revised) Department:Abie L. Ladson, P.E., Interim Director Engineering Department Caption:Approve CPB# 323-04-200823591 change order number three in the amount of $53,868.00 with Beam’s Contracting, Inc. for the Traffic Engineering Phase II, North Leg & Gordon Highway Project to be funded from the Project Contigency Account as requested by the Engineering Department. Background:This project consists of safety and operational improvements at the following locations throughout Augusta: Wheeler Road at Augusta West Parkway, Windsor Spring Road at Lincolnton Parkway, North Leg Road at Gordon Highway, and Ruby Drive at Richmond Hill Road. All areas have been completed except North leg at Gordon Highway. Analysis:During construction, it was discovered that the existing drainage system will not be adequate for the current storm discharge. It is the Engineering Department recommendation to replace selected storm drainage structures as required, and to re-route approximately 50% of the existing stormwater to Rocky Creek Tributary. Unsuitable soil was also discovered during construction, which requires an additional 18-inch thick of aggregates (rocks). This is required to stabilize the subgrade for the proposed roadway improvements. Financial Impact:Funds for $53,868.00 are available in the project Contigency Account. Alternatives:1)Approve CPB# 323-04-200823591 change order number three in the amount of $53,868.00 with Beam’s Contracting, Inc. for the Traffic Engineering Phase II, North Leg & Gordon Highway Project to be funded from the Project Contigency Account as requested by the Engineering Department. 2)Do not approve, and discontinue the project. Recommendation:Approve Alternative Number One. Funds are Available in the Following Accounts: 324041110-6011110 202824020-6011110 REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Commission Meeting Agenda 4/18/2006 2:00 PM Water Way (Hydrilla) Sub-Committee Department:Clerk of Commission Caption:Reauthorize and reappoint the Water Way (Hydrilla) Sub- Committee. (Requested by Commissioner Cheek) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 4/18/2006 2:00 PM Taxi Cabs Department: Caption:Discuss/receive recommendation(s) from the Augusta Aviation Commission regarding taxicab service at Augusta Regional Airport as approved in the March 29, 2006 Commission meeting. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 4/18/2006 2:00 PM Appointment Third District Department: Caption:Motion to approve the appointment of Mr. Bryan Patterson to the Augusta Ports Authority representing District 3. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 4/18/2006 2:00 PM ANIC Project Department: Caption:Motion to ratify the authorization letter dated March 29, 2006 relative to the execution of the contract between Augusta, Ga. and ANIC for the purchase of Sunset Villa Apartments. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 4/18/2006 2:00 PM Basis Swap Proposal Department: Caption:Disscuss/approve Basis Swap Proposal. (Requested by Commissioner Richard Colclough) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 4/18/2006 2:00 PM City Property Department: Caption:Receive report from staff as directed by the Commission in its meeting held March 7, 2006 relative to an inventory of the city's ten most marketable properties. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 4/18/2006 2:00 PM Elected Officials Pay Increases Department: Caption:Consider action taken by the legislative delegation regarding elected officials pay raises. (Deferred from the March 29, 2006 Commission meeting) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 4/18/2006 2:00 PM Reschedule Commission meeting Department: Caption:Discuss/approve changing start times for the Augusta Commission and Public Safety meetings. (Requested by Commissioner Andy Cheek) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 4/18/2006 2:00 PM E-911 Department:County Attorney - Stephen E. Shepard, Attorney Caption:Consider Resolution to reaffirm the necessity of the 911 and enhanced 911 charges. Background:State law requires the necessity of 911 charges be reaffirmed annually by resolution. Analysis:As stated above. See O.C.G.A. § 46-5-134(d)(3). Financial Impact:N/A Alternatives:Disapprove Resolution. Recommendation:Approve the Resolution. Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Clerk of Commission RESOLUTION RESOLUTION REAFFIRMING THE NECESSITY OF THE 911 AND THE WIRELESS ENHANCED 911 CHARGES. WHEREAS, the Board of Commissioners of Richmond County, on October 8, 1991, imposed a $1.50 per month "911" charge upon each exchange access facility subscribed to by telephone subscribers whose exchange to access lines are in areas served by Richmond County "911" service; and WHEREAS, said charge became effective the first day of the first month following passage or 120 days after October 8, 1991; and WHEREAS, the Augusta-Richmond County Commission, on February 5, 2002, imposed a $1.50 per month wireless "911" charge on each wireless telecommunications connection subscribed to by subscribers whose billing address is within the jurisdiction of Richmond County; and WHEREAS, said charge became effective 120 days after February 5, 2002; and WHEREAS, the provisions of O.C.G.A § 46-5-134(d)(3) provides that local governments which are operating emergency "911" systems reaffirm the necessity of the "911" and the wireless enhanced "911" charges by Resolutions adopted annually; and WHEREAS, the Board of Commissioners of Richmond County, Georgia, and subsequently the Augusta-Richmond County Commission, have annually adopted Resolutions reaffirming the necessity of the "911" charge effective each year; and WHEREAS, the Augusta-Richmond County Commission desires to reaffirm the necessity of the wireless enhanced "911" charge each year, simultaneously with the reaffirmation of the "911" charge; and WHEREAS, there is currently approved a $1.50 per month "911” charge upon each exchange access facility subscribed to by telephone subscribers whose exchange to access lines are in areas served by Richmond County "911" service; and WHEREAS, there is currently imposed a $1.50 per month wireless enhanced "911" charge upon each wireless telecommunications connection subscribed to by subscribers whose billing address is within the jurisdiction of Richmond County; NOW, THEREFORE, BE IT RESOLVED that the Augusta-Richmond County Commission, as the consolidated governing authority of Richmond County, pursuant to the provisions of O.C.G.A. § 46-5-134(d)(3), hereby reaffirms the necessity of the "911" charge per month upon each exchange access facility subscribed to by telephone subscribers whose exchange to access lines are in areas served by the Richmond County E-911 service, and the wireless enhanced "911" charge per month upon each wireless telecommunications connection subscribed to by subscribers whose billing address is within the jurisdiction of Richmond County; BE IT FURTHER RESOLVED that the Augusta-Richmond County Commission hereby directs BellSouth to continue to collect a "911" charge in the amount of $1.50 per month per line. BE IT FURTHER RESOLVED that the providers of wireless communication services to subscribers whose billing address is within the jurisdiction of Richmond County are directed to continue to collect an enhanced “911” charge in the amount of $1.50 per month per wireless connection provided to each such telephone subscriber. ADOPTED, this ______ day of ____________, 2006. Augusta, Georgia By: As Its Mayor ATTEST: Clerk F:\Users\SShepard\STEVE\CITY\Resolution for 911 charges.2006.RTF Commission Meeting Agenda 4/18/2006 2:00 PM Minutes April 18 Department: Caption:Motion to approve the minutes of the regular meeting of the Commission held on March 29, 2006 and the called meeting held on April 10, 2006. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 4/18/2006 2:00 PM Heery International Department:Clerk of Commission Caption:Discuss Heery International's work authorization and the associated dollar amount paid to date. (Requested by Commissioner Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission