HomeMy WebLinkAbout2006-02-22-Meeting Agenda
Commission Meeting Agenda
Commission Chamber
2/22/2006
1:00 PM
INVOCATION: Reverend Victor Thomas, Pastor Mt. Caanan Missionary Baptist Church
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
PRESENTATION(S)
A. Presentation from the Buffalo Soliders to the Augusta Recreation
and Parks Department for team sponsorships in the amount of
$2000 and $1000 for the Carrie J. Mays Community Center.
Attachments
B. Ms. Margaret Woodard, Executive Director Downtown
Development Authority. RE: Accomplishments in 2005/Strategic
Plan for 2006.
Attachments
Five (5) minute time limit per delegation
DELEGATIONS
C. Mr. Nelson Curry RE: Alternative funding for the base for the
James Brown Statue.
Attachments
D. Mr. Craig, President GA/SC YES, Inc. RE: A proposal for funding
a school/community project for the youth of Augusta.
Attachments
CONSENT AGENDA
(Items 1-36)
PLANNING
1. FINAL PLAT – SITAL PARK – S-669 – A request for
concurrence with the Augusta Richmond County Planning
Commission to APPROVE a petition by H. Lawson Graham and
Associates, on behalf of Gian Singh Ghuman, requesting final plat
approval for Sital Park. This residential subdivision is located on
Nellie Drive at the terminus and contains 4 lots.
Attachments
2. FINAL PLAT - WEST WHEELER TOWNHOMES, SEC. 3 – S-
733 – A request for concurrence with the Augusta Richmond
County Planning Commission to APPROVE a petition by
Southern Partners Inc., on behalf of ATC Development Co.,
requesting final plat approval for West Wheeler Townhomes,
Section 3. This residential subdivision is located on West Wheeler
Parkway adjacent to West Wheeler Townhomes, Section 2 and
contains 26 lots.
Attachments
3. FINAL PLAT – WALTON HILLS, SECTION VII – S-735 – A
request for concurrence with the Augusta Richmond County
Planning Commission to APPROVE a petition by James G. Swift
and Associates, on behalf of Southern Specialty Development
Corp., requesting final plat approval for Walton Hills, Section VII.
This residential subdivision is located on Deer Chase Lane and
Walton Loop, adjacent to Walton Hills, IV, V and VI and contains
98 lots.
Attachments
4. FINAL PLAT – WISTERIA HILL – S-702 – A petition by H.
Lawson Graham and Associates, on behalf of Tommy McBride,
requesting final approval for Wisteria Hill. This residential
subdivision is located on Rosier Road, east of Sutton Place and
contains 26 lots.
Attachments
5. Z-06-08 - A request for concurrence with the Augusta Richmond
County Planning Commission to APPROVE a petition by Dong
Whasa, on behalf of Tong Hellis, requesting a Special Exception
for the purpose of establishing a meditation center or temple per
Section 26-1 (a) of the Augusta-Richmond County Zoning
Attachments
Ordinance affecting property located at 1011-A Horseshoe Road
and contains 2.64 acres. (Tax Map 280 Parcel 24) DISTRICT 8
6. Z-06-10 - A request for concurrence with the Augusta Richmond
County Planning Commission to APPROVE a petition by
Southern Specialty Inc. and Nordahl Homes Inc. requesting a
change of zoning from Zones R-1A (One-family Residential) and
R-MH (Manufactured Home Residential) to Zone R-1A (One-
family Residential) with a Special Exception to allow greater
flexibility for a proposed detached single family residential
subdivision not to exceed 4 units per acres in density per Section
9-2 (a) of the Comprehensive Zoning Ordinance for Augusta-
Richmond County affected property located 1,550 feet, more or
less, west of the southwest corner of the intersection of Windsor
Spring road and Spirit Creek Road and contains approximately
115 acres. (Part of Tax Map 153 Parcel 72) DISTRICT 4
Attachments
7. Z-06-11 - A request for concurrence with the Augusta Richmond
County Planning Commission to APPROVE a petition by Alec
Chaplin, on behalf of Barnyard Flea Market of Augusta,
requesting a rezoning from Zone LI (Light Industry) to Zone B-2
(General Business) affecting property located at 1625 Doug
Barnard Parkway and contains a 0.9 acre part of Barnyard Flea
Market. (Part of Tax Map 111 Parcel 27.1) DISTRICT 1
Attachments
8. Z-06-12 - A request for concurrence with the Augusta Richmond
County Planning Commission to APPROVE a petition by Rhonda
Parrish requesting a rezoning from Zone R-1 (One-family
Residential) and Zone R-1A (One-family Residential) to Zone R-
1A (One-family Residential) affecting property located at 4309
Windsor Spring Road and contains 5.67 acres. (Tax Map 166-3
Parcel 2) DISTRICT 4
Attachments
9. Z-06-13 - A request for concurrence with the Augusta Richmond
County Planning Commission to APPROVE a petition by Miriam
Lynne Lockhart requesting a change of zoning from Zone A
(Agriculture) to Zone B-2 (General Business) affecting property
located at 1778 Tobacco Road and contains .44 acres. (Tax Map
Attachments
157 Parcel 23.02) DISTRICT 8
10. Z-06-14 - A request for concurrence with the Augusta Richmond
County Planning Commission to APPROVE a petition by ATC
Development Corp. on behalf of Edward Sikes, requesting a
change of zoning from Zone A (Agriculture) to Zone R-1E (One-
family Residential) affecting property that is part of 3745 Old
Waynesboro Road and contains approximately 24 acres. (Tax Map
170 Parcel 3.01) DISTRICT 8
Attachments
11. Z-06-16 - A request for concurrence with the Augusta Richmond
County Planning Commission to APPROVE a petition by Troy
Goebelt, on behalf of Events Worldwide, Inc., requesting a change
of zoning from R-1A (One-family Residence) to Zone B-1
(Neighborhood Business) affecting property located at 1062
Alexander Drive and contains .86 acres. (Tax Map 13-3 Parcel 2)
DISTRICT 7
Attachments
12. Z-06-17 – A request for concurrence with the Augusta Richmond
County Planning Commission to APPROVE with the following
conditions 1) that there be no access to River Watch Parkway and
2) that there shall be no new driveways providing access to
Stevens Creek Road; a petition by Nicholls Land & Investment
Co., on behalf of Edna McIntosh Hill, requesting a change of
zoning from R-1A (One-family Residence) to Zone B-2 (General
Business) affecting property located at 844 Stevens Creek Road
and contains 1.67 acres. (Tax Map 7 Parcel 3) DISTRICT 7
Attachments
PUBLIC SERVICES
13. Motion to approve assignment and Contract Approval for Airport
Catering Concessionaire. (Approved by Public Services
Committee February 13, 2006)
Attachments
14. Motion to approve a request by Lewis C. Blanchard for an on
premise consumption Liquor, Beer & Wine license to be used in
connection with Washington Square Country Club located at 2834
Attachments
Washington Rd. There will be Dance. District 7. Super District 1.0
(Approved by Public Services Committee February 13, 2006)
15. Motion to approve a request by Patricia E. Sheehan for an on
premise consumption Liquor, Beer & Wine license to be used in
connection with Sheehan's Irish Pub & Restaurant located at 1434
Monte Sano Ave. There will be Sunday Sales. District 2. Super
District 9. (Approved by Public Services Committee February 13,
2006)
Attachments
16. Motion to approval of Architectural Contract for new Library.
(Approved by Public Services Committee February 13, 2006)
Attachments
17. Motion to Approve an A/E contract with Cranston, Robertson and
Whitehurst, P.C. for surveying, mapping and engineering design
work of a new entrance road into Diamond Lakes Regional Park
from Willis Foreman Road in the amount of $56,995.00.
(Approved by Public Services Committee February 13, 2006)
Attachments
18. Motion to approve the emergency replacement of boat docks at
Boathouse Community Center. (Approved by Public Services
Committee February 13, 2006)
Attachments
19. Motion to approve a request by Melissa J. Provenzano for a Flea
Market license to be used in connection with the White Elephant
InDoor Marketplace located at 2704 Peach Orchard Rd.
(Approved by Public Services Committee February 13, 2006)
Attachments
20. Motion to approve additional professional services due to change
in scope to Davis DesignGroup in the amount of $11,000.
(Approved by Public Services Committee February 13, 2006)
Attachments
21. Motion to approve the assignment and Contract Approval for Attachments
Airport Restaurant Concessionaire. (Approved by Public Services
Committee February 13, 2006)
ADMINISTRATIVE SERVICES
22. Motion to approve the Reprogramming of $15,000 in Community
Development Block Grant (CDBG) funds from the Economic
Development Revolving Loan Fund to the Augusta Youth Center.
(Approved by Administrative Services Committee February 13,
2006)
Attachments
23. Motion to approve Retirement of Ms. Barbara Booker under the
1977 Pension Plan. (Approved by Administrative Services
Committee February 13, 2006)
Attachments
24. Motion to approve Contract Extension and reimbursement for
services rendered in South Augusta by Prime Commercial
Properties, Inc., in the amount of $11,000.00 for the Economic
Development Ombudsman Program subject to
clarification/supporting documents on the Weed and Seed CDBG
funding. (Approved by Administrative Services Committee
February 13, 2006)
Attachments
25. Motion to approve a request from Mr. Van McMillan, Director of
ARC Weed & Seed Program to amend the 2005 CDBG agreement
to reflect a budget adjustment to include the salary of the computer
instructor at a cost of $3,800 and an after school tutorial instructor
at the cost of $877.50. The total of the budget adjustment is
$4,677.60. (Approved by Administrative Services Comnmitte
February 13, 2006)
Attachments
26. Motion to approve a request for Department Name Change for the
Weed and Seed Initiative to Department of Neighborhood
Enhancement. (Approved by Administrative Services Committee
February 13, 2006)
Attachments
PUBLIC SAFETY
27. Motion to approve allowing Mr. Harold Rhodes forty-five (45)
days for the implementation of an action plan for the South
Augusta Flea Market. (Approved by the Public Safety Committee
February 13, 2006)
Attachments
FINANCE
28. Motion to approve a request from Bethel AME Church for a
waiver of taxes for 2005 for property at 839 Ninth Street. (Map
46-4, Parcel 162) (Approved by Finance Committee February 13,
2006)
Attachments
29. Motion to approve the acquisition of 3 compact pickup trucks, 5
full-size pickup trucks, 2 utility body trucks, and 2 cargo vans for
the Utilities Department-Customer Service Division. (Approved
by Finance Committee February 13, 2006)
Attachments
30. Motion to approve the acquisition of 1 slope mower for the Public
Services – Maintenance Division from Kut Kwick Corporation of
Brunswick, Georgia for $40,623.00 (Lowest Bid offer for bid 05-
150). (Approved by Finance Committee February 13, 2006)
Attachments
31. Motion to approve a request from the Richmond County
Neighborhood Associations Alliance, Inc. for city sponsorship
through the purchase of tickets for the 10th Annual Banquet.
(Approved by Finance Committee February 13, 2006)
Attachments
ENGINEERING SERVICES
32. Motion to approve proposed Change Order No. 2 to Horsepen
Sanitary Sewer Project AUD 50175, and continue sanitary sewer
installation in the Fairington neighborhood. (Approved by
Engineering Services Committee February 13, 2006)
Attachments
33. Motion to approve funding from the Landfill account for the Attachments
Brownfield Commission Economic Development Summit.
(Approved by Engineering Services Committee February 13,
2006)
34. Motion to approve bid award for Corporate Communications Plan
RFQ #06-016 to Acsential Technologies. (Approved by
Engineering Services Committee February 13, 2006)
Attachments
PETITIONS AND COMMUNICATIONS
35. Motion to approve the minutes of the regular meeting of the
Commission held February 8, 2006.
Attachments
APPOINTMENT(S)
36. Motion to approve the reappointment of Mr. Clyde Hightower as
the Mayoral appointment to the Augusta-Richmond County's
Minority Business Council.
Attachments
****END CONSENT AGENDA****
AUGUSTA COMMISSION
2/22/2006
AUGUSTA COMMISSION
REGULAR AGENDA
2/22/2006
(Items 37-45)
PLANNING
37. Z-06-09 - A request for concurrence with the Augusta Richmond
County Planning Commission to APPROVE with the condition
that the family personal care home be limited to three (3) unrelated
clients; a petition by Emma Bright, on behalf of Sallie Mae Bright,
requesting a Special Exception for the purpose of establishing a
family personal care home per Section 26-1 (H) of the
Attachments
Comprehensive Zoning Ordinance for Augusta-Richmond County
affecting property located at 2200 Central Avenue and
contains .17 acres. (Tax Map 44-2 Parcel 252) DISTRICT 3
ADMINISTRATIVE SERVICES
38. Motion to approve a one year $2 increase and all city employees
be charged the same rate. (No recommendation from
Administrative Services Committee February 13, 2006
Attachments
39. Motion to approve entering into a contractual agreement with
selected Health/Dental Insurance Provider. (No recommendation
from Administrative Services Committee February 13, 2006)
Attachments
FINANCE
40. Motion to approve the selection of Bond Counsel and Financial
Advisor.
Attachments
41. Consider pay raises for elected officials. (No recommendation
from Finance Committee February 13, 2006)
Attachments
ENGINEERING SERVICES
42. Approve Award of the contract for RFP 06-803, “Parking
Management – Radisson Riverfront Hotel” to Republic Parking
System. The total annual contract cost is $208,550. This contract
is for a 36 month period, from February 1, 2006 through January
31, 2009, with an option to renew for two additional two year
terms upon approval by the Augusta Commission. (Approved by
Finance Committee and no recommendation from Engineering
Services Committee February 13, 2006)
Attachments
PETITIONS AND COMMUNICATIONS
43. Motion to approve a request from Mach Academy to be a direct
recipent of grants funds from the Children and Youth Coordinating
Attachments
Upcoming Meetings
www.augustaga.gov
Council.
ATTORNEY
44. Discuss/approve severance package for Teresa Smith.
Attachments
LEGAL MEETING
A. Pending and Potential Litigation.
B. Real Estate.
C. Personnel.
45. Motion to approve authorization for the mayor to execute affidavit
of compliance with Georgia's Open Meeting Act.
Commission Meeting Agenda
2/22/2006 1:00 PM
Invocation
Department:
Caption:Reverend Victor Thomas, Pastor Mt. Caanan Missionary
Baptist Church
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
2/22/2006 1:00 PM
Buffalo Soliders
Department:
Caption:Presentation from the Buffalo Soliders to the Augusta
Recreation and Parks Department for team sponsorships in
the amount of $2000 and $1000 for the Carrie J. Mays
Community Center.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
2/22/2006 1:00 PM
DDA Director
Department:
Caption:Ms. Margaret Woodard, Executive Director Downtown
Development Authority. RE: Accomplishments in
2005/Strategic Plan for 2006.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
2/22/2006 1:00 PM
Funding James Brown Base
Department:
Caption:Mr. Nelson Curry RE: Alternative funding for the base for
the James Brown Statue.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
2/22/2006 1:00 PM
Funding school/community project
Department:
Caption:Mr. Craig, President GA/SC YES, Inc. RE: A proposal for
funding a school/community project for the youth of
Augusta.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
2/22/2006 1:00 PM
Planning Commission
Department:Planning Commission
Caption:FINAL PLAT – SITAL PARK – S-669 – A request for
concurrence with the Augusta Richmond County Planning
Commission to APPROVE a petition by H. Lawson Graham
and Associates, on behalf of Gian Singh Ghuman, requesting
final plat approval for Sital Park. This residential subdivision
is located on Nellie Drive at the terminus and contains 4 lots.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Commission Meeting Agenda
2/22/2006 1:00 PM
Planning Commission
Department:Planning Commission
Caption:FINAL PLAT - WEST WHEELER TOWNHOMES, SEC. 3
– S-733 – A request for concurrence with the Augusta
Richmond County Planning Commission to APPROVE a
petition by Southern Partners Inc., on behalf of ATC
Development Co., requesting final plat approval for West
Wheeler Townhomes, Section 3. This residential subdivision
is located on West Wheeler Parkway adjacent to West
Wheeler Townhomes, Section 2 and contains 26 lots.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Commission Meeting Agenda
2/22/2006 1:00 PM
Planning Commission
Department:Planning Commission
Caption:FINAL PLAT – WALTON HILLS, SECTION VII – S-735 –
A request for concurrence with the Augusta Richmond
County Planning Commission to APPROVE a petition by
James G. Swift and Associates, on behalf of Southern
Specialty Development Corp., requesting final plat approval
for Walton Hills, Section VII. This residential subdivision is
located on Deer Chase Lane and Walton Loop, adjacent to
Walton Hills, IV, V and VI and contains 98 lots.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Commission Meeting Agenda
2/22/2006 1:00 PM
Planning Commission
Department:Planning Commission
Caption:FINAL PLAT – WISTERIA HILL – S-702 – A petition by
H. Lawson Graham and Associates, on behalf of Tommy
McBride, requesting final approval for Wisteria Hill. This
residential subdivision is located on Rosier Road, east of
Sutton Place and contains 26 lots.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Commission Meeting Agenda
2/22/2006 1:00 PM
Planning Commission
Department:Planning Commission
Caption:Z-06-08 - A request for concurrence with the Augusta
Richmond County Planning Commission to APPROVE a
petition by Dong Whasa, on behalf of Tong Hellis,
requesting a Special Exception for the purpose of
establishing a meditation center or temple per Section 26-1
(a) of the Augusta-Richmond County Zoning Ordinance
affecting property located at 1011-A Horseshoe Road and
contains 2.64 acres. (Tax Map 280 Parcel 24) DISTRICT 8
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Commission Meeting Agenda
2/22/2006 1:00 PM
Planning Commission
Department:Planning Commission
Caption:Z-06-10 - A request for concurrence with the Augusta
Richmond County Planning Commission to APPROVE a
petition by Southern Specialty Inc. and Nordahl Homes Inc.
requesting a change of zoning from Zones R-1A (One-family
Residential) and R-MH (Manufactured Home Residential) to
Zone R-1A (One-family Residential) with a Special
Exception to allow greater flexibility for a proposed detached
single family residential subdivision not to exceed 4 units per
acres in density per Section 9-2 (a) of the Comprehensive
Zoning Ordinance for Augusta-Richmond County affected
property located 1,550 feet, more or less, west of the
southwest corner of the intersection of Windsor Spring road
and Spirit Creek Road and contains approximately 115 acres.
(Part of Tax Map 153 Parcel 72) DISTRICT 4
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Commission Meeting Agenda
2/22/2006 1:00 PM
Planning Commission
Department:Planning Commission
Caption:Z-06-11 - A request for concurrence with the Augusta
Richmond County Planning Commission to APPROVE a
petition by Alec Chaplin, on behalf of Barnyard Flea Market
of Augusta, requesting a rezoning from Zone LI (Light
Industry) to Zone B-2 (General Business) affecting property
located at 1625 Doug Barnard Parkway and contains a 0.9
acre part of Barnyard Flea Market. (Part of Tax Map 111
Parcel 27.1) DISTRICT 1
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Commission Meeting Agenda
2/22/2006 1:00 PM
Planning Commission
Department:Planning Commission
Caption:Z-06-12 - A request for concurrence with the Augusta
Richmond County Planning Commission to APPROVE a
petition by Rhonda Parrish requesting a rezoning from Zone
R-1 (One-family Residential) and Zone R-1A (One-family
Residential) to Zone R-1A (One-family Residential)
affecting property located at 4309 Windsor Spring Road and
contains 5.67 acres. (Tax Map 166-3 Parcel 2) DISTRICT 4
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Commission Meeting Agenda
2/22/2006 1:00 PM
Planning Commission
Department:Planning Commission
Caption:Z-06-13 - A request for concurrence with the Augusta
Richmond County Planning Commission to APPROVE a
petition by Miriam Lynne Lockhart requesting a change of
zoning from Zone A (Agriculture) to Zone B-2 (General
Business) affecting property located at 1778 Tobacco Road
and contains .44 acres. (Tax Map 157 Parcel 23.02)
DISTRICT 8
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Commission Meeting Agenda
2/22/2006 1:00 PM
Planning Commission
Department:Planning Commission
Caption:Z-06-14 - A request for concurrence with the Augusta
Richmond County Planning Commission to APPROVE a
petition by ATC Development Corp. on behalf of Edward
Sikes, requesting a change of zoning from Zone A
(Agriculture) to Zone R-1E (One-family Residential)
affecting property that is part of 3745 Old Waynesboro Road
and contains approximately 24 acres. (Tax Map 170 Parcel
3.01) DISTRICT 8
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Commission Meeting Agenda
2/22/2006 1:00 PM
Planning Commission
Department:Planning Commission
Caption:Z-06-16 - A request for concurrence with the Augusta
Richmond County Planning Commission to APPROVE a
petition by Troy Goebelt, on behalf of Events Worldwide,
Inc., requesting a change of zoning from R-1A (One-family
Residence) to Zone B-1 (Neighborhood Business) affecting
property located at 1062 Alexander Drive and contains .86
acres. (Tax Map 13-3 Parcel 2) DISTRICT 7
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Commission Meeting Agenda
2/22/2006 1:00 PM
Planning Commission
Department:Planning Commission
Caption:Z-06-17 – A request for concurrence with the Augusta
Richmond County Planning Commission to APPROVE with
the following conditions 1) that there be no access to River
Watch Parkway and 2) that there shall be no new driveways
providing access to Stevens Creek Road; a petition by
Nicholls Land & Investment Co., on behalf of Edna
McIntosh Hill, requesting a change of zoning from R-1A
(One-family Residence) to Zone B-2 (General Business)
affecting property located at 844 Stevens Creek Road and
contains 1.67 acres. (Tax Map 7 Parcel 3) DISTRICT 7
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Commission Meeting Agenda
2/22/2006 1:00 PM
Planning Commission - Regular Agenda
Department:Planning Commission
Caption:Z-06-09 - A request for concurrence with the Augusta
Richmond County Planning Commission to APPROVE with
the condition that the family personal care home be limited to
three (3) unrelated clients; a petition by Emma Bright, on
behalf of Sallie Mae Bright, requesting a Special Exception
for the purpose of establishing a family personal care home
per Section 26-1 (H) of the Comprehensive Zoning
Ordinance for Augusta-Richmond County affecting property
located at 2200 Central Avenue and contains .17 acres. (Tax
Map 44-2 Parcel 252) DISTRICT 3
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Commission Meeting Agenda
2/22/2006 1:00 PM
Airport Catering Concessionaire
Department:Augusta Regional Airport
Caption:Motion to approve assignment and Contract Approval for
Airport Catering Concessionaire. (Approved by Public
Services Committee February 13, 2006)
Background:The Augusta Aviation Commission through the RFP process
has selected Events 20/20 as Augusta Regional Airport
catering concessionaire. The RFP was submitted twice with
Events 20/20 being the only vendor submitting a proposal
both times.
Analysis:Events 20/20 is currently providing catering concessions at
the airport.
Financial Impact:The contract is for three (3) years, effective March 1, 2006
with two (2) one year renewals. A flat fee of $950 per month
is due the airport quarterly by the tenth day of the last month
of the quarter.
Alternatives:Reject request.
Recommendation:The Augusta Aviation Commission approved this assignment
at the January 26, 2006 meeting and recommends Augusta
Commission approval.
Funds are
Available in the
Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Disadvantaged Business Enterprise.
Administrator.
Clerk of Commission
AUGUSTA REGIONAL AIRPORT AT BUSH FIELD
State of Georgia )
)
County of Richmond )
CATERING CONTRACT
THIS CONTRACT made and entered into this _______ day of _________________,
_____________, 2006, by and between, AUGUSTA GEORGIA, a political subdivision of the State
of Georgia (hereinafter referred to as “Augusta”), acting by and through the AUGUSTA AVIATION
COMMISSION, whose address is Augusta Regional Airport at Bush Field, 1501 Aviation Way,
Augusta, Georgia 30906-9600(hereinafter called “Airport”), and MIKE SMITH CATERING, INC.
DBA EVENTS 20/20, whose address is 4011 Enterprise Court, Martinez, Georgia, 30907
(hereinafter called “Caterer”). Aviation Services, the fixed base operator (FBO) and a department of
Augusta Regional Airport is hereinafter referred to as “FBO”.
WHEREAS the Airport operates the Augusta Regional Airport at Bush Field and requires
catering for FBO customers, and
WHEREAS Caterer is a company engaged in the business of providing catering as
required by the Airport, and
WHEREAS the Airport wishes to, and is authorized to, grant to Caterer the right to provide
catering at the Airport under an agreement containing mutually satisfactory terms and covenants.
NOW, THEREFORE, in consideration of the mutual covenants, terms, conditions, privileges,
obligations and agreements herein contained, the Airport and Caterer hereby mutually undertake,
promise, and agree, each for itself and its successors and assigns, as follows:
1. Concept of Operations.
a. Caterer shall provide aircraft catering, as requested by aircraft owner/operators,
during the term of this agreement.
b. Caterer will meet all Federal, State, and Local laws and requirements for food
preparation and delivery for food to be consumed in-flight.
c. Caterer will assist in planning for catering for private, corporate, and commercial
aircraft operating through the FBO.
d. Caterer will pay for all costs of goods sold, cost of rented or leased equipment, and
for all labor charges incident to services under this Contract.
e. Since Caterer employees will be required to operate in the secure areas of the airport,
all employees will be required to obtain the Airport’s Security Identification Display
Area (SIDA) badge and all employees shall be subject to and comply with all
Transportation Security Administration rules and regulations as well as all ordinances
AUGUSTA REGIONAL AIRPORT AT BUSH FIELD
CATERING CONTRACT
Page 2
of Richmond County, Georgia. To qualify for the badge, individual must be
fingerprinted and have a background investigation completed. Caterer will bear cost
associated with badging employees.
f. FBO Facilities. A catering storage room is located west of the FBO. Caterer may
use the room for storing catering orders. Storage room has electricity and lights but,
is otherwise unimproved. Caterer hereby accepts the facilities in an “as is” condition
and agrees to comply with all rules and regulations regarding food storage and
preparation and sanitation.
g. Catering orders for food will always be maintained at proper temperatures and
handled properly by all personnel. The delivery vehicle will be clean and present
proper image at all times.
h. Food. Catering food orders should be made of quality products, in sufficient portions
so as not to be scant or excessive, in a pleasant presentation, and offer a variety of
options for the customer.
i. Beverages. Caterer will provide alcoholic and non-alcoholic beverages as requested
for aircraft catering.
j. Other services. In addition, Caterer will be expected to wash dishes, prepare laundry,
etc. and to comply with catering orders as requested.
k. Catering storage. Caterer will provide all equipment required for holding catering
food orders until picked up by the customer. This may include but is not limited to
refrigerators, etc.
l. Ordering. Caterer will establish a 24-hour telephone ordering system for catering.
FBO has a catering telephone number that is published nationwide. When taking
orders the Caterer should, at a minimum, include the following information along
with the catering request:
Flight date
Delivery date, if different from flight date
Aircraft tail number
Name of person placing order
Requested delivery time
Special packaging Instructions
m. Billing. Caterer will establish a direct bill system for catering orders. Caterer will
collect all revenue for all sales for catering services. Neither Augusta, Airport nor
FBO shall be deemed a party to any catering contract and shall not be liable for the
collection of any bills for catering nor for the breach of any catering contract by
AUGUSTA REGIONAL AIRPORT AT BUSH FIELD
CATERING CONTRACT
Page 3
Caterer or any third party.
n. Catering Delivery.
(1) Normally, the Caterer will deliver catering orders to the FBO and store them
in the catering storage room no later than two (2) hours prior to aircraft
scheduled departure time unless instructed otherwise. Except during
Masters® Golf Tournament, FBO personnel will normally deliver catering to
the aircraft for general aviation and corporate aircraft.
(2) Caterer will deliver catering to and properly store catering on commercially
operated aircraft.
(3) Catering orders will be marked to easily identify customer and logged in at
time of delivery (see Catering Log).
o. Masters® Golf Tournament Operations.
(1) The Masters® Golf Tournament is held annually during the first full week in
April.
(2) Caterer will set up a customer service office inside the FBO to handle all
catering requests.
(3) Caterer will deliver all catering to the aircraft during the tournament.
(4) Masters operation will begin at midnight on Sunday prior to the Tournament
and end at noon on Monday following the Tournament.
(5) Caterer will provide all personnel, equipment and supplies as required to
perform catering duties i.e., golf carts, radios, etc.
2. Term. The term of this contract shall be for a period of three (3) year(s) commencing on
March 1, 2006 with an additional two (2) one-year options to renew. Either party may
terminate this Agreement upon giving ninety (90) days written notice of the intent to cancel
prior to the end of the initial term or any term thereafter. Should either party desire to
exercise the option to renew, the party exercising the option shall notify the other party, in
writing ninety (90) days prior to the expiration of the current term.
3. Leased Premises.
a. Airport does hereby lease and Caterer, for its exclusive use, does hereby lease storage
space known as the Catering room. Airport reserves the right to relocate Catering
room to another location should the need arise during the term of this Contact.
b. During the term of this Contract, Caterer agrees to pay Airport the rental sum of One
AUGUSTA REGIONAL AIRPORT AT BUSH FIELD
CATERING CONTRACT
Page 4
Dollar ($1.00) per annum for use of Leased Premises, payable in advance.
4. Compensation. During the primary term of this lease and extension, Caterer agrees to pay
Augusta Regional Airport a flat fee of $950.00 per month, payable on a quarterly basis.
Payments are due on the 10th day of the last month of the quarter in accordance with the
following schedule:
Quarter Due Date Payment
March 1 - May 31 May 10 $2,850
June 1 - August 31, August 10 $2,850
September 1 - November 30 November 10 $2,850
December 1 - February 28 February 10 $2,850
5. Utilities. Caterer shall pay all charges for electricity, gas, water, sewer service, sewer
treatment, telephone and any other communication or utility service used in or rendered or
supplied to the Leased Premises throughout the term of this Contract and shall indemnify
Airport and hold it forever harmless against any and all liability or damages related thereto.
6. Repairs and Maintenance. Airport shall maintain the Leased Premises, including any
changes, additions, alterations, modifications and/or improvements made by Caterer as
provided herein, normal wear and tear are excluded.
7. Changes, Additions, Alterations, Modifications, Improvements. Caterer shall not without
prior written consent of Airport, make any changes, additions, alterations, modifications
and/or improvements, structural or otherwise, in or upon any part of the Leased Premises.
The foregoing shall also apply to any exterior signs, notices, placement of machinery or
equipment either attached or placed outside of the Leased Premises. Caterer agrees to submit
any and all plans for any changes, additions, alterations, modifications and/or improvements
to the Leased Premises to Airport for approval before said alterations, changes or additions
are begun. Airport shall not unreasonably withhold its approval of said plans.
8. Title to Changes, Additions, Alterations, Modifications, Improvements. It is mutually
understood and agreed that title to any changes, additions, alterations, modifications and/or
improvements, whether existing on the Leased Premises at the effective date of this Contract
or added to the Leased Premises during the term of this Contract, and to all of the building
and structures and all other improvements of a permanent character that may be built upon
the Leased Premises by Caterer during the term of the Contract shall remain the property of
the Airport and that fee simple title to the same shall be vested in Airport.
9. Inspection by Airport. Airport, its authorized agents or representatives shall have the right to
enter upon the Leased premises to make inspections during regular business hours when a
AUGUSTA REGIONAL AIRPORT AT BUSH FIELD
CATERING CONTRACT
Page 5
representative of Caterer is present, or at any time in case of an emergency to determine
whether Caterer has complied with and is complying with the terms and conditions of this
Contract; provided, however, that said inspection shall in no event unduly disrupt or interfere
with the operation of Caterer. Any deficiencies noted during the inspection shall be
corrected in thirty (30) days.
10. Taxes. Caterer shall pay any and all personal property and sales taxes that may be assessed
against its equipment, merchandise, or other property located on or about the Leased
Premises and any franchise fees or other taxes which may be imposed or assessed against
Caterer or its leasehold interest.
11. Rules and Regulations. Caterer agrees that use of the Leased Premises shall be conducted in
compliance with all local, state and federal laws, the ordinances of Augusta, Georgia, the
rules and regulations of the Augusta-Richmond County Commission, and all rules and
regulations of Airport and its designated Manager. Caterer further agrees to endeavor to
conduct its business in such a manner as will develop and maintain the good will and active
interest of the general public. Caterer specifically agrees that its operations shall be
conducted in compliance with all federal, state and local environmental laws, rules and
regulations, and agrees to indemnify and hold harmless Airport (and each of Airport’s elected
officials, officers, agents, employees and representatives), from and against any claims,
actions, demands or liabilities of any kind arising out of or relating to Caterer’s use of the
Leased Premises
12. Insurance. Caterer must maintain appropriate insurance for restaurant and catering
operations. Augusta Regional Airport, the Augusta Aviation Commission, Augusta, Georgia,
and the Augusta Richmond County Commission shall be named as additional insureds, and
such policy of insurance shall provide for a 30-day notice of any cancellation or policy
changes. Liability limits shall be no less than $1,000,000 to include Broad Form General
Liability inclusive of Product Liability. Liquor liability must be included.
13. Indemnity Insurance. Caterer agrees to indemnify and hold harmless Augusta, the Airport
and FBO from any and all claims in any way related to or arising out of any failure of Caterer
to perform its obligations hereunder or related to or arising out of any damage or injury to
property or persons, occurring or allegedly occurring in, on or about the Leased Premises or
on Airport property during the period from the date of this Contract to the end of the Contract
Term, including reasonable attorney's fees and expenses of litigation incurred by Airport in
connection therewith.
Caterer further agrees that the foregoing provision to indemnify and hold harmless also applies to
any claims for damage or injury to himself and/or any individuals employed or retained by
himself in connection with any changes, additions, alterations, modifications and/or
improvements made to the Leased Premises, and hereby releases Airport from liability in
connection with any such claims.
AUGUSTA REGIONAL AIRPORT AT BUSH FIELD
CATERING CONTRACT
Page 6
14. Assignments. Caterer shall not, assign this Contract or any interest there under, sublet the
Leased Premises or any part thereof, or permit the use of the Leased Premises by any party
other than Caterer without the prior written consent of the Airport. Any consent to one
assignment or sublease shall not destroy or waive this provision, and all later assignments
and subleases shall likewise be made only upon prior written consent of the airport.
Subtenants or assignees shall become liable directly to the Airport for all obligations of
Caterer, without relieving Caterer’s liability.
15. Default. It is understood between the parties hereto that in the event of default by either of
the parties during the term of this Contract, the other party shall have the right forthwith to
give notice thereof to the party in default, same to be in writing, and if such condition of
default is not removed and restored within ten (10) days after receipt of such notice, then the
other party shall forthwith have the option of declaring this Contract in default and proceed
to enforce their rights in accordance with the law. For purposes of this Section, an "event of
default" includes but is not limited to:
a. Caterer’s failure to make any payment when it becomes due under this Contract,
where such failure continues for 10 days after the due date;
b. Caterer’s failure to perform, observe and/or comply with any provision of this
Contract, where such failure is not cured within 15 days of notice thereof from
Airport; or
c. Caterer’s insolvency or inability to pay its debts as they become due, or Caterer
making of an assignment for the benefit of creditors, Caterer’s application for or
consent to the appointment of a receiver, trustee, conservator or liquidator of Caterer
or of any of its assets, or Caterer’s filing of a petition for relief under any bankruptcy,
insolvency, reorganization or similar laws, or the filing of a petition in, or proceeding
under, any bankruptcy, insolvency, reorganization or similar laws against Airport,
which is not dismissed or fully stayed within twenty (20) days after the filing or
institution thereof.
16. Quiet Enjoyment, Ingress and Egress. Airport covenants and warrants that Caterer, so long
as it shall pay the rentals herein stipulated and shall perform the duties and obligations herein
agreed to be performed by it, shall peaceably and quietly have, hold and occupy and shall
have the exclusive use and enjoyment of the Leased Premises during the term of this
Contract and any extensions thereof. Caterer, its invitees, guests, customers and employees
shall have full right of ingress and egress to the Leased Premises at all times and without
charge, toll or fee.
17. Leased Premises accepted "as-is." Caterer acknowledges and agrees that he has inspected the
Leased Premises prior to his execution of this Contract, that he is aware of the condition of
the Leased Premises as of the date of execution of this Contract, and Caterer leases the
Leased Premises "as-is." Airport agrees that Leased Premises will meet applicable city codes
AUGUSTA REGIONAL AIRPORT AT BUSH FIELD
CATERING CONTRACT
Page 7
at time of Caterer’s occupancy, but makes no representation as to its suitability for Caterer’s
intended use
18. Notices. All notices, demands, and requests which may or are required to be given by either
Airport or Caterer to the other shall be in writing and shall be deemed to have been properly
given when sent postage pre-paid by registered or certified mail (with return receipt
requested) addressed as follows:
If intended for Caterer: If intended for Airport:
Events 20/20 Augusta Aviation Commission
Attn Mike Smith C/o, Executive Director
4011 Enterprise Court 1501 Aviation Way
Martinez, GA 30907 Augusta, GA 30906
Either party may change the address and name of addressee to which subsequent notices are
to be sent by notice to the other given as aforesaid.
19. Exculpation; Indemnity. Wherever in this Contract Airport’s liability is limited, modified or
exculpated or Caterer agrees to indemnify or hold Airport harmless or have Airport named as
an additional insured, the term Airport shall mean and include the Augusta-Richmond
County Commission (including its Mayor) and its members, officers, elected officials,
agents, servants, employees and successors in office.
20. Covenants Bind and Benefit Successors and Assigns. The provisions of this Contract shall
be binding upon and inure to the benefit of the parties hereto and their respective successors
and permitted assigns; provided, however, that no one shall have any benefit or acquire any
rights under this Contract pursuant to any conveyance, transfer, or assignment in violation of
any of its provisions.
21. Governing Law. This Contract shall be governed and interpreted by the laws of the State of
Georgia.
22. Entire Contract. This Contract, to include Caterer’s response to Request for Proposal # 06-
085, contains the entire Contract of the parties, and no representations, inducements,
promises or Contracts, oral or otherwise, between the parties not embodied herein shall be of
any force or effect. No failure of either party to exercise any power given it hereunder, or to
insist upon strict compliance by either party of any obligations hereunder, and no custom or
practice of the parties at variance with the terms hereof shall constitute a waiver of either
party's right to demand exact compliance with the terms hereof.
23. Breach. Upon the failure of Caterer to observe or comply with any of the provisions of this
Contract, Airport may immediately terminate this Contract and institute such actions
necessary to recover the property and evict Caterer.
AUGUSTA REGIONAL AIRPORT AT BUSH FIELD
CATERING CONTRACT
Page 8
24. Contract Termination.
a. In the event of failure to comply with the terms of this contract, Airport and Caterer
agree that Airport may terminate this Contract or any work or delivery required
hereunder, from time to time, either in whole or in part. Termination, in whole or in
part, shall be effected by delivery of a Notice of Termination signed by the Executive
Director of Augusta Regional Airport at Bush Field, specifically setting forth the
effective date of termination.
b. Upon receipt of such Notice, Caterer shall:
(1) Cease any further deliveries of work due under this Contract, on the
applicable date, and to the extent, which may be specified in the Notice;
(2) Accept no further orders except as may be necessary to perform that portion
of this Contract not subject to the Notice; and
(3) Use his best efforts to mitigate any damages which may be sustained as a
consequence of termination under this clause.
25. Premises. If the Leased Premises should be damaged or destroyed by fire or other casualty,
the same shall be repaired or replaced utilizing the proceeds of the insurance coverage
required to be maintained by Caterer under the terms of this Contract. In the event such
damage or destruction renders the Leased Premises untenantable, the rent required to be paid
hereunder shall nevertheless continue to be paid by Caterer without interruption during the
period of repair or replacement.
26. Miscellaneous.
a. Captioned herein are included for convenience of the parties only and shall not be
deemed to modify or restrict the meaning or interpretation of any of the terms or
provisions hereof.
b. In the event any covenant, condition, or provision herein contained is held to be
invalid by a court of competent jurisdiction, the invalidity of any such covenant,
condition, or provision shall in no way affect any other covenant, condition, or
provision herein contained provided that the invalidity of any such covenant,
condition, or provision does not materially prejudice either Lessor or Lessee in its
respective rights and obligations contained in the valid covenants, conditions, and
provisions of this Lease.
c. As between Lessor and Lessee, Lessee in the occupancy, use, and maintenance of the
leased Premises under the terms hereof, shall at all times act in the capacity of an
independent contractor.
AUGUSTA REGIONAL AIRPORT AT BUSH FIELD
CATERING CONTRACT
Page 9
d. All claims, disputes and other matters in question between the Lessor and the Lessee
arising out of or relating to the Agreement, or the breach thereof, shall be decided in
the Superior Court of Richmond County, Georgia.
e. Lessee acknowledges that all records relating to this Agreement and the services to be
provided under the contract may be a public record subject to Georgia's Open
Records Act (O.C.G.A. § 50-18-70, et seq.). Lessee shall cooperate fully in
responding to such request and making all records, not exempt, available for
inspection and copying as provided by law.
IN WITNESS WHEREOF, the parties hereof have caused this Contract to be executed as of
the day and year first above written.
Signed, sealed, and delivered
In the presence of: CITY OF AUGUSTA
___________________________ By: ___________________________
Notary Public, State of GA As its: Mayor
My Commission Expires: _______
[SEAL]
Attest: _________________________
Its: Clerk of Commission
Signed, sealed, and delivered AUGUSTA AVIATION COMMISSION
In the presence of:
___________________________ By: _________________________
Notary Public, State of GA As its: CHAIRMAN
My Commission Expires: ____________
[SEAL]
Signed, sealed, and delivered MIKE SMITH CATERING, INC. In the presence of:
__________________________ By: __________________________
Notary Public, State of GA Its: President
My Commission Expires: ____________
AUGUSTA REGIONAL AIRPORT AT BUSH FIELD
CATERING CONTRACT
Page 10
Catering Log
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Commission Meeting Agenda
2/22/2006 1:00 PM
Alcohol License Application
Department:
Caption:Motion to approve a request by Lewis C. Blanchard for an on
premise consumption Liquor, Beer & Wine license to be
used in connection with Washington Square Country Club
located at 2834 Washington Rd. There will be Dance.
District 7. Super District 1.0 (Approved by Public Services
Committee February 13, 2006)
Background:This is a new application.
Analysis:The applicant has met all the requiremensts of the Augusta
Richmond County Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $3950.00
Alternatives:
Recommendation:License & Inspections recommends approval. RCSD
recommends approval
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Commission Meeting Agenda
2/22/2006 1:00 PM
Alcohol License Application
Department:License & Inspections
Caption:Motion to approve a request by Patricia E. Sheehan for an on
premise consumption Liquor, Beer & Wine license to be
used in connection with Sheehan's Irish Pub & Restaurant
located at 1434 Monte Sano Ave. There will be Sunday
Sales. District 2. Super District 9. (Approved by Public
Services Committee February 13, 2006)
Background:This is a new application.
Analysis:The applicant has met all the requirements of the Augusta
Richmond County Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $4950.00.
Alternatives:
Recommendation:License & Inspections recommends approval. The RCSD
recommends approval.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Commission Meeting Agenda
2/22/2006 1:00 PM
Architectural Contract for Library
Department:Library--Gary Swint, Director
Caption:Motion to approval of Architectural Contract for new
Library. (Approved by Public Services Committee February
13, 2006)
Background:A Selection Committee was appointed by the Library Board.
It issued, through Purchasing, a RFQ. Nine qualified
submittals were received. The Committee selected four
finalist based on a variety of criteria including, but not
limited to, proximity, DBE, and experience with similar
projects. These four made presentations to the Committee
which then chose Studio 3/Craig, Gaulden, Davis as the best
submittal.
Analysis:The qualifications and presentations of the Studio 3 Design
Group were judged the best from the firms and combinations
making submittals.
Financial Impact:Total cost of contract, including construction is $17,845,000.
The professional fees for the contract is $1,645,000 of this
amount.
Alternatives:Iniate a new bid process.
Recommendation:It is recommended that the contract be approved.
Funds are
Available in the
Following
Accounts:
Funding is authorized in SPLOST. SPLOST IV, Job
#202150320, GL #324051120 SPLOST V, Job # not yet
assigned, GL #325051120
REVIEWED AND APPROVED BY:
Clerk of Commission
ARCH-LS.PM 1/13/04 1
AGREEMENT FOR
DESIGN CONSULTANT SERVICES
AGREEMENT made this ________ day of February, 2006, BETWEEN the Owner: Augusta,
Georgia, a political subdivision of the State of Georgia, acting by and through the
Richmond County Commission; and the Design Consultant: Studio 3 Design Group P.C.,
For Professional Services in connection with the Project known as: Augusta Richmond
County Public Library/East Central Georgia Regional Library Headquarters.
The Construction Program Manager for the Project is: Heery International, Inc.
The Owner and the Design Consultant agree as set forth below:
ARTICLE 1
DEFINITIONS
The following words and phrases where appearing in initial capitalization, shall for the
purposes of this Agreement have the following meanings:
1.1 PROJECT. The Project shall be: All architectural, engineering and associated
work, as described herein, for the new Augusta Richmond County central public
library and East Central Georgia Library System headquarters, including pre-
design, design, bidding, construction administration and post-construction
services.
1.2 SERVICES. The Services to be performed by the Design Consultant under this
Agreement shall consist of the Basic Services and any Additional Services both as
defined herein.
1.3 BASIC SERVICES. Basic Services shall consist of the architectural and
engineering services as described in Article 3 and as indicated and specifically
designated in Exhibit "D" to be performed and provided by the Design Consultant
under this Agreement in connection with the Project.
1.4 ADDITIONAL SERVICES. Additional Services shall consist of the architectural
and engineering services agreed to be performed by the Design Consultant in
connection with the Project but which are not specifically designated as Basic
Services in Article 3 or Exhibit "D". A listing of potential Additional Services is
included as Exhibit "E".
1.5 WORK. The Work shall consist of the total construction, design and related
services (excluding the Services rendered by the Design Consultant) performed on
the Project.
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1.6 PROJECT DOCUMENTS. The Project shall be completed in accordance with the
following Project Documents which were prepared or approved by the Owner
prior to the execution of this Agreement between the Design Consultant and the
Owner:
1. Owner/Construction Program Manager Contract.
2. Building Program, including any modifications mutually agreed to, in
writing, between the parties to this agreement.
3. Master Schedule.
1.7 CONSTRUCTION CONTRACT DOCUMENTS. The Construction Contract
Documents shall consist of the plans and specifications prepared by the Design
Consultant and Commissioning Agent, and any addenda and change orders
thereto, the Owner’s Project Manual documents such as the Conditions of the
Contract, Contract Forms, Bidding Requirements, etc., and the Owner-Contractor
agreement, all of which shall be compatible and consistent with this Agreement
and the Owner/Construction Program Manager Contract.
1.8 CONTRACTOR. The Contractor is the person or entity which enters into an
agreement with the Owner to perform the construction of or any construction on
the Project, including, without limitation, the providing of labor, materials, and
equipment incorporated or to be incorporated into the Project. The term
"Contractor" means the Contractor or its authorized representative, but excludes
the Construction Program Manager and the Design Consultant.
1.9 BASIC SERVICES COMPENSATION. Basic Services Compensation shall be the
lump sum fee designated in Article 4 to be paid by the Owner to the Design
Consultant in connection with the performance of the Basic Services by the
Design Consultant.
1.10 ADDITIONAL SERVICES COMPENSATION. Additional Services Compensation
shall be the fees determined in accordance with Article 7 to be paid by the Owner
to the Design Consultant in connection with the performance of Additional
Services.
1.11 REIMBURSABLE EXPENSES. In connection with Additional Services,
Reimbursable Expenses are those actual expenditures made by the Design
Consultant, its employees, or its Professional Consultants in the interest of the
Project including but not limited to, County standard per diem out-of-pocket
expenses for travel and living expenses in connection with the Project, long
distance telephone, telex, expressage, professional consultants (other than those
required for the performance of the Basic Services), and Owner-approved
document reproduction. Pre-approved document reproduction expenses for Basic
Services include expenses incurred for review submittals required by the
Agreement, Bidding Documents, exclusive of addenda, and documents issued for
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permitting and/or construction. Travel expenses shall be covered by Basic
Services, except where the number of out-of-town trips during the design phase
exceeds eighteen (18).
1.12 OWNER/CONSTRUCTION PROGRAM MANAGER CONTRACT. The
Owner/Construction Program Manager Contract is the agreement between the
Owner and the Construction Program Manager dated May 6, 2004 for the
performance of construction program management services on the Project.
1.13 BUILDING PROGRAM. The Building Program or "Program" is the detailed
written summary of the requirements of the facility which sets forth the Owner's
design objectives, constraints and criteria, including space requirements and
relationships, quality levels, flexibility and expandability, special equipment and
systems and site requirements, as described in Exhibit "B".
1.14 MASTER SCHEDULE. The Master Schedule is a graphic display of the major
activities, phases, sequences and timing of the major project activities for design,
construction procurement, construction and occupancy as described in “Exhibit
C.”
1.15 DESIGN PHASE CHANGE ORDER. A Design Phase Change Order is the form
of documentation from the Owner approving and authorizing a modification to
the Program, Budget, Master Schedule, or previously approved Design Phase
documents.
1.16 COMMISSIONING AGENT. The quality assurance consultant hired by the
Owner to review, validate and document that the facility and its systems are
designed, installed and tested in conformance with the design intent.
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ARTICLE 2
RELATIONSHIP OF THE PARTIES
2.1 DESIGN CONSULTANT SERVICES. The Design Consultant shall provide
professional architectural/engineering services for the Project in accordance with
the terms and conditions of this Agreement. The Design Consultant's
performance of services shall be as professional consultant to the Owner to carry
out the activities of Project design and construction administration and to provide
the technical documents and supervision to achieve the Owner's Project
objectives.
2.2 COMMISSIONING AGENT SERVICES. The Design Consultant understands
that the Owner intends to enter into a separate contract with an independent
Commissioning Agent and agrees to communicate, through the Construction
Program Manager, with Commissioning Agent on matters pertaining to building
systems, including mechanical, electrical, plumbing and exterior envelope, to the
extent needed to support the Commissioning Agent’s mission to validate and
document that the facility and its systems are designed, installed and tested in
conformance with the design intent.
2.3 OWNER REPRESENTATION. The Construction Program Manager is under
separate contract with the Owner to provide construction program management
services. The Construction Program Manager has no design responsibilities of
any nature. None of the activities of the Construction Program Manager
supplant or conflict with the design, budget or any other services and
responsibilities customarily furnished by the Design Consultant or
subconsultants in accordance with generally accepted architectural/engineering
practices except as otherwise modified by this Agreement. The Design
Consultant understands and agrees that the Construction Program Manager is
the Owner's exclusive representative to the Design Consultant and Contractor
insofar as this Agreement is concerned. All instructions by the Owner to the
Design Consultant relating to services performed by the Design Consultant will
be issued or made through the Construction Program Manager. All
communications and submittals of the Design Consultant to the Owner and
Contractor shall be issued or made through the Construction Program Manager
unless the Construction Program Manager shall otherwise direct. The
Construction Program Manager shall have the authority to establish procedures,
consistent with this Agreement, to be followed by the Design Consultant and
Contractor and to call periodic conferences to be attended by the Design
Consultant, and his subconsultants, throughout the term of this Agreement.
2.4 Design Consultant understands and agrees that it is not a third party beneficiary
of any contract between the Owner and the Construction Program Manager or of
their performance thereunder; nor is Design Consultant a third party beneficiary
of any contract between the Owner and the Commissioning Agent. Design
Consultant waives any rights, claims or causes of action it may have as an alleged
third party beneficiary of any such contracts or of the performance of the parties
thereunder.
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2.5 DESIGN CONSULTANT REPRESENTATION.
2.5.1 The Design Consultant shall provide a list of all consultants which the Design
Consultant intends to utilize relating to the Project. The list shall include such
information on the qualifications of the consultants as may be requested by the
Owner. The Owner, through the Construction Program Manager, reserves the
right to review the consultants proposed, and the Design Consultant shall not
retain a consultant to which the Owner, through the Construction Program
Manager, has a reasonable objection.
2.5.2 The Design Consultant shall provide to the Owner, through the Construction
Program Manager, a list of the proposed key project personnel of the Design
Consultant and its consultants to be assigned to the Project. This list shall
include such information on the professional background of each of the assigned
personnel as may be requested by the Owner, through the Construction Program
Manager. Such key personnel and consultants shall be satisfactory to the Owner
and shall not be changed except with the consent of the Owner unless said
personnel cease to be in the Design Consultant's (or its consultants, if applicable)
employ.
2.6 DIVISION OF RESPONSIBILITIES/SERVICES. The Design Consultant
understands and agrees that should the Construction Program Manager provide
the Design Consultant with any estimating assistance, cost or time control
recommendations or other consultation, recommendations or suggestions, any or
all such activities on the part of the Construction Program Manager or any other
representative of the Owner shall in no way relieve the Design Consultant of the
responsibility of fulfilling its obligations and responsibilities under this
Agreement.
ARTICLE 3
BASIC SERVICES
3.1 SCOPE OF SERVICES.
3.1.1 The Basic Services to be provided by the Design Consultant shall be performed in
the seven phases described hereinafter and shall include architectural, structural
engineering, civil engineering, mechanical engineering, electrical engineering,
plumbing engineering, fire protection engineering, interior design (except where
noted as an Additional Service) and all other services customarily furnished by an
architect/engineer and its consultants in accordance with generally accepted
architectural and engineering practices consistent with the terms of this
Agreement, and specifically identified and described in Exhibit "D" attached
hereto and made a part of this Agreement. The seven phases are Pre-Design,
Schematic Design, Design Development, Construction Documents, Bid/Award,
Construction, and Post-Construction.
3.2 DESIGN CONSULTANT'S PROFESSIONAL RESPONSIBILITY AND
STANDARD OF CARE.
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3.2.1 By execution of this Agreement, the Design Consultant warrants that (a) it is an
experienced architectural and engineering firm having the skill and the legal and
professional ability necessary to perform all the Services required of it under this
Agreement in connection with the design and construction of a project having the
scope and complexity of the Project contemplated herein; (b) it has the
capabilities and resources necessary to perform its obligations hereunder; and (c)
it is familiar with all current laws, rules and regulations which are applicable to
the design and construction of the Project (such laws, rules and regulations
including, but not limited to, all local ordinances, requirements of building codes
of city, county, state and federal authorities which are applicable to the Project,
local sanitary laws and rules and regulations, and all orders and interpretations
by governing public authorities of such ordinances, requirements, laws, rules and
regulations in effect at the time of commencement of services on the Project), and
that all drawings, specifications and other documents prepared by the Design
Consultant shall be prepared in accordance with and shall accurately reflect and
incorporate all such laws, rules and regulations.
3.2.2 The Design Consultant hereby represents and agrees that the drawings,
specifications and other documents prepared by it pursuant to this Agreement
shall be complete and functional for the purposes intended, except as to any
deficiencies which are due to causes beyond the control of the Design Consultant,
and that the Project, if constructed in accordance with the intent established by
such drawings, specifications and other documents, shall be structurally sound
and a complete and properly functioning facility suitable for the purposes for
which it is intended.
3.2.3 The Design Consultant shall be responsible for any errors, inconsistencies or
omissions in the drawings, specifications, and other documents. While the Design
Consultant cannot guarantee the various documents required herein to be
completely free of minor human errors and omissions, it shall be the
responsibility of the Design Consultant throughout the period of performance
under this Agreement to use due care with professional competence. The Design
Consultant will correct at no additional cost to the Owner any and all errors and
omissions in the drawings, specifications and other documents prepared by the
Design Consultant. The Design Consultant further agrees, at no additional cost,
to render assistance to the Owner in resolving problems relating to the design or
specified materials.
3.2.4 In the event of a construction change order resulting from completed construction
work that must be demolished, disassembled, redone or removed, as a result of
errors or omissions in the Design Consultant’s drawings and specifications, the
Design Consultant assents to the Owner’s right to withhold payments to Design
Consultant, in the amount of the change order that is attributable to the errors
and omissions. The Owner shall not have the right to unjust enrichment or
withholding payments to the Design Consultant for portions of change orders that
convey reasonable value to Owner, such as approved work or materials associated
with the finished building.
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3.2.5 It is the responsibility of the Design Consultant to make certain that all
drawings, specifications and other documents are in accordance with applicable
laws, statutes, building codes and regulations and that appropriate approvals are
obtained from Federal, State and local governments.
3.3 PROJECT REQUIREMENTS.
3.3.1 Attached hereto and made a part of this Agreement as Exhibit "A" is the Design
and Construction Budget, a component of which is the Project Construction
Budget. The Project Construction Budget shall be defined as the total cost of
constructing the Project, as illustrated in Exhibit "A" hereto. A component of the
Project Construction Budget is the Construction Contract Award Price,
hereinafter referred to as CCAP. The CCAP for this Project, or designated
portion thereof, may be modified in writing only in the form of a Design Phase
Change Order, executed by the Owner, Construction Program Manager, and
Design Consultant. The Design Consultant shall prepare drawings, specifications
and other documents necessary so that the construction contract bid from a
responsive, responsible bidding contractor, acceptable to the Owner and the
Construction Program Manager, will be within the CCAP.
3.3.1.1 During all phases of the Project the Design Consultant shall prepare such
estimates as it deems necessary, at no additional cost to the Owner, to assure
itself that the estimated Project cost is within the CCAP and shall supply copies
of such data, information or estimates as the Owner may require to substantiate
the Design Consultant's contention that the Project cost is within the CCAP.
3.3.1.2 With each Design Phase submittal and each interim, revision or subsequent
design submittal of the Design Consultant to the Owner, the Design Consultant
shall make the following statement in writing: "The drawings, specifications, and
other documents submitted herewith, in my/our professional opinion, fulfill the
Building Program requirements and the work indicated by them may be
purchased by the Owner in a construction contract or contracts, the total price of
which (CCAP) will not exceed $15,800,000.00 (based on bid date of no later than
April 5, 2007) and may be constructed completely within said contract price and
the in-progress contingency fund of 2.5% of said price. Further, in my/our
professional opinion, the above-mentioned documents submitted herewith have
been prepared in accordance with the Design Consultant Services Agreement."
3.3.2 Incorporated herein and made a part of this Agreement by reference as Exhibit
"B" is the Building Program which defines the physical and environmental
parameters for the Project and establishes the design objectives and criteria. No
deviations from the Program shall be allowed without written approval for
change, in the form of a Design Phase Change Order executed by the Owner,
Construction Program Manager and Design Consultant.
3.3.3 Incorporated herein and made a part of this Agreement by reference as Exhibit
"C" is the Project Master Schedule, which defines the sequence and timing of the
design and construction activities. Also included in Exhibit “C” is the Critical
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Date Schedule, indicating critical dates to be adhered to by the Design
Consultant.
No deviation from the Master Schedule shall be allowed without written approval
for a change in the Master Schedule, in the form of a Design Phase Change Order
executed by the Owner, Construction Program Manager and Design Consultant.
Should the Owner and Construction Program Manager determine that the Design
Consultant is behind schedule, the Design Consultant shall expedite and
accelerate its efforts, including additional manpower and/or overtime, to maintain
the approved design schedule at no additional cost to the Owner.
3.4 PROJECT CONFERENCES.
3.4.1 Throughout all phases of the Project, the Design Consultant and its consultants
shall meet periodically with the Owner and Construction Program Manager when
reasonably requested. Attendees shall be as jointly determined by the Owner,
Construction Program Manager and Design Consultant. As a minimum,
regularly scheduled meetings which the Design Consultant will attend include:
3.4.1.1 Project Launch.
3.4.1.2 Predesign conferences on a biweekly basis.
3.4.1.3 Predesign Project Analysis Sessions, two days maximum.
3.4.1.4 Six design conferences each, during Schematic Design and Design Development
phases, respectively, and three conferences during the Construction Documents
phase.
3.4.1.5 Prebid conference for each construction contract.
3.4.1.6 Preconstruction conference for each construction contract.
3.4.1.7 Construction progress meetings on a weekly basis for each construction contract.
3.4.1.8 Substantial Completion, Final Completion and completion of warranty period
inspections for each construction contract.
3.4.2 The Design Consultant shall be responsible for scheduling and attending any and
all meetings necessary to properly coordinate the design effort including meetings
with Owner’s Commissioning Agent, governing agencies, code officials and
applicable utilities.
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ARTICLE 4
COMPENSATION
4.1 BASIC SERVICES COMPENSATION
4.1.1 The Owner shall compensate the Design Consultant in accordance with the terms
and conditions of this Agreement, including the following:
4.1.2 For the Basic Services of the Design Consultant, Basic Services Compensation
shall be in the amount of One thousand two hundred fifteen Dollars
($1,215,000.00).
4.1.3 The Basic Services Compensation stated in paragraph 4.1.1 includes all
compensation and other payments due the Design Consultant (manpower,
overhead, profit, direct costs, etc.) in the performance of the Basic Services.
4.2 PAYMENTS TO THE DESIGN CONSULTANT. Payments on account of the
Design Consultant shall be made as follows:
4.2.1 Payments for Basic Services shall be made monthly in proportion to services
performed so that the compensation at the completion of each Phase shall equal
the following percentages of the Basic Services Compensation.
Pre-Design Phase ................................................................................................... 3%
Schematic Design Phase...................................................................................... 15%
Design Development Phase..................................................................................40%
Construction Documents Phase........................................................................... 75%
Bidding or Negotiations Phase ............................................................................77%
Construction Phase .............................................................................................. 97%
Post Construction Phase.................................................................................... 100%
4.2.2 No deductions shall be made from the Design Consultant's Basic Services
Compensation on account of penalty, liquidated damages, retainage or other sums
withheld from payments to Contractor.
4.2.3 If the Project is suspended for more than six months or abandoned in whole or in
part by the Owner, the Design Consultant shall be paid compensation for services
performed prior to receipt of written notice from the Owner of such suspension or
abandonment, and all reasonable termination expenses resulting from such
suspension or abandonment. If the Project is resumed after being suspended for
more than six months, the Design Consultant's Basic Services Compensation
shall be equitably adjusted.
4.3 ADDITIONAL SERVICES COMPENSATION.
4.3.1 With respect to any Additional Services, as described in Article 7 herein,
performed by the Design Consultant hereunder, the Design Consultant and
Owner shall negotiate an equitable adjustment to the Basic Services
Compensation. However, if negotiations are not successful prior to the time the
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additional services are needed, the Owner may elect to contract with another
entity to perform the Additional Service(s); or the Owner may direct the Design
Consultant to proceed with the Additional Services on a time spent basis with
Additional Compensation Services to be computed as follows:
4.3.1.1 Principal's time at the fixed rate of One hundred twenty Dollars ($120.00) per
hour. For the purposes of this agreement, the Principals are: Samuel D. Beaird,
Jr., AIA, Richard B. Hinman, Jr. AIA, David R. Moore, II, AIA, and David L.
Dixon, AIA.
4.3.1.2 Employee's time computed at a multiple of two times the employee's Direct
Payroll Expense. Direct Payroll Expense includes cost of salaries and of
mandatory and customary benefits such as statutory employee benefits,
insurance, sick leave, holidays and vacations, but shall not exceed 1.3 times the
base hourly wage of each employee.
4.3.1.3 Reimbursable Expenses incurred while performing Additional Services shall be
computed at a multiple of 1.10 times actual cost. Reimbursable Expenses shall
also include expense of renderings or models for the Owner's use over and above
those provided for in Basic Services, if authorized in advance by the Owner.
Before incurring any Reimbursable Expenses, the Design Consultant must
request and receive written authorization from the Owner.
4.3.1.4 Should the Owner elect to contract with a separate entity to perform Additional
Services, as described under Paragraph 4.3.1, the Design Consultant shall comply
with reasonable requests from Owner, without additional compensation, with
regards to design coordination with the respective separate entity.
4.3.2 Payments for Additional Services of the Design Consultant shall be made
monthly upon presentation of the Design Consultant's statement of services, fully
supported by invoices, time cards, and other documentation as requested by the
Owner.
4.4 ACCOUNTING RECORDS.
4.4.1 Records of the Design Consultant with respect to Additional Services and payroll,
consultant and other expenses (including Reimbursable Expenses) pertaining to
the Project, shall be kept on generally accepted accounting principals and shall be
available to the Owner or its authorized representative for inspection and copying
at mutually convenient times.
4.4.2 At the request of the Owner or its authorized representative the Design
Consultant will supply in a timely manner and certify as accurate, unaltered
copies of all time sheets, invoices, and other documents to substantiate and
document any and all Additional Services and Reimbursable Expenses.
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ARTICLE 5
PERIOD OF SERVICE
5.1 Specific dates relating to the period of services are set forth in Exhibit "C."
5.2 Unless earlier terminated as provided in Article 11 hereof, this Agreement shall
remain in force for a period which may reasonably be required for the Basic
Services and Additional Services hereunder. However, the provisions of the
Agreement relating to Professional Responsibility (paragraph 3.2); Dispute
Resolution (Article 12); Professional Liability coverage (Article 9); Indemnification
(Article 10); and Ownership of Documents/Confidential Information (Article 14)
shall remain in effect after termination of the other provisions of the Agreement.
5.3 If the Project is delayed through no fault of the Design Consultant, all specific
dates noted in the Master Schedule that are affected by the delay will be adjusted
by the number of calendar days of the delay.
5.4 If the Owner materially revises the Project, a reasonable time extension and/or
credit shall be negotiated between the Design Consultant and the Owner.
5.5 Time is of the essence of this Agreement.
ARTICLE 6
OWNER'S RESPONSIBILITIES
6.1 The Owner shall provide full information regarding the requirements for the
Project.
6.2 The Owner shall examine documents submitted by the Design Consultant and
shall render decisions pertaining thereto promptly, to avoid unreasonable delay in
the progress of the Design Consultant's Services.
6.3 The Owner shall furnish a certified land survey of the site, giving as applicable,
grades and lines of streets, alleys, pavements and adjoining property;
rights-of-way, restrictions, easements, encroachments, zoning, deed restrictions,
boundaries and contours of the site; locations, dimensions and complete data
pertaining to existing buildings, other improvements and trees.
6.4 The Owner shall pay for the services of a soils engineer or other consultant, when
such services are deemed necessary by the Design Consultant or Construction
Program Manager, to provide reports, test borings, test pits, soil bearing values,
percolation tests, air and water pollution tests, ground corrosion and resistivity
tests and other necessary operations for determining subsoil, air and water
conditions, with appropriate professional interpretations thereof.
6.5 The Owner shall pay for structural, mechanical, chemical and other laboratory
tests, inspections and reports as required by law that are not otherwise called for
in this Agreement.
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6.6 The Owner shall furnish such legal, accounting, and insurance counseling
services as the Owner may deem necessary for the Project, and such auditing
services as it may require to ascertain how, or for what purposes, the Contractor
has used the moneys paid to it under the Construction Contract.
6.7 All services, information, surveys and reports required of the Owner, shall be
furnished at the Owner's expense and the Design Consultant shall be entitled to
rely upon their accuracy and completeness.
6.8 The Owner shall furnish information and approvals required of it expeditiously,
for orderly progress of the Work and shall endeavor to adhere as closely as
possible with the time conditions for such Owner activities as set forth in all
approved schedules for the Project.
6.9 The Owner shall secure and pay for and the Design Consultant shall assist in
obtaining all necessary permits, licenses, approvals, easements, assessments, and
charges required for the construction, use or occupancy of permanent structures
or for permanent changes in existing facilities.
ARTICLE 7
ADDITIONAL SERVICES
7.1 Attached hereto and made a part of this Agreement as Exhibit "E" is the list of
services which exceed the Scope of Basic Services under this Agreement. If any of
these Additional Services are authorized in advance by the Owner in writing, the
Design Consultant shall provide or obtain from others the authorized services.
7.2 The Owner will compensate the Design Consultant for authorized Additional
Services performed as herein provided to the extent that they exceed the
obligations of the Design Consultant under this Agreement.
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ARTICLE 8
NOTICES
8.1 Any notice required by this Agreement or other communications to either party
by the other shall be in writing and deemed given when delivered personally or
five (5) days after deposit in the United States Post Office, postage prepaid
certified mail, return receipt requested, addressed as follows, or to such other
address as shall be duly given by notice meeting the requirement of this Article.
8.1.1 To Owner: Mr. Fred Russell
Augusta Richmond County Administrator
530 Greene Street,
Room 801
Augusta, GA 30911
8.1.2 To Design Consultant: Mr. Samuel Beaird, Jr.
Studio 3 Design Group
1617 Walton Way
Augusta, GA 30904
8.1.3 With Copy to Construction Program Manager:
Mr. Bob Munger
Heery International, Inc.
501 Greene Street; Suite 313
Augusta, GA 30901
ARTICLE 9
INSURANCE
9.1 The Design Consultant shall purchase and maintain insurance for protection
from claims under worker's or workmen's compensation acts; claims resulting
from negligent acts or omissions for damages because of bodily injury, including
personal injury, sickness, disease or death of any of the Design Consultant's
employees or any other person; claims for damages because of injury to or
destruction of personal property including loss of use resulting therefrom; and
claims arising out of the performance of this Agreement and caused by negligent
acts or omissions for which the Design Consultant is legally liable. Minimum
limits of coverage shall be:
INSURANCE DESCRIPTION Minimum Required Coverage
a. Worker's Compensation Statutory
b. Public Liability $1,000,000 Combined Limit
Bodily Injury: Each Person $100,000
Bodily Injury: Each Accident $200,000
Property Damage: Each Accident $100,000
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c. Automobile Liability & Property Damage $1,000,000 Combined Limit
Bodily Injury: Each Person $100,000
Bodily Injury: Each Accident $200,000
Property Damage: Each Accident $100,000
d. Professional Liability: $1,000,000 per Loss/Claim
9.2 Evidence of such insurance shall be furnished to the Owner, and the Owner shall
receive thirty (30) days prior written notice of any cancellation, non-renewal or
reduction of coverage of any of the policies. Upon notice of such cancellation, non-
renewal or reduction, the Design Consultant shall procure substitute insurance so
as to assure the Owner that the minimum limits of coverage are maintained
continuously throughout the period of this Agreement.
9.2.1 The Design Consultant shall deliver to the Owner a certificate of insurance for its
Professional Liability coverage annually, so long as it is required to maintain
such coverage under paragraph 9.4.
9.3 All insurance policies (with the exception of Professional Liability) required under
this Agreement shall name the Owner as an additional insured for the insurance
and shall contain a waiver of subrogation against the Owner.
9.4 The Design Consultant shall maintain in force during the performance of this
contract and for 2 years after final completion of the Project, the Professional
Liability insurance coverage referenced above.
ARTICLE 10
INDEMNIFICATION
10.1 Notwithstanding anything to the contrary contained herein, the Design
Consultant shall indemnify and hold harmless the Owner, the Construction
Program Manager and their agents and employees from and against all claims,
damages, losses and expenses, including but not limited to attorney's fees, arising
out of or resulting from (i) the Design Consultant's performance or failure to
perform its obligations under this Agreement and (ii) any claim, damage, loss or
expense attributable to bodily injury, sickness, disease or death, or to injury to or
destruction of personal property including the loss of use resulting therefrom and
caused in whole or in part by any negligent act or omission of the Design
Consultant, anyone directly or indirectly employed by the Design Consultant or
anyone for whose acts the Design Consultant may be liable. Such obligation shall
not be construed to negate, abridge or otherwise reduce any other right or
obligation of indemnity which would otherwise exist as to any party or person
described in this Article.
10.2 Except as otherwise set forth in this Agreement, the Design Consultant and the
Owner shall not be liable to each other for any delays in the performance of their
respective obligations and responsibilities under this Agreement which arise from
causes beyond their control and without their fault or negligence, including but
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not limited to, any of the following events or occurrences: fire, flood, earthquake,
epidemic, atmospheric condition of unusual severity, war, state or local
government acting in its sovereign capacity, and strikes. Owner shall not be
liable to the Design Consultant for acts or failures to act by Construction Program
Manager, the Contractor or the Owner's consultants.
ARTICLE 11
TERMINATION OF AGREEMENT
11.1 If (1), the Owner abandons the Project or the Project is stopped for more than six
(6) months due to actions taken by the Owner, or under an order of any court or
other public authority having jurisdiction, or as a result of an act of government,
such as a declaration of a national emergency making materials unavailable
through no act or fault of the Design Consultant or its agents or employees, or (2),
the Owner has failed to substantially perform in accordance with the provisions
of this Agreement due to no fault of the Design Consultant and such
non-performance continues without cure for a period of thirty (30) days after the
Owner receives from the Design Consultant a written notice of such
nonperformance (including a detailed explanation of the actions of the Owner
required for cure), the Design Consultant may, upon fifteen (15) day's additional
written notice to the Owner, terminate this Agreement, without prejudice to any
right or remedy otherwise available to the Owner, and recover from the Owner
payment for all services performed to the date of the notice terminating this
Agreement.
11.2 Upon the appointment of a receiver for the Design Consultant, or if the Design
Consultant makes a general assignment for the benefit of creditors, the Owner
may terminate this Agreement, without prejudice to any right or remedy
otherwise available to the Owner, upon giving three (3) working days written
notice to the Design Consultant. If an order for relief is entered under the
bankruptcy code with respect to the Design Consultant, the Owner may
terminate this Agreement by giving three working days written notice to the
Design Consultant unless the Design Consultant or the trustee: (1), promptly
cures all breaches; (2), provides adequate assurances of future performance; (3),
compensates the Owner for actual pecuniary loss resulting from such breaches;
and (4), assumes the obligations of the Design Consultant within the statutory
time limits.
11.3 If the Design Consultant persistently or repeatedly refuses or fails, except in
cases for which extension of time is provided, to supply sufficient properly skilled
staff or proper materials, or persistently disregards laws, ordinances, rules,
regulations or orders of any public authority jurisdiction, or otherwise
substantially violates or breaches any term or provision of this Agreement, then
the Owner may, without prejudice to any right or remedy otherwise available to
the Owner, and after giving the Design Consultant written notice, terminate this
Agreement.
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11.4 Upon termination of this Agreement by the Owner under paragraph 11.2 or 11.3
it shall be entitled to furnish or have furnished the Services to be performed
hereunder by the Design Consultant by whatever method the Owner may deem
expedient. Also, in such cases, the Design Consultant shall not be entitled to
receive any further payment until completion of the Work; and the total
compensation to the Design Consultant under this Agreement shall be the
amount which is equitable under the circumstances. If the Owner and the Design
Consultant are unable to agree on the amount to be paid under the foregoing
sentence, the Owner shall fix an amount, if any, which it deems appropriate in
consideration of all of the circumstances surrounding such termination, and shall
make payment accordingly.
11.5 The Owner may, upon thirty day's written notice to the Design Consultant
terminate this Agreement, in whole or in part, at any time for the convenience of
the Owner, without prejudice to any right or remedy otherwise available to the
Owner. Upon receipt of such notice, the Design Consultant shall immediately
discontinue all services affected unless such notice directs otherwise. In the
event of a termination for convenience of the Owner, the Design Consultant's sole
and exclusive right and remedy is to be paid for all work performed and to receive
equitable adjustment for all work performed through the date of termination.
The Design Consultant shall not be entitled to be paid any amount as profit for
unperformed services or consideration for the termination of convenience by the
Owner.
11.6 Should the Owner terminate the Design Consultant as provided for under this
Article, the Owner will acquire such drawings, including the ownership and use
of all drawings, specifications, documents and materials relating to the Project
prepared by or in the possession of the Design Consultant. The Design
Consultant will turn over to the Owner in a timely manner and in good unaltered
condition all original drawings, specifications, documents and materials.
11.7 The payment of any sums by the Owner under this Article 11 shall not constitute
a waiver of any claims for damages by the Owner for any breach of the Agreement
by the Design Consultant.
ARTICLE 12
DISPUTE RESOLUTION
12.1 If a dispute arises out of or related to this Agreement, or its alleged breach, and if
that dispute has not been settled through direct discussions within a reasonable
period, the parties to this Agreement agree to first endeavor to settle the dispute
in an amicable manner by submitting the dispute to a mutually acceptable
mediator under the Construction Industry Mediation Rules, before having
recourse to a judicial forum. Each party further agrees that it will endeavor to
follow a similar dispute resolution procedure to resolve any disputes against any
third parties (including the Contractor and Construction Program Manager)
which arise out of or relate to work.
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12.2 Should mediation of disputes prove unsuccessful, the parties to this Agreement
agree that the matter(s) in question will be decided in the Superior Court of
Richmond County, Georgia. By signing this Agreement, the Design Consultant
waives any right to contest the venue in the Superior Court of Richmond County,
Georgia.
ARTICLE 13
SUCCESSORS/ASSIGNMENT
13.1 This Agreement shall inure to the benefit of and be binding on the heirs,
successors, assigns, trustees and personal representatives of the Owner, as well
as the permitted assigns and trustees of the Design Consultant.
13.2 The Design Consultant shall not assign, sublet or transfer its interest in this
Agreement without the written consent of the other, except that the Design
Consultant may assign accounts receivable to a commercial bank or financial
institution for securing loans, without prior approval of the Owner.
ARTICLE 14
OWNERSHIP OF DOCUMENTS/CONFIDENTIAL INFORMATION
14.1 Drawings and Specifications as instruments of service are and shall remain the
property of the Design Consultant except as provided for under paragraph 11.6
whether the Project for which they are made is built or not. Said documents and
design concept are not to be used by the Design Consultant on other projects.
Then Design Consultant agrees to transmit a digital copy of all plan drawings, in
their native CAD file format, to Owner prior to project closeout. Said electronic
files and documents are not to be used by the Owner on projects at separate
facilities, without a written agreement with the Design Consultant, except as
provided for under paragraph 11.6.
14.2 In order for the Design Consultant to fulfill this Agreement effectively, it may be
necessary or desirable for the Owner to disclose to the Design Consultant
confidential and proprietary information and trade secrets pertaining to the
Owner's past, present and future activities. The Design Consultant hereby
agrees to treat any and all information gained by it as a result of the Services
performed hereunder as strictly confidential. The Design Consultant further
agrees that it will not disclose to anyone outside of the authorized Project team (i)
Owner's trade secrets during the period of this Agreement or thereafter or (ii)
Owner's confidential and proprietary information during the period of this
Agreement and thereafter for a period of 2 years.
ARTICLE 15
ADDITIONAL PROVISIONS
15.1 Whenever renderings, photographs of renderings, photographs of models,
photographs, drawings, announcements, or other illustration or information of
the Project are released for public information, advertisement or publicity,
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appropriate and proper credit for architectural and other services shall be given
to the Design Consultant and Construction Program Manager respectively.
15.2 This Agreement and its Exhibits and Attachments represent the entire and
integrated agreement between the Owner and the Design Consultant and
supersedes all prior negotiations, representations or agreements, either written
or oral. This Agreement may be amended only by written instrument signed by
both Owner and Design Consultant.
15.3 Unless otherwise specified, this Agreement shall be governed by the law of the
State of Georgia, U.S.A.
15.4 If any one or more of the provisions contained in this Agreement, for any reason,
are held to be invalid, illegal, or unenforceable in any respect, such invalidity,
illegality or unenforceability shall not affect any other provisions thereof and this
Agreement shall be construed as if such invalid, illegal or unenforceable provision
had never been contained herein.
15.5 Except where specifically stated otherwise, all periods of time stated in terms of
days shall be considered periods calculated in calendar days.
15.6 The headings or captions within this Agreement shall be deemed set forth in the
manner presented for the purposes of reference only and shall not control or
otherwise affect the information set forth therein or interpretation thereof.
15.7 For the purpose of this Agreement unless the context clearly indicates otherwise,
the singular includes the plural, and the plural includes the singular.
15.8 This Agreement may be executed in any number of counterparts, each of which
shall be deemed an original, and the counterparts shall constitute one and the
same instrument, which shall be sufficient evidence by any one thereof.
ARCH-LS.PM 1/13/04 19
This Agreement executed the day and year first written above.
OWNER DESIGN CONSULTANT
Augusta, Georgia, a political
Subdivision of the State of Georgia
Acting by and through the Studio 3 Design Group, P.C
Richmond County Commission
By:____________________________________ By:
Deke S. Copenhaver Samuel D. Beaird, Jr.
Mayor Partner
Attest:________________________________ Attest:_________________________________
Clerk Witness
ARCH-LS.PM 7/31/92 A1
EXHIBIT A
DESIGN AND CONSTRUCTION BUDGET
DATE: February 3, 2006
OWNER: Augusta, Georgia
PROJECT: Augusta Richmond County Public Library/ East
Central Georgia Regional Library Headquarters.
1. This budget is based on construction dates as follows:
Construction Contract Award: April, 2007
Substantial Completion: August, 2008
Final Completion: October, 2008
2. Escalation rates shall be determined by the R. S. Means Cost Index for
Augusta (or nearest available city). Based on recent Index history in the area, a
projected rate of escalation of six percent (6%) has been allowed for in the figures below
based on the dates shown in Item l. In the event of delay and/or publication of above
referenced Index Data contrary to projected rate of escalation, all of the following
figures are automatically adjusted by the foregoing Cost Index.
3. Budget for Construction Contract(s) Award Price (s):
CCAP $ 15,800,000
4. In-progress Contingency Fund to cover change orders
for necessary adjustments to site conditions, minor
design refinements, and correction of minor errors
and omissions in the construction documents.
Two and one-half percent ( 2.5 %) of item 3 $ 400,000
5. Project Construction Budget
(Line 3 plus Line 4) $16,200,000
6. Recommended Professional Fee Allowance and Reimbursables
for Design, Equipment and other Construction related
services:
(a) Architectural and Engineering Services $1,215,000
(b) Commissioning $90,000
(c) Furnishings & Equipment (Interior Design) $120,000
ARCH-LS.PM 7/31/92 A2
(d) Landscape Architecture $15,000
(e) Surveys, Tests, Borings, Reports $50,000
(f) Models and Renderings $15,000
(g) Contingency, Reimbursables & Others $140,000
7. Professional Fees & Reimbursables for Design Services $1,645,000
8. Total Design and Construction Budget
Total of Lines 5 and 7) $17,845,000
Note: The following Project costs are not included in the above figures:
• Land Acquisition
• Environmental Abatement Consulting fees
• Demolition & Abatement
• Furnishings, Fixtures and Equipment
• Project Management fees
• Owner’s Contingency
• Legal or Accounting fees
ARCH-LS.PM 7/31/92 B1
EXHIBIT B
BUILDING PROGRAM
Document entitled “Augusta Public Library Building Program” dated November 7, 2005,
and subtitled “Augusta Public Library Headquarters for the East Central Georgia Regional
Library, 902 Greene Street, Augusta, Georgia 30901,” is adopted herein by reference.
ARCH-LS.PM 7/31/92 C1
EXHIBIT C
MASTER SCHEDULE & CRITICAL DATE SCHEDULE
Exhibit C consists of the following, attached documents:
1. NEW ARC MAIN LIBRARY – MASTER SCHEDULE, dated 1/30/06.
2. NEW ARC MAIN LIBRARY – CRITICAL DATE SCHEDULE, dated 1/30/06.
ARCH-LS.PM 7/31/92 D1
EXHIBIT D
SCOPE OF SERVICES
The Basic Services below to be performed by the Design Consultant consist of professional
tasks which have as their objective the design, technical documents and construction
administration to provide the Owner with a complete and properly functioning facility.
The Basic Services shall be performed in accordance with the standard of care set forth in
this Agreement. The facility shall be suitable for the purposes for which it is intended,
comply with all applicable codes and laws, and completed on a timely basis within the
approved construction budget. The services are described under the Project Phases in
which they customarily occur. This order is for convenience only and does not necessarily
reflect the sequence in which a service will actually be performed, or necessarily limit the
Project, or a designated portion of the Project, to one of each Phase. These Phases may be
divided to facilitate the procurement of segregated portions of the Work, pursuant to the
approved Master Schedule (Exhibit C). The Owner reserves the right to designate the
phasing of segregated portions of the Work and to modify the Master Schedule, within the
terms and conditions of this Agreement.
A. PRE-DESIGN PHASE
1. The Design Consultant shall examine and analyze available information provided
by the Owner and Construction Program Manager and shall advise and recommend
as to additional information necessary to begin specific design work on the Project.
2. Upon analysis of all available information and prior to initiating any design tasks,
the Design Consultant shall participate in a Pre-Design Project Analysis on the
dates specified in the Master Schedule contained in Exhibit C or as may
subsequently be approved. The Design Consultant shall have in attendance the
individuals who will represent the primary architectural and engineering
disciplines on the project and others as may be requested by the Construction
Program Manager. The Construction Program Manager, in conjunction with the
Design Consultant, shall take and transcribe minutes of the sessions.
3. Upon conclusion of the Pre-Design Project Analysis and in accordance with the
Master Schedule of Exhibit C, the Design Consultant shall prepare a report to the
Owner (hereinafter referred to as the Design Narrative) which is the Design
Consultant's interpretation of the Project requirements, design parameters and
objectives, and results of the Pre-Design Project Analysis. To the maximum extent
possible, the Design Narrative will contain diagrammatic studies and pertinent text
relative to: design concept; Building Program; internal functions; human, vehicle
and material flow patterns; general space allocations; detailed analysis of operating
functions; studies of adjacency, vertical and horizontal affinities; and outline
descriptions of major building components and systems.
ARCH-LS.PM 7/31/92 D2
B. SCHEMATIC DESIGN PHASE
1. Upon written authorization from the Owner to proceed and, based on the approved
Design Narrative, the Project Construction Budget, Building Program of
requirements, and the Master Schedule (Exhibits A, B and C) the Design
Consultant shall prepare Schematic Design Studies consisting of drawings and
other documents illustrating the design concept, scale and relationship of the
Project components for approval by the Owner.
2. The Design Consultant shall provide the Construction Program Manager
periodically with copies of Schematic Design Studies for the Construction Program
Manager's review during the Schematic Design Phase. At the end of the Schematic
Design Phase the Design Consultant shall provide the Construction Program
Manager with eight (8) complete, half-size sets of the drawings and other
documents for approval by the Owner.
3. Documents prepared by the Design Consultant for final Schematic Design Phase
submittal shall include drawings and a written report. The drawings shall include,
but not be limited to, a proposed site utilization study of the property of the Project,
schematic plans of all floor plan conditions, and simplified elevations indicating the
fundamentals of the architectural concept. The report shall incorporate the Design
Consultant's Construction Contract(s) Award Price(s) (CCAP) estimate and
breakdown, as well as the Project Schedule. The Design Consultant shall prepare
such estimates as it deems necessary to assure itself that the project cost is within
the CCAP. Further, the report shall include such discussion of design factors, if
any, as are pertinent in the opinion of the Design Consultant and outline
descriptions of proposed engineered systems, construction methods, materials and
work to be included in the construction contracts.
4. To be considered acceptable for final Schematic Design Phase submittal, the
documents shall contain, as a minimum:
a. Architectural
- Single-line drawings showing complete building layout, identifying the
various major areas, core areas and their relationships.
- Preliminary exterior wall cross section and elevation indicating location
and size of fenestration, and indicating overall thermal transfer value for
exterior wall envelope.
ARCH-LS.PM 7/31/92 D3
- Identification of roof system, deck, membrane flashing and drainage
technique and indicating overall combined heat transfer coefficient for
roof/ceiling composite and roof area.
- Identification of all proposed finishes (includes all exterior surfaces, doors
and windows).
- Site plan with building located and overall grading plan with a minimum
of 2'- 0" contour lines. All major site development such as access road
paving, walls and outside support buildings, structured parking facilities,
and paved parking lots should be shown.
- Gross and net area calculations separated to show conformance with the
Building Program.
b. Structural
- Structural systems layout with overall dimensions and floor elevations.
Identification of structural system (precast, structural steel with
composite deck, structural steel with bar joists, etc.).
- Identification of foundation requirements (fill requirements, piles,
caissons, spread, footings, etc.).
c. Mechanical
- Block heating, ventilating and cooling loads calculations including skin
versus internal loading.
- Minimum of two HVAC systems that appear compatible with loading
conditions for subsequent life-cycle costing.
- Single-line drawings of all mechanical equipment spaces, duct chases and
pipe chases.
- Location of all major equipment in allocated spaces.
d. Electrical
- Lighting fixtures outlined in plan and roughly scheduled showing types
and quantities of fixtures to be used.
- Major electrical equipment roughly scheduled indicating size and capacity.
ARCH-LS.PM 7/31/92 D4
- Complete preliminary one-line electrical distribution diagrams with
indications of final location of service entry, switchboards, motor control
centers, panels, transformers and emergency generator, if required.
- Legend showing all symbols used on drawings.
5. The Owner, Construction Program Manager and Commissioning Agent will review
the Schematic Design Submittal. Written review comments will be provided to the
Design Consultant, by the Construction Program Manager, upon completion of the
review. The Design Consultant will provide written response to all comments,
indicating dispensation, within two weeks of receipt of said comments.
6. Upon Owner acceptance and approval of the Schematic Design, the floor elevations
and exterior wall locations (building "footprint") may not be changed except by
written authorization from Owner.
C. DESIGN DEVELOPMENT PHASE
1. The Design Consultant shall prepare from the approved Schematic Design Studies,
for further approval by the Owner, the Design Development Documents consisting
of drawings and other documents to fix and describe the size and character of the
entire Project as to structural, mechanical and electrical systems, materials and
such other essentials as may be appropriate.
2. Design Development Documents prepared by the Design Consultant shall include
drawings and a written report in more detail than the Schematic Design Documents
and shall take into account the Owner's comments on the previous submittal.
Drawings shall include dimensioned site development plan, floors plans, elevations,
and one or more typical sections indicating proposed construction. Drawings shall
also include information on major finishes as well as diagrammatic drawings
illustrating fundamentals of major engineered systems, i.e., structural, mechanical
and electrical.
3. The Design Consultant shall provide the Construction Program Manager with two
copies of in-progress Design Development Documents during the Design
Development Phase, at the mid-point of the phase. At the end of the Design
Development Phase the Design Consultant shall provide the Construction Program
Manager with eight (8) complete sets of half-size drawings and other documents for
approval by the Owner. The documents for this final Design Development Phase
submittal shall consist of, as a minimum:
a. Architectural
ARCH-LS.PM 7/31/92 D5
- Floor plans with final room locations including all openings.
- Wall sections showing final dimensional relationships, materials and
component relationships.
- Identification of all fixed and loose equipment to be installed in contract.
- Finish schedule identifying all finishes.
- Well-developed door schedule showing final quantity plus type and quality
levels.
- Virtually complete site plan including grading and drainage.
- Preliminary development of details and large scale blow-ups.
- Legend showing all symbols used on drawings.
- Outline specifications.
- Reflective ceiling development including ceiling grid and all devices that
penetrate ceiling (i.e., light fixtures, sprinkler heads, ceiling register or
diffusers, etc.).
b. Structural
- Plan drawings with all major structural members located and sized.
- Footing, beam, column and connection schedules.
- Final building elevations.
- Outline specifications.
- Foundation drawings.
c. Mechanical
- Heating and cooling load calculations for each space and major duct or
pipe runs sized to interface structural.
- Major mechanical equipment scheduled indicating size and capacity.
- Duct work and piping substantially located and sized.
ARCH-LS.PM 7/31/92 D6
- Devices in ceiling located.
- Legend showing all symbols used on drawings.
- Outline specifications.
d. Electrical
- All power consuming equipment and load characteristics.
- Total electric load.
- Major electrical equipment (switchgear, distribution panels, emergency
generator, transfer switches, UPS system, etc.) dimensioned and drawn to
scale into the space allocated.
- Complete preliminary site lighting design.
- Outline specifications.
- Lighting, power, telecommunications and office automation devices and
receptacles shown in plan.
- Light fixture schedule with all major fixtures identified.
- Interior electrical loads estimate for systems furniture, receptacles,
lighting, food service equipment, and any other special use areas, etc.
4. The Owner, Construction Program Manager and Commissioning Agent will review
the Design Development Submittal. Written review comments will be provided to
the Design Consultant, by the Construction Program Manager, upon completion of
the review. The Design Consultant will provide written response to all comments,
indicating dispensation, within two weeks of receipt of said comments.
D. CONSTRUCTION DOCUMENTS PHASE
1. Upon written authorization from the Owner to proceed, the Design Consultant shall
prepare from the approved Design Development Documents, Working Drawings and
Specifications setting forth in detail the requirements for the construction of the
entire Project. The Owner will provide the Conditions of the Contract (General and
any Supplementary), Advertisement for Bids, Instructions to Bidders, time control
specification provisions, and Construction Proposal Forms and Agreement(s) which
the Design Consultant shall incorporate into the Construction Documents.
ARCH-LS.PM 7/31/92 D7
2. Construction Documents shall be packaged as prescribed in the Master Schedule
and completed in accordance with the Schedule.
3. Detailed drawings shall cover all work included in the Project or designated portion
thereof.
4. Specifications shall be prepared using the Construction Specifications Institute 16
division format.
5. The Design Consultant shall provide the Construction Program Manager with two
half-size (2) copies of in-progress Construction Documents during this phase, at the
50% CD completion stage. Additionally, and in accordance with the Master
Schedule, the Design Consultant shall submit for approval by the Owner four (4)
sets of preliminary Construction Documents at the stage of 90% completeness. The
90% stage shall include complete technical specifications from all disciplines.
6. After review and approval of the 90% Construction Documents by the Owner, the
Design Consultant shall continue with preparation of final Construction Documents
and Bid Documents, including assimilation of complete Project Manual with final
Technical Specifications and Owner’s front end documents, for all authorized work
on the Project and shall incorporate in those final documents the comments and any
modifications and changes desired by the Owner and any modifications required for
compliance with all applicable codes, regulations, standards, the approved program,
and prior written approvals and instructions of the Owner. The resulting final
Construction Document submittal is to be a complete, fully coordinated, integrated
package, suitable for bidding distribution, without any significant addenda or
further clarification required. Submit one complete, final set of proposed Bid
Documents to the Owner, along with written responses to 90% Review Comments,
for final review.
7. The Design Consultant shall participate in such reviews and meetings as are
necessary to ensure that the project design confirms to all applicable codes and
requirements of responsible agencies, and will make any changes to the
Construction Documents which are required for issuance of all permits and legal
authorizations needed to construct the Project.
8. The Design Consultant shall make any changes to the Construction Documents
which are deemed necessary to result in a Contract Award Price which will fall
within the CCAP budget established in Exhibit A.
E. CONSTRUCTION BID/AWARD PHASE
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1. After receiving written authorization from the Owner, the Design Consultant shall
proceed with the Construction Bid/Award Phase.
2. The Design Consultant shall prepare such clarifications and addenda to the bidding
documents as may be required. The Design Consultant will provide these to the
Owner.
3. The Construction Program Manager will schedule and conduct Prebid Conferences
with prospective bidders to review the Project requirements. The Design
Consultant shall provide knowledgeable representatives, including representatives
of its consultants, to participate in these conferences to explain and clarify Bidding
Documents. Within two days after the Prebid Conference the Design Consultant
shall deliver to the Owner, if needed, a final Addendum.
4. The Design Consultant shall assist the Construction Program Manager and the
Owner in obtaining or evaluating bids or negotiating proposals and preparing
recommendations for the Owner concerning the contract award.
5. Should first bidding or negotiation produce prices in excess of the approved CCAP,
the Design Consultant shall participate with the Construction Program Manager in
such rebidding, renegotiation, and redesign, at no additional expense to the Owner,
as may be necessary to obtain price(s) within the approved CCAP or price(s)
acceptable to the Owner. The Owner will assist in redesign decisions. All redesign
must be approved by the Owner.
6. Should the Design Consultant redesign or conduct rebidding under its
responsibilities set out in the preceding paragraph, its Construction Phase and Post
Construction Phase services shall be extended to take redesign/rebid delays into
account at no additional expense to the Owner.
7. The Design Consultant shall assist the Construction Program Manager in the
preparation of the Agreement(s) Between Owner and Contractor(s) for the Owner's
execution. The Construction Program Manager will coordinate award(s) and
Notice(s) to Proceed for the Owner.
F. CONSTRUCTION PHASE
1. The Construction Phase for each portion of the Project will commence with the
award of the Construction Contract and will terminate when the Substantial
Completion payment is made by the Owner.
2. The Design Consultant shall consult with the Construction Program Manager and
the Owner and participate in all decisions as to the acceptability of subcontractors
ARCH-LS.PM 7/31/92 D9
and other persons and organizations proposed by the Contractor for various portions
of the work.
3. The Design Consultant shall review and approve shop drawings, samples, and other
submissions of Contractor(s) as well as the Work performed by the Contractor(s) for
conformance with the design concept of the Project and for compliance with the
Contract Documents. The review and return of submittals shall be accomplished by
the Design Consultant within fourteen (14) calendar days from date of receipt
except when otherwise authorized by the Construction Program Manager.
4. The Construction Program Manager will establish with the Design Consultant
procedures to be followed for review and processing of all shop drawings, catalog
submissions, Project reports, test reports, maintenance manuals, and other
necessary documentation, as well as requests for changes and applications for
extensions of time.
5. The Design Consultant shall, when requested by the Construction Program
Manager, prepare Change Order documentation.
6. The Design Consultant shall render to the Construction Program Manager, within
two (2) working days unless otherwise authorized by the CPM, requested
interpretations of requirements of the Contract Documents. The Design Consultant
shall make all interpretations consistent with the intent of and reasonably inferable
from the Contract Documents. The Design Consultant's decision in matters relating
to artistic effect shall be final if consistent with the intent of the Contract
Documents.
7. Should errors, omissions or conflicts in the drawings, specifications or other
Contract Documents by the Design Consultant be discovered, the Design Consultant
will prepare and submit to the Construction Program Manager, within two (2)
working days unless otherwise authorized by the CPM, such amendments or
supplementary documents and provide consultation as may be required, for which
the Design Consultant shall make no additional charges to the Owner.
8. The Construction Program Manager, as the exclusive representative of the Owner
throughout this Contract, shall be the single point of contact with any and all
Contractors, except when the Construction Program Manager or the Owner shall
direct the Design Consultant otherwise. All instructions to the Contractor(s) shall
be issued by and through the Construction Program Manager except when the
Design Consultant is directed otherwise by the Construction Program Manager.
ARCH-LS.PM 7/31/92 D10
9. The Design Consultant will have access to the Work at all times. All site visits,
observations and other activities by the Design Consultant shall be coordinated
through the Construction Program Manager.
10. The Design Consultant and its consultants (including, but not limited to, the
structural, mechanical and electrical disciplines) shall make such periodic visits to
the Project site as may be necessary to familiarize themselves generally with the
progress and quality of the Work and to determine in general if the Work is
proceeding in accordance with the Contract Documents. On the basis of such
on-site observations, the Design Consultant and its consultants shall take the
appropriate steps to guard the Owner against defects and deficiencies in the Work
of the Contractor. If the Design Consultant observes any work that does not
conform to the Contract Documents, the Design Consultant shall immediately make
an oral and written report of all such observations to the Construction Program
Manager. The Design Consultant and its consultants shall not be required to make
exhaustive or full-time on-site observations to check the quality or quantity of the
Work, but shall make as many observations as may be reasonably required to fulfill
their obligations to the Owner. The Design Consultant shall not be responsible for
construction means, methods, techniques, sequences or procedures, or safety
precautions and programs in connection with the Work, and shall not be responsible
for the Contractor's failure to carry out the Work in accordance with the Contract
Documents.
11. Periodic visits of the Design Consultant shall be not less than once weekly, timed to
coincide with the weekly construction progress meeting with the Contractor. Each
engineering discipline shall make periodic visits not less than once every two weeks,
during the course of work applicable to its discipline. During critical work phases,
each engineering discipline may be required to make periodic visits weekly, timed to
coincide with the weekly construction progress meeting. The engineering
disciplines shall prepare and submit a report on each visit, submitted via the
Design Consultant to the Construction Program Manager within 3 working days of
the visit.
12. The Design Consultant shall render written field reports relating to the periodic
visits and observations of the Project required by paragraph 11 within three (3)
working days to the Construction Program Manager in the form required by the
Construction Program Manager.
13. Based upon observations at the site and upon the Contractor's applications for
payment, the Construction Program Manager and Design Consultant shall
determine the amount owing to the Contractor(s), pursuant to the terms of the
Owner/Contractor Agreement, and shall issue Certificates for Payment to the
Owner in such amounts. The Construction Program Manager shall consult with the
ARCH-LS.PM 7/31/92 D11
Design Consultant in the determination of the amount due the Contractor and the
Design Consultant shall sign the Certificate of Payment prior to the time it is
transmitted to the Owner by the Construction Program Manager.
The Design Consultant's signing of a Certificate of Payment shall constitute a
representation by the Design Consultant to the Owner, based upon the Design
Consultant's observations at the site and the data comprising the Application for
Payment that the Work has progressed to the point indicated, that to the best of the
Design Consultant's knowledge, information and belief, the quality of the Work
appears to be in accordance with the Contract Documents (subject to: an evaluation
of the Work for conformance with the Contract Documents upon Substantial
Completion; the results of any subsequent tests required by the Contract
Documents; minor deviations from the Contract Documents correctable prior to
completion; and to any specific qualifications stated in the Certificate for Payment),
and that the Contractor is entitled to payment in the amount certified. However, if
it should later be found that the Contractor has failed to comply with its contract
with the Owner in any way or detail, such failures and subsequent compliance shall
be the sole responsibility of said Contractor. By signing a Certificate for Payment to
the Owner, the Design Consultant shall not be deemed to represent that it has
made any examination to ascertain how and for what purpose the Contractor has
used the monies paid on account of the Construction Contract Sum.
14. If, in accordance with its duty, the Design Consultant advises the Construction
Program Manager of non-conforming work as stated in paragraph 10, the Design
Consultant shall confirm the non-conformance in writing to the Construction
Program Manager within two (2) days of observation.
15. The Construction Program Manager shall have authority to condemn or reject Work
on behalf of the Owner when in the Construction Program Manager's or the Design
Consultant's opinion the Work does not conform to the Contract Documents.
Whenever in the Construction Program Manager's or the Design Consultant's
reasonable opinion it is considered necessary or advisable to insure the proper
implementation of the intent of the Contract Documents, the Construction Program
Manager shall have the authority to require special inspection or testing of any
Work in accordance with the provisions of the Contract Documents whether or not
such Work is fabricated, installed or completed.
16. The Design Consultant shall assist in obtaining governing agency occupancy
approval if any exceptions arise related to the design or specified materials.
17. When the Owner and the Construction Program Manager agree that the Work or
portions of the Work are substantially complete, the Design Consultant and its
consultants shall inspect the Work or portions of the Work and prepare and submit
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to the Construction Program Manager punchlists of the Work of the Contractor(s)
which is not in conformance with the Contract Documents. The Construction
Program Manager shall transmit such punchlists to the Contractor(s). The Owner
may request that the Design Consultant inspect and prepare a punchlist on any
portion of the Work.
18. The Design Consultant or its consultants shall perform a reasonable amount of
services in connection with unforeseen conditions, the limit of which is defined in
Exhibit E “Additional Services.” These services shall be provided by licensed
Architects and Engineers of pertinent qualifications or by other qualified technical
personnel acceptable to the Owner. Unforeseen conditions include underground
conditions, such as rock or remaining subsurface structures, which have not been
identified or noted by surveys or geotechnical reports.
G. POST CONSTRUCTION PHASE
1. The Post Construction Phase will commence upon the issuance of the Substantial
Completion Certificate and shall be completed upon the expiration of the
guarantee/warranty period.
2. The Design Consultant shall prepare a set of reproducible record prints of drawings
showing significant changes in the Work made during the construction process,
based on neatly and clearly marked-up contract drawings, prints, and other data
furnished by the Contractor(s) and the applicable Addenda, Clarifications, and
Change Orders which occurred during the Project.
3. The Design Consultant shall provide the owner with a set of electronic CAD files
(Autocad 2000 or later version) of the completed Project, consisting of all
construction drawings. If such CAD files are kept up to date with Construction
Phase changes, their submittal will be considered as fulfillment of requirements
stated in G.2 above.
4. The Design Consultant and/or its consultants shall observe and review test data of
the original operation of any equipment or system such as initial start-up testing,
adjusting and balancing to make sure that all equipment and systems are properly
installed and functioning in accordance with the design and specifications.
5. The Design Consultant shall review the Contractor furnished maintenance and
operating instructions, schedules, guarantees, bonds, and certificates of inspection
as required by the Construction Documents and forward all approved copies to the
Construction Program Manager for use by the Owner. In addition, the Design
Consultant shall conduct such observations as necessary to ensure all material and
equipment warranties are in compliance with applicable specifications.
ARCH-LS.PM 7/31/92 D13
6. The Design Consultant and its consultants shall conduct up to two (2)
comprehensive Final Completion inspections per construction contract at the
request of the Owner. If more than two (2) Final Completion inspections are
required, through no fault of the Design Consultant, the additional inspections shall
be deemed additional services.
7. Upon correction of the deficiency reports (punchlists), and acceptance of all other
close-out submittals and certificates of the Contractor, the Construction Program
Manager and the Design Consultant shall approve the Application for Final
Payment and forward it to the Owner for execution.
8. The Design Consultant and its consultants shall conduct an inspection of the Project
ten (10) working days prior to warranty expiration and provide to the Owner a
written report specifying any warranty deficiencies which may exist. This effort
does not require an exhaustive punchlist, and is expected to consist of half-day
inspections by Architect of Record, and Mechanical, Plumbing and Electrical
Engineers of Record, along with interviews the facility User and the building’s
Maintenance supervisor. A written report of findings shall be submitted to the
Owner no later than five (5) working days prior to warranty expiration.
ARCH-LS.PM 7/31/92 E1
EXHIBIT E
ADDITIONAL SERVICES
If any of the following Additional Services are authorized in advance by the Owner in
writing, the Design Consultant shall furnish or obtain from others the authorized services.
The Design Consultant shall be paid for these additional services by the Owner as herein
provided to the extent they exceed the obligations of the Design Consultant under this
Agreement.
1. Design plans, details and specifications for library interior furnishings, fixtures and
equipment (FF&E), including assistance with procurement and installation.
2. Fully detailed presentation models or presentation renderings.
3. Providing planning surveys or alternative site evaluations.
4. Providing design services relative to future facilities, systems and equipment which
are not intended to be constructed as part of the Project other than general planning
and Master Planning for future work as indicated by the Building Program.
5. Making major revisions in Drawings, Specifications or other documents when such
revisions are inconsistent with written approvals or instructions previously given by
the Owner or are due to causes beyond the control and without the fault and
negligence of the Design Consultant or its consultants or agents.
6. Preparing supporting data and other services in connection with an Owner-initiated
change order if the Basic Compensation is not commensurate with the services
required of the Design Consultant.
7. Providing operating and maintenance manuals, training personnel for operation
and maintenance, and consultation during operations other than initial start-up.
8. Providing soils sampling, classification and analysis; however, analysis of existing
soils information and soils analysis during the Design Phase and recommendations
needed during the Construction Phase of the Project are not considered additional
services.
9. Preparing to serve or serving as an expert witness for the Owner in connection with
any public hearing, arbitration proceeding or legal proceeding; however, preparing
to serve or serving as a fact witness for the Owner or rendering testimony necessary
to secure governmental approval of zoning or land use clearances for the Project
shall not constitute an additional service.
10. Providing services of graphics design (other than functional signage).
ARCH-LS.PM 7/31/92 E2
11. Providing professional services made necessary by the default of a Contractor or by
major defects in the Work of the Contractor in the performance of the Construction
Contract.
12. Providing surveying services such as platting; mapping; subdivision agreements or
recording subdivision plats.
13. Providing additional or extended services during construction made necessary by (a)
defective work of the Contractor; (b) prolongation of the Construction Contract time
by more than 90 days, provided the prolongation is not due to the fault or negligence
of the Design Consultant, its employees, consultants or agents and (c) default under
the Construction Contract due to delinquency or insolvency.
14. Providing extensive assistance in the initial start-up and test operations of
equipment or systems which is beyond the scope of that normally required to insure
proper operation in accordance with the design and specifications.
15. Providing more than one (1) complete Substantial Completion (punch-list)
inspection attended by all disciplines and more than two (2) follow-up inspections to
determine Final Completion, per Construction Contract.
16. Providing additional services and costs necessitated by out-of-town travel required
by the Design Consultant and approved by the Owner other than visits to the
Project and other than for travel required to accomplish the Basic Services.
17. Providing any other services not otherwise included in this Agreement or not
customarily furnished in accordance with generally accepted architectural practices
consistent with the terms of this Agreement.
18. Providing services by the Design Consultant or its consultants, during the
Construction Phase, in connection with unforeseen conditions, over and beyond an
agreed-to Basic Service limit for such services, equal to twenty (20) man-hours.
These services shall be provided by licensed Architects and Engineers of pertinent
qualifications or by other qualified technical personnel acceptable to the Owner.
LUMP SUM AGREEMENT FOR
DESIGN CONSULTANT SERVICES
BETWEEN
Augusta, Georgia, a political subdivision of the State of Georgia
Acting by and through the
Augusta Richmond County Commission
Hereinafter Referred to as Owner
AND
Studio 3 Design Group, P.C.
Hereinafter Referred to as Design Consultant
PROJECT: Augusta Richmond County Public Library/East Central Georgia
Regional Library Headquarters.
OWNER'S CONTRACT NO.
DATE:
ARCH-LS.PM 7/31/92
AGREEMENT FOR DESIGN CONSULTANT SERVICES
TABLE OF CONTENTS
Page
Article 1 Definitions ......................................................................................................... 1
Article 2 Relationship of the Parties................................................................................ 4
Article 3 Basic Services .................................................................................................... 5
Article 4 Compensation.................................................................................................... 9
Article 5 Period of Services............................................................................................. 11
Article 6 Owner's Responsibilities ................................................................................. 11
Article 7 Additional Services.......................................................................................... 12
Article 8 Notices.............................................................................................................. 13
Article 9 Insurance ......................................................................................................... 13
Article 10 Indemnification................................................................................................ 14
Article 11 Termination of Agreement.............................................................................. 15
Article 12 Dispute Resolution .......................................................................................... 16
Article 13 Successors/Assignment/Third Parties.............................................................17
Article 14 Ownership of Documents/
Confidential Information.................................................................................17
Article 15 Additional Provisions ...................................................................................... 17
Exhibit A Design, Construction and Equipment Budget................................................A1
Exhibit B Building Program ............................................................................................B1
Exhibit C Master Schedule..............................................................................................C1
Exhibit D Scope of Services..............................................................................................D1
Exhibit E Additional Services..........................................................................................E1
Commission Meeting Agenda
2/22/2006 1:00 PM
Diamond Lakes/Willis Foreman Road Entrance Design
Department:Tom F. Beck, Director of Recreation and Parks Department
Caption:Motion to Approve an A/E contract with Cranston,
Robertson and Whitehurst, P.C. for surveying, mapping and
engineering design work of a new entrance road into
Diamond Lakes Regional Park from Willis Foreman Road in
the amount of $56,995.00. (Approved by Public Services
Committee February 13, 2006)
Background:The Augusta Commission has approved SPLOST, Phase IV
funds for improvements to Diamond Lakes Regional Park.
Cranston, Robertson & Whitehurst has been the lead
engineering firm on all previous work approved by the
Augusta Commission for development of this regional park
as per an approved master plan.
Analysis:The new entrance road into Diamond Lakes Regional Park
from Willis Foreman Road will cover @.06 miles of two
lane, curb and gutter road from Willis Foreman Road through
the park to the current end of the existing road located near
the entrance into the softball complex. The road project is
listed on the Georgia DOT construction priority list for state
aid. Based on the construction estimate of $701,910, this
project could receive up to 40% in state aid.
Financial Impact:SPLOST Phase IV Budget: $5,800,000 Expenditures to date:
$5,713,070 Balance: $ 86,930 Proposed A/E for Design work
$ 56,995 Contingency Balance: $ 29,935
Alternatives:1. To approve an A/E contract to CRW, P.C. for $56,995. 2.
Move no action thus delaying the design and construction of
the proposed new park entrance.
Recommendation:1. To approve
Funds are
Available in the
Following
Accounts:
SPLOST Phase IV 201063550
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Disadvantaged Business Enterprise.
Administrator.
Clerk of Commission
Diamond Lakes/Willis Foreman Road Entrance Design
Design Proposal from Cranston, Robertson & Whitehurst
The information listed below is from the Augusta-Richmond Code addressing contract for
professional services.
§ 1-10-46. AUTHORITY TO CONTRACT FOR SPECIAL SERVICES.
As used in this section, special services are those professional services, such as those provided
by physicians, architects, ministers, engineers, accountants and attorneys, which are normally
obtained on a fee basis. In the procuring of professional services those departments which
normally utilize such services may contract on their behalf for such service in accordance with
this article provided that the following requirements are met:
(a) The department must solicit the best possible contract with the person providing the
professional service.
(b) Negotiation with the person providing professional services shall include the department
head and the Augusta-Richmond County Administrator.
(c) The department shall obtain the approval of the Commission.
(d) On those special services in Augusta-Richmond County, where another department head's
expertise and recommendations can be of special use, the department procuring such service
shall seek the advice of such department head.
(e) The Commission shall have the authority to continue a contract for professional services
from year to year when it is in the best interest of Augusta-Richmond County.
(f) Depending on the type of the service that is involved, Augusta-Richmond County should
look beyond price estimates or bids, to qualifications of the bidder. Cost of the work to be
performed should not be given primary and dominant weighing in selecting the professional
bidder. The technical factors and qualifications of the staff and firm should be also considered.
Commission Meeting Agenda
2/22/2006 1:00 PM
Dock Replacement at Boathouse
Department:Augusta Port Authority - Mr. Trent Mercer, Chairman
Caption:Motion to approve the emergency replacement of boat docks
at Boathouse Community Center. (Approved by Public
Services Committee February 13, 2006)
Background:The lower boat docks on the Savannah river at the Boathouse
Community Center are a safety hazard and are in need of
immediate replacement. The docks are open to the public and
are used by the Augusta Rowing Club, Drag Boat Races and
other river events as necessary.
Analysis:The docks are a safety hazard and have been deemed unsafe
for use by the safety officer of Recreation and Parks(see
attachment), and have been closed. The spring rowing
regattas, which bring in hundreds of college rowers in to
Augusta, are held in mid March and these docks are critical
to the success of the regattas. They possibly could be
replaced by mid March if done by emergency procurement.
Financial Impact:The replacement of the docks are budgeted in the Augusta
Port Authority's 2006 operating budget in the amount of
$60,000. The installation of new docks can be completed
within this budget, but needs to be done as an emergengy
purchase with three written quotes and waiving the sealed bid
process. The three written quotes are as follows: Connect-a-
Dock $53,750.00 Blue Water Dock Systems $56,976.00
Shoreline Products $60,630.00
Alternatives:1. To approve the Augusta Port Authority proceeding with
the emergency replacement of docks, as stated above. 2.
Deny, leaving the docks closed to the public and jeapardizing
the success of the spring college regattas.
Recommendation:#1 - to approve
Funds are
Available in the
Following
Accounts:
104061712 5412110
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
RECREATION AND PARKS
Tom F Beck, Jr Ed Howerton
Director Safety Officer
Recreation and Parks Department
2027 Lumpkin Road
Augusta Georgia 30906
706-796-4096
February 2, 2006
To: Tom Beck, Director
From: Ed Howerton, Recreation Specialist II
Re: Safety of Boat Dock
Tom, this letter is concerning the condition of the dock located south of the boat ramp at The
Boathouse property at 101 Riverfront Drive. After inspection of the dock and walking ramp to the
dock, I am concerned of the unsafe conditions that exist. The boards on both the ramp and the dock are in
such shape as to deem the dock unsafe for use by the general public. Warping boards, broken boards and
the lack of support railing all lead to this conclusion.
It is my request that the dock and ramp leading to the dock be closed for use by the general public.
Commission Meeting Agenda
2/22/2006 1:00 PM
Flea Market Application
Department:License & Inspections
Caption:Motion to approve a request by Melissa J. Provenzano for a
Flea Market license to be used in connection with the White
Elephant InDoor Marketplace located at 2704 Peach Orchard
Rd. (Approved by Public Services Committee February 13,
2006)
Background:This location is the old US Post Office building on Peach
Orchard Rd.
Analysis:The applicant has met all the requirements of the Augusta
Richmond County Occupational Licens Ordinance.
Financial Impact:The applicant will pay a regulatory fee of $300.00 plus gross.
Alternatives:
Recommendation:License & Inspections recommends approval.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Commission Meeting Agenda
2/22/2006 1:00 PM
Professional Services for Apple Valley Park
Department:Tom F. Beck, Director of Recreation and Parks Department
Caption:Motion to approve additional professional services due to
change in scope to Davis DesignGroup in the amount of
$11,000. (Approved by Public Services Committee February
13, 2006)
Background:The Augusta Commission approved a transfer of $20,000
SPL:OST IV funds from Bernie Ward Center to Apple
Valley Park to initiate design work based upon $95,000 of
CDBG funds allocated for this park project. With the passage
of SPLOST V, the scope of the project has changed brining
about the need to address additional design services. Davis
Design group was awarded a professional services contract
by the Augusta Commission on September 7, 2004.
Analysis:The Department has $11,000 remaining in SPLOST IV for
additional design fees associated with the development of
Apple Valley Park. This phase of the project would complete
park design for everything included in the approved master
plan minus a community building and allow the Department
to go to bid when SPLOST V dollars become available this
year.
Financial Impact:SPLOST IV Budget: $ 20,000 Expenditures to date: $ 9,000
Proposed additional A/E fees: $ 11,000 SPLOST IV balance:
$ -0- Remaining funds for park development: $ 95,000 -
CDBG $350,000 - SPLOST V
Alternatives:1. To approve the additional A/E services to Davis Design
for $11,000 2. To move no action thus delaying the design
and construction of this park project.
Recommendation:1. To approve
Funds are
Available in the
Following
Accounts:
SPLOST Phase IV - 204061001
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Disadvantaged Business Enterprise.
Administrator.
Clerk of Commission
Jan. 27, 2006
Mr. Ron Houck
Planning & Development Manager
Augusta Richmond County Rec. & Parks Dept.
P.O. Box 5605
Augusta, Ga. 30916-5605
Re: Professional Services for Apple Valley Park
Dear Ron:
This proposal is to address the change in scope for professional services for
Apple Valley Park. The original fee was $9,000 based on a construction
value of $ 95,000. We will provide additional design for lighted tennis
courts, basketball court, site a playground to be installed by the Recreation
Department, site fencing, ball field fencing, additional concrete walks and
coordination of lighting to be installed by Georgia Power Company. The
construction budget is increased from $ 95,000 to $ 350,000. Our fee for the
additional services is based on a construction increase of $ 225,000 (less
$30,000 for play equipment). This fee proposal is for design development
reflecting the increased costs. The additional fee is $ 11,000. Construction
administration is not a part of this proposal.
Should you have any questions, please don’t hesitate to call.
Very truly yours:
Roger W. Davis
Landscape Architect
Commission Meeting Agenda
2/22/2006 1:00 PM
Restaurant Concessionaire
Department:Augusta Regional Airport
Caption:Motion to approve the assignment and Contract Approval for
Airport Restaurant Concessionaire. (Approved by Public
Services Committee February 13, 2006)
Background:The Augusta Aviation Commission through the RFP process
has selected Tailwinds Lounge as Augusta Regional Airport
food concessionaire. The RFP was submitted twice with
Tailwinds Lounge being the only vendor submitting a
proposal both times.
Analysis:Tailwinds Lounge is currently providing food concessions at
the airport.
Financial Impact:The contract is for five (5) years, effective October 1, 2006.
No rental fees for the initial twelve (12) months (due to the
continuing construction of the new terminal) with the
subsequent years a monthly rental fee of the greater of the
sum of $750.00 or five percent (5%) of the gross revenue.
Alternatives:Reject request.
Recommendation:The Augusta Aviation Commission approved this assignment
at the January 26, 2006 meeting and recommends Augusta
Commission approval.
Funds are
Available in the
Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Disadvantaged Business Enterprise.
Administrator.
Clerk of Commission
1
STATE OF GEORGIA )
COUNTY OF RICHMOND )
THIS LEASE AGREEMENT, made and entered into this ______ day of
_____________, 2006 by and between AUGUSTA, GEORGIA, a political subdivision of the
State of Georgia (hereinafter referred to as “Augusta”) acting by and through the AUGUSTA
AVIATION COMMISSION (hereinafter called “Lessor”) and Tailwinds Lounge, (hereinafter
called “Lessee”);
WITNESSETH:
WHEREAS, Augusta is the owner of Augusta Regional Airport at Bush Field,
which is under the direction and control of the Lessor, said Bush Field being located in the
County of Richmond, State of Georgia; and
WHEREAS, the Lessor wishes to enter into a Lease for a certain portion of the
Airport premises in the interest of furthering and carrying out its purpose in the operation of the
airport and in the promotion of aviation in the interest of the public, and the Lessee desires to
obtain a Lease for certain premises located at the the Airport for food service.
NOW, THEREFORE, the parties hereto for and in consideration of the mutual
promises herein contained, do hereby agree each for itself and its successors and assigns as
follows:
Section 1. Premises. The Lessor does hereby lease and let to Lessee, and the
Lessee, for its exclusive use, does hereby lease and obtain from the Lessor for the purposes
hereinafter set forth that portion of the Airline Terminal Building known as the Food Concession
2
(Secure) and Food Concession (Non Secure) area and shown on Exhibit “A” (hatched in red),
being hereinafter called the “Premises”. Exhibit “A” is attached hereto and made a part hereof.
[NOTE: plat is not attached]
Section 2. Term. Subject to the terms, provisions, and conditions hereof, this
Lease Agreement shall be for a term commencing on October 1, 2006 and ending September 30,
2011.
Section 3. Rental. As rental for the Premises during the initial twelve (12)
months (October 1, 2006 through September 30, 2007) of this Lease, Lessee will pay no rental
fees. However, monthly statements of gross revenue (as hereinafter defined) for this twelve (12)
month period are to be submitted on or before the tenth (10th) day of the month following the
month within which the gross revenue has been realized. As rental for the Premises during the
subsequent four (4) years (October 1, 2007 through September 30, 2011), Lessee agrees to pay to
the Lessor monthly the greater of the sum of $750.00 or five percent (5%) of the gross revenue,
less applicable sales tax. In determining gross revenue from the operation of said business for
the purpose of computing the percentage rental, gross revenue shall mean all revenue or income
received or recorded to be received resulting from Lessee’s operation on the Premises including,
but not limited to, revenue from cash transactions, charge accounts locally controlled or billed
through central offices, credit card transactions, and any other form of billing used in the
transacting of business by Lessee on said Airport.
Lessee agrees during the term of this Agreement to submit to Lessor monthly
statements of gross revenues. Rental payments and statements of gross revenue are to be
3
submitted on or before the tenth (10th) day of the month following the month within which the
gross revenue hereinabove described has been realized or rental payment becomes due.
Lessee further agrees that complete books and records of Lessee’s operation
reflecting every phase of activity in connection with this Lease shall be maintained by Lessee.
Said books and records shall be subject to inspection and audit by Lessor at any time during the
normal working day.
Upon request, Lessee shall provide to Lessor a statement verifying monthly gross
revenues as previously reported by Lessee to the Lessor. Said verification shall be compiled by a
competent and registered accountant.
Section 4. Use of the Premises. Lessee shall use the Premises only for the
purpose of operating a dining room, coffee shop, cocktail lounge, and other Airport Terminal
food and beverage related activities.
Section 5. Operation of the Premises. Lessee shall provide adequate qualified
personnel, equipment, and resale products in such a manner as to develop and maintain the good
will of the general public utilizing the Airport.
All prices charged the general public for the services rendered upon the Premises
shall be commensurate with and in no case in excess of the highest charged at the principal air
carrier airports serving the cities of Columbia, South Carolina, Charleston, South Carolina,
Greenville-Spartanburg, South Carolina, Savannah, Georgia, and Tallahassee, Florida.
Lessee shall operate the Premises seven (7) days per week, including holidays, for
the following hours: open one (1) hour prior to the first scheduled departure and remain open
4
until the last scheduled departure. No change in the opening and closing hours shall be made
without the prior written consent of the Lessor.
Lessee may not, without the prior written consent of Lessor, install or operate any
coin operated vending machines, including those dispensing or providing music or
entertainment.
Section 6. Additions, Alterations, Changes, and Improvements. Lessee shall
not, without the prior written consent of Lessor, make any additions, alterations, including
painting and decorating, changes, or improvements, structural or otherwise, in or upon any part
of the Premises.
Lessee shall submit in writing to Lessor plans and specifications for any such
proposed additions, alterations, changes, or improvements and no work shall be commenced
thereon until such time as Lessor’s written consent has been obtained. Upon the expiration of
the lease, Lessee shall, at Lesson’s option, return the premises in the same condition as it existed
at the commencement of the lease, or any such additions, alterations, changes, or improvements
made by Lessee, excluding trade fixtures, shall become the property of the Lessor upon the
termination of this Lease, whether by lapse of time otherwise, and shall be surrendered to Lessor
at the time of taking possession of the Premises by Lessor.
Lessee shall not attach or install any fixtures, equipment, posters, signs, pictures,
advertisements, etc. to the interior or exterior of the Premises or in the public view without the
prior approval of Lessor.
5
Section 7. Cleaning. Lessee shall be responsible for the cleaning of the
Premises. Cleanliness measures shall conform to all city, state, and federal health regulations,
including but limited to those regulations relating to the preparation, storage and serving of food
and food products
Lessee shall be responsible for the handling, preparation, and storage of all items
sold by the Lessee for consumption by the public in accordance with USDA guidelines, as well
as all city, state, and federal health regulations.
Section 8. Maintenance and Repair. Lessee accepts the Premises and the
equipment installed therein ”as is” and in their present condition and agrees to maintain them
throughout the term of this Lease. In the event installed equipment owned by Lessor and used by
Lessee is determined to be unserviceable, then such equipment shall be returned to Lessor. If the
equipment should need replacing, it is the responsibility of the Lessee not the Lessor to replace
this equipment. Lessor shall be responsible for and shall pay for all repairs and maintenance
which may be necessary to the exterior building walls and roof, except plate glass and except
where the need for any such repairs is due to act of Lessee or any of Lessee’s employees, agents,
representatives, contractors, or invitees, in which case Lessee shall be responsible for and shall
pay for the costs of such repairs and maintenance. Lessor reserves the right to enter upon the
Premises at any time during the normal working day for the purpose of making inspections,
further developing, and improving said Premises.
Section 9. Utilities. Lessee shall pay for all utilities used and required in
connection with the conduct of its business on the Premises. In the event separate metering of
6
utilities is not available, Lessor shall have the right to prorate utility charges to Lessee on a fair
and equitable basis, with Lessor’s prorations being conclusive and final.
Section 10. Rules and Regulations. Lessee agrees that use of the leased
Premises shall be conducted in conformity with all local, State, and Federal laws and published
or written Airport regulations and procedures. It is further agreed that Lessor’s designated
Manager’s (who shall be at all times in full and complete charge of said Airport in its entirety)
directions as to policy and procedures shall be final and conclusive upon Lessee.
Section 11. Taxes, Permits, and Licenses. Lessee shall be responsible for and
shall pay all taxes which may be levied or assessed against the machinery, equipment, or other
personal property owned or used by Lessee and located on the leased Premises. Lessee shall not
be required to pay any real property taxes.
Lessee shall be solely responsible for purchasing and maintaining all applicable
licenses and permits (including liquor license) necessary for the operation of the entire Premises
herein leased. In the event any necessary license shall be finally denied to or revoked from
Lessee, this lease shall terminate.
Section 12. Insurance. Lessor shall not be liable to Lessee or to Lessee’s
agents, patrons, visitors, subtenants’ employees, or contractors for any damage to person or
property caused by any act of negligence of Lessee or any of Lessee’s directors, offficers, agents,
contractors, servants, or employees or for damages resulting from business activities conducted
by Lessee on the leased Premises. Lessee agrees to obtain and keep in effect at all times during
the term of this Lease insurance coverage as follows:
7
Lessee hereby agrees to maintain at all times at Lessee’s expense, $1,000,000
Broad Form Comprehensive General Liability to include Products Liability and Liquor Liability,
naming Augusta, Georgia, the Augusta – Richmond County Commission, the Augusta Regional
Airport and the Augusta Aviation Commission as additional named insureds and contain a 30
day notice of cancellation to the Airport in the event the policy is cancelled for any reason.
Lessee agrees to furnish an annual certificate of insurance to Lessor.
Section 13. Liabilities and Indemnification. Lessee agrees to indemnify, save,
and hold harmless Lessor, its officers, agents, servants, and employees of and from any and all
costs, liability, damage, and expense, including costs of suit and reasonable expenses of legal
services, claimed or recovered by any person, firm, or corporation by reason of injury to, or
death of, any person or persons, and damage to, destruction, or loss of use of any and all
property, including Lessor’s personnel and property, directly arising from, or resulting from, nay
operations, works, acts, or omissions of Lessee, its agents, servants, employees, contrators,
sublessees, or tenants, excepting such liability as may be caused by the operations, works, acts,
negligence, or omissions or Lessor, its agents, or employees. Any final judgment rendered
against Lessee for any cause for which Lessee is liable hereunder shall be conclusive against
Lessee as to liability and amount upon the expiration of the time for appeal. In addition to
Lessee’s undertaking in this provision, and as a means of further protecting the Lessor, its
officers, agents, servants, and employees, Lessee shall at all times during the term of this Lease
obtain and maintain in effect public liability insurance coverage of the types and with the
minimum limits set forth elsewhere in this Lease.
8
Section 14. Fire or Other Casualty. In the event the Premises are totally
destroyed (or so substantially damaged as to be untenantable) by storm, fire, earthquake, or other
casualty, this Lease shall terminate as of the date of such destruction or damage and the rental
shall be accounted for as between the parties hereto as of that date.
Section 15. Subletting. Lessee shall not assign this Lease or any interest
hereunder, or sublet the Premises or any part thereof, or permit the use of some or any part
thereof, by any party, other than as above stipulated, or become inactive in the operation of said
Premises without the prior written consent of the Lessor.
This Lease shall create the relationship of Landlord and Tenant between the
Lessor and Lessee; no estate shall pass out of the Lessor; Lessee has only an usufruct, not subject
to levy and sale and not assignable by Lessee except by Lessor’s written consent.
Section 16. Default by Lessee. If Lessee defaults in the payment of any rent
and such default continues for a period of ten (10) days after written notice from Lessor or its
agent, or is Lessee defaults in fulfilling any of the covenants or agreements of the Lease
Agreement on its part to be kept or performed and such default is not made good within ten (10)
days after written notice from Lessor or its agent, then in any one or more of such events and at
any time thereafter, Lessor may, at its election, declare this Lease canceled and terminated and
may be its representatives, enter upon said Premises with or without process of law and take
possession thereof.
Section 17. Default by Lessor. In the event Lessor should default in the
performance of any of its duties or obligations under this Lease Agreement and such default
9
should not be cured by Lessor and should be of such a nature that nonperformance thereof would
result in a termination of the Lease, and such default does not arise out of a default by Lessee in
the performance of its duties and obligations under this Lease Agreement, then, in any such
event, Lessee herein may, upon thirty (30) days prior written notice to Lessor, termination this
Lease Agreement and be relieved of all unaccrued liability and obligations hereunder.
Section 18. Insolvency. If at any time during the term of this Lease or any
extensions or renewals thereof , there shall be filed by or against Lessee in any court pursuant to
any statute either of the United States or of any State, a petition in bankruptcy or insolvency or
for reorganization or for the appointment of a receiver or trustee of all or a portion of Lessee’s
property, and within thirty (30) days there Lessee fails to secure a discharge thereof, or if Lessee
makes an assignment for the benefit of creditors or petitions for or enters into such an
arrangement, this Lease Agreement shall ipso facto be canceled and terminated and in which
event neither Lessee nor any person claiming through or under Lessee, or by virtue of any statute
or of an order of any court shall be entitled to possession of the leased Premises and Lessor, in
addition to the other rights and remedies of Lessor by virtue of any other provisions herein or
elsewhere in this Lease Agreement contained or by virtue of any statute or rule of law, may
retain as liquidated damages any equipment, rent, security deposit, or monies received from
Lessee or others in behalf of Lessee.
Section 19. Surrender upon Expiration. Lessee covenants that at the expiration
or prior termination of this Lease Agreement, it will quit and surrender possession of the leased
Premises free and clear of any and all liens and encumbrances and in good repair and condition,
10
reasonable wear and tear and damage by fire, acts of God, the public enemy, or action of the
elements, or by any cause not due to any act or omission of Lessee and beyond its reasonable
control, excepted.
Section 20. Notices. Whenever, under this Lease, provision is made for notice
of any kind, it shall be deemed a sufficient service of such notice if the said notice is in writing
and is deposited with the United States Postal Service as first class mail in a sealed envelope,
properly stamped, addressed as follows:
If to Lessor: Augusta Regional Airport
Executive Director
1501 Aviation Way
Augusta, GA 30906
If to Lessee: Jay Jahn
Tailwinds Lounge
1543 Aviation Way
Augusta, GA 30906
Section 21. Miscellaneous.
A. Captioned herein are included for convenience of the parties only and
shall not be deemed to modify or restrict the meaning or interpretation of any of the terms or
provisions hereof.
B. In the event any covenant, condition, or provision herein contained is held
to be invalid by a court of competent jurisdiction, the invalidity of any such covenant, condition,
or provision shall in no way affect any other covenant, condition, or provision herein contained
provided that the invalidity of any such covenant, condition, or provision does not materially
11
prejudice either Lessor or Lessee in its respective rights and obligations contained in the valid
covenants, conditions, and provisions of this Lease.
C. As between Lessor and Lessee, Lessee in the occupancy, use, and
maintenance of the leased Premises under the terms hereof, shall at all times act in the capacity
of an independent contractor.
D. All claims, disputes and other matters in question between the Lessor and
the Lessee arising out of or relating to the Agreement, or the breach thereof, shall be decided in
the Superior Court of Richmond County, Georgia.
E. Lessee acknowledges that all records relating to this Agreement and the
services to be provided under the contract may be a public record subject to Georgia's Open
Records Act (O.C.G.A. § 50-18-70, et seq.). Lessee shall cooperate fully in responding to such
request and making all records, not exempt, available for inspection and copying as provided by
law.
F. This Lease contains the entire agreement of the parties and no
representations, inducements, promises, or agreements, oral or otherwise, between the parties not
embodied herein shall be of any force or effect. No failure of either party to exercise any power
given it hereunder, or to insist upon strict compliance by either party of any obligations
hereunder and no custom or practice of the parties at variance with the terms hereof shall
constitute a waiver of either party’s right to demand exact compliance with the terms hereof.
IN WITNESS WHEREOF, the parties hereof have caused this Agreement to be
executed as of the day and year first above written.
12
Signed, sealed, and delivered
In the presence of: CITY OF AUGUSTA
___________________________ By:_________________________
Notary Public, State of GA Its: Mayor
My Commission Expires:_______ Attest: _______________________
Its: Clerk of Commission
[SEAL]
Signed, sealed, and delivered AUGUSTA AVIATION
In the presence of: COMMISSION
___________________________ By:_________________________
Notary Public, State of GA As its:___CHAIRMAN____
My Commission Expires:_______
[SEAL]
Signed, sealed, and delivered _____________in the presence of:
__________________________ By:__________________________
Notary Public, State of GA Its: President
My Commission Expires: _____
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Commission Meeting Agenda
2/22/2006 1:00 PM
Amendment of Family Y Wellness Contract
Department:Human Resources
Caption:Motion to approve a one year $2 increase and all city
employees be charged the same rate. (No recommendation
from Administrative Services Committee February 13, 2006
Background:All Augusta, GA employees are encouraged to be fit and stay
healthy. In our continuing efforts to provide employees with
optimum and affordable benefits all full-time employees are
eligible to enroll in the approved Wellness Center. Currently
over 750 employees are enrolled in Augusta’s wellness
programs. Employees may be eligible to receive 100%
reimbursement monthly, depending on the number of visits
each month. Augusta currently has 311 employees are
enrolled at the Family Y
Analysis:The Family Y has recently made several upgrades to their
main facility and has added new facilities which can be used
by Augusta’s employees to provide more convenience. The
current rates for the Family Y are thirty two (32) dollars per
month for regular Augusta Employees and sixteen (16)
dollars per month for public safety employees. For an
additional sixteen (16) dollars and employee can add their
entire family to their Family Y membership. The new
proposed rates effective March 1, 2006 for the Family Y are
thirty four (34) dollars per month for regular Augusta
Employees and eighteen (18) dollars per month for public
safety employees. For an additional eighteen (18) dollars and
employee will be able to add their entire family to their
membership. Effective January 1, 2007 the proposed rates
will be thirty six (36) dollars per month for regular Augusta
Employees and twenty (20) dollars per month for public
safety employees. For an additional twenty (20) dollars and
employee will be able to add their entire family to their
membership.
Financial Impact:
Alternatives:Do not to approve the contract amendments with the Family
Y.
Recommendation:Approve the contract amendments with the Family Y.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Commission Meeting Agenda
2/22/2006 1:00 PM
Augusta Youth Center
Department:Housing & Economic Development Department
Caption:Motion to approve the Reprogramming of $15,000 in
Community Development Block Grant (CDBG) funds from
the Economic Development Revolving Loan Fund to the
Augusta Youth Center. (Approved by Administrative
Services Committee February 13, 2006)
Background:The Augusta Youth Center is a non-profit agency located in
the Olde Town neighborhood. This agency provides tutoring
and recreational activities for low income youths. In a letter
dated January 18, 2006 Mr. Edward J. Tarver, the Youth
Center Board Chairman, requested $15,000 in CDBG funds
to be used to reimburse operational expenses, salaries and
supplies incurred by the agency through the end of calendar
year 2005. A copy of the letter is attached. The department
has asked the agency to provide a budget for the requested
funds. The request was pending at the deadline for
submitting agenda items.
Analysis:The Augusta Youth Center already has received two (2)
grants totaling $25,000 in year 2005 CDBG funds. The
agency is slated to receive another $25,000 in year 2006
CDBG funds. Approval of this request would enable the
agency to pay for expenses incurrred toward the end of
calendar year 2005. If the funding request is approved, the
Augusta Youth Center year 2005 grant agreement would be
amended accordingly.
Financial Impact:The requested funds could be reprogrammed from the
Economic Development Revolving Loan Fund - CDBG
Project #98181 (year 1998 CDBG funds). Approval of the
request would reduce the amount in the Economic
Development Loan Fund by $15,000.
Alternatives:Denial of the request. Department staff has suggested to the
agency that the requested funds also be sought from other
sources.
Recommendation:Approve the Reprogramming of $15,000 in Community
Development Block Grant (CDBG) funds from the Economic
Development Revolving Loan Fund to the Augusta Youth
Center as recommended by the Citizen's Advisory
Committee on January 26, 2006.
Funds are
Available in the
Following
Accounts:
Economic Development Revolving Loan Fund - CDBG
Project #98181.
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Ms. Ms. Pat Pat Jones, Jones, DirectorDirector
Mrs. Mrs. Delores Delores Brooks, Brooks, Interim Interim DirectorDirector
Augusta Augusta Youth Youth CenterCenter
Proposed Proposed BudgetBudget
ESTIMATED ESTIMATED EMERGENCY EMERGENCY INCOMEINCOME
Community Community DevelopmentDevelopment
TotalTotal
InsuranceInsurance
Liability Liability Insurance Insurance (Property)(Property)
Liability Liability Insurance Insurance (Vehicles)(Vehicles)
UtilitiesUtilities
Telephone Telephone $300.00$300.00
Gas Gas $300.00$300.00
Electric Electric $400.00$400.00
Water Water $75.00$75.00
Security Security $20.00$20.00
MiscellaneousMiscellaneous
Internet Internet Service Service $70.00$70.00
Office Office Supplies Supplies $200.00$200.00
Food Food $400.00$400.00
Pest Pest Control Control $75.00$75.00
Cleaning Cleaning Supplies Supplies $400.00$400.00
Vehicle Vehicle Fuel Fuel $400.00$400.00
TotalTotal
TOTAL TOTAL ESTIMATED ESTIMATED EXPENDITURESEXPENDITURES
INCOME INCOME EXPENDITURES= EXPENDITURES= CONTINGENCYCONTINGENCY
$15,000.00 $15,000.00 - - $12,240.00 $12,240.00 = = $2,760.00$2,760.00
Augusta Augusta Youth Youth CenterCenter
Proposed Proposed Budget: Budget: OperationsOperations
$15.000.00$15.000.00
$15,000.00$15,000.00
$2,000.00$2,000.00
$2,600.00$2,600.00
$12,240.00$12,240.00
Mr. Mr. Paul Paul DeCampDeCamp
Housing Housing and and Economic Economic DevelopmentDevelopment
925 925 Laney Laney Walker Walker Blvd.Blvd.
Augusta, Augusta, Georgia Georgia 3090430904
Re: Re: Augusta Augusta Youth Youth CenterCenter
Dear Dear Mr. Mr. Decamp:Decamp:
I I am am the the recently recently elected elected Chairman Chairman of of the the Board Board of of Directors Directors of of thethe
Augusta Augusta Youth Youth Center. Center. On On behalf behalf of of the the Youth Youth Center's Center's Board Board of of Directors, Directors, II
request request additional additional CDBG CDBG funding funding in in the the amount amount of of $15,000 $15,000 for for operationaloperational
expenses, expenses, salaries salaries and and supplies. supplies. The The requested requested funds funds would would be be in in addition addition to to thetheCenter's Center's 2005 2005 CDBG CDBG allocation allocation and and are are needed needed for for the the reimbursement reimbursement of of ..
expenses expenses incurred incurred through through the the end end of of the the 2005 2005 calendar calendar year. year. All All available available fundsfunds
will will be be used used to to provide provide vitally vitally needed needed services services to to the the children children who who participate participate inin
the the Youth Youth Center Center programs.programs.
With With kind kind regards, regards, I I remainremain
EJT:vhmEJT:vhm
Pam Pam KitchensKitchens00:00:
Kitchens Kitchens Business Business SoluSolu
Delores Delores Brooks, Brooks, Interim Interim AdministratorAdministrator
Augusta Augusta Youth Youth Center,' Center,' Inc.Inc.
January January 18, 18, 20062006
~~fD)~@~lIW~fD)~@~lIW~l!\ l!\ JAN JAN 1 1 8 8 20062006
Very Very truly truly yours,yours,~~~~
Board Board ChairmanChairman
bonsbons
Commission Meeting Agenda
2/22/2006 1:00 PM
Health & Dental Insurance Provider Contract
Department:Human Resources
Caption:Motion to approve entering into a contractual agreement with
selected Health/Dental Insurance Provider. (No
recommendation from Administrative Services Committee
February 13, 2006)
Background:In December of 2005, the Human Resources began the
Request for Proposals process for Health & Dental Insurance
Providers. United Healthcare is the current Health/Dental
insurance provider for Augusta. In 2004 the Human
Resources Department went through the RFP process to
make sure Augusta was receiving the best service and pricing
for medical and dental insurance from it provider at the time
BlueCross BlueShield of Georgia. The selection committee
met on February 2, 2006 and decided to ask finalist to
present their products on February 10, 2006. The selected
provider will take over the medical and dental coverage for
Augusta effective April 1, 2006.
Analysis:Due to beginning the contract with United Healthcare in
March of 2005, it took a longer period of time to receive the
renewal rates. After receiving the renewals which included a
medical insurance premium increase of 35% it was decided
that it would be in the best interest of Augusta financially to
do a request for proposals. The 35% increase represents over
5 million dollars in increased premiums.
Financial Impact:
Alternatives:Do not approve agreement with selected provider and renew
Augusta’s contract with United Healthcare.
Recommendation:
Approve entering a contract with selected provider as
Augusta’s new Health/Dental Insurance Provider.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Commission Meeting Agenda
2/22/2006 1:00 PM
Petition for Retirement of Ms. Barbara Booker
Department:Human Resources
Caption:Motion to approve Retirement of Ms. Barbara Booker under
the 1977 Pension Plan. (Approved by Administrative
Services Committee February 13, 2006)
Background:Normal retirement under the 1977 Pension Plan is the first
day of the month following his/her 65th birthday or attaining
62 yrs. of age and completing 25 years of credited service.
The monthly benefit is 1% of the participants average
earnings multiplied by his/ her years of credited service.
Analysis:Ms. Barbara Booker (age 67) is currently a Custodian with
Public Facilities Maintenance. Ms. Booker was hired on June
26, 1995; she joined the 77 Pension Plan on June 26, 1995.
Ms. Booker meets the requirements for a normal retirement
under the 77 Plan. Her proposed retirement date is February
28, 2006. The normal retirement benefit payable to Ms.
Barbara Booker is $145.00 per month (Life Only).
Financial Impact:Funds are available in the 77 Pension Plan. Employee has
contributed 4% of her salary towards her retirement since
June 26, 1995.
Alternatives:None.
Recommendation:Approve the retirement of Ms. Barbara Booker under the
1977 Pension Plan.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Commission Meeting Agenda
2/22/2006 1:00 PM
Prime Commercial Properties, Inc.
Department:Housing & Economic Development Development
Caption:Motion to approve Contract Extension and reimbursement
for services rendered in South Augusta by Prime Commercial
Properties, Inc., in the amount of $11,000.00 for the
Economic Development Ombudsman Program subject to
clarification/supporting documents on the Weed and Seed
CDBG funding. (Approved by Administrative Services
Committee February 13, 2006)
Background:The Economic Development Ombudsman Program was
established in 2004. Project consultants have performed a
variety of services to identify and assist existing and new
businesses in the city. Examples of services provided include
collaborating with existing economic development
workshops, roundtables and forums. Initially separate
contracts were awarded to Prime Commercial Properties, Inc.
to implement the Ombudsman program in West Augusta and
Downtown areas, while the HBA Group, Inc. implements the
Ombudsman program in South Augusta area. The principal
objective of both programs was to improve collaboration
among economic development organizations and develop a
coordinated economic development strategy. On June 1,
2005 the HBA Group, Inc. terminated their contract, and
Prime Commercial Properties was instructed to provide
services in South Augusta area.
Analysis:The extension of terms for the existing contract will enable
prime Commercial Properties, Inc. to provide services to be
extended until January 31, 2006 and the reimbursement will
allow payment for services that have been rendered by Prime
Commercial Properties, Inc., in the South Augusta area.
Financial Impact:$11,000 CDBG Funding.
Alternatives:None recommended
Recommendation:Approve Contract Extension to January 31, 2006 and
reimbursement of service rendered by Prime Commercial
Properties, Inc., up to $11,000 for the Economic
Development Ombudsman Program.
Funds are
Available in the
Following
Accounts:
Economic Development Revolving Loan Funds CDBG
Project #98181 - $11,000
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
2/22/2006 1:00 PM
Weed & Seed
Department:Housing and Economic Development Department
Caption:Motion to approve a request from Mr. Van McMillan,
Director of ARC Weed & Seed Program to amend the 2005
CDBG agreement to reflect a budget adjustment to include
the salary of the computer instructor at a cost of $3,800 and
an after school tutorial instructor at the cost of $877.50. The
total of the budget adjustment is $4,677.60. (Approved by
Administrative Services Comnmitte February 13, 2006)
Background:The ARC Weed & Seed is focused on improving the living
conditions in the Barton Village community where the low
income and the elderly populations are at- risk due to crime,
poor living conditions, and community decay. Programs
offered are: Kid’s Café; an After-School Tutorial program;
GED program; Sigma Phi Beta-Youth Male Etiquette
program; Daughters of Ester Female Etiquette program;
Computer Literacy program; and a Summer Camp Feed-A-
Kid program. The mission is to provide prevention,
intervention, and treatment services for social problems such
as drug addiction, crime, and juvenile delinquency.
According to the agreement, CDBG funds are to be used to
pay the salary of the Director, project coordinator, GED
instructor (3) persons, fringe benefits, utilities, program
supplies and equipment. Because the computer and tutorial
instructor's salaries were not included into the agreement, the
Director is requesting that the agreement be amended to
include the salary for the computer and tutorial instructors (5)
persons.
Analysis:Approval of the amendment would allow the agency to
continue the computer program, continue to assist low
income adults in gaining marketable skills and to assist
community kids with their homework. Classes are held four
days a week from 10:00 a.m. to 1:00 p.m. for the adults. The
after school program is held four days a week from 3:30-6:30
p.m. This item was approved by the Citizens' Advisory
Committee on December 15, 2005.
Financial Impact:None. There will be no increase or decrease in the total grant
amount of $50,000 or the budget line item for the salaries,
which is $33,724. The budget will remain as below: Salary
$33,724.00 Fringe Benefits $ 2,580.00 Utilities $ 2,000.00
Program Supplies & Equipment $11,696.00 Total $50,000.00
Alternatives:None recommended
Recommendation:Approve the Request to amend the Weed and Seed
agreement to include salary line ietems for the Computer
Instructor and the Tutorial Instructor.
Funds are
Available in the
Following
Accounts:
Weed & Seed CDBG Project #04058 - $50,000
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Weed & Seed Salary Budget
Salary Existing Proposed
Director, Project Coordinator & GED
Instructor (3 positions combined)
$36,304 $31,626.50
Computer Instructor 0 3,800.00
Tutorial Instructor 0 877.50
Total $36,304 $36,304.00
Source: Housing and Economic Development Department
Weed & Seed Salary Budget
Salary Existing Proposed
Director, Project Coordinator & GED
Instructor (3 positions combined)
$36,304 $31,626.50
Computer Instructor 0 3,800.00
Tutorial Instructor 0 877.50
Total $36,304 $36,304.00
Source: Housing and Economic Development Department
Commission Meeting Agenda
2/22/2006 1:00 PM
Weed and Seed Dept. Name Change
Department:Weed and Seed Initiative
Caption:Motion to approve a request for Department Name Change
for the Weed and Seed Initiative to Department of
Neighborhood Enhancement. (Approved by Administrative
Services Committee February 13, 2006)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Commission Meeting Agenda
2/22/2006 1:00 PM
Harold Rhodes South Augusta Flea Market
Department:Clerk of Commission
Caption:Motion to approve allowing Mr. Harold Rhodes forty-five
(45) days for the implementation of an action plan for the
South Augusta Flea Market. (Approved by the Public Safety
Committee February 13, 2006)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
2/22/2006 1:00 PM
Bethel AME Church Tax Waiver
Department:Clerk of Commission
Caption:Motion to approve a request from Bethel AME Church for a
waiver of taxes for 2005 for property at 839 Ninth Street.
(Map 46-4, Parcel 162) (Approved by Finance Committee
February 13, 2006)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
2/22/2006 1:00 PM
Bond Counsel
Department:
Caption:Motion to approve the selection of Bond Counsel and
Financial Advisor.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
2/22/2006 1:00 PM
Customer Svc Trucks
Department:Finance-Fleet Management, Ron Crowden, Fleet Manager
Caption:Motion to approve the acquisition of 3 compact pickup
trucks, 5 full-size pickup trucks, 2 utility body trucks, and 2
cargo vans for the Utilities Department-Customer Service
Division. (Approved by Finance Committee February 13,
2006)
Background:
On June 7, 2005 the Augusta Commission approved the
reorganization of the Augusta Utilities Department (agenda
items 20/33) and subsequent reclassification and
reorganization of the Customer Services Division (agenda
items 21/34) of the same meeting (See attached Commission
letter of approval). As part of the Benchmark 2010 goal, the
Customer Services Division has included a state-of-the art
meter shop in the plans for the new facility, but they are
proceeding with automating all the meters over the next few
years. A scheduled maintenance and meter replacement
program must be implemented in order to have an efficient
metering program, which includes in-field testing, meter
repair, and large meter testing and repair. To facilitate this,
the following positions were approved: Meter Testing and
Services Manager, Large Meter Testing and Repair
Supervisor, Meter Service Rep Supervisor, Meter Service
Worker Supervisor (small meters), two Large Meter Service
Workers, and two additional Meter Service Workers (for
small meter repair and replacements). Due to existing truck
replacement requirements and Commission approved
personnel expansion, the Augusta Utilities Department-
Customer Service Division requests the acquisition of the
following vehicles: 3 compact pickup trucks to replace three
older units used for meter reading. The units being replaced
are asset numbers 984169, a 1998 model with 106,954 miles,
984170, a 1998 model with 116,771 miles, and 994152, a
1999 model with 117,330 miles. Also, the request is for 5
full-size pickup trucks. One unit will be a replacement for
asset number 984150, a 1998 model with 110,098 miles.
Replacement evaluations are attached for review. The other 4
vehicles will be for new hires responsible for testing and
maintaining the larger meters. The 2 utility body trucks and 2
cargo vans will also be utilized by existing and additional
employees for expanding meter repair, testing and
installation responsibilities. The larger trucks and vans will
be absolutely necessary to transport the heavier tools and
meters required for these new and existing job descriptions
and also to afford more theft protection of tools and
equipment during night time emergency operations.
Analysis:Fleet Management submitted a request for bids through the
Procurement Department utilizing the Demand Star
electronic bid system which offers nationwide bid coverage.
The results of each bid for each truck is attached for review,
please see attachment “Customer Svc – Trucks”.
Financial Impact:The 3 compact pickup trucks will be purchased for
$14,227.00 each for a total of $42,681. The 5 full size pickup
trucks will be purchased for $17,590.00 each for a total of
$87,950. The2 utility body trucks will be purchased for
$19,669.00 each for a total of $39,338 and the 2 vans will be
purchased for $18,084.00 each for a total of $36,168. The
total purchase cost will be $206,137.00 and funds will be
provided by Utilities capital accounts
Alternatives:1.Approve the request for the preceding vehicles to the above
lowest bidders. 2.Do not approve the request.
Recommendation:Approve the acquisition of 3 compact pickup trucks, 5 full-
size pickup trucks, 2 utility body trucks, and 2 cargo vans
from vendors identified in the attachment as low bidders for
a total of $206,137.00 from the Utilities capital account.
Funds are
Available in the
Following
Accounts:
506-04-3210.54-22210 // 506-04-3210.54-22220
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
ATTACHMENT
UTILITIES DEPARTMENT – CUSTOMER SERVIC DIVISION
ANALYSIS: Fleet Management submitted a request for bids through the Procurement
Department utilizing the Demand Star electronic bid system which offers nationwide bid
coverage. The Procurement Department received quotes back from the following vendors for
each bid request.
The following are the results of the bids received for the compact pickup trucks (bid 05-129):
Bobby Jones Ford $ 14,227.00 Each LOWEST BIDDER
Carl Black GMC $ 15,563.00 Each
Legacy Ford $ 14,546.00 Each
The following are the results of the bids received for the full size pickup trucks (bid 05-134):
Legacy Ford $17,590.00 Each LOWEST BIDDER
Allan Vigil Ford $ 20,137.00 Each
Bobby Jones Ford $ 18,005.00 Each
Carl Black GMC $ 20,592.00 Each
Parkway Ford $ 19,111.00 Each
The following are the results of the bids received for the utility body trucks (bid 05-135):
Bobby Jones Ford $ 19,669.00 Each LOWEST BIDDER
Allan Vigil Ford $ 23,162.00 Each
Carl Black GMC $ 25,239.00 Each
Legacy Ford $ 22,595.00 Each
Parkway Ford $ 22,775.00 Each
The following are the results of the bids received for the cargo vans (bid 05-128):
Bobby Jones Ford $ 18,084.00 Each LOWEST BIDDER
Carl Black GMC $ 20,567.00 Each
Legacy Ford $ 18,536.00 Each
Commission Meeting Agenda
2/22/2006 1:00 PM
Pay Raises for Elected Officials
Department:Clerk of Commission
Caption:Consider pay raises for elected officials. (No
recommendation from Finance Committee February 13,
2006)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
2/22/2006 1:00 PM
Public Service-Slope Mower-Sales Tax
Department:Finance - Fleet Management - Ron Crowden, Fleet Manager
Caption:Motion to approve the acquisition of 1 slope mower for the
Public Services – Maintenance Division from Kut Kwick
Corporation of Brunswick, Georgia for $40,623.00 (Lowest
Bid offer for bid 05-150). (Approved by Finance Committee
February 13, 2006)
Background:The Augusta Public Services Department-Maintenance
Division requests the acquisition of 1 new slope mower to
assist in the mowing of the numerous steeply sloped areas
around the city and county. The department has the
responsibility to keep an extremely large amount of sloped
areas groomed on a daily basis. The additional mower will be
utilized to assist in mowing these surfaces and also a large
amount of flat surfaces when needed throughout the city and
outlying areas. The purchase of this unit will vastly improve
job productivity and employee safety. The slope mower is
designed to keep the operator and tractor unit in a vertical
position with the cutting platform contouring the slope. This
would be particularly hazardous to the employee if a regular
tractor were to be used as the tractor has a high center of
gravity and would most likely tip over. See photo attached.
Analysis:Fleet Management submitted a request for bids through the
Procurement Department utilizing the Demand Star
electronic bid system which offers nationwide bid coverage.
The Procurement Department received quotes back from
only one 1 vendor, Kut Kwick Corporation of Brunswick,
Georgia, submitted the lowest and only bid for $40,623.00.
Financial Impact:The unit will be purchased for $40,623.00 from Phase IV of
the SPLOST.
Alternatives:1.) Approve the award to the lowest bidder, Kut Kwick
Corporation of Brunswick, Georgia 2.) Do not approve the
request.
Recommendation:Approve the replacement of 1 slope mower for the Public
Services – Maintenance Division from Kut Kwick
Corporation of Brunswick, Georgia For $40,623.00 (Lowest
Bid offer for bid 05-150).
Funds are
Available in the
Following
Accounts:
324-04-1110.54-21120 // 201-82-4010.54-21120
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Commission Meeting Agenda
2/22/2006 1:00 PM
Richmond County Neighborhood Associations Alliance, Inc.
Department:Clerk of Commission
Caption:Motion to approve a request from the Richmond County
Neighborhood Associations Alliance, Inc. for city
sponsorship through the purchase of tickets for the 10th
Annual Banquet. (Approved by Finance Committee February
13, 2006)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
2/22/2006 1:00 PM
Approve Change Order No. 2 Horsepen Sanitary Sewer
Department:Utilities
Caption:Motion to approve proposed Change Order No. 2 to
Horsepen Sanitary Sewer Project AUD 50175, and continue
sanitary sewer installation in the Fairington neighborhood.
(Approved by Engineering Services Committee February 13,
2006)
Background:The Horsepen Sanitary Sewer installation is an AUD bond
project, and spans from the main trunk sewer at Spirit Creek
to the Sand Ridge and Fairington neighborhoods. The
Horsepen Sanitary Sewer project is AUD bond project
50175, and the Fairington neighborhood project is AUD
bond project 50200. Eagle Utilities won the bid on the
Horsepen project last year, and has completed the project on
time and under budget despite the difficulties installing the
line in wet conditions. Under the Horsepen project, the sewer
line was extended into the Fairington neighborhood to serve
several homes and the new elementary school. Several
proposed lateral sewers have been designed, and could be
installed at present to facilitate servicing additional residents
in the Fairington neighborhood. The remainder of the
Fairington project should begin construction by mid summer
under a separately bid contract.
Analysis:Eagle Utilities has worked diligently to meet the project
deadline, and has arrived at the end of the project with funds
remaining in the budget. These funds are additional
quantities in the project for bedding sewer line in the wet
areas, and could be converted to pipe and manholes in order
to extend the Fairington sanitary sewer project. Because the
design plans are 100% complete, the additional work requires
no additional design and only approval of the proposed
Change Order.
Financial Impact:No increased financial impact from the current project
budget.
Alternatives:Do not approve the proposed Change Order and close the
current contract.
Recommendation:We recommend approving the proposed Change Order to
Horsepen Sanitary Sewer Project AUD 50175, and continue
sanitary sewer installation in the Fairington neighborhood.
Funds are
Available in the
Following
Accounts:
509043420/5425210 80150175/5425210
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Commission Meeting Agenda
2/22/2006 1:00 PM
Award Parking Management Contract
Department:Public Services Department-Facilities Management Division
Caption:Approve Award of the contract for RFP 06-803, “Parking
Management – Radisson Riverfront Hotel” to Republic
Parking System. The total annual contract cost is $208,550.
This contract is for a 36 month period, from February 1, 2006
through January 31, 2009, with an option to renew for two
additional two year terms upon approval by the Augusta
Commission. (Approved by Finance Committee and no
recommendation from Engineering Services Committee
February 13, 2006)
Background:Republic Parking System has been operating the Radisson
Facility since January of 2003. Prior to their tenure, expenses
for operation of this facility routinely exceeded revenue.
Since they began operation, they have consistently generated
revenue in excess of expenses, exclusive of bond payments.
They have worked well with the Radisson Management and
have provided good customer service in operation of the
facility.
Analysis:RFP #06-803 was issued in November of 2006 in accordance
with the procurement requirements of Augusta-Richmond
County. A copy of the RFP is attached. The only proposal
received was from Republic Parking Systems, the current
operator. The contract cost is based on the estimated costs of
operations, plus an annual management fee of $25,000. The
management fee has increased $4,000 above the 2003
contract amount.
Financial Impact:The annual cost totals $208,550. This reflects estimated
operating costs of $202,218 and a management fee of
$25,000. A copy of the estimated operating budget is
attached.
Alternatives:1. Approve Award of the contract for RFP 06-803, “Parking
Management – Radisson Riverfront Hotel” to Republic
Parking System. The total annual contract cost is $208,550.
This contract is for a 36 month period, from February 1, 2006
through January 31, 2009, with an option to renew for two
additional; two year terms upon approval by the Augusta
Commission. 2. Do not award the contract.
Recommendation:Approve Award of the contract for RFP 06-803, “Parking
Management – Radisson Riverfront Hotel” to Republic
Parking System. The total annual contract cost is $208,550.
This contract is for a 36 month period, from February 1, 2006
through January 31, 2009, with an option to renew for two
additional; two year terms upon approval by the Augusta
Commission.
Funds are
Available in the
Following
Accounts:
271-04-1910
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
ATTACHMENT E
ANNUAL BUDGET
The following suggested budget format should be based upon annual costs for the first year of operations.
All factors in the RFP and Parking Management Agreement that impact the Budget should be considered.
DIRECT PERSONNEL COSTS
Position Salary or Unit Cost # of Employees Cost
Manager $33,000 per year 1 $33,000
Assistant Manager
Supervisors $8.00 per hour 1 $23,278
Clerical
Cashiers $6.75 per hour 6 $78,564
Maintenance $6.75 per hour 1 $9,820
Overtime
Training
Sickness/Accident
Vacation
Other
TOTAL DIRECT PERSONNEL COST $144,662
OTHER PERSONNEL COSTS
Item Cost
Overtime $1,571
Training $0
Sick/Accident/Vacation $786
FICA/Medicare $11,397
Health Insurance $3,600
Worker’s Compensation $9,371
State Unemployment $4,023
Federal Unemployment $1,192
Sickness/Accident
Vacation $1,964
Other
TOTAL OTHER PERSONNEL COST $33,904
OTHER COSTS
Item Cost
Telephone/ FAX (Locally originated Bus.) $3,630
Training Uniforms/Laundry/Badges/Name Plates $1,200
Supplies & Small Tools $500
Ticket Expense $1,800
Office Supplies $800
Equipment maintenance and Supplies (Revenue Control) $3,000
Manager's Vehicle Allowance $300
Postage $1,140
Advertising $960
Annual Audit $1,300
Business License $300
Depreciation $6,500
Liability Insurance $2,222
Management Fee $25,000
TOTAL OTHER EXPENSES $48,652
Total All Expenses $227,218
REQUEST FOR PROPOSALS
FOR
PARKING MANAGEMENT at the AUGUSTA RADISSON
RIVERFRONT HOTEL PARKING FACILITY
FOR
AUGUSTA-RICHMOND COUNTY COMMISSION
RFP Number:
530 GREENE STREET, AUGUSTA, GA. 30911
NOVEMBER 2005
Date:
AUGUSTA-RICHMOND COUNTY COMMISSION
REQUEST FOR PROPOSALS #
FOR
PARKING MANAGEMENT
at the
AUGUSTA RADISSON RIVERFRONT HOTEL PARKING
FACILITY
PROPOSALS DUE
DATE:
TIME:
SUBMIT TO:
AUGUSTA-RICHMOND COUNTY
DIRECTOR OF PROCUREMENT
ROOM 605, 530 GREENE STREET
AUGUSTA, GA 30911
ADVERTISEMENT FOR PROPOSALS:
Sealed PROPOSALS will be received at this office until , on
, 2005 FOR FURNISHING:
RFP #: PARKING MANAGEMENT at the AUGUSTA RIVERFRONT RADISSON PARKING
FACILITY
Proposals will be received by The City of Augusta hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
The City of Augusta Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30911
Documents may be obtained at the office of the City of Augusta Procurement Department, 530 Greene
Street – Room 605, Augusta, GA 30911.
A mandatory Pre-Submittal Conference will be held on @ in Room 605 of the
Purchasing Department, 530 Greene Street, Augusta, GA.
It is the wish of the Owner that minority businesses are given the opportunity to submit proposals on the
various parts of the work. This desire on the part of the Owner is not intended to restrict or limit competitive
bidding or to increase the cost of the work. The Owner supports a healthy free market system that seeks to
include responsible businesses and provide ample opportunity for business growth and development.
No proposal may be with drawn for a period of 90 days after time has been called on the date of opening.
The Owners reserves the right to reject any or all Proposals and to waive technicalities and informalities.
Please mark the RFP Number on the outside of the envelope.
Bidders are cautioned that sequestration of the RFP through any source other than the office of the
Purchasing Department is not advisable. Acquisition of RFP documents from unauthorized sources place
the bidder at the risk of receiving incomplete or inaccurate information upon which to base his proposal.
YOU MUST SUBMIT FOUR (4) SIGNED ORIGINALS OF YOUR PROPOSAL.
Augusta has a Link Deposit program designed to provide loans to eligible local Small, Minority and Women
Owned Businesses. For more information about this program please contact the DBE Department @ 706
821-2406.
GERI A. SAMS, Purchasing Director
Augusta Chronicle
Metro Courier
cc: Yvonne Gentry Augusta, DBE Coordinator
Mike Greene Augusta, Public Services
Rick Acree Augusta Public Services
SECTION I
INTRODUCTION:
The Procurement Department of Augusta-Richmond County (hereinafter referred to as the OWNER) is
soliciting proposals from qualified firms (hereinafter referred to as the FIRM) to manage and operate the
Augusta owned parking facility located at the Radisson Hotel at One Tenth Street in Augusta, Georgia.
Responses will be received at the office of the Director of Procurement at the aforementioned address until
. The term of the Management Agreement is for an initial 3 (three)
years period with 2 (two) additional 2 (two) years extensions subject to approval by the Augusta
Commission.
All firms responding are cautioned to read this RFP carefully for understanding and request clarification
from the Owner on any questions pertaining to this RFP. Any questions should be in writing and directed to:
Geri Sams, Director of Procurement
Augusta Richmond County
530 Greene Street, Room 605
Augusta, Georgia 30911
706/821-2422 Phone 706/821-2811 Fax
Discussions with other employees of Augusta, or information obtained in any other manner, will not be
considered valid or binding in evaluation of any response to this request.
Failure to provide all of the requested information may cause the proposal to be rejected as non-responsive.
The Owner strongly encourages minority and women owned firms to participate in this RFP and further
urges the project team of all firms reflect inclusion of women and minorities. Also, the Owner encourages all
companies submitting proposals to subcontract portions of their work to minority business enterprises, and if
individually successful in being selected for the work of this RFP, develop and implement an active plan for
minority participation on the project.
Any interested qualified firm(s) and/or party is requested to make a response to accomplish the Scope of
Services described herein. The response is to be signed by a duly authorized official of the firm and must be
submitted in the time, manner and form prescribed. All interested firms are required to meet Federal, State
and Local Equal Employment Opportunity (EEO) laws and regulations.
If an award of contract is awarded as a result of this solicitation, contract will be made on the basis of the
response which best satisfies the intent of this Request for Proposal and other factors considered in the
best interest of the Owner. Negotiations may be undertaken with the firm whose Proposal shows them to be
the most qualified, responsible, and capable of performing the work. The Owner may consider professional
qualifications and related experience to determine which proposal would be in Owner’s best interest if a
contract were made.
The Owner reserves the right to withdraw this RFP, to reject any and all submittals at any time, to suspend
or terminate the selection process, and/or to cancel the project. In the event of such suspension or
termination, the Owner shall have no obligation or liability to any of the firms preparing or submitting
proposals under this RFP. In addition, neither this RFP, nor any proposal submitted, nor the selection of any
proposal, nor any negotiations with any firms, will impose any obligation or liability on the Owner.
The Owner may reject any proposal determined to contain false or misleading statements or references,
which, in the sole judgment of the Owner, do not support an attribute or condition, contended by the firm
and it is deemed that such statements were intended to mislead the Owner in its evaluation of the submittal.
Please note that failure to acknowledge addenda may be grounds for rejection of any proposal as
noncompliant.
The Owner’s identification of an apparent successful firm does not necessarily mean that it accepts all
aspects of the firm’s submittal.
Each firm shall be responsible for all costs of the preparation of their proposal, and they shall not be
compensated in any way for the preparation or submittal of a proposal.
The Owner reserves the right to consider proposals or modification thereof received at any time before the
award is made, if such action is in the interest of the Owner.
The Owner reserves the right to reject any or all proposals received as the result of this request. The Owner
also maintains the right to negotiate with any firm, as necessary, to serve the best interests of Owner. The
Owner will not be liable for any costs incurred by any firm prior to the signing of a contract.
To be considered, firms must submit a response using the format provided in Part IV. The response must
arrive at the Procurement Department offices, located at 530 Greene Street, Suite 605, Augusta, GA 30911,
by , Eastern Time, on . They should be marked to the attention
of Geri Sams, Director of Procurement.
An official authorized to bind the firm to the terms and provisions of the proposal must sign the proposal.
For a proposal to be considered it must remain valid for at least 90 days from the time that the Owner
receives it.
The Owner will evaluate all proposals received from firms with respect to evidence that the goals and
objectives of the project are fully understood. The firm’s demonstrated capability, other qualifications and
operational concept, as described herein, will also be assessed. The Owner will then make their
recommendation to the Augusta-Richmond County Commission for their consideration and final approval.
General Information
The current Parking Operation Agreement will end on January 31, 2006. As such the Owner has
determined the issuance of an RFP in a "Management Agreement" format will better serve both the City and
successful Operator's interests. The City seeks to obtain a professional parking company highly skilled in
providing customer services, parking revenue control, operational control plus the ability to work together
with the Owner, the Downtown Development Authority, and the Radisson in the creation of innovative
marketing objectives. The selection of the successful FIRM will be evaluated carefully based upon these
critical features.
All firms submitting proposals should bear in mind that, although cost is a factor for consideration in both the
Management Fee and the Operational Budget, other factors, such as those stated above, will be given
consideration. This RFP should not be considered to be a bid.
The Owner wishes all parties involved in this venture, the FIRM, AUGUSTA, and the AUGUSTA HOTEL
PARTNERSHIP (the Partnership) to be highly motivated to produce results for the Owner’s objectives,
which is in character with the overall community's economic service and quality of life objectives. The fourth
(4th) and (5th) year and sixth (6th) and seventh (7th) options will be based upon the measured success of the
Operator during the first three (3) year term. The Management Fee for these years will either be increased
by the Owner, or a new Operator will again be competitively selected,
See the attached City parking Management Agreement for details of cost reimbursement and those costs
considered non-reimbursable.
SECTION II
Minimum Qualifications/Experience
Proposing firms shall have, at a minimum, the following qualifications and/or experience:
1. Shall have at least five (5) years experience in the management and operation similar parking
facilities.
2. Shall be currently operating at least one hotel or municipal parking facility with over 400 parking
spaces containing both short-term and long-term facilities.
3. Shall be currently operating municipal and hotel parking facilities where at least one location
generates annual gross receipts in excess of $600,000.
4. Shall have managed the installation of, and shall be knowledgeable of, "state of the art" revenue
control equipment including mag-stripe ticket dispensers, bar code readers, lag time tickets, license
plate inventory system plus credit card automation and related equipment.
5. Shall have had hotel and Municipal parking marketing experience and be able to demonstrate the
effectiveness of previous marketing programs by demonstrating tangible results.
6. Shall demonstrate the capability to successfully undertake and complete the responsibilities and
obligations of the proposal being submitted and the agreement being entered into.
7. Shall be able to reference other similar parking facilities that the company has operated which have
a similar form "Management Contracts" with management and operating requirements.
8. Shall be financially able to purchase, provide and install revenue control equipment for the parking
facility. The specific equipment will be determined by the OWNER during the negotiation process
after the award of the Management Agreement. The cost of said revenue control equipment shall not
exceed $40,000.00. This cost will be borne by the FIRM. Upon commencement of the Management
Agreement, the cost will be reimbursed to FIRM through amortized monthly payments over the initial
period of the Management Agreement at a rate to be negotiated. At the end of the contract the
revenue control equipment will become the property of the Owner of Augusta. If the contract is
terminated for any reason prior to the full amortization of the revenue control equipment the FIRM
will be due any unamortized amount within 60 days of the final day of operation of the parking
facilities.
Instructions to FIRMS
1. The successful FIRM will be required to execute the attached Parking Management Agreement. and
shall provide management services in accordance with the terms and conditions of this agreement.
Once a firm has been selected, the management fee will be negotiated. This Request for Proposals
and the Parking Management Agreement will be included as a part of the contract. A sample
Parking Management Agreement is attached.
2. Tentative Scheduled Dates:
a. Advertisement/RFP's mailed
b. Final date for questions
c. Final Addenda issued
d. Proposal Due Date
e. Award of Agreement
f. Contract Date Effective January 31,2006
3. Requests for interpretation shall be made in writing and delivered to the Procurement Director.
Requests may be delivered by mail or via facsimile at the numbers below. The Procurement Director
will issue an addendum clarifying all questions no later than days rpior to submission of
proposals..
Telephone Number: 706-821-2422
FAX Number: 706-842-1768
Responses to questions will be in writing and distributed to all FIRMS of record. The Procurement
Director's interpretation will be final.
4. Six (6) copies of the proposals must be submitted in a sealed envelope marked RFP
"Parking Management Proposal - Radisson Riverfront Hotel"
5. All proposals received will remain confidential until the Owner awards an Agreement, after which
Performance Bonds will be returned to unsuccessful FIRMS. Proposals received after the date and
time stated above will be returned unopened. The Owner has the right to change any or all of the
above dates listed. Each Proposal must be completed in the format described herein. Proposal
statements must be accurate and verifiable.
6. FIRMS will be held responsible for having examined the details of the Parking Management
Agreement plus clearly understand how the Agreement relates to the Premises. The FIRM will use
its personal. knowledge and experience or professional advice as to the character of the services
required plus the proposed type of operation.
7. The FIRM must become fully aware of the City's requirements for the management, operation and
marketing of the public parking facilities prior to submission of their proposal. Failure to do so will not
relieve the successful FIRM of its obligation to carry out the provisions of the Agreement. The FIRM
must be familiar and comply with all Federal, State and local laws, ordinances, rules and regulations
which might affect the Premises, as defined. The FIRM must obtain required licenses and permits,
as required.
Selection Process and Evaluation Criteria
1. The Owner will review proposals with an evaluation panel that will be chosen by the Procurement
Director and the Contract Manager. The panel will provide the Procurement Director with its
recommendations regarding the selection of a FIRM. The Procurement Director shall make a
recommendation to the Augusta Commission who will make a final award. Neither the Procurement
Director nor the Augusta Commission shall be bound to award the agreement to the lowest (dollar)
FIRM. The Owner at its sole discretion may award the agreement to any FIRM.
2. Evaluation. The evaluation panel will consist of such management personnel and/or outside
knowledgeable officials. The panel will evaluate the proposals based upon some but not necessarily
all of the criteria listed below:
a. Completeness of the Proposal as requested of the FIRM in the RFP.
b. Capabilities, experience and expertise of the FIRM.
c. Financial statements submitted by the FIRM.
d. Past service record of the FIRM at other hotels whose mission is similar to that of the Owner's,
including any litigation with such hotels.
e. Proposed Plan of Operation.
f. Proposed Marketing Plan
g. Cost to the OWNER combining Operating Budget, Marketing Budget and Management Fee.
h. The quality of the proposed service.
3. It is the intent of the OWNER to award or reject all proposals within sixty (60) days following the
opening of proposals or as soon as reasonably practical thereafter. It is the OWNER's intent to have
the successful firm in place with a signed contract no later than the expiration of the current
management agreement as previously stated..
SECTION III
Submission of Proposals
All documentation submitted with this proposal should be bound or mounted in a single volume. The original
and six (6) copies of the proposal must be submitted in a sealed package and marked on the outside with
"Parking Management Proposal - Radisson Riverfront Hotel"
Each FIRM should be identified with the FIRM name on the outside of the envelope.
All proposals will be publicly opened, but the content of proposals will not be available for public review until
after the City has awarded a contract and the contract/agreement has been executed by the City and the
successful FIRM. It is the sole responsibility of the FIRM to have its proposal delivered as specified herein.
Proposals should be prepared simply providing a concise description of the FIRM's capabilities to satisfy the
requirement of this RFP. Section IV lists the information required for all proposals and the order in which it
should be presented.
Section IV
Submission Requirements
In order to expedite the evaluation of proposals, each must organize its proposal into the following sections
and order. Proposals that do not follow the specified format outlined below may be deemed non-responsive
and disqualified from the process. In addition, failure to provide the required documentation may be cause
for rejection of the proposal.
1. Cover / Transmittal Letter
2. Business Information Questionnaire and Attachments (Attachment A should be completed by all
firms. Attachment A-1, A-2 or A-3 and the related signature sheet(s) should be completed depending
on business structure)
3. Business and Financial References (Attachments B-1 and B-2)
4. Financial Statement (Attachment C)
FIRM must provide financial statements, including a balance sheet, income statement and cash flow
statement with all footnotes and disclosures audited by an independent Certified Public Accountant
(CPA) in accordance with generally accepted accounting principles for the last two (2) full fiscal
years of operations. Sole proprietorships, partnerships and limited liability entities must meet the
same requirements, as their performance requirements under the contract will be the same as a
corporation. Financial statements not meeting this requirement may be deemed unresponsive or
scored lower in the evaluation of the proposal.
If FIRM intends to operate the business as a sole proprietorship, FIRM must submit a certified
personal financial statement for the last two (2) years.
If FIRM is a corporation, partnership or joint venture, and has been in business for less than one (1)
year, then the above personal financial information is required for all shareholders, partners and joint
venture partners that have a ten percent (10%) or more ownership interest in the FIRM.
5. Anti-Lobbying, Non-collusion and Declaration Statement (Attachment D)
6. Annual Operating Budget (Attachment E)
FIRM must submit a proposed annual operating budget for the parking facility in the format
presented as Attachment E. Any additions to the form must be denoted with an asterisk "*" in the
first column along with the clear description of the item being added.
7. Proposal Bond
Each proposal must be accompanied by a guaranty bond or its equivalent in the form of a cashier's
or certified check or an unconditional certificate of deposit in the amount of twenty-five thousand
dollars ($25,000).
8. Experience & Qualification Statement
The FIRM shall provide the Commission with sufficient documentation to show that the FIRM and
the resident General Manager are experienced and qualified to fulfill this management agreement
for parking facilities. Evaluation of the FIRM's and the resident General Manager's experience will be
based on a record involving the management of large public facilities, operated 24 hours per day,
seven days per week, 365 days per year. The amount of managing business experience required to
participate in this proposal process has been established at a minimum of five (5) years experience
in hotel and municipal parking management.
FIRM shall provide an organizational chart for the company as well as for local management and
attach resumes or job descriptions (for those individuals not already identified) of the FIRM's officers
directly related to this proposed project and the proposed resident General Manager and Assistant
Manager. FIRM shall provide a description of the General Manager's previous parking experience
including the number of employees supervised and whether experience was gained in multiple shift
operations. The General Manager shall be an experienced administrator, acceptable to the
Commission, who will devote his/her full time to the performance of the FIRM's established
responsibilities. The General Manager shall be expected to work at the hotel a minimum of forty (40)
hours per week during the term of this agreement. He/she shall have regular meetings with Hotel's
Staff to keep the Commission fully informed concerning daily operations. The FIRM and proposed
General Manager must have experience in various revenue control procedures including on-line,
computerized parking revenue equipment. The FIRM and proposed General Manager must identify
the types of revenue control systems on which they have worked and length of time on each system.
9. Operations and Internal Cash Control and Auditing Plan
Each FIRM shall submit an Operations Plan and a Internal Cash Control and Auditing Plan
describing in specific detail the strategies, policies and procedures to be used by the FIRM in
operating and cash control of the parking facilities. The Plans should include innovative customer
service practices and costs which FIRM envisions will improve the service required under the
Management Agreement. The Plans should also address practices and methodologies to be
implemented to enhance revenue control. These Plans shall set forth the types of auxiliary services
that the FIRM recommends to be offered to customers in addition to those services that the FIRM
required in this RFP. The Plans may include other information FIRM considers pertinent to its
proposal.
Note: The FIRMs are encouraged to "think' outside the box" as they consider the above Operations
and Cash Control Plan. New operating ideas which will assist the Commission in attracting new
parking users through new and innovative services will be especially appreciated by the
Commission.
10. The Proposal shall also address, in detail, any issues the FIRM may have in complying with the
terms contained within the standard Parking Management Agreement.
11. Internal Cash and Auditing Procedures
The FIRM must submit its company's internal cash handling and auditing procedures as part of this
proposal. The procedures should include daily, weekly, and monthly reports of the results submitted
to the Contract Manager for review.
12. Transition Plan
The FIRM shall submit a Transition Plan that will describe how the FIRM plans to start operations
and bring about a smooth transition of the work to be performed. Such plan shall consist of a
schedule of how FIRM will handle any anticipated problems and shall include the time period
needed for the hiring and training of employees, planned interface with Commission.
13. Opinion from Legal Counsel
FIRM is requested to obtain an opinion from legal counsel stating whether or not litigation is pending
or contemplated that could affect FIRM's ability to undertake its proposal.
14. Other Information
FIRM should provide any information that would be helpful in evaluating the FIRM's ability to
successfully manage, operate and market parking operations at the Radisson Riverfront Hotel,
including a detailed explanation of any pending or threatened litigation involving FIRM at any
Parking Facility.
FIRM acknowledges that it has submitted responses to each of the 14 required components of the Request
for Proposal and that all information submitted is true and correct.
Name of FIRM:
Name of Authorized Person:
Signature of Authorized Person:
Title:
Business Address of FIRM:
Business Phone Number: Business FAX Number:
Business E-Mail Address:
Date:
Notary
Signed and sworn before me this day of 20
Notary Signature:
(Affix Seal)
My Commission Expires:
ATTACHMENT A
BUSINESS INFORMATION FORM
(All FIRMS MUST COMPLETE THIS SHEET)
BUSINESS INFORMATION
1. Name of Firm (exactly as it is to appear on the Agreement):
2. Principal Office Address:
3. Telephone Number: Fax Number:
4. Contact Person: Name Title
5. Contact E-Mail:
5. Form of Business Entity; check one and complete appropriate statement(s):
( ) Partnership
( ) Corporation
( ) Joint Venture
( ) Individual/Sole Proprietor (no additional pages required)
ATTACHMENT A-1
PARTNERSHIP STATEMENT
If a PARTNERSHIP, answer the following:
1. Date of Organization?
2. General Partnership ( ) Limited Partnership ( )
3. Partnership Agreement Recorded? Yes( ) No ( )
4. Has the Partnership done business in Georgia? Yes ( ) No ( )
If Yes, when?/where?
5. Has the Partnership done business in the United States? Yes ( ) No( )
If Yes, when?/where?
6. Name, address, and partnership shares of each partner:
Name Address Percent Ownership
7. If any partner is not an individual, the appropriate business entity statement must also be completed
for that partner.
8. A certified copy of the partnership agreement must be submitted.
ATTACHMENT A-2
CORPORATION STATEMENT
If a CORPORATION, answer the following: When incorporated?
Where incorporated?
Is the corporation authorized to do business in Georgia? Yes ( ) No ( ).
If so, as of what date?
If Georgia is not state of incorporation:
Address of the registered office in Georgia
Name of registered agent in Georgia at such office:
The Corporation is held: Publicly ( ) Privately ( )
Furnish the name, title, and address of each officer, director and principal shareholders owning 10% or
more of the corporation's issued stock.
DIRECTOR'S NAME ADDRESS TITLE
ATTACHMENT A-2 (Pg 2)
CORPORATION STATEMENT (Cont.)
OFFICER'S NAME ADDRESS TITLE
PRINCIPAL SHAREHOLDER ADDRESS PERCENT OWNERSHIP
If any principal shareholder is not an individual, the appropriate business entity statement must also be
completed for such shareholder.
ATTACHMENT A-3
JOINT VENTURE STATEMENT
If a JOINT VENTURE, answer the following:
1. Date of Organization?
2. Joint Venture Agreement recorded? Yes ( ) No( )
3. Have the Joint Venture Entities done business in Georgia? Yes( ) No( )
If yes, when?/where?
4. Name and Address and Percent Ownership of Each Joint Venture Entity:
NAME ADDRESS PERCENT OWNERSHIP
5. If any joint venture entity is not an individual, the appropriate business entity statement must also be
completed for such joint venture.
6. A certified copy of the joint venture agreement must be submitted with the proposal.
ATTACHMENT A
SIGNATURE SHEET – SOLE PROPRIETOR
No proposal shall be accepted which has not been signed and notarized in ink in the appropriate space
below.
If FIRM is an SOLE PROPRIETOR, sign here.
Name:
Doing Business As:
State of
County of
Subscribed and sworn before me this day of 20 .
Notary
My Commission Expires:
(SEAL)
ATTACHMENT A
SIGNATURE SHEET – PARTNERSHIP OR JOINT VENTURE
No proposal shall be accepted which has not been signed and notarized in ink in the appropriate space
below.
If FIRM is a PARTNERSHIP or JOINT VENTURE, at least two (2) Partners or each of the Joint Venturers
must sign here:
Partnership or Joint Venture Name
By:
By:
By:
By:
State of
County of
Subscribed and sworn before me this day of 20 .
Notary:
My Commission Expires:
(SEAL)
ATTACHMENT A
SIGNATURE SHEET – CORPORATION
No proposal shall be accepted which has not been signed and notarized in ink in the appropriate space
below.
If FIRM is a CORPORATION, the duly authorized officer(s) must sign here.
By: By:
Title: Title:
By: By:
Title: Title:
By: By:
Title: Title:
Dated:
(Affix corporate seal if applicable)
State of
County of
Subscribed and sworn before me this day of , 20 .
Notary
My Commission Expires
(SEAL)
ATTACHMENT B-1
FINANCIAL INFORMATION
1. Fidelity Information
Have you or any entities in which you have had an ownership interest, ever had a fidelity bond
canceled or forfeited?
Yes ( ) No ( )
If yes, state name of bonding company, date, amount of bond and reason for such cancellation or
forfeiture.
2. Bankruptcy Information
Have you or any entities in which you or they have had ownership interest, ever been declared
bankrupt?
Yes ( ) No ( ).
If yes, attach statement setting forth date, court jurisdiction, amount of liabilities and amount of
assets, type (e.g., Chapter 7, 9, 11, etc.), and resolution or current status.
ATTACHMENT B- 2
BUSINESS AND FINANCIAL REFERENCES
l. Provide names, titles, address and phone numbers of at least five (5) persons/firms (banks and
vendors) your company has done business with for at least the most recent three (3) years.
NAME ADDRESS TITLE PHONE
2. Include a listing of the names of at least five (5) Municipalities your company has done business with
for at least the most recent three (3) years. This listing should be of locations of similar size (gross
revenues); FIRM should have been in an operation with a Management Agreement; and should
include whether the Company also had a marketing plan in effect. Please provide the names, titles
and telephone numbers of the Municipal official as a person of reference.
LOCATION CONTACT NAME TITLE PHONE
ATTACHMENT C
FINANCIAL STATEMENTS
FIRM must attach/insert required financial statements here.
ATTACHMENT D – 1
PROVISIONS AND DECLARATIONS
ANTI-LOBBYING PROVISION
All FIRMS, including FIRMS' agents, employees, representatives lobbyists, attorneys and proposed partner (2),
subcontractor(s) or joint venture(s), will refrain under penalty of the FIRM's disqualification, from direct or indirect
contact for the purpose of influencing the selection or creating a bias in the selection process, with any person(s) who
may participate in the selection process, including the Evaluation Panel, the Commission, Mayor, Administrator or
Procurement Director and staff, the Engineers, and/or any official representative of the City of Augusta or Richmond
County. This policy is intended to assure that the evaluations for the selection of a FIRM is completed objectively as
well as assure the integrity of the proposal process.
If a FIRM has a procedural question with regard to this Anti-Lobbying Policy, the question shall be directed to the
Procurement Director who is responsible for managing the selection process.
By signing at the bottom of this section, the FIRM hereby acknowledges that the foregone policy is understood and
that the FIRM will abide by these terms.
NON-COLLUSION CERTIFICATION
By signature at the bottom of this sheet and submission of this proposal, each FIRM and each person signing on
behalf of any FIRM certifies, and in the case of a joint proposal, each party thereto certifies as to its own organization,
under penalty of perjury, that to the best of his or her knowledge and belief:
A. The prices in this proposal have been arrived at independently, without collusion, consultation,
communication or agreement for the purpose of restricting competition, as to any matter relating to
such prices with any other FIRM or with any competitor;
B. Unless otherwise required by law, the prices which have been quoted in this proposal have not been
knowingly disclosed by the FIRM and will not knowingly be disclosed by the FIRM prior to the opening,
directly or indirectly, to any other FIRM or to any competitor, and;
C. No attempt has been made or will be made by the FIRM to induce any other person, partnership or
corporation to submit or not to submit a proposal for the purpose of restricting competition.
FIRM's Declaration
By signature at the bottom of this sheet, the FIRM hereby agrees and warrants:
A. That FIRM has carefully read and fully understands the information that was provided by the
Commission to serve as the basis for submission of this proposal to operate, manage and market the
parking facilities at Radisson Riverfront Hotel.
B. That FIRM has the capability to successfully undertake and complete the responsibilities and
obligations of the proposal being submitted, including but not limited to, compliance with the audit
requirements and ability to make all payments when due.
C. That all information contained in the proposal is true and correct to the best of FIRM's knowledge.
D. That no officer or employee of the Commission shall have a financial interest, direct or indirect, in any
contract with the FIRM, or shall be financially interested, directly or indirectly, in the sale to the
Commission of any materials, supplies or service except on behalf of that Commission or officer or
employee.
E. That the Commission has the right to reject any and all proposals and/or to accept the best qualified
proposals which decision shall be, at the sole discretion of the Commission, and in the best interest of
the Commission.
F. That by submission of this proposal, the FIRM acknowledges that the Commission has the right to
make any inquiry it deems appropriate to substantiate or supplement information supplied by FIRM
and FIRM hereby grants the Commission permission to make said inquiries.
FIRM
Authorized Signature Date:
ATTACHMENT E
ANNUAL BUDGET
The following suggested budget format should be based upon annual costs for the first year of operations. All factors in
the RFP and Parking Management Agreement that impact the Budget should be considered.
DIRECT PERSONNEL COSTS
Position Salary or Unit Cost # of Employees Cost
Manager
Assistant Manager
Supervisors
Clerical
Cashiers
Maintenance
Overtime
Training
Sickness/Accident
Vacation
Other
TOTAL DIRECT PERSONNEL COST
OTHER PERSONNEL COSTS
Item Cost
Overtime
Training
Sick/Accident/Vacation
FICA/Medicare
Health Insurance
Worker’s Compensation
State Unemployment
Federal Unemployment
Sickness/Accident
Vacation
Other
TOTAL OTHER PERSONNEL COST
OTHER COSTS
Item Cost
Telephone/ FAX (Locally originated Bus.)
Training Uniforms/Laundry/Badges/Name Plates
Supplies & Small Tools
Ticket Expense
Office Supplies
Equipment maintenance and Supplies (Revenue Control)
Manager's Vehicle Allowance
Postage
Advertising
Annual Audit
Business License
Depreciation
Liability Insurance
Management Fee
TOTAL OTHER EXPENSES
Total All Expenses
ATTACHMENT F
STATE OF GEORGIA
PARKING MANAGEMENT AGREEMENT
PUBLIC PARKING FACILITIES
AUGUSTA RADISSON RIVERFRONT
COUNTY OF RICHMOND
THIS parking MANAGEMENT AGREEMENT, made and entered into this day of 20 , by
and between the CITY OF AUGUSTA, hereinafter referred to as "AUGUSTA", and , a
corporation organized and existing under the laws of the State of , registered in the State of
Georgia, with office located at , hereinafter referred to as OPERATOR.
WITNESSETH:
WHEREAS, AUGUSTA is the operator of Radisson and Convention Center Parking Facility (hereinafter
"Facility"), located in the County of Richmond, State of Georgia, and wishes to offer attended parking
services at the Radisson Riverfront Center parking deck and surface parking ("parking facilities"); and
WHEREAS, AUGUSTA deems it advantageous to the public to retain the services of a company
specializing in the management, operation and marketing of public parking facilities; and
WHEREAS, AUGUSTA has solicited responses to a Request for Proposal to manage, operate and market
its public parking facilities; and
WHEREAS, AUGUSTA has determined that the OPERATOR's response to AUGUSTA's Request for
Proposals to manage, operate and market the public parking facilities was the proposal most advantageous
to AUGUSTA and to the public interest; and
WHEREAS, the OPERATOR has experience in providing parking services and has an experienced parking
management team, and has well trained employees available to operate the parking facility; and
WHEREAS, AUGUSTA and OPERATOR desire to enter into an Agreement based on the OPERATOR's
response to AUGUSTA's Request for Proposals; and
WHEREAS, AUGUSTA and the OPERATOR have agreed to the terms and conditions for operation of the
parking facilities as herein provided
NOW, THEREFORE, in consideration of the mutual covenants and conditions contained herein, the parties
do hereby agree as follows:
NOW, THEREFORE, for and in consideration of the mutual covenants and promises herein contained and
other valuable considerations, and the AUGUSTA and the OPERATOR agree as follows:
ARTICLE 1
PREMISES
AUGUSTA hereby grants to OPERATOR and OPERATOR hereby accepts the exclusive right and
obligation of administering, managing and operating the parking operations with respect to the Facilities
located at the Radisson Convention Center hereinafter referred to as the "Premises."
ARTICLE 2
TERM
1. TERM: The initial term of this Agreement shall be from , 2006, through
and including ,2009.
2. AUGUSTA reserves the right to renew this Agreement, at the sole discretion of AUGUSTA and
under terms to be determined by AUGUSTA, for two (2) additional two (2) year renewal terms. If
AUGUSTA chooses to exercise its right to renew this Agreement, the OPERATOR shall be notified
of the terms to which AUGUSTA shall notify the OPERATOR of its intention to exercise this right, at
least one hundred twenty (120) days before the expiration of this Agreement. The OPERATOR shall
have the choice as to whether to accept AUGUSTA's proposal, or allow the Agreement to expire,
and shall so notify AUGUSTA in writing within thirty (30) days of receipt of AUGUSTA's proposal.
Nothing in this paragraph shall be construed as to require AUGUSTA to exercise such option to
renew or to require the OPERATOR to accept such proposal from AUGUSTA. Not less than thirty
(30) days prior to the termination date, the parties will confer to determine if this Agreement is to be
extended and make any supplemental agreement for modification for that purpose, and if not so
extended by mutual agreement of the parties evidenced in writing signed by both parties, said
agreement shall expire , 2009 at midnight.
ARTICLE 3
GROSS RECEIPTS
1. The OPERATOR shall collect and hold in trust for and on behalf of AUGUSTA all Gross Receipts
due from parking customers. "Gross Receipts due" as used herein shall be defined as all sums
collected by the OPERATOR from the rental of space for the parking and storage of motor vehicles
whether on an hourly, daily, weekly, or monthly basis, less all refunds, credit card fee discounts, and
other discounts as authorized by AUGUSTA; sales tax, use tax, excise tax, occupancy tax, gross
receipts tax, or other taxes assessed upon or attributable to said receipts. Said taxes shall be held
by the OPERATOR and paid directly to the taxing entity involved. All taxes, discounts and refunds
shall be accounted for and included in the OPERATOR's monthly revenue statement including fees
or discounts paid to a third party derived from usage of credit cards to pay parking fees Gross
Receipts due AUGUSTA shall include and reflect adjustments for any and all cashier shortages,
overcharges, undercharges, and uncollected parking fees. Dishonored checks, uncollectable or
uncollected fees and credit card charges and other bad debts shall not be included in gross receipts
provided such transactions were processed in accordance with procedures previously accepted and
approved by the Assistant Director .
2. The OPERATOR shall deposit all Gross Receipts into an account as designated by AUGUSTA and
in the name of AUGUSTA, prior to the end of the next banking day after collection. A penalty for
failure to deposit said Gross Receipts by the end of the next banking day following collection shall be
assessed equaling ten percent (10%) of the total amount of that day's Gross Receipts. Failure to
deposit the Gross Receipts within the required time period in excess of two (2) occurrences per
month shall be cause for immediate termination of this agreement.
3. The OPERATOR shall submit to AUGUSTA a monthly statement accounting for all "Gross
Receipts" due by the twentieth (20th) day of the month following the month of operation. The
monthly revenue statement shall be in a format approved by the Assistant Director. Failure to submit
this statement on or before the indicated date may be cause for immediate cancellation of this
agreement.
4. The OPERATOR shall be granted an operating fund advance equivalent to 2 months operating
expenses, to be credited against the first two months of operation. This advance is applicable solely
to the initial term of this agreement. OPERATOR’s that may be continuing to operate the facility
under a new contract will not be granted an advance.
ARTICLE 4
OPERATING EXPENSES
l. AUGUSTA shall reimburse the OPERATOR for all approved operating expenses incurred in the
management, operation and marketing of the Premises. "Operating Expenses" as used herein
shall include all expenses relating to the management, operation and marketing of the Premises,
including all salaries and wages, workmen's compensation insurance as provided by state law,
related payroll taxes, uniforms, supplies, tools, cleaning, maintenance, repair costs to revenue
control/office equipment, certified annual audit, tickets, postage, office and marketing expense,
hospitalization insurance, and other expenses as authorized and included within an operating
budget approved in advance by AUGUSTA.
2. Specifically, Operating Expenses shall not include costs of business licenses, permits, headquarters
bookkeeping, administrative, or accounting fees, liability insurance as described in Article 18,
bid/proposal, performance and fidelity bonds which shall be paid by the OPERATOR from the
OPERATOR 's Management Fee as defined in Article 5. Operating Expenses shall also not include
taxes on the Operator's personal property, debt retirement, or any other expenditure that is not
included in the OPERATOR 's approved annual budget as included and defined herein, and not
approved by AUGUSTA in writing.
3. The Operator shall invoice AUGUSTA, by the twentieth (20th) day of the month following the month
of operation, for its Operating Expenses incurred in a single monthly period. AUGUSTA shall
reimburse the OPERATOR for all authorized and approved budgeted expenses, less any
undocumented expenses, within thirty (30) days following receipt by AUGUSTA of such invoice. The
monthly Operator's Management Fee shall be included in the monthly invoice. Except for payroll and
payroll related expenses, receipts for all expenditures shall be included with the monthly invoice.
Payroll and payroll related expenses shall be submitted in accordance with the policies agreed to
between AUGUSTA and the OPERATOR. The monthly invoice shall be in a format approved by the
Assistant Director.
4. Any disputed invoices or charges shall be deducted by AUGUSTA from the OPERATOR 's invoice.
The Assistant Director of Public Services, Facilities Management Division, (hereinafter Assistant
Director) shall provide the OPERATOR, in writing prior to the time of payment of the monthly
invoice, reasons for the deduction. The OPERATOR, within thirty (30) days, has the right to present
a written explanation of the disputed invoices or charges to AUGUSTA. The Assistant Director shall
determine the validity of the disputed invoices or charges based on additional documentation
supplied by the OPERATOR. If approved, after additional documentation is considered, the amount
shall be added to the next invoice paid by AUGUSTA. The Assistant Director's decision in any
matter pertaining to disputed invoices or charges is final.
ARTICLE 5
COMPENSATION
1. As compensation for the OPERATOR 's performance hereunder, AUGUSTA shall pay to the
OPERATOR each month a Management Fee. Such fee shall be included in the monthly invoice as
indicated in Article 4. The monthly management fee shall be one-twelfth (1/12) of the annual
management fee for each year or succeeding year as defined in Article 2. The annual management
fee for the Initial Term shall be $ .
2. Additionally, as an incentive for OPERATOR to maximize and increase the total revenue generated
from the Premises, AUGUSTA agrees to pay operator a percentage of all "net revenues" generated
in excess of $100,000 dollars as herein provided:
a. If net revenues equal $100,001 to $200,000 dollars, AUGUSTA shall receive 70%
and OPERATOR 30% of all such revenues;
b. If net revenues equal $200,001 to $400,000 dollars, AUGUSTA shall receive 60%
and OPERATOR 40% of all such revenues;
c. If net revenues are greater than or equal to $400,001 dollars, AUGUSTA shall
receive 50% and OPERATOR 50% of all such revenues.
Under this Article, "net revenues" shall mean the total amount of all revenues generated by
OPERATOR, for AUGUSTA, minus maintenance fees, and all operating expenses.
ARTICLE 6
ANNUAL BUDGET
1. The OPERATOR shall submit to AUGUSTA, ninety (90) days prior to each anniversary date of this
Agreement, an annual and monthly budget, for all Operating Expenses to be incurred during the
year. AUGUSTA shall notify the OPERATOR of any changes to the budget or budget approval, on
or before the anniversary date of this Agreement.
2. Upon approval by AUGUSTA, all Operating Expenses included in the annual budget shall be
considered authorized and reimbursable, as incurred, to the OPERATOR. Changes to the annual
budget shall be approved in writing by AUGUSTA . Any expense incurred by the Operator above the
pre-approved budget in any single month period shall not be reimbursed by AUGUSTA unless prior
written approval is received from the Assistant Director.
3. An initial budget for 2006 is attached to this Agreement as Exhibit A.
ARTICLE 7
OPERATIONAL PROCEDURES AND POLICY MANUAL
1. An Operational Procedures and Policy Manual (hereinafter "Manual"), reflecting the operation of the
facility as proposed by the Operator shall be submitted to the Assistant Director within thirty (30)
days of the commencement date of this Agreement. The Manual shall include, at a minimum, the
following:
a. General operating and management policies
b. Customer service policies
c. Example of monthly invoice to AUGUSTA
d. Cash control, audit and ticket exceptions including validation procedures
e. Lost Ticket and Missing Ticket procedures
f. Employee job descriptions
g. Employee training guide
h. Employee schedules
i. Emergency procedures and phone numbers
j. Manager's office and home phone number
k. Company personnel policies
l. Check and credit card approval procedures
m. Daily clean-up of premises
2. The Manual shall be modified as the operation of the facility or the information contained in the
Manual changes. The Operator is responsible for the maintenance of the Manual to assure that all
data is current. The Manual shall be reviewed and revised annually within 30 days following the
annual commencement date of this Agreement. It shall be the Operator's responsibility to submit the
revised manual for review and approval by the Assistant Director.
ARTICLE 8
RECORDS AND REPORTS
1. The Operator shall keep and maintain true and accurate records of gross receipts and operating
expenses in accordance with generally accepted accounting principles. The Operator shall submit
daily to the Assistant Director or designated representative a validated deposit slip for the previous
day(s)'s receipts. The Operator shall submit monthly to the Assistant Director of Public Works,
Facilities Management Division, or designated representative, as directed by the Assistant Director,
the following:
a) An activity report reconciling total Gross Receipts to the daily deposits.
b) Daily report of Gross Receipts, overnight vehicle count, ticket validations and
exceptions, and ticket reconciliation in accordance with the Operations Procedures
and Policy Manual.
c) Monthly activity and Gross Receipts summaries and certifications, to be reconciled to
daily reports.
In addition, the Operator shall have available to the Assistant Director or designated representative
for inspection, upon forty-eight (48) hours notice and within normal business hours, the following:
a. Records of all tickets purchased and used including dispenser number from which
used and date used.
b. All used parking tickets, lost ticket forms and validations for a twelve (12) month
period. At the end of this period, all of these records shall be turned over to the
Assistant Director.
c. All shift reports for a twelve (12) month period. At the end of this period, copies of all
of these records shall be turned over to the Assistant Director.
d. Any and all other accounting records maintained locally which pertain to the receipt of
parking revenues and operating expenses.
2. The Operator shall make all records available upon forty-eight (48) hours notice, no matter where
retained, during normal business hours, at the Assistant Director's office.
3. The Operator shall not destroy any records pertaining to the operation of the Premises without the
express written permission of the Assistant Director.
4. At the expiration or termination of this Agreement, the Operator shall turn over to AUGUSTA all the
books and records of gross receipts and operating expenses, including supporting documents,
maintained throughout the term of this Agreement.
5. All source records of Gross Receipts, which shall include but not be limited to: Parking Tickets, Cash
Register Tapes, Shift Reports, Master Reports, Daily Revenue Reports, whether computer
generated or manually generated, shall be kept at all times within the City of AUGUSTA. These
records shall be maintained by the Operator until the annual report required above is delivered to
and accepted by AUGUSTA, at which time they shall be delivered to AUGUSTA for further
disposition. AUGUSTA shall provide and maintain such storage facilities as necessary to facilitate
the storage of the above records and shall provide reasonable access to such facilities. All data
bases for such purpose will be maintained by the Operator who shall assure that adequate hard
copies and data backups are done on a routine basis; data backups should be stored on an
approved media for such storage for a period of time requested by AUGUSTA.
ARTICLE 9
AUDIT
Within 90 days following the end of each fiscal year, Operator shall provide an unqualified statement
certified by an Independent Certified Public Accountant in accordance with generally accepted accounting
principles (GAAP) certifying that Gross Receipts due AUGUSTA and Operating Expenses are true and
accurately reported as defined within this agreement. The cost of the audit will be considered an operating
expense.
AUGUSTA reserves the right to audit all books and records of the Operator at any time upon forty-eight (48)
hours advance notice to the Operator. If the audit results reflect a shortage of funds over three percent (3%)
per annum, the Operator shall bear the full cost of the audit and reimburse AUGUSTA for any shortage.
ARTICLE 10
OBLIGATIONS OF AUGUSTA
1. AUGUSTA shall operate and maintain the lighting system within the Premises and pay all costs
thereof. Light bulbs shall be considered an operating expense, with the exception of the high mast
lighting.
2. AUGUSTA shall pay the Operator's invoiced amount, less any unauthorized or undocumented
charges, including monthly management fee, within thirty (30) days receipt by AUGUSTA of the
invoice.
3. AUGUSTA shall be responsible for any major maintenance or repair of the parking facility,
landscaping, entrance/exit roadways, and areas outside of the Premises.
4. AUGUSTA shall be responsible for selection, placement, and erection of all signage.
5. AUGUSTA shall provide the parking revenue control equipment. AUGUSTA shall review the need
for additional equipment which may be requested from time to time by the Operator in order to meet
the demands of new technologies or in order to provide more effective an efficient service due to
revised operating procedures. Approval for the purchase of such requested equipment shall be at
the sole discretion of AUGUSTA. Any such equipment approved for purchase by the Operator shall
be purchased according to established AUGUSTA purchasing procedures and shall be included in
the Operating Budget as approved by AUGUSTA. The expense for the purchase of additional
equipment shall be reimbursed to the Operator during the remaining term of the fiscal year of this
Agreement amortized at '/2 of 1 % above the official prime rate as stated in the Wall Street Journal
as of the date the equipment is invoiced. All such equipment shall be owned by AUGUSTA and
Operator shall make no claim to the equipment upon termination of this Agreement, except in the
event of an early termination of this Agreement, in which event AUGUSTA shall pay Operator for
any unamortized cost, less any credit due AUGUSTA.
ARTICLE 11
OBLIGATIONS OF THE OPERATOR
1. The Operator shall invoice AUGUSTA on or before the twentieth (20th) day of each month for the
preceding month's operating expenses including the monthly management fee.
2. The Operator shall submit a missing ticket report with each monthly invoice. The Operator shall also
submit a ticket validation report with each monthly invoice, which includes the dollar value of each
validation.
3. The Operator shall submit a monthly maintenance log to the Assistant Director . Such maintenance
log shall be due on the twentieth (20th) day of the month immediately following the month for which
such maintenance log was maintained.
4. The Operator shall submit to the Assistant Director, monthly no later than twentieth (20th) day of the
month following the month of operation, a statement, witnessed and certified correct by an officer of
the company, accounting for all Gross Receipts due from the Premises during the previous month.
5. The Operator shall continuously operate the Premises initially from 7:00am to 11:00pm, seven (7)
days per week or as may be mutually agreed upon by both parties. 6. The Operator shall employ a
General Manager experienced in parking administration who will devote his/her full time to the
performance of Operator's responsibilities established in this Agreement. The General Manager will
meet regularly with Assistant Director to keep AUGUSTA fully informed concerning operations
whose responsibility include to manage, operate and market the Public Parking Facilities. The
General Manager shall hire, train, supervise and terminate, as necessary, personnel to operate
cashier booths and perform the required duties; provide supervisory personnel necessary to ensure
efficient operation of the facilities; and equip, staff and maintain a business office. AUGUSTA
reserves the right to approve selection of the Operator's General Manager. The Operator shall
additionally employ an Assistant Manager who shall be on duty on alternate days when the General
Manager is not on duty.
7. The Operator shall provide ten (10) days advance written notice to AUGUSTA of any change in its
General Managers or Assistant Managers and shall include any change of address or telephone
number.
8. The Operator shall provide sufficient personnel at all times to accommodate departing cars in a
timely manner. It is the goal of AUGUSTA that no car shall wait in line over five (5) minutes before
exit. AUGUSTA reserves the right to require the Operator to provide additional staff as required.
9. Operator shall employ personnel to enter and update all computer database functions including but
not limited to vehicles, inventory, ingress and egress of vehicles, toll plaza, toll plaza revenues, time
functions, and ticket inventories.
10. The Operator shall anticipate peak traffic periods and staff the Premises appropriately. If staffing is
anticipated that exceeds authorized budget, the Operator shall, in advance, request a budget
increase from AUGUSTA.
11. With the exception of the General Manager, the Operator shall provide new uniforms for employees
as necessary to assure that employees are dressed in neat, clean, identifiable uniforms at all times.
Uniforms shall be consistent in appearance, style and color for all parking employees and subject to
the approval of the Assistant Director. Contractor shall submit a uniform proposal to the Assistant
Director within 30 days of the execution of the Management Agreement. The cost of new uniforms is
a reimbursable expense that will be paid by the Operator. Operator's employees, while on duty,
must wear a photo identification badge, which shall be returned to Operator when employees cease
work for the Operator. The names of on-duty cashiers shall be placed on the exterior of the booths
to be readily visible by drivers of exiting vehicles.
12. The Operator shall remove from service any employee who is discourteous to any customer or who
does not present the professional image AUGUSTA expects of its own employees. The Operator
shall immediately remove any employee the Assistant Director requests for any reason whatsoever.
No employee of the Operator shall use improper language, act in a loud, or boisterous manner, or in
any manner act in an improper, inappropriate or offensive way. Each parking ticket issued to
Operator's employees shall be appropriately validated and stapled to employee's shift report in
accordance with approved operating procedures.
13. The Operator shall employ experienced and knowledgeable personnel and provide all employees
with appropriate operational and customer service training. Operator shall take necessary
emergency action to protect the Premises, revenue and safety of the public.
14. The Operator shall be responsible for maintenance of the interiors of the tollbooths, revenue control
office, and any other structures that may be provided hereafter. The Operator shall be responsible
for keeping the Premises, including all parking areas, entrance and exit areas, exit tollbooths,
revenue control office, rest room and landscaped areas in or immediately adjacent to the Premises
in a neat and clean condition at all times. The Operator shall be responsible for operation of the
Premises in accordance with the Operations Manual. The Operator shall conduct daily inspections
(daytime and nighttime) of the Premises. Written reports of inspections shall be submitted to the
Assistant Director in the format to be agreed upon by the Assistant Director and Operator and shall
indicate the condition of lighting, general appearance, potential safety hazards, fire equipment,
graffiti, cleanliness and any other items which may be requested by Assistant Director. The Operator
shall notify AUGUSTA of any areas requiring maintenance and/or repair upon discovery of such
items.
15. The Operator shall keep the premises at all times free of trash and debris. All trash shall be removed
and stored by the Operator in approved receptacles provided by AUGUSTA. The Operator shall be
responsible for periodic sweeping of only the parking Premises, the daily removal of debris and trash
from the parking Premises including along curbs and between parked vehicles and depositing same
in a receptacle provided by AUGUSTA.
16. The Operator shall provide ticket stock and all other supplies in order to ensure effective control and
management of the Premises.
17. The Operator shall maintain all of the revenue control equipment. Maintenance contracts shall have
the approval of the Assistant Director prior to their execution by the Operator. Such costs shall be
reimbursable under the Operator's approved annual budget.
18. The Operator shall provide all office furniture, safes, if necessary. equipment and supplies for the
exit booths in a manner consistent with the intent of this Agreement, such costs to be reimbursed by
AUGUSTA by inclusion in the Annual Budget. The purchase of all furniture and equipment shall be
subject to the prior approval of the Assistant Director.
19. The Operator shall have no power to do any act or make any contract which may create any lien,
mortgage or other encumbrance, upon an interest of AUGUSTA in the Premises, or the
improvements located thereon.
20. Operator shall provide a cash bank sufficient to accommodate parking transactions.
21. Operator shall provide professional advice to AUGUSTA regarding appropriate parking rates,
enhanced revenue control systems/equipment, parking facility requirements, signage, internal traffic
flow, customer service enhancements, holiday and peak period public information needs and
operating procedures which will improve the level of service efficiency and profit of the parking
Premises.
22. Operator shall coordinate with AUGUSTA the removal of abandoned vehicles from the parking
facilities and relocation of vehicles that are inappropriately parked or remove/relocate vehicles for
other operational needs as directed by the Assistant Director.
23. The Operator shall provide the Assistant Director with copies of any and all written complaints
received and the Operator's response thereto within five days.
ARTICLE 12
PARKING RATES
Existing parking rates shall remain in effect until authorized and changed only upon approval of AUGUSTA.
ARTICLE 13
TRANSITION
The Operator shall cooperate with AUGUSTA in achieving an effective and efficient transition of the
operation of the Premises at the termination of this Agreement. Failure to comply with this paragraph is
considered damaging to AUGUSTA and shall be sufficient cause for AUGUSTA to demand payment of the
Operator's performance bond, and the language shall specifically be included in the bond to provide for this
condition of the Agreement.
ARTICLE 14
FACILITY USAGE REPORTS
The Operator agrees to furnish AUGUSTA, upon request, facility utilization data in a format approved by the
Assistant Director.
ARTICLE 15
PERFORMANCE AND FIDELITY BOND
1. Upon execution of this Agreement, the Operator shall furnish AUGUSTA with a valid performance
bond in the principal sum of seventy-five thousand dollars ($75,000) issued by a company
acceptable to AUGUSTA, authorized to do business in the State of Georgia, and payable to
AUGUSTA in case this Agreement is canceled for cause or upon default by the Operator. Said bond
shall be kept in full force by the Operator during the term of this Agreement and any extension
thereof. The bond shall be conditioned to ensure faithful and full performance of all the terms of this
Agreement by the Operator. Evidence of the maintenance of this performance bond shall be
submitted annually, on the anniversary of this Agreement, to AUGUSTA.
2. The Operator agrees to obtain and maintain during the term of this Agreement a fidelity bond in an
amount not less than $25,000 guaranteeing the faithful performance of the General Manager,
Assistant Manager, Supervisors and employees handling or responsible for the handling of daily
Gross Receipts. The fidelity bond shall be in a form and drawn on a surety acceptable to
AUGUSTA.
3. Operator shall report to Assistant Director within 24 hours after Operator becomes aware of any
possible theft by employee(s) or any allegation of employee dishonesty.
ARTICLE 16
INSURANCE AND INDEMNIFICATION
1. Operator shall provide and maintain, at its own expense which is not reimbursable, the following
types and amounts of insurance, during the term of this contract:
Type
Comprehensive General (Public) Liability - to include (but not limited to) the following: Combined
Single Limit for Bodily Injury and Property Damage: $1,000,000
a. Premises/operations
b. Independent contractor
c. Personal injury liability
d. Contractual liability (insuring Indemnity provision within this contract)
The above $1,000,000 public liability and property damage shall be primary coverage.
Any expense for deductible loss sustained by the Operator where such insurance policy includes a
deductible limit approved by AUGUSTA is reimbursable.
The procuring of such policy of insurance shall not be construed to be a limitation upon Operator's
liability or as a full performance on its part of the indemnification provisions of the Contract.
Operator's obligations to AUGUSTA are, notwithstanding said policy of insurance, for the full and
total amount of any damage, injury or loss as provided under the terms of the contract.
Prior to the contract effective date, Operator shall furnish to AUGUSTA certificates or copies of the
policies, plainly and clearly evidencing required insurance, and thereafter new certificates prior to the
expiration date of any prior certificate. Operator understands that it is its sole responsibility to
provide this necessary information and that failure to comply timely with the requirements of this
article shall be a cause for termination of this contract, under the provisions of the termination
clause.
Insurance required herein shall be issued by a company or companies of sound and adequate
financial responsibility and authorized to do business in the State of Georgia. All policies shall be
subject to examination and approval by AUGUSTA for their adequacy as to form, content, form of
protection, and providing company.
Insurance required by this contract for AUGUSTA, as additional insured shall be primary insurance
and not contributing with any other insurance available to AUGUSTA, under any third party liability
policy.
Operator further agrees that with respect to the above-required insurance, AUGUSTA shall:
1. Be named as additional insured/or an insured, as its interest may appear or be
provided with a waiver of subrogation.
2. Be provided with 30 days advance notice, in writing, of cancellation or material
change. If either requirement #1 or #2 require the payment of additional premium by
Operator,
Operator may present such information to AUGUSTA for its reconsideration. AUGUSTA will not be
responsible for any of Operator's insurance costs.
2. AUGUSTA shall stand indemnified by the Operator as provided herein. It is expressly understood
and agreed by and between the parties that the Operator is and shall be deemed to be an
independent contractor responsible to all persons for its respective acts or omissions, and
AUGUSTA shall in no way be responsible therefore.
3. The Operator agrees to indemnify, defend, save and hold harmless AUGUSTA, its officers,
directors, agents, and employees from any and all claims, liabilities, damages, losses, suits, fines,
penalties, demands and expenses, including costs of suit and attorney fees, which any or all of
theirs may hereafter incur, be responsible for, or pay out as a result of bodily injury (including death)
to any person or damage to any property or person, arising out of the Premises or any acts or
omissions of the Operator, its agents, guests, invitees, employees, or contractors in connection with
the Operator's use of the Premises or its operations at the Premises, except to the extent caused by
the sole negligence or willful misconduct of AUGUSTA or its officers, directors, agents or
employees.
4. Upon the filing with AUGUSTA of a claim for damages arising out of incidents for which Operator
herein agrees to indemnify, defend, save and hold harmless AUGUSTA, AUGUSTA shall notify the
Operator of such claim. Any final judgment rendered against AUGUSTA for any cause for which the
Operator is liable hereunder shall be conclusive against the Operator as to liability and amount,
provided AUGUSTA has notified the Operator of such claim as provided above.
ARTICLE 17
LOSS CONTROL AND SAFETY
The Operator shall retain control over its employees, agents, servants and subcontractors, as well as
control over its invitees, patrons and activities on and about the managed Premises and the manner in
which such activities shall be undertaken and to that end, the Operator shall not be deemed to be an agent
of AUGUSTA. Precaution shall be exercised at all times by the Operator for the protection of all persons,
including employees, and property. The Operator shall make special effort to detect hazards and shall take
prompt action where loss control/safety measures should reasonably be expected. Operator shall be
responsible for ensuring that its employees, agents, servants and subcontractors comply with all safety-
related AUGUSTA ordinances rules and procedures governing the Premises.
ARTICLE 18
TERMINATION
1. This Agreement shall expire at the end of the full term hereof, and the Operator shall have no further
right or interest in the Premises.
2. AUGUSTA may terminate this agreement upon ninety (90) days written notice to the Operator for
any reason whatsoever at the sole discretion of AUGUSTA with the understanding that all services
being performed by the Operator under this agreement shall cease upon the date such notice
becomes effective. AUGUSTA shall upon invoice, pay for all service rendered to the date of
termination as provided for herein.
3. AUGUSTA shall have the right to terminate this Agreement for a violation of the terms hereof, at any
time after thirty (30) days notice has been given to the Operator and unless corrective action has
been taken or commenced within said thirty (30) day period and thereafter diligently completed.
4. AUGUSTA shall have the right to terminate this Agreement immediately upon or after any of the
following:
a. Assignment for Creditors: The Operator makes a general assignment for the benefit of
creditors.
b. Bankruptcy: The Operator files a petition for relief as a debtor under any section or
chapter of the Federal Bankruptcy Code, as amended from time to time, or under any
similar law or statute of the United States or the State of Georgia; or a petition or an
answer proposing the entry of any order for relief against the Operator as a debtor in
a bankruptcy or reorganization proceeding under any present or future bankruptcy or
similar law is filed in any Court.
c. Receivership: A receiver, trustee, or custodian is appointed for all or substantially all of
the assets of the Operator in any proceeding brought by or against the Operator, or
the Operator consents to or acquiesces in such appointment.
d. AUGUSTA may terminate this agreement immediately if the Operator abandons and
discontinues service within the Premises.
5. If this Agreement is terminated, AUGUSTA shall have the right to repossess the Premises in
accordance with applicable law without prejudice to any other remedies available to AUGUSTA for
such default, absent such reentry.
6. The Operator may terminate this Agreement upon thirty (30) days advance written notice, after any
of the following:
a. The issuance by any court of competent jurisdiction of an injunction in any way
preventing or restraining the use of the Premises or any part thereof so as to
substantially affect Operator's use of the Premises, and the remaining in force of such
injunction for a period of ninety (90) days or more, provided, however, that said court
action is not due to any fault of Operator.
b. The default by AUGUSTA in the performance of any term herein required to be
performed by AUGUSTA, which term substantially affects the Operator's ability to
conduct its business under this Agreement, and failure by AUGUSTA to cure or
commence to cure and diligently pursue such cure within thirty (30) days after receipt
of notice of such default from the Operator.
c. The substantial restriction of the Operator's ability to conduct its business at the
Premises for a period of ninety (90) days or more because of the action of the
Federal or State government or any agency or political subdivision thereof
substantially restricting the operation of the Premises by AUGUSTA.
7. Upon expiration of the term, or upon termination of this Agreement, the Operator shall peacefully
surrender and vacate the Premises in as good condition as when the term of this Agreement
commenced, excepting ordinary wear and tear. The Operator and AUGUSTA agree that all
Improvements placed on the Premises shall be and remain AUGUSTA's property upon the
expiration of the term or upon the termination of this Agreement. Personal property of the Operator
shall be removed at the Operator's expense, within ten (10) days of the expiration, or termination of
this Agreement. If Operator fails to remove its personal property within said ten (10) day period,
AUGUSTA may remove the property and store it, all at the expense of the Operator.
ARTICLE 19
SUBORDINATION
This Agreement shall be subject and subordinate to all the terms and conditions of any instrument and
documents under which AUGUSTA acquired the land or improvements thereon, of which said Premises are
a part, and shall be given only such effect as will not conflict with nor be inconsistent with such terms and
conditions.
ARTICLE 20
SUSPENSION OF SERVICES
AUGUSTA may, by written notice, direct Operator to suspend performance on all or any part of the services
for such period of time as may be determined by AUGUSTA to be necessary or desirable for its
convenience. If such suspension causes additional expense to Operator in performance, and not due to
fault or negligence of Operator, the Agreement will be adjusted on the basis of actual costs resulting directly
from the suspension. Any claim by Operator for a cost adjustment must be supported by appropriate
documentation asserted promptly after Operator has been notified to suspend performance.
In the event that all or any part of the parking facilities shall remain closed or their use substantially
restricted for a twenty-four (24) hour period because Operator, for any reason, is unable to provide the
personnel necessary to maintain normal operations, AUGUSTA shall have the right to take over the duties
of Operator, using its own employees or others.
ARTICLE 21
ASSIGNMENT AND SUBCONTRACTING
1. The Operator agrees that it will not sell, convey, transfer, mortgage, subcontract, sublease or assign
this Agreement or any part thereof, or any rights created thereby, without the prior written consent of
AUGUSTA, it being the intention of AUGUSTA to grant this Agreement individually to the Operator.
2. Any assignment or transfer of this Agreement or any rights of the Operator hereunder, without the
prior written consent of AUGUSTA is invalid, and shall convey to AUGUSTA the right to terminate
this Agreement at its sole discretion.
ARTICLE 22
GENERAL PROVISIONS
1. AUGUSTA reserves the right to further develop or improve the Premises as it sees fit.
2. The Operator agrees to abide by all Federal, State and local laws, ordinances, rules and regulations
which may be applicable to its operation under this Agreement and to abide by the ordinances, rules
and regulations of AUGUSTA which may from time to time be formulated by AUGUSTA in regard to
the management, operation or use of the Premises.
3. Cumulative Remedies: Each of the rights and remedies provided by this Agreement shall be
cumulative and shall not be exclusive of any other rights or remedies provided by this Agreement or
allowed by law.
4. Waivers: Failure by AUGUSTA to insist upon the strict performance by the Operator of any of the
terms herein contained shall not constitute a waiver of AUGUSTA's right to thereafter enforce any
such term, but the same shall continue in full force and effect. The exercise of any right to terminate
arising under this Agreement shall not operate to deprive AUGUSTA of any co-existing right to seek
damages or other remedies arising from the default of the Operator.
5. The acceptance of rents or fees or the continued performance by AUGUSTA of its obligations under
this Agreement after a default by the Operator in its performance of any of Operator's obligations
under this Agreement shall not be deemed a waiver of AUGUSTA's right to terminate this
Agreement for such default.
6. The Operator shall not use, or permit the use of, the Premises or any part thereof, for any purpose
or use other than those authorized by this Agreement.
7. Choice of law and venue: This Agreement shall be performable and enforceable in the Superior
Court of Richmond County, Georgia, and shall be construed in accordance with the laws of the State
of Georgia. Operator by execution of this Agreement specifically consents to jurisdiction and venue
in the Superior Court of Richmond County and waives any right to contest same.
8. This Agreement is made for the sole and exclusive benefit of AUGUSTA and the Operator, their
successors and assigns, and is not made for the benefit of any third party.
9. In the event of any ambiguity in any of the terms of this agreement, it shall not be construed for or
against any party hereto on the basis that such party did or did not author the same.
10. All covenants, stipulations and agreements in this Agreement shall extend to and bind each party
hereto, its legal representatives, successors and assigns.
11. The titles of the several articles of this Agreement are inserted herein for convenience only, and are
not intended and shall not be construed to affect in any manner the terms hereof, or the
interpretation or construction thereof.
12. Nothing herein contained shall create or be construed to create a co-partnership between
AUGUSTA and Operator or to constitute the Operator an agent of AUGUSTA. AUGUSTA and
Operator each expressly disclaim the existence of such a relationship between them.
13. Invalid Provision: If any covenant, condition or provision contained in this Agreement is held to be
invalid by any Court of competent jurisdiction, the invalidity of any such covenant, condition or
provision shall in no way affect any other covenants, conditions or provisions contained in this
agreement; provided, that the validity of such covenant, condition or provision does not materially
prejudice either AUGUSTA or Operator in its respective rights and obligations contained in the valid
covenants, conditions or provisions of this agreement.
14. Interpretation of Agreement: Nothing in the Agreement shall be construed or interpreted in any
manner whatsoever as limiting, relinquishing or waiving any right of ownership enjoyed by
AUGUSTA in the Premises property, or in any manner waiving or limiting AUGUSTA's control over
the management, operation, or maintenance of the Premises property, except as specifically
provided for in this Agreement, or in any manner impairing the right of AUGUSTA.
15. Force Majeure. Neither AUGUSTA nor Operator shall be deemed to be in violation of this
Agreement for reason of failure to perform any of its obligations hereunder, by reason of strikes,
boycotts, labor disputes, embargoes, shortages of materials, acts of God, acts of the public enemy,
flight restrictions, weather conditions, riots, rebellion, accidents, sabotage or any other events,
conditions or circumstances for which it is not responsible and/or which are not within its control.
16. Conflict of Interest: The Operator agrees that, upon signing of this Agreement or within five (5) days
after the acquisition of any interest herein described during the term of this Agreement, the Operator
shall disclose in writing to AUGUSTA whether any elected official of AUGUSTA or Officer or
employee of AUGUSTA has or hereafter acquires any direct, indirect, legal or beneficial interest in
the Operator or in any contract, lease or agreement between AUGUSTA and the Operator, or in any
franchise, concession, right or privilege of any nature herein or otherwise granted by AUGUSTA to
the Operator.
17. Notices: Notices to the parties shall be deemed sufficient if in writing and mailed, postage prepaid,
address to:
AUGUSTA: Administrator
530 Greene Street
AUGUSTA, GA 30911
Operator: Republic/Payne Parking System
Suite 2000 Republic Centre
Chattanooga, Tennessee 37450
Attn: Mark Huth
President & Chief Operating Officer
ARTICLE 23
ENTIRE AGREEMENT
1. This Agreement consists of Articles 1 to 24 inclusive.
2. This Agreement represents the entire and integrated Agreement between AUGUSTA and Operator
superseding all prior negotiations, representations or agreements, either written or oral. This
Agreement may be amended only by written instrument signed by both AUGUSTA and Operator.
IN WITNESS WHEREOF, the parties hereto have caused this instrument to be signed this day
of 2006.
AUGUSTA, GEORGIA [OPERATOR]
BY: BY:
AS ITS: MAYOR AS ITS:
[SEAL] [SEAL]
ARTICLE 24
SPECIAL CONDITIONS
1. PERSONNEL: OPERATOR shall staff the operations of the parking facilities with sufficient
competent personnel to ensure that the parking facilities are operated in a safe and courteous
manner and shall ensure all said personnel are adequately trained and supervised.
2. OPERATOR shall provide staffing for the facilities, including the manning of the three (3) exit
booths.
4. OPERATOR will provide and install revenue control equipment, for the parking facility. The specific
equipment will be determined in the negotiations process of the Management Agreement. The cost
shall not exceed $40,000.00.This expense will be paid for initially by the OPERATOR and then be
reimbursed to OPERATOR by being amortized over the period of the Management Agreement with
a rate to be negotiated., at which point it will become the property of the City of Augusta.
5. RENTS FOR SPACES: Throughout the term of this Agreement, AUGUSTA shall have the exclusive
right to set the rents for use of the parking spaces within the parking facilities. The rent schedule
shall be applied in a uniform and non-discriminatory manner except nothing herein shall prohibit the
charging of a premium for reserved parking spaces.
7. SPECIAL PARKING NEEDS. It is recognized by AUGUSTA that the hotel developer may, from time
to time, require additional parking spaces on a short-term basis in connection with special events or
functions to be held at the hotel or the conference center. When such needs are identified, hotel
developer or the Conference Center Operator shall notify AUGUSTA and as the OPERATOR of the
parking facilities, as far in advance as possible and OPERATOR will use its best efforts to
accommodate such requirements, provided that nothing herein shall require or authorize
OPERATOR to displace or remove from the parking areas rent-paying customers or others entitled
to use the parking facilities.
9. USE OF EXHIBITION AREA. Approximately twenty thousand (20,000) square feet of space located
on the first or ground level of the parking deck shall be made available to the Conference Center
Operator on an as needed basis for use as an exhibition hall in connection with meetings being
conducted at the Conference Center or Hotel. The location of such convertible space is as shown on
the Preliminary Parking Design Plans. The Conference Center Operator shall notify the OPERATOR
as far in advance as possible of its need for such space and will use its best efforts to accommodate
such requirements' provided that the Conference Center Operator assumes full responsibility for all
arrangements in connection with the use of such portion of the parking deck as an exhibition area
and agrees to dismantle all exhibits and remove all furnishings, equipment, trash and debris from
such area upon completion of any use of such area as an exhibition hall. The Conference Center
Operator shall pay 50% of the prevailing daily rate for all spaces used, or rendered unusable for
parking, as compensation for the use as exhibit space.
10. HOURS OF OPERATION. Except for temporary closing as permitted as aforesaid, the parking
facilities shall be kept open and lighted twenty-four (24) hours a day, seven (7) days a week, fifty-two
(52) weeks a year.
12. PUBLIC RELATIONS. AUGUSTA and the OPERATOR recognize that the operations of all
AUGUSTA parking facilities must be accomplished in a satisfactory manner so as to engender good
public relations for the AUGUSTA, and all employees shall be properly dressed and friendly and
courteous to all those using said parking Garage.
14. LAWFUL OPERATION. The parking facilities will be operated as a public parking garage available
to members of the general public on a first come first served basis on an hourly, daily, or monthly
basis, except as provided in Paragraph 7 hereof. The Augusta Riverfront Radisson Hotel will be
permitted to rent eighty (80) spaces on a monthly basis.
16. CAPITAL EXPENDITURES AND UTILITIES. AUGUSTA shall assume responsibility for all capital
expenditures, such as parking control equipment (except as specified in 15D above), revenue
control equipment and the booths, as well as utility costs; provided however, that shall be
responsible for any damages to same due to neglect or failure to properly operate, maintain and
safeguard such equipment.
20. NO JOINT VENTURE OR PARTNERSHIP. Nothing contained in this Agreement shall be construed
to create the relationship between the parties hereto or the beneficiaries hereof of principal and
agent, of partners, of joint ventures, or of any association with each other or, so as to render any of
such parties liable for the debts or obligations of the other.
21. CONTRACT ADMINISTRATOR. The AUGUSTA will appoint a Contract Administrator for this
contract. OPERATOR will be informed in writing of any changes in the Contract Administrator. This
initial Contract Administrator will be:
Rick Acree
Public Services Department
Facilities Management Division
501 Greene Street- Suite 301
Augusta, Georgia 30901
23. CUSTOMER INCIDENTS AND PROPERTY DAMAGE: OPERATOR shall immediately report any
patron incident, accident, injury or complaint or property damage to the Contract Administrator.
25. AUGUSTA leases a single space at the Radisson Riverfront parking facility for use by selected
Augusta officials. This space is not used on a daily basis. However, when used, Augusta will likely
require more than one space. Average total use should be less than the typical monthly lease client.
The monthly charge for this space is to be deducted from the net profits due to AUGUSTA at the end
of each month.
Commission Meeting Agenda
2/22/2006 1:00 PM
Brownfield Economic Development Summit
Department:
Caption:Motion to approve funding from the Landfill account for the
Brownfield Commission Economic Development Summit.
(Approved by Engineering Services Committee February 13,
2006)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Commission Meeting Agenda
2/22/2006 1:00 PM
Corporate Communication Plan for Augusta Utilities Department
Department:Utilities Department
Caption:Motion to approve bid award for Corporate Communications
Plan RFQ #06-016 to Acsential Technologies. (Approved by
Engineering Services Committee February 13, 2006)
Background:Two responses were received in reply to the RFQ. Both firms
presented their plans on January 6, 2006 in front of a panel of
four preselected members. Acsential Technologies received
the highest rating and was deemed the most qualified for the
project. Attached are the rating sheets for each firm. These
ratings are the average of the three members of the panel.
Analysis:Acsential Technologies is an established service provider and
meets the required qualifications of the RFQ #06-016.
Approving this award will allow work to continue on several
communications projects
Financial Impact:Acsential Technologies will work on various projects
including the production of the Augusta Utilities Department
Newsletter. Each project will be based on the amount
negotiated in the contract.
Alternatives:1. Approve award for the bid for RFQ #06-016 to Acsential
Technologies subject to final contract approval. 2. Do not
approve award.
Recommendation:Approve and authorize the Augusta Utilities Department, the
Administrator, and the Attorney to negotiate a contract with
Acsential Technologies subject to final contract approval by
the Augusta Commission.
Funds are
Available in the
Following
Accounts:506043110-5233112 506043120-5233112
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
AUGUSTA UTILITIES DEPARTMENT COPORATE COMMUNICATION PLAN
Date: 2/1/06
Lead Firm Name: Acsential Technologies
Location: Atlanta, GA with Augusta, GA
Sub-consultants: Augusta Blue Print
Mustard Seed Video
Interviewer: April Myers, Geri Sams, Max Hicks
QUALIFICATION FACTORS: POINTS MAX
Experience and Project Management
Similar types of projects and efforts they’ve done recently 30 10
The experience the Team Lead has had on working with this
team
15 5
Rating 45 15
Staff Resources
How many people they’ll have working on this assignment? 15 5
Qualification of team members (are they interns or entry-level
folks or more seasoned pros).
15 5
How long has the team worked-together; other assignments? 15 5
Do they support each other; team dynamics in interview 15 5
Rating 60 20
Delivery approach
How many, budgets, and whether they built in any pre-and
post testing (surveys, focus groups or other measures) to
determine what impact, if any, their programs had?
15 5
Cost Control 30 10
Assurance of meeting schedules 15 5
Rating 60 20
Community Familiarity
How well connected the firm is in the community 25 10
Approach considering Augusta’s uniqueness 36 15
Rating 61 25
DBE Participation
Previous experience working together 9 3
Qualifications in area assigned 12 4
Responsibilities well defined 9 3
Rating 30 10
Quality of Interview Presentation
Clarity 6 2
Completeness 9 3
Response to questions 15 5
Rating 30 10
TOTAL SCORE 95 100
AUGUSTA UTILITIES DEPARTMENT COPORATE COMMUNICATION PLAN
Date: 2/1/06
Lead Firm Name: Alison Group
Location: Augusta, GA
Sub-consultants: None Named
Interviewer: April Myers, Geri Sams, Max Hicks
QUALIFICATION FACTORS: POINTS MAX
Experience and Project Management
Similar types of projects and efforts they’ve done recently 30 10
The experience the Team Lead has had on working with this
team
14 5
Rating 44 15
Staff Resources
How many people they’ll have working on this assignment? 14 5
Qualification of team members (are they interns or entry-level
folks or more seasoned pros).
12 5
How long has the team worked-together; other assignments? 11 5
Do they support each other; team dynamics in interview 15 5
Rating 52 20
Delivery approach
How many, budgets, and whether they built in any pre-and
post testing (surveys, focus groups or other measures) to
determine what impact, if any, their programs had?
14 5
Cost Control 30 10
Assurance of meeting schedules 14 5
Rating 58 20
Community Familiarity
How well connected the firm is in the community 30 10
Approach considering Augusta’s uniqueness 45 15
Rating 75 25
DBE Participation
Previous experience working together 0 3
Qualifications in area assigned 0 4
Responsibilities well defined 0 3
Rating 0 10
Quality of Interview Presentation
Clarity 6 2
Completeness 9 3
Response to questions 15 5
Rating 30 10
TOTAL SCORE 86 100
Commission Meeting Agenda
2/22/2006 1:00 PM
Mach Academy, Inc.
Department:
Caption:Motion to approve a request from Mach Academy to be a
direct recipent of grants funds from the Children and Youth
Coordinating Council.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
2/22/2006 1:00 PM
Minutes
Department:
Caption:Motion to approve the minutes of the regular meeting of the
Commission held February 8, 2006.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
2/22/2006 1:00 PM
Minority Business Council
Department:
Caption:Motion to approve the reappointment of Mr. Clyde
Hightower as the Mayoral appointment to the Augusta-
Richmond County's Minority Business Council.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
2/22/2006 1:00 PM
Teresa Smith Severance Package
Department:Clerk of Commission
Caption:Discuss/approve severance package for Teresa Smith.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission