HomeMy WebLinkAbout2006-02-08-Meeting Agenda
Commission Meeting Agenda
Commission Chamber
2/8/2006
1:00 PM
INVOCATION: Reverend Billy Atkins, Pastor Fleming Baptist Church
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
PRESENTATION(S)
A. Presentation by the Buffalo Soldiers to the Augusta Recreation
and Parks Department for team sponsorships in the amount of
$2000 and $1000 for the Carrie J. Mays Community Center.
Attachments
B. Ms. Margaret Woodard, Executive Director Downtown
Development Authority. Accomplishments in 2005/Strategic Plan
for 2006.
Attachments
C. Presentation by Mr. Heyward Johnson to the Augusta Commission
on behalf of the National Committee for Employer Support of the
Guard and Reserve.
Attachments
Five (5) minute time limit per delegation
DELEGATIONS
D. Ms. Catherine Taylor. RE: Support of Commissioner Marion F.
Williams
Attachments
E. Ms. Jo Ann Hoffman/Ms. Laura Smith RE: Cypress Lane
Development between Camellia Rd. and Somerset Way
Attachments
F. Mr. Harold E. Rhodes. RE: Fire Department Corruption
Attachments
G. Dr. Billy Lynn relative to Old Engine Company 7.
Attachments
H. Mr. Roger Aderholdt, 2700 Fleming Drive. RE: Manpower
Shortages in Richmond County Sheriffs Department.
Attachments
CONSENT AGENDA
(Items 1-23)
ADMINISTRATIVE SERVICES
1. Motion to approve Contract Extension and reimbursement for
services rendered in South Augusta by Prime Commercial
Properties, Inc., in the amount of $11,000.00 for the Economic
Development Ombudsman Program subject to supporting
documents being provided by the Commission Meeting.
(Approved by Administrative Services Committee January 30,
2006)
Attachments
PUBLIC SAFETY
2. Motion to approve a request to accept Assistance to Firefighters
Grant. (Approved by Public Safety Committee January 30, 2006)
Attachments
3. Motion to approve award of contract to Evercom Systems, Inc. for
telephone communication for prisoners at RCCI. (Approved by
Public Safety Committee January 30, 2006)
Attachments
4. Motion to approve mutual aid agreement between Augusta Fire
Department and Department of Energy's Savannah River Site.
(Approved by Public Safety Committee January 30, 2006)
Attachments
5. Motion to approve the revitalization of the old Engine Company
#7 and the East Boundary Fire Station. (Approved by Public
Safety Committee January 30, 2006)
Attachments
FINANCE
6. Motion to approve a request to Abate 1990, 1992, 1993 and 1994
Tax Accounts (Expired) Property is known as Map 56-4, Parcel
167.Owner at that time was Wilkinson Road Group. (Approved by
Finance Committee January 30, 2006)
Attachments
7. Motion to approve presentation by Cherry, Bekaert and Holland
regarding the 2005 audit of the financial statements. (Approved by
Finance Committee January 30, 2006)
Attachments
8. Motion to approve a request from the Augusta Task Force for the
Homeless for city sponsorship through the purchase of tickets for
the 7th Chili Bowl Fundraiser Lunch. (Approved by Finance
Committee January 30, 2006)
Attachments
9. Motion to approve property insurance coverage for 2006 offered
through Affiliated FM Insurance Company for a premium of
$220,208 with a $50,000 deductible. Also approve coverage with
Affiliated FM through 2008 if premiums remain fairly stable.
(Approved by Finance Committee January 30, 2006)
Attachments
10. Motion to approve the replacement of 1 utility truck (Explorer) for
the Public Service Department-Maintenance Division from Allen
Vigil Ford of Morrow, Georgia for $22,492.00 (lowest bid offer
on Bid 05-151). (Approved by Finance January 30, 2006)
Attachments
11. Motion to approve the acquisition of three (3) Road Patrol Traffic
vehicles for the Sheriff’s Office through the state funded H.E.A.T.
program from Bobby Jones Ford of Augusta, Georgia, for
Attachments
$26,126.00 each (lowest bid offer for bid 05-159). (Approved by
Finance Committee January 30, 2006)
ENGINEERING SERVICES
12. Motion to abandon a portion of Timms Lane. (Approved by
Engineering Services Committee January 30, 2006)
Attachments
13. Motion to authorize condemnation of a portion of Property # 128-
0-091-00-0 3645 Karleen Road, which is owned by Alfonzo
Jenkins and Deloise Jenkins for 6,252 Sq. Feet for a Permanent
Easement and 3,638 Sq. Feet of Temporary Easement. AUD
Project: Horsepen Sanitary Sewer, Phase 2A. (Approved by
Engineering Services Committee January 30, 2005)
Attachments
14. Motion to authorize condemnation of a portion of Property # 111-
0-012-00-0 and # 111-0-012-01-0 3102 Mike Padgett Hwy, which
is owned by Larry D. Chancey and Larry P. Chancey for 2,540.14
Sq. Feet for a Permanent Easement and 2,065.473 Sq. Feet of
Temporary Easement. AUD Project: Highway 56 20” Water Main.
(Approved by Engineering Services Committee January 30, 2006)
Attachments
15. Motion to authorize condemnation of a portion of Property #048-
3-057-00-0 501 Ease Boundary Street, which is owned by Mariam
Shewangizaw for 0.007 acre (312.50 sq. ft.) of Right-of-Way.
Public Works Project: East Boundary Street and Drainage
Improvements Project. (Approved by Engineering Services
Committee January 30, 2006)
Attachments
16. Motion to authorize condemnation of a portion of Property #140-
0-819-00-0 4709 Cahill Court, which is owned by William P. and
Tammie R. Ray for 0.09 acre (3,928 sq. ft.) of easement area.
Public Works Project: Pinnacle Place Subdivision Erosion and
Drainage Improvements Project. (Approved by Engineering
Services Committee January 30, 2006)
Attachments
17. Motion to approve the purchase of equipment and accessories
needed for the safety of AUD personnel during trenching and
excavation operations. (Approved by Engineering Services
Committee January 30, 2006)
Attachments
18. Motion to approve the request from the Engineering Department
for the Commission to grant a waiver on Augusta Richmond
County Fire Ordinance Number 5625, Code Number 6-3-16 as it
relates to the St. Sebastian St../Greene St/15th St. Project.
Approval of this waiver request will save the City at least $4.7
million. (Approved by Engineering Services Commmittee January
30, 2006)
Attachments
19. Motion to approve revised State-Aid County Contract Priority
List. (Approved by Engineering Services Committee January 30,
2006)
Attachments
20. Motion to approve Utilities Payment of Shared Fire Hydrant
Maintenance Costs to Fire Department. (Approved by Engineering
Services Committee January 30, 2006)
Attachments
21. Motion to approve CPB #323-04-296823314 Change Number
Four in the amount of $780,000 with funding of $630,000 from
GDOT contract and $150,000 from SPLOST Phase III recapture.
Also, transfer $19,500 from Project Engineering, $30,500 from
Project Right of Way and $60,000 from Project Contingency to
Project Construction on the Warren Road Improvements Project.
Also, approve Change Order Number Eight with Mabus Brothers
Construction in the amount of $860,890.00 as requested by the
Engineering Department. (Approved by Engineering Services
Department January 30, 2006)
Attachments
PETITIONS AND COMMUNICATIONS
22. Motion to approve the minutes of the regular meeting of the
Commission held January 17, 2006 and Special Called Meeting
held January 30, 2006.
Attachments
APPOINTMENT(S)
23. Motion to approve the appointment of Ms. Barbara Sims to the
unexpired term of Kenneth Gisko on the Augusta Aviation
Commission representing District 6.
Attachments
****END CONSENT AGENDA****
AUGUSTA COMMISSION
2/8/2006
AUGUSTA COMMISSION
REGULAR AGENDA
2/8/2006
(Items 24-39)
PLANNING
24. Motion to rescind the action taken on the re-zoning petition by
Forum Development Group on behalf of Nixon Trust and Roger
Graham requesting a change of zoning from R-1 and R-1A to zone
B-1. (Requested by Commissioners Joe Bowles and Don
Grantham)
Attachments
25. Final Adoption of the Hazard Mitigation Plan for Augusta, GA.
Attachments
PUBLIC SERVICES
26. Receive as information the National Electric Code - 2005 Edition,
and applicable Georgia amendments to the code which were
adopted by the Department of Community Affairs. The code is
effective January 1, 2006.
Attachments
27. New Application: A. N. 06 - 05: A request by Brian Taylor for an Attachments
on-premise consumption Beer license to be used in connection
with Groucho's Deli located at 1129 Agerton Lane. District 3.
Super District 10.
28. New Ownership Application: A. N. 06 - 06: A request by Gregory
Fisher for a retail package Beer & Wine license to be used in
connection with Augusta IGA located at 3355 Deans Bridge Rd.
District 5. Super District 9.
Attachments
29. New Ownership Application: A. N. 06 - 07: A request by Janet C.
West for an on-premise consumption Liquor, Beer & Wine license
to be used in connection with the White Elephant Cafe located at
1135 Broad St. District 1. Super District 9.
Attachments
30. New Ownership Application: A. N. 06 - 08: A request by Ubaldo
Cortes for an on-premise consumption Liquor, Beer & Wine
license to be used in connection with Morelia's Mexican
Restaurant located at 1531 Walton Way. There will be Sunday
Sales. District 1. Super District 9.
Attachments
31. New Ownership Application: A. N. 06 - 09: A request by Gerald
Tanksley for an on-premise consumption Liquor, Beer & Wine
license to be used in connection with Time Piecez located at 730
Broad St. There will be Dance. District 1. Super District 9.
Attachments
32. New Ownership Application: A. N. 06 - 10: A request by Suresh
Anandani for an on-premise consumption Liquor, Beer & Wine
license to be used in connection with Augusta Suites Inn located at
3038 Washington Rd. There will be Sunday Sales. District 7.
Super District 10.
Attachments
33. Motion to approve an amendment in the employment agreement
for Mr. Richard Hatfield, Newman Tennis Center Manager.
Attachments
Upcoming Meetings
www.augustaga.gov
FINANCE
34. Motion to approve purchase of tickets for the 3rd Annual Project
Access recognition Banquet, February 25, 2006. (Requested by
Commissioner Jerry Brigham)
Attachments
ATTORNEY
35. Motion to approve Subgrant Agreement for Children and Youth
Council.
Attachments
36. Motion to approve Subgrant Agreement for Joseph Still Burn
Center.
Attachments
OTHER BUSINESS
37. Discuss/adopt Code of Conduct. (Requested by Mayor Deke
Copenhaver)
Attachments
38. Consider the appointment of two commissioners to serve on the
Stakeholder Committee for the Convention and Visitors Bureau
Exhibit and Trade Center Project. (Referred from January 17th
Commission meeting)
Attachments
LEGAL MEETING
A. Pending and Potential Litigation.
B. Real Estate.
C. Personnel.
39. Motion to approve authorization for the mayor to execute affidavit
of compliance with Georgia's Open Meeting Act.
Commission Meeting Agenda
2/8/2006 1:00 PM
Invocation
Department:
Caption:Reverend Billy Atkins, Pastor Fleming Baptist Church
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
2/8/2006 1:00 PM
Buffalo Soldiers
Department:
Caption:Presentation by the Buffalo Soldiers to the Augusta
Recreation and Parks Department for team sponsorships in
the amount of $2000 and $1000 for the Carrie J. Mays
Community Center.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
2/8/2006 1:00 PM
Downtown Development Authority
Department:
Caption:Ms. Margaret Woodard, Executive Director Downtown
Development Authority. Accomplishments in 2005/Strategic
Plan for 2006.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
2/8/2006 1:00 PM
National Committee
Department:
Caption:Presentation by Mr. Heyward Johnson to the Augusta
Commission on behalf of the National Committee for
Employer Support of the Guard and Reserve.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
2/8/2006 1:00 PM
Catherine Taylor
Department:
Caption:Ms. Catherine Taylor. RE: Support of Commissioner Marion
F. Williams
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
2/8/2006 1:00 PM
Cypress Lane Development
Department:Clerk of Commission
Caption:Ms. Jo Ann Hoffman/Ms. Laura Smith RE: Cypress Lane
Development between Camellia Rd. and Somerset Way
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
2/8/2006 1:00 PM
Fire Department
Department:
Caption:Mr. Harold E. Rhodes. RE: Fire Department Corruption
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
2/8/2006 1:00 PM
Old Engine Company 7
Department:
Caption:Dr. Billy Lynn relative to Old Engine Company 7.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
2/8/2006 1:00 PM
Sheriffs Department
Department:
Caption:Mr. Roger Aderholdt, 2700 Fleming Drive. RE: Manpower
Shortages in Richmond County Sheriffs Department.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
2/8/2006 1:00 PM
Forum
Department:
Caption:Motion to rescind the action taken on the re-zoning petition
by Forum Development Group on behalf of Nixon Trust and
Roger Graham requesting a change of zoning from R-1 and
R-1A to zone B-1. (Requested by Commissioners Joe Bowles
and Don Grantham)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
2/8/2006 1:00 PM
Hazard Mitigation Plan
Department:Planning Commission
Caption:Final Adoption of the Hazard Mitigation Plan for Augusta,
GA.
Background:Augusta, Georgia has received a Hazard Mitigation Planning
Grant from the Georgia Emergency Management Agency.
This grant provided funding for the development of a Hazard
Mitigation Plan for Augusta, GA. The Hazard Mitigation
Plan addresses flooding and other natural hazards that
threaten the health and welfare of the citizens of Augusta,
GA and provides for Mitigation Actions that the Hazard
Mitigation Plan Committee has derived from their numerous
meetings and review of the factors that influence flooding
and other natural hazards in Augusta, GA.
Analysis:The Hazard Mitigation Plan has been submitted to both the
Georgia Emergency Management Agency and the Federal
Emergency Management Agency for review and approval.
Final adoption by the Augusta Commission is a requirement
in completing the Hazard Mitigation Plan.
Financial Impact:Approval has previously been given by the Augusta
Commission to allocate $33,500.00 for the cost of
completing the Hazard Mitigation Plan - $22,500 of the total
cost being available through the Hazard Mitigation Planning
Grant that has previously been awarded to Augusta, GA from
the Georgia Emergency Management Agency and $11,000 of
the total cost (the City's local match of $7,500 + $3,500
additional money) being available through money earmarked
in 2000 for flood hazard mitigation by the City.
Alternatives:Failure to adopt the Hazard Mitigation Plan would result in
the loss of funding from the Georgia Emergency
Management Agency for the Plan and also would result in no
further funding from either the Georgia Emergency
Management Agency or the Federal Emergency Management
Agency for hazard mitigation.
Recommendation:It is recommended to adopt the Hazard Mitigation Plan for
Augusta, GA
Funds are
Available in the
Following
Accounts:
Funding has been previously approved by the Augusta
Commission: $22,500 is available through the Hazard
Mitigation Planning Grant that has previously been awarded
to Augusta, GA from the Georgia Emergency Management
Agency; $11,000 ($7,500 city match + $3,500 in additional
money ) is available through money earmarked in 2000 for
flood hazard mitigation by the City.
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
RESOLUTION
WHEREAS the City of Augusta, Georgia, has experienced flooding that resulted in public safety
hazards, damage to private and public property, and public and private expenditures for clean up
and recovery; and
WHEREAS, the cities of Augusta, Blythe and Hephzibah each may experience losses due to
other natural hazards such as wind, severe winter storm, drought, urban wildland interface fire
and exposure to hazardous materials related to natural hazards; and
WHEREAS, the Robert T. Stafford Disaster Relief and Emergency Assistance Act as amended
by the Disaster Mitigation Act of 2000 require local jurisdictions to adopt a mitigation plan in
order to be eligible for post-disaster and pre-disaster grants to implement certain mitigation
projects; and
WHEREAS the National Flood Insurance Reform Act of 1994 and the Flood Insurance Reform
Act of 2004 require local jurisdictions to adopt a mitigation plan in order to be eligible for grants
to implement certain flood mitigation projects; and
WHEREAS the planning process supported by the Georgia Emergency Management Agency
and required by the Federal Emergency Management Agency offers the opportunity to consider
natural hazards and risks, and to identify mitigation actions to reduce future impacts of such
hazards; and
WHEREAS the State of Georgia has provided federal mitigation funds to support the
development of a Hazard Mitigation Plan; and
WHEREAS the City of Augusta adopted a Flood Hazard Mitigation Plan on February 17, 2004;
and
WHEREAS the Hazard Mitigation Plan for Augusta, Blythe and Hephzibah has been developed
by the Mitigation Planning Committee and supersedes Augusta’s Flood Hazard Mitigation Plan;
and
WHEREAS the Hazard Mitigation Plan identifies mitigation actions that, over time, will help
minimize and reduce safety threats, reduce the costs of natural hazard events, and reduce damage
to private and public property; and
WHEREAS a public meeting was held on February 2, 2005, to introduce the planning concept
and to solicit questions and comments; and a public meeting was held on September 15, 2005, to
present the Draft Plan and request comment; and
WHEREAS the Hazard Mitigation Plan has been submitted to the Georgia Emergency
Management Agency and the Federal Emergency Management Agency for final review; final
approval will be withheld until the Plan is adopted.
NOW, THEREFORE, BE IT RESOLVED by the Augusta Commission that:
1. The Hazard Mitigation Plan is hereby adopted as an official document of the City of
Augusta, Georgia.
2. The City departments identified in the Plan are hereby directed to pursue
implementation of the recommended priority activities that are assigned to their
agencies.
3. Any action identified in the Plan that cannot be pursued within existing budgets shall
be subject to and contingent upon budget approval, if required, which shall be at the
discretion of the Augusta Commission, and this resolution shall not be interpreted so
as to mandate any such appropriations.
4. The Augusta Emergency Management Agency, with support by the Augusta-
Richmond County Planning Commission, is designated to coordinate with other
offices and the cities of Blythe and Hephzibah and shall periodically report on the
activities, accomplishments, and progress, and shall prepare and submit reports to the
Georgia Emergency Management Agency, as required.
PASSED AND ADOPTED by the Commission of Augusta, Georgia, this _________ day of
______________, 2006.
_________________________________
Deke Copenhaver, Mayor
_________________________________
Date
_________________________________
Lena Bonner, Clerk of Commission
_________________________________
Date
Commission Meeting Agenda
2/8/2006 1:00 PM
Adopt National Electric Code, 2005 Edit.
Department:License & Inspection
Caption:Receive as information the National Electric Code - 2005
Edition, and applicable Georgia amendments to the code
which were adopted by the Department of Community
Affairs. The code is effective January 1, 2006.
Background:Under the Uniform Codes Act, the Department of
Community Affairs administers the Georgia State Minimum
Standard Codes. The Codes consist of eight mandatory codes
and six permissive codes. The subject code is a ‘mandatory
code’ that is replacing the National Electric Code, 2002
Edition.
Analysis:This agenda item is for information purposes. The
construction codes are administered by the Department of
Community Affairs and are adopted and incorporated into
Augusta-Richmond County Code by reference.
Financial Impact:N/A
Alternatives:N/A
Recommendation:Accept as information.
Funds are
Available in the
Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Commission Meeting Agenda
2/8/2006 1:00 PM
Alcohol License Application
Department:License & Inspection
Caption:New Application: A. N. 06 - 05: A request by Brian Taylor
for an on-premise consumption Beer license to be used in
connection with Groucho's Deli located at 1129 Agerton
Lane. District 3. Super District 10.
Background:This is a new application.
Analysis:The applicant has met all the requirements of the Augusta
Richmond County Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $550.00
Alternatives:
Recommendation:License & Inspection recommends approval. The RCSD
recommends approval.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Commission Meeting Agenda
2/8/2006 1:00 PM
Alcohol License Application
Department:License & Inspection
Caption:New Ownership Application: A. N. 06 - 06: A request by
Gregory Fisher for a retail package Beer & Wine license to
be used in connection with Augusta IGA located at 3355
Deans Bridge Rd. District 5. Super District 9.
Background:This was formerly the Bi-Lo Store in the shopping center at
the corner of Barton Chapel & Deans Bridge Rd.
Analysis:The applicant has met all the requirements of the Augusta
Richmond County Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $1100.00.
Alternatives:
Recommendation:License & Inspection recommends approval. The RCSD
recommends approval.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Commission Meeting Agenda
2/8/2006 1:00 PM
Alcohol License Application
Department:License & Inspection
Caption:New Ownership Application: A. N. 06 - 07: A request by
Janet C. West for an on-premise consumption Liquor, Beer &
Wine license to be used in connection with the White
Elephant Cafe located at 1135 Broad St. District 1. Super
District 9.
Background:This is a new ownership application. Formerly in the name of
Jean L. Gampier.
Analysis:The applicant has met all the requirements of the Augusta-
Richmond County Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $3850.00.
Alternatives:
Recommendation:License & Inspection recommends approval. The RCSD
recommends approval.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Commission Meeting Agenda
2/8/2006 1:00 PM
Alcohol License Application
Department:License & Inspections
Caption:New Ownership Application: A. N. 06 - 08: A request by
Ubaldo Cortes for an on-premise consumption Liquor, Beer
& Wine license to be used in connection with Morelia's
Mexican Restaurant located at 1531 Walton Way. There will
be Sunday Sales. District 1. Super District 9.
Background:This is a new ownership application. Formerly in the name of
Sergio Roidriguez.
Analysis:The applicant has met all the requirements of the Augusta-
Richmond County Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $4950.00.
Alternatives:
Recommendation:License & Inspection recommends approval. The RCSD
recommends approval.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Commission Meeting Agenda
2/8/2006 1:00 PM
Alcohol License Application
Department:License & Inspection
Caption:New Ownership Application: A. N. 06 - 09: A request by
Gerald Tanksley for an on-premise consumption Liquor,
Beer & Wine license to be used in connection with Time
Piecez located at 730 Broad St. There will be Dance. District
1. Super District 9.
Background:This is a new ownership application that was formerly in the
name of James Long.
Analysis:The applicant has met all the requirements of the Augusta-
Richmond County Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $3950.00.
Alternatives:
Recommendation:License & Inspection recommends approval. The RCSD
recommends approval.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Commission Meeting Agenda
2/8/2006 1:00 PM
Alcohol License Application
Department:License & Inspection
Caption:New Ownership Application: A. N. 06 - 10: A request by
Suresh Anandani for an on-premise consumption Liquor,
Beer & Wine license to be used in connection with Augusta
Suites Inn located at 3038 Washington Rd. There will be
Sunday Sales. District 7. Super District 10.
Background:This is a new ownership application that was formerly in the
name of Mathew Ricker.
Analysis:The applicant has met all the requirements of the Augusta-
Richmond County Alcohol Ordinance
Financial Impact:The applicant will pay a fee of $4950.00.
Alternatives:
Recommendation:License & Inspection recommends approval. The RCSD
recommends approval.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Commission Meeting Agenda
2/8/2006 1:00 PM
Newman Tennis Center Manager
Department:Recreation and Parks Department - Tom F. Beck, Director
Caption:Motion to approve an amendment in the employment
agreement for Mr. Richard Hatfield, Newman Tennis Center
Manager.
Background:Mr. Hatfield works under a year to year contract as manager
of Newman Tennis Center, and has been under this same
contract since 1997. His current agreement had a 2.5 %
increase in salary included. This amendment will adjust his
base compensation up to 8% to be consistent with recently
approved pay increase to other employees. (see attachments)
Analysis:
Financial Impact:$2,292.64
Alternatives:1. To approve. 2. Leave base compensation the same.
Recommendation:1. To approve
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
1
EMPLOYMENTAGREEMENT-MANAGER
THISAGREEMENTismadeandenteredintoeffectivethe20 th
dayofAugust,2005,byandbetweenAUGUSTA,GEORGIA,actingby
andthroughtheAugusta-RichmondCountyCommission(the"County")
andRICHARDHATFIELD("Manager").
WITNESSETH:
WHEREAS,theCountyhasassumedoperationsoftheNewman
TennisCenter(the"Center")locatedonWrightsboroRoadin
Augusta,Georgia,andisinneedofamanagertodirectthe
operationsoftheCenter;and
WHEREAS,Managerisableandwillingtoprovidesaid
services.
NOW,THEREFORE,inconsiderationofthemutualand
reciprocalpromisesandcovenantscontainedherein,andother
goodandvaluableconsideration,thereceiptandsufficiencyof
whichareherebyacknowledged,theparties,intendingtobe
legallybound,agreeasfollows:
1. EMPLOYMENTBYCOUNTY.TheCountyherebyemploys
Manager,andManagerherebyacceptsemploymentbytheCounty,
underthetermsandconditionssetforthinthisAgreement.
2. DUTIES.Manageragreestoperformalldutiesassigned
tohimbytheCountyastheManageroftheCenter.Dutiesof
Managershallinclude,butnotbelimitedto,thosedutieslisted
onExhibitA,attachedheretoandincorporatedhereinby
reference,togetherwithsuchotherdutiesasmaybeassignedby
2
theCountyfromtimetotime.
3. PERFORMANCE.Manageragreestodevoteallnecessary
timeandhisbesteffortsintheperformanceofhisdutiesin
accordancewiththehighestethicalstandards.Managershall
maintainofficehoursduringnormalhoursofoperationofthe
Center,whichshallbeasfollows:
MondaythroughSaturday:8:30a.m.-10:00p.m.
Sunday:9:00a.m.-8:00p.m.
Managershallbeavailabletocarryouthisdutiestwenty-
fourhoursaday,sevendaysaweekifnecessary.
4. OUTSIDEACTIVITIES.Anyfeeorhonorariumreceivedby
ManagerforactivitiesperformedbyManagerwhichinanymanner
maybeconnectedwiththebusinessoftheCentershallbepaidto
theCountyunlessotherwisespecifiedherein.Manager'sability
toperformoutsideemploymentshallbesubjecttoapprovalofa
requestforpermissionsubmittedtotheAugusta-RichmondCounty
Administrator(the"Administrator").
5. TERM.ThetermofemploymentunderthisAgreement
shallbeforone(1)year,beginningAugust20,2005and
continuingtoAugust19,2006,unlesssoonerterminatedas
providedherein.
NotwithstandinganythingtothecontraryinthisAgreement,
itisexpresslyunderstoodandagreedthatManagerservesatthe
pleasureoftheCommissionandmaybeterminatedbythe
Commissionatwill,withforty-five(45)days'noticetoManager
asprovidedinSection12ofthisAgreement.
3
Unlesssoonerterminated,thisAgreementmayberenewedfor
subsequenttermsofone(1)yearuponthemutualagreementof
bothparties.
6. COMPENSATION.
a. Basesalary.Fortheperformanceofallduties
assignedtoManager,Managershallbepaidabaseannualsalary
ofFortyThreeThousandNineHundredSeventySixDollarsand
95/100Dollars($43,976.95),payablebiweeklyandatthesame
timesasotheremployeesofAugusta-RichmondCounty.
b. Tennislessonfees.Managershallalsoreceiveas
compensationeightypercent(80%)ofthefeeschargedfortennis
lessonsprovidedbyManagerattheCenter,withtheCounty
retainingtheremainingtwentypercent(20%)ofsaidfees.
c. Restringingfees. Managershallalsoreceiveas
compensationallrestringingfees(nottoexceed$8.00per
racket)forrestringingperformedbyManager;anyremainderof
saidrestringingfeestoberetainedbytheCounty.
d. Tournamentcompensation.Managershallalso
receive$150.00perdayforservicesrenderedinconnectionwith
weekend(Saturdayand/orSunday)tournamentsheldattheCenter,
and$60.00perdayforservicesrenderedinconnectionwith
weekdaytournamentsheldattheCenter;provided,however,that
thisSubsectiond.appliesonlytotournamentsinwhichatleast
sixty-four(64)playershaveregisteredtoparticipate.
e. Paymentofcompensation.Managershallbe
responsibleformaintainingaccountsoftennislessonsand
4
restringingfeesprovidedbyhimattheCenter,andforproviding
saidaccountingtoCountyforthepurposesofcalculatingthe
portionofManager'scompensationrelatingtotennislessonfees.
Manager'ssalaryshallbepayableinequalbiweeklyinstallments,
suchpaymentstobemadeatthesametimeassimilarpaymentsare
madetoemployeesoftheCounty.Paymentsofsalarywhenless
thanafullinstallmentisdueshallbeinaproratedamount.
Manager'ssalarypaymentsshallbesubjecttosuchpayroll
deductionsasincometax,withholdingandothermattersas
requiredbylaw.
7. STATUSOFMANAGER.Manageracknowledgesandagrees
thathisrelationshipwiththeCountyandtheCommissionisone
ofcontract,andthatthepartiesarenotjointventure’sor
partnersforanypurpose.Managerfurtheracknowledgesand
agreesthatheisresponsiblefortheday-to-dayoperationand
managementoftheCenter,and,assuch,isclassifiedasa
salaried-exemptemployeeundertheFairLaborStandardsAct,with
noclaimtoovertimecompensationunderanyconditionsor
circumstances.Managerfurtheracknowledgesandagrees,however,
thatheisnotclassifiedasa"departmenthead"or"department
director"oftheCounty.
8. BENEFITS.Managershallbeentitledtoreceiveand
participateinallbenefitsavailabletoemployeesofAugusta-
RichmondCountyworkinginpositionscomparabletothatof
Manager,includingwithoutlimitation,healthandlifeinsurance,
retirement,annualleave,andsickleave.
5
9. WORKINGFACILITIESANDEXPENSES.Managershallbe
providedanofficewithintheCenter,supportstaff(clerical,
proshop,grounds,andmaintenancepersonnel)andsuchother
facilities,equipment,suppliesandservicesnecessaryforthe
performanceofhisduties,allasdeterminedinthediscretionof
theCounty.TheCountyshallpay,orcausetobepaid,alldues
ofManagerinanyofthefollowingjob-relatedprofessionalor
civicassociationstowhichhemaybelong,towit:
#UnitedStatesProfessionalTennisAssociation(USPTA)
#UnitedStatesTennisAssociation(USTA)
#UnitedStatesProfessionalTennisRegistry(USPTR)
andsuchotherassociationsasmayhereafterbeapprovedbythe
Administrator;provided,however,thatsuchpaymentsshallnot
exceedatotalof$500.00peryear.
ItisanticipatedthatManager,fromtimetotime,mayincur
reasonableexpensesforpromotingtheCenter,andexpensesfor
continuingeducation,andotheractivitiesassociatedwith
Manager'spositionanddutiesasanemployeeoftheCounty,and
fortravelandsimilaritems.Thecostofsuchactivities
(including,asauthorized,travel,tuition,registration,food
andlodging)shallbepaidbytheCountyiftheAdministrator
determinesthatsuchexpenseshouldbeauthorizedasanexpense
oftheCounty.Shouldsuchauthorizationoccur,Countyshallpay
suchexpenseor,whereappropriateandnecessary,Managershall
bereimbursedthereforuponpresentationtotheAdministratorof
6
anitemizedexpensevoucher.Anyexpensesnotapprovedbythe
AdministratorshallnotbepaidorreimbursedbyCounty.
10. RECORDSANDFILES.Allbusinessrecordsandfiles
concerningtheCentershallbelongtoandremainthepropertyof
theCounty.
11. INDEMNIFICATION.Managershallindemnifyandhold
harmlesstheCountyagainstallexpenses(includingwithout
limitationreasonableattorneys'fees),damages,judgments,
fines,andamountspaidinsettlementactuallyandreasonably
incurredbytheCountyasaresultofactsoromissionsof
Manager,ifandtotheextenttheManager'sactsoromissions
constitutegrossnegligence,willfulmisconductorillegal
conduct(unlessManagerhadnoreasonablecausetobelievehis
conductwasunlawful).
Totheextentpermittedbylaw,theCountyshallindemnify
ManagerifandtotheextentManagerismadeapartytoany
proceedingbyreasonofthefactthatManagerisorwasan
employeeoftheCounty,orservingattherequestoftheCounty,
againstallexpenses,damages,judgments,fines,andamountspaid
insettlementactuallyandreasonablyincurredbyManager,if
Manageractedinamannerhebelievedingoodfaithtobeinor
notopposedtothebestinterestsoftheCounty,andCounty
shall,atitssoleoption,providelegalrepresentationfor
ManagerinanyclaimorsuitoractionforwhichCountywouldbe
requiredtoindemnifyManageraccordingtothisparagraph.
Countyshallhavenoobligationtoindemnify,holdharmlessor
7
representManagerwithregardtoallegedillegalconductby
Manager.
12. QUALIFICATIONSOFMANAGER.Managerwarrantsand
representstotheCountythatalloftheinformationManagerhas
furnishedtotheCountyregardinghisemploymentwiththeCounty
istrueandcorrectandaccuratelydescribesManager's
qualifications,experienceandbackground,andthatManagerhas
providednoinformationwhichismisleadingnorhashefailedto
provideanyinformationwhichfailurewouldmakeother
informationprovidedmisleading.
13. TERMINATIONOFEMPLOYMENT.Managermayterminate
thisAgreementforanyreasonuponforty-five(45)days'written
noticetotheCounty,andCountymayterminatethisAgreement,
foranyreasonuponforty-five(45)days'writtennotice.During
said45-day period,Managershallcontinuetoperformhisduties
andshallcontinuetobepaidaccordingtothetermsofthis
Agreement.SolongastheCounty'sterminationofManagerisnot
forcause,thentogetherwiththefinalpaymentofsalary,
Managershallalsoreceivepaymentforanyaccruedbutunused
annualleave,tothesameextentasotheremployeesofthe
County.
Followinganynoticeoftermination,Managershallfully
cooperatewiththeCountyinallmattersrelatingtothewinding
upofhispendingworkonbehalfoftheCounty,andtheorderly
transferofanysuchpendingworktootheremployeesofthe
CountyasmaybedesignatedbytheCommission.
8
14. AUGUSTA-RICHMONDCOUNTYCOMMISSIONPERSONNELPOLICIES
ANDPROCEDURES.Manageracknowledgesandagreesthatheis
coveredbytheAugusta-RichmondCountyCommissionPersonnel
PoliciesandProcedures;provided,however,thatintheeventof
aconflictbetweensaidPoliciesandProceduresandthis
Agreement,thetermsandconditionsofthisAgreementshall
control.Managerfurtherspecificallyacknowledgesandagrees
thatterminationofhisemploymentpursuanttoSection12ofthis
Agreementshallbeacontractualmatter,suchthatthegrievance
andappealproceduresofthePersonnelPoliciesandProcedures
shallnotapplyto,norbeavailableto,Manager.
15. MISCELLANEOUSPROVISIONS.
a. Thewaiverbyeitherpartyofabreachor
violationofanyprovisionofthisAgreementshallnotoperateor
beconstruedtobeawaiverofanysubsequentbreachor
violation.
b. Anyandallnoticesrequiredorpermittedtobe
givenunderthisAgreementshallbesufficientlyprovidedif
furnishedinwritinganddeliveredpersonallyorbycertified
mailwithreturnreceiptrequestedtothefollowingaddresses:
ForCounty: FredRussell
InterimAdministrator
EighthFloor,MunicipalBldg(11)
530GreeneStreet
Augusta,Georgia30911
ForManager: ____________________________
____________________________
____________________________
9
____________________________
c. ThisAgreementshallbeinterpretedandconstrued
accordingandsubjecttothelawsoftheStateofGeorgia.
d. Theheadingsandnamesofsectionsofthis
Agreementareforconvenienceonlyandshallinnomannerbe
construedasapartofthisAgreement.
INWITNESSWHEREOF,thepartiesheretohaveexecutedthis
Agreementeffectiveasofthedatefirstabovewritten.
AUGUSTA,GEORGIA
byandthroughthe
Augusta-RichmondCountyCommission
By:__________________________
MAYOR
ATTEST:
________________________
By:____________________
CLERKOFCOMMISSION
MANAGER
_______________________________
RICHARDHATFIELD
Sworntoandsubscribed
beforemethis___dayof
_____________,2005.
_________________________
NotaryPublic
MyCommissionExpires:
_________________________
Commission Meeting Agenda
2/8/2006 1:00 PM
Prime Commercial Properties, Inc.
Department:Housing & Economic Development Development
Caption:Motion to approve Contract Extension and reimbursement
for services rendered in South Augusta by Prime Commercial
Properties, Inc., in the amount of $11,000.00 for the
Economic Development Ombudsman Program subject to
supporting documents being provided by the Commission
Meeting. (Approved by Administrative Services Committee
January 30, 2006)
Background:The Economic Development Ombudsman Program was
established in 2004. Project consultants have performed a
variety of services to identify and assist existing and new
businesses in the city. Examples of services provided include
collaborating with existing economic development
workshops, roundtables and forums. Initially separate
contracts were awarded to Prime Commercial Properties, Inc.
to implement the Ombudsman program in West Augusta and
Downtown areas, while the HBA Group, Inc. implements the
Ombudsman program in South Augusta area. The principal
objective of both programs was to improve collaboration
among economic development organizations and develop a
coordinated economic development strategy. On June 1,
2005 the HBA Group, Inc. terminated their contract, and
Prime Commercial Properties was instructed to provide
services in South Augusta area.
Analysis:The extension of terms for the existing contract will enable
prime Commercial Properties, Inc. to provide services to be
extended until January 31, 2006 and the reimbursement will
allow payment for services that have been rendered by Prime
Commercial Properties, Inc., in the South Augusta area.
Financial Impact:$11,000 CDBG Funding.
Alternatives:None recommended
Recommendation:Approve Contract Extension to January 31, 2006 and
reimbursement of service rendered by Prime Commercial
Properties, Inc., up to $11,000 for the Economic
Development Ombudsman Program.
Funds are
Available in the
Following
Accounts:
Economic Development Revolving Loan Funds CDBG
Project #98181 - $11,000
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Commission Meeting Agenda
2/8/2006 1:00 PM
Assistance to Firefighters Grant
Department:Fire, Howard Willis, Chief
Caption:Motion to approve a request to accept Assistance to
Firefighters Grant. (Approved by Public Safety Committee
January 30, 2006)
Background:The Augusta Fire Department has been offered a grant in the
amount of $150,000.00 from the Federal Assistance to
Firefighters Grant program for the purchase of mobile data
terminals to be installed into all Fire Department emergency
response vehicles. These MDT's will allow the responding
emergency units to access important information such as
occupancy, water supply, special hazards, number of
occupants and floor plans of the involved structure. This
information allows for greater efficiency and safety in
handling emergency situations.
Analysis:This equipment, which is similar to the equipment used in the
Sheriff's Department patrol cars, will give vital information
to our firefighters in route to the scene of an emergency. It
will enhance their ability to safely and efficiently mitigate the
emergency while enhancing the safety of both the emergency
responders and our citizens. This technology is being utilized
in all progressive fire departments throughout the country.
Financial Impact:This is a 30 % matching grant. The federal share will be
$120,000.00 vs $30,000.00 for the Fire Department. The
required matching funds are available in the Fire
Department's fund balance.
Alternatives:none
Recommendation:
Accept the Assistance to Firefighters Grant and approve the
Fire Departments matching funds in the mount of
$30,000.00.
Funds are
Available in the
Following
Accounts:
Fire Department fund reserve
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Commission Meeting Agenda
2/8/2006 1:00 PM
Inmate Telephone System Bid #05-107
Department:Richmond County Correctional Institution - Robert Leverett,
Director
Caption:Motion to approve award of contract to Evercom Systems,
Inc. for telephone communication for prisoners at RCCI.
(Approved by Public Safety Committee January 30, 2006)
Background:The Georgia Department of Corrections requires each
Correctional Facility to provide telephone communication for
prisoners to communicate with family and loved ones. The
telephone system is contracted yearly to a provider that meets
the guidelines of the Request for Proposal of the Procurement
Department. The successful vendor pays the Correctional
Facility a percentage (%) of the gross revenue collected.
Analysis:Six (6) vendors submitted proposals. One (1) vendor was
disqualified due to not meeting the requirements. 1. Inmate
Telephone Service 52.94% 2. Evercom Systems Inc. 54.0%
3. Inmate Communications 48.0% 4. GTL (formerly AT&T)
48.0% 5. Digital Solutions/ITI 48.0% A committee was
formed to examine each bid and to make a recommendation
based on the following: 1. Corporate stability 2. Experience
3. Quality of Response 4. References 5. Revenue
Financial Impact:There is no financial impact to the City.
Alternatives:None
Recommendation:Recommend awarding contract to Evercom Systems, Inc.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Commission Meeting Agenda
2/8/2006 1:00 PM
Mutual Aid Agreement with DOE-SRS
Department:Fire Department
Caption:Motion to approve mutual aid agreement between Augusta
Fire Department and Department of Energy's Savannah River
Site. (Approved by Public Safety Committee January 30,
2006)
Background:Disatrous incidents and other immediate emergencies occur
during which the conditions exist which threaten the safety of
persons and property. Often these incidents are likely beyond
the control and capability of the personnel, equipment and
facilities of the responsible jurisdiction and outside help must
be called upon.
Analysis:The city of Augusta and the Department of Energy's
Savannah River Site may be confronted with similar
disatrous situations and emergencies which are sometimes
beyond the control of available resources. By combining the
resources of the Augusta Fire Department and the
Department of Energy's Savannah River Site during these
situations, the life and property of all citizens may be better
protected.
Financial Impact:No immdiate financial impact.
Alternatives:
Recommendation:To approve Mutual Aid Agreement between Augusta Fire
Department and the Department of Energy's Savannah River
Site.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
DE-GM09-05SR22199
STANDARD MUTUAL AID AGREEMENT
WITNESSETH
WHEREAS, Augusta-Richmond County Consolidated Governments and the
Savannah River Site Fire Department of the Department of Energy's Savannah River Site
(DOE-SRS) (hereinafter referred to individually as "agency" and collectively as "agencies")
listed in this Agreement have respective responsibilities to provide for the protection of life
and property of the citizens of Augusta-Richmond County, Georgia and the Savannah River
Site; and
WHEREAS, it is recognized that disasters may occur to a magnitude which would necessitate
the combined effort of both agencies to mitigate said disaster; and WHEREAS, the DOE-SRS
is located in Aiken, Barnwell, and Allendale counties
SC; and
WHEREAS, this Agreement is applicable to all areas within the boundary of DOE-SRS, as
well as all areas within Augusta and Richmond County, GA; and WHEREAS, the agencies
listed herein have a willingness to provide mutual assistance when needed.
NOW, THEREFORE in consideration of the mutual benefit to be derived by both
agencies concerned, it is hereby agreed:
1. SERVICES: In the event of a major disaster, or under circumstances which indicate
that a major disaster might develop within an area of Augusta-Richmond
I
DE-GM09-05SR22199
County or the DOE-SRS, the protection of which is the responsibility of an
agency listed herein, mutual assistance in mitigating the threat will be rendered if
not already committed to respond to the aforementioned threat. Response will be
limited to those resources which are directly needed to assist in mitigating the
threat. At no time must either agency commit all available resources for mutual
aid assistance thus leaving its primary coverage area unprotected.
2. REOUESTING ASSISTANCE: Assistance under this Agreement may be
requested or authorized by the Incident Commander or his or her designee who is
directing operations at the incident for which the mutual assistance is being
requested. Requests for assistance should be specific in nature as to the type and
number of resources requested. Neither agency shall be required to respond to
areas that do not have clearly defined fire protection in place.
3. SCOPE OF AUTHORITY: The Incident Commander or his or her designee shall
bear the authority for directing all activities within his or her protection area. In
compliance with Homeland Security Presidential Directive 5 (HSPD-5) all
agencies incorporating the National Incident Management System (NIMS) shall
institutionalize the use of the Unified Incident Command System. Procedures and
training shall be employed and adhered to by both agencies to allow them to
implement the Unified Incident Command System.
a. The authority for the DOE-SRS to enter into this Agreement is 42 USC §
2
DE-GM09-05SR22199
1856, et seq.
b. The authority for the Augusta-Richmond County Consolidated Governments to
enter into this Agreement is GA. Code Ann. § 36-69-1, et seq. and 38-3-1, et seq.
c. The Incident Commander is the one person that has absolute control of the
incident and all of the resources to mitigate the incident.
4. COST AND REMUNERATION: No compensation will accrue or become due for
any services rendered under this Agreement.
5. RESPONSIBILITY AND LIABILITY: Each agency, itself and on behalf of its
personnel, waives all claims against the other agency for compensation for any loss
or damage to any equipment or property of any kind as well as any injury or death
occurring as a consequence of the performance or nonperformance of this
Agreement. If circumstances change during an incident to the extent that it is
necessary to recall personnel and equipment from the scene to answer a call
elsewhere, that action is not to be considered a breach of this Agreement.
6. RESPONSIBILITY FOR. EXECUTION: Agency heads and/or the designated
representative of the political entity in which each agency is located must together
execute this Agreement. In the event that any agency is included in this
3
DE-GM09-05SR22199
Agreement which is not affiliated with a political entity, the agency head and a
corporate designee of the organization to which the agency is affiliated must
together execute this Agreement.
7. AMENDMENTS: This Agreement may be amended by written agreement
between the DOE-SRS and other party.
8. TERMINATION: Any party may withdraw from this Agreement upon 3D-day
written notice to the other party. This Agreement becomes effective upon the date
of signature of all agencies hereto, and shall remain in effect for a term of five
years there from, unless terminated.
THIS AGREEMENT entered into this the ___________day of ___________2005 by and
among those agencies listed in this document and whose authorized agency heads have
affixed their signatures hereto.
Deke Copenhaver
Mayor, Augusta-Richmond County
Fred Russell
County Administrator
Lena Bonner
Clerk of Commission
Jeff Allison, Manager
United States Department of Energy
Savannah River Operations Office
4
Commission Meeting Agenda
2/8/2006 1:00 PM
Proposal - Old Engine Company #7 Musuem Project
Department:Fire
Caption:Motion to approve the revitalization of the old Engine
Company #7 and the East Boundary Fire Station. (Approved
by Public Safety Committee January 30, 2006)
Background:The fire station located at 2163 Central Avenue, known as
old fire station #7, was constructed in 1914 for use by the
Augusta Fire Department. This station was to house
firefighters and equipment that would help provide fire
protection to the rapidly growing Summerville and Forest
Hills section of Augusta. For many years it served the
citizens of Augusta and also was admired as an
architecturally beautiful building. In the late 1950’s the west
side porch of the building was enclosed to make a kitchen
and dining area for the firefighters. In the mid and late
1980’s in an attempt to make the building more energy
efficient and to help stop building deterioration a renovation
project was undertaken. During this project new windows
were installed, new overhead doors were installed in the
engine bays, and improvements made to the bathrooms in the
sleeping quarters. Because of the historical significance of
the building all of this was done with an effort to keep the
building from deteriorating any further. In the 1980’s the
building was recognized by the Historical Commission of
Augusta and placed on the National Historical Register. This
fire station was relocated in 2004 and since that time the
building has ceased to be used as an active fire station.
Analysis:Our goal is to revitalize this historical site in a functional way
for the Fire Department to use in conjuction with the
community. The Augusta Fire Museum would be a non-
profit, tax exempt, educational museum whose purpose is to
prepserve and exhibit the artifacts and of the Augusta Fire
Department anad surrounding area fire departments, as well
as teach and promote fire safety and prevention.
Financial Impact:Funds will be secured through grants.
Alternatives:
Recommendation:To revitialize Old Engine Company # 7 so that it may be
used as an educational musuem.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Old Engine Company 7
Museum Project
Mission Statement
The Augusta Fire Museum is a nonprofit, tax
exempt, educational museum whose purpose is
to preserve and exhibit the artifacts and history
of the Augusta Fire Department and surrounding
area fire departments, as well as teach and
promote fire safety and prevention.
Introduction
Built 1914
Linwood C. Hayne, Mayor
Frank G. Reynolds, Fire Chief
Used as an active Fire Station until
2003 when new Fire Station 7 was
built with SPLOST funds on Willis
Forman Road.
Our goal is to revitalize this historical
site in a functional way for the Fire
Department to use in conjunction with
the community.
Possible Functions
Museum to preserve history of the
Fire Department in our area.
Tours to schools and private
citizens to promote fire safety
education and teach CPR.
Venue for fire department events
such as retired firefighter suppers,
badge pinning ceremonies, etc.
Meeting space for birthday
parties, business luncheons,
workshops, anniversaries,
wedding, and receptions.
Reserve Fire Station
The Market
Firefighters and Families
both active and retired
from Augusta and
surrounding areas.
Elementary School
Children and Teachers
Private Citizens
Business People
Possible Funding Sources
Grants
Fundraisers
Memberships
Donations
Fees From Tours and
Fire Safety Classes
Renovations Needed
List Renovations Here
Commission Meeting Agenda
2/8/2006 1:00 PM
Abatement of Expired Tax Accounts
Department:Tax Commissioner
Caption:Motion to approve a request to Abate 1990, 1992, 1993 and
1994 Tax Accounts (Expired) Property is known as Map 56-
4, Parcel 167.Owner at that time was Wilkinson Road Group.
(Approved by Finance Committee January 30, 2006)
Background:This property owner was in bankruptcy, preventing
collection of the account. In addition, the property was
contaminated, preventiong any interest in buyers at a tax sale.
Analysis:
Financial Impact:$15,116.27
Alternatives:
Recommendation:Recommend abatement as these accounts are uncollectable
per Georgia Tax Code.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Commission Meeting Agenda
2/8/2006 1:00 PM
Cherry Bekaert and Holland
Department:Clerk of Commission
Caption:Motion to approve presentation by Cherry, Bekaert and
Holland regarding the 2005 audit of the financial statements.
(Approved by Finance Committee January 30, 2006)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
2/8/2006 1:00 PM
Chili Bowl Fundraiser Lunch
Department:Clerk of Commission
Caption:Motion to approve a request from the Augusta Task Force for
the Homeless for city sponsorship through the purchase of
tickets for the 7th Chili Bowl Fundraiser Lunch. (Approved
by Finance Committee January 30, 2006)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
2/8/2006 1:00 PM
Continue Purchase of Commercial Property Insurance
Department:Finance / Risk Management Division - David Persaud,
Director
Caption:Motion to approve property insurance coverage for 2006
offered through Affiliated FM Insurance Company for a
premium of $220,208 with a $50,000 deductible. Also
approve coverage with Affiliated FM through 2008 if
premiums remain fairly stable. (Approved by Finance
Committee January 30, 2006)
Background:Dawson & Taylor Insurance Agency seeks annual quotes
from the insurance market for coverage on buildings and
contents. Quotes are obtained from only carriers with an A+
or better rating. Three quotes have been received for 2006.
Affiliated FM Insurance is low bidder and is providing
greater coverage for the exposure. The premium quote from
our current carrier, Affiliated FM Insurance Company, came
in at $220,208 which is low bid as well as the most favorable
coverage. Coverage is for a blanket limit of $377,944,968
with $50,000 deductible. Quotes could not be obtained from
insurance companies in time to gain Commission approval
prior to the January 1, 2006 expiration date. Re-insurers
would not provide quotes until after a decision was made by
Congress on TRIA (Terrorism Risk Insurance Act).
Affiliated FM, the current carrier, agreed to extend coverage
to February 1, 2006.
Analysis:Policy and premium comparison for commercial property
insurance coverage for 2006: 1. AFFILIATED FM
INSURANCE All Risk: $377,944,968 Blanket Limits
$50,000 Ded $220,208 2. GREAT AMERICAN
INSURANCE All Risk: $377,944,968 Blanket Limits
$50,000 Ded $227,186 3. TRAVELERS INSURANCE All
Risk: $377,944,968 Blanket Limits $100,000 Ded $299,445
4. CHUBB INSURANCE Declined to quote 5. HARTFORD
INSURANCE Could not provide blanket limits Sub-limits on
some Affiliated FM General Amer. Travelers coverage:
Flood 100,000,000 10,000,000 25,000,000 Earthquake
100,000,000 10,000,000 25,000,000 Boiler & Machinery
Policy Limits 5,000,000 25,000,000 Extra Expense
5,000,000 2,000,000 Not covered Electronic Data Proc
Policy Limits 4,000,000 4,000,000 Voting Machines
1,600,000 1,600,000 1,600,000 Replacement Cost
Replacement Cost Actual Cash Value
Financial Impact:Premium for 2006 is $220,208 for current values of
$377,944,968.
Alternatives:1. Drop coverage and retain risk 2. Reduce premium by only
insuring those property representing the largest losses should
an event damage these structures (Municipal Building, Law
Enforcement Center, RCCI, etc.)
Recommendation:Approve insurance coverage for 2006 through Affiliated FM
Insurance Company with $50,000 deductible for premium of
$220,208. Effective date of coverage is February 1, 2006.
Approve coverage with Affiliated FM through 2008 if
premiums and company rating remain fairly stable.
Funds are
Available in the
Following
Accounts:
611 015212 52.31110 Risk Management
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Commission Meeting Agenda
2/8/2006 1:00 PM
Project Access
Department:
Caption:Motion to approve purchase of tickets for the 3rd Annual
Project Access recognition Banquet, February 25, 2006.
(Requested by Commissioner Jerry Brigham)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
2/8/2006 1:00 PM
Public Service-SUV
Department:Finance, Fleet Management-Ron Crowden, Fleet Manager
Caption:Motion to approve the replacement of 1 utility truck
(Explorer) for the Public Service Department-Maintenance
Division from Allen Vigil Ford of Morrow, Georgia for
$22,492.00 (lowest bid offer on Bid 05-151). (Approved by
Finance January 30, 2006)
Background:The Augusta Public Services Department-Maintenance
Division requests the acquisition of one utility truck to
replace asset number 994420. This vehicle is assigned to the
Superintendent of Public Services – Maintenance Division.
He averages 2000 miles each month in supervising Public
Services – Maintenance crews at job sites through out
Augusta. The vehicle has a total of 136,384 miles on it as of
December 20, 2006. If approved for replacement in January
2006 the earliest the vehicle would be available is April
2006. An evaluation was conducted in accordance with the
Commission approved Replacement policy and the results
are provided in the attachment. The vehicle meets
replacement criteria by the Vehicle Replacement policy.
Analysis:Fleet Management submitted a request for bids through the
Procurement Department utilizing the Demand Star
electronic bid system which offers nationwide bid coverage.
The Procurement Department received quotes back from 3
vendors. Review of bids received shows that Allen Vigil of
Morrow, Georgia, submitted the lowest bid of $22,492.00
The other bids received are: Bobby Jones Ford = $
23,231.00, Legacy Ford=$ 23,384.00
Financial Impact:The vehicle will be purchased for $22,492.00. Funds are
available through Phase IV of the SPLOST.
Alternatives:1.Approve the award to the lowest bidder, Allen Vigil Ford
of Morrow, Georgia. 2.Do not approve the request.
Recommendation:Approve the acquisition of 1 utility truck (Explorer) for the
Public Service Department-Maintenance Division from Allen
Vigil Ford of Morrow, Georgia for $22,492.00 (lowest bid
offer on Bid 05-151)
Funds are
Available in the
Following
Accounts:
324-04-1110.54-22210 / 201-82-4010.54-22210
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Commission Meeting Agenda
2/8/2006 1:00 PM
Sheriff-Heat Grant Cars
Department:Finance, Fleet Management-Ron Crowden, Fleet Manager
Caption:Motion to approve the acquisition of three (3) Road Patrol
Traffic vehicles for the Sheriff’s Office through the state
funded H.E.A.T. program from Bobby Jones Ford of
Augusta, Georgia, for $26,126.00 each (lowest bid offer for
bid 05-159). (Approved by Finance Committee January 30,
2006)
Background:The Sheriff’s Office requests the purchase of three Road
Patrol-Traffic vehicles to be utilized in accordance with the
Georgia state funded HEAT program set up by the
Governor’s Office of Highway Safety. The Sheriff’s Office
will be reimbursed up to $30,000 per vehicle for each unit
purchased (maximum of three) by the governor’s office. The
state is funding this program to assist Sheriff’s road
personnel throughout the state in making an aggressive effort
to stop hazardous driving on Georgia’s public highways and
also to educate the general public on safe driving practices.
Analysis:Fleet Management submitted a request for bids through the
Procurement Department utilizing the Demand Star
electronic bid system which offers nationwide bid coverage.
The Procurement Department received quotes back from
three (3) vendors. Review of bids received shows the
following results: (1) Bobby Jones Ford -$26,126.00 Each-
LOWEST BIDDER (2) Allan Vigil Ford-$26,426.00 Each
(3) Legacy Ford-$26,560.00 Each
Financial Impact:The traffic units will be purchased for $26,126.00 each
totaling $78,378.00. Initial Funding will be utilized in the
Sheriff’s Office confiscation funds. There will be a total
reimbursement from the state to zero out all funds expended.
Alternatives:(1.) Approve the acquisition of three (3) Traffic vehicles to
the lowest bidder, Bobby Jones Ford of Augusta, Georgia.
(2.) Do not approve the request
Recommendation:Approve the acquisition of three (3) Road Patrol Traffic
vehicles for the Sheriff’s Office through the state funded
H.E.A.T. program from Bobby Jones Ford of Augusta,
Georgia, for $26,126.00 each (lowest bid offer for bid 05-
159).
Funds are
Available in the
Following
Accounts:
212-03-1222-54.22110
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Commission Meeting Agenda
2/8/2006 1:00 PM
Abandonment - Timms Lane
Department:County Attorney - Stephen E. Shepard, Attorney
Caption:Motion to abandon a portion of Timms Lane. (Approved by
Engineering Services Committee January 30, 2006)
Background:The United House of Prayer plans to construct a home for
senior citizens on property which adjoins property known as
Timms Lane. In order to have adequate property to construct
the home, The United House of Prayer is seeking that Timms
Lane, which is an unopened fifteen-foot right-of-way, be
abandoned and that the adjoining property owners have the
right to acquire the property.
Analysis:All properties adjoining Timms Lane for which abandonment
is sought have access to other streets and will not be
landlocked.
Financial Impact:None.
Alternatives:Either approve or deny the motion to abandon a portion of
Timms Lane.
Recommendation:Approve the motion to abandon Timms Lane, beginning at
its intersection with Forest Street and running approximately
165 feet perpendicular to Forest Street.
Funds are
Available in the
Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
RESOLUTION
FINDING A PORTION OF TIMMS LANE AS HAVING
CEASED TO BE USED FOR PUBLIC PURPOSES AND FOR
ABANDONMENT OF SAME
WHEREAS, the Augusta-Richmond County Commission has been petitioned to
consider the abandonment of Timms Lane, an unopened fifteen-foot right-of-way,
beginning at its intersection with Forest Street and running approximately 165 feet
perpendicular to Forest Street, as shown on the attached plat;
WHEREAS, applicable law setting forth the procedure for such abandonment first
requires that there be a determination that Timms Lane for which abandonment is sought
has, for any reason, ceased to be used by the public to the extent that no substantial public
purpose is served by it, and the Augusta-Richmond County Commission has so
determined;
NOW, THEREFORE, it is hereby resolved as follows:
1. It is hereby determined that Timms Lane, beginning at its intersection with
Forest Street and running approximately 165 feet perpendicular to Forest Street, as set
forth on the plat attached as Exhibit "A", will cease to be used by the public to the extent
that no substantial public purpose is served;
2. The property owners adjoining Timms Lane shall be notified of such
determination and request for abandonment;
3. Notice of such determination of the proposed cessation of public use and
request for abandonment shall be published in the Augusta Chronicle, the newspaper in
which the Sheriff's advertisements for the County are published, once a week for a period
of two weeks; and
4. A public hearing on such issue shall be conducted, such that said Timms
Lane may be deemed abandoned and thereafter disposed of in accordance with the
applicable provisions of Georgia law.
This Resolution and applicable subsequent Resolutions relative to the
abandonment of Timms Lane beginning at its intersection with Forest Street and running
approximately 165 feet perpendicular to Forest Street shall be recorded on the minutes of
the Augusta-Richmond County Commission, accompanied by the attached plat.
Duly adopted by the Augusta-Richmond County Commission, Georgia this ____
day of ____________, 2006.
AUGUSTA-RICHMOND COUNTY COMMISSION
By:_________________________________
As its Mayor
ATTEST:
___________________________
Clerk of Commission
(Seal)
Commission Meeting Agenda
2/8/2006 1:00 PM
Condemnation - Alfonzo Jenkins and Deloise Jenkins
Department:County Attorney - Stephen E. Shepard, Attorney
Caption:Motion to authorize condemnation of a portion of Property #
128-0-091-00-0 3645 Karleen Road, which is owned by
Alfonzo Jenkins and Deloise Jenkins for 6,252 Sq. Feet for a
Permanent Easement and 3,638 Sq. Feet of Temporary
Easement. AUD Project: Horsepen Sanitary Sewer, Phase
2A. (Approved by Engineering Services Committee January
30, 2005)
Background:The appraised value of the easement is $1,654.00. In order to
timely acquire access, condemnation will be necessary.
Analysis:Condemnation is required in order to acquire the easement.
Financial Impact:The necessary costs will be covered by project budget.
Alternatives:Deny the authorization to condemn.
Recommendation:Approve the authorization to condemn.
Funds are
Available in the
Following
Accounts:
G/L 510043420-5411120 J/L 80250202-5411120
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Commission Meeting Agenda
2/8/2006 1:00 PM
Condemnation - Larry D. and Larry P. Chancey
Department:County Attorney - Stephen E. Shepard, Attorney
Caption:Motion to authorize condemnation of a portion of Property #
111-0-012-00-0 and # 111-0-012-01-0 3102 Mike Padgett
Hwy, which is owned by Larry D. Chancey and Larry P.
Chancey for 2,540.14 Sq. Feet for a Permanent Easement and
2,065.473 Sq. Feet of Temporary Easement. AUD Project:
Highway 56 20” Water Main. (Approved by Engineering
Services Committee January 30, 2006)
Background:The appraised value of the easement is $3,216.00. In order to
timely acquire access, condemnation will be necessary.
Analysis:Condemnation is required in order to acquire the easement.
Financial Impact:The necessary costs will be covered by project budget.
Alternatives:Deny the authorization to condemn.
Recommendation:Approve the authorization to condemn.
Funds are
Available in the
Following
Accounts:
G/L 510043410-5411120 J/L 80210120-5411120
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Commission Meeting Agenda
2/8/2006 1:00 PM
Condemnation - Mariam Shewangizaw
Department:County Attorney - Stephen E. Shepard, Attorney
Caption:Motion to authorize condemnation of a portion of Property
#048-3-057-00-0 501 Ease Boundary Street, which is owned
by Mariam Shewangizaw for 0.007 acre (312.50 sq. ft.) of
Right-of-Way. Public Works Project: East Boundary Street
and Drainage Improvements Project. (Approved by
Engineering Services Committee January 30, 2006)
Background:The appraised value of the right-of-way is $625.00. The
subject property owner made a counter offer of $3,125.00,
which is $2,500.00 above the appraised amount. In order to
timely acquire access, condemnation will be necessary.
Analysis:Condemnation is required in order to acquire the easement.
Financial Impact:The necessary costs will be covered by project budget.
Alternatives:Deny the authorization to condemn.
Recommendation:Approve the authorization to condemn.
Funds are
Available in the
Following
Accounts:
J/L: 324-04-1110-52.12122 G/L: 201824117-52.12122
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Commission Meeting Agenda
2/8/2006 1:00 PM
Condemnation - William P. and Tammie R. Ray
Department:County Attorney - Stephen E. Shepard, Attorney
Caption:Motion to authorize condemnation of a portion of Property
#140-0-819-00-0 4709 Cahill Court, which is owned by
William P. and Tammie R. Ray for 0.09 acre (3,928 sq. ft.)
of easement area. Public Works Project: Pinnacle Place
Subdivision Erosion and Drainage Improvements Project.
(Approved by Engineering Services Committee January 30,
2006)
Background:The appraised value of the right-of-way is $2,062.00. The
subject property owner made a counter offer of $2,362.00,
which is $300.00 above the appraised amount. In order to
timely acquire access, condemnation will be necessary.
Analysis:Condemnation is required in order to acquire the easement
area.
Financial Impact:The necessary costs will be covered by project budget.
Alternatives:Deny the authorization to condemn.
Recommendation:Approve the authorization to condemn.
Funds are
Available in the
Following
Accounts:
G/L - 324-04-1110-52.12122 J/L - 203822642-52.12122
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Commission Meeting Agenda
2/8/2006 1:00 PM
Purchase of Trench Shoring
Department:Utilities
Caption:Motion to approve the purchase of equipment and
accessories needed for the safety of AUD personnel during
trenching and excavation operations. (Approved by
Engineering Services Committee January 30, 2006)
Background:The Augusta Utilities Department identified potential
hazards of trenching and excavation operations last year
during an internal audit process. The immediate danger of
these operations has been temporarily rectified by the rental
of a portion of the needed equipment. The interim timeframe
was also used as an evaluation process to identify the specific
needs of the department in order to provide a more accurate
bid specification for a permanent solution.
Analysis:Approval of this request will provide required safety
equipment for the trenching and excavation activities
inherent to departmental responsibilities. Functionality is
further enhanced by the requested accessories to enable
proper storage and portability needed for multiple uses and
locations. The requested equipment increases operational
capacity and provides a greater range of protection and
flexibility of application than the currently rented units.
Purchasing the equipment is more cost effective than rental
in the long term. Bid specifications were compiled and sent
out (Bid Item # 05-123). Trench Shoring Services, of
Atlanta, Ga., was the low bidder. Trench Shoring Services
will also include OSHA Competent Person Training for
Excavation & Trenching to affected employees at no charge
with the purchase (value $600).
Financial Impact:
The cost of this equipment and accessories will be
$63,304.00. The purchases will be charged to Construction &
Maintenance Non-capitalized Equipment, which is a
budgeted account.
Alternatives:Do not approve and continue to pay a monthly rental fee of
$4800 for equipment that limits the capacity for excavation
and trenching operations within department. (Annual total of
$57,600).
Recommendation:Recommend approving the purchase of equipment and
accessories needed for the safety of AUD personnel during
trenching and excavation operations.
Funds are
Available in the
Following
Accounts:
506043410-5316210
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Commission Meeting Agenda
2/8/2006 1:00 PM
St. Sebastian St. Waiver
Department:Engineering Department
Caption:Motion to approve the request from the Engineering
Department for the Commission to grant a waiver on
Augusta Richmond County Fire Ordinance Number 5625,
Code Number 6-3-16 as it relates to the St. Sebastian
St../Greene St/15th St. Project. Approval of this waiver
request will save the City at least $4.7 million. (Approved by
Engineering Services Commmittee January 30, 2006)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
2/8/2006 1:00 PM
State-Aid County Contract Priority List
Department:Abie L. Ladson, P.E., Interim Director Engineering
Department
Caption:Motion to approve revised State-Aid County Contract
Priority List. (Approved by Engineering Services Committee
January 30, 2006)
Background:The latest State-Aid County Contract List, February 1, 2005
needs to be updated to reflect current priorities.
Analysis:We have received the State-Aid Contracts for the East
Boundary Street and Drainage Project Improvements in the
amount of $450,000.00. TOTAL STATE-AID FUNDS:
$450,000.00 This amount represents 26% of total
construction cost for this project.
Financial Impact:Continually managing, coordination and updating this
priority list with the Georgia Department of Transportation is
essential to capturing more State funds in order to offset
(reduce) the Sales Tax Program funding for roadway and
drainage improvement projects.
Alternatives:) Approve revised state-aid county contract priority list. 2)
Do not approve and risk Department of Transportation
funding on these much-needed projects.
Recommendation:Approve Alternative Number One.
Funds are
Available in the
Following
Accounts:
n/a
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Commission Meeting Agenda
2/8/2006 1:00 PM
Utilities Hydrant Maintenance
Department:Utilities - N. Max Hicks, Director
Caption:Motion to approve Utilities Payment of Shared Fire Hydrant
Maintenance Costs to Fire Department. (Approved by
Engineering Services Committee January 30, 2006)
Background:In 2005 Utilities (AUD) discussed a joint fire hydrant
maintenance program with members of the Fire Department.
Currently, the Fire Department handles out-of-pocket
expense for any maintenance performed. The departments
agreed that this program benefits both departments, so the
cost of maintenance should be split. This agenda item
provides for direct payment by Utilities of half the estimated
cost for the Fire Department’s fire hydrant maintenance.
Analysis:As noted on the attached worksheet, the annual cost of fire
hydrant maintenance to the Fire Department is $62,261.33.
AUD has agreed to reimburse one-half this cost, or
$31,130.67, to the Fire Department. This cost will be an
annual payment each year of a 50%/50% split between AUD
and the Fire Department. Payment will be in a lump sum.
Financial Impact:The cost to AUD will be $31,130.67 and is provided for in
the 2006 budget in account 506043410/5223210.
Alternatives:Do not approve this item: This action would leave the Fire
Department paying the full cost of their fire hydrant
maintenance efforts.
Recommendation:We recommend the Commission approve Utilities payment
of shared fire hydrant maintenance costs to the Fire
Department.
Funds are
Available in the
Following
Accounts:
506043410/5223210
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Financial Impact for Providing Hydrant Maintenance for the Water Utility
Projections based on the average fuel, maintenance and manpower cost for 19 engine companies
Fuel cost
Average
Mileage
(Yearly)
Miles per
gallon
Gallons
Consumed
Cost per
Gallon
Average
Fuel Cost
per
Engine
Company
Total Fuel
Cost x 19
Engine
Companies
180 3.7 48.6 $2.10 $102.16 $1,941.08
Hydrant Maintenance Cost for the Augusta Fire Department
Average
Mileage
(Yearly)
Maintenace
Cost per Mile
Average
Cost per
Engine
Company
Total
Maintenance
Cost x 19
Engine
Companies
180 $1.66 $298.80 $5,677.20
Manpower Cost
Average
Man-Hours
per Engine
Company
Yearly
Average
Manpower
Cost per
Hour per
Engine
Company
Total
Manpower
Cost per
Engine
Company
per Year
Total
Manpower
Cost x 19
Engine
Companies
per Year
63 $45.65 2,875.95$ 54,643.05$
Fuel cost 1,941.08$
Maintenance Cost 5,677.20$
Manpower Cost 54,643.05$
Total cost to Fire Dept.62,261.33$
Utilities Share of Program 31,130.67$
Financial impact for providing Emergency Medical Response
Projected EMS calls for 2006 involving patient contact
EMS calls excluding vehicle accidents w/ injuries 6062
Motor vehicle accidents w/ injuries 330
Medical assist, assist EMS crew 1420
Motor vehicle/Pedestrian accidents 48
Total 7860
Fuel cost
Average
Mileage
(Yearly)
Miles per
gallon
Gallons
Consumed
Cost per
Gallon
Average Fuel
Cost per
Engine
Company
Total Fuel Cost
x 19 Engine
Companies
2065 3.7 558 $1.80 $1,004.00 $19,087.00
Maintenance Cost
Average
Mileage
(Yearly)
Maintenace
Cost per
Mile
Average
Cost per
Engine
Company
Total
Maintenance
Cost x 19
Engine
Companies
2065 $1.66 $3,427.00 $65,130.00
Manpower Cost
Average
Man-
Hours per
Engine
Company
Yearly
Average
Manpower
Cost per
Hour per
Engine
Company
Total
Manpower
Cost per
Engine
Company
per Year
Total
Manpower
Cost x 19
Engine
Companies
per Year
143.5 $45.65 6,550.00$ 124,464.00$
Fuel cost 19,087.00$
Maintenance Cost 65,130.00$
Manpower Cost 124,464.00$
Total cost to Fire Dept.208,681.00$
Commission Meeting Agenda
2/8/2006 1:00 PM
Warren Road Improvements
Department:Engineering Department
Caption:Motion to approve CPB #323-04-296823314 Change
Number Four in the amount of $780,000 with funding of
$630,000 from GDOT contract and $150,000 from SPLOST
Phase III recapture. Also, transfer $19,500 from Project
Engineering, $30,500 from Project Right of Way and
$60,000 from Project Contingency to Project Construction on
the Warren Road Improvements Project. Also, approve
Change Order Number Eight with Mabus Brothers
Construction in the amount of $860,890.00 as requested by
the Engineering Department. (Approved by Engineering
Services Department January 30, 2006)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Commission Meeting Agenda
2/8/2006 1:00 PM
Minutes
Department:
Caption:Motion to approve the minutes of the regular meeting of the
Commission held January 17, 2006 and Special Called
Meeting held January 30, 2006.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
2/8/2006 1:00 PM
Appointment
Department:
Caption:Motion to approve the appointment of Ms. Barbara Sims to
the unexpired term of Kenneth Gisko on the Augusta
Aviation Commission representing District 6.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
2/8/2006 1:00 PM
Subgrant agreement CYCC
Department:
Caption:Motion to approve Subgrant Agreement for Children and
Youth Council.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
2/8/2006 1:00 PM
Subgrant agreement Jospeh Still
Department:
Caption:Motion to approve Subgrant Agreement for Joseph Still Burn
Center.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
2/8/2006 1:00 PM
Code of Conduct
Department:
Caption:Discuss/adopt Code of Conduct. (Requested by Mayor Deke
Copenhaver)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
2/8/2006 1:00 PM
CVB Committee Appointments
Department:Clerk of Commission
Caption:Consider the appointment of two commissioners to serve on
the Stakeholder Committee for the Convention and Visitors
Bureau Exhibit and Trade Center Project. (Referred from
January 17th Commission meeting)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission