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HomeMy WebLinkAboutRegular Commission Meeting August 7, 2012 REGULAR MEETING COMMISSION CHAMBER AUGUST 7, 2012 Augusta Richmond County Commission convened at 5:00 p.m., August 7, 2012, the Hon. Deke Copenhaver, Mayor, presiding. , PRESENT: Hons. LockettGuilfoyle, Smith, Hatney, Aitken, Johnson, Jackson, Bowles and Brigham, members of Augusta Richmond County Commission. Absent: Hon. Mason, member of Augusta Richmond County Commission. The invocation was given by the Reverend Paul Sherwood, Pastor, Reid Memorial Presbyterian Church. The Pledge of Allegiance to the Flag of the United States of America was recited. Mr. Mayor: My friend, if you could come forward, we’ve got a little something for you. And I just want to say thank you for that wonderful invocation. It was well done. Office of the Mayor. By these present be it known that Reverend Paul Sherwood, Pastor, Reid Memorial Presbyterian Church is Chaplain of the Day for his civic and spiritual guidance demonstrated throughout the community. Serves as an example for all of the faith community. Given under th my hand this 7 Day of August 2012. Deke Copenhaver, Mayor. Thank you. (APPLAUSE) Mr. Mayor: Madam Clerk, on to the delegations. The Clerk: DELEGATIONS A. Ms. Jacqueline Kohlenberg. RE: Taxi Cab Inspections. (This item is to be rescheduled for the next meeting) The Clerk: DELEGATIONS B. Mr. Phillip T. Barrett. RE: Taxi Cab Inspections. (This item is to be rescheduled for the next meeting) DELEGATIONS C. Mr. Paul S. Simon. RE: Reynolds Street Parking Deck. The Clerk: They’re not here? Okay. Mr. Mayor, members of the Commission, Mr. Simon just sent me an email requesting that his request be deleted from today’s agenda. Mr. Mayor: Okay, Madam Clerk, I guess we’ll go on to the consent agenda. 1 The Clerk: Okay. Our consent agenda consists of item 1-36, items 1-36. For the benefit of any objectors to our alcohol petitions once those petitions are read would you please signify your objections by raising your hand. I call your attention to: Item 2: Is for an on premise consumption Beer license to be used in connection with the location at 3706 Mike Padgett Highway Ste. B. Item 3: Is for an on premise consumption Liquor, Beer & Wine license to be used in connection with the location at 399 Highland Avenue. Item 4: Is a request for an on premise consumption Liquor, Beer & Wine license to be used in connection with the location at 1204 Broad Street. Item 5: Is for an on premise consumption Liquor, Beer & Wine license to be used in connection with the location at 1048 Broad Street. Item 6: Is a request for an on premise consumption Beer license to be used in connection with the location at 2816 Washington Road Ste. 104. The Clerk: Are there any objectors to any of those alcohol petitions? Mr. Russell: None noted, Madam Clerk. The Clerk: Mr. Mayor, members of the Commission our consent agenda consists of items 1-36 with no objectors to our alcohol petitions. Mr. Mayor: Okay, gentlemen, do you have any items to be added to the consent agenda. Mr. Lockett, did you want to add any to the consent agenda or? Mr. Lockett: I hadn’t even thought about it, Mr. Mayor. I don’t think I’m going to have anything to, I don’t believe. Mr. Mayor: Okay. Were there, Commissioner Bowles. Mr. Bowles: I don’t see why we couldn’t add items 37 and 48. Mr. Lockett: Thirty-seven and what? Mr. Mayor: Forty-eight. The Clerk: We don’t, do you have a plan? Mr. Russell: Yes, we’ve got a plan. Mr. Bowles: We’ll wait then. I thought we were trying to approve them to do this. Mr. Mayor: Okay, 37 not 48. Were there any on Administrative Services Mr. Commissioner that you wanted to put through to the next committee or are we ready to go with the --- 2 Mr. Lockett: That is correct, Mr. Mayor. I would have to refer back to committee, to the Administrative Services Committee agenda item #38, 39 and 44. The Clerk: Can we add those to consent? Mr. Lockett: Please if that’s appropriate. Mr. Mayor: Okay, gentlemen, any more items to be added to the consent agenda? Any items to be pulled for discussion? Commissioner Lockett. Mr. Lockett: Mr. Mayor, I don’t want to pull and item but I have a comment I’d like to make if I could please. Mr. Mayor: Okay. Mr. Lockett: I got in hot water on this last week but agenda item #25. I have nothing at all against the person that’s recommended for this name change on Fire Station #10. My concern is twofold. Number one I feel that it would be appropriate if you are going to put someone’s name on a fire station it would be someone that has earned it by working as a fireman. We do the same thing with the Sheriff’s Department. We did the same thing with the water works. We did the same thing with the Augusta Courthouse. So, you know, taking nothing away from Mr. Beckham, that’s the last thing in the world I would want to do but I would recommend to this body that number one that when somebody’s going to be recommended to have their name placed on something we should have a biography of that person so we’ll know what we are voting on. And there again this taking nothing away from Mr. Beckham. If anybody feels that way please don’t because that’s not my intent. Thank you, Mr. Mayor. Mr. Mayor: Okay, thank you. And it seems like in this city we have a big issue with naming things. So I think we just ought to stop naming everything and let everybody call things what they want to call them. In my opinion but can I get a motion to approve the consent agenda? Mr. Johnson: So moved. Mr. Lockett: Second. CONSENT AGENDA PUBLIC SERVICES 1. Motion to approve the Bid Selection of Contract Management Inc. and their contract for the Airport Rescue Fire Fighters Station Renovations as approved by the Aviation stth Commission at their May 31 and June 28 meetings. (Approved by Public Services Committee July 20, 2012) 2. Motion to approve New Application: A.N. 12-23: request by Daniel Magana for an on premise consumption Beer license to be used in connection with Bambino’s Pizza and 3 Things located at 3706 Mike Padgett Hwy Ste B. District 8. Super District 10. (Approved by Public Services Committee July 30, 2012) 3. Motion to approve New Ownership Application: A.N. 12-24: request by Michael Schepis for an on premise consumption Liquor, Beer & Wine license to be used in connection with Oliviana’s Pizzeria & Grill located at 399 Highland Ave. There will be Sunday Sales. District 7. Super District 10. (Approved by Public Services Committee July 30, 2012) 4. Motion to approve New Application: A.N. 12-25: request by Krista S. Wight for an on premise consumption Liquor, Beer & Wine license to be used in connection with Southeastern Food Service and Event Consulting, LLC located at 1204 Broad St. District 1. Super District 9. (Approved by Public Services Committee July 30, 2012) 5. Motion to approve New Application: A.N. 12-26: request by Robert Morrison for an on premise consumption Liquor, Beer & Wine license to be used in connection with Whiskey Bar Kitchen located at 1048 Broad St. There will be Sunday Sales. District 1. Super District 9. (Approved by Public Services Committee July 30, 2012) 6. Motion to approve New Application: A.N. 12-27: request by Shailen Patel for an on premise consumption Beer license to be used in connection with Straw Hat Pizza located at 2816 Washington Rd. Ste. 104. District 7. Super District 10. (Approved by Public Services Committee July 30, 2012) 7. Motion to approve the request to approve APAC Change Order #1, a deductive change order, as approved by the Augusta Aviation Commission at their May 31, 2012 meeting. (Approved by Public Services Committee July 30, 2012) 8. Motion to approve APAC – Tennessee Change Order #2 – Closeout of RWY 17-35 Rehab Project as approved by the Augusta Aviation Commission at their May 31, 2012 meeting. (Approved by Public Services Committee July 30, 2012) 9. Motion to approve the Choate Contract Modification #8 – New Fixed Base Operation (FBO) as approved by the Augusta Aviation Commission at their June 28, 2012 Commission meeting. (Approved by Public Services Committee July 30, 2012) 10. Motion to appoint Mr. Craig Peoples to the Construction Advisory Board for a four- year term to serve as the electrical contractor representative. (Approved by Public Services Committee July 30, 2012) 11. Motion to approve the Enterprise Leasing Company d/b/a Alamo Rent-A-Car and National Car Rental lease agreement as approved by the Aviation Commission at their June 28, 2012 meeting. (Approved by Public Services Committee July 30, 2012) 12. Motion to approve a revised land lease for the Georgia State Patrol as approved by the Aviation Commission at their June 28, 2012 meeting. (Approved by Public Services Committee July 30, 2012) 13. Motion to approve the Bid and Contract with Departure Media, Inc. (DMI) to handle the Airport’s In-Terminal Advertising Concession as approved by the Aviation Commission at their March 31, 2012 and June 28, 2012 meetings. (Approved by Public Services Committee July 30, 2012) 14. Motion to approve the expenditure of SPLOST funds dedicated to the New TEE Center in the amount of $42,479.15 for the purchase, installation and startup of all scope associated with the new integrated telecommunication system. (Approved by Public Services Committee July 30, 2012) 4 15. Motion to approve an agreement with Augusta, Georgia and the Sandridge Community Association (SCA) for Capital Improvement Projects at Jamestown Community Park. (Approved by Public Services Committee July 30, 2012) 16. Motion to approve Reeves Construction Change Order #5 – Front Door Parking Improvement Project as approved by the Augusta Aviation Commission at their May 31, 2012 meeting. (Approved by Public Services Committee July 30, 2012) 17. Motion to approve Reeves Contract Modification #6 – Front Door Parking Lot Improvement Project as approved by the Aviation Commission at their June 28, 2012 Meeting. (Approved by Public Services Committee July 30, 2012) 18. Motion to approve the Southeast Development Area Access Project – Augusta Regional Airport at Bush Field bid awarded to Beam’s Contracting, Inc. as approved by the Aviation Commission at their July 28, 2012 meeting. (Approved by Public Services Committee July 30, 2012) 19. Motion to approve a request from Springfield Baptist Church to hang/install light post banners commemorating the storied legacy of Springfield Baptist Church as part of the th 225 anniversary celebration. (Approved by Public Services Committee July 30, 2012) 20. Motion to approve the expenditure of SPLOST funds dedicated to the Webster Detention Center Phase II and Renovations, for the purchase, installation, startup and all scope associated in the estimated amounts as follows: 1. Security Electronics Equipment - $790,264.00 2. Detention Door Hardware - $142,733.00 3. Commercial Hardware - $65,120.00 4. Trane HVAC Equipment - $203,500.00 5. Southeast Automated Systems/Reliable Controls - $306,638.00 (Approved by Public Services Committee July 30, 2012. 21. Motion to approve Campbell & Paris Engineering Work Authorization #21 – Design and Construction Management Services, Airside Pavement Crack Repair and Marking Project as approved by the Aviation Commission at their June 28, 2012 meeting. (Approved by Public Services Committee July 30, 2012) PUBLIC SAFETY 22. Motion to accept an Agreement between the Administrative Office of the Courts with Siemens Healthcare Diagnostics Inc. to provide drug testing for the Drug Court. (Approved by Public Safety Committee July 30, 2012) 23. Motion to approve tasking the Law Department to prepare ordinances within 30-days to allow law enforcement officials to gain entry to a vehicle where an animal or child has been left unattended. (Approved by Public Safety Committee July 309, 2012) 24. Motion to approve an inmate telephone contract with SECURUS Technologies for RCCI for a three-year term with two 1-year options for renewal. (Approved by Public Safety Committee July 30, 2012) 25. Motion to approve the naming of Fire Station #10 for H.E. (Herb) Beckham and task the Administrator with developing a policy, procedure or agreement on how future request(s) will be handled. (Approved by Public Safety Committee July 30, 2012) 26. Motion to approve Amendment to Pictometry Agreement for 4-Inch Mosaic Standard Tiles. (Approved by Public Safety Committee July 30, 2012) 5 FINANCE 27. Motion to approve request for Augusta Vehicle Maintenance Contract (RFP-09-123) to be extended for Year 2013. (Approved by Finance Committee July 30, 2012) ENGINEERING SERVICES 28. Motion to award Design Consultant Services Agreement to Cranston Engineering th Group, Inc. in the amount of $207,540.00 for 15 Street Bridge over the Augusta Canal, and Broad Street On-Ramp over Lake Olmstead. This Project will be funded through SPLOST PHASE VI for the Engineering Department. (Approved by Engineering Services Committee July 30, 2012) 29. Motion to approve the deeds of dedication, maintenance agreements and road resolution submitted by the Engineering and Augusta Utilities Departments for Breckenridge Subdivision, Section Four, Phase 2. (Approved by Engineering Services Committee July 30, 2012) 30. Motion to approve $1,000,000 to fund the current On-Call Concrete and Emergency Services Contract. Funding is available in the Grading & Drainage and Sidewalk Rehab/Replacement Phase VI accounts respectively as requested by AED. (Approved by Engineering Services Committee July 30, 2012) 31. Motion to approve an Option for the purposes of acquiring an easement between Marcus A. Reid & Katrina Reid, as owners(s), and Augusta, Georgia, as optionee, in connection with the East Augusta Roadway Drainage Improvement Project, said perpetual easement consists of 0.42 acre (18,106.25 sq. ft.) permanent drainage, utility and maintenance easement and (7,710.38 sq. ft.) of temporary construction easement from the property located at 544 Laney Walker Blvd. Ext., private, at the purchase price of $4,913.00. (Approved by Engineering Services Committee July 30, 2012) 32. Motion to approve an Option for the purposes of acquiring an easement between Marcus A. Reid & Katrina Reid, as owner(s), and Augusta, Georgia, as optionee, in connection with the East Augusta Roadway Drainage Improvement Project, said perpetual easement consists of 0.080 acre (34,780.33 sq. ft.) permanent drainage, utility and maintenance easement and (3,825.53 sq. ft.) of temporary construction easement from the property located at 540 Laney Walker Blvd. Ext., private, at the purchase price of $8,886.00. (Approved by Engineering Services Committee July 30, 2012) 33. Motion to approve the placement of a monument commemorating the life and achievements of Montgomery Meigs, quartermaster general for the US Army during the Civil Way. (Approved by Engineering Services Committee July 30, 2012) 34. Motion to approve the deeds of dedication, maintenance agreements, and road resolution submitted by the Engineering and Augusta Utilities Departments for Willhaven Subdivision, Phase III, Section I. (Approved by Engineering Services Committee July 30, 2012) 35. Motion to approve and authorize the Engineering Department (AED) to purchase up to 9,800 stream mitigation credits at a total cost of $563,500 ($57.50 per mitigation credit) from the Bath Branch Augusta, LLC (Bath Branch Mitigation Bank) and up to 14 wetland mitigation credits at a total cost of $210,000 ($15,000 per credit) from the Mitigation Management, LLC, (Brushy Creek Mitigation Bank) to mitigate stream & wetlands impacts as determined necessary by the US Army Corps of Engineers and Georgia Environmental Protection Division in regards to the Wrightsboro Rd. from Jimmie Dyess 6 Pkwy. To I-520 Improvements Project, CPB #323-041110-296823309. Funding is available through Engineering SPLOST III Fund Recapture. (Approved by Engineering Services Committee July 30, 2012) PETITIONS AND COMMUNICATIONS 36. Motion to approve the minutes of the regular and Special Called meetings of the Commission held July 17, 2012 and the Special Called meeting and Executive Session held July 30, 2012. ADMINISTRATIVE SERVICES 37. Ratify Amendment No. 3 to the Cooperative Agreement with the Federal Highway Administration for the Augusta Sustainable Development Program 38. Presentation by Mr. Andrew Garnett regarding a foreclosed UDAG loan. 39. Discuss reactivation or reestablishment of a Citizens Advisory Board to provide oversight of the complex activities of the HCD. (Requested by Commissioner Lockett) 44. HCD Director will discuss Pine Street Development and other related activities as presented in the June 18 Questionnaire. Director will be prepared to respond to queries presented by the committee. (Requested by Commissioner Lockett) Mr. Mayor: We have a motion and a second. If there’s no further discussion Commissioners will now vote by the usual sign. Mr. Guilfoyle: Madam Clerk, I’m abstaining on number nine and no on number 25. The Clerk: Number nine and twenty-five? Mr. Guilfoyle: Yes, ma’am. Mr. Hatney: Madam Clerk, no on alcohol. Mr. Russell: Madam Clerk, I think he wanted to vote no on 25. Is that correct? The Clerk: You said no? Okay. The record is correct is that he’s abstaining on item 9 and voting no on 25. Mr. Guilfoyle abstains. Motion carries 8-0-1. [Item 9] Mr. Guilfoyle votes No. Motion carries 8-0-1. [Item 25] Mr. Hatney abstains. Motion carries 8-0-1. [Items 2-6] Motion carries 9-0. [Items 1, 7-36, 37, 38, 39, 44] 7 Mr. Mayor: Okay, Madam Clerk, on to the regular agenda, please. The Clerk: ADMINISTRATIVE SERVICES 40. Discuss eliminating the requirement for directors to clock in and out each work day. (Requested by Commissioner Lockett) Mr. Mayor: Commissioner Lockett. Mr. Lockett: Mr. Russell? Mr. Russell: Yes, sir, Commissioner we actually talked about this. We made this decision several months ago. It was one in hopes to providing fairness to treat everybody from top to bottom the same. In addition to that we discovered we were under the impression that to keep records in a proper manner that would be the appropriate thing to do. Upon later discussion with the Law Department as opposed to the Personnel Department at this particular point in time it seems to me that we probably created more of a problem than what we’ve actually solved as far as the extent of our exempt employees. We’re still looking at an attempt to do that. The director’s themselves work for you. They work hours that are probably not consistent with the normal 7 ½ hour day. Most of them work probably more than that and do it in a manner that is on weekends and nights and whatever looking at the people that I’ve looked at there, basically. I’m not opposed to not requiring them to check in or out. I think our other mechanisms of keeping their schedules would be appropriate. My only concern would be that we run it through the end of this year. If we change it we change it as part of the policy manual change that we have as programmed to look at the individual policy manual issues and do that effective I believe it would be February is the plan at the moment. Otherwise I have no problem one way or the other to be honest with you. In this particular case I really don’t have a dog in the fight. Mr. Lockett: Well, Mr. Administrator, are you saying then that, could you give me a date certain that I can make a motion that this would become effective? : Upon the adoption of the new personnel rules and regulations as based Mr. Russell on our program to examine them in November, vote on them in January and have them effective February 1, February one-ish depending on the meeting schedule. Mr. Lockett: Madam Clerk, that’s my motion. Mr. Mayor: Do we have a second? Mr. Aitken: Second. Mr. Mayor: We have a motion and a second. Commissioner Guilfoyle, did you want to? Mr. Guilfoyle: Yes, I did. As far as the directors to clock in and clock out I did reach out to Fred Russell last week to give me a time and attendance so we as a body could see who is 8 actually showing up on time, who’s missing days, to see if this is a valid request. I would like to see that first before we move forward on it and put something in black and white saying it’s going to pass on February 1, if my colleague would not mind waiting until we see that. Mr. Mayor: Okay. Mr. Russell? Mr. Russell: What I would anticipate would be having the data from now until then to take a look at so when you actually make that decision in February as part of the changes to the personnel manual you’ll be able to look at that. So that would be the plan at the moment. And you, I thought you had that by today but apparently I don’t. I’m sorry. Mr. Mayor: Commissioner Hatney. Mr. Hatney: Thank you, Mr. Mayor. Mr. Administrator, in all reality when you look at the director’s and those department heads who really and truly work all these strange hours and don’t get paid for it, I just think it’s an insult to have them have to punch a clock. And to say you’re going to wait until February 1 that’s a disservice as far as I’m concerned. Mr. Mayor: Okay. Commissioner Bowles. Mr. Bowles: I believe we have asked for the time and attendance report. I know of at least one previous occasion and Mr. Guilfoyle asked for it so we could see who’s clocking in, who’s manually being punched in and who’s not showing up and punching in. And we’ve yet to get that information. So I hope we can get some information a little faster this time. Mr. Russell: Yes, sir. Mr. Mayor: Thank you, sir. Okay, we have a motion that’s been properly seconded. Madam Clerk, could you read back that motion for the sake of clarity? The Clerk: Yes, sir. It was to eliminate the requirements for directors to clock in and out at the adoption of the new changes for the Personnel, Policy and Procedures Manual which will take place on 2-1-12. Mr. Mayor: Thank you, ma’am. Mr. Lockett: 2-1-13. The Clerk: 2-1-13, I’m sorry. Mr. Mayor: If there’s no further discussion Commissioners will now vote by the usual sign. Mr. Guilfoyle and Mr. Smith vote No. Motion Passes 7-2. 9 Mr. Mayor: Okay, Madam Clerk, and just for clarity and with Commissioner Lockett and Commissioner Guilfoyle are 41 and 42 basically addressing the same issue? Mr. Guilfoyle: They are, yes. Mr. Mayor: Can we take those as companion issues? Mr. Lockett: Yes. Mr. Mayor: Okay. Madam Clerk, next agenda item please. The Clerk: ADMINISTRATIVE SERVICES 41. Adjust Fire Suppression (Fire Department) Personnel Sick Leave from 5.31 hours per pay period to 6.93 hours per pay period for 9 months commencing July 1, 2012 and ending March 31, 2012. On April 1, 2013 sick leave hours will revert back to 5.31 hours per pay period. (Requested by Commissioner Lockett) 42. Discuss sick leave accrual for Augusta firefighters. (Requested by Commissioner Guilfoyle) Mr. Lockett: Mr. --- Mr. Mayor: Commissioner Lockett. Mr. Lockett: --- Chairman what I would like to do is I would like to revise the agenda item and I will make a motion accordingly. And my motion would be to approve granting a onetime increase of 24 sick leave hours or an amount of sick leave hours up to the sick leave cap, whichever is less, to each current member of the Augusta Fire Department who shall for the first time undergo a department-mandated medical physical in order to allow each member to prepare for or take care of the physical requirements or results. Such increase shall occur in the next practicable pay period with a reasonable amount of time allowed for member identification and system modifications. Mr. Mayor: Is there a second? Mr. Bowles: Can I get a legal interpretation of what that (inaudible). Mr. Mayor: Let me see if I can get a second on it. Mr. Guilfoyle, were you seconding it? Mr. Guilfoyle: I’ll second his motion. Mr. Mayor: Okay. Mr. MacKenzie. 10 Mr. MacKenzie: I’ll try and give you the layman’s interpretation. The original agenda item would be something that would give us concerns with respect to the anti-gratuities clause of the Georgia Constitution. The current motion would not have those concerns. Mr. Mayor: Okay, we have a motion that’s been properly seconded. If there is no further discussion Commissioner will now vote by the usual sign of voting. Mr. Hatney: Are we voting on both of them? The Clerk: Yes, sir, that’s 41 and 42. Mr. Lockett: Thank you all. Mr. Guilfoyle: Thank you, gentlemen. Mr. Brigham abstains. Motion Passes 8-0-1. Mr. Mayor: Nice team work, gentlemen. Madam Clerk, next agenda item please. The Clerk: ADMINISTRATIVE SERVICES 43. Receive as information an update from the Administrator on the Human Resources Department. Mr. Mayor: Mr. Russell. Mr. Russell: Mr. Mayor, members of the Commission as you know we’ve asked Dr. Malik to provide from the Carl Vinson Institute to provide a report based on best practices for and HR Department for an organization our size. We’ve got the first draft of that in currently being looked at by Tameka and myself. He will be adding some additional information based on job, specific job descriptions and whatever that will be forwarded with that. We anticipate having that to you in the next committee cycle and would hopefully be able to talk about that as a plan moving forward as part of that committee. And then look at it as a budget item as there will be some additional costs based on the initial preview as a part of the budget item to be effective in January. There might be some additional costs that we look at in a manner to move a little bit more quickly and we’re trying to identify a funding source so we can possibly have it effective in November as opposed to waiting until January. So there will be a onetime cost to the balance of the year and then have to program those costs into the end of the year. Mr. Mayor: Okay, thank you, Mr. Russell. Commissioner Lockett. Mr. Lockett: Thank you, Mr. Chairman. Mr. Russell, do you want us to refer this back to committee? 11 thth Mr. Russell: Actually, yes, it will come back to you in, on the 13, the 13 for discussions. It would be, I don’t think we actually added it to the agenda. For if you referred it back that would cover that for me. I’d appreciate that. Mr. Mayor: Would you like to make that in the form of a motion? Mr. Lockett: Yeah I move that this agenda item be referred back to the Administrative Services, the next Administrative Services Committee. Mr. Jackson: Second. Mr. Mayor: We have a motion that’s been properly seconded. If there is no further discussion Commissioners will now vote by the usual sign of voting. Motion Passes 9-0. The Clerk: ADMINISTRATIVE SERVICES 45. Update from the Administrator and the Engineering Director on progress made on development of Regency Mall and the status of the 13.5 acre lake that 3.5 million dollars of SPLOST funds were allocated. Provide time frame for action and explain what steps could be taken to expedite this overdue project. (Requested by Commissioner Lockett) Mr. Mayor: Mr. Russell. Mr. Russell: If I can I’ll give you an overview and then maybe Abie can talk specifically about some of the engineering aspects that we’re looking at there. As you know we have had some contact in the past six months or so with the owner of that facility. In addition to that we’ve had some contact with owners of property that adjoins that just in the past week or so. It seems to be that we’re looking at developing what I hope to be a little bit of a more comprehensive plan for that particular area. We’ve got an unnamed opportunity at the moment for a business to expand in that particular area that would provide some additional jobs. We’ve got another opportunity with some property that the School Board looks at that we’ve got somebody looking at, at this particular moment that might have a potential use in that area. th We’re still looking at that being the end of our 15 Street corridor project. There’s some work going on in there that is tied into the project you just approved. So while progress has been way too slow for Commissioner Lockett and for everybody else I would assume that we are having conversations in developing the plans to move forward with that. As we all know none of these things go rapidly in this day and time but with the up tic in the economy, slight up tic in the economy we’re finding that we, that particular area is drawing some interest there. The minor up tic in the economy we’re finding that area is drawing some interest and we do have some stable th areas there. In addition to that with the work on the 15 Street corridor project it does anchor one end of that and we think it’s vital to the greening of that particular area. Abie, can you speak to the process on the drainage stuff that we’re looking at now? 12 Mr. Ladson: Mr. Mayor, members of the Commission, I have basically a brief schedule just a summary of what we’ve actually completed and what we’re looking to complete in that area, hopefully in the near future. We have completed the modeling concept and we’ve actually done the concept plans. We’ve actually done about three or four concept plans and also been communicating with the Corps of Engineers and we came up with a, with a concept. That concept was further design, well not design but preliminary design was completed on that particular concept. And as a matter of fact there was a meeting today with staff and the Corp of Engineers to discuss that. And I think the Corp did have some comments and wanted to make some changes to that concept. If everything goes as, once we get that done we’re still in the permitting process and this is, these are the steps that it takes to get the permit from the Corp on this particular project. And once we get that done it should take about nine months to a year to actually get the permit from the Corp. Once we do that then we would actually start the land acquisition process and everything goes as planned we should be able to start construction on the lake in 2015. Mr. Mayor: Okay. Gentlemen, do we have any? Commissioner Lockett. Mr. Lockett: Mr. Mayor, I just want to thank the Administrator and Dr. Ladson for this. I knew the answers already but I wanted them to get out there and speak so that the public would also know. So thank you very much. Mr. Mayor: Thank you, Commissioner Lockett. Mr. Jackson: Motion to receive as information. Mr. Brigham: Second. Mr. Mayor: We have a motion and a second. Thank you, Doctor. If there’s no further discussion Commissioners will now vote by the usual sign of voting. Motion Passes 9-0. Mr. Mayor: Madam Clerk, on to the next agenda item, please, ma’am. The Clerk: ADMINISTRATIVE SERVICES 46. Receive information from the Administrator relative to the SES Pay Disparity. (Requested by Commissioner Lockett) Mr. Mayor: Mr. Russell. Mr. Russell: Mr. Mayor, if I may after some conversation with Commissioner Lockett as we together narrowed down his request for information in this area. The major concern that he had was the SES 4 and the disparity in the pay in that particular area. As we discussed and as I shared with him SES 4 is sort of a special category in which it’s not the breadth of the salaries is 13 based mainly on the reporting requirements in that particular area. As we looked at the other areas the job duties would drive their position in the SES structure. In this particular case deferring the defining area is who they report to. Each of these people report to the Commission and that’s how we actually define that area. If you were to separate them out by the pay scale they would be spread among several of the other SES areas and would not have the same requirements of working at the pleasure of the Commission as opposed to some of the other individuals there basically. So I believe after we had that discussion Commissioner Lockett was a little bit more comfortable with that designation as opposed to just looking at the pay scale. So if that’s correct please --- Mr. Mayor: Commissioner Lockett. Mr. Lockett: Thank you, Mr. Chairman. I think that the Administrator indicated that in reference to SES there is a little tweak and it’s going to have to be done. And I look forward to seeing what the finalized product is going to look like. Thank you, Mr. Mayor. Mr. Mayor: Thank you, sir. Mr. Russell: If I can we did do the salary study that you all requested. We have that. We’ll be able to get that to you as part of the budget conversation. You’ll be, we’re going to give that to you fairly quickly so you have time to look at that. There’s some discrepancies there that we need to correct. There’s some areas that we’ve done very well at. That covers the top SES people and the working and the lower portions of our salary range. But I think the budget’s conversation is the best time to talk about that. So you’ll be getting that shortly. Mr. Brigham: Motion to receive this as information. Mr. Jackson: Second. Mr. Mayor: We have a motion that’s been properly seconded. If there’s no further discussion Commissioners will now vote by the usual sign. Motion Passes 9-0. The Clerk: ENGINEERING SERVICES 47. Motion to approve the 2013 Solid Waste Collections Contracts with Advanced Disposal Services and Inland Services Corporation. (No recommendation from Engineering Services Committee July 30, 2012) Mr. Brigham: So moved. Mr. Jackson: Second. Mr. Mayor: We have a motion and a second. Is there any further discussion? 14 Mr. Hatney: Yes, sir. Mr. Mayor: Commissioner Hatney. Mr. Hatney: Is this the same contract we’ve been talking about for the last month, we’re going to cut the services in half? Is this the same one? Mr. Mayor: Mr. Johnson? Mr. Johnson: It’s one where we’re adding incentive bases for recycling and taking it from a twice a week collection contract to one where you’re incentivized to recycle and put that material somewhere else. Mr. Hatney: But you’re cutting the services in half. Mr. Johnson: I’m --- Mr. Hatney: You’re going from two days to one day. Mr. Johnson: For trash service. Mr. Hatney: For trash service. Mr. Johnson: Yes, sir. Mr. Hatney: And have you guys ridden most of Augusta to see how much trash is out there now? Mr. Johnson: Yes, sir. Mr. Hatney: And you’re going to cut that in half. Mr. Johnson: We’re still picking up the bulk waste, we’re still picking up the yard waste. Mr. Hatney: Okay, in some areas. I’m not trying to be funny. If you go down Watkins Street right in front of the cemetery there’s a stack of tires there about three feet deep and they’ve been there six months. Mr. Johnson: That falls outside our collection contract. Mr. Hatney: Somebody’s supposed to be picking it up. That’s all I’m saying. I just see how you can do a better service, take away a day of garbage collection and charge me for the same, charge me the same money. Now you’re taking away a day but you’re charging me the same money and say well you’re guaranteed not to get no increase until 2014 I think you said? 15 Mr. Johnson: What I’m --- Mr. Hatney: But it’s still the same amount of money whether you have one day or two. It’s not going to change. You’re going to lower the amount of money. That’s all I’m asking. Mr. Mayor: Yes, sir, Mr. Johnson. Mr. Johnson: The fees are set by this body as part of the resolution. As we move forward we will be bringing back a resolution to set the fee. I will make a recommendation and then it’s got to be approved by this body. So you guys have the opportunity to set the fees. Mr. Hatney: But I’m saying you’re saying that this, if this goes today and this contract goes into affect then you go from one, two days to one day service but the fees won’t change until you decide to come up with something different. That won’t be until next year. Mr. Johnson: The fees get reset with the contract. So that fee, the resolution will come back to you to be approved as part of this contract. Mr. Hatney: Okay, my last question. You showed us, you know a, b and all that stuff and you showed us the fees and all that. Are you saying those fees are going to be reprogrammed? Because that’s what you showed with the contract. Mr. Johnson: That would be my recommendation. But even from when that was presented we’ve adopted a different number, a lower number than what was budgeted for this year. We budgeted a 6% price increase for this year. You adopted a 2.8% price increase. So even those numbers that you saw are lower than they were with what I was projecting. So it will come back to you where you the body has the opportunity to set the fees. Mr. Hatney: Okay, last question. No more, Mr. Mayor. These folks who have been doing this for the last 20/25 years and the city decided to take over the disposal business. And you put a bunch of folk out of business then and now what I’m looking the rest of them’s going to go. Is that part of your program too? Mr. Johnson: The city made a conscience decision to contract --- Mr. Hatney: Conscience? Mr. Johnson: Somebody made a --- Mr. Hatney: Okay. Okay. Mr. Johnson: --- made a decision back in 2000 to contract the service. I showed up in 2003, we renegotiated the existing contracts in 2005. Our current contracts have expired. We’re on a month to month. We solicited services through our standard procurement methodology. We have companies that participated in that process and we brought forward what we thought was a reasonable solution. We’ve incorporated our disadvantaged, local small business program, 16 we’ve set goals at 25% as allowed by the ordinance and we’ve done everything I believe we can legally do to ensure local small business participation in accordance with the ordinances we have to work with. Mr. Hatney: Okay, when you said local small business operations. Does that include, I’m talking about trash right now. You said local small that’s a broad statement. Mr. Johnson: That’s the statement --- Mr. Hatney: That’s broad though. That could mean anything. Mr. Johnson: That’s the statement we have to include in our contract language because that’s the ordinance we have to work with. Mr. Mayor: Okay we have, Commissioner Johnson. Mr. Johnson: Thank you, Mr. Mayor. I think for a point of clarity here there’s a couple of things that need to be cleared up. First and foremost the trash is not being cut, it’s not being cut in half it’s only being cut 20% when you talk about the service itself. And the reason why I’m saying this is because I think a lot of constituents don’t know exactly how this contract is going to work. And what is happening here is they’re going from twice a week garbage pickup to once a week. But residents who use more trash they have an option to get the second can. So you don’t, you won’t go without. You know the amount of service that you need you’re going to be in a position where you can still receive the same amount of service. If you have a family of five or a family or four and you’re using quite a bit of garbage you can still have the multiple cans. If people like single, retired families who don’t but one can and they don’t need but one can a week they can use the one can and they’re good. The fees of course, first and foremost this contract won’t even take place until, is it April, April or May or next year. So it will not go into play this year. So with that being said we’ll be able to set the fees before it goes into play but people need to understand that they’re not saying that you won’t have any options or alternatives. You will have the option and alternatives. If you need two cans you can get two cans. I think there will be a slight increase once it goes into effect but it won’t be as much. But for people who don’t need that much service they don’t have to get that much. And for a lot of people they don’t need that much service. And I went actually recently to a recycle can so I’m not even using the full can in a week because I’m recycling. So I think when you really look at it it’s not going to be as bad as most people think it’s going to be and it’s only going to be a need for those who have a large family who do dispose a lot of trash and do not recycle. So I think just for a point of clarity we need to make sure that people understand that it will not take effect until April, May-ish and that the fees will be set before then by this body to make sure that they comply with what we feel is suitable for the constituents. So I just wanted to kind of clear that up Mr. Mayor because I think there was a lot of people that did not understand exactly what was going on. And they thought the service was going to be cut and yet they’re paying the same thing. I mean of course it was going to be an increase regardless whether we kept twice a week or not. It was going to have a slight increase. But at the same time this is just how this new setup is going to work. 17 Mr. Mayor: Okay. Mr. Johnson: It’s not perfect but it’s, you know, it’s the best that they do with what we have. Mr. Hatney: Mr. Mayor, please, point of personal privilege, please. Mr. Mayor: Commissioner Bowles first and then Commissioner Hatney. Mr. Bowles: Thank you, Mr. Mayor. You know my complaint has nothing to do with going to once a week service. It has to do with the fact that we’re taxing some residents for this service and we’re charging a fee to other residents for this service. And but in the best interest of our community I think it is very important that our citizens learn to recycle and go to once a week pickup like most major cities have done to keep the trucks off the street one more time a week. You know that coupled with the fact that we just invested over a half million dollars on property for a fueling station which is contingent on this contract. I think you know we really don’t have an alternative but to approve this type of contract and set the prices at a later date. Mr. Mayor: Thank you, sir. Commissioner? Okay. Mr. Hatney: I need to ask Commissioner, my colleague Brother Johnson, where we gets his information from. I mean really. Mr. Mayor: Commissioner Hatney? Mr. Hatney: You say that there won’t be no increase and we’re not losing anything. How can you make that statement when my trash is picked up Tuesday and Thursday and you’re to drop a whole day? I don’t have no argument with what you’re doing but I just think the principal is bad. You know and I can understand. Everybody should be paying the same money across the counter. I just think you ought to have one person paying one fee because you’re consolidating. How y’all do that that’s your business but at the end of the day don’t tell me you’re going to stop picking up my trash twice a week and you ain’t cutting my service in half. Mr. Speaker: Call the question. Mr. Hatney: I ain’t that stupid. Mr. Mayor: Okay, the question has been called for. I had recognized Commissioner Lockett. Did you want to speak? Mr. Lockett: Thank you, Mr. Chairman. I have a, I think part of my question is for Mark and possibly part of it is for the General Counsel. Section 7.3 of the contract I have some concern about it because claims are made about how we’re going to derive revenue. And it also reflects how we’re going to provide some free landfill space. And I would like to know how did we come up with that number and was this agreement for the additional landfill space, free landfill space was that a part of the RFP? 18 Mr. Johnson: Okay, one, I don’t know of any free landfill space. I know that in that contract in Section 7.3 we’ve discounted some disposal. But I don’t know of any that is free. Mr. Lockett: Well, let’s say the free to highly discounted. Mr. Johnson: Okay. In our current rate system the more you bring us the less expensive it is. So when you go, and I’m just going to use base rates, zero tons to 2,000 tons $33.50 a ton. And it goes $30.50, $27.50, $24.50. $24.50 is anything over 10,000 tons. In this agreement what we’ve done is we said from 5,000 – 10,000 tons would be $17.50 with all other tons paying twenty-seven. Everything else stays at the base rate. So that’s $27.50, $17.50, that yields an average of $22.50. So while it looks like it’s a deeply discounted rate on a blended average it’s about $2.25 is what we’re discounting for those 5,000 tons. Mr. Lockett: Okay and my other question is by discounting that what are we getting in return? Mr. Johnson: About a million dollars a years in new revenue. Mr. Lockett: Now how was this computed? Mr. Johnson: $17.00 a ton times 5,000 tons is about a million 20-thousand. Mr. Lockett: Okay and this is for the General Counsel if I may. Mr. MacKenzie, I believe you previously indicated that a prime contractor there can be no stipulations that he or she must provide jobs for subcontractors. And I think you said was a Georgia law. If it is indeed a Georgia law I would like to have a copy of that made a part of the record. And I would also like to get a copy of it. And lastly many governmental agencies to include ours have an active DBE program. Now we’re saying we’re putting all of our documents that our DBE has been enjoined I think it’s about time that this body had you to appeal this to whatever court is necessary to have that rescinded. Because I know in our government we have DBE programs, other cities have DBE programs and they’re working quite well. Mr. Mayor: Mr. MacKenzie. Mr. MacKenzie: Sure, there actually wouldn’t be a need to appeal anything at this particular point in time. There’s no active litigation with respect to the Local Small Business Program. What would be needed is an additional disparity study. The last study I believe was conducted in 2007/2008 timeframe and that would be to evaluate the current market conditions. One thing the courts do look at as well is the utilization of your Local Small Business Program and that’s also something that would need to be evaluated. But at the direction of this body I’d be happy to evaluate the issue again and see whether or not it would be feasible at this time for Augusta to consider implementing a disparity, implementing a program that is race and gender conscience whereas the program we have now is race and gender neutral. That probably would require court approval since we’re also currently under a permanent long term injunction in the Federal Court. But I would be happy to look at that issue at the direction of this body. 19 Mr. Lockett: Thank you very much. Mr. Mayor: Okay, we have a motion to approve that’s been properly seconded. The question has been called for. Commissioners will now vote by the usual sign of voting. Mr. Lockett and Mr. Guilfoyle vote No. Mr. Hatney abstains. Motion Passes 6-2-1. Mr. Mayor: Madam Clerk, next agenda item, please. The Clerk: ENGINEERING SERVICES 48. Motion to approve tasking the Administrator to convene a meeting with Mr. Deaton, Mr. Ladson and a representative from the Risk Management Department and report back at the Commission meeting on Tuesday with a path forward to resolve the problem of Kelvin and Julie Deaton regarding the ongoing flooding of their home at 1722 Wrightsboro Road. (Approved by Engineering Services Committee July 30, 2012) Mr. Mayor: Mr. Russell. Mr. Russell: Mr. Mayor, we went ahead and took the opportunity. We had everybody at the table one day last week and were able to get them there to talk about their problem. We’ve brought in, (unintelligible) took a look at that and so has Abie. It looks like we’re going to have to do a back load of ice on the pipe to actually solve what’s going on. I still haven’t got the plans for that but I was very happy with the conversation and I think we’re moving forward. With your permission we’ll continue along that direction and come back at some point with an actual plan for you. But that seems to be where we’re going. And we did sort of jump the gun on that but we figured that was the will of the body. Mr. Jackson: Motion to approve the Administrator and Utilities to accept as information and move forward to fix the problem. Mr. Johnson: Second. Mr. Mayor: We have a motion and a second. If there is no further discussion Commissioners will now vote by the usual sign of voting. Motion Passes 9-0. Mr. Mayor: And on to the final agenda item. The Clerk: 20 ADMINISTRATOR 49. Motion to approve the Reynolds Street Parking Deck Construction, Operating and reciprocal Easement Agreement, Reynolds Street Parking Deck Management Agreement, Conference Center Parking Lease and Assignment of Parking Deck Management, and to authorize the Mayor and Clerk of Commission to execute same. (Deferred from the July th 17 2012 meeting) Mr. Mayor: Commissioner Johnson. Mr. Johnson: Well, Mr. Mayor, I’d just like to say and I think some of my colleague share some of the same sentiments. As we looked at this contract and I know I’ve been through it and so have some of my colleagues. I’ve said it in the last meeting that I thought we should have probably done a management and maintenance agreement. And that’s primarily what we do when we contract out to these entities as we did with others such as even with Mobility and Heery and others, we use a management and maintenance agreement. I just think it’s too complex the way it’s set up in its design now and it’s kind of hard to put teeth into the control aspect of this whole ordeal. And I just don’t see us being able to come to a consensus on what we have before us today. So I’d just like to make a note of it for the record that I think we really need to look at implementing a, just a sole maintenance and management agreement. And that way we can let them deal with all of the employees, payroll and all of that. And the only thing we’d do is cut them a check for whatever the fee is per year or however we set it up to deal with this because it’s, just right now it’s just too complex for us to really dissect the control aspect of it and be able to get down to the nuts and bolts. So I’d just like to make that for the, make that note for the record. Thank you. Mr. Mayor: Mr. Mayor Pro Tem. Mr. Bowles: I’m going to need some help with the Power Point real quick. Could you help me over here? It won’t take but a few minutes. The Clerk: Mr. Johnson, we’re you making a motion? Mr. Mayor: No, he wasn’t making it. He was just wanted to state that on the record. Mr. Bowles: Okay, here we go. It won’t take but a second. If you look up on your screen you’ll see the revenue in 2009 was $376,000. And in 2010 it changed to $339 because we started construction in 2010. So you know in an average year we should generate at least $375,000. Their projection was $358,000 and I think you all should have to look at this one (unintelligible). Down here at the bottom where they have $50,000 that’s rent that they’re paying offsetting the income that they are earning netting to zero is flat out inaccurate. That $50,000 as you can see up here is coming out of the base rent. So it’s coming out before net income throughout. So they’re deducting it at the top and at the bottom. So if you look at the bottom what it should look like. Here you see it. You’ve got $50,000 of income for Riverfront LLC and you’ve got $16,000 of income for the City of Augusta who built the deck and is responsible for any losses. That’s not partnership Mr. Mayor that’s handing it to the taxpayers of Augusta. Then you go further down and you look, we’ve talked about this. This is all based on 21 the $358,000 a year of income. They’re talking about increasing the fees from (inaudible) discussed in this body before and we know they’re going to do it. That would take total revenue. When we’re making money that works out fine. We get $50,000 total, they get $50,000 and we split the profits 50/50 even though the taxpayers of Augusta built the deck. Previous agreement under AMPCO would’ve been, would’ve been $183,000 of income, the City of Augusta retains the first $100,000 primarily because it’s to pay back the bonds --- Mr. Mayor: Okay, Mr. Bowles, your first two minutes is up. I’ll recognize you again. Mr. Bowles: Thank you. Then you get $83,000 of income to share which is common practice once you get above base level. The previous contracts were a share where the city gets 70% of the profits and the management company gets 30% which would have given Augusta $160,000 and the management company $43,000. If you look at what’s being proposed we both get $123,000 even though the taxpayers of Augusta funded this facility. This is the kind of comparison we all need to see. And I think it was requested to see them side by side and instead we get numbers that you know it’s more playing a shell game. And I think for me to support it I’m going to give this to Mr. Russell because I’m sick of, I’m sorry I’m sick of spending money - -- Mr. Mayor: You’re sick of Jerry’s nametag? Mr. Bowles: I’m sick of spending time on weekends going through all of this, fighting for the taxpayers of Augusta when this body requested comparisons and we’ve really not gotten an apples-to-apples comparison. So I’ll give this to Mr. Russell because I don’t want to answer any questions from the press. Thank you. Mr. Mayor: Okay, well, obviously we’re not going to be able to get to an agreement today. I would like to try to schedule a work session once again to try to hammer this thing out if everybody’s okay with that. Commissioner Guilfoyle. Mr. Guilfoyle: Yes, sir. Joe Bowles has been working on this day in and day out as well as I’ve been working from the contract end of it. Every time we had, I had numerous meetings with our outside attorney and it just, I don’t get the answers I need to hear or I get, just don’t get what I should be getting. I know that a contract should be a compromise where both sides come together and meet in the middle. It’s a give and take piece of document and that’s the way this needs to work. I’m not saying I’m not for this parking deck but until we can get this agreement in order both with River Street as well as the Augusta Richmond County I won’t be moving forward on this either. It would be good to set up a work shop as well as having the key players in so we can get this knocked out once and for all. Mr. Mayor: Commissioner Hatney then Commissioner Lockett. Commissioner Hatney, your hand went up first. Mr. Hatney: Just one point. After looking at that 21-page document I read it two or three times and I did not see in there where that land is still has a, yet has a clear deed. I didn’t see that. I’m not saying it’s not in there I kept reading. The other thing is that they’ve got so much 22 stuff in there and it’s just convoluted. And at the end of the day I just do believe that we should not vote on this until we know that that land has a clear deed and that the citizens of Augusta actually own that land. I just think we should go forward with this. We have workshop after workshop but until that’s done and see a lot of this stuff I’m talking about is pending on whether or not we approve this thing today. Then the bank say they’re going to do this and bank said they were going to do that but we need to see all this stuff done first. If you can’t trust what’s been done already how are you going to trust something somebody else said they’re going to do after a while? I just can’t work that way. Mr. Mayor: I’ve actually recognized Commissioner Lockett and then I’ll back to you Commissioner Guilfoyle. Mr. Lockett: Thank you, Mr. Chairman. I guess this is probably for the General Counsel. I have, I fully concur with what my colleagues have said thus far. But I have something else also that’s bothering me. The fact that the Marriott did not, did not submit an RFP and those companies that did submit and RFP and I think one of them was the best but we did not select them. Now I know anyone can sue anybody about anything but, Mr. MacKenzie, could we be possibly be setting ourselves up for a law suit? Because a company that went through the procurement process was fully qualified, did not get it and we’re attempting to offer to somebody that did not even go through that process. Mr. MacKenzie: It’s my understanding from remembering back the records that went, activity and records that took place that in 2009 there was a decision made to not award the contract to the vendors who participated in that competitive process and to utilized something called Sole Source due to the fact that this vendor was also involved with the other transaction with the location being so close proximity to the building. It’s my understanding that a different aspect of the procurement code was utilized to move forward with selecting this vendor instead of the ones who competed on the competitive selection process. Mr. Lockett: And another question, Mr. MacKenzie. The vendor that had the best price and so forth I believe was AMPCO when was this, was this prior to 2009? Mr. MacKenzie: I don’t think so but I don’t recall specifically. Mr. Lockett: But you’re making reference to what the Commission did in 2009. If this was prior to 2009 I can understand. But if it was after 2009 I don’t understand. Mr. MacKenzie: I’m saying I don’t remember specifically --- Mr. Lockett: Mr. Russell, please. Mr. MacKenzie: --- dates. Mr. Mayor: Through the Chair, sir. The Chair recognizes Mr. Russell. Mr. Lockett: Mr. Mayor, thank you. 23 Mr. Russell: Mr. Mayor, members of the Commission. As I’ve said on more than one occasion and I’m sorry maybe I didn’t say it clear enough. This body decided in 2009 to deal with Riverfront Limited or whatever on operating the parking deck. That was a decision we made or you made as a group in 2009. I was asked by as the, we got closer to the end of our contract with Republic I was asked by one of our employees who managed that contract if we should go out and look and do an RFP for parking in a passing conversation several years after the 2009 issue. I at that time did not remember that we had already made that agreement with Riverfront Limited or the Marriott for all intents and purposes and said yes go out and do the RFP. I didn’t think anything else about it until they came back and said you made a mistake, we don’t need to do this we’ve already made the decision to go forward with the Marriott to operate the parking deck. You know I did that in passing. In a conversation I authorized going out for the RFP when in fact we didn’t need to do that. We already made that decision several years earlier and I’ve tried to say that on more than one occasion that I fact made a mistake and shouldn’t have authorized that. I did as I’m asked numerous questions on the fly on occasion and that one got right by me and I didn’t and you know that’s what happened. That’s what I’ve said on more than one occasion and that’s why you’re looking at proposals from people at that time didn’t have a horse in the race and we’re doing so based on a mistake. So that’s what you’ve got there. Mr. Lockett: Mr. Mayor, may I? Mr. Mayor: Yes, sir. Mr. Lockett: Mr. Russell, I don’t recall you ever saying that. But I do appreciate the fact that you made it clearer now. I’m very appreciative and, Mr. Mayor, I ask you for your forgiveness talking directly to Mr. Russell. Mr. Mayor: Okay, thank you, sir. Commissioner Guilfoyle then Commissioner Hatney. Mr. Guilfoyle: Thank you, Mr. Mayor. Mr. Russell, can we have two things at this workshop meeting? One is the annual budget which I know we haven’t seen a comparison but we need something that just shows for the parking deck. And the second thing is the manual and procedures, management and procedures manual if we could have that before hand as well. Mr. Russell: Yeah, that’s no problem. And what, you know what I hate to mention is that every year you get to approve the operational agreement of the budget for this deck. I mean you’re approving the concept and every year after that you’ll get to approve the dollars and cents that go along with that. I hope that we can do that as we go down the line. Once we get the basics done I hope that might make that an easier process as we go forward. Mr. Guilfoyle: Mr. Russell, the annual plan per contract shows it to be used as a guideline. Mr. Russell: That’s right. 24 Mr. Guilfoyle: It should be more specific than that. Mr. Russell: The annual budget that you get will be a budget document that you’ll have to look at too. Mr. Guilfoyle: Under the contract --- Mr. Russell: So I just want to tell you that. Mr. Guilfoyle: --- right under the contract it just shows it as using it as a tool or a guideline. Mr. Russell: I agree. We’re on the same page. Mr. Mayor: Commissioner Hatney. Mr. Hatney: Yes, sir, thank you. Mr. Administrator, two things. It’s funny that you would mention 2009 but I won’t anything about that. That’s a strange year. The concern I have looking through this document we’ve got here that it seems like it doesn’t matter how we craft this Augusta will end up with all of the liability and all of the maintenance. They’ve got to do it all. That just doesn’t make sense to have partners and you’ve got to, you’re liable 100% and you are responsible for all of the maintenance and upkeep. That’s in this document. The other thing you mentioned 2009 that’s a funny year because that’s the year you all told us the land was ours, th 2009, yes sir, December 7, absolutely. Thank you. Okay, can I get a motion to receive this as information? Mr. Mayor: Mr. Bowles: So moved. Mr. Johnson: Second. Mr. Mayor: We have a motion and a second. If there’s no further discussion Commissioners will now vote by the usual sign of voting. Motion Passes 9-0. Mr. Mayor: And, gentlemen, our first delegations that were absent at the beginning of the meeting are here. Would you prefer to hear them now or to reschedule it? Mr. Hatney: Reschedule them. Mr. Mayor: Okay. Okay, Madam Clerk, we’ll reschedule. Yes, ma’am. The Clerk: Okay. Thank you. Mr. Mayor: If there’s no further business to come before the body we stand adjourned. 25 [MEETING ADJOURNED] Lena Bonner Clerk of Commission CERTIFICATION: I, Lena J. Bonner, Clerk of Commission, hereby certify that the above is a true and correct copy of the minutes of the Regular Meeting of the Augusta Richmond County Commission held on August 7, 2012. ______________________________ Clerk of Commission 26