HomeMy WebLinkAboutAGREEMENT BETWEEN AUGUSTA GA AND SANDRIDGE COMMUNITY ASSOCIATION FOR CAPITAL IMP PROJECTS AT THE JAMESTOWN COMMUNITY CENTER SCAAGREEMENT BETWEEEN THE CITY OF AUGUSTA AND THE SANDRIDGE COMMUNITY ASSOCIATION FOR
CAPITAL IMPROVEMENT PROJECTS AT THE JAMESTOWN COMMUNITY CENTER
THIS AGREEMENT is made and entered into this -it day of , 2012, by and between the
City of Augusta, Georgia (Augusta) and the Sandridge Community Association, Inc. (SCA). This
agreement will remain into effect through the completion of the capital improvement projects as
specified within the contents of this agreement.
2. Funding will be made available on the following basis:
WHEREAS, the SCA has maintained an operational agreement with Augusta since 1998; and;
WHEREAS, the SCA has identified a desire to staff and provide programs for the Jamestown Community
Center, and;
WHEREAS, the SCA has determined that it would benefit to the taxpayers of the SCA and the Augusta
Recreation, Parks, and Facilities Department to jointly operate the Jamestown Community Center;
WHEREAS, the parties now desire to provide for capital improvements to the Jamestown Community
Center, the parties hereby agree as follows:
1. SCA must submit a complete detailed description of the project which shall include a project
timeline, and detailed project budget- (contingency amount cannot be more than 10% of total
funding amount.)
A. 25% of the budget will be granted upon approval of project by the Administrator
B. Funding will then be granted to SCA on a quarterly basis as a reimbursement of expenses.
SCA will be required to provide a progress report on a quarterly basis. Funds will be
disbursed once the report has been approved by the Administrator.
C. 5% of total project will be held until final project completion report has been submitted and
approved by the Administrator.
D. Projects that make no funding requests for more than one (1) year after initial funding or
interim funding has been provided will be required to submit updated documentation
including: A description of the Project, A project time line, and A detailed project budget.
E. Funding requests for lump sum payments will be reviewed on a case by case basis and
required to be approved by the Administrator.
3. If the scope of the project changes updated documentation is required to be submitted by SCA
to the City of Augusta.
4. If total cost of the project changes updated budget information is required to be submitted by
SCA to the City of Augusta.
5. SCA shall arrange to commence any approved capital improvements, at its own expense, at any
time after execution of this agreement and with full knowledge that any and all permits required
by Augusta are in Place and be reimbursed for the same under the conditions as outlined in
Section 2 of this agreement.
6. Upon completion of any approved improvements, the operation, use and maintenance of the
same shall be governed by the terms and conditions of the agreement entered into in July of
1998 between the Sandridge Community Association, Inc. and Augusta, Georgia.
7. All approved improvements and /or new facilities shall become permanent fixtures to the
property owned by Augusta and the SCA shall have no ownership in same or other interest
except for the right to use and operate the improvements as outlined in the operational
agreement between the two (2) parties dated July of 1998.
8. At the request of the SCA, the Department of Parks, Recreation, and Facilities will provide on-
site technical support through the staff and of the Planning and Development Division as well as
assistance in obtaining appropriate building permits associated with this project.
9. All financial records of the SCA related to capital improvements projects shall be subject to an
audit conducted by the City of Augusta.
IN WITNESS WHEREOF, Augusta, Georgia and the Sandridge Community Association, Inc. (SCA) have
executed signed, sealed, and delivered this agreement in duplicate effective the day and year first
written above.
Signed, sealed and delivered in the presence of:
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Notary � ••"•11404,4%4
My Comm �5 1 � � /
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Augusta, Georgia
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Mayor Deke- _Copenhaver) '"
Signed, sealed and delivered in the presence of: Sandridge'Community Assc.,Inc
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President, SCA
Augusta Richmond County /Parks, Recreation, and Facilities Department
SPLOST VI Allocation Budget
Agency: Sandridge Community Association, Inc.
Project Name: Jamestown Community Center
Year: 2011 $50,000 Allocations
Initial Budget: $50,000 Actual Amount
HVAC System Upgrade $17,740.00
Tentative Budget
Stove /Hood $11,000.00
Walking Track $6,000.00
Return Filter System $3,000.00
Lectern $1,500.00
Tile Main Room $3,000.00
Facial Board $1,500.00
Rear Porch $2,800.00
Awning /Side Entrance $1,460.00
Gutter /Handicap Ramp $2,000.00
Total $32,260.00