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HomeMy WebLinkAbout8-15-2011 Minutes Daniel Field General Aviation Commission General Aviation Commission The regular meeting of the General Aviation Commission was held at Daniel Field on Monday, August 15, 2011 at 12:00 p.m. There were present: Locke McKnight – Chairman Kay Roland – Vice Chairman Jojo Gardon Chip Fisher Bert Harbin Ashbury Lawton William Welsh Brian Prince Tim Martin Grady Smith Harold Engler David Young Betty Tyler Also Present: Reginald Weaver, WK Dickson Lauren Crosby, WK Dickson Becky Shealy, Airport Manager Steve Gay, Airport Manager Chairman McKnight called the meeting to order and asked for approval or amendments to the July 18, 2011 meeting minutes. Commissioner Prince motioned to approve the minutes of the meeting held on July 18, 2011, to be accepted as submitted. Commissioner Engler seconded the motion. The motion was unanimously approved. Manager Shealy gave an update on Boshears SkyFest 2011. Shealy stated that two locals, Greg Connell and Gary Ward will be performing in this year’s show. Also included in the line up is a wing walker performance in a Stearman. Team RV will be th back again this year and will be giving media rides on Friday, October 14. Shealy informed all on the General Aviation Commissioners that they were invited to take part in the media rides and if interested, to please let her know. Commissioner Young stated that he would like to ride on one of the media flights. Shealy made note of Commissioner Young’s request. Manager Gay gave an update on the terminal renovation. Gay stated that all is going smooth since the meeting back in June. According to the schedule, Pinnacle st Construction is shooting for a completion date of October 31. Manager Gay brought up the concern of the oil canning on the roof. The roof manufacturer is scheduled to come out for an inspection to determine if it is acceptable. Gay stated that Virgo-Gambill has really stepped up to the plate. There was a weak number of workers on the project last week, but this isn’t a major concern at present. The fit and finish is coming along nicely. Gay then handed out the current Change Order Request list and stated that the airport management was not prepared for the GAC to vote on it today, as some requests on the list were just received. Virgo-Gambill and WK Dickson need to approve the list prior to submitting to the GAC for approval. Reg Weaver of WK Dickson stated that the project was currently under the SPLOST budget by about 53k. Additional allowances are 25k for the cabinetry, 10k for moving the ASOS equipment, and 10k for landscaping. Shealy stated that the fire alarm system is in the design; however the security system and data lines are not. Data lines need to be run for the phones and internet. Shealy stated that 3 quotes were received for the running of the data lines with Comtura being the lowest bidder. Shealy then stated that she has received 1 quote for the security system to include cameras and a burglar alarm. She is waiting on 2 more quotes. Chairman McKnight asked Weaver if there was grant money available for the security system. Weaver replied that grant funding was only available for security systems in commercial terminals. Chairman McKnight then stated that there must be a security system in the new terminal. Commissioner Welsh then made a motion to approve Comtura to install the data lines. Vice-Chairman Roland seconded the motion. The motion carried. Chairman McKnight stated that Shealy needed to go ahead and get 2 more quotes for security and be prepared to move forward with discussion at the next GAC meeting. Gay stated that the IP address would be available to all the DNL GAC so that they could log into the server to observe camera activity. Commissioner Prince asked if there was still time to run the security system if the GAC did not meet again until September. Gay replied that there would still be time. The conduit is in place, just need to run the wires. Manager Gay then addressed the DNL GAC about furnishings for the new terminal. Since there will not be enough money left over in the SPLOST budget to furnish the entire building, some of the funding may have to come from the Daniel Field account. Chairman McKnight stated that he remembered a meeting where Augusta Aviation agreed to pay for the furniture in the new building. Gay replied that he would not dispute that, but the situation has changed since the economy tanked. Commissioner Welsh asked if it were possible to go through room by room and specify what is needed and bid it out. Gay replied that currently the airport management is working with Modern Business Furniture, and it is on State Contract. Welsh then stated that 3 bids are needed. Chairman McKnight stated that Weaver needed to earmark a certain amount for furniture. Manager Shealy stated that she would get with Tim Schroer downtown and confirm that bidding out the furniture room by room was acceptable. Commissioner Smith then stated that he agreed with Commissioner Welsh. The furniture needs to go out to bid because so often the City is overcharged. Chairman McKnight stated that the bottom line is that 30-40k for furnishings is needed. Commissioner Prince then stated that he understands that a budget is needed; however, nice furniture needs to be in the areas that the public sees. Vice-Chairman Roland agreed with Commissioner Prince. Commissioner Prince then stated that the bid should be done in phases. Vice- Chairman Roland stated that phases would be fine; however, the common areas must be done first. Manager Gay stated that the leather furniture currently being used in the temporary terminal could be used upstairs. Commissioner Welsh made a motion to put the furniture out for bid, and then phase it out. Commissioner Prince seconded the motion. The motion unanimously carried. Chairman McKnight then stated that the GAC needed to be looking at a ribbon cutting and dedication date for the new terminal. Manager Gay gave an update on the runway rejuvenation project. Gay stated that the downtown Commission along with Fred Russell recommended paying HASCO the invoice due, even though GDOT has not stated the product has been approved. Gay then told Weaver that a certified pay request needed to be submitted in order for the City to issue the check to HASCO. Manager Shealy stated that in the Legal Session, Attorney Andrew MacKenzie informed the Commission that with its approval, the invoice would be paid to the vendor prior to receiving payment from GDOT. If GDOT does not reimburse the City, then the City Legal Department will take it up with GDOT as a legal matter. Shealy stated that the entire Commission was in agreement that the vendor has performed the work and needs to be paid. Chairman McKnight stated that he was not comfortable paying HASCO prior to GDOT approving. Commissioner Welsh asked if the FAA was available to talk to. Weaver stated that Scott Seritt with the FAA is back at work. Manager Gay stated that it is Carol Comer that must hear from Scott Seritt that the product is in compliance. Manager Gay then stated that not paying the invoice puts the DNL GAC at odds with downtown since the Commission agreed to pay the invoice. Gay stated that if GDOT says it is not funding, then HASCO’s certifications are false and puts HASCO in default of the contract. 1/3 of the project still needs completing. Chairman McKnight directed Weaver to contact the FAA to move on this. Commissioner Martin stated that if it is GDOT that has to talk to the FAA, nothing will be settled until this happens. Commissioner Martin then stated that the Daniel Field GAC is at the mercy of these two entities. Manager Gay stated that legal council, MacKenzie, said it needs to give GDOT 30-45 days to make a decision since the FAA had been furloughed. Manager Shealy stated that legal council has made the comment that it is considering rewriting any bid that involves grant monies so that any future situation such as this one would exempt the City from being responsible for non-payment. Commissioner Prince made a motion that upon receiving a certified pay application, the invoice be sent to the legal department for processing. Commissioner Gardon seconded the motion. The motion passed. Manager Gay gave an update on the projects he would like to see completed in the winter months, now that grass cutting season is starting to taper off. Gay stated that the hangar doors and the shop doors need painting, especially with the new terminal being completed. Gay stated that the same person that has been cutting the grass will be painting the doors. Chairman McKnight asked Gay if he would be able to stay in budget. Gay replied that he would. Reg Weaver then addressed sink holes in the drainage system, which is on the CIP for 2012. Weaver stated that the spot on runway 5/23 has been repaired twice, and still no one knows what is going on with this area. Weaver stated that the first step is the design that will be in accordance with the storm water program of the City. Weaver then gave an update on the new hangars. Weaver stated that the City has a couple of pots of money and is looking for candidate projects. Weaver stated that the hangars as well as the new drainage system could be built first and the City could be reimbursed at a later date. Weaver stated that if the GAC wanted the drainage project to begin the week after Masters 2012, it must go out to bid in January. He needs the GAC to authorize Chairman McKnight to sign the task order for the design for $225k. Weaver also stated that this is all contingent on GDOT approval. Manager Gay stated that the storm water design has to comply with the new requirements of the City. Gay also stated that this would be contingent on the City having available funds. Weaver stated that the project could be funded with FAA money, but would not be reimbursed until the construction starts. Chairman McKnight stated that this needs to be shovel ready by using the entitlement money we have now. Weaver stated that 97.5% of the design project would be paid for by FAA and GDOT. Weaver also stated that WK Dickson will not charge more than what GDOT approves. Weaver informed the GAC that it will take months for GDOT to give approval for the replacing of the system. Weaver stated that he is looking to replace the system, not just repairing it. Commissioner Prince made a motion to approve moving forward with the design task order and authorizing Chairman McKnight to sign the task order. Commissioner Martin seconded the motion. The motion carried. Commissioner Harbin gave an update on the Arnold Palmer statue. Harbin stated that he had been to the Museum of History and looked at the statue. It is very dark and will require a lot of light in order to display it. Commissioner Harbin would prefer a glass case of Mr. Palmer’s memorabilia, such as the one on display at the museum. Harbin stated that he could get some of Mr. Palmers’ belongings on loan. Commissioner Martin questioned who would pay for the statue to be moved if it were to be moved to Daniel Field. Commissioner Harbin stated the Daniel Field would have to pay for the move. Commissioner Martin stated that Commissioner Brigham thinks it would be hard to get the statue away from the Museum of History. Commissioner Welsh asked if his comments concerning the upstairs walls in the terminal had been addressed. Manager Gay stated that Virgo-Gambill is looking at the design now. There being no further business, Commissioner Lawton made a motion to adjourn the meeting. Vice-Chairman Roland seconded the motion. The meeting was adjourned.