HomeMy WebLinkAboutFinance Dept. Memo
FINANCE DEPARTMENT
Room 105 - Municipal Building
530 Greene Street - AUGUST At GA 30911
(706) 821-2334 - FAX (706) 821-2855
DONNA B. WILLIAMS, INTERIM FINANCE DIRECTOR
TAMMY STRANGE, CPA, ASST. COMPTROLLER
. Room 207 - Municipal Building
530 Greene Street - AUGUSTA, GA 30911
(706) 821-2428 - FAX (706) 821-2520
Memorandum.
To: All Department Heads
cc: George Kolb
From: Lisa R Sherrouse, Accounting
Date: 01/22/02
Re: Unpaid Purchase Orders
There was a tremendous amount of purchase orders issued with the date of December 31, 2001. This
memo is to inform you that just because these purchase orders have an issued date of 2001 does not
necessarily mean that they were processed and paid from your 2001 budget. In order for that to
happen, the goods/services had to be received by December 31,2001. If that was done, and we had
your departmental approval copy of the purchase order and had invoices from the vendor, the
purchase order was paid on either January 4 or January 18 against 2001. If these purchase orders did
not have an invoice ,vith a date of December 31,2001 or earlier, they absolutely were not paid with
funds from the 2001 budget.
Any of the purchase orders dated the 31 st of December 2001 not paid will affect your 2002 budget at
this point and time. 'The only purchase orders, for which funds can be carried forward, are those
charged to a capital outlay object code.
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