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t1RR-06- 2002 22: 30
ARC PURCHASING
P.08/11
Purchasing Department
Geri A. Sams, Purchasing Director
Room 605- Municipal Building
530 Greene Street - August~ GA 30911
(706) 821-2422 - FAX (706) 821-2811
To: All Departments
From: Geri A.Sams, Purchasing Director
Date: March 5, 2002
RE: MONTHLY JANITORIAL SUPPLIES
Effective Wednesday, May 1, 2002 each user department (s) that requests Monthly
Janitorial Supplies will be responsible for ordering and entering requisitions into the
IF AS System for the department. You may place your orders on a weekly or monthly
basis at your department head's discretion"
The Process works as follows:
1. Purchasing will solicit advertised quotes every six- (6) months.
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2. Purchasing will tabulate and Highlight each low vendor.. This will be your listing
for the six- (6) months oftbe award.
3. The User department (s) will be responsible for ordering from the award listing
any janitorial item desired from the low specified vendor.
4. The user department will be in charge of entering all requests for your
department into the IF AS System.
5. Purchasing will only be responsible for the approval and printing of requests for
processing a Purchase Order.
6. Should a problem or correction arise, it will be tl1e departments responsibility to
Correct the problem with'the vendor and place order accordingly.
7. If a constant problem exists with vendor concerning products, or delivery, it must
be addressed in writing to the purchasing department-
8. Users will be trained for this new procedure during our training seminar
Scheduled for week of April 1-5, 2002.