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we look at the total overall ordering from the Sheriff's Department and throughout the
City of Augusta, no department in the City of Augusta order bulk quantity. We order
uniforms by size. With me, I have purchase orders from 1998 to share with this
COIl!Il1ission so that they cansee the way the PurchasIng' De' artment liandles tire--
or enng 0 unt orms; so t IS IS not mg new. In doing that, when we look a e way
order uniforms, as opposed to the way we have been bidding uniforms, there is a
discrepancy in cost. You may see on a bid tabulation sheet $59 for a pair of pants. Well,
if that pair of pants is in a large size, that $59 now becomes $69. As it with Dillard's, any
other store in the nation. The larger sizes, you pay just a little more for. When you look
at that bid tabulation sheet before you, gentlemen, you see numbers. And you see
numbers that say a larger size at X dollars. But what you don't see is what size is it. A
d~artment store doesn't care how many your order. They ask you what size you n~
The Purchasing Department would like to see the bid tabulation sheet reflect all of its
purchase orders, which is what has been done In bid number 0 1-023. There was a-
mandatory bid -CoIiference held. At that mandatory bid conference, both vendors were
present and the Sheriff's Department. All three agreed with the way the ..bid
specifications read. The two vendors submitted bids to me, signed off. Signed, and I
have the original bids here if either vendor would like to look at it, to confirm that this is .
their bid tabulation sheet. At that point, there was not a problem. We received bids. We
tabulated it according to the bid specification, based on the total weighted average. Its
purpose is to mirror all urchase order to be let by Au sta Richmond Coun · Thavea
copy of a 1998 purchase"order. T IS IS a copy of 2001 purchase order. They all mirror
the bid tabulation sheet.
Mr. Williams: Ms. Sams, I've got a question.
Mr. Mayor: Mr. Williams, what is your question?
Mr. Williams: My question is, Mr. Mayor, was there a meeting, was there a
conference, was there a gathering of the bidders with you to explain the process of how
and what was expected, Ms. Sams?
Ms. Sams: Excuse me?
ivIr. Williams: Was there a bid meeting or conference -- and I think in our process
Mr. Mayor: She's already said there was, a bid conference.
Ms. Sams: Yes, sir, there was. There was a mandatory bid conference held, as a
matter of fact. Both vendors did appear, along with the Sheriff s Department.
Mr. Williams: Mr. Mayor, I want to make a substitute motion that we award the
bid to Command f~r being the low bidder.
Mr. Mayor: On which items, A and B?
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