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HomeMy WebLinkAbout11-29-2001 Meeting I LAW STUDY SUB COlv1JV1ITTEE COMNIITTEE ROOM - November 29, 2001 3:30 P.M. PRESENT: B. Young, Mayor, L. Beard, Chairman, W. Mays, M. Williams, members, G. Kolb, Administrator, W. Hornsby, Deputy Administrator, J. Wall, Attorney, V. Flournoy, Staff Attorney, B. Byrd-Pelaez, HR Director, B. Hankerson, Commissioner-elect, B. Brown, Clerk's office. ABSENT: S. Shepard, member. MEDIA: S. Eidson, Metro Spirit, H. C. Williams, Augusta Chronicle. Mr. Beard: I would like to ask the Human Resources Director to give us an update on how the selection process is going for the General Counsel position. Once we get an update from the director we can find out we're going and discuss some recommendations from that. We will also know where we are with the recruiting process and have some idea about our timeline and what we can expect. I Ms. Byrd-Pelaez: I have been in conversation with an agency in Africa that was recommended by the Attorney and the Administrator to help us in this recruiting process. What they have asked me to do is put together a packet that is similar to the packet that we put together for the administrator which gives the history of Augusta, the budget of the law department, a job description and exactly what we're looking for and our time line. I told her our timeline is as soon as possible. What we're working toward is as soon as we get the packet together she can come down and sit with this body, if you'd like, to get more guidance on what you want from this particular search. What their process is they can submit to us candidates based on our criteria. Whatever we want from this particular position they can submit resumes to us so that we can start the selection process or they can wait for a period of time then send us three or five names. I said that whatever we can do as quickly as possible because we're off the timeline. I believe that this firm will be very helpful to us because it is the largest search firm in the United States that specializes in attorneys. I gave her a timeline of Friday, November 30 to get the packet out to her. As soon as she gets the packet we'll have a telephone conference. If there's something else that needs to be included I can get that to her and we can then schedule a meeting. Mr. Williams: How long has it been since we've done anything? Ms. Byrd-Pelaez: It has been a significant amount of time. The subcommittee back in August of this year, after a presentation from Human Resources on the selection or recruitment process decided that we would utilize the search firm. As a result of that, decided that it should be the Administrator, Attorney and myself to select this firm. I Mr. Williams: So we have not done anything since August when we decided to use a search firm? Ms. Byrd-Pelaez: That's correct. There was a misunderstanding as to who was supposed to make the selection, the subcommittee or the Attorney, Administrator or the Human Resources department. I Mr. Beard: Once you get this package out what will be the timeline? Ms. Byrd-Pelaez: She realizes that we need this as soon as possible. My goal is to get something back from her the following week. Mr. Young: Did she indicate how long the search would take? When would she have some candidates for us to look at? Ms. Byrd-Pelaez: Actually, they have a database of attorneys. So depending on specifically what we're looking for, they may have candidates at this time. It's just narrowing down what we're looking for versus what they have in their database. Mr. Young: When will she have some applicants? Ms. Byrd-Pelaez: My request would be to advertise for a period of ninety days and give us a follow-up. If there is no one within the existing database to give us a follow-up within sixty days of the applications that have come in. Mr. Young: I would like to ask the Human Resources Director to make regular reports to this committee at least once a month. I After further discussion, Mr. Beard: We will schedule our next meeting for Thursday, December 20 at 10:00 am. Maybe Ms. Byrd-Pelaez will have something for us then. ADJOURNlVIENT: With no further business to discuss the meeting was adjourned. Lena J. Bonner Clerk of Commission Ibb I