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HomeMy WebLinkAbout02-09-1998 Meeting I I I SUB-COMMITTEE - SOUTH AUGUSTA REGIONAL PARK COMMITTEE ROOM - February 9, 1998 12:00 P. M. PRESENT: Hons. Kuhlke, Chairman; Bridges, Mays, members; Moses Todd, Commissioner; Tom Beck, Recreation Dept. Director; Ron Houck of the Recreation Dept.; Randy Oliver, Administrator; Glenn Greenway, Acting Comptroller; Greg Woodlief, Finance Department; Jack Murphy, Interim Public Works Director and Nancy Morawski, Deputy Clerk of Commission. ABSENT: Hon. J. B. Powell, member. Also Present: George Eskola of WJBF Television. Mr. Beck: We have the plans here if anyone wants to see them and on your summary sheet the first column shows what it will cost to complete the park to full scale in this phase. This includes the completion of the main road through the park which runs from Windsor spring Rd. to Willis Foreman Rd. In the cost of $726,000 the road would end within the complex to service the baseball and softball fields. Mr. Todd: What would be the impact on traffic on Windsor Spring Road? Mr. Kuhlke: I believe there was some highway work planned there. Mr. Bridges: We're trying to push the widening of Windsor Spring up by a year or two. Mr. Beck: There will also have to be a decel and turn lanes installed and some right-of-way may have to be acquired. Mr. Todd: Could we come up with some recaptured money to help with the road? Mr. Kuhlke: We have $5 million budgeted for this project so if we want to do more on the project, we've got to find some more money than we initially had programmed. Mr. Todd: I think we should try to do the complete park by the summer of '99 since we are hosting the Georgia Games and make a request from the State for some funding for that purpose. Mr. Beck: We feel we can build the road into the middle area but what would not be built would be two of the fields in the softball complex and one of the fields in the baseball complex. The scoring towers will have to be built and those fields could be completed at a later date. Mr. Bridges: Could we ask Public Works to try and find some money in their budget for the road to be completely built and if we could do that, maybe we could find some money for the gymnasium and the remaining fields. Mr. Beck: We may still fall a little short but it would be close. I Mr. Oliver: Mr. Wall advises me that the parking lots can be considered public works projects. Mr. Murphy: It would be cheaper to do the road completely. The work for the decel and left turn lanes would qualify for a county contract if we could get it from Commissioner Shackelford but I'm not sure the road through the complex would qualify. Mr. Kuhlke: We will talk to him later this week so we could ask him then. Mr. Murphy: If you would give me a little time, I'll see if I can find $1.5 million and then you could say what you could do without. Mr. Oliver: That would bring us down to about a $6.6 million dollar project and there is about $5.2 budgeted so we still need to find $1.3 million to do the full project. That would either be through reprogramming Parks and Rec projects because I understand from Mr. Wall that you can't take Public Works money and move it to Parks and Rec and vice versa. I Mr. Kuhlke: On the Eisenhower fields, if the Board of Education provides any participation on that, is there any chance that our participation would be half of what it is now? Mr. Beck: Our plan was to spend a half a million on a gymnasium facility and $1.5 million on ballfield renovations. The joint deal with Board could save us maybe a couple of hundred thousand on the buildings. Mr. Bridges: So what are we saying now? Mr. Oliver: I think we're saying that Jack will look for roughly $1.5 million through either Secretary Shackelford or public works monies to see what give and take can be done there and what projects we would have to postpone but I think we will have to look internally through Parks and Rec for the other $1.3 million if it is the desire of the Mayor and Commission to do the full program for this site. Mr. Kuhlke: We'll talk to the delegation about it this week. Mr. Murphy: When does this actually need to be on the ground? I Mr. Beck: It would be nice to have it done by the time of I I I the Georgia Games. I need some direction to know exactly what we are going to be bidding out. We had planned to bid the project out with basically those seven fields being completed and the road up to a certain point and then we were going to have add alternates to complete all ten fields. Mr. Kuhlke: Does the engineering contract cover everything? Mr. Beck: Yes. Mr. Kuhlke: At what point are you going out for bids? Mr. Beck: Our timetable is to be out for bids May 1 and that is the date we feel we will need to get the project ready for the summer of 1999. Mr. Kuhlke: Could we go out for bids with the add alternates to include the fields, the extension of the road out to Willis Foreman and the gym? Mr. Beck: Yes. The gym we could ask them to go ahead that would be ready by May 1. could maybe come a little later and with the plans for it but I doubt It could be bid separately. Mr. Kuhlke: Well, I think that's the way we should move with it. We could also maybe identify some things in the Rec budget that we could transfer funds from and see if we can get six votes. Mr. Todd: I agree. ADJOURNMENT: There being no further business, the meeting was adjourned. Nancy W. Morawski Deputy Clerk of Commission NWM