Loading...
HomeMy WebLinkAbout12-18-1997 Meeting I I. I SUB-COMMITTEE ON UNPAVED ROADS COMMITTEE ROOM - December 18, 1997 1:00 P. M. PRESENT: Hons. H. Brigham, Chairman; Bridges, member; Jack Murphy, Interim Public Works Director; Drew Goins, Asst. Director, Engineering Division; Jim Wall, Attorney; Randy Oliver, Administrator and Nancy Morawski, Deputy Clerk of Commission. ABSENT: Hons. Beard and Powell, members. Also Present: Hon. Zetterberg and J. Brigham, Commissioners and members of the news media. Mr. Chairman: Two of our members are not here but we will proceed. Mr. Goins: In accordance with the Committee's instructions, we have scored the unpaved roads in the front of the book ranked from high to low based on the scoring in each district. This is based on two criteria: the age of the road according to the County road book and the number of people per tenth of mile. We can only account for 31 years back per road and that was the maximum scoring we gave any particular road. You also have a list of the roads in alphabetical order and the cost estimate and a recap listing the total lengths within the district, the total estimated cost, the percentage of the total based on the length and the percentage of total based on the cost. Mr. Oliver: There is about a million dollars available each year to do this. The engineer will present to the Committee in January the information regarding the roads in Belair Hills Estates which were rated fairly low as far as paving. Mr. Bridges: Could we eventually go in and just fix the roads where people could go in and out without paving them? Mr. Oliver: We haven't calculated the cost on that but I think in some areas that's not going to be possible. Carolyn is a good example and there are probably others. Mr. Murphy: We could ask the contractor to look at that in his study to make some of those passable. Mr. Goins: In this analysis we also considered a category of other criteria. You may have two roads with the same score, however, there may be some additional things to take into consideration, such as a high maintenance cost or if it is a school bus route, which may influence your decision as to which of the two roads that scored exactly the same should be paved first. Mr. Zetterberg: Is there enough money in the sales tax for unpaved roads? Mr. Oliver: unpaved roads but unpaved roads. There is money in the sales tax for paving there is not sufficient money to pave all the I Mr. Bridges: I think we also need to talk about the County not taking in any more dirt roads. Mr. Murphy: I agree. After further discussion, Mr. Bridges: There may be some roads which have a higher ranking but may not be as critical as some other roads which are longer or have more residents. Even with the point system, some judgmental factors are needed involving the choices as to which roads should be paved first. Mr. Oliver: I would suggest on the matter of right-of-way that any roads we agree to pave should be contingent on the citizens giving the right-of-way. Mr. Bridges: I agree. Mr. Murphy: Absolutely. Mr. J. Brigham: highest scores first judgmental calls. I think we do need to do the ones with the but we will also have to use some I Mr. Bridges: I think the Commissioner of each district should also have some input and at least one street to be paved. Mr. Wall: We may wish to identify what we don't want to be a street and before people start building houses out there, go in and abandon that section. An example would be Carolyn Street. Mr. Oliver: That's true because no one can get to the middle section anyway. Mr. Bridges: Can we make recommendations to the Engineering Services Committee today? Mr. Wall: You don't have a majority here but I think you can decide to carry it to Engineering Services Committee without any recommendation and then make a recommendation there. Mr. Bridges: I also think we need to state that this is the list we will work from and we won't take any more dirt roads into the County system. Mr. Wall: Are some of these roads in Hephzibah? Mr. Bridges: Yes. Some of those are City streets and they I will have to take care of those. Mr. Goins: Day before yesterday, I recognized that we did I I I not include Goodrich Street in this book. We are not perfect and. we may have left out some. Mr. Bridges: But legally they can claim that they were in the County system before we no longer -- Mr. Goins: As long as we recognize that, that's fine. Mr. Bridges: I would recommend to the Committee that we accept the criteria and the ranking as submitted by the staff and that we also accept that these are the dirt roads we have in the County system at this point or the ones that we will consider paving and any future roads taken in will have to meet County specs as far as paving and grading. Mr. Oliver: Why don't we start with wording authorizing us to proceed with a contract to pave the roads and we'll list the first priority in order and then you can decide if there are other considerations that warrant moving them? This will begin the process to get prices and award contracts. After further discussion, Mr. Goins: So you want the rating from highest to lowest and then a cumulative column? Mr. Oliver: Yes. Mr. J. Brigham: And list the commission district on there as well. Mr. Goins: If you want this as an agenda item for Engineering Services, would you recap for me what is needed? Mr. Bridges: We need the two criteria that we listed, the donation of right-of-way, the fact that each Commissioner gets one road or he can build up monies until he can get his road over a period of time. Mr. J. Brigham: I think once you get the list sorted out, you'll find out what you need to know. Mr. Oliver: I think that's true. Mr. Bridges: I can't really suggest a dollar amount but to be fair, I think each Commissioner should have an opportunity to list a road. To continue, that no new dirt roads should be taken into the County system and there should be some judgmental factors used in picking the final list of roads. ADJOURNMENT: was adjourned. There being no further business, the meeting Nancy W. Morawski Deputy Clerk of Commission