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HomeMy WebLinkAbout03-21-1997 Meeting I I I SPECIAL 1% SALES TAX PHASE II PROJECTS SUB-COMMITTEE COMMITTEE ROOM- March 21, 1997 10:00 A. M. PRESENT: Hon. Lee Beard, Commissioner; Randy Oliver, Administrator; Jim Wall, Attorney; A. B. McKie, Jr., Comptroller; Drew Goins, Asst. Com. of P.W. & Director of Engineering; Cheryl Nelson of the Finance Department and Nancy Morawski, Deputy Clerk of Commission. Also Present: Gale Mino of WBBQ Radio and other members of the news media. Mr. Beard: Would you please explain these original projects? Mr. Goins: Albion Acres has been completed but we're holding the $142,534 in retainage. 15th Street is a DOT project and we have committed $350,000 for utility relocations. About half of 5th Street is retainage and the other half is the improvements at the 5th Street intersection that we approved at the last Commission meeting. That will be completed shortly. The 700,000 was set up in the original Phase II and has not been done. This is for the Third Level Canal Improvements from Laney Walker Blvd. up through Twiggs Street which includes a new bridge at Twiggs Street. Mr. Beard: What about the portion above 9th Street? Mr. Goins: That will probably be cleaned up by the gas company as a result of their contamination. This will be from Twiggs Street to somewhere above 9th Street but we're not sure how far. I received a report from the gas company late last month which said that part of the area is free of contaminates so we can now begin. Engineering would probably take from 60 to 90 days and cleaning including the bridge work would probably take about a year. The gas company is putting together a remediation plan at this point in time. The item regarding the Phase II electrical work should be a carryover from '96 in Daniel Field's budget. Mr. McKie: Field. Mr. Beard: Mr. McKie: Mr. Beard: Any Bush Field money can be used at Daniel Where was the Augusta Commons area? That's in Phase III. Let's talk about the Wish List. Mr. Goins: On Walton Way reconstruction, the total cost is $850,000. It has been submitted to DOT for funding and they have approved joint participation at, we assume, 40% based on historical review. Ms. Nelson: If we assume 40% of the $700,000 actual construction cost, we should get approximately $280,000 from them. I Mr. Goins: They won't participate in any design work. Ms. Nelson: to support. That leaves us $570,000 that we would have Mr. Goins: Darlington Drive goes back to two The Kissingbower Road widening is from to White Road. This includes an area that lanes with open ditches. Mr. Beard: Who requested this? Mr. Goins: We had petitions by residents in the area. It includes an improved thoroughfare on either side and this small unimproved section in the middle for about 1,300 feet. Mr. Oliver: Would this add any turning lanes? Mr. Goins: It adds one lane. Mr. McKie: This could possibly come out of Phase III; we've got $5.8 million that is undesignated in there. Mr. Beard: There should be some type of plan to prioritize I things such as this. There may be other places that also need work as the worst spots and it should be based on technical data rather than just what people want or suggest. Mr. Oliver: This would be similar to street sufficiency ratings whereby streets are rated from the worst to the best. On Rae's Creek, are there lesser improvements that could be made that would not be redundant that would enhance flow? Mr. Goins: This is the whole thing. We have the hydraulic analysis done and the recommendations included phased improvements. Mr. McKie: This would almost have to come out of Phase II because it was designed for drainage and Phase III items have already been identified. Ms. Nelson: What would be the portion for design? Mr. Oliver: About 6 to 8 percent of the $2.5 million. Mr. McKie: There is $1.2 million available in Phase III, Tier I that is not identified in urban street and drainage. Mr. Goins: to one project. I would be reluctant to commit all of that Engineering could come out of that. I I Ms. Nelson: This would be about $160,000 if you used 6% of the total project cost. Mr. Goins: The length of design time would have to include Corps of Engineers permits so that would be a longer time. Mr. Oliver: We may want to consider doing just the design at this time in that case. I'd suggest that we budget it for $200,000. That gives us $570,000 for Walton Way in Phase II and $200,000 for Rae's Creek in Phase II for design only. Ms. Nelson: And I've listed Kissingbower as Phase IV requested. Mr. McKie: Would $600,000 cover it for Walton Way? Mr. Oliver: Yes, because we don't know exactly what DOT participation will be. I Mr. Goins: The next project, Laney Walker Blvd., involves street reconstruction, sidewalks, curb and gutter and street lighting. It would include the area from Twiggs street to R. A. Dent Blvd. and could be phased in. There may be some C. D. funds available to help with this. Design cost would be 6 to 8 percent and we could do it in three phases. CDBG funds could probably be used for the lighting or sidewalks. Mr. McKie: So we're talking about $900,000 here if CDBG has money already allocated for it? Mr. Goins: Right. Mr. Beard: C.D. says that they have about $210,000 they could commit. Ms. Nelson: That would leave it at $1,095,000. Mr. McKie: That could go in Phase III. Mr. Goins: We could have multiple funding sources. You could do the street improvements out of that category in Phase III and the street lighting out of CDBG. Mr. Beard: How much would be in the first phase? Mr. Goins: About $400,000. Ms. Nelson: So that's $495,000 in '97 and $600,000 in '98 out of Phase III. I Mr. Oliver: On the 9th Street parking deck, we to hopefully use that as a viable parking structure. would be for a security fence. were trying This money Mr. Goins: Mr. Beard: Ms. Nelson: Mr. Beard: Mr. Oliver: Mr. Beard: This was for the construction of a toll booth. I_think we should go ahead with that. I Out of Phase II. We're not interested in discussing #6. Put down zero under #6? Yes. Mr. Oliver: I don't think it is the government's responsibility to fund those types of projects. However, we may want to consider doing something on a matching basis. Mr. Beard: I think it might could be done that way sometime in the future but we have so many other projects to commit to that take precedence over this one. They need to use whatever private sources they have. On #7, I would suggest that we use the phased approach that was suggested, with $500,000 the first year and phase it down and eventually out. Mr. Goins: The Science Center is scheduled to open April 26 and the entrance way will not be completely finished. The contractor says he can finish it in a month but wants some compensation for the aggressive schedule. Mr. Oliver: How much would it be? I Mr. Goins: $15,000. Mr. Oliver: I think we need to do an agenda item on that for Public Works and if they agree, then go with it. I haven't seen any financial information on this project in general and I'd like to see that first. I think it's probably appropriate to give them some money to start but I agree with the phase out. Mr. Beard: Why don't we recommend an amount not to exceed $500,000 and that would be based on a review of the financial records and a recommendation from the Administrator and Finance Department? Mr. Oliver: All right. The only other project mentioned was the Springfield project and there isn't enough money for that. Mr. Beard: Maybe you can find out more about this. Ms. Nelson: I'd like to keep what we have left in contingency. Mr. Oliver: Do you want to meet with these groups in a I I more formal public meeting? Mr. Beard: Yes. ADJOURNMENT: There being no further business, the meeting was adjourned. Nancy W. Morawski Deputy Clerk of Commission N~ I I