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HomeMy WebLinkAbout11-29-2004 Meeting I I I PUBLIC SERVICES COMMITIEE COMMITTEE ROOM - November 29,2004 12:30 P. M. PRESENT: Hons. Bob Young, Mayor; Colclough, Chairman; Smith, Co- Chairman; Sims and Hankerson, members; Steve Shepard, Attorney; Fred Russell, Interim Administrator; Tom Beck, Recreation Department Director; Rob Sherman, License & Inspections Director; Heyward Johnson, Transit Director; Brenda Byrd Pelaez, Human Resources Director; Nancy Morawski, Deputy Clerk of Commission. Also Present: Hons. Grantham, Cheek, Boyles and Beard, Commissioners. 2. Motion to approve Bid Item #04-142, roof replacement at Bernie Ward and May Park Community Centers, and award the bid to Southern Roofing for $76,860.00. Mr. Hankerson: I so move. Ms. Sims: Second. Motion adopted unanimously. 1. Report from Recreation Department regarding reorganization of positions to accommodate the additional Senior Services program responsibilities. (Referred from November 8 Public Services) Ms. Pelaez: We had a conversation with one of the employees who indicated that the additional duties being placed upon them were such that their position was being classified incorrectly. We've also had other employees beneath these positions comment that they felt their positions were also classified incorrectly. We really need to review all of the positions because a number of employees have taken on additional duties and I would recommend that these positions remain classified as they are for the time being and give us the opportunity to do an entire workforce analysis that looks at every position. Augusta State University will help us with this and do some actual desk audits to determine where responsibilities should best lie. Mr. Russell: I think we should look at this about mid-year as we look at trying to save money in our budget situation. I would suggest that you let us make preparation to work with Augusta State sometime beginning mid-year so we can have a feel for the next year's budget. Mr. Smith: I would like to move that we follow our Administrator's and HR Director's advice and hold off on that at this time. Mr. Hankerson: I second the motion. Motion adopted unanimously. .. ",: 3. Status report on the installation of the bus shelter at K-Mart on Deans Bridge Road. (Requested by Commissioner Williams) I Mr. Johnson: There is another property owner in the area who may want to work with us to place a shelter in the same area. Mr. Shepard: I talked this morning with Mr. Joe Smith who owns the adjoining property next to K-Mart and he is very interested in exploring the possibility of a bus stop with the shelter on his property. I will meet with him this week to discuss it and we maybe can avoid condemnation, but if this does not work out, I would suggest in the motion that you authorize my office to condemn property if necessary to relocate it on the K-Mart site. The K-Mart property is owned by a trust in California and we have to deal with them and it seems that they are just stalling. I would like to work with a willing property owner and we would probably have to have the property appraised. I have talked with Heyward about determining a routing for the buses through that area and I feel confident we can meet with Mr. Smith this week to see if we can work it out. Mr. Hankerson: I move that we receive it as information. Ms. Sims: Second. Motion adopted unanimously. I Mr. Shepard: I will bring this back next week with a recommendation. 4. Discuss Savannah Place Gym. (Requested by Commissioner Williams) At this time a delegation from the Turpin Hill Neighborhood Association appeared before the committee regarding the above item. Mr. Williams expressed his concerns about various items within the facility such as the placement of only one urinal in the men's restroom in the gym, the lack of showers and lockers, the stationary basketball goals and the air conditioning system which blocks a portion of the lighting. Mr. Beck stated the gym was built according to the plans that the commission had approved. He stated that the air conditioning system and lighting system are both state of the art systems and that the multi-purpose center has a full set of restrooms. He noted that there were a few things that had yet to be installed, including some railings and other items, and that there was a possibility that another urinal could be installed in the restroom to correct the problem there. After further discussion, Mr. Russell: I would suggest that you task us to come back at the next committee meeting with a response to the concerns and a plan to correct given the resources that we have. I 2 I Mr. Chairman: Mr. Beck says there is some money left in contingency that they can make some corrections where they are needed and if SPLOST V eventually passes, some money can be put in there to make further improvements. Mr. Hankerson: [' d like to make a motion that the necessary corrections be made with the amount of funding that is available for that center and ifthere are any contractual defaults there, that they will be identified in the next committee meeting. Ms. Sims: Second. Motion adopted unanimously. ADJOURNMENT: There being no further business, the meeting was adjourned. Nancy W. Morawski Deputy Clerk ofComrnission nwm I , ~ I I _I - - PUBLIC SERVICES AGENDA COMMITIEE ROOM - November 29, 2004 12:30 P. M. 1. Report from Recreation Department regarding reorganization of positions to accommodate the additional Senior Services program responsibilities. (Referred from November 8 Public Services) . 2. Motion to approve Bid Item #04-142, roof replacement at Bernie Ward and May Park Community Centers, and award the bid to Southem Roofing for $76,860.00. 3. Status report on the installation of the bus shelter at K-Mart on Deans Bridge Road. (Requested by" Commissioner Williams) 4. Discuss Savannah Place Gym. (Requested by Commissioner Williams)