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HomeMy WebLinkAbout04-24-2000 Meeting I PUBLIC SERVICES COMMITTEE COMMITTEE ROOM - April 24, 2000 4:00 P.M. PRESENT: R. Colclough, Chairman, 1. Brigham, B. Kuhlke, W. Mays, members, R. Oliver, Administrator, J. Wall, Attorney, R. Leach, Director ARC Library, T. Beck, Director Parks & Recreation, R. Howard, Recreation, H. Johnson, Transit Director, H. Genia, Transit, 1. Bonner, Clerk of Commission. ABSENT: B. Young, Mayor. Clerk: We have a request to add five as per our addendum agenda: 1. Motion to approve the renewal of an agreement between Augusta and Sand Ridge Community Association for operation of Jamestown Community Center. Mr. Kuhlke: So move. ~. Mays: Second. Motion carried unanimously. I 2. A request from ADDS-CSRA, Inc. regarding the use of facilities and transportation for Camp Future. Mr. Kuhlke: So move. Mr. Mays: Second. Motion carried unanimously. 3. Motion to approve a resolution to authorize a pre-application to be filed with the GA Department of Natural Resources for a Land and Water Conservation Fund (L WCF) grant for land acquisition at Sand Hills Park. Mr. Kuhlke: So move. Mr. Mays: Second. Motion carried unanimously. 4. Motion to approve the transfer of SPLOST Phase III funding in the amount of $45,000 from Heath Street Pool (District 5) to Wood Park (District 5), and to approve a bid award to Dominica Recreation Products for a multi-unit play system in the amount of $19,820 (Bid Item #00-042) for Wood Park. I Mr. Kuhlke: So move. Mr. Mays: Second. Motion carried unanimously. I 5. Motion to amend job qualifications in the Recreation and Parks Department for positions below Recreation Specialist I (grade 48) from a four year degree requirement to a four year degree preferred. Mr. Kuhlke: So move. Mr. Mays: Second. Motion carried unanimously. Approve increase to contract with TSDG Architects, LLC for additional services related to renovations to the Main Library on Greene Street. Mr. Kuhlke: So move. wlr. Brigham: Second. Motion carried unanimously. Request approval for the installation of promotional banners on the light poles in the public right-of-way along Broad Street and other' downtown streets by ARC Public Works-Facilities Maintenance personnel with Banners & Brackets being provided at no cost to Augusta Richmond County by Main Street, subject to approval of Traffic Engineer. I Mr. Kuhlke: So move. Mr. Brigham: Second. Motion carried 3-1 with Mr. Colclough voting no. A motion to approve the submission of a proposal to CSRA ROC for contracted transportation services with DHR, subject to proposal being cost neutral to Augusta Richmond County. Mr. Oliver: This has been moving around for a long time in that the state has been trying to centralize regionally transportation services and now they've come up with a slight variation of what they did before. Weare primarily interested in continuing to provide transportation services to those entities that we currently provide them for on a trip generation basis. The only copdition that we ask is that we submit a proposal, subject to us being cost neutral. We don't want necessarily want to make money, but we I definitely don't want to lose money. I Mr. Johnson: This is something that came to this Committee about a year ago when the state was going out to private contractors. Since that time they have discovered that didn't work because private contractors were going out making the bids and then coming back to the different state funded entities trying to give them a low-ball figure. So basically the state says that whatever we do has to be based upon the allocated cost. Now the proposal is that ROC will be given the responsibility for contracting these services locally. I would like to look at a list that the Senior Citizens Council has and try to work out an agreement to try and see which agencies we can work out having. There are some on the list that we are already using now. So as Mr. Oliver said we would like to maintain those. The state says that we could actually go out and pick and choose on an individual basis which ones we would like to use. I would like a proposal to take this forward so that we could further investigate what we can and can't do. My whole purpose is that we will stay cost neutral. The state will make us, using their vehicle, get whatever the allocated cost of the service is. Mr. Brigham: So move. Mr. Kuhlke: Second. Motion carried unanimously. I Motion to approve change order #12 for the final contract quantity adjustments for Diamond Lakes Regional Park to Blair Construction, Inc., as a deductive change order in the amount of $21,855.78. Mr. Kuhlke: So move. Mr. Brigham: Second. Motion carried unanimously. Motion to approve the renewal of an agreement between Augusta and Sand Ridge Community Association for operation of Jamestown Community Center. Mr. Brigham: So move. Mr. Mays: Second. Motion carried unanimously. A request from ADDS-CSRA, Inc. regarding the use of facilities and transportation for Camp Future. I Mr. Beck: The ADDS-CSRA, llC. has run a day camp program in our facility at Warren Road since 1993. It has been a successful program through the years. We have financially supported this program in the early years when our budgets were more able to do that. I believe the last three years or so that funding has not been given as far as any cash funding toward the program. What we have done is give use of the Warren Road Community Center for the Camp Future program. We've also provided transportation cost to provide transportation activities for day campers for swimming and field trips. We notified Dr. Kirbah at the end oflast year that due to the excessive demand of our summer programs that we would no longer be able to accommodate the program at our Warren Road facility. What we have offered Dr. Kirbah is the use of Minnick Park on Kissingerbower Rd. We have also worked with the BOE in her potential use of the Warren Road Elementaty school where they have built a gym and a cafeteria. I Dr. Kirbah: For the past seven years, Camp Future has provided an innovative program designed for both disabled and non-disabled children in Richmond and Columbia counties. This is the only program in this area that provides the opportunity for low-income, minority and disabled children access to a quality summer program that is affordable. Camp Future also allows many Richmond and Columbia County working parents of children with disabilities, low cost alternatives to specialized care for their children during summer months. For many autistic children, this is the only alternative due to the lack of specialized daycare or other programs in this area. Camp Future also allows the children with disabilities the opportunity to enjoy summer activities like other children, that they would otherwise not be able to do. The Recreation Department has offered the use of Minnick Park, however this facility was offered in the past but could not be utilized after State inspectors informed our organization that it is not compliant to the type of population in our camp. The mention of the possible utilization of the new gym at the Warren Road Elementaty School was brought up as well. However, after further discussion with the principle of this school, we came to the conclusion that we as a non-profit organization could not afford to pay the expenses of $8,000 to $10,000 that was asked by the BOE. The parents of the children who participate in Camp Future can not afford to not have such a program available. As stated earlier many depend on this camp during the summer months. Your assistance in helping to obtain an adequate facility or to be able to defer the fees required for the use of the Warren Road Elementary School facility would greatly be appreciated not only by this organization but numerous Richmond County parents as well. I After further discussion: Mr. Kuhlke: I would like to make a motion that we ask the Attorney to prepare a resolution from us to the RCBOE outlining what we are willing to do and ask the BOE to consider jumping in and helping out and have it on the agenda next week. Mr. Mays: Second. Motion carried unanimously. I I Motion to approve a resolution to authorize a pre-application to be filed with the GA Department of Natural Resources for a Land and Water Conservation Fund (L WCF) grant for land acquisition at Sand Hills Park. ~ 1 Mr. Beck: This is the first year that the land and water conservation fund has had any authorized monies as part of the congressional budget, the Department of the Interior. This is a program that has been around for about twenty years or so, this is the first time it has had any funding nationally in the last six or seven years. The program this year for land and water is strictly land acquisition and the pre-application that we're asking you to authorize would be to help with the land acquisition for the new Sand Hills Park that was approved by the Commission. This is a fifty-fifty matching program. Our share would come from existing SPLOST funds in the budget. Mr. Kuhlke: So move. Mr. Mays: Second. Motion carried unanimously. I Motion to approve the transfer of SPLOST Phase III funding in the amount of $45,000 from Heath Street Pool (District 5) to Wood Park (District 5), and to approve a bid award to Dominica Recreation Products for a multi-unit play system in the amount of$19,820 (Bid Item #00-042) for Wood Park. Mr. Kuhlke: So move approval. Mr. Mays: Second. Motion carried unanimously. Motion to amend job qualifications in the Recreation and Parks Department for positions below Recreation Specialist I (grade 48) from a four year degree requirement to a four year degree preferred. Mr. Kuhlke: I would like to make a motion that we approve this subject to the Administrator notifying the Administrative Services Committee to see if there are any objections. Mr. Mays: Second. Motion carries 3-1 with Mr. Brigham voting no. With no further business to discuss, the meeting was adjourned. I Lena J. Bonner Clerk of Commission .' PUBLIC SERVICES AGENDA COMMITIEE ROOM-April 24, 2000 4:00: P.M. I. Approve increase to contract with TSDG Architects, LLC for additional services related to renovations to the Main Library on Greene Street. 2. Request approval for the installation of promotional banners on the light poles in the public right-of-way along Broad Street and other downtown streets by ARC Public Works-Facilities Maintenance personnel with Banners & Brackets being provided at no cost to Augusta-Richmond County by Main Street, subject to approval of Traffic Engineer. 3. A motion to approve the submission of a proposal to CSRA RDC for contracted transportation services with DHR, subject to proposal being cost neutral to Augusta-Richmond County. 4. Motion to approve change order #12 for the final contract quantity adjustments for Diamond Lakes Regional Park to Blair Construction, Inc., as a deductive change order in the amount of$21,855.78. ADDENDUM PUBLIC SERVICES AGENDA April 24, 2000 4:00 P. M. ADDITIONS TO THE AGENDA: I. Motion to approve the renewal of an agreement between Augusta and Sand Ridge Community Association for operation of Jamestown Community Center. 2. A request from ADDS-CSRA, Inc. regarding the use offacilities and transportation for Camp Future. 3. Motion to approve a resolution to authorize a pre-application to be filed with the GA Department of Natural Resources for a Land and Water Conservation Fund (L WCF) grant for land acquisition at Sand Hills Park. 4. Motion to approve the transfer ofSPLOST Phase III funding in the amount of $45,000.00 from Heath Street Pool (District 5) to Wood Park (District 5), and to approve a bid award to Dominica Recreation Products for a multi-unit play system in the amount of$19,820.00 (Bid Item #00-042) for Wood Park. t 5. Motion to amend job qualifications in the Recreation and Parks Department for positions below Recreation Specialist I (grade 48) from a four year degree requirement to four year degree preferred.