HomeMy WebLinkAbout11-23-1998 Meeting
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PUBLIC SERVICES
COMMITTEE
COMMITTEE ROOM - November 23, 1998
4:00 p.m.
PRESENT: W. Mays, Chairman, Colclough, Kuhlke, members; R. Oliver, Administrator;
J. Wall, Attorney; T. Beck, Recreation Director and R. Houck; Tammy Stout, Sports
Counsel; R. Sherman, Director L&1; H. Johnson, Transit Director.
ABSENT: Mayor Larry E. Sconyers and Commissioner J. Brigham.
ALSO PRESENT: 1. Beard, Mayor Pro Tern; F. Handy, Commissioner; S. Cooper,
Augusta Chronicle; S. Eidson, Metro Spirit; 1. Bonner, Clerk of Commission and B.
Brown of the Clerks office.
A recommendation from R. Sherman L&I Director that the Commission appoint
Mr. David Darby to the Construction Advisory Board as the "Commercial
Contractor".
Mr. Kuhlke: So move.
Mr. Colclough: Second.
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Motion carried unanimously.
A request from the Recreation Director to approve and award the bid for the
construction of the new clubhouse and cart storage facility at the Augusta Golf
Course. (Bids to be received November 20, 1998)
Mr. Beck: The low bidder for this project was Kirby Fahrion & Associates a local
firm we do have a letter ofrecommendation from Jim Swift & Associates. The budget
breakdown shows the golf course project as it stands right now and what we have done to
date. It breakdowns the expenditures, including A&E, legal fees through the COPS
Program, our maintenance building bid, grassing, this club house bid with 10%
contingency, some miscellaneous expenses we've had to date. It also shows there the
anticipated expenditures that we have left to complete the improvement program for the
golf course, which after this clubhouse bid the only major remaining item in the
improvement plan is the site work which will be the parking and site improvements
around the clubhouse. We are within our scope of the budget. The site work part of the
job is in line with what Swift & Associates had recommended during the estimating
process to get the plans started. Some parts of the program to date have come under. The
clubhouse portion of the project is a little over what was originally estimated which was
over a year ago now that these estimates were put together. With that we recommend
approval of this clubhouse bid.
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Mr. Kuhlke: 1 move approval.
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Mr. Colclough: Second.
Motion carried unanimously.
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A request from the Recreation Director to approve reprogramming SPLOST Phase
III funds for Woodlake Park from year 2000 to 1998 for $40,000 and to reprogram
Chafee Park from 1998 to year 2000 for $40,000.
Mr. Beck: The Committee at the last meeting asked to bring this item back at this
meeting to discuss reprogramming of some funding to get started earlier at Woodlake
Park with some improvements there. Again, we utilized the Chafee Park funds that are
available that could be shifted back to the year 2000 to move funds up to 1998 to get
started at Woodlake. We do have $100,000 planned in for Woodlake. This would allow
us to do some positive things in the neighborhood that would have a positive impact such
as replacing all the playground equipment. This $40,000 would have a positive impact
and it would be sornething that we could do in house without having a contractor or
architect come in.
Mr. Colclough: So move.
Mr. Kuhlke: Second.
Motion carried unanimously.
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A request from the Recreation Director to approve and award the electric timing
system and scoreboard for the Augusta Aquatics Center to the low bidder, Colorado
Timing Systems, in the amount of $97,050.
Mr. Beck: This is a very interval part of the project. There are only two
companies nationally that manufacture these timing systems that go into making this a
state of the art facility like we're building. These funds will be coming out of the
contingency portion of the budget and we have $350,000.
Mr. Kuhlke: 1 move approval.
Mr. Colclough: Second.
Motion carried unanimously.
A discussion on the add alternates for the Savannah Place Park Construction and
Renovation Project. (Funds are currently llill.available)
Mr. Kuhlke: I move we refer the add alternates that we have not accepted
back to the Administrator to recommend a funding source.
Mr. Colclough: Second.
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Motion carried unanimously.
A presentation by the Augusta Rugby Club regarding coustruction of a multi-use
field.
Mr. Toon: The Augusta Rugby Club Football, Inc. has been in Augusta since the
early 1970's. We have been looking at the property on 5th and Reynolds Streets for a long
time. We are asking that the city lease this property to the club for a ten-year period and
give the club the right to develop the property and use the facility for a venue for Rugby.
This would also provide a multi-use field downtown that the county could use. We would
develop a cooperative agreement with the Parks and Recreation Department on utilization
of the field so that other groups would have access.
Mr. Kuhlke: 1 move we receive this as information and direct Mr. Beck and
Mr. Oliver to work with this organization. When we find out if additional funds will
be available from the Legislative Delegation for the Regional Park, I think that's the
best place for it to go.
Mr. Colclough: Second.
Motion carried unanimously.
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A request from the Marina to approve Bid Item #98-182 "Removal of Existing Deck
Boards; Providing New Vinyl Cap Log for the Existing Floating Dock".
Mr. Oliver: The Marina has requested the removal of the above items and the
funds are available.
Mr. Kuhlke: I move we have the Administrator talk with someone from the
Port Authority to get more information and check the situation at the dock
Mr. Colclough: Second.
Motion carried unanimously.
A request from the Transit Director to approve the supplemental agreement,
project number 50104-0001-97-012.
Mr. Kuhlke: So move.
Mr. Colclough: Second.
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Motion carried unanimously.
With no further business to discuss the meeting was adjourned.
Lena J. Bonner
Clerk of Commission