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HomeMy WebLinkAbout04-23-1998 Meeting I I I PUBLIC SERVICES COMMITTEE COMMITTEE ROOM - April 23, 1998 4:00 P.M. '. PRESENT: Mays, Chairman; Brigham, Kuhlke members; R. Oliver, Administrator; J. Wall, Legal Counsel; Sherman, Walker & Harris, License & Inspection Department; J. Murphy, Director Public Works; Heather Jenia, Transit; Steve Harrell, LPA Group, Inc., ALSO PRESENT: Syl via Cooper, Augusta Chronicle; Stacy Eidson, Metro Spirit; Lena Bonner, Clerk of Commission; Beard, Mayor Pro Tern; Handy, Commissioner. ABSENT: Larry E. Sconyers, Mayor; M. Todd, Commissioner. A request for approval of LPA Group, Inc. Work Authorization No.4 for professional services during schematic design of Terminal Building Renovation Project. Consultant LPA Group: The terminal building was one of the proj ects that was identified on the terminal area mascer plan recently completed by LPA and approved by the FAA. We're in the earlier stages of the terminal building renovation project which is schematic design. In this phase of the project, what LPA will be doing is identifying, basically what the building is going to look like, what the exact size is going to be and the cost. From that, and we'll look at financial feasibility and figure out how we're going to pay for the building, which would likely be through bond issue and passenger facility charges. Mr. Oliver: Now this sets in motion a bond issue. It doesn't obligate us to that, but we will be doing the design knowing that we can't pay for it, unless it does have some kind of financing. MR. KUHLKE : Mr. Brigham: Mr. Kuhlke: to do. I move approval. I would like to know a little bit more. I think you have to do this to know what you have Mr. Oliver: design? Was this detailed design or just conceptual Consultant LPA Group: This is just conceptual design. Mr. Oliver: The conceptual design is going to give you the cost. MR. BRIGHAM: Second. Mr. Harrell: This particular contract is to do a number of things that will ultimately lead to the schematic design of the I terminal facility. It also includes preliminary engineering of some components in and around the terminal building itself. In talking with the fire marshal he states that the terminal building needs to be upgraded when any kind of renovations are done. Therefore, a new water line would need to be brought in and preliminary engineering of that is included. We're also doing surveys of the site in and around the terminal building and where the road improvements will go. After further discussion; Consultant LPA Group: The reason why we put in a years time frame, even though we think it's about six months of work, is that as Gary mentioned, part of getting the program defined, the exact size of the building and the layout, is getting the airlines to buy into the program. So we're going to do schematic design with the air port and with them meet with the airlines and negotiate any modifications to that, that they will agree to, so that ultimately they pay a lot of the cost by their user fees. So depending on how long that drags out in the negotiations is why we've made the contract actually a year. Mr. Mays: construction. What is your overall completion time in Consultant LPA Group: At the end of schematic design, it's I probably about two years, because it has to be done in phases, so that they can keep the airport running.: Motion carried unanimously. Discussion: Consider a request by Ruth E. Walden for a business .license (flea market) to be used in connection with "DAn Flea Market located at 3321 & 3323 Peach Orchard Rd. Mr. Walker: This applicant meets all requirements of the License Department and the Sheriff's Department and we recommend approval. (No objectors.) Ms. Walden: Ruth T. Walden, 3928 Maddox Rd, Augusta. MR. KUHLKE: So move. MR. BRIGHAM: Second. Motion carried unanimously. I I I I A request from the Admdnistrator to approve Property Acquis~tion Policy. ~ Mr. Oliver: I really think that this is a policy decision as to how you all want to do. I've enclosed a letter to me from Mr. Wall offering some suggestions. I've seen it done successfully a number of ways. (1) Let citizens come in and offer various sites and then let staff do the ranking and bring it back and (2) to identify the sites and let citizens pick the top three. By letting citizens select some number of sites it gives you flexibility to do what you think is in the best interest of the community. It's really a decision that you all have to make. We have to be careful from the standpoint of we don't want to do anything that may inflate the price of property. MR. BRIGHAM: I move we refer this back to the Administrator and the Attorney to rework. I have some concerns with the way it's written. Mr. Kuhlke: I second. I think we do need a policy, by all means. But, somehow, this almost sends a message to me that whatever we get involved in, and it gets into the public, prior to us making a decision on something, may have a tendency to inflate the prices. Mr. Brigham: If we want to do somet~ing publicly my feeling is we need to do publicly on the conception of their idea, not tied to a specific site. I think we need general conceptual ideas. Mr. Mays: I think we need to make one or two decisions with this going back to the Administrator; (1) going to him and talk about some things that you may not see in there. I don't think that it should be to detailed. (2) We may want to decide if it might be a policy that we want to deal with, within this department, or if we want to spread commission wide. After further discussion; Motion carried unanimously. A request from the Recreation Director to discuss additional funding for South Augusta Regional Park. Mr. Beck: We have presented to you a project in the budget. We have budgeted in our construction plan, what can be added with $880,000 is the completion of the baseball and the softball complex. I would recommend sending this out for base bids and bid alternates with the other work. Accept the land with alternates for the other work with additions per the Director (60 days to accept alternate) hold firm after award of contract with Jack Murphy to review grading and road cost. MR. KUHLKE: I recommend that we put this project out for bids I and that we accept bids with alternates on the additional items that Mr. Beck talked about. MR. BRIGHAM: Second. But I think on the alternates we need to have some extended times to award them subject to funding. Motion carried unanimously. With no further business to discuss, the meeting was adjourned. Lena J. Bonner Clerk of Commission jbb I I