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Home My WebLink About02-23-1998 Meeting I I I PUBLIC SERVICES COMMITTEE COMMITTEE ROOM - February 23, 1998 4:00 p.m. PRESENT: Mayor Larry E. Sconyers; Mays, Chairman; Brigham, Kuhlke, Todd, members; R. Oliver, Administrator; J. Wall & L. D'Alessio, Legal Counsel; L. Harris & R. Sherman, License & Inspection; H. Johnson, Transit Director; G. Sams, Purchasing. ALSO PRESENT: Sylvia Cooper, Augusta Chronicle; Metro Spirit; Lena Bonner, Clerk of Commission and of the Clerk's Office. Stacy Eidson, Belinda Brown --- -. The Clerk: We have a request for two addendum items: 1. Acceptance of LPA Group, Inc. Work Authorization No. 3 in the amount of $101,635 for professional services during design and bidding phase of the Terminal Access Roadway Extension Project (to be covered under AIP 3-13-0011-18). 2. A request for approval to enter into a contract in the amount of $36,765.00 with Sig Cox to replace the HVAC System - Project Reference: 84-058-(97) at the Wallace Branch Library. MR. TODD: So move to add. MR. KUHLKE: Second. Motion carried unanimously. New Application: Consider a request by Thomas Kyu Pak for a retail package beer license to be used in connection with P. K. Pantry located at 2502 Lumpkin Rd. Mr. pak: Thomas Kyu Pak, 2502 Lumpkin Road. Mr. Harris: This applicant has met all the requirements of the Augusta-Richmond County Alcohol Ordinance and we recommend approval. (No objectors present) MR. TODD: So move. MR. KUHLKE: Second. Motion carried unanimously. New Application: Consider a request by Richard A. WLmmer for a consumption on premise liquor, beer & wine license with a brew-pub to be used in connection with Oldenberg Grill located at 3037 Washington Rd. There will be Sunday sales. Mr. Wimmer: Richard A. Wimmer, 809 Poindexter Drive I Mr. Harris: This applicant has met all the requirements of the Augusta-Richmond County Alcohol Ordinance and we recommend approval. (No objectors present) MR. TODD: So move. MR. BRIDGES: Second. Motion carried unanimously. A request from the Administrator to approve and award Bid Item #98- 022, the construction of brick veneer wall exterior on the existing Belle Terrace Community Center, to Augusta Wall and Concrete in the amount of $44,337.90. (Best bid) Mr. Oliver: There were three bids received, however, the best bid was the only one that provided a bond. MR. BRIGHAM: If the bond wasn't attached when the bid was rendered I move we reject all bids. MR. TODD: Second. Ms. Sams: All three bidders were given the same opportunity I to provide the bond. The reason I noted it is, because he had given me a copy of his bond, I did not have the original bond. He did not realize that I would not accept a fax copy and he did bring the original bond back the same day. Mr. Todd: Do we have money in the budget for this? Mr. Beck: Yes we do. These funds are basically in the Belle Terrace Community Center Renovation Sales Tax. Which was actually 1997 monies so they carried over into 1998. This brick veneer work is going on the old community center. Those funds were put in for the renovation of what existing facilities were there prior to the swim center and the senior center being built. Mr. Todd: Can you give us a dollar amount that has been spent at this location versus all the other locations in Richmond County? Maybe you can bring it back to the regular meeting. Mr. Brigham: This is the only bidder with a bond, basically it is the only qualified bidder. Mr. Beck: This is the second time we have opened bids for brick veneer work and this is the only time we were able to get bidders on the job. With all the brick work going on, it's hard getting that particular trade right now. After further discussion; I I I I MR. TODD: So move to accept best bid award. MR. KUHLKE: Second. Motion carried 3-1 with Mr. Brigham voting no. A request from the Attorney to approve a Resolution declaring official intent to enter into a Public Purpose Lease with Richmond County Public Facilities, Inc., as Lessor, to finance certain capital improvements to the Augusta Golf Course and to obtain reimbursement from Richmond County Public Facilities, Inc., for certain costs of such improvements incurred prior to completion of the transaction. Mr. Wall: You all approved several items cont ingent upon working out financing. Some of those Mr. Beck is anxious to get started prior to the Masters. We are in the process of preparing the necessary paper work in order to close out the COPS financing. This would allow Mr. Beck to proceed with those proj ects and proceed with the improvements that are planned out there to be reimbursed out of the certificate proceeds. This is a common way of doing things just to insure that the funds would be reimbursed from the COPS and again get the project moving. MR. KUHLKE: So move. MR. BRIGHAM: Second. Mr. Kuhlke: Mr. Wall, when you go through this process is this piece of property then deeded to the Public Facilities group? Mr. Wall: Yes. Mr. Kuhlke: enterprise fund. actually pay the The way I understand it is that this is an That we lease it from Public Facilities and they note. Do they reimburse us and we pay the note? Mr. Wall: the payments. We pay the rent to Public Facilities they pay make Public Facilities will pay for the improvements. Mr. Oliver: Then at the end of the lease term we own it. The money will go from the golf course to Public Facilities. Then from Public Facilities to the bond holder. Motion fails 2-1-1 with Mr. Todd voting no and Mr. Mays voting present. A request from the Administrator to approve submittal of a Certified Local Government (CLG) Grant request to"Georgia DNR for historic preservation planning services with any match to be from Historic Augusta. Mr. Oliver: Historic Augusta has identified an opportunity to get a $16,000 grant. Because the forty per cent match on it would mean that they would have to come up with that amount of money. The have agreed to come up with that amount of money should they be successful. We are just basically the conduit for that grant. MR. KUHLKE: So move. MR. TODD: Second. Motion carried unanimously. A request from the Transit Director to Service Contract between Lynndale, Inc., program. execute a Purchase of and the rural transit Mr. Johnson: The rural contract with the State of Georgia the promotes a purchase of service contract and what that does is by us going out to contract specified services with different social agencies the revenue that we receive from that will reduce automatically our share of the operating cost of the system. For example, if we are both sharing a cost of $35,000, as the final operating cost of the system, and if a contract brings in $5,000 that will reduce our share to only $30,000. In essence, the state and the federal government will be paying $35,000. The purchase of service contract helps us reduce our share of the operating cost of the system. MR. KUHLKE: So move. MR. TODD: Second. Motion carried unanimously. A request from the Director of Bush Field to approve acceptance of LPA Group, Inc. Work Authorization No.3 in the amount of $101,635 for professional services during design and bidding phase of the Terminal Access Roadway Extension Project (to be covered under AIP 3-13-001l-18) . MR. KUHLKE: So move. MR. BRIG~~: Second. Motion carried unanimously. I I I I I I A request from the Administrator for approval to enter into a contract in the amount of $36,765.00 with Sig Cox to replace the HVAC System at the Wallace Branch Library. MR. TODD: So move. MR. BRIGHAM: Second. Motion carried unanimously. Mr. Mays: I wanted Mr. Beck to bring you up on the Natorium as a matter of information. Mr. Beck: We have bid openings tomorrow on the Natorium. Due to the time frame that we do have, we are concerned about the construction to make sure that we have the facility ready. We thought that it would be ready for the July '99 Georgia Games, until we got a letter in the mail today, and there will be a press conference about it. We submitted with the Sports Council a bid for the AAU Southeastern Regional Youth Swim Meet for May 1999 and we got the bid. If we have a good bid tomorrow and our architects feel comfortable with the bid and the contract, we would like to put it on the next full Commission agenda to go ahead and take action on. MR. TODD: Let's add this to the agenda to receive this as information by unanimous consent and that we instruct the Administrator and the Director of Recreation to present it at the next regular meeting if they are happy with the bids. MR. KUHLKE: Second. Motion carried unanimously. With no further business to discuss, the meeting was adjourned. Lena J. Bonner Clerk of Commission bb