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HomeMy WebLinkAbout10-13-1997 Meeting I I I PUBLIC SERVICES COMMITTEE COMMITTEE ROOM - October 13, 1997 4:00 P.M. PRESENT: W. Mays, III, Chairman; Zetterberg, Todd, members; Handy, Mayor Pro Tern; R. Oliver, Administrator; W. Hornsby, Asst. Administrator; J. Wall, Attorney; A. McDill, Director Bush Field; G. Greenway, D. Collins, Finance Dept.; R. Sherman, S. Walker, L. Harris, License & Inspection Dept.; Lena Bonner, Clerk of Commission and Belinda Brown of the Clerks office. . ABSENT: Larry Sconyers, Mayor and Bill Kuhlke, Commissioner. ALSO PRESENT: Sylvia Cooper, Augusta Chronicle; Stacy Eidson, Metro Spirit; George Eskola, Channel 6; Robbin Sampson, WBBQ; R. Colclough, F. Sizemore and N. Charles from the Neighborhood Alliance Association. CLERK: We have a request for one addendum item; Acceptance of the LPA Group, Inc., Amendment 2A to Work Authorization No. 2 for professional services during the construction phase of the Main Entrance Access Roadway Widening (AlP 3-13-0011-17) and the Short-Term Parking Lots Project at Bush Field Airport in the amount of $149,891 (Federal share $50,577, local share $99,314). And at the request of the Attorney to delete item 1. Mr. Zetterberg: So move. Mr. Todd: Second. Motion carried unanimously. A request from the Director of Bush Field for acceptance of the LPA Group, Inc., Amendment 2A to Work Authorization No. 2 for professional services during the construction phase of the Main Entrance Access Roadway Widening (AlP 3-13-0011-17) and Short-Term Parking Lots Project at Bush Field Airport in the amount of $149,891 (Federal share $50,577, local share $99,314). MR. MCDILL: This item provides for the construction phase services for the widening of the access road and the short term parking lot that project all together would cost about $1.4 million. This figure that we mentioned here is to the construction phase services is a not to exceed figure of $149,000. Mr. Todd: I so move. Mr. Zetterberg: Second. Motion carried unanimously. New Application: Consider a request by W. C. Cumbee for a consumption on premise beer license to be used in connection with Cumbee's Restaurant located at 4628 Mike Padgett Hwy. MR. CUMBEE: Curtis Cumbee, 4628 Mike Padgett Hwy. I MR. WALKER: This application meets all requirements of the License Dept., and the Sheriff's Dept., and we recommend approval. No objectors present. Mr. Todd: So move. Mr. Zetterberg: Second. Motion carried unanimously. A presentation from the Neighborhood Alliance Association. MR. COLCLOUGH: We are here to address the problems that we are having with utilizing the Recreations Centers in our areas for having Neighborhood Association Meetings and other community organized events. If we can't utilize these facilities at least we can have some control over them. I was president of my Neighborhood Association for 5 years and I was never able to use it. The- present president has been trying to use it, she can't use it nor can Mr. Charles in his area. I think that if we are going to have these things and we are going to support them through our tax dollars, at least the community should be able to utilize these centers. After further discussion; I Mr. Zetterberg: I would like to make a recommendation that we refer this to the Administrator and Mr. Beck along with the Neighborhood Alliance Association presidents to come together and work out a plan that would accommodate the need of the Neighborhood Alliance Associations and have them bring a recommendation back to this Committee. Mr. Todd: Second. Motion carried unanimously. A request from Lori D'Alessio to approve an amendment to agreement between Augusta, Georgia and Wheels Advertising of Georgia, Inc. MR. WALL: - The purpose of the amendment is we have one situation where the front end of a bus has been damaged and it's not economically feasible to repair the front end of the bus and the contract and the price was based upon them being able to put panels on all the front and back. So they are unable to sell this and this is to take care of that situation currently and in the future. Basically what it does is if the bus can't be repaired within 14 days then there's a $50 reduction, after 14 days it's I $100 per month. This was negotiated and I think both Mr. McCauley and myself and we have also had the opportunity to have some I I I discussion with Mr. Johnson and he's in agreement of this and we recommend approval of it. MR. TODD: When we are doing this and when we are considering reducing some routes and possibly cutting some routes, I think that if you are going to approve an amendment you need to at least have your exit clause for any reduction in routes and cutting of routes. Do we have that? MR. WALL: Quite frankly, _ I don't remember all the terms of that lease agreement. MR. TODD: I so move that we approve, but I would like you to look at that too, before it gets to the full Commission. Mr. Zetterberg: Second. Motion carried unanimously. A request from Lori D' Alessio to approve amendment to contract between Richmond County and the Lamar Corporation. MR. WALL: This is also to correct something in so far as the telephones are concerned. When the agreement was finalized it included the mandatory word shall, shall have telephones in all the booths and that was not the intent. It specifically said leave the phones in place with provision in the agreement that if the telephones were used for illicit purposes, the telephones would be removed and we are substituting the word may for shall, is all we're doing in the amendment. MR. TODD: Shall be removed or may be there? MR. WALL: May be there not shall be there, telephones may be in the booth not shall be there. MR. TODD: I have a problem with telephones being in the booths at all, but I lost on that vote. We also have a serious problem with trash and is there anything in that contract dealing with who is responsible for keeping these stations clean, providing trash cans and policing those stations. May we have that information at the regular meeting too. Mr. Zetterberg: So move. Mr. Todd: Second. Motion carried unanimously. A request from the Director of Recreation to approve a purchase order to Norvel Hasley & Associates for $85,076.00. MR. BECK: This bid is for play ground and park equipment for two parks. It's actually for Dyess Park and for Bell Terrace. The majority of the playground and picnic equipment is at Dyess Park which we are starting the first phase of renovation at Dyess Park. I We had two bids on the project, the low bid did not meet specification. There is a letter attached that shows the areas where specifications were not met. MR. TODD: Is this in the one penny sales tax for Bell Terrace and are we within the budget and the other question is, what year is Bell Terrace in the one penny sales tax. MR. BECK: It was in 1997 for the renovations money for Bell Terrace for the existing center and Dyess Park is 1997. Mr. Todd: So move. Mr. Zetterberg: Second. Also this is the second time I've seen this type of bid, why don't we think about a policy in our procurement where if a bid does not meet specification it's not a bid. Motion carried unanimously. A request from Captain Bates at the Marina to approve and authorize the Mayor to sign a Grant from State of Georgia in the amount of $4,600 for the purchase of 22 buoys and approve supplement funding of $736 to cover remaining cost. MR. OLIVER: Many months ago there was an accident on the I river which resulted in fatalities. This will provide funding it came from the State $4,600 to put up buoys and our local share is $736. This will be beneficial to our community and we recommend approval. Mr. Todd: So move. Mr. Zetterberg: Second. Motion carried unanimously. A request from the Assistant Administrator to approve Belair Hills Estates Neighborhood Associations request to rename park. Mr. Zetterberg: So move. Mr. Todd: Second. After further discussion; MR. HORNSBY: The Belair Hills Association would like to have the Commission rescind the earlier action of giving the Association three acres of county owned property for the purpose of building a community center. MR. WALL: Mr. Hornsby and I talked briefly about that and I unfortunately I was thinking that there was discussion about a I I I 'I lease agreement leasing the park and following that meeting there was discussion concerning the reversionary provision. But I thought the minutes, I think they will reflex that there was an agreement to lease. MR. OLIVER: And in dies. So therefore, I necessary, but it's fine my opinion if it doesn't go forward, don't think any subsequent action if we take it. it is MR. WALL: May I suggest this, adopt the original motion and let Mr. Hornsby and I get together on what was earlier approved and if it's something that needs to be rescinded we can add that in at the Commission meeting. MR. MAYS: I would like to before we give it back to them as a woods let us keep it as a woods and find something else that we can deal with it on a natural level and then do it at that time. Motion carried unanimously. A request from the Director of Recreation to approve the Augusta Golf Course Improvement Plan in the amount of $1,701,804 (with debt service paid from golf course revenues) and to hire James G. Swift & Associates for all professional services for the project in the amount of $137,014. Mr. Todd: So move to get it on the floor for discussion. Mr. Zetterberg: Second. MR. BECK: Back in August the Commission approved James Swift & Associates to come up with a preliminary plan and cost estimates for improvements to the Augusta Golf Course. This has been talked about for many years and there has been some master planning done in the past and nothing has ever come about except the course and the facilities continue to get older and more dilapidated and actually unsafe for the public to utilize. So you did approve Swift & Associates to do a preliminary plan with cost estimates and they have done so in concert with our staff and with the Golf Course staff. Mr. J. G. Swift gives a presentation of the proposed plan. After further discussion; At this time Mr. Todd leaves the meeting. It was the consensus of the Committee to refer this back to the Administrator and the Recreation Director to come up with an alternate plan for the financing of the project and that profit generated revenues be put back into the course to keep the improvement plan alive while the financing plan is worked out. Motion carried unanimously. With no further business to discuss the meeting was adjourned. Lena J. Bonner Clerk of Commission bjb I I I