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HomeMy WebLinkAbout11-13-2001 Meeting I I I PUBLIC SAFETY COMMITTEE COMMITTEE ROOM - November 13, 2001 1:30 P. M. PRESENT: B. Young, Mayor, L. Beard, Chairman, J. Brigham, S. Shepard, M. Williams, members; G. Kolb, Administrator, J. Wall, Attorney, V. Flournoy, Staff Attorney; T. Allen., IT Director, L. Bonner, Clerk of Commission. Chairman: Do we have any additions? Clerk: We have a request from the Sheriff to delete item I and deferred to the next committee meeting. Consider cost comparison for the Sheriffs Department, Road Patrol Division, on whether unassigned vehicles are more economically advantageous to the citizens of Augusta. Mr. Brigham: I move we defer this item until the next meeting at the request ofthe Sheriff. Mr. Williams: Second. Motion carries unanimously. Motion to accept contract with Southern LINC regarding the implementation of E911 Phase I Wireless Service. Mr. Williams: So move for approval. Mr. Brigham: Second. Motion carries unanimously. Approve the attached quote from New World for software agreement for 28 new Mobile Data Units to be added to the existing Mobile Data System for the Sheriff's - -Deparhnent: Mr. Brigham: So move for approval. Mr. Williams: Second. Motion carries unanimously. Motion to approve the termination of the current contracts with ChequePointe Software and RAN Services and approve entering into contracts with Cornerstone Logic, Inc. for FBO Manager software, related hardware, and services. Mr. Brigham: So move for approval. I Mr. Williams: Second. Motion carries unanimously. Approve the lease agreement between the Unitarian Universalist Church of Augusta and Augusta Richmond County Commission for property located adjacent to Fire Station #9, consisting of 0.16 acre. This lease agreement will begin January 1,2002. Mr. Brigham: So move for approval. Mr. Williams: Second. Motion carries unanimously. Discuss ambulance contract. (Requested by the Administrator) Mr. Kolb: The Ambulance Services Study Subcommittee has come to a point where we have successfully negotiated all the terms and conditions of the contract between Rural Metro and Augusta. However, we came to the point where there is a cost that needs to be considered and we need some guidance on whether or not to proceed. The contract is a performance based contract and it requires response time but then the urban, suburban and rural areas of Augusta the closer in to the urban the shorter the response time. The further you go out the response time goes up. However, there is a cost to provide that service. If Rural Metro is to provide that top level of service and performance where there are significant penalties for violation the cost to Augusta will be about $1.8 million dollars, close to $2 million. In lieu of that, we determined that this is probably a situation that we don't want to be in and that is that we are stuck with the sole source of negotiator. First, they are the only ambulance service in Augusta that is licensed to operate in Augusta and under state law that's who we have to work with. It is a short term contract, one year and we will be going to bid probably immediately after awarding this particular contract. In light of that, since we will be opening the field up this spring and Rural Metro is willing to provide us with information that we need in ortlertodevelop a gootl performance 15asetl contract we negotiateo a Ol!terent SItuation with them. And that is that they would maintain the same response time with the same number of ambulance services we would still, which was agreed to under the new contract, allow them to use our fire stations and locations that they already have in rural Augusta but that we would not penalize them for meeting those response time standards. At that rate, the cost dropped to about $1 million which is in terms of the service itself is $50,000 a month about $600,000 a year. But they are also charging us for dispatching services. To make the dispatching services go away we have agreed to absorb the dispatching services in the first quarter of next year. Therefore, the cost thereafter would drop to the cost that we are paying for now. There may be a slight charge for equipment that they have to maintain on the property. I I I Mr. Beard: I think I'm going to disagree with you on one point. I don't think this is a sole source. I think we have other services here that have the license to do this. I think we will accept this report as information. As the Chairman, I'm going to ask that we have some input from the COnimission in the form of a committee to meet with the Administrator and the Attorney. I am going to appoint Mayor Pro Tem Mays and Commissioner Jerry Brigham to meet with you and look over this proposal and maybe bring it back to the next committee meeting. I do think that we have some other alternatives. Mr. Shepard: I will take the Chairman's suggestion and put it in the form of a motion to receive this as information and assuming that the two Commissioners you named are willing to serve as subcommittee members be authorized to contact the Administrator and report back to this committee so that the full Commission could consider this matter at the frrst Commission meeting in December. Mr. Williams: Second. Motion carries unanimously. ADJOURNMENT: With nor further business the meeting was adjourned. I Lena J. Bonner Clerk of Commission Ibb I I PUBLIC SAFETY AGENDA COMMITTEE ROOM-November 13,2001 1:30 P. M. 1. Consider cost comparison for the Sheriff's Department, Road Patrol Division., on whether unassigned vehicles are more economically advantageous to the citizens of Augusta. 2. Motion to accept contract with Southern LINC regarding the implementation of E911 Phase I Wireless Service. 3. Approve the attached quote from New World for software agreement for 28 new Mobile Data Units to be added to the existing Mobile Data System for the Sheriff's Department. 4. Motion to approve the termination of the current contracts with ChequePointe Software and RAN Services and approve entering into contracts with Cornerstone Logic, Inc. for FBO Manager software, related hardware, and services. 5. Approve the lease agreement between the Unitarian Universalist Church of Augusta and Augusta Richmond County Commission for property located adjacent to Fire Station #9, consisting of 0.16 acre. This lease agreement will begin January I, 2002. I 6. Discuss ambulance contract. (Requested by the Alimini,trator) .- -