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Home My WebLink About05-07-2001 Meeting I PUBLIC SAFETY COMMITTEE COMMITTEE ROOM - May 7, 2001 3:30 P. M. PRESENT: L. Beard, Chairman, J. Brigham, S. Shepard, M. Williams members; R. Colclough, Commissioner; G. Kolb, Administrator; W. Hornsby, Deputy Administrator; J. Wall, Attorney; ChiefC. Scott, ARC Fire Dept; Bill Dean, Juvenile Court; P. Wasson, Director 9-1-1; D. Williams, Finance Dept; L. Bonner, Clerk of Commission. MEDIA: H. Coryell, Augusta Chronicle. Add three new members to the Local Emergency Planning Committee (LEPC) to fill vacant positions on the committee. Ralph Herndon will serve as a citizen member, replacing Katherine May who resigned due to other responsibilities. John Tebeau will serve as the Environmental Health representative that was vacated by the retirement of Ralph Herndon. A 9-1-1 Communications position was added to the committee, Catherine Walker, Assistant Director of 9-1-1 will fill that position. Mr. Brigham: So move. Mr. Williams: Second. Motion carried unanimously. I Consider approval of Records Retention Policy. Mr. Wasson: As it stands with 9-1-1 records there is no formal records retention policies, laws, ordinances or anything in the State of Georgia or local government. regarding how long you keep records and at what point they can be destroyed. A lot of records we're keeping longer than we need too. Some tape recordings we're recording over. If you go to the Georgia Records Retention policies you'll see that they do govern personnel matters and certain law enforcement records and fire records, but not 9-1-1. I was hoping that the Legislature would be looking at some of this, but they have not. I feel that we need to have some type of policy in place so that we can get rid of dated records. If someone has a question, we do have specific procedures in place that would address why we're keeping them, how long, why we're destroying them and how we're destroying them. Mr. Shepard: I move approval as recommended by the 9-1-1 Director. Mr. Brigham: Second. Mr. Williams: How long will we be holding these records? I Mr. Wasson: Each record has a specific retention time period. The computer record of the call itself will be retained until it's archived. The tapes have a six-month retention period. After six months we can reuse the tape. By practice we're retaining the tape for about a year. In the case of a fire or homicide or death in a fire if the responding agency wishes that the original tape be kept, they can make a request to the 9- 1-1 Center. We'll lock and key the tape and not reuse it until that agency or jurisdiction gives us the authority to despise of the tape. I Motion carried unanimously. Request for approval of Juvenile Accountability Incentive Block Grant (JAlBG) applications for Richmond County Juvenile Court and The Children and Youth Coordinating Council (CVCC). Mr. Brigham: So move. Mr. Shepard: Second. Motion carried unanimously. A request by Mr. Peter Shanks for a special exception for the installation of automatic sprinkler system for property located at 3520 Gordon Hwy. (Referred from Commission May 1, 2001) Mr. Brigham: I move we receive this as information and the letter is made part of our minutes. Mr. Shepard: Second. I Motion carried unanimously. Request for approval of subcontracts (RFP #01-062) with Augnsta Youth Center (to provide a Day Reporting Center), Evolve Personal Development Company (to provide in-home counseling) and Augnsta Richmond County through a Juvenile Accountability Incentive Block Grant (JAlBG) for ARC Juvenile Court. Mr. Dean: We have matching funds available in the Juvenile Justice account. Mr. Brigham: So move. Mr. Shepard: Second. Motion carried unanimously. ADJOURNMENT: With no further business to discuss the meeting was adjourned. Lena J. Bonner Clerk of Commission I FIRE DEPARTMENT ADNllNISTRA TrON CARL M. SCOTT. INTERIM ARE CHIEF Suite 420 - 1 Tenth Street Augusta. Georgia 30901 (706) 821.2909 FAX (706) 821.2907 May 7, 2001 Mr. George Kolb, Administrator Augnsta Richmond County Augusta, Georgia Dear l\iIr. Kolb: This is in reference to a new nightclub being opened at 3520 .Gordon Highway knoWn as Sweet's Party Place Bar and Lounge; The original occupant load for this location was 379 people, which would require an automatic sprinkler system and fire detection system. The inspectors with the Bureau.ofFire Prevention have met with Mr. Shanks and explained several options to reduce the occupant load of this building to below 300 people. Mr. Shanks agreed to make several changes to the original design of the renovated building and these changes would lower the occupant load to 285 people. By making these changes the building would meet the requirements of the Life Safety Code 101 and also would not require an automatic sprinkler system and fire detection system. All other violations would be corrected and brought up lo. the present code. Mr. Shanks and the Bureau of Fire Prevention agree to this proposal. I (,~ Mr. Peter Shanks 3707 Gordon Highway Harlem, Ga. 30814 I Sincerely, Chi1?~0~ Bureau of Fire Prevention Augusta Richmond County Fire Department