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HomeMy WebLinkAbout06-12-2000 Meeting I PUBLIC SAFETY COMMITTEE COMMITTEE ROOM - June 12,2000 3:30 P.M. PRESENT: L. Beard, Chairman, J. Brigham, M. Williams members, R. Oliver, Administrator, W. Hornsby, Deputy Administrator, J. Wall, Attorney, P. Wasson, 911, C. Rushton, IT Director, G. Hewett, B. Dean, Juvenile Court, L. Bonner, Clerk of Commission. ABSENT: S. Shepard, Commissioner. ALSO PRESENT: S. Cooper, Augusta Chronicle, S. Eidson, Metro Spirit, C. Cliatt, Augusta Telephone Service. Approve recommendation by 911 Steering Committee to appoint Phillip K. Wasson Director of the 911 Center. Mr. Oliver: Mr. Hornsby is the Chairman of the 911 Steering Committee and the interviewed three candidates for that position. Mr. Wasson has been serving in that position for several months. It was the recommendation of the Steering Committee that Mr. Wasson be given that position on a full time basis with a 10% increase in salary. The compensation will be 553,673.34. I Mr. Brigham: So move. Mr. Williams: Second. Motion carried unanimously. Approve Sprint's proposal in the amount of $12,373.59 for RFP 00-143 for upgrade to telephones at Housing & Neighborhood Development. i'vlr. Hewett: IT is recommending that this bid be awarded to Sprint based on features. Ms. Sams has indicated that all purchasing procedures were followed. Mr. Cliatt: We did protest this bid. There were four companies that bid and we were the only company to bid. We gave a five year unrestricted warranty that covered everything. The bid that was chosen has a one year restricted warranty. The voice mail system that they chose has three hours of storage. ours has one hundred hours of storage. We met all specifications. We had the lowest priced system. We bid two systems, a Samsung that was 53000 lower than this bid. We bid a AT&T lucent system that was 51500 lower than this bid. We did everything that we were asked to do. We don't understand why we were not selected. I Mr. Hewett: I have evaluated the bids also I have a list of features the two systems that Mr. Clialt refers to. The Samsung is lacking fifty-nine features and the AT&T is lacking up to eighty-six features that are in the product that we are recommending. If you include training for some of the products that are being bid the cost are lower for the product we are recommending. Mr. Cliatt: In each system all the features and specifications you asked for we met. We provided all the training all the manuals plus we gave a five-year unrestricted warranty. I Mr. Brigham: In purchasing did you all include all the features that were requestedry Mr. Hewett: Yes sir. The way the features were requested is they were not line items they were referred to like the equipment we currently have in place. We are currently using some BellSouth equipment and the way we worded it is to make sure that any equipment that was bid had features that were identical to what we already had. The features that I am referring to are additional features that are on the open market not listed individually but they are additional enhancements that the user will appreciate. And like I said originally including the training cost that would be required for us to change vendors once you put training on top of it, it does make it a higher cost piece of equipment. Mr. Oliver: So this maintains the standardization of our equipment so that everybody's phone is exactly the same. Mr. Hewett: And one thing Mr. Clialt has contented from the very beginning is why we did not specify that all we wanted was a certain kind of equipment. I Mr. Wall: It would fit into either category because again the training cost with that being added in is going to be a lower over all cost. It also fits the category of being best bid from the standpoint that yes it has the minimum qualifications that were included in the bid specifications but it has these additional features that make it a belter piece of equipment in standardizing the counties telephone system as well as the fact that there are functions at what is really a lesser cost than what Mr. Clialts package would consist of and include the training cost. After further discussion, Mr. Williams: I move that we pass this on to the full Commission with no recommendation. Mr. Brigham: Second. Mr. Oliver: I would note that maintaining three or four different kinds of equipment in my opinion is a major mistake. One thing we have achieved is some standardization and to try to keep people trained and current on multiple pieces of equipment is more difficult and you're not going to be able to provide the level of service that [ would like to provide. I I Mr. Williams: I'm not for changing equipment or making things difficult. I do think that when we put out our bids we need to explain how it's done. Motion fails 2-1 with Mr. Beard abstaining. Approve the attached addendum to Revenue System Incorporated Tax Commissioner software contract. Mr. Rushton: There is no money change in this. What we're doing is taking the penalty that was due us from RSI for being late on their project and getting more enhancements with the software vendor to put other things into the software package. We just need this approved as part of the contract. Mr. Wall: This addendum needs to be subject to the approval of the Administrator and the Attorney. There have been some changes made from the agenda book. Mr. Williams: So move. Mr. Brigham: Second. Motion carried unanimously. I Consider proposal from Law Study Subcommittee regarding the Proposal of Services from Attorney Caryl B. Sumner funded from Lobbyist Account Mr. Williams: So move to retain Ms. Sumner as our Law Department advisor for the amount stated in the proposal plus expenses. Mr. Beard: Second. Mr. Brigham: I'm not in favor ofthis at all. I don't think we need to go out and hire an outside consultant to establish a law department. Motion fails 2-1 with Mr. Brigham voting no. Approval of purchase of services subcontracts between Augusta Richmond County and Larry B. Marshall at a cost of$IO per hour not to exceed $5000 (grant funded). Mr. Brigham: So move. Mr. Williams: Second. Motion carried unanimously. I With no further business to discuss the meeting was adjourned. Lena J. Bonner Clerk of Commission I PUBLIC SAFETY AGENDA COMMITTEE ROOM - June 12,2000 3:30 P. M. I. Approve recommendation by 911 Steering Committee to appoint Phillip K. Wasson Director of the 911 Center. 2. Approve Sprint's proposal in the amount of$12,373.59 for RFP 00-143 for upgrade to telephones at Housing & Neighborhood Development. 3. Approve the attached addendum to Revenue System Incorporated Tax Commissioner software contract. 4. Consider proposal from Law Study Subcommittee regarding the Proposal of Services from Attorney Caryl B. Sumner funded from Lobbyist Acct. 5. Approval of purchase of services subcontracts between Augusta Richmond County and Larry B. Marshall at a cost of $1 0 per hour not to exceed $5,000 (grant funded). I I