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HomeMy WebLinkAbout10-26-1998 Meeting 't' I PBLIC SAFETY COMMITTEE COMMITTEE ROOM - October 26, 1998 3:30 P.M. PRESENT: Handy, Chairman; Kuhlke, Shepard, Mays, members; Oliver, Administrator; Wall, Attorney; L. Beard, Mayor Pro Tern; L. Sims, Coroner; C. Rushton, IT Director. ALSO PRESENT: S. Cooper, Augusta Chronicle; S. Eidson, Metro Spirit; G. Eskola, . Channel 6; L. Bonner, Clerk of Commission and B. Brown of the Clerks office. Clerk: We have one addendum item: A communication from the Coroner regarding securing land from the County to build a new Crime Lab. Mr. Shepard: So move to add. Mr. Kuhlke: Se.cond. Motion carried unanimously. .1 A communication from the Coroner regarding the securing of land from the County to build a new Crime Lab. Mr. Sims: The State Crime Commission has spent the last eight to nine months studying all the crime labs in the state of Georgia. The lab in Augusta is too small, we don't have enough personnel and the equipment is totally worn out We have the money on the side to build a new crime lab with all new equipment, everything. All we have to do is get the county to give the state the land to build it on. We want that lab to stay here in Augusta Richmond County. They have offered to build an office on the backside of the building also an eight bay morgue. We want that lab to stay here in Augusta. We don't want it going to one of the other counties. Mr. Kuhlke: How much land do you need? Mr. Sims. We'll need about six or seven acres. Mr. Kuhlke: Back where we built the new Law Enforcement Center, we had fifty acres out there, will that be an appropriate place? [VIr. Sims: That would be a perfect location with good access from Bobby Jones. I Mr. Kuhlke: I move we accept this as information, but we turn it over to Mr. Oliver and his staff to identify the appropriate size land. " Mr. Shepard: Second. What kind of time restraints are you under? Mr. Sims: Probably, sixty to ninety days. 1-- Motion carried unanimously. A request from the IT Director to approve $51,877 to award contract to Unisys Corp. for replacernent of obsolete HV AC equipment in Information Technology. Mr. Rushton: (1) The air conditioner that that we have is thirteen years old and it doesn't work all the time and you know if we are going to keep an air conditioner environment for all of our servers, it needs to be right. (2) We have approved a PBX going into the computer room, we need to make sure we have a new air conditioner. Mr. Oliver. Mr. Acree and Ms. Sams have looked at it and both seem comfortable with it. Mr. Shepard: I move we approve it Mr. Chairman. Mr. Kuhlke: Second. Motion fails 2-1 with Mr. Handy abstaining. 1 A reqnest from the IT Director to approve the revised Information Technology GIS Map and Digital Release Policy establishing guidelines for the release of map and digital information to private agencies, city departments and the public. The GIS policy we have for selling data and maps, the only difference in the old policy and the new policy is if someone wanted to buy all the tiles of the county, at this point, we're selling them at $100 per tile, if you wanted to buy them all it would be $82,000.00. This new policy just allows for a county-wide price of$3,000. We've worked with other counties to see how they sold their data and they rates they have. We do have vendors looking for county-wide maps. Mr. Kuhlke: So move. Mr. Shepard: Second. Motion fails 2-1 with Mr. Handy abstaining. A request from the IT Director to approve 5127,680 to award RFP Item #98-178 to Xerox Connect, Inc. and 565,000.00 to purchase data collection software with user departments to be charged based on service rendered. I I Mr. Rushton: We have worked with the vendors and gotten bids from different companies looking at helping us with the Y2K.. We've met with Randy and the department heads and we've discussed how we wanted to approach this. From the turn key which is very expensive. Weare now proposing to have a consultant to direct and guide us in what we are to look for and what we need to be doing. Mr. Oliver. Mr. Rushton department is taking care of the Y2K.. We're doing a lot of software changes. Mr. Siddall is taking care of the cars, cameras and radios. What we're doing at this point is to bring in a consultant to look at the other types of things that maybe in the departments. Mr. Beard: Who is going to supervise this to make sure that the small things will be corrected to make sure that we don't have a thousand things going wrong January 1, 2000? Mr. Rushton: Each department will take care of what belongs in their department. What we're trying to do is bring a consultant in who has done this somewhere else to work with us to make sure we don't leave any stone unturned as we go forward. Mr. Oliver: They gave us a proposal to come in and do it turn key as Mr. Rushton said, it was $511,000 and all that did was identify issues, not remediate or test them [I Mr. Kuhlke: What are you going to use those rernaining funds for? Do you have some other things coming back to us and do you have enough funds coming out of those two accounts to do what you would like to see done this year? Mr. Rushton: To do what we need to do this year out of those accounts we do have, and we already have encumbered some of this money, we're ok on what we need to accomplish this year. The money that we're looking at here, Randy is also talking about how we could charge that back to the other departments. Mr. Oliver: Any enterprise fund we're going to charge their portion. Bush Field has elected to do it on their own and they don't want any outside assistance. We have sent a memo communicating that. Mr. KuhIke: I move approval. Mr. Shepard: Second. Motion approved 3-1 with Mr. Handy abstaining. I With no further business to discuss the meeting was adjourned. Lena J. Bonner Clerk of Commission /bb