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HomeMy WebLinkAbout07-27-1998 Meeting I I I PUBLIC SAFETY COMMITTEE COMMITTEE ROOM - July 27, 1998 3:30 P.M. PRESENT: Handy, Chairman; Kuhlke, Shepard, Mays, members; R. Oliver, Administrator; J. Wall, Legal Counsel; H. Siddal, Flee~ Manager; C. Ruston, Director IT; G. Hewett, IT; S. Wright, Risk Management; S. Hatfield, Sheriff's Department; R. Few, Fire Chief. ABSENT: Larry E. Sconyers, Mayor. ALSO PRESENT: Syl via Cooper, Augusta Chronicle; Stacy Ei.dson, Metro Spirit; G. Eskola, Channel 6; Lena Bonner, Clerk of Commission; Belinda Brown of the Clerk's Office. A request from Risk Management to approve Phase 2: Purchase, under State Contract #466-00-50041 for Mobile-Vision System-5 In-Car Video System (in use by georgia and South Carolina State Patrol), for 35 patrol units at a total cost inCluding installation $127,419 ($3,470/unit plus $150/unit installation and 4-75' cables to make cameras portable for use in working fatalities at a cost of $400.00 for all four cables). Ms. Wright: This is the second phase of five phases. Last year was Phase I and we put thirty-five camcorders in patrol units. This is the Phase II of that for another thirty-five units. Mr. Siddall: These cameras were originally purchased underneath a State contract. Georgia Highway Patrol, South Carolina Highway Patrol and Richmond County are using them and are basically finding that the cameras are holding up quite well. We did have some problems, but they have been straightened out and the cameras are doing exactly what they are supposed to be doing. Mr. Oliver: The Grand Jury report that I read wanted cameras in all cars. How far are we from having them on all patrol vehicles? Mr. Hatfield: We have in place thirty-five and this begins Phase II, which would complete seventy. Mr. Oliver: How many patrol vehicles are we talking about? Mr. Hatfield: We're looking to completely install probably 100, maybe minus a few. I think we have some set aside specifically for special details that we are putting in housing units and neighborhood concentrating units that are not typical patrol units. Mr. Siddall: I recommend that we do put them into all the patrol units below the rank of sergeant. We cannot afford to put them into the higher ranking cars, because normally they are not out on the streets, everyday, all day. We need about (125) cameras total. Mr. Oliver: We have 70 with these 35, so we need 50 more. I Mr. Kuhlke: How many cars do we normally have out in a shift? I'm asking this question to see if you could move these cameras around. I wouldn't think you'd have 125 cars out at one. Mr. Hatfield: They're installed in the unit, they're not a portable thing. It's a wiring configuration that once it's there it's there. Mr. Siddall: It's a large VCR that's located in the trunk. It's metal cased, and you have the camera cord system and you have the camera and monitor. At anyone time you could have about 42 to 45 cars' on patrol. As far as I know, there is no product out there that offers that portable feature. Mr. Kuhlke: other 50 units? So when do you think you'll come back for the Mr. Oliver: As part of the budget process, going to be a consideration, the question is going total capital needs are. Mr. Kuhlke: We have $138,00 left in that account. I think that's to be what our Mr . Oliver: The problem is that account is used for some other things. I Ms. Wright: That's the really the only thing that's it used for:' Mr. Kuhlke: And prior to the purchase of these 35, we got $138,000 in that account. MR. SHEPARD: I move we buy the cameras. (On the request from Risk Management to approve Phase II) MR. KUHLKE: Second. Motion carried unanimously. A request from the IT Director to approve hiring an Application Manager I for the Finance project with a salary within the salary range and accrue vacation as an employee with 5 years service, an Application Manager II for the Tax Assessor project, and a System Administrator II with salaries within their respective salary ranges (resumes attached). Mr. Rushton: In our department at this time we have eight I I I I openings which is about one third of our department. We've been trying to recruit for a long time and we're having a hard time finding employees. The three employees that we're trying to hire here, is it's higher than the 10% minimum of the salary range, but they are within the salary range. We would like to hire them and get them approved. Each one of the three people we're talking about hiring are taking a pay cut to come take this job. They are local companies that have different situations taking place within their companies and that's the reason they're willing to do that. To get them within our salary range so we can get them, this is what we want to do. We just want to be able to approve to hire them within the salary range, so it's more than the 10% of the minimum. Mr. Oliver: I might add the Application Manager I, you have to remember that we had two people that left that were more senior people. But the Application Manager I, has an under graduate degree, has a master of Business Administration, thirteen years of systems experience on the platform that we have. So that experience is vital and that person will head up the financial conversion effort and we think that will be a tremendous asset to this organization. MR. KUHLKE: I so move. MR. SHEPARD: Second. Mr. Mays: Do we have any dollars related with these ranges? Mr. Rushton: The Application Manager I position salary range is $35,972 to $57,556, Application Manager II, $33,933 to $50,900, Systems Administrator II, $30,778 to $46,167. Mr. Oliver: And these are consistent with the pay plan that we previously adopted. Mr. Mays: Are we still negotiating where we're going to come in on these positions or has that already been decided? Mr. Oliver: It's already been done. Mr. Rushton: As a matter of fact, we'll probably only get two of the three because one of them has another job offer which will put us out of the range. Mr. Oliver: You have to remember that this is an extremely competitive field right now. Mr. Handy: people that left move up to these These three positions are replacing some of the already and you have nobody in-house that you can positions? Mr. Rushton: Not and accomplish what we're doing. We can quit doing a number of projects we're doing and put somebody in these roles. We've already moved some of them up to these roles. We have enough openings, I've moved in-house personnel already. I But I need the additional people replaced, or we need to slow down and quit doing what we're doing. Mr. Handy: I don't want you to slow down, but if that's what you have to do, you might hav9" ~o do it, if you don't get it approved. I understand why your other people left, the demand for computer people is pushing. I don't have a problem with approving the positions. But you're asking for five years of vacation, that's like a department head. It's kind of hard to bring somebody in and give them five years tenure already. Mr. Rushton: This is an individual, as Randy just mentioned, has an MEA, she has headed up a financial project with an account a number of conversions at a local company. We're asking her to walk in here and do the exact same thing again. It's the perfect fit for what we're asking for. She know's the language we're working on. She has been at that location for thirteen years and has been doing the work for twenty. For them to start back over at the Dottom with no vacation, I think we need to make allowance for this one. This is only for the first one, not the other two. Mr. Handy: Maybe she has too much for what we need. I can't go along with giving her a five year tenure, but I don't mind hiring her. I can't give anybody five years just walking in off the street. We've had enough trouble with this pay scale already with these appeals going on. I Mr. Oliver: The only thing it affects is vacation. Mr. Handy: What's the least amount she'll take? Mr. Rushton: She wanted ten years. And we negotiated down to five. Mr. Kuhlke: What does the five years do as far as vacation goes? Mr. Rushton: Mr. Kuhlke: she get? Mr. Rushton: Mr. Kuhlke: Three weeks. And if she came in with two years, how much would She would start with two. So it's one week vacation. Motion fails 2-1-1, with Mr. Handy voting no and Mr. Mays voting present. A request from the IT Director to approve awarding bid for printing services for Augusta-Richmond County Information Technology I I I I Department to low bidder AccuData Solutions, Inc. Mr. Rushton: We have~a large centralized,printing operation that we have been using for years that is very costly. What we're looking at is how can get out of that lease. We're doing two things to do that; (1) we're reducing the number of prints being done in our operation. Because a lot of users are printing their reports at their own locations. (2) For the larger reports that we cannot do, we're trying to set up and establish a vendor that would print these in smaller cases for us. The cost of doing it there, as compared to doing it in-house is a lower cost, excluding labor. This was sent out for bids and this is the low bidder. '~ MR. MAYS: So move. MR. SHEPARD: Second. Motion carried unanimously. With no further business to discuss the meeting was adjourned. Lena J. Bonner Clerk of Commission /bb