Loading...
HomeMy WebLinkAbout06-10-1997 Meeting I I I PUBLIC SAFETY COMMITTEE COMMITTEE ROOM - June 10, 1997 3:30 P.M. PRESENT: H. Brigham, Chairman; Kuhlke, Mays, Zetterberg, members; R. Oliver, Administrator; Brenda Byrd-Pelaez, EOA Director; Lori D'Alessio of the County Attorney's office; Cheryl Nelson, Finance Department; Lena Bonner, Clerk of Commission, and Belinda Brown of the Clerk's Office. ALSO PRESENT: Sylvia Cooper, Augusta Chronicle, Rosemary Forrest, Metro Spirit and Gale Mino, WBBQ. A request to Discuss financial feasibility of adding another pod to the Phinizy Road Jail Facility. The Clerk: We have revised financial figures on this project. Mr. Oliver: I have a letter from Doug Shaw of precision Planning and he has indicated in this correspondence that he believes that the price that is provided by the contractor is not advantageous to the government and he recommends not proceeding with the contractor if you wish to proceed, he thinks it ought to be bid. Ms. Nelson: I files were incomplete and I apologize for that. Really the only numbers that changed were the beginning number and the flow through is still the same, with the final available contingency being $1.7 million, before FF&E. I can't explain why we didn't have the figure correct in our files, but the money is there and it has never been taken off the project, I just picked up the wrong number when I did the original letter. Essentially, if we go through as with plan and then you approve the $750,000 that will be coming before you for FF&E, you all will only have $1.19 million to proceed with any other change orders or if the pod is feasible once it's bid, that's the bottom line unless we draw funds from somewhere else, the only funds that I am aware of right now, there is $500,000 that the Commission has been discussing whether or not to allocate to the Discovery Center of the Urban Phase II, since that has not been decided one way or the other at this point and time, that could be a possibility, if the Commission so desires. Mr. Zetterberg: Cheryl, is there a list of unfunded projects? Ms. Nelson: Yes, for roadway and storm drainage projects we have over $37 million dollars of identified projects that are not funded at this point. Mr. Kuhlke: You are showing a contingency available of $1.7 million, and when you look farther, the other items that you have identified here, are these items that the $1.2 million, are these items that will be coming to us? Ms. Nelson: No, those are Precision Plannings estimates for any upgrades or to actually shell in a pod that they had given us prior. Mr. Oliver: He subsequently upgraded it. I Mr. Kuhlke: about upgrading somewhere? We had some discussion, maybe in our last meeting the locks, is that included in a change order Mr. Oliver: Not at this point. We've got $1.744 million, is what we are showing as available contingency. That includes an estimate of $200,000 for FF&E. I know with Charles Toole and Doug Shaw confirmed this over the phone that at this point, they believe the FF&E is going to be $750,000, not $200,000 as they had previously budgeted, so we are going to wind up having to do a budget amendment, which will come before you to do that. That will leave approximately $1.2 million. If you look at the $1.2 million it will be our recommendation, and we are trying to finalize that, that we look at the possibility of replacing locks and control panels for $1.1 million, I've got a problem with that number to be candid. That works out to be $6700.00 dollars a lock, that is not a good number. And I think he realizes that now, when I worked out the per unit cost. They are looking at ways to address what that cost is. But in our opinion, the only thing we can rationally look at, from a cost standpoint, is to look at correcting those issues with the current Joint Law Enforcement Center that we can affectively and cost effectively address. Mr. Kuhlke: So, basically from a contingency standpoint, if we did all of those, we may have a half a million dollars if those three things are done. I Mr. Oliver: If those three things are done, we'll be short a lot of money. We have $1.2 million, and I believe that number will come down quite a bit. But they projected, and his numbers changed a little bit. But, he is saying that it will cost about $2.8 million to completely complete. Mr. Kuhlke: I wasn't talking about that, I'm saying if you look at the $1.2 million that you are showing, and if we do the smoke control and replace the locks and professional fees, we basically end up with no contingency at all. Mr. Oliver: But I think that at this point in the project, that's probably not all bad in that the project is virtually over. Mr. Kuhlke: It would seem to me, Mr. Chairman, that from the standpoint of even considering proceeding with looking at another pod, another pod out there is not feasible, and I make the recommendation that we defer any action on another pod at this time until Mr. Oliver can come back and firm up some of these figures. Mr. Zetterberg: Second. I I I I After further discussion; Motion carried unanimously. A request to Approve a Change Order with Beers Construction Co. Inc., in the amount of $62,887 to provide and install a total of six new rooms (two rooms for each pod A, B and C) at Phinizy Road Detention Facility. Mr. Zetterberg: So move. Mr. Mays: Second. Motion carried unanimously. If no further business to discuss, the meeting was adjourned. Lena J. Bonner Clerk of Commission bjb