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HomeMy WebLinkAbout10-08-1996 Meeting I I I PUBLIC SAFETY COMMITTEE COMMITTEE ROOM - October 8, 1996 3:00 P. M. PRESENT: Hons. Larry Sconyers, Mayor; H. Brigham, Chairman; Zetterberg, Vice-Chairman; Kuhlke and Mays, members; Jim Wall, Attorney; John Etheridge, Director of Human Resources; Lori D'Alessio of the Attorney's Office; Charles Dillard, Interim Administrator for Operations; Chief W. L. Maddox, Fire Depart- ment; Bat. Chief Dennis Atkins, Fire Department; Pam Tucker, Emergency Management Director; Lewis Johnson, Central Services Director; Robert Leverett, Warden, RCCI; Chief Charles Toole, Sheriff's Department; Lena Bonner, Clerk of Commission-Council and Nancy Morawski, Deputy Clerk of Commission-Council. Also Present: Sylvia Cooper of the Augusta Chronicle and Gale Mino of WBBQ Radio. The Clerk: We have a request for five items to be added. Mr. Kuhlke: I so move. Mr. Zetterberg: Second. Motion adopted unanimously. Communication from the Central Services Director recommending approval of the Elevator Maintenance Agreement for the Joint Law Enforcement Center and rebidding in 1998, was read. Mr. Johnson: This is from Montgomery Elevator Company. They are now increasing the contract and I am asking for approval. Mr. Kuhlke: I move for approval. Mr. Zetterberg: Second. Motion adopted unanimously. Communication from the Attorney requesting approval of change orders for the Fourth Street Facility and the Phinizy Road Detention Facility, was read. At this time Mr. Doug Shaw of precision Planning appeared before the Committee regarding the above communication. Mr. Shaw: The first change order for the Fourth Street Facility is for $109,781.00 which would install a property conveyor system. This is similar to a laundry system in a dry cleaners and would hold the belongings of the inmates. Mr. Kuhlke: I move approval, Mr. Chairman. Mr. Zetterberg: I'll second. Motion adopted unanimously. I Mr. Shaw: The second Change Order is for the Phinizy Road Facility in the approximate amount of $88,000.00. The contractor is finalizing the figures on this and it relates to changes in the site work. The work has been completed and we will have the exact figures a little later but $88,000 is a worst case scenario. Mr. Zetterberg: I so move. Mr. Kuhlke: Second. I think we might enter into the minutes that the $88,000 is a maximum on this change order. Motion adopted unanimously. The Committee next considered approval of a sub-contract with Mr. Leon Murray for counseling services with 100% reimbursement by the Council of Juvenile Court Judges. Mr. Zetterberg: I so move. Mr. Kuhlke: Second. Motion adopted unanimously. Communication from the Sheriff's Department requesting that I the bid for two vehicle for the Narcotics Division be awarded to the second lowest bidder, Johnson Motor Company, in the total amount of $39,610.00 which includes an extended warranty, was read. Mr. Wall: They use these in undercover operations and are trying to get cars which do not resemble police cars. Mr. Zetterberg: That's a $3,000 difference from the Ford Taurus. Chief Toole: They want something totally different from a normal police car, many of which are the Taurus cars. Mr. Wall: The funds for these come from drug forfeiture money. Mr. Kuhlke: I move for approval. Mr. Chairman: I'll second it. Motion adopted with Mr. Zetterberg voting "No". The Committee next discussed the matter of jail overcrowding. I Mr. Wall: Chief Toole has some concerns about the number of I inmates at the 4th Street Facility. The numbers have increased this year and I met with Robert Leverett and the Sheriff yesterday and Robert has two dorms that he can free up and allow the Sheriff's Department to use. He would be willing to let them house inmates at his facility as well as feed them and exercise them and we would have to work out some of the details about the costs for housing them there. The Sheriff's Department would need some additional jailors in order to take care of these additional inmates and a van to transport them. The Phinizy Road site will require additional jailors and a van in 1998 so these could be used later. Butch has indicated that he thought we could handle the funding for the rest of this year and build it into the budget for 1997. Chief Toole: well as the van. inmates out there We would need ten deputies to handle this as We would like to send misdemeanor sentenced if at all possible. Mr. Kuhlke: How many could you house? Mr. Leverett: 100. After further discussion, Mr. Kuhlke: I move for approval. Mr. Zetterberg: Second. III Motion adopted unanimously. Communication from the Human Resources Director requesting to change the Personnel Policy and Procedure Manual as it relates to Section B (3) Firefighters Selection Factors, page 17. From - Written Examination 60 Longevity 15 Education 10 Evaluation by Chief lO Evaluation by Supervisor - 5 Total 100 To - Written Examination 80 Discretionary Points by Fire Chief 20 Total 100 We also request to change first paragraph Page 18 to: A written examination will be administered to all applicants. Delete that the test will be purchased from a professional source, was read. Mr. Etheridge: I ask that you approve this. Chief Maddox: I also ask for approval. I Mr. Kuhlke: I move for approval. Mr. Zetterberg: Second. Motion adopted unanimously. Communication from the Central Services Director regarding a request for discussion of the need for an alternate source of emergency power at the 911 Emergency Operation Center, was read. Mr. Johnson: We need a 5,000 gallon diesel fuel tank at the 911 center to serve as an emergency power source for the generator. We bid this item out and the price came in at a higher amount than we thought it should be. We would like to rebid this out but the Finance Department has said that we did not need this tank. Ms. Tucker: There is no legal requirement to have the generator but we need the capabilities to operate in an emergency situation for a period of time. We actually need a l4-day fuel supply and we do not have this at this time. This tank would give us what we need to operate. After further discussion, Mr. Mayor: Could you just get a quotation from Meco or someone else to supply the tank? Mr. Johnson: That's why we want to rebid it. Mr. Kuhlke: Why don't we ask them to get bids on it and come back to us when you have the information? Mr. Mayor: If we could get it by Tuesday's meeting we could consider it then. Mr. Zetterberg: I so move we do it that way. Mr. Kuhlke: Second. Motion adopted unanimously. ADJOURNMENT: There being no further business, the meeting was adjourned. Lena J. Bonner Clerk of Commission-Council NWM I I I